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City Council Agenda Mayor City Council Sean VanGordon City Council Agenda Damien Pitts, Ward 1 City Manager: City Hall Steve Moe, Ward 2 Kori Rodley, Ward 3 Nancy Newton 225 Fifth Street Springfield, Oregon 97477 Leonard Stoehr, Ward 4 City Recorder: Marilee Woodrow, Ward 5 541.726.3700 AJ Nytes 541.726.3700 Joe Pishioneri, Ward 6 Online at www.springfield-or.gov Due to Statewide orders regarding social distancing and large gatherings, these meetings will only be available via phone and internet using Zoom. Members of the public wishing to attend these meetings electronically can call in or attend virtually by following the directions below. This information can also be found on the City’s website. The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours’ notice prior to the meeting. For meetings in the Council Meeting Room, a “Personal PA Receiver” for the hearing impaired is available, as well as an Induction Loop for the benefit of hearing aid users. To arrange for these services, call 541.726.3700. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council. All proceedings before the City Council are recorded. June 21, 2021 _____________________________ 5:30 p.m. Work Session Virtual Attendance Only COVID-19 Precautions: Registration Required: Attend from your computer, tablet or smartphone: Zoom Meeting ID: 949 7435 6132 https://zoom.us/webinar/register/WN_VdaHFSkRSVCrafFYY7UY2A To dial in using your phone in Listen Only Mode: Dial 1 (971) 247-1195 Toll Free 1 (877) 853-5247 Oregon Relay/TTY: 711 or 800-735-1232 _____________________________ (Council work sessions are reserved for discussion between Council, staff and consultants; therefore, Council will not receive public input during work sessions. Opportunities for public input are given during all regular Council meetings) CALL TO ORDER ROLL CALL – Mayor VanGordon___, Councilors Pitts___, Moe___, Rodley____, Stoehr___,Woodrow ___, and Pishioneri ___. 1. City Council Goals Update [Nancy Newton] (90 Minutes) ADJOURNMENT Council Agenda June 21, 2021 Page 2 ____________________________ 7:00 p.m. Regular Meeting Virtual Attendance Only COVID-19 Precautions: Registration Required: Attend from your computer, tablet or smartphone: Zoom Meeting ID: 949 7435 6132 https://zoom.us/webinar/register/WN_VdaHFSkRSVCrafFYY7UY2A To dial in using your phone in Listen Only Mode: Dial 1 (971) 247-1195 Toll Free 1 (877) 853-5247 Oregon Relay/TTY: 711 or 800-735-1232 _____________________________ CALL TO ORDER ROLL CALL – Mayor VanGordon___, Councilors Pitts___, Moe___, Rodley____, Stoehr___, Woodrow ___, and Pishioneri ___. PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT 1. Mayor’s Recognition a. National HIV Testing Day Proclamation [Mayor VanGordon] (05 Minutes) 2. Other CONSENT CALENDAR 1. Claims a. Approve the May 2021 Disbursements for Approval 2. Minutes 3. Resolutions 4. Ordinances a. ORDINANCE NO. 1 – AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTION 5.220 NOISE. 5. Other Routine Matters a. Authorize the City Manager to Sign a New Contract for Fire/EMS Dispatch Services July 1, 2021 through June 30, 2026. Council Agenda June 21, 2021 Page 3 b. Authorize the City Manager to Sign a Contract with McKenzie Defense for Court Appointed Attorney Services for the Period from July 1, 2021 to June 30, 2022. MOTION: APPROVE/REJECT THE CONSENT CALENDAR ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Public Hearing for the Declaration of Gateway Area Surplus Real Property [Courtney Griesel and Kristina Kraaz] (15 Minutes) MOTION: ADOPT/NOT ADOPT A RESOLUTION No. 1 2. FY21 Supplemental Budget 3 & Appropriations Transfer [Neil Obringer] (10 Minutes) MOTION: ADOPT/NOT ADOPT A RESOLUTION No. 2 3. Fiscal Year 2021/22 City Budget Adoption [Nathan Bell] (10 Minutes) **Additional Testimony Time Approved for Budget Committee Member Holle Schaper total of 05 Minutes** MOTION: ADOPT/NOT ADOPT RESOLUTION No. 3 4. Resolution Certifying the City’s Eligibility to Receive State Shared Revenues from Cigarette, Marijuana, Gas and Liquor Taxes [Neil Obringer] (05 Minutes) MOTION: ADOPT/NOT ADOPT RESOLUTION No. 4 BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES Council Agenda June 21, 2021 Page 4 BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Planning Commission Appointments [Sandy Belson] (05 Minutes) MOTION: RE-APPOINT GRACE BERGEN TO THE PLANNING COMMISSION WITH A TERM TO EXPIRE DECEMBER 31, 2025 MOTION: APPOINT ANDREW W. BUCK TO REPLACE COMMISSIONER TROY SHERWOOD WHO RESIGNED JANUARY 11, 2021. BUCK’S TERM WILL EXPIRE DECEMBER 31, 2024. 2. Business from Council a. Committee Reports b. Other Business BUSINESS FROM THE CITY MANAGER 1. Grant Application for Implementation of Middle Housing [Mark Rust] (05 Minutes) MOTION: ADOPT/NOT ADOPT RESOLUTION No. 5 2. Grant Application for a Buildable Lands Inventory [Sandy Belson] (05 Minutes) MOTION: ADOPT/NOT ADOPT RESOLUTION No. 6 3. Raise Grant Match Pledge [Tom Boyatt] (05 Minutes) MOTION: ADOPT/NOT ADOPT RESOLUTION No. 7 4. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Work Session Staff Contact/Dept.: Nancy Newton/CMO Staff Phone No: 541.726.3700 Estimated Time: 90 Minutes S P R I N G F I E L D Council Goals: Provide Financially C I T Y C O U N C I L Responsible and Innovative Government Services ITEM TITLE: CITY COUNCIL GOALS UPDATE ACTION No formal action is requested at this time. This work session is to discuss the REQUESTED: current City Council Goals. ISSUE The City Council Goals were created in 2000 and have not been updated since STATEMENT: 2011. It has been 10 years since the Council Goals have been reviewed and the Council membership has changed during that time. The Council may desire to make modifications to the Goals or leave them as is. ATTACHMENTS: N/A DISCUSSION/ There is no financial impact with this discussion. If time allows in the work FINANCIAL session, Council could discuss Goal related initiatives to prepare for a broader IMPACT: discussion in the Fall of 2021. The current City Council Goals are: • Provide Financially Responsible and Innovative Government Services • Encourage Economic Development and Revitalization through Community Partnerships • Strengthen Public Safety by Leveraging Partnerships and Resources • Foster an Environment that Values Diversity and Inclusion • Maintain and Improve Infrastructure and Facilities • Promote and Enhance our Hometown Feel while Focusing on Livability and Environmental Quality NATIONAL HIV TESTING DAY PROCLAMATION WHEREAS: The medical condition known as HIV and AIDS is still a prominent and national concern, with 38,000 new infections each year. In the United States in 2018 alone, 1,739 youth under the age of 19 were diagnosed with HIV. Over 11,000 Oregonians were diagnosed with HIV in the last 39 years, with approximately 230 new cases of HIV occurring each year in the state; and WHEREAS: One in seven individuals are unaware that they are HIV positive and only four in 10 Oregonians having ever been tested for HIV; and WHEREAS: Testing is critical to HIV prevention. Getting tested and actively managing HIV through treatment can not only reduce mortality and improve quality of life, but also reduces the risk of the spread of HIV from a person living with HIV to their partner by 96%; and WHEREAS: Each year, on June 27, the Centers for Disease Control and Prevention (CDC), AIDS.gov and other national and local entities across the United States, organize National HIV Testing Day. This initiative is a national challenge for “Knowing” one’s HIV status. It encourages individuals to obtain their HIV status, either through in-person or self-testing; and WHEREAS: City officials are exceptionally situated to increase awareness and understanding among their constituents that all Americans need to be tested for HIV infections, to not only protect their own health, but to also work towards eradicating HIV and AIDS, NOW, THEREFORE, I, Sean VanGordon, Mayor of the City of Springfield, Oregon, do hereby Proclaim June 27, 2021, as "National HIV Testing Day" As a day to build awareness that "Knowing” is power and to encourage all residents to obtain their HIV status. ____________________________________ Sean VanGordon Mayor AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Nathan Bell Staff Phone No: (541) 726-2364 Estimated Time: Consent Calendar S P R I N G F I E L D Council Goals: Mandate C I T Y C O U N C I L ITEM TITLE: MAY 2021 DISBURSEMENTS FOR APPROVAL ACTION Approval of the following motion to: REQUESTED: Approve the May 2021 Disbursements for Approval ISSUE The May 2021 Disbursements for Approval is attached for your review and STATEMENT: approval. ATTACHMENTS: Attachment 1: May 2021 Disbursements for Approval DISCUSSION/ Checks totaling $3,085,850.67 were issued in May 2021. Documentation FINANCIAL supporting these payments has been reviewed. IMPACT: City of Springfield Page No: 1 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM Check No Check Dt Vendor Name Invoice ID Line Description Payment Keefe Commissary Supply 1003617 5/6/21 Company 2914888 C2020: Inmate Indigent Kits 165.00 2932561-2258814 C2020:CommissaryCredit 4/20/21 -15.89 2940902-2267509 C2020:CommissaryCredit 4/28/21 -5.52 2907497 C2020:Inmate Commissary 4/6/21 26.22 2907496 C2020:Inmate Commissary 4/6/21 143.77 2915043 C2020:InmateCommissary 4/12/21 271.29 584.87 1003618 5/6/21 Coburg Road Quarry, LLC 66671 3/4" MINUS 89.55 66646 3/4" MINUS 93.75 183.30 1003619 5/6/21 DKS Associates, Inc.
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