REGULAR & CLOSED CITY COUNCIL MEETING TUESDAY, FEBRUARY 21, 2012 6:00 PM COUNCIL CHAMBERS
6:00 pm – Closed Meeting
CALL TO ORDER _____Rossing ______Buckheit _____ Ganey ____Imm ____Nakasian _____ Pownell _____Zweifel
1. Motion to close meeting pursuant to 13D.03 to consider strategy for labor negotiations
ADJOURN
7:00 pm – Regular Meeting
CALL TO ORDER _____Rossing ______Buckheit _____ Ganey ____Imm ____Nakasian _____ Pownell _____Zweifel
APPROVAL OF AGENDA
APPROVAL OF MINUTES
PRESENTATIONS
REPORTS FROM THE MAYOR AND COUNCILMEMBERS
CONSENT AGENDA Public Comments: Persons commenting on consent agenda items only may use this opportunity to speak. Speakers must identify themselves by providing their name and address and completing a comment card. Comments are limited to two (2) minutes. Agenda items below are approved by one motion unless a Council member requests separate action. All items approved by majority vote unless noted.
1. Motion – Review of City Disbursements
2. Ordinance No. 930 – Second Reading of an Ordinance Amending Chapter 34 Updates to the Flood Plain Ordinance
3. Items related to Ordinance No. 929: a. Second Reading of Ordinance No. 929 – Amending Chapter 30 – Article II Tobacco b. Approve Summary Publication of Ordinance No. 929
4. Motion – Approve Liquor License Renewals for 2012
5. Motion – Approve RFP for pool concession stand design
6. Motion - Approve Tiger Grant RFP
7. Motion – Refer Domestic Partnership Registry to Human Rights Commission
8. Resolution 2012-016 – Add Solid Waste and Urban Forest Topics to the Environmental Quality Commission 2012 Work Plan
9. Resolution 2012-013 - Designate Signature Authority for 2012 Transit Contract
OPEN PUBLIC COMMENTS Persons may take one opportunity to address the council for three (3) minutes on a topic not on the agenda. No notification of the mayor is required. However, speakers are asked to complete a comment card. Persons wanting a response to a question must submit the question in writing to the recording secretary. Questions must include name, address and phone number.
PUBLIC HEARINGS AND RELATED ACTION The public will have the opportunity to speak for or against the issue for a maximum of two (2) minutes per item. The Chair will recognize speaker at podium and conversation will be between Chair and speaker. Persons must give their name, address, and if representing a business, must give the name of the business or corporation. If an attorney or consultant is representing a client, the client must be identified for the record. Citizens who have material to be handed out shall provide a minimum of 12 copies of the material to the City Administrator. The City Administrator will then pass the information to the appropriate people.
10. Public hearing on Redistricting City of Northfield Wards
REGULAR AGENDA Please submit name and address to the recording secretary before the meeting or prior to the start of the regular agenda. The Mayor will ask you to speak after the staff report on the item. Please be respectful of the public’s and the council’s time. Members of the public wishing to speak may be asked to: Speak only once for no more than two (2) minutes on the topic unless the speaker is addressed by the council; To identify your relationship to the topic (interested citizens included); To have a spokesperson or two for your group to present your comments.
11. Discussion – City Website RFP Update
12. Actions Related to Assessments - 2012 Street Reconstruction Project a. Resolution 2012-014 - Declare Amount to be Assessed b. Resolution 2012-015 - Set Date and Time for Assessment Hearing
13. Discussion – Depot Project Agreement
14. Resolution 2012-017 – Complete Streets Program
ADMINISTRATORS UPDATE
ADJOURN
NOTE: ALL REGULAR CITY COUNCIL MEETINGS END AT 10:00 PM UNLESS A 5/7 MAJORITY OF THE CITY COUNCIL VOTE TO EXTEND THE TIME
SPECIAL NEEDS: If you require special services to attend or participate in a public meeting, please call the City's Administration Office at (507) 645-3001 or e-mail Deb Little, City Clerk, at [email protected]. TDD users can call (507) 645-3030. Please call 24 hours before the meeting, if possible.
CONSENT
ciql
i6 i Item #1 N d€ b c€
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council City Administrator
From: Kathleen McBride, Finance Director
Subject: Disbursements
Action Requested:
The Northfield City Council approves disbursements totaling $424,653. 58.
Summary Report:
Disbursement Description Date Amount
2/ 1/ 12 Federal Withholding 2/ 1/ 12 41, 093. 43 2/ 1/ 12 Credit card, other fees 2/ 1/ 12 2, 823. 39 2/ 2/ 12 4 Quarter Bldg Surcharge Fees 2/ 2/ 12 1, 564.65 2/ 2/ 12 A/P Checks & EFTs 2/ 6/ 12 379, 172. 11
Total 424,653. 58
They are within the limitations of the approved budget and resources available.
Attachments: 1. Disbursement Lists 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
NON- DEPARTMENTAL GENERAL FUND ARROWHEAD SCIENTIFIC, INC. SALES TAX 7. 75 -
ELAN CORPORATE JAN 2012 ELAN PURCHASES 11, 690. 41
NFLD CONVENTION AND VISITORS BUREAU LESS 5% ADMIN FEE 24. 13 -
GREGORY J. KAROW SEMINAR REG - JOE CACHERIAS 60. 00 -
EVIDENT CRIME SCENE PRODUCTS SALES TAX 7. 49 -
TOTAL: 11, 591. 04
City Clerk GENERAL FUND DEB LITTLE 1/ 17- 1/ 19/ 12 MILAGE REIMS 74. 37
TOTAL: 74. 37
Finance GENERAL FUND INNOVATIVE OFFICE SOLUTIONS, LLC TAPE, CALC RIBBON, STAPLES 71. 87
ACCOUNTEMPS W/ E 1/ 13/ 12 GRAVELY, A. 1, 593. 20
W/ E 1/ 20/ 12 GRAVELY, A. 577. 54
ABDO, EICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 2, 428. 89
TOTAL: 4, 671. 50
Information Technology GENERAL FUND TYLER TECHNOLOGIES ACUCORP ACUSERVER 2, 137. 75
BUILDING PROJECTS 1, 041. 86
BUSINESS LICENSE 926. 10
CALL CENTER 1, 041. 86
DISTRIBUTED TIME SHEET ENT 753. 01
ENHANCED UTILITY BILL PRIN 231. 53
FORMS OVERLAY 347. 29
HR BASE PACKAGE 1, 504. 91
SALES TAX ON MAINT PKG 109. 78
ANN MAINT: CUSTOM CALC FLA 500. 00
SALES TAX ON ANN MAINT 6. 88
VERIZON WIRELESS IT DATA CARD 1/ 20- 2/ 19/ 12 26. 02
LOREN J LOVHAUG CONSULTING FEE - LOVHAUG 1, 850. 00
NORTHFIELD WIFI NORTHFIELD WIFI @ COMM CEN 49. 99
TOTAL: 10, 526. 98
Human Resources / Risk M GENERAL FUND INNOVATIVE OFFICE SOLUTIONS, LLC CALCULATOR 72. 56
MPELRA REGISTRATION FOR WINTER CO 170. 00
TOTAL: 242. 56
Community Development GENERAL FUND BOLTON & MENK, INC. 303 WATER 1, 917. 50
THE DEPOT SERVICES 1, 610. 50
TOTAL: 3, 528. 00
Planning GENERAL FUND BOLTON & MENK, INC. LDC WORK 3, 792. 50
DRC MEETINGS 1, 102. 50
NAPA PRE APPLICATION MTG 262. 50
ORIELLY PRE APP MTGS 262. 50
1016 LINDEN ST S APPEAL 52. 50
GOLD COUNTRY ENGRAVERS NAME PLATES FOR BISEL - ME 47. 03
TOTAL: 5, 519. 53
City Hall Operations GENERAL FUND ARNOLDS SUPPLY AND KLEENIT CO PAPER PRODUCTS 183. 03
CINTAS CORPORATION # 754 RUGRUG RENTALRENTAL 187.187. 7878
DALCO PAPER PRODUCTS 195. 01
GOLD COUNTRY ENGRAVERS NAMEPLATE I. IMM DIRECTORY 18. 17
INTEGRA TELECOM 9281027 CITY HALL 2/ 1/ 2012 179. 91
INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 73. 59
MENARD' S - DUNDAS SUPPLIES 5. 08
SUPPLIES 42. 73 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
SCHINDLER ELEVATOR CORPORATION CITY HALL 1/ 12 - 12/ 12 1, 920. 00
XCEL ENERGY ELECTRICITY DEC' ll USAGE 1, 201. 57
GAS CHARGES DEC' ll USAGE 1, 469. 26
TOTAL: 5, 476. 13
Police Administration GENERAL FUND ARNOLDS SUPPLY AND KLEENIT CO PAPER PRODUCTS 183. 03
ARROWHEAD SCIENTIFIC, INC. EVIDENCE BAGS 120. 53
CINTAS CORPORATION # 754 BLACK RUGS & SCRAPER MATS 68. 28
DEPUTY REGISTRAR TITLE FORFEITED BONNEVILLE 31. 50
TITLE FORFEITED SATURN 31. 50
DALCO PAPER PRODUCTS 195. 01
ECONO FOODS # 330 MISCELLANEOUS 1. 54
EIDSVOLD OVERHEAD DOOR COMPANY INSTALL 4 SPRINGS GARAGE D 375. 00
FARIBAULT RIFLE & PISTOL CLUB 2012 MEMBERSHIPS & TRNG. F 415. 00
GRAPHIC MAILBOX POSTAGE 6. 60
POSTAGE 10. 15
POSTAGE TO BCA 9. 19
GRAINGER ACTUATOR 139. 74
IACP 2012MEMBERSHIP- TAYLOR 120. 00
INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 982. 91
MN CHIEFS OF POLICE ASSN 2012 DEPT MEMBERSHIP 265. 00
2012 WALERIUS MEMBERSHIP 130. 00
NATIONAL RIFLE ASSOCIATION 2012 MEMBERSHIP - INSTRUCT 100. 00
SCHRADERS LAW ENFORCEMENT SUPPLY BATTERY STICKS FOR SL 20X 117. 56
SYMBOL ARTS 2 BADGES REFURBISHED 80. 00
SHRED - IT USA INC DOCUMENT DESTRUCTION 39. 54
VALLEY AUTOHAUS INC LOF SQUAD 46 22. 01
CHECK ENGINE LIGHT # 7 44. 28
LOF # 10 20. 67
WHITEWATER WIRELESS, INC DVR FUSE REPLACEMENT 101. 43
XCEL ENERGY ELECTRICITY DEC' ll USAGE 1, 944. 78
GAS CHARGES DEC' ll USAGE 837. 02
CITI -CARGO & STORAGE STORAGE LEASE 200. 86
VERIZON WIRELESS CELLS, IPADS, BLACKBRRY - JA 2, 003. 49
ADVANCED GRAPHIX, INC. VINYL FOR COMMAND VAN 32. 06
GRAPHICS REPAIR SQ # 9 227. 64
PLEAA 2012 MEMBERSHIP - MANGOLD 30. 00
EUGENE E JASNOCH JAN112 STORAGE LEASE 2, 400. 00
CENTURY LINK BASE PHONE SERVICE 363. 55
EVIDENT CRIME SCENE PRODUCTS SWABS & EVIDENCE TUBES 116. 49
CORNER HOUSE FORENSIC INTERVIEW TRNG- H 950. 00
MISCELLANEOUS V AT &T SUBPOENA CENTER AT &T SUBPOENA CENTER : INV 40. 00
TOTAL: 12, 756. 36
Fire GENERAL FUND XCEL ENERGY AMBUL GARAGE ELEC DEC' ll U 43. 87
AMBUL GARAGE GAS DEC' ll US 93. 44
LANDSCAPE ENHANCEMENTS LLC 11/ 19/ 11 SNOW FALL 25. 00
12/ 4 AND 12/ 7/ 11 SNOWFALL 85. 00
TOTAL: 247. 31
Building Inspection GENERAL FUND BY ALL MEANS PRINTING FOR BLDG SEMINAR 1, 017. 02
LAMPERT YARDS, INC. DOOR PRIZES FOR BLDG SEMIN 1, 899. 04
NELD BALLROOM ROOM RENTAL FOR BLDG SEMIN 767. 79
GREGORY J. KAROW INSTRUCTOR FOR BLDG SEMINA 625. 00
TOTAL: 4, 308. 85 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 3
DEPARTMENT FUND DESCRIPTION AMOUNT
Engineering GENERAL FUND GOLD COUNTRY ENGRAVERS NAMEPLATE J. STAPF 27. 79
GOODPOINTE TECHNOLOGY 2012 ICON SUPPORT 1, 750. 00
TRI STATE BUSINESS MACHINE INC FEB BASE RATE - ENG 58. 89
TOTAL: 1, 836. 68
Streets GENERAL FUND EARL F. ANDERSEN, INC SIGNS 327. 45
ARROW ACE HARDWARE BUILDING REPAIR 20. 30
ARBOR DAY FOUNDATION MEMBERSHIP 3/ 12 - 3/ 13 15. 00
BORDER STATES ELECTRIC SUPPLY LAMPS, BALLASTS 165. 75
CARGILL, INCORPORATED ROAD SALT 3, 702. 31
ROAD SALT 3, 381. 22
ROAD SALT 7, 970. 67
CINTAS CORPORATION # 754 RUG RENTAL 79. 28
CINTAS FIRST AID & SAFETY # LOC431 SHOP SUPPLIES 28. 94
ENGAGE PRINT, INC. FUEL TICKET PADS 83. 36
GRAINGER LAMPS 47. 16
INTEGRA TELECOM 9281027 STREET ALARM 2/ 1/ 2 45. 88
INNOVATIVE OFFICE SOLUTIONS, LLC LABEL PRINTER 94. 25
OFFICE SUPPLIES 24. 55
MENARD' S - DUNDAS ICE MELT 612. 79
MISSISSIPPI WELDERS SUPPLY CO INC CONDUIT 21. 68
NORTHERN SAFETY COMPANY, INC STEEL TOE OVERSHOE RETURN 71. 20 -
NAPA AUTO PARTS T- 10 STREET SHOP 96. 72
CORE CREDIT 7. 59 -
P- 7 STREET SHOP 8. 44
PETERSON EQUIPMENT INC SHOP SUPPLIES 53. 57
SPECIALTY TURF & AG DEPOST SHUTTLE 267. 19-
2) 250 GAL SHUTTLE DEP RE 267. 19 -
ICE BITE 1, 229. 06
TRI STATE BUSINESS MACHINE INC 1/ 4/ 12- 2/ 3/ 12 STREET SHOP 62. 81
WE FOUR LLC HOLIDAY DECORATION TAKE DO 300. 00
XCEL ENERGY ELECTRICITY DEC' ll USAGE 650. 88
GAS CHARGES DEC' ll USAGE 1, 263. 21
ZIEGLER, INC. OIL TESTING 78. 53
APPLE VALLEY FORD LINCOLN MERCURY CABLE 73. 96
CORE RETURN 241. 03-
TOTAL: 19, 583. 57
Street Lighting GENERAL FUND XCEL ENERGY ELECTRICITY DEC' ll USAGE 983. 20
TRAFFIC SIGNALS DEC' ll USA 356. 27
TOTAL: 1, 339. 47
Facilities GENERAL FUND ARROW ACE HARDWARE HARDWARE 4. 26
HARDWARE 9. 06
INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES - CLIPBOARDS 8. 50
MANPOWER, INC. HAAN, ANNALISE 1/ 15/ 12 687. 20
HAAN, ANNALISE 1/ 22/ 12 687. 20
TOTAL: 1, 396. 22
Ice Arena GENERAL FUND ARNOLDS SUPPLY AND KLEENIT CO PAPER PRODUCTS 183. 00.
INTEGRA TELECOM 9281027 ARENA 2/ 1/ 2012 44. 88
INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 16. 15
XCEL ENERGY ARENA- ELECTRIC DEC' ll USAG 5, 817. 27
ARENA GAS DEC' ll USAGE 66. 63
TOTAL: 6, 127. 93 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
General Parks GENERAL FUND ARROW ACE HARDWARE BATTERIES 13. 87
DEPUTY REGISTRAR UTILITY TAGS 3384 30. 00
MTI DISTRIBUTING CO BLADE KIT 413. 25
MENARD' S - DUNDAS TRAIL PRETREAT TANK 13. 81
TRAIL PRETREAT TANK 5. 10 -
TRAIL PRETREATMENT TANK 1. 77
XCEL ENERGY ELECTRICITY DEC' ll USAGE 415. 63
ZIEGLER, INC. OIL TESTING 78. 53
MIRACLE RECREATION EQUIPMENT COMPANY GRANT PLAYGROUND 87. 94
TOTAL: 1, 049. 70
Athletic Facilities GENERAL FUND INTEGRA TELECOM 9281027 SECHLER 2/ 1/ 2012 89. 75
XCEL ENERGY ELECTRICITY DEC' ll USAGE 168. 97
TOTAL: 258. 72
Outdoor Pool GENERAL FUND XCEL ENERGY POOL ELECTRIC DEC' ll USAGE 158. 34
POOL GAS DEC' ll USAGE 53. 44
CENTURY LINK JAN 2012 POOL PHONE 36. 73
TOTAL: 248. 51
Library GENERAL FUND BAKER & TAYLOR FICTION 31. 80 -
FICTION 29. 56
SHIPPING 3. 56
FICTION 60. 79
SHIPPING 2. 50
FICTION 46. 60
SHIPPING 0. 47
FICTION 47. 59
SHIPPING 1. 89
NON- FICTION 347. 93
SHIPPING 3. 48
NON- FICTION 15. 65
FICTION 65. 48
SHIPPING 1. 01
FICTION 57. 43
SHIPPING 0. 57
NON- FICTION 265. 53
SHIPPING 2. 75
FICTION 110. 29
SHIPPING 1. 10
NON- FICTION 19. 46
REFERENCE 56. 95
SHIPPING 11. 27
AUDIOGO BOOKS ON CD 16. 00
DALCO PAPER PRODUCTS 195. 01
JOAN ENNIS PROMATIONAL AD 120. 00
GRAINGER AIR FILTERS 47. 79
INTEGRA TELECOM 9281027 LIBRARY 2/ 1/ 2012 87. 05
INNOVATIVE OFFICE SOLUTIONS, LLC SUPPLIES - PROCESSING 133. 77
SUPPLIES 84. 09
MICROMARKETING LLC JUV MEDIA 9. 99
MN STATE HORTICULTURAL SOCIETY PERIODICAL 24. 00
PENWORTHY JUV MATERIALS 850. 59
RECORDED BOOKS, INC. BOOKS ON CD 200. 60
RANDOM HOUSE, INC BOOKS ON CD 85. 00
BOOKS ON CD 45. 00 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 5
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
JUV MEDIA 110. 00
XCEL ENERGY ELECTRICITY DEC' ll USAGE 891. 52
GAS CHARGES DEC' ll USAGE 45. 35-
TOSHIBA BUSINESS SOLUTIONS OFFICE DUPLICATING 222. 07
ALBERS MECHANICAL SERVICES COMBUSTION ANALYZER
TOTAL:
Other Financing Uses GENERAL FUND NFLD CONVENTION AND VISITORS BUREAU LODGING TAX - OCT 2011 71. 32
LODGING TAX - NOV 2011 37. 00
LODGING TAX - DEC 2011
TOTAL:
Transit Administration TRANSIT EARL F. ANDERSEN, INC BUS SIGNS 71. 93
SIGNS 37. 11
INTEGRA TELECOM 9281027 TRANSIT FAX 2/ 1/ 20 45. 87
MN PUBLIC TRANSIT ASSOCIATION 2012 OPERATORS MEMBERSHIP 355. 00
NAPA AUTO PARTS TT - 12 REPAIR 23. 47
TT - 12 REPAIR 29. 38
TT - 12 REPAIR 19. 55
TT - 12 RETURN 48. 93-
TT - 12 REPAIR 4. 09
PETERSON EQUIPMENT INC TT - 12 REPAIR 57. 58
VALLEY AUTOHAUS INC TT - 12 TIRES 448. 41
XCEL ENERGY ELECTRICITY DEC' ll USAGE 298. 49
GAS CHARGES DEC' ll USAGE 361. 14
ZIEGLER, INC. OIL TESTING 31. 43
OIL TESTING 31. 43
OIL TESTING 31. 43
OIL TESTING 31. 43
OIL TESTING 31. 43
ABDO, EICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 680. 51
APPLE VALLEY FORD LINCOLN MERCURY COVER / VALVE 87. 95
TT - 12 REPAIR 228. 60
TT - 12 REPAIR 73. 34
TOTAL: 2, 930. 64
NON- DEPARTMENTAL COMMUNITY RESOURCE NORTHERN SAFETY COMPANY, INC SALES TAX
TOTAL:
NCRC Administration COMMUNITY RESOURCE ARNOLDS SUPPLY AND KLEENIT CO PAPER PRODUCTS 828. 28
BORDER STATES ELECTRIC SUPPLY LAMPS, BALLASTS 165. 75
CARQUEST AUTO PARTS OF NORTHFIELD BEARINGS 21. 14
CINTAS FIRST AID & SAFETY # LOC431 NCRC SUPPLIES 39. 48
GRAINGER AIR FILTERS 214. 24
INTEGRA TELECOM 9281027 NCRC PHONES 2/ 1/ 20 924. 35
9281027 NCRC LD 2/ 1/ 2012 77. 16
NORTHERN SAFETY COMPANY, INC MSDS BINDERS 139. 20
NAPA AUTO PARTS BELT 25. 27
SCHINDLER ELEVATOR CORPORATION NCRC 1/ 12 - 12/ 12 960. 00
TRI STATE BUSINESS MACHINE INC 1/ 4/ 12 - 2/ 3/ 12 NCRC 62. 81
TRANE SERVICE AGREEMENT 1/ 12 - 12/ 1, 200. 86
XCEL ENERGY ELECTRICITY DEC' ll USAGE 4, 351. 35
GAS CHARGES DEC' ll USAGE 1, 933. 90
RENT N SAVE SISSOR LIFT RENTAL 117. 56
CENTURY LINK 12/ 16- 1/ 15/ 12 HSI ALARM 85 105. 07
R. M. COTTON COMPANY WATER SEAL KIT 595. 88 02 - 15 - 2012 09: 13 AM COUNCIL REPORT 02/ 06/ 2012 CHECKS / EFTS PAGE: 6
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
ALBERS MECHANICAL SERVICES COMBUSTION ANALYZER 410. 34
SERVICE 208. 25
TOTAL: 12, 380. 89
Wellness Center COMMUNITY RESOURCE ARNOLDS SUPPLY AND KLEENIT CO PAPER PRODUCTS 639. 11
BORDER STATES ELECTRIC SUPPLY LAMPS, BALLASTS 165. 74
CULLIGAN WATER CONDITIONING SOLAR SALT 68. 40
GRAINGER AIR FILTERS 214. 24
MENARD' S - DUNDAS SUPPLIES 44. 87
MIDWEST WATER SPECIALITY POOL SHOCK 91. 90
SCHINDLER ELEVATOR CORPORATION NCRC 1/ 12 - 12/ 12 960. 00
TRANE SERVICE AGREEMENT 1/ 12 - 12/ 1, 200. 86
XCEL ENERGY ELECTRICITY DEC' 11 USAGE 767. 89
GAS CHARGES DEC' 11 USAGE 1, 933. 89
CENTURY LINK 12/ 16- 1/ 15/ 12 HSI ALARM 15 18. 54
R. M. COTTON COMPANY WATER SEAL KIT 595. 88
ALBERS MECHANICAL SERVICES COMBUSTION ANALYZER 410. 34
SERVICE 208. 25
TOTAL: 7, 319. 91
Motor Vehicle MOTOR VEHICLE FUND RICE COUNTY RECORDER NOTARY RECORDING- WROBLEWSK 20. 00
TOTAL: 20. 00
Cable TV CABLE TV WHITEWATER WIRELESS, INC ANTENNA / REPEATER 5, 565. 70
TOTAL: 5, 565. 70
Other Financing Uses LIBRARY GIFT FUND BAKER & TAYLOR GIFT- FICTION 232. 87
GIFT- FICTION 45. 15
GIFT- FICTION 140. 77
GIFT- FOL 145. 49
GIFT- FICTION 77. 84
FICTION 8. 99
LIBRARY MATERIALS - FOL 46. 99
TOTAL: 698. 10
Other Financing Uses G. W. SUNDAY FUND GALE GIFT- BUNDAY 48. 74
GIFT- SUNDAY 87. 17
TOTAL: 135. 91
Other Financing Uses SCRIVER MEMORIAL F BAKER & TAYLOR GIFT- SCRIVER ( NF) 93. 77
GIFT- SCRIVER ( NF) 48. 20
NON- FICTION 63. 10
GIFT- SCRIVER 19. 41
TOTAL: 224. 48
Other Financing Uses L J GUSTAFSON FUND BAKER & TAYLOR GIFT- GUSTAFSON 262. 10
GIFT- GUSTAFSON 390. 22
TOTAL: 652. 32
Other Financing Uses MUNICIPAL TIF DIST HANSEN CONCRETE & REMODELING TIF 44- POETRY STAMPS 350. 00
TOTAL: 350. 00
EDA General Operating ECONOMIC DEVELOPME ABDO, SICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 209. 39
TOTAL: 209. 39
HRA General Operating HOUSING AND REDEVE MN NAHRO 2012 MEMBER AGENCY DUES 200. 00 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 7
DEPARTMENT VENDOR NAME DESCRIPTION AMOUNT
MEMBER RENEW MERXBAUER 40. 00
MICHELE MERXBAUER DEED PHOTOS 3. 14
DAK CTY CDA - NAHRO MILEAGE 35. 74
GOLDEN VAL SLUG TRAINING M 51. 30
SST PAUL PHA MILEAGE 50. 15
ABDO, EICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 136. 10
TOTAL: 516. 43
HRA Rental Projects HOUSING AND REDEVE LANDSCAPE ENHANCEMENTS LLC 11/ 19/ 11 SNOW FALL 35. 00
12/ 4 AND 12/ 7/ 11 SNOWFALL 90. 00
TOTAL: 125. 00
Water WATER FUND AMERICAN PAYMENT CENTERS DROP BOX SCV- FEB, MAR. APRIL 102. 00
AMERICAN WATER WORKS ASSOC 2012 AWWA DUES 310. 00
ARROW ACE HARDWARE PAINT / BRUSHES 15. 76
CITY OF NORTHFIELD MISC OFFICE SUPPLIES 34. 13
DRILL BIT SET 32. 05
REPLACE TORN COAT J. HALL 39. 99
BATTERIES 24. 25
MN DNR ECO- WATERS 2011 MN DNR WATER FEE 8, 387. 70
INTEGRA TELECOM 9281027 WATER 2/ 1/ 2012 662. 31
MENARD' S - DUNDAS POWER WASHER 106. 86
WET / DRY VAC 85. 49
MN PIPE & EQUIPMENT 12" AFC HYD 637. 97
MN RURAL WATER ASSOCIATION 2012 MEMBERSHIP DUES 325. 00
POSTMASTER POSTAL PERMIT # 153 2, 600. 00
MN DEPT OF PUBLIC SAFETY HAZ MAT FEES WELL # 2 100. 00
HAZ MAT FEES WELL # 3 100. 00
HAZ MAT. FEES WELL # 4 100. 00
HAZ MAT FEES WELL # 5 100. 00
SUSA 2012 ANNUAL FEE DOUG LIEN 100. 00
2012 ANNUAL FEE JAY HALL 100. 00
XCEL ENERGY ELECTRICITY DEC' 11 USAGE 8, 334. 64
GAS CHARGES DEC' 11 USAGE 710. 74
ABDO, EICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 628. 16
TOTAL: 23, 637. 05
NON- DEPARTMENTAL WASTEWATER FUND MCMASTER - CARR SUPPLY COMPANY SALES TAX 19. 93 -
SALES TAX 9. 37 -
TOTAL: 29. 30 -
Wastewater WASTEWATER FUND AMERICAN PAYMENT CENTERS DROP BOX SCV- FEB, MAR. APRIL 102. 00
CANNON VALLEY WATER CONDITION DEC WATER 19. 50
CHEMISOLV CORP CHEMISOLV 1006 5, 390. 32
CENTRAL VALLEY COOPERATIVE DEC FUEL / PROPACE 3, 444. 87
INTEGRA TELECOM 9281027 WASTEWATER 2/ 1/ 201 135. 12
DOUG LARSON BOILER LICENSE FEE REIMB 45. 00
MPCA CONF 3/ 6/ 12 REIMBURSE 300. 00
MCMASTER - CARR SUPPLY COMPANY AIR FILTER PACKS 309. 78
AIR FILTERS 145. 67
MENARD' S - DUNDAS BATTERIES / MISC 695. 21
DUCT TAPE 12. 78
STORAGE CONTAINER / JET DRY 23. 14
NAPA AUTO PARTS 0 RINGS / LUBE / BRUSH PARTS 15. 58
NARDINI FIRE EQUIPMENT CO INC HYDRANT INSPECTIONS 270. 00
POSTMASTER POSTAL PERMIT # 153 2, 275. 00 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 8
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
WATERFORD OIL CO, INC. DIESEL FUEL 832. 64
WASTE MANAGEMENT OF WI / MN _ DEC 497 - 0001131- 0491 - 3 1, 007. 18
XCEL ENERGY ELECTRICITY DEC' ll USAGE 21, 422. 51
GAS CHARGES DEC' ll USAGE 10, 034. 56
ABDO, EICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 628. 16
TOTAL: 47, 109. 02
Garbage GARBAGE FUND POSTMASTER POSTAL PERMIT # 153 813. 00
WASTE MANAGEMENT OF WI / MN JAN 2012 14 GALLON RES SER 906. 20
JAN 2012 35 GALLON RES SER 16, 020. 04
JAN 2012 64 GALLON RES SER 15, 436. 92
JAN 2012 96 GALLON RES SER 2, 852. 56
JAN 2012 14 GAL DAK RES SR 70. 92
JAN 2012 35 GAL DAK RES SR 1, 402. 64
JAN 2012 64 GAL DAK RES SR 2, 009. 40
JAN 2012 96 GAL DAK RES SR 197. 00
JAN 2012 DRIVE - BY RES SERV 2, 096. 08
JAN 2012 DAKOTA RECYCLING 747. 20
DEC 2011 FUEL SURCHARGE 50 2, 086. 95
JAN 2012 FUEL SURCHARGE 4% 1, 669. 56
XCEL ENERGY ELECTRICITY DEC' ll USAGE 10. 15
ABDO, EICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 367. 48
TOTAL: 46, 686. 10
Storm Water Drainage STORM WATER DRAINA MN AG GROUP, INC. RENTAL MOWER FOR PONDS 25. 95
POSTMASTER POSTAL PERMIT # 153 812. 00
ABDO, EICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 397. 84
CWC CONLEY' S WILDLIFE CONTROL, LLC BEAVER REMOVAL 775. 00
TOTAL: 2, 010. 79
Liquor Store - Purchas LIQUOR STORE FUND BELLBOY CORPORATION LIQUOR PURCHASES 1, 110. 80
LIQUOR PURCHASES 1, 783. 45
WINE PURCHASES 416. 00
MISC TAXABLE 58. 20
MISC NON TAXABLE 22. 85
COLLEGE CITY BEVERAGE, INC. BEER PURCHASES 2, 653. 50
MISC TAXABLE PURCHASE 49. 40
BEER PURCHASES 6, 319. 65
MISC TAXABLE PURCHASE 16. 75
CANNON RIVER WINERY WINE PURCHASES 366. 00
DAY DISTRIBUTING CO BEER PURCHASES 1, 815. 65
BEER PURCHASES 3, 506. 25
MISC TAXABLE PURCHASE 44. 80
BEER CREDIT 375. 95 -
WIRTZ BEV MN WINE & SPIRITS LIQUOR PURCHASES 2, 645. 66
MISC TAXABLE 29. 87
WINE PURCHASES - 578. 29
WINE CREDIT 851599 31. 95 -
MISC TAXABLE 79. 95
LIQUOR PURCHASES 162. 05
LIQUOR PURCHASES 133. 94
LIQUOR CREDIT # 851768 15. 00 -
LIQUOR PURCHASES 2, 251. 49
MISC TAXABLE 78. 80
WINE PURCHASES 674. 71
LIQUOR PURCHASES 207. 15 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 9
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
GRAPE BEGINNINGS WINE PURCHASES 527. 30
WINE PURCHASES 329. 33
HERMEL WHOLESALE CIGARETTES 344. 26
MISC NON TAXABLE 10. 13
CIGARETTES 121. 06
MISC TAXABLE 45. 83
MISC NON TAXABLE 6. 71
FREIGHT 3. 95
HOHENSTEIN' S INC BEER PURCHASES 691. 00
JOHNSON BROTHERS WHOLESALE LIQUOR PURCHASES 1, 099. 64
WINE PURCHASES 1, 395. 80
BEER PURCHASES 29. 25
LIQUOR PURCHASES 225. 99
WINE PURCHASES 244. 90
WINE PURCHASES 84. 00
LIQUOR PURCHASES 3, 920. 58
LIQUOR CREDIT # 523780 13. 33-
WINE PURCHASES 882. 05
WINE CREDIT # 523779 9. 20 -
WINE CREDIT # 523781 31. 20 -
BEER PURCHASES 29. 25
WINE PURCHASES 40. 60
WINE PURCHASES 590. 95
JJ TAYLOR DIST. OF MN BEER PURCHASES 12. 30
BEER PURCHASES 688. 79
BEER CREDIT # 010163 36. 00 -
BEER PURCHASES 85. 00
BEER PURCHASES 3, 545. 60
FREIGHT 3. 00
BEER PURCHASES 4, 610. 60
MISC TAXABLE PURCHASE 40. 00
FREIGHT 3. 00
PAUSTIS & SONS WINE COMPANY WINE PURCHASE. 580. 01
FREIGHT 8. 75
WINE PURCHASE 3, 151. 47
FREIGHT 50. 00
WINE PURCHASE 1, 559. 87
FREIGHT 26. 25,
WINE PURCHASE 143. 64
WINE CREDIT # 8335473 20. 01 -
FREIGHT 2. 50
PHILLIPS WINE AND SPIRITS, INC. WINE PURCHASES 432. 20
LIQUOR PURCHASES 4, 887. 84
WINE PURCHASES 255. 35
MISC TAXABLE 92. 00
WINE PURCHASES 271. 80
LIQUOR PURCHASE 1, 799. 44
WINE PURCHASES 216. 55
QUALITY WINE & SPIRITS CO LIQUOR PURCHASES 3, 538. 38
WINE PURCHASES 337. 74
WINE CREDIT # 562932 19. 16-
LIQUOR PURCHASES 3, 029. 78
WINE PURCHASES 216. 00
WINE PURCHASES 32. 00
WINE MERCHANTS, INC WINE PURCHASES 95. 25
WINE PURCHASES 861. 75 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 10
DEPARTMENT VENDOR NAME DESCRIPTION AMOUNT
WINE COMPANY WINE PURCHASE 1, 310. 00
WINE CREDIT # 289898 8. 00 -
FREIGHT 21. 45
WATERVILLE FOODS AND ICE ICE 12. 96
FREIGHT 1. 50
VINOCOPIA LIQUOR PURCHASES 147. 50
WINE PURCHASES 120. 00
WIRTZ BEV MN BEER, INC BEER PURCHASES 3, 517. 90
BEER PURCHASES 4, 044. 25
BEER CREDIT RPA # 88360 13. 14 -
SOUTHERN WINE & SPIRITS OF MN, LLC WINE PURCHASE 400. 00
LIQUOR PURCHASES 226. 84
FREIGHT 8. 05
WINE PURCHASE 572. 00
LIQUOR PURCHASE 362. 26
FREIGHT 9. 20
BOURGET IMPORTS WINE PURCHASES 56. 00
TOTAL: 76, 441. 62
Liquor Store - Operati LIQUOR STORE FUND ARNOLDS SUPPLY AND KLEENIT CO PAPER PRODUCTS 183. 03
ADT SECURITY SERVICES INC. SECURITY ALARM MAINTENANCE 240. 77
DU FOUR' S, INC ENTRY RUGS 41. 68
DALCO PAPER PRODUCTS 194. 99
HERMEL WHOLESALE PROMOTIONAL 4. 15
INTEGRA TELECOM 9281027 LIQUOR 2/ 1/ 2012 45. 67
DEX MEDIA EAST, INC. DIRECTORY LISTING 19. 05
VAN PAPER COMPANY PAPER PRODUCTS 126. 73
PAPER PRODUCTS CREDIT # 223 13. 32 -
XCEL ENERGY ELECTRICITY DEC' ll USAGE 1, 002. 52
GAS CHARGES DEC' ll USAGE 223. 35
ABDO, EICK & MEYERS, LLP 2012 AUDIT PROGRESS BILLIN 523. 47
TOTAL: 2, 592. 09
Insurance INSURANCE FUND AMERICAN EXCAVATING, INC RIP RAP FOR FLOOD 2, 100. 00
CHARLES R. GLEASON, CO., INC. 31. 80 TONS RIP RAP 970. 31
LEAGUE OF MN CITIES INS TRUST WORK COMP 1ST INSTALL OF 2 50, 661. 00
TOTAL: 53, 731. 31 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE:PAGE: 1111
DEPARTMENT FUND VENDOR NAME DESCRIPTIONDESCRIPTION AMOUNTAMOUNT
FUND TOTALS =____
101 GENERAL FUND 95, 873. 61
210 TRANSIT 2, 930. 64
211 COMMUNITY RESOURCE CNTR 19, 691. 85
215 MOTOR VEHICLE FUND 20. 00
229 CABLE TV 5, 565. 70
240 LIBRARY GIFT FUND 698. 10
241 G. W. BUNDAY FUND 135. 91
242 SCRIVER MEMORIAL FUND 224. 48
243 L J GUSTAFSON FUND 652. 32
270 MUNICIPAL TIE DIST 4 350. 00
290 ECONOMIC DEVELOPMENT AUTH 209. 39
295 HOUSING AND REDEVELOPMENT 641. 43
601 WATER FUND 23, 637. 05
602 WASTEWATER FUND 47, 079. 72
603 GARBAGE FUND 46, 686. 10
604 STORM WATER DRAINAGE 2, 010. 79
609 LIQUOR STORE FUND 79, 033. 71
705 INSURANCE FUND 53, 731. 31
GRANDGRAND TOTAL:TOTAL: 379,379, 172.172. 1111
TOTALTOTAL PAGES:PAGES: 1111 02 - 15 - 2012 09: 13 AM COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS PAGE: 12
SELECTION CRITERIA
SELECTION OPTIONS
VENDOR SET: 01- NORTHFIELD
VENDOR: All
CLASSIFICATION: All
BANK CODE: All
ITEM DATE: 0 / 00 / 0000 THRU 99/ 99/ 9999
ITEM AMOUNT: 9, 999, 999. 0008 THRU 9, 999, 999. 00
GL POST DATE: 12/ 31/ 2011 THRU 2/ 06/ 2012
CHECK DATE: 2/ 03/ 2012 THRU 2/ 06/ 2012
PAYROLL SELECTION
PAYROLL EXPENSES: NO
CHECK DATE: 0 / 00 / 0000 THRU 99/ 99/ 9999
PRINT OPTIONS
PRINT DATE: None
SEQUENCE: By Department
DESCRIPTION: Distribution
GL ACCTS: NO
REPORT TITLE: COUNCIL REPORT - 02/ 06/ 2012 CHECKS / EFTS
SIGNATURE LINES: 0
PACKET OPTIONS
INCLUDE REFUNDS: NO
INCLUDE OPEN ITEM: NO CONSENT AGENDA
Item #2
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council, City Administrator
From: Brian Welch, Engineering Resources Manager
Subject: Second Reading of Ordinance 930 — Updates to the City' s Floodplain Ordinance
ACTION REQUESTED:
Hold the second reading of Ordinance 930, an update to Chapter 34 of the city code regarding changes to the floodplain maps and Flood Insurance Study in Rice County. This step will complete the adoption of the updated floodplain ordinance which will take effect in 30 days ( Mar. 21, 2012).
SUMMARY REPORT:
The City Council is asked to conduct the second reading of an ordinance that will amend the City' s floodplain ordinance to adopt changes to the floodplain maps in Rice Co. A public hearing on the ordinance was held by the Planning Commission on Jan. 19, 2011 and the Planning Commission passed a motion recommending that the City Council adopt the ordinance. The first reading of the ordinance was held by the City Council on February 6, 2012.
The Letter of Map Revision for the Cannon River between the Third Street bridge and the Dakota County line has been finalized. The public notification process has begun and the revision to the ordinance language will be made in the coming weeks.
The City ofNorthfield is required to adopt the updated maps and study for Rice County by April 3, 2011 in order to continue participation on the National Flood Insurance Program. With a first reading on February 6, 2012 and the second reading on February 21 the updates to the floodplain ordinance and the subsequent follow -up paperwork will be submitted to the MN DNR in time to meet the April 3, 2012 deadline. Further details of the ordinance update were provided in the February 6, 2012 staff report.
ATTACHMENTS:
1. Ordinance 930 ORDINANCE NO. 930
AN ORDINANCE OF THE CITY OF NORTHFIELD, MINNESOTA, AMENDING CHAPTER 34, LAND DEVELOPMENT CODE, ARTICLE 3: DEVELOPMENT STANDARDS, SECTION 3. 12, DEVELOPMENT STANDARDS FOR THE FP -O DISTRICT, AND ARTICLE 6: DEFINITIONS, SECTION 6.2, DEFINITIONS
THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT:
Northfield Code Chapter 34, Land Development Regulations, Article 3: Development Standards, Section 3. 12, Development Standards for the FP -O District, and Article 6: Definitions, Section 6.2, Definitions is hereby amended as follows (new material is underlined, deletions are struck -out; sections and subsections not being amended are omitted):
CHAPTER 34. LAND DEVELOPMENT CODE
ARTICLE 3: DEVELOPMENT STANDARDS
SECTION 3. 12. Development Standards for the FP-0 District
3. 12. 2. General Provisions
A) The official zoning map is incorporated herein by reference. The official zoning map shall be on file in the office of the city clerk and the city planner. The materials attached to the official zoning map shall include the following:
1) The ee Study, City rrriz@1d, Minnesota, mTCCr -a"rnd Dice Counties and flood rate maps with panel numb 2704060004 C 2704060007 X 2704060008 r 2704060009 r a 2704060012 r all ofthose ,ao..,, ma is being prepared by the Federal Emer-gene Management Ageney and da4ed April 2, 003 (zcrnTC'a-Rd rs pai4ially amended by the doetiments adopted in subseetions 2) and 3) iffffnedia4ely below); 1) The Flood Insurance Study, Rice County, Minnesota and Incorporated Areas and the flood insurance rate maps with panel numbers 27131COI54D, 27131CO158D, 27131COI59D, 27131COI60D, 27131 C0162D, 27131 C0170D, all of these documents being prepared by the Federal Emergency Management Agency and dated April 3, 2012; and
TiT 2) The Lett Revision ( O iTD) for-the Cites,o i` v-i4hfield- oirc the Federal >~`mer- ,vney Management A gene., with an effeetiye date o
panel flood r e les tables and fl.,.,, way .later tables then e- , , The Flood Insurance Study, Dakota County, Minnesota and Incorporated Areas and the flood insurance rate maps with panel numbers 27037C0480E, 27037C0481E, and 27037C0482E, all of these documents being prepared by the Federal Emergency Management Agency and dated4+HeDecember 2, 2011; =and_
1•
3.3. 12.12. 3.3. InterpretationInterpretation
B)B) TheThe boundariesboundaries ofof thethe subdistrictssubdistricts shallshall bebe determineddetermined byby scalingscaling distancesdistanceson on thethe officialofficial zoningzoning map.map. Where Where interpretationinterpretation isis neededneeded asas toto thethe exactexact locationlocation ofof thethe boundariesboundaries ofof thethe districtdistrict asas shownshown onon thethe officialofficial zoningzoning map,map, asas forfor example,example, wherewhere therethere appearsappears toto bebe aa conflictconflict betweenbetween aa mappedmapped boundaryboundary andand actualactual fieldfield conditions,conditions, andand there there isis aa formalformal appealappeal ofof thethe decisiondecision ofof thethe citycity planner,planner, thethe zoningzoning boardboard ofof appealsappeals shallshall make make the the necessarynecessary interpretation.interpretation. AllAll decisionsdecisions willwill bebe based based on on elevationselevations onon thethe regional regional( ( 100 100- - year)year) floodflood profile,profile, thethe groundground elevationselevations thatthat existedexisted onon thethe sitesite atat thethe timetime thethe citycity adoptedadopted its its initialinitial flood flood- -plainplain ordinanceordinance oror onon thethe datedate ofof thethe firstfirst NationalNational FloodFlood InsuranceInsurance ProgramProgram mapmap showingshowing thethe areaarea withinwithin thethe 100 100- - yearyear floodplainfloodplain ifif earlier,earlier, andand otherother available available technicaltechnical data.data. Persons Persons contestingcontesting thethe locationlocation ofof thethe subdistrictsubdistrict boundariesboundariesshall shall bebe givengiven aa reasonablereasonable opportunityopportunity toto presentpresent theirtheir casecase toto thethe zoningzoning boardboard ofof appealsappeals and and toto submit submit technical technical evidence.evidence.
3.3. 12.12. 5.5. DevelopmentDevelopment StandardsStandards forfor thethe FloodFlood FringeFringe SubdistrictSubdistrict ( ( FF)FF)
B)B) StandardsStandards forfor floodflood fringefringe permittedpermitted usesuses shallshall bebe asas follows:follows:
1)1) AllAll structures,structures, includingincluding accessoryaccessory structures,structures, mustmust bebe elevatedelevated onon fillfill soso thatthat thethe lowestlowest floorfloor includingincluding basementbasement floorfloor isis atat oror aboveabove thethe regionalregional leodreleodre uu latorylatory floodflood protectionprotection elevation.elevation. TheThe finishedfinished fillfill elevationelevation forfor structuresstructuresshall shall bebe nono lowerlower thanthan oneone footfoot belowbelow thethe regulatoryregulatory floodflood protectionprotection elevationelevation andand thethe fillfill shallshall extend extend atat suchsuch elevationelevation atat leastleast 1515 feetfeet beyondbeyond thethe outsideoutside limitslimits ofof thethe structurestructure erectederected thereon.thereon.
C)C) ConditionalConditional Uses.Uses. AnyAny structurestructure thatthat isis notnot elevatedelevated onon fillfill oror floodflood proofedproofed in in accordanceaccordance withwith SectionSection 3.3. 12. 12. 5(5( B)(B)( 1)1) andand SectionSection 3.3. 12.12. 5(5( B)(B)( 2)2) oror anyany useuse ofof landland that that doesdoes notnot comply comply withwith thethe standardsstandards inin SectionSection 3.3. 12.12. 5(5( B)(B)( 3)3) shallshall onlyonly bebe allowableallowable asas aa conditionalconditional use,use, includingincluding thosethose usesuses thatthat areare permittedpermitted asas ofof rightright inin thethe underlyingunderlying basebase zoningzoning district.district. AnAn applicationapplication forfor aa conditionalconditional useuse shallshall bebe subjectsubject toto thethe standardsstandards andand criteriacriteria andand evaluationevaluation proceduresprocedures specifiedspecified inin paragraph paragraph( ( D)D) andand EE below,below, SectionSection 3.3. 12.12. 10( 10( D)D) andand SectionSection 5.5. 5. 5. 9,9, ConditionalConditional UseUse Permit.Permit. 3. 12. 8. Public Utilities, Railroads, Roads, and Bridges
On -site Sewage Treatment and Water Supply Systems: Where public utilities are not provided: 1) On -site water supply ystems must be designed to minimize or eliminate infiltration of flood waters into the systems; and 2) New or replacement on -site sewage treatment systems must be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the stems into flood waters and they shall not be subject to impairment or contamination during times of flooding. An sewage treatment system designed in accordance with the State' s current statewide standards for on -site sewage treatment systems shall be determined to be in compliance with this Section.
3. 12. 10 Administration
C) Zoning Board of Appeals.
1) Variances should be reviewed according to the provisions of Section 5. 5. 16, Variance. No variance shall permit a lower degree of flood protection than the regulatory flood protection elevation for the particular area, or permit standards lower than those required by state law. The Board of Adjustment shall submit by mail to the Commissioner of Natural Resources a cop, o f the application for proposed variances sufficiently in advance so that the Commissioner will receive at least ten days' notice of the hearing. A copy of all decisions rganting variances shall be forwarded by mail to the Commissioner of Natural Resources within ten ( 10) days of such action. The following additional variance criteria of the FEMA must be satisfied:
D) Conditional Uses. The city council shall hear and decide applications for conditional uses permissible under this section. Applications shall be submitted to the city planner who shall forward the application to the planning commission for a public hearing pursuant to the conditional use permit review procedure established in Section 5. 5. 9, Conditional Use Permit. The Board of Adjustment shall submit by mail to the Commissioner of Natural Resources a copy of application for proposed conditional use sufficiently in advance so that the Comissioner will receive at least ten days' notice of the hearing.
ARTICLE 6: DEFINITIONS
Section 6. 2, Definitions
Basement. A portion of a building located partly underground but having half or more of its floor -to- ceiling height below the average grade of the adjoining ground. Also, within the FP- O District any area of a structure, including crawl spaces, having its floor or base subgrade below ground level) on all four sides, regardless of the depth of excavation below ground level. Flood Fringe. That portion of the flood plain outside of the floodway. Flood fringe is synonymous with the term " floodway fringe" used in the Flood Insurance der Net Studies as adopted in this code.
Manufactured Home. A dwelling unit within the FP- 0 District generally defined as a structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities. The term " manufactured home" does not include the term " recreational vehicle." For areas outside the FP -O District Manufactured home Home shall be as specifically defined in Minn. Stat. § 327. 3 1, subd. 6.
Regulatory flood protection elevation means: Along the Cannon River, upstream ( southward) from the " Malt- O' Meal" dam located between cross sections " 1 H" and " MI" on panel number 27131 COI 58D), to the city of Dundas border, an elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway. Along the Cannon River, downstream (northward) from the " Malt -O- Meal" dam located between cross sections " L-H" and " MI" on panel number 27131 C0158D270406000C) to the Dakota County border, an elevation no lower than two feet above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway.
For areas in Northfield other than those described in ( a) and ( b), above, an elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway.
Substantial Damage. Damage of any origin sustained by a structure where the cost of restoring the structure to its before damaged condition would equal or exceed X50 percent of the market value of the structure before the damage occurred.
Substantial Improvement. Within any consecutive 365 -day period, any reconstruction, rehabilitation ( including normal maintenance and repair), repair after damage, addition, or other improvement of a structure, the cost of which equals or exceeds X50 percent of the market value of the structure before the " start of construction" of the improvement. This term includes structures that have incurred " substantial damage," regardless of the actual repair work performed. The term does not, however, include either:
Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local city planner and code enforcement official and which are the minimum necessary to assure safe living conditions. Any alteration of an " historic structure," provided that the alteration will not preclude the structure' s continued designation as an " historic structure." For the purpose of this division, "historic structure" shall be as defined in Code of Federal Regulations, Part 59. 1.
Passed by the City Council of the City of Northfield this 14th day of February 2012.
ATTEST:
City Clerk Mayor
First Reading: Second Reading:
Published:
VOTE: ROSSING _ BUCKHEIT GANEY NAKASIAN POWNELL IMM ZWEIFEL Norffeld
P, CONSENT Date of City Council Meeting: February 21, 2012 Item #3
To: — Mayor and City Council City Administrator
From: Deb Little, City Clerk Mark Taylor, Public Safety Director
Subject: Second Reading of Ordinance No. 929 - Proposed Tobacco Ordinance Amendments and Approving Summary Publication
Action Requested: The City Council is being asked to have the second reading of Ordinance No. 929 amending Northfield City Code Chapter 30, Article II —Tobacco and approve summary publication of Ordinance No. 929.
Summary Report: The City Council is being asked to consider changes to the City' s Tobacco Ordinance. The proposed changes were reviewed by City Attorney Chris Hood. Staff solicited input on the proposed ordinance from the Mayor' s Task Force on Youth Drug & Alcohol Use. A copy of their feedback is attached and detailed in the information below. In addition, existing licensees were notified of the proposed changes. Staff has not received any feedback or requests for meetings from the licensees.
Timeline:
Date Action October 25, 2011 Discussion of proposed changes and other issues City Council Work Session November/December Input from Mayor' s Task Force on Youth Drug & Alcohol Use January 3, 2012 Council direction to notify licensees of proposed changes January 4, 2012 Notice to licensees of proposed changes ( 30 days required February 7, 2012 First reading of ordinance February 21, 2012 Second reading of ordinance February 25, 2012 Publication of ordinance summary March 26, 2012 Effective date for ordinance
Staff has been keeping a running list of proposed updates and changes needed for the tobacco ordinance. In addition to input from the City Council, review of ordinances from other cities, staff used the model tobacco licensing ordinance, developed in collaboration between the Public Health Law Center and the League of Minnesota Cities, as a reference for some of the proposed changes: Many of the proposed changes relate to updates to definitions and licensing requirements. A summary of changes is as follows: 1. Nicotine or lobelia delivery devices — added throughout the ordinance as additional items that regulated. 2. 30 -26 - Definitions —Additions of definitions for indoor area, nicotine or Lobelia delivery devices, and smoking. Revisions to the definitions of loosies and tobacco and tobacco products. These changes are proposed to bring the definitions up to date to current terms, as well as address the issue of retail only stores circumventing the State indoor smoking ban under the guise of sampling. Other communities have had issues with retail only stores creating indoor smoking rooms under the guise of sampling. 3. 30 -31 — Prohibited Sales — (5) — Provides further clarification on the City' s intent not to ban lawful products. 4. 30 -33 ( b) —Addition of sign at store entrance. 5. 30 -62 —Application —Allows additional information to be required on the application. Staff is proposing to standardize requested information across licenses. This enhance the background check process. 6. 30 -63 — Approval or denial. Addition of language regarding Council approval of licenses with conditions and delaying action for further investigation. Incorporates language to clarify that the Council can add conditions to a license or require additional investigation as it deems necessary. 7. 30 -64 — Basis for denial —includes owner, partner, officer or manager language as well as changing the time from 12 to 24 months for a revoked or suspended licensee to qualify for Council consideration of the license in Northfield. Adds a section on unpaid financial claims ofthe City. Provides for Council consideration of extenuating circumstances if the licensee leases the property. 8. Sec. 30 -69 Transferability —removes language that is inconsistent. 9. Sec. 30 -74 — Prohibits smoking within the indoor area even for purposes of sampling. See explanation under #2.
In addition to the changes proposed, staff sought council and task force input on the following
additional considerations: 1. Penalties: Section 30 -28 sets penalties for violations. These amounts are included in State Statute Section 461. 12 Subd. 2. ( copy attached). Staff has received inquiries about whether the City can set higher dollar amounts for violations. Statue 461. 19 Effect on Local Ordinance states, " Sections 461. 12 to 461. 18 do not preempt a local ordinance that provides for more restrictive regulation of tobacco sales." The City Attorney has interpreted this to mean that City could choose to enforce higher penalties if it chooses. Due to the low number of violations within the past few years, staff has not proposed any changes at this time. All licensees passed the 2011 compliance check.
Input from Mayor' s Task Force on Youth Alcohol and Drug Use: A question was raised about how the penalties compared with the ordinances for Rice County andfor the City ofFaribault. Mayor' s Task Force membersfelt it was important to assure that Northfield's penalties were not weaker than its surrounding
neighbors. Response: Staff has contacted the City of Faribault and Rice County. The penalties are consistent between the City of Faribault, Rice County and the City ofNorthfield.
2. Additional Considerations for Retail Only Tobacco Stores: Staff sought direction on whether Council wanted additional regulations included in the proposed amendments for retail only tobacco stores. Note the following items include some of the conditions that were placed on the H & S Inc. license: 1. Signs in visible locations stating no loitering allowed inside or near the front entrance of the store 2. Business required to be fully lit inside when open for business. 3. Windows to the front of the store be clear, no tinting, and allow an unobstructed view to the interior of the store from the street/ sidewalk. 4. No one under the age of 18 allowed into the store, no exceptions. This shall be clearly posted with a professional grade sign at store entrance. 5. Store front/ entrance to remain clean and clear of debris and garbage to maintain a clean and orderly appearance. 6. Violations may result in suspension or revocation of license and/or may affect ability to renew or receive tobacco licenses in the future.
Input from Mayor' s Task Force on Youth Alcohol and Drug Use: Task Force members were supportive ofincluding the six numbered items in the staff report under " Additional Considerationsfor Retail Only Tobacco Stores. " In particular, #4 ( " No one under the age of 18 allowed in the store, no exceptions. This shall be clearly posted with a professional grade sign at the street /sidewalk. ') was noted as very important. However, Task Force members encouraged that all six be considered and included.
Response: Section 30 -33 ( b) was added to the self —service sales section in early 2011 in response to a request from the first retail only tobacco store. The existing language is included below. This language covers the request from Mayor' s Task Force with the exception of the requirement of a sign. Staff has added the sign requirement to the proposed changes. Note that this only applies to retail only stores. Other licensees convenience stores, grocery stores, etc.) do not qualify for this exception.
Sec. 30 -33. —Self-service sales. a) Prohibited Sales. It shall be unlawfulfor a licensee under this article to allow the sale oftobacco, tobacco products, or tobacco -related devices by any means whereby the customer may have access to such items without having to request the itemfrom the licensee or the licensee's employee and whereby there is not a physical exchange ofthe tobacco, tobacco product, or the tobacco -related device between the licensee or his /her clerk and the customer. All tobacco, tobacco products, and tobacco - related devices shall either be stored behind a counter or other area notfreely accessible to customers or in a case or other storage unit not left open and accessible to the general public.
b) Exception. This section shall not apply to retail stores which derive at least 90 percent oftheir revenue from tobacco and tobacco -related products and where the retailer ensures that no person younger than 18 years ofage is present, or permitted to enter, at any time. The city may require a certified audit or other method or such other documentations as acceptable to the City to determine and verb the percentage ofrevenuefrom tobacco or tobacco relatedproductsfor purposes of eligibility or continued eligibility ofthis exception. 3. Proximity to youth- orientedfacilities. No license shall be granted pursuant to this section to any person for any retail sales of tobacco, tobacco products, tobacco -related devices, or nicotine or lobelia delivery devices within 1, 000 feet of any school, playground, house of worship, or youth - oriented facility, as measured by the shortest line between the space to be occupied by the proposed licensee and the occupied space of the school, playground, house of worship, or youth- oriented facility, unless that person has been in the business of selling such products in that location before the date this section was enacted into law for at least one year. For the purpose of this section, a youth -oriented facility is defined to include any facility with residents, customers, visitors, or inhabitants of which 25 percent or more are regularly under the age of 21 or which primarily sells, rents, or offers services or products that are consumed or used primarily by persons under the age of 21.
Input from Mayor' s Task Force on Youth Alcohol and Drug Use: The Mayor' s Task Force unanimously endorsed the concept oflimiting the proximity ofretail only tobacco stores to youth- orientedfacilities. The group did notfeel strongly about the question aroundproximity ofretail only tobacco stores to other tobacco retailers.
Response: Staff needs additional time to research this item and recommends that if this is something that the Council is interested in, it be brought back at a later date for additional consideration separate from the amendments currently proposed. Staff workloads have not allowed adequate time to map the existing youth oriented facilities to see what locations in Northfield remain that would be outside of the proposed 1, 000 requirement. This would primarily effect new applicants and existing businesses that have not been selling in their location for at least one year before the effective date of the regulation.
Additional Items: License Fees: Staff is researching a separate fee structure for tobacco only retail stores versus tobacco licenses held at other locations such as convenience and grocery stores. This item will come forward with other proposed fee changes. Any fee changes would not be in effect until the 2013 licensing cycle.
Input from Mayor' s Task Force on Youth Alcohol and Drug Use: City staff's suggestion to pursue a separate fee structure for tobacco only retail stores was also applauded.
Compliance Checks: Input from Mayor' s Task Force on Youth Alcohol and Drug Use: A question was raised about thefrequency ofcompliance checks. According to Sec. 30 -71, these are done " at least once per year. " This indicates that there may only be two compliance checks done in a 24 -month period. Thus, under this ordinance, an establishment couldfail all oftheir compliance checks and still not be at risk of having their license suspended (Sec. 30 -28). It was suggested that the minimum frequency ofcompliance checks be increased to " at least twice per year. " It was noted that compliance checks are important best practices to assure that establishments are meeting their legal obligations in having a tobacco license.
Response: The existing language sets a minimum standard for compliance checks. This language does not prohibit a more concentrated effort/additional checks on problem areas or licensees. Law enforcement would typically target problem areas with follow -up checks and other actions. It is not feasible to complete additional compliance checks of all licensees with the existing levels of staff. Staff recommends the targeted approach for problem areas.
Attachments: 1. Ordinance No. 929 2. Summary of Ordinance No. 929 ORDINANCE NO. 929
AN ORDINANCE OF THE CITY OF NORTHFIELD, MINNESOTA, AMENDING NORTHFIELD CODE, CHAPTER 30 —HEALTH AND SANITATION, ARTICLE II. —TOBACCO
THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT:
Northfield Code, Chapter 30 —Health and Sanitation, Article II —Tobacco, Section 30 -26 - Definitions, Section 30 -31— Prohibited Sales, Section 30 -32- Minors, Section 30 -33 — Self-service sales, Section 30 -61 — Required, Section 30 -62 — Application; Section 30 -63 — Approval or denial, Section 30 -64 —Basis for denial of license, Section 30 -69 —Transferability, Section 30 -70 — Responsibility of licensee, Section 30 -71 — Compliance checks and inspections, Section 30 -74 — Smoking, are hereby amended as follows (new material is underlined, deletions are struck -out; sections and subsections not being amended are omitted):
ARTICLE II. -TOBACCO
DIVISION 1. - GENERALLY
Sec. 30 -26. - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:
Compliance checks means the system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, and tobacco -related devices are following and complying with the requirements of this article. Compliance checks shall involve the use of minors as authorized by this article. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, er-tobacco- related devices, or nicotine or lobelia delivery devices for educational, research and training purposes as authorized by state and federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate federal, state, or local laws and regulations relating to tobacco, tobacco products, - tobacco- related devices and nicotine or lobelia delivery devices.
Indoor area All space between a floor and a ceiling that is bounded by walls doorways, or windows, whether open or closed coveriniz more than 50 percent of the combined surface area of the vertical planes constituting the perimeter of the area A wall includes any retractable divider, garage door, or other physical barrier, whether temporary or permanent.
Loosies mean single ° adiv a,,.," y „ ekagea eigafet4es. The common term used to refer to a single or individually packaged _cigarette or any other tobacco product that has been removed from its packaging and sold individually. The term " loosies" does not include individual cigars with a retail price, before any sales taxes, of more than $2. 00 per cigar. Nicotine or Lobelia Delivery Devices AU product containing or delivering_nicotine or lobelia intended for human consumption or M part of such a product that is not tobacco as defined in this section, not including M product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation harm reduction or for other medical purposes, and is being marketed and sold solely for that approved purpose.
Smoking. Inhaling or exhaling smoke from any lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product. Smoking also includes carrying a lighted or heated cigar, cigarette pipe or any other lighted or heated tobacco or plant product intended for inhalation.
Tobacco and tobacco products mean any substance or item containing tobacco leaf, including but not limited to cigarettes; cigars; pipe tobacco; snuff; fine cut or other chewing tobacco; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready -rubbed, and other smoking tobacco; snuff flowers; cavendish; shorts; plug and twist tobaccos; dipping tobaccos; refuse scraps, clippings, cuttings, and sweepings of tobacco; and other kinds and forms of tobacco leaf prepared in such manner as to be suitable for chewing, sniffing, or smoking. Tobacco and tobacco products also include any products containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product. Tobacco excludes anv tobacco product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product, as a tobacco dependence product or for other medical purposes and is being marketed and sold solely for such an approved purpose.
Sec. 30 -31. - Prohibited sales.
It shall be a violation of this article for any person to sell or offer to sell any tobacco, tobacco product, or tobacco -related device or nicotine or lobelia delivery device:
3) By means of self -service methods whereby the customer does not need to make an oral or written request to an employee of the licensed premises in order to receive the tobacco, tobacco product, or-tobacco- related device or nicotine or lobelia delivery device and whereby there is not a physical exchange of the tobacco, tobacco product, or-tobacco- related device or nicotine or lobelia delivery device between the licensee or the licensee's employee and the customer, except as provided in subsection 30- 33( b).
5)_ Containing opium, morphine, jimsonweed, belladonna, Strychnos, cocaine, marijuana, or other deleterious, hallucinogenic, toxic, or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process. It is not the intention of this provision to ban the sale of lawfully manufactured cigarettes
or other tobacco products.
Sec. 30 -32. - Minors.
Unless otherwise provided, the following acts shall be a violation of this article:
1) Illegal sales. It shall be a violation of this article for any person to sell or otherwise provide any tobacco, tobacco product, or- tobacco- related device or nicotine or lobelia delivery device to any minor. 2) Illegal possession. It shall be a violation of this article for any minor to have in his/her possession any tobacco, tobacco product, or-tobacco- related device or nicotine or lobelia delivery device. This subsection shall not apply to minors lawfully involved in a compliance check.
3) Illegal use. It shall be a violation of this article for any minor to smoke, chew, sniff, or otherwise use any tobacco, tobacco product, or—tobacco-related device or nicotine or lobelia delivery device.
4) Illegal procurement. It shall be a violation of this article for any minor to purchase or attempt to purchase or otherwise obtain any tobacco, tobacco product, or-tobacco-related device or nicotine or' lobelia delivery device, and it shall be a violation of this article for any person to purchase or otherwise obtain such item on behalf of a minor. It shall further be a violation for any person to coerce or attempt to coerce a minor to illegally purchase or otherwise obtain or use any tobacco, tobacco product, or-tobacco- related device or nicotine or lobelia delivery device . This subsection shall not apply to minors lawfully involved in a compliance check.
Sec. 30 -33. - Self-service sales.
a) Prohibited sales. It shall be unlawful for a licensee under this article to allow the sale of tobacco, tobacco products, or—tobacco- related devices or nicotine or lobelia delivery devices by any means whereby the customer may have access to such items without having to request the item from the licensee or the licensee's employee and whereby there is not a physical exchange of the tobacco, tobacco product, of4he- tobacco- related device or the nicotine or lobelia delivery device between the licensee or his/her clerk and the customer. All tobacco, tobacco products, tobacco- related devices and nicotine or lobelia delivery device shall either be stored behind a counter or other area not freely accessible to customers or in a case or other storage unit not left open and accessible to the general public.
b) Exception. This section shall not apply to retail stores which derive at least 90 percent of their revenue from tobacco and tobacco -related products and where the retailer ensures that no person younger than 18 years of age is present, or permitted to enter, at any time. This prohibition shall be clearly posted with a professional de sign at the store entrance. The city may require a certified audit or other method or such other documentations as acceptable to the city to determine and verify the percentage of revenue from tobacco or tobacco -related products for purposes of eligibility or continued eligibility of this exception.
DIVISION 2. - DEALER' S LICENSE
Sec. 30 -61. - Required.
No person shall sell or offer to sell any tobacco, tobacco products, or-tobacco- related devices, or nicotine or lobelia delivery devices without first having obtained a license to do so from the city.
Sec. 30 -62. - Application.
An application for a license to sell tobacco, tobacco products, of-tobacco- related devices -, or nicotine or lobelia delivery device shall be made to the city clerk on a form provided by the city. The application shall contain the full name of the applicant, the applicant's residential and business addresses and telephone numbers, the name and nature of the business for which the license is sought, the other information as required b, t pplication form, and any additional information the city deems necessary. Upon receipt of a completed application, the city clerk shall forward the application to the chief of police for a background check on the applicant, which shall be completed and report made to the city clerk wMin ten days. Upon receipt of a report from the chief of police, the city clerk shall forward the application and the report to the city council for action at its next regularly scheduled meeting. If the city clerk shall determine that an application is incomplete, he /she shall return the application to the applicant with notice of the information necessary to make the application complete.
Sec. 30 -63. - Approval or denial.
The city council may either approve, gpprove with conditions, or deny the license or it mU delay action for a reasonable period of time as necessary to complete any additional investigation of the application or the applicant it deems necessary If the council shall approve the license, the city clerk shall issue the license to the applicant. If the council denies the license, notice of the denial shall be given to the applicant along with notice of the applicant's right to appeal the council's decision.
Sec. 30 -64. - Basis for denial of license.
The following shall be grounds for denying the issuance or renewal of a license required under this division, provided that, except as may otherwise be required by law, the existence of any particular ground for denial does not mean that the city must deny the license:
2) The applicant, owner, partner, officer or manager has been convicted within the past five years of any violation of a federal, state, or local law, ordinance, or other regulation relating to tobacco, tobacco products, or-tobacco-related devices or nicotine or lobelia delivery devices.
3) The applicant, owner, partner, officer or manager has had a license to sell tobacco, tobacco products, er- tobacco- related devices or nicotine or lobelia delivery devices revoked or suspended within the preceding 4-224 months of the date of application.
5) The applicant owner, partner, officer or manager is prohibited by federal, state, or other local law, ordinance, or other regulation from holding such a license.
6) No license shall be granted or renewed for operation on M premises on which taxes, assessments service charges or other financial claims of the city or of the state are delinquent. The City Council may waive strict compliance with this subsection. No waiver may be granted, however, for taxes or any portion thereof which remain unpaid for a period exceeding one year after they become due except in the sole discretion of the Cily Council under the circumstances presented in instances of a lessee of leased property upon which taxes are delinquent.
Sec. 30 -69. - Transferability. Every license issued under this division shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. No transfer of any license to another location or person shall be valid_ NN4-h ut the lithe eoun
Sec. 30 -70. - Responsibility of licensee. Every person issued a license under this division shall be responsible for the actions of his/her employees in regard to the sale of tobacco, tobacco products, e --tobacco- related devices -, or nicotine or lobelia delivery devices on the licensed premises, and the sale of such an item by an employee shall be considered a sale by the license holder. Nothing in this section shall be construed as prohibiting the city from also subjecting the licensee's employee( s) to whatever penalties are appropriate under this article, state or federal law, or other applicable law or regulation.
Sec. 30 -71. - Compliance checks and inspections.
b) From time to time, but at least once per year, the city shall conduct compliance checks by engaging, with the written consent of their parents or guardians, minors over the age of 15 years but less than 18 years to enter the licensed premises to attempt to purchase tobacco, tobacco products, or tobacco -related devices. Minors used for the purpose of compliance checks shall be supervised by city - designated law enforcement officers or other designated city personnel. Minors used for compliance checks shall not be guilty of unlawful possession of tobacco, tobacco products, or—tobacco- related devices -, or nicotine or lobelia delivery devices when such items are obtained as a part of the compliance check. No minor used in compliance checks shall attempt to use a false identification misrepresenting the minor's age, and all minors lawfully engaged in a compliance check shall answer all questions about the minor's age asked by the licensee or his/her employee and shall produce any identification, if any exists, for which he /she is asked.
Sec.30 -74. Smoking.
Smoking shall not be permitted and no person shall smoke within the indoor area of any establishment with a retail tobacco license Smoking for the purposes of sampling tobacco and tobacco related products is prohibited.
Sec. 30 -75 — 30 -100 Reserved.
21St Passed by the City Council of the City ofNorthfield this day of February, 2012.
ATTEST:
City Clerk Mayor
VOTE: _ ROSSING BUCKHEIT GANEY NAKASIAN
POWNELL IMM ZWEIFEL
First reading:
Second reading:
Published: SUMMARY OF ORDINANCE NO. 929 CITY OF NORTHFIELD, MINNESOTA
ORDINANCE NO. 929 AMENDS NORTHFIELD CODE CHAPTER 30 —HEALTH AND SANITATION, ARTICLE II. —TOBACCO
Summary: An ordinance amending the following sections ofthe Tobacco Ordinance: Section 30 -26 - Definitions, Section 30 -31 — Prohibited Sales, Section 30 -32- Minors, Section 30 -33 — Self-service sales, Section 30 -61— Required, Section 30 -62 - Application; Section 30 -63 — Approval or denial, Section 30 -64 —Basis for denial of license, Section 30 -69 —Transferability, Section 30 -70 — Responsibility of licensee, Section 30 -71— Compliance checks and inspections, Section 30 -74 — Smoking.
The complete text of Ordinance No. 929 may be obtained at no charge at City Hall or from the City' s website at www.ci.northfield.mn.us. city CONSENT
N m e7.+ . 1 f + 11d11fa+ass, + tl +'.'1 i3 nn, Item ##4
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council City Administrator
From: Deb Little, City Clerk Mark Taylor, Public Safety Director
Subject: Liquor License Renewals
Action Requested: Motion 1 The Northfield City Council hereby approves liquor license renewals for April 1, 2012 —March 31, 2013 as shown on the attached list, subject to the following conditions: 1. Liquor licenses will be issued upon receipt of: All required documents Payment of all delinquent taxes, assessments, utility bills or other financial claims of the city Payment of all remaining liquor license fees Successful completion of background investigations
Motion 2 The Northfield City Council hereby waives strict compliance with Section 6 -63 Subd. (c) related to delinquent property taxes for the property located 2018 Jefferson Road leased by SDK Enterprise, Inc. dba Kurry Kabob.
Summary Report: The City Council is being asked to approve the above motions related to 2012 liquor license renewals. Staff has received a request from the property owner of 2018 Jefferson Road to allow the renewal the liquor license for SDK Enterprise, Inc. The property taxes are delinquent for 2011. The owner stated his intention to have the delinquency resolved by September. A copy of the request is attached. Recently revised Section 6 -63 ( c) states: No license shall be granted or renewed for operation on any premises on which taxes, assessments, service charges or other financial claims of the city or of the state are delinquent. If an action has been commenced pursuant to the provisions of Minn. Stat. ch. 278, questioning the amount or validity of the taxes, the council may, on request of the licensee, waive strict compliance with this subsection. No waiver may be granted, however, for taxes or any portion thereof which remain unpaid for a period exceeding one year after they become due, except, in the sole discretion of the City Council under the circumstances presented, in instances of a lessee of leased property upon which taxes are delinquent. Current liquor licenses expire on March 31, 2012. The list contains a total of 30 licenses in the following categories: 1 - Club license 12 — On -Sale Intoxicating licenses 11 — On -Sale Wine /3. 2 licenses 1— On Sale 3. 2 license 5 - Off -sale 3. 2 licenses
Staff has been working on the license renewals since early January. Licensees are provided with copies of applicable state laws, Chapter 6 of the City Code, and upcoming training opportunities pertaining to liquor licenses. Each liquor license renewal application has been checked for compliance, which covers the provisions of Minnesota State law and City Code. These provisions include: Background investigations on licensees Review of premises layout Review of liquor law violations for the previous five years Review of insurance certificates Review of delinquent utilities, taxes, assessments or other financial claims
Holders of on -sale intoxicating licenses are permitted to pay the license fee in two installments, one -half when the application is submitted and one -half before the license is issued. Once licenses are approved by the City Council, they will be sent to the Department of Public Safety Alcohol and Gambling Enforcement Division for review and approval. Licenses will be issued after receipt of all required documents, any delinquent payments, and remaining fees, and successful completion of background checks.
Compliance checks of license holders were conducted December 28, 2011 by the Northfield Police Department. Only one violation occurred. A server at Basil' s provided alcohol to an underage buyer. The individual involved in the violation was issued a citation and has a February court date. As soon as the criminal violation is resolved, a civil penalty of $250 will be issued to Basil' s.
The City of Northfield policy regarding civil penalties for violation of liquor laws provides for penalties as follows:
1St offense 250 civil penalty and require verification of retraining 2" offense within 2 years 500 civil penalty and 3 day suspension of license and require verification of retraining 3rd offense within 3 years 2,000 civil penalty and 18 day suspension of license FT "offense within 5 years Revocation of license
ATTACHMENTS: 1. 2012 liquor license renewal list 2. Request from Heritage Square, LLC 2012 LQIUOR LICENSE RENEWALS - ATTACHMENT
I LICENSE TYPE I LICENSEE NAME I LICENSEE DBA I ADDRESS I FEES
Los Tequilas Inc. El Tequila 1010 South flighway 3 1010.001
Tavern of N rthfield Inc. Tavern ofNorthfield Restaurant 212 Division Street 1010.00 Northfield Golf Club Inc. Northfield Golf Club 707 Prairie Street S1010.00 3. 010.001 Grueb's Rests. Inc. J. nd ' s Rueb-N-Stein 503 South Division Street Jesse James Country Inm Inc. Jesse Jams Country Inn Res ./ Lanes 1700 South Ifighway 3/ RR 3010.00 The Grand Event Inc. The Grand Event 316 Washington St. 3. 010.00 The Contented Cow. Co. The Contented Cow 302B Division Street 3, 010.00 Aovle Minnesota, LLC lebee' s Neighborhood Grill & Bar 2433 Ifighway #3 South 1010,00 Northfield Entertainment, Inc. Northfield Ballroom 1055 Hi wa # 3 North 3, 010.00 VFW 4393 Eugene R T Post 516 South Division Street 1010.00 Bon Appetit Management Co. Bon Appetit Management Co. 1209 North College Street 3, 010.00 3, 010.00 Froggy Ladies LLC Froggy Bottoms River Pub 1307 Water Street
The James Gang. Inc. The Hi a Away 421 Division Street 1010.001 SDK Enterprise, Inc. Kurry Kabob 2018 Jefferson Rd. 1 010.00
e' hwa 3 South 1 01000 George' s Vineyard. LLC Geor s Vineyard 1160 Hi
Cha ati Inc. Cha ati 214 Division Street 1 010.00 00 Basil' s Pizza Inc. Basil' s Pizza 301 S. Water tree[ 1 010. 1 010.00 B & L' s Pizza Inc. B & L's Pizza 514 Division Street Yang, Pai Wan Mandarin Garden Restaurant 107 East 4th Street 1 010.00 1 010.00 H an Brothers Inc. Hogan Brothers 415 Division Street 1 010.00 To o ill Inc. Tokyo Grill 1301 Bollen acher Drive Ole Store Restaurant LLC Ole Store Restaurant 1011 St. Olaf Avenue 1 010.00
IV 01000
Off - sale Off sale- 300.00
On -sale 400.00 2,600.00 sale Intoxicating 2,600.00 te/ 23.Combo License 800.00 b License • 300 to $ 3, 000 (# members)
Liquor License iday Liquor License 200.00 iday Liquor License estigation Fee for all licenses 200.00 10. 00 tification from county 10.00 100.00 tatty for late applications
Club fees are based on number of members and are regulated by State Statute as follows:
club must be no greater than: annual licensefeefor an on -sale intoxicating liquor license issued by a municipality to a 300for a club with under 200 umbers;
500for a club with between 201 and 500 members; ( 5) $ 1, 000for a club with between 2,001 and 4,000 members; members; or 650for a club with between 501 and 1, 000 members; ( 6) $ 2, 000for a club with between 4,001 and 6,000
800for a club with between 1, 001 and 1, 000 members; ( 7) $ 3, 000for a club with over 6,000 members Heritage Square, LLC 1401 Heritage Drive Northfield, MN 55057
January 30, 2012
Northfield City Administrator Northfield City Council 801 Washington Street Northfield, MN 55057
RE: Liquor License for Kurry Kabab
Dear Sirs and Madams:
It is our hope that you will renew the liquor license for Kurry Kabab as we are in the process ofresolving the delinquency.
We intend to have the delinquent 2011 real estate taxes paid by September on the Heritage Square complex. 2010 real estate taxes have been paid. CONSENT Northfield Item #5
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council City Administrator
From: Parks and Recreation Advisory Board Lynne Young, Library and Recreation Services Director /Staff Liaison PRAB
Subject: Request for Proposal for Concession Stand at the Outdoor Pool
Action Requested:
The Northfield City Council is being asked to authorize the release of the request for proposal for design services related to Old Memorial Pool Concession Stand as developed by Staff and reviewed and recommended by the PRAB on January 19, 2012.
Summary Report:
The City ofNorthfield opened the outdoor pool in June 2007. Five seasons have provided a significant amount of data concerning pool guests' habits as they relate to the operation of the facility. Over these past years, the City has adjusted pool operation hours, changed lap swim times, and added new amenities, deck furniture, and programs /activities.
One missing amenity and source of revenue is a concession stand. The pool has operated primarily with vending machines. A local contracted concessionaire brought a concession trailer for the summer seasons from 2007 -2009. This is no longer an option.
Staff members have found that concession sales at the pool are an extremely important part of the successful day -to -day operation of a pool. The vending machines are constantly a problem: items get jammed or an incorrect item is dispensed, which means staff need to refund money or shake a machine to release an item. In addition, the machines do not provide enough options for pool patrons and proceeds from them are extremely limited.
The construction of a concession stand at the pool would allow the City to manage the entire concession service at the pool. This would eliminate the constant hassle with vending machine breakdowns, empty product in machines on busy days, and ongoing refunding of money due to machine failure. It would also greatly improve our customer service to the patrons who visit the pool. At the January 19, 2012 meeting of the Parks and Recreation Advisory Board the following motion was made, seconded, and passed unanimously:
The PRAB recommends that the City Council approve the Request for Proposal for design services related to the Old Memorial Pool concession stand and requests that the project is initiated prior to beginning of the 2012 swim season."
Funding for the project in the amount of $60,000 would come from the Park Fund and has been included in the City' s Capital Improvement Plan for 2012.
Attachments:
1. Request for Proposals for Concession Stand REQUEST FOR PROPOSAL Design Services related to Old Memorial Pool Concession Stand Northfield, Minnesota
Project Background
The City of Northfield' s Memorial Pool has been in operation since 2007. Over these five years the staff has gathered a significant amount of data about use patterns at the pool and has identified a clear need for a concession stand. Up to this point the pool has operated with vending machines and local contracted concessionaires. The concessionaires used their own concession trailer for the summer season and operated on a limited schedule from 2007 -2009. The concessionaires have since sold their wagon and this will not be an option for the future.
Concession sales at the pool are extremely important to successful day -to -day operations, and the proceeds are a crucial part of the pool' s operating revenue. Staff observed that the concessionaires experienced long lines during safety breaks, that the vending service often had to restock the vending machines on busy days, sometimes twice each day, and that pool staff often had to refill the soda vending machines as well.
Research indicates that the city is currently missing out on a significant amount of annual revenue. For the last three years Northfield received a commission from the vending machines and concessionaire when available) as well as all of the sales from the pop machines. A review of the 2009 -2011 sales numbers for the vending and pop machines and concessionaire is shown in the table below:
2009 2010 2011 Concession Gross City' s Gross City' s Gross City' s Sales Point Earnings Commission Earnings Commission Earnings Commission Vending 15872 4,752 19, 464 4, 126 17, 876 3, 958 machines and pop machines
Concession 5, 554 416 0 0 0 0 wagon
Totals 21, 426 5, 168 19, 464 4, 126 17, 876 3, 958
TheThe constructionconstruction ofof aa concessionconcessionstand stand atat thethe poolpool wouldwould allow allow thethe citycity toto receivereceive aa benefitbenefit fromfrom andand provideprovide betterbetter controlcontrol overover thethe entireentire concessionconcession operationoperation atat thethe pool.pool. ThisThis willwill createcreate aa muchmuch more more positivepositive andand effectiveeffective customer customer service:service: poolpool guests guests wouldwould havehave concessionsconcessionsopen open toto themthem during during thethe pool'pool' ss busiestbusiest times;times; staffstaff wouldwould bebe ableable toto eliminateeliminate the the constantconstant challengechallenge ofof vendingvending machinemachine breakdowns,breakdowns, refillingrefilling machinesmachines onon busy busy days, days, andand refundingrefunding ofof moneymoney due due toto machinemachine failure.failure. Ultimately, pool patrons would be able to get the service they need from the pool staff when they need it.
Scope of Work The City is requesting proposals for the following design services related to the project.
Public Involvement Plan —The Consultant shall be required to participate in the public involvement plan. Below is a list of meetings that the Consultant will be expected to attend related to the development of the project. 1. 1 Open House meeting ( 1) 1. 2 City Council and/ or Park and Recreation Advisory Board ( 3)
Space Study —the consultant will perform a Space Needs Analysis report for a concession stand. This study will be the starting point for preparing design documents 2. 1 Plan shall account for needed equipment, circulation space, and estimated area based
on anticipated patronage. 2. 2 Space needed to meet Minnesota Department of Health requirements shall be included in the concession stand area. 2. 3 Determine whether necessary utilities (i. e. hot water, electricity) can be provided from outside the concession stand.
Prepare Preliminary and Final Design Plans and Specifications —The Consultant will prepare plans and specifications based on the space needs analysis report. 3. 1 Design shall use existing structure and utilities where possible. 3. 2 Design shall be similar in style to the existing structure. 3. 3 Design shall plan for an unconditioned (i. e. no heating or cooling) space. 3. 4 The consultant shall make a recommendation on the best location for the concession
stand. 3. 5 Prepare opinion of probable construction costs for use obtaining approvals. 3. 6 Prepare contract documents for bidding of the work. The consultant shall prepare documents based on the City' s standards. 3. 7 Submit final design to City of Northfield Building Official for approval (approximately 10 days).
4 Bidding Services —The Consultant shall provide bidding assistance to the City as needed. 4. 1 Prepare advertisements for bids. The City will submit to the required publications. 4.2 Answer bidders' questions. Consultant shall answer all bidders' questions as needed during the advertisement process. 4.3 Issue addenda as required. 4.4 Consultant shall be present at the bid opening. 4. 5 Prepare a letter of award recommendation.
Construction Administration —The Consultant will be required to: 5. 1 Attend preconstruction conference. 5. 2 Perform on -site review of project work and report status as needed. 5. 3 Attend progress meetings as needed —expected to occur at a minimum of biweekly. 5. 4 Prepare Change Orders and other written objectives as needed. 5. 5 Approve shop drawings, material list reports and all information on material to be used for construction in accordance with the plans and specifications. 5. 6 Review and sign off on pay requests.
6 Project Close -out 6. 1 Conduct final review of project. 6. 2 Establish substantial completion date. 6. 3 Prepare letter of final acceptance. 6. 4 Obtain record information from field representatives. 6. 5 Prepare record drawings.
General Project Schedule (TBD)
Proposal Requirements A detailed scope of work that identifies the major tasks to be accomplished and how the Consultant plans to accomplish the work. A detailed schedule for completing the project. Qualifications and experience of the personnel working on the project and the role each will play including the expected number of hours each is expected to spend on the project. Related project experience of company. References from similar projects completed in the last two years. Fee structure and value of service.
Responders are encouraged to complete a site visit and meet with City Staff prior to submitting a proposal.
Proposal Evaluation To be considered a qualified proposal, responders will need to have completed a project in the State of Minnesota with a similar scope. All qualified proposals received by the deadline will be evaluated by the City of Northfield. The factors which proposals will be judged are: Value of Service Positive feedback from references Work plan / Scope of Work Qualifications/ experience of company
Proposal Submittal Please send complete proposals to:
Brian Erickson Assistant Public Works Director /City Engineer City of Northfield 801 Washington Street Northfield, MN 55057 Please submit 6 copies of the proposal no later than 3: 00 p. m. Central Time on Friday, March 16, 2012. E -mail responses will not be considered. All costs in responding to this RFP will be borne by the responder. Proposal Questions: Prospective responders who have any questions regarding this request for proposal may contact:
Allison Watkins, Recreation Manager, (507) 645 -3017 or Brian Erickson Assistant Public Works Director /City Engineer, 507 -645 -3037 801 Washington Street Northfield, MN 55057 CONSENT
Item #6
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council City Administrator
From: Joseph L. Stapf, P.E., Public Works Director /City Engineer
Subject: Request For Proposals (RFP) for TIGER III Grant trail project
Action Requested: The City Council is being asked to approve by motion the Request for Proposals for the NORTHFIELD MODAL INTEGRATION PROJECT ( NMIP), which is the official name of the trail project associated with the recently awarded Transportation Infrastructure Generating Economic Recovery ( TIGER) III Grant.
Summary Report: Because of the nature of the proposed project ( a pedestrian bridge, substantial retaining wall, permitting by potentially three railroads and the Minnesota Department of Transportation, and the tight timeline for completion of the project), it is necessary to retain the services of a professional consultant qualified and experienced in this type of work to get this project underway, approved and out to bid. Attached is a copy of the draft Request for Proposals which if approved will be made available to consulting firms interested in performing this work.
This REP has been prepared after review and several conversations with the US Department of Transportation ( as represented by FHWA), and MnDOT following a meeting held here in Northfield on January 30, 2012, during which FHWA and MnDOT laid out the many and complicated requirements for this project to proceed. Appropriately, both agencies offered significant assistance along the way, and we have already made use of that offer in preparation of this RFP.
Staff is recommending that the City Council approve by motion the RFP, and authorize its release.
Attachments: 1. Request For Proposal 2. Maps REQUEST FOR PROPOSALS
NORTHFIELD MODAL INTEGRATION PROJECT ( NMIP) S. P. # 149- 010 -009 ALONG THE SOUTH SIDE OF GREENVALE AVENUE FROM SPRING STREET EAST TO T. H. # 3, SOUTH TO THE T. H. # 3 OVERPASS OVER THE UNION PACIFIC RAILWAY, THEN EAST UNDER THE OVERPASS TO WATER STREET, AND SOUTH TO 2ND STREET NORTHFIELD, MN CITY OF NORTHFIELD PUBLIC WORKS DEPARTMENT February 22, 2012
Contents: A. Purpose of Request B. Project Goal C. NMIP Background Information D. Overview of Services Required E. Previous Work of Direct Applicability to the Project F. Work by Others Significantly Affecting this Project G. Overview of Project Compliance Requirements H. City Project Management I. Project Budget J. Project Challenges K. Description of Services L. Description of Additional City of Northfield Responsibilities M. Project Schedule N. Submittal Requirements O. Evaluation Criteria P. Submission Deadline Q. Contract R. Attachments
Contact: Joseph L. Stapf, P. E. Public Works Director /City Engineer City of Northfield 801 Washington Street Northfield, Minnesota 55057 507 -645 -3020 Joseph .stapf(a)-ci. northfield. mn. us REQUEST FOR PROPOSALS
NORTHFIELD MODAL INTEGRATION PROJECT ( NMIP) ALONG THE SOUTH SIDE OF GREENVALE AVENUE FROM SPRING STREET EAST TO T. H. # 3, SOUTH TO THE T. H. # 3 OVERPASS OVER THE UNION PACIFIC RAILWAY, THEN EAST UNDER THE OVERPASS TO WATER STREET, AND SOUTH TO 2ND STREET NORTHFIELD, MN CITY OF NORTHFIELD PUBLIC WORKS DEPARTMENT FEBRUARY 22, 2012
A. PURPOSE OF REQUEST
The City of Northfield seeks to enter into a contract for the provision of professional services required for the successful development of the Northfield Modal Integration Project ( NMIP) in Northfield, MN, which is located along the south side of Greenvale Avenue from Spring Street east to T.H. # 3, south to the T.H. # 3 overpass over the Union Pacific Railway, then east under the overpass to Water Street, and south to 2nd Street, as defined within this Request for Proposal ( RFP).
The NMIP involves construction of approximately 4, 100 I. f. of off -road trail --mostly bituminous surfaced, and a small portion of which will be Portland cement concrete — Attachment( A: NMIP Location Maps) —at a desired width of 10 feet.
The NMIP is to provide a contiguous and continuous grade separated trail from the north and west section of the City of Northfield across and under T. H. # 3 to the south and east sections of the City of Northfield. Development of the NMIP is planned for about 2012/ 13.
Project components and costs include preparation of an Environmental Assessment meeting NEPA standards, the project detailed design, and coordination /permitting with the railroads ( Union Pacific and Progressive Rail) and MnDOT, and any other processes necessary to successfully plan, design, acquire, and implement the project.
B. PROJECT GOAL
The City of Northfield seeks the efficient development of the NMIP, meeting all standards, delivered within budget, and offering a quality recreational experience.
C. NMIP BACKGROUND INFORMATION
The NMIP is a key segment of an overall network of non -motorized, multi -use trails within the City of Northfield which also provides connectivity to regional trail systems such as the Mill Towns Trail which generally follows the Cannon River from Faribault to Cannon Falls. It will help create a network of trails connecting neighborhoods, schools, colleges, and commercial and recreation areas.
D. OVERVIEW OF SERVICES REQUIRED
Broadly, the services required include: Overall Project Coordination /Management Engineering – from field work, to preliminary design, through construction documents and Project Memorandum development and securing state and federal approval for bidding and construction Environmental Site Assessment – Phase I ( and Phase II as necessary) Appropriate permit issuance from Railroads ( Union Pacific and Progressive Rail), and MnDOT Landowner Engagement and Coordination, as necessary Public Participation Process Agency Engagement and Coordination
The consultant will be required to furnish and /or secure all labor, materials, transportation, tools, supplies, equipment, coordination, approvals, etc. necessary for the successful completion of the project. Detail on the services required is defined in this RFP.
E. PREVIOUS WORK OF DIRECT APPLICABILITY TO THE PROJECT The consultant is advised to review this work prior to submitting a response to this RFP:
Hwy 3 & 19 Multimodal Transportation Study (also referred to as the Northfield Modal Integration Study Report) (2009). This work may be obtained through the City of Northfield web site using the following link: http: / /www.ci. northfield. mn. us /assets /p / projects /HwV3HwVl9 Multimodal 2009 /index. html Transportation Investment Generating Economic Recovery (TIGER) III Application —Northfield Modal Integration Project, October, 2011 http: / /www.ci. northfield. mn. us /assets /p / projects /TIGER Trail 2012 /documents /TIGER Application -Final. pdf
F. WORK BY OTHERS SIGNIFICANTLY AFFECTING THIS PROJECT Other work significantly affecting this project is shown in the list, below. Each item may be obtained /viewed through the City of Northfield web site using the link immediately following that item:
Comprehensive Transportation Plan ( 2008) http:Hwww.ci. northfield. mn. us /government /citvplans /transportationplan Safe Routes to Schools Needs Study (2009) http: //www.ci. northfield. mn. us /projects /worksengineering /2009 /01/ 01 /safe routes to schools City of Northfield Parks, Open Space, and Trail System Plan ( 2007)
http: / /www.ci. northfield. mn. us / government /cityplans /parksystemmasterplan City of Northfield Comprehensive Transportation Plan ( 2008) http:Hwww.ci. northfield. mn. us /government /citvplans /transportationplan Mayor' s Streetscape Taskforce Gateways Project http: / /www.ci. northfield. mn. us/ assets /n / Northfield- Graphic -Gateway- Mapsl. pdf
Note: the City of Northfield cannot guarantee that there are not other public and private planning processes or work that may affect the scope of services required for the NMIP.
G. OVERVIEW OF PROJECT COMPLIANCE REQUIREMENTS
All work will be in accordance with MnDOT Highway Project Development Process ( HPDP) Handbook, MnDOT Computer Aided Drafting and Design ( CADD) standards, MnDOT Design Standards, and Technical Memoranda. In addition, work along /over the railroad facilities shall conform to railroad requirements as detailed in the latest edition of the American Railway Engineering and Maintenance of Right of Way Association Manual for Railway Engineering Electronic file sharing with the state, county, city, and railroads is required. All work shall comply with the applicable Minnesota Department of Transportation ( MnDOT) requirements for design and award of a Federal Aid Project. This project includes Tiger III Grant funds and must meet all requirements to secure Federal approval. It is not anticipated any property appraisals will be required; however, if any are ultimately necessary, they shall be prepared in accordance with the "Mn /DOT Right of Way Manual," incorporated by reference, and all applicable state and federal laws, rules, regulations, and codes. The consultant will also comply with " Uniform Standards of Professional Appraisal Practice," incorporated by reference, published by the Appraisal Foundation, 1029 Vermont Avenue NW, Washington D. C. 20005 -3517.
The above is not intended to be an exhaustive list of all compliance requirements. Other requirements may apply.
H. CITY OF NORTHFIELD PROJECT MANAGEMENT
The City of Northfield Project Manager is Joseph L. Stapf, P. E., Director of Public Works /City Engineer, assisted by Brian Erickson, P. E. Assistant Public Works Director /City Engineer. All work is to be coordinated through Mr. Stapf, with Mr. Erickson serving in a back -up /support function. A team of City staff will regularly review and comment on the work. Direction to the consultants will come from Mr. Stapf, and Mr. Erickson as necessary. This City project team will include staff from the City of Northfield's Public Works Department and Community Development Department.
The City's Project Manager will provide direction to the consultant's activities. It will be the responsibility of the City's Project Manager to receive the work produced by the Consultant, review the work for accuracy and compliance with standards, and recommend payment for such work.
I. PROJECT BUDGET
The City of Northfield has secured a Federal Transportation Investment Generating Economic Recover TIGER) III grant programming in the amount of $1, 060,000 to assist with trail construction costs. The budget for acquisition and construction costs of the project includes an additional $ 500,000 from local funds, for a total budget of $ 1, 560, 000. Project design costs are included in this budget. The Project sunset date is November, 2013.
J. PROJECT CHALLENGES
The Transportation Investment Generating Economic Recovery (TIGER) III Application —Northfield Modal Integration Project, dated October 28, 2011 identifies known predominant technical challenges, recommends solutions, defines right -of-way /easement status needs, and estimates probable costs and provides other information. The consultants are expected to familiarize themselves with the details of that application.
A summary of project challenges includes:
Budget Schedule Safety and Security o There shall be consideration given and recommendations offered regarding security lighting along the proposed trail —in particular that portion to be built under the existing T.H. # 3 overpass Coordination with all stakeholders and processes, including the City of Northfield' s Streetscape Taskforce Gateways Improvement Program MnDOT: potential for future Highway 3 modifications Historic /Cultural Resources: Avoiding negative impact Interpretive opportunity Dealing with the Union Pacific Railroad ( UP) and Progressive Rail o Temporary easement o Permanent easement o Crossing railroad tracks ( both at -grade and a bridge) /Permitting There is potential for an erosion problem to occur along the proposed NMIP route between Greenvale Avenue along T. H. # 3 and under the existing T. H. 3 /railroad overpass property. The City of Northfield anticipates engaging the Cannon River Watershed Partnership, MnDOT, Union Pacific Railroad, and Progressive Rail and others to determine technical solutions and remediation costs. The outcome of this process may influence the design of the NMIP.
The scope of work described in this RFP includes coordination as necessary with this erosion remediation process, seeking an outcome of remediation compatible with NMIP development.
This is not intended to be an exhaustive list of all challenges. This list is intended generally to inform the consultants as to the work required.
K. DESCRIPTION OF SERVICES
The consultant will be required to furnish and /or secure all labor, materials, transportation, tools, supplies, equipment, coordination, approvals, etc. necessary for the successful completion of the project.
In responding to this proposal, consultants are encouraged to further refine the work, including adding or deleting scope you believe important to the success of the project. Changes proposed must be clearly identified in your response.
1. Overall Project Coordination /Management The consultants are expected to provide effective leadership for all elements of the project and to maintain project schedule. The consultants will provide and /or perform:
1. 1 General Project Management Management of the project will include communication with all stakeholders, landowners, agencies, others as necessary to complete the project.
1. 2 Communication and Project Meetings Consultant's tasks include communication (including monthly progress meetings) with City of Northfield Project Manager, as well as coordinating with other governmental agencies, affected property owners, and other required groups. Consultant will: Provide monthly Progress and Status Reports Attend meetings as required by City Project Manager, or his designated representative Provide agendas and meeting minutes for all meetings Provide copies of critical correspondences and project issue data Coordinate activities with all affected parties via phone, e- mail, fax and written correspondence Prepare for, and attend all status and review meetings, as needed. Consultant will prepare all necessary displays, agendas (sent to all participants a minimum of three working days prior to scheduled meetings) and meeting minutes (sent to City Project Manager within three working days of the meeting). Telephone conference calls may be used for some, but not all meetings. Any meetings with MnDOT District 6 State Aid Office personnel, FHWA, City Administrator's Office, and others as necessary are to be included.
2. Engineering Tasks
The consultant(s) is ( are) expected to accomplish the following work:
2. 1 Digital mapping of the planimetrics in the Rice County Coordinate System into the consultant' s design software system. 2. 2 Conduct any field surveys necessary to obtain a design level topography and locations of all existing conditions for the preparation of the preliminary design drawings and environmental documents. The preliminary layouts will be developed using Rice County GIS data, which is not adequate for final design drawings. A copy of the Rice County GIS data will be provided. Supplement the digital mapping i. e. waterways, wetland delineation, specific utilities, Digital Terrain Model of obscured areas and additional ground control) as necessary.
2. 3 The work required by the consultant will include soil mapping, testing and any other preliminary field engineering work not furnished by the City of Northfield. Prepare an engineering evaluation and subsurface Geotechnical Report, include information on soil characteristics, ground water, sub -grade preparation, and recommendations on pavement design, with soil borings ( to 25 foot depth, or bedrock, whichever is less) approximately every 500 feet, along the approved trail center line. Particular attention shall be given to soils and foundation analysis in the vicinity of the bridge and the retaining wall to be built as part of this project.
2.4 While none are known to exist, the consultant shall ( in the design report) identify, delineate and classify any existing wetland areas (or alternatively, affirmatively state none exist).
2. 5 Prepared preliminary geometric layouts, profiles, cross sections, layout of any storm sewer, and sizing of culverts for the required approvals before proceeding with detailing any required design.
2. 6 Conduct any additional field surveys as necessary ( not collected in the preliminary engineering phase) for the preparation of the final design drawings to supplement the digital mapping and preliminary engineering field work.
2. 7 Develop approved trail construction plans and specifications including grading plan, bridge, retaining wall pavement , utilities, and storm sewer design, detailing of erosion control, including a storm water pollution prevention plan, wetland mitigation plans, traffic control and staging, signing, striping, fencing, lighting, benches, drinking fountains, landscaping plan, restoration plans, and all other sections required to complete plans for letting. The overall project design and its individual elements shall meet or exceed all requirements, as set forth by MnDOT, AASHTO standards, appropriate provisions of the American Railway Engineering and Maintenance of Right of Way Association Manual for Railway Engineering, and any other applicable standards.
2. 8 Final plans ( completed in digital form) shall include coordinates and elevations of all points needed to stake the project for construction and shall be furnished to the City of Northfield as digital files after preparation using AutoCAD /Civil 3D software. Final plans shall also be provided in . pdf format.
2. 9 Coordinate and identify on the plans all private utility locations, and any relocations and adjustments required.
2. 10 Prepare the special provisions for design related items and issues in Microsoft Word and Adobe Reader file format. The City will add any other required special provisions, and will assemble the actual proposal and bid documents.
2. 11 Prepare preliminary detailed engineer's estimates to evaluate the project, and a final detailed engineer's estimate.
2. 12 Identify and obtain on behalf of the City of Northfield all required approvals and permits, including but not limited to, MnDOT, Minnesota Pollution Control Agency's Storm Water Discharge, SHPO, and any that may be required by the Corps of Engineers, Minnesota Department of Natural Resources, and Wetland Conservation Act. The City of Northfield will pay all permit fees. The southern segment of the project ( in the vicinity of The Commons Development) is within close proximity to the Cannon River, which under Minnesota Statute is designated as an Outstanding Resource Value Water. The City of Northfield has adopted MNDNR- approved shoreland regulations identified in Chapter 34 of the City Code. These regulations govern activity within the critical area. Coordination with the Minnesota Department of Natural Resources, however, is required.
2. 13 The approved alignment includes two railroad track crossings. One crossing ( paralleling Greenvale Avenue) is a pedestrian /non- motorized trail bridge, and the other (at Water Street) is located at an existing at -grade crossing. The bridge shall be a clear span, with a minimum above -track clearance of 23' -4 The scope of work includes all site investigation, foundation analysis, preliminary design, final design, construction documents, etc. as required.
2. 14 Signage and Landscape Elements: The City has preferred designs for signage and landscape elements, such as monument -type entrance signs, vehicle directional signs, kiosks, interpretive signs, lighting, benches, drinking fountains, fencing, trash receptacles, etc. Use of these approved designs, as possible, to meet signage and landscape element needs, is expected. In addition, the Mayor's Streetscape Task Force is finalizing a master plan for landscaping improvements along the seven major entryways – or gateways – into the City of Northfield. T.H. # 3 in the area of the NMIP is part of that effort. The contractor will be required to include consideration of this Gateway' s Landscaping Project Master Plan, and shall include the applicable elements from that Master Plan in the detailed design for the NMIP, and its Landscape Plan and site construction plans for the NMIP. Entryway treatment into the NMIP trail is also of significant interest to the City of Northfield.
2. 15 Comprehensive preparation of a Project Memorandum and MnDOT District 6 State Aid approval of the memorandum as needed to meet Federal funding eligibility requirements. This includes but may not be limited to, incorporating comment, direction; environmental reports including cultural resource studies and archaeological surveys; and other items as required.
3. Environmental Site Assessment
3. 1 The consultant shall indicate clearly their Environmental Assessment qualifications. It is anticipated that this project t will qualify for a Categorical Exclusion for environmental purposes. However, the consultant shall conduct an independent analysis and present/prepare the necessary documentation to obtain that determination. This preparation shall use —among other things —the Environmental Document Decision Tree on MnDOT's HPDP /Scoping Projects Reports form available at: http:// dotaPP7.dot.state. mn. us/ edms/download?docld= 620602 In addition, the consultant shall as a minimum complete the MnDOT District 6 Categorical Exclusion Determination (LATEX) long form which is available as a downloadable document from the above referenced web site.
Should it be determined that a Phase I Environmental. Site Assessment (ESA) for temporary easements and permanent easements of all properties involved in the approved trail alignment, including any of the following: Union Pacific &Canadian Pacific Railroads The Crossings Development Greenvale Place Apartments, a US HUD subsidized rental housing development near the north limits of the project
the Phase I ESA should be completed in accordance with Minnesota Pollution Control Agency ( MPCA) requirements; while unlikely, scope per parcel may depend on property acquisition status.
3. 2 Prepare a Phase I Report as required by MPCA standards.
3. 3 Prepare applications to the MPCA voluntary programs for letters of assurance, to the extent necessary.
3. 4 There is potential that some of the properties involved in the Phase I ESA may be found to contain Recognized Environmental Concerns ( REC). The consultant is therefore to prepare for City review, a comprehensive scope of services, with a proposed fee, to conduct a Phase II EAS, should such effort be required.
The Phase II ESA scope of services is to include: Investigation of potential soil impacts, ground water impacts ( if encountered), waste disposal and other issues as required. Preparation of a work plan and securing its approval from the MPCA Prepare a Response Action Plan ( RAP) for soil corrections required for trail construction. Consultant is coordinate and implement all findings, recommendations, directives, etc. as required into the final design, in accordance to the RAP.
All work should be completed in compliance with MPCA guidelines, standards, local ordinances, and rules, with an estimate of cost for professional services prepared on a per site basis.
If Phase 1 Environmental Site Assessment services become necessary, the City of Northfield will review the proposed scope of services and fee, and if it is determined to be reasonable, will seek to enter into an amendment to the Professional Design Services Contract for the accomplishment of the work by the consultant, should such effort be required.
4. Right of Way Acquisition Services
There is a possibility some additional Right of Way acquisition may be necessary on the south side of Greenvale from Spring Street to the east to the Canadian pacific Railway tracks. It is anticipated preliminary design evaluation will confirm whether or not this need exists. Should such land control services be required, the goal is that any unforeseen land control required for the construction and operation of the NMIP be defined, and acquisition be completed in accordance with the project schedule.
Pricing for services related to Land Control /Right of Way acquisition shall be prepared and submitted on a per - parcel basis.
For any such effort, the Consultant shall use State certified general real property appraiser(s) and Review Appraiser, who has independent utility from the Consultant.
Tasks for Land Control /Easement/Right of Way acquisition include:
4. 1 The services to be provided by the consultant, employing qualified, competent personnel, are to comprehensively accomplish all the engineering, technical, process, landowner engagement, legal and any and all real estate work tasks needed for acquisition of land control necessary for the construction and operation of the NMIP, except as noted elsewhere.
4. 2 The scope of work shall include both pre- acquisition and acquisition activities.
4. 3 The consultant shall agree to perform the services as set forth herein and shall furnish and deliver to the City of Northfield final reports accompanied by all necessary documents needed to prepare deeds for recording or necessary for eminent domain proceedings covering said properties. All reports, drawings and documentation for each parcel will follow the guidelines set forth in MnDOT's Right of Way Manual and with information supplied by the City of Northfield.
4.4 All work will conform to Federal and State standards and will be completed in English units. All work shall comply with the procedures, requirements and regulations of the Minnesota Department of Transportation, the Mn /DOT's Right of Way Manual, Office of State Aid, and FHWA.
4. 5 Provide Right of Way acquisition services including introductory letters, field title investigations, appraisals, review appraisals, offer letters, and negotiations. Obtain Right of Way certificate # 1.
4.6 The existing right of way should be checked against record legal descriptions and plats. 4. 7 As necessary, provide right of way plan sheets for inclusion in the final construction plans, legal descriptions prepared or approved by a Registered Land Surveyor.
4. 8 Color high -lighted Right of Way plan sheets, and color coded parcel maps for each affected parcel. Right of Way requirements shall be tabulated showing a detailed area breakdown for each parcel to include: gross area, before and after, existing right of way area, and area of proposed easements by type and wetland areas involved by proposed easements.
Negotiations
Negotiations on any parcel to be acquired shall be based upon appraisals that have been approved by the City of Northfield and upon approved right of way plans as submitted by the consultant. No offers can be made until the FHWA and State Aid approve the right of way needs map and cost estimate.
4. 9 The consultant shall make a detailed study of the property in relation to the approved plans and the approved appraisal after which necessary documents - such- as right of entry, landowner letters, etc. - are to be prepared by the consultant in the proper form as set forth in MnDOT Right of Way Manual.
4. 10 The consultant shall contact the landowner(s) explaining in detail the effects of the proposed acquisition on the lands of the landowner. A bona fide offer based on the approved appraisal is to be made to the landowner(s) in an effort to secure the needed right of way.
4. 11 The consultant shall prepare a report (final report of negotiations) at the conclusion of negotiations. This report is to include all data assembled in the landowner contacts. This report shall be submitted to the City of Northfield along with other documents required: The negotiation reports shall be prepared in accordance with the provisions of MnDOT Right of Way Manual
4. 12 The consultant may negotiate to acquire a property up to $ 1, 000.00 over the approved appraised value provided justification is provided in writing to the City of Northfield. For settlement over $1, 000.00 above the appraised value of a property, the consultant must justify and secure the approval in writing from the City of Northfield prior to the acceptance of an agreement with the landowner.
The task description above is not necessarily complete and comprehensive. Responders to this RFP are to prepare and submit a comprehensive description of tasks to accomplish the intent of the right of way acquisition needs of the project.
City of Northfield Responsibilities
The City will prepare a final Right of Way Map that includes the proposed R/W lines, calculated B- points, existing R/W, easements, land corners, section lines, property lines' and alignments. The City of Northfield will place proposed R/W on drawings using guidelines found in State' s R/W Manual and with information supplied by consultant. Provide GIS data Condemnation related: Legal services will be provided by the City of Northfield for this project. Testimony at condemnation hearings is not included in this request for proposals.
5. Landowner Engagement/Coordination
Initial Coordination: The City of Northfield will lead the initial coordination needs between the City of Northfield, consultant, Union Pacific Railway, Progressive Rail, MnDOT, and the FHWA. This will include preparing for first meetings with the objective of introducing personnel, discussing roles, and reviewing project history. After these objectives have been met, the consultant will lead the coordination. The consultant shall provide the detailed support required to meet the project objectives.
The contacts for the Union Pacific Railway are:
Mr. Mike Blackley Mgr Industry and Public Projects 1400 Douglas Street - Stop 0910 Omaha, NE 68179 402) 544 -2029 mgblackl up. com
Kathy Nesser, e -mail klnesser(a)-up.com, phone 402 -544 -8549
The link below is for the right of entry information. http://www. uprr.com/ reus/tempuse/ index.shtmi
The contacts for the Canadian Pacific Railway are:
Mr. Eric Holm Area Representative Real Estate US -West 501 Marquette Avenue, S. Suite 1525. Minneapolis, MN 55402 Fax: 612 -904 -6147; Phone: 612 -904 -6141 Eric Holm @cpr.ca
The contacts for Progressive Rail, Inc., are:
Jeremy Urlacher ( 612) 791 -3254 Wurlacher(aD-progressiveraii. com
David Lawrence, Signal Maintenance Progressive Rail, Inc. 21778 Highview Avenue Lakeville, MN 55044 dlawrence(cD-progressiverail. com
Upon execution of a Professional Services Agreement with the City of Northfield, the consultant will initiate and coordinate all aspects of contact with Union Pacific and Progressive Rail. Contact with the railroads shall be established early, and often.
Tasks include:
5. 1 Prepare design drawings and layouts necessary for exhibits, for use during the public involvement process. 5. 2 Coordinate, prepare for, and conduct meetings with landowners affected by the trail project, sufficiently to secure any required cooperation, agreements or easements. 5. 3 Interview and document concerns of property owners affected by proposed construction projects. Interpret and explain the construction plan and right of way drawings to each property owner, noting any questions or suggestions for response by appropriate City of Northfield staff. Inform the property owner of the engineering and financial details of the proposed acquisition. Accurately document specific property owner concerns regarding the project and acquisition. Inform the City of Northfield Project Manager of owner concerns that may need special attention. 5. 4 Explain the extent of acquisition and the procedure to be followed, as well as the rights, but not legal advice or counsel, of the affected property owner in the transaction.
6. Public Participation
In responding to this RFP, consultants are to include a per -public meeting cost. The format for these public meetings shall be an open house format. In addition, the Consultant shall anticipate attending one Northfield City Council meeting, and for all public meeting activity shall include an allowance for reasonable follow -up needs, such as clarifying and disseminating information. The consultant's RFP response will be used to determine the compensation for public participation meetings.
6. 1 Prepare design drawings and layouts necessary for exhibits, for use during the public involvement process. 6. 2 Develop and conduct public participation and input meetings. It is anticipated that two public participation meetings and /or project mailings will be necessary. The City will produce the mailing list and mail all notices required. The consultant is expected to prepare documents to be used for mailing and to supply necessary handouts at the public meetings. 6. 3 After City review of public input, the consultant is to incorporate input into the project as directed by the City of Northfield.
7. Agency Engagement/Coordination
Significant engagement and coordination with agencies is expected. Tasks include:
7. 1 Coordinate, ( including agency communication), prepare for, and conduct meetings with agencies affected by the trail project, such as the City of Northfield, Minnesota Department of Natural Resources, and Minnesota Department of Transportation and Federal Highway Administration.
L. DESCRIPTION OF ADDITIONAL CITY OF NORTHFIELD RESPONSIBILITIES
The City's Project Manager will provide direction to the consultant's activities. It will be the responsibility of the City's Project Manager to receive the work produced by the consultant, review the work for accuracy and compliance with standards, and recommend payment for such work.
City will provide: Project oversight and direction Timely project reviews and approvals Project reporting forms Copies of all pertinent project correspondences and project data Attendance of key personnel at meetings Public participation mailing lists and mailing of all required notices. Prepare the bidding documents for the project, incorporating the consultant prepared special provisions.
M. PROJECT MILESTONE AND COMPLETION SCHEDULE
a. Project Permits, Licenses and Approvals ( Including NEPA Approvals /Completion, Planning Approvals, included on STIP/TIP, etc.)
Activity Start (CY) End ( CY) Remarks NEPA 04/ 2012 03/ 2013 Categorical Exclusion Railroad Agreement 03/ 2012 01/ 2013 Completed RR agreements Union Pacific and Progressive RR Highway Easement (from 07/ 2012 12/ 2012 MnDOT)
STIP 07/ 2012 11/ 2012 Enter project in new 2013 -2016 STIP
ProjectProject Milestone Milestone/ / DeliverableDeliverable ScheduleSchedule ( ( Engineering Engineering/ /Design Design Start Start andand CompletionCompletion Dates,Dates, ROWROW AcquisitionAcquisition StartStart andand CompletionCompletion Dates,Dates, ConstructionConstruction — — Advertisement,Advertisement, Construction Construction— — Award,Award, Construction Construction- - NTP NTP/ /ActualActual Start, Start, Construction Construction- - OpenOpen toto Traffic Traffic/ /Completion,Completion, and and estimateestimate ofof otherother intermediateintermediate milestones)milestones) ( ( AssumingAssuming aa buildbuild alternativealternative hashas oror willwill bebe selectedselected andand approvedapproved ifif NEPANEPA isis incomplete)incomplete)
ActivityActivity StartStart ( ( CY)CY) End End( ( CY)CY) Remarks Preliminary Design 02/ 2012 01/ 2013 ROW acquisition NA NA None required FinalFinal Design Design 01/01/ 20132013 03/03/ 20132013 Advertise for Construction 04/ 2013 04/ 2013 Award Project 05/ 2013 05/ 2013 Clear DBE, Execute Contracts Issue Notice to Proceed 05/ 2013 05/ 2013 Construction 06/ 2013 11/ 2013
Immediately upon execution of the Professional Services Agreement, the selected consultant shall provide ra detailed schedule with associated tasks and deliverables. This schedule shall be reviewed and updated with each periodic progress meeting with the City of Northfield' s Project Manager.
N. SUBMITTAL REQUIREMENTS
General Information
1. Submission of Proposal. The proposals shall be submitted via email to Joseph L. Stapf, P. E., with a copy to Deb Little, City Clerk, on or before 2: 00 PM, local time, by Monday - Marctri 01 . The appropriate email addresses are: ioseph .stapfCa)-ci. northfield. mn. us, and Deb. Little(a)-ci. northfield. mn. us
2. Proposal Format. Proposals shall be prepared on 8 -1/ 2" x 11" format. Sequentially number all pages throughout or by section. All text and exhibits should be succinct and relevant to the RFP requirements.
3. Examination of RFP. By submitting a proposal, the consultant represents that they have thoroughly examined and are thoroughly familiar with the work required under this RFP, and that they are fully capable of performing quality work to achieve the objectives of the City of Northfield.
4. Addenda /Clarifications. The City will make any necessary changes to this RFP through a written addendum. No verbal modification will be binding.
5. Pre -Contractual Expenses. Pre -contractual expenses are defined as expenses incurred by the consultant in: 1) preparing its proposal in response to this RFP; 2) submitting that proposal to the City; 3) negotiating with the City on any matter related to this RFP; 4) any other expenses incurred by the consultant prior to the date of execution of the proposed agreement. The City shall not, in any event, be liable for any pre -contractual expenses incurred by the consultant in the preparation of their proposals. Consultants shall not include any such expenses as part of their proposals.
6. Exceptions and Deviations. Any exceptions to the requirements in this RPF must be in writing and included in the proposal submitted by the consultant. Any such exceptions shall be segregated as a separate element of the proposal under the heading " Exceptions and Deviations." The degree to which a Consultant takes exception to any requirement may have bearing on the City's award decision.
7. Contract Award. Issuance of this RFP and receipt of proposals do not commit the City to the awarding of the contract. The City reserves the right to postpone opening for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with other than the selected consultant (should negotiations with the selected consultant be terminated), to negotiate with more than one consultant simultaneously, or to cancel all or part of this RFP.
8. City Rights. The City may investigate the qualifications of any consultant under consideration, require confirmation of information furnished by the consultant, and require additional evidence of qualifications, to perform the work described in this RFP. The City reserves the right to:
a Reject any or all proposals if such action is deemed to be in the public interest; b. Cancel the entire Request for Proposals; c. Issue a subsequent Request for Proposals; d. Remedy technical errors in a Request for Proposals process; e. Appoint evaluation committees to review the proposals; f. Establish a short list of consultants eligible for interview after evaluation of proposals; g. Negotiate with any, all, or none of the RFP consultants; and h. Reject and replace one or more subcontractors.
9. Independent Price Determination. Applicants are held legally responsible for their information and budget. Applicants are not to collaborate for the purpose of restricting competition with other applicants or competitors in developing proposals and budgets.
10. Independent Contractor Status. The consultant will be an independent consultant. Nothing contained in any contract awarded shall be construed to create the relationship of employer and employee between City and the consultant, or the consultant's employees. The consultant or their employees are not entitled to receive any of the benefits as City employees, and are not eligible for workers' or unemployment compensation benefits through the City of Northfield. The consultant understands that no withholding or deduction for state or federal income taxes, FICA, FUTA, or otherwise, will be made from payments due the consultant, and that it is the consultant' s sole obligation to comply with the applicable provisions of all federal and state tax laws.
11. Contract Type. The City of Northfield's standard contract for professional services will be executed between the City of Northfield and a prime consultant firm. In the case of a project team of multiple consultants, a prime consultant firm shall be responsible for subcontracting with the other consultant firms. There will be no legal relationship with the City of Northfield and the subcontracting consultant firms. The prime and subcontracting consultant firms shall be responsible in providing the required submission information via a single proposal.
The Letter of Submittal shall include:
1. Name, address, phone number, and fax number of the firm; 2. Acknowledgement of receipt of RFP addenda, if any; 3. Name, title, address, telephone, fax numbers, and email address of contact person during the period of evaluation; 4. A statement to the effect that the proposal shall remain valid for a period of not less than 120 days from the date of submittal; and 5. Signature of a person authorized to bind the offering firm to the terms of the proposal.
The Following Should Be Provided Within the Proposal:
1. Briefly describe the project understanding and approach used by your firm. Give a brief description of issues you believe significant on this project; your approach to needed public participation; how you intend to use existing information to help limit project design costs; any unique options to be pursued for this project; and a brief outline of your project approach.
2. Key Personnel.
a. Project Manager: Provide a description of the Project Manager and their qualifications for this project, including a detailed list of previous projects on which that Project Manager has while in the employ of the firm, and which are relevant to the project. If it is possible that more than one project manager will be assigned to various specialty areas, please provide multiple descriptions. b. Key Support Personnel: Provide a brief list of key personnel that will be assigned to this project. Identify their area of expertise and how they have worked with the Project Manager on previous projects.
3. Previous ISTEA/TEA- 21 /TIGER III Grant Trail Design Experience. Describe previous trail projects that the Project Team has designed.
4. Previous experience coordinating /permitting projects through MnDOT, and railroads. Identify those railroads, locations, and the nature of the work.
5. Wetland Evaluation. Provide a brief description of the firm' s experience with wetland evaluations.
6. Cultural Resource /Archeological Surveys. Provide a brief description of the firm' s experience with cultural resource studies and archeological surveys.
7. Structural & Trail Design. Give a brief description of your firm' s experience with trail projects. Identify and provide a resume for the engineer who will provide the structural analysis for the trail improvements, if required as a part of this project. Of particular interest to the City of Northfield is experience with bridge design and retaining wall design.
8. Sub -consultants. Describe the name and location of other sub -consultants that would be used by the firm in the design. Identify the approximate percentage of the work that would be performed by each of these firms.
9. Fee Estimate. Provide an estimate of the total project design costs per the defined scope of work. The fee estimate shall be broken into work tasks with an hourly estimate of time required by each project personnel or sub -consultant. Any allowances for project costs, such as mileage or indirect office costs should be identified. The actual fee will be based on hourly and reimbursable costs with a not -to- exceed maximum contract amount.
10. Statement of Compliance: The consultant will need to include a Statement of Compliance to the terms identified in the Insurance Terms (Attachment G).
11. Conflict of Interest. The Consultant must identify any potential conflict of interest it may have providing the services contemplated by this RFP.
12. Other information you believe may be valuable in reviewing the qualifications of your firm. O. EVALUATION CRITERIA
A review of each proposal by the City of Northfield will identify those consultant firms that most closely meet the needs for the project. Upon review of the proposals, top candidate firm(s) may be asked to make a presentation and be interviewed by the selection committee.
Factors to be considered by the selection committee will include, but not be limited to the following:
1. Qualifications and experience of the firm relating to previous similar projects. ( 10 %) 2. Project Design Team —qualifications and experience of the Project Manager and key staff proposed to work on the project, experience on previous similar projects, and availability of the key staff members. 10 %) 3. Grasp of project requirements —the firm' s analysis, interview preparation and level of interest. ( 20 %) 4. Design approach /methodology —technical alternatives, creativity and problem solving ability. ( 25 %) 5. Responsiveness —compatibility between consultant and the member agencies, general attitude, ability to communicate with each of the agencies. ( 20 %) 6. Exceptions taken to the scope of work detailed in this Request for Proposals. ( 10 %) 7. Fee estimate —understanding total project cost toward design and engineering, cost control measures identified. (5 %)
P. SUBMISSION DEADLINE
An electronic copy (.pdf format) shall be submitted via email, on or before 2:00 PM, local. time, by Monday, February 27, 2012, to:
Joseph L. Stapf, P. E. at joseph .stapf(c ci. northfield. mn. us
Deb Little, City Clerk at Deb. Little(ub-ci. northfield. mn. us
Questions regarding this RFP and the project should be directed to Joseph L. Stapf, P. E. at 507- 645 -3020 ( joseph .stapf(a--)ci. northfield. mn. us).
Q. CONTRACT
The term of the contract to be awarded under this RFP will be from the date executed by all parties, and will continue until services are complete to the satisfaction of the City. The City will prepare a contract with the selected Consultant. The City will use its standard contract terms and conditions, which are available upon request. The selected Consultant must be willing to sign a contract that will incorporate the RFP plus attachments, the response to the request for proposal and any other terms negotiated by the parties.
R. Compensation
The consultant shall submit in an separate sealed envelope their pricing proposal for the work to be performed under this RFP. That pricing shall be a maximum —not -to- exceed amount based on time and materials necessary to perform the work as proposed by the Consultant in their proposal.
There shall be separate pricing proposed for Right of Way Acquisition services.
R. ATTACHMENTS
Location Maps Anoka ; Wright County ; County 12 Ramsey County d ' 0M
Hennepin Washington County 169 m r ; County
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MunicipalMunicipal BoundaryBoundary RegionalRegional LocationLocation tiCountytiCounty BoundaryBoundary FigureFigure 11
Source:Source: October,October, 20112011
ii Document:Document: H:H: WOF-WOF- 21012 21012— — TIGERTIGER F,F, nn inin Appt201—Appt201— I8_I8_ FileFile \ \ MapsMaps \ \ FgFg rere 110.110. ff S—S— dd 10125120111012512011 8:8: 5— 5— AMAM
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October, 2011
ace S, e CONSENT 6FNthfield Item #7 Ld
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council City Administrator
From: Councilor Buckheit
Subject: Domestic Partnership Registry
Action Requested:
Consider a motion directing the Human Rights Commission to draft a domestic partnership registry ordinance with supporting information describing implementation costs and procedures.
Summary Report:
An increasing number of Minnesota cities have adopted domestic partnership registration ordinances which allow a couple, whether the partners are of the same or different sex, to register as domestic partners for a small fee (typically $25 -50) and receive a certificate verifying their registration.
Although Minnesota law currently restricts marriage to different sex couples, state law also allows local governments to register domestic partners. Domestic partnership registration ordinances do not create or limit rights or obligations in such areas as inheriting property, child custody, adoption or any other areas governed solely by state law. The registry provides unmarried couples who register and attest that they satisfy the ordinance' s requirements for domestic partnership government documentation that the relationship exists. This documentation can help the couple to secure benefits provided voluntarily by employers, hospitals and other entities which can rely on the municipal registration as proof rather than creating their own means of documenting relationships.
Adopting a domestic partnership registry ordinance would be one means of demonstrating that Northfield is a community which welcomes all people.
The Human Rights Commission is the advisory group best suited to consider such an ordinance, draft the law, and bring this back to the Council with information on the registry itself, any administrative costs and process, and any other information they believe the City should have before adopting the ordinance. CONSENT city N Item #8
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council
From: Councilor Zweifel on behalf of the Council
Subject: Add Solid Waste and Urban Forest to Environmental Quality Commission 2012 Work Plan
Action Requested:
Consider resolutions requesting the Environmental Quality Commission, EQC, to add urban forest management policy development and solid waste reduction to their 2012 work plan.
Summary Report:
As part of its goal setting and work plan discussions for 2012, the council has identified the development of an urban forest management plan and the reduction of solid waste as projects for 2012. The council has determined that the EQC be the lead organization for these projects and asks that they give these top priority in their work plan. CITY OF NORTHFIELD, MN CITY COUNCIL RESOLUTION 2012 -016
WHEREAS, The city ofNorthfield is a Tree City USA, participates in the GreenSteps City program and has stated the need for an Urban Forestry Management Policy in its comprehensive plan; and,
WHEREAS, The Environmental Quality Commission (EQC) for the City ofNorthfield is the portal for the City' s Tree Advisory Group; and,
WHEREAS, Northfield in Bloom (NIB) has received a grant from the Northfield Area Foundation to develop an urban forestry management program; and,
WHEREAS, The city of Northfield is a GreenStep City and the promotion of the reduction of solid waste is an objective in the city' s comprehensive plan; and,
WHEREAS, The city will be reviewing it' s waste hauling contract with Waste Management this year.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
The EQC and the Tree Advisory Group partner with NIB to develop an urban forestry management policy for the City of Northfield. The policy shall be delivered to the city council for review.
BE IT FURTHER RESOLVED THAT:
The EQC will develop a plan for the reduction of solid waste.
PASSED by the City Council ofthe City ofNorthfield on this 21 st day of February 2012.
ATTEST
City Clerk Mayor
VOTE: _ ROSSING _ BUCKHEIT GANEY _ NAKASIAN POWNELL IMM ZWEIFEL City N CONSENT AGENDA Item #9
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council, City Administrator
From: Brian Welch, Engineering Resources Manager
Subject: 2012 Transit Operations Grant - Designate Signature Authority
ACTION REQUESTED:
Adopt Resolution 2012 -013 to designate City Staff signature authority to administer the 2012 Transit Operations Grant from MN Department of Transportation.
SUMMARY REPORT:
The City Council is asked to adopt Resolution 2012 -013 to designate City Staff signature authority required to administer the Transit operations grant contract with MN DOT. Signature authorization is required on an annual basis with each Transit operations grant of federal and state funds through MN DOT.
City staff are required by MN DOT to submit the annual transit operations grant proposals, execute the grant contract, and to submit monthly operations statistics and reimbursement request. As part of the federal and state auditing process the City Council must designate staff members who are authorized to execute and administer the operations contract. City Council approval through resolution is required annually to designate the authorized staff members.
Staff must obtain a separate and additional resolution from the City Council authorizing the application for the operations grant for each subsequent year. As was discussed at the Feb. 14, 2012 Work Session the Council will pass a resolution by the end of April 2012 determining whether the city will continue as the grant administrator into 2013. The signature authority provided in Resolution 2012- 013applies only to the existing 2012 operations grant contract and does not affect the 2013 grant application.
The signature authority provided in Resolution 2012 -013 extends only to the current 2012 operations grant and is separate from the signature authority provided by City Council for Transit Hub capital grant on January 3, 2012.
ATTACHMENTS:
1. Resolution 2012 -013 CITY OF NORTHFIELD, MINNESOTA CITY COUNCIL RESOLUTION 2012 - 013
A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTHFIELD, MINNESOTA TO UPDATE THE DESIGNATED CITY STAFF FOR THE 2012 MN /DOT TRANSIT OPERATIONS CONTRACT
WHEREAS, the City ofNorthfield provides public transportation services to the residents of the City of Northfield; and
WHEREAS, The City of Northfield currently has a contract with the Minnesota Department of Transportation that provides for operational and capital cost sharing; and,
WHEREAS, The Minnesota Department of Transportation has an annual requirement for grant applications, requests for funds, and documentation signed by a city staff; and,
WHEREAS, finalization of the 2012 MN/DOT Transit Operation contract a designated city staff member to sign MN /DOT documents to finalize the 2012 contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT: The City Council of the City of Northfield authorizes the current City Administrator, Public Works Director, or Transit Supervisor to execute the Agreement and any amendments thereto.
21St PASSED by the City Council of the City ofNorthfield on this day of February 2012.
ATTEST
City Clerk Mayor
VOTE: _ ROSSING BUCKHEIT GANEY _ IMM
NAKASIAN _ POWNELL ZWEIFEL To: Mayor and City Council City Administrator
From: Deb Little, City Clerk Brian Welch, Engineering Resources Manager
Subject: Redistricting Public Hearing
Action Requested: The City Council is being asked to hold a public hearing to gather input on redistricting scenanos.
Summary Report: The redistricting public hearing provides another opportunity for public input on the redistricting scenarios. No action is needed at this meeting unless Council wishes to provide additional direction on the scenarios or process.
Approximately 17 citizens, and Councilors Zweifel, Imm, Nakasian and Pownell attended the Redistricting Open House held on Wednesday, February 15. A brief overview of redistricting was given. Copies of all maps created to -date, as well as the adopted principles, redistricting overview, and summary of council actions to -date with proposed upcoming meetings on redistricting noted (copy attached), were available to attendees.
The public input period runs through February 21. Staff will summarize the comments received during the public input period, including those from the open house and from the public hearing, for the March 6 Council meeting. The maps and comment sheets have been posted at City Hall, at the Library, and on the City' s website. Staff received information from Fran Windschitl, Rice County Auditor /Treasurer, that they are starting the redistricting process on February 21 with consideration of proposed principles, process and timeline. This information has been e- mailed to the City Council and posted on the City Redistricting Web page.
Following questions at the February 6 Council meeting, the City Attorney prepared the attached memo providing an analysis ofpermissible population variance between municipal wards.
Attachments: 1. Redistricting Process, Principles and Timeline —Approved January 17, 2012 2. Summary of Council Actions & Proposed Upcoming Meetings 3. Ward Redistricting Comment Sheet 4. Sample Plans 1— 8 & Statistics Table for Sample Plans 5. Memo from City Attorney Regarding Population Variance City r Approved: January 17, 2012 1
2012 REDISTRICTING PROCESS, TIMELINE & PRINCIPLES
Timeline/Process Steps
Action Date Council discusses, provides input, reviews and approves January 17 redistricting process, timetable, and principles. Staff prepares maps showing existing wards with January 18 -31 population_data as well as possible scenarios /plans for redistricting based on approved process & principles. Presentation of/Possible Council direction on scenarios February 6 Public input period on possible scenarios and plans February 7 — 21 includes public open house Public Hearing; Public comments to Council; Council February 21 direction to staff Additional Discussion/Action if needed on Redistricting March 13* Depending on legislative actions, Council approves March 20 proposed redistricting plan or provides preliminary approval until legislative action is taken.
Special meeting may be needed in combination with the work session if action is desired.
Note: The schedule will need to be modified if a legislative plan is approved before February 3. Additional discussion/ meetings will be added as needed.
Opportunity for Public Input/Distribution of Information: 1. Public Open House /Information Session 2. Information on City Website 3. Press releases to local media (Northfield News, KYMN Radio, Northfield Patch) 4. Request public comments /input: a. Submitted in writing for those submitted outside of a Council meeting b. Comments submitted to City Clerk 5. Input at Council meetings 6. Official Public Hearing 7. Communication to the public on the details of the county redistricting process, timeline and input opportunities. Principles:
1. The plan shall comply with the City Charter, and all applicable state and federal laws.
2. The plan shall comply with the redistricting rules and guidelines as developed by the Minnesota Secretary of State's Office. Election districts must be: a. Compact b. Contiguous
c. Equal in population (to some degree) d. Composed of Census blocks
3. The plan shall preserve political subdivisions
4. The plan shall not protect or pair up incumbents
5. The plan shall identify polling places complying with state and federal laws.
6. The plan shall attempt to balance the socio- economic status of the composition of the four wards.
7. The plan's ward boundaries shall attempt to take into account defined communities of interest.
8. The plan's precinct boundaries shall be constructed to consider the City's representation interests on the Rice County Board of Commissioners.
9. The plan shall accommodate anticipated residential growth areas based on the Comprehensive Plan. Nor"thfield
2011 /2012 REDISTRICTING SUMMARY OF COUNCIL ACTIONS & PROPOSED UPCOMING MEETINGS
Action/ Item Date Presentation broad overview of the process, principles, and timelines November 22, 2011 regarding redistricting - City Council Work Session Council discusses, provides input, reviews and approves redistricting January 17, 2012 process, timetable, and principles. Council approved the following motions: M2012 -018 - Consider eliminating wards from the City of Northfield. M2012 -019 - The Northfield City Council approves the attached Redistricting Process, Principles and Timeline (Option A ") with the addition of an official public hearing in addition to the public input opportunities. M2012 -020 - Amend The Public Process To Include Communication to the Public Regarding the Details of the County Redistricting Process, Timeline and Input Opportunities Redistricting) Presentation of proposed scenarios; creation of subcommittee. Council February 6, 2012 approved the following motions: M2012 -025 - To Rescind M2012 -018 to Consider Eliminating Wards From the City of Northfield M2012 -026 - To Put Redistricting Scenarios To Subcommittee of C. Zweifel and C. Imm, Staff , and 2 Community Members Council Work Session Discussion February 14, 2012 Public Open House February 15, 2012 Public Hearing February 21, 2012 Public comments to Council /Council direction to staff February 21, 2012 Discussion/Summary of Comments Received/Direction to Staff March 6, 2012 Additional Discussion on Redistricting March 13, 2012* Council approves proposed redistricting plan March 20, 2012 Deadline for redistricting Aril 3, 2012
Special meeting may be needed in combination with the work session if action desired N66thfieldWard Redistricting Comment Sheet
Contact Information: Name: Address: E -mail Address: Phone: Comments: I prefer sample plan (list number) for the following reasons:
I would make the following changes to sample plan (list number and changes you would make):
I believe that sample plan (list number) does the best job of equalizing the wards:
I believe that sample plan (list number) does the best job of creating compact & contiguous wards:
I believe that communities of interest are best maintained in sample plan (list number):
Please specify which communities of interest you feel need attention through the redistricting process:
I have attached my own sample plan that I would like the City to consider. I believe this plan better meets the redistricting principles for the following reasons: General Comments: List any general comments that you have about the sample plans and redistricting below:
RETURN TO: DEB LITTLE, CITY CLERK, CITY OF NORTHFIELD, 801 WASHINGTON STREET, NORTHFIELD, MN 55057 E -MAIL: deb. littlekci.northfield.mn.us
Note: All information supplied on this form will be public data. If you wish to supply additional private contact information for City use only, please attach an additional sheet or submit via e- mail. 2010 Northfield Population by Census Block
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I II I I II I I I II I I II I I 2/ 2/ 20129/ 9/2012 SSON Population Balance Ma Name Ward Population Variance Variance
i 1 4,806 196_ 3. 92% 2 5, 410 408 8. 16% Current Wards 3 5, 313 311 6. 22% 4 4,480 522 10.44% 1 4,990 12 0.24% 2 _ 3, 18_8 1, 814 - 36. 27% Quadrant Map m_.._... , , _. 3... 8,449 3, 447 68. 91% 4 3, 382 1, 620 32. 39% 1 5, 049 r 47 0.94% Sample Map 1- 4,828 174 3. 48% slightg changesg to 3 1 5, 106 104 2. 08% Current Wards 4 5,026 24 0.48% 1 ! 5, 065 , 63 126% Sample Map 2 - i 2, 5,035 33 0. 66% simplifySample Map` W. _....._._.__..._..__ 3 5, 106 104 2. 08 2 41 4,803 - 199_ - 3. 98% 1 5, 044 42 0.84% Sample Map 3 - aim - 12 I 4,920 p 82 1 - 1. 64% for even pop. 3 4,907 95 1 - 1. 90% Balance W 4 5, 138 E 136 2. 72% 1 ? 5, 004 2 0.04% Samplep Ma P 4 - F_ 2 ...... 5, 217 . , 215 4.30%
m x... simplify Sample Maps._ 3 ry4 907,. 95 1. 90 %. 3 4 ? 4,881 121 2. 42% 1 5, 191 3 189 3. 78% Sample Map 5 - 2 4,773 229 X4.58% simplify Sample Map 34,907 95 1. 90% 3 4 5, 138 136 2. 72%
i 1 4,806 196 3. 92% Samplep Ma p 6 - 4 _„ M.._ w,...._ 2 , 4, 526 476 9. 52% Retain current I° 3 1 5, 581 579 1 11. 58% Councilors 4 5, 096 94 1. 88% i 1 5, 051 € 49 0. 98% Sample Map 7 - 2 4,899 103 2. 06%
Improve Map 6 1 3 1 5, 240 238 4.76% 4 4,819 _ ...__._...... 183 1 5, 172 170 3. 40% Sample Map 8 - 2 5, 12_3 121 2. 42% Subcommittee Map 3 4,941 , 61 1. 22% 4 4,773 - 229 - 4. 58% 02! FLAHERTY I HOOD P. A. MEMORANDUM
To: Tim Madigan, City Administrator VIA EMAIL ONLY From: Christopher M. Hood and Robert T. Scott
Date: February 9, 2012
Re: Permissible population variance between municipal wards
Pursuant to your request, the following memorandum presents our analysis of the extent to which populations may vary between municipal wards and comply with federal and state constitutional and statutory law. This memorandum is intended to inform the consideration of the City Council and its redistricting subcommittee of various options for redistricting the City' s wards following the 2010 Census.
Background
City staff has provided the City Council with extensive information on the process for redistricting the City' s wards, including several specific redistricting maps for the City Council to consider. Included in the staff report for the February 6, 2012 City Council meeting (staff report) was the State of Minnesota' s recommendation that the maximum variance in any given ward from the average ward population be five percent. The City Council previously approved nine principles to guide its ward redistricting process, including that wards must be contiguous and compact, and shall attempt to take into account defined communities of interest. ( See staff report, Attachment 1.) Attached to the staff report were numerous ward redistricting options that featured maximum deviations in ward population from the average ward population of less than five percent. At the City Council meeting on February 6, 2012, the City Council questioned whether it would be legally defensible for the population of a given ward to vary from the average ward population by more than five percent. This memorandum addresses that question.
Applicable Law
Both federal constitutional and state statutory standards govern redistricting. All applicable legal authority reflects the underlying principle that " all qualified voters have a constitutionally protected right to vote." Reynolds v. Sims 377 U.S. 533 554, 84 S. Ct. 1362, 1378, 12 L.Ed.2d
506 1964 ( citation omitted).
a. Federal
T]he right to vote in an election is protected by the United States Constitution against dilution or debasement." Hadley v. Junior Coll. Dist. ofMetro. Kansas City, Mo., 397 U.S. 50, 54, 90 S. Ct. 791, 794, 25 L.Ed.2d 45 ( 1970). The one -person, one -vote principle is grounded in the
3 m ? s T. i Rhe Equal Protection Clause, Reynolds v. Sims, 377 U.S. 533, 560 -61, 84 S. Ct. 1362, 1381, 12 L.Ed.2d 506 ( 1964), and applies to state and local elections. Abate v. Mundt, 403 U.S. 182, 185, 91 S. Ct. 1904, 1906, 29 L.Ed.2d 399 ( 1971); Hanlon v. Towey, 274 Minn. 187, 196, 142 N.W.2d 741, 746 ( 1966) ( holding that equality -of-voting- rights principle embodied in Equal Protection Clause of federal constitution applies to county governments).
Under federal constitutional law, a deviation under 10 percent, as measured by the absolute difference between the most underrepresented and the most overrepresented districts in local government, is considered minor and does not raise constitutional concerns. Voinovich v. Quitter, 507 U.S. 146, 161, 113 S. Ct. 1149, 1159, 122 L.Ed.2d 500 ( 1993) ( citing Brown v. Thomson, 462 U.S. 835, 842 -43, 103 S. Ct. 2690, 2696, 77 L.Ed.2d 214 ( 1983)). A plan with a maximum population deviation greater than 10 percent, however, may run afoul of constitutional protections and requires justification by the state. Brown, 462 U.S. at 843, 103 S. Ct. at 2696.
b. State
Minn. Stat. § 205. 84 governs redistricting in cities in Minnesota with wards, and states that wards shall be as equal in population as practicable and each ward shall be composed of compact, contiguous territory." Emphasis added.
Our research revealed no caselaw interpreting this specific statute governing municipal ward redistricting, but did find cases interpreting nearly identical language in the state' s county redistricting statute, Minn. Stat. § 375. 025, subd. 1, which requires, among other things, that e) ach district ... be as nearly equal in population as possible." Emphasis added. The county statute additionally imposes an absolute requirement that "( n)o district shall vary in population more than ten percent from the average for all districts in the county, unless the result forces a voting precinct to be split. Id.
In Fay v. St. Louis County Board ofCommissioners, the Minnesota Court ofAppeals held that the standards in the county redistricting ordinance requiring that the districts be " as nearly equal in population as possible," extend beyond the population- deviation standard under federal constitutional law as a different and separate factor from the statute' s maximum permitted population deviation to ensure greater compliance with the one -person, one -vote principle in redistricting. 674 N.W.2d 433, 438 (Minn. Ct. App. 2004). The Court in Fay thus held that the St. Louis County Commissioners abused their discretion in adopting a redistricting plan with a maximum 8. 12 percent deviation between district population and that of the average district because " there was nothing in the record to show that the commissioners had evaluated the population -equality issue." Id. at 438 -39.
In another case interpreting the county redistricting statute, the Court of Appeals held that a Rice County redistricting plan featuring a maximum 9.2 percent deviation between district population and that of the average district violated § 375. 025 where numerous alternative plans with lower deviations were considered. Dols v. Rice County Board ofCommissioners, 661 N.W.2d 283, 288 ( Minn. Ct. App. 2003). The Court in Dols reasoned as follows:
9 The statute declares that no district shall vary more than 10% from the average population of all of the districts, unless this would result in a precinct being split. Minn.Stat. & 375. 025, subd. 1. This does not, however, mean that all population variations less than this 10% are acceptable. ( Citation omitted. Indeed, the 10% statutory limit and the equal population provision are separate factors in the statute. Minn.Stat. & 375. 025, subd. 1. Further, the statute provides that the board " shall" consider equal population. Id.; see Minn.Stat. & 645. 44, subd. 16 ( 2002) ( stating that " ` shall' is mandatory"). Even though the approved (plan) did not exceed the 10% maximum deviation, it still had to meet the equal population factor.
Id.
The Dols Court labeled population equality " the most important factor" to be considered in redistricting, and faulted the Rice County Commissioners for prioritizing other appropriate considerations at the expense of population equality. Id. at 289.
Analysis
Generally, state statute applies a more demanding standard of population equality on municipal ward redistricting than does the federal constitution. While any redistricting plan that minimizes population deviations between its most overrepresented and underrepresented wards to 10 percent or less will comply with federal constitutional requirements ( and greater deviations may still be constitutional ifjustified by a compelling and legitimate interest), the same does not necessarily hold true for the standards imposed by state statute, which requires that wards be as equal in population as practicable. The caselaw interpreting the same requirement in the county redistricting statute makes clear that the maximum population deviation allowed by this statute is highly dependent on the unique circumstances of each case.
The five percent maximum variance in population in any ward from the average ward population referenced in the State' s guidance for municipal ward redistricting is roughly equivalent to the federal constitutional threshold of ten percent deviation between the most overrepresented and underrepresented districts. Given that staff has identified numerous ward redistricting options in which the maximum population deviation from the average ward population is less than five percent, we recommend that the City Council not exceed the five percent maximum variance in population in any ward from the average ward population referenced in the State' s guidance.
While it is impossible to glean a clear maximum permissible deviation percentage from the caselaw interpreting the statutory population equality standard, several principles are nevertheless clear and should guide the City Council' s ward redistricting process:
1. Population equality between wards is the most important of the competing factors identified in City Council' s previously adopted guiding principles, and no single other factor should be given greater weight than population equality;
3 2. Reviewing courts will closely scrutinize a local government' s redistricting plan if an alternative(s) exist that would non -trivially reduce the population deviation between districts;
3. If the City Council ultimately decides to adopt a plan with a non -trivially greater population deviation than another proposal, it should make clear findings indicating that it considered population equality and chose the plan with greater deviation because it best satisfied multiple other factors identified in its previously adopted guiding principles.
Conclusion and Recommendation
The extent to which populations in municipal wards may vary from each other is highly dependent on the unique facts and circumstances of each case. The City is required by statute to redistrict its ward boundaries so that wards be as equal in population as practicable, but must also take into account additional competing factors. Given that staff has identified numerous ward redistricting options in which the maximum deviation in ward population from the average ward population is less than five percent, we recommend that the City Council not exceed the maximum deviation referenced in the State' s guidance. Further, in the event that the City Council ultimately decides to adopt a plan with a non -trivially greater population deviation than another proposal, we recommend that the City Council make clear findings indicating that it considered and gave weight to the population equality issue and chose the plan with greater deviation because it best satisfied multiple other factors identified in the staff report.
If you have any questions about this memorandum or need further assistance, please contact us at your convenience.
CMH -RTS
4 N6iihfield
REGULAR
Item #11 Date of City Council Meeting: February 21, 2012
To: Mayor and City Council City Administrator
From: Elizabeth Wheeler, Director of HR & IT
Subject: City Website Project Update
ACTION REQUESTED:
The Northfield City Council will receive a briefupdate from the IT Strategist on the IT Roadmap adopted one year ago this month and an update on the City Website Project.
SUMMARY REPORT:
The City ofNorthfield' s current custom built Website was developed over six years ago using software that is now several versions old and no longer supported, consequently Website maintenance costs are situational with compatibility challenges. The City will need to move from a static communications website to a dynamic, interactive one to present information in a smart and efficient way thus making information easier to find, a key to public participation.
After visiting with several Minnesota cities that have implemented new websites to keep up with the current demand for e- government, social media, and community engagement, the consensus is that it is less costly and more efficient to engage a content management platform website provider that incorporates best practices in design and website usability, easy -to- navigate structures conforming to the latest standards for government websites with the most up -to -date interactive features available, than to update and rebuilt an outdated website.
Based on my discussion with cities and website providers, the cost to develop, design and launch a new website will take approximately nine months (Process & Timeline below) at a cost estimated not to exceed the $50, 000 authorized by the City Council in the 2012 budget.
A Request for Proposal ( RFP) is attached. The RFP was developed to meet the city council goals of ensuring excellent public service with involvement of citizens in the work of the city. The RFP was reviewed by a Technical Committee as well as a Website Committee involving a representative from every department. WEBSITE PROCESS AND TIME LINE * Subject to change Phase 1 Leadership Team Presentation Jan -12 Phase 2 Research & Develop RFP Jan -12 Phase 3 Distribute RFP for Committee ( 2) Review Jan -12 Phase 4 Committee comments due 10- Feb -12 Phase 5 Website Project Update - City Council 21- Feb -12 Phase 6 RFP Release for Bid 22- Feb -12
Phase 7 RFP Due Date 2- Apr -12 Phase 8 RFP Scoring 5- Apr -12 Phase 9 Website Demo (s) Week of April 16th
Phase 10 Vendor Selection Week of April 23rd Phase 11 Vendor Needs Assessment May -12 Phase 12 Website Design & Navigation - Community Committee Jun -12 Phase 13 Website Design & Navigation - Website Committee Jun -12 Phase 14 Site Development and Module Set -up Jul -12 Phase 15 Content Development - Community Committee August - Sept 2012 Phase 16 Content Development - Website Committee August - Sept 2012 Phase 17 Website Usability Review - Community Committee Oct -12 Phase 18 Website Usability Review - Website Committee Oct -12 Phase 19 Website Deployment Nov -12 Phase 20 Website Marketing - Community Forums Nov -12 Phase 21 Website Project Review & Ongoing Support Dec -12
X Does this project fit within the identified Council goals, objectives, and priorities? Yes - Excellent public service, and involvement of citizens in the work of the city X Does the project fit within the estimated budget & resource parameters? Yes - The 2012 budget included a $50,000 website initiative from the cable fund. X Is the public process identified consistent with the scope and implications of the project? Community committee on content development and community forums to introduce the website to the public. X Have the pertinent boards and commissions been identified for providing review, recommendations, or input? Community committee on content development and community forums to introduce the website to the public X Is this decision consistent with current city plans ( Comp Plan, Transportation Plan, Park Plan, etc)? Consistent with the City' s goal of excellent public service and citizen involvement in the work of the city. X Have the future costs to city operations been calculated and identified? Yes X " Are there measurable criteria to aid with the decision -making and have they been identified? Yes. X Have the suitable timelines and schedules been identified? Yes.
ATTACHMENTS:ATTACHMENTS: RequestRequest forfor ProposalProposal WEBSITE DESIGN AND CONTENT MANAGEMENT SYSTEM
Proiect Overview and Submittal Process
The City of Northfield invites prospective Respondents to submit proposals for the design, development and implementation of a website for the City of Northfield and the design and implementation of a web content management system ( CMS). Proposals must be submitted in accordance with the conditions outlined in this Request for Proposals.
Sealed proposals must be received at: Elizabeth Wheeler - Director of HR & IT City of Northfield - 801 Washington Street - Northfield, Minnesota 55057 by no later than 4: 30 p.m. on April 2, 2012. All timely submitted RFP' s will be opened and the vendor publically noted. Due to the breadth of data in a proposal, no other details of the proposals will be publically read. Late proposals will not be accepted, and will be returned unopened, regardless of postmark. Prospective Respondents are responsible for having proposals deposited on time at the place specified and assume all risk of late delivery, including any shipping delays or handling by couriers or City of Northfield employees. E -mail responses will not be considered, all costs incurred in responding to this RFP will be borne by the Responder, and the City reserves the option of selecting Responders for interviewing.
The City of Northfield existing website (http: / www./ ci.northfield.mn.us/) has served useful information to the public for over six years, but the current demand for e- government, social media, and flexibility has rendered it a less than efficient communication tool. The City is seeking a company that has a considerable track record for implementing innovative, state -of the- -art systems for web -based communication in the modern world as well as a proven track record of translating trends into streamlined, cost effective community engagement tools with all the functionalities proven to increase citizen engagement is imperative.
Finally, our vision is to create a Website that will sharpen and enhance how our community is represented on the Web by greatly improving the quality and appeal of the site, while also achieving a whole new level of access to services and information.
Website RFP Page 1 All inquiries and comments concerning this RFP must be sent via e- mail to : Elizabeth .Wheelergci.northfield.mn.us by no later than 4:30 p.m., Central Standard Time on March 23, 2012. Responses to questions or comments provided by any other person, employee, or City office concerning the RFP will not be valid and will not bind the City of Northfield.
Finalists will be determined based on meeting the eligibility, developmental and technical requirements listed below; should more than three firms meet the general requirements of the RFP, the City of Northfield will choose three finalists based on:
Completeness and inclusion of requested information Qualifications and experience of vendors and staff Past performance of vendor, including number of clients and references Similar projects completed by vendors Ability to meet deadlines and budget requested by the City ofNorthfield
Finalists will be invited to conduct a final on- site /web based presentation the week of April 16, 2012. Attendance is required in order to be considered for award of the project. Respondents to the RFP must submit six (6) copies of their printed and bound proposal plus one electronic copy. Proposals should be submitted in a sealed envelope within the shipping package. The package and proposal should be clearly marked as follows:
PROPOSAL FOR:
WEBSITE DESIGN AND CONTENT MANAGEMENT SYSTEM
Elizabeth Wheeler Director of HR & IT City of Northfield 801 Washington Street Northfield, MN 55057
Award will be announced following final presentations, and winning vendor agrees to negotiate a final scope -of work- and contract terms at that time.
All information submitted is subject to the Freedom of Information Act and may be made available to the public or to requestors. Entire documents marked as confidential or proprietary will be eliminated from consideration.
Website RFP Page 2 REQUEST FOR PROPOSALS
Date of Request: February 27, 2012
Item Description: This RFP addresses the City of Northfield' s desire to contract the design of a website and an integrated Government Content Management System including all software and related services for the setup, customization, installation and implementation of that system.
Open Date: Monday, April 2, 2012 — 11: 00 a.m. City Council Chambers City of Northfield 801 Washington Street
Northfield, MN 55057
All RFP received timely will be opened and the vendor will be publically noted.
Proposal Review April 3, 2012 thru April 13, 2012
On -site presentations Week of April 16, 2012
Authorization Seek authorization to enter into an agreement with the selected organization via resolution from City Council on or before May 15, 2012.
Additional Information: The information presented herein represents the City of Northfield' s research and development regarding this project to date. While the City of Northfield has envisioned a certain type of architecture noted herein, the City of Northfield recognizes that there may be comparable or possibly better solutions available. Please feel free to offer any opinion and or suggestions that may appear to be out - of-scope, but which may fit with the City of Northfield' s underlying goals as stated in this RFP.
Website RFP Page 3 PART 1: Minimum Requirements for Submitting a Proposal
1) Vendor must have been in the business of providing website design and web content management solutions for government/municipalities or other clients with similar functions and complexity. 2) Vendor must provide a client history to demonstrate that they have designed and developed government websites. 3) Vendor must disclose size of staff providing website serviced to their customers. 4) Vendor must disclose research and development history for client base. 5) Vendor' s proposal must be valid for not less than one -hundred and twenty ( 120) days after the Open Date of April 2, 2012.
PART 2: Insurance and Indemnification Requirements
1) Vendor shall at all times during the term of the agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of One Million Five Hundred Thousand Dollars 1, 500,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by Vendor. 2) Vendor shall at all times during the term of the agreement carry, maintain, and keep in full force and effect, a policy or policies of Professional Liability Insurance, with minimum limits of One Million Five Hundred Thousand Dollars ($ 1, 500, 000) for
each occurrence. 3) Vendor shall at all times during the term of the agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of Five Hundred Thousand Dollars ($ 500,000) per occurrence combined single limit, covering any vehicle utilized by Contractor in performing the services required by the agreement. 4) Vendor agrees to maintain in force at all times during the performance of work under the agreement worker' s compensation insurance as required by law. 5) Vendor shall require each of its sub -consultants or sub -contractors to maintain insurance coverage which meets all of the requirements of the agreement. 6) Certificates of insurance acceptable (Acord 25- Certificate of Liability form- 2009/09) to the City of Northfield shall be filed with the Risk Manager of the City of Northfield within ten ( 10) days after the receipt of the Notice of Award . These certificates shall name the City of Northfield as an additional insured and ensure that in the event the policy is cancelled, the City ofNorthfield as additional insured is notified of the cancellation. The certificate of insurance must be signed by a duly authorized representative of the applicable insurance company or companies.
Website RFP Page 4 PART 3: Guidelines & General Information
1) Vendor proposals may be withdrawn at any time prior to the Open Date of April 2, 2012. No proposal may be withdrawn after the Open Date of April 2, 2012. 2) Respondents are advised to become familiar with all conditions, instructions, and specifications of this RFP. By submitting a proposal, Respondent represents and warrants that it has thoroughly examined and become familiar with work required under this RFP, that Respondent has conducted such additional investigation as it deems necessary and convenient, that Respondent is capable of providing the equipment, goods and services necessary to furnish, install and support the website for city use in a manner that meets the City of Northfield' s objectives and specifications as outlined in this RFP, and that Respondent has reviewed and inspected all materials submitted in response to this RFP. Once the award has been made, a failure to have read the conditions, instructions, and specifications herein shall not be cause to alter the contract or for Vendor to request additional
compensation. 3) The Vendor selected for the contract will be responsible for complying with all conditions of this RFP and any subsequent formal agreements. All responses provided should be as detailed as possible to provide the proposal evaluators with enough information to make a fair assessment of the Vendor' s services. Please do not include videos. 4) Each Respondent shall state the delivery date for the work outlined in the PROPOSAL SCOPE in terms of business days during the Vendor' s initial timeline meeting, including design and implementation of each phase. 5) Every supplier of materials and services and all contractors doing business with the City of Northfield shall be an " Equal Opportunity Employer" as defined by Section 2000 ( e) of Chapter 21, Title 42 of the United States Code and Federal Executive Order # 11246, as amended by Executive Order No. 11375, and as such shall not discriminate against any person by race, creed, color, religion, age, sex, or physical or mental disabilities with respect to hiring, application for employment, tenure, terms or conditions of employment.
PART 4: Development and Technical Requirements
1) Website Objectives
There are a number of primary objectives to be accomplished by the development of a new website, both focused externally on website visitors and internally on website administrators. The website must have the following functionality: content management, interactive tools, CP Mobile, Economic Development tools and public notification. Not all functionality will be implemented in the initial phase projected for the fourth quarter of 2012, but all functions to various degrees will be implemented by the end of 2013.
Website RFP Page 5 Aside from specific functionality, the website should meet the following overarching goals:
a) Provide accurate, current, comprehensive information to City of Northfield as defined in Section 2, in a visually appealing, user -friendly way. b) Make it easier for audiences to interact with the City of Northfield, staff and councilors.
c) Move permit and financial transactions online, for citizens and businesses, to provide convenience for users and convenience and efficiency for the City of Northfield. d) Provide round -the -clock access to City of Northfield information and transactions.
e) Reduce City of Northfield' s staff time to handle routine inquiries. f) Market and showcase the City of Northfield. g) Comply with Section 508 of the Rehabilitation Act of 1973 as amended in all areas h) Offer a variety of communication methods to keep audiences up -to -date, including e- mail notifications, SMS text messages, RSS feeds and Gov 2. 0 interaction. i) Allow audiences to create on -site profiles aimed at increasing participation and interactivity. j) Promote the use of on -site media through photo, audio and video posting methods that encourage user viewing and, when appropriate, feedback and interaction. k) Simplify website administration, allowing users of all skill levels the opportunity and means to update assigned sections of the website. 1) Enable site administrators to interact with a larger community of vendor' s software users in order to develop best -practices and share general information. m) Build upon proven and accepted website development standards while maintaining the flexibility to easily grow and add new functionality for audiences and administrators over time and with minimal cost.
2) Audience and Site Structure
The website may contain information pertaining to a variety of different audiences; the navigational architecture of the site should therefore take those audiences into consideration, making structure, organization and ease -of-navigation among the top priorities in a website content migration and development process.
Website RFP Page 6 Audiences served by the City of Northfield' s website include:
a) Community residents b) Community councils c) Community commissions d) Internal and external municipal committees
e) Local and regional businesses
f) Potential visitors and tourists
g) Local business clientele h) Community or area employees i) Area Chambers of Commerce j) Area Conference and Visitors Bureaus k) Vendors doing business or seeking business with the community 1) Area School Districts m) Residents or visitors seeking employment
n) Local or regional press / media
o) Community activists and organizations p) Students from all educational institutions including two renowned liberal arts colleges that have non -English speaking residents, students and visitors.
3) Experience and Development Criteria
Preference will be given to vendors with experience developing municipal government websites, with special attention given to vendors' breadth of experience, number of references, years of experience and expertise of staff. Additional development criteria include:
i) The website will be developed through the cooperation of the City of Northfield and the vendor and facilitated under the supervision of a dedicated project management professional in the direct employ of the vendor. ii) Vendor will supply a team of development professionals to supplement the development process lead by the project' s manager. This team should include staff members skilled in municipal website navigation and architecture, municipal website design and support and training of the content management system. iii) Vendor shall have a proven development process and flexible timeline structure that favors the availability and time commitment of the City of Northfield. Vendors should be prepared to share details of their development timelines and processes in proposals submitted to the City of Northfield.
Website RFP Page 7 iv) The content management software must be a proven platform for website development and municipal website architecture. Development that is requested and approved by the City of Northfield should be performed by the vendor utilizing agile software development methodologies that encourage collaboration between the developer and the City of Northfield in an iterative process. For ease of communication and project development, preference will be given to vendors utilizing their own development staff rather than subcontracting pieces of the project development to additional vendors. Subcontractors or vendor -utilized third -party developers who assist in part or in whole in the development of the website or continuing services shall be fully disclosed in any development proposal.
4) Design Guidelines and Qualifications
The visitor -facing design of the website should be welcoming, attractive and created by a member or members of the vendor' s professional design staff. The final version of the design should be a collaborative effort between the City of Northfield and the vendor, incorporating elements that effectively represent the brand and image desired by the City of Northfield through a consultative development process. Specific design guidelines and qualifications include:
i) As a part of standard website project development, the vendor shall develop an original design for the City of Northfield and, over a period of time during the development of the website, consult with key members of the City of Northfield' s website committee to make revisions and alterations to the vendor' s original design submission. ii) Website design must be visually appealing, incorporating the City of Northfield colors and logo where appropriate. iii) Vendor should be able to provide design elements utilizing stock photography in the event that representative photography of the City of Northfield is unavailable. iv) Design elements should include photographs, color schemes and layouts that are easily updated. v) Website design must maintain design consistency throughout all pages to maximize usability, except where differentiating between departments and / or sections of the website as requested by the City of Northfield. vi) Vendor must have the capability to provide original designs for subsites associated with the primary site within the framework of the primary project development period. vii) Design should be compatible with the City of Northfield branding program. viii) The final version of the website should be easily identified as the Official Site of the Organization
Website RFP Page 8 ix) No advertisements, or pay -per -placement graphics, icons, or elements, will be allowed on the website.
x) Website design and associated elements should comply with Section 508 of the Rehabilitation Act of 1973 as amended. xi) Ownership of the website design and all content should be transferred to the City of Northfield upon completion of the project.
5) Website Content Management Guidelines, System Features and Applications
The vendor' s content management system should be a web -based application that provides the core of the entire development process, being both the platform for development and the tool by which system administrators and contributors can update the website. The content management system may feature plug -in applications or modules that enhance the functionality of the website, though core features of the CMS should center around ease -of use,- flexibility and, for ongoing stability, an established information architecture and hosting environment.
a) The system must allow non -technical content contributors the following abilities:
A way to add, edit and move content directly on an assigned webpage without the need to utilize to utilize complex HTML or CSS language skills. Quick and easy access to add and update calendar listings, with editing methods available through a direct, front -end interface or a robust back -end interface. Calendar feed published in standard formats. Content publishers should be able to add and update menu items if assigned the appropriate permission level. The CMS should automatically create and update a sitemap and on -page breadcrumbs when content is added, edited or removed from the site. Content publishers should have the ability to assign multiple content records to a single link, allowing for rotating content. The CMS must have a rich text editor for content additions and updates that, while allowing flexibility for higher -end content contributors, is simple and straightforward, giving basic content contributors a basic set of fewer options to alter established site styles. Ability for advanced users to go beyond templates and styles.
Content contributors must have the option to use pre- created page templates to assist in the formatting and development of new content. Content contributors must have the option to share templates with and use templates from a wider community pool which shares best -practice page development.
Website RFP Page 9 Users who wish to add simple links —either internal or external —should be provided with an option to do so through an automatic hyperlinking option. Content added to the site, whether as a part of page content or additions to plug -in applications or modular elements, shall feature delayed posting and automatic expiration abilities. Notification of expiration of site content shall be received by content owners through notifications available via an in -CMS action center, a dashboard administrative display and e- mail notifications. All published content on the website shall be automatically archived and retrievable at any time without having to refer to backup tapes. The administrative portion of the CMS shall be accessible for all content contributors and feature a customizable interface that displays critical shortcuts, on -site items that require attention, recent activity logs and an internal messaging system that displays administrative messages and updated information. Round -the -clock access to support materials including, but not limited to: online training manuals, support FAQs, customer support forums, instructional videos, informational newsletters, informational and support- driven webinars ( live and archived), request forms, online education courses and support- related updates through common social networking mediums Trained content creators of the content management system shall have access to live support via e- mail or phone during vendor' s normal business hours. Ability for assigned city personnel to maintain the quality and integrity of web content relative to broken links, misspellings, accessibility issues, exposed e- mail addresses or exposed social security numbers. Standard city staff users should be able to create new sub -pages ( daughter pages) relative to pages to which they have editing permissions.
b) The system shall also include the following features for use by advanced administrative users:
Administrators shall have the ability to add, edit, update and move menu items, affecting overall site structure and organization. Reports detailing broken links on the website, including the referring page location so that links can be corrected A report detailing all changes and activity taking place on the website through content contributors and administrators; the report shall be filterable by start and end dates, times, by content time and by action taken. All history shall be exportable. A separate history report detailing user login history, including the user type, the date and time of the attempted login, the IP address of the user and whether or not the login attempt was successful
Website RFP Page 10 Feature area control on website pages, including the ability to add featured areas and assign content to those areas Higher -level users shall have the ability to create content categories within CMS applications and modules and edit the parameters for categories, as well. A method by which administrators can create friendly URLs and QR codes Administration of on -site banners and graphics, with the ability to add new banners and on -site graphical elements and assign those elements to specified areas of the site Access to site search statistics, including the ability to filter searched terms by date and time; search terms should have the ability to be exported The ability to manage administrative access to the site through a non- separable user permission system that defines in- system rights and workflows for both general content and modular applications that are included as a part of the CMS. The permission system shall be divisible into both user administration and group administration, allowing permission levels to be attributed to groups to which users can be added. Round -the -clock access to support materials including, but not limited to: online training manuals, support FAQs, customer support forums, instructional videos, informational newsletters, informational and support- driven webinars ( live and archived), request forms, online education courses and support- related updates through common social networking mediums Designated administrators shall have round -the -clock access to live support via phone for emergencies.
In order to offer the most effective and applicable website possible to the City of Northfield' s intended audiences, the vendor' s website content management system shall feature a full suite of functionality and applications designed for effective information - sharing for website content contributors and administrators, and interactive features for site visitors. Deliverables that are included as a standard part of the website content management system shall include:
c) System Administration Capabilities
Page creation ability featuring the following page and section creation options: Dynamic Online Editor (Rich Text Editor)
Pre -created section templates Community- created page templates Dynamic link creation
o HTML upload ability
Website RFP Page 11 Ability to add and edit banners to specified areas of the website Capability to administer branch sites associated with the primary site Site search statistics, including the ability to filter searched terms by date and time; search terms should have the ability to be exported An administrative center for reviewing, filtering and exporting overall website statistics, including the ability to view statistics by page and presenting the information in a graphical representation If necessary, one or more Secure Sockets Layer (SSL) certificates to encrypt data contained in site transmissions A password -protected area of the website, available only to those users approved to access secure content A report detailing all changes and activity taking place on the website through content contributors and administrators; the report shall be filterable by start and end dates, times, by content time and by action taken All published content on the website shall be automatically archived and retrievable at any time Ability to convert documents to PDFs via an included PDF conversion method Assignment of multiple content records to a single link, allowing content to
rotate Assignment of multiple banners to a single page, allowing banners to rotate Content added to the site, whether as a part of page content or additions to plug -in applications or modular elements, shall feature delayed posting and automatic expiration abilities Included spell -check functionality A non -separable user permission system with multiple levels of rights that defines in- system rights and workflows for both general content and modular applications that are included as a part of the CMS A non -separable group permission system, that allows permission levels to be attributed to groups to which users can be added A dynamic menu structure, with the ability to easily add, edit, move and delete menu items in multiple structural areas of the site
An infinite page structure system that allows the addition of an unlimited number of pages by the City of Northfield An infinite menu level system that allows the addition of an unlimited number of menu levels by the City of Northfield An administrative dashboard with a customizable interface that displays critical shortcuts, on -site items that require attention, workflow management, recent activity logs and an internal messaging system that displays administrative messages and updated information
Website RFP Page 12 d) Modular Applications and System Functionality
A document repository specifically designed for agendas, minutes and other historical documents, with built -in filtering abilities, search capabilities specific to the application and a reverse -chronological display Bid posting functionality through an application specifically designed to display bids for multiple departments with filtering options by status o Ability for site visitors to subscribe to updates from individual bid categories through HTML e -mail, plain -text e- mail or SMS text messages An integrated blog module with options for multiple blog categories and user comments An easily searchable business and resource directory with the ability to display basic resource information, photos and links to additional material, which includes integrations with mapping search engines An event calendar application that allows an unlimited number of calendar categories or types to be added to the site, with an unlimited number of items allowed to be added within each individual category Calendar events shall be able to be set up as single events or recurring events, with options for daily, weekly, monthly or annual recurrences Calendar events with associated addresses shall be automatically mapped to at least one web -based mapping site Calendar events shall provide space for full descriptions including the ability to post images, tables, video and links within the description The site visitor shall be able to view calendars by a list of events, a week view or a month view Calendars shall be filterable by category, a start date and an end date, with the ability to search for keywords Each calendar category shall, if desired, post events automatically to an RSS feed; the category feeds shall be available individually or collectively The full on -site calendar and individual calendar categories shall produce an associated iCal feed that can be imported into major calendar applications ( both desktop and web -based); individual calendar events shall produce an associated iCal file for the single event Ability for site visitors to subscribe to updates from individual calendar categories through HTML e- mail, plain -text e- mail, SMS text messages, RSS feeds and to view calendar updates through popular social - networking applications An on -site document storage application with unlimited levels of folders, providing centralized storage of any type of file, separate from or integrated with existing Lasherfische.
Website RFP Page 13 Easily visible and changeable emergency alert notifications that link to critical on -site information An expanded resource and information directory built specifically for public facilities, with an included method to request reservations A Frequently Asked Questions (FAQ) application that allows an unlimited number of FAQ categories or types to be added to the site, with an unlimited number of items allowed to be added within each individual category A free -form " spotlight" widget with unlimited categories that encourages additions of hyperlinks, images, videos and other content in multiple structural areas of the site An online form development tool for the City of Northfield to develop interactive forms Ability to have unlimited categories of forms, with an unlimited number of forms in each category Method by which form data is stored in a database and can be exported in a usable format from the content management system Capability to merge forms with other applications of the content management system, such as a citizen request management system or e-
payment system Ability to customize forms for request management purposes and tie directly into associated request- management tools Ability to customize forms to accept and process payment through integrated e- commerce functionality without the need to connect to a third -party software source Job posting functionality through an application specifically designed to display jobs for multiple departments with filtering options by status Ability for site visitors to subscribe to updates from individual job categories through HTML e -mail, plain -text e- mail or SMS text messages A central video repository for the posting and display of video; within the media center, vendor shall allow the creation of an unlimited number of
channels Ability to upload multiple videos to quickly create and publish entire video channels to the website Ability to feature one or more videos on the primary media center portion of the website Allow site visitors to " like" popular videos and the inclusion of a People' s Choice" area of the media center Ability to quickly edit videos and channels from the public- facing portion of the website Ability to broadcast live video through a connection between the CMS' media functionality and a variety of video -capture devices
Website RFP Page 14 A news and announcements application that allows an unlimited number of news categories or types to be added to the site, with an unlimited number of items allowed to be added within each individual category Ability to feature news and announcements on individual pages and in multiple structural areas of the site, Ability to filter and search news items. News items can easily be associated with images Each news category shall, if desired, post events automatically to an RSS feed; the category feeds shall be available individually or collectively Ability for site visitors to subscribe to updates from individual news categories through HTML e- mail, plain -text e- mail, SMS text messages, RSS feeds and to view news updates through popular social -networking applications Subscription functionality that allows site visitors to subscribe to one or more on -site topics and receive updates through an e- mail; subscription application may contain an unlimited amount of categories and has the ability to deliver an unlimited amount of correspondence
o Ability to create professional HTML newsletters through the subscription service and deliver to an unlimited number of subscribers
o Subscription ability tied into multiple other pieces of the content management system including calendars and news applications o A double opt -in security system that prompts subscribers to confirm subscriptions and reduces the number of non -functioning e- mail addresses in the system No visible use of the CAPTCHA system Ability to select delivery via plain -text or HTML a -mails Ability to select delivery through SMS text messages An online job application system that allows site visitors to create an online profile with employment and background information, upload supporting documentation and apply for jobs posted in the job -posting application Ability to create opinion polls A central photo and image repository for the posting and display of images; within the gallery, vendor shall allow the creation of an unlimited number of categories Ability to upload multiple photos to quickly create and publish entire photo albums to the website Each album shall feature multiple views, including full album views, individual image views and an integrated slideshow function Ability to feature one or more photos on the primary photo gallery portion of the website
Website RFP Page 15 o Allow site visitors to " like" popular photos and the inclusion of a People' s Choice" area of the gallery
o Allow site visitors to submit their own photos for inclusion in the photo gallery o Allow site visitors to create on- the -fly postcards from any photo gallery upload and deliver, via an integrated messaging system, to an e- mail address of their choice
o Ability to quickly edit photos and albums from the public- facing portion of the website
o Ability to make images in a single album or throughout the entire gallery copyright protected and unable to be right -clicked for downloading or copying purposes o Ability to assign default credit to images within an album, or to give individual credit on individual images An application designed to display links to other pages within the website or external pages on other websites, with the ability to feature these links on individual pages and in multiple structural areas of the site; application may have unlimited categories and an unlimited number of links within each category A citizen request management tool that allows users to log complaints or requests with the City of Northfield and interact with the City of Northfield in order to resolve requests
o Capacity for unlimited request categories and unlimited request forms
o An online profile builder that allows users to create a personal on -site presence for the purpose of returning to the site to read responses from the City of Northfield or to request additional services o A method by which City of Northfield staff can view and respond to user requests
o Ability to add comments, files and images to an individual request history o Ability to create form letters associated with responses to requests o Ability to create work orders associated with requests o Ability to tie similar requests together for single, uniform responses to multiple users
o Management methods to allow requests to be closed and reopened
o Rules and alerts to escalate requests to other parts of the City Northfield in a time frame and to individuals designated by the City of Northfield o Mapping functionality that allows City of Northfield administrators to view requests by category or by type on an integrated web -based map, with the capacity to filter requests by assignee, status and date o Ability to export request data, with the capacity to filter requests by assignee, status and date
Website RFP Page 16 o Statistical analysis of data by application, category, request type and assignee
A complete agenda creation application that encompasses the entire process of creating and publishing agendas and minutes to the website. This includes: creation of agenda items
customized workflow routing agenda building automatic user notifications of new agendas and minutes ability to create minutes from the completed agenda template. An application that allows the City of Northfield to post and display public real- estate locations, detailing property specifics and contact information for further inquiries A citizen -centric log -in portal that allows users to personalize their website experience by creating and building out a dashboard of the items from the website in which they are most interested. Should use single sign -on functionality, and users should be able to build out custom " widgets" for display on their dashboard A staff directory with unlimited levels of departments, sub -departments, divisions and groups, with options for expanded staff biographies and images; e -mail addresses associated with directory listings shall be automatically obscured from automated methods of e- mail collection Database display ability that imports tabled information and allows City of Northfield staff to specify and create search fields and filters specific to the database Functionality that simplifies the posting and hyperlinking of documents into on -site content A table -building application designed to create tables in on -site content Full accessibility options provided in an easy -to -use interface that promotes all table -based aspects relating to Section 508 of the Rehabilitation Act of 1973, including specification of heading rows, specification of heading columns, addition of captions, alignment of captions, association of cells with headers and an overall summary of the table Unlimited columns and rows in created tables Ability to alter table properties, including border colors, border width, border type, overall table height, overall table width, cell padding, cell spacing, alignment, background colors, importing CSS classes from overall website styles and addition of background images Ability to alter individual cell properties, including height, width, alignment of in -cell content, background color, importing CSS classes from overall website styles, addition of background images and text - wrapping format
Website RFP Page 17 Image management tools for the addition of images to on -site content through web pages and modular elements associated with the content management
system Image editing abilities on uploaded images, including the ability to change opacity, resize images dynamically based on width and height, ability to constrain proportions, flip images, rotate images, crop images, restore images and save altered images as either a thumbnail or alteration of the original upload or to replace the original upload with the altered image. Capacity to upload multiple images at one time and associate images with specific pages; the maximum file size should be no less than two (2)
megabytes Ability to preview images prior to association with on -site content Ability to alter image properties, including image width, image height, capability to associate or disassociate width and height, border color, border width, image alignment, margins and application of CSS classes from overall website styles Full accessibility options provided in an easy -to -use interface that promotes all image -based aspects relating to Section 508 of the Rehabilitation Act of 1973, including specification of alternate text and long descriptions Image mapping tools to create clickable maps or images with multiple hyperlinked points
Integrated Flash management
Integrated Media management Creation of slideshows using multiple images and common tools found in the image management portion of the website content management system Ability to alter the order, speed, transition type, transition duration and layout of on -site slideshows Images shall automatically resize to common and specified dimensions in slideshows For higher -end users, the capability to view the HTML code of any individual page and directly alter the code as necessary Easy embedding of audio, video, media and social- networking applications with associated embed codes Integration with common social- networking applications such as Facebook and Twitter Ability to allow site visitors to view archived content RSS feeds associated with multiple on -site applications on a category -based level
Website RFP Page 18 e) The City of Northfield may desire the addition of optional features and applications, including, but not limited to:
Live chat for City of Northfield staff to interact with site users Accessibility software embedded in the website that offers users access to larger fonts and audible content Display of City of Northfield GIS online mapping engine. Lightweight Directory Access Protocol (LDAP) integration should be an option
f) Vendor' s content management system shall be built in a stable and proven code base with a reliable information architecture that is hosted at a dedicated facility maintained by vendor. Architecture and hosting requirements include:
The content management system shall be built in a web application framework optimized for the construction of websites, web applications and
web services. The content management system must be compatible with major browsers, with the vendor confirming support of the following: Internet Explorer, versions 7 and up Mozilla Firefox, versions 3. 5 and up Safari, versions 4 and up Google Chrome Vendor shall maintain a dedicated hosting facility optimized for website hosting and administration. Vendor' s hosting facility shall be equipped with redundant power sources, controlled by an automatic transfer switch to ensure activation of backup power source in the event of failure of the primary power source. Vendor' s hosting facility shall be equipped with redundant internet connections to ensure continuous connectivity; BGP routing shall be used to ensure uptime in the event of failure of one provider, and bandwidth of any individual provider shall be sufficient to maintain site status and connectivity. Preference shall be given to vendors that split website management between web servers and SQL database servers in order to optimize load time and efficiency in the hosting environment. Vendor shall offer enterprise -level DNS hosting, with options for control of the DNS to be given to either the City ofNorthfield or the vendor. Vendor shall offer full support for BIND implementation and maintain multiple DNS appliances for primary and secondary servers.
Website RFP Page 19 The City of Northfield' s website and all associated data hosted at vendor' s facility shall be backed up daily, collecting the website information from both the web server and SQL database server. Backups should be stored outside of the vendor' s hosting facility. In all submitted proposals, vendors shall be able to produce for the City of Northfield a Service Level Agreement that details specifications of the hosting facility and associated guarantees. Upon request, vendor shall be able to produce for the City of Northfield a disaster -recovery plan that details vendor' s contingency plans for site operation in the event of an emergency.
6) Ongoing Service and Support
a) Vendor' s content management system, including all features and modular applications associated with the content management system, must have qualified and available support included as a part of ongoing services to maintain the content management system, using guidelines, structures and materials meeting or exceeding the following criteria:
The vendor shall provide access to live support available via e- mail and phone during vendor' s normal business hours. The support team must be fluent in the functionality and uses of both the content management system' s features and associated applications and
modules. Designated City of Northfield points -of-contact shall have round -the -clock access to support for emergency purposes. Round -the -clock access to support materials including, but not limited to: online training manuals, support FAQs, customer support forums, instructional videos, informational newsletters, informational and support- driven webinars ( live and archived), request forms, online education courses and support- related updates through common social networking mediums An online repository of training videos and certification tests for the purposes of fully training new staff members or retraining existing staff members for proven and documented certification of expertise within the content
management system
Preference will be given to vendors that provide unlimited support as part of ongoing services rather than a pay -per -use system that discourages customer questions and interaction. In all submitted proposals, vendors shall be able to produce for the City of Northfield a Service Level Agreement that details guarantees of customer
support as well as a service escalation process.
Website RFP Page 20 Vendor shall provide access to a larger community of software users in order to collaborate, share website management techniques, communicate with vendor staff and browse educational material on technology trends
b) While website content updates are managed by the City of Northfield through the content management system, vendor must commit to regular maintenance and updating of the content management system and associated applications for the purposes of keeping the existing software up -to -date as well as introducing new functionality and applications. Vendor shall commit to:
Rolling upgrades of the solution that strengthen and update the content management system' s functionality and associated applications Regular maintenance of the content management system to improve existing functionality and, when appropriate, take the City of Northfield requests into consideration An internal process dedicated to reviewing new technologies and implementing development projects in order to provide a more robust content management system with additional features and applications In all submitted proposals, vendors shall be able to produce for the City of Northfield a Service Level Agreement that details guarantees of upgrades and the dedicated process for improving the software purchased by the City of Northfield.
c) While the administrative functionality and associated applications of the content management system must be continuously maintained and updated by the vendor, as outlined in 6b, the vendor must also provide as an option a recurring graphical redesign after every fourth year of continuous service
Website RFP Page 21 Part 5 - Website Features and Capabilities
Please indicate which of the following features and capabilities your company could provide in a website solution. Add any necessary qualifications to the notes sections, and note if the desired feature would require an additional cost. Keep in mind that these features are not a complete list of all desired features, nor are they all required in the final solution.
Dynamically generated sitemap Yes No Notes:
Topical index page Yes No Notes:
Breadcrumb" trail navigation aid Yes No Notes:
Cascading menu system Yes No Notes:
Database -driven content management system Yes No Notes:
User and departmental editing permissions Yes No Notes:
Private employee -only areas Yes No Notes:
Calendar that can be filtered by event type Yes No Notes:
Custom forms ( job application, complaints, service requests, Yes No etc.) Notes:
Ability for staff to create custom surveys Yes No Notes:
Built -in site search engine Yes No Notes:
Website RFP Page 22 Visitor notifications and alerts ( email, SMS, etc.) Yes No Notes:
Website usage statistics and reporting Yes No Notes:
Disabled user accessible ( Section 508) Yes No Notes:
Built -in language translation engine Yes No Notes:
Ability to easily change site appearance or " theme" Yes No Notes:
Mobile Version of Sites Yes No Notes:
Licenses & Permits Yes No Notes:
Alerts Center Yes No Notes:
Job Postings; Employers Tabs Yes No Notes:
Media Center Featuring Streaming Video Yes No Notes:
Dashboard Yes No Notes:
Agenda Center Redesign Yes No Notes:
Laserfiche website access Yes No Notes:
Continuous upgrades and enhancements Yes No Notes:
Website RFP Page 23 Part 6 Technical Specifications
Please answer the following questions about your solution' s technical specifications. This will help the City assess the potential maintainability, interoperability, and flexibility of the final solution.
Does your solution include ongoing website hosting? If so, please comment on the services provided, including bandwidth allowances, backups, uptime, server access, and whether the hosting server is shared with other clients.
What web server is required (ex: Apache, IIS)?
Describe your solution' s content management system ( CMS). It is proprietary or a repackaged product? Can it authenticate users using an external database ( ex: LDAP, RADIUS)?
What database does your solution utilize (ex: MSSQL, MySQL, Oracle)?
What scripting language( s) does your solution utilize (ex: ASP.net, PHP)?
Does your solution automatically generate Really Simple Syndication (RSS) feeds?
Can custom applications run on the same server as the website?
Can your solution handle multiple domains, and display them as separate websites?
Can portions of the website require SSL using a certificate from a trusted certificate authority?
Does your solution' s web pages render correctly and function fully on all common browsers ( ex: IE6, IE7, Firefox, Opera, Safari)?
Is the solution' s website fully functional when a viewer has disabled JavaScript and cookies in the browser?
Website RFP Page 24 Does your solution' s website render valid XHTML markup?
Does your solution' s website render valid Cascading Style Sheets ( CSS)?
Can your solution' s website render pages specifically for printing and mobile devices?
What is the size of your website research and development staff?
What is the size of your website support staff?
What is the availability of your staff?
Website RFP Page 25 Part 7 - Provided Services
Please comment on how your company assists in the creation of website content, and the transfer of existing content to the new site.
Please comment on future and ongoing services such as hosting, software maintenance and upgrades, and additional post -launch customizations and additions. Include a description of the services offered and whether they are required.
Please comment on any initial and ongoing training your company would provide as part of the solution. Include who would be trained (users, administrators), how the training would be conducted ( in person, webcast), and what written documentation would be provided.
Please comment on your company' s ability to provide custom web -based application development for features and integration not provided with your standard solution.
Please list any additional services that your company can provide such as custom photography or graphic artwork.
Part 8 - Other Items
Please list all requirements and prerequisites the City would have to meet to go forward with your solution.
Please use the space below to make any additional notes or comments. Also, feel free to attach supporting documents of any kind.
Part 9 - Pricing
Please give a cost estimate for a typical project of this size. Items to include: Project costs Overall one -time project cost Pricing breakdown for different components ( consulting, customization, content transfer, training, etc.) o Pricing for optional features /modules Ongoing costs Technical support and software maintenance Website hosting
o Future customizations and additions
Website RFP Page 26 Part 10 - References
Please provide references of at least three local government entities of similar size and that the services rendered and project sizes be comparable. Also, please include the project' s cost.
Client 1 Name Client Contact
Project Date
Services Provided
Project Cost
Client 2 Name Client Contact
Project Date
Services Provided Project Cost
Client 3 Name Client Contact
Project Date
Services Provided
Project Cost
Client 4 Name Client Contact
Project Date Services Provided Projected Cost
Client 5 Name Client Contact
Project Date
Services Provided
Project Cost
Website RFP Page 27 REGULAR Agenda #12 City
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Date of City Council Meeting: February 21, 2012
To: Mayor and City Council
From: Tim Madigan, City Administrator
Subject: 2012 Street Improvement Financing
In reviewing the financing for the 2012 Street Projects as contained in the attached report, it was discovered that there was a miscalculation in the information provided to the City Council at the January 03, 2012 meeting when these projects were discussed. The miscalculation relates to the 2013 tax levy for the City bonds for these projects.
At this meeting Kathleen McBride, Finance Director, will review the situation and the options to address it. To: Mayor and City Council City Administrator
From: Joe Stapf, P.E., Public Works Director /City Engineer Kathleen McBride, Finance Director Brian Erickson, P.E., Assistant Public Works Director /Assistant City Engineer
Subject: Actions Related to Assessment Hearing —2012 Street Reconstruction Project
Action Requested: The City Council is being asked to consider two resolutions relating to assessment for the 2012 Street Reconstruction Project (Improvement No. A13). They are: a. Declaring the cost to be assessed, and ordering preparation of proposed assessment roll b. Setting the date and time for the assessment hearing.
Summary Report: The City Council is being asked to hold a public hearing regarding the assessments anticipated as part of the 2012 Street Reconstruction Project ( Improvement No. A13). A required 14 -day notice will be published in the Northfield News and notices will be sent to the abutting property owners within the project boundaries. Additionally, as part of this mailing a summary of the hardship policy and additional information from the Housing and Redevelopment Authority will be included. Staff will ask the City Council to adopt the assessment roll at the May 15, 2012 Council meeting.
The actions requested are required by Minnesota Statutes Chapter 429, which specifies the steps that must be taken to assess property owners for the cost of local improvements. The City Council has moved this project forward to this point with the actions shown on the attached project process ( attachment 3). This project was included in the 2012 — 2016 Capital Improvement Plan (CIP) and funding was identified from enterprise funds, assessments, state aid and bonding.
As noted on the project process, staff will ask the council to hold the public hearing on assessments on March 20, 2012, and adopt the assessments on May 15, 2012.
Background Information: A summary of the project costs as detailed in the feasibility report are shown below. Project Cost Street Imp. Storm Swr Water San Swr 8th & Division* 628,530.00 68,300.00 143, 910.00 89,900.00 930,640.00 Linden /Lockwood* 713, 165. 00 713, 165. 00 Roosevelt Dr* 591,575.00 591,575. 00 From Feasibility Report Subtotals 1,933,270.00 68,300.00 143, 910.00 89,900.00 2, 235,380.00 $ 2, 235,380.00 10% Contingency $ 193, 327.00 6, 830.00 14,391.00 8,990.00 223, 538.00 Construction Total 2, 126, 597.00 75, 130. 00 158,301.00 98,890.00 2,458,918.00 20% Engineering & Admin $ 425,319.40 15, 026.00 31,660.20 19,778.00 0.00 $ 491,783.60 Grand Total Expense 2,551,916.40 90, 156. 00 189, 961.20 114668.00 0.00 $ 2,950,701.60
At the January 3, 2012 City Council meeting, staff presented information regarding financing and assessments for the project. The financing report contained a troublesome error. The impact of the error means additional some city share needs to be anticipated, pending the receipt of bids.
On the plus side, however, there has since been determined there is a higher assessable footage than had been previously estimated. This suggests some anticipated increase in special assessment revenue, which will partially offset some of the additional tax levy that may be required to fund the project.
More detailed information regarding possible funding scenarios will be provided at Tuesday' s meeting by the Finance director.
The proposed street and utility improvements are eligible for assessment according the City of Northfield' s Assessment Policy. All abutting properties are proposed to be assessed according to the policy. The assessment rate is based on a Benefit Appraisal conducted by an independent appraisal firm. The Benefit Appraisal took in to account zoning and land use within the project area, and the assessment rate( s) is ( are) a cost per linear foot of street frontage depending on type of improvement and the zoning /land use.
The potential assessment rates presented at the February 6, 2012 meeting are shown below.
EstimatedEstimated BenefitBenefit AppraisalAppraisal forfor 20122012 Type of AssessmentsAssessments Construction PreviousPrevious ResidentialResidential CommerciaUlndustrialCommerciaUlndustrial YearsYears HighHigh Mid -Point Low High Mid -Point LowLow Reconstruction 115 85 80 75 155 150 145 Reclamation 40 5353 4848 4343 53 48 43 Mill & Overlay 1717 3535 3030 25 50 4545 4040
The now refined and proposed assessment roll shows the assessment to each of the abutting properties, and uses the mid -point rates as shown above, which is staff recommendation. Based on these rates, the estimated assessment revenue is now calculated as $ 780,270. 00. The individual assessments range from a low of $270.00 to a high of $7,920.00 for single family residential. For multifamily residential the ranges are from $ 6, 600.00 to $ 32,400. 00. Commercial and industrial ranges are from a low of $1, 500.00 to a high of $20, 700.00.
Stn It is anticipated that many individual water and sewer service connections -- especially in the and Division area of the project —will need to be replaced because they tend to be lead pipes, or perhaps have other deficiencies. Service connections are the responsibility of the property owner from the right -of way- to the building. In the past the City has given property owners the options of having this work completed with the project and being assessed the additional amount. It is proposed to use a similar method for this project.
Following the process required by Minnesota Statute Chapter 429 will allow the benefits of this project to be assessed to the property owners which aids in establishing overall project funding. The resolutions, assessment roll, and public hearing are a necessary part of that process. Staff is recommending the approval of the attached resolutions. Furthermore, it is staff' s re 6t' commendation to use the mid -range assessment rates presented at the February meeting
Attachments: 1. Resolution 2012 -014 2. Resolution 2012 -015 3. Project Process 4. Proposed Assessment Roll 5. Project Financing Update CITY OF NORTHFIELD, MINNESOTA CITY COUNCIL RESOLUTION 2012 -014 2012 STREET RECONSTRUCTION PROJECT DECLARING COST TO BE ASSESSED FOR 2011 IMPROVEMENT NO. A13
WHEREAS, estimated costs have been calculated for 2011 Improvement No. A13 —2012 Street Reconstruction Project; and, the proposed improvement of- Division Street between Woodley Street and 8th Street 8th Street between Water Street and Washington Street Linden Street N between Lincoln Parkway and Lockwood Drive Lockwood Drive between Linden Street N and Meldahl Lane Meldahl Lane between Lockwood Drive and Zanmiller Drive Zanmiller Drive between Meldahl Lane and North Avenue North Avenue between Zanmiller Drive and Summerfield Drive Fremouw Avenue between T.H. 3 and Dresden Avenue Dresden Avenue between Fremouw Avenue and Lincoln Parkway Roosevelt Drive between Jefferson Parkway (east intersection) and Truman Court McKinley Drive between Roosevelt Drive (north intersection) and Roosevelt Drive (south intersection) Eisenhower Court between Roosevelt Drive and the cul -de -sac Monroe Court between Roosevelt Drive and the cul -de -sac Kennedy Court between Roosevelt Drive and the cul -de -sac Buchanan Court between Roosevelt Drive and the cul -de -sac Van Buren Court between Roosevelt Drive and the cul -de -sac; and,
WHEREAS, the estimated cost for such improvement is $ 2,950, 702. 00.
NOW, THERFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
1. The portion of the costs of such improvement to be paid by the city is hereby declared to be $ 2, 187,382.00 and the portion ofthe cost to be assessed against benefited property owners is declared to be $ 763, 320.00.
2. Assessments shall be payable in equal semi -annual installments extending over a period of 10 years, the first of the installments to be payable with the first half of property taxes ( May 15, 2013), and shall bear interest at the rate of 6. 0 percent per annum from the date of the adoption of the assessment resolution.
3. The city clerk, with the assistance of the city engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection.
4. The clerk shall upon the completion of such proposed assessments, notify the council thereof.
PASSED by the City Council of the City of Northfield on this 21 st day of February 2012.
F.1109v .
City Clerk Mayor
VOTE: _ ROSSING BUCKHEIT _ GANEY _ NAKASIAN POWNELL IMM ZWEIFEL CITY OF NORTHFIELD, MN CITY COUNCIL RESOLUTION 2012 -015 2012 STREET RECONSTRUCTION PROJECT CALLING FOR AN ASSESSMENT HEARING FOR 2011 IMPROVEMENT NO. A13
WHEREAS, by a resolution passed by the council on February 21, 2012, the city clerk was directed to prepare a proposed assessment for the cost of the following improvements: Division Street between Woodley Street and 8th Street 8th Street between Water Street and Washington Street Linden Street N between Lincoln Parkway and Lockwood Drive Lockwood Drive between Linden Street N and Meldahl Lane Meldahl Lane between Lockwood Drive and Zanmiller Drive Zanmiller Drive between Meldahl Lane and North Avenue North Avenue between Zanmiller Drive and Summerfield Drive Fremouw Avenue between T.H. 3 and Dresden Avenue Dresden Avenue between Fremouw Avenue and Lincoln Parkway Roosevelt Drive between Jefferson Parkway (east intersection) and Truman Court McKinley Drive between Roosevelt Drive (north intersection) and Roosevelt Drive (south intersection) Eisenhower Court between Roosevelt Drive and the cul -de -sac Monroe Court between Roosevelt Drive and the cul -de -sac Kennedy Court between Roosevelt Drive and the cul -de -sac Buchanan Court between Roosevelt Drive and the cul -de -sac Van Buren Court between Roosevelt Drive and the cul -de -sac; and,
WHEREAS, the clerk has notified the council such proposed assessment has been completed and filed in her office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
A hearing shall be held on the 20th day of March, 2012, in the City Hall located at 801 Washington Street, Northfield, MN at 7: 10 p.m. to pass upon such proposed assessment. All persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date ofpayment, to the City of Northfield Finance Department, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. An owner, may at any time thereafter, pay to the City ofNorthfield Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year.
PASSED by the City Council of the City of Northfield on this 21st day of February 2012.
ATTEST
City Clerk Mayor
VOTE: ROSSING BUCKHEIT GANEY NAKASIAN POWNELL IMM ZWEIFEL 2012 Street Reconstruction Project Process
CouncilAction2 Date' Project Step Purpose of step
or andgive September, 2011 Forester Report A trained oi oste, amorist will evaluate the ti alorig the project corridor recommendations for project considerations,
2011 of 100tointendsusean October, ' 8 , 2011 Order Preparation of Feasibility Report Ordering I ' 11 e feasibility report is a required step o" 429 process. Staff outside consultant to supplement current staffing levels.
of projec,and October 24, 2011 Hold First Neighborhood Meeting The intent this meeting will be to inform the neighborhood of the upcoming seek inpu, on improvernents, Input will be summarized and given to council, Counc.l November 22, 2011 Discussion with City Council on design Design direction and Update from the first neighborhood rreefing o allow C ty d5rection — Council WorK Session comment prior to presenting the feasibility report,
n. l: 113rehabil"of2011-afior, November 29, 2011 State Aid VarianCe Request ResoklfiM 10r variance street width s,,° hat stave aid fun d g can be used for Linden Street and Lockwooli".Drive
201i1 - 132potential December 13, 2041 Accept feasibility and call for Public The engiengineer vj ll present the proposed projec, including a cost estimate and Hearinc assessments requestvarianceJf ,, December 22, 2011 Stare Aid Variance Review Committee WDOT State Aid Vana'noe Review Committee meeting to review the Meeting November 29. 2011 HearingimprovementMublic January 17, 2012 Public Hearing on Improvements The purpose of the first hearing is for the council to discuss a specific local feasibility429"reportandi before ordering it done. The council considers all the information in the any other information necessary for council deliberation. notwhetheror At the improvement hearing, interested persons may voce their concerns, betoamount they are in the proposed assessment area, A reaso: able esUk rate of the total forassessments assessed and a description of the methodology used to calculate individual project, mayitnot affected parcels rnust be available at the hearing, If the council rejects the requirednotice, reconsider that same project unless another hearing is held following the 1 ebr 11I20122 , " U and khearing,Itisnoti ary 6, 2012 Order Improvement Preparatione of The proje, m.av 10e ordered any time within 6 months after the improvement orderingthe Plans and Specifications advised to change project parameters after ordering the improvement, Upon thetochanges Improvement construction drawings and specificationstion, are prepared, Any moneyfor project parameters after this point will cause a redesign costing additional engineering se vices and staff time and causing, a delay of the project, Secoral 13; 2012 Neighborho,,,.id Mee-- UDdate rfi,..: a s eslgn diwction _,. ne City Council. February/March, State Aid Review Submit Plans to State Aid for review and approval. 2012 2012-XXX March 6, 2012 Approve Plans and order advertisement This step is a requirement of the 429 process. for bids ( Pending State Aid Approval) March 2012 —Date Third Neighborhood meeting Present detailed plans and specs to the neighborhood. to be determined March 10, 17 & 21, Publish Ad for Bid in Northfield News Step in bidding process. 2012 March 29, 2012 Bid Opening —2: 00 pm Step in bidding process.
2/ 15/20121; 58 PM CouncilAction2 Date' Project Step Purpose of step 2012XXXtheforwardwith - April 17, 2012 Accept bids and award contract This step is a requirement of the 429 process and allows staff to move construction process.
meetingtaken April /May 2012 Neighborhood Tour Prior to the start of construction a walking tour of the project corridor will be addressconcerns, one on one with individuals to go over the details of construction, try to and document existing conditions as necessary. TypicallyResidenta May -Nov. 2012 PROJECT CONSTRUCTION Once the project is awarded staff manages the day -to -day operations. thetoaccordance Project Representative is on -site to make sure the project is constructed in limitedtothe Final plans and specifications. Communications between the contractor and City is tobebrought June 2013 Engineer and Resident Project Representative. Significant changes would fieldand council for approval prior to the work being completed. Minor change orders Allschedules. directives are authorized by the Engineer to maintain project construction and duringoccurs changes to the contract must be approved by council. Minor changes which ro' ect final acce tance. XXXtothe2012made - June 2013 Accept Improvements and Authorize The city engineer recommends to the council when final payment should be citythetofails Final Payment contractor. The city council may accept the work by resolution. However, if thefinalestimate, pay the amount due within 30 days of a monthly estimate, or 90 days after the city must pay interest on the past due amount as prescribed by law.
The actions are also required following by the 429 process to access benefiting property owners for the cost of the local improvement. These actions may be taken concurrently with the actions above.
CouncilAction2 Date' Project Step Purpose of step A ti. , e, el..,:. Based on , fie > .,, v ,, ,. , , n "ens ii a ., " o of .h"',
0152012 - 21, 2012 Set date and of practice suggests cities timethe015of2012 - February time Assessment Best pass a resolution setting the date and Hearing thenoticeabout Hearing assessment hearing and directing that the city clerk publish and mail assessment hearing. HearingPublic March 20, 2012 Assessment The purpose of the second known as the assessment hearing,HearingistogivePublic Hearing hearing, commonly 429) Atassessment.429) property owners an opportunity to express concerns about the actual special theproposed the assessment hearing the council shall hear and consider all objections to assessment, whether presented orally or in writing. May 15, 2012 Adopt Assessment XXX2012 - 15, 2012 orXXX2012change, - May Adopt Assessment The council has some flexibility before it adopts the assessment roll and may theadoptresolution, amend, the proposed assessment as to any parcel. Council must, by Oncetheroll. same as the special assessment against the lands named in the assessment
thepropertiesagainst assessment roll is adopted the assessments are set and become liens listed.
1 — Dates in denote actions or events grey text that have taken place. Dates in bold denote the next planned step Dates in italics are tentatively scheduled actions or events. 2 — A motion will be used for those items that are not necessary for the 429 assessment process. Resolutions are required for those steps that are part of the 429 process.
2/ 15/ 2012 1: 58 PM Proposed Assessment Roll Improvement No. 2011 A13 Mid -Point Rates
PROPOSED ASSESSMENT ROLL I Low Mid -Point High 2012 Street Improvement Project Special Assessment Roll Reconstruct -Residential $ 75 $ 80 $ 85 per foot
Reconstruct -Commercial $ 145 $ 150 $ 155 perfoot
The City' s Assesment Policy catl §foriots to be totheir Reclamation $ 43 $ 48 $ 53 per foot long fdotag' and short footage -OGrt footage ad' on'ttuan iNi'prov -rent isf, Mill & Overlay- Residential $ 25 $ 30 $ 35 per foot o$s 00 %of the nef9t at set by t Mill & Overlay- Commercial per foot an,ti)asse* 4f s ro formta
taiots D 10% Cx A 8 = A ( rounded) C = Mid x ( B + D) rounded)
Rounded Long Previous Short Rounded Short Long Footage Mid- Point StreetYearImproved ParcellD . Deed Holder Property Address Project Type Property Type Footage Assessment Footage( Ft) Footage Ft) Assessment Percentage 100% 10%
ANDERSON DONALD E & 2206250046 104 8TH ST E Reconstruct Commercial 112. 80 113. 00 16, 950. 00 CYNTHIA J
2201175012 KNUDSEN DARYL A 110 8TH ST W Reconstruct Commercial 125. 00 125. 00 18, 750. 00
WaterSt30,466.001998 2201175011 KNUDSEN DARYL A 8TH ST W Reconstruct Commercial 137. 50 138.00 20, 700. 00 2206250069 JOHNSON ROBERT M 102 9TH ST E Reconstruct Residential 66. 00 66. 00 5, 280.00 2212201213 HILDAHL BRIAN & KIM 1903 ADAMS CT Overlay Residential 93. 90 94.00 2, 820. 00 2212201217 BLOCHRUBENJ & JUDY1 1921 ADAMS CT Overlay Residential 100. 00 100. 00 3, 000. 00 2212201141 CHASE HOME FINANCE LLC 1805 BUCHANAN CT Overlay Residential 108. 00 11. 00 330. 00 2212201141 CHASE HOME FINANCE LLC 1805 BUCHANAN CT Reclaim Residential 105. 00 105. 00 5, 040. 00 2212201138 HUBER KARL & MARCIA 1807 BUCHANAN CT Overlay Residential 88.00 88. 00 2, 640. 00 2212201137 PETRASEK MARK S 1809 BUCHANAN CT Overlay Residential 107. 30 107.00 3, 210.00 2212201136 WEITZEL NICOLE K 1811 BUCHANAN CT Overlay Residential 88. 30 88. 00 2, 640.00 2212201135 PECORE LOREN W & MARY 1813 BUCHANAN CT Overlay Residential 96. 80 97. 00 2, 910.00 2212201134 BICKEL GARY M & LINDA K 1815 BUCHANAN CT Overlay Residential 114. 00 11. 00 330.00 2212201134 BICKEL GARY M & LINDA K 1815 BUCHANAN CT Reclaim Residential 94.90 95. 00 4, 560.00
435210001060 STELLA M WEBB 700 COVEY Cr Reclaim Residential 130. 00 13. 00 624.00
435210001011 MARK & KATHY HAWANCHAK 701 COVEY CT Reclaim Residential 115. 00 12. 00 576.00
SEVEN ELEVEN OFFICE 2206250015 711 DIVISION ST 5 Reconstruct Commercial 114. 50 115. 00 17, 250.00 BUILDING LLC
2206250016 MORAVIAN CHURCH 713 DIVISION ST S Reconstruct Commercial 110. 00 11. 00 1, 650. 00
2206250010 LYNCH KENNETH E 720 DIVISION ST S Reconstruct Commercial 95. 00 10. 00 1, 500. 00
2206250057 PHILLIPS DONALD J & ERIN A 800 DIVISION ST S Reconstruct Residential 66. 00 66. 00 165. 00 17. 00 6, 640. 00
2206250048 TLB VENTURES LLC 801 DIVISION STS Reconstruct Commercial 50. 00 50. 00 66. 00 7. 00 8, 550.00
2206250058 ROBERTSON SAMANTHA R 806 DIVISION ST S Reconstruct Residential 66. 00 66. 00 5, 280.00 LEGARE CHARLES R & 2206250049 807 DIVISION ST S Reconstruct Commercial 66. 00 66. 00 9, 900.00 CORINNE
CHILD ELIZABETH & R 2206250050 811 DIVISION ST S Reconstruct Residential 66. 00 66. 00 5, 280.00 HAGENSON
2206250059 CHILD DOUGLAS H 812 DIVISION ST 5 Reconstruct Residential 66. 00 66. 00 5, 280. 00
2206250051 BRUNNER GARY & PAULA 815 DIVISION ST S Reconstruct Residential 66. 00 66. 00 5, 280. 00
2206250060 BLAZIS ENOCH J & DONNA L 816 DIVISION ST S Reconstruct Residential 66. 00 66. 00 5, 280. 00
2206250061 SIMONSON PAMELA 818 DIVISION STS Reconstruct Residential 66. 00 66. 00 5, 280. 00
2206250052 DANIEL PHILIP F 819 DIVISION 5T5 Reconstruct Residential 66.00 66.00 5, 280. 00 RCH KENDALL A & DONNA 2206250062 900 DIVISION ST S Reconstruct Residential 99. 00 99. 00 7, 920. 00 M
2206250070 MOORE RANDALL S & AMY A 903 DIVISION ST S Reconstruct Residential 66. 00 66.00 5, 280. 00
2206250063 DAEHLIN MARK R 904 DIVISION ST S Reconstruct Residential 99. 00 99. 00 7, 920. 00 2206250064 CARVER MICHAEL K 906 DIVISION ST S Reconstruct Residential 67. 00 67. 00 5, 360.00 2206250071 LUCAS KRISTIN M 1909 DIVISION ST S Reconstruct Residential 66. 00 1 66.00 1 5, 280.00 2206250072 RUD LESTER I & JOYCE L 1913 1 DIVISION ST S Reconstruct Residential 66. 00 66.00 5, 280.00 2206250073 PAGE JESSICA A 1917 1 DIVISION ST S Reconstruct Residential 75. 80 76. 00 6, 080.00
1 of 7 2/ 15/ 2012 Proposed Assessment Roll Improvement No. 2011 A13 Mid -Point Rates
PROPOSED ASSESSMENT ROLL Low ( Mid -Point High
2012 Street Improvement Project Special Assessment Roll 85 perfoot
155 perfoot
53 perfoot
Mill & 35 perfoot
Mill & 50 perfoot
D = 10 % xC = B= A( rounded) C Mid x( B + D) rounded) Rounded Long Previous Short Rounded Short Long Footage Mid- Point YearStreetImproved Parcel ID Deed Holder Property Address Project Type Property Type Footage Assessment Footage( Ft) Footage Ft) Assessment Percentage
100% 30%
2206250065 BUNGERTJOHNA 918 DIVISION STS Reconstruct Residential 64. 10 64.00 5, 120. 00
THREE RIVERS COMMUNITY 2236102001 200 DRESDEN AVE Overlay Residential 141.80 142. 00 4,260. 00 ACTION
THREERIVERS COMMUNITY 2236102003 210 DRESDEN AVE Overlay Residential 240. 20 240. 00 7, 200. 00 ACTION
RASMUSSEN DONALD & POLLY 2236102004 300 DRESDEN AVE Overlay Residential 71. 50 72. 00 2, 160. 00 HRUZA
2236102005 HAMANN BONNIE M 302 DRESDEN AVE Overlay Residential 77. 50 78.00 2, 340. 00 2212201143 DOPP DANIEL & BARBARA 1501 EISENHOWER CT Reclaim Residential 172. 00 17. 00 816.00
2212201144 SUESS DICK B & DIANE 1505 EISENHOWER CT Reclaim Residential 85. 20 85. 00 4,080.00 TUMA MAYNARD 1 & 2212201145 1507 EISENHOWER CT Reclaim Residential 90. 10 90.00 4,320.00 KATHRYN
2212201146 KASA JUDY A 1509 EISENHOWER CT Reclaim Residential 90. 10 90.00 4, 320.00
2212201147 SLE17EN ROBERT & CAREN 1511 EISENHOWER CT Reclaim Residential 90. 10 90.00 4,320.00
2212201148 RODER PATRICK 0 & BECKY M 1513 EISENHOWER CT Reclaim Residential 91. 90 92. 00 4, 416. 00
HAGERTY DOUGLAS J & CAROL 2212201149 1515 EISENHOWER CT Reclaim Residential 98. 70 99. 00 4,752. 00
ALECHAJONATHAN G & LISA 2212201150 1517 EISENHOWER CT Reclaim Residential 97. 00 97.00 4,656.00 R
2212201151 PARSONS BILL 1519 EISENHOWER CT Reclaim Residential 96. 90 97.00 4, 656.00
2212201152 NORDAHL MARK & HOLLY 1521 EISENHOWER CT Reclaim Residential 97. 30 97. 00 4, 656. 00 KAREEM MOUSTAFA & 2212201153 1523 EISENHOWER CT Reclaim Residential 97. 30 97. 00 4,656. 00 MARIANNE
2212201154 HRUZA JOSEPH 1525 EISENHOWER CT Reclaim Residential 103. 60 104. 00 4,992. 00
2212201155 HAUSEN KENNETH R & TERESA 1527 EISENHOWER CT Reclaim Residential 87. 80 88. 00 4,224. 00
2212201156 LUNDIN ERIC C & CINDY L 1529 EISENHOWER CT Reclaim Residential 85. 50 86. 00 4, 128. 00 BAC HOME LOANS SERVICING 2212201157 1531 EISENHOWER CT Reclaim Residential 88. 30 88.00 4, 224. 00
THOMAS D & MARY 2212201158 1533 EISENHOWER CT Reclaim Residential 98. 30 98.00 4, 704. 00 ANN
BROWN DALE T & CINDY M 2212201159 1535 EISENHOWER CT Reclaim Residential - 103. 50 104. 00 4,992. 00 KEOGH
435210001071 GLENN A BREITAG 701 EKLUND CT Reclaim Residential 130.00 13. 00 624. 00
Ct411995Harrison244. 2212201273 LORETTA M SILER TRUST 1700 HARRISON CT Reclaim Residential 120.00 12. 00 576. 00 CtHarrison244.411995 2212201262 MCFADDEN SHEILA MARIE 1722 HARRISON CT Reclaim Residential 120.00 12. 00 576. 00 2212201092 SMITH MARJORIE M 617 HAYES DR Overlay Residential 123.00 12. 00 360. 00
2236176002 MALECHA CHARLES & CATHY J 806 HEADLEY CT Overlay Residential 155. 80 16. 00 480. 00
SCHEWE ANGELA M & DUSTIN 2212201228 2000 JOHNSON CT Overlay Residential 99. 70 10. 00 300. 00 W
HOERNKE TIMOTHY J & 2212201220 2001 JOHNSON CT Overlay Residential 93. 90 9. 00 270. 00 JENNIFER M 2212201248 JOLSON TODD M & YUMI 1 11840 1 KENNEDY CT 10verlay Residential 1 88. 50 89. 00 1 1 $ 2, 670. 00
2/201215/ 2 of 7 2 of 7 2/ 15/ 2012 ImprovementNo.2011A13 Proposed Assessment Roll Improvement No. 2011 A13 Mid -Point Rates
PROPOSED ASSESSMENT ROLL Low Mid -Point High
2012 Street Improvement Project Special Assessment Roll Reconstruct -Residential 75 80 85 per foot
Reconstruct -Commercial 145 150 155 perfoot
The City' s Assesnient Policy calls fp'r.lo4to;15# assessed according to their Reclamation 43 48 53 per foot iongfootage ar}d Short footage. Short fo4tke adj ceht to an improvement is Mill & Overlay- Residential 25 30 35 per foot as5es38d:;1(IFl° of the benefit arnist nt e .by'Che G{tY;.OqunclI, Long footage is' Mill & Overlay- Commercial 40 45 50 per foot
D = 10% Cx = D = 10% Cx = B = A ( rounded) C Mid x ( B + D)B = A ( rounded) C Mid x ( B + D) rounded) rounded)
Rounded Rounded Short Long Footage Long Previous Short Rounded Short Footage Mid- Point Parcel ID Property Address Project Type Type Long StreetImproved Parcel Address Property YearStreetImproved ID Deed Holder Property Project Type Property Type Footage Footage Ft) Assessment Footage( Ft) Footage Ft) Assessment Percentage
100% 10%
2212201248 OLSON TODD M & YUMI 1 1840 KENNEDY CT Reclaim Residential 124. 00 12. 00 576. 00 2212201247 TREBELHORN BRIAN 1 1842 KENNEDY CT Overlay Residential 83. 60 84. 00 2, 520. 00 2212201246 IVERSON JEFFREY 1844 KENNEDY CT Overlay Residential 83. 10 83. 00 2,490. 00 2212201245 CASTILLO LUZ A & FELIX Z 1846 KENNEDY CT Overlay Residential 84. 60 85. 00 2, 550. 00
2212201244 HAGERTY D & C CHRISTENSON 1848 KENNEDY CT Overlay Residential 96. 70 97. 00 2, 910. 00
2212201243 MCGREGOR JASON VERN 1850 KENNEDY CT Overlay Residential 101. 20 101. 00 3, 030. 00 XIAO YA & YAO MING 2212201242 1852 KENNEDY CT Overlay Residential 105. 60 106. 00 3, 180. 00
2212201241 KOCH ERIC P & ANGELICA E 1854 KENNEDY CT Overlay Residential 101. 70 102. 00 3, 060. 00 2212201240 SIMPSON- DAHL JENNIFER L 1856 KENNEDY CT Overlay Residential 93. 90 94. 00 2, 820. 00 ADAM C & DORINDA 2212201239 1858 KENNEDY CT Overlay Residential 97. 40 97. 00 2, 910. 00
2212201238 BOSWELL WALTER W 1860 KENNEDY CT Overlay Residential 93. 90 94. 00 2, 820. 00 2212201237 BROCKTON KARL H 1862 KENNEDY CT Overlay Residential 100.00 100. 00 3, 000. 00 2212201237 BROCKTON KARL H 1862 KENNEDY CT Reclaim Residential 159. 00 16. 00 768. 00 2236100170 2801 ACQUISITION LLC 812 LINDEN ST N Overlay Residential 147.60 148. 00 4,440. 00 2236100170 2801 ACQUISITION LLC 812 LINDEN ST N Reclaim Residential 297.00 30.00 1, 440. 00 LindenSt391995444. 2236126041 HUDSON BEHR MARLYS M 813 LINDEN ST N Reclaim Residential 70. 00 70. 00 3, 360. 00
St1995Linden444.39 2236101005 COWDIN DWAYNE B & LORI M 816 LINDEN ST N Reclaim Residential 70. 00 70. 00 3, 360. 00
STEVEN E & CATHERINE St391995Linden444. 2236126040 817 LINDEN ST N Reclaim Residential 70. 00 70. 00 3, 360. 00
444.391995LindenSt 2236101004 ROCKNE SAMUEL D & JANET 820 LINDEN ST N Reclaim Residential 70. 00 70. 00 3, 360. 00
LindenSt391995444. 2236126039 NOREEN STEVE D & NEYSA I 821 LINDEN ST N Reclaim Residential 70. 00 70. 00 3, 360. 00
1995LindenSt444.39 2236101003 FRAHER FRANCIS & CAROL 824 LINDEN ST N Reclaim Residential 75. 00 75. 00 3, 600. 00
1995LindenSt444.39 2236126038 GUTZMANN JANET L 825 LINDEN ST N Reclaim Residential 70. 00 70. 00 3, 360. 00
St1995Linden444.39 2236101002 BLOCK DUANE M 828 LINDEN ST N Reclaim Residential 82. 00 82. 00 3,936. 00 HULTZ JASON 1 & HEATHER 1995LindenSt444.39 2236126037 829 LINDEN ST N Reclaim Residential 70. 00 70. 00 3, 360. 00 M
444.391995LindenSt 2236101001 GRUND PERRY 5 & TONDA M 832 LINDEN ST N Reclaim Residential 96. 50 97. 00 4, 656. 00
Linden1995St444.39 2236126036 SPITTLE WENDELL G & JEAN 833 LINDEN STN Reclaim Residential 70. 00 70. 00 3, 360. 00 FREDERICK JAMES E & DIANE LindenSt391995444. 2236126035 837 LINDEN ST N Reclaim Residential 70. 00 70. 00 3, 360.00 M
1,235.002001LivingstonCt 2236126004 MARUSKA BARBARA J 420 LIVINGSTON CT Reclaim Residential 128. 00 13. 00 624.00
DrLockwood1,479.412001/1995 2236126026 HANSEN PHILLIPS & MARY 421 LIVINGSTON CT Reclaim Residential 127. 00 13. 00 624.00
LockwoodDr411995244. 2236126031 BECKERS EWALD L & PATRICIA 400 LOCKWOOD DR Reclaim Residential 85. 50 86. 00 4, 128. 00
Dr244.411995Lockwood 2236126032 ENSRUD ROLYNN L & NANCY T 401 LOCKWOOD DR Reclaim Residential 66. 00 66. 00 127. 00 13. 00 3, 792. 00
LockwoodDr1995444.39 2236126030 COLLINS GERALD E & KAREN 404 LOCKWOOD DR Reclaim Residential 84.50 85. 00 4, 080.00
3 of 7 2/ 15/ 2012 XUENGLNGLELUTZLER Proposed Assessment Roll Improvement No. 2011 A13 Mid -Point Rates
PROPOSED ASSESSMENT ROLL Low Mid -Point High
2012 Street Improvement Project Special Assessment Roll Reconstruct -Residential $ 75 $ 80 $ 85
construct- Commercial $ 145 $ 150 $ 155 1perfoot
lamation $ 43 $ 48 1 $ 53 perfoot II & Overlay- Residential $ 25 $ 30 $ 35 per foot
II & Overlay -Commercial $ 40 $ 45 $ 50 per foot
D = 10 % xC = B= A( rounded) C Mid x( B + D) rounded)
Rounded Long Previous Short Rounded Short Long Footage Mid -Point StreetImprovedrovedyear Parcel ID Deed Holder Property Address Project Type Property Type Footage Assessment Footage( Ft) Footage Ft) Assessment Percentage
100% 10%
1995LockwoodOr444.39 2236126033 IRENE JULIET BONHUS TRUST 405 LOCKWOOD DR Reclaim Residential 75. 00 75. 00 3, 600. 00
Dr444.391995Lockwood 2236126029 UNSTROTH CECILIA ANNE 408 LOCKWOOD DR Reclaim Residential 82. 50 83. 00 3, 984.00
LockwoodDr1995444.39 2236126034 MAY STEPHEN 409 LOCKWOOD DR Reclaim Residential 75. 00 75. 00 3, 600.00 PELLOWSKI WILLIAM & Lockwood391995Dr444. 2236126028 412 LOCKWOOD DR Reclaim Residential 82. 50 83. 00 3, 984.00 MARILYN
1995LockwoodOr444.39 2236127001 OHMANN ROBERT & BETTY 413 LOCKWOOD DR Reclaim Residential 75. 30 75. 00 3, 600.00 DENNIS K & DELORES 1995LockwoodDr444.39 2236126027 416 LOCKWOOD DR Reclaim Residential 116. 20 116.00 5, 568. 00
ANDERSON JAMES L & 1995LockwoodOr444.39 2236127002 417 LOCKWOOD DR Reclaim Residential 88. 60 89. 00 4, 272. 00 THERESE M
1995LockwoodOr444.39 2236127003 CARLSON KARLYN A 421 LOCKWOOD DR Reclaim Residential 91. 60 92. 00 4, 416. 00
LockwoodOr391995444. 2236127004 ENGEL CHARLES & LAURIE 425 LOCKWOOD DR Reclaim Residential 92. 80 93. 00 4, 464. 00
Lockwood1995Or444.39 2236126016 FRIGERIO CHRISTOPHER 1 429 LOCKWOOD DR Reclaim Residential 84.00 84. 00 4,032. 00 2001/ LockwoodDr1,479.41 2236126014 STANDFUSS MICHAEL & JULI 501 LOOMIS CT Reclaim - Residential 164. 00 16. 00 768. 00 1995
1,2001LoomisCt235.00 2236126005 WEIX BRIAN & CAROL 537 LOOMIS CT Reclaim Residential 119. 00 12. 00 576. 00
McKinley244.411995Or 2212201117 LAW CHRISTOPHER) & LISA) 1700 MCKINLEY DR Overlay Residential 90. 10 90. 00 2, 700. 00
2212201117 LAW CHRISTOPHER & LISA) 1700 MCKINLEY DR Reclaim Residential 120. 00 12. 00 576. 00
McKinley1995Dr244.41 2212201116 ENGEL EBERHARD E & MARY A 1701 MCKINLEY DR Overlay Residential 90. 10 90. 00 2, 700. 00
2212201116 ENGEL EBERHARD E & MARY A 1701 MCKINLEY DR Reclaim Residential 120. 00 12. 00 576.00
McKinley391995Or444. 2212201118 GARGRAVE DARREN JAMES 1702 MCKINLEY DR Overlay Residential 90. 10 90. 00 2, 700.00
McKinleyOr444.391995 2212201115 HUMANN MICHAEL & TRACY 1703 MCKINLEY DR Overlay Residential 100. 20 100.00 3, 000.00
McKinley1995Or444.39 2212201119 BEUSSMAN DOUG 1704 MCKINLEY DR Overlay Residential 100. 00 100. 00 3, 000. 00 RKIN DENNIS K & LORRAINE McKinley391995Or444. 2212201114 M 1705 MCKINLEY DR OverlayY esidential 90. 10 90. 00 2, 700. 00 2212201120 BISEL MARCIA L 1706 MCKINLEY DR Overlay Residential 89. 00 89. 00 2, 670. 00 2212201113 ERICKSON PAUL) & KELLEY 1707 MCKINLEY DR Overlay Residential 92. 90 93. 00 2, 790. 00
2212201121 JOHNSON JAY P & KRISTINE L 1708 MCKINLEY DR Overlay Residential 79. 60 80. 00 2, 400. 00
2212201112 PUUU CORWYN L & JOANNE L 1709 MCKINLEY DR Overlay Residential 97.80 98. 00 2, 940. 00
2212201111 GILL RICHARD A 1711 MCKINLEY DR Overlay Residential 87. 60 88. 00 2, 640. 00 2212201110 LEON HAEFNER TRUST 1713 MCKINLEY DR Overlay . Residential 90. 40 90. 00 2, 700. 00 2212201122 BERCZYK AMY 1800 MCKINLEY DR Overlay Residential 83. 20 83. 00 2, 490. 00 FEDERAL HOME LOAN 2212201109 1801 MCKINLEY DR Overlay Residential 90.20 90.00 2, 700.00 MORTGAGE CORP
2212201123 KLINE JASON P 11802 1MCKINLEY DR loverlay lResidential 1 85. 20 85. 00 2, 550. 00
2212201108 HELGESON DARIN H & JILL M 1803 MCKINLEY DR Overlay Residential 92. 40 92. 00 2, 760.00
4 of 7 2/ 15/ 2012 LALLERY Proposed Assessment Roll Improvement No. 2011 A13 Mid -Point Rates
PROPOSED ASSESSMENT ROLL Low Mid -Point High
2012 Street Improvement Project Special Assessment Roll 75 80 85 perfoot
145 150 155 perfoot
43 48 53 perfoot
25 30 35 perfoot
540 S45 S50 oerfoot
D = 10 % xC = 8= A( rounded) C Mid x( B + D) rounded)
Rounded Long Previous Short Rounded Short Footage Mid -Point Project Type Long StreetImprovedYear Parcel ID Deed Holder Property Address Project Type Property Type Footage Assessment Footage( Ft) Footage Ft) Assessment Percentage
100% 10% 2212201124 ZACH MARK J & SARI L 1804 MCKINLEY DR Overlay Residential 85. 20 85. 00 2, 550. 00 2212201107 GRAFF EDWARD 5 1805 MCKINLEY DR Overlay Residential 85. 10 85. 00 2, 550. 00
2212201125 DENNISON BRUCE D & KRISTIN 1806 MCKINLEY DR Overlay Residential 85. 20 85. 00 2, 550. 00
2212201106 KROHN JEFFREY 1 & LORI A 1807 MCKINLEY DR Overlay Residential 85. 10 85. 00 2, 550. 00 2212201126 OLIEN DEBRA 1808 MCKINLEY DR Overlay Residential 85. 20 85. 00 2, 550. 00 2212201105 FINK ROSEMARY L 1809 MCKINLEY DR Overlay Residential 85. 10 85. 00 2, 550. 00
2212201127 FINERAN KENNETH & REGINA 1810 MCKINLEY DR Overlay Residential 85. 20 85. 00 2, 550. 00
SICKLER GREGGORY & 2212201104 1811 MCKINLEY DR Overlay Residential 85. 10 85. 00 2, 550. 00 MICHELLE 2212201128 WEEKS SARA E 1900 MCKINLEY DR Overlay Residential 85. 30 85. 00 135. 00 14. 00 2, 970. 00 2212201103 PFLAUM DEBRA D 1901 MCKINLEY DR Overlay Residential 91. 10 91. 00 2, 730. 00 2212201129 TURNER JAY A & JENNIFER 1902 MCKINLEY DR Overlay Residential 103. 60 104. 00 3, 120. 00 2212201102 GUERBER PIERRE & JEAN 1903 MCKINLEY DR Overlay Residential 127.40 127. 00 3, 810. 00 2212201130 GULLICKSON HOMES INC 1904 MCKINLEY DR Overlay Residential 115. 00 12. 00 360. 00 2212201130 GULLICKSON HOMES INC 1904 MCKINLEY DR Reclaim Residential 100.00 100. 00 4, 800. 00
WETZEL BRADLEY J & SANDRA 2212201101 1905 MCKINLEY DR Overlay Residential 104.90 105. 00 3, 150. 00 K 2212201100 BAKKE STEVEN & PATRICIA 1907 MCKINLEY DR Overlay Residential 97. 60 98, 00 2, 940. 00 2212201099 KIEKE MARK & CYNTHIA M 1909 MCKINLEY DR Overlay Residential 94. 30 94. 00 2, 820. 00 2212201098 COOK JAMES M 1911 MCKINLEY DR Overlay Residential 102. 00 102. 00 3, 060. 00 2212201097 DAVID WAGER 1913 MCKINLEY DR Overlay Residential 95. 00 95. 00 120. 00 12. 00 3, 210. 00 435210004041 EDGAR TSTE LARSON 600 MELDAHL LN Reclaim Residential 55. 40 55. 00 2, 640. 00
435210003041 DAVID C & JOAN HALVORSON 601 MELDAHL LN Reclaim Residential 80. 80 81. 00 142. 00 14. 00 4, 560. 00
435210003043 PAULA A LAWRENCE 605 MELDAHL LN Reclaim Residential 32. 30 32. 00 1, 536. 00
435210004042 SUZANNE P SORNSON 606 MELDAHL LN Reclaim Residential 40. 00 40. 00 1, 920. 00
435210004031 LOLA MARIE FICK 608 MELDAHL LN Reclaim Residential 40. 00 40. 00 1, 920.00
435210003042 DUANE C & ELAINE KRINGEN 609 MELDAHL LN Reclaim Residential 31. 80 32. 00 1, 536. 00
435210003031 RUSSELL MARGULIES 613 MELDAHL LN Reclaim Residential 57. 10 57. 00 2, 736.00
435210004032 JAMES 1 & ALLEGRA DUNPHY 614 MELDAHL LN Reclaim Residential 40.00 40. 00 1, 920.00
435210004021 jRICHARD STSTEE KLEBER 616 MELDAHL LN Reclaim Residential 40.00 40. 00 1, 920.00 435210003022 ROBERT D & JANE GELLE 617 MELDAHL LN Reclaim Residential 70. 20 70. 00 3, 360.00
435210003021 KYLE GHAMBLIN 621 MELDAHL LN Reclaim Residential 30.00 30. 00 1, 440. 00
435210004022 ROBERT SR TSTE ANDERSON 622 MELDAHL UN Reclaim Residential 40.00 40. 00 1, 920.00
435210004011 KURT APETERS 624 MELDAHL LN Reclaim Residential 47. 10 47. 00 2, 256.00
435210003014 NORMA LTRSTE BUHOLZ 625 MELDAHLLN Reclaim Residential 30. 00 30. 00 1, 440. 00
435210003012 JUNESWANSON 629 MELDAHL UN Reclaim Residential 64.80 65. 00 140. 00 14. 00 3, 792.00
BERNARD BBERNARD R & IOANN W 435210004012 630 MELDAHL LN Reclaim Residential 44.90 45. 00 2, 160. 00 E
2212201163 KALAL LEONARD & RITA 1601 MONROE CT Reclaim Residential 90. 20 90. 00 4, 320. 00
5 of 7 2/ 15/ 2012 ImprovementNo.2011A13 Proposed Assessment Roll Improvement No. 2011 A13 Mid -Point Rates
PROPOSED ASSESSMENT ROLL Low Mid -Point High
2012 Street Improvement Project Special Assessment Roll Reconstruct -Residential 75 80 85 1perfoot Reconstruct -Commercial 145 150 155 1perfoot
Reclamation 43 48 53 perfoot c Mill & Overlay- Residential 25 30 35 1perfoot Mill & Overlay- Commercial 40 45 50 1perfoot
D = 10 % xC = D = 10 % xC = B= A( rounded) C Midx( B + B=D) - A( rounded) C Midx( B + D) - rounded) rounded)
Rounded Long Previous Short Rounded Short Long Footage Mid -Point StreetImprovedrovedYear Parcel ID Deed Holder Property Address Project Type Property Type Footage Assessment Footage( Ft) footage Ft) Assessment Percentage 100% 10%
2212201164 ELOFSON GARY 1603 MONROE CT Reclaim Residential 86. 30 86. 00 4, 128. 00
PRODOEHL DUSTIN L & 2212201165 1605 MONROE CT Reclaim Residential 83. 60 84. 00 4, 032. 00 CATHERINE
2212201166 CLACK TIMOTHY J & DENISE A 1607 MONROE CT Reclaim Residential 97. 80 98. 00 4, 704.00
2212201167 LIESKE EUGENE A 1609 MONROE CT Reclaim Residential 111. 20 111. 00 5, 328. 00 2212201168 JONES ROBERT L 1611 MONROE CT Reclaim Residential 106. 10 106. 00 5, 088. 00 BEHRENS BRADLEY M & 2212201169 1613 MONROE CT Reclaim Residential 102. 50 103. 00 4, 944.00 KAROLYN B
2212201170 GRINDE DENNIS K 1615 MONROE CT Reclaim Residential 126. 00 13. 00 624.00
MILLER JOSEPH A & LADONNA Nutting1,235.002001Ct 2236126017 700 NUTTING CT Reclaim Residential 124.00 12. 00 576. 00
Nutting20011,235.00Ct 2236126018 ODELL JOAN L 720 NUTTING CT Reclaim Residential 124. 00 12. 00 576. 00 2212201139 THIMSEN JASON 1801 ROOSEVELT DR E Reclaim Residential 95. 50 96. 00 4, 608. 00
2212201140 NAGY BRYAN C & DIANE R 1803 ROOSEVELT DR E Reclaim Residential 86. 60 87. 00 4, 176. 00
2212201133 REZAC JOSEPH & RENEE 1817 ROOSEVELT DR E Reclaim Residential 103. 30 103. 00 4,944. 00 MCCALMENT RONALD L & 2212201131 1819 ROOSEVELT DR E Reclaim Residential 114.50 115.00 5, 520. 00 UNDAJ 2212201230 WELCH MARK M 1948 ROOSEVELT DR E Overlay Residential 92. 00 92. 00 2, 760. 00 ARMSTRONG WADE N & 2212201093 1949 ROOSEVELT DR E Overlay Residential 106.90 107.00 3, 210. 00 MELANIE K
WOODRIDGE NFLD LMTD 2212201039 PARTNERSHP & C/ O EUGENE 1900 ROOSEVELT DR W Overlay Residential 219. 70 220.00 6, 600.00 JASNOCH 2212201212 FLYNN ELIZABETH D 1901 ROOSEVELT DR W Overlay Residential 92. 30 92. 00 2, 760. 00 C HOME LOANS SERVICING 2212201218 1925 ROOSEVELT DR W Overlay Residential 103. 20 103. 00 3, 090. 00 LP
WOODRIDGE NFLD LMTD 2212201041 PARTNERSHP & C/ O EUGENE 1940 ROOSEVELT DR W Overlay Residential 227. 10 227.00 6, 810. 00 JASNOCH
435210002090 WAYNE DEAN JR ERICKSON 501 SIMIONE CT Reclaim Residential 125. 00 13. 00 624.00
SummerfieldDr1,235.002001 2236201001 LEAHY RANDY W 1060 SUMMERFIELD DR Reclaim Residential 120.00 12. 00 576.00 2005TrumanCt1,376.00 2212201210 HENDERSON BETTY 1833 TRUMAN CT Overlay Residential 120.50 12. 00 360.00 2212201236 IMM IVAN E & EDNA MAE 1920 TYLER CT Overlay Residential 153.00 15. 00 450.00 2212201231 SCHILLER SHANA L 1940 TYLER CT Overlay Residential 93. 00 93. 00 2, 790. 00 2212201261 KOENIGS LARRY 1 & BECKY J 1800 VAN BUREN CT Overlay Residential 84. 60 85. 00 2, 550. 00 2212201261 KOENIGS LARRY 1 & BECKY J 1800 VAN BUREN CT Reclaim Residential 122. 00 12. 00 576.00
MORKASSEL DEAN S & 2212201260 1802 VAN BUREN CT Overlay Residential 84. 10 84. 00 2, 520. 00 TAMMY A
WUNDERLICH KEVIN K & 2212201259 1804 VAN BUREN CT Overlay Residential 84. 30 84.00 2, 520. 00 SUSAN
CHRISTIANS BRUCE C & 2212201258 1806 VAN BUREN CT Overlay Residential 93. 30 93. 00 2, 790. 00 STEPHANIE
MOLLENHAUER DOUGLAS C & 2212201257 1808 VAN BUREN CT Overlay Residential 100. 70 101. 00 3, 030. 00 ARLEEN
2/15/2012 6 of 7 6 of 7 2/ 15/ 2012 Proposed Assessment Roll Improvement No. 2011 A13 Mid -Point Rates
PROPOSED ASSESSMENT ROLL I Low Mid -Point High 2012 Street Improvement Project Special Assessment Roll Reconstruct- Residential 75 80 85 per foot
Reconstruct- Commercial 145 150 155 perfoot
The City' s Assesment Pollcyi6lls for Tots to be assessed According ta.thelr Reclamation 43 48 53 per foot It sg' footage and 5hpttfpotage. Short footage ad} cent t4 an ImprQYent IS'' Mill & Overlay -Residential 25 30 35 per foot assessed 1tIp S pf the bin # tamaunt Set by the QAV C4utlpii Long fbot ia' MITI & Overlay- Commercial 40 45 50 per foot ably assessed lR% The 1( ey also includesfro" W0114 f ii urn formulas for
add s lots. D = 10 % xC A 8= A( rounded) C Midx( B + D) E ` rE n.n rounded) Rounded Long Previous Short Rounded Short Long Footage Mid-Point StreetImprovedYear Parcel ID Deed Holder Property Address Project Type Property Type Footage Assessment Footage(Ft) Footage ( Ft) Assessment Percentage
100% 10%
BECKER BARTHOLOMEW E & 2212201256 1810 VAN BUREN CT Overlay Residential 114. 70 115. 00 3, 450. 00 JULIE A
2212201254 SHIMEK JOSEPH R & CONNIE 1812 VAN BUREN CT Overlay Residential 107. 70 108. 00 3, 240. 00
2212201253 KINNEY GEORGE T & VIRGINIA 1814 VAN BUREN CT Overlay Residential 102. 50 103. 00 3, 090. 00
2212201252 MODE THOMAS E 1816 VAN BUREN CT Overlay Residential 87. 70 88. 00 2, 640. 00 2212201251 BUBLITZ NOEL & KAREN 1818 VAN BUREN CT Overlay Residential 102. 20 102. 00 3, 060. 00
2212201250 DARLENE M CORRIGAN TRUST 1820 VAN BUREN CT Overlay Residential 126. 00 13. 00 390. 00
2212201250 DARLENE M CORRIGAN TRUST 1820 VAN BUREN CT Reclaim Residential 123. 00 123. 00 5, 904. 00
2236100169 HAAN FRANCIS J & DEBRA M 406 VIKING TER Overlay Residential 100. 30 100. 00 3, 000. 00
2236100169 HAAN FRANCIS J & DEBRA M 406 VIKING TER Reclaim Residential 675. 00 675. 00 32, 400. 00
2206250017 THOMAS ALBERT E 712 WASHINGTON ST S Reconstruct Commercial 165. 00 17.00 2, 550. 00 2206250045 MINERJOHNH 800 WASHINGTON STS Reconstruct Residential 165. 00 17.00 1, 360. 00
St1998Water9,847.00 2201175013 SWENSON CURTIS L 801 WATER ST 5 Reconstruct Residential 165. 00 17. 00 1, 360. 00
435210002080 KEVIN R & SUSAN M OHMANN 500 WILSON CT Reclaim Residential 130. 00 13. 00 624. 00
435210002010 JUSTIN M VANGNESS 501 WILSON CT Reclaim Residential 100. 00 10. 00 480. 00 LINCOLN WOODS 2236176001 Overlayy esidential 414. 30 414. 00 12, 420.00 HOMEOWNERSASSOC
NCLTEK FLEXIBLE CIRCUITS 2231226001 Reclaim Industrial 95. 00 95. 00 4, 560. 00
NCLTEK FLEXIBLE CIRCUITS 2231226002 Reclaim Industrial 262. 00 262. 00 12, 576. 00
L2231226003 ISUHL GARY W & HEIDI D Reclaim Industrial 358. 00 36.00 1, 728. 00 Total 780,270. 00 Assessment
7 of 7 2/ 16/ 2012 2012 Street Projects —Financing Update
I. Correction to January estimate of impact on debt levy:
The financing report provided to the Council last month contained a significant error. Total costs were for the street improvement portion ( only —not the utility infrastructure), yet financing included the utility enterprise funds' contributions. The impact of the error lowered the City' s share of the street project.
January Revised Variance
Total Project Costs: 2, 551,916 -----> 2, 950, 701 398, 785
Financing: Special Assmts 599, 922 599, 922 - MSA 900,000 900,000 - Water 189,961 189, 961 -
Sewer 118, 668 118, 668 - Storm Water 90, 156 90, 156 -
G. O. Bonds ( City share) 653, 209 — 1, 051,994 398, 785 2, 551, 916 2, 950, 701 398, 785
The correction to the corresponding project debt levy is as follows: Col I ecti on Yea r January Revised Variance 2013 55, 884 102, 562 46, 678 2014 69, 318 124, 480 55, 162 2015 74, 258 123, 188 48, 930
2016 73, 890 127, 089 53, 198
2017 78, 715 125, 681 46,967 2018 83, 424 129,466 46,043
2019 82, 825 127, 943 45, 119 2020 82, 226 131, 613 49, 387
2021 86, 819 129, 974 43, 155 2022 86, 105 117, 952 31, 847
Avg Annual Levy 77, 346 123, 995 46,648
II. Revisions with Updated Special Assessment amounts: The table below updates the projected debt levy further with the increase in special
assessment totals.
Collection Year Revised Updated for SA Change 2013 102, 562 79, 741 22, 820) 2014 124,480 102, 335 22, 145)
2015 123, 188 101, 718 21, 470) 2016 127, 089 106,293 20, 795)
2017 125, 681 105, 561 20, 121) 2018 129, 466 110, 021 19, 446) 2019 127, 943 109, 173 18, 771) 2020 131, 613 113, 517 18, 096) 2021 129, 974 112, 554 17, 421) 2022 117, 952 101, 206 16, 746)
Avg Annual Levy 77, 346 104, 212 Recap: Shown below is a comparison of the initial January estimate vs. the estimate with the updated special assessment amounts:
Net Collection Year January Updated for SA Change 2013 55, 884 79, 741 23, 857 2014 69, 318 102, 335 33, 016
2015 74, 258 101, 718 27, 460
2016 73, 890 106, 293 32,403 2017 78, 715 105, 561 26, 846 2018 83, 424 110, 021 26, 597 2019 82, 825 109, 173 26, 348 2020 82, 226 113, 517 31, 291
2021 86, 819 112, 554 25, 734 2022 86, 105 101, 206 15, 101
Avg Annual Levy 77, 346 104, 212 26, 865 IMPACT OF 2012 - 2016 CAPITAL IMPROVEMENT PLAN STREET PROJECTS ON FUTURE LEVIES - Updated
Historical and Projected Bonded Debt Levies - Street Projects Projected -
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Scheduled levies per bond order:
1999E G. O. Improvement Bonds 31, 781 30, 836 35, 000 29, 834
725"a. 2000A G. O. Improvement Bonds 51, 092 53, 291 56, 752 56, 752 20, 2001A G. O. Improvement Bonds
2002A G. O. Improvement Bonds 4,320 2, 580 6, 459 4, 260 6, 721 6, 258
2004A G. O. ( 2009 Ref) Improvement Bonds 286, 695 286,695 250,836 283, 622 320, 168 315, 155 379, 337 369, 495
188,134188,344044 2007 G. O. Improvement Bonds 196, 000 161, 734 177, 634 163, 382 182, 674 184, 564 180, 784 182,
77,51475,192179 2008 G. O. Improvement Bonds 77, 915 78, 197 74, 478 78, 010 78, 095 74, 22378,20673,583 2009 G. O. Improvement Bonds 68, 142 72, 223 72, 090 72, 090 72, 553138,683137,042 2010 G. O. Improvement Bonds 34, 290 132, 931 133, 749 134, 147 134, 41582,388762 2011 G. O. Improvement Bonds 68, 332 69, 686 76, 012 76,
105,718293106,561 2012 G. O. Improvement Bonds 79, 741 102, 335 101,
193,528195,897073 2013G. 0. Improvement Bonds 128, 490 166, 60424,97725,304 2014 G. O. Improvement Bonds 5,
69,78256,997 2015 G. O. Improvement Bonds 2016 G. O. Improvement Bonds
645949,951,235117 Total Scheduled Levy for GO Bonds - Streets 373, 888 569, 402 510, 781 630,017 691, 625 852, 051 997, 177 1, 141, 447 812,
Projected - Actual / projected levies ( surplus / deficit): Projected -
1999E G. O. Improvement Bonds 35, 000 29, 834
30, 222 20, 725 2000A G. O. Improvement Bonds 30, 222 20, 725
2001A G. O. Improvement Bonds
4, 260 2002A G. O. Improvement Bonds 6, 459 4, 260
250, 181 265, 155 319, 337 2004A G. O. ( 2009 Ref) Improvement Bonds 140,358 236, 695 250, 836 262, 381 250, 181 265, 155 319, 337 309,495
132, 674 134, 564 130, 784 138,134344044 2007 G. O. Improvement Bonds 161, 734 179, 944 163, 382 178, 347 132, 674 134, 564 130, 784 132,
76, 197 4, 978 78, 010 78, 095 75,19217951477, 2008 G. O. Improvement Bonds 77, 915 76, 197 4, 978 78, 010 78, 095 74,
IRK 68, 142 72, 090 3, 223 65, 090 ® 20666,583223:71, ® 2009 G. O. Improvement Bonds 68, 142 72, 090 3, 223 65, 090 ® 65, 090 65, a a
a ' 44, 480 132, 931 133, 749 138,683137,553042 2010G. 0. Improvement Bonds 44, 480 132, 931 133, 749 134, 147 134,
68, 332 69, 686 41582,388762 2011 G. O. Improvement Bonds 68, 332 69, 686 76, 012 76,
105,561 2012 G. O. Improvement 79, 741 718106,293105,561 Bonds 79, 741 102, 335 101,
193,528195,897 073193,528195,897 2013 G. O. Improvement Bonds 128, 490 166,
25,30424,977604 2014 G. O. Improvement Bonds 5, 69,78256,997 2015 G. O. Improvement Bonds 2016 G. O. Improvement Bonds
894,235645892,117 Total Actual Levy for GO Bonds - Streets 140, 358 433, 429 497, 295 596, 805 621, 295 607, 293 880, 177 1, 024,447 755,
57,000) ( Schedule vs. Actual GO Debt Levies 233, 530) ( 135, 973) ( 13, 486) ( 33, 212) ( 70, 330) ( 244,233,758)530) ( ( 117,135,000)973) ( 13,117,486)000) ( ( 33, 57,212)000) ( (70,57,330)000) ( 244,( 57,758)000) ( 117, 000) ( 117, 000) ( 57,
119136,4722,802) Change from prioryear ( Change from prioryear ( 14, 002) 272, 884 144, 270 ( 268, 802) 136,472 14, 002)2, 119 272, 884 144, 270 ( 268, The table shown above updates the report January that projects the bonded debt levy for street projects. The increases in future years ( compared to prior years) reflect the accumulating impact of annual street improvement projects. Improvement bonds used to finance these projects are amortized over ten years. In 2007 there were five active bond issues. For 2016, nine active bond issues are projected. Given the cumulative impact of annual improvement projects, what can be done to manage the increase in the debt levy each year?
the practice of Continue projecting the final surplus / deficit at maturity of each bond issue as part of the budget development process.
This process entails an initial reduction equal to 50% of the projected surplus divided by the number of years remaining on the bond. The schedule on the previous page only includes reductions of this type for two issues - $ 50, 000 for the 2007 bond and $ 7, 000 for the 2009 bond. No other estimates have been made because the remaining bonds are too new or no surplus is projected. It is highly likely that the newer bonds as well as future bonds will generate some surplus dollars.
Consider making extraordinary reductions in a bond' s levy at the time the construction fund is closed ( with the surplus transferred to the
debt service fund). For 2012, two construction were closed corresponding funds and allowed an additional reduction in the debt levy of 120, 000 ($ 60, 000 for each issue). With the advent of annual projects, one construction fund will close in each future year. This tool is
particularly useful when a more significant adjustment is needed to manage the increase in the total levy from year -to -year. It is dependent upon surpluses being available in the construction fund when each project is closed.
Consider target establishing a maximum for the improvement bond levy. ( A levy dollar amount is preferred over a tax rate target as there
are too many variables in the tax rate formula.) If, after consideration of the previous two procedures, the total is still $75, 000 over the
target ( of 800, 000), evaluate say, $ the opportunity to reduce the levy through other resources. An example of another resource would be the excess LGA money. Another alternative would be to scale back future street projects. REGULAR Citqy N Item #13
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council City Administrator
From: Michele Merxbauer, Interim Community Development Director
Subject: Depot Project Update
Action Requested: The staff is requesting Council to review the Development for final changes and to direct staff to bring the document back for signature on March 6, 2012.
Summary Report: At the July 5, 2011, City Council meeting members approved a motion supporting the relocation and restoration of the Northfield Depot to the City' s property located between 2° and P Street West commonly referred to as the " Q- block ". Additionally, Northfield' s City Council members directed staff to prepare a transfer of title agreement for the City property to the Save the Northfield Depot ( STND) organization.
During the August 9, 2011, City Council Work Session staff discussed aspects of the draft purchase agreement with Council members. At the conclusion of the discussion Council members directed City staff to meet with representatives of SND to get their input.
City staff met with representatives of the SND on August 10, 2011, and discussed the draft purchase agreement and City staff agreed to send an electronic copy of the agreement to STND so they could work with their attorney on changes they would propose. STND' s proposed changes were sent to the City on September 22, 2011 for review. Northfield' s City Attorney reviewed STND' s proposed changes and submitted a memo to the Council which addressed the proposed revisions.
Staff returned to the Council on October 18, 2011 for the purpose of providing the revised draft document to update the City Council on the progress of this project and to receive input so that a final document could be prepared for execution. Minor changes were asked of staff to address: to work with the Save the Northfield Depot group to find workable solutions for the remaining holes in the document and to come back to Council for any policy type decisions that should need to be made. The Council also requested that a final site plan be submitted for approval when the time is appropriate and that the site plan should be based off the Roundtable' s framework plan for the Q- Block.
Staff and the STND group made minor revisions to the document, final draft of which is dated January 6, 2012. The STND group presented to the Planning Commission on January 19, 2012, to update them on the project and to inform the Commission of some of the planning issues that will be brought to them regarding this project, such as variances for building placement and the lot consolidation of the two parcels. The Planning Commission was supportive of the project.
Attachments: 1. Revised Draft Commercial Property Purchase and Redevelopment Agreement 2. Memo from STND explaining latest changes to the Development Agreement 3. Site Plan from STND Top 3 inches reserved for recording data)
COMMERCIAL PROPERTY PURCHASE AND LOT' Ift,NT AGREEMENT
THIS AGREEMENT is made as of 2012, be? veen the City of Northfield, a Minnesota municipal corporation, 80 Street, Northfrldx,Minnesota 55057 -2565, and Save the Northfield Depot, a Mir fit corporation, 414 Riley Drive, Northfield, Minnesota 55057.
RECIT
WHEREAS, Northfield' s hist Road Ike constructed in 1888, and is located south of Third Street along ide of the d tracks operated by the Canadian Pacific Railroad; and
WHEREAS, the Nhfied Depot a used since2000, has fallen into disrepair, neglect and abandon, ad is scheduld for by the Railroad; and
WHEREAS," pursuant to Minn. Stat. § 469. 185, the City finds that the preservation and redevelopment of the Depot as proposed by Developer would further the public interest by kindling interest in the City' s history, redeveloping a blighted building, stimulating economic development, promoting industry and providing employment for citizens of Northfield; and
WHEREAS, the City, in order to facilitate the relocation, re, ovation and redevelopment of the Depot in the City and thereby promote incary'and provide employment for its citizens, is willing to transfer title of the Dlopment Property to Developer pursuant to the terms and conditions established
AG
NOW THEREFORE, In consideration of and agreements ' f t parties hereto, the City and Developer agree as
ARTICLE 1. DEFINITIONS. All capitali 1 not otherwise defined herein shall have the following meanings unless a clearly appears from the context:
1. 1 Agreement means this Agreement,'' from time to time modified, amended or supplemented, including the khich are attached hereto and incorporated by referewos though fullyt
urveys c Redevelopment Property dated April 13, 998 and ember 6, 1990, respectively
arranty Deed conveying Redevelopment
Phase I Environmental Assessment of Redevelopment Propertv dated
D: Redevelopment Project proposal and concept design
E: Redevelopment Costs
F: Form Letter of Credit
EXHIBIT G: List of Encumbrances on the Property
1. 2 City means the City of Northfield, Minnesota.
1. 3 Closing means the closing on Developer' s purchase of the Redevelopment Property from the City pursuant to Article 5 herein.
2- 1. 4 Closing Date means the date on which Developer closes on its purchase of the Redevelopment Property from the City pursuant to Article 5 herein.
1. 5 County means Rice County, Minnesota.
1. 6 Depot means Northfield' s historic Milwaukee Road ]— Wt currently located south of Third Street along and on the east side of the railroad trackj erated by the Canadian Pacific Railroad.
1. 7 Developer means Save the Northfield Depn1, its successors grid, assigns.
1. 8 Parties means the City and
1. 9 Purchase Price means Developer' s payment to tho City in consideratidWfor its purchase of the Redevelopment Property pursuant to "S""' li on , l erem.
1. 10 Railroad means the C d n. Pacific
1. 14 State means the State of Minnesota.
1. 15 Title Commitment means a commitment for an owner' s policy of title insurance with respect to the Redevelopment Property.
1. 16 Title Company means a Title Insurance Company authorized to do business in the State of Minnesota and approved by Developer.
sm 1. 17 Title Policy means a policy of title insurance issued by a title company with respect to the Redevelopment Property.
1. 18 Unavoidable Delays means delays, outside the control of the party claiming its occurrence, which are the direct result of strikes, other labor troubles, unusually severe or prolonged bad weather, seasonal weather changes, acts of God, fire Qx Aher' casualty to the Redevelopment Project, litigation commenced by third parties whiby injunction or other similar judicial action or by the exercise of reasonable discretion, d' ft v, results in delays, or acts of any federal, state or local governmental unit (other directly result in delays.
1. 19 Commercial use means a land Redevelopment is permitted in the zone for that area.
1. 20 Default Event means City or Developer do not meet the requirements of this Agreem
ARTICLE 2. F THE CITY. The City makes the following representations and warranties:
2. 1 The City is "a mun al corporation anized and existing under and by virtue of and pursuant to the.:lavr of the Statof Minnesota_a its Home Rule Charter and has the power to enter into this 'A' ement and carte out its obl al is hereunder.
2. 4 The City has not received any notice from any local, state or federal official that the activities of I)e bper or the City with respect to the Redevelopment Project may or will be in violation of any environmental law or regulation (other than those notices, if any, of which Developer has been notified). The City is not aware of any state or federal claim filed or planned to be filed by any parry relating to any violation of any local, state or federal environmental law, regulation or review procedure, and the City is not aware of any violation of any local, state or federal law, regulation or review procedure which would give any person a valid claim under the Minnesota Environmental Rights Act or other state or federal environmental statute. 2.5 The City makes no representation or warranty, either express or implied, as to the Redevelopment Property or its condition or the soil conditions thereon, or that the Redevelopment Property shall be suitable for Developer' s purposes or needs.
2.6 The City is entering into this Agreement to facilitate Developer' s proposed relocation, renovation and redevelopment of the Depot and to thereby rote industry in the City and provide employment for its citizens.
d) The C tiipleteik& of the City's Disclosures. The City does not know of and has n reason to know 6- any facts or information regarding the City or regarding the Redevelopment Property t mould possibly affect the decision of a reasonably prudent developer to phase the development Property under the terms and conditions set out in this Agreement
ARTICLE 3. PRESENTATIONS AND WARRANTIES OF DEVELOPER. Developer makes the following representations and warranties:
3. 1 Developer has the power to enter into this Agreement and to perform its obligations hereunder and is not in violation of the laws of the State.
3. 2 Developer is a nonprofit corporation duly formed and validly existing under the
5- laws of this State and has full power and authority to enter into this Agreement and carry out the covenants contained herein.
3. 3 Developer will cause the Redevelopment Project to be constructed in accordance with the terms of this Agreement, the specific site plan it will be required to submit to the City and the zoning certificate it is required to secure under Section 4.4, andveloperi;; is responsible for compliance with applicable local, state and federal laws and regulWWis (including, but not limited to, environmental, zoning, energy conservation, building codZnd public health laws and regulations). -;.
3. 4 Developer will obtain or cause to be o in a timely mer, all required permits, licenses and approvals, and will meet, in a user, all requirrrints of all applicable local, state, and federal laws and regulat must be obtained`oret before the Redevelopment Project may be lawfully construct
3. 5 Developer has not received any notic orn t cation from any local, state or federal official that the activities of Developer or the ty % respect to the Redevelopment Project may or will be in violation of any epypnme: 11aw brjegulation. As of the date of the execution of this Agreement, Developer, facts te€ istence of which would cause it to be in violation of any local, state or anental ldov sulationr or review procedure, which would give any person under -he MiMsota Environmental Rights Act.
r
3. 6 The construction , ihp Redevelopment Project would not be undertaken by Developer, and in the opinion of eloper would not be economically feasible within the reasonably foreseea i ; future, v t ut sistance and benefit to Developer provided for in this Agreement.
3. 8 Devvvill cooperate fully with the City with respect to any litigation commenced with res64to the Redevelopment Project.
3. 9 Developer agrees to pay the total amount of any costs, charges, expenses and attorneys fees reasonably incurred or paid at any time by the City because of any Event of Default by Developer as to any stipulation, agreement, and covenant of this Agreement, resulting in any suit or proceeding at law or in equity to which the City shall become a party in reference to Developer's interest in the Redevelopment Property or the Redevelopment Project.
M 3. 10 Developer will cooperate fully with the City in resolution of any traffic, parking, trash removal or public safety problems which may arise in connection with the construction and operation of the Redevelopment Project.
3. 11. In the event of the FTA selection of the Q -Block site for a federally funded Transit Hub, the Developer will collaborate with the City to subdivide the site providing a portion for the construction of a Transit Hub building that is architect,irlly compatible with the 1888 depot that will be located on the other portion of the site Thcveloper will also collaborate with the City to explore possible shared site amen both the Transit Hub and the Depot Building, e. g., accessible parking, a sheltering htina. informational signage, bike racks, trash receptacles, and benches.
3. 12 The construction of Phase I of the,i'ed velo Project will d ence on or before July 1, 2015, and barring Unavoidable Delays, will be December 31, 2016 (refer to section 7. 3).
ARTICLE 4.
4. 1 Redevelopment Project. Developers l ze; allx efforts, to effectuate the r Redevelopment Project pursuant to the concept desi R in t bit D. Developer shall keep the City advised of its progress in meeting its nder this Agreement and any changes or alterationit may beGtme necess "" the design included in Exhibit D.
4.2 Redelopment Cots: The Redevopment Costs, as estimated and summarized
4, 3 Fundraism Developer shall diligently continue its efforts to raise the funds necessary to cover the Redevelopment Costs and provide the security required in Section 4.7 herein. If, at time, Developer concludes that it will be unsuccessful in raising the funds necessary to per itsbligations under this Agreement, it shall promptly notify the City of its conclusion, which notification will constitute a Default Event and permit the City to proceed under Section 7. 2 herein.
4. 4 Permits. Developer shall obtain or require its contractors, subcontractors or other authorized agents to obtain all necessary permits required by any applicable federal, state or local law or regulation, including but not limited to:
a) Building Moving Permit. Developer shall adhere to the requirements of City
7- Code § 16 -31 to apply for and secure a permit to move the Depot from its present location to the Redevelopment Property. In addition to the requirements of § 16 -31, Developer shall have secured the site plan permit required in paragraph (b) of this Section and provided the security required in Section 4.6 before the City will issue such permit.
b) Zoning Certificate. Developer shall adhere to the requirements of City Code 5. 5. Ito apply for and secure a zoning certificate for the specific p1, to be proposed for the Redevelopment Project. sit
4.5 Environmental review. The City shall at its d' st perform `' hase I Site Environmental Assessment of the Redevelopment Property
4.6 Development Land use. Developer ,s complete the work to rlegte the Depot to the Redevelopment Property and renovate theDpbt pursuant tithe specific site plan it will be required to submit to the City and the zoning certificate it is required to secure under ' etion 4.4 and City- approved plans and specifications, to make 1t surtable f a viable use or uses within 10 years of the date Developer assumes title to the Redevelopment Property pursuant to Article 5 of this Agreement. Therese for a period ofQ years, Developer shall devote the Redevelopment Property to the con " " theuse of Redevelo ment Property as a viable use or uses as permitted by zoning for the property and building(s) at date of purchase, or as approved through the Planning Commissionaiprocesses: There nvers nrr of any portion of the Redevelopment Project to r use( s) sal trigger`thety' ption to repurchase the Redevelopment Property puTsuai0,Sectiod ", herein and constitute a default and permit the City to proceed under Section 7.2 hein, unless the City first approves said change in use( s) in writing.
4. 7 Securi TP guaranteaplaance with the terms of this Agreement and payment' of the Redevelop ' Costs, Developbr shall- furnish the City with an irrevocable letter of credit; dated at least 30 before the date of Closing, in the form attached hereto as Exhibit F from a bank for $29, 1550, wluh figure represents 100 percent of the estimated Redelopment Costs suirtmarized on Exhibit E. This breakdown is for historical reference; it is
not ` restriction on the use q' E: the ty. The City Administrator shall administratively reduce if% amount of e letter of cre&. equired by this section to reflect the dollar value of any in -kind donations`seNued by Developer upon Developer' s submission of proof of such donations satisfactory to fhe City Administrator.t . The bank shall be subject to the approval of the City Administrator. They t f shall be for a term ending December 31, 2017. Individual security instruments may be , er terms provided they are replaced at least thirty (30) days prior to their expiration. The City may draw down the security, without notice, as necessary to remedy any violation of the terms of this Agreement or if the security is allowed to lapse prior to the end of the required term. If the Redevelopment Project is not completed at least thirty (30) days prior to the expiration of the security, the City may also draw it down. If the security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City Administrator that the Redevelopment Project has been completed and financial obligations to the City have been satisfied, with City Administrator approval the security will be reduced from secI time to time by ninety percent (90 %) of the financial obligations that have been satisfied. Ten percent ( 10 %) ofthe amounts certified by the Developer's design professional shall be retained as security until the Redevelopment Project has been completed, and all financial obligations to the City have been satisfied.
ARTICLE 5. PUR PROPERTY. Subject to the terms and conditions hereof, the City agreso sell to Developer, and Developer agrees to purchase from the City for the amounts and on the terms provided in this Agreement, all the City' s right, title and interest in and to the Property, excepting any easements and rights benefiting or appurtenant to the Ree oyelopmen- roperty and improvements including any right, title or interest in the bed .of any street, i• highway, alley or other public way adjoining the Redevelopment Property,
5. 1 Purchase Price for the the City a total of One dollar and No/ 100 Dollars ($ 1. 00), ri The City hereby acknowledges receipt of the sum o rid No /100 Dollars ($ 1. 00) from Developer as earnest money the balance of the Purchase Price for the Real property in cash City on the Date.
5. 2 Option to repurchase ao' ity sh ,- tarn a conofjonal option to repurchase the Redevelopment Property valid for a p ocI of 10 years £nom and affz the Closing Date for an amount equivalent to Price plug - flation at the 1priiWrate as published in the Wall Street Journal on the City' s option shall only est upon Developer' s breach or default of the terms a is Agreeltient, including a failure to devote the Depot and Redevelopment lltpp, to a or uses n the time provided for in Section 4. 6 herein. The City m urrenceiitrtariggeringo MA Default Event, in its sole discretion and iudam U, t xfR ase as provided herein.
ties or obligations by Developer. Except as may otherwise be express!,. Agreement, all commitments, liabilities, and obligations oft &;City of every ki ever, whether known or unknown, liquidated or unlquidated, fixed or gent, which in any way relate to the Redevelopment Property or to the operation of the R pment Property before the Closing Date, shall remain the obligations of the City. The Parties agree that Developer shall have no commitments ns nor assume any liabilities or responsibilities as successor to the City by operation as a result of the City's operation of the Redevelopment Property prior to the Closi
5. 4 Survey. The City previously commissioned a survey of the Redevelopment Property that contains all information required to (a) provide an accurate legal description for the Redevelopment Property, and (b) accurately reflect the locations of all buildings and other improvements and fixtures located thereon. A copy of the survey is attached hereto as Exhibit A. The City represents and warrants that it owns the Redevelopment Property free of any encumbrances not indicated on Exhibit G. Developer may obtain, at its own cost and expense, an updated survey for the purposes of project development.
5. 5 Title Insurance and Marketable Title to the Redevelopment Property.
a) The Delivery of the Title Commitment. Developer may obtain, at its own expense, a Title Commitment. Developer shall pay all costs associat, obtaining a Title Policy including, but not limited to, updating of the abstract or obtair new abstract of title for the Redevelopment Property, title insurance premiums and titl _ ation fees, issued by a Title Company. The Title Commitment shall be based upon the w9e of the Redevelopment Property provided in Exhibit A and shall shove fee tii City, subject only to the City' s option to repurchase the Redevelopment Property under any
11 encumbrances indicated on Exhibit G, and other perm , encumbra Lin writing by Developer, and shall provide for extended coveragets and include special ments for zoning, contiguity and such other matters as De q- r may requq -,
b) The M n2 of Tit' ectsoUiRl` Developer shall be allowed 20 days after receipt of the Title in which to r Jakobections to the content of the commitment, said objections to be ma writing. If there a any objections to the title which are not remedied by the Closing Date, Yty have 120 dafrom the date of receipt of said written objections in which to rer
c) s oft tti: urevTitltibiections. If said objections are not remedied within date ty's receipt f said objections, then Developer shall hav alternas:
1) to said Redevelopment Property subject to said objections; or
may declare this entire transaction to be null and void.
declares the iransacticn to be null and void pursuant to this paragraph, any earnest by Developer to the City shall be immediately refunded by the City to Developer.
5, The Closmhe Closing shall occur on a date mutually acceptable to the City and Developer after such asas each of the conditions precedent to closing set forth in Section 5. 12 below havnttfied or waived by the party benefitting from the condition. The Closing shall take lacesat the offices of City Hall, 801 Washington Street, Northfield, Minnesota 55057 -2565, or at such other place as may be agreed to mutually by the Parties. The City agrees to deliver possession of the Redevelopment Property to Developer at the Closing.
a) The City' s Closing Documents. On the Closing Date, the City shall execute and/or deliver to Developer the following:
1) Deed. A Limited Warranty Deed, in a form reasonably satisfactory
10- to Developer, so as to vest in Developer good and marketable title to the Redevelopment Property, free and clear of all liens and encumbrances apart from ( 1) those indicated on Exhibit G; ( 2) the City' s conditional option to repurchase the Redevelopment Property under Section 5. 2, and ( 3) any other permitted encumbrances that may be waived by Developer.
2) Seller' s Affidavit. An Affidavit of Title b she City indicating that on the Closing Date there are no outstanding unsatisfied judgments, UKlens or bankruptcies against or involving the City or the Redevelopment Property; that re has been no skill, labor or material furnished to the Redevelopment Property for which , meet not been made or for which mechanics' liens could be filed; and that there are nocorded iriterests m the Redevelopment Property not reflected on Exhibit G, togs with whatever dard owner' s affidavit and/or, indemnity (ALTA Form) which may- sonably required b title company to issue an Owner' s Title Insurance Policy, if requi Developer.
4) Storage TgnLs. , If rty contains or contained a storage tank, an affidavit with' r spf Minn. Stat. § 116. 48.
reasonably determined by Developer to be r to L Property to Developer free and clear of all encumbrances Assessment, other than Permitted Encumbrances or
On the Closing Date, Developer will the following:
The Purchase Price for the One' W lar ($1. 00).
Documents. Such affidavits of Developer, Certificates of Value or be reasonably required by a title company to record the City' s Closing
5. 7 The City and Developer agree to the following prorationing and allocation of costs regarding this Agreement:
a) Title Insurance and Closing Fee. City shall pay the cost of compiling the abstract and will pay all additional premiums required for the issuance of the Title Policy, if required by Developer. Developer will pay any reasonable and customary closing fee or charge imposed by any closing agent designated by the Title Company.
11- b) Deed Tax. City shall pay all state deed tax regarding the deed to be delivered by the City under this Agreement pursuant to Section 5. 6( a)( 1).
c) Property Taxes and Special Assessments. Developer shall assume responsibility for property taxes payable beginning on the Closing Date d thereafter (including unpaid installments of special assessments, if any).
5. 9
a Condititn; Precedent by Cily to Obligations of Developer. The obligations er to cons1ummate th tra saction contemplated by this Agreement are subject to the by the City on before "he Closing- Date of all of the following conditions, which may only be waived by Developer in writing:
1) ; Representations and Warranties True. All of the representations and warranties ofthe City coath in this Agreement shall be true and correct on and as of the Closing Date. may; 2) Covenants and Agreements Performed. Prior to or on the Closing Date, the City shall have performed and complied with all covenants, agreements or conditions and delivered all documents required by this Agreement to be performed, complied with or delivered by the City.
3) Environmental Conditions. The environmental condition of the Redevelopment Property shall be acceptable to Developer in its sole discretion.
12- 4) Title. Title to the Redevelopment Property has been found to be, or is made acceptable in accordance with the terms of Section 5. 5 hereof. Developer shall also have received, on or prior to the Closing Date, title insurance coverage effective as of the Date of Closing in the form and content required by Section 5. 5 hereof.
2) Demolit Devel6 ,shall have successfully applied for and secured demolition permits from the existin ',Pepot and for the existing Freight- house south of Third Street, having a lion from the ailroad for this demolition work on their property, and with the at this peat process prior to the land transfer.
A. Develope"r shall have successfully applied for and secured a City as required in Section 4.4 herein.
4) Zomn' Certificate. doper shall have submitted a proposed site plan for the Redevelop at Property and . uccessfuly applied for and received a zoning permit from thAWM reouirectm Section 4.4 herein.
S) S Developer shall have submitted the irrevocable letter of required in Secti6n,,4.7 here & the City.
6),; Covenants and Agreements Performed. Developer shall have performer) a6d." complied with: 11 covenants and agreements or conditions contained in this Agreement anddelivered ocuments required by this Agreement to be performed, complied with or deliverefi&llhy µ .
ARTICLE 6.
6. 1 Developer releases from and covenants and agrees that the City, its governing body members, officers, agents, including the independent contractors, consultants and legal counsel, servants and employees thereof (hereinafter, for purposes of this Article, collectively the Indemnified Parties ") shall not be personally liable for and agrees to indemnify and hold harmless the Indemnified Parties against any loss or damage to property or any injury to or death
13- of any person occurring at or about or resulting from any defect in the Redevelopment Project or on the Redevelopment Property, provided that the foregoing indemnification shall not be effective for any actions of the Indemnified Parties that are not contemplated by this Agreement.
6.2 Except for any willful misrepresentation or any willful or wanton misconduct of the Indemnified Parties, Developer agrees to protect and defend the Inderinnified Parties, now and forever, and further agrees to hold the aforesaid harmless from any cla"am' demand, suit, action or other proceeding whatsoever by any person or entity whatsoever - is or purportedly arising from the actions or inactions of Developer (or if other persons actg can ats behalf or under its direction or control) under this Agreement, or the transaction , iintem' h d hereby or the acquisition, construction, installation, ownership, and operat on ofthe Proie , provided, that this indemnification shall not apply to the warranties madq # obligations underta& by the City in this Agreement or to any actions undertaken by thf which are not contempl,, by this Agreement but shall apply to any pecuniary loss ;or malty (including interest there6, rom the date the loss is incurred or ppenaltyty is paid by the . C t a rate e Ito the Prime Rate as a result of Developer's actions or inactions with respect to the devcl ptnent Project.
6. 3 All covenants, igre6nents and obligations of the City contained herein shall be deemed to be stipulatio " ; omises, agreements and obligations ofthe City and not of any goC member, r, agent, servant or employee of the City, as the case may be.
NA
a) Dloper Report . Within eighteen ( 18) months following the execution of this ddc, t, the Developer shall submit a report to the City Council documenting the status of its e raise the funds necessary to cover the Redevelopment Costs and perform its obligations under this Agreement. If the City Council reasonably concludes from the report that Developer has made insufficient progress in fundraising such that the Developer will be unlikely to raise the funds required on or before July 15, 2015, the City Council may terminate this Agreement on or before June 1, 2013 by providing 30 days written notice to Developer.
b) Developer Default. If Developer has failed to satisfy the conditions precedent to closing on Developer' s purchase of the Redevelopment Property under Section
14- 5. 9( b) on or before July 15, 2015, or otherwise defaults on a material obligation under this Agreement, the City may terminate this Agreement by providing 30 days written notice to Developer. If Developer then fails to satisfy the conditions precedent to closing on Developer' s purchase of the Redevelopment Property within such 30 day notice period, this Agreement will terminate and the City shall return any security provided by Developer under Section 4.7, less any expenses incurred by the City to which it is entitled to reimbursement under this Agreement.
7. 3 Effect of Termination. If this Agreement is tf ninat &Pursuant to this Article, this Agreement shall be from such date forward null and void o further effect; provided, however, the termination of this Agreement shall not affect tf rights of hither party to institute any action, claim or demand for damages suffered as a resutfi breach or 84Wt of the terms of this Agreement by the other party, or to recover amounts w i< had accrued W become due and payable as of the date of such termination.
ARTICLE 8. GENERAL PROVISIONS.
8. 1 Cumulative Remedies. Agreement, the party adversely affected ,1~ remedy. Instead, that party shall be entitl remedies, including but not necessarily lb recovery of money damages. The Parties il this Agreement shall not i quay prev4 available to them that,ma v not fb&been
8. 2 on. The Parties, by executing this Agreement, state that they have and understand fully the contents thereof; that in executing this pept all terms described in this Agreement without IN lse, and that they intend to be legally bound thereby.
8. 3 Authoied Sig_r beires The Parties each represent and warrant to the other that 1) he,persons signing th154,Agreeni t are authorized signatories for the entities represented, and 2) no further approvals, actions or ratifications are needed for the full enforceability of this Agreeme i;against it; each' indemnifies and holds the other harmless against any breach of the foregoing representatioPW warranty.
8. 4 " signmer This Agreement may not be assigned by either party without the written consent of the other party.
8. 5 Modifications /Amendment. Any alterations, variations, modifications, amendments or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, and signed by authorized representative of the City and Developer.
8. 6 Records —Availability and Retention. Pursuant to Minn. Stat. § 16C. 05, subd. 5, Developer agrees that the City, State Auditor, or any of their duly authorized representatives at
15- any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of Developer and involve transactions relating to this Agreement. Developer agrees to maintain these records for a period of six years from the date of termination of this Agreement.
8. 7 Compliance with Laws. Developer shall abide by all Eedlral, State and local laws, statutes, ordinances, rules and regulations now in effect or hOr wafter adopted pertaining to this Agreement or to the facilities, programs and staff for whi is responsible.
8. 8 Interest by City Officials. No elected shall, during his or her tenure or employment and for or indirect, in this Agreement or the proceeds thereo,
8. 9 Governing Law. This Agreement accepted in Rice County, Minnesota, and the laws interpretations or constructions of the Agreement of laws principles.
8. 10 Data Practices. The that th Joi'Q,,,greement is subject to the requirements of Minnesota' s t Minretta Statutes, Section 13. 01 et seq.
8. 11 Noaiver• Any P'' s failure' n any one or more instances to insist upon strict performanceU,any ofthe ter r%s' and conditioti of this Agreement or to exercise any right herein conferred shall not be construeds a waiver orrelinquishment of that right or of that party' s right to assert ' r' span " e.,ter sand eon itions of this Agreement. Any express i ; waiver:of , t t pf this h tent shall not be 1 triding and effective unless made in writing and
8. 12 Severaba` lty. Theyalidity or unenforceability of any provision of this Agr'eetrtet shall not affect the validity °or enforceability of any other provision. Any invalid or unenforceable provision shal`;be deemed severed from this Agreement to the extent of its invalidity r unenforceabilnd` this Agreement shall be construed and enforced as if the Agreement did trot conta particular provision to the extent of its invalidity or
8. 13 Entire Agreement. These terms and conditions constitute the entire Agreement between the Parties regarding the subject matter hereof. All discussions and negotiations are deemed merged in this Agreement.
8. 14 Headings and Captions. Headings and captions contained in this Agreement are for convenience only and are not intended to alter any of the provisions of this Agreement and shall not be used for the interpretation of the validity of the Agreement or any provision hereof.
16- 8. 15 Survivability. All covenants, indemnities, guarantees, releases, representations and warranties by any parry, and any un- discharged obligations of the City and Developer arising prior to the expiration of this Agreement (whether by completion or earlier termination), shall survive such expiration.
8. 16 Execution. This Agreement may be executed simult usly in two or more counterparts that, when taken together, shall be deemed an origmal an constitute one and the same document. The signature of any party to the counterpart shl bo- deemed a signature to the Agreement, and may be appended to, any other counterpart. l smile and email transmissions of executed signature pages shall be deemed as originals andffcient to bind t11 executing parry.
8. 17 Other Documents. Each party to this Agreement agrees, both at tle,Closing and after the Closing, to execute such other documents as" may be reasonably requested b other party in order to complete the transactions contemplated by this A`Wi- ement.
8. 18 Notices. Any notice req] other is given in accordance with this Age personally to the City Administrator of th personally to an officer of Developer; or'i or certified mail, return receipt requested, followed by mailed notion as,4WXe requi: recognized, reputable vernightter, X
If to th $` ity:Tim Mad' , City City of Northfield 801 Washington Street Northfield, MN 55057 -2565
Christopher M. Hood, City Attorney Flaherty & Hood, P.A. 525 Park Street, Suite 470 St. Paul, MN 55103 -2122
John M. Ophaug Schmitz Ophaug & Dowd, L.L.P. 220 Division St. 5 Northfield, MN 55057
If to Developer: Rob Martin, Co -chair Save the Northfield Depot
17- 414 Riley Drive Northfield, MN 55057
Notices shall be deemed effective on the earlier of the date of receipt or the date of deposit as aforesaid; provided, however, that if notice is given by deposit, that th 4me for response to any notice by the other party shall commence to run one business day such deposit. Any party may change its address for the service of notice by giving wteYnotice of such change to the other party, in any manner above specified, 10 days prior tc ewe date of such change.
18- IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective as of the day and year first set forth above.
THE CITY: City of Nort
Date: By:
The foregoing s day of and Deb Little, as City Clerk, for the
19- DEVELOPER: Save the Northfield Depot
Date: By: RobMartin Its: Co -chair Officer
The foregoing i
for Save the Northfield Depot.
Notary Public
20- EXHIBIT A
Surveys of the Redevelopment Property dated April 13, 1998 and November 6, 1990, respectively EXHIBIT B Form Limited Warranty Deed conveying Redevelopment Property to Developer
Top 3 inches reserved data)
LIMITED WARRANTY DEED
DEED TAX DUE: $ ATE: 2012
FOR VALUABLE CONSIDERATION, Cit linnesota; ,a body politic and corporate under the laws of the state of Minnesota ( "Granto ys and qur ms to Save the Northfield Depot, a nonprofit corporation under the laws Annnsota (grantee "),real property in Rice County, Minnesota, legally the ati A" "t6dMer with all hereditaments and appurtenances belonging thereto, sub the restrictions, covenants, and conditions:
1. The iall bo„devoted to the following use: operating a financially viable or uskwith Northfield' s historic `Milwaukee Road' Depot on the prer
devoted to such use by the Grantee in accordance with the of this
3. the Grantee shall devote the`real property to its intended use within 1 year from the date of this D", and maintain s use for a minimum period of five years thereafter. If the Grantee fails to devote the real property its intended use or fails to devote the real property to its intended use at any time a$ required herein, Grantor shall have the option to repurchase fee title to the real property for the cot ration of $ ( ), less any taxes and rat - er encumbrances affecting marketability of title. Notwithstanding the foregoing, Grantor may, at its option, consider an extension oftime for good cause shown by Grantee. In the event an extension is granted, it (a) shall be to a date certain, (b) may be conditioned by Grantor to protect the public interest, and ( c) during the period Grantee shall not transfer title to the real property without the express written consent of Grantor.
After the Grantee has devoted the real property to its intended use, the Grantor shall provide to Grantee a certificate of compliance /completion in recordable form within 30 days from the determination thereof by Grantor.
Form 10. 2. 9 Page 1 of 4 Page 2 of 4 LIMITED WARRANTY DEED 4. The Grantee shall not transfer title to the real property within 6 years after the date of this Deed without the express written consent of the Grantor.
5. Any transfer oftitle to the real property made pursuant to the provisions ofparagraphs 3 and 4 hereof shall be made only to a party who demonstrates to the satisfaction of Grantor that such party has the ability to perform in place of Grantee.
6. Incorporated herein by reference are all ofthe conditions of Minnesota Statutes, Sections 469. 048 to 469.068, and all of said conditions and the conditions stated herein relative to the use of the real property are covenants running with the land;
This Deed conveys after -acquired title. Grantor warrants that Grantor has not done or suffered anything to encumber the property from and after April 13, 1998.
The Seller certifies that the Seller does not know of any wells on the described real property.,
Grantor
The City of Northfield, Minnesota
Its: Mayor
By: Its: City Clerk
State of Minnesota, County of Rice
This instrument was acknowledged before me on , 2012, by as its Mayor, and by , as its City Clerk, of the City of Northfield, Minnesota.
Stamp)
Notary Public
Form 10. 2. 9 Page 2 of 4 Page 3 of 4 LIMITED WARRANTY DEED
THIS INSTRUMENT WAS DRAFTED BY TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS Robert T. Scott INSTRUMENT SHOULD BE SENT TO: Flaherty & Hood, P.A. 525 Park Street, Suite 470 Save the Northfield Depot St. Paul, MN 55103 414 Riley Drive 651) 225 -8840 Northfield, MN 55057
Form 10. 2. 9 Page 3 of 4 EXHIBIT A
Insert Legal Dasciription . and Existing; Site Surveys]:
Form l 0. 2.9 Page 4 of 4 EXHIBIT C Phase I Site Environmental Assessment of Redevelopment Property dated EXHIBIT D Redevelopment Project Proposal and Phase I Concept Design EXHIBIT E Redevelopment Costs EXHIBIT F Form Letter of Credit
IRREVOCABLE LETTER OF CREDIT
No. _ Date:
TO: City of Northfield 801 Washington Street Northfield, Minnesota 55057
Dear Sir or Madam:
We hereby issue, for the account of Save T` e Northfield:Depot, Inc. an&ffi your favor, our Irrevocable Letter of Credit in the amount of $ , available to you by your draft drawn on sight on the undersigned bank
The draft must:
a) Bear the clan Dawn under of dated up 2 of ( Name ocean
Mayor O tity Admi of the City ofNorthfield, Minnesota.
on or before 4:00 p.m. on
A automatically renew for successive one -year terms unless, at least the netR-nnual renewal date ( which shall be November 30 of each Cten noti the Northfield City Administrator that it intends to modify Utter of Credit. Written notice is effective if sent by certified mail, Wif,dn the U.S. Mail, at least forty-five (45) days prior to the next annual Al ws: Northfield City Administrator, Northfield City Hall, 801 d, MN 55057, and is actually received by the City Administrator at the renewal date.
This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein.
This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision ofthe Uniform Customs and Practice for Documentary Credits, International Chamber ofCommerce Publication No. 500.
We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation.
Its: C] EXHIBIT 'G'
List of Encumbrances Item 13 Attachment 2
February 15, 2012. Save the Northfield Depot MEMO TO: Northfield City Council Tim Madigan, City Administrator Michele Merxbauer, Interim Community Development Director
FROM: Save the Northfield Depot
RE: Development Agreement
In July, 2011, the City Council directed staff to bring back to the Council a draft agreement for transfer of city -owned land on the Q -Block to Save the Northfield Depot (STND) for the location of the 1888 Depot. Save the Northfield Depot received a draft of an agreement from the City Attorney the following month. City Staff and Save the Northfield Depot have worked collaboratively to revise the agreement to better reflect the context. To facilitate your consideration, we have outlined the substantive revisions below.
1) The original agreement indicated that STND would secure a demolition permit for the roofless freight building north of Third Street. Since STND does not and will not own the freight building, we cannot secure a demolition permit. The revised language reads, " The railroad owners will secure a demolition permitfrom the Cityfor the existing Freight -house north of Third Street ". 2) The original agreement specified March 1, 2013 as the date STND was to submit a report to the city documenting the status of fundraising to determine if sufficient progress had been made. Since the March 1, 2013 date was based on an agreement signing date in 2011 and the final signing of the agreement was unknown, it seemed reasonable to use a length oftime after signing rather than a specific date. The revised language reads, " Eighteen months from the signing ofthe agreement, Developer shall submit a report ..." 3) The original agreement specified that the use of the depot would include a visitor' s center, transit center, and office space. Through public workshops, STND established that those were the public' s preferred uses. STND can only seek but not be required to have particular organizations /businesses occupy the building. The revised language indicates it will house commercial uses permitted in that zone. 4) To protect the City from a potential incomplete project, a condition has been added that requires STND to raise the total cost of the move and restoration before the City transfers the land to STND. 5) Since the agreement was drafted, the potential emerged of the Transit Hub being located on the city owned land on the Q- block. City Staffrequested that STND express their willingness to collaborate with the City in the event that the Q -block were selected for the site. The following paragraph was added: In the event ofthe FTA selection ofthe Q -Block sitefor afederallyfunded Transit Hub, the Developer will collaborate with the City to subdivide the site providing a portionfor the construction ofa Transit Hub building that is architecturally compatible with the 1888 depot that will be located on the otherportion ofthe site. The Developer will also collaborate with the City to explore possible shared site amenities that serve both the Transit Hub and the Depot Building, e.g., accessible parking, a shelteringpavilion, site lighting, informational signage, bike racks, trash receptacles, and benches. "
We look forward to the next step of fund -raising. I I REGULAR
City 0'_ Item #14 Nort ze
q ME
Date of City Council Meeting: February 21, 2012
To: Mayor and City Council City Administrator
From: Northfield Complete Streets Coalition Councilor Buckheit
Subject: Complete Streets Program
Action Requested:
Consider adopting Resolution 2012 -017 affirming support for Complete Streets, calling for development of a Complete Streets Policy and creation of a task force of staff, Council, and community members to draft the policy and implementation guidelines.
Summary Report:
In 2011, the Council asked to revisit street design policies and standards after the annual reconstruction projects on Plum and Linden Streets illustrated how current fixed design standards are not readily applicable to all situations and may work against Comprehensive Plan goals of high quality streets which encourage non -motorized transportation, preserve and increase the urban forest, and enhance Northfield' s sense of place.
Councilor Buckheit gave a brief introduction to Complete Streets at a Council work session; the Northfield News followed up with a summary and then a longer piece on Complete Streets. The Planning Commission sent a memo to the Council calling for Context Sensitive Street design. Following the Northfield News story, Carleton College students contacted Councilor Buckheit and asked to meet to talk about Complete Streets. Ben Hellerstein from Carleton, Tracy Davis, Planning Commission chair, Councilor Zweifel, and Councilor Buckheit met last Spring to discuss how interested Carleton students could help move Northfield to adopt a Complete Streets policy. The group agreed to meet in the fall after Carleton students returned to school and discussed this would be a project they would like to undertake for the 2011 -2012 academic year.
In September 2011, the Carleton students organized another meeting which included a St. Olaf student, a Northfield High School student, an ArTech student, Councilors Buckheit and Zweifel, and Alice Thomas and Ivan Imm of the Planning Commission. Safe Routes to School planning grant. The resolution calls for developing a Complete Streets policy and sketches who will work on the project plus a projected date for reporting back to the Council with a plan for the work. The plan for developing the policy will take into account staff resource availability, other city projects, and need for any additional resources.
Northfield is particularly rich in people and groups with knowledge about and passion for transportation planning which serves all users, especially non -motorized transportation uses and transit. The drafting group should include and draw on this expertise as well as key staff upon whom the implementation with depend. The Coalition proposed a task force of staff and Council members, including one Council member from the Northfield Complete Streets Coalition. The Council /staff task force could then identify and include stakeholders, relevant board and commission members, and community experts.
A Complete Streets policy:
Includes a vision for how and why the community wants to complete its streets Specifies that `all users' includes pedestrians, bicyclists and transit passengers of all ages and abilities, as well as trucks, buses and automobiles. Applies to both new and retrofit projects, including design, planning, maintenance, and operations, for the entire right of way. Makes M exceptions specific and sets a clear procedure that requires high -level approval of exceptions. Encourages street connectivity and aims to create a comprehensive, integrated, connected network for all modes. Is adoptable by all agencies to cover all roads. Directs the use of the latest and best design criteria and guidelines while recognizing the need for flexibility in balancing user needs. Directs that complete streets solutions will complement the context of the community. Establishes performance standards with measurable outcomes. Includes specific next steps for implementation of the policy Incorporates stormwater management and urban forestry guidance for street corridors.
The policy can become a stand -alone document or incorporated as amendments to our current Comprehensive Plan, Transportation Plan, and Parks, Open Space and Trail Plan plus supporting revisions to the city code and capital improvement program. How the policy is incorporated into our existing planning documents, law and budgeting will be determined by the task force and approved by the Council. CITY OF NORTHFIELD, MN CITY COUNCIL RESOLUTION 2012 -017
WHEREAS, Complete Streets are designed and operated to assure safety and accessibility for all the users of our roads, trails and transit systems, including pedestrians, bicyclists, transit riders, motorists, commercial and emergency vehicles and for people of all ages and of all abilities; and,
WHEREAS, Complete Streets reduce congestion by providing safe travel choices that encourage non -motorized transportation options, increasing the overall capacity of the transportation network as well as decreasing consumer transportation costs; and,
WHEREAS, Complete Streets will help Northfield achieve our Comprehensive Plan transportation goals of enhancing the small -town character of the city through multi -modal transportation choice and context -sensitive corridor design, establishing bicycling as a sustainable, safe and convenient, year -round mode of transportation, and expanding public transit services to ensure mobility for all residents and visitors; and,
WHEREAS, Northfield became a Minnesota GreenStep City in November 2010 as part of its goals of sustainability and adopting a Complete Streets policy is a Transportation action step for the program and will help Northfield meet its sustainability goals; and,
WHEREAS, Complete Streets support economic growth and community stability by providing accessible and efficient connections between home, school, work, recreation and retail destinations by improving the pedestrian and vehicular environments throughout Northfield; and,
WHEREAS, Complete Streets enhance safe walking and bicycling options for school -age children, in recognition of the objectives of the national Safe Routes to School program and help Northfield remedy deficiencies identified by the 2009 Safe Routes to School planning grant; and,
WHEREAS, the Northfield Complete Streets Coalition gathered letters of support for a Complete Streets policy from key community stakeholders demonstrating broad community concern; and,
WHEREAS, the Minnesota Legislature passed a statewide Complete Streets law in 2010 and many Minnesota cities have already adopted Complete Streets policies.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
The City of Northfield affirms its support of Complete Streets and providing a safe, efficient, balanced and environmentally sensitive City transportation network for people of all ages and abilities.
BE IT FURTHER RESOLVED THAT:
The Mayor and City Council direct the formation of a Council- directed task force to draft the Complete Streets Policy which shall include up to three Council members and key staff as selected by the City Administrator. The task force shall include relevant board and commission representatives, community stakeholders representatives, and local experts and will report back to the Council by March 31, 2012 with a proposed timeline for policy development which may include adoption of a standalone policy and amendments to the city' s Comprehensive Plan, Transportation Plan, City Code and/or Capital Improvement Program.
PASSED by the City Council of the City ofNorthfield on this 21 st day of February 2012.
ATTEST
City Clerk Mayor
VOTE: ROSSING BUCKHEIT GANEY _ NAKASIAN POWNELL IMM ZWEIFEL