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THE HOYA HIRING GAZE TTE Page 2

Ten ways to show you care

In search of simple and affordable ways to cele- brate Student Employ- ment Appreciation Week?

Here are some activities that are sure to put a smile on your students faces. STUDENT EMPLOY EE SPOTLIGHT: Send them a note/ THE FOLLOWING RECOM MENDATIONS WERE SUBMITTED BY EMPLOYERS email saying: Thanks! Bring in a different Robert Duffley (‘13) Meredith Gadoury (’11) treat everyday Take your employees This is Robert's second year with me -- he Ms. Gadoury has been an employee of out to lunch designs our newsletter and scholarly paper the MSB Technology Center since her Give them a gift card series, writes feature articles for the web- Freshman year. During that time, she to their favorite lunch site and newsletter, and helps with any- has not only completed her job assign- spot e.g. Cosi, Starbucks Give certificates or thing else that comes up. He's extremely ments with exceptional professionalism, responsible, diligent, and easy to work awards for attributes but has also advanced to the position such as most congenial, with. Plus, he's got a great eye for design where she is the current Student Lab most punctual etc. and a knack for writing. I hope to work Manager. Decorate student with Robert for the remaining two years of work spaces with bal- his Georgetown career. loons, flowers, streamers As Lab Manager, Ms. Gadoury is re- etc. Mimi Kirk sponsible for supervising over 30 Give students cou- Multimedia and Publications Editor Center for Contemporary Arab Studies MSBTC student employees. This in- pons for things such as a cludes the primary responsibility to hire, free drink, a homemade Alexandra Theobald (‘12) meal etc. fire, develop training, and schedule the Decorate the office As our Alumni Lounge Manager, Alexan- students. She is the focal point to set the bulletin board with pic- dra has proven to be an extremely profes- operating procedures and policies associ- tures of your students Collect small goodies sional and committed student worker. She ated with supporting a user community from everyone in the of over 2200 students, faculty, and supervises a staff of nine students, commu- office and make care nicating with them regularly and profes- staff. This is an extraordinarily responsi- packages for students sionally. In response to our staff‟s growing ble position for any student employee. Place an ad in the Hoya thanking your stu- concerns about scheduling miscommunica- In managing IT services and dents for their hard work tions, she implemented a new electronic system to provide reporting accuracy, eas- resolving indi- ing students‟ minds about what can be a vidual user frustrating aspect of student employment. problems, Meredith's work Laura Cordero-Alessandri involves cotinu- Reynolds Hall Director Office of Residence Life ous (cont. page 3)

THE HOYA HIRING GAZE TTE Page 3

(continued from page 2) Rachel Clune (‘11)

I am honored to recommend Rachel interaction with Georgetown University Clune for her exceptional work as a stu- faculty, staff, and students. We rely not dent employee. only on her technical expertise but also on Rachel has her timeliness, trustworthiness, her ability worked for the to foresee and solve problems in advance, Georgetown and on her ability to react to emerging Scholarship situations independently, without hesita- Program Office tion. In particular we rely on her superior for two years, talents as a personnel manager. She has and she has consistently demonstrated an exceptional been enor- capability in this regard. Even as a student mously helpful; she can do in 10 hours employee, Meredith has administrator ac- what it takes other people 40 hours to cess to many network services. She is em- accomplish, and is so dedicated to im- ployed in roles that require significant spe- proving the student experience and en- cialized IT knowledge and a very high suring GSP runs as efficiently as possi- degree of trust, and she diligently performs ble. In her post, Rachel has implemented this work in addition to her scholastic pur- processes and systems that streamline suits. our administrative duties, thereby maxi-

mizing our time with students. Rachel is All of the above highlight's Meredith's also the architect of the beloved GSP organizational skills, integrity, level- Weekly Email. I can‟t say I‟ve ever met headed maturity, and her poise in high- another student more fully committed to pressure situations. Additionally, she is a their “job” as Rachel is to her work here. vibrant, intelligent, and socially-aware We cannot ever begin to adequately individual whose personal behavior is a thank Rachel for what she has meant to credit to Georgetown University. During our program, but to have her recognized the time I have known Meredith I have in a public forum, in the way she de- observed her talent for relating to other serves, would be so appreciated. individuals, confident manner, and impres- sive communication skills. Melissa M. Foy and Christine Pfeil Georgetown Scholarship Program In my experience not everyone at any age, much less at an undergraduate student's Morgan Falzone (‘13) tender years, has the finest characteristics The Office of Residence Life would like to excel in the roles Ms. Gadoury fills for to recognize Morgan Falzone, a student us each day. worker who joined our team this semes-

ter and who has made an extraordinary John Carpenter impact already! As a sample of her great Chief Technology Officer McDonough School of Business work: During her first week here, I asked her to type up a project list and at the end of the day she gave me back the typed list and said, "I went ahead and

completed everything I saw my name attached to for this month." She is in- credible!

Kevin Stensberg Office of Residence Life

THE HOYA HIRING GAZE TTE Page 4

Olga Sologoub (‘12) Heather Hutchison (‘11)

There aren't Theology would like to recognize our student enough words worker, Heather Hutchison. Heather has been to describe the an outstanding student worker in the Theology gratitude I Department for three years. She has helped have for Olga, Theology faculty and staff in completing a a junior in the range of projects-- conducting research online MSB, and her incredible work in the Office and in , editing assignments, of Student Financial Services. Olga has done helping staff with lecture arrangements, and an exceptional job this year planning, devel- running errands. She is dependable, punctual, oping, and coordinating a brand new program productive, and serious when it comes to doing for our office: The Peer Counseling Program. her work. As the department's front-desk per- She not only recruited participants and son, she is a friendly and welcoming presence trained each one of them, but has also taken to students, faculty, and the general pub- it upon herself to make improvements to the lic. Heather has made a real difference in our curriculum and involve the students in every department, and we truly appreciate her excep- step of the process. Her work ethic and dedi- tional work. cation to this program and its participants, as well as other various projects in our office, is Theology Department Staff beyond extraordinary. We want her to make sure that she knows that her commitment has Jarvis Matthews (‘12) not gone unnoticed. From her bountiful en- Jarvis has been a student employee in the ergy and positive attitude, to her indispensa- School of Continuing Studies since May, 2009. ble effort and innovation, Olga truly makes In addition to the regular assignments that in- our office sparkle! clude, but are not limited to, filing, copying and

Marina Test troubleshooting computer issues, Jarvis works Assistant to the Dean in various capacities for the entire office. On Office of Financial Student Services any given day, once he completes assignments

for the office manager, he assists in managing Francis Gieringer (‘11) the flow of paperwork in the Admissions area. Jarvis completes assignments for the individual Francis started in the Archives of Planning school programs and the Dean‟s Office. Jarvis and Project Management four years ago. His usually completes most tasks in one to two service has been indefatigable, and to this days. Jarvis has an unusually pleasant de- day he is as dependable as the sunrise. Over meanor and positive attitude. He has grown the past four years, he has mastered the finer tremendously during the past three years with arts of large format scanning and scanned maturity equal to or better than a graduate stu- several thousand drawings. We congratulate dent. His sense of humor and personality are him on his acceptance to Georgetown Uni- very well suited to a large office with various versity Law School and hope he'll come back staff. He has proven to be consistent, well man- and visit. nered and a leader in the area of student em-

ployment. Joanna Fagan Archivist Betty Henderson Project Management School of Continuing Studies THE HOYA HIRING GAZE TTE Page 5

Yadira Vieyra (‘11) She assists not only myself, but also Yadira has worked for the Office of our junior and senior-level Advising Student Financial Services for all of Deans, our Program Coordinator her Georgetown career. Having just and other staff members, all of started at Georgetown this past July, I whom hold her in the highest regard couldn't have been luckier to have for her work and for her positive Yadira for a student attitude. employee. She Vanessa is an outstanding profes- managed not only sional who does excellent work in to support me in my all of her responsibilities in every role, but also to project that is assigned to her. She assist me in learn- understands and supports the pur- ing some of the ins pose of each assignment, and she and outs of my position. I am forever makes sure that every part of it, indebted to her for her kind leadership whether complex or detailed, is han- and support. In addition to guiding me dled with meticulous thoroughness. through my transition, Yadira has been She thinks about her work as it sup- my partner in developing George- ports the mission of the College. town's financial literacy program: She maintains a calm equilibrium no Common $ense. She has not only matter the situation, she never needs helped me organize this year's work- reminding about a task, she finishes shops, but has also worked side by all deadlines early, she quickly side with me to develop a proposal to grasps her assignments, she has a expand the program for the upcoming wonderful sense of humor, and she school year. Throughout her time here, thoughtfully offers to help others Yadira's diligence and dedication have when her regular duties permit. shined through. When she graduates The staff can trust her to do her job this year, her presence will be greatly extraordinarily well, and we depend missed! upon her for a number of roles in the office. When she is assigned to the Marina Test front desk of the Dean‟s Office, she Assistant to the Dean greets students, faculty, administra- Office of Financial Student Services tors, donors, parents and other visi-

tors with poise and a warm and wel- Vanessa Panaligan (‘11) coming spirit. It is a pleasure to write a recommenda- We have been very fortunate to have tion for our student employee, Vanessa as a valued member of the Vanessa J. Panaligan, who works with College Dean‟s staff. the entire staff of the College Dean‟s Karen Brown Office. Administrative Assistant Office of the Dean THE HOYA HIRING GAZE TTE Page 6

Claire Navarro (‘11) We are thrilled that she has been a Claire M. Navarro works with the staff true colleague of the ICC College in the College Dean‟s Office. She as- Dean‟s Office operation this year, sists the Advising Dean for first-year and we hold her professionalism and and sophomore students, the Adminis- composure in the highest regard. trative Assistant and helps with prepa- rations for Parents Weekend. Martha Warner Program Coordinator Office of the Dean In September 2010, Claire was as- Special Collections Research signed the responsibility to register Center, Lauinger Library College families for Parents Weekend. Katelyn Jones (‘11) She quickly grasped the significance, We want to recognize our won- Katelyn Jones will be missed dearly derful student assistants for purpose and meaning of this weekend in the Access Services Department their outstanding work with the for our first and second-year families. (particularly in the Stacks Unit!) of University Archives, University She managed a complex set of respon- Lauinger Library. For the past 3 Art Collection, Manuscripts, Rare Books, and Preservation. sibilities and deeply thought through years, Katelyn has loyally served With their help, Special Collec- every assignment. She immediately Lauinger Library with diligence, a tions can complete important learned our registration database soft- good-natured attitude, and unwaver- projects that benefit the Depart- ware, she carefully organized the mul- ing pride in her work. Without her, ment, the Library, and the Uni- titude of registration forms and checks Katelyn‟s direct supervisors would versity. Many thanks to Marvin Aguilar, Sarah Anderson, that were mailed to the office, and she be lost some days. Though we wish her the best of luck in her future Michelle Cassidy, Erin Davis, graciously responded to a large num- Sahar Kazmi, Natalie endeavors for earning a PhD, Stacks ber of telephone and email inquiries Laflamme, Julie Shuster, and Services will have a hard time at- from parents. Claire also prepared Samantha Silverberg. tempting to replace such an amazing materials, staffed the registration table, student and person. Happy Senior and followed up after the weekend Year, Jones! We miss you already. with a debrief for next year.

Claire is an extraordinary employee

who is extremely conscientious and meticulous about her work. All pro- jects she has been assigned to work on throughout the year have been com- pleted with care and attention to de- tail. She has a very welcoming ap- proach when greeting visitors in our office, which is essential. We appreci- Access Services Department ate her intelligent and creative meth- Lauinger Library odology to her responsibilities.

THE HOYA HIRING GAZE TTE Page 7

Frequently Asked Questions About SEO! At seo.georgetown.edu

Q: Do I need to submit paperwork able to you at the time of hiring. for a student if we are the secondary Employers should also print and sub- department? mit the hiring documents to the Stu- A: No. If you are hiring a student who dent Employment Office in order to is already employed by another depart- properly enter the student into the ment, simply start submitting override payroll system. forms to that department. Be sure to send them every week, consistently, so Q: I know I can change the status that the student receives payment for of a job, but how? all of the hours worked under your su- A: To move jobs among Listed, Re- pervision. However, if the student view, and Storage modes, go to My wishes to make your department the Control Panel and click Manage Job new home department, submit a trans- next to the job you want to control. fer form to our office, and hereafter On the next screen, a number of submit the student‟s hours directly to small windows will display, one of payroll. which is labeled Update Status. Click the destination status. Q: If a student worked on-campus in the past do I need to submit an I-9? Q: What paperwork do I need for A: No. Since the student has already student workers? worked for the university, his/her em- A: If you are hiring a student for the ployment verification information is first time, he or she will need a Hoya already recorded in the system. How- Hiring Form, position description, I- ever, certain documents may have ex- 9, and federal and state tax forms. pired which will need reverification. Please make sure to attach copies of The SEO will contact hiring managers students‟ identification documents to should this be the case. the I-9 when you submit it. Students who have previously worked for Q: A student applied in-person for a Georgetown require only an HHF job I posted online. Can I hire them and position description, unless their through the student employment I-9 documentation has expired or Web site? they would like to make a change to A: Yes, the system is designed to han- their tax status. dle hiring of both online and in-person applicants. Wherever you click Hire from – My Control Panel, Manage Jobs, or View Applications – the next screen will allow you to select from a list of online applicants or write in other name(s). The hiring process will ask for the student‟s Georgetown ID number and mailing address – please be sure to have that information avail- Page 8

Visit us on the web! HOYA HIRING GAZETTE https://seo.georgetown.edu Editor Gretta Digbeu Class of 2013 College

Do you have an exemplary student you

THE GEORGETOWN UNIVE R S I T Y would like to have featured in an up- STUDENT EMPLOYMENT O FFICE coming edition of the Hoya Hiring Gazette? The Student Employment Office is a division of the G-19 Would you like your department to be Office of Student Finan- Box 571252 featured in our Employer Spotlight? cial Services at George-

Georgetown University town University. It serves Do you have effective and innovative as the human resource Washington, DC 20057 student employment resources office for Georgetown (policies, manuals, etc.) that you are undergraduate, graduate, Office Hours: willing to share? law, and medical stu- dents. SEO administers 9 AM to 5 PM the Federal Work Study Contact the staff of the Hoya Hiring Monday through Friday program in addition to Gazette at [email protected]. providing on-campus em-

Phone: 202-687-4187 ployment and employ- We are looking for great submissions! ment referral services. Fax: 202-784-4877 E-mail: [email protected] Look for our next edition this summer!

Staff Information: Correction: Ryan Powers, Associate Director On our previous January newsletter, it 7-3916, [email protected] was stated the Student Employment Appreciation Week was April 12th– Kelli McLeland, Assistant Director 18th, 2011. 7-8393, [email protected] Student Employment Appreciation Week is, in fact, April 10th– 16th, 2011.

Please excuse our error and we apolo- Christine Noonan, Manager gize for any inconvenience. 7-8967, [email protected] Thank you.

TO OBTAIN UPDATED VERSIONS OF ALL HIRING PAPERWORK, PLEASE VISIT OUR WEBSITE: SEO.GEORGETOWN.EDU CONTACT US IF YOU HAVE ANY QUESTIONS.