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Elgin Street Public Schoolproposed Changes for September 2016

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Elgin Street Public Schoolproposed Changes for September 2016 COMMITTEE OF THE WHOLE (PUBLIC) 17 November 2015 Report No. 15-148 ELGIN STREET PUBLIC SCHOOLPROPOSED CHANGES FOR SEPTEMBER 2016 Key Contact: Michael Carson, Chief Financial Officer, 613 596 8211 ext. 8881 PURPOSE: 1. To seek approval to proceed with a consultation plan with impacted school communities regarding the possible program and attendance boundary changes to Elgin Street Public School for September 2016. CONTEXT: 2. Elgin Street Public school is a Junior Kindergarten (JK) to Grade 6 English (ENG) and Early French Immersion (EFI) program school. The school is located within the Centretown area of the District and is located adjacent to the Jack Purcell Park and Community Centre. In addition to the Centretown area, the school’s EFI attendance boundary also includes parts of old Ottawa East and Rideau Gardens (see Appendix A). Enrolment at Elgin Street Public School has been stable for a long period of time. Between 2003 and 2013, the school’s total enrolment fluctuated between a high of 268 students in 2005 and a low of 237 students in 2007 (see Appendix B). Average enrolment at the school over the same time period was 255 students. This level of enrolment has aligned well with the small size of the school building. Up until the 2014-2015 school year, Elgin Street Public School contained 12 homeroom classrooms and a pupil capacity of 254. In preparation for the introduction of full-day kindergarten (FDK) in 2014, an internal renovation to the school was completed which created an additional homeroom classroom (number 13). Unexpectedly, the school’s enrolment for September 2014 increased significantly from that which would typically be forecast. JK enrolment rose to 55 students, whereas a figure of 30 students represents the historical average. Smaller increases were also experienced at other grades. The school’s total enrolment rose from 250 students in 2013 to 310 in 2014. Report 15-148 Proposed Changes 2016 – Elgin Street Public School Page 1 Anomalous enrolment years occur from time to time in schools. It is not unusual to see a year with an uncharacteristically high or low intake. In the majority of instances, this anomaly is a one-year event, and is managed at the school rather than making changes to program, grades or boundaries. To manage the increase in enrolment in 2014, staff responded by adding two portable classrooms. However, the 2015 increase to 62 children is of much greater concern and trends have to be re-examined for this catchment. In response to the increased enrolment, and in conjunction with the principal of the school, staff looked into a variety of factors which may have contributed to the change: The introduction of FDK; Cross boundary student transfers; New developments or redevelopments, New assisted housing programs in the area; and Changes to local area demographics and migration patterns. Staff could not determine one specific cause which would account for an increase of that magnitude. The increase in JK enrolments did not seem to have a geographic component, students were distributed throughout the school’s attendance area and came from a number of housing types. The introduction of FDK was anticipated to result in an increase in numbers, but not of this scale. Student transfers to the school were minimal and consistent with previous years. One element which seems a possible factor, but is difficult to determine with accuracy, is a shift in demographics within the Centretown area. Although not yet visible in available data yet, it’s possible the area is undergoing a transformation whereby more young families are choosing to stay in or locate to this part of the District. Historical migration data for Centretown typically shows a significant movement of pre-school population out of the area prior to children entering their school age years. This trend may be changing. KEY CONSIDERATIONS: 3. In an attempt to assist with accommodation pressures being experienced by Elgin St. Public School, two portable classrooms were placed on site for the current (2015-2016) school year. The hope was that enrolment increases from the previous year were anomalous and that numbers would stabilize. Enrolment at Elgin Street Public School has come in high again this year. As of 30 September 2015, JK enrolment is 62 students and the total school enrolment is 335 (a utilization rate of 132%). This has left the school at full capacity with the need to use both portables as homeroom classrooms. As the school site is limited in size, no additional portables can be added. For next year, preliminary projected enrolments and staffing confirm that we have now reached a tipping point where changes are needed in order to provide Report 15-148 Proposed Changes 2016 – Elgin Street Public School Page 2 students with appropriate accommodation; there is simply no additional space available (see Appendix C). It should be noted that, as part of a review of space prior to the implementation of FDK, and again last year, staff investigated the possibility of sharing space with the Jack Purcell Community Centre. The centre is physically linked to the school and shares space for some specialized programming. Discussions with the program director and City of Ottawa staff confirmed that the use of space at the community centre for homeroom classrooms was not practical. Concerns were raised about access, student safety, and the impact on after school community programs. Consideration was also given to the possible locating of portables, on a temporary basis, on a vacant adjacent property close to the rear lot line of the school. At this time, there has not been headway in determining if this is a viable option. Early indications are that there would be a contravention of zoning by- laws with this use. Staff continues to investigate, but the measure would be a stop-gap, at best. Accordingly, other solutions need to be found for Elgin Street Public School. Attention was also given to a number of potential changes and student relocations, including: i. the temporary relocation of JK students to another local area school; ii. a comprehensive redrawing of local area EFI attendance boundaries in an attempt to better balance student enrolment amongst schools; and iii. the temporary relocation of Grade 6 students from Elgin Street Public School to Glashan Public School. For a number of reasons the changes listed are not seen as being in the best interest of students nor solutions that will work longer term. Proposed solutions explored by staff are undertaken with an eye toward creating optimal learning environments which provide students and families with some measure of stability moving forward. The changes listed above are more temporary in nature, and are limited by both lack of available instructional space and the geography of the school’s local attendance area (Centretown proper). 4. Proposed Plan for 2016-2017 As described earlier, there are a limited number of possibilities for alleviating pressures at Elgin Street Public School which would provide some measure of stability. Staff is proposing a combined consolidation of the ENG program and redirection of new EFI students (in portions of the existing attendance area) to more geographically linked sites. Report 15-148 Proposed Changes 2016 – Elgin Street Public School Page 3 A relocation of the Elgin Street Public School’s current (2015-2016) JK to 4 English program students to Centennial Public School is proposed to take place for September 2016. This move would take place in a block fashion and would result in an estimated 65 students changing schools. Current (2015-2016) grade 5 ENG program students at Elgin Street Public School would be permitted to remain at the school for grade 6 in order to avoid attending three different schools in three successive years. Upon reviewing the impact of the redirected Elgin Street Public School students on Centennial Public School’s enrolment, staff is confident that sufficient space is available. Revised projected enrolments would see Centennial Public School near capacity, with two to three additional homeroom classrooms required. It should be noted that the school can also accommodate three portable classrooms on site, if necessary. Staff examined the possibility of phasing out the ENG program at Elgin Public School, however, it is staff’s opinion that transitioning a block group of students creates a better learning environment for students, as opposed to leaving a smaller “orphaned” ENG program students at the school. Additionally, if increases in enrolment continue at Elgin Public School, phasing does not keep pace with enrolment and does not alleviate adequate pressure. A block move is recommended. The EFI amendments would redirect new students residing in portions of the school’s current attendance area to nearby schools which provide the program. Viscount Alexander Public School does not have consistent ENG and EFI boundaries. Revisions include redirecting a portion of Elgin’s current EFI boundary to Viscount Alexander Public School. This area is already directed to Viscount Alexander Public School for ENG and redirecting EFI would create a consistent boundary for Viscount Alexander Public School for all programs. There is currently an option area for EFI which permits students to choose either Elgin Street Public School, or Hopewell Public School in Rideau Gardens. Staff proposes to eliminate this option for new students and EFI students would be directed to Hopewell Public School. In 2014 a total of 25 JK to 6 EFI students resided in these two combined areas and attended Elgin Street Public School. As this enrolment is relatively low, current EFI students in these areas would be permitted to remain at Elgin Street Public School, with new students entering the system, phased into either Viscount Alexander or Hopewell Public School respectively.
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