July 2011 Child Care Licensing News
Chisago County Human Services
Lanay Miller Licensor ------651-277-0360 Private Data
As you are providing care to children day after day, it is only natural to Michelle Beuke become close to the families. Many providers are invited to birthday parties Case Aide and other family gatherings. What a wonderful testament to how much of an impact you are having on the lives of your day care children! As providers 651-213-5249 and families get closer, sometimes the professional boundaries can get blurred. The licensing Rule is very specific regarding data privacy: MN Rule 9502.0345, Subp. 2 AGENCY RECORDS Liz Dodge Data privacy. The agency, department and the authorized agent shall have Supervisor access to provider records on children in care to determine compliance with parts 9502.0315 to 9502.0445. The provider shall not disclose any records 651-213-5664 on children in care to any persons other than the parents of the child, the agency, the department, the person required by part 9502.0375, subpart 1, Fax 651-213-5401 and medical or public safety persons if information is necessary to protect the health and safety of the child. You as providers must keep in mind that the children and families in your www.co.chisago.mn.us care have privacy rights that you must protect. You should not be sharing information regarding children to anyone other than those listed in the rule. For example, if Matthew is having a tough time potty training or Megan has pink eye, these details should not be shared with parents of other children in Individual Highlights: care. You can let others know that your child care has been exposed to pink CRIBS 2 eye, but the medical information regarding a specific child should not be shared. Reminders 3 In regard to social networking and program websites, while the general use LANA 4 of these sites is not prohibited, disclosing records or pictures of children without permission is prohibited. The only acceptable way for a licensed Crackers 5 provider to post any information and/or pictures regarding persons served by Speech 6 their program, is to obtain written permission from a parent or guardian of the Training 7 child. In some cases, the Department of Human Services (DHS) has issued licensing sanctions when it has been determined that the Data Privacy Rule Background 9 has been violated. DHS offers these guidelines if you are going to use any internet sites: