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JUNE 15, 2017 I. SRC-1 (Revised 6.8.17) Adoption of School Reform

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JUNE 15, 2017 I. SRC-1 (Revised 6.8.17) Adoption of School Reform Final SCHOOL REFORM COMMISSION PUBLIC MEETING RESOLUTION SUMMARY JUNE 15, 2017 I. SCHOOL REFORM COMMISSION SRC-1 (Revised 6.8.17) Adoption of School Reform Commission Public Meeting Schedule RESOLVED, that the School Reform Commission adopt the following public meeting schedule for the 2017-2018 school year: Action Meeting @ 4:30 p.m.*July 6, 2017 (TRAN) @ 11:00 a.m.; August 17, 2017; September 14, 2017; October 19, 2017; November 16, 2017; December 14, 2017; January 18, 2018; February 15, 2018; March 15, 2018; March 22, 2018 (Lump Sum Statement); April 19, 2018 (Budget Hearing); April 26, 2018; May 17, 2018; May 24, 2018 (Budget Adoption); June 21, 2018; June 29, 2018 (Levy Taxes); and be it FURTHER RESOLVED, that the School Reform Commission adopt the following Policy Committee meeting date for the summer of 2017: August 3, 2017 @ 9:00 a.m. SRC-2 Authorization of Limited Contract Process 2017-2018 RESOLVED, that the School Reform Commission authorizes The School District of Philadelphia, through the Limited Contract Review Committee, to execute, deliver and perform contracts for professional services, site licenses, or both, not to exceed $20,000 each, for an aggregate amount not to exceed $3,000,000.00, for periods up to but no longer than one year, and for terms commencing between July 1, 2017 and June 30, 2018, provided that: (a) the subject of each contract is professional services, site licensing or both; (b) the value of each contract and the compensation paid to any one person or entity does not exceed $20,000 for a contract by a single School District school or office and does not exceed $100,000 for any single contractor in a series of limited contracts approved by the Review Committee between July 1, 2017 and June 30, 2018; (c) each limited contract and the contracted services shall comply with all applicable laws, policies and procedures; (d) each limited contract is reviewed and approved by the Limited Contract Review Committee to ensure compliance with the School District’s academic, business, policy and organizational goals; (e) each quarter the School Reform Commission receives a list of all contracts the Limited Contract Review Committee has approved over the previous three months; and (f) this resolution does not authorize the ratification of any contract; and be it FURTHER RESOLVED, that the School Reform Commission authorizes the Superintendent, the Chief Operating Officer, the Chief Financial Officer, the Chief Academic Support Officer and the General Counsel to serve or designate one or more staff to serve as members of the limited contract review committee from July 1, 2017 through June 30, 2018. Description: This resolution seeks to continue the successful limited contract process the School District has used since 1996. Limited Contracts are for professional services and site licenses that do not exceed $20,000 each. This system has allowed schools, learning networks and central office management to Questions/Comments are due at [email protected] no later than 4:30 p.m. on Tuesday, June 6, 2017. Please reference the Resolution Number and include your name and email address. SRC Resolution Summary 6.15.17 Page 1 of 133 Final procure small engagements in an efficient process. If this resolution is adopted, the Limited Contract Review Committee (the "Review Committee") will continue to require contracts $20,000 and under to meet the requirements set forth in this SRC resolution establishing the limited contract process. • All expenditures must be allowed by the budget of the contract preparer, and the SRC must have previously approved the budget allowing the expenditure; • Review Committee members designated by the Superintendent, Chief Operating Officer, Chief Financial Officer, Chief Academic Support Officer, and General Counsel have the right to review and if appropriate to approve each limited contract; • The Finance Office and the Office of Grants Compliance must certify that funds are available and allowable for each limited contract; • Risk Management reviews and approves (a) insurance requirements for limited contracts, and (b) certificates documenting compliance with insurance requirements; • The Review Committee reviews and approves limited contracts using a standard protocol, communicated to contract preparers; and • Standard terms and conditions (current edition June 2014) developed by the Office of General Counsel (“OGC”) must be attached to the contract or the contract must be approved by OGC. For the 2017-2018 Fiscal Year of the School District, staff will continue the successful practice of the altered term limitation implemented during 2014-2015, which permitted contracts with a period of performance of no more than one year provided that this term commences between July 1, 2017 and June 30, 2018. Previously, limited contracts had to have terms of performance ending on or before the June 30 fiscal year end. This change assisted offices in contracting for services in the spring of each fiscal year for services in the following summer and fall. In the final quarter of each fiscal year the Review Committee receives numerous contracts for the following fiscal year; this change permitted better planning for contracted operations in the new fiscal year. While this resolution grants contracting authority to the Limited Contract Review Committee, this granting of authority does not increase any School District or school budget, and schools and other offices must charge limited contracts and associated expenditures to existing available operating or grant budgets. Through the 3rd quarter for 2016-2017, the LCA Committee has reviewed 294 LCs, and approved 255 LCs for a total amount of $1,834,210.52, averaging $611,403.51 per quarter. Thirty-one (31) LCs were either disapproved or withdrawn. The remaining are on hold pending resolution of various issues, i.e., insurance, clearances. Many of the LCs were submitted by schools for staff professional development and student centered activities such as supplemental onsite and off-site enrichment programs and arts programs. Administrative office LCs were primarily for professional development and consulting services. SRC-3 Proposed Adoption of Policies #317 (NEW): Conduct/Disciplinary Procedures #317.1 (NEW): Educator Misconduct, #304 – Employment of District Staff, #607 Tuition Charges for Pupils of Other Districts, #608: Bank Accounts, #609: Investment of District Funds, #916: Volunteers Questions/Comments are due at [email protected] no later than 4:30 p.m. on Tuesday, June 6, 2017. Please reference the Resolution Number and include your name and email address. SRC Resolution Summary 6.15.17 Page 2 of 133 Final RESOLVED, that the School Reform Commission hereby adopts the following SRC Policies, in the forms attached, effective June 16, 2017. Policy 317 (NEW): Conduct/Disciplinary Procedures Policy 317.1 (NEW): Educator Misconduct FURTHER RESOLVED, that the School Reform Commission hereby adopts amendments to the following SRC Policies, in the forms attached, effective June 16, 2017. Policy 304: Employment of District Staff Policy 607: Tuition Charges for Pupils of Other Districts Policy 608: Bank Accounts Policy 609: Investment of District Funds Policy 916: Volunteers Description: The School Reform Commission establishes general parameters in which the daily operations of the School District are to be governed. As such, the policies (listed above and attached) have been revised and updated to align with current local, state and federal law. These amendments to policies were developed with the support of the Pennsylvania School Boards Association (PSBA), pursuant to a contract entered into with PSBA pursuant to Resolution SRC-5, approved by the SRC on May 19, 2016. PSBA offers a comprehensive Policy Development Service that updates the SRC’s Policy Manual. Additionally, policies have been reviewed and recommended by the SRC Policy Committee, pursuant to Resolution SRC-4, approved by the SRC on March 16, 2017. The SRC Policy Committee reviews and makes recommendations to the SRC concerning all matters related to developing, updating, and recommending policies for the School District. The policy development process consists of an in-depth analysis of the existing adopted policies maintained by the School District in relation to the requirements of federal and state laws and regulations; the impact of court and arbitration decisions and recommendations based on governance, liability and educational issues. SRC-4 (Updated 6.8.17 For Review – No Action to be Taken) Proposed Review of Policies Policy 209.1 (NEW): Food Allergy Management; Policy 301: Creating a position; Policy 302: Employment of Superintendent; Policy 308: Employment Contract/SRC Resolution; Policy 328: Compensation Plans/Salary Schedules; Policy 324: Personnel Files; Policy 602: Budget Planning; Policy 603: Budget Preparation; Policy 604: Budget Adoption; Policy 702: Gifts, Grants, and Donations; Policy 702.1: Scholarships; Policy 705: Safety; Policy 918: District wide Parent & Family Engagement Policy RESOLVED, that the School Reform Commission hereby adopts the following SRC Policies, in the forms attached, effective August 18, 2017. Policy 209.1 (NEW): Food Allergy Management FURTHER RESOLVED, that the School Reform Commission hereby adopts amendments to the following SRC Policies, in the forms attached, effective August 18, 2017. Questions/Comments are due at [email protected] no later than 4:30 p.m. on Tuesday, June 6, 2017. Please reference the Resolution Number and include your
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