CS140M Fall 2014

Objectives

• Develop management strategies • Explore files and folders Windows 7 File Management • Create, name, copy, move, and delete folders By Al Lake • Name, copy, move, and delete files CS140M • Work with compressed files Fall 2014 LBCC

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Organizing Files and Folders Organizing Files and Folders

• A file, or document, is a collection of data that has a name and is stored in a computer • You organize files by storing them in folders • Disks contain folders that hold documents, or files – USB drives – Compact discs (CDs) – Digital video discs (DVDs) – Hard disks • Removable disks are inserted into a drive

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Understanding the Need for Understanding the Need for Organizing Files and Folders Organizing Files and Folders • Windows organizes the folders and files in a hierarchy, or • Windows stores folders and important files that it needs when you turn on the computer in the root • Folders stored within other folders are called subfolders

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Lake 1 CS140M Fall 2014

Developing Strategies for Developing Strategies for Organizing Files and Folders Organizing Files and Folders • The type of disk you use to store files determines how you organize those files • Storing files on removable media allows you to use simpler organization • The larger the medium, the more levels of folders you can and should use • Documents folder • You should always have a backup, or duplicate copy, of important files

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Exploring Files and Folders Exploring Files and Folders

• Windows Explorer shows the files, folders, and drives on your computer – Panes – Expand – Collapse icon • Computer shows the drives on your computer

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Using Windows Explorer Navigating to Your Data Files

• The file is a notation that indicates a file’s location on your computer A:\FM\Tutorial\Holiday.bmp – A: is the drive name – FM is the top-level folder (or subdirectory) on drive A: – Tutorial is a subfolder in the FM folder – Holiday.bmp is the full with the file extension indicating a file

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Lake 2 CS140M Fall 2014

Navigating to Your Data Files Working with Folders and Files – In the left pane, click the drive or folder where you want to create a folder – Click the Organize button on the toolbar, and then click New Folder (or right-click a blank area in the folder window, point to New, and then click Folder) – Type a name for the folder, and then press the Enter key

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Working with Folders and Files Working with Folders and Files

• Moving and Copying Files and Folders • Naming and Renaming Files – Moving a file removes it from its current – provide important information location and places it in a new location you about the file, including its contents and specify purpose – Copying places the file in both locations • Main part of the filename •Dot • File extension – A filename extension identifies the file’s type and indicates the program in which the file was created Fall 2014 CS140M Lake 15 Fall 2014 CS140M Lake 16

Working with Folders and Files Working with Compressed Files

• Deleting Files and Folders • Files stored in a compressed (zipped) folder take up less disk space – Recycle Bin is an area on your hard disk that – Allows you to transfer files more quickly holds deleted files until you remove them • Extracting a file creates an uncompressed copy permanently of the file in a folder you specify, while the original file remains in the compressed folder • Compression programs –WinZip – PKZip

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Lake 3 CS140M Fall 2014

Questions Assignment

• Create a visual picture of the folder (directory) hierarchy of a standard (i.e., your) Windows 7 installation. • Explain what each folder contains or could contain.

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