Board of Directors Meeting Thursday, November 12, 2020, 1:30 Pm

BOARD OF DIRECTORS MEETING THURSDAY, NOVEMBER 12, 2020, 1:30 PM

Due to COVID-19, the meeting will be held via Zoom Video Conferencing Watch the meeting live at https://www.acrd.bc.ca/events/12-11-2020/

The public are invited to attend the Zoom meeting by registering at: https://portalberni.zoom.us/webinar/register/WN_hp82tpYVRGepq-__17NIIw

AGENDA PAGE # 1. CALL TO ORDER – Chief Administrative Officer

Recognition of Territories.

Notice to attendees and delegates that this meeting is being recorded and livestreamed to YouTube on the Regional District Website.

2. ELECTIONS – CHAIR AND VICE-CHAIR 2020/2021

a. Elections of Chairperson 2020/2021 Nominations from the floor for Chairperson of the Alberni-Clayoquot Regional District.

b. Election of Vice-Chairperson 2020/2021 Nominations from the floor for Vice-Chairperson of the Alberni- Clayoquot Regional District.

3. APPROVAL OF AGENDA (motion to approve, including late items required ALL VOTE 2/3 majority vote)

4. DECLARATIONS (conflict of interest or gifts exceeding $250 in value as per section 106 of the Local Government Act)

5. ADOPTION OF MINUTES (ALL/UNWEIGHTED)

a. Board of Directors Meeting – October 28, 2020 7-15

THAT the minutes of the Board of Directors meeting held on October 28, 2020 be adopted.

1 ACRD Board Agenda November 12/20 Page 2 b. Alberni Valley & Bamfield Services Committee Meeting – September 16-19 2, 2020

THAT the minutes of the Alberni Valley & Bamfield Services Committee meeting held on September 2, 2020 be adopted.

c. Alberni Valley & Bamfield Services Committee Meeting – November 4, 20-23 2020

THAT the minutes of the Alberni Valley & Bamfield Services Committee meeting held on November 4, 2020 be adopted.

d. Electoral Area Directors Committee Meeting – November 4, 2020 24-26

THAT the minutes of the Electoral Area Directors Committee meeting held on November 4, 2020 be adopted.

6. PETITIONS, DELEGATIONS & PRESENTATIONS (10 minute maximum)

a. Hugh Grist, Jean McIntosh, Maggie Hodge Kwan, Alberni Valley 27-34 community Foundation, Vital Signs 2020 Report Presentation

7. CORRESPONDENCE FOR ACTION (ALL/UNWEIGHTED)

a. REQUEST FOR APPOINTMENT AND ALTERNATE APPOINTMENT TO 35 THE VANCOUVER ISLAND REGIONAL LIBRARY BOARD - 2021 The Vancouver Island Regional Library (VIRL) Board, October 30, 2020 requesting Regional District Director appointments to the VIRL Board of Trustees for 2021.

Possible Motions:

THAT the Alberni-Clayoquot Regional District Board of Directors appoint Director ______as appointee on the Vancouver Island Regional Library Board of Trustees for 2021;

THAT the Alberni-Clayoquot Regional District Board of Director appoint Director ______as the alternate appointee on the Vancouver Island Regional Library Board of Trustees for 2021.

b. REQUEST FOR SUPPORT 36-37 Clayoquot Biosphere Trust, November 3, 2020 request for support for Clayoquot Sound Ongoing UNESCO Biosphere Region designation.

2 ACRD Board Agenda November 12/20 Page 3 Possible Motion:

THAT the Alberni-Clayoquot Regional District Board of Directors forward a letter to the Clayoquot Biosphere Trust supporting the ongoing Clayoquot Sound UNESCO Biosphere Region designation.

8. CORRESPONDENCE FOR INFORMATION (ALL/UNWEIGHTED)

a. ISLAND COASTAL ECONOMIC TRUST 38-41 Addressing the Digital Divide in Qathet Regional District b. MINISTRY OF JOBS, ECONOMIC DEVELOPMENT AND 42-43 COMPETITIVESNESS UBCM Conference Call Meeting regarding the Need for Connectivity along Highway Corridors and for Healhcare and Remote Workers, and Call Boxes along Remote Highway Routes for Public Safety. c. MINISTRY OF PUBLIC SAFETY AND SOLICITOR GENERAL 44-45 UBCM Conference Call Meeting regarding the Regional District’s Indigenous Social Navigator Program in Partnership with the Local RCMP. d. DISTRICT OF UCLUELET 46-48 Correspondence from the District of Ucluelet to the Honourable John Horgan, Premier regarding support for a new Fisheries Cabinet Minister Position e. PORT ALBERNI PORT AUTHORITY 49-50 Summary Update of Port Alberni Port Authority Activities

THAT the Board of Directors receive items a-e for information.

9. REQUEST FOR DECISIONS & BYLAWS

a. REQUEST FOR DECISION 51 Resolution – Signing Authority for Banking Purposes (ALL/UNWEIGHTED)

THAT the Board of Directors authorize the following signatories for banking purposes for the Alberni-Clayoquot Regional District and Alberni-Clayoquot Regional Hospital District:

• The following Directors have signing authority: i.______, Chairperson ii.______, Vice-Chairperson iii.______, Director

• The following Staff members have signing authority i. Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer 3 ACRD Board Agenda November 12/20 Page 4 ii. Teri Fong, CPA, CGA, Chief Financial Officer iii. Wendy Thomson, General Manager of Administrative Services

• One of the above Directors are authorized to sign all Regional District banking documents with one of the above Staff members.

b. REQUEST FOR DECISION 52-54 BC Infrastructure Planning Grant – Sproat Lake Volunteer Fire Department (ALL/WEIGHTED)

THAT the Alberni-Clayoquot Regional District Board of Directors authorize the Chairperson and Chief Administrative Officer to enter into an Infrastructure Planning Grant agreement for $7,500 with the Ministry of Municipal Affairs and Housing for the Asset Management Plan Implementation – Sproat Lake Volunteer Fire Department project.

c. REQUEST FOR DECISION 55-60 2021 Community Works Fund Projects (PARTICIPANTS/WEIGHTED)

THAT the ACRD Board of Directors roll forward any uncompleted Community Works Funding projects from the 2020-2024 Financial Plan as well as develop the 2021 proposed Community Works Funding projects for consideration during the 2021-2025 Financial Plan discussions and further that staff look for opportunities to fulfill the construction or implementation of the projects within the 2021 year.

d. REQUEST FOR DECISION 61 Crown Land Tenure Application – Bamfield Water System (Deferred from October 14, 2020 Board of Directors Meeting) (ALL/UNWEIGHTED)

THAT the Alberni-Clayoquot Regional District Board of Directors direct staff to apply for a 30 year Crown Land Tenure for a portion of the Bamfield Inlet near Burlo Island in order to install a water line to provide water service to 422 Burlo Island.

e. REQUEST FOR DECISION 62-66 Alberni Valley Curbside and Recycling Depot Contract Extensions (ALL/WEIGHTED)

THAT the ACRD Board of Directors authorize the CAO to negotiate and execute a contract extension with Waste Management for curbside recycling collection in the Alberni Valley until March 31, 2021 with the ability to extend up to October 31, 2021. 4 ACRD Board Agenda November 12/20 Page 5

THAT the ACRD Board of Directors authorize the CAO to negotiate and execute a contract extension with Waste Management for operation of the 3rd Avenue Recycling Depot until May 31, 2021 with the ability to extend up to November 30, 2021.

10. PLANNING MATTERS

10.1 ALL DIRECTORS (ALL/UNWEIGHTED)

a. SOMASS WATERSHED FLOOD MANAGEMENT PLAN (ALL AREAS) 67-69 Request for Decision

The Alberni Valley and Bamfield Services Committee recommends to the Board of Directors:

THAT staff investigate mitigation options;

THAT staff provide options for applying the 200-year flood plain maps within the Electoral Areas of the ACRD; and

THAT Staff be directed to investigate grants to assess drought mitigation options for the watershed.

11. REPORTS

11.1 STAFF REPORTS (ALL/UNWEIGHTED) a. Emergency Operations Centre Update – verbal report – H. Zenner

b. COVID-19 Safe Restart Grants for Local Governments – T. Fong 70-74

THAT these reports be received.

11.2 COMMITTEE REPORTS

11.3 OTHER REPORTS

12. UNFINISHED BUSINESS

13. LATE BUSINESS

14. QUESTION PERIOD

Questions/Comments from the public participating in the Zoom meeting. 5 ACRD Board Agenda November 12/20 Page 6

Questions/Comments from the Public, respecting an agenda item, can be emailed to the ACRD at [email protected] and will be read out by the Corporate Officer at the meeting.

15. RECESS (ALL/UNWEIGHTED)

Motion to recess the Regular Board of Directors Meeting in order to conduct the Regional Hospital District Meeting.

16. RECONVENE

17. IN CAMERA (ALL/UNWEIGHTED)

Motion to close the meeting to the public as per the Community Charter, section(s): i. 90 (1) (c ) Labour relations or other employee relations; ii. 90 (1) (k ) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the board, could reasonably be expected to harm the interests of the regional district if they were held in public; iii. 90 (1) (j) Information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act and iv. 21 (1 )(c) (i) The head of a public body must refuse to disclose to an applicant information the disclosure of which could reasonably be expected to harm significantly the competitive position or interfere significantly with the negotiating position of the third party; v. 90 (1) (f) Law enforcement, if the board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; vi. 90 (1) (g) Litigation or potential litigation affecting the regional district.

18. REPORT OUT - RECOMMENDATIONS FROM IN-CAMERA

19. ADJOURN (ALL/UNWEIGHTED)

Next Board of Directors Meeting: Wednesday, November 25, 2020 Via Zoom Videoconferencing

Alberni-Clayoquot Regional District

MINUTES OF THE BOARD OF DIRECTORS MEETING HELD ON WEDNESDAY, OCTOBER 28 2020, 1:30 PM Due to COVID-19 pandemic, meeting conducted via Zoom video/phone conferencing

DIRECTORS John Jack, Chairperson, Councillor, Huu-ay-aht First Nation PRESENT: Tom Stere, Councillor, District of Tofino (Alternate) Bob Beckett, Director, Electoral Area “A” (Bamfield) Tanya Shannon, Director, Electoral Area “B” (Beaufort) Kel Roberts, Director, Electoral Area “C” (Long Beach) Penny Cote, Director, Electoral Area “D” (Sproat Lake) John McNabb, Director, Electoral Area “E” (Beaver Creek) Dianne Bodnar, Director, Electoral Area “F” (Cherry Creek) Sharie Minions, Mayor, City of Port Alberni Debbie Haggard, Councillor, City of Port Alberni Rachelle Cole, Councillor, District of Ucluelet Wilfred Cootes, Councillor, Uchucklesaht Tribe Government Kirsten Johnsen, Member of Council, Toquaht Nation

REGRETS: Alan McCarthy, Member of Legislature, Yuułuʔiłʔatḥ Government

STAFF PRESENT: Douglas Holmes, Chief Administrative Officer Teri Fong, Chief Financial Officer Mike Irg, General Manager of Planning and Development Wendy Thomson, General Manager of Administrative Services Jenny Brunn, Interim General Manager of Community Services Heather Zenner, Protective Services Manager Julia Martin, Administrative Assistant Michael McGregor, Lands & Resources Coordinator

The meeting can be viewed on the Alberni-Clayoquot Regional District website at: https://www.acrd.bc.ca/events/28-10-2020/

1. CALL TO ORDER The Chairperson called the meeting to order at 1:33 pm.

The Chairperson recognized the meeting this afternoon is being held throughout the Nuu-chah-nulth territories.

The Chairperson reported this meeting is being recorded and livestreamed to YouTube on the Regional District website.

7 ACRD Board Meeting Minutes October 28/20 Page 2

2. APPROVAL OF AGENDA

MOVED: Director McNabb SECONDED: Director Shannon

THAT the agenda be approved as circulated with the addition of the following late items: • 8.g. Request for Decision – Award of BCAAP funds for Fire Protection Improvement Project at the Long Beach Airport • 12 a. Request for support for the BC Government to create a new cabinet position for a provincial Minister of Fisheries. CARRIED

3. DECLARATIONS

4. ADOPTION OF MINUTES

a. Board of Directors Meeting – October 14, 2020

MOVED: Director McNabb SECONDED: Director Beckett

THAT the minutes of the Board of Directors Meeting held on October 14, 2020 be adopted. CARRIED

5. PETITIONS, DELEGATIONS & PRESENTATIONS

a. Inspector Eric Rochette, Officer In Charge, Port Alberni Detachment, RCMP regarding the Port Alberni RCMP Report for the 3rd Quarter, 2020

Inspector Rochette provided an overview of the Port Alberni RCMP Detachment policing report for the third quarter.

Director Haggard entered the meeting at 1:38 pm.

6. CORRESPONDENCE FOR ACTION

a. Correspondence from ACRD Chief Financial Officer, T. Fong, regarding remuneration for the VICC Resilience Summit

MOVED: Director McNabb SECONDED: Director Cote

8 ACRD Board Meeting Minutes October 28/20 Page 3

THAT the Alberni-Clayoquot Regional District Board of Directors approve remuneration for Director participation in the VICC Resilience Summit on November 6, 2020

MOVED: Director Minions SECONDED: Director Cote

THAT the main motion be amended to approve remuneration for any Director that wishes to attend. CARRIED

The main motion as amended was CARRIED

7. CORRESPONDENCE FOR INFORMATION

8. REQUEST FOR DECISIONS & BYLAWS

a. Request for Decision regarding Bylaw A1084-2 – Board Member Remuneration, Expenses & Benefits

MOVED: Director Roberts SECONDED: Director McNabb

THAT the Alberni-Clayoquot Regional District Board of Directors give first reading to bylaw cited as “Board Remuneration, Expenses and Benefits Bylaw Amendment No. A1084-2, 2020”. CARRIED MOVED: Director Roberts SECONDED: Director Cote

THAT the Alberni-Clayoquot Regional District Board of Directors give second reading to bylaw cited as “Board Remuneration, Expenses and Benefits Bylaw Amendment No. A1084-2, 2020”. CARRIED MOVED: Director Roberts SECONDED: Director McNabb

THAT the Alberni-Clayoquot Regional District Board of Directors give third reading to bylaw cited as “Board Remuneration, Expenses and Benefits Bylaw Amendment No. A1084-2, 2020”. CARRIED MOVED: Director Roberts SECONDED: Director Cote

9 ACRD Board Meeting Minutes October 28/20 Page 4

THAT the Alberni-Clayoquot Regional District Board of Directors adopt bylaw cited as “Board Remuneration, Expenses and Benefits Bylaw Amendment No. A1084-2, 2020”. CARRIED b. Request for Decision regarding Marketing Contract – Voyent Alert Emergency Notification System

MOVED: Director McNabb SECONDED: Director Roberts

THAT the ACRD Board of Directors delegate authority to the Chief Administrative Officer to enter a contract with the successful proponent of the Voyent Alert Marketing Contract, not to exceed $8000. CARRIED c. Request for Decision regarding West Coast Multi Use Path

MOVED: Director Roberts SECONDED: Director Johnsen

THAT the Alberni-Clayoquot Regional District Board of Directors authorize the use of the budgeted $50,000 from Regional Parks Capital Reserves and $40,000 from budgeted Gas Tax - Community Works Funds for Detailed Design work on the West Coast Multi Use Path. CARRIED

d. Request for Decision regarding Hazelwood Lease Renewal Request – Long Beach Airport

MOVED: Director Roberts SECONDED: Director Cole

THAT the Alberni-Clayoquot Regional District Board of Directors approve the lease renewal with Hazelwood Construction Services for a (2) two-year extension period from January 1st, 2021 to December 31st, 2022. CARRIED

e. Request for Decision regarding Memorandum of Understanding ACRD Island 4 x 4 Racing

MOVED: Director McNabb SECONDED: Director Shannon

THAT the Alberni-Clayoquot Regional District Board of Directors authorize the renewal of the Memorandum of Understanding (MOU) with the Province to assume responsibility for monitoring/enforcing racing and camping restrictions. 10 ACRD Board Meeting Minutes October 28/20 Page 5

CARRIED

f. Request for Decision regarding SLMP – Boating Safety Grant Contribution Agreement – Extension

MOVED: Director Cote SECONDED: Director Roberts

THAT the Alberni-Clayoquot Regional District Board of Directors agree to enter into the amended contribution agreement with the Ministry of Transportation for seventy-five percent (75%) of the total eligible expenditures of the Boating Safety Awareness Project to a maximum of sixty-nine thousand seven hundred fifty dollars ($69,750.00) ending September 30th, 2023. CARRIED

g. Late Item - Request for Decision regarding Award of BCAAP funds for Fire Protection Improvement Project at the Long Beach Airport

MOVED: Director Cote SECONDED: Director Stere

THAT the Alberni-Clayoquot Regional District Board of Directors enter into a Conditional Grant Agreement with the Ministry of Transportation & Infrastructure through the British Columbia Air Access Program for the Long Beach Airport Fire Protection Improvement Project for $431,025 of project costs. CARRIED

9. PLANNING MATTERS

9.1 ELECTORAL AREA DIRECTORS ONLY

a. RF19008, CREMA, 6088 RENTON ROAD S (CHERRY CREEK) Rezoning Application – Memorandum and Bylaw P1400

MOVED: Director Bodnar SECONDED: Director McNabb

THAT Bylaw P1400 Regional District of Alberni-Clayoquot Zoning Atlas Amendment be adopted. CARRIED

b. ALBERNI VALLEY HOUSING NEEDS REPORT PROJECT UPDATE (ALL AREAS) Memorandum

11 ACRD Board Meeting Minutes October 28/20 Page 6

MOVED: Director Cote SECONDED: Director McNabb

THAT the Board of Directors receive the Alberni Valley Housing Needs Report Project Update. CARRIED

9.2 ELECTORAL AREA DIRECTORS AND TOFINO

a. ZONING BYLAW REVIEW PROJECT UPDATE (ALL AREAS) Memorandum

MOVED: Director Roberts SECONDED: Director Beckett

THAT the Board of Directors receive the Zoning Bylaw Review Project Update. CARRIED 9.3 ALL DIRECTORS

a. AGRICULTURE PLAN IMPLEMENTATION 2021-2022 CONTRACT (ALL AREAS) Request for Decision

MOVED: Director Cote SECONDED: Director McNabb

THAT the Board of Directors authorize the CAO to enter into a contract with Eden Tree Farm and Gardening to provide agricultural support services until December 31, 2022 with the cost of the contract not to exceed $35,000 per year. CARRIED

10. REPORTS

10.1 STAFF REPORTS a. Meeting Schedule – November 2020 b. Building Report - September 2020 c. Emergency Operations Centre Update – verbal report – Heather Zenner d. Nomination – Appointment to the BC Ferry Authority Board of Directors – Janice Hill

MOVED: Director Roberts SECONDED: Director Bodnar

THAT the Board of Directors receives the staff reports a-d. 12 ACRD Board Meeting Minutes October 28/20 Page 7

CARRIED

10.2 COMMITTEE REPORTS

10.3 MEMBER REPORTS a. 9-1-1 Corporation – J. McNabb Director McNabb reported the Corporation is celebrating 25 years in service. The Corporation held a strategy planning session on Monday, October 26th to develop strategic goals and a path forward to ensure quality services are provided. Director McNabb thanked all NI911 Corporation staff, dispatchers and the management team for their hard work and dedication. b. Vancouver Island Regional Library – P. Cote Director Cote reported local libraries are starting to open up for service. Doors have opened in several areas including Nanaimo, Cowichan and Quadra Island. Port Alberni, Ucluelet and Tofino are projected to open next week. An expansion to the Port Alberni Library is scheduled to start in the new year for an approximate cost of one million dollars. c. Alberni Valley Chamber of Commerce – S. Minions Director Minions reported that the Alberni Valley Chamber of Commerce is working on the ‘Welcome to Alberni’ sign project on behalf of the City of Port Alberni and they continue to manage McLean’s Mill. d. Air Quality Council, Port Alberni – D. Bodner

Director Bodnar reported that to date three woodstove exchanges been processed through the program for 2020. The Alberni Air Quality Society has several projects they are considering including a public education session for grades 5 to 7 and the creation of a round table with Cowichan and Comox Valley to work on a regional project. e. West Coast Aquatic Board – No Report f. Association of Vancouver Island & Coastal Communities – P. Cote Director Cote reported that the first meeting of the new Executive will be held next Thursday. The election of the Executive was conducted during the 2020 UBCM Convention. Director Cote was acclaimed to the Executive. g. Beaver Creek Water Advisory Committee – J. McNabb – No Report h. West Island Woodlands Advisory Group – J. McNabb – No Report i. Agricultural Development Committee – T. Shannon/P. Cote Director Shannon reported the Committee is planning to go forward with the Grow Local Program and they have other grant applications in the works. j. Other Reports – None 13 ACRD Board Meeting Minutes October 28/20 Page 8

MOVED: Director Cole SECONDED: Director McNabb

THAT the Board of Directors receive the Member Reports. CARRIED Director Cootes left the meeting at 2:45 pm.

11. UNFINISHED BUSINESS

12. LATE BUSINESS

a. Late item for discussion from Director Cole regarding support to influence the BC government to create a new cabinet position for a provincial Minister of Fisheries.

Director Cole discussed a request for coastal communities to send a letter to the Provincial Government requesting the creation of a new cabinet position for a provincial Minister of Fisheries.

13. QUESTION PERIOD

In order to provide the public with an opportunity to ask questions or provide input to the Board of Directors respecting a topic on the agenda, the Regional District set up an email address [email protected]. The Corporate Officer reported there were no questions or comments received from the public with respect to the meeting today.

14. IN-CAMERA

MOVED: Director Shannon SECONDED: Director Roberts

THAT the meeting be closed to the public as per the Community Charter, sections: i. 90 (1) (g) litigation or potential litigation affecting the regional district; ii. 90 (1) (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED

The meeting was closed to the public at 3:00 pm.

The meeting was re-opened to the public at 3:31 pm.

15. REPORT OUT – RECOMMENDATIONS FROM IN-CAMERA

16. ADJOURN 14 ACRD Board Meeting Minutes October 28/20 Page 9

MOVED: Director McNabb SECONDED: Director Cole

THAT this meeting be adjourned at 3:31 pm. CARRIED

Certified Correct:

______John Jack, Wendy Thomson, Chairperson General Manager of Administrative Services

Alberni-Clayoquot Regional District

MINUTES OF THE ALBERNI VALLEY & BAMFIELD SERVICES COMMITTEE MEETING HELD ON WEDNESDAY, SEPTEMBER 2, 2020, 10:00 AM

Due to COVID-19 pandemic, meeting conducted via Zoom video/phone conferencing

DIRECTORS John McNabb, Chairperson, Director, Electoral Area “E” (Beaver Creek) PRESENT: Bob Beckett, Director, Electoral Area “A” (Bamfield) Tanya Shannon, Director, Electoral Area “B” (Beaufort) Penny Cote, Director, Electoral Area “D” (Sproat Lake) Dianne Bodnar, Director, Electoral Area “F” (Cherry Creek) Sharie Minions, Mayor, City of Port Alberni Debbie Haggard, Councillor, City of Port Alberni John Jack, Councillor, Huu-ay-aht First Nation

REGRETS: Wilfred Cootes, Councillor, Uchucklesaht Tribe Government

STAFF PRESENT: Douglas Holmes, Chief Administrative Officer Wendy Thomson, General Manager of Administrative Services Jenny Brunn, Acting General Manager of Community Services Julia Martin, Administrative Assistant George Rose, IT Manager

The meeting can be viewed on the Alberni-Clayoquot Regional District website at https://www.acrd.bc.ca/events/2-9-2020/

1. CALL TO ORDER The Chairperson called the meeting to order at 10:06 am.

The Chairperson recognized the meeting this morning is being held throughout the Nuu-chah-nulth territories.

The Chairperson reported this meeting is being recorded and livestreamed to YouTube on the Regional District website.

2. APPROVAL OF AGENDA

MOVED: Director Shannon SECONDED: Director Jack

THAT the agenda be approved as circulated. CARRIED 16 Alberni Valley & Bamfield Services Committee Meeting Minutes September 2 /20 Page 2

3. ADOPTION OF MINUTES

a. Alberni Valley & Bamfield Services Committee Minutes – June 17, 2020

MOVED: Director Shannon SECONDED: Director Jack

THAT the minutes of the Alberni Valley and Bamfield Services Committee meeting held on June 17, 2020 be reviewed. CARRIED

b. Alberni Valley & Bamfield Services Committee Minutes – August 11, 2020

MOVED: Director Jack SECONDED: Director Cote

THAT the minutes of the Alberni Valley and Bamfield Services Committee meeting held on August 11, 2020 be reviewed. CARRIED

4. CORRESPONDENCE FOR ACTION/INFORMATION

5. REQUEST FOR DECISIONS & BYLAWS

a. Request for Decision regarding Bylaw R1029-3 Tipping fee for Commercial Mixed Recyclables at the Alberni Valley Landfill

MOVED: Director Jack SECONDED: Director Haggard

THAT the Alberni Valley and Bamfield Services Committee recommend that the Alberni-Clayoquot Regional District Board of Directors approve adopting Bylaw R1029-3, Alberni Valley Landfill Tipping Fee and Regulation Amendment, 2020 to include a rate for Commercial Mixed Recyclables at the Alberni Valley Landfill at $200/tonne with a $15 minimum charge. CARRIED

b. Request for Decision regarding Port Alberni Maker Space – Letter of Support

MOVED: Director Haggard SECONDED: Director Minions

THAT the Alberni Valley and Bamfield Services Committee recommend that the ACRD Board of Directors approve a letter of support for the Port Alberni Maker 17 Alberni Valley & Bamfield Services Committee Meeting Minutes September 2 /20 Page 3

Space’s grant application to the Project Based Labour Market Training Program under Work BC Employment Services for the interior upgrades for the leased area of the upstairs of 3rd Avenue Recycling Depot. CARRIED

6. REPORTS

a. Update on the Bamfield Free Tipping Fee Pilot Program b. Other Reports

MOVED: Director Beckett SECONDED: Director Cote

THAT the Alberni Valley & Bamfield Services Committee recommend that the ACRD Board of Director extend the Bamfield Free Tipping Fee Pilot program for one more year. CARRIED

The Acting General Manager of Community Services reported staff are working on upgrades at the Alberni Valley Landfill to allow for organics diversion.

MOVED: Director Cote SECONDED: Director Jack

THAT the Alberni Valley & Bamfield Services Committee receives these reports.

7. LATE BUSINESS

8. QUESTION PERIOD

Questions/Comments from Zoom meeting attendees.

9. ADJOURN

MOVED: Director Jack SECONDED: Director Beckett

THAT the meeting be adjourned at 10:42 am CARRIED

18 Alberni Valley & Bamfield Services Committee Meeting Minutes September 2 /20 Page 4

Certified Correct:

______John McNabb, Wendy Thomson, Chairperson General Manager of Administrative Services

Alberni-Clayoquot Regional District

MINUTES OF THE ALBERNI VALLEY & BAMFIELD SERVICES COMMITTEE MEETING HELD ON WEDNESDAY, NOVEMBER 4, 2020, 10:00 AM

Regional District Board, 3008 Fifth Avenue, Port Alberni, BC and Zoom video/phone conferencing

DIRECTORS John McNabb, Chairperson, Director, Electoral Area “E” (Beaver Creek) PRESENT: Bob Beckett, Director, Electoral Area “A” (Bamfield) (via zoom) Tanya Shannon, Director, Electoral Area “B” (Beaufort) (via zoom) Penny Cote, Director, Electoral Area “D” (Sproat Lake) Dianne Bodnar, Director, Electoral Area “F” (Cherry Creek) (via zoom) Ron Corbeil, Councillor, City of Port Alberni, Alternate (via zoom) Debbie Haggard, Councillor, City of Port Alberni (via zoom) John Jack, Councillor, Huu-ay-aht First Nation (via zoom)

REGRETS: Wilfred Cootes, Councillor, Uchucklesaht Tribe Government

STAFF PRESENT: Douglas Holmes, Chief Administrative Officer (via zoom) Mike Irg, General Manager of Planning and Development Teri Fong, Chief Financial Officer (via zoom) Wendy Thomson, General Manager of Administrative Services Jenny Brunn, Acting General Manager of Community Services Janice Hill, Executive Assistant (via zoom)

The meeting can be viewed on the Alberni-Clayoquot Regional District website at https://www.acrd.bc.ca/events/4-11-2020/

1. CALL TO ORDER The Chairperson called the meeting to order at 10:00 am.

The Chairperson recognized the meeting this morning is being held throughout the Nuu-chah-nulth territories.

The Chairperson reported this meeting is being recorded and livestreamed to YouTube on the Regional District website.

2. APPROVAL OF AGENDA

MOVED: Director Cote SECONDED: Director Bodnar 20 Alberni Valley & Bamfield Services Committee Meeting Minutes, November 4 /20 Page 2

THAT the agenda be approved as circulated. CARRIED

3. ADOPTION OF MINUTES

a. Alberni Valley & Bamfield Services Committee Minutes – September 2, 2020

MOVED: Director Jack SECONDED: Director Cote

THAT the minutes of the Alberni Valley and Bamfield Services Committee meeting held on September 2, 2020 be adopted. CARRIED

4. REQUEST FOR DECISIONS & BYLAWS

a. Request for Decision regarding Alberni Valley Curbside and Recycling Depot Contract Extensions

MOVED: Director Jack SECONDED: Director Haggard

THAT the Alberni Valley and Bamfield Services Committee recommend that the ACRD Board of Directors authorize the CAO to negotiate and execute a contract extension with Waste Management for curbside recycling collection in the Alberni Valley until March 31, 2021 with the ability to extend up to October 31, 2021. CARRIED MOVED: Director Jack SECONDED: Director Haggard

THAT the Alberni Valley and Bamfield Services Committee recommend that the ACRD Board of Directors authorize the CAO to negotiate and execute a contract extension with Waste Management for operation of the 3rd Avenue Recycling Depot until May 31, 2021 with the ability to extend up to November 30, 2021. CARRIED

b. Request for Decision regarding Review of Municipal Solid Waste Tipping Rates

MOVED: Director Jack SECONDED: Director Haggard

21 Alberni Valley & Bamfield Services Committee Meeting Minutes, November 4 /20 Page 3

THAT the Alberni Valley and Bamfield Services Committee recommend that the staff complete a follow-up review of rates after the implementation of Organics Diversion in the City of Port Alberni. CARRIED

c. Request for Decision regarding Somass Watershed Flood Management Plan

Director Beckett entered the meeting at 10:39 am.

MOVED: Director Cote SECONDED: Director Jack

THAT the Alberni Valley and Bamfield Services Committee: 1. Receive the staff report; and 2. Recommend to the Board of Directors that staff investigate mitigation options; and 3. Recommend to the Board of Directors that staff provide options for applying the 200-year flood plain maps within the Electoral Areas of the ACRD. CARRIED

MOVED: Director Cote SECONDED: Director Shannon

THAT the Alberni Valley & Bamfield Services Committee recommend that the ACRD Board of Directors direct staff to investigate potential grant funding for drought planning to accompany the Somass Watershed Flood Management Plan. CARRIED

5. REPORTS

a. Review of Flat Rate for Branches and Yard Waste – J. Brunn b. Alberni Valley Landfill Upgrades – J. Brunn

MOVED: Director Jack SECONDED: Director Cote

THAT the Alberni Valley & Bamfield Services Committee receives reports a-b.

6. LATE BUSINESS

7. QUESTION PERIOD

22 Alberni Valley & Bamfield Services Committee Meeting Minutes, November 4 /20 Page 4

The Corporate Officer reported there is no public in attendance at the meeting today via zoom webinar and no questions or comments were received via email at [email protected] respecting any of the agenda items.

8. ADJOURN

MOVED: Director Jack SECONDED: Director Beckett

THAT the meeting be adjourned at 11:20 am. CARRIED

Certified Correct:

______John McNabb, Wendy Thomson, Chairperson General Manager of Administrative Services

Alberni-Clayoquot Regional District

MINUTES OF THE ELECTORAL AREA DIRECTORS COMMITTEE MEETING HELD ON WEDNESDAY, NOVEMBER 4, 2020, 1:30 PM Regional District Board Room, 3008 Fifth Avenue, Port Alberni, BC and via Zoom

DIRECTORS Penny Cote, Chair, Director, Electoral Area “D” (Sproat Lake) PRESENT: Bob Beckett, Director, Electoral Area “A” (Bamfield) (via zoom) Tanya Shannon, Director, Electoral Area “B” (Beaufort) (via zoom) Kel Roberts, Director, Electoral Area “C” (Long Beach) (via zoom) John McNabb, Director, Electoral Area “E” (Beaver Creek) Dianne Bodnar, Director, Electoral Area “F” (Cherry Creek) (via zoom)

STAFF PRESENT: Douglas Holmes, Chief Administrative Officer (via zoom) Teri Fong, Chief Financial Officer (via zoom) Mike Irg, General Manager of Planning and Development Wendy Thomson, General Manager of Administrative Services

The meeting can be viewed on the Alberni-Clayoquot Regional District website at: https://www.acrd.bc.ca/events/4-11-2020/

1. CALL TO ORDER The Chairperson called the meeting to order at 1:30 pm.

The Chairperson recognized the meeting this afternoon is being held throughout the Nuu-chah-nulth territories.

The Chairperson provided notice that this meeting is being recorded and livestreamed to YouTube on the Regional District website.

2. APPROVAL OF AGENDA

MOVED: Director McNabb SECONDED: Director Roberts

THAT the agenda be approved as circulated. CARRIED

3. ADOPTION OF MINUTES

a. Electoral Area Directors Committee Meeting - September 15, 2020.

MOVED: Director McNabb 24 Electoral Area Directors Committee Meeting Minutes November 4/20 Page 2

SECONDED: Director Beckett

THAT the minutes of the Electoral Area Directors Committee Meeting held on September 15, 2020 be adopted. CARRIED

4. REQUEST FOR DECISIONS & BYLAWS

a. Request for Decision regarding 2021 Community Works Fund Projects.

MOVED: Director McNabb SECONDED: Director Beckett

THAT the Electoral Area Directors Committee recommend that the ACRD Board of Directors roll forward any uncompleted Community Works Funding projects from the 2020-2024 Financial Plan as well as develop the 2021 proposed Community Works Funding projects for consideration during the 2021-2025 Financial Plan discussions and further that staff look for opportunities to fulfill the construction or implementation of the projects within the 2021 year. CARRIED

MOVED: Director McNabb SECONDED: Director Roberts

THAT Electoral Area Directors Committee recommend that the ACRD Board of Directors instruct staff to investigate options to move forward on the Beaver Creek Park project. CARRIED

5. LATE BUSINESS

6. QUESTION PERIOD

7. IN-CAMERA

MOVED: Director Beckett SECONDED: Director McNabb

THAT the meeting be closed to the public as per the Community Charter, section(s): i. 90 (1) (f): Law enforcement, if the committee considers that disclosure could 25 Electoral Area Directors Committee Meeting Minutes November 4/20 Page 3

reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment. CARRIED

The meeting was closed to the public at 2:06 pm.

The meeting was re-opened to the public at 2:30 pm.

8. REPORT OUT – RECOMMENDATIONS FROM IN-CAMERA

9. ADJOURN

MOVED: Director McNabb SECONDED: Director Bodnar

THAT this meeting be adjourned 2:30 pm. CARRIED

Certified Correct:

______Penny Cote, Wendy Thomson, Chairperson General Manager of Administrative Services

26 The Alberni Valley’s 2020 27 Table of Contents Message from Learning 3 the Board Chair Housing 4 Food 6 We began our 2020 Vital Signs® report before COVID-19 was a known issue, and we planned to look forward to 2030 and consider the Alberni Valley’s role in meeting the United Nation’s Sustainable Development Goals (You’ll Environment 7 see these icons woven throughout the report, and we plan to explore them further in future years). However, though important, those Goals feel less a priority now as our community deals with the immediate impact of a Sources/Contact 8 global pandemic: jobs lost, an economy damaged, new ways of learning and working, deferred celebrations, and so many other ways of living that comprise our new normal. We have scaled down our report this year, focusing on four issue areas: Learning, Housing, Food Security, and Alberni Valley Fast Facts the Environment. In addition to providing updated statistical indicators, we are also sharing stories about how the pandemic has impacted each of these areas, and how Alberni Valley residents are coming together to create • Population: 25,112 innovative solutions to some of the problems that the coronavirus has wrought. As always, we aspire to see clearly - 0-19 years old: 20.3% the challenges before us and to support the individuals and agencies that respond. - 20 - 64 years old: 55.6% Hugh Grist, Board Chair - 65 years and older: 24.1% Alberni Valley Community Foundation • Median age: 49.6 • Indigenous identity: 16.8% • Median household income, after tax: $49,609 For additional demographic information, please see our 2018 Vital Signs Report.

Alberni Valley Community Foundation board members About Vital Signs®

Vital Signs® is a community check-up conducted by community foundations across Canada. It measures the vitality of our communities, identifies significant trends, and supports action on issues that are critical to our quality of life. For more information, please visit www. communityfoundations.ca/initiatives/vital-signs/.

Hugh Grist John Mayba Peggy Hartman Ken Watson Robert Gunn Jean McIntosh The Alberni Valley is defined as the City of Port Chair Grants Committee Treasurer Alberni, Regional Districts B, D, E, and F, and the Tsahaheh 1, Ahahswinis 1, Alberni 1, and Klehkoot 2 reservations. All efforts have been The Alberni Valley Community Foundation would like to acknowledge that the geographical scope of this report is made to obtain data for this geographic area, within the ancestral, traditional, and unceded territory of the Hupacasath and Tseshaht people. but occasionally different geographic areas are measured. This will be noted.

28 2 earning earning Alberni Valley students are on par with their provincial counterparts when measuring high school completion rates and the transition to post-secondary, while the community Learning lags behind the province in attaining post-secondary education. 83.0% 70.0% 13.2% 44.7% 69.0% High school completion rate The Impact of COVID-19 earning Data from the British Columbia Ministry of Education demonstrates One of the fastest changes that the coronavirus brought about was the 70.1+19.3+10.6 that the School District 70 six-year high school completion rate closure of schools and the transition to schooling from home for students from has hit an all-time high, at 83.0% in both the 2017-2018 and 2018- elementary to post-secondary. But informal learning was also impacted by the 2019 school years. This compares to 89.0% provincially.1 pandemic. Recreation programs and library services were both restricted and then brought online. For seniors living in residential care facilities, having their �� entertainment options go online presented multiple barriers: the first, a need for a device, and the second, the ability to find information, download ebooks, and % % % % % 83.0 70.0 13.2 44.7 69.0 stream music and movies. The AVCF helped fund the Vancouver Island Regional Indigenous high school completion rate Library’s Digital Care Package program, which provided residential care facilities with a computer, instruction about how to use the library’s digital collection, and The six-year high school completion rate for Indigenous the means to stream content to a shared screen. Facilities that were without an earning70.1+19.3+10.6 students in School District 70 has increased since our last internet connection were provided with one. This program brought connection and report: from 56.0% in 2016-2017 to 70.0% in 2018-2019. This entertainment to a group of people who faced strict isolation. compares to 69.0% provincially.1 �� 83.0% 70.0% 13.2% 44.7% 69.0% $4,521 Average annual cost of undergraduate Transition to post-secondary university tuition The post-secondary transition rate provides the proportion Vancouver Island University is the closest public university. Tuition 70.1+19.3+10.6 of high school graduates that transition to a post-secondary has increased every year for the last decade, and was $4,521 for the institute within three years of graduation. 69.0% of School District 2019-2020 academic year, compared to $5612 provincially. There 70 students who graduated in 2013-2014 transitioned to post- is no similar comparison for North Island College, where fees vary �� secondary, which is on par with the provincial rate of 69.0%.2 greatly depending on the program.4

83.0% 70.0% % % 69.0% Related Sustainable 13.2 44.7 Development Goal Percentage of population with post-secondary In the Alberni Valley, 44.7% of the population 15 years and older 70.1+19.3+10.6 has post-secondary education. This is an increase from 2015’s rate of 43.9%. Provincially, 55.0% of the population 15 years and older has post-secondary. This indicator has not been updated �� since 2016, but will be updated in 2021.3

3 29 ousing

% % % Home values9.0 and sales prices26.7 continue to 13.1increase, and Port Alberni saw a jump in multi-family Housing housing recently, with 152 units in progress (140 from the same developer).

$299,000 Median home value $342,700 Benchmark home price 1.1% 50.4% The median value of a home in Port Alberni has increased from The benchmark sale price of a single-family home in summer $278,000 in 2019 to $299,000 in 2020 – an 8% increase.50.4+916 2020 in the Alberni Valley was $342,700 – still the most affordable city on Vancouver Island, but $47,800 more than in summer 2018. On Vancouver Island, the average single-family home increased 73.2from %$507,700 in summer 2018 to $545,700 in summer 2020.5 34; 152 Housing starts by dwelling type

In 2019, 34 single-family 2018 152 housing starts were recorded, a 2019 slight decrease over 2018’s 38. ousing There were 152 multi-family housing starts recorded in 2019 38 34 32 ousing – an incredible 375% increase over the 32 units of multi-family 16.1+18.4+65.5 housing started in 2018.7 Single family Multi-family 9.0% 26.7% 13.1% 9.0% 26.7% 13.1% Proportion of units requiring major repair As of 2016, 9.0% of housing in the Alberni Valley required major % 50.4% repair1.1 (for example, dwellings that have defective plumbing or Median monthly Median rent electrical wiring). Across the province, the proportion of units $701 $797 % % 50.4 8 home ownership costs 50.4+91 requiring major repair1.1 was 6.3% in 2016. Median rent costs Median monthly home ownership include rent payments, 50.4+91 electricity, heat, water, % costs were last captured in 73.2 2016. At that time, monthly home and other municipal Owner73.2 households% ownership costs, which include services. In the Alberni mortgage payments, electricity, Valley, the median rent 152 11,360 73.2% Of the households in the Alberni Valley, are occupied heat, water, and other municipal has risen to $797 in by their owners. Of these, just over half (53.3%) carry a mortgage. $701. 2019. This compares 152 8 services total This Provincially, 67.8% of households are owner households. 9 compares to $1,149 provincially.8 to $1,363 provincially.

38 34 32 30 4 38 34 32 16.1+18.4+65.5 Single family Multi-family 16.1+18.4+65.5 Single family Multi-family ousing

9.0% 26.7% 13.1%

1.1% 50.4% Rental vacancy rate 50.4+91 The rental vacancy rate in the Alberni Valley has decreased every year since 2011. It is currently 1.1%, having fallen from 1.7%73.2 in %2017. British Columbia’s rental vacancy rate is 1.4%.9

152 147 12 Homeless count Number of beds in 38 34 32 emergency shelter The Alberni Valley’s homeless population The Port Alberni Shelter Society 16.1+18.4+65.5 Single family Multi-family was counted in April operates the emergency shelter in 2018. An updated the Alberni Valley. It has 12 beds count was planned for year-round, and may offer 20+ April 2020, but was additional beds during periods of postponed due to extreme weather (November 1 – COVID-19.10 March 31 of each year).11

The Impact of COVID-19

COVID-19 had immediate impacts on housing: at the start of the pandemic, housing sales slowed and prospective buyers had to adjust to virtual open houses. As the housing market has rebounded, there has been a return to 106 Related normal for homeowners. But for the homeless, the effects of COVID-19 are Number of affordable Sustainable still being felt. Shelters and programs for people who are homeless needed Development to adapt their services quickly to promote social distancing and increased housing units Goal hygiene practices while offering a level of service similar to pre-pandemic. The As of January 2020, there were 106 Port Alberni branch of the Canadian Mental Health Association responded quickly, and received $10,000 in Emergency Community Support Funding through the affordable housing units spread across 8 AVCF in support of an additional Homeless Outreach Worker. This staff member different sites in Port Alberni. Of these, 1 is continued the work of homeless outreach, but took on additional tasks in the time of operated by BC Housing and the remainder a pandemic, promoting and providing access to hygiene supplies for the homeless are operated by non-profit organizations.12 population, often living in rough, transient, or dangerous situations.

5 31 ood Seniors ood Seniors The pandemic has put increased 74 % 66% pressure on food programs, which Food have adapted as necessary to serve Meals with adults at home more people and in different ways. The percentage of Alberni Valley Grade 4 and Grade 7 students who eat meals with their parents or other adult family members 5 or $1029 Cost of healthy eating more12.4 times% per week has decreased since our last report. During 66+34 the 2019-2020 school year, 74% of Grade74 4 students% and66 66%% There has been no update to the cost of healthy eating since of Grade 7 students ate family meals 5 or more times per week, 2017. At that time, a family of four on Central Vancouver Island compared to 77% and 74% in 2017-2018.16 paid $1029 monthly to eat healthy meals. This is only slightly more than the provincial average of $1019.13 % 66+34 12.4 Food Food program usage, March 1 - August 31, 202017 The Impact of COVID-19 insecurity For Alberni Valley charities, ADSS Breakfast Club Provided 1000+ hot meals; offered providing food to community An analysis of data from grocery and takeout gift cards and members was – and remains – one Statistics Canada from 2017- hygiene supplies of the most pressing priorities of 2018 demonstrates that Alberni Valley Community School Lunch 1,111 grocery bags provided to families the pandemic. The Alberni Valley’s 12.4% of British Columbia Program from April - June; Daily snack for 308 most vulnerable may not have had residents are food insecure, students (June only) the finances or space available to meaning that households Alberni Valley Neighbourlink Society Program paused during the pandemic stockpile food at the beginning of Read & Feed Program due to school closures COVID-19, and, as the pandemic have inadequate or insecure access to food due to financial Canadian Mental Health Association, has continued and Valley residents Port Alberni branch have faced unemployment or constraints. This compares lowered income, the demand for to 12.7% of all Canadian EJ Dunn/Maquinna Backpack Program 418 packs of food given food has increased. The Bread households. Due to COVID-19, Grace Point Church Downtown Hope Program no longer in operation of Life, Salvation Army, Canadian Statistics Canada has found Mental Health Association, Shelter Island Health Lunch Club Program Weekly lunch programs paused and that household food insecurity Society, and Literacy Alberni quickly grocery and farmers market gift cards has increased to 14.6% across delivered weekly instead; monthly meal came together to form the Alberni bag delivery Covid Community Response and the country, and is predicted ensure the both meals and food to increase as the pandemic Jericho Road Mobile Outreach Program not currently in operation items are available to anyone in continues.14,15 KUU-US Crisis Line Society Providing hygiene and COVID kits need. The Alberni Valley Community alongside Salvation Army meals Foundation has provided $42,000 to Port Alberni Friendship Centre 1,680 hampers provided to families; 7,200 various food programs responding Related meals provided (breakfast bags and lunch to increased need due to COVID. Sustainable boxes provided 5 days/week) Another grant has been provided to the Bread of Life to better Development Port Alberni Shelter Society understand the need going forward, Goal Salvation Army/Bread of Life 55,903 families fed so that organizations can source Vincent de Paul 312 families assisted, primarily through and provide food for all in need. grocery gift cards

32 6 nvironment ich and poor Good news: in 2019, air quality was better than in recent years, while water consumption Environment decreased slightly over 2017, and household recycling household recycling increased.

8.8ug/m3 Air quality There are many measures of air quality, including concentration of fine particulate matter (PM2.5) Fine particulate matter is reported here because it is a public health concern – PM2.5 can lead to lung and heart problems. In 2019, the Alberni Valley’s annual average PM2.5 reading was 8.8ug/m3. Canada’s standard is 10.0ug/m3 or less.18

503L Daily water consumption per capita In the Alberni Valley, metered water usage is provided by the City of Port Alberni, Beaver Creek Water System, and Cherry Creek Waterworks District. Daily average water consumption per capita was 503 litres in 2019, a decrease over 2017’s 530L.19,20,21 34.8+35.6+29.6 84kg Household recycling Mode of commute23 Canada Related British Columbia Sustainable The Alberni-Clayoquot Regional District collects household Port Alberni Development recycling from residents in the City of Port Alberni, Beaver Creek, Goals Tseshaht, and Hupacasath. In 2017, each household in these communities averaged 75.7kg of recycling per year. In 2019, the household average increased to 84kg per household, on average.20

Vehicle - passenger Public transit 1,588.0mm Annual precipitation In 2018, the most recent year with comprehensive weather reports, 1,588.0mm of precipitation fell in the Alberni Valley. This was an decrease from 2017 and 2016, at 1616.7mm and 2,069.0mm respectively.22 Vehicle - driver Walk Bike

7 33 THANK YOU TO Alberni Valley Social OUR SPONSORS: Planning Council Economic Development Department

ABOUT THE AVCF CONTACT

Formed in 1995, the Alberni Valley Community Foundation (AVCF) is one of 191 Alberni Valley Community Foundation Phone: 250-724-4503 community foundations across Canada. The AVCF invests in the future of the 3100 Kingsway Avenue Email: [email protected] community by creating and managing endowment funds, by providing grants to Port Alberni, BC V9Y 3B1 Website: albernifoundation.ca local charities to increase our shared quality of life, and by identifying community needs and opportunities.

Sources 11. Port Alberni Shelter, www.portalbernishelter.com 12. BC Housing, The Housing Registry 1. British Columbia Ministry of Education, 2020 School District Report for SD 070 Alberni, 13. BC Centre for Disease Control (2018). Food Costing in BC 2017: Assessing the affordability of Completion Rates https://studentsuccess.gov.bc.ca/school-district/070/report/completion- healthy eating. Vancouver, B.C.: BC Centre for Disease Control, Population and Public Health rates Program. 2. British Columbia Ministry of Education, 2020 School District Report for SD 070 Alberni, 14. Tarasuk V, Mitchell A. (2020) Household food insecurity in Canada, 2017-2018. Toronto: Transition to BC Post-Secondary, https://studentsuccess.gov.bc.ca/school-district/070/report/ Research to identify food policy options to reduce food insecurity (PROOF). transition-to-post-secondary 15. Statistics Canada, StatCan COVID-19, Food insecurity during the COVID-19 pandemic, May 3. Statistics Canada, Census 2016 – Port Alberni [Census Agglomeration], British Columbia, and 2020. Canada. Topic: Education. 16. University of British Columbia, Human Early Learning Partnership, Middle Years Development 4. Universities Canada, Facts and Stats: Tuition fees by university, 2019-2020. https://www. Instrument, 2019-2020 School District #70. univcan.ca/universities/facts-and-stats/tuition-fees-by-university/ 17. Personal correspondence with representatives from each organization. 5. http://www.vireb.com/assets/uploads/07jul_2020_vireb_stats_package_64803.pdf 18. Environment and Climate Change Canada, Historical Weather Data, Port Alberni 6. https://info.bcassessment.ca/news/Pages/Vancouver-Island-2020-Property-Assessments-in- 19. City of Port Alberni (Personal correspondence with Engineering staff) the-Mail.aspx 20. Alberni Clayoquot Regional District (Personal correspondence with Environmental Services 7. City of Port Alberni, Planning and Building Department: 2018 and 2019 Building Statistics, Coordinator) https://www.portalberni.ca/sites/default/files/users/cfoden/Yr%20End%20%202019.pdf and https://www.portalberni.ca/sites/default/files/users/cfoden/Yr%20End%20%202018.pdf 21. Cherry Creek Waterworks District (Personal correspondence with Administrator) 8. Statistics Canada, Census 2016 – Port Alberni [Census Agglomeration], British Columbia, and 22. AlberniWeather.ca, Climatological Summary for Year 2018. Accessed August 31, 2020. Canada. Topic: Housing. 23. Statistics Canada, Census 2016 – Port Alberni [Census Agglomeration], British Columbia, and 9. Canada Mortgage and Housing Corporation, Housing Market Information Canada. Topic: Journey to Work. Portal. Primary Rental Market. https://www03.cmhc-schl.gc.ca/hmip-pimh/en/ Image sources: bleMapChart/#TableMapChart/5923008/4/Port%20Alberni%20(CY)%20(British%20Columbia) Cover image of Stamp Falls via iStock. 10. The Homelessness Services Association of BC, Urban Matters, and BC Non-Profit Housing Page 4: Erica Watson Association (2018). 2018 Report on Homeless Counts in B.C. Prepared for BC Housing. Page 7: Heather Shobe Burnaby, BC: Metro Vancouver. All other images supplied by the AVCF. 34 Administration Box 3333 | 6250 Hammond Bay Road Nanaimo, BC Canada V9R 5N3 t: 250.758.4697 f: 250.758.2482 e: [email protected] w: www.virl.bc.ca

October 30, 2020 Chair John Jack Alberni-Clayoquot Regional District 3008-Fifth Ave Port Alberni, BC V9Y 2E3 Original sent: [email protected]

Dear Chair Jack, Re: Appointment to the 2021 Vancouver Island Regional Library Board It is time to consider your 2021 representation on the Vancouver Island Regional Library (VIRL) Board of Trustees. VIRL is the fifth largest library system in British Columbia serving more than 457,000 residents on Vancouver Island, Haida Gwaii, and Bella Coola on the Central Coast. VIRL enhances lives through universal access to knowledge, lifelong learning, and literacy in the communities we serve. In appointing your representative, the Library Act (August 12, 2020), section 17 (2) states: “All subsequent regular appointments must be made each November at the first meeting of the municipal council or regional district board.” The term of office is January 1 to December 31. Reappointment of sitting members is encouraged for continuity, with no more than 8 consecutive years served. The Library Act, section 55, reimbursement of expenses states: “(1) The members of a library board are not entitled to be paid by the library board for their services but may be reimbursed by it for reasonable travelling and out of pocket expenses, including child care expenses, necessarily incurred by them in performing their duties under this Act. (2) A library board may not reimburse a member for any expenses if another body reimburses the member for the expenses or pays the expenses.” Please submit the following items by December 7, 2020 for both your Trustee and Alternate: 1. Certified copy of the Resolution (by provincial legislation) 2. Financial Statement of Disclosure (original or copy from the municipality/district for 2021) 3. VIRL 2021 Appointment form 4. Electronic File Transfer (EFT) form (for travel expense reimbursement)

By December 7, 2020, please return completed forms to Mariah Patterson, Executive Assistant, [email protected]. Please call 250-729-2310 or email if you have any questions. Thank you for your continued support of Vancouver Island Regional Library! Sincerely,

Rosemary Bonanno, BA MLS Executive Director CC: Doug Holmes, CAO, Alberni-Clayoquot Regional District Wendy Thomson, Manager Administrative Services, Alberni-Clayoquot Regional District

Alberni Clayoquot Regional District 3008 5th Ave Port Alberni, BC V9Y 2E3

November 2, 2020

Dear Chairperson and Board of Directors, In January 2000, with the leadership of local First Nations, communities, and the federal and provincial governments, our region was recognized internationally as part of the Clayoquot Sound UNESCO Biosphere Reserve (CSUBR). This designation is an acknowledgement of our shared values of biodiversity conservation, sustainable development and reconciliation. The Clayoquot Sound Biosphere Reserve nomination was a regional initiative supported by Alberni Clayoquot Regional District and signed by Chairperson Gary Swann in 1999. Since that time, First Nations, local, provincial and federal partners have worked together through participation in the Clayoquot Biosphere Trust (CBT). As the organization responsible for the spirit and intent of the UNESCO designation, we work to strengthen the development of all citizens, communities, and the ecosystems on which we all depend, for a future we can all be proud of. The ACRD has continued to be active in the CBT and has appointed Clive Permberton, Tony Bennett, Marisa Bennett, Don McMillan, Gary Johnsen, Rachael O’Callahan, Nicky Ling, and others to the board over the years. You can find our current list of directors and 2019 annual report on our website. This year we are recognizing the 20th anniversary of the CSUBR and I am writing on behalf of the CBT to seek your support for the continued designation. Every ten years, UNESCO sites undertake a periodic review to ensure that the high standards of the UNESCO Man and the Biosphere (MAB) program are being met. The MAB Programme established the need for such reviews to ensure that BRs are meeting criteria outlined in the Statutory Framework of the World Network of BRs (1996). Contributions to the current strategic plans of the MAB Programme (Lima Action Plan 2016 - 2025 and the MAB Strategy 2015 - 2025) are also considered. Key criteria for Canadian BRs include demonstrating that we are acting according to the Truth and Reconciliation Commission of Canada’s Calls to Action, the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), and UNESCO’s Policy on Engaging with Indigenous Peoples. The periodic review is a lengthy process that includes the production of a self-study document, a site-visit by independent reviewers, and the production of a report and recommendation by the reviewers for the Canadian Commission for UNESCO. You can learn more about the guidelines and process for periodic reviews here. The CBT is currently undertaking the initial self-study and we will be hosting a number of reflection and learning discussions with our staff, board, and partners this fall. Please watch for an invitation to these virtual events via our social media and newsletters. Nicky and Rachael have been invited to participate as the director and alternate director appointed by the ACRD.

PO Box 67, 316 Main Street, Tofino BC Canada V0R 2Z0 T 250.725.2219 F 250.725.2384

clayoquotbiosphere.org

As a part of this process, we would like to confirm your support for the ongoing Clayoquot Sound UNESCO Biosphere Region designation via a letter of support or a resolution. We are also asking all of the other participating communities, local organizations, researchers and networks for letters of support.

Your letter or resolution will be submitted along with our self-study report to the Canadian Commission of UNESCO, as part of a public document available in 2021.

I am available to discuss further and answer your questions about this process. I can also provide a letter of support template that you can adapt. I hope to receive your letter before November 27, 2020.

Thank you for considering our request, for continuing to participate in the CBT, and your commitment to continue to working together to achieve biodiversity conservation, sustainable development and reconciliation.

Sincerely,

Rebecca Hurwitz Executive Director

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ADDRESSING THE DIGITAL DIVIDE IN QATHET REGIONAL DISTRICT

Last Mile Connectivity Strategy to support connectivity planning for ten communities

COURTENAY, 3 November 2020 – The qathet Regional District (qRD) will soon embark on a collaborative planning process to address the area’s connectivity challenges, thanks to funding support through the Island Coastal Economic Trust’s (ICET) Economic Development Readiness Program (EDRP).

Varying levels of broadband service across the province mean many rural communities are looking for ways to overcome the digital divide. This project will include an engagement process with ten communities across the Regional District. A collaborative, community-based approach will be used to define connectivity gaps, digital aspirations and determine the optimal infrastructure required.

38 “This connectivity strategy offers substantial potential long-term benefits for the region and is well aligned to the Province’s Connected Communities initiative,” says ICET Board Chair Aaron Stone. “High-speed internet is crucial to supporting social, community development and economic development objectives. It helps attract new residents, investment and improves access to distance education, emergency and medical care.”

Addressing the gap in internet service delivery, particularly in light of COVID, has become a priority concern. Proper connectivity enables residents in rural and remote location to access remote medical advice, educational opportunities, employment, tourism, emergency preparedness and a universe of goods and services. Strong connectivity also levels the playing field for businesses and industries located in rural and remote areas, enabling them to scale up their services. This project will help determine access gaps and opportunities for improved connectivity by developing a short, medium and long-term set of strategies.

“Some residents and businesses in our communities are at a severe disadvantage because of their lack of access to high-speed internet,” says Patrick Brabazon, Board Chair of qathet Regional District. “This project will facilitate a united approach to support a thriving, inclusive and sustainable community. It will allow the region to fully develop its potential by enabling our local businesses to attract new investment and mobile workers.”

This process will engage with the respective communities in the various Electoral Areas and use the qRD’s Public Engagement Framework to identify and confirm where the gaps in reliable internet access are. Taking a ‘gather information’ and ‘discuss’ approach to public engagement will allow each community to assess their digital aspirations, opportunities and needs. The project will position communities to support funding requests for last mile

39 infrastructure or partnerships with existing connectivity service providers.

The project is supported through ICET’s Economic Development Readiness Program, Connectivity Funding Planning stream, which provides up to $10,000 in matching funding per eligible community engaging in proactive planning to improve connectivity.

The project is expected to get underway shortly.

For more information about the Economic Development Readiness Program, please see our guidelines and application form.

###

About the Island Coastal Economic Trust (ICET) Created and capitalized by the Province of BC in 2006, the Island Coastal Economic Trust (ICET) mission is to create a more diverse and globally competitive Island and Coastal economy. In partnership with local and regional government, non-profits and indigenous communities, ICET serves nearly half a million residents. Funding and support for economic infrastructure and other economic diversification initiatives is delivered through a unique community centered decision-making process. Since inception, ICET has approved more than $53.8 million in funding for over 230 initiatives. These investments have leveraged over $270 million in new investment into the region creating more than 2500 construction phase jobs and 2650 long term permanent jobs.

For further information: Amanda Fortier, Communications Officer Island Coastal Economic Trust

40 Tel. 250-871-7797

Follow ICET on Facebook and Twitter.

Our mailing address is: #108 - 501 4th Street Courtenay, BC V9N 1H3

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November 2, 2020

Members of Board Regional District of Alberni–Clayoquot 3008 5th Avenue Port Alberni, BC V9Y 2E3 [email protected]

Dear Members of the Board:

It was a pleasure to meet with your delegation at this year’s virtual Union of British Columbia Municipalities Annual Convention (UBCM).

Due to the evolving COVID-19 situation, we have had to develop new approaches and adaptations to many aspects of our everyday life. I thank your delegation for its flexibility with provincial appointments this year and I am pleased that our governments still had the chance to connect.

As Assistant Deputy Minister, I am pleased to acknowledge the topics raised during your conference call, which included: • the need for connectivity along highway corridors and for healthcare and remote workers, and • call boxes along remote highway routes for public safety.

The Ministry recognizes the importance of cellular service along highways and in rural communities for public safety. The District is encouraged to engage with cellular service providers regarding connectivity solutions for the region, as there is currently funding available with the Connecting British Columbia program to expand cellular services along highways.

If you have any specific questions regarding connectivity funding, I encourage you to contact contact Howard Randell, Executive Director, Network BC by telephone at 250-415-6867 or by email at [email protected]. …2

Ministry of Jobs, Assistant Deputy Minister Mailing Address: Location: Economic Development Technology, Connectivity and PO Box 9855 Stn Prov Govt 8th Floor, 1810 Blanshard and Competitiveness Distributed Growth Victoria BC V8W 9T5 Street Victoria, BC

www.gov.bc.ca/jedc 42

Regional District of Alberni–Clayoquot Page 2

Now that we are in the election period, issues regarding future funding programs and other policy decisions must be deferred until after the election is complete and the incoming government is in place. All topics brought up in your meeting will be shared with the incoming Minister.

I want to express my sincere gratitude to your delegation for meeting.

Sincerely,

Susan Stanford Assistant Deputy Minister

43 44 45 46

October 30, 2020

RE: Creating a new cabinet minister for fisheries, coastal communities, and the marine environment

Dear Premier John Horgan,

We are a network of Indigenous and non-Indigenous fish harvesters, First Nations fisheries representatives, small businesses, fishing families, and leaders in coastal communities who are all deeply concerned about the future of fisheries-dependent communities in British Columbia. First of all, let us offer our sincere congratulations on your success in achieving a majority government in our recent election. You now have four years to lead BC through the COVID-19 crisis and the post-pandemic recovery, and to build new foundations for an economically, socially, and culturally dynamic and environmentally sustainable province. Our concern, of course, is with conditions in rural-coastal regions of the province. Coastal communities — both Indigenous and non-Indigenous — that rely on fisheries to sustain their populations and local economies are facing significant challenges. It is in addressing these challenges where there also lies significant opportunity, and below we’ve listed a few key examples: • Rebuilding threatened salmon stocks — for many coastal communities and owner- operator fishing enterprises this is virtually a matter of life or death; • The federal government’s complex processes to establish marine protected areas and meet Canada’s commitment to marine conservation targets; • Mounting pressures in BC and in Ottawa for a review and update of DFO licensing policy in the Pacific Region; • An aging fishery workforce and rising licence and quota prices as barriers to inter- generational succession in enterprise ownership; • The significant decline in fish processing employment in coastal regions of the province; • Weakening domestic supply chains and declining coastal community access to seafood from adjacent waters; • The transition from open-pen fish farms to closed containment; • Achieving reconciliation objectives with BC First Nations. These and other challenges and opportunities call for concerted efforts by the BC government to develop and champion integrated strategies for economic, social, and cultural renewal in fisheriesforcommunities.org 47 coastal regions and fisheries-reliant communities. All of these issues were identified by the Wild Salmon Advisory Council and detailed action plans were set out in the WSAC report. In your August 7, 2020 letter to the WSAC co-chairs you made a commitment to “lasting leadership and partnerships” to achieve …… longer-term actions, such as collaborative habitat protection and restoration planning, optimizing science-based salmon enhancement, developing a renewed vision for an innovative and resilient fisheries and seafood sector, and coordinating our leadership capacity within the B.C. government in order to better champion and deliver on wild salmon, habitat and fisheries issues. With this letter we urge you to act on this commitment by creating a new fisheries cabinet minister position to serve as a champion for fisheries and coastal communities and integrated marine management and environmental planning. We would further propose that the initial mandate for the new fisheries minister include two major priorities: • The full implementation of the action plans set out in the WSAC report, and; • To be an energetic advocate for BC fisheries and marine issues in dealings with the federal government and specifically with the federal Minister of Fisheries, Oceans and the Canadian Coast Guard. In closing, we will point out that outside the urban Vancouver region there are 12 provincial constituencies that include coastal regions with substantial fisheries-dependent communities and First Nations. Of these, 11 elected NDP MLAs, suggesting that fishing communities have put their trust in you and your government to protect and advance their interests. A truly meaningful way to reward this trust will be to create a champion for fisheries and coastal communities at the cabinet table, within the BC public service, and in your government’s interactions with federal, local, and First Nations governments. Respectfully submitted by

fisheriesforcommunities.org 48

PORT ALBERNI PORT AUTHORITY ADMINISTRATION PORTUAIRE DE PORT ALBERNI 2750 Harbour Road 2750 Harbour Road Port Alberni, BC V9Y 7X2 Port Alberni, BC V9Y 7X2 Tel. (250) 723-5312 Fax. (250) 723-1114 Tél. (250) 723-5312 Fax. (250) 723-1114 www.portalberniportauthority.ca www.portalberniportauthority.ca

October 21, 2020

The following summary update of Port Alberni Port Authority activities is provided, with courtesy and respect:

1. Shipping Stats

SEPTEMBER SHIPS LOADED: 3 Last year = 1

YEAR TO DATE SHIPS LOADED: 11 Last year = 21

SEPTEMBER LUMBER LOADED: Last Year: 0 ships Last Year: 0 MT / 0 FBM Ships 0 0 MT / 0 FBM Change from Last Year: N/C YEAR TO DATE LUMBER LOADED Last Year: 0 Ships 0 MT / 0 FBM Ships 0 0 MT / 0 FBM Change from Last Year: N/C SEPTEMBER LOGS LOADED Last year 1 Ships 35,057 MT Ships 3 75,997 MT Change from Last Year: 117 % Increase

YEAR TO DATE LOGS LOADED Last Year: 21 Ships 522,951 MT Ships 11 229,879 MT Change from Last Year: 56 % Decrease

*ISCC Frozen At Sea (FAS) Fish Offloads

YTD thru August 2019:  23 Calls  5612 MT

YTD thru August 2020:  23 Calls  6336 MT // Change from Last YTD = 13% Increase

*2020 also includes additional vessel, Sunderoey, in operation since August

Rising Tides and New Horizons 49

2. COVID-19  The start of the season at China Creek Campground was delayed from April 1st to June 18th when we felt comfortable with implementing and assuring COVID-safe protocols. Upon opening, we experienced record guest visits for the summer as we attracted many Vancouver Island “staycationers” who were seeking to enjoy a safe, outdoor vacation experience.  Marinas and offices have also been open and operating with COVID-safe procedures

3. Thunderbird Spirit Water Bottling Facility  Uchucklesaht Tribe Government’s new water bottling plant in our PA Terminals Shed 3 is nearing completion and achievement of all permits necessary to operate.  While COVID delayed the original timelines it is not projected to begin operations by year end

4. Floating Dry Dock – Ship Building, Repair & Maintenance Facility  A report highlighting projected economic impacts and social benefits for the proposed infrastructure was completed in mid-September (brochure attached)  Efforts continue by the Port, Canadian Maritime Engineering and the Community Project Committee to lobby on behalf of government financial support

5. WCMRC  Construction on the company’s new spill response base and facilities continues as their new office and warehouse building is taking great shape in their leased area within PA Terminals, adjacent to Harbour Road  The company also continues to hire local to add to their crew compliment and train by conducting regular marine exercises

6. Fish Plant Revitalization Incentive / Regional Food Hub: “The DOCK+”  Anchor tenants have been moving into their leased “micro processing plants” within the facility since July  Work continues to complete the commercial kitchen space  A branding project was undertaken, which selected the title of “The Dock+” to name the Port Alberni food hub; a “soft launch” of the name has been underway  Pending COVID regulations at the time of completion of the facility, a formal “Grand Opening” will be hosted

7. China Creek Campground & Marina  COVID-19 forced the delay of the scheduled April 1st season opening to June 18th  Opened 2 new small fixed structure cabins on August 1st for “glamping”, called Coho Cabanas, in partnership with Wind Rider Kiteboarding’s owner/operator

8. Clutesi Haven Marina Food Pod  In partnership with the City and First Nations, we have attracted 3 new mobile food vendors to create a new “pod” at the facility  To encourage continued growth of the Food Pod, which is an attraction for tourists and desired service by residents, we continue to make incremental improvements to the facility to enhance the visitor experience such as new paving, new bright paintings, picnic tables, and other plans such as new signage and shelter space

Rising Tides and New Horizons 50 3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: Board of Directors

From: Teri Fong, CPA, CGA, Chief Financial Officer

Meeting Date: November 12, 2020

Subject: Resolution – Signing Authority for Banking Purposes

Recommendation: That the Board of Directors authorize the following signatories for banking purposes for the Alberni-Clayoquot Regional District and Alberni-Clayoquot Regional Hospital District: a. The following Directors have signing authority: i. ______, Chairperson ii. ______, Vice-Chairperson iii. ______, Director b. The following Staff members have signing authority: i. Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer ii. Teri Fong, CPA, CGA, Chief Financial Officer iii. Wendy Thomson, General Manager of Administrative Services c. One of the above Directors are authorized to sign all Regional District banking documents with one of the above Staff members Desired Outcome: To update the signing authorities of the Alberni-Clayoquot Regional District and the Alberni-Clayoquot Regional Hospital District to reflect changes to the current Chairperson and Vice-Chairperson as elected earlier this meeting. Options Considered: If either the Chairperson or the Vice-Chairperson reside within the Alberni Valley then a third local Director would not be necessary, however it would be helpful for urgent signing requests.

Submitted by: ______Teri Fong, CPA, CGA, Chief Financial Officer

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: Board of Directors

From: Teri Fong, CPA, CGA, Chief Financial Officer

Meeting Date: November 12, 2020

Subject: BC Infrastructure Planning Grant - SLVFD

Recommendation:

That the Alberni-Clayoquot Regional District Board of Directors authorize the Chairperson and Chief Administrative Officer to enter into an Infrastructure Planning Grant agreement for $7,500 with the Ministry of Municipal Affairs and Housing for the Asset Management Plan Implementation – Sproat Lake Volunteer Fire Department project.

Desired Outcome:

To approve receipt of Provincial grant funds to hire a consultant to develop an Asset Deployment Report for the SLVFD.

Summary:

Earlier this summer ACRD staff submitted a grant application to the Infrastructure Planning Grant program offered by the Ministry of Municipal Affairs and Housing to support the development of an Asset Deployment Report for the Sproat Lake Volunteer Fire Department (SLVFD). Version 1 of the SLVFD Asset Management Plan highlighted the high cost of operating three fire halls in the service area and identified concerns about the sustainability of the service due to the high tax burden for residents. Although the service area is relatively long and narrow the initial analysis indicates that moving to a two hall model would provide cost savings and reduce the tax burden for residents while maintaining the safety of the public. This project was identified as part of the improvement plan included in the asset management plan as it will determine not only the amount of halls but also the complement of fire apparatus required moving forward. The Chief Financial Officer, SLVFD Fire Chief and Fire Services Coordinator all agree that this study is considered an essential next step in the SLVFD asset management program.

The grant application was successful and staff are requesting authorization for the Chairperson and CAO to sign the agreement when it is received. The grant funding will be used to hire a consultant to independently review the assets in the service and determine whether the elimination of one hall including the applicable fire apparatus would be feasible. This report is an important tool for enabling the SLVFD and the Board of Directors to make an educated decision. The benefits of potentially eliminating a hall include reducing the ecological footprint of the service and reducing both the capital requirements and the operating costs of the service, however this cannot be done if it sacrifices public safety and therefore needs to be sufficiently investigated before a decision is to be made.

Time Requirements – Staff & Elected Officials:

The report will be developed by a consultant but some time will be required of the SLVFD Fire Chief, Fire Services Coordinator and Chief Financial Officer in developing the report. Once the report is completed further time will be required in communicating the findings to the public as well as updating the Asset Management Plan based on the decisions made by the Board on the report recommendations.

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 52 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) Financial: The Province has approved the grant using the following formula: 1. 100% of approved costs for the first $5,000 2. 50% of approved costs for the next $5,000 The matching $2,500 of funding will come from the Sproat Lake Volunteer Fire Department 2020 budget.

Submitted by: ______Teri Fong, CPA, CGA, Chief Financial Officer

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

October 28, 2020

Ref: 256691

John Jack, Chair and Board Members Regional District of Alberni-Clayoquot 3008 5th Ave Port Alberni BC V9Y 2E3

Dear Chair Jack and Members of the Board:

On behalf of the Province of British Columbia, I am pleased to advise you that your application under the Local Government Grants Act for an infrastructure planning grant was approved on August 31, 2020 for the following project:

Grant Description Amount Asset Management Plan Implementation – Sproat Lake Volunteer Fire Department $ 7,500

Details of the terms and conditions attached to this grant will be dealt with in an agreement that will be forwarded to you by Ministry of Municipal Affairs and Housing staff as soon as possible. This agreement must be signed and returned to the ministry, indicating your acceptance of the terms and conditions.

The Province welcomes the opportunity to support planning in the Regional District of Alberni- Clayoquot. We believe that early and ongoing planning is the best way to ensure that the environmental, social, and economic needs of your community will continue to be met in the years ahead.

Through your planning efforts, the Province encourages you to find ways to use new technology to promote environmental excellence and sustainable service delivery.

Congratulations on your successful application and my best wishes with your infrastructure study. Please direct follow up inquiries to program staff by email: [email protected] or by phone: 250-387-4060.

Sincerely,

Tara Faganello Assistant Deputy Minister

Ministry of Municipal Affairs and Local Government Mailing Address: Location: Housing PO Box 9490 Stn Prov Govt 6th Floor, 800 Johnson Street Victoria BC V8W 9N7 Victoria BC V8W 1N3 Phone: 250 356-6575 54 Fax: 250 387-7973 www.gov.bc.ca/mah

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: Board of Directors

From: Teri Fong, CPA, CGA, Chief Financial Officer Electoral Area Directors Committee

Meeting Date: November 12, 2020

Subject: 2021 Community Works Fund Projects

Recommendation:

THAT the ACRD Board of Directors instruct staff to investigate options to move forward on the Beaver Creek Park project.

Desired Outcome:

To determine projects for inclusion in the 2021-2025 Alberni-Clayoquot Regional District Financial Plan.

Summary:

The Electoral Area (EA) Directors Committee considered the attached report at the November 4, 2020 meeting. At that meeting the Directors expressed a desire to support the economy by completing the projects that are to be funded by Community Works Funds in 2021. The EA Directors are wanting to complete not only the existing projects that were approved in the 2020-2024 Financial Plan but also want to consider the inclusion of all of the proposed projects during the 2021-2025 Financial Plan process.

Staff will work this fall to further develop the proposed projects that are currently only concepts and will work with the Area Directors to discuss not only project costs but to determine long term operating costs and procedures required to make these projects a reality. Once further information regarding the projects is available then the Directors can use the additional information to decide if the project is to be considered by the Board of Directors for inclusion in the 2021- 2025 Financial Plan. Staff note that there are two challenges in completing all of these projects in 2021: 1. Resources – based on current capacity it will be incredibly difficult to complete the 12 existing projects plus the additional 8 proposed projects. The plan that staff will present for discussion will include options for resourcing these projects to match the desire to expend the funds by the end of 2021 but note that it is not possible with existing resource levels. 2. Partner organizations – some of the projects require the participation of partner organizations to complete. For example, the Long Beach Airport Water System project requires the ability to connect to Parks Canada’s existing infrastructure by developing an agreement between the two parties. Although these projects are a priority of the ACRD’s that does not necessarily make the projects a priority of the partnering organizations and therefore can sometimes be problematic to move forward.

Submitted by: ______Teri Fong, CPA, CGA, Chief Financial Officer

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 56 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: Electoral Area Directors

From: Teri Fong, CPA, CGA, Chief Financial Officer

Meeting Date: November 4, 2020

Subject: 2021 Community Works Fund Projects

Recommendation:

That the Electoral Area Directors consider each of the proposed projects listed below and determine whether or not to fund the project using Community Works Funding in the 2021-2025 Financial Plan or what further information would be required to make that determination.

Desired Outcome:

To determine projects for inclusion in the 2021-2025 Alberni-Clayoquot Regional District Financial Plan.

Summary:

The ACRD’s Community Works Policy states that proposed projects for the following budget year must be submitted by October 31st to be considered. There have been eight proposals submitted for 2021 from Director and community group requests. There have been no staff proposals included for 2021 as staff would like to focus on implementing the projects that were identified but not actioned in 2020.

All of the proposed projects, listed in a table below, would meet the eligibility for Community Works Funds. The ACRD’s Community Works Policy states that the allocation of the funding to the electoral areas is to be on the basis of population as the default mechanism. Other determination factors include projects that: • Align with the strategic priorities of the ACRD • Are more regionally focused and benefit a larger portion of the population • Assist in funding the asset management infrastructure gap

No projects have been considered for Bamfield or Beaver Creek for 2021 as they have spent the full allocation of Community Works Funds based on population. No eligible projects were presented for Long Beach.

A second table has been included in this report to advise the Electoral Area Directors of the approved and active projects in 2020 as well as provide a status update for the projects.

Time Requirements – Staff & Elected Officials:

Community works projects are mostly capital in nature and will require staff time for project planning, design, construction, contract administration and the tendering and procurement work associated throughout. New facilities and infrastructure will have on-going maintenance and operational staff time requirements. The capacity to action all approved Community Works Fund projects in addition to all proposed projects for 2021 will be challenging. Depending on the number and scope of projects selected for 2021 by the Electoral Area Directors, additional resources may be required to undertake the work. Staff will develop a work and resource plan for the selected projects for final approval by the Directors Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) 57

Financial:

Allocation Allocation of % based on % of total Remaining Area Population Population Population Total Allocation received Funding Area A 243 3% $ 178,717 $ 464,828 7% Bamfield

Area B 443 5% $ 325,810 $ 96,111 1% $ Beaufort 207,480

Area C 1,592 17% $ 1,170,856 $ 824,644 12% $ Long Beach 270,668

Area D 2,173 23% $ 1,598,160 $ 703,000 10% $ Sproat Lake 792,954

Area E 2,873 31% $ 2,112,983 $ 2,120,159 31% Beaver Creek

Area F 1,945 21% $ 1,430,474 $ 1,097,000 16% $ Cherry Creek 240,156

Unallocated $ 1,511,258 22% Totals 9269 100% $ 6,817,000 $ 6,817,000 100% $ 1,511,258

Policy or Legislation:

The ‘Administrative Agreement on the Federal Gas Tax Fund in British Columbia’ provides the framework for Community Works Funding including eligible project categories and expenditures.

Options Considered:

If the Electoral Area Directors would like further information from the Sproat Lake Community Association regarding their project then the following motion should be considered:

That the Electoral Area Directors invite the Sproat Lake Community Association to the next Electoral Area Directors Committee meeting to discuss their proposed projects.

Submitted by: ______Teri Fong, CPA, CGA, Chief Financial Officer

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 58 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) Proposed Community Works Fund projects Electoral Project Name Community Description Area Works Fund Request 1 Beaufort Beaufort Trail Network To be Director Shannon would like to consider a project that would create a trail on the Implementation determined shoulder of Batty Road in the McLean Mill area. This project is just a concept at this time. Next steps would involve the creation of a Community Parks Service in Beaufort, as well as working with staff to determine agreements required, construction costs and ongoing maintenance requirements. 2 Sproat Lake Sproat Lake Community $75,000 This project is proposed by the Sproat Lake Community Association and would be Association Multi-Purpose project managed by their Society. Court Upgrade 3 Sproat Lake Sproat Lake Community $70,000 This phase of the project would be a continuation of the other upgrades that have been Hall Upgrade Phase 3 done by the Sproat Lake Community Association using Community Works Funds to the Sproat Lake Hall. The work would include some further exterior upgrades including a deck and the creation of office space within the hall. The Association would be happy to attend a future meeting to explain the details of their proposed project. 4 Sproat Lake Sproat Lake Parks Trail $140,000 The Sproat Lake Parks Commission is continuing to extend their trail network in their Development area. The funds would support the next phase of trail development. 5 Sproat Lake Cougar Smith Park Water To be The Sproat Lake Parks Commission would like to consider the installation of a new water Line determined line on Right of Way to provide water to Cougar Smith Park. Currently, water is access by agreement with a private landowner. Staff do not consider this a priority as the agreement is deemed to be adequate. 6 Sproat Lake Great Central Lake Park To be Director Cote and the Sproat Lake Parks Commission have identified a need for the Washroom determined installation of a washroom facility by the boat launch on Great Central Lake. This project is just a concept at this time that they would like to develop during 2021 for possible Community Works Funds in 2022. Next steps would involve staff working with the Parks Commission to clearly define the concept, then would need to have the facility designed and cost estimates developed. 7 Cherry Creek Cherry Creek Trail Network To be Director Bodnar would like to consider a project that would create a trail network that Expansion determined would be accessed near Moore Road and Strathcona Street. This project is just a concept at this time. Next steps would involve working with staff to determine agreements required, construction costs and ongoing maintenance estimates. 8 Cherry Creek Cherry Creek Hall Upgrade To be Director Bodnar would like to consider the use of Community Works Funds to support determined an upgrade at the Cherry Creek Community Hall. ACRD staff have reached out to Cherry Creek Community Recreation Commission to discuss their eligibility under the program guidelines but no response has been received from the Commission to date.

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) 59 Approved Community Works Fund projects not yet completed Electoral Area Project Name Community Works Update Fund Allocation 1 Bamfield Bamfield Water System $400,000 Some work being done on the submarine line between East and West Bamfield. Upgrades Koers Engineering also working on report that will identify next urgent priority for the system. 2 Beaufort Beaver Creek Community $2,648 Minor expenditures by the Club still required to complete the project Club Playground Upgrade 3 Beaufort Beaver Creek Community $26,000 Hall upgrade underway by the Club. Club Hall Upgrade 4 Long Beach Millstream Water System $49,737 This project was budgeted for 2021 and staff are in the process of determining a Upgrades project plan. 5 Long Beach Salmon Beach Sewage $50,000 Project is nearly ready to start. Just awaiting consultation and approval from Toquaht First Nation as they are the leaseholders of the septic field property. 6 Long Beach Salmon Beach Water $50,000 Project on hold as Salmon Beach Committee considers other options in providing water to the recreational community. 7 Long Beach Long Beach Airport Water $154,140 Hoping for an ability to connect to Parks Canada in the future but Parks Canada is System still determining the long term projections of their water demands before entering into an agreement to supply the airport water. Project on hold until Parks Canada ready for a discussion. 8 Long Beach West Coast Multi Use Path $240,000 Some of the funding to be spent on design work in late 2020 or early 2021. This project is actively looking for grant funding for the construction of the trail. 9 Sproat Lake Sproat Lake Community Hall $61,229 Hall upgrade nearing completion by the Sproat Lake Community Association. Upgrade 10 Sproat Lake Sproat Lake Parks Trail $7,465 This is remaining funding from the 2018 project. The funds are to be used for the Development next phase of trail development that is awaiting engineering for a couple of more complicated sections of trail. 11 Sproat Lake Bell & Stuart Road Water $414,000 Project not being actioned at this time. May have opportunity to partner with Service Installation Hupacaseth First Nation in the future. 12 Beaver Creek Beaver Creek Water System $407,000 Upgrade on Fayette and Lamarque has been completed. Upgrades

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 60 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: ACRD Board of Directors From: John Thomas, Environmental Services Technician Meeting Date: October 14, 2020 Subject: Crown Land Tenure Application - Bamfield Water System

Recommendation: THAT the Alberni-Clayoquot Regional District Board of Directors direct staff to apply for a 30 year Crown Land Tenure for a portion of the Bamfield Inlet near Burlo Island in order to install a water line to provide water service to 422 Burlo Island. Background: The ACRD received a request for a new water service for a property on 422 Burlo Island. The property is accessible only by water and the nearest water main is located on the west side of Bamfield Inlet. In order to service this property a water line will be installed on the ocean floor from the water main located in west Bamfield. The Crown Land Tenure we are applying for would be for a Community and Institutional Land Use-Nominal Rent Tenure. This would provide long term tenure of 30 years at a cost of $1. Discussion: To provide water service from a water main in west Bamfield to a property on Burlo Island. Time Requirements – Staff & Elected Officials: Minimal time required by staff Financial: There is an application fee of $250

Submitted by: ______John Thomas, Environmental Services Technician

Reviewed by: ______Jenny Brunn, Interim GM of Community Services

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: ACRD Board of Directors

From: Jenny Brunn, Interim General Manager of Community Services/ AV&B Committee

Meeting Date: November 12, 2020

Subject: Alberni Valley Curbside and Recycling Depot Contract Extensions

Recommendation:

Summary:

At the November 4, 2020 Alberni Valley & Bamfield Committee meeting, the attached RFD was presented to extend the existing curbside recycling collection services contract in order to align with the implementation of 3 stream collection within the City of Port Alberni and to provide more time to prepare a new request for proposal for the 3rd Ave. Recycling Depot and remaining electoral area curbside recycling collection service. Upon review, the Alberni Valley & Bamfield Committee passed the recommendations above.

Submitted by: ______Jenny Brunn, Interim General Manager of Community Services

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 62 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: Alberni Valley & Bamfield Committee From: Jenny Brunn, Interim General Manager of Community Services Meeting Date: November 4, 2020 Subject: Alberni Valley Curbside and Recycling Depot Contract Extensions

Recommendation: THAT the Alberni Valley and Bamfield Services Committee recommend that the ACRD Board of Directors authorize the CAO to negotiate and execute a contract extension with Waste Management for curbside recycling collection in the Alberni Valley until March 31, 2021 with the ability to extend up to October 31, 2021. THAT the Alberni Valley and Bamfield Services Committee recommend that the ACRD Board of Directors authorize the CAO to negotiate and execute a contract extension with Waste Management for operation of the 3rd Avenue Recycling Depot until May 31, 2021 with the ability to extend up to November 30, 2021. Desired Outcome: That the existing curbside recycling collection services contract be extended in order to align with the implementation of 3 stream collection within the City of Port Alberni and to provide more time to prepare a new request for proposal (RFP)s for the 3rd Avenue Recycling Depot and remaining electoral area curbside recycling collection service. Background: In September 2019, the ACRD extended the Curbside Recycling Collection and 3rd Avenue Depot Contract until November 30, 2020 to synchronize with the implementation of organics diversion for the City of Port Alberni (CPA). The start of 3 stream collection by the CPA is anticipated to begin between March and June of 2021. The contract extension has been separated into 2 separate documents to facilitate the transition of CPA curbside recycling from the current contract through the ACRD to being directly provided by the CPA. The proposed curbside extension allows flexibility to end the contract between March 31st and October 31st, 2021. An RFP for curbside collection of the remaining residential recycling contract for properties in Beaver Creek, Tseshaht and Hupacasath, will need to be issued prior to the end of this contract extension. The 3rd Avenue Recycling Depot recently reopened on October 1st, 2020 after renovations to meet safety requirements and reduce handling of materials. This has changed the scope of work required at the Depot, eliminating the need for expensive bailing and handling equipment to be provided by the contractor. An updated RFP incorporating social and strategic procurement principles needs to be created and issued for operation of the 3rd Avenue Depot. Currently, staff resources are not available to undertake this work, therefore an extension of the existing contract is required. The proposed extension allows for an additional 6 months with allowance for an additional 6-month extension up to November 30th, 2021. Time Requirements – Staff & Elected Officials: Staff time will be required for coordinating the transition of recycling collection in the city to the new 3-stream cart system, procurement of curbside recycling collection for the remaining households, and for tendering the 3rd Avenue Recycling Depot Operations including development, issue and award of an RFP. Financial: The contract extensions propose a 3% increase in pricing. The estimated monthly contract cost for curbside collection

Submitted by: ______Jenny Brunn, Interim Manager of Community Services

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 64 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) ADDENDUM TO AGREEMENT

Between

Alberni-Clayoquot Regional District

(the “Regional District”)

And

Waste Management of Canada, Corp..

(“Waste Management”)

This is an addendum to the Agreement between the Alberni-Clayoquot Regional District and Waste Management of Canada, Corp., for the Curbside Collection and Transportation of Comingled Recyclable Materials from single family homes and multifamily dwellings.

The parties intend to amend the current agreement, under the same terms and conditions as written in the current agreement, adding an extension to the term, with the new term of agreement ending March 31, 2021 and adding revised pricing.

The Term may be extended by the Alberni-Clayoquot Regional District for additional two (2) month increments upon mutually agreeable terms to the Parties (increments not to exceed Oct 31, 2021). The Alberni-Clayoquot Regional District shall notify the Contractor of its decision to approve the additional extension and the length of the extension no later than March 1, 2021. The monthly amounts payable to “Waste Management”, covered under this agreement will remain in effect until March 31, 2021.

Proposed Rates:

Contract Service New Monthly Collection Rate Per Household, Per Month Curbside Recycling Collection $3.08 and Transport

Agreed to by the parties on this 28th day of October, 2020.

On behalf of the ACRD: On behalf of Waste Management:

______(signature) (signature)

______David Millman, Area Manager (print name/position) (print name/position)

65 ADDENDUM TO AGREEMENT

Between

Alberni-Clayoquot Regional District

(the “Regional District”)

And

Waste Management of Canada, Corp..

(“Waste Management”)

This is an addendum to the Agreement between the Alberni-Clayoquot Regional District and Waste Management of Canada, Corp., for the Management and Operation of the 3rd Avenue Recycling Depot.

The Term may be extended by the Alberni-Clayoquot Regional District for up to an additional six (6) months, with mutually agreeable terms to the two Parties. The Alberni-Clayoquot shall notify the Contractor of its decision to approve the extension and the length of the extension no later than March 1, 2021. The monthly amounts payable to “Waste Management”, covered under this agreement will remain in effect until May 31, 2021.

Proposed Rates:

Contract Service New Monthly Rate for the Operation of the Depot Depot Operations $15,250.00 • Depot services may be terminated at any time.

Agreed to by the parties on this 27th day of October, 2020.

On behalf of the ACRD: On behalf of Waste Management:

______(signature) (signature)

______David Millman, Area Manager (print name/position) (print name/position)

66 3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: Board of Directors

From: Alberni Valley Directors Committee

Meeting Date: November 12, 2020

Subject: Somass Watershed Flood Management Plan

Recommendation: The Alberni Valley and Bamfield Services Committee recommends to the Board of Directors: 1. That staff investigate mitigation options; 2. That staff provide options for applying the 200-year flood plain maps within the Electoral Areas of the ACRD; and 3. That Staff be directed to investigate grants to assess drought mitigation options for the watershed.

Desired Outcome: To proceed with implementation of Somass Watershed Flood Management Plan.

Policy or Legislation: The Local Government sets the regulation that give local governments the authority to regulate flood plain and flood hazard areas.

Background: At the November 5, 2020 Alberni Valley Directors Committee, the attached report was presented for consideration by the committee and they recommend that the Board of Directors proceed with the above recommendation.

Submitted by: ______Mike Irg MCIP, RPP Manager of Planning and Development

Approved by: ______Douglas Holmes BBA, CPA, CA Chief Administrative Officer

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation, Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) 67

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

Request for Decision

To: Alberni Valley and Bamfield Services Committee

From: Mike Irg, GM of Planning and Development

Meeting Date: November 4, 2020

Subject: Somass Watershed Flood Management Plan

Recommendation: That the Alberni Valley and Bamfield Services Committee: 1. Receive the staff report; 2. Recommend to the Board of Directors that staff investigate mitigation options; and 3. Recommend to the Board of Directors that staff provide options for applying the 200-year flood plain maps within the Electoral Areas of the ACRD.

Desired Outcome: For the Committee to receive this report.

To provide staff direction on next steps which involve separate ACRD services: the first, rural planning and building inspection for land use and flood construction mapping; the second, regional planning for multi-jurisdictional mitigation grant applications and/or studies.

The purpose of this report is to present the Plan to the Committee, make the Plan publicly available and to answer initial questions from Directors. If supported by the Committee, staff will present options to the Board of Directors for applying the new 200-year flood plain mapping to all new construction through existing flood elevation mapping in the Zoning Bylaw.

Next Steps: 1/ presenting the Plan to the Directors and making the report public, 2/ providing the report to the City of Port Alberni, Tseshaht First Nation and Hupacasath First Nation, 3/ posting the report on the ACRD website, 4/ reviewing options for implementing recommendations in the Plan and reporting back to the Board, 5/ allocate resources in the 2021 budget based on Board direction, 6/ Considering whether outside expertise is required to provide education on Plan implementation.

Summary: The Somass Watershed Flood Management Plan was funded through a National Disaster Mitigation Program grant of $500,000 with equal contributions from the Federal and Provincial Governments. The work and report was done by Northwest Hydraulic Consultants Ltd. and completed in the spring of 2020. EMBC has reviewed the work and signed off on the report (September 29, 2020 letter attached) and all of the grant funds have been spent.

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 68 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

New flood maps have been prepared which update and significantly increase the area covered by flood mapping. These maps apply new flood construction levels for the portions of the Regional District covered by the mapping. The ACRD is responsible for land use and building inspection in the Electoral Areas of the ACRD. The City of Port Alberni, Tseshaht and Hupacasath would be responsible for applying the flood construction levels in their jurisdictions.

The report also included two examples of flood mitigation scenarios: one for the outlet of Sproat Lake and the other for Highway 4 and Tseshaht First Nation.

Policy and Legislation: Section 524 of the Local Government Act (LGA) sets out the requirements for regulating flood plain areas. The attached Flood Hazard Area Land Use Management Guidelines provides direction to local governments on establishing regulations in flood prone areas. This includes options for flood plain bylaws, development permit areas and setbacks in zoning bylaws. The area OCPs must include general policy statements regarding lands subject hazardous conditions.

Time Requirements – Staff & Elected Officials: Was a substantial project and required a significant amount of staff time to oversee. Staff time will be required to oversee the implementation of the flood maps and new flood construction levels. Within the ACRD, this will involve both planning and building inspection staff.

Staff recommends that the ACRD investigate mitigation options. If the Board supports this recommendation, resources and staff time will need to be included in the 2021 budget to investigate grant opportunities and research mitigation options recommended in the Plan.

Financial: The grant to complete the Somass Watershed Flood Mapping Flood Management Plan was for $500,000. Staff time was in addition to the grant. Based on the Board’s direction for implementation and mitigation, staff time and resources will be required.

Attachments: Attached to the staff report is the Somass Watershed Flood Management Plan final report, Appendix F Flood Mapping Methodology, Appendix G Flood Mitigation and Adaptation Planning, Province of BC Flood Hazard Area Land Use Management Guidelines, and the EMBC Project Completion Letter.

Hard copies of the maps will be available at the meeting. The maps are large files and are difficult to read on a screen. If directors are not able to attend the meeting in person, staff can arrange to meet with Directors or the public, to review the maps at the ACRD office.

Submitted by: ______Mike Irg, MCIP, RPP, GM of Planning & Development

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

INFORMATION REPORT

To: Board of Directors

From: Teri Fong, CPA, CGA, Chief Financial Officer

Meeting Date: November 12, 2020

Subject: COVID-19 Safe Restart Grants for Local Governments

Summary: The Office of the Deputy Minister of the Ministry of Municipal Affairs and Housing provided the attached letter on November 2, 2020 outlining COVID-19 related grant opportunities. The letter outlines two application based funding streams. ACRD staff will continue to monitor for further information to determine potential ACRD projects for application when the intake period begins. The third funding stream has provided the ACRD with $485,000 to address services with increased operating costs or lower revenues due to COVID-19. Staff will develop a plan on a suggested method of allocating the funds, based on service impacts from 2020, for discussion during the 2021 financial planning process. Time Requirements – Staff & Elected Officials: Staff time will be required to analyze COVID-19 impacts on services and develop a plan for the use of the funds in 2021, the allocation of funds will be cognizant of the formula that the Province used to calculate the grant amount. Staff time will also be required to report on the use of the funds including the creation of a separate schedule in the ACRD’s audit financial statements.

Submitted by: ______Teri Fong, CPA, CGA, Chief Financial Officer

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 70 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

November 2, 2020

Ref: 257735

Doug Holmes Chief Administrative Officer Regional District of Alberni‐Clayoquot 3008 Fifth Ave Port Alberni BC V9Y 2E3

Dear Doug Holmes:

The provincial government understands the fiscal impacts that COVID‐19 has placed on local service providers. To help address these challenges, in September the Province of British Columbia announced nearly $2 billion in joint federal/provincial spending, including: $540 million for local governments, $418 million for community infrastructure, and $1 billion for transit, TransLink and ferries.

The $540 million for local governments was further divided into three funding streams. Two streams (“Development Services” for $15 million and “Strengthening Communities” for $100 million) will be application‐based funding. More information on these funding streams will be forthcoming.

The third stream will provide direct grants to local governments. This funding stream is called the “COVID‐19 Safe Restart Grants for Local Governments” and will provide up to $425 million for local operations impacted by COVID‐19. This funding will support local governments as they deal with increased operating costs and lower revenue due to COVID‐19. It will also ensure local governments can continue to deliver the services people depend on in their communities. Eligible costs will include:  addressing revenues shortfalls;  facility reopening and operating costs;  emergency planning and response costs;  bylaw enforcement and protective services like fire protection and police;  computer and other electronic technology costs (to improve interconnectivity and virtual communications);  services for vulnerable persons (e.g. persons living with disabilities, mental illness or addictions, persons experiencing homelessness or other vulnerabilities); and  other related costs.

…/2

Ministry of Municipal Affairs Office of the Mailing Address: Location: and Housing Deputy Minister PO Box 9490 Stn Prov Govt 6th Floor, 800 Johnson Street Victoria BC V8W 9N7 Victoria BC V8W 9N7 Phone: 250 387‐9108 Fax: 250 387‐7973 http://www.gov.bc.ca/mah 71

Doug Holmes Page 2

As you may recall, during the early months of COVID‐19, the provincial government required all municipalities to fully remit requisitions to regional districts by August 1, 2020, despite any shortfalls in municipal tax collection. This was designed to ensure regional district requisitions were kept whole in 2020. Because of this earlier action, the COVID‐19 Safe Restart Grant for Local Governments will place a funding emphasis on municipalities. However, there is still considerable funding under this grant program for regional districts.

I am pleased to advise you that Alberni‐Clayoquot is the recipient of a $485,000 grant under the COVID‐19 Safe Restart Grant for Local Governments. This amount will be directly transferred to your regional district in the coming days.

Under section 36 of the Local Government Grants Regulation, the amount of the grant to each local government is set by Minister of Municipal Affairs and Housing. The determination of this amount was based on a formula that applies to all regional districts. The funding formula for regional districts is based on three components: a flat funding amount plus two per capita amounts. The flat amount will be $300,000 to each regional district.

The first per capita amount will be based on the total regional district population (rural and municipal). This will provide $3.10 per person. There will be a funding limit on this first per capita amount. The limit is $1.8 million for Metro Vancouver and $900,000 for all other regional districts. The higher limit for Metro Vancouver is in recognition of their larger population. The overall purpose of these limits is to ensure that the very largest regional districts do not receive a disproportionate share of funding compared to smaller and mid‐sized regional districts.

The second per capita amount will be based on the rural population of a regional district (i.e. the population outside the boundaries of an incorporated municipality). This second per capita amount will provide $8.13 per rural population. This second per capita amount is in recognition of the additional burden on regional districts because they are the primary local service provider in rural parts of British Columbia.

This overall formula is designed to ensure that larger regional districts receive more money than smaller ones, but that smaller and rural regional districts receive higher per capita funding than larger ones. This is in recognition that small regional districts often lack a diverse revenue base and the economies‐of‐ scale to easily restart their operations.

An example of the funding formula (for a regional district of 65,000 people) is provided as an attachment to this letter. If you wish, you can apply this formula to your 2018 total population of 32,952 and rural population of 10,169 to determine your total funding amount. 2018 population data was used because it is the last year in which we have complete financial and demographic data for each regional district.

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Doug Holmes Page 3

Before December 31, 2021, (a little over a year from this letter) the regional board must fully allocate the grant funds to the appropriate services. This allocation will be entirely at the discretion of the board. Ministry staff are available to assist regional district staff should they have any questions on allocation.

To ensure optimal transparency on the use of funds, there are two reporting requirements for regional districts. First, as part of the 2021 audited financial statements, the regional district must provide a report on how the funds were allocated to various regional and local services.

The second reporting requirement is an annual report on how the grant funds were spent in that year. This will be a schedule to your audited financial statements, under section 377 of the Local Government Act. The schedule will include the amount of funding received, the use of those funds, and the year‐end balance of unused funds. This report may be consolidated for the entire regional district, rather than reporting on a service‐by‐service level. Your regional district must continue to annually report on the use of grant money until the funds are fully drawn down.

If you have questions or comments regarding this letter, please feel free to contact Jennifer Richardson, Grants Analyst, Local Government Infrastructure and Finance Branch, by email at: [email protected], or by phone at: 778‐698‐3243.

The provincial government welcomes this opportunity to support COVID‐19 restart and recovery throughout British Columbia. We believe that this funding will contribute to the long‐term recovery of local governments who are both critical service providers and crucial drivers in the British Columbia economy.

Sincerely,

Kaye Krishna Deputy Minister

Attachment pc: Jennifer Richardson, Grants Analyst, Local Government Infrastructure and Finance Branch Teri Fong, Chief Financial Officer, Regional District of Alberni‐Clayoquot

73 Doug Holmes Page 4

Attachment 1: Example Calculation for a Regional District with 65,000 People

Rockridge Regional District

Variables: Per Capital Funding Flat Funding Population Amount Limit Amount Total RD 65,000 $3.10 $900,000 n/a Rural Part of RD 20,000 $8.13 n/a n/a Other n/a n/a n/a $300,000

Calculation: ABC=AxBDE=min(C or D)

Per Capital Pop‐Based Cost Item Population Amount Funding Ceiling Funding Total Population 65,000 $3.10 201,500 900,000 201,500 Rural Population 20,000 $8.13 162,600 n/a 162,600 Flat Amount ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 300,000

TOTAL 664,100

Funding is based on a flat amount ($300,000) plus two per capita amounts.

One per capita amount is based on total RD population times $3.10 per person. This first per capita amount is subject to a funding ceiling of $0.9M (or $1.8M for Metro). In the above example, this amount equals $201,500.

The second per capital amount is based on the rural population (i.e. outside municipal boundaries) times $8.13Example per person. In the above example, this equals $162,600. The total funding is the sum of these three amounts. In the above example, this equals $664,100.

The RD population data is for 2018 (from BC Stats as at Oct 1, 2020) https://www2.gov.bc.ca/gov/content/data/statistics/people‐population‐ community/population/population‐estimates "Municipal and sub‐provincial areas population, 2011 to 2019.xls"