Design Phase Services Contract for Scottsdale

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Design Phase Services Contract for Scottsdale Item 15 CITY COUNCIl REPORT Meeting Date: July 2, 2018 General Plan Element: Public Services and Facilities General Plan Goal: Provide city service facilities to meet the needs of the community. ACTION Award Design-Build Manager, Design Phase Services Contract for the Scottsdale Stadium Multi- Use Event Center as part of the Scottsdale Stadium Renovations Project. Adopt Resolution 11166 authorizing contract 2018-078-COS with Hunt Construction Group, Inc., Inc. in the amount of $3,701,125 for design-build manager, design phase services for the Scottsdale Stadium Multi-Use Event Centers part of the Scottsdale Stadium Renovations Project. BACKGROUND The purpose of this action is to secure Design-Build Manager (DBM) services to provide design phase services for the Scottsdale Stadium Multi-Use Event Center Renovations(lmprovements project. Phase I. The total Project budget based on the recently completed masterplan is estimated to be around $60 million. The existing Scottsdale Stadium is located on the northeast corner of Osborn Road and Drinkwater Boulevard, Scottsdale, Arizona. Scottsdale Stadium is home to the San Francisco Giants for Cactus League Spring Training, the Arizona Summer League, and the Scottsdale Scorpions of the Arizona Fall League (including the championship game at the end of November). The facility also hosts multiple year-round events. Given the current age of the stadium, the increased demand of events and larger crowd attendance, the City, the San Francisco Giants and the Scottsdale Charros recognized the need for multiple upgrades to the stadium. On September 20, 2016, Council authorized Architectural Services Contract 2016-080-COS with Populous Group, LLC for master planning services for the Scottsdale Stadium and baseball operations. This recently completed masterplan of the stadium included practice facilities and noted that the stadium is also an integral part of the downtown Scottsdale retail and entertainment district. The subject master plan identified and prioritized opportunities for the stadium upgrades to include greater multi-use activities that would benefit the overall downtown Scottsdale area throughout the year. Action Taken City Council Report | Design-Build Services - Scottsdale Stadium Renovations Project The City, the San Francisco Giants, and the Scottsdale Charros will work with the selected DBM to design and construct improvements to the Scottsdale Stadium. The design and construction improvements will be delivered as a phased, multi-year project that will commence design in the summer 2018 with the first phase of construction beginning in April 2019 through the end of December 2019. Some of the key project elements included will be a new two-story multi-use facility that will serve as Clubhouse for the spring training season and /multi-use event center throughout the year, shade improvements to the right field Charros Lodge area and Gate A off TS**^ street, upgrades to the main entry plaza adjacent to Drinkwater Boulevard, modifications to Leftfield berm areas, and other improvements determined to benefit the Giants and greater downtown Scottsdale users. The work to be performed under this contract includes the refinement of Masterplan Concepts and completion of the Phase 1 design with a goal of beginning construction in April of 2019. ANALYSIS & ASSESSMENT Recent Staff Action On March 26, 2018, Capital Project Management staff solicited Requests for Qualifications from Design Build Manager Services for the Scottsdale Stadium Multi-Use Event Center as part of the Stadium Renovations Project. Four (4) responses were received on April 24, 2018. A panel of seven (7) City staff and stakeholder members evaluated the responses and conducted interviews with all four teams on May lA'*^ and May 15‘\ 2018. Based on the panel's recommendation, Flunt Construction Group, Inc. was selected for contract negotiations. Community Involvement During the design-build preconstruction services phase, the design-build team and City staff will meet with the public, stadium stakeholders including the San Francisco Giants, Scottsdale Charros, Experience Scottsdale and other Downtown user groups for input. RESOURCE IMPACTS Available funding Funding for the design-build services is currently available in the Scottsdale Stadium Renovations CIP Project (PE05). This contract amount of $3,701,125 is within the proposed project budget for the requested services. Staffing, Workload Impact The contract administrator responsible for enforcement of all provisions of the contract is Anna Leyva, Senior Project Manager, Public Works Division. Community Services staff will provide support to the Project Manager. OPTIONS & STAFF RECOMMENDATION Page 2 of 3 City Council Report | Design-Build Services - Scottsdale Stadium (SSMEC) Recommended Approach Adopt Resolution 11166 authorizing contract 2018-078-COS with Hunt Construction Group, Inc. in the amount of $3,701,125 for design-build manager. Design Phase services for the Scottsdale Stadium Renovations Project. Proposed Next Steps: Upon Council approval, services for the project will begin immediately and will be part of a phased, multi-year project that will commence design in summer 2018 with the first phase of construction from April 2019 through the end of December 2019. RESPONSIBLE DEPARTMENTCS) Community Services Division, Capital Project Management STAFF CONTACT (S) Anna Leyva, Sr. Project Manager, alevva(5)scottsdaleaz.gov, (480) 312-7769 APPROVED BY ham B. Mur^y Cojmnpfiity Services Director Date -79^,Hf!^ i/f^y (^^ottsda leaz .gov Daniel J. Worth, DiVecTor, Public Works Division Date (480) 312-5555, dworth(5)scottsdaleaz.gov ATTACHMENTS 1. Resolution 11166 2. Location Map 3. Evaluation Matrix 4. Contract 2018-078-COS Page 3 of 3 RESOLUTION NO. 11166 A RESOLUTION OF THE COUNCIL OF THE CITY OF SCOTTSDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE MAYOR TO EXECUTE CONTRACT NO. 2018-078-COS WITH HUNT CONSTRUCTION GROUP, INC. IN THE AMOUNT OF $3,701,125 FOR DESIGN-BUILD MANAGER, DESIGN PHASE SERVICES FOR THE SCOTTSDALE STADIUM MULTI-USE EVENT CENTER AS PART OF THE SCOTTSDALE STADIUM RENOVATIONS PROJECT. WHEREAS, the City desires design-build services for needed upgrades to the Scottsdale Stadium Multi-Use Event Center; and WHEREAS, Hunt Construction Group, Inc. has been selected by the City to provide the requisite design-build services necessary to prepare the required documents and potentially subsequent construction services through a future contract; and WHEREAS, Hunt Construction Group, Inc. is qualified to render the services desired by the City, BE IT RESOLVED by the Council of the City of Scottsdale as follows; Section 1. The Mayor of the City of Scottsdale is authorized and directed to Contract No. 2018-078-COS with Hunt Construction Group, Inc. in an amount not to exceed $3,701,125 for design-build manager, design phase services for the Scottsdale Stadium Multi-Use Event Center Improvements as part of the Scottsdale Stadium Renovations Project. PASSED AND ADOPTED by the City Council of the City of Scottsdale this____day of , 2018. CITY OF SCOTTSDALE An Arizona municipal corporation ATTEST: Carolyn dagger. City Clerk W. J. “Jim” Lane, Mayor APPR^^D AS TO FORM: Office^ the City Attorney Bruce Washburn, City Attorney By: Eric C. Anderson, Senior Assistant City Attorney ATTACHMENT 1 \ mil 1111 1111 £ I1 ttt W-iTSlTT—?^, fiCfiii i tS Ji I STADIUM FIELD ^^aTa3- PRACTICE FIELD OSBORN ip: s.? r—fH*.;m 1.1 B.mm 18SQ011 - Design-Build Services Scottsdale Stadium Multi-Use Event Center Improvements Company Rank Gilbane, Gensler 3 Hunt, AECO, DWL, Populous 1 Mortenson, HKS 2 Okland, New Valley, SCI, Holly Street 4 ATTACHMENT 3 CONTRACT NO. 2018-078-COS CITY OF SCOTTSDALE DESIGN-BUILD PRECONSTRUCTION CONTRACT DESIGN PHASE SERVICES SCOTTSDALE STADIUM MULTI-USE EVENT CENTER AS PART OF THE SCOTTSDALE STADIUM RENOVATIONS PROJECT PROJECT NO. PE05 CONTRACT NO. 2018-078-COS 16580895V1 ATTACHMENT 4 CONTRACT NO. 2018-078-COS TABLE OF CONTENTS RECITALS................................................... 1 ARTICLE 1 - BASIC DESIGN PHASE SERVICES.......................................................... 1 ARTICLE 2 - PERIOD OF SERVICES............................................................................ 17 ARTICLE 3 - CONTRACT AMOUNT AND PAYMENTS................................................18 ARTICLE 4 - CITY’S RESPONSIBILITIES.......................................................................19 ARTICLE 5 - CONTRACT CONDITIONS.........................................................................19 ARTICLE 6 - INSURANCE................................................................................................31 ARTICLE 7 - INTELLECTUAL PROPERTY.....................................................................35 ARTICLE 8 - FEDERAL AND STATE LAW....................................................................35 ARTICLE 9 - TERMS AND DEFINITIONS.......................................................................37 EXHIBIT A - SCOPE OF WORK EXHIBIT B - HOURLY RATE SCHEDULE EXHIBIT C - SUBMITTAL REQUIREMENTS FOR THE GMP Project Name SSMEC Project No. PE05 DBM Preconstruction (Rev. Dec. 2016) Page i 9613330V5 CONTRACT NO. 2018-078-COS THE CITY OF SCOTTSDALE Capital Project Management DESIGN-BUILD PRECONSTRUCTION CONTRACT DESIGN PHASE SERVICES PROJECT NO. PE05, CONTRACT NO. 2018-078-COS THIS CONTRACT, entered this date of 2018, by the City of Scottsdale, an Arizona municipal corporation, (the “CITY”) and Hunt Construction Group, Inc., an Indiana corporation,
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