The City Council invites engagement from the community about Future Feedback on an event lease for the Park Lands

Project Summary Included in this consultation pack: • Project Information The Adelaide City Council has received an application from • Submission Form for the use of Bonython Park/Tulya Wodli to enable the Future Music Festival to take place on Monday • Map of the proposed lease area 11 March 2013. The event set up is scheduled to start on Monday 4 March 2013 with pull down to be completed by For enquiries, please call Sarah Maddock Event Consultant on 8203 7203 or email [email protected] Friday 15 March 2013. It is anticipated that the event will attract approximately 30 000 people in total. Opening hours are proposed from 12.00noon to 10.00pm. The proposed staging of the Future Music Festival in Bonython Park/Tulya Wodli will follow 9 days after the Soundwave Music Festival. This is a one off occurrence while a new major event space is being developed in Tambawodli (Park 24). Details of this proposal are highlighted in the document.

Consultation closes 5 pm, Tuesday 7 August 2012

Customer Centre - 25 Pirie Street, Adelaide - 8203 7203 yoursay.adelaidecitycouncil.com Future Music Festival Feedback on an event lease for the Park Lands

Project Information

Purpose Event infrastructure in the Park Lands will include: The Adelaide City Council has received an application from Future • Associated marquees and tented structures Entertainment for the use of Bonython Park/Tulya Wodli to enable the Future Music Festival to take place on Monday 11 March 2013, • Food Service - catering/selling vans or booths following the Soundwave music festival. • Staging and/or rigging Adelaide City Council’s Public Communication and Consultation Policy • Public address and lighting support equipment outlines the public consultation process that must be undertaken before a temporary lease for the Park Lands may be granted for events which • Toilets either: • Signage for the event

a) occupy (‘alienate’) the Park Lands for more than three event • Ticket boxes days, or • Tiered seating b) significantly impact public access to a particular Park Land • Waste Management area for more than three days. • Support or promotional vehicles Background • Amusement Rides • Fireworks Future Music Festival was held in the east Park Lands from 2008 to 2011. Benefits of the project Due to the growth of the event, in 2012 the Future Music Festival Adelaide City Council is committed to creating a vibrant city full of was held in Tambawodli (Park 24) as a test event for the purposes of exciting and popular cultural and artistic events and activities. determining the suitability of the site for major events. The Future Music Festival is now in the 7th year of presenting the Construction on the new major event space is planned during Future Music Festival nationally and has enjoyed tremendous 2012/13. Therefore it is proposed to locate the 2013 Future Music success with attendance levels and demand growing each year. Festival in Bonython Park/Tulya Wodli as a once off occurrence while the new major event space is under construction. Future Music Festival will attract approximately 30 000 visitors during the event. The Future Music Festival presents an international line up of music, presenting a mix of live artists, DJ’s and MC’s. Project Impacts Future Music Festival tours in March stopping in , The Future Music Festival is being relocated to Bonython Park/Tulya , , and Adelaide. Wodli while works are being undertaken in Tambawodli (Park 24). The event set up is scheduled to start on Monday 4 March 2013 with This will be as a once off only while Tambawodli (Park 24) is being pull down to be completed by Friday 15 March 2013. It is anticipated developed to accommodate large scale events. Once the that the event will attract approximately 30 000 people in total. development has been completed it is planned that Future Music will Opening hours are proposed from 12.00noon to 10.00pm Monday 11 return to Tambawodli (Park 24) in 2014. March 2013. Both Soundwave and Future Music Festival are proposed to occupy

Bonython Park/Tulya Wodli between 24 February and 15 March 2013, a total of 20 days. Pedestrian and cyclist access to Bonython Park will be restricted during this time, alternate routes will be provided and sign posted in advance of these closures.

Customer Centre - 25 Pirie Street, Adelaide - 8203 7203 yoursay.adelaidecitycouncil.com Future Music Festival Feedback on an event lease for the Park Lands

The cycle path along the southern side of the River Torrens through apart from the two event days – Saturday 2 March 2013 Bonython Park/Tulya Wodli will be available throughout this period (Soundwave) and Monday 11 March 2013 (Future Music Festival). apart from the two event days – Saturday 2 March 2013 Will it cost to attend the event? (Soundwave) and Monday 11 March 2013 (Future Music Festival). Future Music Festival is a ticketed event with the average ticket cost Adelaide City Council will work with the event organisers to keep set at approximately $150. access to playgrounds where it is safe to do so. How will the Park Lands be protected during their stay? A plan of the alternate access routes and playground operational In addition to the standard requirements under the event lease, the dates will be made available on the Adelaide City Council website Future Music Festival will be responsible for minimising impacts on prior to the event as well as being communicated onsite via pre-event the Park Lands by following Adelaide City Council’s Standard signage. Operating Procedures for Events in the Park Lands. The event will be responsible for restoring the park to its original condition at the A lane closure on Port Road is implemented as part of the traffic end of the event. management plan to facilitate a slip road for safe pick-ups and drop- offs. Speed restrictions on Port Road are also implemented on the Specifically Future Music Festival has committed to undertaking the event day to ensure the safety of the public. following Park Lands protection measures: Future Music Festival will be responsible for minimising impacts on  Track matting or temporary surfaces to reduce vehicle the Park Lands by following Adelaide City Council’s Standard impacts Operating Procedures for Events in the Park Lands. The event will  Fencing around significant trees be responsible for restoring the park to its original condition at the end of the event.  Watering schedule throughout the event duration Future Music Festival must also comply with Adelaide City Council’s  Areas where event vehicles will not be permitted Noise Mitigation Standard Operating Procedures.  Internal Traffic management plan implemented Can I expect noise where I live? Timeline Future Music Festival is required to abide by a Noise Mitigation plan A report will be presented to Adelaide City Council in September for this event. Residents in surrounding areas will be notified by the 2012 for a decision regarding the approval or otherwise of the event event organiser via a mail drop at least two weeks prior to the event lease. detailing the event times and contact information for complaints or queries. Adelaide City Council will also be appointing an If approved, event construction is scheduled to begin on Monday 4 independent acoustic engineer to ensure compliance with acceptable March 2013 following the departure of the Soundwave Music noise levels. Festival. The event will be staged on Monday 11 March 2013 with all infrastructure removed by Friday 15 March 2013. Is parking available at the event site? No public car parking is provided for this event, event organisers Both the Soundwave and Future Music Festival will be responsible actively promote public transport. The event site is adjacent to for the remediation costs of Bonython Park/ Tulya Wodli. several tram stops and event organisers arrange additional tram services on the event day. Frequently Asked Questions The old netball courts in Bonython Park/Tulya Wodli are utilised by Will access to Bonython Park/Tulya Wodli be affected during the the event organisers for management and crew parking. event? Access will be restricted during the set up and pull down phases of I have already seen a poster or advertisement for this event. both Soundwave and Future Music Festival from Sunday 24 Has it already been approved? Approval for an event requiring public consultation is only given after February 2013 to Friday 15 March 2013. Alternate Pedestrian and the consultation period has concluded and Council has had the cyclist routes will be provided and sign posted in advance of these opportunity to review any submissions. closures. Adelaide City Council discourages any event from promotions prior to The cycle path along the southern side of the River Torrens through Council approval. Bonython Park/Tulya Wodli will be available throughout this period

Customer Centre - 25 Pirie Street, Adelaide - 8203 7203 yoursay.adelaidecitycouncil.com Future Music Festival Feedback on an event lease for the Park Lands

In some instances, particularly national tours, there is a need for How do I know my feedback has been events to announce dates in each capital city. This however does not constitute Council approval for the event. received? All submissions or correspondence will be acknowledged either by How do I provide my feedback? email or by mail so that you know your comments/feedback has been received. Written submissions are requested in relation to this use of the Park Lands. Contact Person Submission Form Complete the Submission Form to provide your feedback. For more information, please contact: Submissions must include the name and residential address of the Sarah Maddock respondent, and will be included in a report to Council which will be publically available. Event Consultant Online/ Website (08) 8203 7203 Council has a dedicated website that provides an opportunity for [email protected] quick and efficient online feedback. Visit yoursay.adelaidecitycouncil.com for information about the project and online ways to provide your comments. Alternatively comments can be emailed to [email protected] Written Submissions All written submissions must be received by 5.00 pm on Tuesday 7 August 2012 and should be addressed to: Community Consultation Future Music Festival GPO Box 2252, Adelaide SA 5001 Electronic submissions are available online at yoursay.adelaidecitycouncil.com, or alternatively comments can be e-mailed directly to [email protected]. What happens to my feedback? • All submissions will be collated and included in a report to Council to assist in making a decision regarding the event lease. • A report will be presented to the City Culture and Community Services Committee on Tuesday 4 September 2012 followed by the Council meeting on Tuesday 11 September 2012. • Agendas and minutes of the Committee and Council meetings are available on adelaidecitycouncil.com/council/meetings

Customer Centre - 25 Pirie Street, Adelaide - 8203 7203 yoursay.adelaidecitycouncil.com Future Music Festival Feedback on an event lease for the Park Lands

Submission Form

Submissions close 5 pm, Tuesday 7 August 2012. It is Council’s policy that for a formal submission to be received it must include your name and residential address. Formal submissions will be provided to Council and will be a publically available document. Name*

Address*

E-mail

*Mandatory information

Please provide your feedback regarding Future Music Festival. Comments

Customer Centre - 25 Pirie Street, Adelaide - 8203 7203 yoursay.adelaidecitycouncil.com Future Music Festival Feedback on an event lease for the Park Lands

Written submissions must be received by: 5.00 pm on Tuesday 7 August 2012 Community Consultation Future Music Festival GPO Box 2252 Adelaide SA 5001 or [email protected] For all enquiries, please call Sarah Maddock on (08) 8203 7203 or [email protected]

Customer Centre - 25 Pirie Street, Adelaide - 8203 7203 yoursay.adelaidecitycouncil.com