SUFFOLK COUNTY VANDERBILT MUSEUM

BOARD OF TRUSTEES

MINUTES

A regular meeting of the Suffolk County Vanderbilt Museum Board of Trustees was held via video conference on April 16, 2020.

Members Present: James Kelly - President Gretchen Oldrin Mones - 1st Vice President Jack DeMasi - 2nd Vice-President Clara Macri - Secretary Terry Pearsall - Trustee Kathy Giamo - Trustee Anthony Guarnischelli - Trustee Dr. Steven Gittelman - Trustee Elizabeth Wayland-Morgan - Executive Director

Members Absent: Betsy Cambria - Treasurer Robert G. Keller - Trustee Thomas Glascock - Trustee Stephen Melore - Trustee

Verbatim Transcript Prepared By: Alison Mahoney - Court Stenographer

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 (*The meeting was called to order at 2:15 p.m.*)

MR. KELLY: We're going to call this meeting to order at 2:15. This is the monthly meeting of the Vanderbilt Museum & Planetarium Board of Trustees via electronic video conferencing.

For the record, let's make sure everybody is recorded. Jim Kelly is here, Elizabeth, Gretchen is here, Kathleen is here, Steve is here, Tony is here, Jack is here, Clara is here and Tony, and we have Elizabeth from the office, the Executive Director here. We have a quorum.

All right. So --

MR. PEARSALL: And Terry.

MR. KELLY: And Terry; I'm sorry, Terry. We have an abundance of quorums. Let me just read into the record the following.

"This is the scheduled meeting of the Suffolk County Vanderbilt Museum & Planetarium. And for the record, we do have a quorum present. The notice of the meeting follows the Open Meetings Law as amended by Executive Order 202.1, Allowing meetings to take place telephonically or through other similar services. In this instance we will be using Zoom and we will be recording the entirety of the meeting. The court reporter will also transcribe the meeting discussion."

"Additionally, we will be following the voting protocol used by the Suffolk County Legislature at its March 17th, 2020 meeting. All voting on the Board actions and resolutions will be done via roll call and we ask that all Board members clearly state their name when making the motion and clearly state their vote when their name is called."

"As per Executive Order 202.1, there will be no public portion of this meeting and the web link to view the meeting has been publicized and members of the public have the ability to listen to and view the meeting. Should they desire, they can submit comments in writing via U.S. Mail to the Museum & Planetarium; the address is 180 Little Neck Road, Centerport, New York, 11721."

“I would like to take this time to remind all of us to speak one at a time after unmuting yourself,” which we're not doing. “If there appears to be any chair squeaking or other background conversations or kids screaming and yelling, the host will mute you;” I didn't write that. “Please beware that unless you stop the video feed, it becomes part of the record. If you see our -- Alison raise her hand, please know that it is because she is unable to record multiple statements at one time. And if you do want to speak and add your comments, please raise your hand and we will all recognize you and give you a clear opportunity to speak." Okay, the legal end of it is taken care of. We are called to order.

Public Address to the Board

There will be no public comment to the Board.

Previous Meeting Minutes

Do I hear a motion to suspend the regular reading of the previous minutes of the previous 2

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 meeting?

MR. DeMASI: Sounds like a motion to me.

MS. OLDRIN MONES: Second.

MR. KELLY: Second by Gretchen. All in favor?

"Aye" said in unison

Thank you. (Vote: 9-4 - Absent: Ms. Cambria, Mr. Glascock, Mr. Melore & Mr. Keller).

We're done, have a good day. No.

Committee Reports

Since Betsy is not with us, what can you help us out with, Elizabeth?

(Treasurer's Report)

MS. WAYLAND-MORGAN: Well, I can send out a Board packet. I'll get into the office tomorrow. The entire property has been without power for a couple of days. Today is -- this afternoon the mansion will be back up, but it was a pretty tricky situation for a couple of days.

I do have the Treasurer Report for the year ending 2020, and also the adopted Suffolk County Operating Budget and -- excuse me, and the Treasurer Report for January. I can read the numbers if you like, or I can scan these in and e-mail them over to you.

MR. KELLY: Who wants to hear numbers?

MR. PEARSALL: E-mail them.

MS. WAYLAND-MORGAN: E-mail them? Okay.

MR. KELLY: Okay.

MS. WAYLAND-MORGAN: Is that good with everybody?

"Yes" said in Unison

Okay. So other than that, I'm not sure what Betsy was going to -- you know, I didn't speak with her so I don't know what she had for her reporting today. If anyone has any questions for me, I would be happy to answer.

MR. KELLY: 3

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 Nothing? Okay, we'll look forward to the package.

MS. WAYLAND-MORGAN: Yes, okay.

MR. KELLY: Education; Gretchen?

MS. OLDRIN MONES: Okay. The Education & Exhibit Committee conferenced by phone on Tuesday, April 14th, 2020 at 11 AM. The following people attended; Elizabeth Wayland-Morgan, Beth Laxer-Limmer, Dave Bush, Killian Taylor, Sue Madlinger, Kathy Dulanto, Betsy Cambria, Jack DeMasi, Jim Kelly and Gretchen Oldrin Mones.

The committee was excited about the new on-line offerings. Several of us have already forwarded the lessons to children and grandchildren. Not only are the lessons fun and suitable for many ages, but they are loaded with facts, some of them quite surprising. For instance, the hammerhead shark is one of the few animals that tans from the sun. I learned that whale sharks like our Willy have white spots unique to individual sharks, making them like fingerprints. Beth has more programs in the works and plans to send two or three a week to Pat for uploading to our website and social media.

Beth has delegated work to our educators who are putting together fact sheets which may be tweaked and edited by Beth. Since they don't have all their resources from work, they sometimes have to reinvent the wheel, but they're doing an amazing job. And Beth projects that they can continue production throughout this crisis and beyond. And some of what we learn can be used in the future if education programs need to remain virtual into the 2020-2021 school year.

Equally wonderful are the videos that Dave has posted for the Reichert Planetarium's new At-Home Programs for parents and children to learn and enjoy together. How to use the Telescope and the Skies of Spring were two of those programs that he's uploaded already and he reports that we can get information off YouTube to see how many hits these videos receive, and even how long the videos were viewed. For instance, How to use a Telescope garnered 330 views in nine days.

It seems that attention spans are very short these days necessitating group videos. We all praise Dave's voice which is just perfect; it's clear, concise and easy to listen to. Dave and staff are using video editing programs like Adobe Premier Pro as well as open-source freeware like OpenShot to learn how to create programs at home. Charlie is working on an Earth Day program that will highlight conversation -- conservation and recycling efforts. Matt is developing a rocket science video game. Erin is working on exploring is there life in space, and Bob -- Bob is developing a basic talk on Cosmology.

Additionally, now that staff has time to create new talks and new shows, console operators are writing their own original talks ranging in duration from 15 to 45 minutes.

As Kathy and Sue pointed out, Beth and Dave exemplify the expression, "When you're handed lemons, make lemonade." And, the lemonade being made is terrific and prolific.

Rob and Erin are making a mythology program of short vignettes. Dave refers to this program as sandwiches. There is a consistent introduction and conclusion, and in-between there's a variety of mythology vignettes running three to six minutes each. The goal is to create a library of vignettes to put in that sandwich so that the presentations in 4

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 the dome will always be changing in conjunction with the seasonal constellations in our nighttime sky.

The programs connect ELA, history and science, and these programs will be shared with local libraries. Megan Gallipeau, who is the Planetarium's graphic artist, is creating an astronomy comic strip featuring Konnie, that's Konnie with a "K". Konnie is the character name given to Konica Minolta Star Projector. Megan has already created six strips which will we added to others and turned into a comic strip coloring book to be sold in the book store.

Erin Bennet is working on downloadable worksheets related to Mars Curiosity Rover. They involve puzzles and mazes and sound like fun while learning about space program accomplishments. All of this and more is or soon will be available on our website, YouTube and social media.

Additionally, if you click on our website, you can take a virtual tour of the inside of the mansion as well as a tour of the grounds. And Elizabeth is thinking about providing a new video to replace the old tour of the grounds video. No, the old mansion tour.

Other interesting things include Ed's gorgeous photos and poetic tribute to the Ospreys; it immediately received 600 likes on Instagram. Betsy is donating a Go-Pro to record and transmit video of the Osprey's nest. In mansion news, Killian and his team continue work on the exhibit on Alva Vanderbilt and the Women's Suffragette Movement. Right now the launch is planned for Memorial Day Weekend. However, it might be a virtual launch. Kathy and Sue added that the 100th Anniversary of the Women's Right to Vote is one of the ideas being talked about in development as a potential event for a grand reopening.

We talked about adapting what has been learned and accomplished in programming to something longer term and farther reaching for a more permanent on-line option. We began the discussion on changing the way we look at outreach programs. For instance, Beth offered that the mummy is well-suited as well as other parts of the collection to put on-line. Dave mused, What can we do differently now and actually charge a fee for if we're going to have virtual school programs into the next school year? Using a live format and acquiring more technology -- for instance, Killian would like a 360-degree camera for the mansion and the Hall of Fishes -- were a couple of suggestions.

Dave and his Planetarium Education staff are working on integrating the N-I-S-E into the Smart Board. They are taking Smart Board tutorials. The staff has already built content for their programs and will learn how to better use the Smart Board through these tutorials. All the Smart Board games can be offered at birthday parties. Thanks again to the Gerdes Family for their generous donation of this Smart Board.

Kathy, Sue and Killian are discussing acquiring Walker Hanging Exhibits for future use in the Lancaster Room or Nursery Wing. It is a low-cost, worthwhile way to provide temporary new exhibits. All in all, staff has adapted extremely well considering all the many challenges, and we've learned a lot and realize our disaster preparedness handbook needs to be updated.

Kathy pointed out that when this is all over there will be an enormous need for the outside; luckily we have 42 incredibly gorgeous acres and we are a park. Elizabeth agreed that it would be an enormous overture to the community to open the grounds, not the buildings, when the time is right. And this prompted a discussion on the progress of the two trails being built; the nature trail is complete but needs to be checked and signage added. The History Hill also needs signage and funding. Killian and Dave are discussing using the 5

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 same sign company to coordinate the look. When the grounds and the trails open, we will truly be an educational program called Mr. V's Backyard.

And that's the end of the report. But our next meeting is planned for May 19th at 11; we're trying to keep to the routine scheduled meetings of having them on Tuesday before a Board meeting on Wednesday. Does anybody have questions? Anyone who was at the meeting have something to add?

MR. KELLY: Okay. So much -- thank you for the Education & Exhibits. Buildings & Grounds; Terry and Elizabeth? I'm sure there's a lot going on.

MR. PEARSALL: Elizabeth is going to update us, in my absence.

MS. WAYLAND-MORGAN: Yes. So I'll go ahead. And Terry, please offer anything, you know, just let me know if you have anything to add in this, and Jim, you know, relay the message if you can.

MR. PEARSALL: Okay.

MS. WAYLAND-MORGAN: Okay. The grounds crew is preparing for the explosive growth of Spring already underway on the estate grounds. We have a new crew member, Howard Calardo. He worked for 20 years with the Tri-Borough Bridge and Tunnel Authority as a Facilities, Equipment and Fleet Technician. Howard took over maintenance responsibilities for all fleet vehicles and carts and will help maintain the mansion gardens and fountains on the estate. Please join me in welcoming him to the Vanderbilt Family.

Work is well underway for the rehabilitation of the south parking lot between the cottage and gatehouse. All heavy equipment and vehicles are being relocated to the parking area in the rear of the Planetarium as you can already see the transformation beginning. A long privacy wall of emerald green arborvitae and hydrangea will be installed along the perimeter of the parking lot and the cottage driveway. This will give a new look of elegance to the area and offer a more welcoming site for brides and other guests as they arrive to book events on the property.

The trails are also underway and hope to complete -- and there is hope to complete them by sometime in June. The trails will meander throughout the wooded areas on the south side of the estate. In addition to breath-taking views of the Northport Bay, the trails will feature benches and a deck area where hikers will be able to sit and absorb the natural beauty.

So that's the grounds, and now I'm going to continue with some notes that -- from Pete Newman that I spoke -- I spoke with Pete today, and some of this information I've also been in touch with DPW and the County. So we have Pine Aire Construction, they are working on our cafe. They have continued during this timeframe one to two days a week. Last week they poured the new level of concrete for flooring and they needed to wait one week for that to dry, but they're progressing that project slowly but they are continuing with that. It was expected that that project would be completed by May, but it's more likely to be completed sometime in June, July or August at this point.

The Normandy, the roofing contractor has shut down for now. The roofers have pulled off 6

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 many of the slated tiles, but they're down to one individual who is like a Clerk of the Works and they're just waiting for the time where they can all get back to do the work. They're also waiting for material to be milled and currently they're unable to obtain the materials that they need.

There is an active leak in Mr. V's bedroom. Pete Newman has been monitoring this and as soon as he can get back on to the property he and his restoration team will be repairing that area first. And the Windsor bedroom where there has been water intrusion now for years, chronically, there's -- the work that the restoration team did Pete said that he thinks that it's corrected, because with the most recent torrential rains that we just had there was no water intrusion, so that's good news. So they're hoping to move forward with that room since the water intrusion has been halted. There is a current leak in the nursery wing and the bottom of the stairs outside the archives, that will also be an area that they're going to be tending to as soon as they can get back on to the property as well. Pete is monitoring these and tending to them twice a week currently.

The Archives windows are -- have been replaced. And I'm not sure if you have all had a chance to go up into the Archives, they're absolutely beautiful. Next time when we're all back on the property, take a trip to the Archives.

There still needs to be some finish work on the interior and exterior stucco and trim and he and his team look forward to doing that as well.

There's a few other areas. We have Kevin Droughton who is our mason, he started repairing a sidewalk area on the back side of the Memorial Wing by the tent and he's had to stop during this time period, he will be back on that project shortly, as soon as we're allowed back on the property.

Give me one moment. Clara, you back on with us? Okay, I think so. And then, let's see, also Kevin our mason, he's also working on the balustrade wall out by the sun dial and he's replacing all of the crumbling facade there and it's looking really beautiful.

And another project that they will be working on as soon as we're back on the property will be the facades and the back of the Memorial Wing. So there's -- they'll continue the facade waterproofing along the back Memorial Wing including the woodwork, iron work and trim. And that is another area that they had worked on for quite some time and half of the back of the mansion looks so beautiful, so they're continuing with that work as well.

And I believe that concludes the Building & Grounds Report. Does anyone have any questions?

MR. KELLY: I know there was some discussion about the work that Dave is doing on the trails. Maybe you could highlight that for everybody?

MS. WAYLAND-MORGAN: Yeah. Dave plans to have signage throughout the trail, celestial signage, and he's planning on highlighting the planets, including Pluto, and he looks forward to being able to do that. The staff is excited to get back to the property and pick up where they left off on all of these projects.

MR. KELLY: Okay. Anybody else for Building & Grounds, questions? Okay, moving forward.

MR. PEARSALL: 7

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 Thank you, Elizabeth.

MS. WAYLAND-MORGAN: Oh, Terry, you're welcome.

MR. KELLY: Kathy?

MS. GIAMO: Okay. The Development Committee met on April 14th, Sue, Elizabeth, Kathy Dulanto and I. The report, we have a pre-quarantine report of February into March 13th. The Development team at that time was actively soliciting sponsorships and grant opportunities. In play was Bank of America who signed up for the Museums on Us Program at $5,000 and there was additional sponsorship which is pending. Northwell Health Systems returned as a sponsor and will partner in the Museum's Employee Discount Benefit Program, hopefully, in the near future.

The New York Community Bank Foundation, a presentation was given to them for three different funding opportunity options. The marketing, at that time the social media platforms were actively in play. All of the type of events that we were having, the Spring/Summer Workshops, Comedy Night in the Carriage, Irish Fest, the Eagles Nest, the relaunch of Bank of America's Museums on Us Program, the new Planetarium shows and Eagles Nest and the Carriage House Players, Meditation Under the Stars, all active programs that we had planned to have in progress. Unfortunately, you know, due to circumstances none of that could take place.

One of the things that we're really hoping that we'll be able to do eventually is the Gala which was actively worked on. We had save the dates invitations, potential caterers and entertainment were under review. In addition, we have Valentine's Day Dinner and Comedy Night which will -- at prior which were all very -- and the Fest, were very successful. Now, however, we move forward into the March 24th time and the unfortunate crisis that we're under now. At that time the Planetarium was closed as per government regulations and we all -- the sponsors and donors and friends were contacted to let them know that it was closed. And at that time Elizabeth sent out a letter to all the constituents which was also printed in all of the North Shore newspapers which was a reach and touch to let them know the strategy that is currently in place as we continue to connect through the community. Virtual programming is now available and is a huge initiative. Virtual tours of the grounds and interior of the mansion have been installed on our home page on our website. And we are now employing every social media outlet that we possibly can.

One of the things that -- during the meeting that became obvious that we needed to do is to plan for some formal type of opening in the future. Now, acknowledging the fact that we are not going to be able to open the museum, I'm sure, physically in terms of the Planetarium and the mansion for some time, a thought was considered that we would be able to possibly open the grounds at some point as like a pre-introduction to the rest of the things that we offer. And in light of the fact that -- one of the things I believe is that people are going to be looking to connect with traditional things, they're going to go back to looking for traditional ways to spend time with their family. And I think one of the best things that we could do is to be able to open the grounds. That new trail that's being created, these are all things that are going to offer a tremendous opportunity to show off the museum. And we discussed ways that we could do that where we could retain our current basic donors and corporations and foundations to support. Clearly we are in a major competition for funds right now. I mean, there's just so many different organizations that need funds, a lot of which are connected to the health care industry. So we have to be able to find another way to gain the attention of the people, and I really think that one of 8

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 the ways is going to be to offer them a place to be when we're finally all let out of this prison, so to speak.

I think that we have to keep up the communication with them, we have to give them, you know, a feeling that we're there, that -- we're part of Suffolk County and we're off -- this is a Suffolk County park and as soon as we have the opportunity to show -- to be open and do that, I think we need to plan that now.

One of the things that we talked about, which I thought was, you know, a terrific idea, is that we would -- we would look for a way to engage all of the community. Oh, Ron and I talked about that, but we discussed having some type of an opening day and not just to have people come on to the grounds to see not only the grounds but offer something that we get the imagination of the kids wanting to be -- you know, anticipation of being able to get back into the planetarium, get back into the mansion to see it. So maybe we could have some type of like a festival or a day where we could have different exhibits set up, we could bring in community programs, you know, people crafting anything that would give them something to come to do and to open their imagination more to the museum. So we're making plans to do that. We're looking for creative ideas. Anyone that has them, you know, you're welcome to talk about it and we look forward to being able to open again and to be part of the community again. Anybody have questions? Okay.

MR. KELLY: The concept of opening up the grounds might be very big precious because there's talk about keeping the beaches closed all summer. So that could make us very popular if we can get away with it.

MR. DeMASI: Kind of a large fence for a grand opening I think is going to be some time way in the future. I think that regardless of the way things are working, we're going to be masked and distancing until there's a vaccine, which is going to really impact the way we do business.

MR. KELLY: And that's over a year away.

MR. DeMASI: Without a doubt, you know, I think we're looking at a real long haul before we could get any of this stuff into action. I don't mean to be cynical, but I just think that's probably the reality of the situation and it's nice to have -- it's good to have a plan but I don't think it's something that we can expect to take place really soon, that's all. You know?

MS. GIAMO: I don't think -- my opinion is I don't think that it's going to be a very long -- I don't think it's going to be a very long restrictive period. I think the masks will probably, yes, be utilized for some time. But I think that the ability to open any -- open land type of use is going to be -- maybe not the beaches because the beaches get very crowded in specific small areas, but a park -- I don't know if -- I don't think we would have -- we would do anything that would be a huge gathering. I think we would need to do it in small, you know, in small type things, not big huge gatherings, but small events.

MR. DeMASI: Well, I think people are going to be skittish.

MS. GIAMO: Huh? 9

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020

MR. DeMASI: Regardless, people are going to be skittish, you know, for quite some time. You know, especially at maybe gatherings, it's going to be tough for the restaurant business, it's going to be rough for us, it's going to be tough on bars, you know, like any place where people will come together and especially if they're going to still be wearing masks which is probably going to be -- I'm not sure we're going to be allowed to congregate a lot faster than it's going to be prudent to take masks off. Just that alone is going to cause I think -- you know, let's just say we're going to get a trickle of people at best at any given point and I think economically it's going to kill us. We need to be prepared for that. You know, we need to think about what we're going to wind up doing. You know, I'm sorry I'm talking too much, but opinion? MS. GIAMO: I think that we have to -- what we do is we have to look to the direction of the County. I think that the Suffolk County Executive along with the Legislators will make decisions based upon what's good for the public and I think that they will lead -- they'll lead us in a direction. I think that there's going to be recognition and people have to be in some way be permitted to interact with one another. So I think that's really what -- I think that's where our direction has to go now. Our advice has to be from the County Exec and the Legislature and how -- you know, their direction on these things. I think it's coming, they're going to make these decisions and I have a feeling that County parks and leisure activities for people are going to play a big part in bringing us back.

MR. KELLY: We are a County park so we're guided by their rules and their -- you know, whatever they do for any of the other parks --

MS. GIAMO: Right.

MR. KELLY: -- will also affect us.

MS. OLDRIN MONES: Well, the County parks have not closed nor have the State Parks. The Town parks have closed and private parks, but the County parks are still open right now, technically our grounds could be open right now.

MS. GIAMO: Right, exactly. I think that, you know, we're in an opportune place to keep our people's attention on the Vanderbilt. I think we can play a very big part in renewing people's desire to do things to take them back with their family, traditional things.

MS. OLDRIN MONES: Right, trails would be very beneficial.

MS. GIAMO: I think ours are going to be great.

MS. OLDRIN MONES: And any kind of outdoor exhibit that allows for spacing.

MS. GIAMO: Exactly, exactly.

10

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 MS. OLDRIN MONES: Counting the number of people who come in and then asking the others to come in in the next wave. You know, just monitoring that whole thing. Yes, it would keep us there in their minds.

MS. GIAMO: Yeah, exactly.

MS. OLDRIN MONES: Keep the new stuff exhibited.

MS. GIAMO: Yeah. I think we have a very, good, big opportunity here if we fashion it right.

MR. DeMASI: From your mouth to God's ears.

(*Laughter*)

MS. GIAMO: Well, if they're thinking about it, all of us should, you know, actively think about it and we should pursue ideas.

MS. OLDRIN MONES: I agree.

MR. KELLY: Whatever I was going to say.

MS. WAYLAND-MORGAN: I have -- Oh, sorry, Jim, you go ahead.

MR. KELLY: No, I was just saying that the staff has been bouncing ideas off of Elizabeth for quite a while about trying to get back into the swing of things, including outdoor activities.

MS. WAYLAND-MORGAN: Yeah, yeah. And I was just going to say that we discussed outdoor sculpture exhibits, things like that that we can look at for the future.

And the development team and I have been discussing a lot lately about, you know, membership retention and how can we keep our members engaged and hold on to them during this bumpy time.

MR. KELLY: Since we're talking about money and income, Elizabeth, enlighten the folks as to where we are with the reservations for the tent.

MS. WAYLAND-MORGAN: Yes. The tent usually costs the museum about $25,000 in total to put it up and take it down each year. We are not putting it up as of yet, I've held off. We usually have it up by mid-April, ready for weddings that began the first week -- the first Saturday of May. We have changed -- worked with the brides well and rescheduled their weddings to later dates, one bride has moved her date to next year. And Sarah Beutel, who is our Events 11

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 Coordinator, is working with each of them: And Carol Sperandeo is working to reschedule wedding photos. They're moving everything to July, late June/July and working with this uncertain timeframe. And, we're talking about it weekly, all of us.

So back to the tent. The tent, I've pushed that off until I have further information, so. And Jim Munson is in touch with the tent company as well, coordinating this.

Anything else on development, Kathy?

MR. KELLY: Anything else on development?

MS. GIAMO: No.

MS. WAYLAND-MORGAN: We're good, no.

MR. KELLY: No good?

MS. WAYLAND-MORGAN: We're good.

MR. KELLY: Are we good?

MS. WAYLAND-MORGAN: Yeah, we're good.

MR. KELLY: Okay. All right, moving forward to the Executive Director's Report.

MS. WAYLAND-MORGAN: Okay. As we adjust to this unprecedented era in American life, we are learning more about how interdependent we are, not only within our own families and with our friends and coworkers, but also the people who make many aspects of our daily life easy and possible. No longer are we taking for granted the irreplaceable services of hospitals, supermarkets or pharmacy employees, or of police officers, teachers, firefighters and day-care workers. Nor do we take for granted the pleasures of simply being able to travel freely outdoors and to explore and enjoy places of rare beauty like the Vanderbilt Estate.

The Suffolk County Vanderbilt Museum stands strong. The museum will endure this extraordinary crisis and continue to serve the Long Island community and beyond well. Until we can welcome visitors back in person, we hope they will visit the Vanderbilt from the comfort of their home and their computer screen. I would like to report on our endowment. As of yesterday morning, the total market value of the account is 13,351 and four -- 351,400.59. That amount is comprised of $12,986,729 in the main account and 364,671 in the income account. The breakdown by percentage in cash, fixed income and equities that is provided was taken from the U.S. Bank website. The cash equivalence is $142,508. The fixed income is $7,372,817. Equities, five million, eight hundred and thirty-six dollars and seven -- and $74, which totals $13,351,400.59.

I have an update on Hotel/Motel as well. The Hotel/Motel Tax was extended to 2023, and I'll provide a link to everyone so that they can take a look at the legislation, the New York 12

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 State legislation, and I'll follow that up with materials as well.

And Jim, I noticed on your agenda you wanted to have a status of the campus. I was on the property yesterday; it's absolutely beautiful. The flowers are blooming, the Osprey are flying around, I saw the Osprey fly over my head, it was carrying a big fish in his mouth.

MR. DeMASI: Good thing he didn't drop it.

(*Laughter*)

MS. WAYLAND-MORGAN: I was far away. I took a walk down to the mansion and looked out at the Northport Bay, everything is so beautiful. We all look forward to being back on on the property soon.

There are some staff that are there 24/7. We have to -- we have to give a big thank you to our security team, Keith and his team, they are there 24/7. And also Jim Munson and Pete Newman are checking things on a regular basis and Barbara Oster is going in a couple of times a week attending to checks and several letter items, business office items.

Overall, the employees are doing very well. And I've been in touch with everyone in all departments and the Education Department, as Gretchen mentioned, is really excelling. And the development team is coming up with so many amazing ideas for the future, and our curatorial team is working hard on putting together a new exhibit for this summer, and if we can't present it this summer in the mansion, in the Lancaster room, we plan on doing a virtual exhibition and offering it to the public virtually. And I would say that all departments are -- people are in good spirits and doing well and very anxious to get back to work and get back to the property, and we all look forward to that.

In terms of -- I'm looking at your next item here, Jim, release of funds from the endowment. We did take the distribution, the $500,000 distribution from the endowment, that was received I would say two weeks ago, a week and a half ago; I don't have the exact date written right here. And that is wonderful for our operation, that will bridge us to the next sum of money that will come in to help continue with our operations. And, our Hotel/Motel contract is -- contract is in place and we received our vouchers just last week and they are being processed -- they're about to be processed, and so hopefully that will get going very quickly. I have a lot of confidence there.

And also, I applied for the Paycheck Protection Program, and thank you, many Board members were very helpful with that and also Kathy Dulanto and Sue Madlinger were doing research and providing help with that as well. And our submission, our request was for $392,000, and of that, of those funds we will be able to use up to 25% on our utilities and the remaining funds would be for payroll. Currently our request is with the SBA, Small Business Administration, it's being processed currently.

And let's see if there's anything -- if there's anything else here on the list. Does anyone have any questions? Jim? Jim, you've got to try again. Jim? Okay, we got you.

MR. KELLY: I should note that because Elizabeth and staff and everybody else who helped was so prompt in getting this paperwork in with the payroll -- Paycheck Program, that we were in under the wire, because apparently they're out of money and they're not accepting any more submissions, so.

MS. WAYLAND-MORGAN: 13

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 Yes.

MR. DeMASI: So we're good -- hopefully it'll go through and we're good to keep the lights on and the employees fully employed. So thank you very much.

MS. WAYLAND-MORGAN: Oh, well, thank everyone.

MR. KELLY: Anything else? Do any of you have any questions for Elizabeth? That was good.

We touched on, basically, the future of the institution, the $64,000 question is the unknown, how long we'll be out of work and closed. But I think between the Development Committee and staff and some other projects that are working on -- are going to be working on some new sources of income. Unfortunately, unless someone has an idea to make what we're putting on the website generate a few dollars, our freebies that we're giving away which is difficult. So -- and we're bound by County restrictions and the Governor who's on the phone every day telling us how good or bad it is as to how slow or fast we can slowly ramp up the activities, but I think Jack is right, it's going to be a slow process. There's going to be a lot of hesitation on a lot of people to resume their normal activities, and until we see a vaccine or some other medication that might make people guarantee some sort of health in their future, it's going to be a pretty quiet summer I think. We'll see, so far -- Elizabeth, correct me if I'm wrong, but technically we haven't lost any weddings yet.

MS. WAYLAND-MORGAN: No.

MR. KELLY: So we have some income there. The money we took out of the endowment, the 500 thou plus the Federal income will keep us going for five or six months.

MS. WAYLAND-MORGAN: For a little less than five to six months, Jim. So --

MR. KELLY: Okay.

MS. WAYLAND-MORGAN: You said the endowment?

MR. KELLY: And the Federal paycheck.

MS. WAYLAND-MORGAN: Oh, yes. Yes, yes, yes. Sorry, I missed that, yes.

MR. KELLY: And we're anticipating the Hotel/Motel within a month or two or three?

MS. WAYLAND-MORGAN: Yes.

14

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 MR. KELLY: Depending on how fast or slow they are in Hauppauge about cutting checks.

MS. WAYLAND-MORGAN: Yes.

MR. KELLY: So we're good for a couple of months without threatening any employees or turning the place into a bed and breakfast. So I think we're going to have to be guided by the world events on how quickly or how -- which way we can go with regard to opening the doors and hopefully generating an income.

So if you have any ideas, we can talk about it and hopefully perhaps put a few things into motion. But I think this is our life for the next couple of weeks or months, video conferencing and putting everything on the Internet. Any thoughts? Okay.

Any old business? Any new business? All right, let's go --

MS. OLDRIN MONES: Can I just do a new business thing?

MR. KELLY: Yes.

MS. OLDRIN MONES: I was FaceTiming with my grandson before and he saw this pin, you know, the whale shark pin, he wanted to know why we don't have a constellation pin to represent, you know, the Planetarium. And then he also went into other themes because he's been to the Vanderbilt; why don't we have a ship, you know, the Vanderbilt ship pin and this, that and the other thing? And why don't we? You know, wouldn't it be great to have these pins made at a time when we can afford it and when things, the supply chains are working and sell them over the Internet? Because it advertises the Vanderbilt --

MR. KELLY: Yeah.

MS. OLDRIN MONES: We can have one with 100th Anniversary of Women’s Right to Vote, we can just have 100 on there and people would probably like that. People like pins and kids love pins and he wanted one of these pins, but he also wanted a constellation pin. So that might be something that we could look into, especially if we can get an on-line presence where people can buy it on-line.

And the other thing I wanted to say -- which isn't new business, it's ongoing business -- is Elizabeth, I think you are doing an absolutely wonderful job. You're actually doing a wonderful three or four jobs.

MR. KELLY: Yes.

MS. OLDRIN MONES: And you're holding everything together and you're inspiring the staff. And I think the staff is doing an awesome job. I mean, under these circumstances, what they are coming up with is phenomenal and it's something we are going to be able to use forever. And now 15

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 that they learned the technology, and even we have learned this technology (laughter), so I think our next meeting will be better, and they're learning all their technology and they're able to produce more and more. So I think we're going to have a nice stock pile of good information and fun information and a nice on-line presence. So thank you, and thank you for keeping everything together.

MR. KELLY: Yes.

MS. OLDRIN MONES: Thank you for being the leader that you are and for inspiring the staff.

MS. WAYLAND-MORGAN: Thank you, Gretchen. I appreciate it. And the staff are amazing, they really are. They really are.

MR. KELLY: Okay. Let's go around the clock, if anybody has comments or thoughts. Gretchen, is that the end of what you need to say?

MS. OLDRIN MONES: That's it, yes.

MR. KELLY: Okay. Kathy?

MS. GIAMO: I'm good.

MR. KELLY: Okay. Jack?

MR. DeMASI: Just a thought about the possibility of monetizing some of the stuff that we're putting out on the Internet. As a way of getting people prepped for this possibly being something that you pay for come future, perhaps we can put out a solicitation for donations along with whatever videos and so on we're sending out there.

It would be a way of showing a need, yet not actually charging anybody. And who knows what might come in? We may get a few bucks. But it doesn't really extend, you know, any of our presentations by, you know, putting a little finger on there for, you know, possible donations. Just a thought.

MR. KELLY: Okay. Steve?

MR. GITTELMAN: Nothing.

MR. KELLY: Okay. Tony, you still with us?

MR. GUARNISCHELLI: 16

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020 Yeah. I think you've said it all.

MR. KELLY: Okay, thank you very much. Clara?

MS. MACRI: I didn't have any further comments today.

MR. KELLY: Thank you. Tony, anything you'd like to contribute?

MR. GUARNISCHELLI: No. Everybody stay vertical if you can.

(*Laughter*)

MR. KELLY: Terry Pearsall, anything you'd like to add to the meeting?

MR. PEARSALL: I don't think I have anything to add. I just want to thank everyone for their dedication and what they're doing, especially to Elizabeth for covering the Buildings and Grounds Committee report, which unfortunately I'm unable to do it right now. So thank you all.

MR. KELLY: And you take care of yourself.

MR. PEARSALL: I'm going to try.

MS. WAYLAND-MORGAN: Thank you, Terry.

MR. KELLY: All right. Having no further --

MR. PEARSALL: Thank you. I'm signing off.

MR. KELLY: That's quite all right. Having no further business to conduct, 3:20, motion to adjourn?

MR. DeMASI: Motion.

MS. OLDRIN MONES: Second.

MR. KELLY: Second by Gretchen. All in favor?

"Aye" said in unison

Motion carries. Thank you very much, everyone. 17

Suffolk County Vanderbilt Museum Board of Trustees - April 16, 2020

(*The meeting was adjourned at 3:22 p.m.*)

18