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Student Guide Student Guide 2017-2018 P a g e | 3 Table of Contents CHAPTER 1 – WHAT IS THE STUDENT GUIDE? ..................................................................8 2017-2018 Student Guide Errata and Updates ............................................................... 8 General Information ......................................................................................................... 9 Contact Information ........................................................................................... 9 Food and Drink Guidelines .............................................................................. 11 ID Card & OneCard ......................................................................................... 12 Immunization Requirements ............................................................................ 14 Lockers ............................................................................................................ 15 Parking on Campus ......................................................................................... 15 Tuition & Fees ................................................................................................. 17 When Student Account Balances are Due ....................................................... 19 Late Payments ................................................................................................. 19 CHAPTER 2 – ACADEMIC INFORMATION .......................................................................... 19 Academic Policies and Procedures .............................................................................. 19 Disclosure of Student Records ......................................................................... 20 Directory Information ....................................................................................... 20 Non-Disclosure Form ....................................................................................... 20 Criminal Background Check – Report of Findings ............................................ 21 International Student Affairs ............................................................................. 21 Veteran Affairs ................................................................................................. 21 Readmission of Veterans Policy ...................................................................... 21 Academic Standing ........................................................................................................ 21 Dean’s List / Clinical Dean’s List ...................................................................... 22 Student Promotions Committee ....................................................................... 22 Academic Advancement .................................................................................. 22 Academic Dismissal Appeal ............................................................................. 23 Financial Considerations & the Appeal Process ............................................... 24 Student Enrollment Status-Credit Hours .......................................................... 24 Short Term Clinical Leave / Leave of Absence ................................................ 24 Attendance & Non-Attendance ..................................................................................... 24 Request for Excused Absence from Mandatory Attendance Assignment ......... 25 Religious Observation Requests ...................................................................... 25 Military Leave .................................................................................................. 26 Inclement Weather ........................................................................................... 26 Leave of Absence ............................................................................................ 27 Withdrawal from Professional Studies .............................................................. 27 Request to Transfer ......................................................................................... 28 Bachelor of Science in Visual Science Degree ................................................ 28 Doctor of Optometry Graduation Requirements ............................................... 29 Optometry Skills Enhancement ........................................................................ 29 Clinic Entrance Requirements.......................................................................... 30 Academic Assistance ....................................................................................... 31 Equipment Lists & Supplies 2017-2018 ........................................................................ 32 Grading & Exams ........................................................................................................... 34 P a g e | 4 Special Grade Descriptions ............................................................................. 35 Grade Reports ................................................................................................. 35 Grade Notifications .......................................................................................... 35 Requesting an Academic Transcript ................................................................ 36 Exemption from a Required Course (Advanced Standing) ............................... 36 Proficiency Exam ............................................................................................. 37 Course Evaluation ........................................................................................... 37 Procedures and Guidelines for Exam Administration (ExamSoft) ..................... 37 Procedures and Guidelines for Exam Administration (Traditional Paper) ......... 39 Final Exams ..................................................................................................... 41 Make-Up Examination ..................................................................................... 41 Late Arrival / Missing Examination ................................................................... 41 Request for Approval of Make-Up Examination ............................................... 42 Open Laboratory Use ..................................................................................................... 43 Illinois College of Optometry Library ........................................................................... 44 National Board of Examiners in Optometry ................................................................. 49 NBEO Requirements for Calculators, Electronic Aids, and Drawing Instruments50 Student Note-Taking Service ........................................................................................ 51 CHAPTER 3 – ILLINOIS EYE INSTITUTE ............................................................................ 52 Attendance, Absences, Leaves & Personal Days ........................................................ 52 Non-Excused Absences (repetitive) ................................................................. 53 Clinic "Switches" .............................................................................................. 53 Procedure for Requesting a Switch .................................................................. 54 Allocation of Switches ...................................................................................... 54 Academic Leave Days ..................................................................................... 54 Protocol for Clinical Mission Trips .................................................................... 55 Clinical Mission Trip Travel/Accident Insurance ............................................... 57 Personal Days for Fourth Year Students .......................................................... 57 Short Term Clinical Leave Policy - 4th Year Student Clinicians ......................... 57 Fourth Year Clinic Rotation .............................................................................. 58 Clinic Conduct & Evaluations ....................................................................................... 58 Dress Code ...................................................................................................... 59 Community-Based Education ....................................................................................... 59 Fourth Year Externship Program ..................................................................... 59 Clinical Conduct ............................................................................................... 60 Externship Attendance ..................................................................................... 60 Externship Housing .......................................................................................... 61 Student Employment and Externships ............................................................. 61 Externship Grading .......................................................................................... 61 Clinic Evaluations ............................................................................................ 62 Health Emergency Response ........................................................................................ 64 Power Outage Policy ..................................................................................................... 65 General Protocol & Policies .......................................................................................... 66 Illinois Eye Institute Policies ............................................................................
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