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23 March 2021 ______Eddie Odle ~ Chairman Jim Cloud ~ Trustee Michael Scalf ~ Trustee Albert Ryans ~ Trustee Steven Misenheimer ~ Vice Chairman Robert L

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23 March 2021 ______Eddie Odle ~ Chairman Jim Cloud ~ Trustee Michael Scalf ~ Trustee Albert Ryans ~ Trustee Steven Misenheimer ~ Vice Chairman Robert L BMIA Board of Trustee Agenda Packet 23 March 2021 ___________________________ Eddie Odle ~ Chairman Jim Cloud ~ Trustee Michael Scalf ~ Trustee Albert Ryans ~ Trustee Steven Misenheimer ~ Vice Chairman Robert L. Floyd ~ Trust Manager David L. Perryman ~ Trust Attorney Kenny Sullivan ~ Trust Engineer Diana Daniels ~ Secretary Daniel Ofsthun ~ Finance Director Emily Pehrson ~ Public Works Director ___________________________ Blanchard Municipal Improvement Authority| 300 North Main Avenue | Blanchard, OK 73010 AGENDA BLANCHARD MUNICIPAL IMPROVEMENT AUTHORITY BOARD OF TRUSTEES REGULAR MEETING TUESDAY, 23 MARCH 2021 6:00 P.M. IMMEDIATELY FOLLOWING THE CITY COUNCIL MEETING This Agenda was posted in prominent public view on the City’s website at www.cityofblanchard.us on or before 5:00 p.m., Friday, March 19th, 2021, in accordance with the Oklahoma Open Meeting Act. Diana Daniels City Clerk 1 | P a g e Board of Trustees Agenda 23 March 2021 A. MEETING CONVENED 1. CALL TO ORDER: 2. ROLL CALL: 3. DETERMINATION OF QUORUM: B. BUSINESS AGENDA The following item(s) are hereby designated for discussion, consideration and take INDIVIDUAL action as deemed appropriate to: 1. BID AWARD. Discussion and vote on a motion to AWARD a contract, as recommended by Morris Engineering to Miller Inc. dba J&C Construction for submitting the lowest and best bid in the total amount of $48,395.00 for the construction of water main extension and $109,109.00 for the construction of sewer extension improvements to serve Braums. The bids received are as follows: Contractor Sewer/Water Water/Sewer Miller Inc. dba 60/60 days $48,395.00/$109,109.00 Miller Const & Sons 45/30 days $42,316.00/$163,186.00 Urban Contractors 30/15 days $78,485.00/$217,919.00 2. BID AWARD. Discussion and vote on a motion to AWARD a contract to the lowest and best bidder for the purchase of two (2) new lift station pumps and a new submersible sewage grinder. 3. EQUIPMENT ACQUISITION. Discussion and vote on a motion to APPROVE the purchase of a T66 T4 Bobcat Compact Track Loader (skid steer) from the Oklahoma State Contract #192 with Bobcat of Oklahoma City in the total amount of $38,153.66; and authorize the City Manager to seek quotes from local banks for the lease-purchase of said equipment for the term not to exceed five (5) years at the lowest possible interest rate per annum. 4. 2016 SERIES UTILITY SYSTEM-SALES TAX REVENUE NOTE. Discussion and acknowledgment of 2016 Series Revenue Note of $1,580,000.00 pay-off. 5. RUSH SPRINGS AQUIFER. Discussion and vote on a motion, if needed, regarding the Hydrologic Investigation Report of the Rush Springs Aquifer in West- 2 | P a g e Board of Trustees Agenda 23 March 2021 Central Oklahoma, 2015. 6. WATER PRESSURE TESTING. Discussion and vote on a motion, as needed, regarding the setting of a policy for water pressure testing. This item is requested by Trustee Scalf. C. CONSENT AGENDA The following item(s) are hereby designated for approval, acceptance or acknowledgment by one motion, SUBJECT to any conditions included therein. If any item(s) do not meet with the approval of all members, that item(s) will be heard in regular order: 1. APPROVAL of the regular meeting minutes of 23 February 2021. 2. ACKNOWLEDGE payment of FYE2021 Claims/Expenditures per fund in the total amount of $282,008.49. 3. ACKNOWLEDGE payment of 2021 Payroll in the total amount of $36,982.46. 4. ACCEPTANCE of the January 2021 Treasury Report. 5. APPROVAL of FYE2021 Budget Supplements. D. CONSENT ITEM REMOVAL Discussion, consideration and take appropriate action re: any item(s) removed from the Consent Docket. E. PUBLIC COMMENTS From the general public [limited to 3-minutes per speaker] for a total of 15-minutes on Utility related NON-AGENDA items. Preference will be given to Blanchard ratepayers and NO FORMAL ACTION will be taken. F. TRUSTEE/STAFF COMMENTS This item is listed to provide an opportunity for the Board of Trustees and/or city staff to make comments and/or request specific agenda items. NO ACTION will be taken. G. ADJOURNMENT 3 | P a g e Board of Trustees Agenda 23 March 2021 MEETING CONVENED • Called to Order • Roll Call • Quorum Determination BUSINESS AGENDA BUSINESS AGENDA B-1 ADVERTISEMENT FOR BIDS Notice is given that the Blanchard Municipal Improvement Authority will receive sealed bids in the Office of the Purchasing Agent, Blanchard City Hall, 122 North Main, Blanchard, Oklahoma, until 1:00PM On March 18, 2021, for: Waterline and Sanitary Sewer Improvements, King Row to Oak Dr. along US 62. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, shall not be considered and shall be returned unopened. Bids shall be made in accordance with this Advertisement for Bids, the plans and specifications, and the bid forms, which are on file and available for public examination at the Office of the Purchasing Agent at City Hall at the address listed above. Complete sets of general conditions, plans, specifications, and other bidding documents may be obtained at the Morris Engineering and Surveying office, 617 NW 27th St., Moore, OK 73160, please call ahead 405-912-2775. Plans and specifications may be purchased for One Hundred Dollars (100.00) per set. Purchases are non-refundable. Digital copies are free and will be emailed upon request. Bids filed with the Purchasing Agent shall be opened publicly and read aloud at City Hall at the time stated above or later. The City shall consider all bids prior to the award of the contract on or before March 23, 2021, to the lowest and best bidder meeting specifications and time schedule. Sales Tax Exemption. Title 68, Oklahoma Statutes (1991), Section 1356(1), exempts sales to municipalities and their contractors from sales taxes on the sale of “tangible personal property or services.” All bids for Authority projects shall be assumed to have been made based on such statutory exemption as effective on the bid date. The bidder must use the Authority’s bid forms and affidavits, and all forms must be signed and notarized/attested. The bidder must file the bid in a sealed envelope. The envelope must bear a legible notation thereon stating that it is a bid for the project proposed. The bid must be filed with the Purchasing Agent at Blanchard City Hall. All bids must be typewritten or in ink. The following documents comprise the complete bid package and must be submitted. Incomplete bid packages will be rejected. 1. Blanchard standard bid bond or surety bid bond form. 2. Certification of Pre-bid Site Inspection, a letter acknowledging such from Bidder 3. Statement of Bidder’s Qualifications. a letter from the bidder of previous projects 4. Business Relationships Affidavit, Bid Affidavit. 5. Non-Collusion Affidavit. 6. ALL Addendum Acknowledgment(s) (if applicable). AFB-1 Additional information may be obtained by contacting the Blanchard City Manager. The Blanchard City Manager and Project Engineer reserves the right to reject any or all bids. Becky Bussey Purchasing Agent AFB-2 BUSINESS AGENDA B-2 BMIA Agenda Item No. B-2 Business Item DATE: 23 March 2021 FROM: Robert L. Floyd, City Manager ITEM: BID AWARD ~ Lift Station Pumps __________________________________________________________________ BACKGROUND: The Authority is requesting the purchase of two (2) new lift station pumps and one (1) submersible sewage grinder for the lift stations. The majority of the pumps have outlived their usefulness and have been rebuilt several times over the years. We have solicited sealed bids for this purchase and awaiting bids to be submitted and opened on Tuesday afternoon…bid date was extended from Thursday, March 18th to Tuesday, March 20th. Therefore, if we receive sealed bids, an award recommendation will be available at the meeting. FISCAL IMPACT: $50,000.00 to $75,000.00 total cost. ACTION REQUESTED: Discussion and vote on a motion to AWARD a contract to the lowest and best bidder in providing two (2) lift station pumps and one (1) submersible sewage grinder. EXHIBITS: Advertisement for Bids. 1 | P a g e Staff Report No. 2 23 March 2021 Complete Bid Package Bid No. 2021-02 TWO NEW LIFT STATION PUMPS AND NEW SUBMERSIBLE SEWAGE GRINDER Bid Due Date/Time: March 23, 2021 By 2:00 p.m. Submitted By: Vendor Name NOTICE TO BIDDERS The City of Blanchard ("City"} through the Blanchard Municipal Improvement Authority ("Authority"} requests Sealed Bids for Bid No. 2021-02 Purchase of Two New Lift Station Pumps and Submersible Sewage Grinder. To receive or view specifications, contact: Emily Pehrson Public Works Director 122 N. Main Ave Blanchard, OK 73010 Phone: (405} 485-9392 Email: [email protected] The City/Authority reserves the right to reject any and all bids when such rejection is in the best interest of the City/Authority. All bids must be typewritten or in ink. Bids must be submitted on the forms provided in the bid documents for response to be considered. Please submit one (1} copy to one of the following: Mailing Address: Hand or Special Delivery: City of Blanchard City of Blanchard City Clerk's Office -ATTN: Bid Package Attn: Emily Pehrson P.O. Box 480 122 N. Main Ave Blanchard, OK 73010 Blanchard, OK 73010 State on the outside bottom left-hand corner of the bid envelope the following: Bid No. 2021-02 Purchase of Two New Lift Station Pumps and Submersible Sewage Grinder Do not open until Thursday, March 18 at 2:00pm Due Date: Bids must be received on or before 2:00 p.m.
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