COUNCIL INFORMATION BULLETIN
June 2020
June 2020 Council Information Bulletin PAGE 2
City of Rockingham Council Information Bulletin June 2020 TABLE OF CONTENTS
Planning and Development Services Bulletin 10
1. Health Services 10 1. Health Services Team Overview 10 2. Human Resource Update 10 3. Project Status Reports 10 3.1 FoodSafe 10 3.2 Industrial and Commercial Waste Monitoring 10 3.3 Mosquito Control Program 10 3.4 Environmental Waters Sampling 11 3.5 Food Sampling 12 4. Information Items 12 4.1 Food Recalls 12 4.2 Food Premises Inspections 12 4.3 Public Building Inspections 13 4.4 Outdoor Event Approvals 13 4.5 Permit Approvals 13 4.6 Complaint - Information 14 4.7 Noise Complaints – Detailed Information 14 4.8 Health Approvals 15 4.9 Septic Tank Applications 15 4.10 Demolitions 15 4.11 Swimming Pool and Drinking Water Samples 15 4.12 Rabbit Processing 16 4.13 Hairdressing and Skin Penetration Premises 16 2. Building Services 17 1. Building Services Team Overview 17 2. Human Resource Update 17 3. Project Status Reports 17 4. Information Items 17 4.1 Monthly Building Permit Approvals - (All Building Types) 17 4.2 Other Permits 18 4.3 Monthly Caravan Park Site Approvals 18 3. Compliance and Emergency Liaison 19 1. Compliance and Emergency Liaison Team Overview 19 2. Human Resource Update 19 3. Project Status Reports 19 4. Information Items 19 4.1 Ranger Services Action Reports 19 4.2 Building and Development Compliance 20 4.3 Land Use - Planning Enforcement 21 4.4 Emergency Management - CRMs - January 2020 23 4.5 Restricted Burning Period 23 4.6 SmartWatch Key Result Areas 24
June 2020 Council Information Bulletin PAGE 3
City of Rockingham Council Information Bulletin June 2020 TABLE OF CONTENTS 4. Strategic Planning and Environment 25 1. Strategic Planning and Environment Team Overview 25 2. Human Resource Update 25 3. Project Status Reports 25 3.1 Local Planning Strategy (LUP/1352) 25 3.2 Tamworth Hill Swamp Management Plan 25 3.3 Lake Richmond Management Plan Review - Stage 2 26 3.4 Coastal Hazard Risk Management and Adaption Plan – Implementation 26 3.5 Bushland Management Plan 26 3.6 Karnup District Structure Plan 26 4. Information Items 27 4.1 Native Plants Giveaway Update 27 5. Land and Development Infrastructure 28 1. Land and Development Infrastructure Team Overview 28 2. Human Resource Update 28 3. Project Status Reports 28 3.1 Managed Aquifer Recharge (MAR) - Feasibility Study 28 4. Information Items 28 4.1 Referrals 28 4.2 Delegated Land and Development Infrastructure Assets Approvals 28 4.3 Handover of Subdivisional Roads 29 4.4 Delegated Subdivision Engineering and Public Open Space Practical Completions 29 4.5 Delegated Authority to Approve the Release of Bonds for Private Subdivisional Works 29 6. Statutory Planning 30 1. Statutory Planning Team Overview 30 2. Human Resource Update 30 3. Project Status Reports 30 3.1 Heritage Strategy 30 3.2 Pedestrian Access Way Strategy Review 30 4. Information Items 31 4.1 Subdivision/Development Approval and Refusals by the WAPC 31 4.2 Notifications and Gazettals 31 4.3 Subdivision Clearances 31 4.4 Subdivision Survey Approvals 31 4.5 Subdivision Lot Production 31 4.6 Delegated Development Approvals 32 4.7 Delegated Development Refusals 32 4.8 Delegated Building Envelope Variations 33 4.9 Subdivision/Amalgamation Approved 33 4.10 Strata Plans 33 4.11 Subdivision/Amalgamation Refused 33 4.12 State of Emergency Exemptions and Major Planning Reforms 33
June 2020 Council Information Bulletin PAGE 4
City of Rockingham Council Information Bulletin June 2020 TABLE OF CONTENTS 7. Planning and Development Directorate 36 1. Planning and Development Directorate Team Overview 36 2. Human Resource Update 36 3. Project Status Reports 36 3.1 Rockingham Primary Centre, Centre Plan Implementation (LUP/137-08) 36 3.2 Design Review Panel (LUP/2094) 38 3.3 Cape Peron (including Mangles Bay) Planning Investigation 39 4. Information Items 39 8. Advisory Committee Minutes 40
Engineering and Parks Services Bulletin 41
9. Engineering and Parks Services Directorate 41 1. Engineering and Parks Services Directorate Team Overview 41 2. Human Resource Update 41 3. Project Status Report 41 4. Information Items 41 4.1 Bushfire Risk 41 10. Asset Services 42 1. Asset Services Team Overview 42 2. Human Resource Update 42 3. Project Status Reports 42 3.1 Drainage Condition Audit 42 3.2 Reserve Electrical Asset Mapping 43 4. Information Items 43 4.1 Asset Maintenance Team 43 4.2 Asset Maintenance - Buildings 44 4.3 Asset Maintenance – Reserves 47 4.4 Strategic Asset Management 49 11. Infrastructure Project Delivery 50 1. Infrastructure Project Delivery Team Overview 50 2. Human Resource Update 50 3. Project Status Reports 50 4. Information Items 50 4.1 Aqua Jetty, Warnbro – 25m and 50m Pool Refurbishment 50 4.2 Aqua Jetty, Warnbro – Replacing car park lighting 51 4.3 Aqua Jetty, Warnbro – Water slide tower replacement 51 4.4 Coastal Bay Community Centre, Golden Bay –internal and external refurbishment 51 4.5 City Park, Rockingham – Replacement of aged reserve barbecues 52 4.6 Eighty Road (Nairn Drive to Oak Way (North)), Baldivis – Install Kerbing, Drainage and Footpath 52 4.7 Eighty Road (Safety Bay Road to Tranby Drive), Baldivis – Upgrade & widen 53
June 2020 Council Information Bulletin PAGE 5
City of Rockingham Council Information Bulletin June 2020 TABLE OF CONTENTS 4.8 Fielden Way, Port Kennedy – Drainage Upgrade 54 4.9 Gary Holland Community Centre, Rockingham – Accessible Parking Upgrade 54 4.10 Mike Barnett Sport Complex, Rockingham – Central Timing System and Indoor Clocks Installation 55 4.11 Photovoltaic (PV) Arrays (Solar Panels) 55 4.12 Port Kennedy Community Centre, Port Kennedy – Switchboard & Building Upgrades 55 4.13 Port Kennedy Drive (Ennis Avenue to Warnbro Sound Avenue), Port Kennedy – Dual Carriageway Construction 56 4.14 Refurbishment of public toilets – various locations 56 4.15 Ridge Reserve, Baldivis – Drainage Upgrade 56 4.16 Rivergums Reserve- Repointing of retaining walls around the lake 57 4.17 Rockingham Aquatic Centre, Rockingham – Various works 57 4.18 Rockingham Gem Club, Rockingham – Refurbishment Works 57 4.19 Safety Bay Road, Safety Bay – Pedestrian Islands 58 4.20 Secret Harbour – Street lighting upgrade 58 4.21 Singleton Foreshore – Replacement of aged reserve barbecue 58 12. Parks Services 59 1. Parks Services Team Overview 59 2. Human Resource Update 59 3. Project Status Reports 59 4. Information Items 59 4.1 Delegated Public Open Space Handovers 59 4.2 Public Open Space - Turf Herbicide Application Program 59 4.3 Irrigation Replacement Project 60 4.4 Hourglass Reserve, Cooloongup - Athletics oval upgrade 60 4.5 Bandicoot and Fox Survey 61 4.6 Greening Plan 2020 61 4.7 Bonnington Reserve Turf Renovation 62 4.8 Waterwise Plants installation 62 13. Engineering Services 63 1. Engineering Services Team Overview 63 2. Human Resource Update 63 3. Project Status Reports 64 3.1 High Ground Water Related Drainage Investigation 64 3.2 Access Review for Woodbridge Estate, Cooloongup 64 4. Information Items 65 4.1 Delegated Authority for Temporary Thoroughfare Closure 65 4.2 Delegated Authority for approval of Directional Signage 65 4.3 Delegated Authority for approval of Heavy Haulage 65 4.4 Authorised Traffic Management Plans for Works on City Controlled Roads 65 4.5 Civil Works Program 2019/2020 67 4.6 Civil Maintenance Program 2019/2020 72 4.7 Road Rehabilitation & Renewal Programs 2019/2020 72 4.8 Drainage Renewal Program Municipal Works 2019/2020 75 4.9 Footpath Renewal Program Municipal Works 2019/2020 75 4.10 Carpark Renewal Program Municipal Works 2019/2020 75 4.11 Litter and Street Sweeping Program 2019/2020 76 4.12 Graffiti Program 2019/2020 78
June 2020 Council Information Bulletin PAGE 6
City of Rockingham Council Information Bulletin June 2020 TABLE OF CONTENTS 4.13 Delegated Authority for the payment of crossover subsidies 79 4.14 Third Party Works within the City 80 4.15 Asset Inspections 80 4.16 Verge Treatment Applications 81 4.17 Verge Issues 81 4.18 Coastal Infrastructure 82 4.19 Coastal Management 82 14. Advisory Committee Minutes 84
Corporate and General Management Services Bulletin 85
15. Corporate Services 85 1. Corporate Services Team Overview 85 2. Human Resource Update 85 3. Project Status Reports 85 3.1 Implementation of Online Timesheets 85 3.2 Implement Performance and Personal Development Module 85 4. Information Items 86 4.1 List of Payments May 2020 86 4.2 Monthly Financial Management Report April 2020 86 4.3 Awarding of Tenders by CEO - Delegated Authority 86 4.4 List of Write Offs for Debts under $2,000 87 4.5 Leased Property Maintenance Grants 87 4.6 Development Contribution Scheme 88 16. General Management Services Directorate 89 1. General Management Services Team Overview 89 2. Human Resource Update 89 3. Project Status Reports 89 3.1 Rockingham Renaissance Technopole 89 4. Information Items 89 17. Governance and Councillor Support 91 1. Governance and Councillor Support Team Overview 91 2. Human Resource Update 91 3. Project Status Reports 91 4. Information Items 91 4.1 Local Government Act Review Phase One Regulations 91 4.2 Global Friendship 91 4.3 Freedom of Information (FOI) Requests 91 4.4 Councillor Requests 92 4.5 Citizenships 92 4.6 Australian Coastal Councils Association Inc. Newsletter 92 4.7 Coming Events 92 4.8 Council Items Deferred 93 4.9 Notice of Motion – Status Report 94
June 2020 Council Information Bulletin PAGE 7
City of Rockingham Council Information Bulletin June 2020 TABLE OF CONTENTS 18. Human Resource Development 96 1. Human Resource Development Team Overview 96 2. Human Resource Update 96 3. Project Status Reports 96 3.1 Employee Wellness Program 96 3.2 Corporate Training Program 97 3.3 RESPECT Program 98 3.4 Occupational Safety and Health (OSH) Program 98 3.5 Leadership and Management Program 99 4. Information Items 99 4.1 Recruitment 99 4.2 Occupational Safety and Health Statistics 99 19. Strategy, Marketing and Communications 101 1. Strategy, Marketing and Communications Team Overview 101 2. Human Resource Update 101 3. Project Status Reports 101 3.1 Entry Statement Signage 101 3.2 Project Management Framework – Online Module 101 4. Information Items 102 4.1 Organisational Performance Measurement 102 4.2 Community Engagement 102 4.3 Team Plans 102 4.4 Rock Port 102 4.5 Social Media 103 4.6 Media Tracking 103 20. Legal Services and General Counsel 106 1. Legal Services and General Counsel Team Overview 106 2. Human Resource Update 106 3. Project Status Reports 106 4. Information Items 107 Provision of Legal Advice 107 4.1 Legal Advice – Local Government Operational Matters 107 4.2 State Administrative Tribunal 108 4.3 Magistrates Court 108 4.4 District Court 108 4.5 Fair Work Commission 108 4.6 Industrial Magistrates Courts 108 21. Advisory Committee Minutes 109
Community Development Bulletin 110
22. Community Safety and Support Services 110 1. Community Safety and Support Services Team Overview 110 2. Human Resource Update 110
June 2020 Council Information Bulletin PAGE 8
City of Rockingham Council Information Bulletin June 2020 TABLE OF CONTENTS 3. Project Status Reports 110 4. Information Items 110 4.1 Youth Services 110 4.2 Community Support Services 111 4.3 Rockingham Connect Community Transport (RCCTS) Project 113 4.4 Community Safety 113 4.5 Compliance Community Engagement 114 23. Library Services 116 1. Library Services Team Overview 116 2. Human Resource Update 116 3. Project Status Reports 116 4. Information Items 116 4.1 Library Services Update 116 24. Community Infrastructure Planning 118 1. Community Infrastructure Planning Team Overview 118 2. Human Resource Update 118 3. Project Status Reports 118 4. Information Items 118 4.1 Baldivis District Sporting Complex 118 4.2 Koorana Reserve Master Plan – Design 119 4.3 Cooloongup Skate Park 119 4.4 Rockingham Youth Centre 119 25. Community Capacity Building 120 1. Community Capacity Building Team Overview 120 2. Human Resource Update 120 3. Project Status Reports 120 3.1 Perth Symphony Orchestra 120 4. Information Items 120 4.1 Community Grants Program 120 4.2 Volunteering 121 4.3 Reconciliation Action Plan (RAP) 123 4.4 Disability Access and Inclusion Plan and Strategy 2016-2019 123 4.5 Seniors 123 4.6 Early Years, Children and Learning Community 125 4.7 Youth Development 125 4.8 Sport, Recreation and Health and Wellbeing 126 4.9 Cultural Development and the Arts 127 26. Community and Leisure Facilities 128 1. Community and Leisure Facilities Team Overview 128 2. Human Resource Update 128 3. Project Status Reports 128 4. Information Items 128 4.1 Mike Barnett Sports Complex 128
June 2020 Council Information Bulletin PAGE 9
City of Rockingham Council Information Bulletin June 2020 TABLE OF CONTENTS 4.2 Aqua Jetty 128 4.3 Rockingham Aquatic Centre 129 4.4 Autumn Centre 129 27. Economic Development and Tourism 130 1. Economic Development and Tourism Team Overview 130 2. Human Resource Update 130 3. Project Status Reports 130 3.1 Small Business Support 130 3.2 Economic Development Strategy 130 3.3 Meetings, Incentives, Conventions and Exhibitions (MICE) Development 131 3.4 Visitor Servicing Fee – Tourism Rockingham 131 4. Information Items 131 4.1 Stakeholder Engagement - Economic Development 131 4.2 Stakeholder Engagement - Tourism 131 28. Advisory Committee Minutes 132 29. Appendices 133
June 2020 Council Information Bulletin PAGE 10
Planning and Development Services Bulletin Health Services Monthly Team Summary 1. Health Services Team Overview
The Health Services Team delivers a range of services which includes food premises, public buildings, public pools, waste water, event approvals, permit approvals, water quality, mosquito control, noise, asbestos, hair dressers, skin penetration premises, beauticians, industrial audits, lodging houses, notifiable diseases and stables/animals.
2. Human Resource Update
Nil
3. Project Status Reports
Project 3.1 FoodSafe
Budget: $5,000 Expenditure to $4,372 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 Date: date:
Author: Mr Rod Fielding, Manager Health and Building Services
Progress Report:
289 people completed Online “I’m Alert” Food Safety Training during May 2020. A total of 12,562 users have undertaken the I'm Alert Food Safety Training Program since its introduction.
Project 3.2 Industrial and Commercial Waste Monitoring
Budget: $15,000 Expenditure to $5,352 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Author: Mr Rod Fielding, Manager Health and Building Services
Progress Report:
• Thirty Three (33) Industrial Audits were conducted during May 2020. • Two (2) offensive trade inspections were conducted during May 2020. • Nine (9) oil water separator sampling was collected during May 2020.
Project 3.3 Mosquito Control Program
Budget: $50,000 Expenditure to $33,245 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 Date: Date:
Author: Mr Rod Fielding, Manager Health and Building Services
Progress Report:
June 2020 Council Information Bulletin PAGE 11
One (1) mosquito complaint was received in May 2020. Seven (7) larval monitoring surveys were conducted in May 2020. Four (4) local treatments were conducted during this May 2020. One(1) aerial larviciding operation occurred in the Peel Region during May 2020 involving City of Rockingham sites. Two (2) adult trapping runs were conducted in May 2020. The following Mosquito-borne Disease Notifications were received during May 2020: Comparative Data May 2020 May 2019 2020 Progressive Total Barmah Forest Virus 0* 0 0 Ross River Virus 6* 0 8 *An additional 6 Ross River cases and an additional 2 Barmah Forest Virus cases have been confirmed by the Department of Health, but have not yet been forwarded to the City. The cause of the increased numbers of Ross River Virus and Barmah Forest Virus in the City’s southern suburbs is being investigated by the City’s Environmental Health Officers, in conjunction with the Peel Mosquito Management Group and the Department of Health.
Project 3.4 Environmental Waters Sampling
Budget: N/A Expenditure to N/A date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Author: Mr Rod Fielding, Manager Health and Building Services
Progress Report:
May 2020 May 2019 2020 Progressive Total Ocean Sampling 5 0 71 Lake Sampling 8 8 33 Health Services undertook additional water sampling at ‘The Pond’ during May 2020, in response to notification from the Department of Primary Industries and Regional Development (DPIRD) that there had been a fish kill event in this location. The fish kill included a number of dead and dying eels and crabs. The City’s role in a fish kill event is primarily to ensure that the water quality remains safe for recreational water use, and if it is deemed no longer safe, then the City will be responsible for closing the beach. The investigation into the cause of a fish kill event remains with DPIRD, and the release of any findings, if there are findings, lies with them. The results of the additional water sampling are as follows:
Staphyl Date/Location Enterococci E Coli Salmonella ococci 15/5/20 Bent Street Jetty 41 CFU/100mL Est 70 CFU/100mL Not Detected Est. <1 15/5/20 Forrester Road 130 CFU/100mL Est 70 CFU/100mL Not Detected Est. <1 15/5/20 Turn Island 52 CFU/100mL Est 140 CFU/ Not Detected Est. <1 100mL 15/5/20 Safety Bay Beach 41 CFU/100mL Est 10 CFU/100mL Not Detected Est. <1 15/5/20 North Side of the <10 CFU/100mL Est <10 CFU/ Not Detected Est. <1 Pond 100mL All of the above results are within the acceptable guidelines, and The Pond remained open for recreational water use.
June 2020 Council Information Bulletin PAGE 12
Project 3.5 Food Sampling
Budget: $1,000 Expenditure to $1,000 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Author: Mr Rod Fielding, Manager Health and Building Services
Progress Report:
Two (2) food samples were collected in May. Samples were taken in response to a complaint.
4. Information Items
4.1 Food Recalls
Author: Mr Rod Fielding, Manager Health and Building Services
Four (4) food recalls were conducted during May.
Date Company Product Contaminant Action
8/5/20 Organic Various Apple Juices Microbial Patulin Recalled Pure Tassie
17/5/20 PICKd Apple Juices Microbial Patulin Recalled Cloudy Apple
17/5/20 Bodhis Gluten Free Bread Undeclared Recalled Bakehouse allergen (Gluten)
13/5/20 Chocolate Solid Filled Eggs Foreign matter Recalled Eggs Bags (Plastic)
4.2 Food Premises Inspections
Author: Mr Rod Fielding, Manager Health and Building Services
No. of Inspections No. of Inspections Risk undertaken undertaken 2020 Progressive Category Total May 2020 May 2019 High 4 3 33 Medium 83 51 330 Low 11 11 44 Very Low Risk 0 1 1 Food Vehicles 0 1 10 Family Day Care 3 7 10
June 2020 Council Information Bulletin PAGE 13
4.3 Public Building Inspections
Author: Mr Rod Fielding, Manager Health and Building Services
No. of Inspections No. of Inspections undertaken undertaken 2020 Progressive May 2020 May 2019 Total Low Risk 0 0 6 Medium risk 12 12 35 High risk 0 1 5 Lodging House 0 1 0
4.4 Outdoor Event Approvals
Author: Mr Rod Fielding, Manager Health and Building Services
No. Outdoor Public Event Date of Event 1 Port Kennedy Twilight Festival - Cancelled due to Coronavirus 1 May 2 Food Truckin for a Cause - Steel Tree Baldivis - Cancelled due to 2 May Coronavirus 3 Food Truckin for a Cause - Bell Park - Cancelled due to Coronavirus 3 May 4 Dinner at Dusk - Secret Harbour - Cancelled due to Coronavirus 3 May 5 Perth Wildlife Encounters Community Food Truck and Cruise Event 7 May Cancelled due to Coronavirus 6 Rockingham Twilight Markets - Cancelled due to Coronavirus 2020 9 May 7 Food Truckin for a Cause - Golden Bay - Cancelled due to Coronavirus 10 May 8 Peel Estate Wines Family Friendly Events - Cancelled due to Coronavirus 10 May 9 Dinner at Dusk - Singleton - Cancelled due to Coronavirus 16 May 10 Surf Beach Boardriders Club Inc 2020 Competition Calendar 16/17 May Secret Harbour - Cancelled due to Coronavirus 11 Dinner at Dusk - Safety Bay - Cancelled due to Coronavirus 22 May 12 West Coast Masters Cycling Council Races - Doghill Road 24 May Cancelled due to Coronavirus No outdoor event inspections were conducted during May.
4.5 Permit Approvals
Author: Mr Rod Fielding, Manager Health and Building Services
2020 Number of Name of Permit Progressive Permits Total New – Regular Permits – Amusements, Water Based, Personal 8 18 Trainers Renewal Regular Permits – Amusements, Water Based, 6 17 Personal Trainers Charity Fundraising Permits 0 4
June 2020 Council Information Bulletin PAGE 14
2020 Number of Name of Permit Progressive Permits Total Street Entertainer Permits 0 5 Filming Permits 0 6 Advertising Permits 3 5 Casual Event Permits – Amusements and Non-food 1 25 Casual Food Stall Permits 0 6 Market Permits 0 12 Food Stall Permits – Annual 0 45 Total 18 143
4.6 Complaint - Information
Author: Mr Rod Fielding, Manager Health and Building Services
2020 Progressive Complaint Category Description May 2020 Total Air Pollution Clean Air 10 69 Animals General 7 33 Mosquito Control General 1 32 Food Safety Food 8 50 Others General 9 73 Refuse General Litter 3 11 Noise Pollution General Noise 53 196 Pest Control Various 7 44 Substandard dwelling / building Residential 0 9 Total 98 517
4.7 Noise Complaints – Detailed Information
Author: Mr Rod Fielding, Manager Health and Building Services
2020 Progressive Complaint Category May 2020 May 2019 Total Air Conditioner 1 0 5 Construction 5 4 22 General 13 36 71 Musical Instrument 0 0 3 Specified Equipment 10 2 18 Stereo 23 18 78 Total 52 60 197 Noise Management Plans: Four (4) Noise Management Plans approved for out of hours essential works.
June 2020 Council Information Bulletin PAGE 15
4.8 Health Approvals
Author: Mr Rod Fielding, Manager Health and Building Services
No. of Plans 2020 Progressive May 2020 May 2019 Processed Total Food 5 8 33 Public Building 1 1 2 Hairdressing 0 1 2 Skin Penetration 3 3 10 Outdoor Eating Area 0 10 0
4.9 Septic Tank Applications
Author: Mr Rod Fielding, Manager Health and Building Services
No. of Applications No. of Applications processed processed 2020 Progressive May 2020 May 2019 Total Domestic 6 5 16 Commercial 2 0 3 Inspections 1 3 18
4.10 Demolitions
Author: Mr Rod Fielding, Manager Health and Building Services
No. of Applications No. of Applications processed processed 2019 Progressive May 2020 May 2019 Total Domestic 4 4 18 Commercial 1 0 1
4.11 Swimming Pool and Drinking Water Samples
Author: Mr Rod Fielding, Manager Health and Building Services
No. of Samples taken No. of Samples taken 2020 Progressive Name May 2020 May 2019 Total Swimming Pools 14 10 65 Drinking Water 2 0 14 Pool Inspections 1 1 3
June 2020 Council Information Bulletin PAGE 16
4.12 Rabbit Processing
Author: Mr Rod Fielding, Manager Health and Building Services
Carcasses condemned No. of Rabbits processed Month for human consumption Whole Part
May 2020 1249 3 9
4.13 Hairdressing and Skin Penetration Premises
Author: Mr Rod Fielding, Manager Health and Building Services
No. of Inspections No. of Inspections 2020 Progressive undertaken undertaken Total May 2020 May 2019 Hairdressing 0 5 4 Skin Penetration 0 5 14
June 2020 Council Information Bulletin PAGE 17
Building Services Monthly Team Summary 1. Building Services Team Overview
The Building Services Team delivers a range of services which includes: Assessment and issue of Certificates of Design Compliance (CDC’s). Assessment and issue of Building Permits, Demolition Permits, Occupancy Permits, Occupancy Permits (Strata), Building Approval Certificates (Strata) and Building Approval Certificates (unauthorised work). Assessment and issue of approvals for variations to the Residential Design Codes for single and 2 group dwellings and associated buildings. Assessment and issue of approvals for the granting and renewing of Licences for Caravan Parks (“facilities”). Assessment and issue of Approvals for the placement of Park Homes and location of ancillary buildings associated with Park Homes and Caravans. Assessment and issue of Permits and Approvals for selected types of signs. The enforcement of the Building Act 2011 provisions.
2. Human Resource Update
Nil
3. Project Status Reports
Nil
4. Information Items
4.1 Monthly Building Permit Approvals - (All Building Types)
Author: Mr Rod Fielding, Manager Health and Building Services
Type Certified Uncertified Total May 2020 Total May 2019
Dwellings 39 9 48 59
Adds and Alts 43 88 131 123
Class 2 - 9 7 1 8 8
Group Dwellings 0(1) 0 0(1) 0(0)
Percentage 47.59 52.41
Total 89 98 187 190
Building Permits Issued for Pools and Spas
Total May 2020 Total 2020 Total May 2019
28 207 53
June 2020 Council Information Bulletin PAGE 18
4.2 Other Permits
Author: Mr Rod Fielding, Manager Health and Building Services
Permit Type Total May 2020 Total 2020 Total May 2019
Demolition Permit 6 16 2
Permanent Sign Licence 0 0 0
Community Sign 2 11 3
Street Verandah 0 0 0
Occupancy 3 15 7
Strata Titles 0 0 0
Unauthorised Building Works:
Building Approval Certifications 2 20 9 (Class 1 and 10)
Occupancy Permits (Class 2-9) 4 21 7
R-Code Variations: Approvals 45 166 33 Refusals 0 0 0
4.3 Monthly Caravan Park Site Approvals
Author: Mr Rod Fielding, Manager Health and Building Services
Park Additions Total May Caravan Park Total May 2020 Total 2020 Homes etc 2019
Baldivis 0 0 0 0 Lifestyle Village 0
Cee & See 0 0 0 1 0
Lakeside 0 0 0 1 0
Palm Beach 0 0 0 0 0
Rockingham 0 1 1 1 Holiday Village 0
Tuart Lakes 0 0 0 4 Lifestyle Village 1
June 2020 Council Information Bulletin PAGE 19
Compliance and Emergency Liaison Monthly Team Summary 1. Compliance and Emergency Liaison Team Overview The Compliance and Emergency Liaison Team delivers a range of services which includes: Rangers - enforce laws including those related to parking, dogs, cats, litter, off road vehicles, abandoned vehicles and camping. Bush Fire Prevention - manages and coordinates the Fire Break Compliance Program and the Permits to Burn Program along with enforcement of the Bush Fires Act 1954. Emergency Management - manages and coordinate activities to support local emergency management arrangements and to ensure the City’s compliance with statutory obligations arising from the Emergency Management Act 2005. SmartWatch - vehicle based patrol service focussed on high visibility deterrence of illegal or anti-social behaviour. Prosecutions, Appeals and Restriction Management - manages prosecutions, infringement appeals and requests to remove or amend restrictions. Building and Development Compliance - investigates and enforces laws including those related to planning approval, land use, untidy properties, swimming pool and spa barriers, sign and building compliance.
2. Human Resource Update Nil
3. Project Status Reports Nil
4. Information Items
4.1 Ranger Services Action Reports
Author: Ms Sarah Nicolaides, Coordinator Ranger Services
CRMs May 2019 May 2020 Dogs/Cats 496 418
Vehicles (e.g. Impounded/Abandoned/Off-Road) 64 57
Litter 7 11 Parking 111 127
Illegal Camping 5 24 Livestock (e.g. roaming/wandering) 6 9
Dogs May 2019 May 2020 Impounded 52 37 Claimed 33 34
Transferred to Rehoming Agency 18 3
Euthanised/Deceased 1 0
Infringements 82 90
June 2020 Council Information Bulletin PAGE 20
Dogs (cont…) May 2019 May 2020 Cautions 116 125 Applications for More than 2 Dogs 0 8
Cats May 2019 May 2020 Impounded 38 25 Claimed 6 7
Transferred to Rehoming Agency 32 17
Euthanised 0 1 Infringements 7 12
Cautions 24 26
Applications for More than Prescribed Cats 0 7
Other May 2019 May 2020 Parking Infringements 456 50
Parking Cautions 171 52
Impounded Vehicles 6 5
Litter Infringements 0 0
Litter Cautions 0 0
Other May 2019 May 2020 School Patrols 32 11
Beach/Reserve Patrols 20 817
4.2 Building and Development Compliance
Author: Mrs Jane Anderson, Coordinator Building and Development Compliance
NON- CANCELLED/ % % NON- INSPECTION TYPE TOTAL COMPLIANT COMPLIANT REMOVED COMPLIANT COMPLIANT
Pools in the City as at 9970 03/06/20 4-yearly barrier inspections due in May 188 20 4-yearly first inspections conducted 149 92 53 4 63.45% 36.55% in May 20 4-yearly second inspections conducted 16 10 5 1 66.67% 33.33% in May 20 4-yearly third inspections conducted 3 2 1 0 66.67% 33.33% in May 20
June 2020 Council Information Bulletin PAGE 21
NON- CANCELLED/ % % NON- INSPECTION TYPE TOTAL COMPLIANT COMPLIANT REMOVED COMPLIANT COMPLIANT 4-yearly fourth inspections conducted 3 3 0 0 100.00% 0.00% in May 20 4-yearly fifth inspections conducted 1 0 1 0 0.00% 100.00% in May 20 Total number of 4- yearly program 172 107 60 5 64.07% 35.93% inspections conducted in May 20 Total number of virtual inspections conducted 90 in May 20 Preliminary (pre- construction) 20 inspections conducted in May 20 Final (upon pool completion) inspections 29 conducted in May 20 Number of infringements issued in 0 May 20
4.3 Land Use - Planning Enforcement
Author: Ms Clare Williams, Building and Development Compliance Officer
The following tables includes 14 compliance matters that were received by the City's Building and Development Services during May 2020 regarding unauthorised land uses, home businesses, untidy or overgrown properties and commercial vehicles parking within the Residential Zones.
June 2020 Council Information Bulletin PAGE 22
During May 2019 the City received 19 complaints
June 2020 Council Information Bulletin PAGE 23
4.4 Emergency Management - CRMs - January 2020
Author: Mr Greg Whip, Coordinator Emergency Management
Total Issue 3 Infringement Appeal 1 Fire Hazards 194 Permit to Burn
4.5 Restricted Burning Period
Author: Mrs Helen Edwards, Fire Prevention Officer
The City of Rockingham ended the Restricted Burning Period on 31 May 2020. There were no escaped burns from burns conducted by permit holders who complied with the set requirements and conditions of their permits. Permits were suspended due to forecast weather conditions on 23 and 24 May. The Department of Fire and Emergency Services (DFES) also declared a Total Fire Ban for this period. 238 Permit to Burn applications were assessed by the Team this restricted burning period which is a 43% increase for the same period last year. Considering the period had been shortened by 28 days by the City’s Chief Bush Fire Control Officer due to safety concerns, this is a remarkable increase and an encouraging sign that the community is actively and safely reducing bushfire risk in the rural areas. Permits to Burn will again be required for properties in the rural areas of the City from 1 October 2020.
June 2020 Council Information Bulletin PAGE 24
4.6 SmartWatch Key Result Areas
Author: Mr Stuart Kenny Coordinator SmartWatch Mrs Maria Butterly, Administration Officer SmartWatch
Visibility KPI Target Actual Compliance Response within 15 minutes to 90% 98% Exceeds CARs Percentage of CoR streets *See Explanatory 100% N/A patrolled - monthly Note Below Achieve 40,000 patrol km’s per 40,000 kms 50, 955 kms Exceeds month
Engagement with Community KPI Target Actual Compliance Attend 1 Community Event per **See Explanatory 1 0 month Note Below
Increasing Perception of Safety KPI Target Actual Compliance All community patrol requests 100% 100% Meets actioned Community Patrols undertaken 100% 100% Meets at least once per shift
Notable Statistics Requests For Attendance 77 Community Patrol Requests 54 Holiday Watch Requests 12 On Patrol Reports 175 Fire Watch 28 Targeted Locations Hotspots 16 Targeted Locations Field Reports to WAPOL 203 CCTV Requests 0 * This KPI has been set aside during the peak fire season to enable increased patrols in high fire risk areas as a risk based measure to reduce the amount of deliberate fires (arson) in bushland within the district and increase the potential of the early detection of outbreaks. ** Due to COVID-19 restrictions placed by the State Government and reinforced by the City, SmartWatch has been unable to attend Community Engagement events. The Holiday Watch service provided has noticeable decreased due to restricted travel within the State, and travel through the airstream both Nationally and Internationally.
June 2020 Council Information Bulletin PAGE 25
Strategic Planning and Environment Monthly Team Summary 1. Strategic Planning and Environment Team Overview
The Strategic Planning and Environment Team delivers a range of services which includes: • Facilitating projects and undertaking tasks that establishes and reviews the City's planning framework (Strategic Planning); • Assessing and making recommendations on proposed land use plans such as Structure Plans and Activity Centre Plans (Strategic Planning); • Implementing the Council’s environmental initiatives that broadly focus on reducing the City's ecological footprint (Environment); and • Assessing and making recommendations on planning proposals that have an environmental implication, including those assessed under the Environmental Protection Act (Environment).
2. Human Resource Update
Nil
3. Project Status Reports
Project 3.1 Local Planning Strategy (LUP/1352)
Budget: $250,000 Expenditure to $6,636 date: Commencement July 2016 Estimated finish TBD date: date: Project Officer: Mr Jeff Bradbury, Senior Projects Officer - Strategic Planning
Author: Mr Jeff Bradbury, Senior Projects Officer - Strategic Planning
Progress Report:
Formal progress of the project to community engagement will be deferred due to the Covid-19 health emergency. Timing to be determined. Studies are being completed to inform community engagement and will be presented to Council when it is considered appropriate for the project to proceed.
Project 3.2 Tamworth Hill Swamp Management Plan
Budget: $14,000 Expenditure to $7,900 Date: Commencement July 2018 Finish Date: December 2019 Date:
Project Officer: Mr Rory Garven, Acting Coordinator Sustainability and Environment Author: Mr Rory Garven, Acting Coordinator Sustainability and Environment
Progress Report:
Complete. No changes since January 2020 Bulletin.
June 2020 Council Information Bulletin PAGE 26
Project 3.3 Lake Richmond Management Plan Review - Stage 2
Budget: $81,250 Expenditure to $1,200 Date: Commencement July 2018 Finish Date: January 2020 Date: Project Officer: Mr Rory Garven, Acting Coordinator Sustainability and Environment
Author: Mr Rory Garven, Acting Coordinator Sustainability and Environment
Progress Report: Complete. No changes since the March 2020 Bulletin
Project 3.4 Coastal Hazard Risk Management and Adaption Plan – Implementation
Budget: $110,000 Expenditure to $17,000 Date:
Commencement September 2019 Estimated Finish June 2020 Date: Date: Project Officer: Mr Rory Garven, Acting Coordinator Sustainability and Environment
Author: Mr Rory Garven, Acting Coordinator Sustainability and Environment
Progress Report: No changes since the May 2020 Bulletin.
Project 3.5 Bushland Management Plan
Budget: $15,000 Expenditure to $9,950 Date:
Commencement July 2018 Finish Date: January 2020 Date:
Project Officer: Mr Rory Garven, Acting Coordinator Sustainability and Environment
Author: Mr Rory Garven, Acting Coordinator Sustainability and Environment
Progress Report: Complete. No change since the February 2020 Bulletin.
Project 3.6 Karnup District Structure Plan
Budget: To be confirmed. Expenditure to $0 Date: Commencement July 2019 Estimated finish TBD date: date: Project Officer: Mr Tristan Fernandes, Coordinator Strategic Planning
Author: Mr Tristan Fernandes, Coordinator Strategic Planning Progress Report:
Project will be deferred due to the Covid-19 health emergency. Timing to be determined. Documentation is being finalised in the interim, and employment studies are currently being completed through the Local Planning Strategy project that will be critical to formulation of the District Structure Plan.
June 2020 Council Information Bulletin PAGE 27
4. Information Items
4.1 Native Plants Giveaway Update
Author: Ms Emma Saikovski, Sustainability Officer Following the cancellation of the Native Plants Giveaway earlier this year due to restrictions on public gatherings, the tubestock that were grown for the Giveaway have been planted across various City reserves. Engineering and Parks Services collected the 11,000 native tubestock from Native Plants WA who were commissioned by the City to supply the plants. Three-thousand tubes were planted along the eastern verge of Nairn Drive in Baldivis, alongside new street trees, which have been planted in accordance with the Greening Plan. Temporary irrigation has been installed at this location to ensure survival through the first few summers. The irrigation will be removed once the low water- using plants become established. The remainder of the plants were installed at: - Clyde Reserve; - Spinifex Reserve; - Cud Swamp Verge Gardens; - Anstey Road Reserve Verge; - Lagoon Reserve; - Eighty Road Reserve Verge; - Ridge Reserve; - Pymmes Reserve; - Maiden Reserve; - Lionel Reserve; and - Nottley Reserve. These works present significant environmental and social benefit by increasing visual amenity and biodiversity habitat within urban areas of the City.
Plants for Installation
June 2020 Council Information Bulletin PAGE 28
Land and Development Infrastructure Monthly Team Summary 1. Land and Development Infrastructure Team Overview The Land and Development Infrastructure Team deliver a range of services which include: • Providing strategic input into the statutory and strategic planning processes which delivers innovative land development outcomes. • Ensuring all development applications are assessed in accordance with statutory regulation, accepted standards, best practice and Council Policy. • Responsibility for assessment and approval for all engineering, urban water, public open space and streetscape proposals relating to land development.
2. Human Resource Update
Nil
3. Project Status Reports
3.1 Managed Aquifer Recharge (MAR) - Feasibility Study
Author: Ms Sarah Main, Urban Water Assessment Officer
A contract has been awarded for the design of both the investigation bore and a monitoring and analysis programme. A completed specification for both components has been received and assessed by Officers. The documentation will be produced in the City’s procurement format ready for advertising.
4. Information Items
4.1 Referrals
Author: Mr James Henson, Manager Land and Development Infrastructure
Type May 2020 Year to Date
Structure Plan Approvals 4
Subdivision Applications 2 12
Urban Water Management Plans 1 6
Traffic Reports 3 10
Development Applications 5 32
Total 10 64
4.2 Delegated Land and Development Infrastructure Assets Approvals
Author: Mr James Henson, Manager Land and Development Infrastructure
4.2.1 Lot 9501 Muzzlewood Street, Baldivis - Stage 2
June 2020 Council Information Bulletin PAGE 29
4.3 Handover of Subdivisional Roads
Author: Mr James Henson, Manager Land and Development Infrastructure
Nil
4.4 Delegated Subdivision Engineering and Public Open Space Practical Completions
Author: Mr James Henson, Manager Land and Development Infrastructure
Nil
4.5 Delegated Authority to Approve the Release of Bonds for Private Subdivisional Works
Author: Mr James Henson, Manager Land and Development Infrastructure
4.5.1 Baldivis Parks Stage 7 Maintenance Bond - $16,897.00 4.5.2 Parkland Heights Stage 12 - Soil Stabilisation Bond - $27,000.00 4.5.3 One 71 Stage 1 and 2 - Maintenance Bond - $125,673.00 4.5.4 Spires Stage 12 - Maintenance Bond - $29,381.00 4.5.5 372 Safety Bay Road, Safety Bay - Outstanding Works Bond - $4,812.00
June 2020 Council Information Bulletin PAGE 30
Statutory Planning Monthly Team Summary 1. Statutory Planning Team Overview
The Statutory Planning Team delivers a range of services which includes: • Issue Planning Approvals • Scheme Amendments and Subdivision Applications • Road Closures, PAW Closures and Street Naming • Development Compliance • Land Use Complaints
2. Human Resource Update Nil 3. Project Status Reports
Project: 3.1 Heritage Strategy
Budget: $35,000 Expenditure to $28,384 (Committed) Date:
Commencement July 2018 Estimated Finish June 2020 Date: Date:
Project Officer: Mr Stephen Sullivan, Planning Officer
Author: Mr Stephen Sullivan, Planning Officer
Progress Report:
Advertising of the Strategy was completed on 17 April 2020. The City received three submissions from the public and four from Government Agencies. A report on the revised final version will be presented to the June meeting of Council seeking Final Approval.
Project 3.2 Pedestrian Access Way Strategy Review
Budget: $35,000 Expenditure to $33,034 (Committed) Date:
Commencement July 2018 Estimated Finish April 2020 Date: Date:
Project Officer: Mr David Waller, Coordinator Statutory Planning
Author: Mr Stephen Sullivan, Planning Officer
Progress Report:
A report on the Strategy update will be presented to the June meeting of Council seeking approval to advertise the Strategy for public comment.
June 2020 Council Information Bulletin PAGE 31
4. Information Items
4.1 Subdivision/Development Approval and Refusals by the WAPC
Author: Administration Team
4.1.1 Freehold Subdivision Approved - Lot 6008 Clarkshill Road, Secret Harbour - Commercial Subdivision Creating 2 Lots (21.2020.7.1) 4.1.2 Survey Strata Subdivision Approved - Lot 71 Vista Avenue, Rockingham - Residential Subdivision Creating 2 Lots (21.2020.10.1) 4.1.3 Development Approval - Lot 100 (No.30) Bay View Street, Rockingham - Modular Classroom (20.2020.121.1) 4.1.4 Freehold Subdivision Approved - Lots 101, 102 Golden Bay Drive, Golden Bay - Residential Subdivision Creating 6 Lots from 2 (21.2019.42.1)
4.2 Notifications and Gazettals Author: Administration Team
4.2.1 Amendment No.176 to Town Planning Scheme No.2 - Omnibus Amendment - Final Approval granted by the Minister for Planning on 7 May 2020.
4.3 Subdivision Clearances
Author: Administration Team
4.3.1 Lot 404 Currie Street, Warnbro - Subdivision Clearance Creating 2 Lots (21.2017.32.1) 4.3.2 Lot 103 Alloy Avenue and Lot 13 Patterson Road, East Rockingham - Subdivision Clearance Creating 2 Lots (21.2019.61.1) 4.3.3 Lots 5 and 842 Woodlands Road and Lot 9029 Marillana Drive, Golden Bay - Subdivision Clearance Creating 2 Lots (21.2019.86.1)
4.4 Subdivision Survey Approvals
Author: Administration Team
4.4.1 Endorsed Deposited Plan of Survey - Lot 51 Vickery Street, Rockingham (21.2019.69.1) 4.4.2 Endorsed Deposited Plan of Survey - Lots 1 and 690 Sixty Eight Road and Lot 2 Viva Boulevard, Baldivis (21.2019.77.1) 4.4.3 Endorsed Deposited Plan of Survey - Lot 300 Tanby Place and Lot 8 Belrose Crescent, Cooloongup (21.2019.63.1) 4.4.4 Endorsed Strata Plan - Lot 201 Capella Pass, Warnbro (20.2013.347.1) 4.4.5 Endorsed Deposited Plan - Lot 9010 Sixty Eight Road, Baldivis (21.2017.26.1) 4.4.6 Endorsed Deposited Plan - Lots 5 and 842 Woodlands Road and Lot 9029 Marillana Drive, Golden Bay (21.2019.86.1) 4.4.7 Endorsed Deposited Plan - Lot 103 Alloy Avenue and Lot 13 Patterson Road, East Rockingham (21.2019.61.1)
4.5 Subdivision Lot Production
Author: Administration Team
The following table represents residential lot activity within the growth suburbs of the City of Rockingham by month and year-to-date. The data provides information relating to the number of conditional residential lot approvals, by the Western Australian Planning Commission. The final approval figures are based on the number of lots which have received final approval by the Western Australian Planning Commission.
June 2020 Council Information Bulletin PAGE 32
Month (May 2020) Calendar Year to date (2020) Locality Preliminary Final (total lots) Preliminary Final (total lots) (total lots) (total lots) Baldivis nil 3 240 31 Golden Bay 6 3 6 44 Karnup nil nil nil nil Note 1: The Western Australian Planning Commission (WAPC) approve Subdivision Applications on advice from the City and relevant Government Agencies. Note 2: For clarity, the term “Preliminary” refers to “WAPC Subdivision Approvals (total lots)” and the term “Final” refers to “WAPC Endorsed Deposited Plan i.e. Lots to be created (total lots)”. Note 3: When the WAPC Endorses a Deposited Plan it includes new lots, which can then be created by Landgate.
4.6 Delegated Development Approvals Author: Administration Team 4.6.1 Proposed Child Care Premises (Amended DA 20.2018.50.1) - Lot 1098 (No.15) Greene Street, Rockingham - Tiny Tots Childcare Centre Pty Ltd (20.2020.91.1) 4.6.2 Proposed Grouped Dwelling - Lot 4 (No.7) Flare Court, Baldivis - Aveling Homes Pty Ltd - (20.2020.83.1) 4.6.3 Proposed Signage for Bridge Club (Club Premises) - Lot 5 (No.1-5) Watts Road, Shoalwater -Rockingham Bridge Club (20.2020.112.1) 4.6.4 Proposed Outbuilding to Single House (Shed) - Lot 1017 (No.48) Peelfold Glen, Golden Bay - Quinn (20.2020.113.1) 4.6.5 Proposed Addition to Club Premises - Shed Extension (Safety Bay Petanque Club) - Lot 72 (No.130) Gloucester Crescent, Shoalwater - Bowls Safety Bay Inc (20.2020.99.1) 4.6.6 Proposed Outbuilding to Single House (Shed/Workshop) - Lot 990 (No.149) Powell Road, Baldivis - Spiers (20.2020.98.1) 4.6.7 Proposed Service Station/Repairs (Signage) - Lot 36 (No.137) Dixon Road, East Rockingham - ResCom Solutions WA Pty Ltd (20.2020.114.1) 4.6.8 Proposed Child Care Premises - Lot 134 (No.3) Matterhorn Road, Baldivis - Harley Dykstra Planning & Survey Solutions (20.2020.38.1) 4.6.9 Proposed Mezzanine Floor - Lot 308 (Unit 1 No.5) Blackburn Drive, Port Kennedy - PK Technology (20.2020.119.1) 4.6.10 Proposed Single House Addition (Lean Too) - Lot 207 (No.68) Diogenes Court, Baldivis - Edwards (20.2020.96.1) 4.6.11 Proposed Home Occupation (Kinesiology) - Lot 79 (No.3) Cottesloe Crescent, Secret Harbour - Parker (20.2020.108.1) 4.6.12 Proposed Four (4) Grouped Dwellings - Lot 57 (No.76A) Parkin Street, Rockingham - Emmerton Pty Ltd T/A Lomma Homes (20.2020.40.1) 4.6.13 Proposed Change of Use to Community Purpose (SYML) - Lot 150 (No.5) Crompton Road, Rockingham - Southern Metropolitan Youth Link Community College (20.2020.43.1) 4.6.14 Proposed Use Not Listed (Holiday Accommodation) - Lot 29 (No.29/436) Safety Bay Road, Safety Bay - Kerkhof (20.2020.55.1) 4.6.15 Proposed Addition to Single House (Carport) - Lot 23 (No.22) Doghill Road, Baldivis - Technical Drafting Services (20.2020.138.1) 4.6.16 Proposed Retrospective Approval for Additions to Single House (Carport and Existing Verandah) - Lot 487 (No.40) Doghill Road, Baldivis - Bergsma (20.2020.103.1)
4.7 Delegated Development Refusals
Author: Administration Team
Nil
June 2020 Council Information Bulletin PAGE 33
4.8 Delegated Building Envelope Variations
Author: Administration Team
4.8.1 Building Envelope Approval - Lot 3 (No.227) Eighty Road, Baldivis - Bice (24.2020.5.1) 4.8.2 Building Envelope Approval - Lot 207 (No.68) Diogenes Court, Baldivis - Edwards (24.2020.8.1)
4.9 Subdivision/Amalgamation Approved
Author: Administration Team 4.9.1 Referral Response - Application No.158210 - Lot 101 (No.14) Golden Bay Drive, Golden Bay - Residential Subdivision Creating 6 Lots from 2 (21.2019.42.1) 4.9.2 Referral Response - Application No.159164 - Lot 67 (No.10) Francis Street, Waikiki - Residential Subdivision Creating 2 Lots (21.2020.18.1) 4.9.3 Referral Response - Application No.159099 - Lots 463 and 9003 Baldivis Road, Baldivis - Subdivision for Road Widening (21.2020.15.1) 4.9.4 Referral Response - Application No.159111 - Lot 9026 Marillana Drive, Golden Bay - Residential Subdivision Crating 50 Lots (21.2020.16.1)
4.10 Strata Plans Author: Administration Team
4.10.1 Built Strata Plan - Lot 2662 Palisades Boulevard, Secret Harbour (21.2019.65.1)
4.11 Subdivision/Amalgamation Refused
Author: Administration Team
Nil
4.12 State of Emergency Exemptions and Major Planning Reforms
Author: Mr Dave Waller, Coordinator Statutory Planning
Purpose To provide the Council with an update on recent changes to the planning system, in relation to: 1. Temporary planning exemptions during the COVID-19 state of emergency; 2. Major planning reforms, which are permanent changes, recently announced by the state government for to assist with the COVID-19 recovery. Details State of Emergency - Temporary Planning Exemptions On 8 April 2020, the Minister for Planning issued a notice for various planning exemptions during a State of Emergency. Under amendments to the Planning and Development (Local Planning Schemes) Regulations 2015, the Minister for Planning has the authority to temporarily override requirements of town planning schemes and existing conditions of planning approvals. A Notice of Exemption has been issued to provide specific guidance to both proponents and local governments including the City of Rockingham on a range of temporary exemptions for certain approvals and requirements. These exemptions will remain in effect until 90 days after the end of the State of Emergency declared on 16 March 2020. As advised by the Department of Planning, Lands and Heritage (DPLH), the exemptions remove any barriers within the planning system to ensure flexible and speedy responses to a changing crisis environment, support business and guarantee the provision of essential community services. They include: medical or health-related facilities required in response to the COVID-19 pandemic truck and logistic companies needing to deliver goods but currently with restricted loading and unloading times
June 2020 Council Information Bulletin PAGE 34
businesses seeking to adapt by changing their current approved use restaurants and cafes required to sell takeaway in contravention of current planning conditions people operating their businesses from residential zones parking commercial vehicles on residential properties a blanket two-year extension for all current development approvals businesses needing to change signs temporary workers' accommodation. Updated Notice of Exemption On 30 April 2020, an updated Notice of Exemption was signed by the Minister and came into effect. Given the continually evolving nature of the current State of Emergency, a review of the practical implementation of the notice was undertaken and it has been amended to: clarify the intent of conditions relating to exemptions for:
certain uses and temporary works associated with these uses timeframe relating to substantial commencement clarify the intent and effect of the interpretation and guidance conditions specify who can use each exemption clarify requirements for local governments when utilising the exemptions relating to local planning policies provide an additional exemption for agricultural workers' accommodation in the shires of Manjimup and Harvey. The Notice of Exemption is self-explanatory but any proponents must write to the City before undertaking any development which may be included in the planning exemption list. We will then confirm in writing if a proposal is compliant with the Minister's Notice of Exemption. Business owners/operators are encouraged to advise neighbours about any relevant changes to their residence and the intention to operate a business to avoid any misunderstanding or negative response. Draft letters are also available below to assist in communication with the City. The exemptions provided through the Minister's notice are temporary. The notice cannot provide a permanent exemption from a planning requirement to obtain development approval under the City's Town Planning Scheme No.2. As such, development approval will be required from the City once the exemptions in the Minister's notice expires. Once an exemption expires, the existing planning framework requirements, including existing conditions of approval, will apply. For most other developments, development approval is still required pursuant to the City's Town Planning Scheme No.2 and Metropolitan Region Scheme as required. Further exemptions though are explained on the City’s website for single house additions and two grouped dwellings which automatically do not require development approval. DPLH - Exemption Information Updated Notice of Exemption - 30 April 2020 COR website - Exemption Information Major Planning Reforms to drive Economic Recovery (Permanent Changes) On 20 May 2020, the State Government announced major planning reforms to stimulate economic growth to assist with the COVID-19 recovery (Appendix 2). The proposed planning reforms and exemptions include: Applications for a significant development to be determined by the WAPC for a period of 18 months, A new Special Matters Development Assessment Panel to consider complex proposals, Changes to community engagement and consultation on strategic planning documents,
June 2020 Council Information Bulletin PAGE 35
Planning exemptions for minor developments (minor extensions, patios, carports, shade sails and pergolas), Change of use applications to be abolished in town centre location for a number of different uses, An updated cash-in-lieu framework and waive shortfalls up to 10 car bays, and A streamlined coordinated approval process for simple development applications. The State Government has moved quickly with various legislative changes. The legislative and regional planning framework need to be changed first to implement the reforms released by the State Government. Once changes come into effect the City will update its webpage to ensure it reflects the planning reforms. To give everyone a better understanding, once the various sections of the Bill have passed Parliament later this year the Department of Planning, Lands and Heritage (DPLH) will progress changes to the: Planning and Development (Local Planning Schemes) Regulations 2015 will address reform measures; Planning and Development (Development Assessment Panel) Regulations 2011 will create a new Special Matters Development Assessment Panel. In parallel with the legislative and regulatory reforms, the City understands the DPLH will be preparing new policies and review existing policies for the Residential Design Codes (i.e. residential design standards such as density, open space, setbacks etc.) and Liveable Neighbourhoods (subdivision design standards). The Council has always cooperated with the State Government and development industry to deliver timely quality planning decisions and outcomes. The Council's pragmatic approach towards the planning system has ensured that quality developments have proceeded without undue delay, to the benefit of Rockingham. For many years now, the Council has usually not required planning applications for minor developments such as single houses, patios, sheds, garages and swimming pools. These are dealt with by Building Permit only, which significantly reduces the red tape and approval times for such developments. The proposed major Planning Reforms do not change the requirement to obtain a Building Permit for patios, sheds and other buildings and structures from the City as required. DPLH - Planning Reforms DPLH website - Cutting Red Tape in the Planning System
June 2020 Council Information Bulletin PAGE 36
Planning and Development Directorate Monthly Team Summary 1. Planning and Development Directorate Team Overview The Planning and Development Directorate Team delivers a range of services which includes: • Leads, mentors, manages and develops PDS Teams • Contributes to the strategic development of the City • Delivers a range of planning and development programmes and services that align with the objectives of the City's Strategic Plan • Delivers Team Plans in accordance with the objectives of the City and the PDS Division • Maintains comprehensive statutory planning, strategic planning and environment, building and environmental health best practices
2. Human Resource Update Nil
3. Project Status Reports
Project 3.1 Rockingham Primary Centre, Centre Plan Implementation (LUP/137-08)
Budget: N/A Expenditure to N/A Date:
Commencement 2009 Estimated Finish Ongoing Date: Date:
Project Officer: Mr Bob Jeans, Director Planning and Development Services
Author: Mrs Sharon Peacock, Projects Research Officer
Progress Report:
Rockingham Strategic Metropolitan Centre Planning Boundary
June 2020 Council Information Bulletin PAGE 37
The Centre Plan area is divided into 11 Sectors as follows: • City Centre • Waterfront Village • Smart Village (South) • Smart Village (North) • Northern Gateway • Campus • Eastern • Leeuwin • Northern Waterfront • Southern Gateway/Rockingham Station
In 2009, the WAPC Statutory Planning Committee resolved to endorse the Stage 2 Final Reports on the Rockingham Strategic Metropolitan Centre as an appropriate to guide future planning and development. The preparation and review of detailed Planning Policies - Development Policy Plans (DPP) for each Sector, as identified in the Centre Plan, are either complete, ongoing or yet to commence as detailed below.
Policy Sector Sector Name Action Adopted
3.2.1 1 City Centre Sector Complete August 2010 (amended Aug 2014)
3.2.2 2 Waterfront Village Complete April 2012 (amended July 2019) 3.2.5 3 Smart Village South Complete April 2012
3.2.6 9 Northern Waterfront Complete September 2013
3.2.8 6 Campus Complete November 2014 3.2.9 7 Eastern Complete March 2015
June 2020 Council Information Bulletin PAGE 38
Policy Sector Sector Name Action Adopted
3.2.12 10 and Southern Gateway and Complete September 2016 11 Rockingham Station
3.2.7 Sector 4 Northern Smart Village Commenced/on hold N/A due to resolution of Western Trade Coast Buffer
3.2.10 Sector 8 Leeuwin Commenced N/A N/A Sector 5 Northern Gateway Yet to commence N/A
Project 3.2 Design Review Panel (LUP/2094)
Budget: $35,000 Expenditure to $5,300 Date:
Commencement February 2018 Estimated Finish Ongoing Date: Date:
Project Officer: Mr Bob Jeans, Director Planning and Development Services
Author: Mrs Sharon Peacock, Projects Research Officer (Panel Co-ordinator)
Progress Report:
To report on the number of applications received which have been assessed by the City’s Design Review Panel (DRP) in accordance with the following referral criteria as generally contained in Planning Policy No.7.4 - Design Review Panel: (i) Non-residential development which is likely to have a significant impact on the City; (ii) Residential development which involves a substantial departure from the applicable maximum height standards identified by the Scheme or Policy; (iii) Residential development which comprises 10 or more dwellings; (iv) Residential development which involves a substantial departure from the Deemed-to- Comply provisions of the Residential Design Codes; (v) Development which is contentious, likely to be of significant community interest or involves unusual or unconventional design elements; (vi) All Joint Development Applications must be referred to the Panel for a design review; and (vii) Any Development Applications and Joint Development Assessment Panel applications, which, as a result of public consultation, are the subject of opposition on relevant planning grounds.
May
Proposal Location Status Determining Authority
Nil Formal Applications
June 2020 Council Information Bulletin PAGE 39
Project 3.3 Cape Peron (including Mangles Bay) Planning Investigation
Budget: N/A Expenditure to N/A Date:
Commencement December 2019 Estimated Finish Ongoing Date: Date:
Project Officer: Mr Peter Ricci, Manager Major Planning Projects
Author: Mr Peter Ricci, Manager Major Planning Projects
Progress Report:
Background In early 2019, the Hon. Minister for Planning announced that a planning investigation would be undertaken to determine the future use of Cape Peron and that the Department of Planning, Lands and Heritage would coordinate the process. The Minister’s announcement followed the State Government’s decision not to proceed with the proposed Mangles Bay Marina. The Minister’s Office subsequently prepared the Terms of Reference and established the composition of the Working Party to oversee the planning investigation. It was also decided to form a Community Reference Group to promote input from interested community stakeholders throughout the planning investigation. Details Following the conclusion of the community consultation process, which closed on 24 April 2020, the Working Party met and discussed a number of future use options for the various precincts at Cape Peron which took into account the feedback which was received. On 26 May 2020, the Minister for Planning issued a media release which addressed the consultation process, a copy of which is included in Appendix 3. The results of the community consultation and the future use options have now been referred to the members of the Community Reference Group for input. This information was also presented at a Councillor Engagement Session on 9 June 2020. The outcomes from these processes will be considered by the Working Party in finalising a report to the State Government which will make recommendations on future use at Cape Peron along with subsequent implementation actions.
4. Information Items
Nil
June 2020 Council Information Bulletin PAGE 40
Advisory Committee Minutes The following Advisory Committee Minutes are attached for Councillor’s information. Advisory Committee Recommendations will be subject to separate Officer’s reports to Council.
Advisory Committee Advisory Committee Meeting held:
Bush Fire Advisory Committee No meeting held this period.
Heritage Reference Group No meeting held this period.
June 2020 Council Information Bulletin PAGE 41
Engineering and Parks Services Bulletin Engineering and Parks Services Directorate Monthly Team Summary 1. Engineering and Parks Services Directorate Team Overview
The Engineering and Parks Services Directorate contributes to the aspirations set out in the Community Plan and the Council’s strategic and operational objectives by: • Delivering exemplary customer service • Ensuring the City’s civil infrastructure, green space and building assets are fit for purpose and achieve maximum life • Identifying and using available resources wisely and productively • Responsibly managing capital works delivery through integrated project management and robust cost control
2. Human Resource Update
Nil
3. Project Status Report
Nil
4. Information Items
4.1 Bushfire Risk
Author: Miss Karli Hicks, Senior Bushfire Risk Officer
No further updates since January 2020 bulletin.
June 2020 Council Information Bulletin PAGE 42
Asset Services Monthly Team Summary 1. Asset Services Team Overview
The Asset Services department delivers a range of services which include: • Asset Maintenance Reactive, preventative and scheduled maintenance to over 350 million dollars’ worth (replacement value) of buildings, lighting and park structures. Development of maintenance plans that determine the level of maintenance required to meet the agreed levels of service, and include factors such as life cycle, risk, safety, standards and regulations and the most cost effective use of resources. Maintenance of technical building systems for the City’s assets. This includes the administration of keys and swipe cards, monitoring of BMS and alarm systems, fire panel systems and energy generation (solar panels) and management systems. Cleaning of all City facilities via contract and internal cleaning staff for the City Depot, Council Administration Building and Landfill offices. • Strategic Asset Management Provide a comprehensive asset management service providing accurate technical and professional advice to ensure that Elected Members and Staff are in a position to make informed decisions on behalf of the community they represent. Best practice management skills and processes are provided to ensure that asset related services are delivered in an economical and sustainable manner. It also encompasses the provision of a data management service for all infrastructure assets to ensure relevant asset information is recorded and available for officers to manage the assets in the most efficient and sustainable way.
2. Human Resource Update
Nil
3. Project Status Reports
Project 3.1 Drainage Condition Audit Budget: $50,000 Expenditure to $43,333 date: Commencement November 2019 Completion June 2020 date: Project Officer: Ms Louise Walter, Coordinator Strategic Asset Management Author: Ms Louise Walter, Coordinator Strategic Asset Management
Progress Report:
This project involves the physical survey of sections of the City’s storm water drainage network. This includes pits and their connecting pipes to correct their spatial location, establish condition ratings, identify defects, material types, dimensions and collect photo images. Areas with a history of flooding were targeted with all surveys now complete and the asset register being updated with the data to finalise the project.
June 2020 Council Information Bulletin PAGE 43
Project 3.2 Reserve Electrical Asset Mapping Budget: $50,000 Expenditure to $24,010 date: Commencement July 2019 Completion June 2020 date: Project Officer: Mr Brett Wilkins, A/Coordinator Asset Maintenance Author: Mr Brett Wilkins, A/Coordinator Asset Maintenance
Singleton, Golden Bay and Secret Harbour reserves are complete with Port Kennedy, Warnbro and Safety Bay reserves now being undertaken.
4. Information Items
4.1 Asset Maintenance Team
Author: Mr Brett Wilkins, A/Coordinator Asset Maintenance
After Hours Call Outs The Asset Maintenance team provides an after-hours call out service to deal with urgent works on facilities and other key assets. For the month of May 2020, 17 callouts were completed. The majority were related to vandalism, electrical and security.
After Hours Call Outs 2020 Asset Maintenance - Customer Request Management (CRM) Statistics
The Asset Maintenance Team and contractors completed 900 CRM’s for the month of May 2020. This is compared to 814 requests completed in May 2019 and an average of 797 per month for the 2019 period. Average CRM completion times remain within service level standards. The below graph shows the monthly statistics for 2020.
June 2020 Council Information Bulletin PAGE 44
Completed CRM’s for 2020 Contract Management An update on Asset Maintenance contracts is provided below: • Plumbing Maintenance - Tender submissions have been assessed and planned for presentation to June 2020 Council meeting. • Glazing - Tender submissions have been assessed and planned for presentation to June 2020 Council meeting. • BBQ Cleaning - Tender has closed and is currently being assessed. • Building Maintenance - Tender has closed and is currently being assessed. • Contestable Gas Supply to City Properties – Tender was rejected due to best value not being achieved due to COVID-19 market volatility. A 6 month contract for the Aqua Jetty has been accepted whilst and alternate procurement approach is investigated. • Security Patrols - Proposed tender is currently being reviewed by stakeholders. • HVAC (air conditioning and ventilation systems) - Proposed tender is currently being reviewed by stakeholders.
4.2 Asset Maintenance - Buildings
Author: Mr Brett Wilkins, A/Coordinator Asset Maintenance
Aqua Jetty The Aqua Jetty Facility has been closed due to COVID-19. During this time, the opportunity was taken to undertake significant maintenance at the site. Aside from the capital projects which are in progress, electrical maintenance, mechanical repairs, tiling, glazing works and painting have all been carried-out. The works have ensured that the site will be in excellent operational condition and aesthetically pleasing to site users when it reopens shortly.
Aqua Jetty
June 2020 Council Information Bulletin PAGE 45
Mary Davies Library and Community Centre The Parenting Room is a changing area for babies and small children and is very popular with users. The carpet had been reported to have a bad odour and when inspected, it was decided that commercial vinyl was more suitable than carpet in this location. The change room partitioning and play pen were removed and the carpet replaced. The new flooring looks good and will provide a more hygienic and pleasant environment for users.
Mary Davies Library and Community Centre Gary Holland Community Centre The Multipurpose Room and Meeting Room floors were in need of resurfacing to maintain their visual appeal and continued protection from wear. Due to contamination from cleaning chemicals, it was necessary to carry-out a full sand-back to completely remove any residual contaminants which may affect the new coating product. These works were carried-out while the facility was closed to the public and took eight days to complete.
Gary Holland Community Centre Solar Power Generation Reducing energy consumption remains a key focus for the City and to assist in this pursuit, solar photovoltaic (PV) systems are fitted to a range of facilities and reserves. There are currently 88 solar PV systems across the City. Below is a table and graph of the energy generated by seven buildings capable of being remotely monitored. A combined 69,875 kW/h of electricity was generated in May 2020 which has reduced the City’s greenhouse gases by 49 metric tons. Pictorial equivalent reductions are also listed below highlighting the environmental benefits of these systems.
June 2020 Council Information Bulletin PAGE 46
Table 1 - Total Solar Energy Production at Monitored Sites
Figure 1 - Total Energy Production Kwh
June 2020 Council Information Bulletin PAGE 47
4.3 Asset Maintenance – Reserves
Author: Mr Brett Wilkins, A/Coordinator Asset Maintenance
The Harbour Playground There is a large limestone sloped wall in the playground, consisting of large limestone boulders and poured limestone. Reports were received regarding some of the limestone boulders becoming loose. When this was investigated, it was found that localised areas of the poured limestone had eroded, affecting the stability of the boulders. The loose boulders were stabilised and a channel formed for rainwater to run. This will prevent the issue reoccurring.
The Harbour Playground The Village Green A request was received for a new park seat to be installed at the Reserve to cater for the numerous users of the site and in particular walking groups. The request was assessed, approved and a new seat was ordered. A new exposed aggregate concrete pad was poured in the selected location and the new seat was installed, improving the user experience in this area.
The Village Green Ennis Avenue site – BMX Club The perimeter fence on site was inspected and issues were found with a number of posts, damaged or stretched mesh and damaged wire. The majority of the fence issues were repairable, but 130 metres of fencing needed to be replaced. Vegetation and rubbish was cleared from the fence line and the repairs and replacements were carried-out.
June 2020 Council Information Bulletin PAGE 48
Ennis Avenue Site – BMX Club Lighting Inspections Monthly night time inspections are carried out by City contractors to all 3,350 light poles. The results from May 2020 inspections confirmed that approximately 95% of the network is operational. Work requests are lodged for luminaries not operating correctly at the time of inspection. Vandalism Asset vandalism is an ongoing and escalating issue for the City. Vandalism repairs take priority over other planned works as these issues invariably attract additional vandalism. Various acts of vandalism were carried-out at Bluebill Reserve, Anniversary Park, Singleton Skate Park, Autumn Centre, Bungaree Dog Club, Mike Barnett Complex, Baralda House, Challenger Lodge, Watts Road toilet block and Shoalwater toilet block. These instances included damage to park furniture such as seats, picnic tables and bins, damage to fencing and chain gates, damaged doors and locks, damaged sharps containers, damaged downpipes and associated damage following a break-in.
Baralda House
Autumn Centre
June 2020 Council Information Bulletin PAGE 49
Works planned for June 2020 include: • Memorial seat plaque replacements with acrylic product • Floor display well maintenance at Gary Holland Community Centre • Carpet replacements at the City’s Depot • Sub-meter replacement at Anniversary Park • Minor roof repairs at the Operations Centre • Installation of a new sink and hot water system at the Landfill Recycling Centre
4.4 Strategic Asset Management
Author: Ms Louise Walter, Coordinator Strategic Asset Management
Asset Creation Statistics There are many new assets installed each month as part of either City funded projects or subdivision developments. These assets are continuously being added to the corporate asset register following the completion of each project. A small number of older assets are also added when they are located. During May 2020, 119 assets were created in the register and are illustrated in the graphs below.
Figure 2 - Monthly Asset Creation Statistics
Figure 3 – May 2020 Asset Creation Numbers by Asset Class
June 2020 Council Information Bulletin PAGE 50
Infrastructure Project Delivery Monthly Team Summary 1. Infrastructure Project Delivery Team Overview
This team delivers the City’s infrastructure projects including Master Plan projects, new buildings, refurbishments and fitouts, park furniture and infrastructure and Civil infrastructure. Major projects include the Rockingham Beach Foreshore Revitalisation, Baldivis South Community Centre and the Baldivis District Sporting Complex. The team is involved in all elements of infrastructure projects from inception, construction, commissioning and completion, ensuring project delivery standards are maintained and are executed in accordance to the City’s Project Management Framework.
2. Human Resource Update
Nil
3. Project Status Reports
Nil
4. Information Items
Note: All information (including timeframes) are correct as at 3 June 2020.
4.1 Aqua Jetty, Warnbro – 25m and 50m Pool Refurbishment
Author: Mr Rob Pollock, Major Infrastructure Project Officer
50m Pool relining and retiling – The tiling of the pool ends is complete, wet deck tiling along the sides of the pool is now in progress. The main liner work is complete and the lane lines are now in progress. 25m Pool relining and retiling – The demolition work is complete and the pool shell is being prepared for the new liner and tiles.
25m pool Aqua Jetty, Warnbro
June 2020 Council Information Bulletin PAGE 51
50m Pool Aqua Jetty, Warnbro
4.2 Aqua Jetty, Warnbro – Replacing car park lighting
Author: Mr Scott Bennett, Project Officer
Preliminary inspections such as geotechnical services reports, arborist and underground service location reports have been gathered. Horizontal drilling of new cable and conduit for new lights has commenced.
4.3 Aqua Jetty, Warnbro – Water slide tower replacement
Author: Mr Rob Pollock, Major Infrastructure Project Officer
The slide tower has been installed and tactile indicators are being installed at the base of the slide tower.
Aqua Jetty Water Slide Access Tower
4.4 Coastal Bay Community Centre, Golden Bay –internal and external refurbishment
Author: Mr Scott Bennett, Project Officer
Project complete.
June 2020 Council Information Bulletin PAGE 52
Male toilets- new tiling and vanity Painting of meeting room and new carpet
4.5 City Park, Rockingham – Replacement of aged reserve barbecues
Author: Mrs Claire O’Neill, Projects Officer
Procurement to replace three existing barbecues alongside the playground at City Park has been completed. Three existing standard double barbecues will be replaced with two standard double barbecues and one accessible double barbecue. The schedule for installation will be agreed with the successful contractor.
4.6 Eighty Road (Nairn Drive to Oak Way (North)), Baldivis – Install Kerbing, Drainage and Footpath
Author: Mr Darren Dropulich, Construction Engineer
The project consists of upgrading Eighty Road (Nairn Drive to Oak Way (North)), involving the following components: • Installation of new stormwater drainage. • Laying of new kerbing. • Construction of new footpath. Installation of new drainage spillways on the south-east verge commenced on 25 May 2020. The anticipated completion date for the project is late June 2020.
Spillway Excavation Spillway Stone Pitching
June 2020 Council Information Bulletin PAGE 53
4.7 Eighty Road (Safety Bay Road to Tranby Drive), Baldivis – Upgrade & widen
Author: Mr Darren Dropulich, Construction Engineer
The project consists of upgrading Eighty Road (between Safety Bay Road and Tranby Drive), involving the following components: • Provision of kerbing and stormwater drainage on the sections of road currently not kerbed. • Installation of three new traffic slow points (north of Clyde Avenue; between Clyde Avenue and Tranby Drive; and south of Tranby Drive). • Road widenings at the intersections of Clyde Avenue and Tranby Drive. Asphalt works for the required road widening at the intersection of Tranby Drive and the slow point south of Tranby Drive were completed on 23 May 2020. Pavement construction works are in progress for the slow points north of Clyde Avenue and between Clyde Avenue and Tranby Drive. The construction of new footpaths and laying of new kerbing are also in progress on various sections of Eighty Road. The anticipated completion date for the civil works is mid-July 2020.
South from Tranby Drive North from Tranby Drive
Slow Point between Clyde Avenue/Tranby Drive Slow Point North of Clyde Avenue
June 2020 Council Information Bulletin PAGE 54
Footpath adjacent to Zedora Park Kerbing South of Safety Bay Road intersection
4.8 Fielden Way, Port Kennedy – Drainage Upgrade
Author: Mr Darren Dropulich, Construction Engineer
This project is complete.
Verge Reinstatement (over New Pipework) Verge Reinstatement (New Manhole)
4.9 Gary Holland Community Centre, Rockingham – Accessible Parking Upgrade
Author: Mr Darren Dropulich, Construction Engineer
This project is complete.
Existing Kent Street Bays New Bay Adjacent to Building
June 2020 Council Information Bulletin PAGE 55
4.10 Mike Barnett Sport Complex, Rockingham – Central Timing System and Indoor Clocks Installation
Author: Mrs Luiza Gawel, Project Officer
The central timing system and 3 new clocks installation were completed end of May 2020
Central timing system New clock in the Hall 2
4.11 Photovoltaic (PV) Arrays (Solar Panels)
Author: Mr Scott Bennett, Project Officer
As part of the City’s sustainability and renewable energy commitment, annually, funding is allocated to City owned facilities for the installation of Photovoltaic (PV) arrays to existing assets. This financial year, the City has allocated funding to the following sites:
Site Suburb Comments Hourglass Change Rooms Cooloongup No update from May bulletin Hillman Hall Hillman Project complete
Mike Barnett Sports Complex Rockingham No update from May bulletin
Rockingham Aquatic Centre Rockingham No update from May bulletin
Secret Harbour Community Secret Harbour No update from May bulletin Centre
4.12 Port Kennedy Community Centre, Port Kennedy – Switchboard & Building Upgrades
Author: Mr Rhuan Beukes, Project Officer
Quote submissions for building upgrades have been received and are being reviewed. Project to commence at start of June 2020. Switchboard replacement works are being coordinated by Western Power to commence in June 2020.
June 2020 Council Information Bulletin PAGE 56
4.13 Port Kennedy Drive (Ennis Avenue to Warnbro Sound Avenue), Port Kennedy – Dual Carriageway Construction
Author: Mr Darren Dropulich, Construction Engineer
This project is complete.
West from Ennis Avenue East from Bakewell Drive
West from Blackburn Drive East from Warnbro Sound Avenue
4.14 Refurbishment of public toilets – various locations
Author: Mrs Luiza Gawel, Project Officer
Request for Quote for design modular toilet blocks was closed on 27 May 2020 and the submissions are being assessed.
4.15 Ridge Reserve, Baldivis – Drainage Upgrade
Author: Mr Darren Dropulich, Construction Engineer
This project consists of the upgrade of the existing drainage bubble-up pit and installation of a new overflow spillway structure into the lake at Ridge Reserve. Construction of the new overflow spillway structure commenced on 26 May 2020. The anticipated completion date for the project is mid-June 2020.
June 2020 Council Information Bulletin PAGE 57
Existing Bubble-up Pit Earthworks for Overflow Structure
4.16 Rivergums Reserve- Repointing of retaining walls around the lake
Author: Mr Scott Bennett, Project Officer
This project involved the repointing of mortar bed joints to the retaining wall around the lake, approximately 150 meters of the lake will be done this financial year with the rest of the lake to be repointed in spring 2020.
Rivergums Wall
4.17 Rockingham Aquatic Centre, Rockingham – Various works
Author: Mrs Luiza Gawel, Project Officer
The contract for installation of new heavy duty fencing has been awarded and the fencing components are manufactured with installation to commence on site early July 2020. The Request for Quote for refurbishment works to the office buildings and clubroom is closing on 24 June 2020. Request for Quote documentation for concrete works around balance tank is being finalised.
4.18 Rockingham Gem Club, Rockingham – Refurbishment Works
Author: Mr Rhuan Beukes, Project Officer
Project feasibility is being investigated.
June 2020 Council Information Bulletin PAGE 58
4.19 Safety Bay Road, Safety Bay – Pedestrian Islands
Author: Mr Darren Dropulich, Construction Engineer
This project consists of the construction of new pedestrian islands at the Safety Bay Road / Berry Street intersection. Laying of the new kerbing for these islands was completed on 19 May 2020. The anticipated completion date for the civil works is mid-June 2020.
Island North of Berry Street Island South of Berry Street
4.20 Secret Harbour – Street lighting upgrade
Author: Mr Scott Bennett, Project Officer
Contract documentation and scope is being finalised.
4.21 Singleton Foreshore – Replacement of aged reserve barbecue
Author: Mrs Claire O’Neill, Projects Officer
The aged barbecue has been removed. Concrete works to prepare for installation of the new barbecue are scheduled for the week commencing 15 June 2020.
June 2020 Council Information Bulletin PAGE 59
Parks Services Monthly Team Summary 1. Parks Services Team Overview
The Parks Services Team delivers a range of services which include: • Turf Management – Care and maintenance of turf on sports fields, minor reserves, street verges and foreshore areas. Works include mowing, fertilising, turf renovations and weed control. • Horticultural Management – Maintenance and refurbishment of landscaped garden areas. • Irrigation Maintenance – Servicing and upkeep of irrigation systems. Management of groundwater abstraction licences issued by the Department of Water. • Tree Management - Clearance pruning from Western Power assets, planting of street trees and pruning and care of all trees within the City’s public open space areas. • Foreshore Management – beach sweeping, dune stabilisation, beach fencing, flora and fauna preservation and control. • Environmental Management - maintain conservation category parklands, wetlands and foreshore areas. Undertake weed control, replanting of degraded areas, feral animal control and fire prevention strategies. • Sporting Infrastructure Maintenance – ensure sports goals and sport equipment such as cricket nets are well maintained and safe for public use. • Groundwater Management and irrigation asset control. • Contract Management – manage contractors where estate maintenance has been outsourced to landscape contractors; manage numerous contractors who provide specialist services in the maintenance of the City’s public open space facilities. • Projects Management – manage the capital works programs for parks development and renewal projects.
2. Human Resource Update
Nil
3. Project Status Reports
Nil
4. Information Items
4.1 Delegated Public Open Space Handovers
Author: Mr Steve Timbrell, Coordinator Projects and Contracts
Nil
4.2 Public Open Space - Turf Herbicide Application Program
Author: Paul Smith – Turf Maintenance Supervisor
Contract herbicide spraying will be carried out on turf areas of the parks, reserves and building surrounds throughout the City of Rockingham targeting broad leaf weeds, clovers and Jo-Jo (prickles) covering over 300 hectares. Turf registered selective herbicides will be used in accordance with the manufactures labelled directions.
June 2020 Council Information Bulletin PAGE 60
Herbicide Application
4.3 Irrigation Replacement Project
Author: Brendan Evans, Irrigation Supervisor
As part of the City’s Irrigation replacement program to continuously improve Public Open Spaces, major works are being carried out across 19 Reserves throughout the City. Works will include the installation of infield irrigation pipework, valves, wiring and sprinklers throughout the turf areas if the Reserves. Nettleton Reserve, Safety Bay with identified as the start of this program and has now been completed; Shoalwater Oval upgrades are currently in progress.
s Irrigation pipework installation
4.4 Hourglass Reserve, Cooloongup - Athletics oval upgrade
Author: Paul Smith, Turf Management Supervisor
Work continues at Hourglass Reserve to upgrade to the turf surface of the athletics track. Currently 16000m2 of Wintergreen Couch has been laid with an anticipated completion date of 05/06/2020 expected.
June 2020 Council Information Bulletin PAGE 61
Turf Installation
4.5 Bandicoot and Fox Survey
Author: Nathan Leslie, Environmental Supervisor
The City is currently surveying southern brown bandicoots (Isoodon fusciventer) in nature reserves. This survey is the same as 2018 study where motion-sensitive cameras were placed throughout nature reserves to photograph animals in the area. The 2020 results will be compared to the 2018 results evidencing how bandicoot numbers have changed. Reserves included in the survey are the same reserves included in the feral animal control program. The data gathered from the bandicoot survey will be used, in part, to understand the level of benefit the feral animal control program has on native species. Feral animals, such as foxes, are predators of native animals. Understanding the effects that the control program has on native animals will help guide future control programs and improve their effectiveness. We seek all residents support in reporting sightings of bandicoots and foxes to add to our collection of data. The survey can be completed via the City website and closes on 17 June 2020.
4.6 Greening Plan 2020
Author: Craig Beard, Technical Project Officer
The City has commenced planting for the 2020 Greening Plan and to date 702 trees have been planted within City controlled areas. Planting will continue throughout the winter period.
Tree Planting
June 2020 Council Information Bulletin PAGE 62
4.7 Bonnington Reserve Turf Renovation
Author: Aaron Osinski, Contract Management Supervisor
The City has undertaken turf renovations at Bonnington Reserve to promote a better turf surface. This included rotary hoeing of the surface and adding an organic top dress to improve the soil profile.
Turf Renovation
4.8 Waterwise Plants installation
Author: Aaron Osinski, Contract Management Supervisor
In late 2019, the City commissioned the propagation of 11,000 tubestock plants for the 2020 annual Waterwise Plant giveaway to residents of the City, to promote waterwise plantings on verges. In response to the COVID19 pandemic and reduce the gathering of people, the 2020 Waterwise Plant giveaway was cancelled. Parks Services is currently installing all 11,000 plants in City streetscapes and Reserves to supplement the winter planting program.
Waterwise tubestock planting
June 2020 Council Information Bulletin PAGE 63
Engineering Services Monthly Team Summary 1. Engineering Services Team Overview
The Engineering Services team is made up of a myriad of different areas and teams but with the one main goal and that is to make the City a safe, clean and enjoyable place to live and visit. Safety in the way we design, construct and manage the roads, pathways, cycleways, stormwater drainage and coastal infrastructure. Also in the way we manage our own internal fleet with policies surrounding such items as emissions outputs and ANCAP ratings Clean and enjoyable in the way we present the public areas with our litter, street sweeping and graffiti crews continuously coming up with different and proactive ways to increase our levels of service to the community. The range of services delivered is listed below: • Civil Works - Planning, Design and Construction Transport Network Planning includes local area traffic management schemes, community consultation of all traffic related matters, mobility and access planning, integrated transport planning, public transport infrastructure, school traffic issues, guarded crosswalks heavy haulage applications, worksite/event traffic management approvals for third parties, traffic data management and approval of directional signs Design/Survey works includes stormwater drainage (taking into account climate change and better urban water management issues), engineering survey, all civil design/drafting community/stakeholder liaison, approvals (environmental, clearing permits, Main Roads WA etc) and service authority liaison. Civil Construction includes construction of various projects from the Capital Expenditure Projects, worksite traffic management, construction and contract management of external contractors. • Maintenance and Operations Civil Infrastructure Maintenance includes all maintenance of roads, stormwater drainage, footpaths and paving. Clean Team includes litter busters, litter removal, illegal dumping, road sweepers, graffiti removal and high pressure cleaning. Depot Operations includes the general management of the works depot as well as the stores and security. • Infrastructure and Fleet Infrastructure management and major civil projects includes major civil project management (that are not completed by in-house construction team eg Kulija Road, Safety Bay Road principal shared path), verge development/obstructions, driveway crossovers, footpath and kerb inspections, dial before you dig responses and liaison with third parties during their works (eg Water Corporation, Telstra, NBN, Western Power, Alinta/Atco Gas etc) Fleet Management includes the purchase/replacement/repair/maintenance of the fleet and manage the city’s workshop. Currently the fleet consists of 163 heavy plant items, 142 light fleet vehicles (of which 93% are 5 star ANCAP rated), 145 trailers and attachment and 26 FESA light vehicles. Coastal Management includes boat ramps, jetties, navigational channels, swimming pontoons, sand excavation (Point Peron sand trap) and beach renourishment.
2. Human Resource Update
Nil
June 2020 Council Information Bulletin PAGE 64
3. Project Status Reports
Project 3.1 High Ground Water Related Drainage Investigation
Budget: $100,000 Expenditure to $64,587 date:
Commencement 2 September 2019 Estimated finish 20 June 2020 date: date: Project Officer: Mr Ryan Gibson, Coordinator Planning and Design
Author: Mr Ryan Gibson, Coordinator Planning and Design Progress Report:
The City has appointed a consultant and the investigation is expected to be completed by June 2020. The outcome of the study will be provided in a future Bulletin.
Project 3.2 Access Review for Woodbridge Estate, Cooloongup
Budget: $50,000 Expenditure to $6,835 date:
Commencement 2 September 2019 Completion date: 1 May 2020 date:
Project Officer: Mr Ryan Gibson, Coordinator Planning and Design Author: Mr Ryan Gibson, Coordinator Planning and Design
Progress Report:
The consultant has completed the review of the performance of the signalised intersection at Elanora Drive / Grange Drive / Ennis Avenue in 2020, future year (2021) short term (2026) and medium term (2031) operation. The study outlined the following key information: • Ennis Avenue (Main Roads WA responsibility) is congested over its capacity now and congestion is expected to worsen further. • Elanora Drive and Grange Drive (City responsibility) are operating satisfactorily now and expected to remain same over the study timeframe (to 2031). Recommendations from the review are: • Short Term – Modify phasing at the traffic signal (distribution of green light time in different legs) to improve operation of the Ennis Avenue legs. Please note that this will likely increase waiting times on Elanora Drive and Grange Drive, however it will achieve an overall better outcome for the intersection. • Medium Term – Widen Ennis Avenue to increase capacity. As Ennis Avenue is under the care and control of Main Roads WA, the City has written to Main Roads WA requesting timeframes for the optimisation of the current signal arrangement and capital upgrade to Ennis Avenue. Further update will be provided in a future bulletin once the response is received from Main Roads WA. The review confirmed that the construction of the second access will have limited impact on the operation of the existing Ennis Avenue and Elanora Drive intersection in the medium term (to 2031). The second access requires significant preliminary works including creation of a road reserve. This work will be undertaken as a separate project and the timing will be developed in future business plans.
June 2020 Council Information Bulletin PAGE 65
Woodbridge Estate Second Access Proposed Route
4. Information Items
4.1 Delegated Authority for Temporary Thoroughfare Closure
Author: Mr Ryan Gibson, Coordinator Planning and Design
Nil
4.2 Delegated Authority for approval of Directional Signage
Author: Mr Manoj Barua, Manager Engineering Services
Nil
4.3 Delegated Authority for approval of Heavy Haulage
Author: Mr Manoj Barua, Manager Engineering Services
Nil
4.4 Authorised Traffic Management Plans for Works on City Controlled Roads
Author: Mr Ryan Gibson, Coordinator Planning and Design
Description of Traffic Approval Location Time Period Proponent Work Company Date ROAD 13/05/2020 - CLOSURE, City of Young Road 14/05/2020 ATM 01/05/2020 STOP/SLOW Rockingham 7am – 5pm asphalting works STOP/SLOW Millar Road 04/05/2020 - PAR Traffic Pillar installation and Telephone 15/05/2020 Cable Layers 01/05/2020 and directional Solutions Lane, Wellard 7am – 5pm drilling works Manly WORKS OFF Crescent, 06/05/2020 – ROAD, Axminster City of 07/05/2020 Site Ex Pty Ltd 06/05/2020 STOP/SLOW Street and Rockingham 7am – 5pm Drainage works Warnbro Sound Ave LANE 4 Milwood CLOSURE 15/05/2020 Aquatic Street, Secret Kwik Logistics 07/05/2020 Leisure Pool installation Harbour 12pm – 4pm works
June 2020 Council Information Bulletin PAGE 66
Description of Traffic Approval Location Time Period Proponent Work Company Date
STOP/SLOW 13/05/2020 - Safety Bay City of 14/05/2020 ATM 11/05/2020 Footpath repair Road, Warnbro Rockingham works 9pm – 5am
WARP WARP STOP/SLOW City Of 14/05/2020 Training Training 11/05/2020 Rockingham Training Works 7:30am – 4pm Australia Australia
STOP/SLOW 9 Murdoch 13/05/2020 Summit Brick pack Drive, Kwik Logistics 12/05/2020 9am – 2pm Homes Group delivery works Singleton
WORKS OFF ROAD, STOP/SLOW Ennis Ave and 16/07/2020 Western Replacing Safety Bay Rd, Contraflow 18/05/2020 9pm – 5am Power streetlight Warnbro globes/heads works WORKS OFF ROAD, 20/05/2020 – Overwatch STOP/SLOW Various 20/06/2020 BCE Surveying Traffic 20/05/2020 Drainage Rockingham 9am – 3pm Services reticulation survey FULL ROAD CLOSURE/ Various 25/05/2020 – Water Metro Traffic STOP SLOW locations in 22/07/2020 22/05/2020 Corporation Planning Pipe installation Rockingham 7am – 6pm works FULL ROAD 04/06/2020 to Toumey Road/ CLOSURE 26/06/2020 Updated Edgecumbe RJ Vincent Workforce Baldivis Sporting Closure in 22/05/2020 Road, Baldivis Complex place 24/7
STOP/SLOW Overwatch Victoria Street, 26/05/2020 Drain survey BCE Surveying Traffic 22/05/2020 Rockingham 7am – 5pm works Services
WORKS OFF ROAD & Acapulco Road 06/06/2020 STOP/SLOW Western & Rae Road, ATM 25/05/2020 Street light pole 9am – 2pm Power Safety Bay replacement works WORKS OFF 26/05/2020 to ROAD & Baldivis Road, 27/05/2020 STOP/SLOW Cabling WA LGC 22/05/2020 Baldivis 7am – 5pm Underground
power
June 2020 Council Information Bulletin PAGE 67
Description of Traffic Approval Location Time Period Proponent Work Company Date WORKS OFF ROAD & 08/06/2020 to STOP/SLOW Read Street 12/06/2020 Western ATM 27/072020 Wood Power Rockingham 9am – 3pm Power Pole Reinforcement Works VARIOUS SCHEMES Various 02/06/2020- Avid Avid Updated Watermain Location 22/07/2020 Resources Resources 28/05/2020 Upgrade
02/06/2020 - Diamond STOP/SLOW 11 Malbeling Complete 03/06/2020 Underground 28/05/2020 Pillar Installation Close, Hillman Traffic 7am – 5pm Services
Belrose Diamond STOP/SLOW 08/06/2020 Crescent, Underground LGC 28/05/2020 Pillar Installation 7am – 5pm Cooloongup Services
Planner - Independent REVERSIBLE Cervantes 08/06/2020 to Planning FLOW Dowsing Road, 12/06/2020 Services 29/05/2020 Bus stop Group/PTA Singleton 7am – 5pm Implementer - hardstand works Overwatch Traffic
4.5 Civil Works Program 2019/2020
Author: Mr Ryan Gibson, Coordinator Planning and Design
Footpath projects to commence
Footpath and Suburb Project Update
WA Bicycle Network Project - Design of a shared path Detailed design is Ennis Avenue – Rockingham between Rockingham train completed. Train Station station and the intersection of Construction is scheduled over Ennis Avenue/Patterson Road. 2020/21 and 2021/22.
Warnbro Sound Avenue Install crossing point at Construction completed. intersection of San Sebastian Boulevard and Warnbro Sound Avenue.
Lake Richmond (South Side) Construct 630m x 2.5m red Community consultation asphalt path from east end of completed. Construction will Richmond Avenue to Boundary commence in June 2020. Road/ Safety Bay Road roundabout. Goddard Street Construct 170m x 2m path Construction completed. east side from Bus Stop 25604 to Dixon Road.
June 2020 Council Information Bulletin PAGE 68
Footpath and Suburb Project Update
Tangadee Road Construct 475m x 2m path Construction completed. north side from Ivanhoe Street to Munja Street.
Various Footpath projects from The upgrade of Veteran’s Accessibility Audit. Memorial Park paving will be completed by the end of the June 2020. 220 Safety Bay Road Construct 40m x 2m pathway Construction completed. in front of 220 and 222 Safety Bay Road. Surf Drive Construct 80m x 2m pathway Construction completed. north side from existing pathway to Kimberley Drive. East Waikiki Primary School Construct 140m x 2m pathway Construction completed. east side from Carnegie Loop to Gibb Road. Waimea Road Construct 40m x 2m pathway Construction completed. from pedestrian crossing point of Safety Bay Road to pathway in foreshore reserve. Juania Place Construct 180m x 2m pathway Construction completed. west and south side from School carpark entrance to existing pathway in reserve.
Road projects to commence
Road and Suburb Project Update
Safety Bay Road, Safety Bay Installation of pedestrian 5 of 7 pedestrian islands islands. installed. One island will be completed in June 2020 and the last island will be constructed early 2020/21.
Eighty Road, Baldivis (stage 2) Upgrade Eighty Road. Install Construction commenced from Numbat Approach to Safety missing sections of kerbing, Tranby Drive to Safety Bay Bay Road upgrade drainage, install Road. footpath, and traffic treatments.
Eighty Road, Baldivis - Oak Upgrade Eighty Road. Install Way north to Nairn Drive missing sections of Kerbing, Construction has commenced upgrade drainage, install and will be completed in June footpath, and traffic 2020. treatments.
Arcadia Drive Traffic Detailed Design of traffic Detailed Design to be completed Treatments Design - Safety treatments to address by the end of 2019/20. Bay Road to Boundary Road speeding and road safety issues.
Gnangara Drive Traffic Detailed Design of traffic Detailed design for project to be Treatments Design treatments to address completed by the end of speeding and road safety 2019/20. issues.
June 2020 Council Information Bulletin PAGE 69
Road and Suburb Project Update
Disable parking upgrade - Upgrade to meet current Construction completed. Gary Holland Centre, standard. Rockingham
May Street, Florence Street Install parking embayment’s Construction completed. and Harrison Street Parking on May Street and line mark parking on Florence Street and Harrison Street.
Bus shelters Install six new bus shelters at Bus shelters installed high patronage sites throughout the City: • Stop No. 26203 – Birdsville Drive before Hundle Road, Baldivis • Stop No. 25861 – Warnbro Sound Avenue before Oneida Road, Secret Harbour • Stop No 26234 – Arpenteur Drive before Platypus Green, Baldivis • Stop No. 21438 – Singleton Beach Road after Mandurah Road, Singleton • Stop No 23303 – Navigator Drive after Fitch Street, Singleton • Stop No 23300 – Navigator Dr before Fitch St, Singleton
Val Street Loading Bay Construct a loading bay and Construction completed. install new paving to match foreshore redevelopment.
Traffic investigations
Eighty Road and Sixty Eight Road – Fatal Crash On 1 May 2020, a fatal crash occurred at the intersection of Eighty Road and Sixty Eight Road, Baldivis. Main Roads WA (MRWA) will conduct a detailed investigation which will take several months. The City has contacted MRWA and requested MRWA consider the installation of the one of the following treatments at the intersection: • Flashing yellow lights on the Eighty Road approaches • Vehicle activated speed reduction signs on Sixty Eight Road triggered by approaching vehicles on Eighty Road • Speed limit reduction on Sixty Eight Road It should be noted that, the future extension of Nairn Drive will meet at the current intersection of Sixty Eight Road and Eighty Road and this intersection will include the installation of a new roundabout. The works at this location will also include the closure of the northern end of Eighty Road. This work is part of the development of the adjacent land, and is to be implemented by the developer at their cost.
June 2020 Council Information Bulletin PAGE 70
Ennis Avenue, Elanora Drive and Grange Drive, Cooloongup – Fatal Crash On 29 May 2020, a fatal crash occurred at the intersection of Ennis Avenue, Elenora Drive and Grange Drive, Cooloongup. Main Roads WA (MRWA) and WA Police will conduct an initial investigation into the causal factors of the crash. If the initial investigation indicates that there are engineering issues which contributed to the crash, MRWA will conduct a detailed investigation which can take several months. However, it is noted that the driver of the vehicle has been charged. As noted the City has written to Main Roads WA requesting timeframes for the optimisation of the current signal arrangement and capital upgrade to Ennis Avenue. Further update will be provided in a future bulletin once the response is received from Main Roads WA. Children’s Crossings Children’s Crossing and Road Safety Committee (CCRSC) has recommenced site meetings. Sheoak Primary School has submitted a City supported application to the Children’s crossing and Road Safety Committee (CCRSC). The application has been reviewed and supported by the CCRSC. Final site notes for the crossing point will be issued by the end of June and detailed design will commence once received. Mother Theresa Catholic School Children’s Crossing has submitted a City supported application to the Children’s crossing and Road Safety Committee (CCRSC). The application is being reviewed by the CCRSC. Proactive assessment of all local distributor roads The proactive assessment of all local distributor roads against the City’s Local Area Traffic Management guidelines has been completed and identified the following road as qualifying for traffic treatments: • Gnangara Drive – Warnbro Sound Avenue to Willmott Drive • Willmott Drive – Warnbro Sound Avenue to Ennis Avenue • Grange Drive – Ennis Avenue to Willmott Drive • Arcadia Drive – Boundary Road to Safety Bay Road • Townsend Road – Swinstone Street to Belgravia Terrace • Swinstone Street – Read Street to Townsend Rod These roads have been added to the City’s business plan for design and installation of local area traffic management schemes. All local distributor roads will be reassessed periodically every three years to determine if any additional roads qualify for the installation of local area traffic management scheme. Traffic Counts on The City’s Road Network The City ceased the collection of traffic count data from the City’s road network in April due to significant changes in traffic patterns caused by COVID-19 restrictions. The City commissioned a set of traffic counts on the City’s district distributor road network at the peak of the COVID-19 closures to determine the impact COVID-19 closure had on the City’s road network. Traffic counts on all types of roads is recommencing from 15 June 2020 as traffic patterns have stabilised post COVID-19 closure. Stormwater Drainage Projects Road and Suburb Project Update
Stage 1 works completed. Samuel Street, Harrison Stage 2 works awarded to Implement drainage solutions Street, and Chalwell Street contractor. to prevent road flooding. Rockingham Construction to commence in June 2020. The design is being reviewed Lark Hill Sportsplex Carpark, Implement drainage solutions before being issued for Port Kennedy to prevent carpark flooding construction.
June 2020 Council Information Bulletin PAGE 71
Road and Suburb Project Update
Modify drainage to discharge Ridge Reserve, Baldivis In progress. stormwater into lake
Implement drainage solutions Intersection of Read Street and Construction to commence in to prevent flooding at the Gnangara Drive, Waikiki June 2020. intersection. Implement drainage solutions Fielden Way, Port Kennedy Construction completed to address localised flooding. Incorporated as part of the Implement drainage solutions Intersection of Eighty Road Eighty Road, Baldivis (Numbat to prevent flooding at the and Safety Bay Road Approach to Safety Bay Road) intersection project. Incorporated as part of the Intersection of Eighty Road Implement drainage solutions Eighty Road, Baldivis (Numbat and Tranby Drive to address localised flooding. Approach to Safety Bay Road) project. Incorporated as part of the Near to the Intersection of Implement drainage solutions Eighty Road, Baldivis (Numbat Eighty Road and Pike Road to address localised flooding. Approach to Safety Bay Road) project. Detailed design of upgrades Murdoch Drive, Singleton Implement drainage solutions completed. Project for to address localised flooding. construction in 2020/2021 financial year. Detailed design of upgrades Griggs Way, Rockingham Implement drainage solutions completed. Project for to address localised flooding. construction in 2020/2021 financial year. Detailed design of upgrades to Pollard Way, Warnbro Implement drainage solutions be completed by June 2020. to address localised flooding. Project for construction in 2020/2021 financial year. Detailed design of upgrades Third Avenue, Shoalwater Implement drainage solutions completed. Project for to address localised flooding. construction in 2020/2021 financial year. Intersection of Warnbro Sound Detailed design of upgrades to Avenue/ Axminster Street, Implement drainage solutions be completed by June 2020. Warnbro to address localised flooding. Project for construction in 2020/2021 financial year.
2019/2020 New Drainage Projects The City has completed surveying and CCTV investigation of a number of locations that have experienced drainage issues to determine if improvements to the drainage network are required. The drainage modelling will be done in the next financial year for Patterson Road, Waimea Road and Intersection of Raeside Crescent & Millgrove Avenue to check the capacity of the drainage network. Delivery of critical drainage upgrade projects and increased maintenance of the network is benefiting the community as no flood has been reported in recent storms.
June 2020 Council Information Bulletin PAGE 72
4.6 Civil Maintenance Program 2019/2020
Author: Mr Om Gupta, Coordinator Maintenance and Operations
Civil Maintenance expenditure as at 28 May 2020 including commitments was $3,408,276 of the total $4,483,018 budget (76%). Road maintenance Road shoulder improvement works on Memorial Drive and Office Road were completed on 24 May 2020. The shoulder improvement works will prevent road edge breaks, preserve road surface and will improve road safety.
Memorial Drive Office Road Drainage Maintenance The City is undertaking proactive educting and jetting of the stormwater drainage system in various catchments. Currently drainage educting works at Trade Winds Drive are in progress. To reduce the probability of flooding during coming winter season, maintenance of 122 Gross Pollution Traps (GPT) has also been undertaken.
4.7 Road Rehabilitation & Renewal Programs 2019/2020
Author: Mr Aulad Hossain, Civil Maintenance Supervisor
The Road Rehabilitation and Renewal Programs includes the upgrade of stormwater drainage lids, replacement of broken kerbing and resurfacing.
Project Description Project Status
Day Road to Gilmore Road, Metropolitan Mandurah Road, East Construction Regional Road Group (MRRG) funded Rockingham completed Road Rehabilitation project
Okehampton Road to Holcombe Road, northbound Warnbro Sound Construction MRRG funded Road Rehabilitation Avenue, Warnbro completed project
Halliburton Road to Pamplona Construction northbound Warnbro Sound Boulevard, MRRG funded Road completed Avenue, Warnbro Rehabilitation project southbound Warnbro Sound Safety Bay Rd to The Avenue, MRRG Construction Avenue, Warnbro funded Road Rehabilitation project completed
June 2020 Council Information Bulletin PAGE 73
Project Description Project Status
Construction Argonaut Avenue, Waikiki Yardarm Street to Sabot Avenue completed
Construction Baldivis Road, Baldivis Kerosene Lane to Bodman Place completed
Construction Binnacle Lane, Waikiki Argonaut Avenue to Halyard Way completed
Construction Bolsabay Drive, Waikiki Gnangara Drive to Santa Monica Drive completed
Construction Chalmers Avenue, Waikiki Charthouse Road to Bridge Mews completed
Construction Charthouse Road, Waikiki Chalmers Avenue to Seahaven Street completed
Construction Crystaluna Drive, Golden Bay Foreshore Drive to Marlin Way completed
Construction Dampier Drive, Golden Bay Thundelarra Drive to Marillana Drive completed
Construction Diogenes Court, Baldivis Baldivis Road to Cul-de-sac completed
Construction Fathom Ramble, Waikiki Luff Lane to Masthead Street completed
Argonaut Avenue to Argonaut Avenue + Construction Fathom Ramble, Waikiki 120m completed
Grand Ocean Boulevard (Both sides) Warnbro Sound Avenue to Construction (Service Road), Port Kennedy La Manche Avenue completed
Grand Ocean Boulevard Southbound Construction completed (Service Road), Port Kennedy House # 23 to House # 41
Grand Ocean Boulevard Northbound Construction completed (Service Road), Port Kennedy House # 58 to House # 82
Transom Lane (North) to Transom Lane Construction Halyard Way, Waikiki (South) completed
Construction Jib Close, Waikiki Kite Place to Cul-de-sac completed
Safety Bay Road to Joseph Road Construction June Road, Safety Bay (North) completed
Construction Kite Place, Waikiki Ababone Crescent to Cul-de-sac completed
June 2020 Council Information Bulletin PAGE 74
Project Description Project Status
Construction Luff Lane, Waikiki Masthead Street to Fathom Ramble completed
Construction Mainsail Crescent, Waikiki Chalmers Avenue to Spinnaker Close completed
Construction Masthead Street, Waikiki Argonaut Avenue to Transom Lane completed
Construction Mooring Turn, Waikiki Argonaut Avenue to Masthead Street completed
Construction Narooma Close, Waikiki Bolsabay Drive to Cul-de-sac completed
Palm Springs Boulevard, Warnbro Sound Avenue to Royal Palm Construction Warnbro Drive completed
Construction Point Peron Road, Peron Hymus Street to Point Peron Boat Ramp completed
Westbound & Eastbound Ennis Avenue Construction Safety Bay Road (ramp) to Read Street roundabout completed
Construction Santa Monica, Waikiki Gnangara Drive to Fairview Drive completed
Secret Harbour Boulevard, Eastbound Warnbro Sound Avenue to Construction Secret Harbour Santa Cruz Parkway completed
Secret Harbour Boulevard, Westbound Warnbro Sound Avenue to Construction Secret Harbour Bendalong Boulevard completed
Secret Harbour Boulevard, Secret Harbour Boulevard and Oasis Dr Construction Secret Harbour Roundabout completed
Secret Harbour Boulevard South Side Construction completed (Service Road) House # 1 to House # 41
Secret Harbour Boulevard North Side Construction completed (Service Road) House # 30 to House # 46
Singleton Beach Road, Construction Penson Street to Mcveigh Street Singleton completed
Construction Spinnaker Close, Waikiki Mainsail Crescent to Cul-de-sac completed
Construction Surf Drive, Secret Harbour Kimberley Drive to Gantheaume Parade completed
June 2020 Council Information Bulletin PAGE 75
Project Description Project Status
Construction Tathra Place, Waikiki Warilla Close to Cul-de-sac completed
Construction Union Place, Waikiki Warilla Close to Cul-de-sac completed
Construction Warilla Close, Waikiki Bolsabay Drive to Cul-de-sac completed
Construction Winery Drive, Karnup Karri Street to end of Winery Drive completed
Construction Yardarm Street, Waikiki Argonaut Avenue to Transom Lane completed
Construction Wicksteed Close, Baldivis Diogenes Court to Cul-de-sac completed
4.8 Drainage Renewal Program Municipal Works 2019/2020
Author: Mr Aulad Hossain, Civil Maintenance Supervisor
Nil
4.9 Footpath Renewal Program Municipal Works 2019/2020
Author: Mr Aulad Hossain, Civil Maintenance Supervisor
Nil
4.10 Carpark Renewal Program Municipal Works 2019/2020
Author: Mr Aulad Hossain, Civil Maintenance Supervisor
Project Description Construction Status
Safety Bay Bowls Club Access Construction completed. Asphalt laying works Road, Safety Bay Construction completed. John Butts Reserve Car Park Car Park renewal
June 2020 Council Information Bulletin PAGE 76
4.11 Litter and Street Sweeping Program 2019/2020
Author: Mr Peter Griffiths, Acting LitterBusters Supervisor
Litter Team Budget
June 2020 Council Information Bulletin PAGE 77
LitterBusters and Sweeping Budget
The graph below indicates the number of customer requests received each month for the current calendar year which also includes the method received.
The graph below provides a comparison between the previous and current calendar year of the total number of customer requests received each month.
June 2020 Council Information Bulletin PAGE 78
4.12 Graffiti Program 2019/2020
Author: Mr Peter Griffiths, Acting LitterBusters Supervisor
Graffiti Out and About A total of 165 graffiti incidents were recorded for the month up to 30 May 2020. Analysis shows: • A decrease in graffiti incidents of 10% and decrease of 25% in square metres of property damaged from this time last year • Assets impacted are 120 City assets, 9 State owned utilities and 36 on private property • Rockingham had the greatest number of removal incidents for the month
June 2020 Council Information Bulletin PAGE 79
Graffiti Removal Annual Statistics The table below lists the historical statistics over the past five years with the quantity of incidents, square metres affected and the total cost of removal.
4.13 Delegated Authority for the payment of crossover subsidies
Author: Mr Stephen Forrester, Coordinator Coastal Engineering and Fleet
The City’s Asset Compliance Inspector undertakes crossover inspections to ensure each crossover meets the required specification.
June 2020 Council Information Bulletin PAGE 80
May 2020 Crossover Inspections
Subsidy Crossovers Crossovers Subsidy Rebates Suburb Applications Approved Rejected Paid Received Baldivis 4 3 1 $938.00 Golden Bay 2 1 1 $530.00 Cooloongup 0 0 0 - Karnup 0 0 0 - Port Kennedy 0 0 0 - Rockingham 1 1 0 $226.00 Secret Harbour 0 0 0 - Shoalwater 1 1 0 $619.00 Singleton 0 0 0 - Safety Bay 1 1 0 $441.00 Waikiki 0 0 0 - Total 9 7 2 $2754.00
4.14 Third Party Works within the City
Author: Mr Stephen Forrester, Coordinator Coastal Engineering and Fleet
The City’s Asset Compliance Inspector undertakes pre and post-civil works inspections for each site to ensure City assets are reinstated to the approved standard.
May 2020 Third Party Works Inspections
Suburb Pre-Construction Inspections Post Construction Inspections Golden Bay/Singleton 3 0 Waikiki/Warnbro 1 1 Cooloongup/Hillman 6 0 Rockingham/Shoalwater 3 8 Port Kennedy 5 0 Secret Harbour 2 1 Safety Bay 8 0 Total 28 10
4.15 Asset Inspections
Author: Mr Stephen Forrester, Coordinator Coastal Engineering and Fleet
The Asset Compliance Inspector undertakes pre and post construction kerbing and footpath inspections of new residential homes to ensure City Assets are in safe and sound condition.
May 2020 Kerbing and Footpath Inspections
Suburb Pre-Construction Inspections Post Construction Inspections
Baldivis 25 59
June 2020 Council Information Bulletin PAGE 81
Suburb Pre-Construction Inspections Post Construction Inspections
Golden Bay 12 15
Karnup/Singleton 5 7
Rockingham/Shoalwater 6 6 Secret Harbour/ 6 10 Port Kennedy Waikiki/Warnbro 10 4
Safety Bay 3 1
Total 67 102
4.16 Verge Treatment Applications Author: Mr Stephen Forrester, Coordinator Coastal Engineering and Fleet
Treatment options in accordance with City of Rockingham Street Verge Development Policy:
Received Approved Declined Comment
6 2 4
4.17 Verge Issues
Author: Mr Stephen Forrester, Coordinator Coastal Engineering and Fleet
Verge obstructions are assessed in accordance with the City of Rockingham Public Places and Local Government Property Local Law 2018.
May 2020 Verge Inspections
New inspection Re-inspection Suburb Verge Non-Compliant Verge Non-Compliant Obstruction Verge Treatment Obstruction Verge Treatment Golden Bay 1 0 0 0 Singleton 3 0 1 0 Waikiki 4 0 1 0 Baldivis 4 1 2 1 Rockingham 3 1 0 0 Cooloongup 1 0 0 0 Secret Harbour 3 0 0 0 Shoalwater 0 0 0 0 Safety Bay 1 2 1 1 Port Kennedy 0 0 0 0 Karnup 0 0 0 0 Total 20 4 5 2
June 2020 Council Information Bulletin PAGE 82
4.18 Coastal Infrastructure
Author: Mr Matthew Donaldson, Coastal Engineering Officer
Coastal Capital Projects
Project Description Construction Status
Point Peron Boat Construction of lanes 5 & 6 Construction Completed Launching Facility
Mersey Point Seawall Aboriginal heritage approval Extension Construction of new Granite Seawall process is underway. The at Mersey Point project is identified to be delivered in 2020/21.
Port Kennedy Boat Ramp Works commenced in June & Holding Jetty structural Regular Maintenance 2020. upgrades/maintenance
Feasibility and Design of The City is preparing a Feasibility Review of coastal and marine additional Boat Ramps at Study to determine whether data/reports has commenced. Port Kennedy constructing two additional concrete Community and Stakeholder boat ramps and associated finger consultation commenced in jetty at the Port Kennedy Boat June 2020. Launching Facility is viable. The study will also consider modifications to the existing car park and boat trailer bay configuration in order to maximise the space.
Point Peron Spur Groyne The design will include the provision Design in progress. Expected extension design & of reconstructing the spur groyne and to be completed by late documentation breakwater to the north of the existing June/July. footprint providing greater coastal protection and expansion of the existing Point Peron Boat Harbour body of water
4.19 Coastal Management
Author: Mr Matthew Donaldson, Coastal Engineering Officer
Coastal Adaptation and Protection Grants 2019/20 The coastal monitoring surveys completed and the City has lodged the grant acquittals. Mersey Point Seawall Works Mersey Point suffered significant erosion in the storm event on 24 to 26 May 2020. Emergency works were undertaken on 27 and 28 May 2020 to protect Arcadia Drive from any further damage ahead of the forecasted storm on 29 May 2020. The properly designed repair works are now complete. Arcadia Drive was kept closed during the daytime to expedite the construction works. The repaired wall is similar to the existing temporary seawall to the west.
June 2020 Council Information Bulletin PAGE 83
Storm Erosion - 25 May 2020 Remedial works – 27-28 May 2020 Point Peron Sand Trap Maintenance Works In May 2020, the City appointed a contractor to undertake the removal of sand from the sand trap located at Point Peron. These works commence on 25 May 2020. Due to unfavourable weather conditions and sea state, the works were delayed slightly and were completed in the second week of June 2020.
June 2020 Council Information Bulletin PAGE 84
Advisory Committee Minutes The following Advisory Committee Minutes are attached for Councillor’s information. Advisory Committee Recommendations will be subject to separate Officer’s reports to Council.
Advisory Committee Advisory Committee Meeting held:
Coastal Facilities Advisory Committee No meeting held this period.
Road Wise Advisory Committee No meeting held this period.
June 2020 Council Information Bulletin PAGE 85
Corporate and General Management Services Bulletin Corporate Services Monthly Team Summary 1. Corporate Services Team Overview
The Corporate Services team delivers a range of services which includes: • Financial Services • Procurement Services • City Properties • Customer and Corporate Support • Waste Services
2. Human Resource Update Nil
3. Project Status Reports
Project 3.1 Implementation of Online Timesheets Budget: $30,000 Expenditure to Nil date: Commencement July 2020 Estimated finish April 2021 date: date: Project Officer: Ms Emma Costello, Project Officer
Author: Mr Michael Yakas, Manager Customer and Corporate Support Progress Report: Implementation of the project has been delayed. The project will commence after the Performance and Personal Development Module goes live.
Project 3.2 Implement Performance and Personal Development Module Budget: $75,000 Expenditure to $50,000 date:
Commencement July 2018 Estimated finish June 2020 date: date: Project Officer: Ms Emma Costello, Project Officer
Author: Mr Michael Yakas, Manager Customer and Corporate Support Progress Report: The performance appraisal templates have been set up in the live environment. Final testing is being conducted.
June 2020 Council Information Bulletin PAGE 86
Project 3.3 Server and Database Upgrade
Budget: $50,000 Expenditure to $20,521 date: Commencement October 2019 Estimated finish August 2020 date: date:
Project Officer: Mr Muhammad Chaudhry, Project Officer Author: Mr Michael Yakas, Manager Customer and Corporate Support
Progress Report: The design document has been finalised. The development of the server standard operating environment will commence in June 2020.
Project 3.4 Windows 10 Upgrade
Budget: $50,000 Expenditure to $2,005 date:
Commencement November 2019 Estimated finish July 2020 date: date:
Project Officer: Mr Muhammad Chaudhry, Project Officer
Author: Mr Michael Yakas, Manager Customer and Corporate Support
Progress Report: The corporate standard operating environment (SOE) has been finalised. Live deployment will continue throughout June and July 2020.
4. Information Items
4.1 List of Payments May 2020
Author: Mrs Chhavi Walia, Coordinator Financial Services
The List of Payments for May 2020 totalling $12,641,151.19 paid under delegated authority is attached (Appendix 1).
4.2 Monthly Financial Management Report April 2020
Author: Mrs Chhavi Walia, Coordinator Financial Services
In accordance with section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996, the Monthly Financial Management Report for April 2020 is attached (Appendix 2).
4.3 Awarding of Tenders by CEO - Delegated Authority
Author: Mr Bruce Foster, Coordinator Procurement Services
T19/20-92 – Provision of services to construct a skate park at Alf Powell Reserve T19/20-77- Standing offer for the supply of pre-mix concrete
June 2020 Council Information Bulletin PAGE 87
4.4 List of Write Offs for Debts under $2,000
Author: Mr John Pearson, Director Corporate Services
Under delegated authority, the following infringement debts under $2,000 totalling $3,264.30 and court fine debts under $2,000 totalling $57.12 have been written off as they have been deemed to be uncollectable.
Case No. Inf No. Reason for Write Off Write Off ($) Write Off Date 17/41716 58426 Uneconomical to enforce $0.90 31/03/2020 19/423755 777803206 Uneconomical to enforce $0.60 31/03/2020 20/13592 777811173 Uneconomical to enforce $0.55 31/03/2020 16/20989 18986 Case registered over 4 years ago $147.35 31/03/2020 16/115586 20142 Case registered over 4 years ago $147.35 31/03/2020 16/20774 19505 Case registered over 4 years ago $141.25 31/03/2020 11/1066314 11272 Case registered over 4 years ago $83.00 31/03/2020 12/2653401 10832 Case registered over 8 years ago $133.00 31/03/2020 12/778975 65118 Case registered over 8 years ago $268.00 31/03/2020 12/778964 65117 Case registered over 8 years ago $268.00 31/03/2020 10/2653471 10985 Case registered over 8 years ago $133.00 31/03/2020 09/3908441 9373 Case registered over 8 years ago $133.00 31/03/2020 12/674476 12605 Case registered over 8 years ago $133.00 31/03/2020 17/108119 22780 Insufficient details to enforce $156.70 31/03/2020 16/299292 20504 Insufficient details to enforce $154.90 31/03/2020 19/116858 59095 Insufficient details to enforce $300.35 31/03/2020 19/120129 250029 Insufficient details to enforce $300.35 31/03/2020 14/4083133 16408 Company no longer registered $138.70 31/03/2020 14/4083166 16439 Company no longer registered $138.70 31/03/2020 16/299324 20845 Company no longer registered $154.90 31/03/2020 19/58947 777768726 Offender deceased $165.35 31/03/2020 19/116714 777769916 Offender deceased $165.35 31/03/2020 TOTAL $3,264.30 Case No. Inf No. Reason for Write Off Write Off ($) Write Off Date RO2050/2013 17/71219 Company no longer registered $57.12 31/03/2020 TOTAL $57.12
4.5 Leased Property Maintenance Grants Author: Ms Claire Levesque, Administration Officer - Leasing
The following provides an update on leased property maintenance grants for City properties: • Rockingham Football, Sporting and Social Club Incorporated – the maintenance grant application for general maintenance was approved.
June 2020 Council Information Bulletin PAGE 88
4.6 Development Contribution Scheme
Author: Mr John Pearson, Director Corporate Services
The table below shows the actual vs the Business Plan forecasted income for the development contribution scheme.
June 2020 Council Information Bulletin PAGE 89
General Management Services Directorate Monthly Team Summary 1. General Management Services Team Overview
The General Management Services Directorate Team delivers a range of services which includes: • Lead the City to meet its strategic objectives and statutory requirements • Achieve long term financial sustainability • Implement Council decisions • Provide leadership and guidance to the directors with regards to required outcomes to meet the needs of the organisation and community • Ensure Councillors are provided with timely, contemporary, accurate and legally compliant information as part of the Council decision making process
2. Human Resource Update
Nil
3. Project Status Reports
Project 3.1 Rockingham Renaissance Technopole
Budget: $350,000 Expenditure to Nil date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Ms Tamara Clarkson, Project Officer Author: Mr Michael Parker, Chief Executive Officer
Progress Report:
Annual General Meeting was held via teleconference with Rockingham Renaissance Technopole Board on 22 May 2020. A revised lease proposal has been sent to Murdoch University for their comment.
4. Information Items
The Chief Executive Officer attended a number of meetings with various stakeholders during May and June 2020 including: - COVID-19 Local Recovery Coordination Meeting - South West Group CEOs Forum - Together with the Mayor, quarterly meeting with City of Mandurah via Zoom. - WALGA / Growth Areas Alliance Perth Peel Meeting - South West Group Board Meeting - Growth Areas Alliance Perth Peel Meeting COVID-19 Response Business Continuity Phase 3 of the State Government’s WA COVID-19 Roadmap was released. The City is working to re-open facilities. The Councillor Briefing Note is distributed twice a week on Tuesday and Friday.
June 2020 Council Information Bulletin PAGE 90
COVID-19 Response Recovery In accordance with the Emergency Management Act 2005 and the Local Emergency Management Arrangements (LEMA) the City has established a COVID-19 Local Recovery Coordination Group. The following meetings have been held – • Local Recovery Coordination Group met on 21 May 2020 (minutes confirmed and attached – Appendix 3) • Social Wellbeing Sub-Committee met on 27 May 2020 (minutes confirmed and attached – Appendix 4) • Economic Wellbeing Sub-Committee met on 3 June 2020 (minutes not yet confirmed) • Local Recovery Coordination Group met on 10 June 2020 (minutes not yet confirmed)
June 2020 Council Information Bulletin PAGE 91
Governance and Councillor Support Monthly Team Summary 1. Governance and Councillor Support Team Overview
The Governance and Councillor Support Team delivers a range of services which includes: • Oversight of the City’s governance functions including the process of, tools for, accountability and transparency of decision making. • The coordination of various civic services for the City including citizenships, receptions and meetings.
2. Human Resource Update
Nil
3. Project Status Reports
Nil
4. Information Items
4.1 Local Government Act Review Phase One Regulations
Author: Mr Peter Varris, Manager Governance and Councillor Support
Local Government Regulations Amendment (Consequential) Regulations 2020 will bring into effect measures relating to: • the harmonisation of the appointment of authorised persons across multiple pieces of legislation in the local government portfolio; • local and statewide public notices; and • improved access to information, including through publication on the local government’s website. A copy of the consultation draft and explanatory notes are attached for Councillor’s information. (Appendix 5) Any queries or comments from Councillors should be directed to the Manager Governance and Councillor Support.
4.2 Global Friendship
Author: Mr Peter Varris, Manager Governance and Councillor Support
No further update since March 2020.
4.3 Freedom of Information (FOI) Requests
Author: Ms Sarah Mylotte, Administration Officer – Governance and Councillor Support
The City is receiving regular requests from applicants in respect to Freedom of Information. Many of these are generated through lawyers and consultants seeking information on behalf of clients. However, during the month of May 2020 the City received one request. The preference is to deal with simple requests for information without the need to go through the FOI Process, however information that may involve third party matters will need to be subject to the legislative arrangements.
June 2020 Council Information Bulletin PAGE 92
4.4 Councillor Requests
Author: Ms Sarah Mylotte, Administration Officer – Governance and Councillor Support
During the month of May 2020 we received 36 councillor requests. Of these requests, 8 are still in progress. The received requests fall into the following categories Councillor Support 1 Decision Making 8 Advocacy 12 General 15
4.5 Citizenships
Author: Ms Emma Lewis, Administration Officer – Civic Services
Due to the COVID-19 pandemic, all face-to-face ceremonies have been put on hold. The Department of Home Affairs have been offering virtual ceremonies during this time.
4.6 Australian Coastal Councils Association Inc. Newsletter
Author: Ms Sue Langley, Governance Officer
A newsletter has been received from the Australian Coastal Councils Association Inc. dated June 2020, and a copy is attached for Councillors’ information. (Appendix 6)
4.7 Coming Events
Author: Ms Natalie O’Dwyer, Governance Assistant
Note: these dates and times are correct at time of publication but may be subject to change.
COMING EVENTS: 1 July 2020 to 31 August 2020 Monday 6 July 2020 5.30pm Australian Citizenship Ceremony Tuesday 7 July 2020 5.30pm Australian Citizenship Ceremony Thursday 9 July 2020 4.00pm City Safe Advisory Committee Tuesday 14 July 2020 4.00pm Councillor Engagement Session Monday 20 July 2020 4.00pm Planning and Engineering Services Committee Tuesday 21 July 2020 4.00pm Corporate and Community Development Committee Tuesday 28 July 2020 6.00pm Council Meeting Monday 3 August 2020 5.30pm Sports Advisory Committee 5.30pm Australian Citizenship Ceremony
June 2020 Council Information Bulletin PAGE 93
COMING EVENTS: 1 July 2020 to 31 August 2020 Tuesday 4 August 2020 5.00pm Rockingham Lakes Regional Park Community Advisory Committee 5.30pm Australian Citizenship Ceremony Monday 10 August 2020 5.00pm Rockingham Education and Training Advisory Committee Tuesday 11 August 2020 4.00pm Councillor Engagement Session Wednesday 12 August 2020 9.00am Disability Access and Inclusion Advisory Committee Thursday 13 August 2020 10.00am Seniors Advisory Committee 4.00pm City Safe Advisory Committee Monday 17 August 2020 4.00pm Planning and Engineering Services Committee Tuesday 18 August 2020 4.00pm Corporate and Community Development Committee Wednesday 19 August 2020 4.15pm Cultural Development and the Arts Advisory Committee Thursday 20 August 2020 5.00pm Global Friendship Committee Monday 24 August 2020 4.00pm Coastal Facilities Advisory Committee 5.30pm South Metropolitan Zone Meeting Tuesday 25 August 2020 6.00pm Council Meeting
4.8 Council Items Deferred
Author: Ms Sue Langley, Governance Officer
The following table provides an update on the Council report items deferred as a consequence of COVID-19 (excludes Notices of Motions – see separate Status Report).
Council Report Item Responsible Deferment Report Title Meeting Date No. Team/Division Status 24/3/20 CS-002/20 Land Acquisition Corporate Services Indefinitely Council Policy – Records Customer and Indefinitely 24/3/20 CS-005/20 Management Corporate Support Customer and Indefinitely 24/3/20 CS-006/20 Council Policy – Customer Service Corporate Support Governance and Indefinitely 24/3/20 GM-007/20 Advocacy Position Register Review Councillor Support Review of Free Alcohol at Civic Governance and Indefinitely 24/3/20 GM-009/20 Functions and Events Councillor Support Community Capacity July 24/3/20 CD-004/20 Proposed Baldivis War Memorial Building Infrastructure Planning and Community June 24/3/20 CD-006/20 Development Grant – Video Wall Infrastructure Planning Corporate and General Management Services Bulletin 16 June 2020 PAGE 94
4.9 Notice of Motion – Status Report
Author: Mr Peter Varris, Manager Governance and Councillor Support Ms Sue Langley, Governance Officer
The following table provides a status report on Notices of Motions submitted by Councillors over the past three months and those for which action has yet to be completed.
Notice of Motion Meeting Date/ Responsible Councillor Council Resolution Status/Action Topic Report Item No. Division Cr Whitfield Homeless People 23/7/19 That Council: Community A follow up report will be 20/6/19 in Rockingham CD-017/19 1. Continues to SUPPORT the City of Rockingham’s role as a stakeholder in the Development presented to Council in State’s Strategy on Homelessness. the near future. 2. DIRECTS the CEO to prepare a Discussion Paper on homelessness focussing on: (a) Actions taken by the City over recent years including: Membership of the Rockingham/Kwinana Homelessness Interagency Group, the management of the database of Homelessness Sector contacts, the production of the Homeless Reference Card, the successful advocation for the Street Doctor at the Salvation Army, partnership with the Salvation Army during August each year to hold the Annual Homelessness Week event – a day that local service providers come to one location to link in with the homeless and numerous other actions to support homeless people. (b) New activities to support the homeless including: (i) Community education and awareness campaigns focused on increasing community resilience and building Not For Profit capacity; (ii) Continued support and training to the Not For Profit and volunteer sector which is highly valued; (iii) Continued support through the Community Grants Program for eligible and worthwhile initiatives aimed at decreasing homelessness across the City; and (iv) Other strategies that arise in the preparation of the Discussion Paper. 3. The CEO PRESENT the discussion paper for consideration via a Councillor Engagement Session by November 2019 pursuant to the City’s Governance and Meeting Framework Policy. 4. The CEO and Mayor ADVOCATE and LOBBY the State Government for: (i) The provision of infrastructure and services for homeless people in Rockingham; (ii) The provision of funding for a dedicated Police Mental Health Unit to be based in Rockingham to support the Police; and (iii) The location and provision of key services for homeless people within the Rockingham CBD. Carried Corporate and General Management Services Bulletin 16 June 2020 PAGE 95
Notice of Motion Meeting Date/ Responsible Councillor Council Resolution Status/Action Topic Report Item No. Division
Cr Edwards Change in 24/3/20 That Council DEFERS consideration of Item GM-011/20 Notice of Motion – Change General Report to be presented to Cr Davies method of filling GM-011/20 of Method of Filling the Position of Mayor for six months. Management the September 2020 the office of the Council meeting. 25/2/20 Mayor Carried
Cr Whitfield North East Planning and Report to be presented to 25/3/20 Baldivis Precinct Development the June 2020 Council meeting.
Cr Edwards Locker / Shower Community Report to be presented to Facilities for the Development the June 2020 Council Homeless in meeting. Rockingham
Human Resource Development Monthly Team Summary 1. Human Resource Development Team Overview
The Human Resource Development team partners with other teams to create a work environment in which employees can work safely, with commitment, enthusiasm and trust. We do this by providing programs and advice on business issues with human resource implications. A range of corporate human resource development services are provided that ensures consistency and adherence to legislation and executive policies across the organisation. The HRD team places particular emphasis on developing and implementing pro-active initiatives to ensure there is continuous improvement in all human resource development areas. The Human Resource Development team can be divided into the following segments: • Human Resource Development, Industrial Relations and Employee Relations • Recruitment and Induction • Learning and Development • Occupational Safety and Health (including Employee Wellness) • Payroll
2. Human Resource Update
Recruitment has been finalised for the Manager Human Resource Development, and Mr Vince Ritorto commenced with the City on 2 June 2020.
3. Project Status Reports
Project 3.1 Employee Wellness Program
Budget: $96,580 Expenditure to $91,976 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Mr Brad Haywood, Coordinator Occupational Safety and Health
Author: Mr Brad Haywood, Coordinator Occupational Safety and Health
Progress Report:
As part of the City’s Wellness Program and commitment to supporting employee wellbeing and health, SMG Health administered flu vaccinations to employees across various sites during May 2020, including a drive though service at the Depot. A final clinic will be offered on Wednesday 3 June 2020 to capture employees who missed out or couldn’t attend on earlier dates. Total participant numbers will be reported in the June 2020 Bulletin. A casual dress day was held on Friday 8 May 2020 to help raise funds for Do It for Dolly Day, supporting children impacted by bullying. The City raised $190.25. A casual dress day was also held on Friday 22 May 2020 to support Cystic Fibrosis Western Australia. The total amount raised will be reported in the June Bulletin. Due to the impact of COVID-19 the Cancer Council’s Biggest Morning Tea was postponed and will now coincide with Daffodil Day in August 2020.
Community Development Bulletin 16 June 2020 PAGE 97
Drive through clinic at the Depot
Project 3.2 Corporate Training Program
Budget: $228,000 Expenditure to $115,373 date: Commencement 1 July 2019 Estimated finish 30 June 2020 date: date: Project Officer: Ms Lu Whale, Learning and Development Advisor Author: Ms Lu Whale, Learning and Development Advisor
Progress Report:
Due to COVID-19 restrictions, all face-to-face training for May 2020 was cancelled, which has resulted in a significant reduction in expenditure for the financial period. Employees were still able to complete training online.
Community Development Bulletin 16 June 2020 PAGE 98
Professional development and Corporate Participant E-learning Participant training, by Division Training Numbers hours Numbers Corporate Training and E-learning hours invested invested General Management / Legal Services 0 0 0 0
Corporate Services 0 0 1.8 3
Community Development 0 0 84.4 217*
Planning and Development Services 0 0 1.8 4
Engineering and Parks Services 0 0 3.1 7
*The spike in the number of Community Development participants for online training reflects casual employees completing a series of online courses in preparation for the anticipated re-opening of the City’s Leisure Facilities.
Project 3.3 RESPECT Program
Budget: $18,000 Expenditure to $928 date: Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Ms Brenda Atkins, Acting Manager Human Resource Development
Author: Ms Lu Whale, Learning and Development Advisor
Progress Report:
No further update since August 2019.
Project 3.4 Occupational Safety and Health (OSH) Program
Budget: $102,592 Expenditure to $67,219 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Mr Brad Haywood, Coordinator Occupational Safety and Health
Author: Mr Brad Haywood, Coordinator Occupational Safety and Health
Progress Report:
As an enhanced safety precaution to address the potential impact of COVID19, the OSH team has implemented employee pre-work temperature testing. The testing uses a non-contact thermometer, on employee arrival at the following sites: • Administration Building • Depot • Miller Road Landfill Facility • Mary Davies Library This will be rolled out across other City sites over the next few weeks. With the WA Government’s decision to relax COVID-19 phase 2, some community facilities re- opened from Monday 25 May 2020. The OSH team, in consultation with the Business Continuity Team, conducted facility re-opening assessments with relevant Coordinators. Each facility was inspected and OSH advice was provided to mitigate any potential risks to our workers and members of public. To enhance security emergency communication within the Administration Buildings improved radios were installed. A supporting procedure is in the final stages of consultation. Community Development Bulletin 16 June 2020 PAGE 99
Project 3.5 Leadership and Management Program
Budget: $65,000 Expenditure to $21,922 date: Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Ms Lu Whale, Learning and Development Advisor Author: Ms Lu Whale, Learning and Development Advisor
Progress Report:
No further update since November 2019.
4. Information Items
4.1 Recruitment Author: Ms Tamara Tenadii, Recruitment Administrator
During May 2020, one new employee joined the City and six vacancies were advertised.
4.2 Occupational Safety and Health Statistics
Author: Mr Brad Haywood, Coordinator Occupational Safety and Health
Current workers compensation claims for the 29 April 2020 – 26 May 2020 pay periods (inclusive). Open Workers Compensation claims by Division (Actual) 8 General Management / Legal Services 0 Corporate Services 1 Community Development 1 Planning and Development 2 Engineering and Parks 4
Open Workers Compensation claims by affected body part(s) 8 Head (eyes, ears, face, mouth) 0 Back 3 Trunk (neck, ribs, abdomen, chest) 1 Arm (shoulder, upper/lower arm, elbow, hand, wrist, fingers/thumb) 2 Leg (hip, upper/lower leg, knee, ankle, foot, toes) 1 Psychological 0 Whole of Body 1
*Lost Time Injuries (LTI) total time absent Hours Days *LTI is any full shifts lost due to injury General Management / Legal Services 0 0 Corporate Services 0 0 Community Development 0 0 Planning and Development 0 0 Engineering and Parks 456 60 Total 456 60
Community Development Bulletin 16 June 2020 PAGE 100
*Lost Time Injuries (LTI) total time absent Hours Days *LTI is any full shifts lost due to injury January 2020 499.1 69 February 2020 533.8 70 March 2020 478.8 63 April 2020 700.5 92 May 2020 456 60
Community Development Bulletin 16 June 2020 PAGE 101
Strategy, Marketing and Communications Monthly Team Summary 1. Strategy, Marketing and Communications Team Overview
The Strategy, Marketing and Communications Team delivers a range of services which includes: • Developing, coordinating and measuring the implementation of the City’s Strategic Community Plan, from the community level all the way through to Community Plan Strategies, Team Plans, Business Plan and Budget level to individual KPI’s, with clear linkages and integration • Coordination of both internal and external corporate communication (Annual Report, City Chronicle, Brochures, Videos, Radio, Social Media, Newspaper, Intranet, Rockface, Rock Port, CORi) to ensure that the City’s Style Manual criteria are always adhered to and that a consistent message is delivered to the community in the most optimal manner possible • Managing the City’s brand in a pro-active manner, including the ongoing implementation of the City’s Style Manual and ensuring protection of the City’s Intellectual Property assets • Coordinating Risk Management, Project Management, Community Engagement, the Annual Customer Satisfaction Survey and various other Strategic Projects for the City.
2. Human Resource Update
Nil
3. Project Status Reports
Project 3.1 Entry Statement Signage
Budget: $66,000 Expenditure to $15,998 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Ms Nollaig Baker, Acting Manager Strategy, Marketing and Communications
Author: Ms Nollaig Baker, Acting Manager Strategy, Marketing and Communications Progress Report:
Main Roads WA have advised that they cannot provide in principle support or guidance to a design envelope at the City’s proposed sites on Patterson Road and Mandurah Road. The City will be required to lodge a Development Application for the Mandurah Road site. The site at Patterson Road will be reviewed to examine a location under the City’s jurisdiction The City can proceed to concept design stage for the Safety Bay/Baldivis Road site as this is a City controlled road and MRWA approval is not required.
Project 3.2 Project Management Framework – Online Module Budget: $20,500 Expenditure to $7,200 date:
Commencement 1 October 2019 Estimated finish 30 June 2020 date: date: Project Officer: Ms Nollaig Baker, Acting Manager Strategy, Marketing and Communications
Author: Ms Nollaig Baker, Acting Manager Strategy, Marketing and Communications
Progress Report:
The City has completed the online project risk register. Community Development Bulletin 16 June 2020 PAGE 102
4. Information Items
4.1 Organisational Performance Measurement
Author: Ms Melissa Swaney, Acting Strategic Projects Coordinator Strategy, Marketing and Communications
The 2019 Customer Satisfaction Survey process has been completed.
4.2 Community Engagement
Author: Mrs Sonya Kimbar, Digital Media Officer Strategy, Marketing and Communications
The following items were available for public comment on the City’s Share your thoughts website page and distributed to the relevant subscribers on Rock Port during May 2020.
4.3 Team Plans
Author: Ms Melissa Swaney, Acting Strategic Projects Coordinator Strategy, Marketing and Communications
The Team Plan process for 2020/2021 is complete.
4.4 Rock Port
Author: Ms Melissa Swaney, Acting Strategic Projects Coordinator Strategy, Marketing and Communications
During May 2020 the City issued 14 campaigns to Rock Port subscribers. Topics included community updates regarding COVID-19, strategic community planning (share your thoughts), Council agendas and minutes, new tenders and newsletters including: Neighbours Unite, Libraries, Aqua Jetty and the Autumn Centre.
Community Development Bulletin 16 June 2020 PAGE 103
4.5 Social Media
Author: Mrs Louise Blason, Administration Assistant Strategy, Marketing and Communications
Our Facebook page ended May 2020 with 29,123 likes, and our Instagram page ended the month with 4,048 followers. Uptake of the City’s social media channels continues to grow (see the below graph for May 2016 to May 2020). The channels show strong growth in the number of users on Rock Port (30.8% growth since May 2019), likes on Facebook (10.6% growth since May 2019) and followers on Instagram (30.1% growth since May 2019).
4.6 Media Tracking
Author: Mr Aiden Boyham, Journalist Strategy, Marketing and Communications
The following media releases and responses were completed for the month of May 2020: Media Releases
Point Peron Boat Ramp Upgrades Complete Tender for Fit Out of Rockingham Youth Centre Rockingham Business Rebound Program Heritage Restoration Project - Old Abattoir in Hillman Food Businesses Guide - Reopening After Shutdown Port Kennedy Drive Duplication Complete $50,000 Grant for Graffiti Program Community Development Bulletin 16 June 2020 PAGE 104
COVID-19 WA Roadmap Changes
Mayor's Community Update 15 May
BDSC Update - Road Closures
National Volunteer Week
Mayor’s Community Update 21 May Native Fauna Monitoring - Bandicoot Count Libraries and Autumn Centre Reopening National Reconciliation Week Aqua Jetty Works
Media Releases 25
20
15
10
5
0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2016 16 9 9 5 13 5 3 7 13 7 9 7 2017 5 7 8 5 12 7 2 9 13 13 14 9 2018 6 4 6 3 12 5 8 19 22 19 15 20 2019 15 19 22 19 17 15 16 14 15 23 11 16 2020 16 15 15 11 16
2016 2017 2018 2019 2020
Media Responses
TOPIC REQUESTED BY: Eighty/Sixty Eight Road Intersection Sound Telegraph Homelessness Sound Telegraph Tree Pruning Scam Sound Telegraph OAG Findings The West Australian Eighty/Sixty Eight Road Intersection Follow Up Sound Telegraph New Planning Laws Sound Telegraph Dog Related Complaints at Beaches Sound Telegraph NYE Fireworks Sound Telegraph Rates The West Australian Community Development Bulletin 16 June 2020 PAGE 105
Media Responses
30
25
20
15
10
5
0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2016 14 15 20 12 11 11 17 20 21 24 19 9 2017 13 28 15 14 20 23 10 24 23 6 9 14 2018 19 15 18 21 25 17 16 9 8 13 17 7 2019 17 8 7 10 7 10 13 2 8 3 7 9 2020 4 8 11 4 9
2016 2017 2018 2019 2020
Community Development Bulletin 16 June 2020 PAGE 106
Legal Services and General Counsel Monthly Team Summary 1. Legal Services and General Counsel Team Overview
The Legal Services and General Counsel team delivers a range of services. The two distinct separate roles of the Director of Legal Services and General Counsel The title, “Director of Legal Services and General Counsel” recognises that the position entails two separate and distinct roles. The first, and paramount, role is as the City’s in-house lawyer. This is the role of the “General Counsel”. The second role is the role associated with the Director’s membership of the Executive. This is the role of the “Director of Legal Services”. The role of the General Counsel – Legal Advice As the City’s in-house lawyer, the General Counsel is responsible for providing independent legal advice to the City on all matters including: (a) the City’s operational functions; and (b) litigious and potentially litigious matters. Also, the General Counsel: (a) manages the City’s involvement in legal proceedings – whether in the Supreme Court, the State Administrative Tribunal or other Courts and Tribunals; (b) oversees the use by the City of external lawyers including external lawyers engaged to conduct prosecutions; (c) develops, prepares and reviews legal documentation in which the City is a party including contracts and leases. The role as Director and member of the Executive As a Director and member of the Executive, the Director of Legal Services: (a) participates in the strategic decision making of the Executive; (b) maintains an oversight of the City’s operational local government systems; and (c) develops and implements training for staff and councillors on relevant legal topics and issues. In the case of staff, training includes relevant legislative changes, contract and property issues, the approvals process, proceedings in the State Administrative Tribunal and preparing for prosecutions in the Magistrates Court.
2. Human Resource Update
The Legal Services and General Counsel team comprises: (1) the Director of Legal Services and General Counsel; (2) Peter Le, Senior Legal and Councillor Liaison Officer (0.5 FTE); and (3) part-time administrative support.
3. Project Status Reports
Nil
Community Development Bulletin 16 June 2020 PAGE 107
4. Information Items
Provision of Legal Advice
4.1 Legal Advice – Local Government Operational Matters
Author: Peter Doherty, General Counsel
In some cases, the legal advice provided to the Chief Executive Officer and other Directors and Officers is, by its nature, confidential and subject to legal professional privilege. In order to ensure that the City’s rights are not adversely affected and that there is no unauthorised waiver of the privilege, some items of legal advice will be reported with only a broad description. Independent legal advice and guidance has been provided by the General Counsel on a wide range of operational matters including: Division/Officer Subject COVID-19 Issues Employment, policy, powers, regulation, contractual, meetings, procurement, planning, tenders, occupational health and safety
Community Development Bert England Lodge Challenger Precinct Events Contract Christmas Lights Contract Leasing issue
Corporate Services Request for Tender Documents - Review Vodafone lease
Engineering and Parks Estate walls PowerBank Unauthorised use of land
Planning and Development Development applications and documentation (various) Prosecutions and potential prosecutions (dogs, cats, parking, health) (various) Caravan and Camping Regulations Azure Apartments
General Management Governance Issues (various) Employment – Submissions and correspondence with Fair Work Commission. Employment issue Enterprise Agreements Lawful directions
Leases Leases, settling (various)
Community Development Bulletin 16 June 2020 PAGE 108
Division/Officer Subject Procurement Scopes, settling (various) Advice
Employment Advice Industrial Magistrates Court documentation (2)
4.2 State Administrative Tribunal
Author: Peter Doherty, Director Legal Services and General Counsel
Parties Matter Number Details Nil
4.3 Magistrates Court
Author: Peter Doherty, Director Legal Services and General Counsel
Parties Matter Number Details Nil (other than prosecutions)
4.4 District Court
Author: Peter Doherty, Director Legal Services and General Counsel
Parties Matter Number Details (Plaintiff) DCWA Appeal from Magistrates Court (rating). City (Defendant) APP/69/2019 (Plaintiff) Personal injuries claim. Managed by LGIS. City (Defendant)
4.5 Fair Work Commission
Author: Peter Doherty, Director Legal Services and General Counsel
Parties Matter Number Details Employee (Applicant) C2019/6020 General Protection Claim. City (Respondent) Employee (Applicant) C2020/3123 Overtime claim. Claim closed by Commission. City (Respondent)
4.6 Industrial Magistrates Courts
Author: Peter Doherty, Director Legal Services and General Counsel
Parties Matter Number Details Employee (Applicant) M183/2019 Claim relating to alleged failure to reclassify City (Respondent) position. Related to Fair Work Commission matter set out in Part 4.5 (above). Employee (Applicant) M47/2020 Claim relating to income protection. City (Respondent) Community Development Bulletin 16 June 2020 PAGE 109
Advisory Committee Minutes The following Advisory Committee Minutes are attached for Councillor’s information. Advisory Committee Recommendations will be subject to separate Officer’s reports to Council.
Advisory Committee Advisory Committee Meeting held:
Australia Day Awards Selection Panel No meeting held this period.
CEO Performance Review Committee No meeting held this period.
Customer Service Review Committee No meeting held this period.
Global Friendship Committee No meeting held this period.
Governance Review Committee No meeting held this period.
Community Development Bulletin 16 June 2020 PAGE 110
Community Development Bulletin
Community Safety and Support Services Monthly Team Summary 1. Community Safety and Support Services Team Overview The Community Safety and Support Services Team deliver a range of services to tackle issues of community safety and well-being. Community Safety aims to build partnerships across the government and non-government sectors in order to develop, implement and evaluate projects that aim to enhance community safety through: • Increasing community engagement, participation, empowerment and ownership of community safety and crime prevention initiatives. • Strengthening of strategic alliances with key stakeholders including Police and State and Federal Agencies. • Recruitment support and retention of volunteers incorporating new initiatives and volunteer best practice models. Community Support aims to maximise the availability of support services for at risk and/or marginalised groups, by working with the State and Federal governments, the non-government sector, private agencies and the community. Community Support Services facilitates people, groups and agencies to overcome barriers to their development through information provision, advocacy, support and referral. This also includes the City’s Youth Services and Community Transport.
2. Human Resource Update
The recruitment process has commenced for Community Development Officer (Community Support Services) position. The City received 94 applications. Interviews will be conducted in early June 2020.
3. Project Status Reports
Nil
4. Information Items
4.1 Youth Services
Author: Melissa Laris, Youth Worker Nadine Stone, Youth Worker Penny Scanlan, Youth Worker Veronica Smith, Youth Worker
During the COVID-19 period, the City’s youth workers continued service delivery via online platforms. The team received an increase in community referrals which is not usual during periods of school holiday periods or school breaks. The trending issues being presented and impacting young people that the youth workers are seeing are: - Domestic and family violence leading to young people leaving home - Increased presentations of anxiety/ depression/ low self esteem - Reports of personal safety concerns as a result of the increase of alcohol and other drug (AOD) intake by parents resulting in aggression/neglect towards young person - Financial issues resulting in high stress, reduced coping capability - Overcrowded living situations Community Development Bulletin 16 June 2020 PAGE 111
- Food insecurity - Lack of ability to connect to support due to no mobile phone access/internet access - Fear due to lack of affordable education/training There has been an increased presentation of young people experiencing homelessness and the Youth Workers have been supporting young people with referrals to appropriate agencies for assistance. Youth Services have been active in donating “self-care packs” to young people in need. These packs have been provided to the City from the service Share the Dignity. As of Monday 18 May 2020, State Government directed students to return to school for face to face classroom education delivery. School Principals were advised that essential services were only allowed into the schools for additional service provides. Each of the public schools that Youth Workers deliver a service to was contacted to determine if the Youth Workers were deemed to be an essential service within the school during this time. Five of the six schools have requested the youth workers return. As of Monday 25 June 2020, the youth workers re-commenced work across five secondary schools and continue to provide support to young people external to the school via telephone, social media and email. Social distancing, specific room allocations and a high level of hygienic practice will be maintained at all times. Education Department Participation Team Referrals During the period of school closure due to COVID-19, collaboration with the Department of Education Participation Team has resulted in youth workers receiving an increase in referrals from their service. The Participation Team work with young people referred from schools who are disengaged from their education and other supports. Youth worker caseloads prior to COVID-19 had limited the capacity to work with this team. This partnership has been a welcome inclusion to the youth workers referral pathways, anticipated to create ongoing opportunities to connect disengaged young people to the pending new Youth Centre. Youth Services Statistics Rockingham Outreach Youth Service (ROYS): 58 young people serviced. Youth Outreach Warnbro and Southern Areas (YOWSA): 25 young people serviced. TOTAL: 83. Top presenting issues for this period: Homelessness/couch surfing, financial issues and domestic and family violence. Butterfly Foundation Body Esteem Educator Training The City Youth Services Team have organised training through the Butterfly Foundation, Australia’s leading foundation in the education and prevention of eating disorders and disordered eating. Body Esteem Educator Training will take place on Thursday 4 June 2020. This training is focused on supporting body confidence and healthy relationships with food and exercise in young people. The free training is available exclusively to members of the Kwinana and Rockingham Action For Today’s Youth (KRAFTY) interagency group.
4.2 Community Support Services
Author: Mrs Kristy Mills, Community Development Officer (Community Support Services)
Emergency Relief Agencies Weekly up-dates continue to be distributed to the local Emergency Relief Agencies. This month the updates cover information regarding Anglicare WA’s Emergency Relief and Food Assistance Service, bulk buying through Coles Supermarkets, support for those on temporary visas, Cahoots Connect – free delivery for the vulnerable community, Emergency Relief flyer and up-dates from Western Australia Council of Social Service (WACOSS) and Department of Communities. Officers have completed the emergency relief support flyer. This flyer consists of local agencies who can help those struggling within the community to seek assistance, including takeaway meals, food hampers, clothing, and financial assistance. The emergency relief flyer has been distributed through internal and external networks, promoted on the City’s Facebook page and website and promoted through the local newspaper. Community Development Bulletin 16 June 2020 PAGE 112
Emergency Relief Flyer for support services within the City of Rockingham Webinars for community members and support services sector Officers have started registrations for a series of free webinars to provide support to the community and support services sector, including: • LivingWorks Start – a 90 minute free webinar to community members to identify, assist and provide local services for suicide prevention • Art of Positive Thinking – one hour mental health webinar • Emergency Cost Cutting – one hour budgeting webinar. • Drug and Alcohol Webinar – two hour webinar covering drugs and alcohol effects All Webinars have been promoted through local networks, City’s website and Facebook. Homelessness Issues Officers have been working with support services, local Police and Smartwatch to assist with concerns in and around the Rockingham foreshore. There has been numerous contacts received from business owners and community members regarding anti-social behaviour, trespassing, intoxication and rubbish have been reported to the City. Police have increased priority patrols throughout and along the foreshore precinct. Smartwatch have increased their patrols around Railway Terrace. Local advocates have been offering assistance to those sleeping rough and supported two to get to Perth and Fremantle to access emergency accommodation services. City officers attended the Rockingham foreshore on Monday 18 May 2020 to support the Department of Communities (DoC), Street Chaplain and Western Australian Homeless Advocates with the assessments for eligibility and status of housing through the DoC. Seven people presented outside Kookaburra Café to complete the assessments. One young person presented who was linked with a City youth worker. Officers have responded to an increased number of complaints and concerns from residents and businesses in relation to people experiencing homelessness. Officers assisted in forming the connection for Inspire Radio to take on the lease of a premise in Railway Terrace aimed to assist in activating an area where people were congregating. The ongoing strength of partnership that the City has formed with the Department of Communities, WA police, the not for profit and volunteer sector has enhanced the ability to respond to and support people experiencing homelessness. Community Development Bulletin 16 June 2020 PAGE 113
4.3 Rockingham Connect Community Transport (RCCTS) Project
Author: Ms Kirstie Pink, Project Officer Community Transport
Service Reactivation Planning has been undertaken to reactivate the RCCTS in various stages, based on advice from the WA Government and a date of recommencement is pending. Initially service destinations will be limited and only include essential shopping services to: - Spud Shed - Rockingham Shopping Centre - Warnbro Shopping Centre The reintroduction of the service will be dependent on advice from the City’s insurer and completion of any required documentation. Volunteer Handbook The RCCTS Volunteer Handbook has been finalised and will be ready for distribution to volunteers upon reactivation of the service. This handbook includes information relevant to volunteering with the RCCTS, including: - Incident reporting - Training - Daily operational processes - Relevant procedures
4.4 Community Safety
Author: Ms Elaine Jensen, Acting Coordinator Community Safety and Support Services Mrs Amanda Deans, Community Development Officer (Community Safety) Ms Jesika Miller, Community Development Officer (Community Safety) Ms Jo Harriman, Community Safety Events and Administration Officer
WA Police Criminal Property Confiscation Grant Application The City submitted a grant application to the Criminal Property Confiscation Grants Program on Thursday 30 April 2020. The grant application was to develop three specifically focused Crime Prevention through Environmental Design guides. Warnbro Foreshore Antisocial Behaviour Officers have been working with local Police, Litterbusters and SmartWatch to assist with community concerns around the Warnbro foreshore and dunes adjacent to Warnbro Sound Avenue. SmartWatch and Police patrols have increased in these areas. Residents have been encouraged to report any offences or issues to WA Police, either directly through the respective phone numbers or anonymously through Crime Stoppers either online or by phone. As COVID-19 restrictions are being lifted, officers have offered to host a Neighbours Unite Activity in the space for residents in collaboration with SmartWatch and WA Police. Closed-Circuit Television (CCTV) The City has moved one of the mobile CCTV units to the Port Kennedy Boat Ramp in response to a number of concerns raised by community members and WA Police. The City has five mobile CCTV units that are moved throughout Rockingham in response to WA Police needs. These units aim to deter any potential anti-social behaviour and provide additional surveillance should antisocial behaviour occur. In addition to the Support Services response to homelessness issues on Railway Terrace, a permanent CCTV camera home screen was re-positioned to face one of the spaces of concern. This provided WA Police with an additional form of surveillance, as previously WA Police did not have footage of the anti-social behaviour and therefore had limited opportunities to identify offenders and action responses. Community Development Bulletin 16 June 2020 PAGE 114
The Safer Communities Round 3 CCTV project is nearing completion with 95% of the project installed. This includes upgrades to the provision of CCTV internally within the Aqua Jetty, new CCTV cameras installed at Baldivis Outdoor Youth Space, Daniel Kelly Skate Park (Golden Bay) and Port Kennedy Skate Park. The project is due for completion in June 2020. Safety for Seniors – Keeping in touch with the Socially Isolated As part of the City’s response to COVID-19, community members over the age of 65 were offered the opportunity to be added to the Safety for Seniors membership database and receive regular check-up phone calls. This added 85 new members to the Safety for Seniors program. These conversations are a vital tool to reach some of the more socially isolated members of our community and can often be the start of an important connection to other community groups, programs and spaces within the City. Connecting members with the community through activities and events will be a focus during the COVID-19 recovery period. WA Police State Graffiti Grant Acceptance The City has been successful in their application for the State Graffiti Hotspot Fund by WA Police. The grant amount offered is $49,192 plus GST. The grant term for this project will be 1 May 2020 – 30 April 2021. The City of Rockingham will implement three interactive urban artworks. Designed in collaboration with community members, these urban artworks use augmented reality and digitisation to create an engaging and welcoming community space. The artwork trail will be launched throughout October 2020 to celebrate Community Safety Month and highlight the City’s safety message – Community Safety Starts with You. Port Kennedy Memorial Park, Baldivis Youth Space and the Waikiki Foreshore Toilet Block were chosen as locations in response to the consistent graffiti, vandalism and anti-social behaviour at these locations. The graffiti hotspot locations have been identified through graffiti incident reports and property damage statistics. The Interactive Urban Art Trail aims to decrease graffiti and antisocial behaviour in key graffiti hotspots within the City of Rockingham. Safety Subsidy Scheme During the period Wednesday 1 April 2020 to Thursday 30 April 2020, a total of 20 applications were received for the Safety Subsidy Scheme rebate; this represents a decrease of 58.3% from the approximate same time last year (total of 48 received). As of 1 April 2020, the subsidy amount has increased from $100 to $150 per rebate to assist applicants during the COVID-19 period and into the future. A review of the three types of Subsidy Schemes (Safety, Home Modifications or Assistive Equipment and Information Technology) is currently being carried out to include a possible name change, minor changes to the eligibility criteria and administration processes. Further details will be provided following the outcome of the review. Of the applications processed for April 2020, security doors and screens have been the most popular, followed by locks. Promotion has been released through social media platforms, City newsletters, The Chronicle and other City publications.
4.5 Compliance Community Engagement
Author: Mrs Tarryn Coleman, Community Engagement Officer (Compliance)
Fire Control The Department of Fire and Emergency Services (DFES) has released a Burn SMART campaign, and the City will be working with the program to educate residents regarding planned burning on private land. Escaped burns is a major contributing factor to bushfires across the State and often results in a strain on firefighting resources. With the unrestricted burning period commencing on Monday 1 June 2020, the City will have more landowners undertaking hazard reduction burns. This will be good timing for this engagement across social media and other platforms. The Karnup Emergency Register program is currently on hold, as the second phase involved door knocking to residents. The City will be looking at ways to deliver and engage the community in the coming months.
Community Development Bulletin 16 June 2020 PAGE 115
Rangers With the number of complaints received regarding dog owners not picking up and disposing of their animal’s waste increasing, the City is looking at ways to further engage and educate the community. Rangers have increased their patrols along all of the City’s beaches and footpaths where there have been complaints. Quotes and designs for footpath stickers with messaging is currently being sourced to further enhance the message to the community. Social Media During the COVID-19 period, social media support has been provided to the Community Development Directorate from the Community Engagement Compliance Officer to Media in order to streamline the amount of information going out to the community. This has worked well, with a high volume of contributions from all portfolios with consistently good reach and engagement. The Aqua Jetty’s personal trainer videos performed particularly well. TOPIC LIKES COMMENTS SHARES REACH Post Clicks School zone reminder 24 2 9 3140 19 Rockingham REad 6 0 2 2325 30 Busythings app 8 4 2 2800 30 Learn a language 4 1 1 2827 35 Autumn Centre Podiatry 30 4 7 4496 93 Bike Link 22 10 12 4307 153 Library story time 20 2 7 2587 Mother’s Day Rockingham Tourism 66 35 8 5719 173 Aqua Jetty PT video 1 1496 - 3 sec video views, 3900 reach and 41 post engagements Aqua Jetty PT video 2 6851 – 3 sec video views, 17 000 reach and 234 engagements Constable Care online 11 0 2 3329 36 DFES Storm prep video 72 2637 Wear Orange 6 0 1 1442 4 Wednesday (SES) Read Colouring in 15 12 0 2867 72 Competition closed Volunteer Week 28 0 4 4391 26 Smoke Alert 2 0 2 2101 43 TOPIC LIKES COMMENTS SHARES REACH Post Clicks Aboriginal Health COVID 6 0 3 4211 110 Bushfire Advice Karnup 6 13 2 3532 238
Community Development Bulletin 16 June 2020 PAGE 116
Library Services Monthly Team Summary 1. Library Services Team Overview
The Library Services Team delivers a range of services through the Safety Bay Library, Warnbro Community Library, Mary Davies Library and Community Centre and Rockingham Central Library, which includes: • Provision of a current and diverse collection of resources • Provision of Young People’s Services • Provision of electronic library services • Provision of reference services • Provision of services for seniors • Provision of a housebound service
2. Human Resource Update
Nil
3. Project Status Reports
Nil
4. Information Items
4.1 Library Services Update
Author: Ms Alison Oliver, Manager Library Services
For most of the month of May 2020 the City’s Libraries remained closed due to COVID-19 and were reopened to the community on Monday 25 May 2020. During the period of the closure a number of activities took place including: • Completed full stocktakes at all four branches • Installation of people counters at the Mary Davies Library and Community Centre hire spaces • Development of online content including Story Time, Makers and Creators and various online programs for Library and Information Week from 25 May to 31 May 2020. • Complete cleans of all library and community centre spaces • Various maintenance and repair works including replacing worn carpet, repainting various areas and general building repairs • Staff undertaking various COVID safety training in readiness for reopening Face to face services continued with the Click and Collect for both library items and printing continuing to be popular. A total of 970 Click and Collect pickups were made in May 2020 at the four branches. 127 children’s activity packs were delivered to the Shoalwater IGA to coincide with the various online Story Time sessions and these were very well received by the community. Planning the reopening of the libraries was the priority for much of May 2020 with library staff ensuring the library buildings were adequately prepared for the restrictions that were to come into force with the Phase 2 lifting of restrictions. The libraries opened to the community on Monday 25 May 2020 with a limit of 20 customers at a time, increased cleaning procedures, social distancing and a requirement to maintain a register of all customers attending the library. A great deal of care was taken to set up separate entry and exit points where possible and provide staff to regularly clean shared equipment. Approximately 2,000 customers attended the branches in the first week Community Development Bulletin 16 June 2020 PAGE 117 and borrowed a total of 6,080 items. Click and Collect services will be maintained until Phase 3 lifting of restrictions comes into place for those customers still wary of visiting public places. The extended housebound delivery service will also continue, this is being run by library staff until such time as volunteers can be reinstated. Work has now progressed on the Phase 3 lifting of restrictions which will include extending the current restricted opening hours, increased number of customers allowed in the libraries and the reopening of the Community Centres at Mary Davies Library and Community Centre and Baldivis South Community Centre. The reactivation of regular programs and events is to commence from 1 July 2020.
Community Development Bulletin 16 June 2020 PAGE 118
Community Infrastructure Planning Monthly Team Summary 1. Community Infrastructure Planning Team Overview
The Community Infrastructure Planning Team delivers a range of services which includes: • Community Infrastructure Planning Projects • Strategic Community Infrastructure Policy Development • Planning Community Infrastructure • Population, Demographics and Trends Analysis
2. Human Resource Update
Nil
3. Project Status Reports
Nil
4. Information Items
The following projects are being led by the Community Infrastructure Planning team and delivered in partnership with the Infrastructure Project Delivery team under the City’s Project Management Framework. Major Projects • Baldivis District Sporting Complex. • Koorana Reserve Master Plan. • Rockingham Youth Centre. Minor Projects • Cooloongup Skate Park. For Major Projects, the Director Community Development is the Project Sponsor, and the Manager Community Infrastructure Planning is the Project Lead. Project Associates are involved from all relevant teams, liaising directly with the Project Lead.
4.1 Baldivis District Sporting Complex
Author: Ms Carly Kroczek, Senior Community Infrastructure Planning Officer Mr Rob Pollock, Major Infrastructure Project Officer
Works completed in May2020: • Continued preparation of detailed designs, including access review and cost estimates. • Commenced preparation of Nutrient Irrigation Management Plan. • May 2020 community project update distributed. • Turf contract start up meeting held. • Service relocation works commenced. • Cut to fill completed. • Toil soil screening completed. Works scheduled for June 2020: • Complete bulk earthworks. • Implement road closure on Eighty Road. Community Development Bulletin 16 June 2020 PAGE 119
• Commence internal power installation. • Commence drainage works along Eighty Road. • Commence preparation for sewer installation. • Commence construction of retaining walls. • Commence road construction. • Receive revised detailed designs for review.
4.2 Koorana Reserve Master Plan – Design
Author: Mr Matthew Emmott, Community Infrastructure Planning Officer Mr Neville Mathews, Projects Supervisor
Works completed in May 2020: • Continuing with the development of the second draft detailed design documentation. • Advertised, assessed and awarded the sewer construction quote. Works scheduled for June 2020: • Commence review of the second draft detailed design documentation. • Commence construction of the sewer service to the new lot. • Commence works to finalise the lot subdivision with the WAPC.
4.3 Cooloongup Skate Park
Author: Ms Luiza Gawel, Project Officer
Works completed in May 2020: • Assessment of the construction tender was completed and Letter of Acceptance for the Tender was issued to the preferred contractor. • Assessment of the quotes for superintendent services were completed and the Letter of Award was sent to the preferred consultant. Works scheduled for June 2020: • Construction Contract to be executed. • Start-up meeting with the Contractor, Superintended and City’s representatives to be held. • Contractor to take the possession of the site.
4.4 Rockingham Youth Centre
Author: Ms Carly Kroczek, Senior Community Infrastructure Planning Officer Mr Rob Pollock, Major Infrastructure Project Officer
Works completed in May 2020: • Construction contract executed. • Start-up meeting held with LKS Constructions. • Quotes for superintendent services assessed and awarded to Successful Projects. Works scheduled for June 2020: • Contractor to take possession of site and commence works. Community Development Bulletin 16 June 2020 PAGE 120
Community Capacity Building Monthly Team Summary 1. Community Capacity Building Team Overview
Community Capacity Building aims to empower community members to develop their capacity to contribute towards building a stronger Rockingham community. This is achieved by providing guidance, support, assistance, knowledge, connections and resources to enable community members to feel a strong sense of local ownership towards their community and the City.
2. Human Resource Update
Nil
3. Project Status Reports
Project 3.1 Perth Symphony Orchestra Budget: $211,148 Expenditure to $194,673.75 date: Commencement 1 July 2019 Estimated finish 30 June 2020 date: date: Project Officer: Ms Donna Cochrane, Coordinator Cultural Development and the Arts
Author: Ms Donna Cochrane, Coordinator Cultural Development and the Arts
Progress Report:
No further update since May 2020.
4. Information Items
4.1 Community Grants Program
Author: Ms Andrea Clark, Community Development Officer Mrs Belinda Trowbridge, Coordinator Community Capacity Building
The 2019/2020 Community Grants Program (CGP) has a budget of $546,000 and $500,567 has been approved and committed to date. Since the May 2020 bulletin, the following applications have been received: Travel Subsidy Grants: nil due to COVID-19 interstate and overseas travel ban Youth Encouragement Grants: nil General Grants: Number of Total Total % Approval Month Applications Requested Approved Rate July 2019 5 $8,224.50 $5,462.00 66.41% August 2019 9 $22,306.45 $15,694.45 70.36% September 2019 9 $23,425.25 $16,504.00 70.45% October 2019 9 $22,257.82 $18,584.88 83.50% November 2019 6 $13,126.90 $6,364.00 48.48% December 2019 8 $16,396.75 $13,402.00 81.74% January 2020 6 $10,750.00 $5,290.00 49.21% Community Development Bulletin 16 June 2020 PAGE 121
Number of Total Total % Approval Month Applications Requested Approved Rate February 2020 4 $7,945.00 $3,000.00 37.76% March 2020* 8 $24,000 $24,000.00 100% April 2020* 7 $76,510.31 $57,400 75.02% May 2020* 2 $11,300 $7,300 TBC * Includes Emergency Relief Funds-COVID19 Major Grants and Major Events Sponsorship Grants: Round One 2020/2021 Round one of the Community Grants Program, Major Grants and Major Events Sponsorship Grants closed on Friday 8 May 2020. Five applications were received and are currently being assessed with recommendations going to CGP Committee on 18 June 2020 and then Council on 28 July 2020.
4.2 Volunteering Author: Ms Niloufer Ali, Community Development Officer Mrs Belinda Trowbridge, Coordinator Community Capacity Building
Rockingham Volunteer Centre (RVC) Due to COVID-19 restrictions the RVC ceased all face-to-face contact however has been providing their service via email and phone since 16 March 2020. Additionally, on 6 April 2020 the RVC hours were reduced to 15 hours per week (Tuesday, Wednesday, Thursday 9.30am until 2.30pm). During the month of April 2020, 39 people contacted the RVC, of which 11 were referred onto local Volunteer Involving Organisations (VIOs). Those not referred were either out of the Rockingham area or are listed for follow up. A breakdown of the 11 referred are listed below with a comparison to previous months: December January February March April 2019 2020 2020 2020 2020 Total number of people 94 216 198 127 39 that contacted the RVC Number of people 23 51 47 25 11 referred to VIOs Number of Females 16 33 28 17 7 Number of Males 7 18 19 8 4 Non Binary Aged under 20 5 8 6 4 Aged between 20 - 39 12 17 18 8 4 Aged between 40 - 59 2 11 7 6 7 Aged 60+ 4 15 16 7
National Volunteer Week Unfortunately due to the current COVID-19 restrictions the City has had to cancel the Volunteer Recognition Evening that was due to be held on Thursday 21 May 2020 at the Gary Holland Community Centre. All nominated volunteers were still recognised with a Recognition Package which included: a certificate, City merchandise gift items and a recognition booklet which details each volunteer’s nomination. The booklet is also available to view on the City’s website. https://rockingham.wa.gov.au/your-city/news/2020/may/city-acknowledges-volunteer-week-2020 The Recognition Package was an opportunity for the City and local volunteer involving organisations to recognise and thank volunteers. The City also took part in the National Wave for Volunteers social media campaign which provided a public online recognition of all Rockingham volunteers.
Community Development Bulletin 16 June 2020 PAGE 122
Grants Writing Information Sessions The City will run two Community Grants Information sessions via Zoom to assist community organisations as they adjust to these difficult times. Workshop One: Raising Funds beyond Government Grants Tuesday 16 June 2020 9.30am - 11am via Zoom This highly interactive workshop will get creative juices flowing and provide attendees with new ideas about how they can raise funds for their organisation. The course includes comprehensive materials, case studies and links to grant databases, templates and resources. Workshop Two: Writing Successful Grant Applications Wednesday 17 June 2020 5.30pm - 7pm via Zoom This is an insightful and informative step-by-step grant writing workshop for grant writers. Aimed at first-time grant writers and those looking for guidance with the grant writing process, this course acts as an important introduction. City of Rockingham Volunteers Insurance The City’s Personal Accident for Voluntary Workers policy provides cover following an accidental injury that a volunteer suffers whilst undertaking their voluntary worker duties under the direction and control of the City. The policy does not respond to any sickness the volunteer contracts whilst undertaking their volunteer duties. Therefore there is no cover for volunteers if they contract COVID- 19 or any other illness. Consequently, all City’s volunteers in face to face settings have ceased their volunteering roles and will only return when the City can safely accommodate volunteers in line with any relevant State or National restrictions/directions. The City is now seeking legal advice regarding this matter to see how best to move forward with City volunteers. Community Development Bulletin 16 June 2020 PAGE 123
4.3 Reconciliation Action Plan (RAP)
Author: Ms Kezia Jacobs-Smith, Community Development Officer Mrs Belinda Trowbridge, Coordinator Community Capacity Building
National Reconciliation Week (NRW) NRW is held annually from 27 May to 3 June 2020 to commemorate two significant milestones in the nation’s reconciliation journey, the 1967 referendum and the Mabo decision. This year due to COVID-19 the City was unable to hold a physical event so instead, staff have the opportunity to view the film “In My Blood It Runs” about 10 year old Dujuan who is a child-healer, a good hunter and speaks three languages. As he shares his wisdom of history and the complex world around him we see his spark and intelligence. Yet Dujuan is ‘failing’ in school and facing increasing scrutiny from welfare and the police. We walk with him as he grapples with these pressures, shares his truths and somewhere in-between finds space to dream, imagine and hope for his future self. The film is available to view online, remotely or as a small group (taking into account social distancing requirements) for the full week.
4.4 Disability Access and Inclusion Plan and Strategy 2016-2019
Author: Ms Michele Gray, Community Development Officer Mrs Belinda Trowbridge, Coordinator Community Capacity Building
Disability Access and Inclusion Network for Mandurah, Kwinana and Rockingham The Mandurah, Kwinana and Rockingham Access and Inclusion Network (MKRain) continues to be a valuable mechanism for sharing relevant updates and information with stakeholders as the response to COVID-19 unfolds.
Weekly email updates are being sent to the network and online video meetings are being held monthly. The first online meeting was held on Wednesday 6 May 2020, with 31 people participating. The next meeting will be held on Wednesday 17 June 2020.
4.5 Seniors
Author: Ms Rebekka Jarvis, Community Development Officer (Seniors) Mrs Belinda Trowbridge, Coordinator Community Capacity Building
Subsidy Schemes The City facilitates three subsidies for senior and adult residents on a low income. Subsidies are available to help people with: home modification or assistive equipment, information technology and home safety. Eligible applicants can apply for up to $150 from each subsidy per financial year. For the two subsidies available for seniors (aged 60+) on a low income, the following applications were approved up until 21 May 2020.
Community Development Bulletin 16 June 2020 PAGE 124
Home Modification or Assistive Equipment: 16, totalling $2,021.98
Categories Number of applications Total approved to date in approved since previous 2019/2020 financial year bulletin Mobility, walking and vehicle aids 9 129 Bedroom and getting dressed 1 6 Chairs and tables 1 3 Bathroom and shower 1 20 Toilet and toileting 2 11 Kitchen 2 26 Hearing 0 2 Vision 0 1 Gardening 0 2 Totals 16 200 Information Technology: 9 totalling $1,174.59
Categories Number of applications Total approved to date in approved since previous 2019/2020 financial year bulletin Personal Computers (PC) 2 11 Laptops 2 10 Tablets/iPads 3 40 Mobile phones 1 19 Accessories 1 7 Printers 0 5 Kindles 0 2 Screen readers 0 0 Monitor screens 0 0 Totals 9 94
Seniors Newsletter The City’s monthly Seniors Newsletter (by post and email) usually informs older people about community events and ongoing opportunities for them to connect, stay active and continue to learn. Due to COVID-19 and related social distancing measures, most (if not all) of these regular opportunities are currently unavailable. The City recognises that the Seniors Newsletter is a valuable opportunity to convey information directly with a large number of older people, who may be at enhanced risk of social isolation during this time. Therefore, production and distribution of the newsletter has continued, with the April, May and June 2020 editions highlighting: • The support available through the City • Tips for staying well and active at home • Useful contacts for people who need support • City and State Government updates for Phase 2 (COVID-19 WA Roadmap). Age-friendly Rockingham Network The Age-friendly Rockingham Network is facilitated by the City to engage service providers supporting older people in the community. The network has been utilised to share relevant updates and information with 304 key stakeholders as the impacts and responses to COVID-19 unfold.
Community Development Bulletin 16 June 2020 PAGE 125
4.6 Early Years, Children and Learning Community
Author: Ms Olivia Forsdike, Community Development Officer Mr Sam Hegney, Acting Coordinator Recreation and Wellbeing
Tertiary Scholarship Scheme (TSS) Round two, 2020 of the City’s Tertiary Scholarship Scheme will be open between Monday 29 June 2020 and Friday 17 July 2020. Residents aged 17 – 40 years who meet a selection of eligibility criteria are invited to apply. An evaluation of the TSS is planned to take place in June 2020 to inform the future of the scheme. Rockingham Early Years Group (REYG) The City hosted a Zoom meeting for the Rockingham Early Years Group on Tuesday 19 May 2020. The meeting was well attended with representatives from 15 local organisations who deliver early years and children services in Rockingham, including three new members. The group shared updates on their current method of service delivery; local trends observed; and steps towards recovery planning. The City received positive feedback from members indicating that information shared is relevant and useful along with effective community collaboration. The City has also been providing weekly emails to the group focusing on key sector updates, grant opportunities and local matters to assist services and maintain connection during COVID-19. The next REYG meeting is scheduled for Tuesday 30 June 2020. Learn Through Play Rockingham - Hashtag The new #LearnThroughPlayRockingham initiative was launched online to run between Monday 25 May 2020 and Friday 19 June 2020. The hashtag is a tool for connecting local households with young children to engage in creative, fun and thrifty playtime experiences at home. Parents, carers and guardians are invited to share home-based playtime ideas using recycled materials and every- day household items by posting it on Facebook and/or Instagram using the hashtag. A small competition component has been added to encourage residents to post during the launch period with four prizes available. Many early years’ service providers are releasing videos and photographs demonstrating home based activities, therefore the hashtag will bring a variety of local content together, making it highly accessible to families. Partnerships have been developed with the City Libraries, local playgroups and services to support ongoing content. Parent Workshops – Understanding and Managing Children’s Anxiety The City will host an online parent information session delivered by Kwinana Early Years Service on Tuesday 16 June 2020 at 7pm via Zoom. COVID-19 has been a time of uncertainty and change which can often result in both adults and children feeling stressed and anxious. The City is committed to equipping parents with the right information on understanding anxiety. This includes how to recognise the signs in children; simple strategies for intervention; and when and where to seek help.
4.7 Youth Development Author: Ms Beth Webster, Community Development Officer (Youth) Mr Wayne Devine, Community Development Officer (Youth) Mr Sam Hegney, Acting Coordinator Recreation and Wellbeing
Rockingham Youth Reference Group (RYRG) The RYRG provided consultation on a new art project being developed by the City’s Community Safety and Support Services team. The project will be delivered as a competition targeting young people aged 12 to 25 years. The aim is for young people to develop community safety messaging posters from a young person’s perspective that the City can use. A judging panel will select the best posters and the winners will receive a prize. The RYRG are currently working on a name for the project, looking at prizes and categories and providing feedback on the terms and conditions of the competition. The RYRG supports the City to encourage young people to engage in the opportunities the City provides to build the capacity of the City’s future generation. Community Development Bulletin 16 June 2020 PAGE 126
Act-Belong-Commit Schools Take pART Competition In May 2020, the judging panel of stakeholders and City representatives convened and worked independently via an online file sharing application to decide on the winning primary and secondary School designs. The winner of the Primary School category is Cooloongup PS and the winner of the Secondary School design is Living Waters Lutheran College. Both schools and their supporting artist did an amazing job to meet the brief of the Act-Belong-Commit: Mentally Healthy WA message ‘Be the Change you Want to See!’ with their design concepts. The City has partnered with the Rockingham Centre and Grange Physiotherapy to install the winning mural designs on their walls. Due to current circumstances, this part of the project has been postponed. The City will review the launch aspect of the project later in the year. The aim of the launch is to showcase the designs and to thank schools, sponsors and partners for their participation in the project. Cooloongup Primary School
Living Waters Lutheran College
4.8 Sport, Recreation and Health and Wellbeing Author: Mr Sam Hegney, Acting Coordinator Recreation and Wellbeing Ms Penny McCall, Community Development Officer (Health and Wellbeing)
Act-Belong-Commit Act-Belong-Commit have launched Mindful May and the City has shared some of their social media tiles on Facebook and Instagram receiving positive feedback. Grow It Local (GIL) The GIL team are developing a series of live workshops, the first of which was held on Saturday 9 May 2020 featuring Composting with Costa, receiving over 4,400 views and very positive feedback. This was promoted on the City’s Facebook page. The City is currently working with the GIL team to organise free seedlings for the next 100 residents to sign up to GIL and register their patch online. The Rockingham GIL team are working on other ideas to virtually engage with local gardeners, share tips and inspiration locally. A local gardener will feature once a month through the City’s social media to promote local growers, share local knowledge and tips and to promote the Grow It Local platform.
Community Development Bulletin 16 June 2020 PAGE 127
Nutrition FoodBank is running online Food Sensations for Adults Programs via zoom which have been promoted through the City’s Facebook page and received positive feedback.
4.9 Cultural Development and the Arts Author: Ms Donna Cochrane, Coordinator Cultural Development and the Arts Ms Rebecca Cassells, Community Development Officer (Cultural Development and the Arts) Ms Taryn Ahsing, Community Development Officer (Cultural Development and the Arts) Ms Amie Hill, Events and Administration Officer Ms Carole Phillips, Rockingham Arts Centre Officer
Online Art Gallery The City has created a new project, the Online Art Gallery, to support artists during COVID-19. Many artists who usually exhibit and sell their work or run workshops at the Rockingham Arts Centre have been impacted by the social distancing restrictions placed by the federal and state governments, and ultimately the closure of the Rockingham Arts Centre. The new Online Art Gallery will give artists affected by the closure, as well as the broader local arts community, the opportunity to be showcased on the City’s website. The City will provide a platform where artists will be able to display and sell their artwork, with the full profit going directly to that artist. The first group of artists will be displayed on the website in July 2020. Castaways Sculpture Awards Castaways Sculpture Awards entries close on 19 June 2020. Entries for the Maquette and Small Sculpture Exhibition and the Schools Competition opened on 2 June 2020. Arts and Culture eNewsletter An arts and culture eNewsletter is being developed to engage the arts community, to provide them with informative arts and culture content on a monthly basis. Rockingham Arts Centre Preparations are in place to re-open the Rockingham Arts Centre following Government announcements of the stage 3 easing of restrictions. The workshop program is being scheduled to commence on 6 July 2020 along with community exhibitions adhering to any social distancing restrictions in place at that time.
Community Development Bulletin 16 June 2020 PAGE 128
Community and Leisure Facilities Monthly Team Summary 1. Community and Leisure Facilities Team Overview
Community and Leisure Facilities manages and coordinates the community and leisure facilities in the City. These facilities include: • Autumn Centre • Aquatic Centre • Mike Barnett Sports Complex • Warnbro Community Recreation Centre • Aqua Jetty
2. Human Resource Update
Nil
3. Project Status Reports
Nil
4. Information Items
4.1 Mike Barnett Sports Complex Author: Mr John Langley, Coordinator Mike Barnett Sports Complex For the month of April 2020, the Mike Barnett Sport Complex was closed to the public due to the government restrictions implemented as a result of COVID-19. As a result of the closure, centre staff took the opportunity to complete a number of key operational, maintenance and cleaning tasks. Some of these tasks included: • Full facility deep clean and declutter, including kiosk, grandstands, storerooms, bins, reception and office • Court and back board cleaning • POS products updated, deleted and refreshed • Stock management update. 4.2 Aqua Jetty
Author: Mr Richard Hardy, Senior Coordinator Leisure Facilities
During April 2020 a range of works were carried out at the Aqua Jetty whilst closed due to COVID- 19 restrictions. Some of these works included: • Refurbishment of the 50m outdoor pool (ongoing) • Repairs to the 25m pool (ongoing) • The leisure pool, hydrotherapy pool and spa were all drained for deep cleaning and maintenance • Commencement of the repairs to the water slide • Health club area has been configured to be more user-friendly • The walls, external and internal, received a fresh coat of paint giving the Aqua Jetty a new look. Community Development Bulletin 16 June 2020 PAGE 129
4.3 Rockingham Aquatic Centre
Author: Mr Matt Lewis, Coordinator Operations Leisure Facilities During April 2020 while the Aquatic Centre was closed to the public, a range of works were carried out, including: • Maintenance on pool plant to ensure it is ready for an extended period of closure • Commencement of renovation work to the internal areas of the buildings • Replacement of old security fencing • Repair work around the balance tank • Repairs to broken reticulation pipework and sprinklers • Shade sails to cover the barbecue that previously had no shade • More bench seats for the 50m pool, to cater for school groups and carnivals • The purchase of a new bike rack. 4.4 Autumn Centre Author: Mr Brett McDonald, Coordinator Autumn Centre Membership at the centre remained at 2,095. Throughout April 2020 the Autumn Centre acted as the base for a vulnerable community calls centre. Staff devised a call script, flowchart and trained staff to make and receive calls from the public. The flow chart and script created by our staff was adopted by other local governments. Desktop research was undertaken on what local community resources (charities, not-for-profits) were able to remain in place due to COVID-19 restrictions in order to build a knowledge base of community assistance for the vulnerable. Over 4,000 calls to seniors were made, screening for vulnerability and providing information on where to access support. A database of vulnerable seniors was built for handover to the Department of Communities should lockdown continue. Many of these seniors were also added to the City’s Safety for Seniors program to receive regular welfare calls. Recognising that many seniors were anxious about going out in public, the centre partnered with Sammy Medical Centre to conduct a vulnerable seniors influenza vaccine clinic from the centre’s main hall where over 40 seniors received their immunisation. An average of 100 takeaway meals a day have been sold to vulnerable seniors. The kitchen had most of its ageing cooking equipment replaced. The equipment has been chosen to provide more flexibility and greater efficiency when providing new menu options in the future. The main hall floor was given a light sand and resealed.
June 2020 Council Information Bulletin PAGE 130
Economic Development and Tourism
Monthly Team Summary
1. Economic Development and Tourism Team Overview
The Economic Development and Tourism team’s principal role is to implement the recommendations in the Economic Development Strategy 2014-2017, which includes: • attract investment to facilitate major development within the Waterfront Village and City Centre Precincts, and other identified precincts within Rockingham • attract investment funds and economic development • develop sustainable working relationships with key economic development stakeholders. • Developing and managing the City’s approach to Tourism and Marketing, in close collaboration with the community and industry stakeholders
2. Human Resource Update
On 6 April 2020, Jade Salpietro, Tourism Development Officer was seconded to the City’s COVID- 19 team.
3. Project Status Reports
Project 3.1 Small Business Support
Budget: $94,400 Expenditure to $41,000 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Mr Scott Jarvis, Manager Economic Development and Tourism
Author: Mr Scott Jarvis, Manager Economic Development and Tourism
Progress Report:
The City partnered with Business Foundations to provide a more comprehensive one-on-one Rockingham Business Rebound Program, to help local businesses reignite and reactivate as COVID-19 restrictions are eased. The program was initiated on 11 May 2020.
Project 3.2 Economic Development Strategy
Budget: $83,200 Expenditure to $23,805 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Mr Scott Jarvis, Manager Economic Development and Tourism
Author: Mr Scott Jarvis, Manager Economic Development and Tourism
Progress Report:
Planning and development commenced for a number of Economic Development Actions for 2020/21 financial year, including new business welcome pack and Investment Prospectus.
June 2020 Council Information Bulletin PAGE 131
Project 3.3 Meetings, Incentives, Conventions and Exhibitions (MICE) Development
Budget: $10,000 Expenditure to Nil date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Jade Salpietro, Tourism Development Officer
Author: Mr Scott Jarvis, Manager Economic Development and Tourism
Progress Report:
The City has maintained engagement with Business Events Perth, and has been active in discussions in relation to reactivation once COVID-19 restrictions are eased.
Project 3.4 Visitor Servicing Fee – Tourism Rockingham
Budget: $100,000 Expenditure to $73,500 date:
Commencement 1 July 2019 Estimated finish 30 June 2020 date: date:
Project Officer: Mr Scott Jarvis, Manager Economic Development and Tourism
Author: Mr Scott Jarvis, Manager Economic Development and Tourism
Progress Report:
Working collaboratively with Tourism Rockingham Special Council Liaison Officer – Stacey Graham – to move forward with some key projects including new Tourism Destination website and Tourism Rockingham three year business plan.
4. Information Items
4.1 Stakeholder Engagement - Economic Development
Author: Mr Scott Jarvis, Manager Economic Development and Tourism
The Manager Economic Development and Tourism attended a range of meetings and events with various economic development stakeholders last month, including: - Rockingham Kwinana Chamber of Commerce CEO - Unit 80 proposal - South West Group Economic Developers – Mastercard demographics and analytics - Business Foundations – Rockingham Business Rebound Program - Rotary Club of Palm Beach - 2020 Rockingham Beach Cup
4.2 Stakeholder Engagement - Tourism
Author: Mr Scott Jarvis, Manager Economic Development and Tourism
The Manager Economic Development and Tourism attended a range of meetings and events with various tourism stakeholders last month, including; - Tourism WA Brodie Carr - Industry Zoom Forum – - Stacey Graham - Tourism Rockingham Special Council Liaison Officer - Quest Rockingham – Meetings Site visit - Tourism Rockingham – website meeting
June 2020 Council Information Bulletin PAGE 132
Advisory Committee Minutes The following Advisory Committee Minutes are attached for Councillor’s information. Advisory Committee Recommendations will be subject to separate Officer’s reports to Council.
Advisory Committee Advisory Committee Meeting held:
Christmas Festival Occasional Committee No meeting held this period.
City Safe Advisory Committee No meeting held this period. Community Grants Program Committee No meeting held this period.
Cultural Advisory Committee No meeting held this period.
Disability Access and Inclusion Advisory Committee No meeting held this period.
Rockingham Education & Training Advisory Committee No meeting held this period.
Seniors Advisory Committee No meeting held this period.
Sports Advisory Committee No meeting held this period.
Tourism Strategy Development Advisory Group No meeting held this period.
June 2020 Council Information Bulletin PAGE 133
Appendices
Planning and Development Services Bulletin 1. PathWest Laboratories (HS 3.4) 2. Media Statement - "Major planning reforms to drive economic recovery" - Premier Mark McGowan, MLA and Hon Rita Saffioti, MLA - 20 May 2020 (SP 4.12) 3. Media Statement - "Community views to help shape plan for Cape Peron's future" - Hon Rita Saffioti, MLA - 26 May 2020 (DPD 3.3) 4. Letter from Heritage Council - P2329 Bell Cottage (ruin), Rockingham on State Register of Heritage Places - 26 May 2020 5. City Response to Heritage Council - P2329 Bell Cottage (ruin), Rockingham - 27 May 2020
Engineering and Parks Services Bulletin Nil
Corporate and General Management Services Bulletin 1. List of Payments – May 2020 2. Monthly Financial Management Report - April 2020 3. Minutes of the Local Recovery Coordination Group held on 21 May 2020 4. Minutes of the Social Wellbeing Sub-Committee held on 27 May 2020 5. Local Government Act Review Phase One Regulations – Consultation Draft and Explanatory Notes 6. Australian Coastal Councils Association Inc. Newsletter - June 2020
Community Development Bulletin Nil Planning Services - Appendix 1 Planning Services - Appendix 1 Planning Services - Appendix 2
Major planning reforms to Hon Mark McGowan BA LLB MLA drive economic recovery Premier; Minister for Public Wednesday, 20 May 2020 Sector Management; State Development, Jobs and • Historic planning reforms introduced to help Trade; Federal-State support COVID-19 economic recovery Relations • Western Australia's planning system set for once- Hon Rita Saffioti BBus MLA in-a-lifetime reform Minister for Transport; • Urgent legislation a key initiative of Action Plan for Planning Planning Reform • McGowan Government's planning reform package includes 26 key reform items • Major job-creating projects to be supported by streamlined assessments • Reforms will create a simpler, more transparent planning system
Major reforms to simplify Western Australia's planning system and boost the State's economic recovery from COVID-19 will be introduced to Parliament today.
The McGowan Government's planning reforms are the culmination of three years of extensive consultation, which are now being urgently brought forward to support the wider economic response to the pandemic, protect WA jobs and create new job opportunities.
A series of amendments to planning legislation and regulations will simplify the planning system, cut red tape and increase support for small business.
The first initiative, made effective upon the passing of the legislation, would introduce a new development application process for significant, job-creating projects for the next 18 months to provide immediate support for the State's economic recovery.
In the short-term, the Western Australian Planning Commission will be the decision-maker for such projects, with plans to create a new Special Matters Development Assessment Panel after the 18-month period based on a similar model.
A significant development would be defined as: Planning Services - Appendix 2
• development proposals with an estimated cost of $30 million or more; or • residential dwelling proposals with 100 or more dwellings; or • commercial developments with a minimum 20,000sqm of commercial floor space; or • regional or tourism projects that may not meet the criteria but are considered important to assist in the COVID-19 recovery.
This model will ensure that large and complex developments receive a State co-ordinated approach with referral agencies and streamlined assessment processes to ensure job creating projects can start as soon as possible.
The legislative reforms will be supported by changes to planning regulations and State planning policies, and add to the launch of Design WA policies last year which prioritise the importance of good design in planning and development.
Further proposed changes in the reforms will provide flexibility for small businesses, improve community engagement requirements and increase the number of exemptions for approval.
The planning reforms will include initiatives that respond to community and stakeholder feedback, such as: • abolish change of use approvals for a number of different types of small business, which is often required by local government to start up or adapt a business; • exempt a wider range of small residential projects such as patios, decks and extensions from planning approval; • abolish onerous requirements on small businesses to pay cash–in-lieu for parking shortfalls up to 10 bays; and • improve community consultation by mandating consistent consultation processes across the State.
Most of the proposed amendments are part of the State Government's Action Plan on Planning Reform and follow three years of consultation to remove barriers in the Planning Services - Appendix 2
planning system, provide greater clarity and consistency for users of the system and reduce the administrative burden on the State's 139 local governments.
Further consultation will be undertaken with all stakeholders on proposed regulatory changes which will be introduced as soon as drafting has been completed.
Comments attributed to Premier Mark McGowan:
"This type of planning reform has been talked about for decades, it's long overdue.
"It's once-in-a-lifetime reform that will leave a long lasting legacy for our State, while driving much-needed economic activity in the wake of COVID-19.
"These reforms will cut red tape, support small businesses, create more jobs and deliver an overall better outcome for our community.
"The economic impacts of COVID-19 are devastating, we need projects that have investment certainty and are ready for construction and a planning system that lets business do business.
"This Bill will support projects that shape our communities and provide innovative ways for business to grow and prosper."
Comments attributed to Planning Minister Rita Saffioti:
"This package of reform is about providing an immediate platform response to the COVID-19 pandemic and introducing long term improvements to our planning system.
"Western Australia needs a planning system that promotes smart growth, is robust, contemporary and easy to navigate, and recognises the importance of community engagement early in the planning process.
"The proposals within this Bill will bring a long-awaited overhaul of the State planning framework. We have a genuine opportunity to remove barriers and red tape for small business, local government and developers and enable them to get back to work. Planning Services - Appendix 2
"We must also acknowledge the need for more strategic assessment of development proposals that could deliver significant economic, social and environmental benefits for the State."
Comments attributed to Parliamentary Secretary to the Premier and Planning Minister John Carey MLA:
"Small business is a big winner through these planning reforms. Too often new small businesses have been hit with long and burdensome planning approval processes to set up a new café or restaurant or business enterprise. Our changes will cut red tape and costs.
"For the first time, we will introduce visual representation of proposed developments on site, and mandate State wide community consultation processes, which includes a simple radius model for engagement."
Premier's Office - 6552 5000 Planning Minister's Office - 6552 5500 Planning Services - Appendix 3
Community views to help Hon Rita Saffioti BBus MLA Minister for Transport; shape plan for Cape Planning Peron’s future Tuesday, 26 May 2020
• More than 850 community responses received on future plans for Cape Peron • Environmental protection, recreation and improved community access under consideration • Community consultation an essential component of local planning • Western Australian Planning Commission to consider outcome and provide recommendation to State Government in coming months
The Rockingham community have embraced the opportunity to have their say on the future of Cape Peron with more than 850 responses, including 500 from the local area, received over a five-week consultation period.
An online map also attracted more than 1,000 visitors who used the interactive tool to indicate preferred uses and activities for the area, generating 428 comments and further engagement.
Cape Peron is highly valued by the local community, offering a mix of recreational uses set amongst a spectacular natural environment.
Identified as one of 15 planning investigation areas, a previous scheme amendment was withdrawn to allow for more detailed planning to identify appropriate land use changes.
The results will be reviewed by a State Government working group, representatives from the City of Rockingham and the Community Reference Group.
Issues to be considered as part of the review of community feedback include environmental protection, recreation and community access, bushfire risk and lease management. Planning Services - Appendix 3
The Western Australian Planning Commission will consider the outcome in coming months and make a recommendation to the State Government for a final decision on Cape Peron's future.
Comments attributed to Planning Minister Rita Saffioti:
"Cape Peron is a much-loved area for generations of local families.
"I'm pleased so many people made time to have their say on the future of Cape Peron - this is a clear indication of how important this area is to the local community.
"This consultation is a great example of our planning reform agenda in action - making sure the community has the opportunity to have their say early in the planning process."
Minister's office - 6552 5500 Planning Services - Appendix 4
P2329 Daniel Holland / 6552 4000
Mr Michael Parker Chief Executive Officer City of Rockingham PO Box 2142 ROCKINGHAM DC WA 6967 [email protected]
Dear Mr Parker
P2329 Bell Cottage (ruin), Rockingham Portion of Lot 850 on Deposited Plan 415740 being part of the land comprised in Certificate of Title Volume 2972 Folio 966 as shown on HC Curtilage Map P2329-0. The above place was entered in the State Register of Heritage Places on an interim basis on 16 March 2001 under the Heritage of Western Australia Act 1990. The Heritage Act 2018, which came into effect on 1 July 2019, now requires registration of Bell Cottage (ruin), Rockingham to be finalised. The Heritage Council recently considered an updated draft assessment for Bell Cottage (ruin), Rockingham, including a proposed statement of significance, and resolved that: • the place is of cultural heritage significance in terms of the Heritage Act 2018; • the place makes an important contribution to understanding the heritage of Western Australia as detailed in the draft proposed statement of cultural heritage significance (draft statement) in the draft register entry; and, • stakeholders should be consulted on the proposal to finalise registration. As the relevant local government authority for the above place, I am therefore seeking your written comments on the proposal to finalise registration of Bell Cottage (ruin), Rockingham. The register entry will be based on the three enclosed documents, so please read these carefully: • Draft assessment documentation, including statement of significance • HCWA Curtilage Map – showing the area of land that was registered in 2001, and is proposed for the finalised registration • HCWA Zones of significance – showing the level of significance of the various areas. Please make your submission using the attached form. If you would like to provide additional comments or information, these can be submitted in a separate Planning Services - Appendix 4
attachment. Please send your submission to the Department of Planning, Lands and Heritage by post, or email [email protected] by Tuesday 7 July 2020. Please note that the owner listed on page one of the assessment documentation has also been asked to comment on the proposal to finalise registration. Under the Heritage of Western Australia Act 1990, local governments were also invited to attend the meeting of the Heritage Council when registration was considered and became a voting member for the purposes of that item. Please note that the Heritage Act 2018 does not contain a similar provision. When all stakeholder comments have been received, the documentation will be presented to the Heritage Council which will consider whether to recommend registration under the Heritage Act 2018 to the Minister for Heritage. Further information about the role of the Heritage Council and the implications of registration, can be found on the Department’s website, in the State Register of Heritage Places and the Guide to Developing Heritage Places brochures. If you would like more time to consider the documentation, or to discuss the proposed finalisation of registration, please contact Senior Land Information Officer Daniel Holland at the Department of Planning, Lands and Heritage on (08) 6552 4000 or via the above email. Daniel would also be happy to meet with you to discuss the proposal to finalise registration for Bell Cottage (ruin), Rockingham. We look forward to hearing from you. Yours sincerely
Hon. John Cowdell AM Chair Enc.
26 May 2020 Planning Services - Appendix 4
Bairds Building 491 Wellington Street Perth Tel (08) 6551 8002 [email protected]
TO: DEPARTMENT OF PLANNING, LANDS AND HERITAGE (HERITAGE & PROPERTY SERVICES)
FROM: CITY OF ROCKINGHAM
RE: REGISTER OF HERITAGE PLACES
DATE:
I/We refer to your letter of 26 May 2020, advising that the finalisation of registration for the following place is to be considered: P2329 Bell Cottage (ruin), Rockingham As interested party for the above place, I/We______(applicable box) support registration have no comment to make on the proposal do not support registration other______
Please provide comments here or attach a separate submission
I agree for other stakeholders to be advised of my position
Signed:
Name:
Position: Planning Services - Appendix 4
REGISTER OF HERITAGE PLACES DRAFT – Register Entry
1. DATA BASE No. 2329 2. NAME Bell Cottage (ruin), Rockingham (c. 1868) FORMER NAME (or OTHER NAMES) Woodbine
3. LOCATION 371 Mandurah Road, Rockingham
4. DESCRIPTION OF PLACE INCLUDED IN THIS ENTRY Portion of Lot 850 on Deposited Plan 415740 being part of the land comprised in Certificate of Title Volume 2972 Folio 966 as shown on HC Curtilage Map P2329- 0.
5. LOCAL GOVERNMENT AREA City of Rockingham
6 CURRENT OWNER Trecap Pty Ltd.
7. HERITAGE LISTINGS • Register of Heritage Places: Interim 16/03/2001 Indefinite Extension 27/09/2002 • National Trust Classification: ------• Town Planning Scheme: ------• Municipal Inventory: Adopted 22/12/1998 • Register of the National Estate: Indicative ------• Aboriginal Sites Register ------
8. ORDERS UNDER SECTION OF THE ACT ------
9. HERITAGE AGREEMENT ------
10. STATEMENT OF SIGNIFICANCE Bell Cottage (ruin), Rockingham, an archaeological site comprising the ruins of a limestone cottage with a shingle clad roof in a vernacular interpretation of the Victorian Georgian style (1868), the ruins of a limestone masonry barn (1868), high
Register of Heritage Places Bell Cottage (ruin), Rockingham 1 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
archaeological potential, and three peppercorn trees, has cultural heritage significance for the following reasons: the place is representative of the opportunities for the working classes in colonial Western Australia to advance from humble beginnings to land ownership, business success and respectability; the place has potential to yield through archaeological investigation specific information relating to the domestic life of Western Australia’s early settlers, particularly through comparison with other archaeological and heritage sites that represent different phases of Western Australian settlement from the nineteenth to twentieth century; the simple vernacular construction of the cottage ruin, together with the barn ruin and peppercorn trees, makes it one of the more evocative and memorable ruined sites in the near vicinity of Perth, and a landmark along Mandurah Road; the place is important for its close association with James Bell and his family who were pioneers of the district, in particular wife and mother Jane Bell (nee Green) who arrived in Western Australia as an orphan and came to the public eye in a legal case for the murder of her child; the place is highly valued by Rockingham residents a tangible reference to the district's history; and the place is representative of the passion and tenacity often expressed by local Western Australian communities in ensuring the retention of their colonial histories.
Register of Heritage Places Bell Cottage (ruin), Rockingham 2 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
REGISTER OF HERITAGE PLACES DRAFT – Assessment Documentation
11. ASSESSMENT OF CULTURAL HERITAGE SIGNIFICANCE Cultural heritage significance means aesthetic, historic, scientific, social or spiritual value for individuals or groups within Western Australia. In determining cultural heritage significance, the Heritage Council has had regard to the factors in the Heritage Act 2018 and the indicators adopted on 14 June 2019.
PRINCIPAL AUSTRALIAN HISTORIC THEME(S) • 5.1 Working in harsh conditions • 5.6 Working in the home • 8.12 Living in and around Australian homes • 9.2 Growing up • 9.3 Forming families and partnerships • 9.6 Growing old
HERITAGE COUNCIL OF WESTERN AUSTRALIA THEME(S) • 101 Immigration, emigration and refugees • 106 Workers • 107 Settlements • 306 Domestic activities • 602 Early settlers • 605 Famous and infamous people
11(a) Importance in demonstrating the evolution or pattern of Western Australia’s history
Bell Cottage (ruin), Rockingham, was one of the earliest land grants in the Rockingham region, and the cottage and barn ruins on the property are among the region's oldest built structures. The original spatial and functional characteristics of the place have largely been retained, providing important evidence of the area's development. Bell Cottage (ruin), Rockingham, is important for its close association with James and Jane Bell and their children, whose lives have been significant within the history of the East Rockingham region, one of the early settlements in the Perth area.
Register of Heritage Places Bell Cottage (ruin), Rockingham 3 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
The place is closely associated with ‘Granny Bell’, Jane Bell (nee Green), who came to Western Australia as an orphan sponsored by the Children's Friend Society. She came to the public's attention after she was charged with murdering her child which was conceived after her rape by the person in whose care she had been entrusted. Her case drew considerable interest in the young colony, and resulted in her brief incarceration on Rottnest Island where she was reportedly the first European woman to be sent to Rottnest in consequence of a criminal conviction.
11(b) Importance in demonstrating rare, uncommon or endangered aspects of Western Australia’s heritage
The East Rockingham area, of which Bell Cottage, Rockingham, is a crucial part, is a rare almost intact collection of colonial buildings and recognisable sites of early settlement. The archaeological potential of the site presents a rare opportunity for research into aspects of cultural heritage. Bell Cottage, Rockingham, is a rare example of a late nineteenth/early twentieth century former farm property with intact archaeological deposits associated with approximately sixty years of occupation by a single family. Bell Cottage (ruin), Rockingham, is one of the more evocative and memorable ruins in the near vicinity of Perth. The apparently undisturbed state of the place is unusual and has made it a particularly fascinating subject for contemplation.
11(c) Potential to yield information that will contribute to an understanding of Western Australia’s history;
The ruins of both the cottage and the barn have the ability through archaeological and other investigation to reveal changes or obscured features within the buildings, and in so doing, reveal aesthetic characteristics of design, original features such as interior and exterior wall and other fixture colouring, and other original materials of the structures as well as potential evidence of alterations and additions. Bell Cottage (ruin), Rockingham, has value as a research site for cultural heritage. The site contains substantial evidence of material culture, including both building fabric and archaeological material that could usefully inform the study of European settlement in Western Australia. Because the property was established in the 1850s, and the cottage has not been inhabited since the 1930s, the objects of material culture found on the site have the potential to provide information relating to domestic life during an early period of settlement of which relatively few sites have survived. The amount of available historical documentation relating to the place further enhances its value to the historical archaeologist and architectural historian. The potential value of Bell Cottage (ruin), Rockingham, as a research or educational archaeological site is high. Bell Cottage (ruin), Rockingham, demonstrates the use of vuggy lacustrine limestone in the construction of both the cottage and barn, thought to have been sourced from the nearby quarry. Apart from the Cockburn Sound region, in which
Register of Heritage Places Bell Cottage (ruin), Rockingham 4 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
the quarry is based, the limestone is not usually used for building purposes. The two ruins are among the oldest surviving buildings constructed of this stone type. Bell Cottage (ruin), Rockingham, has considerable potential to contain intact archaeological deposits associated with the construction and occupation of the cottage and barn, which would provide information regarding the farming settlements in Western Australia in the late nineteenth and early twentieth centuries. The relatively short occupation of the place, and the lack of development on the property, means that the archaeological deposits associated with the place are likely to be very intact. Bell Cottage (ruin), Rockingham, has the potential to yield information contributing to a wider understanding of the European occupation of the locality and of the State, through comparison of the archaeology of the place with other archaeological and heritage sites that represent different phases of Western Australian settlement from the nineteenth to twentieth century.
11(d) Its importance in demonstrating the characteristics of a broader class of places;
Bell Cottage (ruin), Rockingham, is a good example of a cottage built in the colonial vernacular tradition with influences of Georgian architecture, the predominant architectural style at the time. The fact that the building appears to have survived to the 21th century without modifications makes it a particularly authentic example. Bell Cottage (ruin), Rockingham, is a representative example of farm buildings built from locally sourced stone within the Rockingham district during the late nineteenth and early twentieth centuries in Western Australia, and forms part of a recognisable precinct of buildings from this period. The potential archaeological resource at Bell Cottage (ruin), Rockingham is representative of archaeological deposits and surface finds associated with dwellings and farming properties from the late nineteenth and early twentieth century in Western Australia.
11(e) Any strong or special meaning it may have for any group or community because of social, cultural or spiritual associations;
Bell Cottage (ruin), Rockingham, is valued by the community of Rockingham and descendants of the Bell family for its social and historical associations. The cottage is a tangible connection for the descendants of the family and the residents of Rockingham with these pioneers. Local residents, particularly those connected with Rockingham Historical Society, have fought for the preservation of Bell Cottage (ruin), Rockingham, and a number of other historic cottages in the area since the early 1970s. The importance of the place to the local residents, having fought for its preservation for many years is representative of the passion demonstrated by local communities for the retention of evocative and tangible evidence of their colonial histories across Western Australia.
Register of Heritage Places Bell Cottage (ruin), Rockingham 5 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
Bell Cottage (ruin), Rockingham, is among a number of significant sites in East Rockingham which provide the district with a sense of history and place. The place is an important component of a clearly definable precinct, the East Rockingham Heritage Precinct, which comprises cultural and natural heritage sites associated with the nineteenth century settlement of the region.
11(f)1 Its importance in exhibiting particular aesthetic characteristics valued by any group or community;
Bell Cottage (ruin), Rockingham has a rustic aesthetic. The simple vernacular cottage is built of locally sourced materials that have, over many years of exposure to weather, acquired earthy tones, but there are vestiges of Georgian elegance in the ruins of the cottage. In its ruined state the cottage has developed an appealing rustic quality, making it an attractive subject for artist's renderings in the late twentieth century. Located in an open field along Mandurah Road, Bell Cottage (ruin), Rockingham, has come to be a well-known landmark for travellers passing through East Rockingham. Both the age of the structure and its unusually dilapidated state, draw attention to the place. The place has considerable significance as an important component of a precinct of cultural and natural heritage sites in the East Rockingham area, including early farming settlements dating from the 1850s. The parapeted façade of the cottage, and the scoring on the rendered façade to imitate coursed ashlar are examples of the vernacular Victorian Georgian style exhibited in varying forms by other buildings within the surrounding precinct.
11(g) Any special association it may have with the life or work of a person, group or organisation of importance in Western Australia’s history;
The Bell family, and James Bell in particular, are recognized for their pioneering work in the Rockingham region. James built the region's first school, and was the 'alert' witness who raised the alarm during the now famous Fenian escape from Fremantle gaol. Family members feature prominently in the establishment of Rockingham's earliest commercial enterprises and civic developments.
12. DEGREE OF SIGNIFICANCE
12. 1 CONDITION The limestone cottage is in a state of ruin, although large sections of the external and internal masonry walls are extant. The roof over most of the building has collapsed consequent to being weakened by termite infestation, and much of the
1 For consistency, all references to architectural style are taken from Apperly, R., Irving, R., Reynolds, P. A Pictorial Guide to Identifying Australian Architecture. Styles and Terms from 1788 to the Present, Angus and Robertson, North Ryde, 1989. For consistency, all references to garden and landscape types and styles are taken from Ramsay, J. Parks, Gardens and Special Trees: A Classification and Assessment Method for the Register of the National Estate, Australian Government Publishing Service, Canberra, 1991, with additional reference to Richards, O. Theoretical Framework for Designed Landscapes in WA, unpublished report, 1997.
Register of Heritage Places Bell Cottage (ruin), Rockingham 6 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
fallen material is no longer extant. Some window and door frames are still extant and in fair condition. Traces of interior finishes may remain in the more sheltered parts of the building, although access to the interior rooms of the building may be hazardous. Ground disturbance to the interior area of the cottage appears to be minimal. The barn is a ruin, and of the original fabric only portions of the western wall remain standing. A quantity of fallen timber and corrugated iron litter the site. There is high to moderate potential for archaeological elements to be present across the breadth of Bell Cottage (ruin), Rockingham.
12. 2 INTEGRITY This section explains the extent to which the fabric is in its original state. The significant values identified for the cottage are related to its landmark qualities, its role in representing the area's early settlement, its compositional and textual qualities (partly related to its ruinous state), and its scientific value as a research site for cultural heritage. An inspection of the place in 2016 noted the deterioration of building fabric, and a change in setting as surrounding properties are in the process of being developed for industrial purposes. A full restoration of the cottage is not appropriate and would detract from the aesthetic value of the place as a ruin. Any restoration would necessarily involve the partial removal of damaged original fabric, compromising the place's authenticity. The barn has deteriorated to the point where restoration would in fact involve reconstruction of most of the fabric. At present there is insufficient evidence available to ensure that reconstruction work of this kind would be true to the original form of the building, particularly in relation to the interior. It is highly likely that archaeological elements are present in the immediate area in and around the cottage. The lack of ground disturbance across the property after its abandonment circa 1950, suggests that below ground archaeological deposits are likely to remain intact. It is also highly likely that a low concentration artefact scatter exists around the perimeter, currently obscured by vegetation and building debris. The overall integrity of the place is high. Both ruins are evocative of a former farming property in a rural landscape, and can be interpreted in this context.
12. 3 AUTHENTICITY This section explains the extent to which the original intention is evident, and the compatibility of current use. Bell Cottage (ruin), Rockingham has an exceptional degree of authenticity. No significant alterations have been made to the buildings since circa 1936, and most of the extant built fabric would appear to date from the building's original construction. The archaeological value of the site is greatly enhanced by the place's early and definite period of habitation (c.1855 – c.1936), and some areas, such as the sub-floor areas of the cottage, potentially contain undisturbed archaeological deposits dating to the period c.1868 to c.1936.
Register of Heritage Places Bell Cottage (ruin), Rockingham 7 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
13. SUPPORTING EVIDENCE The documentation for this place is based on the ‘Woodbine (also known as Bell Cottage) Conservation Plan’ prepared for City of Rockingham by Kevin Palassis Architects in November 1999, with amendments and/or additions by Departmental officers and the Heritage Council. The discussion of physical evidence is based on the 1999 Conservation Plan by Kevin Palassis, ‘Bell Cottage (ruin), Rockingham Conservation Management Plan’ prepared for the owner by Hocking Heritage Studio in 2018, and the 2016 site inspection undertaken by Karina Williams and Daniel Holland.
13. 1 DOCUMENTARY EVIDENCE Bell Cottage (ruin), Rockingham is a ruined vuggy limestone cottage and associated archaeological site located within a small former farming property off Mandurah Road in the East Rockingham district. The cottage was built by James Bell on his property around 1868, and, together with the nearby P2326 Chesterfield Inn, P2320 Hymus House and Outbuildings and other buildings and archaeological sites to the south and north of the property, forms part of a rare collection of buildings dating from the early establishment of the district.2 For a full discussion of the documentary evidence refer to the ‘Woodbine (also known as Bell Cottage)’ Conservation Plan prepared for City of Rockingham by Kevin Palassis Architects in November 1999. A summary is provided below. Bell Cottage (ruin), Rockingham is located on Gnarla Karla Boodja. An archaeological and ethnographic survey was completed for the area and further detail can be found in ‘Report of an Aboriginal Archaeological and Ethnographic Survey of the Rockingham Industry Zone’, March 2012 prepared by Gavin Jackson Cultural Resource Management and Dr Edward McDonald on behalf of Amergin Consulting (Australia) Pty Ltd for Landcorp. Settlement in Cockburn Sound British settlement in Western Australia commenced with the establishment of King George Sound in Albany in 1826 and the Swan River Colony in 1829. Cliff Point Historic Site at Garden Island was the first site inhabited by Lieutenant Governor James Stirling's party when founding the Swan River Colony and was Western Australia's first official non-convict settlement.3 The party occupied the site for two months in 1829 before moving to the Swan River settlement on the mainland.4 Settlement south of the Swan River/Perth area was first attempted in late 1829– 1830 in an unsuccessful venture by Thomas Peel.5 A range of factors including
2 P3841 East Rockingham Heritage Precinct comprises a discontiguous group of buildings and archaeological sites within the area, including the individually listed P2329 Bell Cottage (ruin), P2326 Chesterfield Inn, P2320 Hymus House and Outbuildings and P2327 Mead Homestead, as well as P1434 Sloan’s Cottage, P1433 Smirk Cottage and P24537 Limestone Quarry amongst others. The precinct is on the Heritage Council of Western Australia’s (HCWA) Assessment Program. 3 As a property owned by the Commonwealth Department of Defence (P18184) Cliff Point Historic Site is listed on the Commonwealth Heritage List, and has not been considered for listing on the (WA) State Register of Heritage Places. 4 (Commonwealth) Department of Environment, 2014 ‘Commonwealth heritage places in Western Australia — Cliff Point Historic Site, Garden Island’ Source: http://www.environment.gov.au/node/19628#garden, Accessed 6 February 2014. 5 KTA Partnership, 1992, ‘Heritage Report on East Rockingham Settlement’ for City of Rockingham, Town of Kwinana, Landcorp, p. 2.
Register of Heritage Places Bell Cottage (ruin), Rockingham 8 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
poor management, lack of resources and harsh conditions plagued the settlers camped at Cockburn Sound (now known as Peel Town Archaeological Sites6) and by 1832 the area was deserted.7 Land to the south of the Peel settlement was allocated to some of the settlers associated with Thomas Peel in 1829. It is inferred from documentary sources that 12 families and some single men moved away from Peel town to settle in the East Rockingham area. However, the locations of these settlements cannot be found.8 The first farmers to permanently settle in the district, attracted by the good grazing land and adequate water supply, chose to establish themselves close to the Mandurah to Fremantle track (Mandurah Road)9 in what is now the City of Rockingham. Some sources note that the permanent settlement of East Rockingham did not occur until the 1850s. However, it is likely that permanent settlement occurred earlier. Marshall MacDermott held the first two permanent allotments surveyed in the East Rockingham/Kwinana area, comprising Cockburn Sound Locations 17 and 18, which were surveyed by Thomas Watson in 1842.10 MacDermott advertised the lease for the lots in May 1843.11 Leases were taken up by William Curtis (c.1845), Kay (c.1850), and Adam Armstrong (c.1860). In 1852 and 1866, the lease for Location 17 was advertised and contained a ‘…large stone house12…58 feet long 21 feet wide…with a verandah 10 feet wide13…’. It is not known where this house was located on Location 17, however, a reference to a house can be seen in an early survey.14 Surveyor Robert Austin also visited ‘Curtis’s Farm’ in 1848.15 Curtis went on to own Location 42 after leasing MacDermott’s land, south-west of Location 17, which was surveyed in 1854. The 1854 survey shows that it a house and garden had already been established on the allotment,16 situated approximately 300m north-east of the extant P2329 Bell Cottage (ruin). The initial buildings constructed by the early settlers were predominately temporary constructions, located along the Mandurah Road track.17 Many of the
6 Peel Town Archaeological Sites comprises the archaeological sites and artefacts associated with this settlement, located north-west of Hope Valley in the City of Cockburn. The site is on the HCWA Assessment Program. 7 KTA Partnership, op cit., p. 2; Palassis Architects 2003, op cit., p. 9. 8 Personal communication between Daniel Holland and Dr. Shane Burke, 16 April 2020 9 Kevin Palassis Architects, 1999, ‘Woodbine (also known as Bell Cottage) Conservation Plan’, prepared for City of Rockingham, p.13. 10 Survey of M. MacDermott’s 1842, 2 blocks 160 each situated eastward from Rockingham, Sheet 4, State Records of Western Australia, Cons 3869 item 132. 11 To be let, Inquirer, 3 May 1843, p. 6 12 Sale of real property, Perth Gazette and Independent Journal, 17 September 1852, p. 2 13 For Sale at Rockingham, Inquirer and Commercial News, 31 October 1866, p. 2 14 Cockburn Sound Locations in the vincinity of Rockingham as surveyed by Robert Austin 1842-53, State Records Office WA, Cons 3869 Item 021 15 R. Austin Field Book 3, State Records Office WA, Cons 3401 Item AUS/03 16 Cockburn Sound Locations in the vincinity of Rockingham as surveyed by Robert Austin 1842-53, State Records Office WA, Cons 3869 Item 021 17 Kevin Palassis Architects, 1999 op cit., p. 13. Several accounts of the early buildings in Rockingham indicate that these buildings were of wattle and daub construction, however there is some debate as to whether clay was present for use by early settlers in the region. (Fiona Bush, personal communication, 24 February 2017)
Register of Heritage Places Bell Cottage (ruin), Rockingham 9 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
homes began as small one or two room huts that were expanded as more children were born. These gradually developed into more substantial buildings constructed from locally hewn limestone.18 The local limestone quarry19 is believed to have been used as a source of building material for the local area.20 In 1865 the East Rockingham School21 was built by members of the small community, including James Bell, to cater for the large number of children in the settlement.22 By 1868, the East Rockingham settlement was well established with several of the family groups becoming closely related through marriage over the years, including the Mead, Day, Bell, Hymus, Key and Thomas families.23 When the Rockingham Roads Board was established in 1897, a number of its original members were residents of the East Rockingham area, including representatives of the Bell family, as well as those of the Thorpe (of Pines Cottage), Day (of Day House), Mead (Mead Homestead), and Hymus (Hymus House and Outbuildings) families.24 The Bell Family James Bell (1821-1911) arrived in Western Australia in 1845. The Lancastrian was a shipwright’s apprentice and a member of the crew of the HMS Driver on its way to New Zealand, when he jumped ship on arrival in Fremantle. As a ship’s carpenter, he easily found work in the colony as a boat builder, farm labourer and delivery man in Mandurah, Pinjarra and Fremantle. In 1847, he met and married servant Jane Green in Fremantle.25 Jane Green (1823-1909) had arrived in Western Australia from England in 183726, aboard the Eleanor. Raised in an orphanage, she was one of many brought out by the Children’s Friend Society to seek employment as indentured servants. As a sixteen year old, she was assigned to Captain Francis Whitfield’s household in Newcastle (Toodyay). Captain Whitfield was also the local resident official responsible for the welfare of the local indentured servants in the region. Soon after her transfer to the Whitfield household however, Jane Green became pregnant as a result of her rape by Captain Whitfield. She delivered her child
18 Heritage Council of Western Australia, Register of Heritage Places Assessment Documentation, P2327 Mead Homestead (1999), pp.6-7; KTA Partnership, op cit., p. 5. 19 P24537 Limestone Quarry, Rockingham, located within P3841 East Rockingham Heritage Precinct (HCWA Assessment Program); Taggart, N, 1984, Rockingham Looks Back: A history of the Rockingham District 1829-1982, Rockingham District Historical Society Inc, East Fremantle, p. 95. 20 Study of Conservation Options for Thorpe, Thomas and Bell Cottages, Palassis Architects (1997), cited in State Register of Heritage Places Assessment Documentation for P2327 Mead Homestead (1999), p.7. 21 P16042 East Rockingham School Site. Originally constructed of limestone blocks, the hall was destroyed by fire in 1966. A commemorative plaque marks the site, which is located within P3841 East Rockingham Heritage Precinct (HCWA Assessment Program). 22 Kevin Palassis Architects, 1999 op cit., p. 13. 23 Palassis Architects, 2008, Town of Kwinana Historical Thematic Framework & Municipal Heritage Inventory, Town of Kwinana, Accessed http://www.kwinana.wa.gov.au/Documents/Your- Property/Planning/2008-Municipal-Heritage-Inventory.aspx, p. 12; Taggart, op cit., p. 54. 24 P3841 East Rockingham Heritage Precinct — Preliminary Review, p. 7. 25 Kevin Palassis Architects, 1999 op cit., pp. 17-19. 26 A newspaper account of the anniversary of James and Jane Bell notes that Jane Bell came to the colony in 1930. The 1907 account (Western Mail, 23 November 1907, ‘Diamond Wedding Mr and Mrs James Bell’, Source: http://trove.nla.gov.au/newspaper/article/37561903, Accessed 29 December 2016) makes no other mention of Jane’s past and possible attempts to conceal her early history in the colony are not surprising.
Register of Heritage Places Bell Cottage (ruin), Rockingham 10 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
herself and the baby’s body, with a wound to its throat, was found concealed in her bedroom by Mrs Whitfield.27 Jane Green was charged with the murder of her infant son, however the case caused a sensation and scandal in the colony. The Committee of the Children’s Friend Society, amongst others, took up Jane Green’s cause and provided her with financial support and legal assistance.28 Richard West Nash, a well-respected barrister, undertook a spirited defence on her behalf at no charge.29 In October 1840, Jane Green was found not guilty of murder but guilty of concealing the birth of the child.30 She was sentenced to ‘two years imprisonment, with labor suited to her years and sex’.31 Although the incident caused a scandal, particularly for the Whitfield family, it did not appear to have any impact on the child emigration practices of the time. Jane Green served her time in Rottnest Prison, where she may have been the only white prisoner.32 On the completion of her sentence, she was employed as a seamstress in the household of the Reverend King at the Church of St John in Fremantle, where it is thought she met James Bell. After their marriage by the Reverend King in Fremantle in November 1847, James and Jane Bell established a home in Mandurah. Between 1848 and 1855, the couple had four children, two daughters and two sons, before they moved to a 20 acre property in East Rockingham, purchased from Henry Mead.33 Mead is not thought to have undertaken any clearance on the property prior to its sale.34 The family originally lived in a small hut near the swamp.35 They reared cattle and sheep for meat and dairy needs and grew and harvested wheat. They established a flourishing vegetable garden and cultivated a number of fruit trees.36 By the late 1860s, with their farming ventures a success and the addition of four more children to the family, a more substantial dwelling was required.37 Woodbine (Bell Cottage (ruin), Rockingham)
27 Kevin Palassis Architects, 1999 op cit., p. 17. 28 The Perth Gazette and Western Australian Journal, 8 August 1840, Source: http://trove.nla.gov.au/newspaper/article/642328, Accessed 28 December 2016. 29 Kevin Palassis Architects, 1999 op cit., p. 19. 30 The Defence argued that Jane Green had been unaware of her pregnancy and suffering confusion at the time of the birth, and also that the death of the child may have been caused during an attempt to remove the umbilical cord from around his throat. Kevin Palassis Architects, 1999 op cit., p. 19; The Perth Gazette and Western Australian Journal, 3 October 1840, ‘Quarter Sessions’, Source: http://trove.nla.gov.au/newspaper/rendition/nla.news-article642423, Accessed 28 December 2016. 31 The Perth Gazette and Western Australian Journal, 3 October 1840, ‘Quarter Sessions’, Source: http://trove.nla.gov.au/newspaper/article/642423, Accessed 28 December 2016. 32 The 1999 Conservation Plan notes that this claim, and another that Jane Green was the first white woman to be held at Rottnest Island, has not been fully substantiated and requires further research to corroborate it. (Kevin Palassis Architects, 1999 op cit., p. 19.) 33 Kevin Palassis Architects, 1999 op cit., pp. 19-21, 29; Western Mail, 23 November 1907, ‘Diamond Wedding Mr and Mrs James Bell’, Source: http://trove.nla.gov.au/newspaper/article/37561903, Accessed 29 December 2016. 34 Kevin Palassis Architects, 1999 op cit., p. 41 35 Kevin Palassis Architects, 1999 op cit., pp. 19-21. 36 Kevin Palassis Architects, 1999 op cit., p. 23; Taggart, op cit., p. 94. 37 Kevin Palassis Architects, 1999 op cit., pp. 19-21.
Register of Heritage Places Bell Cottage (ruin), Rockingham 11 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
In the late 1860s, James Bell began construction of Woodbine, now known as Bell Cottage (ruin), Rockingham, close to Mandurah Road, north-west of the original hut. The stone and timber building is constructed from local limestone38, most likely taken from the local quarry to the southwest of the cottage, off Chesterfield Road, and a source of building material for the local area from at least 1850 to 1950.39 The stone is described as ‘vuggy lacustrine limestone’ which was ‘soft enough to be easily shaped when freshly dug, but hardens on exposure to air, and can also be known as swampstone, coral stone and lacustrine marl’.40 James Bell’s carpentry skills were put to good use in the construction of his home. The new house had milled timber rafters, well made door and window frames, plastered ceilings over battens, manufactured door locks, glass windows, board floor (later) and verandahs front and back. Jarrah shingles used for the roof and were split with a mallet and shingle knife.41 In 1971, James and Jane Bell’s grandson ‘Paddy’ Alfred Turner was interviewed with regard to his life and time living at Woodbine between 1895 and 1900. He described the Bell house as having a large kitchen, built on the back, with a trodden earth floor and open fires. A number of rooms had fireplaces with mantelpieces made by grandfather Bell himself. Bread was baked in a stone oven constructed at the back of the kitchen. On the verandah was an old pedal washing machine but no copper. Around the house there was a high picket fence, enclosing a pleasant flower garden, which can be seen in photographs of ‘Woodbine’.42 There were four main living rooms and two verandahs, with the kitchen separated from the rest of the house by the rear verandah. Two additional rooms were added at the side.43 Photographs taken of the cottage in the 1960s and 1970s clearly illustrate that the front verandah was, at least by the 1960s, a bullnose verandah of corrugated iron, although it was gone by the 1970s.44 A large stone barn for storing hay and the chaff cutter was built to the east of the cottage, and an outdoor two-seater limestone privy constructed to the north.45 A locally famed flower garden was established at the front of the house, supplied by a stone lined well and hand pump located in the rear yard of the cottage,46 the exact location of which is not clear from the secondary sources. All the beds were edged with bottles, stuck bottoms up to form a border. This bottle border was evidently quite famous in the district. Mrs White, Walter Armstrong’s daughter, remembers it as being a feature of Granny Bell’s garden. Paddy’s memories of the garden were, however tinged with a certain amount of bitterness, because every afternoon it was his job to water the garden. The water had to be raised by a hand
38 Kevin Palassis Architects, 1999 op cit., p. 21. 39 P24537 Limestone Quarry, Rockingham, located within P3841 East Rockingham Heritage Precinct. 40 Kevin Palassis Architects, 1997, Study of Conservation Options for Thorpe, Thomas and Bell Cottages, cited in State Register of Heritage Places Assessment Documentation for P2327 Mead Homestead (1999), p.7. 41 M. Regehr, Bell Descendant, cited in Kevin Palassis Architects, 1999 op cit., p. 21. 42 Summary of interview undertaken between ‘Paddy’ Alfred Turner and Nora Taggart of the Rockingham Branch of the Royal WA Historical Society, , cited in Kevin Palassis Architects, 1999 op cit., p. 21. 43 Taggart, op cit, p. 93. 44 Kevin Palassis Architects, 1999 op cit., pp. 20, 22. 45 Kevin Palassis Architects, 1999 op cit., pp. 21-23, 42; Taggart, op cit, p. 94.. 46 Kevin Palassis Architects, 1997, Study of Conservation Options for Thorpe, Thomas and Bell Cottages East Rockingham, Western Australia, Commissioned by The National Trust of Australia (WA), Landcorp, p. 11; Kevin Palassis Architects, 1999 op cit., p. 42; Taggart, op cit, pp. 93-94.
Register of Heritage Places Bell Cottage (ruin), Rockingham 12 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
pump at the back of the house, and, as he emphatically said, “carried around the house, not through it”.47 James Bell gradually acquired adjacent surrounding lots to expand his farm, which continued to flourish.48 In 1907, the Bells celebrated their Diamond Wedding Anniversary. The couple individually began their lives in Western Australia in the lower working classes. Jane in particular overcame her tragic past and together they established a successful farm and livelihood in East Rockingham and were involved in many aspects of the local community. Jane Bell passed away in 1909, followed by James two years later, who left Woodbine to their son John Bell. John’s nephew, Edward Bell, son of James Jnr (son of James and Jane) and his wife Lily, lived with John in Woodbine until John’s death in 1936. As John died intestate, the property was sold in 1937, with the proceeds divided amongst his relatives.49 The cottage and surrounding property was purchased by Joe Stokes, owner of the adjacent former Hymus property, and was subsequently occupied by various tenants over the following decade.50 In the early 1950s, the State Government began resuming the surrounding lands for a proposed rail line and marshalling yards. A portion of Bell Cottage (ruin), Rockingham (Location 64) was resumed under the Public Works Act. In 1964, the remaining portion was resumed by the State Government for the West Australian Railways under the Kwinana-Mundijong-Jarrahdale Railway Act 1961 and the Public Works Act. The railway was constructed through the eastern portion of Location 64, to the east of Bell Cottage (ruin), Rockinham. No maintenance was undertaken on the cottage and barn, as it was expected that both would be demolished in the construction of the railway marshalling yards for the projected railway to the Garden Island naval base, although this never eventuated.51 Although it is visible in 1960s aerial imagery, by the late 1970s and early 1980s52, the limestone privy to the north of the cottage was no longer extant and in 1999 a physical inspection of the site did not identify its location.53 The masonry of the cottage apparently began to degrade around this time. Photographs of the cottage in the early 1980s suggest that the roof was still present at that time.54 However aerial images indicate that between 1985 and 1995 the condition of both the cottage and the barn deteriorated, and all or part of the roofs of both buildings were lost.55 The close proximity and visibility of the place to Mandurah Road allowed public access, and from at least the 1970s, the site was a popular spot for amateur and professional artists and featured in a number of
47 Taggart, op cit., pp. 93-94. 48 Kevin Palassis Architects, 1999 op cit., p.29. 49 Kevin Palassis Architects, 1999 op cit., p. 23 ; Taggart, op cit, p. 119. 50 Kevin Palassis Architects, 1999 op cit., pp. 23-25, 31. 51 Kevin Palassis Architects, 1999 op cit., pp. 9, 42; Taggart, op cit, p. 119. 52 Landgate (Land Information Authority), Aerial imagery for the Perth Metropolitan Area 1953; 1965; 1974; 1977; 1979; 1981; 1983; 1985; 1995. 53 Kevin Palassis Architects, 1999 op cit., pp. 21-23. 54 Kevin Palassis Architects, 1999 op cit., p. 30. 55 Landgate (Land Information Authority), Aerial imagery for the Perth Metropolitan Area 1953; 1965; 1974; 1977; 1979; 1981; 1983; 1985; 1995.
Register of Heritage Places Bell Cottage (ruin), Rockingham 13 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
sketches and paintings, some of which have recorded the features of the garden, cottage and barn over time.56 In 1996, Westrail sold Bell Cottage (ruin), Rockingham and surrounds to a private developer who intended to subdivide the property and establish industry on the site.57 It was sold the following year to the current owner. In the late 1990s an Urgent Works Report for Bell Cottage (ruin), Rockingham was prepared, which noted that only a small part of the roof in the south western corner of the cottage and kitchen remained. Roof timbers, window frames and curtain rail hooks were also missing.58 A 1997 assessment of the condition of Bell Cottage (ruin), Rockingham noted that the majority of missing timber had been removed from the site since 1995 and that a nearby resident had been apprehended by local residents removing timber to use as firewood.59 In 1999, the City of Rockingham commissioned Kevin Palassis Architects to prepare a Conservation Plan for Woodbine (Bell Cottage (ruin), Rockingham). The barn ruins do not appear to have deteriorated significantly since the 1999 inspection of the site. Substantial remnants were still present in 2016. The locations of both the toilet and the barn are within the curtilage of Bell Cottage (ruin), Rockingham. In 2002 the grounds were in use by a riding school.60 The fields to the north were used by a camel farm. In 2016 an inspection of the site was undertaken by Departmental staff to inform an update to the assessment. In 2016, the cottage ruin and barn are located within a vacant field in an area that has been zoned for industrial use. The surrounding properties include workshops, construction sheds and other features of light industry. The railway constructed in the 1960s is located to the east of the curtilage of Bell Cottage (ruin), Rockingham. In 2018, a Conservation Management Plan was prepared by Hocking Heritage Studio. Archaeological investigations carried out by Extent Heritage for the CMP revealed the locations of the privy and well and unearthed artefacts likely associated with the occupants of the place.
13. 2 PHYSICAL EVIDENCE For a full discussion of the physical evidence refer to the ‘Woodbine (also known as Bell Cottage)’ Conservation Plan prepared for City of Rockingham by Kevin Palassis Architects in November 1999 and ‘Bell Cottage (ruin), Rockingham Conservation Management Plan’ prepared for Trecap Pty Ltd by Hocking Heritage Studio in 2018. The following information is based on the Conservation Plans and the 2016 inspection by Departmental staff. Bell Cottage (ruin), Rockingham comprises two ruins, that of a colonial vernacular limestone cottage, formerly known as Woodbine (the cottage) and a limestone
56 Kevin Palassis Architects, 1999 op cit., p. 27. 57 Kevin Palassis Architects, 1999 op cit., pp. 9, 31. 58 Kevin Palassis Architects, 1999 op cit., p. 43. 59 Kevin Palassis Architects, 1997 op cit., p. 21. 60 Bell Cottage & Barn (ruin) – National Trust of Australia (WA) Historic Places Assessment Form
Register of Heritage Places Bell Cottage (ruin), Rockingham 14 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
masonry barn ruin (the barn). The cottage is set back approximately 80 metres from Mandurah Road, although the view from the road is obscured by three large peppercorn trees (Schinus molle) located at the southwestern corner of the cottage. Bell Cottage (ruin), Rockingham is bound to the north and south by vacant fields, and with the exception of the peppercorn trees and one acacia tree to the east, the site has no remnant vegetation. The north-south Alcoa railway line cuts through the rear of the former Bell property. In addition to the two building ruins, Bell Cottage (ruin), Rockingham comprises several known surface scatters or concentrations of artefacts and sub-surface remains. Archaeological investigation in 2018 revealed that the place comprises the remains of a privy and a well. Artefacts were also retrieved in test pits around the site likely associated with construction and occupation of the place by the Bell family in the late nineteenth and early twentieth centuries. The Cottage The western façade of the cottage faces Mandurah Road. Although now a ruin, the former alignment, layout of the cottage, and the method and materials used in its construction remain discernible. Limestone walls divided the main part of the dwelling into eight rooms, with the two largest parlours located in the central front portion, each originally covered by the hipped roof. The remaining six rooms, comprising five bedrooms and a dining room (later kitchen), were roofed by skillions that extended off the hipped roof. The roof was originally constructed of pit-sawn hardwood rafters and battens, with split sheoak shingles, covered by galvanised corrugated iron.61 In 2016, only a portion of the roof remained, over the southwestern bedroom. Five cross beams and some evidence of the shingles are still present in this area. The façade of the cottage originally concealed the line of the skillion roof behind a parapet, although the parapeted façade wall, and a significant portion of the northern wall no longer remain. No evidence of the front (west) verandah remains in situ, although sections of corrugated iron are scattered in the debris along the western exterior line of the cottage. All exterior walls have been rendered with a lime mortar. The facade of the cottage, although somewhat dilapidated, retains sections of rendered wall that was lined to imitate coursed ashlar. Scoring is also visible on extant walls along the northern elevation. Fractures in the masonry and render are visible in the façade and along the wall of the southern elevation, the remnants of which do not exhibit scoring. Some interior features are still evident and, with condition varying from fair to good, include the front timber door frames, window features and the fireplace and chimney in the front northern parlour. The mantles and timber lintels over the four fireplaces are no longer present. The chimneys and fireplaces in the southern parlour and dining room are in poor to fair condition. The three limestone chimneys remain a prominent element of the former Bell home. The depth of debris and ground vegetation obscured ground visibility at the time of the survey and it is unclear what remains of the floors. The 1999 inspection noted that floor boards remained in the ‘main room’62, but it was not possible in 2016 to
61 Kevin Palassis Architects, 1999 op cit., p. 35. 62 Kevin Palassis Architects, 1999 op cit., p. 39.
Register of Heritage Places Bell Cottage (ruin), Rockingham 15 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
determine if these are still present, although ground disturbance appears to have been minimal. The 2018 Conservation Plan notes that jarrah floorboards were visible in bedroom two. There is no evidence of the rear (east) verandah, although the ground in this area is relatively flat and even, compared to the uneven and rubble strewn area to the east of the cottage ruin. Large vuggy limestone blocks, approximately 50-70cm in width, are scattered to the fence line surrounding the cottage, although partially obscured by long grass and weeds. A semi-detached kitchen and store is appended at the south-east corner of the building. The roof was clad in galvanised corrugated iron, and was unlikely to have had shingles. Three sheets of corrugated iron remain over the southwestern corner of the kitchen, although these appear to be very unstable. The rear wall of the dry store has completely collapsed, and the interior spaces of the dry wall and the kitchen are covered in rubble and roof materials. A cast iron Metters oven is still in situ, although partially covered by limestone rubble. Remnants of the galvanised corrugated iron roof and the limestone wall are also scattered around the eastern end of the building. The remains of a timber post fence with barbed wire extends from approximately 3 metres north of the eastern end of the store room at the southeastern corner of the cottage in an easterly direction, approximately 50 metres past the barn ruin. Barn Ruin The Barn ruin is located 41 metres to the east of the cottage ruin. Although the footprint of the building is still discernible, only two portions of the western wall of the Barn remain standing, constructed of rubble limestone masonry, and standing approximately 2 metres high. The surrounding ground surface is completely obscured by long grass and weeds, and the interior of the former building and surrounds are littered with rusted corrugated iron sheeting, iron fragments, limestone rubble, discarded car tyres, timber posts and roof timbers. The nature of the debris and vegetation made confirmation of the condition or type of floor surface impossible, however it appears unlikely that there has been ground disturbance within the barn footprint. The remains of a rainwater tank is located along the former eastern wall of the structure, comprising the remnants of corrugated iron sheeting surrounding a tank reinforced by a cement and chicken wire base. A dip, or hole, approximately 50cm deep by 50cm wide, is located approximately two metres from the south east corner of the building. Archaeological Assessment Archaeological test pits excavated in 2018 revealed the locations of the well and privy, and retrieved artefacts likely associated with the place. Outside of the areas excavated, the potential for surface and sub-surface archaeological material to be present at Bell Cottage (ruin), Rockingham is likely to range from high to low. Archaeological material (artefacts and deposits) may be highly significant for its potential to provide information regarding the construction and occupation of Bell Cottage (ruin), Rockingham. Sub-surface archaeological deposits
Register of Heritage Places Bell Cottage (ruin), Rockingham 16 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
Archaeological investigation involved the excavation of five test pits. These were located 3.5m west of the cottage, 9m west of the front wall of the cottage, within the footprint of the barn, and within the locations of the privy and the well. The results of this investigation revealed the location of the privy, well and barn footings and unearthed artefacts, such as bottle glass, nails, animal bone, and ceramic. The limited nature of the investigation, and that the inside of the cottage was not excavated, contributed to no personal artefacts being retrieved. The remains of the privy are located approximately 21m to the north-east of the cottage and comprised of limestone foundations measuring 1.8mx2.5m. The remains of the well are located approximately 11m east of the cottage and included several limestone blocks arranged in a circular pattern. There is considerable potential for sub-surface archaeological deposits to exist within the rooms of the cottage and the barn. Often archaeological materials located within buildings can be disturbed and/or removed during repair, reconstruction and development of the place over time. However, the abandonment of both the cottage and barn following the cessation of occupation is likely to have prevented any significant disturbance of the sub-surface deposits. The cottage was occupied by the Bell family between the 1860s and circa 1936, which means that artefacts and deposits are likely to date to this short time frame, and have the potential to reveal information about the domestic life of one family over a significant period of development in Western Australian history. The history of the Bell family is well documented and can inform any excavation or archaeological investigation.63 The site has, in general, been left relatively undisturbed, and in 2016 the ground surface in the cottage rooms is covered in grass, weeds and debris from fallen walls and roof materials. The extent of ground cover suggests that any extant below ground deposits would be largely undisturbed. The internal room deposits would be expected to include artefacts associated with the use of the house, including small domestic items or fragments that may been lost underfoot. Archaeological deposits are often found around the doorways of dwellings as a result of the practice of sweeping internal house debris out of the doorway. The areas around the doors on the eastern and western elevations of the cottage are highly likely to contain archaeological deposits associated with the occupation of the cottage, as all debris would be likely to have been swept out via these entrances, onto and from the verandahs. The presence of building rubble across the former floor of the barn structure is also likely to have protected any surface and below ground deposits associated with its use by the Bell family. Any archaeological deposits or artefacts associated with the barn, which is thought to be roughly contemporary with the cottage, may provide further information on the farming techniques, methods and practices of the Bell family. Surface archaeological material Historically, the area encompassed within the curtilage of Bell Cottage (ruin), Rockingham has undergone very little disturbance. Artefacts exist in scatters
63 Kevin Palassis Architects, 1999 op cit., p. 50.
Register of Heritage Places Bell Cottage (ruin), Rockingham 17 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
around the place including fragments of ceramic ware, bottle and other glass, and other household artefacts.64 During the December 2016 site inspection much of the area within Bell Cottage (ruin), Rockingham was covered in high grass and weeds, with nearly zero ground surface visibility. The 2016 inspection of the site noted the presence of ceramic and glass fragments scattered in an area approximately one metre square, approximately 25 metres to the southwest of the front (eastern) elevation of the cottage ruin. It is highly likely that the scatter extends further beneath the surrounding ground cover. It is possible that the glass fragments may be associated with the ‘Granny Bell’s’ famed flower garden in front of the house, which was reportedly edged with bottles.65 Evidence of bricks and other building rubble were also noted amongst the peppercorn trees in the same area. The 2018 archaeological investigation also noted artefact scatters around the place, particularly in the front garden area.66 It is considered highly likely that a low concentration artefact scatter is present between and around the perimeters of both the cottage and the barn. Depending on their location, archaeological artefacts may provide further information about the different uses of the rooms, such as kitchen debris located on the eastern side of the cottage, children’s items located near the verandah or bedrooms; or items associated with farming activities located in the vicinity of the barn. Concrete blocks and bricks were also identified in the vicinity of an Acacia tree located approximately 30 metres from Mandurah Road, between the road and the cottage ruin. Given the lack of disturbance across the site and the extent of ground cover, it is considered likely that artefacts and archaeological deposits are present across the wider area of Bell Cottage (ruin), Rockingham. Other potential archaeological features There is no evidence that a rubbish dump is present on the site, however it might be expected that the Bells did have place for disposing of their rubbish. Should a refuse pit or a bottle dump be present on the site, both would be considered highly significant for their potential to provide more information regarding the date of earliest occupation of the place and the way of life of its occupants. Zones of Archaeological Potential It is highly likely that further household artefactual material, as well as building materials are present on the surface and in below ground deposits in and around the cottage and the barn structures, as well as between them. The archaeological deposits or artefacts associated with the cottage ruin and the barn are likely to have considerable contributory significance to the place as a whole. The archaeological potential of the cottage ruin, barn ruin, well, and privy sites are considered high. Evidence of the agricultural activities and incidental artefacts (such as nails, implements, personal items) associated with the Bell family might also be expected to be found across the wider area of Bell Cottage (ruin), Rockingham. Areas of
64 Kevin Palassis Architects, 1999 op cit., pp. 33-35; Hocking Heritage Studio 2018, ‘Bell Cottage (ruin) Conservation Management Plan’ prepared for Trecap Pty Ltd, p. 151 65 Taggart, op cit., pp. 93-94. 66 Hocking Heritage Studio 2018, ‘Bell Cottage (ruin) Conservation Management Plan’ prepared for Trecap Pty Ltd, p. 237
Register of Heritage Places Bell Cottage (ruin), Rockingham 18 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
moderate archaeological potential have been identified in the front yard area of the cottage, including the location of the former flower garden, the expanse of land to the west of the cottage, and the area to the south of the barn. The archaeological deposits and artefacts associated with the privy and well have considerable contributory significance to Bell Cottage (ruin), Rockingham associated with its scientific value and potential to yield information regarding the nineteenth and twentieth century settlement and occupation of East Rockingham.
13. 3 COMPARATIVE INFORMATION Archaeology Bell Cottage (ruin), Rockingham comprises two c.1860 ruins and areas of high and moderate archaeological potential. The place is highly likely to contain intact archaeological deposits associated with the construction and occupation of Bell Cottage (ruin), Rockingham in the late nineteenth and early twentieth century. As an archaeological resource, the place also has the potential to contribute to a wider understanding of the cultural history of the East Rockingham district and of the State through comparison with other archaeological and heritage sites that represent different phases of Western Australian settlement from the nineteenth to twentieth century. A search of the Historic Heritage database for individual buildings or groups that include archaeology returns 133 places, not including Bell Cottage (ruin), Rockingham. Of these, 22 are entered in the State Register and 14 are on the Assessment Program. The following examples are most relevant in comparison with the period of occupation, and farm cottage and settlement type of Bell Cottage (ruin), Rockingham. • P2325 Chesterfield Inn (fmr) (c.1857) • P32 Strawberry Hill Farm & Gardens, Albany (free-settlement after 1831) • P533 Manning Estate, Hamilton Hill (1866-1982) • P1693 Mahogany Inn, Mundaring (1854-1989) • P4112 Edward’s House & Archaeological Sites, Henley Brook (1830-1850) • P4216 Lynburn Homestead and Shearing Shed (fmr) (1872-2004) • P2494 Spring Park (1839-1954) • P2494 Oakover, Middle Swan (1835-1921) • P4604 Yowangup Homestead Group, Moojebing (1860-1862) • P12874 Glentromie Farm Group (1850-1880s) • P18184 Cliff Point Historic Site at Garden Island (1829) • P17868 Peel Town Archaeological Sites (1830) The establishment of P3841 East Rockingham Heritage Precinct represents the next phase of settlement and development in Western Australia.
Register of Heritage Places Bell Cottage (ruin), Rockingham 19 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
The potential archaeological resource at Bell Cottage (ruin), Rockingham comprises a wealth of information regarding the early settlement and growth of the East Rockingham Precinct. Furthermore, the place was occupied for a relatively concentrated period of time prior to its abandonment, and is highly likely to contain intact archaeological deposits associated with its construction and occupation by the Bell family, who were important figures in the history of East Rockingham. Places of this type and period are not well represented on the Register and provide a comparative site complex that enables a better understanding of how early Western Australian settlers, and their descendants, adapted through time to their changing circumstances, and in light of their increasing knowledge of the conditions prevalent in the State. The place is a relatively rare example of an archaeological site spanning a period across the nineteenth and twentieth centuries that has both representative and scientific values for its potential to provide information regarding Bell Cottage (ruin), Rockingham and other archaeological sites in Western Australia. The values of Bell Cottage (ruin), Rockingham are also demonstrated and enhanced by the range of buildings and archaeological sites within the East Rockingham Precinct, which includes Bell Cottage (ruin), Rockingham within its curtilage. The East Rockingham settlement, which was established predominantly between the 1850s and 1900, included all the buildings and facilities which are commonly considered to comprise a town; residences, a hotel/inn, a school, a Roads Board building, and a cemetery. Examination of the group is likely to provide a more detailed picture of settlement in Western Australia at that time. Victorian Georgian style Cottage Bell Cottage (ruin), Rockingham was constructed in a vernacular interpretation of the Victorian Georgian style. The Conservation Plan prepared for the place noted that the planning of the cottage was ‘characteristic of contemporary dwellings built in the vernacular tradition.’67 The placement of the kitchen as an attachment to the rear of the dwelling, while not a feature of English building of the same period, has been observed in other contemporary Western Australian dwellings, including P4015 Day Cottage (1855- 85)68 and P2327 Mead Cottage (1895)69 in the East Rockingham area, as well as others in Rottnest Island, Busselton, Vasse and Quindalup.70 The practice is thought to reduce the risk the hazards kitchen fires potentially held for shingled roofs. The kitchen and dry store of Woodbine did not appear to have the roof shingles in use elsewhere in the cottage, which supports this theory.71 The Conservation Plan notes that the formal parapet across the façade of the cottage, and the scoring of the render on the two public elevations are ‘typical of
67 Kevin Palassis Architects, 1999 op cit., p. 47. 68 Also known as Ellendale, Day Cottage is permanently registered on the State Register of Heritage Places; also part of the East Rockingham Heritage Precinct (HCWA Assessment Program). 69 Also known as Lealholm, Mead Cottage is permanently registered on the State Register of Heritage Places; also part of the East Rockingham Heritage Precinct (HCWA Assessment Program). 70 Kevin Palassis Architects, 1999 op cit., p. 47. 71 Kevin Palassis Architects, 1999 op cit., p. 47.
Register of Heritage Places Bell Cottage (ruin), Rockingham 20 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
the special treatment afforded to the façade of 19th century buildings in Western Australia’.72 The formality of the façade, including the fenestration, use of parapets and rendered treatment is similar to that of the high architecture of that period which in the case of domestic buildings was predominately a Georgian derivative. It stands to reason that the fashions of the elite, as expressed in the buildings of regional centres such as Perth and Fremantle (also Rottnest), would have some influence on the local vernacular building traditions. James Bell would have been familiar with the buildings of Fremantle and Rottnest and, being a capable building, would conceivably have incorporated in his cottage features not commonly found in domestic buildings of the vernacular tradition...73 …At Rockingham, several other buildings incorporated the parapet features, it is not improbable that Bell’s cottage was an influence in this regard.74 Examples of contemporary buildings with parapets include P2525 Chesterfield Inn (fmr) (1855)75 and P2327 Mead Cottage (1895)76 in the East Rockingham area, as well as P1693 Mahogany Inn, Mundaring (1854).77 A search for places in the Historic Heritage database for single storey residences built in the Victorian Georgian architectural style between 1850 and 1900 returns 189 entries, including 42 on the State Register of Heritage Places and 20 on the HCWA Assessment Program. P3841 East Rockingham Heritage Precinct (Assessment Program) comprises a number of these buildings including the examples given above. The precinct is considered a representative example of an early settlement group which retains its original rural setting. It comprises a number of residences and other buildings and archaeological sites that are indicative of the settlement of the East Rockingham district by European settlers from the early 1850s. The sites are associated with a number of prominent local families, who were the first to settle and establish residences in the East Rockingham area. The precinct comprises: • P2329 Bell Cottage (ruin), Rockingham (1868) • P2325 Chesterfield Inn (fmr) (1855) • P4015 Day Cottage (1882-85) • P3145 East Rockingham Cemetery (1842) • P16042 East Rockingham School Site (1865) • P2320 Hymus House and Outbuildings (1895-1905) • P3316 Key Cottage (c.1854) • P2327 Mead Homestead (1850) • P12088 Paradise Cottage (c.1870) • P12089 Pines Cottage (1854/5) • P19937 Rockingham Road Board Site (1905)
72 Kevin Palassis Architects, 1999 op cit., p. 48. 73 Kevin Palassis Architects, 1999 op cit., p. 48. 74 Kevin Palassis Architects, 1999 op cit., p. 49. 75 Chesterfield Inn has an indefinite extension to interim registration on the State Register of Heritage Places, and also forms part of the East Rockingham Heritage Precinct (HCWA Assessment Program). 76 Also known as Lealholm, Mead Cottage is permanently registered on the State Register of Heritage Places; also part of the East Rockingham Heritage Precinct (HCWA Assessment Program). 77 Mahongany Inn is permanently registered on the State Register of Heritage Places.
Register of Heritage Places Bell Cottage (ruin), Rockingham 21 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
• P1434 Sloan Cottage (1911) • P1433 Smirk Cottage (1905) • P4624 Tasker’s Cottage (Wheatfields) (1856) Bell Cottage (ruin), Rockingham, both as a place within the precinct, and as a heritage place in its own right is a comparable example of the Victorian Georgian style with vernacular characteristics that relate to its construction by a capable and skilled builder/owner. Limestone construction, Hope Valley & East Rockingham Bell Cottage (ruin), Rockingham was constructed in local ‘vuggy’ limestone, thought to have been supplied from the local quarry78, located across Mandurah Road at Chesterfield Road. A number of other limestone cottage ruins have been identified within the East Rockingham area, including Paradise Cottage (c. 1870) and Pines Cottage (c. 1854), which, like Bell Cottage (ruin), Rockingham and Limestone Quarry, are located within P3841 East Rockingham Heritage Precinct (Assessment Program). Frederick Postans’ Cottage, Hope Valley (c.1900), is a later example, located in the nearby suburb of Hope Valley. Intact examples of cottages from the same period include P2325 Chesterfield Inn (fmr) (c.1855–1862), P2320 Hymus House and Outbuildings (1895–1905); P4015 Day Cottage (c.1882–1885, 1970s); P12089 Pines Cottage (c. 1854); P1433 Smirk Cottage (c.1902); P4624 Tasker’s Cottage (c.1856); P3316 Key Cottage (c.1854) and P4692 Paradise Cottage (c. 1870). Nineteenth century cottages built from local Rockingham stone are well represented within the local area, most of which are located within the P3841 East Rockingham Heritage Precinct (Assessment Program). As a contemporary example, now in a ruinous condition, Bell Cottage (ruin), Rockingham contributes to the collection of similar buildings, but is no longer a good or rare example of the use of local stone.
13. 4 KEY REFERENCES Palassis Architects, 'Woodbine (also known as Bell Cottage): Conservation Plan', prepared for the City of Rockingham, November 1999. Hocking Heritage Studio, ‘Bell Cottage (ruin) Conservation Management Plan’ prepared for Trecap Pty Ltd, 2018 13. 5 FURTHER RESEARCH Further archaeological investigation of the place may identify a range of artefacts and deposits associated with the Bell’s occupation of the land, which would contribute to the significance of the place. The 1999 and 2018 Conservation Plans prepared for Bell Cottage (ruin), Rockingham identify traces of coloured pigment in various locations, including window frames, door joinery, and areas of interior and exterior walls of the cottage.79 Analysis of the colours and types of pigment used in the cottage may
78 P24537 Limestone Quarry, Chesterfield Road, East Rockingham 79 Kevin Palassis Architects, 1999 op cit., pp. 49-50; Hocking Heritage Studio 2018, ‘Bell Cottage (ruin) Conservation Management Plan’, p. 165
Register of Heritage Places Bell Cottage (ruin), Rockingham 22 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4
determine the original colour scheme of the cottage, and any changes made over time.
Register of Heritage Places Bell Cottage (ruin), Rockingham 23 Place Assessed September 2000 Documentation amended: January 2017, February 2017, May 2019 Planning Services - Appendix 4 HC CURTILAGE MAP P2329-0 Bell Cottage (ruin), Rockingham PREPARED BY DANIEL HOLLAND (SENIOR LAND INFORMATION OFFICER) 26/05/2020
385150 385200 385250 6429850 6429850
Mandurah Rd 6429800 6429800
N 0 3 6 9 12
metres GDA 1994 MGA Zone 50 Produced by Heritage Assessment & Registration, Department of Planning, Lands and Heritage, Copyright © May 2020 Legend Base information supplied by Western Australian Land Information Authority SLIP 1096-2018-1 Curtilage
2018 aerial imagery supplied by Western Australian Land Information Authority (Scale 1:622; positional accuracy +/- 2m) Cadastre
385150 385200 385250 Planning Services - Appendix 4 HC ZONES OF SIGNIFICANCE MAP P2329-0 Bell Cottage (ruin), Rockingham PREPARED BY DANIEL HOLLAND (SENIOR LAND INFORMATION OFFICER) 26/05/2020
385200
Mandurah Rd 6429800 6429800
Legend N Cadastre 0 8.5 17 metres GDA 1994 MGA Zone 50 Curtilage
Produced by Heritage Assessment & Registration, Department of Planning, Lands and Heritage, Copyright © May 2020 Primary
Base information supplied by Western Australian Land Information Authority Secondary SLIP 1096-2018-1 2018 aerial imagery supplied by Intrusive Western Australian Land Information Authority (Scale 1:622; positional accuracy +/- 2m)
385200 Planning Services - Appendix 5
Our Ref: LUP/2146 D20/091338
Enquiries to: Mr M Ross - 9528 0334
27th May 2020
Hon. John Cowdell AM Chair Heritage Council Locked Bag 2506 PERTH WA 6001
Attention: Mr Daniel Holland Email: [email protected]
Dear Mr Cowdell
Re: P2329 Bell Cottage (ruin), Rockingham
I refer to your letter of 26th May 2020 in the above regard.
The City is pleased to provide its support for Bell Cottage remaining in the State Register of Heritage Places. Bell Cottage is a place of cultural heritage significance identified in the City’s Municipal Heritage Inventory (MHI) Review 2018 and Heritage List pursuant to Town Planning Scheme No.2.
The MHI Management Category is A - Exceptional which means:
“A – Essential to the heritage of the locality. Rare or outstanding example. The place should be retained and conserved. Any alterations or extensions should reinforce the significance of the place, and be in accordance with the Thorpe, Thomas and Bell Cottages Conservation Plan 1997.”
The City’s MHI acknowledges the cottage in particular is highly valued by long term residents of Rockingham because it is a tangible reference to the district’s history and where residents have fought for its preservation for approximately 30 years. The City agrees with the draft assessment findings that the site even in a ruinous condition Bell Cottage has scientific value as a research site for cultural heritage, with archaeological deposits that are likely to evident.
With respect to the draft assessment documentation, the City would like to provide the following comments:
7. Heritage Listings
Municipal Inventory (Local Heritage Survey) – adopted 24/10/1995 Town Planning Scheme – adopted 24/10/1995
Please add and correct the above dates. Planning Services - Appendix 5
11(e) Any strong or special meaning it may have for any group or community because of social, cultural or spiritual associations;
Please amend “Rockingham Historical Society” to “Rockingham District Historical Society Inc.”
Heritage Curtilage Map
The City supports the HC Curtilage Map P 2329-0 and suggests the draft assessment documentation is updated to include the rational for defining the boundaries of the map. In this regard the City agrees that the Curtilage Area should extend to Mandurah Road, to maintain the landmark qualities of the place. The City does not support any reduction of the HC Curtilage Map to permit industrial development for example within the front street setback area to Mandurah Road.
Urgent Stabilisation Works
The City acknowledges the Bell Cottage (ruin) Conservation Management Plan (Feb 2019), prepared by Hocking Heritage Studio for the owners, Trecap Pty Ltd. On 10th January 2020, the City expressed its concern to the State Heritage Office regarding the poor condition of Bell Cottage as it considers urgent ‘residual management’ is needed by the owners based on the Conservation Plan. Policy 11.1 recommends that Bell Cottage (ruin) be retained and preserved. On page iv. the CMP states:
“The remains of the cottage are in a vulnerable condition. Key structural support is missing in places due to the loss of the roof and collapse of walls. Without essential physical intervention, the remaining fabric of Bell Cottage (Ruin), Rockingham will eventually be lost.”
Should Bell Cottage (ruin) remain in the State Register of Heritage Places, the State Heritage Office is encouraged to liaise with the owners to ensure its on-going conservation and management, including a program for undertaking urgent stabilisation works.
Thank you for the opportunity to provide comments to the Heritage Council.
Please do not hesitate to contact the undersigned on 9528 0334.
Yours faithfully
MIKE ROSS MANAGER STATUTORY PLANNING
Planning Services - Appendix 5
City of Rockingham Art Collection Planning Services - Appendix 5 Corporate and General Management - Appendix 1 FORM 1
May 2020
CERTIFICATE OF CHIEF EXECUTIVE OFFICER
This schedule of payment for the month of May 2020, of which is to be confirmed, covering bank fees, vouchers and EFT PY01-23, PY01-24, PY99-13, EFT 2306 to 2317, Municipal Cheques 27259 to 27262, and all payments for Bert England, totalling $12,641,151.19 has been checked and is fully supported by vouchers and invoices which are submitted herewith, and which have been duly certified as to the receipts of goods and rendition of services and to prices, computations and costing and the amounts shown where due for payment.
______CHIEF EXECUTIVE OFFICER
CERTIFICATE OF CHAIRPERSON OF CORPORATE & COMMUNITY DEVELOPMENT COMMITTEE
This schedule of payment for the month of May 2020, of which is to be confirmed, covering bank fees, vouchers and EFT PY01-23, PY01-24, PY99-13, EFT 2306 to 2317, Municipal Cheques 27259 to 27262, and all payments for Bert England, totalling $12,641,151.19.
______CHAIRPERSON OF THE CORPORATE AND COMMUNITY DEVELOPMENT
RECOMMENDATION
This schedule of payment for the month of May 2020, of which is to be confirmed, covering bank fees, vouchers and EFT PY01-23, PY01-24, PY99-13, EFT 2306 to 2317, Municipal Cheques 27259 to 27262, and all payments for Bert England, totalling $12,641,151.19. Corporate and General Management - Appendix 1
City of Rockingham
Summary of List of Payments For May 2020
Fund Details Value Municipal Account: Electronic Funds Transferred: Salaries & Wages Previous Listing PY01-21, PY01-22 Current Listing PY01-23, PY01-24, PY99-13 $2,573,510.71 Cancelled/Spoilt
Other Payments 2292, 2293, 2294, 2295, 2296, 2297, 2298, 2299, 2300, Previous Listing 2301, 2302, 2303, 2304, 2305 2306, 2307, 2308, 2309, 2310, 2311, 2312, 2313, 2314, Current Listing $9,962,023.80 2315, 2316, 2317 Cancelled/Spoilt Bert England $88,139.60 Total EFT Payments $12,623,674.11 Cheques: Previous Cheque Listing 27256 to 27258 Current Cheque Listing 27259 to 27262 $8,625.99 Cancelled/Spoilt Cheques
Total Cheque Payments $8,625.99
Direct Debit Payments: Current Listing Bank Fees $8,851.09 Total Direct Debit Payments
Total Municipal Payments $12,632,300.10
Trust Account: Cheques: Previous Cheque Listing Current Cheque Listing $0.00 Cancelled/Spoilt Cheques Previous EFT Listing Trust EFT Total Trust Payments $0.00
Total All Payments $12,641,151.19 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Corporate and General Management - Appendix 1 Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 Cheques Bank Name Payments Value Cheques Municipal Account 4 (8,625.99) Transaction # Date Payee Amount 27259 01/05/2020 City of Rockingham (2,384.00)
27260 12/05/2020 City of Rockingham (1,010.00)
27261 18/05/2020 City of Rockingham (2,422.31)
27262 29/05/2020 City of Rockingham (2,809.68)
Total: Cheques (8,625.99)
CITY OF ROCKINGHAM Page 1 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2306 01/05/2020 EFT TRANSFER: - 01/05/2020 (483,971.85) 2306 .507 Australian Services Union (438.30) 2306 .1587 Australian Taxation Office (459,593.00) 2306 .6492 CFMEU (282.00) 2306 .246 City Of Rockingham-Staff Social Club (360.00) 2306 .222 Deputy Child Support Registrar (3,303.38) 2306 .4356 Health Insurance Fund WA (HIF) (75.25) 2306 .368 Hospital Benefit Fund (581.25) 2306 .499 LGRCEU (840.56) 2306 .6851 Maxxia Pty Ltd (8,977.07) 2306 .4083 SG Fleet Australia Pty Limited (9,521.04) Invoice Total 10 Balance: (483,971.85) 2307 05/05/2020 EFT TRANSFER: - 07/05/2020 (14,430.00) 2307 .5136 Mirvac (WA) (13,680.00) 2307 .9186 Rockingham/Peel Homeschool Group (250.00) 2307 .9868 Soroptomist International Of Rockingham (500.00) Trust Refund Total 3 Balance: (14,430.00) 2308 EFT TRANSFER: - 07/05/2020 (1,496,320.79)
CITY OF ROCKINGHAM Page 2 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2308 .1515 AAA Windscreen And Tinting (528.00) 2308 .4547 ABS Pty Ltd (3,850.00) 2308 .5206 Advanced Traffic Management Pty Ltd (32,743.99) 2308 .12976 Advanteering Civil Engineering (396,046.75) 2308 .1603 Alinta Gas (231.35) 2308 .11957 Allpest WA (440.61) 2308 .8413 Answering Adelaide P/L (766.59) 2308 .10139 Aquamonix (146,737.80) 2308 .12654 Aquatic Services WA Pty Ltd (6,887.47) 2308 .3541 Artist's Chronicle (940.00) 2308 .27 Baileys Fertilisers (1,237.17) 2308 .7840 BCE Surveying Pty Ltd (1,925.00) 2308 .9420 Beaver Tree Services Aust Pty Ltd (101,372.77) 2308 .4406 Bidfood Perth (596.93) 2308 .1122 Blackwoods Atkins (103.85) 2308 .12730 Blue Force Pty Ltd (3,256.44) 2308 .112 BOC Limited (55.21) 2308 .31 Boral Construction Materials Group Ltd (882.86) 2308 .7011 Bowden Tree Consultancy (1,287.00) 2308 .42 Boya Equipment (131.93) 2308 .30 BP Australia Pty Ltd (33,457.92) 2308 .12736 Brightmark Group Pty Ltd (9,182.16) 2308 .43 Brooks Hire Service Pty Ltd (5,591.63) 2308 .7181 Bubbly Cleaning Services (726.00) 2308 .44 Bullet Signs & Print Rockingham (1,138.50) 2308 .38 Bunzl Limited (1,952.02) 2308 .10479 BurkeAir Pty Ltd (2,416.70) 2308 .10278 Burson Automotive Pty Ltd (347.26) 2308 .187 Cable Locates & Consulting (2,299.33) 2308 .98 Castrol Australia Pty Ltd (819.50) 2308 .5404 Catalyse Pty Ltd (12,520.20) 2308 .175 Coastline Mower World (690.60) 2308 .2712 Coleman Welding Services (510.00) 2308 .3747 Commercial Netmakers Pty Ltd (522.50) 2308 .9451 Complete Pest Management Services (110.00) 2308 .9424 Consolidated Rentals (25,455.72) 2308 .17234 Cooktown Constructions Pty Ltd (4,180.00) 2308 .840 Cr B W Sammels (190.76) 2308 .15439 Creative Spaces (4,070.00) 2308 .5460 C-Wise (485.10) 2308 .17241 D D Miller (50.00) 2308 .4302 Dardanup Butchering Company (1,608.86) 2308 .10931 Datacom Systems (AU) Pty Ltd - WA Division (11,755.92) 2308 .12375 Dowsing Group Pty Ltd (3,079.12) 2308 .12323 Drainflow Services Pty Ltd (22,704.00) 2308 .3099 DS Agencies (2,414.50) 2308 .3874 Dulux Trade Centre Rockingham (156.58) 2308 .4173 Elliotts Irrigation (4,779.15) 2308 .7993 Equifax Australasia Credit Ratings Pty Ltd (277.20) 2308 .1653 FactorOne (435.60) 2308 .14951 Firesafe Service And Maintenance Pty Ltd (3,660.58) 2308 .15981 First Class Constructions (WA) (71,643.00) 2308 .4362 Fruit at Work (1,851.00) 2308 .8986 Go Doors Pty Ltd (236.50) 2308 .15556 Greena Outdoors (1,682.10) 2308 .5203 Greenacres Turf Farm (2,586.38) 2308 .3704 Greenlite Electrical Contractors Pty Ltd (1,346.07) 2308 .1173 Hydroquip Pumps (24,595.12) 2308 .558 Infiniti Group (261.53)
CITY OF ROCKINGHAM Page 3 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2308 .3609 Ixom Operations Pty Ltd (1,070.40) 2308 .12688 Japanese Truck And Bus Spares Pty Ltd (198.00) 2308 .414 Jason Signmakers (995.50) 2308 .7174 JBA Surveys (25,630.00) 2308 .7109 John's Mowing Baldivis (1,730.52) 2308 .5900 Just in Scales (209.00) 2308 .8125 Kibs Delivery Services Pty Ltd (180.00) 2308 .2560 Kone Elevators Pty Ltd (11,550.00) 2308 .15615 Lantern Architecture (3,267.00) 2308 .5902 LD Total (10,693.58) 2308 .14904 Living Turf (1,584.00) 2308 .484 Logo Appointments (8,934.63) 2308 .15441 LPD Group Pty Ltd (507.93) 2308 .17115 Lynx Integrated Systems (401.50) 2308 .15744 M Power U Electrical Contracting-Elec Mntc (11,152.26) 2308 .517 Main Roads Western Australia (16,150.78) 2308 .16987 Managed Recharge (10,183.25) 2308 .14153 Mapel Building Pty Ltd (1,916.91) 2308 .1964 Marketforce Pty Ltd (4,992.67) 2308 .16427 Megasealed Bathrooms & Balconies South West Perth (745.00) 2308 .17160 Melville Toyota (25,718.60) 2308 .10703 Mipela GeoSolutions (1,095.16) 2308 .6485 Miss S K Stidworthy (150.00) 2308 .17246 Mr G R Shaw (320.00) 2308 .11755 Mr J B Milne (99.99) 2308 .17233 Mr J R Doman (945.89) 2308 .12208 Mr J Robertson (150.00) 2308 .17244 Mr K Clark (730.00) 2308 .12367 Mr K W Street (70.00) 2308 .17232 Mr N W Reid (276.61) 2308 .17250 Mr P J Crossan (30.00) 2308 .17224 Mr P Van Der Giezen (100.00) 2308 .17247 Mrs B A Cannon (150.00) 2308 .12817 Mrs B Trowbridge (2,501.95) 2308 .17239 Mrs C J Woolmer (32.00) 2308 .17248 Mrs C L Murray (150.00) 2308 .7786 Mrs E J Loveland (50.00) 2308 .17240 Mrs K M Petty (66.00) 2308 .17251 Mrs L Ray (9.00) 2308 .17245 Mrs L Tussler (88.00) 2308 .17249 Mrs S Hagdorn (150.00) 2308 .17238 Mrs S V Mckay (150.00) 2308 .17242 Mrs S Wiseman (9.00) 2308 .17254 Ms A Matray (150.00) 2308 .11792 Ms B Yap (255.60) 2308 .17235 Ms D H Meares (150.00) 2308 .9066 Ms E L Mason (150.00) 2308 .17253 Ms M N Hewitt (35.00) 2308 .17229 Ms R M Hamilton (530.90) 2308 .17243 Ms R M Winter (149.00) 2308 .17252 Ms S M Togher (50.00) 2308 .12464 Ms V Liebenberg (826.10) 2308 .12658 Ms W A Ball (30.00) 2308 .17236 Mulder Kampman Design (147.00) 2308 .5954 NAPA (1,690.54) 2308 .584 Neverending Designs (189.64) 2308 .15363 NovoFit WA Pty Ltd (418.00) 2308 .7698 NS Projects Pty Ltd (687.50) 2308 .9687 Ocean Decor (2,794.00)
CITY OF ROCKINGHAM Page 4 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2308 .626 07/05/2020 Office Cleaning Experts Pty Ltd (17,048.88) 2308 .14480 Palatchies Earthmoving Repairs (Landfill) (591.34) 2308 .633 Palatchie's Earthmoving Repairs (Workshop) (264.00) 2308 .13063 Peel Patios (147.00) 2308 .658 Prestige Lock Service (957.48) 2308 .5247 Print & Design Online Pty Ltd (21,806.00) 2308 .9473 RCH Contracts Pty Ltd (4,185.77) 2308 .1409 Reinforced Concrete Pipes Pty Ltd (19,324.78) 2308 .12725 Retro Roads (505.71) 2308 .11270 Rockingham Pool & Spa Solutions (452.20) 2308 .3499 Safeman Safety Equipment & Workwear (128.98) 2308 .13027 Scottish Pacific For Highway Traffic Pty Ltd (2,376.00) 2308 .835 Scottish Pacific For: Flexi Staff Pty Ltd (29,270.58) 2308 .5273 Sea Containers Pty Ltd (238.70) 2308 .4272 SG Fleet Australia Pty Limited (2,042.88) 2308 .10270 Sherwood Flooring (3,051.40) 2308 .5470 Shorewater Marine Pty Ltd (14,235.96) 2308 .5966 Site Architecture Studio (136,444.00) 2308 .7757 Sonic Health Plus (154.00) 2308 .898 Sound Auto Electrics (1,001.00) 2308 .5076 State Wide Turf Services (1,898.68) 2308 .828 Sterlings Office National (580.61) 2308 .849 Stitchcraft Embroidery (30.80) 2308 .907 Sunlong Fresh Foods (559.62) 2308 .3046 Synergy (2,761.65) 2308 .5334 Tactile Indicators (5,058.00) 2308 .13728 Technology One Ltd (983.95) 2308 .911 Telstra - EFT Payments (13,011.24) 2308 .4946 Toll Transport Pty Ltd (53.77) 2308 .912 Total Eden Pty Ltd (30,332.06) 2308 .2630 T-Quip (27,050.00) 2308 .995 Truck Centre (WA) Pty Ltd (285.60) 2308 .15158 Vetwest Animal Hospitals (111.01) 2308 .1050 WA Local Government Association (850.00) 2308 .3711 WC Convenience Management Pty Ltd (3,061.43) 2308 .3016 Wilson Security (31,827.79) 2308 .13949 Wormall Civil Pty Ltd (120.00) 2308 .16107 Xcellerate IT Pty Ltd (5,500.11) 2308 .5666 Zip Heaters Australia Pty Ltd (2,818.57) Credit Note Total 157 Balance: (1,496,320.79) 2309 14/05/2020 EFT TRANSFER: - 14/05/2020 (550.00) 2309 .17291 Mrs M Grant (250.00) 2309 .731 Rockingham Arts & Craft Inc (300.00) Trust Refund Total 2 Balance: (550.00) 2310 EFT TRANSFER: - 14/05/2020 (1,563,961.09)
CITY OF ROCKINGHAM Page 5 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2310 .1515 AAA Windscreen And Tinting (285.00) 2310 .1672 Abco Products (632.72) 2310 .1659 Ace Copiers & Communications (7,076.37) 2310 .12728 Ace Plus (12,430.44) 2310 .1616 AD Coote & Co Pty Ltd (10,056.20) 2310 .5206 Advanced Traffic Management Pty Ltd (30,856.67) 2310 .5402 AECOM Australia Pty Ltd (19,800.00) 2310 .1603 Alinta Gas (476.30) 2310 .15913 All Pumps and Waterboring (2,029.50) 2310 .11957 Allpest WA (5,968.64) 2310 .17027 Asterisk Information Security (2,200.00) 2310 .11332 Aussie Natural Spring Water Pty Ltd (7.00) 2310 .6872 Australia Post 610940 (5,018.01) 2310 .7840 BCE Surveying Pty Ltd (5,775.00) 2310 .9420 Beaver Tree Services Aust Pty Ltd (5,814.60) 2310 .4406 Bidfood Perth (526.55) 2310 .1122 Blackwoods Atkins (590.98) 2310 .12730 Blue Force Pty Ltd (2,091.96) 2310 .112 BOC Limited (202.85) 2310 .31 Boral Construction Materials Group Ltd (2,773.54) 2310 .7011 Bowden Tree Consultancy (3,861.00) 2310 .30 BP Australia Pty Ltd (9,867.51) 2310 .7792 Brownes Food Operations Pty Ltd (100.78) 2310 .38 Bunzl Limited (2,027.46) 2310 .10479 BurkeAir Pty Ltd (17,717.10) 2310 .10278 Burson Automotive Pty Ltd (459.14) 2310 .97 Cabcharge (6.00) 2310 .11664 Calli's Towing Services (352.00) 2310 .2026 Cardno (WA) Pty Ltd (218.90) 2310 .107 Chadson Engineering Pty Ltd (1,936.00) 2310 .1285 Civica Pty Ltd (6,133.67) 2310 .16872 Clinton Long Project Management Pty Ltd (22,643.06) 2310 .3747 Commercial Netmakers Pty Ltd (748.00) 2310 .9451 Complete Pest Management Services (275.00) 2310 .9424 Consolidated Rentals (990.00) 2310 .5146 Construction Training Fund (7,920.16) 2310 .6696 CS Legal (9,713.11) 2310 .15787 CSE Crosscom Pty Ltd (404.46) 2310 .5460 C-Wise (916.52) 2310 .318 Department of Fire & Emergency Services (2,343.90) 2310 .12919 Department Of Mines, Industry Regulation And Safety (27,762.41) 2310 .5669 Department of Transport (615.40) 2310 .10300 Dial Before You Dig WA Ltd (800.50) 2310 .3774 Down To Earth Training & Assessing (860.00) 2310 .12609 Downer EDI Engineering Power Pty Ltd (34,715.70) 2310 .4029 Downer EDI Works Pty Ltd (1,045.49) 2310 .12375 Dowsing Group Pty Ltd (781.55) 2310 .12323 Drainflow Services Pty Ltd (9,130.00) 2310 .720 E & MJ Rosher (36,260.50) 2310 .17259 E A Grigorovsky (1,500.00) 2310 .7217 Elan Energy Matrix (525.65) 2310 .5467 EMSO Maintenance (2,638.11) 2310 .14951 Firesafe Service And Maintenance Pty Ltd (9,320.70) 2310 .15981 First Class Constructions (WA) (48,029.73) 2310 .312 Foreshore Rehabilitation And Fencing (15,222.70) 2310 .4860 Future Power WA Pty Ltd (40,375.36) 2310 .8986 Go Doors Pty Ltd (2,422.20) 2310 .3704 Greenlite Electrical Contractors Pty Ltd (10,369.28) 2310 .6815 Hender Lee Electrical Contractors P/L (27,391.10)
CITY OF ROCKINGHAM Page 6 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2310 .11777 Hosemasters Kwinana (706.27) 2310 .1173 Hydroquip Pumps (25,662.41) 2310 .5459 Impressions Catering (137.06) 2310 .558 Infiniti Group (772.67) 2310 .7037 Information Proficiency (424.47) 2310 .7450 Intelife Group (3,333.28) 2310 .11451 Iron Mountain Australia Group Pty Ltd (2,300.35) 2310 .17267 J Atkinson (150.00) 2310 .12688 Japanese Truck And Bus Spares Pty Ltd (29.05) 2310 .429 Jasman Enterprises Pty Ltd (4,785.00) 2310 .11416 JBS&G Australia Pty Ltd (3,319.80) 2310 .377 JR & A Hersey Pty Ltd (259.60) 2310 .14409 Kerb Direct Kerbing Pty Ltd (2,103.34) 2310 .13589 Kev's Wheelie Kleen Rockingham (176.00) 2310 .4411 Landgate (131.00) 2310 .15615 Lantern Architecture (3,388.00) 2310 .9754 Lateral Pty Ltd (64.99) 2310 .7063 Law Electrical Pty Ltd (12,223.12) 2310 .9976 LawGear (2,586.61) 2310 .473 Lawrence & Hanson (126.50) 2310 .5902 LD Total (320,875.04) 2310 .484 Logo Appointments (11,939.15) 2310 .15744 M Power U Electrical Contracting-Elec Mntc (4,742.03) 2310 .7427 M Power U Electrical Contracting-Pole Mntce (4,807.23) 2310 .533 M2 Technology (572.00) 2310 .528 Major Motors Pty Ltd (115.79) 2310 .1964 Marketforce Pty Ltd (2,435.92) 2310 .6851 Maxxia Pty Ltd (793.57) 2310 .17288 Mr A Caulfield (100.00) 2310 .17275 Mr A G Snary (150.00) 2310 .17279 Mr B G Lethbridge (150.00) 2310 .17287 Mr B J Ward (619.00) 2310 .12183 Mr B Smirke (790.00) 2310 .17265 Mr C Gibbon (100.00) 2310 .17266 Mr C V Harlow (116.00) 2310 .17272 Mr D F Hughes (150.00) 2310 .17277 Mr D H Hegedus (30.00) 2310 .11931 Mr G A Zanotti (226.00) 2310 .17278 Mr J P Macsok (150.00) 2310 .14167 Mr M Barua (6,145.41) 2310 .17280 Mr N Ogden (150.00) 2310 .15247 Mr P Fricker (150.00) 2310 .16408 Mr P R Lindsey (103.50) 2310 .17268 Mr R E Baker (150.00) 2310 .12424 Mr R H Mitchell (100.00) 2310 .17281 Mr W N Thomson (144.54) 2310 .17273 Mrs D M Renn (150.00) 2310 .17290 Mrs G Neville (135.00) 2310 .17282 Mrs K S Williams (150.00) 2310 .17258 Mrs L D Fellows (250.00) 2310 .17276 Mrs P A Owen (30.00) 2310 .12495 Mrs R M McNeill (150.00) 2310 .17270 Mrs W M Strazzeri (453.57) 2310 .17205 Ms A Appleby (344.80) 2310 .17271 Ms A Freniche (150.00) 2310 .17284 Ms C Swift (39.00) 2310 .17264 Ms J M Cooke (150.00) 2310 .10354 Ms K L Whelpton (193.75) 2310 .17285 Ms L Prow (50.00)
CITY OF ROCKINGHAM Page 7 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2310 .14196 Ms R S Baker (1,300.00) 2310 .17269 Ms S M Dwyer (150.00) 2310 .14061 Ms S Wainscoat (150.00) 2310 .17255 Ms T L Capes (360.00) 2310 .17274 Ms T L Salmeri (150.00) 2310 .17256 Ms T M Vernon (200.00) 2310 .17261 N R Martin (369.89) 2310 .13373 Native Plants WA (825.00) 2310 .4427 Natural Area Holdings Pty Ltd (24,750.00) 2310 .15344 NBN Co Limited (19,371.64) 2310 .5987 NCH Australia Pty Ltd (374.00) 2310 .17231 Nexxis Technology Pty Ltd (31,910.25) 2310 .15363 NovoFit WA Pty Ltd (638.00) 2310 .13645 NRM Consultants Pty Ltd (550.00) 2310 .7698 NS Projects Pty Ltd (687.50) 2310 .9687 Ocean Decor (1,570.80) 2310 .626 Office Cleaning Experts Pty Ltd (15,504.36) 2310 .633 Palatchie's Earthmoving Repairs (Workshop) (3,280.72) 2310 .10929 Power Crank Batteries Pty Ltd (532.40) 2310 .16034 Power Paving (2,178.36) 2310 .17207 Precision Safety Pty Ltd (7,522.88) 2310 .658 Prestige Lock Service (1,499.62) 2310 .5247 Print & Design Online Pty Ltd (2,937.00) 2310 .3110 Pritchard Francis Consulting Pty Ltd (12,639.00) 2310 .17262 Programmed Facility Management Pty Ltd (73.00) 2310 .9473 RCH Contracts Pty Ltd (17,730.41) 2310 .1409 Reinforced Concrete Pipes Pty Ltd (4,864.76) 2310 .8570 Ricoh Australia Pty Ltd (143.18) 2310 .731 Rockingham Arts & Craft Inc (70.00) 2310 .4541 Rockingham Car Craft Accident Repair Centre (1,165.00) 2310 .4794 Rockingham Hyundai (38.83) 2310 .715 Rockingham Medina Tyre Service (13,258.94) 2310 .3499 Safeman Safety Equipment & Workwear (229.46) 2310 .835 Scottish Pacific For: Flexi Staff Pty Ltd (28,460.49) 2310 .5470 Shorewater Marine Pty Ltd (36,325.55) 2310 .17237 Simon's Carpentry And Building Services (2,908.95) 2310 .13057 Soft Landing (23,100.00) 2310 .898 Sound Auto Electrics (1,419.00) 2310 .803 St John Ambulance Australia (WA) (465.93) 2310 .828 Sterlings Office National (152.01) 2310 .3281 Stott & Hoare (733.70) 2310 .2728 StrataGreen (486.37) 2310 .16852 Successfful Projects (8,773.60) 2310 .907 Sunlong Fresh Foods (247.90) 2310 .3046 Synergy (3,128.02) 2310 .5334 Tactile Indicators (4,860.00) 2310 .16043 Taylor Made Solutions (759.00) 2310 .911 Telstra - EFT Payments (9,249.84) 2310 .3175 The Trustee for Garrett Family Trust T/A IGA - Cooloongup (152.27) 2310 .912 Total Eden Pty Ltd (20,111.04) 2310 .11499 Total Tools Rockingham (2,460.00) 2310 .2630 T-Quip (2,671.80) 2310 .995 Truck Centre (WA) Pty Ltd (330,414.62) 2310 .948 Turfmaster Facility Management (4,642.77) 2310 .5978 Tutt Bryant Equipment (1,402.45) 2310 .1438 Vibra Industrial Filtration Australasia* (203.50) 2310 .1461 Vizual Impact (3,481.50) 2310 .2973 Vodafone Hutchinson Australia Pty Ltd (254.91) 2310 .991 WA Limestone Company (6,032.06)
CITY OF ROCKINGHAM Page 8 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2310 .9770 14/05/2020 Waroona Septics (44.00) 2310 .2195 Waterlogic (1,017.06) 2310 .1001 Wattleup Tractors (1,159.35) 2310 .3016 Wilson Security (6,436.10) 2310 .1292 Wormald Fire Equipment (467.50) 2310 .3166 Wren Oil (1,171.50) Invoice Total 183 Balance: (1,563,961.09) 2311 18/05/2020 EFT TRANSFER: - 18/05/2020 (467,990.96) 2311 .507 Australian Services Union (438.30) 2311 .1587 Australian Taxation Office (443,617.00) 2311 .6492 CFMEU (282.00) 2311 .246 City Of Rockingham-Staff Social Club (360.00) 2311 .222 Deputy Child Support Registrar (3,298.49) 2311 .4356 Health Insurance Fund WA (HIF) (75.25) 2311 .368 Hospital Benefit Fund (581.25) 2311 .499 LGRCEU (840.56) 2311 .6851 Maxxia Pty Ltd (8,977.07) 2311 .4083 SG Fleet Australia Pty Limited (9,521.04) Invoice Total 10 Balance: (467,990.96) 2312 EFT TRANSFER: - 21/05/2020 (2,500,724.16)
CITY OF ROCKINGHAM Page 9 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2312 .1515 AAA Windscreen And Tinting (440.00) 2312 .12728 Ace Plus (12,179.49) 2312 .21 Acromat (19,699.90) 2312 .1616 AD Coote & Co Pty Ltd (1,610.40) 2312 .5206 Advanced Traffic Management Pty Ltd (29,824.59) 2312 .12976 Advanteering Civil Engineering (219,946.12) 2312 .11957 Allpest WA (891.40) 2312 .15555 Aluminium Seating Specialists (2,986.50) 2312 .12654 Aquatic Services WA Pty Ltd (4,188.07) 2312 .1592 Arrow Bronze (301.40) 2312 .1327 Asbestos Masters WA (330.00) 2312 .2233 Battery World - Rockingham (598.00) 2312 .33 Benara Nurseries (4,777.13) 2312 .7213 Bibliotheca RFID Library Systems Aust P/L (798.47) 2312 .4406 Bidfood Perth (302.39) 2312 .1122 Blackwoods Atkins (2,380.55) 2312 .12730 Blue Force Pty Ltd (6,358.99) 2312 .31 Boral Construction Materials Group Ltd (834.02) 2312 .7011 Bowden Tree Consultancy (429.00) 2312 .30 BP Australia Pty Ltd (43,620.82) 2312 .7792 Brownes Food Operations Pty Ltd (86.32) 2312 .505 Bucher Municipal Pty Ltd (5,667.27) 2312 .23 Bunnings Group Limited (328.72) 2312 .38 Bunzl Limited (1,081.64) 2312 .10479 BurkeAir Pty Ltd (61,789.55) 2312 .10278 Burson Automotive Pty Ltd (353.79) 2312 .4675 Business Foundations Incorporated (7,590.00) 2312 .11664 Calli's Towing Services (715.00) 2312 .2026 Cardno (WA) Pty Ltd (14,839.00) 2312 .156 Children's Book Council Of Australia (75.00) 2312 .4500 Coastal Firebreaks and Slashing (9,790.00) 2312 .15720 Coastal Milk Supply (47.88) 2312 .175 Coastline Mower World (193.80) 2312 .2712 Coleman Welding Services (350.00) 2312 .4044 Cr J M Stewart (150.00) 2312 .5460 C-Wise (1,554.96) 2312 .17305 D A Fenwick (89.00) 2312 .12323 Drainflow Services Pty Ltd (21,043.00) 2312 .7217 Elan Energy Matrix (510.80) 2312 .5467 EMSO Maintenance (17,255.86) 2312 .9693 Encore Automation Pty Ltd (847.00) 2312 .14951 Firesafe Service And Maintenance Pty Ltd (21,314.99) 2312 .312 Foreshore Rehabilitation And Fencing (9,840.60) 2312 .3882 Fuchs Lubricants Australasia (529.06) 2312 .7338 Galvanised Poles Australia (792.00) 2312 .8986 Go Doors Pty Ltd (1,995.68) 2312 .12385 Grillex (21,208.00) 2312 .1825 Hitachi Construction Machinery Pty Ltd (335,838.85) 2312 .11777 Hosemasters Kwinana (624.60) 2312 .1885 HydroJet (984.50) 2312 .558 Infiniti Group (255.99) 2312 .3982 Initial Healthcare (86.38) 2312 .2515 Innerspace Commercial Interiors (497.20) 2312 .2137 Institute of Public Works Engineering Australasia (2,860.00) 2312 .7450 Intelife Group (11,695.39) 2312 .2674 J M Sales (4,465.55) 2312 .414 Jason Signmakers (924.00) 2312 .13589 Kev's Wheelie Kleen Rockingham (316.80) 2312 .4411 Landgate (2,497.29)
CITY OF ROCKINGHAM Page 10 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2312 .15227 Learning Fundamentals (650.00) 2312 .484 Logo Appointments (5,708.33) 2312 .15744 M Power U Electrical Contracting-Elec Mntc (18,133.37) 2312 .7427 M Power U Electrical Contracting-Pole Mntce (10,079.87) 2312 .14786 M.A. Lalli & Assoc Consulting Chartered Engineers (2,750.00) 2312 .1964 Marketforce Pty Ltd (2,152.63) 2312 .5108 McMullen Nolan Group Pty Ltd (616.22) 2312 .550 Metro Filters (35.00) 2312 .10723 Miss S T Kaka (189.00) 2312 .17072 Mr B C Illingworth (100.00) 2312 .17300 Mr C Page (61.65) 2312 .9491 Mr E L Farate (150.00) 2312 .17299 Mr G C Leckenby (250.00) 2312 .16545 Mr J C Hall (1,250.00) 2312 .17302 Mr J J Smyth (150.00) 2312 .17292 Mr L Mearns (100.00) 2312 .10382 Mr M G Sice (1,000.00) 2312 .8615 Mr N J Brooks (147.00) 2312 .7431 Mr R B West (150.00) 2312 .12430 Mr R E Cloughessy (150.00) 2312 .17295 Mr S W Chapman (88.00) 2312 .17297 Mr T C Fussell (90.00) 2312 .17289 Mrs B Webster (150.00) 2312 .17296 Mrs J E Foulger (28.30) 2312 .17307 Mrs L Abejja (1,250.00) 2312 .17301 Mrs M Mount (150.00) 2312 .15776 Mrs N Nomura (150.00) 2312 .17304 Mrs V Bascombe (150.00) 2312 .9316 Ms B J Edwards (150.00) 2312 .16237 Ms B S Gdowski (750.00) 2312 .5976 Ms M Rigby (2,700.00) 2312 .17306 Ms S M Gardiner (1,250.00) 2312 .17298 Ms T Hill (48.00) 2312 .13784 Multispares Limited (624.97) 2312 .5954 NAPA (262.31) 2312 .13645 NRM Consultants Pty Ltd (880.00) 2312 .9687 Ocean Decor (1,820.50) 2312 .6694 One Shadesails (5,307.39) 2312 .17283 Oracle Corporation Aust Pty Ltd (825.00) 2312 .14480 Palatchies Earthmoving Repairs (Landfill) (1,547.12) 2312 .633 Palatchie's Earthmoving Repairs (Workshop) (4,431.22) 2312 .5704 Pitney Bowes Australia Pty Ltd (333.97) 2312 .4209 Porter Consulting Engineering (4,400.00) 2312 .16034 Power Paving (8,541.76) 2312 .11436 Powerlyt (10,145.00) 2312 .658 Prestige Lock Service (5,699.09) 2312 .5247 Print & Design Online Pty Ltd (330.00) 2312 .699 Quality Traffic Management Pty Ltd (123.75) 2312 .11632 Ralmana Pty Ltd T/A RJ Vincent & Co (323,412.82) 2312 .9473 RCH Contracts Pty Ltd (12,448.71) 2312 .1409 Reinforced Concrete Pipes Pty Ltd (1,871.98) 2312 .2724 Repco (838.53) 2312 .12725 Retro Roads (520.53) 2312 .3545 Rockingham Flooring Xtra (125.00) 2312 .749 Rockingham Football & Sporting Club Inc (968.00) 2312 .790 Rockingham Holden (64.44) 2312 .715 Rockingham Medina Tyre Service (7,472.09) 2312 .797 Rockingham Toyota (80,957.21) 2312 .3499 Safeman Safety Equipment & Workwear (8,688.82)
CITY OF ROCKINGHAM Page 11 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2312 .835 21/05/2020 Scottish Pacific For: Flexi Staff Pty Ltd (1,697.17) 2312 .17093 Sebel Pty Ltd (884.82) 2312 .3353 Shenton Enterprises Pty Ltd (450.03) 2312 .10356 Skate Sculpture (22,110.00) 2312 .898 Sound Auto Electrics (258.00) 2312 .828 Sterlings Office National (625.59) 2312 .12624 Suez Recycling & Recovery (293,084.83) 2312 .907 Sunlong Fresh Foods (568.45) 2312 .7030 Superior Pak Pty Ltd (120.45) 2312 .13731 Survey Results Pty Ltd (12,644.50) 2312 .3046 Synergy (194,655.87) 2312 .2399 Taman Tools (973.50) 2312 .911 Telstra - EFT Payments (165.54) 2312 .921 The Cruising Yacht Club Of WA (Inc) (22,000.00) 2312 .3175 The Trustee for Garrett Family Trust T/A IGA - Cooloongup (297.06) 2312 .6476 The Trustee for the Carmel Trust (10,736.00) 2312 .912 Total Eden Pty Ltd (1,831.54) 2312 .12763 Total Oil Australia Pty Ltd (737.00) 2312 .439 Total Packaging Pty Ltd (7,884.80) 2312 .6497 Totally Workwear (Rockingham) (105.51) 2312 .2630 T-Quip (400.15) 2312 .12983 Tropical Pools (427,089.04) 2312 .995 Truck Centre (WA) Pty Ltd (636.12) 2312 .948 Turfmaster Facility Management (594.56) 2312 .5978 Tutt Bryant Equipment (1,391.45) 2312 .1438 Vibra Industrial Filtration Australasia* (264.00) 2312 .13385 Vorgee Pty Ltd (198.00) 2312 .9056 W L O'Brien (150.00) 2312 .2342 WA Independent Steel (180.90) 2312 .997 WA Library Supplies Pty Ltd (687.50) 2312 .1050 WA Local Government Association (37,655.20) 2312 .7716 WA Treeworks Pty Ltd (4,026.00) 2312 .17308 Watts Equity Pty Ltd (28.78) 2312 .992 Westfarmers Kleenheat Gas Pty Ltd (1,746.42) 2312 .17294 White Sands Construction Pty Ltd (2,989.40) 2312 .3016 Wilson Security (2,849.00) 2312 .3166 Wren Oil (871.75) 2312 .1012 Wurth Australia Pty Ltd (134.94) Invoice Total 156 Balance: (2,500,724.16) 2313 22/05/2020 EFT TRANSFER: - 22/05/2020 (924,802.44) 2313 .194 Caltex Australia Petroleum Pty Ltd (13,607.32) 2313 .8343 NAB Visa Purchasing (49,132.92) 2313 .14012 Sheriff's Office Perth (4,970.00) 2313 .14361 Superchoice Services Pty Ltd (767,492.68) 2313 .1015 Water Corporation (24,967.94) 2313 .308 Western Australian Treasury Corp (64,631.58) Invoice Total 6 Balance: (924,802.44) 2314 28/05/2020 EFT TRANSFER: - 28/05/2020 (29,431.00) 2314 .5429 Carcione Nominees Pty Ltd (29,381.00) 2314 .17342 Mr N M Allen (50.00) Trust Refund Total 2 Balance: (29,431.00) 2315 EFT TRANSFER: - 28/05/2020 (1,980,662.28)
CITY OF ROCKINGHAM Page 12 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2315 .17322 A C Kelly (84.99) 2315 .17339 A M Willems (65.20) 2315 .1515 AAA Windscreen And Tinting (440.00) 2315 .5834 Abaxa (2,238.50) 2315 .1659 Ace Copiers & Communications (199.10) 2315 .12728 Ace Plus (135.58) 2315 .5206 Advanced Traffic Management Pty Ltd (1,294.70) 2315 .1644 Agrizzi Farm Machinery (999.90) 2315 .17310 AIT Specialists Pty Ltd (17,123.15) 2315 .1603 Alinta Gas (132.45) 2315 .11957 Allpest WA (3,112.30) 2315 .11332 Aussie Natural Spring Water Pty Ltd (14.00) 2315 .6874 Australia Post 7910228 (5.13) 2315 .1439 Baldivis Water (118.80) 2315 .13097 Bamford Consulting Ecologists (10,373.00) 2315 .4406 Bidfood Perth (456.52) 2315 .12730 Blue Force Pty Ltd (680.35) 2315 .31 Boral Construction Materials Group Ltd (3,408.02) 2315 .7792 Brownes Food Operations Pty Ltd (110.78) 2315 .44 Bullet Signs & Print Rockingham (122.10) 2315 .23 Bunnings Group Limited (661.52) 2315 .10479 BurkeAir Pty Ltd (4,866.95) 2315 .10278 Burson Automotive Pty Ltd (162.55) 2315 .16456 C & T Reticulation And Landscaping (1,320.00) 2315 .187 Cable Locates & Consulting (3,290.32) 2315 .16370 Calibre Professional Services One Pty Ltd (11,968.35) 2315 .617 Canon Production Printing Australia Pty Ltd (227.30) 2315 .12011 City Of Melville (4,102.28) 2315 .175 Coastline Mower World (21,991.50) 2315 .9424 Consolidated Rentals (9,636.98) 2315 .15787 CSE Crosscom Pty Ltd (1,210.13) 2315 .5460 C-Wise (1,554.96) 2315 .4302 Dardanup Butchering Company (1,514.19) 2315 .235 Datafuel Financial Systems Pty Ltd (620.73) 2315 .318 Department of Fire & Emergency Services (1,430,957.42) 2315 .6546 Diabetes WA (525.00) 2315 .9921 Direct Trades Supply Pty Ltd (600.00) 2315 .4029 Downer EDI Works Pty Ltd (45,524.58) 2315 .12375 Dowsing Group Pty Ltd (18,637.73) 2315 .12323 Drainflow Services Pty Ltd (4,532.00) 2315 .14631 Drone Assist (1,067.00) 2315 .6343 Environmental Health NSW Inc (1,100.00) 2315 .14951 Firesafe Service And Maintenance Pty Ltd (4,259.20) 2315 .312 Foreshore Rehabilitation And Fencing (1,155.97) 2315 .1911 GHD Pty Ltd (8,983.59) 2315 .8986 Go Doors Pty Ltd (1,628.00) 2315 .5203 Greenacres Turf Farm (6,583.50) 2315 .3704 Greenlite Electrical Contractors Pty Ltd (2,841.34) 2315 .16046 Greenway Turf Solutions Pty Ltd (539.00) 2315 .16289 GTA Consultants (WA) (3,407.47) 2315 .17321 I M Coulson (150.00) 2315 .558 Infiniti Group (247.53) 2315 .16149 Insite Mind (550.00) 2315 .2674 J M Sales (1,823.76) 2315 .7174 JBA Surveys (6,600.00) 2315 .14409 Kerb Direct Kerbing Pty Ltd (9,430.77) 2315 .8319 Kinnect Pty Ltd (319.00) 2315 .4411 Landgate (1,797.00) 2315 .7063 Law Electrical Pty Ltd (18,437.77)
CITY OF ROCKINGHAM Page 13 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2315 .473 Lawrence & Hanson (8,239.00) 2315 .6215 LGIS Risk Management (6,006.00) 2315 .14904 Living Turf (5,511.00) 2315 .484 Logo Appointments (14,685.38) 2315 .15744 M Power U Electrical Contracting-Elec Mntc (9,049.52) 2315 .7427 M Power U Electrical Contracting-Pole Mntce (5,743.32) 2315 .14400 M2M One Pty Ltd (92.40) 2315 .517 Main Roads Western Australia (7,222.03) 2315 .4814 Manheim Pty Ltd (387.65) 2315 .5108 McMullen Nolan Group Pty Ltd (330.00) 2315 .17311 Mr A T Ladhams (860.00) 2315 .17328 Mr C E Chandler (5,000.00) 2315 .13892 Mr C J Brayne (861.23) 2315 .17325 Mr C M Langeard (735.00) 2315 .17319 Mr D J Wickham (150.00) 2315 .17315 Mr I Cronje (150.00) 2315 .7825 Mr J H Maley (150.00) 2315 .17331 Mr J K Faliu (30.00) 2315 .17333 Mr J M Cabatingan (271.00) 2315 .17337 Mr J Z Bunting (400.00) 2315 .17324 Mr P C Nowlan (8,000.00) 2315 .17336 Mr R E Bunting (100.00) 2315 .17338 Mr R J Jeffrey (188.00) 2315 .17318 Mr R Melville (150.00) 2315 .17335 Mr S P Norton (44.15) 2315 .17340 Mr S Robertson (421.25) 2315 .17341 Mrs J Rees (150.00) 2315 .17314 Mrs K E Amen (150.00) 2315 .17316 Mrs M P Franklin (150.00) 2315 .17332 Mrs R Crow (619.00) 2315 .15727 Mrs S F Johnstone (173.90) 2315 .17317 Mrs S M Johnson (150.00) 2315 .17327 Mrs W J Gregory (704.84) 2315 .13937 Ms E B Ruskulis (150.00) 2315 .17326 Ms E J Wayre (48.95) 2315 .17323 Ms H Swanson (93.50) 2315 .10354 Ms K L Whelpton (110.00) 2315 .17334 Ms K Tennent (530.00) 2315 .15085 Ms L F Keys (150.00) 2315 .17320 Ms R Wooding (134.59) 2315 .17313 Ms Z Jones (1,250.00) 2315 .5928 Music Rocks Australia Trust (495.00) 2315 .4427 Natural Area Holdings Pty Ltd (11,821.65) 2315 .581 NEC Australia Pty Ltd (1,871.52) 2315 .5681 Oakford Agricultural Garden & Supplies (522.50) 2315 .15278 Objective Corporation Limited (25,305.50) 2315 .626 Office Cleaning Experts Pty Ltd (352.00) 2315 .2921 Pacific Biologics Pty Ltd (6,490.53) 2315 .3220 Parks And Leisure Australia (396.00) 2315 .12754 Peacock Bros Pty Ltd (748.00) 2315 .9204 Perth Heavy Tow (462.00) 2315 .658 Prestige Lock Service (1,582.78) 2315 .15623 Prime Locate (8,383.10) 2315 .5247 Print & Design Online Pty Ltd (9,507.00) 2315 .14088 Push Mobility (166.00) 2315 .699 Quality Traffic Management Pty Ltd (247.50) 2315 .1409 Reinforced Concrete Pipes Pty Ltd (20,214.77) 2315 .12725 Retro Roads (12,210.67) 2315 .4541 Rockingham Car Craft Accident Repair Centre (500.00)
CITY OF ROCKINGHAM Page 14 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020to 31/05/2020 2/06/2020 EFT Transactions Bank Name Payments Value EFT Transactions Municipal Account 12 (9,962,023.80) Date Payee Amount 2315 .2129 28/05/2020 Rockingham Glass (1,735.40) 2315 .4794 Rockingham Hyundai (620.27) 2315 .715 Rockingham Medina Tyre Service (4,738.39) 2315 .5188 Rosmech Sales & Services (3,300.96) 2315 .835 Scottish Pacific For: Flexi Staff Pty Ltd (33,015.15) 2315 .8274 Signarama Rockingham (822.80) 2315 .898 Sound Auto Electrics (214.50) 2315 .5076 State Wide Turf Services (3,017.52) 2315 .2583 Statewide Bearings (53.75) 2315 .828 Sterlings Office National (1,093.29) 2315 .849 Stitchcraft Embroidery (145.20) 2315 .907 Sunlong Fresh Foods (185.75) 2315 .13731 Survey Results Pty Ltd (13,736.25) 2315 .3046 Synergy (388.66) 2315 .929 The Paper Company of Australia (1,587.25) 2315 .9662 The Salvation Army Australia Territory (16,500.00) 2315 .3175 The Trustee for Garrett Family Trust T/A IGA - Cooloongup (263.74) 2315 .9081 The Trustee for the S & S Carrick Family Trust (1,782.00) 2315 .4071 Tim Eva's Nursery (2,359.50) 2315 .912 Total Eden Pty Ltd (3,540.17) 2315 .439 Total Packaging Pty Ltd (15,769.60) 2315 .6497 Totally Workwear (Rockingham) (123.11) 2315 .2630 T-Quip (359.90) 2315 .5725 Trevors Carpets (1,320.00) 2315 .5656 Tutt Bryant Hire Pty Ltd (617.10) 2315 .1883 Vermeer (406.24) 2315 .15158 Vetwest Animal Hospitals (122.47) 2315 .1438 Vibra Industrial Filtration Australasia* (204.60) 2315 .1461 Vizual Impact (2,079.00) 2315 .991 WA Limestone Company (1,181.57) 2315 .1050 WA Local Government Association (900.00) 2315 .4127 WA Profiling & Stabilisation Pty Ltd (6,068.70) 2315 .12390 Warp Training Australia Pty Ltd (1,850.00) 2315 .3016 Wilson Security (231.00) 2315 .5666 Zip Heaters Australia Pty Ltd (3,770.25) Invoice Total 153 Balance: (1,980,662.28) 2316 29/05/2020 EFT TRANSFER: - 29/05/2020 (35,184.27) 2316 .14012 Sheriff's Office Perth (6,510.00) 2316 .1015 Water Corporation (28,674.27) Invoice Total 2 Balance: (35,184.27) 2317 29/05/2020 EFT TRANSFER: - 29/05/2020 (463,994.96) 2317 .507 Australian Services Union (438.30) 2317 .1587 Australian Taxation Office (439,621.00) 2317 .6492 CFMEU (282.00) 2317 .246 City Of Rockingham-Staff Social Club (360.00) 2317 .222 Deputy Child Support Registrar (3,298.49) 2317 .4356 Health Insurance Fund WA (HIF) (75.25) 2317 .368 Hospital Benefit Fund (581.25) 2317 .499 LGRCEU (840.56) 2317 .6851 Maxxia Pty Ltd (8,977.07) 2317 .4083 SG Fleet Australia Pty Limited (9,521.04) Invoice Total 10 Balance: (463,994.96)
Total: EFT Transactions (9,962,023.80)
CITY OF ROCKINGHAM Page 15 of 16 Rockingham *newlive* Monthly Payment ListingCorporate and General Management - Appendix 1 1/05/2020 to 31/05/2020 2/06/2020 Payroll Bank Name Payments Value Payroll Municipal Account 3 (2,573,510.71) Date Payee Amount PY01-23 12/05/2020 Municipal Account (1,288,610.36)
PY01-24 26/05/2020 Municipal Account (1,284,007.62)
PY99-13 26/05/2020 Municipal Account (892.73)
Total: Payroll (2,573,510.71)
Grand Total: (12,544,160.50)
Report Total 12,544,160.50 Bert England 88,139.60 Bank Fees 8,851.09 ------Grand Total 12,641,151.29 ------
CITY OF ROCKINGHAM Page 16 of 16 Rockingham *newlive* Corporate and General Management - Appendix 1
NAB Credit Card Statement
Period 28 Mar 2020 to 28 Apr 2020
XXXX-XXXX-XXXX-7520
Posting Date Supplier Amount 22-Apr-20 Print And Design Onlin $ 426.30 $ 426.30
XXXX-XXXX-XXXX-9485
Posting Date Supplier Amount 7-Apr-20 Iap2 Australasia $ 25.00 7-Apr-20 Iap2 Australasia $ 25.00 $ 50.00
XXXX-XXXX-XXXX-6032
Posting Date Supplier Amount 6-Apr-20 Hanging Basket Flori $ 120.00 16-Apr-20 Fremantle Sailing Club -$ 344.00 22-Apr-20 Hanging Basket Flori $ 200.00 -$ 24.00
XXXX-XXXX-XXXX-5973
Posting Date Supplier Amount 7-Apr-20 Coles 0370 $ 4.90 9-Apr-20 Aldi Stores - Rockingh $ 24.05 9-Apr-20 Kitchen & Catering $ 164.45 $ 193.40
XXXX-XXXX-XXXX-3771
Posting Date Supplier Amount 2-Apr-20 Western Power $ 497.92 3-Apr-20 Western Power $ 497.92 21-Apr-20 Zippy Group P L $ 1,960.00 22-Apr-20 Zippy Group P L $ 550.00 $ 3,505.84
XXXX-XXXX-XXXX-3252
Posting Date Supplier Amount 30-Mar-20 Aldi Stores - Waikiki $ 3.59 30-Mar-20 Aldi Stores - Rockingh $ 10.51 30-Mar-20 Aldi Stores - Waikiki $ 15.90 6-Apr-20 Landgate $ 26.20 6-Apr-20 Landgate $ 26.20 $ 82.40
XXXX-XXXX-XXXX-0884 Corporate and General Management - Appendix 1
Posting Date Supplier Amount 30-Mar-20 Dyenamic Sublimation W $ 165.00 30-Mar-20 Bunnings 714000 $ 281.35 24-Apr-20 Acma $ 72.00 $ 518.35
XXXX-XXXX-XXXX-5581
Posting Date Supplier Amount 20-Apr-20 Bunnings 323000 $ 74.20 $ 74.20
XXXX-XXXX-XXXX-9655
Posting Date Supplier Amount 30-Mar-20 Kmart 1039 $ 22.00 $ 22.00
XXXX-XXXX-XXXX-6549
Posting Date Supplier Amount 2-Apr-20 Boc Gas & Gear $ 16.65 15-Apr-20 Pathways Australia $ 99.00 17-Apr-20 Boc Gas & Gear $ 16.65 $ 132.30
XXXX-XXXX-XXXX-6073
Posting Date Supplier Amount 6-Apr-20 Mayors For Peace $ 31.16 7-Apr-20 Kiss Cafe $ 313.50 $ 344.66
XXXX-XXXX-XXXX-8548
Posting Date Supplier Amount 23-Apr-20 Jazcorp Australia Adeb $ 254.76 $ 254.76
XXXX-XXXX-XXXX-7512
Posting Date Supplier Amount 30-Mar-20 Print And Design Onlin $ 243.60 30-Mar-20 Dymocks Online $ 494.83 30-Mar-20 Wilson Parking $ 591.36 30-Mar-20 Wilson Parking $ 743.82 2-Apr-20 Eb *youth Mental Healt -$ 116.59 6-Apr-20 Woolworths 4308 Ba $ 26.00 8-Apr-20 Wilson Parking $ 388.08 8-Apr-20 Wilson Parking $ 1,552.32 20-Apr-20 Woolworths 4308 Ba $ 26.00 22-Apr-20 Coles 0287 $ 12.00 27-Apr-20 Wilson Parking $ 137.50 $ 4,098.92 Corporate and General Management - Appendix 1
XXXX-XXXX-XXXX-5317
Posting Date Supplier Amount 1-Apr-20 Dtc Rockingham $ 152.69 3-Apr-20 Bunnings 472000 $ 19.95 6-Apr-20 Dtc Rockingham $ 30.75 6-Apr-20 Dtc Rockingham $ 31.76 6-Apr-20 Dtc Rockingham $ 75.89 9-Apr-20 Dtc Rockingham $ 182.84 14-Apr-20 Dtc Rockingham $ 31.76 17-Apr-20 Dtc Rockingham $ 71.05 21-Apr-20 Dtc Rockingham $ 886.55 21-Apr-20 Dtc Rockingham $ 91.81 22-Apr-20 Dtc Rockingham $ 35.18 22-Apr-20 Dtc Rockingham $ 159.86 24-Apr-20 Dtc Rockingham $ 97.90 27-Apr-20 Dtc Rockingham $ 201.26 $ 2,069.25
XXXX-XXXX-XXXX-5976
Posting Date Supplier Amount 30-Mar-20 Harvey Norman Av/it $ 350.00 $ 350.00
XXXX-XXXX-XXXX-6499
Posting Date Supplier Amount 8-Apr-20 Compleat Angler & Camp $ 199.98 $ 199.98
XXXX-XXXX-XXXX-0186
Posting Date Supplier Amount 8-Apr-20 St John Ambulance Aust $ 1,214.96 $ 1,214.96
XXXX-XXXX-XXXX-8500
Posting Date Supplier Amount 8-Apr-20 Ofwks Online Bentleigh $ 191.52 14-Apr-20 Woolworths 4308 Ba $ 3.50 14-Apr-20 Aldi Stores - Baldivis $ 3.70 22-Apr-20 Jbhifi.Com.Au $ 72.99 28-Apr-20 Bunnings 472000 $ 11.69 $ 283.40
XXXX-XXXX-XXXX-3485
Posting Date Supplier Amount 8-Apr-20 Dtc Rockingham $ 63.71 8-Apr-20 Dtc Rockingham $ 262.11 15-Apr-20 Dtc Rockingham $ 451.43 $ 777.25
XXXX-XXXX-XXXX-0552 Corporate and General Management - Appendix 1
Posting Date Supplier Amount 21-Apr-20 Godfreys - The Vacuu $ 99.85 22-Apr-20 Sterlings Office Nat $ 34.90 23-Apr-20 Bunnings 323000 $ 9.87 23-Apr-20 Bunnings 472000 $ 25.00 27-Apr-20 Bunnings 472000 -$ 25.00 27-Apr-20 Bunnings 472000 $ 89.87 28-Apr-20 Bunnings 472000 $ 33.12 $ 267.61
XXXX-XXXX-XXXX-9528
Posting Date Supplier Amount 27-Apr-20 Sterlings Office Nat $ 196.88 $ 196.88
XXXX-XXXX-XXXX-4543
Posting Date Supplier Amount 3-Apr-20 Sterlings Office Nat $ 117.33 9-Apr-20 Davidcastelanelli.Com $ 2,543.75 14-Apr-20 Dymocks Online $ 120.00 20-Apr-20 Pin*volunteering Wa -$ 77.00 $ 2,704.08
XXXX-XXXX-XXXX-0484
Posting Date Supplier Amount 1-Apr-20 Wa Hino $ 345.15 14-Apr-20 Total Tools Rockingh $ 959.00 15-Apr-20 Sound Business Equipme $ 38.85 20-Apr-20 Jb Hi Fi Rockingham $ 228.95 23-Apr-20 Ways Heavy Towing $ 880.00 24-Apr-20 Rockingham Mowers $ 19.80 27-Apr-20 Rockingham Mitsubish $ 189.35 27-Apr-20 Global Spill Control $ 1,349.70 $ 4,010.80
XXXX-XXXX-XXXX-1103
Posting Date Supplier Amount 31-Mar-20 Sterlings Office Nat $ 66.96 14-Apr-20 Grange Pharmacy 777 Rocki $ 58.85 20-Apr-20 Pharmcy 777 Shoalwa $ 49.96 23-Apr-20 Paypal *binbombptyl $ 35.75 $ 211.52
XXXX-XXXX-XXXX-2254
Posting Date Supplier Amount 30-Mar-20 Cei Pty Limited $ 126.50 7-Apr-20 Woolworths 4308 Ba $ 32.00 9-Apr-20 Sterlings Office Nat $ 36.06 15-Apr-20 Sterlings Office Nat $ 96.14 21-Apr-20 Store Dj $ 178.00 Corporate and General Management - Appendix 1
24-Apr-20 The Telecom Shop Pty $ 234.44 $ 703.14
XXXX-XXXX-XXXX-9443
Posting Date Supplier Amount 30-Mar-20 Bunnings 323000 $ 22.53 30-Mar-20 Bunnings 323000 $ 44.01 30-Mar-20 Bunnings 323000 $ 111.47 1-Apr-20 Bunnings 472000 $ 104.45 14-Apr-20 Bunnings 714000 $ 29.78 20-Apr-20 Bunnings 714000 $ 52.97 22-Apr-20 Bunnings 714000 $ 34.56 27-Apr-20 Bunnings 472000 $ 57.58 $ 457.35
XXXX-XXXX-XXXX-8498
Posting Date Supplier Amount 30-Mar-20 Seton $ 1,372.14 3-Apr-20 West Coast Water Fil $ 636.00 6-Apr-20 Bunnings 472000 $ 33.96 7-Apr-20 Silica Gel Australia $ 742.05 8-Apr-20 Joels Garage Gear $ 2,282.00 $ 5,066.15
XXXX-XXXX-XXXX-1837
Posting Date Supplier Amount 2-Apr-20 Bunnings 323000 $ 19.78 6-Apr-20 Bunnings 472000 $ 37.69 6-Apr-20 Bunnings 323000 $ 45.58 6-Apr-20 Bunnings 323000 $ 413.72 9-Apr-20 Bunnings 323000 $ 83.94 14-Apr-20 Bunnings 323000 $ 76.92 27-Apr-20 Bunnings 323000 $ 79.75 $ 757.38
XXXX-XXXX-XXXX-1264
Posting Date Supplier Amount 6-Apr-20 Eb *how Are Leading Sm $ 32.74 7-Apr-20 Iap2 Australasia $ 25.00 8-Apr-20 Humanitix Event Ticket $ 55.00 8-Apr-20 Humanitix Event Ticket $ 70.00 $ 182.74
XXXX-XXXX-XXXX-8555
Posting Date Supplier Amount 30-Mar-20 Google*cloud 0172c7-C6 $ 257.68 31-Mar-20 Jb Hi Fi Rockingham $ 89.00 1-Apr-20 Ezi*alyka P/L $ 2,310.00 2-Apr-20 Sp * Bubs Warehouse $ 4,326.15 3-Apr-20 Wilson Parking $ 1,954.73 22-Apr-20 Bunnings 323000 $ 119.84 Corporate and General Management - Appendix 1
23-Apr-20 Sketchup Trimble $ 193.18 $ 9,250.58
XXXX-XXXX-XXXX-7667
Posting Date Supplier Amount 31-Mar-20 Rockingham Signarama $ 792.00 2-Apr-20 Bunnings 323000 $ 61.21 8-Apr-20 Rockingham Signarama $ 812.70 9-Apr-20 Rockingham Signarama $ 774.18 $ 2,440.09
XXXX-XXXX-XXXX-7538
Posting Date Supplier Amount 30-Mar-20 Plaques Com Au $ 168.00 16-Apr-20 Institute Of Public $ 825.00 $ 993.00
XXXX-XXXX-XXXX-9502
Posting Date Supplier Amount 2-Apr-20 Spotlight 065 $ 25.00 3-Apr-20 Caltex Rockingham $ 74.97 8-Apr-20 Dot - Licensing $ 16.75 8-Apr-20 Dot - Licensing $ 16.75 8-Apr-20 Dot - Licensing $ 27.70 8-Apr-20 Dot - Licensing $ 27.70 16-Apr-20 Dot - Licensing $ 16.75 16-Apr-20 Burson Auto Parts $ 20.43 16-Apr-20 Dot - Licensing $ 27.70 21-Apr-20 Burson Auto Parts $ 12.24 22-Apr-20 Dot - Licensing $ 16.75 22-Apr-20 Dot - Licensing $ 27.70 $ 310.44
XXXX-XXXX-XXXX-7553
Posting Date Supplier Amount 16-Apr-20 Water Corporation -$ 3,137.68 21-Apr-20 Ivvy Events Ticketing -$ 164.80 -$ 3,302.48
XXXX-XXXX-XXXX-1145
Posting Date Supplier Amount 30-Mar-20 Jb Hi Fi Rockingham $ 75.00 1-Apr-20 Sterlings Office Nat $ 620.84 2-Apr-20 Sterlings Office Nat $ 54.31 $ 750.15
XXXX-XXXX-XXXX-7040
Posting Date Supplier Amount 1-Apr-20 Facebk 9nnb9salg2 $ 632.34 6-Apr-20 Mailchimp *monthly $ 636.01 Corporate and General Management - Appendix 1
$ 1,268.35
XXXX-XXXX-XXXX-9469
Posting Date Supplier Amount 6-Apr-20 Bullet Sign Shop $ 17.60 $ 17.60
XXXX-XXXX-XXXX-2987
Posting Date Supplier Amount 30-Mar-20 Rockingham Medina Ty $ 94.00 17-Apr-20 Truck Centre Wa Pty $ 24.20 22-Apr-20 Rac Distribution $ 99.00 22-Apr-20 Rac Distribution $ 99.00 22-Apr-20 Rac Distribution $ 198.00 24-Apr-20 Department Of Transpor $ 109.10 24-Apr-20 Department Of Transpor $ 116.10 24-Apr-20 Department Of Transpor $ 116.10 $ 855.50
XXXX-XXXX-XXXX-3691
Posting Date Supplier Amount 1-Apr-20 Neptune Waste Mngmt $ 440.00 3-Apr-20 Bunnings 323000 $ 16.14 14-Apr-20 Bunnings 323000 $ 9.38 14-Apr-20 W.A. Independent Stl $ 141.00 23-Apr-20 L&h Rockingham $ 181.61 23-Apr-20 W.A. Independent Stl $ 960.00 23-Apr-20 Red2go Pty Ltd $ 82.54 27-Apr-20 Hartway Naval Base P $ 221.10 27-Apr-20 Toolmart Australia P $ 979.00 $ 3,030.77
XXXX-XXXX-XXXX-3027
Posting Date Supplier Amount 30-Mar-20 Bunnings 472000 $ 50.58 8-Apr-20 Bunnings 472000 $ 7.80 8-Apr-20 Bunnings 472000 $ 61.50 $ 119.88
XXXX-XXXX-XXXX-8480
Posting Date Supplier Amount 31-Mar-20 Lgpa -$ 130.00 -$ 130.00
XXXX-XXXX-XXXX-1860
Posting Date Supplier Amount 1-Apr-20 Bunnings 323000 $ 40.76 6-Apr-20 Bunnings 323000 $ 44.66 17-Apr-20 Qplay $ 280.65 27-Apr-20 Bunnings 714000 $ 16.34 Corporate and General Management - Appendix 1
$ 382.41
XXXX-XXXX-XXXX-4473
Posting Date Supplier Amount 2-Apr-20 Sterlings Office Nat $ 293.93 8-Apr-20 The Good Guys $ 634.75 15-Apr-20 Woolworths 4391 $ 52.00 21-Apr-20 Western Australi $ 128.00 $ 1,108.68
XXXX-XXXX-XXXX-4559
Posting Date Supplier Amount 1-Apr-20 Carrycode Pty Ltd $ 413.60 6-Apr-20 Sterlings Office Nat $ 6.60 8-Apr-20 Sterlings Office Nat $ 21.00 8-Apr-20 Stewart And Heaton $ 139.63 9-Apr-20 Wipes Australia $ 268.35 14-Apr-20 Jb Hi Fi Rockingham $ 74.85 20-Apr-20 Caltex Bentley $ 34.74 $ 958.77
XXXX-XXXX-XXXX-0309
Posting Date Supplier Amount 6-Apr-20 Sterlings Office Nat $ 38.68 24-Apr-20 Safety Bay Iga $ 12.18 27-Apr-20 Safety Bay Iga $ 7.06 $ 57.92
XXXX-XXXX-XXXX-6016
Posting Date Supplier Amount 3-Apr-20 Donatio*down Syndrome $ 171.18 7-Apr-20 Donatio*down Syndrome $ 10.27 $ 181.45
XXXX-XXXX-XXXX-0718
Posting Date Supplier Amount 30-Mar-20 Bunnings 323000 $ 43.28 1-Apr-20 Bunnings 472000 $ 26.05 2-Apr-20 Bunnings 323000 $ 109.68 6-Apr-20 Bunnings 323000 $ 121.49 9-Apr-20 Bunnings 714000 $ 49.20 14-Apr-20 Bunnings 323000 $ 132.72 20-Apr-20 Bunnings 323000 $ 56.71 23-Apr-20 Bunnings 323000 $ 86.96 $ 626.09
XXXX-XXXX-XXXX-9877
Posting Date Supplier Amount 1-Apr-20 Sterlings Office Nat $ 80.59 1-Apr-20 Reface Industries Pt $ 190.39 Corporate and General Management - Appendix 1
23-Apr-20 Ikea Pty Ltd $ 293.00 24-Apr-20 Sterlings Office Nat $ 77.24 $ 641.22
Nab Billing Account
Posting Date Supplier Amount 30-Mar-20 Payment - Direct Debit Payment -$ 94,938.27 -$ 94,938.27
NAB Fee Account
Posting Date Supplier Amount 30-Mar-20 Account Fees - Cc Maintenance Fee $ 110.00 30-Mar-20 Account Fees - Cc Fp User Fee $ 330.88 $ 440.88
Report Total for April $ 48,692.04 Bank Fees $ 440.88 Total Payment $ 49,132.92 Corporate and General Management - Appendix 2
City of Rockingham MONTHLY FINANCIAL MANAGEMENT REPORT
For the Period Ended 30 April 2020
TABLE OF CONTENTS
Note 1 Graphical Representation
Note 2 Net Current Funding Position
Note 3 Cash and Investments
Note 4 Major Variances
Note 5 Receivables Corporate and General Management - Appendix 2
City of Rockingham STATEMENT OF FINANCIAL ACTIVITY (By Statutory Reporting Program) For the Period Ended 30 April 2020
YTD April YTD April Revised Annual April Var.$ Budget Actual Var. Budget (b)-(a) (a) (b)
Note Operating Revenues -27083747 $ $ $ $ $ Governance 361,501 282,948 455,988 173,040 General Purpose Funding 99,623,807 96,797,915 96,806,315 8,400 Law, Order and Public Safety 2,660,309 2,062,379 2,006,965 (55,414) Health 260,463 220,530 256,771 36,241 Education and Welfare 1,524,618 437,621 473,914 36,293 Community Amenities 45,140,097 37,727,457 37,914,925 187,468 Recreation and Culture 9,555,306 7,113,400 9,990,281 2,876,881 u Transport 4,753,057 2,150,379 8,171,233 6,020,854 u Economic Services 1,561,136 833,470 594,792 (238,678) Other Property and Services 540,892 423,090 820,307 397,217 u Housing 3,796,031 3,162,890 3,216,421 53,531 Total 169,777,217 151,212,079 160,707,914 9,495,835 Operating Expense Governance (12,572,608) (11,403,865) (9,736,852) 1,667,013 u General Purpose Funding (1,146,000) (904,023) (660,995) 243,028 Law, Order and Public Safety (7,038,151) (5,257,901) (5,089,694) 168,207 Health (1,995,907) (1,636,120) (1,557,132) 78,988 Education and Welfare (8,012,911) (5,545,232) (5,321,788) 223,444 Community Amenities (48,267,153) (35,126,868) (35,138,938) (12,070) Recreation and Culture (53,765,948) (41,539,661) (37,955,877) 3,583,784 u Transport (36,952,633) (29,880,195) (18,027,882) 11,852,313 u Economic Services (3,488,607) (2,376,307) (2,178,124) 198,183 Other Property and Services (414,842) (3,138,536) (3,379,249) (240,713) Housing (4,013,701) (3,241,944) (3,281,444) (39,500) Total (177,668,461) (140,050,652) (122,327,974) 17,722,678 Funding Balance Adjustment Add back Depreciation 36,860,148 29,839,684 17,503,922 (12,335,762) u Adjust (Profit)/Loss on Asset Disposal (1,688,776) (8,789) 210,770 219,559 Adjust Provisions and Accruals 405,779 0 0 0 Adjust Movement in Current and Non Current 1,039,830 0 (103,794) (103,794) Net Operating 28,725,737 40,992,322 55,990,838 14,998,516 Capital Revenues Proceeds from Disposal of Assets 1,933,090 1,256,068 1,128,127 (127,941) Proceeds from New Debentures 13,000,000 0 0 0 Proceeds from Advances 0 0 0 0 Self-Supporting Loan Principal 7,307 7,307 7,307 0 Transfer from Reserves 1,586,357 509,019 509,019 0 Total 16,526,754 1,772,394 1,644,453 (127,941) Capital Expenses Land (1,415,930) (247,964) (230,774) 17,190 Buildings (18,573,866) (5,411,619) (3,181,559) 2,230,060 u Furniture and Equipment (23,271) (14,760) (1,945) 12,815 Computer Equipment (1,736,031) (280,380) (45,490) 234,890 Plant and Equipment (11,456,695) (5,244,344) (5,295,669) (51,325) Roads, Footpaths & Drainage Infrastructure (17,035,910) (9,565,321) (10,014,178) (448,857) u Parks, Reserves, Foreshore & Miscellanious (32,051,020) (8,154,253) (14,431,307) (6,277,054) u Repayment of Debentures (1,070,955) (639,933) (639,932) 1 Leased Assets (1,039,830) (1,039,830) (1,039,830) 0 Transfer to Reserves (5,054,325) (4,374,230) (4,374,231) (1) Total (89,457,833) (34,972,634) (39,254,914) (4,282,280) Non Cash Expenses Leased Assets - Non Current Portion 0 812,958 Total 0 0 812,958 0
Net Capital (72,931,079) (33,200,240) (36,797,503) (4,410,221)
Total Net Operating + Capital (44,205,342) 7,792,082 19,193,334 10,588,295
Opening Restricted Funds Utilised 4,791,904 4,791,904 3,514,890 0 Opening Funding Surplus(Deficit) 39,499,309 39,499,309 43,249,045 0
Closing Funding Surplus (Deficit) 85,871 52,083,295 65,957,269 10,588,295 Corporate and General Management - Appendix 2
City of Rockingham NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 30 April 2020
Note 1 - Graphical Representation - Source Statement of Financial Activity
Budget Operating Expenses -v- YTD Actual 200000 Budget 2019-20 Actual 2019-20
180000
160000
140000
120000
100000 Amount$ ( '000s)
80000
60000
40000
20000
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month
Budget Operating Revenues -v- Actual
200000 Budget 2019-20 Actual 2019-20 180000 160000 140000 120000 100000 80000 Amount$'000s) ( 60000 40000 20000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month Corporate and General Management - Appendix 2
City of Rockingham NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 30 April 2020
Note 1 - Graphical Representation - Source Statement of Financial Activity
Budget Capital Expenses -v- Actual 100000 Budget 2019-20 Actual 2019-20 90000
80000 70000
60000 50000
40000
Amount$'000s) ( 30000 20000
10000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Month
Budget Capital Revenue -v- Actual 10000 Budget 2019-20 Actual 2019-20 9000 8000 7000 6000 5000 4000 Amount$ ( '000s) 3000 2000 1000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month Corporate and General Management - Appendix 2
City of Rockingham NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 30 April 2020
Note 2: NET CURRENT FUNDING POSITION For the Period For the Period Ended 30th June Ended 31st March 2019 2020 $ $ Current Assets 110,982,682 131,391,152 Less: Current Liabilities (24,271,002) (24,018,824) Net Current Assets 86,711,680 107,372,328
Less: Cash Restricted - Reserves (45,677,183) (49,542,395) Less: Current Self Supporting Loans (7,307) (7,307) Add: Current Borrowings 1,070,955 431,023 Add: Cash Backed Provisions 7,703,621 7,703,621 Land held for sale moved to fixed assets 0 0 Net Current Funding Position 49,801,766 65,957,269
180,000 Note 2 - Liquidity Over the Year
160,000
140,000
120,000
100,000
80,000
60,000 Amount ('000s)$
40,000 2017-18 2018-19 2019-20
20,000
Month 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Corporate and General Management - Appendix 2
City of Rockingham NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 30 April 2020
Note 3: CASH AND INVESTMENTS 30/04/2020
Interest Institution Unrestricted $ Restricted $ Trust $ Total Amount $ Maturity Date Due In (Days) Rate
NAB 0.65% 10,557,000 - - 10,557,000 18-May-20 0 - 30 Days WESTPAC 1.63% - - 1,582,546 1,582,546 30-Jun-20 60 - 90 Days NAB 1.07% - 16,140,887 - 16,140,887 06-Oct-20 90 - 180 Days NAB 1.07% - 13,340,692 - 13,340,692 06-Oct-20 90 - 180 Days WESTPAC 1.73% 10,477,592 10,477,592 26-Jun-20 30 - 60 Days WESTPAC 1.73% 5,662,545 - 5,662,545 26-Jun-20 30 - 60 Days BOQ 1.60% - 2,010,488 - 2,010,488 06-Oct-20 90 - 180 Days NAB 1.37% - 2,017,153 - 2,017,153 08-Sep-20 90 - 180 Days BENDIGO 1.55% 3,000,000 - - 3,000,000 08-May-20 0 - 30 Days WESTPAC 1.71% 3,053,269 - - 3,053,269 15-May-20 0 - 30 Days WESTPAC 1.72% 3,042,756 - - 3,042,756 21-May-20 0 - 30 Days WESTPAC 1.59% 3,020,298 - - 3,020,298 26-May-20 0 - 30 Days WESTPAC 1.76% 3,020,548 - - 3,020,548 28-May-20 0 - 30 Days NAB 1.60% 3,022,530 - - 3,022,530 03-Jun-20 30 - 60 Days WESTPAC 1.68% 3,024,986 - - 3,024,986 09-Jun-20 30 - 60 Days NAB 1.58% 2,521,308 - - 2,521,308 10-Jun-20 30 - 60 Days WESTPAC 1.70% 3,026,079 - - 3,026,079 16-Jun-20 30 - 60 Days WESTPAC 1.71% 2,900,000 - - 2,900,000 24-Jun-20 30 - 60 Days WESTPAC 1.63% 3,028,110 - - 3,028,110 30-Jun-20 60 - 90 Days NAB 1.52% 2,522,123 - - 2,522,123 09-Jul-20 60 - 90 Days NAB 1.40% 2,523,870 - - 2,523,870 14-Jul-20 60 - 90 Days BOQ 1.40% 3,000,000 - - 3,000,000 30-Jul-20 90 - 180 Days WESTPAC 1.05% 3,040,905 - - 3,040,905 12-Aug-20 90 - 180 Days BOQ 1.40% 3,000,000 - - 3,000,000 26-Aug-20 90 - 180 Days BOQ 1.60% 3,000,000 - - 3,000,000 08-Oct-20 90 - 180 Days 60,303,782 49,649,355 1,582,546 111,535,684
Portfolio Diversity
BENDIGO
NAB
WESTPAC
BOQ
Investment Maturity Timing 40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
Amount$ 15,000,000
10,000,000
5,000,000
0 0 - 30 Days 30 - 60 Days 60 - 90 Days 90 - 180 Days Period Corporate and General Management - Appendix 2
City of Rockingham NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 30 April 2020
Note 4: MAJOR VARIANCES Council Adopted $250,000 as the material variance to be reported for the 2019/2020 financial year. Below are the major variances more than $250,000.
Comments/Reason for Variance Variance
OPERATING REVENUE Recreation and Culture u Revenue is higher than budgeted. This is due to developer contributed assets ($3.28mio) received by the City such as Magenta Reserve and Allatoona Avenue Reserve. The City is not budgeting for these assets as there is not any certainity of value of assets received and these are non cash transactions which do not impact on the City's cash position.
Transport u Revenue is higher than budgeted. This is due to developer contributed assets ($4.43 mio) received by the City such as Parkland Heights Stage 12 and Golden Bay Stage 5B. City is not budgeting for these assets as there is not any certainity of value of assets received and these are non cash transactions which do not impact on the City's cash position.
Other Property & Services u Revenue is higher than budgeted. This is due to recovery of worker's compensation claim ($320K) from the City's insurer.
OPERATING EXPENSES Governance u Governance expenses are lower than budgeted. This is due to miscellaneous expenses which are under budget, such as special projects ($85K), revenue analysis ($83K), project consulting ($64K), the corporate training program ($81K), hardware, maintenance and software activities ($312K) and the overhead allocation adjustment ($287K). Recreation and Culture u Recreation and Culture expenses are lower than budgeted. This is mainly due to $784K for maintenance of the City’s parks and reserves, $504K for jetty and dredging maintenance and $729K for depreciation in March and April. Further building maintenance and some operating expenses are also lower than budgeted.
Transport u Transport is lower than budgeted. This is primarily due to not applying depreciation expenses. This will be regularised by the end of the financial year. Corporate and General Management - Appendix 2
City of Rockingham NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 30 April 2020
Note 4: MAJOR VARIANCES Council Adopted $250,000 as the material variance to be reported for the 2019/2020 financial year. Below are the major variances more than $250,000.
Comments/Reason for Variance Variance
CAPITAL EXPENSES Buildings u Expenditure is lower than budgeted. Major works which are currently under budget are The Baldivis District sports complex ($1mio), refit to the Youth Centre at Mckinnon Street ($684K), Governor Rd toilet refurb ($166K) and the Admin block clock tower ($246K).
Roads, Footpaths & Drainage Infrastructure u Roads, Footpaths and Drainage expenditure is higher than budgeted. This is due to significant road resurfacing works undertaken in the months of March and April, including Port Kennedy Dr ($460K).
Parks, Reserves, Foreshore & Miscellaneous Infrastructure u Expenditure is shown to be higher than budgeted, as the City has recognised significant Developer Contributed Assets.These are non cash transactions which do not impact on the City's cash position.Other significant items with higher expenditure include replacement of light poles at Nottely Crescent Reserve ($77K), development at Mulloway Reserve and Hourglass Reserve ($20K), Lark Hill irrigation replacement ($23K), the Hourgalss Reserve resurface ($33K), the Baldivis District Sport Complex Oval ($193K) and the Koorana Reserve Upgrade ($158K). Corporate and General Management - Appendix 2
City of Rockingham NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 30 April 2020
Note 5: RECEIVABLES Receivables - Rates and Rubbish Current Previous 2019-20 2018-19 $ $ Opening Arrears Previous Years 4,926,972 5,034,187 Levied this year 128,321,495 123,161,939 Less Collections to date - 125,197,317 - 119,641,395 Equals Current Outstanding 8,051,149 8,554,731
Collection Performance Balance outstanding from previous year 4,926,366 5,034,187 Add: Rates paid in advance 3,023,980 2,808,429 Less: Non Current - Pensioner Deferred Rates - 1,751,833 - 1,618,622 Opening - rates outstanding (collectable) 6,198,513 6,223,994
Rates balance as per Rates Ledger 8,051,149 8,554,731 Add: Rates paid in advance 2,774,176 2,312,813 Less: Non Current - Pensioner Deferred Rates - 1,635,632 - 1,483,345 Current - rates outstanding (collectable) 9,189,694 9,384,199
Percentage of Collectable Rates Collected 93.17% 92.75%
Note 5 - Rates Receivable 100
90
80
70
60
50
% % Collected 40
30 Last Year 2018-19 20
10 This Year 2019-20
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Corporate and General Management Services Bulletin - Appendix 3
MINUTES City of Rockingham Local Recovery Coordination Group Meeting Thursday 21 May 2020 Virtual Meeting
1. Declaration of Opening Acknowledgement of Country This meeting acknowledges the traditional owners and custodians of the land on which we meet today, the Nyoongar people, and pays respect to their elders both past and present. The Chairperson declared the City of Rockingham Local Recovery Coordination Group Meeting open at 2:05pm and welcomed all present.
2. Record of Attendance/Apologies/Approved Leave of Absence 2.1 Members Cr Barry Sammels Chairperson/Mayor Cr Deb Hamblin Deputy Chair/Deputy Mayor Mr Michael Parker Chief Executive Officer Mr Robert Jeans Director Planning and Development Services Mr John Pearson Director Corporate Services Mr Michael Holland Director Community Development Mr Sam Assaad Director Engineering and Parks Services Mr Peter Doherty Director Legal Services and General Counsel Cr Rae Cottam Councillor Chair of LEMC Mr Tony Salin CEO Rockingham Chamber of Commerce Mr Andrew Geddes Regional Executive Director Dept. of Communities Ms Kathleen Smith Executive Director, Rockingham Peel Group Mr Stuart Mearns Acting Superintendent, WAPOL Mandurah District Mr Chris Twomey Rep for Louise Giolitto CEO WACOSS Ms Merveen Cross District Emergency Advisor DFES Ms Renae Fussell Rep for Reece Whitby Mr Denis Terrell Rep for Hon Paul Papalia MLA for Warnbro Ms Kate Gurbiel Rep for Ms Madeleine King MP Mr David Caporn COVID-19 Local Recovery Coordinator Ms Kalina Brennan COVID-19 Assist Local Recovery Coordinator Ms Beverley Blyth Executive Assistant to CEO City of Rockingham 2.2 Apologies: Hon Mark McGowan MLA Member for Rockingham Ms Madeleine King MP Member for Brand Hon Paul Papalia MLA Member for Warnbro Mr Reece Whitby Member for Baldivis Ms Louise Giolitto Chief Executive Officer, WACOSS Corporate and General Management Services Bulletin - Appendix 3 City of Rockingham Local Recovery Coordination Group Minutes Thursday, 21 May 2020 PAGE2
3. Background The City of Rockingham COVID-19 Local Recovery Coordination Group (LRCG) is being convened in accordance with the City's Local Emergency Management Arrangements and the Emergency Management Act2005.
4. Declarations of Members and Officers Interest The Chairperson asked if there were any interests to declare. There were none. 5. Agenda Items
5.1 Welcome by Chairperson - Mayor Barry Sammels
The Chairperson welcomed all present and thanked them for attending at such short notice. Request to Record Meeting The Chairperson made a request to those in attendance that the meeting be recorded. The recording will be retained for a short period to assist with minute preparation and then deleted. There were no objections to the recording of the meeting. The Chairperson acknowledged the apologies.
5.2 LRCG - Overview - Michael Parker
Michael Parker welcomed attendees and thanked them for making themselves available and referred to the following: • The City of Rockingham COVID-19 Local Recovery Coordination Group (LRCG) is being convened in accordance with the City's Local Emergency Management Arrangements and the Emergency Management Act2005. • Potentially going to have Response and Recovery efforts operating in parallel for a long period. • The City acted early by establishing a Business Continuity Team in March to manage our COVID-19 Response. We also commenced our COVID-19 Recovery actions several weeks ago. Response and Recovery has been operating for some weeks now and the bringing together of this group is an elevation of that. • The City continues to take advice from the WA Department of Health. • The City has implemented a raft of measures to keep the community informed, with communications playing a major role: - Radio interviews by the Mayor - Mayor's Community Update including video releases - COVID-19 Update - Rock Port mailing to ratepayers - Media releases - Electronic Variable Message Signs in place with social distancing reminders and City information - The City's website and Facebook pages are promoted as the primary sources of City news and information on COVID-19 - Freeze on rates, fees·and charges Corporate and General Management Services Bulletin - Appendix 3
City of Rockingham Local Recovery Coordination Group Minutes Thursday, 21 May 2020 PAGE3
• The City will suffer from considerable loss of revenue and the capacity to deliver will be compromised to some degree. • We are mindful in this Recovery phase that the Federal and State Government are looking at stimulus measures for the economy and we will have a role to play in directing and informing the community.
5.3 COVID-19 Community Impact Overview- Observations and Actions
5.3.1 City of Rockingham - Michael Holland
Michael Holland provided an overview of COVID-19 observations and actions including: Small Business Support Implemented Free Business Emergency Advice Program, in partnership with Business Foundations Implemented the Free Rockingham Business Rebound Program, in partnership with Business Foundations - Distributed two x City Tourism Development Update Newsletters - Offered free membership details to Destination Perth - Developed a Rediscover Rockingham campaign with Destination Perth - Instigated the trial of a mobile telephone / people counter system, on a loan arrangement from City of Perth Sport, Recreation and Physical Wellbeing - Regular communication issued to members promoting alternate exercise and participation/engagement options - Use of social media to promote workout videos - Regular contact via email with all staff across the leisure facilities Social Wellbeing Community Grants Program: - Established Emergency Relief Funds (ERF) General Grant up to $15,000 - To date nine ERF have been processed for local organisations Youth Encouragement Grants: - Existing Youth Encouragement Grant (up to $500) expanded to include IT/internet costs Subsidy Schemes: - Seniors Subsidy Schemes increased from $100 to $150/application from 1 April 2020 to enable seniors and low income to stay safe and connected in their homes Communication and Consultation: - Development and distribution of a newsletter to all Sporting Clubs and NFP community groups across the City of Rockingham - Inclusion/support networks, reference groups and workshops moved to online platforms Library Services: - Introduction of a click and collect service from all four branches - A number of programs were designed and delivered online Seniors: - The Autumn Centre commenced offering take-away meals - Flu vaccines offered from Autumn Centre - A no-contact Podiatry service created at the Centre Youth Support: - Increase in case management support offered remotely - Continued to offer Youth Reference Groups via online platforms to ensure young people remain connected Corporate and General Management Services Bulletin - Appendix 3
City of Rockingham Local Recovery Coordination Group Minutes Thursday, 21 May 2020 PAGE4
5.3.2 Chamber of Commerce - Tony Salin
Mr Salin provided an overview of COVID-19 observations and actions including: Mr Salin reported that the Rockingham Kwinana Chamber of Commerce (RCCC) has 320 members. During the last few months 10 members have left, but a few more joined. Businesses involved in retail, hospitality, accommodation and event management have struggled. Retail/hospitality will take some time to recover and will depend on easing of restrictions. JobKeeper, tax subsidies and exemptions from the Federal government and some proposals from the State government will provide some support to local business. The RKCC has remained open throughout the pandemic and has continued to provide support to local businesses through networking and advocacy. We look forward to being involved in the Local Recovery Coordination Group. Deputy Chair Deb Hamblin asked how the Rockingham Foreshore businesses were coping with the restrictions? Mr Salin replied that as restrictions have eased over the last three or four weeks, businesses that are members of the RKCC are coping well. 95% of restaurants were providing take-away meals, and all are well supported by the community.
5.3.3 Department of Communities - Andrew Geddes
Andrew Geddes provided an overview of COVID-19 observations and actions including: • The Department of Communities undertook a Business Continuity Plan with the main aim of maintaining as much social isolation through the workforce as possible and to keep front line services going. • State Welfare Incident Control Centre has been established to sit alongside the State Heath Incident Control Centre. • A key part of that was ensuring that those who were self-isolating or directly impacted by COVID-19 were able to access necessary welfare supportservices. • An expert practice team was developed that went hand-in-hand with every new announcement from the State ensuring any front line processes could quickly be adapted to respond to new conditions in our Child Protection space. • An early decision was made to stop housing inspections ensuring vulnerable tenants were not being subjected to unnecessary social interactions, and to keep phone interaction with those more vulnerable tenancies, ie those with disabilities, singles and over age of 65. • As we move from a health related response to an economic response we are seeing some dramatic social impacts which will be around for some months, if not from one to two years. • Slight increase in public housing applicants seeking priority assistance due to family domestic violence. • Because of the lack of people on the street, the homeless have become more visible - from Fremantle down to Mandurah and particularly the foreshore. Our officers have been looking at their needs and what other avenues for accommodation might exist. Corporate and General Management Services Bulletin - Appendix 3
City of Rockingham Local Recovery Coordination Group Minutes Thursday, 21 May 2020 PAGES
5.3.4 WA Police - Stuart Mearns
Stuart Mearns provided an overview of COVID-19 observations and actions including: • The State of Emergency has now been extended to 28 May 2020. As a result the Commissioner issued a number of declarations over that time including closure and restrictions directions, the prohibited travel, the regional and interstate travel and the biosecurity directions. • Very few COVID-19 related charges have been laid compared to what you may have seen in the Eastern States. • Overall in the Mandurah District and the Rockingham Sub District there has been a reduction in crime, particularly in the areas of property damage and burglaries. There has been an increase in domestic violence. • Our approach is scaling down, our tasking levels are down, and we are going back to normal levels. Deb Hamblin queried the increase in domestic violence and asked about processes/procedures in place at WAPOL and Department of Communities. Stuart Mearns responded that WAPOL had not changed its response. We had contingency plans in place. There have been less home visits. Family assaults in Rockingham are down by 1.6%. The overall crime rate in Rockingham from the previous year is down by 4.3% and over the five year average down by 11.4% and overall calls to police have dropped.
5.3.5 WACOSS - Chris Twomey
Chris Twomey provided an overview of COVID-19 observations and actions including: • There are two vulnerable groups ie newly jobless and are experiencing financial stress and stresses around mental health and relationships versus those that are already vulnerable. Needs can be quite different, a lot of people who are accessing Community Services have not previously engaged with the services and require some support and assistance in navigating the system. • WACOSS has been leading the nation in emergency relief and food relief planning. We have Department of Social Services and DPC, Department of Communities, Lotterywest and WALGA and a number of Rockingham services that have actively been involved ie grants and programs. There are two planning bodies ie the Food Relief Planning Group and the State Emergency Relief Committee. • Young people, women, older workers, regional workers and those in casual/insecure work have been disproportionately impacted. • There are many people not on the unemployment statistics as they have dropped out of participation. Many people are on hold under Jobkeeper who may not know for some months whether or not they have viable ongoing jobs. Corporate and General Management Services Bulletin - Appendix 3
City of Rockingham Local Recovery Coordination Group Minutes Thursday, 21 May 2020 PAGE6
• A lot of impacts are quite patchy, some depend on the cash flow and financial viability of individual small businesses and up front line services etc who may or may not fail. Role of front line services emergency relief, financial counselling etc are critical in identifying which businesses require wrap-around support and direction to services. Because of the scale of the crisis we need to get the newly jobless back into employment as quickly as possible and to assist them to avoid getting into financial crisis. • Discussions have been held with key stakeholders around a Youths job plan, which will be of particular interest to Rockingham. • Information has been provided to the State on the gap in WA response in Family and Children's Services ie
- At risk families 'missing' - Childcare funding crisis - - Spike in new demand Care leavers 18+ - Family violence & child abuse - Development risk - Youth absconding from school - Long term costs
Chris Twomey emailed presentation slides and reports to all attendees following the meeting.
5.3.6 Rockingham Peel Group - South Metro Health Service - Kath Smith Kath Smith provided an overview of COVID-19 observations and actions including: • Prior to March, presentations to the Emergency Department (ED) were 40% higher than the previous year, however in March there was a 17% reduction in presentations and in April a 24% reduction. • At one point we saw a 40% reduction in April in patients being admitted to the hospital. Interestingly we saw a 14% reduction ir, mental health presentations to the ED, which raised some concerns. Community Mental Health Services changed how they reached out to their patients and as with our Outpatients, have done a lot of digital health contacts via telephone, Webcam etc. We have seen more patients virtually, than we did previously. • A COVID-19 clinic was commenced on 24 March and since then, over 3,700 have presented and approximately 3,500 tested. In the last few weeks, the number of attendances has dropped, but we are seeing an average of 61 patients per day. • We have been developing plans for a surge in the pandemic. ICU capacity has been increased, increased ventilators, increased skill-set of the staff to cope with an influx in COVI D-19 patients and also changed the way we access patients in the ED. • We are looking at how we can imbed some of these practices as normal business.
5.4 Confirm Terms of Reference and Function of LRCG - Chair and All
Endorsed unanimously
5.5 Confirm Membership of LRCG - Chair and All
Endorsed unanimously
5.6 Confirm Terms of Reference and Function of Sub-Committees - Chair and All
Endorsed unanimously Corporate and General Management Services Bulletin - Appendix 3
City of Rockingham Local Recovery Coordination Group Minutes Thursday, 21 May 2020 PAGE 7
5.7 Confirm Membership of Sub-Committees - Chair and All
Merveen Cross suggested that the Superintendent of the South Region DFES be added to the Social Wellbeing Sub-Committee. Andrew Geddes and David Caporn discussed adding Michelle Stevenson (Housing), Tracey Nicholson (Child Protection) and Eva Neil (Manager Local Community Coordinator positions) to the Social Wellbeing Sub-Committee. Chris Twomey agreed with Terms of Reference for both Sub-Committees, but wanted to ensure that there was overlap between Social and Economic Wellbeing Sub- Committees for newly jobless who can't get back into work and face financial hardship. David Caporn reported that our target is for the Social Wellbeing Sub-Committee to meet late next week and the Economic Wellbeing Sub-Committee to meet the following week. Endorsed unanimously
6. Other Business 6.1 Nil
7. Date and Time of Next Meeting The next City of Rockingham Local Recovery Coordination Group Meeting will be held on Wednesday, 10 June 2020 at 2pm as a Virtual Meeting.
8. Closure There being no further business, the Chairperson thanked those persons present for attending the City of Rockingham Local Recovery Coordination Group Meeting, and declared the meeting closed at 3:20pm. Corporate and General Management Services Bulletin - Appendix 4
AGENDA City of Rockingham COVID-19 Local Recovery Coordination Group Social Wellbeing Sub-Committee Meeting 2pm Wednesday 27 May 2020 Virtual Meeting Zoom or Telephone 08 7150 1149 Meeting ID 208 103 5758 1. Declaration of Opening The Chairperson declared the Local Recovery Coordination Group Social Wellbeing Sub- Committee Meeting open at 2:05pm, welcomed all present, and delivered the Acknowledgement of Country. 2. Record of Attendance/Apologies 2.1 Members Cr Deb Hamblin Deputy Mayor (Chairperson) Mr Michael Holland Director Community Development (Deputy Chair) Mr Sam Assad Director Engineering and Parks Services Ms Christine Allen CEO COTA WA Mr Jonathon Ford CEO Moorditj Koort Aboriginal Health and Wellbeing – joined at 3.30pm Ms Ewa Neal Manager – Communities Coordination – Department of Communities Ms Michelle Stevenson Area Manager – Housing – Department of Communities Mr Bryan Wilkinson A/District Director – Child Protection – Department of Communities Mr Ray Buchan Superintendent – DFES – South Coastal Ms Jo Edwards Sergeant – Family Violence Unit Coordinator WAPOL Mr Darrell Wilson Captain – Salvation Army Rockingham Ms Julia Dick Collaborative Manager Community Capacity Building Ms MJ Rigby Manager Community Safety and Support Services Mr Richard Hardy Senior Coordinator Leisure Facilities Mr David Caporn COVID-19 Local Recovery Coordinator Ms Kolina Brennan COVID-19 Assistant Local Recovery Coordinator Ms Diane Zanre Personal Assistant to Director Community Development
2.2 Apologies:
Ms Tracey Nicholson Director – Child Protection – Department of Communities Mr Sal Truscello Manager Services Australia Centrelink Mr Anthony Collier Director Mental Health – Rockingham Peel Group South Metropolitan Health Services Ms Sue Cuneo Regional Executive Director – South Metropolitan Education Ms Julie Waylen State Manager WA – National Disability Services Corporate and General Management Services Bulletin - Appendix 4 Social Wellbeing Sub-Committee Meeting Minutes Wednesday 27 May 2020 PAGE 2
3. Background
The City of Rockingham COVID-19 Local Recovery Coordination Group (LRCG) and sub- committees are being convened in accordance with the City’s Local Emergency Management Arrangements (LEMA) and the Emergency Management Act 2005. 4. Declarations of Members and Officers Interest
No declarations of interest were made.
5. Agenda Items
5.1 Welcome, Housekeeping and Introductions - Chair
Cr Hamblin thanked everyone for their attendance. The health and wellbeing of the City is critical and we are pleased to have everyone here to assist.
5.2 LRCG – Overview including SWBSC Terms of Reference – David Caporn
Mr Caporn - State Recovery Plan is very important and the progress of this document will be monitored. An extract from the Hansard Assembly (12 May) from the Premier has been shared with the group, in which the Premier made it clear it would be a State led recovery. The State Recovery Plan has not yet been published, the Committee will be informed when the Plan is available. The day after the Premier statement on 13 May, the City of Rockingham Executive team appointed Mr Caporn as the Local Recovery Coordinator for COVID-19 to begin the phase of recovery. The City did not want to wait until the State Plan was released to convene the Committees as trying to pull all the important people together would be difficult as many people will be after your time. On 21 May the first meeting of the City’s Local Recovery Coordination Group (LRCG) was held, at which time it was decided to form two sub-committees, this Committee, focused on Social Wellbeing and the other Economic Wellbeing focussed on local development tourism, industry and business. The membership and Terms of Reference (ToR) for each sub-committee were confirmed by the LRCG. A copy of the ToR for this meeting have been provided to you all. Mr Caporn asked if anyone had any queries – there were none.
5.3 COVID-19 Current Recovery Action Plans The following members shared an overview of their recovery actions and plans:
Ms Julia Dick – Collaborative Manager Community Capacity Building (CCB) As the extent of the impacts are still emerging and will over time, any actions we put in place are based on evidence available at the time and best guesses on feedback from the community. • Extensive Community Grants Program – Emergency Relief grant was adopted by Council in March, allowing eligible agencies to apply for immediate funds of up to $15,000. • Low Income Subsidy Scheme for eligible seniors to apply for a one-off payment of $150 (this was recently increased from $100) towards either home modifications, assistive equipment or information technology. • All sporting and community groups have been contacted advising them of financial support that is available and to find out how they have been travelling. • Rockingham Volunteering Centre (RVC) – the City is responsible for managing the RVC which has very much reduced due to relevant restrictions. Currently looking at this service and acknowledge its importance. Continues to be a focus around volunteering in support of Act, Belong, Commit.
Corporate and General Management Services Bulletin - Appendix 4 Social Wellbeing Sub-Committee Meeting Minutes Wednesday 27 May 2020 PAGE 3
• Networks, continue to meet via zoom • Programs delivered on line – Online Youth skills, Early Years learn through play, Paint Rockingham REad, Understanding and managing children’s anxiety, a lot of health and wellbeing programs to encourage people in their own homes to learn about gardening, cooking and waste reduction and healthy eating. • Rockingham Art Centre still closed and will open under Phase 3. • Rockingham Youth Centre – hopefully will be finished by the end of the year. Will be really important for our young people.
Mary-Jane Rigby – Manager Community Safety and Support Services The team continues to work closely with WA Police during COVID-19 in what has seen a reduction in crime. One of these actions has been the repositioning of CCTV mobile cameras to locations that have been of interest. • The Support Services role has seen the greatest impact and we have worked closely with other support organisations in responding to the requirements of the vulnerable populations. We are yet to have a full understanding of COVID-19 and the transient nature of how people are going to be impacted. It is going to be on going and expect it will take up to 18 months to ascertain how individuals have been impacted. • Worked closely with CCB to get grants through for Emergency Relief. • Anecdotally seen an increase around homelessness. Starting to reactivate support centre networks and reengage face to face with community support agencies. Still collating this information. • Rockingham Connect Service is used to transport predominantly vulnerable seniors, although is available to everyone to gain access to shopping centres, Autumn Centre etc. is completely on hold until at this stage until Phase 4. At this point, we can gain a better understanding of how to safely work with volunteers in this environment. • Youth Services and Youth Work Team maintained service delivery throughout COVID-19 using on-line platforms. Impacts that young people have faced have been around mental health, self-esteem, financial management, access to education. Youth workers are predominately back in schools now with just one high school who do not deem the service as essential, but expect to go back into this school in a couple of weeks’ time. In some senses it has been business as usual for the team, however like many agencies, we have needed to find different ways to support the community and will have to continually need to adapt how we deliver our services.
Richard Hardy, Senior Coordinator Leisure Facilities Responsible for the Leisure Facilities in the City, including Mike Barnett Sports Centre, Rockingham Aquatic Centre, Warnbro Community Recreation Centre and Aqua Jetty. On 23 March our doors were closed to over 5000 members plus associations. We have used this time to change the look of all the facilities, in particular, the Aqua Jetty had a number of upgrades and we are getting ready to reactivate this facility during Phase 3. We have also developed re-activation plans for all of the facilities we manage. As a team we have been communicating directly with our members, checking up on their health and fitness, letting them know what we are doing at the facilities. Currently developing a member survey to find out how they are feeling and their confidence in coming back into the facility – what are their expectations? We have been working on new after school programs, talking to COTA on a ’Strength for Life’ program for seniors to get them back into health and fitness.
Corporate and General Management Services Bulletin - Appendix 4 Social Wellbeing Sub-Committee Meeting Minutes Wednesday 27 May 2020 PAGE 4
Update from Department of Communities (DoC) Ms Ewa Neal – Manager Communities Coordination Currently leading a small prototype being delivered by the DoC, which commenced in October 2019 in Rockingham and Mandurah, covering Golden Bay, Shoalwater and Baldivis North, with two workers that cover those three areas. Just under 90 introductions out of these 25 happened since COVID-19 hit mid-March. The main need that people come to us is isolation, dependency issues, homelessness and parenting with mental health. Criteria is very broad and we will work with anyone who lives in the wards listed. We come across a whole range of people from young children to elders in the community. Never stopped meeting with people, we just found different ways of working that kept everyone safe. Now meeting face to face, mostly outside in parks, outside resident homes or in their cars. We are connected with other services, some had closed their doors but others still offered some kind of service. We are reviewing all connections that we have trying to ensure that everyone remembers that we are here. Also engaging with Education, Teachers, Chaplains, Youth Workers from the CoR, Health Department in particular Mental Health. Feel that there is probably a number of people that felt content with an increase in Centrelink support, which could change over the next three months with changes that may affect their lives in a different way. In terms of homelessness, very keen to be involved in this work and one of her team has already made contact with Ms Rigby. Community Engagement - not only working with individual people we also work in the community which is why we work in just three suburbs because the Local Community Coordinators have to have a good connection with the community. Mr Caporn asked what was the timeframe of the prototype? Ms Neal – advised started last October 2019 and is proposed to end June 2021, evaluation taking place at the moment and we should know by the end of this year if the program is going to be supported or will wind-down and support provided in another way.
Ms Michele Stevenson – Area Manager Housing Housing has operated business as usual with some changes. Large aspect of their role is inspecting the 1488 tenancies. We had to suspend all property inspections and unnecessary maintenance, but slowly now recommencing. Front office remained business as usual practicing social distancing. Priority interviews over the phone, collecting bonds etc. Biggest influence has seen a 35% increase in disruptive behaviour, some because kids at home for a longer period of time, people in each other’s pockets and private property owners at home who would not normally have noticed any disturbances. Increase in domestic violence reports, leading to some tenants more at risk. One of the tasks was to contact every single tenant via phone over a two- week period and refer to other agencies if needed. Going forward, we are still assessing how things are going to look. Hopefully during our service delivery may do more work on-line or out of service hours. Some clients that need support but cannot get here between 9am – 4pm will be able to do more work online going forward. Cr Hamblin asked about vacancy rates and what is available. Ms Stevenson advised there has been a drop in the number of vacancies. Part of the reason public housing becomes vacant is through deceased tenancy, people moving into private tenancies and evictions. Still have a moratorium on evictions so not doing those at the moment. Just do not have enough properties, need to push this upwards and try to get more funding to purchase more properties. Mr Caporn – are evictions on the radar? Ms Stevenson – some high level talks at ministerial level, however believe this may be off the table for another 2 – 3 months.
Corporate and General Management Services Bulletin - Appendix 4 Social Wellbeing Sub-Committee Meeting Minutes Wednesday 27 May 2020 PAGE 5
Bryan Wilkinson – A/District Director Child Protection Child protection has been business as usual, still been knocking on doors and interviewing parents and children. Thought there might have been a dramatic increase in child abuse because of lock downs and frustrations, but information from our FDV team is there has not been an official increase. Biggest impact has been having to cancel a lot of contact between parents and children in care, because either unsafe for children or carers. This forced us to explore new ideas skype, zoom and other platforms. Still had some face to face contact with precautions taken. We were required to have 50% of staff working from home which has now been relaxed and staff are starting to come back. This has opened up a whole new way of working. We have to work a little bit smarter with technology, which has also been used for Court attendances. We are now looking at what we can take forward, would technology still be used going forward, as going to Court at 9am and sitting there for 3 hrs for 5 / 10 minute hearing is not the best use of time. We have access to a lot of services although finding a lot are not yet doing home visits. Not seen an increase in children coming into care. The ones that are coming into care are always the ones that would have been coming into care. 5.3 COTA WA Ms Christine Allen – CEO COTA WA We run a lot of community programs for Seniors of which, Living Longer, Living Stronger, renamed Strength for Life had to shut all these programs down. Also participate in aged care navigator system with local councils. The last one before we shut the program down was at the Aqua Jetty where we had a group of about 50 and we asked them how they access services. All of the programs we run involve bringing people together and we have had to shut them all down. Some of our big issues are older people who are not online. More than 50% not online and even those that are online are not active users. The big impact for seniors has been shopping where they are not able to get to a supermarket, but they also do not have credit cards and do not use internet banking. We encourage people to stay active mentally and physically. Many issues we are dealing with for seniors, the spike in cyber-crime, the digitally disconnected, the frailty, the isolation and the CALD people who do not have English as a first language and the majority of information coming out about COVID-19 is digital. We are developing an ‘At Home Guide’, we spoke to every council about this and we are going forward and launching on 15 June working with the DoC and hope to get the Minister to release. The guide is in three formats – a 40 minute video, hard copy and online that can be downloaded. This will cover information that we usually deliver face to face – accessing age care resources, keeping free from scams, cyber-crime, how to stay physically and socially active at home. Also Co-Chair the Seniors Task Force with the DoC. There are nine task forces that have been set up – Children in Care, Homelessness, Drugs and Alcohol, Domestic Violence, Youth, Aboriginal Partnerships, Seniors and Remote Communities. The Seniors Task Force has been broken into two working groups, one being safety - physical safety, mental health safety, elder abuse and financial safety. The other group being connections, how we stay connected either through technology or face to face. At the start of COVID-19, Cahoots (disability provider) established a shopping service for people with a disability who could not get to a supermarket, this service has now been extended to seniors, who can call on the telephone and order their shopping and delivered usually the next day. The deliverers will also bring shopping into the house and unpack for them. They can pay in cash or eftpos. At the moment doing a testing service to make sure the service is appropriate and that they are getting what they have ordered and charged correctly. This service is not restricted to any particular area and details can be passed on.
Corporate and General Management Services Bulletin - Appendix 4 Social Wellbeing Sub-Committee Meeting Minutes Wednesday 27 May 2020 PAGE 6
Lots happening, elder abuse has exacerbated during COVID-19 particularly with the Federal Government providing the two payments to seniors. There has been a rise in scams, not just online but people being called and people knocking on doors. The Australian Banking Association announced three weeks ago that all seniors with a bank account who do not have credit cards will be sent a debit card. Whether or not they activate them is up to them. For the majority who are not tech savvy they will require assistance to activate and set up online passwords, which opens them up to the risk of elder abuse. One of the big issues as well will be older people who were still in the work force but now unemployed it will expose them to potential homelessness. The impacts are just so far and wide so they have task forces to deal with all these issues. Ms Rigby advised that her team do a lot of work around cyber security with Community Safety and do have a Safety for Seniors program linking in through the Autumn Centre and through the Seniors mailing lists for people to be aware not just phone calls and online but ones that we have been made aware of through Scam Watch and WAPOL to offer training sessions usually in the face to face world but will continue in the recovery phase as well. Ms Allen advised they work with Dr David Cook from Edith Cowan University who is a cyber-crime expert and looking at creating some resources for those who want to activate their card and developing some fact sheets and short videos. 5.4 Discussion 1: Chair and all Agencies are starting to re-activate full service delivery but it is early days. When will we know the full consequential impact of COVID-19 on the social wellbeing of our community? Ms Allen– not really any post COVID-19, more how we live with it, because we do not know. We have been so fortunate that we are cushioned from some of the death tolls around the world. Been isolated as a State so we do not know whether there will be a second wave when everything opens up again. Our task force is looking at what we will do if that happens, but not so much at a post COVID-19, but what does the new normal look like for us. From a seniors perspective their lives have not changed the opportunity for us now is a chance to address issues that have put seniors in the spotlight. The isolation, the mental health issues, the frailty, the elder abuse, opportunity for us to get it right now. Ms Allen feels that it would be 18 months to 2 years before we could call it normal and what that normal would look like do not know. Mr Caporn – you mentioned a lot of the isolation because of COVID-19 and those people that were going to places like the Aqua Jetty – do you have any sense of how hard it will be for those affected to restart those good habits again? Ms Allen – couple of issues, shopping centres are starting to open up now and she had asked their mall walking project leader if mall walkers likely to go back. She has had some discussions as older people are anxious about going to shopping centres because the malls themselves are not policed and people are not social distancing. When they do return to Living Longer, Living Stronger, do they need a reassessment as eight weeks away from a program they have probably lost a significant amount of their strength. Also the mental health side where people have lost their confidence and motivation and cannot be bothered. It will take a whole new strategy to encourage people to come out again and feel confident.
Ms Allen has heard from quite a few people, including her mother’s doctor that it is not the older people who are most concerned about COVID-19 it is the age bracket of 45 – 55 years. Recently the Global Centre for Modern Ageing did a national survey – 51% of older Australians think there have already been positive outcomes from COVID-19. 21% have used a new technology for the first time and 29% have increased their social media use to stay in contact with family. Good thing but also increases the risk of potential elder abuse.
Corporate and General Management Services Bulletin - Appendix 4 Social Wellbeing Sub-Committee Meeting Minutes Wednesday 27 May 2020 PAGE 7
Discussion ensued and the general consensus from the group is the impacts will be varied.
Will the community return to ‘normal’ or do we expect to see a new normal?
There was also a general consensus that it may take up to six months before we start to gain a clearer picture
5.5 Discussion 2: Chair and All What opportunities are there to collectively contribute to community recovery from COVID-19 at this time and how do we do that?
What are our community recover priorities? What’s next?
Discussion ensued and there was a general consensus that networking to share information, knowledge and strategies was essential. Connecting and keeping communities connected was also deemed critical for recovery success. It was also generally agreed that the various organisations and agencies need to focus on fully reactivating their services to help reconnect and obtain a clearer picture of the current status quo. The importance of the State Recovery Plan was also noted with members wanting to better understand the framework for recovery from COVID-19. It was noted amongst the members that it was important that services were complimentary and not doubling or up reinventing the wheel.
5.6 Moorditj Koort – Jonathan Ford
Cr Hamblin welcomed Jonathan Ford to the meeting. Jonathan apologised for being late due to other meetings he was involved in at Dumas House. The Moorditj Koort (MK) Aboriginal Health and Wellness Centre are based in Kwinana, but look at the community around Kwinana and Rockingham as one, with no ward boundaries, very locally focussed. As an Aboriginal Health Service, MK support a lot of social and community events including the local NAIDOC event that is run at the Gary Holland Community Centre. Primarily focus around chronic disease management and during COVID-19 period had to extend our scope to deal with more social support services, crises and emotional support services, providing food hampers and hand sanitisers to elders to protect them as much as we can. Mr Caporn - moving forward from here and with some restrictions starting to relax are you seeing some changes, how hard has it been and how hard is it going to be moving forward? Mr Ford – the community was really hit hard at the beginning when the madness of shopping was at its peak and we put a number of measures in place to protect our community in the initial stages and quarantined some funds and also received a grant from the City of Rockingham to support the community. We have discussed at the Aboriginal Peers Coordination meeting, that it is not going to be a first and second wave in our community, just going to be one wave as we cannot truly self- isolate because of social and cultural connections so no one stayed at home and stopped seeing each other we were just fortunate that it did not get into our community otherwise it would have spread quite quickly. We do know that the health care system is set up quite sufficiently now to accommodate the needs should it hit our community and the mainstream community. The cultural connectiveness of our community means it would get through quicker, it would hit our community earlier and hopefully can get them to the hospital earlier before it hits in the mainstream population.
Corporate and General Management Services Bulletin - Appendix 4 Social Wellbeing Sub-Committee Meeting Minutes Wednesday 27 May 2020 PAGE 8
Economically seeing people asking for support that have not asked for support in the past. People were focussing on higher vulnerable families, when there are people who have lost their jobs and cannot get Centrelink for another eight weeks, how are they supposed to feed their families, but then the Job Keeper payments came into place. There have been a number of Commonwealth and State initiatives that have assisted but there was a time gap in-between when our community was out of step and we had to support our people through that. Currently waiting to see what happens next. We have partnered with 18 Aboriginal organisations across all of South Western Australia for a Lottery’s West bid and got to the final stage and waiting to see how that rolls out. Aboriginal organisations including ours have put in a lot of work and are well situated and ready for anything that could come. Mr Ford added that if there are any Aboriginal community members struggling let MK know and they will look after them Cr Hamblin - As far as the Premier and the job he is dong, from an Aboriginal perspective, we do not want COVID-19 going through any of those communities, so we are lucky that we are as isolated as they are. Mr Ford very thankful to the government for what they have done to protect all West Australians and it is one of those times when you are thankful that you do live far away from everyone else. Just talking to government now they suggested that they are starting to do their planning around what it is going to look like for the rebuilding of the economy. The Premier has just announced a new committee which he will Chair and Mr Ford will be a member of that committee and is happy to share whatever information he gets through this and other committees. 7. Date and Time of Next Meeting
The next Social Wellbeing Sub-Committee Meeting will be held at 2.00pm on 24 June 2020 8. Closure
There being no further business, the Chairperson thanked those persons present for attending the Local Recovery Coordination Group Social Wellbeing Sub-Committee Meeting and declared the meeting closed at 3:50pm.
Corporate and General Management Services Bulletin - Appendix 5
Western Australia
Local Government Regulations Amendment (Consequential) Regulations 2020
Contents
Part 1 — Preliminary 1. Citation 1 2. Commencement 1 Part 2 — Caravan Parks and Camping Grounds Regulations 1997 amended 3. Regulations amended 2 4. Regulation 6 replaced 2 6. Performance of local government functions by authorised persons 2 5. Schedule 1 amended 2 Part 3 — Control of Vehicles (Off- road Areas) Regulations 1979 amended 6. Regulations amended 4 7. Regulation 14 amended 4 8. Regulation 36 amended 4 9. Regulation 37 amended 5 10. First Schedule amended 5 Part 4 — Dog Regulations 2013 amended 11. Regulations amended 7 12. Regulation 35 amended 7 13. Schedule 1 Form 1 replaced 8
Consultation Draft page i Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020
Contents
Part 5 — Local Government (Administration) Regulations 1996 amended 14. Regulations amended 9 15. Part 1A inserted 9 Part 1A — Public notices 3A. Requirements for local public notice (Act s. 1.7) 9 3B. Requirements for Statewide public notice (Act s. 1.8) 10 16. Regulation 10 amended 11 17. Regulation 11 amended 11 18. Regulations 12 and 13 replaced 12 12. Publishing date, time and place of meetings (Act s. 5.25(1)(g)) 12 13. Publishing unconfirmed minutes of meetings (Act s. 5.25(1)(i)) 13 19. Regulation 14 amended 13 20. Regulations 19B and 19CA replaced 14 19B. Information to be included in annual report (Act s. 5.53(2)(g) and (i)) 14 21. Regulation 19D replaced 15 19D. Public notice of adoption of strategic community plan 15 22. Regulation 29 amended 16 23. Regulation 29A amended 16 24. Regulations 29C and 29D inserted 16 29C. Information to be published on official website (Act s. 5.96A(1)(i)) 16 29D. Period for which information to be kept on official website (Act s. 5.96A(5)) 18 25. Regulation 34B amended 19 Part 6 — Local Government (Elections) Regulations 1997 amended 26. Regulations amended 20 27. Regulation 30G amended 20 28. Regulation 30I amended 20 29. Regulation 43 amended 21 30. Regulation 73 amended 21 page ii Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020
Contents
Part 7 — Local Government (Financial Management) Regulations 1996 amended 31. Regulations amended 22 32. Regulation 27 amended 22 33. Regulation 44 amended 22 Part 8 — Local Government (Functions and General) Regulations 1996 amended 34. Regulations amended 23 35. Regulation 15 amended 23 36. Regulation 17 amended 23 37. Regulation 22 amended 24 38. Regulation 24AE amended 24 39. Regulation 24E amended 24 40. Regulation 24F amended 25 41. Regulation 30 amended 25 Part 9 — Local Government (Regional Subsidiaries) Regulations 2017 amended 42. Regulations amended 26 43. Regulation 18 amended 26
Consultation Draft page iii Corporate and General Management Services Bulletin - Appendix 5 Corporate and General Management Services Bulletin - Appendix 5
Caravan Parks and Camping Grounds Act 1995 Control of Vehicles (Off-road Areas) Act 1978 Dog Act 1976 Local Government Act 1995
Local Government Regulations Amendment (Consequential) Regulations 2020
Made by the in Executive Council.
Part 1 — Preliminary
1. Citation These regulations are the Local Government Regulations Amendment (Consequential) Regulations 2020.
2. Commencement These regulations come into operation as follows — (a) Part 1 — on the day on which these regulations are published in the Gazette; (b) the rest of the regulations — on the day on which the Local Government Legislation Amendment Act 2019 sections 5, 13, 14, 16, 17, 20, 24, 57, 64 to 66, 68, 74(1) and (2) and Part 4 come into operation.
Consultation Draft page 1 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 2 Caravan Parks and Camping Grounds Regulations 1997 amended r. 3
Part 2 — Caravan Parks and Camping Grounds Regulations 1997 amended
3. Regulations amended This Part amends the Caravan Parks and Camping Grounds Regulations 1997.
4. Regulation 6 replaced Delete regulation 6 and insert:
6. Performance of local government functions by authorised persons A function conferred on a local government by these regulations may be performed by an authorised person appointed under the Local Government Act 1995 section 9.10(2) for the purposes of the Act or these regulations.
5. Schedule 1 amended (1) In Schedule 1 delete the List of Forms. (2) Delete the reference before the heading to Schedule 1 Form 1 and insert:
[r. 43, 46, 63, 64 and 68.]
(3) In Schedule 1 Form 5: (a) delete the passage that begins with “Department” and ends with “government].” and insert:
Department of Local Government, Sport and Cultural Industries.
page 2 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Caravan Parks and Camping Grounds Regulations 1997 Part 2 amended
r. 5
(b) delete “* Delete whichever is not applicable.”.
Consultation Draft page 3 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 3 Control of Vehicles (Off-road Areas) Regulations 1979 amended r. 6
Part 3 — Control of Vehicles (Off-road Areas) Regulations 1979 amended
6. Regulations amended This Part amends the Control of Vehicles (Off-road Areas) Regulations 1979.
7. Regulation 14 amended In regulation 14: (a) delete “officer” and insert:
person
(b) delete “he” and insert:
the authorised person
Note: The heading to amended regulation 14 is to read: Authorised person may seize and take possession of number plates
8. Regulation 36 amended In regulation 36: (a) delete “he is an authorised officer” and insert:
the person is an authorised person
(b) delete “his” and insert:
the person’s
page 4 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Control of Vehicles (Off-road Areas) Regulations 1979 Part 3 amended
r. 9
9. Regulation 37 amended In regulation 37(a) delete “officer” and insert:
person
Note: The heading to amended regulation 37 is to read: Certificates of appointment and notices prohibiting use of vehicles
10. First Schedule amended In the First Schedule: (a) in Form 3 delete “officer” (each occurrence) and insert:
person
(b) in Form 4 delete “authorised officer” and insert:
person authorised by the local government
Consultation Draft page 5 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 3 Control of Vehicles (Off-road Areas) Regulations 1979 amended r. 10
(c) delete Form 5 and insert:
Form 5
WESTERN AUSTRALIA Control of Vehicles (Off-road Areas) Act 1978
CERTIFICATE OF APPOINTMENT OF AUTHORISED PERSON
[Photograph of This is to certify that ...... authorised [name of authorised person] person] whose signature appears below has been appointed by the Minister for Local Government as an authorised person under the Control of Vehicles (Off—road Areas) Act 1978, and that the area of jurisdiction entrusted to the person under that Act is ......
...... Signature (authorised person)
...... Signature (Minister for Local Government) Date
(d) in Form 7 delete “officer” (each occurrence) and insert:
person
page 6 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Dog Regulations 2013 amended Part 4
r. 11
Part 4 — Dog Regulations 2013 amended
11. Regulations amended This Part amends the Dog Regulations 2013.
12. Regulation 35 amended Delete regulation 35(6) and insert:
(6) An authorised person who serves an infringement notice under subregulation (1) cannot withdraw the infringement notice on behalf of the local government under subregulation (5).
Consultation Draft page 7 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 4 Dog Regulations 2013 amended r. 13
13. Schedule 1 Form 1 replaced Delete Schedule 1 Form 1 and insert:
Form 1 [r. 14]
Dog Act 1976 s. 11(3) Certificate of authorisation (1) ______
[Photograph of This is to certify that (2) ...... authorised (1) has been appointed by the ...... person] ...... to exercise the powers of a registration officer in accordance with the provisions of the Dog Act 1976.
Signed ...... CEO of the (1)......
...... Signature of authorised person Date
Insert: (1) name of local government; (2) name of authorised person.
Note: The heading to regulation 14 is to read: Certificates of authorisation
page 8 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Administration) Regulations 1996 Part 5 amended
r. 14
Part 5 — Local Government (Administration) Regulations 1996 amended
14. Regulations amended This Part amends the Local Government (Administration) Regulations 1996.
15. Part 1A inserted After regulation 3 insert:
Part 1A — Public notices
3A. Requirements for local public notice (Act s. 1.7) (1) For the purposes of section 1.7(a), notice of a matter must be published on the local government’s official website for — (a) the period specified in or under the Act in relation to the notice; or (b) if no period is specified in relation to the notice — a period of not less than 7 days. (2) For the purposes of section 1.7(b), each of the following ways of giving notice of a matter is prescribed — (a) publication in a newspaper circulating generally in the State; (b) publication in a newspaper circulating generally in the district; (c) publication in 1 or more newsletters circulating generally in the district; (d) publication on the official website of the Department or another State agency, as appropriate having regard to the nature of the
Consultation Draft page 9 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 5 Local Government (Administration) Regulations 1996 amended r. 15
matter and the persons likely to be affected by it, for — (i) the period specified in or under the Act in relation to the notice; or (ii) if no period is specified in relation to the notice — a period of not less than 7 days; (e) circulation by the local government by email, text message or similar electronic means, as appropriate having regard to the nature of the matter and the persons likely to be affected by it; (f) exhibition on a notice board at the local government offices and each local government library in the district for — (i) the period specified in or under the Act in relation to the notice; or (ii) if no period is specified in relation to the notice — a period of not less than 7 days; (g) posting on a social media account administered by the local government for — (i) the period specified in or under the Act in relation to the notice; or (ii) if no period is specified in relation to the notice — a period of not less than 7 days.
3B. Requirements for Statewide public notice (Act s. 1.8) (1) For the purposes of section 1.8, one of the ways in which Statewide public notice of a matter must be given is the way prescribed in regulation 3A(2)(a) or (d). page 10 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Administration) Regulations 1996 Part 5 amended
r. 16
(2) If Statewide public notice of a matter is required to be given by the Electoral Commissioner — (a) regulation 3A(2)(e) applies in relation to the Electoral Commissioner as if the reference to circulation by the local government by email, text message or similar electronic means were a reference to circulation by the Electoral Commissioner by email, text message or similar electronic means; and (b) regulation 3A(2)(g) applies in relation to the Electoral Commissioner as if the reference to posting on a social media account administered by the local government were a reference to posting on a social media account administered by the Electoral Commissioner.
16. Regulation 10 amended Delete regulation 10(2) and insert:
(2) If a decision is made at a council or committee meeting, any decision to revoke or change the decision must be made by an absolute majority.
17. Regulation 11 amended In regulation 11: (a) in paragraph (f) delete “interest.” and insert:
interest; and
Consultation Draft page 11 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 5 Local Government (Administration) Regulations 1996 amended r. 18
(b) after paragraph (f) insert:
(g) any document attached to a council or committee meeting agenda unless the meeting or that part of the meeting to which the document refers is closed to members of the public.
18. Regulations 12 and 13 replaced Delete regulations 12 and 13 and insert:
12. Publishing date, time and place of meetings (Act s. 5.25(1)(g)) (1) In this regulation — meeting details means the date and time when, and the place where, a meeting is to be held. (2) The CEO must publish on the local government’s official website the meeting details for the following meetings before the beginning of the year in which the meetings are to be held — (a) ordinary council meetings; (b) committee meetings that are required under the Act to be open to members of the public or that are proposed to be open to members of the public. (3) Any change to the meeting details for a meeting referred to in subregulation (2) must be published on the local government’s official website as soon as practicable after the change is made. (4) If a local government decides that a special meeting of the council is to be open to members of the public, the
page 12 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Administration) Regulations 1996 Part 5 amended
r. 19
CEO must publish the meeting details for the meeting and the purpose of the meeting on the local government’s official website as soon as practicable after the decision is made.
13. Publishing unconfirmed minutes of meetings (Act s. 5.25(1)(i)) (1) The CEO must publish on the local government’s official website — (a) the unconfirmed minutes of each council and committee meeting open to members of the public; and (b) if a council or committee meeting is closed to members of the public — that part of the unconfirmed minutes of the meeting that is a record of decisions made at the meeting. (2) The unconfirmed minutes of a council meeting must be published within 14 days after the meeting. (3) The unconfirmed minutes of a committee meeting must be published within 7 days after the meeting.
19. Regulation 14 amended (1) In regulation 14(1) after “public” insert:
and published on the local government’s official website
(2) In regulation 14(2) delete “Nothing in subregulation (1) entitles members of the public to inspect the information referred to in that subregulation” and insert:
Subregulation (1) does not apply
Consultation Draft page 13 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 5 Local Government (Administration) Regulations 1996 amended r. 20
20. Regulations 19B and 19CA replaced Delete regulations 19B and 19CA and insert:
19B. Information to be included in annual report (Act s. 5.53(2)(g) and (i)) (1) In this regulation — remuneration has the meaning given in the Salaries and Allowances Act 1975 section 4(1). (2) For the purposes of section 5.53(2)(g) and (i), the annual report is to contain the following — (a) the number of employees of the local government entitled to an annual salary of $100 000 or more; (b) the number of employees of the local government entitled to an annual salary that falls within each band of $10 000 over $100 000; (c) any remuneration and allowances paid by the local government under Schedule 5.1 clause 9; (d) any amount ordered under section 5.110(6)(b)(iv) to be paid by a person against whom a complaint was made under section 5.107(1), 5.109(1) or 5.114(1) to the local government; (e) the remuneration paid or provided to the CEO during the financial year; (f) the number of council and committee meetings attended by each council member; (g) an overview of the gender, linguistic background and country of birth of council members;
page 14 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Administration) Regulations 1996 Part 5 amended
r. 21
(h) the number of council members who are aged — (i) between 18 years and 24 years; and (ii) between 25 years and 34 years; and (iii) between 35 years and 44 years; and (iv) between 45 years and 54 years; and (v) between 55 years and 64 years; and (vi) over the age of 64 years; (i) the number of council members who identify as Aboriginal or Torres Strait Islander; (j) details of any modification made to a local government’s strategic community plan during the financial year; (k) details of any significant modification made to a local government’s corporate business plan during the financial year.
21. Regulation 19D replaced Delete regulation 19D and insert:
19D. Public notice of adoption of strategic community plan (1) If a strategic community plan is adopted, the CEO must — (a) give local public notice that the plan has been adopted; and (b) publish the plan on the local government’s official website.
Consultation Draft page 15 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 5 Local Government (Administration) Regulations 1996 amended r. 22
(2) If modifications to a strategic community plan are adopted, the CEO must — (a) give local public notice that modifications to the plan have been adopted; and (b) publish the modified plan on the local government’s official website.
22. Regulation 29 amended (1) Delete regulation 29(1)(baa), (c) and (d). (2) Delete regulation 29(2) and (3).
23. Regulation 29A amended Delete regulation 29A(1).
24. Regulations 29C and 29D inserted At the end of Part 7 insert:
29C. Information to be published on official website (Act s. 5.96A(1)(i)) (1) In this regulation — annual return means a return required by section 5.76; oversight entity means any of the following — (a) the Corruption and Crime Commission established under the Corruption, Crime and Misconduct Act 2003; (b) an Inquiry Panel; (c) the Public Sector Commissioner; (d) a Royal Commission; (e) a standards panel established under section 5.122(1) or (2);
page 16 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Administration) Regulations 1996 Part 5 amended
r. 24
(f) the State Administrative Tribunal; primary return means a return required by section 5.75. (2) For the purposes of section 5.96A(1)(i), the following information is prescribed — (a) any adverse recommendation made by an authorised person under section 8.13(2) and provided to the local government in respect of the local government, its council, a council member or the CEO; (b) any adverse finding, recommendation or proposition made by an oversight entity and made available to the public in respect of the local government or its council, a council member or the CEO; (c) an up-to-date version of each policy of the local government that relates to deciding applications made to the local government and any previous version of that policy; (d) the name of each council member who lodged a primary return or annual return for a financial year; (e) the position of each employee who lodged a primary return or annual return for a financial year; (f) the type, and the amount or value, of any fees, expenses or allowances paid to each council member during a financial year. (3) An adverse recommendation referred to in subregulation (2)(a) must be published on the local government’s official website within 14 days after the adverse recommendation is provided to the local government.
Consultation Draft page 17 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 5 Local Government (Administration) Regulations 1996 amended r. 24
(4) An adverse finding, recommendation or proposition referred to in subregulation (2)(b) must be published on the local government’s official website within 14 days after the finding, recommendation or proposition is made available to the public. (5) The information referred to in subregulation (2)(d) and (e) must be published on the local government’s official website — (a) if the return is lodged with the local government on or before 31 August immediately following the financial year to which the return relates — on or before 14 September immediately following the end of that financial year; or (b) if the return is lodged with the local government after 31 August immediately following the financial year to which the return relates — within 14 days after the return is lodged with the local government. (6) The information referred to in subregulation (2)(f) must be published on the local government’s official website on or before 14 July immediately following the end of the financial year to which the information relates.
29D. Period for which information to be kept on official website (Act s. 5.96A(5)) For the purposes of section 5.96A(5), a period of not less than 5 years, beginning on the day on which the information is first published on the local government’s official website, is prescribed for the following information — (a) the annual report; (b) the annual budget;
page 18 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Administration) Regulations 1996 Part 5 amended
r. 25
(c) confirmed minutes of council and committee meetings; (d) minutes of electors’ meetings; (e) information referred to in section 5.96A(1)(h); (f) information referred to in regulation 29C(2).
25. Regulation 34B amended (1) In regulation 34B(1) insert in alphabetical order:
employee does not include the CEO;
(2) In regulation 34B(4)(d) delete “is an employee” and insert:
accepted the gift
Consultation Draft page 19 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 6 Local Government (Elections) Regulations 1997 amended r. 26
Part 6 — Local Government (Elections) Regulations 1997 amended
26. Regulations amended This Part amends the Local Government (Elections) Regulations 1997.
27. Regulation 30G amended After regulation 30G(4) insert:
(5) The CEO must publish an up-to-date version of the electoral gift register on the local government’s official website. (6) The version of the electoral gift register published under subregulation (5) must not include the address of an individual included in a “disclosure of gifts” form and must instead include the town or suburb mentioned in the address.
Note: The heading to amended regulation 30G is to read: Electoral gift register
28. Regulation 30I amended In regulation 30I(2) delete the definition of publish and insert:
publish has the meaning that the term has in the law of tort (as modified by the Defamation Act 2005) relating to defamation.
page 20 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Elections) Regulations 1997 amended Part 6
r. 29
29. Regulation 43 amended In regulation 43(1)(ba) delete “gifts” and insert:
gift
30. Regulation 73 amended Delete regulation 73(5) and insert:
(5) The notice under subregulation (1) or (3) must be published on the local government’s official website for a period of not less than 3 days. (5A) If the notice under subregulation (1) or (3) is given in a way prescribed in the Local Government (Administration) Regulations 1996 regulation 3A(2)(d), (f) or (g), the period specified in relation to the notice is not less than 3 days.
Consultation Draft page 21 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 7 Local Government (Financial Management) Regulations 1996 amended r. 31
Part 7 — Local Government (Financial Management) Regulations 1996 amended
31. Regulations amended This Part amends the Local Government (Financial Management) Regulations 1996.
32. Regulation 27 amended In regulation 27(l) delete “president —” and insert:
president, for each person —
33. Regulation 44 amended In regulation 44 delete “include —” and insert:
include, for each person —
page 22 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Functions and General) Regulations 1996 Part 8 amended
r. 34
Part 8 — Local Government (Functions and General) Regulations 1996 amended
34. Regulations amended This Part amends the Local Government (Functions and General) Regulations 1996.
35. Regulation 15 amended (1) Delete regulation 15(1) and insert:
(1) If a notice under regulation 14(1) is given, the date and time referred to in regulation 14(3)(d) must be at least 14 days after the notice is — (a) published on the local government’s official website; and (b) published in at least 3 of the ways prescribed in the Local Government (Administration) Regulations 1996 regulation 3A(2).
(2) In relation 15(2) delete “given.” and insert:
given to the person.
36. Regulation 17 amended After regulation 17(1) insert:
(1A) The CEO must publish the tenders register on the local government’s official website.
Consultation Draft page 23 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 8 Local Government (Functions and General) Regulations 1996 amended r. 37
37. Regulation 22 amended In regulation 22 delete the passage that begins with “is first published” and continues to the end of the regulation and insert:
is — (a) published on the local government’s official website; and (b) published in at least 3 of the ways prescribed in the Local Government (Administration) Regulations 1996 regulation 3A(2).
38. Regulation 24AE amended In regulation 24AE delete the passage that begins with “is first published” and continues to the end of the regulation and insert:
is — (a) published on the local government’s official website; and (b) published in at least 3 of the ways prescribed in the Local Government (Administration) Regulations 1996 regulation 3A(2).
39. Regulation 24E amended In regulation 24E(1): (a) in paragraph (c) delete “notice.” and insert:
notice; and
page 24 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Local Government (Functions and General) Regulations 1996 Part 8 amended
r. 40
(b) after paragraph (c) insert:
(d) publish the proposed regional price preference policy on the local government’s official website.
40. Regulation 24F amended Delete regulation 24F(4)(b) and insert:
(b) published on the local government’s official website.
41. Regulation 30 amended Delete regulation 30(2b) and insert:
(2b) Details of a disposition of property under subregulation (2a) must, for a period of 1 year beginning on the day of the initial auction or tender — (a) be made available for public inspection; and (b) be published on the local government’s official website.
Consultation Draft page 25 Corporate and General Management Services Bulletin - Appendix 5 Local Government Regulations Amendment (Consequential) Regulations 2020 Part 9 Local Government (Regional Subsidiaries) Regulations 2017 amended r. 42
Part 9 — Local Government (Regional Subsidiaries) Regulations 2017 amended
42. Regulations amended This Part amends the Local Government (Regional Subsidiaries) Regulations 2017.
43. Regulation 18 amended Delete regulation 18(7) and (8) and insert:
(7) The Local Government (Administration) Regulations 1996 regulation 19B(2)(a), (b) and (e) apply in relation to a regional subsidiary as if amended by the general modifications.
Clerk of the Executive Council
page 26 Consultation Draft Corporate and General Management Services Bulletin - Appendix 5
LOCAL GOVERNMENT REGULATIONS AMENDMENT (CONSEQUENTIAL) REGULATIONS 2020 – EXPLANATORY NOTES
These regulations will bring into effect all of the remaining parts of the Local Government Legislation Amendment Act 2019, apart from the best practice standards for CEO recruitment, performance review and termination, and the new Code of Conduct which are both being drafted. (New subsection 5.88(2A) relating to publication of the financial interest register will not be enacted.) In particular, the following sections will take effect:
Section in Amendment Act Section in LG Act Topic 5 1.7 and 1.8 Local and statewide public notice 13 4.39 Close of enrolments (statewide public notice) 14 4.47 Call for nominations (statewide public notice) 16 4.52 Exhibition of candidates’ details (on local government website) 17 4.64 Election notice (statewide public notice) 20 5.29 Convening electors’ meetings (local public notice) 24 5.50 Additional payments to employees (local public notice and publication on website) 57 5.120 Complaints officer 64 9.10 Appointment of authorised person 65 9.13 Onus of proof (authorised person) 66 9.15 Terms (authorised person) 68 9.49A Execution of documents 74(1) and (2) Schedule 9.3 Transitional provisions to 1995 Act (senior employee definition removed) Transitional provisions for the Amendment Act (authorised person) Part 4 • Caravan Parks and Camping Authorised person Grounds Act 1995 • Cat Act 2011 • Cemeteries Act 1986 • Control of Vehicles (Off-road Areas) Act 1978 • Dog Act 1976
For more information on these provisions refer to the Explanatory Memorandum available at https://www.parliament.wa.gov.au/parliament/bills.nsf/BillProgressPopup?openForm&ParentUNID=F2640B0D1523FA7C482583BC0020D468.
Corporate and General Management Services Bulletin - Appendix 5
Regulation Amends Explanation Theme
Regulation 4 Caravan Parks & Camping Regulation 6 is being amended to implement a more streamlined and uniform Reducing Red Tape Grounds Regulations 1997, method of appointing an authorised person across multiple pieces of legislation. All Introducing Administrative appointments will now be made under section 9.10(2) of the Local Government Act Regulation 6 Efficiencies 1995. The CEO will appoint a person as an “authorised person” for the purpose of exercising functions conferred under the relevant piece of legislation and identity cards will be standardised.
Regulation 5 Form 5 In addition to authorised officers appointed by the local government, the Department Reducing Red Tape has the power to appoint an authorised officer under section 17(1)(a) of the Introducing Administrative Caravan Parks and Camping Grounds Act 1995. The ‘Identity Card’ in Form 5 is Efficiencies being modified so that it is only applicable to authorised officers appointed by the Department.
Regulations 7-10 Control of Vehicles (Off-road All references to authorised officer are replaced by a reference to authorised Introducing Administrative Areas) Regulations 1979, person. This aligns the terminology across multiple pieces of legislation in the local Efficiencies Regulation 14, 36,37 and First government portfolio. Schedule
Regulation 10 First Schedule In addition, Form 4 is being amended to make it clear that it is not the authorised Reducing Red Tape person who has the power to withdraw an infringement notice but a person Introducing Administrative authorised by the local government. (A person who issues an infringement cannot Efficiencies withdraw it.) Form 5 will no longer be used by local governments for the appointment of authorised persons, this having been replaced by appointment under section 9.10(2) of the Local Government Act 1995, thus ensuring consistency across multiple pieces of legislation. Form 5 ‘Certificate of appointment of Authorised Person’ has been modified so it will only be used by the Minister for Local Government using the Minister’s power to appoint an authorised person. The form has also been modified to require a photograph.
Regulation 12 Dog Regulations 2013, Restatement of existing regulation 35(6) in plain English to enhance clarity. An Drafting Improvement Regulation 35 authorised person cannot withdraw an infringement they have issued.
Regulation 13 Form 1 Form 1 will no longer be used by local governments for the appointment of Introducing Administrative authorised persons, this having been replaced by appointment under section Efficiencies 9.10(2) of the Local Government Act 1995, thus ensuring consistency across Corporate and General Management Services Bulletin - Appendix 5
Regulation Amends Explanation Theme
multiple pieces of legislation. Form 1 in Schedule 1 has been replaced and will be used by the local government to appoint registration officers under the Dog Act 1976.
Regulation 15 Local Government The definition of local public notice and statewide public notice are being amended Introducing Administrative (Administration) Regulations in the Local Government Act 1995 to recognise alternative and contemporary means Efficiencies of communication. These have been set out in new Part 1A of the Administration 1996, Recognising New Regulations to provide flexibility to respond quickly to include future contemporary Regulations 3A and 3B Technology communication methods as and when necessary. The Local Government Legislation Amendment Act 2019 amends section 1.7 of the Local Government Act so that local public notice will be given when notice is published on the official website of the local government and in at least three of the ways set out in regulation 3A. The new forms of communicating a local public notice include publication in a newspaper or newsletters circulating generally in the district or a newspaper in the State, publication on the official website of a relevant State Government Department, circulation by email or text or posting on a local government’s social media account. This would allow, for example, a tender to be posted on TendersWA, or an election notice on the WAEC website as one of the three ways.
Notices that are posted need to remain available for at least the time specified in the Act or 7 days if no time is specified.
The new state-wide public notice provisions incorporate all of those methods that are available as a local public notice. In addition to the requirement to publish the notice on the local government’s own website, regulation 3B states that the notice must be published either in a newspaper circulating generally throughout the State or on the official website of a State government agency. Certain adjustments are made when it is the Electoral Commissioner who is publishing the Statewide public notice, so that the website and social media account are those of the WAEC.
Regulation 16 Regulation 10 Regulation 10 deals with the process to revoke or change a decision made at a Introducing Administrative council or committee meeting, under section 5.25 of the Act. The change to this Efficiencies regulation recognises the requirement for a special majority decision has been
removed from the Act. Corporate and General Management Services Bulletin - Appendix 5
Regulation Amends Explanation Theme
Regulation 17 Regulation 11 To further the policy aims of transparency and accountability, an amendment to Transparency regulation 11 has been made to require a local government to include in the Accountability minutes all documents which are attached to a council or committee meeting agenda, except where that part of the meeting was closed to the public.
Regulation 18 Regulations 12 and 13 Regulation 12 currently provides the requirements for giving local public notice of Transparency meetings. The new regulation 12 provides for the same information to be published Recognising New by the CEO of a local government on a local government’s official website instead. Technology Regulation 13 is being replaced to improve accessibility to information held by local
government. The unconfirmed minutes of each council or committee meeting open to members of the public are to be published on the local government’s official website, rather than merely being available for inspection. If the meeting is closed to members of the public, then only that part of the unconfirmed minutes that are a record of the decision(s) made at that meeting will be available on the website. The wording of the timeframe has been changed in Regulation 13 from business days to days to align with the rest of the Act.
Regulation 19 Regulation 14 Regulation 14 is being amended to improve accessibility to information held by local Transparency governments. The amendment provides that all notice papers, agendas, reports Recognising New and other documentation produced for a local government or committee meeting Technology must be published on the local government’s official website at the time they are made available to council or committee members. This obligation will not apply, if, in the CEO’s opinion, that part of the meeting to which the information refers is likely to be closed to the public.
Regulation 20 Regulations 19B and 19CA Existing regulation 19B is being replaced to provide for additional information to be Transparency included in the annual report. In addition to the current requirement to report on Accountability the number of employees receiving salary over $100,000 in $10,000 bands, the annual report is now to include: • the amount of money the local government has paid in Standards Panel costs for hearing a complaint regarding one of its council members and any amount that the Standards Panel orders to be reimbursed to the local government by the council member; • the remuneration paid or provided to the CEO; • the number of council and committee meetings attended by each council member; and • diversity data, including age ranges for council members. Corporate and General Management Services Bulletin - Appendix 5
Regulation Amends Explanation Theme
The requirement to provide details of modifications to the strategic community plan and corporate business plan, where significant, made during the financial year has been moved from regulation 19CA (which is being deleted) to be included in 19B.
Regulation 21 Regulation 19D The method by which the public has access to the strategic community plan in Transparency regulation 19D is being updated. The local government is to publish its strategic Recognising New community plan on its official website. Local public notice is still required to be given Technology of the adoption or modification of the plan.
Regulation 22 Regulation 29 The information to be available for public inspection under regulation 29 is being Reducing Red Tape amended to recognise that it is available in other forms. Introducing Administrative As regulation 12 of the Local Government (Rules of Conduct) Regulations 2007 was Efficiencies deleted as part of the reforms introduced by the Local Government Regulations
Amendment (Gifts) Regulations 2019, the redundant reference in sub regulation 29(1)(baa) is being deleted. The Act requires the gift register to be made available on the local government’s website. Regulation 13 is being amended (see above) to provide that the unconfirmed minutes of each Council or Committee meeting that is open to the public is to be published on the local government’s official website. The requirement in sub regulation 29(1)(c) is consequently unnecessary. As regulation 14 is being amended (see above) to require notice papers, agendas, reports and other documentation produced for a local government or committee meeting to be published on the local government’s official website, the requirement in sub regulation 29(1)(d) is unnecessary and is being deleted. Since sub regulations 29(2)-(3) relate expressly to sub regulations 29(1)(c) and 29(1)(d) above then they are also being deleted.
Regulation 23 Regulation 29A Section 5.95(5) of the Local Government Act 1995 was deleted by section 46(2) of Reducing Red Tape the Local Government Legislation Amendment Act 2019, removing the requirement to make the contract of a CEO or a Senior Employee available for inspection. As a consequence, regulation 29A(1) is being deleted. Instead the remuneration paid or provided to the CEO is to be disclosed in the annual report (see 19B above).
Regulation 24 Regulations 29C and 29D New regulation 29C imposes an obligation on the CEO of a local government to Transparency publish information on the local government official website (in addition to that Corporate and General Management Services Bulletin - Appendix 5
Regulation Amends Explanation Theme
information in section 5.96A(1) of the Local Government Act 1995). The additional Accountability information includes – Recognising New • Any adverse recommendation from an inquiry by an authorised person Technology under section 8.13; • Any adverse finding or recommendation made by an oversight body being the Corruption and Crime Commission, Public Sector Commissioner, State Administrative Tribunal, an Inquiry Panel, the standards panel or a Royal Commission, against the local government, the council, a council member or the CEO, once this is made available to the public; • Current and previous versions of policies that relate to the deciding of applications made to the local government; • The name of each council member who has lodged a primary or annual return for the financial year; • The position of each employee who has lodged a primary or annual return for the financial year (the returns themselves will not be published); and • The type and amount or value of fees, expenses and allowances paid to each council member, mayor or president during the financial year. These will need to be detailed by person and type. Regulation 29C also includes timeframes for each class of information to be published on the local government’s official website.
New regulation 29D specifies the period for which information must be kept on the local government’s official website. The following documents must be retained for a period of not less than 5 years beginning on the day the information is first published: • The annual report; • The annual budget • Confirmed minutes of council and committee meetings; • Minutes of electors’ meetings; • Notice papers, agendas, reports and other documents tabled or produced at council or committee meetings except where these were closed to the public; and • The information listed in 29C above. There is no requirement for local governments to publish the material listed above for years before these provisions come into effect. Corporate and General Management Services Bulletin - Appendix 5
Regulation Amends Explanation Theme
Regulation 25 Regulation 34B Regulation 34B sets out the gift provisions for employees. The amendment Accountability removes the CEO from the definition of an “employee”. The CEO is now captured under the gift provisions applying to council members contained in the Act.
Regulation 27 Local Government (Elections) Regulation 30G requires the CEO of a local government to establish and maintain Transparency Regulations 1997 an electoral gift register. The amendment requires the CEO to publish an up-to- Accountability Regulation 30G date version of the electoral gift register on the local government’s official website. Rather than the full address, only the town or suburb of an individual is to be Recognising New published. Technology
Regulation 28 Regulation 30I The definition of publish is being updated. This relates to electoral gift registers. Drafting improvement
Regulation 29 Regulation 43 A minor amendment is being made to regulation 43(1)(ba) to correct the reference Drafting improvement to electoral gift register.
Regulation 30 Regulation 73 Regulation 73 deals with the adjournment or postponement of a poll. The Transparency changes require that the notice of adjournment or postponement is to be published Recognising New on the local government’s official website for at least 3 days. If the local public Technology notice is published on another (government) website, a notice board or using social media, it must also be posted for at least 3 days.
Regulation 32 Local Government (Financial Regulation 27 sets out a list of notes to be included with the annual budget of a Transparency Management) Regulations 1996 local government. Point (l) is being amended to clarify that itemised information in Accountability Regulation 27 relation to the fees, expenses and allowances paid to each council member and mayor or president is required.
Regulation 33 Regulation 44 Regulation 44 requires information about fees, expenses and allowances paid to Transparency council members, the mayor or the president to be included in the annual financial Accountability report. The amendment provides clarity that itemised information is required for each council member and mayor or president, rather than total figures.
Regulation 35 Local Government (Functions Regulation 15 deals with the minimum time public tenders are required to be open. Accountability and General) Regulations 1996 The amendment specifies that the closing date for submission of tenders will be at Recognising New least 14 days after notice is published on the local government’s official website and Regulation 15 Technology in the 3 other ways it is advertised under the public notice provisions. The latest publication date will determine the start of the 14 days. Corporate and General Management Services Bulletin - Appendix 5
Regulation Amends Explanation Theme
If a list of acceptable tenderers is being invited to submit tenders, the 14 days commences from the date notice was given to the last potential tenderer.
Regulation 36 Regulation 17 Regulation 17 provides for a tenders register to be kept by the CEO of a local Transparency government and for this to be available for public inspection. The CEO will now be Recognising New required to also publish the tenders register on the local government’s official Technology website.
Regulation 37 Regulation 22 Regulation 22 sets out the minimum time that must be provided for submitting an Accountability expression of interest to quote for a contract to supply goods or services to a Recognising New local government. The 14 days will start from the last of publication on the local Technology government’s official website or any of the other 3 ways notice must be given.
Regulation 38 Regulation 24AE Regulation 24AE sets the minimum time to be allowed for submitting an application Accountability to join a panel of pre-qualified suppliers of particular goods or services. The 14 Recognising New days will start from the last of publication on the local government’s official website Technology or any of the other 3 ways notice must be given.
Regulation 39 Regulation 24E Regulation 24E deals with regional price preference policies. The amendment Transparency will require the proposed regional price preference policy to be published on the Recognising New local government’s official website. Technology
Regulation 40 Regulation 24F Regulation 24F deals with the adoption of a regional price preference policy. The Transparency amendment will require the local government to publish a copy of the adopted policy Recognising New on their official website. Technology
Regulation 41 Regulation 30 Regulation 30 deals with disposal of property (including land) that is excluded from Transparency the application of section 3.58 ‘Disposing of property’ in the Local Government Act Recognising New 1995. Regulation 30(2a) deals with a disposition of property that is an exempt Technology disposition because it has been disposed of within 6 months of a public tender or auction process. Currently information on the disposal of property under regulation 30(2a) is to be made available for public inspection for at least 12 months. This amendment extends this to also require the publication of details of this disposal on the local government’s official website. Corporate and General Management Services Bulletin - Appendix 5
Regulation Amends Explanation Theme
Regulation 43 Local Government (Regional The effect of this amendment is to require a regional subsidiary to report on the Transparency Subsidiaries) Regulations 2017 salary bands of employees receiving $100,000 or more, and the remuneration of the Accountability Regulation 18 CEO.
Corporate and General Management Services Bulletin - Appendix 6
NEWSLETTER June 2020
Association Freezes Membership Fees for 2020-21
The Committee of Management of the Australian Coastal Councils Association has decided to freeze membership fees for 2020-21 to retain them at the same level as the previous financial year. The fees would normally increase in line with the annual CPI figure.
Chair Sharon Cadwallader said the ACCA Committee made the decision not to increase membership fees to acknowledge that most coastal councils are not increasing fees and charges for the new financial year.
“Most organisations, including councils, are doing it tough at the moment,” she said. “Under these circumstances, having considered the matter at length, we felt it was appropriate to keep membership fees at the 2019-20 levels.”
Sharon Cadwallader added that with restrictions on social distancing and interstate travel currently being eased it should shortly be possible to consider rescheduling the dates for the National Forum on Coastal Erosion at Fremantle, in Western Australia. The forum was originally scheduled to be held from 20 to 22 May this year but had to be postponed due to the coronavirus pandemic.
She said a once-in-a-decade storm along the West Australian coast in late May, caused by ex-tropical cyclone Mangga, highlighted the critical need to deal with extensive coastal erosion. At Cape Leeuwin, on the West Australian south-west coast, wind gusts of up to 132km/h were recorded on Monday 25 May, while a substantial part of a car park at Port Beach, at Fremantle, was swept away.
Dr Brad Pettitt, Mayor of Fremantle, told ABC Radio that had it not been for a temporary rock wall built at Fremantle’s Port Beach earlier this year it was likely that some of the buildings in the area would have been lost. “We put that in place very quickly just a couple of months ago, realising that if we didn’t the café/restaurant there and the changerooms and surf club annexe would have all been under threat,” he said.
“Ultimately though, the challenge is that unless you keep building rock walls further and further south and north, we are going to have to let some assets be lost,” Dr Pettitt said. “That’s the kind of hard choices we’re making at the moment around which ones to keep and which ones to lose.”
At the same time, a complex low-pressure system off the NSW coast caused swells of up to 10 metres along the Sydney coastline and as far south as Eden, resulting in widespread coastal erosion.
Chair Sharon Cadwallader said the National Forum on Coastal Hazards, to be held later this year, would provide an excellent opportunity to consider options for managing the impact of these coastal hazards. “We believe there is a need for a more collaborative approach to managing these coastal impacts with the commitment and support of all three levels of government,” she said.
“Coastal councils are at the forefront of managing coastal risks, but they simply do not have the resources necessary to deal with such a huge task. They need more support from the State and Commonwealth Governments in order to respond effectively.” Corporate and General Management Services Bulletin - Appendix 6
Climate change likely to make it harder and more costly to insure homes
Insurance experts and climate scientists are predicting a rationalisation of the primary insurance market, with some companies going out of business and others withdrawing from areas they no longer believe to be profitable.
According to Professor Jason Thistlethwaite, a Canadian expert on insurance practice, this is already happening in the United States in regions affected by major climate-related events, such as hurricanes and tornados.
Dr Karl Mallon, director of science at the organisation Climate Risk, says it is also beginning to occur in Australia, where the Insurance Council of Australia has identified “red zones of risk” following the recent severe bushfire emergency.
“If we see emissions continuing in the current direction, the level of warming continuing in the same direction, then our risk will rise to about one in 10 properties,” Dr Mallon told the ABC Radio program Future Tense. He cites part of the Gold Coast in Queensland, the Central Coast in NSW and West Lakes in South Australia as regions facing an impending crisis.
He cautions against an assumption that governments can simply pick up the role of providing insurance in disaster-prone areas and warned that poorly designed interventions can make things worse.
“What we have seen in the UK, where there is a flood pool program, is that it’s had the desired effect of protecting the property values of people in flood zones, but as a result there has been a rush of development where people say ‘well, I can just keep building whatever in these zones’.” He also points to a recent experience in California, where a moratorium preventing insurers from pulling out of policies in high-fire region ultimately backfired, because the companies became reluctant to offer future cover.
Dr Mallon says the issue is a planning and building problem, not just an insurance problem in that too many houses continue to be built in areas that are known to be unsafe or will be in the future. The solution, he says, involves a rigorous tightening of building codes and convincing insurance companies that they need to begin calculating their policies on more than the traditional criterion of exposure to risk. “Exposure is only half the story,” he said. “The question is – how resilient is the house?
“If I had a house and I put a burglar alarm in, I get a lower insurance premium. So, if I build a house, it might be in a high-hazard zone, but if I make it more resilient, I should be rewarded for making my assets safer. There are lots of engineering solutions, but we need insurance to reflect that.”
Associate Professor Justine Bell-James, of the School of Law at the University of Queensland, warns that coastal communities face the possibility of a double hit as not only could their houses become uninsurable, but some homeowners could lose their asset to coastal erosion.
She points out that under Australian law any area of private land reclaimed by the sea automatically reverts to the Crown. “In those circumstances, unless there is some sort of strategic intervention, landholders will look to government to compensate them,” she said. “That might be through informal disaster relief – the sort of requests that come after a large-scale natural disaster. Or it might be by going to the court and bringing an action against a government in negligence.” More information at - https://ab.co/2Lqq85o
2 Corporate and General Management Services Bulletin - Appendix 6
Study examines cost of building giant wall to defend Europe from sea level rise
A new study by European Commission scientists examines how expensive it will be to deal with the impact of sea level rise in Europe and suggests it would be cheaper in the long-term to build improved sea defences along 70% of the European coastline.
The study considers options for protecting coastal communities from climate change, which the authors note is projected to bring about sea level rise by as much as one metre by the end of the century, as well as cause more intense storms.
Writing about the study in The Conversation, Professor Hannah Cloke, Professor of Hydrology at the University of Reading in the UK, says “of all the many varied impacts in a warming planet, sea level rise is one of the most straightforward to predict, although it will not affect everywhere the same and so some communities will be more at risk than others.”
Professor Cloke advises the UK Environment Agency on flood risk and flood forecasting. She works with local flood groups and advises local and national government and humanitarian agencies on flood emergencies.
“We can be quite confident that the sea level is rising due to climate change, because sea water expands as it warms and because extra water is flowing from melting glaciers and ice sheets.,” she said. “As the oceans warm, the sea levels rise bit by bit – and if ice sheets on Antarctica or Greenland collapse and water currently locked up is released, then sea levels will rise very suddenly.”
Professor Cloke questions whether people will want to live in a world surrounded by huge walls. She notes that many people have become trapped in places that would no longer be safe without barriers and points out that London will not survive without the next-generation Thames barrier.
“There are other options in other places and we can ‘defend’ in different ways,” she said. “Nature based solutions, such as recreating dunes or marshland or retreating from coastal zones are possibilities that we should consider wherever we can.
“These solutions work with natural processes and have many other benefits for wildlife and humans, as well as removing some of the worst issues associated with hard coastal defences, such as the way concrete walls can simply displace erosion further along the coast to places which are not defended.”
She notes there may be other more cost-effective ways to reduce the risk, which is certainly the case with river flooding, whereby using accurate weather and river models it is possible to predict where and when flooding will occur and take early action to avoid damage.
“The study shows the cost of climate change in this one small part of the world would be eyewatering,” she said. “But we have a choice. The first option would be to build enormous sea walls to deal with increased floods and prepare for disaster recovery operations.
“The preferable alternative is to take a more nuanced approach. By showing the sheer scale of the ‘hard’ defences that would be needed to keep Europeans safe, this new study presents more scientific evidence that by cutting emissions now, and mitigating the worst impacts, we can achieve a better future.”
The study report is available at - https://go.nature.com/2AL7bZ3
3 Corporate and General Management Services Bulletin - Appendix 6
NSW Coastal Council Appointed for a new term
The NSW Minister for Local Government Shelley Hancock has announced the appointment of the new NSW Coastal Council, to be chaired by Annelise Tuor.
Ms Tuor has extensive experience in coastal planning, local government, property law and dispute resolution and is a former Commissioner of the Land and Environment Court. She is the first female Chair of the Council.
Mrs Hancock said Ms Tuor and the members of the Council all have exceptional expertise and experience in one or more specialist fields relating to coastal management.
"I look forward to working with the new Council which plays a critical role in providing me with expert advice about the development and implementation of coastal management programs by our State's coastal councils," Mrs Hancock said.
The new Coastal Council is comprised of the following members: • Ms Annelise Tuor • Mr Martijn Gough* • Dr Kate Brooks • Dr Hannah Power* • Ms Pam Dean-Jones* • Emeritus Professor Bruce Thom AM • Dr Shay Simpson* (*indicates a newly appointed Council member)
Minister Hancock acknowledgement the contribution of out-going Chair Bruce Thom, saying Emeritus Professor Thom had played a vital role in his tenure as Chair. "Professor Thom remains on the Council and I'm sure all members of the Council, especially the new generation of coastal experts, will learn from his knowledge and experience.
"The significant contributions of outgoing Council members Ron Cox, Angus Gordon, Jane Lofthouse and Will Glamore are also greatly appreciated," Mrs Hancock said.
The new chair Ms Annelise Tuor said the Coastal Council plays an important role in helping address the very complex issue of coastal management. "I look forward to bringing science and expertise of the other council members in advising the Minister on coastal management in NSW," Ms Tuor said.
The NSW Coastal Council provides independent and expert advice on matters relating to the Minister's functions under the Coastal Management Act, and in relation to the development and implementation of coastal management programs by local councils.
The NSW Coastal Council was established under the Coastal Management Act 2016 and replaced the NSW Coastal Panel and the Coastal Expert Panel.
Specific aspects of the Coastal Council's role include providing advice to the Minister on the certification of coastal management programs, on the implementation of a coastal management program following a performance audit, and on technical or scientific matters of strategic importance such as sea level rise.
4 Corporate and General Management Services Bulletin - Appendix 6
IN BRIEF
COVID-19 Pandemic Likely to Promote Trend to Sea Change and Tree Change The Covid-19 pandemic is likely to promote renewed interest in commuters relocating to sea-change and tree-change areas around Australia, according to demographer Bernard Salt. He told the World Today on ABC Radio the pandemic had released a large number of people from the need to commute daily into a central business district. He said prior to the pandemic barely 5% of the workforce worked from home. “That proportion is now 35% to 40% and after the pandemic has passed this might revert back to around 10% - which is a doubling of the long-term proportion of the people working from home.” He said this will mean Australians will have greater freedom to choose exactly where they would like to live. “It will be within a band of between 150kms or 200kms from the major urban centres,” he said. Bernard Salt also sees another trend developing as a result of the pandemic and the reduction in traffic volumes this has brought about. “This creates a different model, which is a system of interconnected self-contained regions,” he said. “It means you can live, work, play, recreate, go to university and go to the shops - all within the local area, based around a centre such as Penrith, or Cranbourne, or Caboolture. The whole idea of living in the suburbs and commuting into a city centre is a very 20th century notion.”
NSW eases controls over renewable energy projects The NSW Government has announced amendments to the State Environmental Planning Policy which will enable greater flexibility and innovation in the NSW renewable energy sector. The changes will allow larger-scale solar systems to be installed on homes and commercial buildings without council approval. The changes will also enable utility providers to construct electricity storage as part of improvement works to transmission and distribution networks and allow for large- scale battery storage systems to be built in permitted zones across NSW. Planning and Public Spaces Minister Rob Stokes said the change was a further example of the NSW Government’s commitment to provide an affordable, reliable and sustainable energy network, and support the roll-out of cost- effective, low-emission technologies. More information at - https://bit.ly/2LIG5UC
Victorian Council Calls for Urgent Funding to Tackle Coastal Erosion Colac Otway Shire, on Victoria’s south-west coast, is calling on the State Government to commit $4.3 million to urgently address coastal erosion which is severely impacting the coastline around Apollo Bay. Mayor Cr Jason Schram said the council had been advocating for government action on coastal erosion for several years and the need for immediate work was now critical before more infrastructure was damaged by storm surges. “Colac Otway Shire’s coastline continues to be eroded by storm surges, impacting our environment and damaging or threatening walking paths, car parks and the Great Ocean Road itself,” he said. “To protect our environment, our economy and our community along this internationally significant coastline, we must carry out major works.” Mayor Schram said the council had worked with the state Department of Environment, Land, Water and Planning on the first stage of a Local Coastal Hazard Assessment, to identify infrastructure and environment vulnerable to coastal hazards. He said the next step in the assessment process would involve working with a coastal hydrology and marine engineer to undertake detailed designs and specifications of priority works. “An investment by the State Government of approximately $4 million will then be needed to implement urgent work such as the extension of stormwater outlets to minimise erosion,” he said.
ASSOCIATION CONTACT DETAILS TEL 03 9399 8558 ADDRESS PO Box 550, Williamstown VIC 3016 EMAIL [email protected] WEB https://coastalcouncils.org.au
5