13th OpenPeppol General Assembly
15th June 2021
www.peppol.eu Meeting information – questions and voting
• The General Assembly is recorded • All questions must be in writing and they will be read out loud. If time expires with unanswered questions we will provide answers after the General Assembly Raise a question in LUMI APP:
2 Voting in the General Assembly
When a voting session is opened for a particular agenda point, you will find the information as displayed here on the left hand side of your screen.
You can click on the choice of Yes or No to accept or reject the item.
In the case of a competitive election, you can click on the name of your chosen candidate. Vote - Voter
When you have made your choice and voted, ‘Vote received’ will appear above the options.
You will see in the lower right-hand side of the voting screen, that you can cancel and choose again, if necessary, before the voting period closes. Introduction Legal background Meeting arrangements Introduction and Legal Background
• OpenPeppol is a non-profit Association (Association Internationale Sans But Lucratif – AISBL) established under Belgian law and based in Brussels. The Belgian Code of Companies and Associations (BCCA) has been amended by the Act of 20th December 2020, and to limit the negative impact of the COVID 19 crisis, the legislator has decided to modify certain provisions regarding the holding of general meetings of legal entities, including (international) non-for-profit organisations. More specifically: • it is now possible to hold remote general meetings • Electronic means used must • ensure the identification of members participating • allow participants to ask questions and enable them to take part in the debate • Voting shall be done remotely • either in real time during the General Assembly meeting or, • delegated to a proxy, whereby a member can give their proxy to another designated member
6 Meeting arrangements
• The online meeting • presents the content of the agenda items • provides real time voting on designated agenda items, including the election of members to open positions in the Association • provides the opportunity for questions by Members and the ensuing discussion • members can write questions in the Q&A facility of the online conferencing tool • questions asked during the meeting through the Q&A facility will be read aloud and answered • if time expires with unanswered questions answers will be provided after the General Assembly
7 1. Agenda and Participation (Votes 1, 2 and 3) Agenda Items (1/3)
1. Participation and agenda a. Approval of agenda (Vote 1) b. Participation and validity of representation c. Appointment of scrutineer and minute taker (Vote 2) d. Approval of the Participation and Voting Procedures and discharge of the Managing Committee and Operating Office members for the execution of those Procedures (Vote 3) 2. Approval of the OpenPeppol AISBL Accounts for 2020 (Vote 4) 3. Discharge to the Managing Committee Members for the exercise of their mandate during accounting year 2020 (Vote 5)
9 Agenda Items (2/3)
4. OpenPeppol Operational Plan and Budget for 2021 a. Retrospective of 2020, Objectives and Plans of the Association for 2021 (Secretary General) b. Retrospective of 2020, Objectives and Plans of the Domain Communities for 2021 (Domain Community Leaders) i. eDelivery Community ii. Post-Award Community iii.Pre-Award Community c. Retrospective of 2020, Objectives and Plans of the Stakeholder Communities for 2021 (Stakeholder Community Leaders) i. Peppol Authority Community ii. Service Provider Community iii.End User Community d. Questions and comments to the 2021 Operational Plan and Budget e. Approval of the 2021 Operational Plan and Budget (Vote 6) 10 Agenda Items (3/3)
5. Candidacies, elections and position announcements a. Election of Secretary General (Vote 7) b. Election of Managing Committee members i. Election of a Peppol Authority Representative (Vote 8) ii. Election of a Service Provider Representative (Vote 9) iii.Election of two End User Representatives (Vote 10) c. Election of Election Committee members i. Election of a Peppol Authority Representative (Vote 11) ii. Election of a Service Provider Representative (Vote 12) iii.Election of an End User Representative (Vote 13) d. Announcement to the GA of the new Managing Committee composition e. Appointment of OpenPeppol Treasurer for 2021 (Vote 14) 6. Approval to provide a proxy for the formal filing to Belgian Authorities (Vote 15) 7. Any Other Business and Closing 11 Agenda item 1.a
Vote 1 Approval of Agenda
12 Vote 1 – Approval of Agenda
Agenda item 1.a Approval of the proposed agenda as notified to members on 14th May, 2021
Votes (including proxy votes cast)
Yes 91 No 0
Result of Vote 1 The 13th General Assembly approves the proposed agenda as notified to members on 14th May, 2021
13 Agenda item 1.b
Participation and validity of representation
14 Participation and validity of Representation
Members as of 11th June 2021 • A total of 88 Members are present, of which 86 members have the right to vote • The General Assembly can take decisions on all items on the agenda, as no item requires a quorum according to the OpenPeppol AISBL Statutes
Total Number of Members Registered 116 Members opted to vote directly 91 Members opted to voted through Proxy 23 Observers 2
• All members present and represented will be noted on the attendance log accordingly
15 Agenda item 1.c
Vote 2 Appointment of scrutineer and minute taker
16 Vote 2 – Appointment of scrutineer and minute taker
Agenda Item 1.c: Appointment of Mr. Dimitrios Prentzas (Operations) as scrutineer and Ms. Mairi Hayworth (Operations) as minute taker
Votes (including proxy votes cast):
Yes 97 No 0
Result of Vote 2: The 13th General Assembly approves the appointment of Mr. Dimitrios Prentzas as scrutineer Ms. Mairi Hayworth as minute taker.
17 Agenda item 1.d
Vote 3 Approval of the Participation and Voting Procedures and discharge of the Managing Committee and Operating Office members for the execution of those Procedures
18 Participation and Voting Procedures (1/2)
The following terms and conditions have been applied to the 13th OpenPeppol General Assembly: • The 13th General Assembly is being conducted on 15th June, 2021 entirely online, without physical presence • All Members admitted until 11th June, 2021 are eligible to participate and vote. Observers can participate but not vote • In order to participate, members were required to send the designated Registration Form, distributed together with the Invitation, to be completed and returned to [email protected], no later than 11th June 2021 under the following conditions: Only one person per member organisation can be authorised to vote on behalf of their organisation No member can participate and vote at the general Assembly without the submission of a Registration Form • Registered participants received a link along with a unique ID and Password to access the online meeting at the scheduled time, together with instructions on how to connect
19 Participation and Voting Procedures (2/2)
There are two ways for Members to cast their votes:
1. By voting in real time during the meeting 2. By delegating their voting rights to a proxy – by completing and sending the Proxy Delegation Form by email to [email protected], no later than 11th June, 2021
20 Vote 3 – Approval of the Participation and Voting Procedures and discharge of the Managing Committee and Operating Office
Agenda Item 1.d Approval of the Participation and Voting Procedures and discharge of the Managing Committee and Operating Office members for the execution of those Procedures
Votes (including proxy votes cast): Yes 99 No 0
Result of Vote 3 The 13th General Assembly approves the Participation and Voting Procedures and discharge of the Managing Committee and Operating Office members for the execution of those Procedures
21 2. Approval of the 2020 OpenPeppol Accounts (Vote 4) 2020 Budget Approved at GA12
The GA 2020 Budget shows the 20% increase in fees forecasted for 2020 and how this uplift in income was allocated to the those expense lines, where increased costs were expected. Detailed explanations on pages 4-8 in the background document for Vote 4
23 2020 Year-end Results – for GA13 approval
Membership fee income increased by 20.2% against expected growth of 20.0%. Fee growth was primarily related to new Service Providers and two new Peppol Authorities joining (Greece and Iceland). Detailed explanations on pages 4-8 in the background document for Vote 4
24 Vote 4 – Approval of the 2020 OpenPeppol Accounts
Agenda Item 2 Approval of the 2020 OpenPeppol AISBL Accounts
Votes (including proxy votes cast):
Yes 98 No 0
Result of Vote 4 The 13th General Assembly approves the 2020 OpenPeppol AISBL Accounts
25 3. Discharge to the members of Managing Committee (Vote 5) Managing Committee Discharge
A discharge to the members of the Managing Committee is required for the exercise of their mandate. This is a formality required by law in Belgium and most other countries • To be included in every GA, according to the new Belgian Code of Companies and Associations (BCCA)
27 Vote 5 – Discharge to the MC Members
Agenda Item 3 Discharge to the Managing Committee Members for the exercise of their mandate during accounting year 2020
Votes (including proxy votes cast):
Yes 101 No 0
Result of Vote 5 The 13th General Assembly approves the discharge to the Managing Committee Members for the exercise of their mandate during accounting year 2020
28 4. OpenPeppol Operational Plan and Budget for 2021 Agenda item 4.a
OpenPeppol AISBL 2020 Retrospective 2021 Operational Plans Current state of the Association 2021 Budget
Secretary General: André Hoddevik
30 Agenda item 4.a.i
2020 Retrospective
31 2020 Retrospective – Growth of the Association
In 2020, OpenPeppol experienced continued expansion in several dimensions: • Expansion in new territories. 2020 was a good year for the territorial expansion of OpenPeppol. Membership expanded in 3 new countries. Even though there were no new continents with Peppol Authorities, OpenPeppol saw two new Peppol Authorities in Europe after three years without any. • Extension in new Service Areas. OpenPeppol undertook a lot of development work in the emerging field of Continuous Transaction Controls (CTC), although it is yet to be established as a new Service Domain. Further activities were supported in Logistics in the Nordic region. Local and extended use of the Peppol Network in countries like Norway has picked up speed, with some Peppol Authorities making plans for local Service Domains in the near future. • Increased membership. Membership growth in 2020 was healthy but not as dynamic as in the previous two years. Growth of 17% was achieved against the target to increase members by 20%. • Increased usage. 2020 was very promising for increased adoption of Peppol. Belgium was the first country to put all its companies in the SML, drastically increasing the amount of end users registered in the Peppol Network. It will take time before this materialises into full adoption of Peppol by all these companies, but it clearly shows a trend that other countries could consider following. 32 2020 Retrospective – Innovation
• International invoicing. An OpenPeppol member work group delivered an innovative model for internationally interoperable eInvoicing (PINT), which aims to mitigate the shortcomings of inheriting the EN standard in BIS Billing 3.0. The PINT model and technical specification have attracted considerable international interest, not least from standards organisations. A fully fledged strategy for its adoption in the Peppol Network is currently being developed. • Continuous Transaction Controls. OpenPeppol put considerable effort with its own resources and those of many of its members into defining a Peppol-based approach in the emerging field of real time tax reporting and tax clearance. This led Peppol for the first time after its establishment, back into the type of activity close to R&D, where its roots lie. The primary driver towards CTC was the business instinct that with Tax Authorities starting to regulate automated business transactions, Peppol needed to become part of the picture or risk irrelevance. It is important for OpenPeppol to follow global developments and innovate, promoting the key message of bringing market efficiency through business process interoperability.
33 2020 Retrospective – Legal and Policy Framework
• Implementation of the new Agreements. 2020 did not go as planned for the expected migration to the new Agreements. The process all but reached the final stretch in the first half of the year with Peppol Authorities approving the new Agreements in July, and a set of policies to govern their implementation developed over summer. Significant delays arose due to the need to handle member review feedback. This led to the establishment of an Agreement Revision Task Force (ARTF) with wide member representation near the end of the year, which continues its work into 2021. The ARTF approach led to members taking better ownership and showing stronger leadership steering a very complex process towards a fruitful end, with sign off expected in June/July 2021, that justifies optimism in the future governance of the Peppol Interoperability Framework. • Introducing and updating policies. Lack of rapid progress in the Agreements revision resulted in a delay in applying and enforcing much needed policies for the use of the Peppol Network, which need a more robust legal and regulatory framework to be applied and enforced. Nevertheless, active debate within the Communities and other bodies in the Association continued to develop a better understanding of the governance requirements, preparing the ground for a more mature Peppol.
34 2020 Retrospective – Operational capacity
• Testbed 2.0 A lot of good work was done and the new version that supports testing the BIS and the SMP was developed. It was not put into production because Operations prioritised the completion of extensive beta testing with members, to further improve and failsafe the service. • New reporting mechanism. After many concerns voiced by members in 2019, there was no further work on the Reporting mechanism in 2020 because the Reporting Policy needs to be agreed as part of the Agreements migration process, before the mechanism is implemented. • New suite for publishing specifications. Although not completed in 2020, this project made good progress, developing many new features needed to automate the functions performed during change and release management. • Service Desk. There has been a significant increase Service Desk use and new functionalities will be developed to support implementation of OpenPeppol obligations under the new Agreements. • The new website. For most of 2020 the new website depended on the finalisation of the Agreements, which was delayed, so no further progress was made. • Accounting software upgrade. There was good progress in the definition of the requirements and the internal preparation, although the project is not implemented as yet. 35 2020 Retrospective – Market Development
• Activities for brand strengthening. Even though at the end of 2019 a good plan was developed with our brand consultants there was minimal progress in 2020, due to lack of resources to engage with the brand consultants and experts due to the Agreements revision and CTC priorities. • Steady flow of communications. The target was not achieved due to lack of resources and attention and funding being absorbed by the prolonged Agreements revision project. • Member recruitment. 2020 saw an increased capacity and capability of Operations to engage with both prospective Peppol Authorities and with an emerging category of large companies that plan to insource their Access points. New Peppol Authorities were recruited, with more expected in 2021. • Relationship building. 2020 was an excellent year in building new relationships with important stakeholders, networking at a global level with international organisations and national government representatives, including engagement with: tax administrations and the OECD through the CTC project; Japanese authorities on assessing Peppol as a national standard for e-invoicing; and taking part in the US Business Payments Coalition Standards Oversight Assessment Work Group. With renewed interest in research-oriented activities, OpenPeppol built liaisons with industrial sectors such as pharmaceuticals, opening opportunities for new innovative types of cooperation.
• Trade fairs. Due to Covid, ‘on-the-ground’ market development activities were cancelled. 36 Agenda item 4.a.ii
2021 Operational plans
37 2021 plans – Growth of the Association
• Membership. OpenPeppol is expected to continue growing in 2021 and efforts to recruit members will continue and intensify. The global pandemic continues but this year is expected to be better than 2020. This means that the relative slowdown in growth, experienced in 2020, may not continue. On the other hand, market consolidation trends that appeared in 2020 are expected to continue, so a return to the 2019 growth rate is unlikely. A target 10-15% increase in total membership for 2021 is considered realistic/optimistic given the continuing economic uncertainty due to the pandemic. The inclusion of more End Users remains a priority, with public buyers and large private buyers and sellers as primary targets. A growing number deploy their own Access Points, so technically they join as Service providers but they will be encouraged to engage in the End User Community. • New territories. In Europe, discussions to establish new Peppol Authorities continue with Portugal, Luxembourg, and Finland, signalling further expansion in the European market. Outside Europe, an series of discussions with Japan is expected to conclude with the establishment of a Peppol Authority, whereas dialogue with other countries like the US and Canada are continuing. • New domains. The significant effort on Continuous Transaction Controls will continue and other domains such as Logistics remain candidates. Local domains within the jurisdiction of particular Peppol Authorities’ are expected. 38 2021 plans – Innovation
• Continuous Transaction Controls (CTC). The initial CTC project will be concluded, and its final results and recommendations will be available. A decision on the way forward will be taken, paving the way for the introduction of a new Service Domain. A CTC Playground environment will be used to simulate different CTC models and will provide a useful tool for implementing Tax Administration requirements and involving Service Providers in pilots needed to assure stakeholders of the feasibility and viability of the proposed models. • International Invoicing. The Peppol International Invoicing (PINT) initiative will continue in 2021 with a Proof of Concept that will allow OpenPeppol to fully understand the technical and business implications of introducing PINT as a new global standard. • Cooperation with innovators. Longer term sustainability will depend on Peppol staying in the forefront of technological and market developments, otherwise it risks being bypassed and becoming less relevant in a rapidly changing world. The ability to innovate is key to sustainability so OpenPeppol should intensify its efforts to innovate, based on alliances with key innovators at an international level. Such alliances must be expanded, new ones built, and funding opportunities and joint initiatives should be explored. 39 2021 plans – Peppol Interoperability Framework
• Migration to the new Peppol Agreements. It is expected that the new Peppol Agreements will be approved, and the entire Peppol Interoperability Framework will be in place with the adoption of new Internal Regulations and Operating Procedures. The new rules introduce long-awaited features that improve the quality and reliability of the Peppol Network, moving it higher on the maturity scale, and bringing it closer to the goal of being suitable for the deployment of a ubiquitous and dependable infrastructure for government and businesses. • Introduction of new governance policies and procedures As part of the Peppol Governance Framework, new policies and related procedures will be introduced, such as entity identification, reporting of statistics and the enforcement of compliance. This will require careful planning and execution by the Association, with extensive dialogue and consultation with members. New central services and increased operational support will be necessary and will be implemented to assist members in the implementation of the new policies. This will be one of the biggest challenges of 2021.
40 2021 plans – Operational Capacity and Capability
• Organisational ability. OpenPeppol will need to meet a number of new challenges brought on by the new obligations following from the new Peppol Agreements and the need to implement the new policies and procedures. There is a need to increase the breadth and depth of its pool of operational resources, to allow for better supervision of execution and a less fragmented use of the Peppol Network. OpenPeppol will continue its efforts to establish a more cohesive body of operations. Shortages in particular skill sets should be addressed and the overall capacity expanded to meet the increased task load. The use of physical infrastructure in appropriate global locations, will be considered, even though the organisation will remain, for the most part, virtual and distributed. • Tools and services. As part of its drive to meet its new obligations and responsibilities, OpenPeppol will upgrade existing central services such as the Peppol Directory, the Testbed, and the Service Desk, and initiate new ones for functions such as Reporting and Release Management. Tools for internal workflow should be expanded and optimised.
41 2021 plans – Market Development
• Branding and communication. After a year of limited activity in this area, effort should increase to leverage the initial re-branding of 2019 with activities to promote and deepen brand awareness. These activities will be better resourced and organised to maximise effectiveness. Tools like the new website, which will go live in 2021, and social media, together with a regular mechanism for the production and dissemination of targeted communication and messaging, will be further developed and more intensely used. • Stakeholder engagement and recruitment. Within its resource availability, OpenPeppol will continue and intensify the engagement of important stakeholders such as national governments and international organisations. The recruitment of new Peppol Authorities will continue to be the prime target of market development activities as a proven path to growth. Operational support will continue towards the business side of engagement and recruitment but also the technical aspect of supporting the adaptation of Peppol specifications to the requirements of new jurisdictions. Under the assumption that global conditions will allow travel and large events, OpenPeppol will return to international trade fairs and other opportunities to meet influential stakeholders and spread its message to the global community.
42 Agenda item 4.a.iii
Current state of the Association
43 Key membership indicators
15 38 473
Countries with Countries with Total number of Peppol Authorities Peppol members Peppol members
44 15 countries with a Peppol Authority
Australia Belgium Denmark Germany Greece Iceland Ireland Italy Netherlands New Zealand Norway Poland Singapore Sweden UK
Countries with Peppol Authority
45 38 countries with OpenPeppol members
Armenia Lithuania Australia Luxembourg Austria Malta Belgium Mexico Canada Netherlands Croatia New Zealand Cyprus Norway Denmark Poland Estonia Portugal Finland Romania France Singapore Germany Slovenia Greece Spain Hungary Sweden Iceland Switzerland Ireland Turkey Italy UK Japan Ukraine Lichtenstein USA Countries with OpenPeppol members
46 Membership Status – 14.06.2021
Growth End May Net % Annualised YTD 2020 Growth Category Difference 2020 2021 Growth YTD Net % Net % % Total Number of Members 451 473 22 5% 49 11% 66 17% -37%
Certified APs 305 318 13 4% 29 9% 37 14% -31%
Countries with Members 37 38 1 3% 2 6% 3 9% -32%
Countries with Certified APs 30 34 4 13% 9 30% -1 -3% 1019%
Peppol Authorities 15 15 0 0% 0 0% 2 15% -100%
AP Providers 410 430 20 5% 45 11% 70 21% -47%
SMP Providers 167 181 14 8% 31 19% 42 34% -44%
Pre-Award SPs 16 16 0 0% 0 0% 6 60% -100%
End Users 16 17 1 6% 2 14% 3 23% -40%
Observers 9 10 1 11% 2 25% 0 0% - 47 Net Growth per Region – Total Membership More than 2/3 of the growth comes from Europe (68% - 15 Members)
48 Top countries in membership (Global) Ranked by absolute numbers
Number of Country Members 1 Norway 57 2 Italy 54 3 Germany 42 4 Sweden 41 5 Australia 36 6 Netherlands 35 7 Singapore 34 8 UK 26 9 Belgium 25 10 Denmark 18 49 Top countries in growth (Global) Ranked by absolute numbers
Number of Members Net % Net Country 31.12.2020 Today Growth Growth 1 Australia 30 36 6 20,00% 2 Germany 38 42 4 10,53% 3 Italy 51 54 3 5,88% 4 France 12 14 2 16,67% 5 Switzerland 3 5 2 66,67% 6 Belgium 24 25 1 4,17% 7 Luxembourg 0 1 1 - 8 Netherlands 34 35 1 2,94% 9 Norway 56 57 1 1,79% 10 Sweden 40 41 1 2,50% 11 Japan 0 1 1 - 12 Canada 3 4 1 33,33% 50 Membership Status per Year
51 Agenda item 4.a.iv
2021 Budget
52 2021 Budget Methodology: Baseline Calculation
• Expenses in the budget are based on an evaluation of the actual costs for 2020, taking account of exceptional items and giving priority to the 2021 operational plans. As an AISBL the budget balanced to avoid a significant surplus at the end of the year. • Adjustments have been made in the following expense categories: Accounting, Tax and Legal fees – an increase of 10% above the 2020 expenditure to cover additional legal fees arising from completion of the Peppol Agreements revision project and related activity. Professional Fees (Operations) – the baseline has not been adjusted because the Association will need more resources to meet its increased obligations stemming from the implementation of the new governance policies and procedures as well as to strengthen the market development and communication efforts. Professional Fees (Consumables) – an increase of 5% above 2020 expenditure to cover increased costs for new services and Proof-of-Concept project hosting (PINT, CTC). Travel Costs – the adjusted baseline figure is to cover a possible return to regular travel for meetings and events scheduled for the later part of 2021. Annual Fairs and Exhibitions – the baseline is decreased to adjust for a reduction in external event costs related to the cancellation of the Spring F2F GA and Community meetings. Marketing Expense – the baseline has been reduced to reflect the actual spend from 2020, taking into account the income deferral from the 2020 year-end to cover the continuation of 2020 rebranding activities. 53 2021 Budget Methodology: Baseline Calculation
The table shows the proposed baseline for the 2021 budget calculation, based on the factors outlined in the previous slide.
Full detail is provided in the Background Documents for Vote 6
54 2021 Budget Calculation
• The 2021 budget is based on the expectation of increased membership between 10-15%, as current member growth trends show. This is lower than the membership growth rate of the last two years. • Based on recent experience that revenue growth is a little higher than membership growth, the 2021 Budget assumes a 15% growth in income from Member fees. In line with the growth, an increase in the allowance for doubtful accounts of 15% is also assumed. The growth forecast remains conservative while some markets are continuing to develop and while the longer-term business impact of Covid-19 is yet to be seen. • To align the spending of 2021 to the actual income of the Association, a month-to-month rolling budget, based on a percentage uplift of the January 1st baseline for each budget item is used. As a result, real increases in income are allocated accordingly. • For 2021, 60% of the income growth is proposed to be spent on Professional Fees for consultants, to continue increasing the capacity of the Operating Office and undertake further tasks to support the OpenPeppol Communities in their work. The remaining expected income growth will be allocated to Travel Cost (5%), Annual Fairs and Exhibitions (20%), and Marketing Expense (15%), and Travel Cost (5%) as detailed in the Background Papers for Vote 6.
55 2021 Budget Calculation
The table shows the proposed 2021 budget calculation, based on the factors outlined in the previous slide.
Full detail is provided in the Background Documents for Vote 6
56 Agenda item 4.b
Domain Communities 2020 Retrospectives 2021 Operational Plans
57 Agenda item 4.b.i eDelivery Community (eDEC) 2020 Retrospective 2021 Operational Plans
Community Leader: Martin Mane
58 eDelivery Community Elections
• eDelivery Community (eDEC) CMB Members
Code Term Candidates Votes
eDEC-CMB3 2-year Bård Langöy, Pagero AB 49
eDEC-CMB4 2-year Risto Collanus, Visma Software International AS 42
Arun Kumar, Basware Corporation 34
59 2020 Retrospective – eDelivery Community (eDEC)
Since the 12th General Assembly held in June 2020 the following activities have been carried out by eDEC: • Six updates to the Peppol codelists published • Improvements made to the publication of codelist changes • Consultation completed on updates to various Peppol policies. • Work Group established to develop requirements and design for SML upgrade • Continued support for Cross Community initiatives, including • International Invoicing • Continuous Transaction Controls
60 2021 plans – eDelivery Community (eDEC) eDEC plans for 2021 • Continue to support the community through responsive updates to codelists • Develop solutions for enhanced security within the Peppol Network • Continue to work for a resilient, secure, and scalable Peppol Network • Continue work on maintaining alignment with relevant specifications • Continue to support Cross Community initiatives such as International Invoicing and Continuous Transaction Controls • Continue work supporting discussions on the Global Interoperability Framework • Continue development of a whitepaper to provide guidance on a range of eDEC use cases
61 Agenda item 4.b.ii
Post-Award Community (PoAC) 2020 Retrospective 2021 Operational Plans
Community Leader: Paul Simons
62 Post-Award Community Elections
• Post-Award Community (PoAC) Leader
Code Term Candidates
PoACL 2-year Paul Simons, CodaBox
Elected as the only candidate
• Post-Award Community (PoAC) CMB Members
Code Term Candidates Votes
PoAC-CMB3 2-year Eva Wärnå, DIGG 28
PoAC-CMB4 2-year Simon Foster, Xero Limited 27
Elisa Bertocchi, Intercent-ER 22
Andreas Bye, Logiq AS 17
63 2020 Retrospective – Post-Award Community (PoAC)
Since the 12th General Assembly held in June 2020 the following activities have been carried out by PoAC: • Continue to improve the Peppol BIS messages, thereby strengthening stability and functionality in the network (Continuous work) • Deliver a Core Invoice Message Response in collaboration with EESPA (Continuous communication) • International Invoice Work Group develop the model (Done) collaborate with eDelivery (Done) • Spring and fall releases (Done) • Fine tune the development and release process (Ongoing) • Call for action/survey from the POAC community to drive CMB decisions (Done)
64 2021 plans – Post-Award Community (PoAC)
PoAC plans for 2021 • Continue to improve the Peppol BIS messages thereby strengthening stability and functionality in the network • Deliver a Core Invoice Message Response specification, developed and maintained in collaboration with EESPA, and promote its use within and across jurisdictions with support from Peppol Authorities • Support an International Invoice Proof of Concept in a new project that provides the technical and business validation of the PINT proposition, in collaboration with eDEC and the Stakeholder Communities • Deliver May and November releases • Align the development and release process with the new agreement • Align the versioning of the specifications with the new agreement • Call for action/survey from the PoAC community to drive CMB decisions 65 Agenda item 4.b.iii
Pre-Award Community (PrAC) 2020 Retrospective 2021 Operational Plans
Community Leader: Isabella Rapisarda
66 Pre-Award Community Elections
• Pre-Award Community (PrAC) CMB Members
Code Term Candidates
PrAC-CMB3 2-year Hilde Kjølset, DFØ
PrAC-CMB4 2-year (Vacant seat)
Elected as the only candidate
67 2020 Retrospective – Pre-Award Community (PrAC)
Since the 12th General Assembly held in June 2020 the following activities have been carried out by PrAC: • Working group established for Pre-study Peppol BIS eForms for Publishing Notice Pre-study report • Working group established for eTendering procedure RFC to P001 - Procurement procedure subscription, P002 - Procurement document access, P003 - Tender Submission Developed P004 - Call for Tender Question and Answers (for Spring release 2021) Developed P005 Tender Clarification (for Spring release 2021) Approval of the OASIS Standard ebXML Registry and Repository (RegRep) for the Search Notice BIS
68 2021 plans – Pre-Award Community (PrAC)
PrAC plans for 2021 • eTendering workgroup Development of profiles P006 - Search Notices P007 - Tender Withdrawal Use of OASIS Standard ebXML Registry and Repository (RegRep) for the Search Notice BIS • Peppol BIS ESPD v3.0 workgroup Development of Peppol BIS ESPD 3.0 • Harmonisation of the results of the workgroups dealing with ESPD/Qualification and eForms/Publishing Notice • Deliver May & November releases • Align the development and release process with the new agreements • Align the versioning of the specifications with the new agreements • Organise bi-weekly online roundtables on relevant topics for PrAC Community
69 Agenda item 4.c
Stakeholder Communities 2020 Retrospectives 2021 Operational Plans
70 Agenda item 4.c.i
Peppol Authority Community (PAC) 2020 Retrospective 2021 Operational Plans
Community Leader: Serge Libert
71 Peppol Authority Community Elections
• Peppol Authority Community Leader
Code Term Candidates
PACL 2-year Patrick Krul, Netherlands Peppol Authority
Elected as the only candidate
• PA Representatives to the Agreements, Policies and Procedures CMB (APP CMB)
Code Term Candidates Votes APPCMB-PA1 2-year Craig Smith, Ministry of Business Innovation and Employment (New Zealand) 8 APPCMB-PA2 1-year Serge Libert, BOSA - Beleid en Ondersteuning – Stratégie et Appui (Belgium) 8 Beate Schulte, Koordinierungsstelle für IT-Standards (KoSIT) 7
Two candidates were tied. Serge Libert had applied for the 1-year term.
72 2020 Retrospective – Peppol Authority Community (PAC)
Since the 12th General Assembly held in June 2020 the following activities have been carried out by PAC: • Organisation of bi-weekly online roundtable calls to discuss numerous topics such as: Invoice Response, BIS2.0>BIS3.0 migration, communications/branding, PINT, CTC • PA learning and sharing: 10-15 presentations to get to know each other better • Established Task Forces within PA community: Extended use of Peppol Network Harmonisation of specific requirements Revision of security requirements • Participation in Agreement Revision Task Force Members in all workstreams PA roundtable meetings to support broader ad hoc discussion Contribution to the review of policies supporting the new agreement framework
73 2021 plans – Peppol Authority Community (PAC)
PAC plans for 2021 • Key objectives Improving alignment, cooperation and knowledge sharing amongst the Peppol Authorities Supporting the growth of the association by actively participating in workgroups and taskforces, in partnership with other stakeholder communities • Specific actions: Run bi-weekly online roundtable calls Continue support of the agreement revision and implement the new agreements Contribute to Peppol communication and branding, increasing alignment/reuse with PA communications Participate in the revision of the statutes of the association Participate in the upcoming processing of items placed in back-log during the revision of the Peppol Agreements and the finalisation of Internal Regulations and Operational Procedures for the use of the Peppol Network 74 Agenda item 4.c.ii
Service Provider Community (SPC) 2020 Retrospective 2021 Operational Plans
Community Leader: Ahti Allikas
75 Service Provider Community Elections
• Service Provider Community Leader
Code Term Candidates Votes
SPCL 2-year Ahti Allikas, OpusCapita 68
Manjeet Yadav, Valta Technology Group Pty Ltd 6
none 4
• SP Representatives to the Agreements, Policies and Procedures CMB (APP CMB)
Code Term Candidates Votes
APPCMB-SP1 2-year Simon Foster, Xero Limited 49
APPCMB-SP2 1-year Trond Ausdal, Visma Software International AS 36
Trent Targa, Pagero AB 30
76 2020 Retrospective – Service Provider Community (SPC)
Since the 12th General Assembly held in June 2020 the following activities have been carried out by SPC: • Regular meetings in every 5-6 weeks, usually around 70-80 participants • Main topics covered: Agreement framework IMR, MLR usage Service Provider Survey How to handle technical incompatibilities • Organisational concern Meetings are mainly information sharing as it is challenging to create discussion with such a large group of people
77 2021 plans – Service Provider Community (SPC)
SPC plans for 2021
• Support the implementation of the new agreement framework • Continuation of regular meetings with good quality content • Expand the topics by encouraging the members to propose agenda items • Encourage creation of smaller member groups for specific topics • Cooperate with Peppol Authorities in linking national SPs with the SPC
78 Agenda item 4.c.iii
End User Community (EUC) 2020 Retrospective 2021 Operational Plans
Community Leader: Arne Johan Larsen
79 End User Community Elections
• End User Community Leader
Code Term Candidates Votes
EUCL 2-year Arne Johan Larsen, Equinor ASA 6
Justin de Jager, Ministry of the Interior and Kingdom Relations - Chief 3 Procurement Office (Netherlands)
80 2020 Retrospective – End User Community (EUC)
Since the 12th General Assembly held in June 2020 the following activities have been carried out by EUC: • The last common meeting was the f2f community meeting 16th Oct. 2019 in Brussels • Have sent questions and asked for feedback for topics to cover, but unfortunately there has been no response so far • Participation in several bilateral meetings with potential private companies, typical corporates, that would like an insight to how Peppol can assist them in their daily business from an end user perspective third party interest groups who are advocating the use of Peppol within their interest area • Support to some Peppol Authorities on practical daily use of Peppol for private companies • Continued support for Cross Community initiatives such as International Invoicing and Continuous Transaction Controls
81 2021 plans – End User Community (EUC)
EUC plans for 2021 • Encourage end-user interest in specific subjects, such as Billing Ordering Use of identifiers • Initiate call for online workshops for each of these topics • Continue to support adoption of Peppol, especially for private companies • Continue to spread practical advice on how Peppol can benefit a day-to-day business for the end-user • Continue to support Cross Community initiatives such as International Invoicing and Continuous Transaction Controls • Continue work supporting discussions on the Global Interoperability Framework
82 Agenda item 4.d
Questions and comments to the 2021 Operational Plan and Budget
83 Agenda item 4.e
Vote 6 Approval of the 2021 Operational Plan and Budget
84 Vote 6 – Approval of the 2021 Operational Plan and Budget
Agenda Item 4.e Approval of the 2021 Operational Plan and Budget
Votes (including proxy votes cast):
Yes 99 No 0
Result of Vote 6 The 13th General Assembly approves the 2021 Operational Plan and Budget
85 5. Candidacies, elections and position announcements Agenda item 5.a
Vote 7 Election of Secretary General
87 Vote 7 – Election of Secretary General
Agenda Item 5.a. Election of the Secretary General for a two-year term
Candidate(s) Votes
Mr. André Hoddevik, DFØ 99
Objections 0
Result of Vote 7 The 13th General Assembly confirms the election of Mr. André Hoddevik as the Secretary General
88 Agenda item 5.b.i
Vote 8 Election of a Managing Committee member, representing Peppol Authorities
89 Vote 8 – Election of a Peppol Authority Representative to the Managing Committee
Agenda Item 5.b.i Election of a Managing Committee member to represent the OpenPeppol member category of Peppol Authorities for a two-year term
Candidate(s) Votes
Mr. Robert Tay, IMDA 95
Objections 0
Result of Vote 8 The 13th General Assembly confirms the election of Mr. Robert Tay to the Managing Committee
90 Agenda item 5.b.ii
Vote 9 Election of a Managing Committee member, representing Service Providers
91 Vote 9 – Election of a Service Provider Representative to the Managing Committee
Agenda Item 5.b.i Election of a Managing Committee member to represent the OpenPeppol member category of Service Providers for a two-year term Candidate(s) Votes (a) Votes (b) Mr. Ger Clancy, IBM 30 50 Mr. Simon Foster, Xero 30 48 Mr. Ulf Schmidt, INPOSIA 3 Mr. Paul Simons, Codabox 10 Ms. Olivia Vorstheim, SAP 16 Mr. Manjeet Yadav, Valta Technology 6
First vote (a) resulted in a tie. Second vote (b) was held between the top two candidates. Result of Vote 9 The 13th General Assembly approves the election of Mr. Ger Glancy to the Managing Committee 92 Agenda item 5.b.iii
Vote 10 Election of two Managing Committee members, representing End Users
93 Vote 10 – Election of two End User Representative to the Managing Committee
Agenda Item 5.b.i Election of two Managing Committee members to represent the OpenPeppol member category of End Users, each for a two-year term
Candidate(s) Votes Ms. Audrey-Anne Callus Randich, Ministry for Finance, Malta 45 Mr. Justin de Jager, Ministry of the Interior, Netherlands 64 Mr. Arne Johan Larsen, Equinor 62
Result of Vote 10 The 13th General Assembly approves the election of Mr. Justin de Jager and Mr. Arne Johan Larsen to the Managing Committee
94 Agenda item 5.c.i
Vote 11 Election of an Election Committee member, representing Peppol Authorities
95 Vote 11 – Election of a Peppol Authority Representative to the Election Committee
Agenda Item 5.b.i Election of an Election Committee member to represent the OpenPeppol member category of Peppol Authorities for a two-year term
Candidate(s) Votes
Mr. Serge Libert, BOSA 95
Objections 0
Result of Vote 11 The 13th General Assembly confirms the election of Mr. Serge Libert to the Election Committee
96 Agenda item 5.c.ii
Vote 12 Election of an Election Committee member, representing Service Providers
97 Vote 12 – Election of a Service Provider Representative to the Election Committee
Agenda Item 5.b.i Election of an Election Committee member to represent the OpenPeppol member category of Service Providers for a two-year term
Candidate(s) Votes
Mr. Manjeet Yadav, Valta Technology 92
Objections 0
Result of Vote 12 The 13th General Assembly confirms the election of Mr. Manjeet Yadav to the Election Committee
98 Agenda item 5.c.iii
Vote 13 Election of an Election Committee member, representing End Users
99 Vote 13 – Election of an End User Representative to the Election Committee
Agenda Item 5.b.i Election of an Election Committee member to represent the OpenPeppol member category of End Users for a two-year term
Candidate(s) Votes
Ms. Audrey-Anne Callus Randich, Ministry of Finance, Malta 94
Objections 0
Result of Vote 13 The 13th General Assembly confirms the election of Ms. Audrey-Anne Callus Randich to the Election Committee
100 Agenda item 5.d
Announcement to the GA of the new Managing Committee composition
101 Announcement of new Managing Committee Composition
As of the 13th GA, held 15th June, 2021 the OpenPeppol Managing Committee members are:
Secretary General André Hoddevik, DFØ, Norway Representing Service Providers Ahti Allikas, OpusCapita, Finland Ger Clancy, IBM, Ireland Representing Peppol Authorities Anna Dopatka, KoSIT, Germany Robert Tay, IMDA, Singapore
Representing End Users Justin de Jager, Ministry of the Interior, Netherlands Arne Johan Larsen, Equinor, Norway
102 Agenda item 5.e
Vote 14 Appointment of OpenPeppol Treasurer for 2021
103 Vote 14 – Appointment of OpenPeppol Treasurer
Agenda Item 5.b.i Appointment of OpenPeppol Treasurer According to the rules and regulations related to an AISBL established under Belgian law, the Treasurer is to be (re) appointed each year at the General Assembly The 13th OpenPeppol AISBL General Assembly gathered on 15th June 2021 has the possibility to approve the appointment of the following candidate as Treasurer of OpenPeppol AISBL
Candidate(s) Votes
Mr. Gunnar Wessel Thomassen, DFØ 97
Objections 0
Result of Vote 14 The 13th General Assembly confirms the appointment of Mr. Gunnar Wessel Thomassen as OpenPeppol Treasurer for a 1-year term 104 6. Approval to provide proxy for formal filing to the Belgian Authorities (Vote 15) Vote 15 – Approval of proxy for formal filings to the Belgian Authorities
Agenda Item 6 Approval of the special power of attorney to any lawyer working at PwC Legal BV/SRL, acting individually and with the power of substitution to complete and sign the publication of forms, and file all documents at the clerk’s office of the competent Court of Undertakings
Votes (including proxy votes cast):
Yes 94 No 1
Result of Vote 15 The 13th General Assembly approves the provision of a proxy to PwC Belgium (as detailed above) for the formal filing to Belgian Authorities
106 Any Other Business and Closing THANK YOU!
M O R E INFORMATION [email protected] www.peppol.eu
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