Mayor City Council Sean VanGordon
City Council Agenda Damien Pitts, Ward 1 City Manager: City Hall Steve Moe, Ward 2 Kori Rodley, Ward 3 Nancy Newton 225 Fifth Street Springfield, Oregon 97477 Leonard Stoehr, Ward 4 City Recorder: Marilee Woodrow, Ward 5 541.726.3700 AJ Nytes 541.726.3700 Joe Pishioneri, Ward 6 Online at www.springfield-or.gov
Due to Statewide orders regarding social distancing and large gatherings, these meetings will only be available via phone and internet using Zoom. Members of the public wishing to attend these meetings electronically can call in or attend virtually by following the directions below. This information can also be found on the City’s website.
The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours’ notice prior to the meeting. For meetings in the Council Meeting Room, a “Personal PA Receiver” for the hearing impaired is available, as well as an Induction Loop for the benefit of hearing aid users. To arrange for these services, call 541.726.3700. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council.
All proceedings before the City Council are recorded. June 21, 2021 ______
5:30 p.m. Work Session Virtual Attendance Only COVID-19 Precautions: Registration Required: Attend from your computer, tablet or smartphone: Zoom Meeting ID: 949 7435 6132 https://zoom.us/webinar/register/WN_VdaHFSkRSVCrafFYY7UY2A To dial in using your phone in Listen Only Mode: Dial 1 (971) 247-1195 Toll Free 1 (877) 853-5247 Oregon Relay/TTY: 711 or 800-735-1232 ______(Council work sessions are reserved for discussion between Council, staff and consultants; therefore, Council will not receive public input during work sessions. Opportunities for public input are given during all regular Council meetings)
CALL TO ORDER
ROLL CALL – Mayor VanGordon___, Councilors Pitts___, Moe___, Rodley____, Stoehr___,Woodrow ___, and Pishioneri ___.
1. City Council Goals Update [Nancy Newton] (90 Minutes)
ADJOURNMENT Council Agenda June 21, 2021 Page 2
______
7:00 p.m. Regular Meeting Virtual Attendance Only COVID-19 Precautions: Registration Required: Attend from your computer, tablet or smartphone: Zoom Meeting ID: 949 7435 6132 https://zoom.us/webinar/register/WN_VdaHFSkRSVCrafFYY7UY2A To dial in using your phone in Listen Only Mode: Dial 1 (971) 247-1195 Toll Free 1 (877) 853-5247 Oregon Relay/TTY: 711 or 800-735-1232 ______
CALL TO ORDER
ROLL CALL – Mayor VanGordon___, Councilors Pitts___, Moe___, Rodley____, Stoehr___, Woodrow ___, and Pishioneri ___.
PLEDGE OF ALLEGIANCE
SPRINGFIELD UPBEAT
1. Mayor’s Recognition a. National HIV Testing Day Proclamation [Mayor VanGordon] (05 Minutes)
2. Other
CONSENT CALENDAR
1. Claims
a. Approve the May 2021 Disbursements for Approval
2. Minutes
3. Resolutions
4. Ordinances
a. ORDINANCE NO. 1 – AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTION 5.220 NOISE.
5. Other Routine Matters
a. Authorize the City Manager to Sign a New Contract for Fire/EMS Dispatch Services July 1, 2021 through June 30, 2026. Council Agenda June 21, 2021 Page 3
b. Authorize the City Manager to Sign a Contract with McKenzie Defense for Court Appointed Attorney Services for the Period from July 1, 2021 to June 30, 2022.
MOTION: APPROVE/REJECT THE CONSENT CALENDAR
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others.
1. Public Hearing for the Declaration of Gateway Area Surplus Real Property [Courtney Griesel and Kristina Kraaz] (15 Minutes)
MOTION: ADOPT/NOT ADOPT A RESOLUTION No. 1
2. FY21 Supplemental Budget 3 & Appropriations Transfer [Neil Obringer] (10 Minutes)
MOTION: ADOPT/NOT ADOPT A RESOLUTION No. 2
3. Fiscal Year 2021/22 City Budget Adoption [Nathan Bell] (10 Minutes)
**Additional Testimony Time Approved for Budget Committee Member Holle Schaper total of 05 Minutes**
MOTION: ADOPT/NOT ADOPT RESOLUTION No. 3
4. Resolution Certifying the City’s Eligibility to Receive State Shared Revenues from Cigarette, Marijuana, Gas and Liquor Taxes [Neil Obringer] (05 Minutes)
MOTION: ADOPT/NOT ADOPT RESOLUTION No. 4
BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES Council Agenda June 21, 2021 Page 4
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments a. Planning Commission Appointments [Sandy Belson] (05 Minutes)
MOTION: RE-APPOINT GRACE BERGEN TO THE PLANNING COMMISSION WITH A TERM TO EXPIRE DECEMBER 31, 2025
MOTION: APPOINT ANDREW W. BUCK TO REPLACE COMMISSIONER TROY SHERWOOD WHO RESIGNED JANUARY 11, 2021. BUCK’S TERM WILL EXPIRE DECEMBER 31, 2024.
2. Business from Council
a. Committee Reports
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Grant Application for Implementation of Middle Housing [Mark Rust] (05 Minutes)
MOTION: ADOPT/NOT ADOPT RESOLUTION No. 5
2. Grant Application for a Buildable Lands Inventory [Sandy Belson] (05 Minutes)
MOTION: ADOPT/NOT ADOPT RESOLUTION No. 6
3. Raise Grant Match Pledge [Tom Boyatt] (05 Minutes)
MOTION: ADOPT/NOT ADOPT RESOLUTION No. 7
4. Other Business
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Work Session Staff Contact/Dept.: Nancy Newton/CMO Staff Phone No: 541.726.3700 Estimated Time: 90 Minutes S P R I N G F I E L D Council Goals: Provide Financially C I T Y C O U N C I L Responsible and Innovative Government Services
ITEM TITLE: CITY COUNCIL GOALS UPDATE
ACTION No formal action is requested at this time. This work session is to discuss the REQUESTED: current City Council Goals.
ISSUE The City Council Goals were created in 2000 and have not been updated since STATEMENT: 2011. It has been 10 years since the Council Goals have been reviewed and the Council membership has changed during that time. The Council may desire to make modifications to the Goals or leave them as is.
ATTACHMENTS: N/A
DISCUSSION/ There is no financial impact with this discussion. If time allows in the work FINANCIAL session, Council could discuss Goal related initiatives to prepare for a broader IMPACT: discussion in the Fall of 2021. The current City Council Goals are:
• Provide Financially Responsible and Innovative Government Services
• Encourage Economic Development and Revitalization through Community Partnerships
• Strengthen Public Safety by Leveraging Partnerships and Resources
• Foster an Environment that Values Diversity and Inclusion
• Maintain and Improve Infrastructure and Facilities
• Promote and Enhance our Hometown Feel while Focusing on Livability and Environmental Quality
NATIONAL HIV TESTING DAY PROCLAMATION
WHEREAS: The medical condition known as HIV and AIDS is still a prominent and national concern, with 38,000 new infections each year. In the United States in 2018 alone, 1,739 youth under the age of 19 were diagnosed with HIV. Over 11,000 Oregonians were diagnosed with HIV in the last 39 years, with approximately 230 new cases of HIV occurring each year in the state; and
WHEREAS: One in seven individuals are unaware that they are HIV positive and only four in 10 Oregonians having ever been tested for HIV; and
WHEREAS: Testing is critical to HIV prevention. Getting tested and actively managing HIV through treatment can not only reduce mortality and improve quality of life, but also reduces the risk of the spread of HIV from a person living with HIV to their partner by 96%; and
WHEREAS: Each year, on June 27, the Centers for Disease Control and Prevention (CDC), AIDS.gov and other national and local entities across the United States, organize National HIV Testing Day. This initiative is a national challenge for “Knowing” one’s HIV status. It encourages individuals to obtain their HIV status, either through in-person or self-testing; and
WHEREAS: City officials are exceptionally situated to increase awareness and understanding among their constituents that all Americans need to be tested for HIV infections, to not only protect their own health, but to also work towards eradicating HIV and AIDS,
NOW, THEREFORE, I, Sean VanGordon, Mayor of the City of Springfield, Oregon, do hereby Proclaim June 27, 2021, as
"National HIV Testing Day"
As a day to build awareness that "Knowing” is power and to encourage all residents to obtain their HIV status.
______Sean VanGordon Mayor AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Nathan Bell Staff Phone No: (541) 726-2364 Estimated Time: Consent Calendar S P R I N G F I E L D Council Goals: Mandate C I T Y C O U N C I L
ITEM TITLE: MAY 2021 DISBURSEMENTS FOR APPROVAL
ACTION Approval of the following motion to: REQUESTED: Approve the May 2021 Disbursements for Approval
ISSUE The May 2021 Disbursements for Approval is attached for your review and STATEMENT: approval.
ATTACHMENTS: Attachment 1: May 2021 Disbursements for Approval
DISCUSSION/ Checks totaling $3,085,850.67 were issued in May 2021. Documentation FINANCIAL supporting these payments has been reviewed. IMPACT:
City of Springfield Page No: 1 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
Keefe Commissary Supply 1003617 5/6/21 Company 2914888 C2020: Inmate Indigent Kits 165.00 2932561-2258814 C2020:CommissaryCredit 4/20/21 -15.89 2940902-2267509 C2020:CommissaryCredit 4/28/21 -5.52 2907497 C2020:Inmate Commissary 4/6/21 26.22 2907496 C2020:Inmate Commissary 4/6/21 143.77 2915043 C2020:InmateCommissary 4/12/21 271.29 584.87
1003618 5/6/21 Coburg Road Quarry, LLC 66671 3/4" MINUS 89.55 66646 3/4" MINUS 93.75 183.30
1003619 5/6/21 DKS Associates, Inc. 0076948 C2503; MSSP OUTREACH-MAR 1,415.00 1,415.00
1003620 5/6/21 Dowl, LLC 37568 C2315; PROF SVCS - 2/28-4/3/21 58,515.79 58,515.79
1003621 5/6/21 National Business Solutions IN86676 C2292; ADDTL COPIES 3/9-4/8 151.07 IN86677 C2622; ADDTL COPIES 3/14-4/13 93.16 244.23
Correctional Industries 1003622 5/6/21 Accounting F176847 C2091: Inmate Meals 4/9/21 1,103.68 1,103.68
1003623 5/6/21 Sign Pro, Inc. 24606 Edgedecals, Police Car #89 200.00 24609 Edgedecals,veh#107,108,110,111 1,860.00 2,060.00
1003624 5/6/21 PacificSource Health Plans 88613 Medical Claims Ending 04/15/21 116,999.02 116,999.02
ATTACHMENT 1, Page 1 of 53 City of Springfield Page No: 2 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003625 5/6/21 PacificSource Health Plans MED ADMIN FEE MAY 2021 Med Admin Fee May 2021 87,496.43 87,496.43
1003626 5/6/21 Nation's Mini Mix, Inc. 205092 3500 PSI CONCRETE 163.00 205074 3500 PSI CONCRETE 197.00 360.00
1003627 5/6/21 Verizon Wireless 9877409310 FIRE- MOBILE COMPUTERS 1,179.88 1,179.88
1003628 5/6/21 Tangent Inc INV-01657-M7R4F0 0365 IDENT INTEGRATION/MIGRAT 8,000.00 INV-02144-N5P4K9 OFFICE 365 ONGOING SUPPORT 1,995.00 INV-01657-M7R4F0 OFFICE 365 SUPPORT 1,995.00 11,990.00
1003629 5/6/21 Maria Rosa Marcyk APRIL 2021 Apr 2021 Interpreter Svcs 90.00 CASE21-2371,INTERPRETATION Case21-2371,Interpretation Svs 90.00 SVS 180.00
Cascade Fire Equipment 1003630 5/6/21 Company ACH Test ACH Test Transfer 0.01 0.01
1003631 5/6/21 City of Cascade Locks 043021CL AMBULANCE REVENUE 534.30 534.30
1003632 5/6/21 DUFUR AMBULANCE 043021DF AMBULANCE REVENUE 693.70 693.70
1003633 5/6/21 City of La Grande Ambulance 043021LG AMBULANCE REVENUE 12,780.75 12,780.75
ATTACHMENT 1, Page 2 of 53 City of Springfield Page No: 3 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003634 5/6/21 LANE FIRE AUTHORITY 043021LR AMBULANCE REVENUE 130.00 130.00
1003635 5/6/21 Mid-Columbia Fire and Rescue 043021MC AMBULANCE REVENUE 10.00 10.00
North Douglas County Fire & 1003636 5/6/21 EMS 043021NO AMBULANCE REVENUE 12,868.14 12,868.14
1003637 5/6/21 Polk County Fire District No. 1 043021PC AMBULANCE REVENUE 100.00 100.00
SHERMAN COUNTY 1003638 5/6/21 AMBULANCE 043021SC AMBULANCE REVENUE 1,924.38 043021SC BAD DEBT RECOVERY 14.02 1,938.40
1003639 5/6/21 Umatilla Tribal Fire & Ambulance 043021UT AMBULANCE REVENUE 2,163.86 2,163.86
1003640 5/6/21 WECO WIN-127605 BIODIESEL FUEL 7000 GALS 15,521.10 15,521.10
1003641 5/6/21 Lantz Electric, Inc. 2407 INSTALL/REMV HOLI LGHTS/GW BRG 5,100.00 5,100.00
1003642 5/6/21 White Bird Clinic - HELP SPFD2437 APRIL 2021 C2437: April 2021 Cahoots Fuel 1,041.67 SPFD2437 APRIL 2021 C2437: April 2021 Cahoots Svs 17,265.42 18,307.09
ATTACHMENT 1, Page 3 of 53 City of Springfield Page No: 4 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
European Motorcycles of 1003643 5/6/21 Western Oregon 6016931 C1819:Motorcycle Maint./Repair 412.01 412.01
1003644 5/6/21 MODA 211210000049 Dental Claims 04/25-04/30/21 5,974.80 5,974.80
1003645 5/6/21 HRA VEBA Trust APR 2021 GRIMES APR 21 VEBA RETIREE SICK/VAC 4,093.38 4,093.38
1003646 5/6/21 Grunow, Kylie F 34 C2118: Legis/Govt Relation Svc 2,000.00 8 C2683: EOC Liaison Svcs-Apr 21 500.00 2,500.00
1003647 5/6/21 Moran, Jackson R TRAVEL & REMOTE BOOK DROP TRAVEL & REMOTE BOOK DROP APR 36.54 APR 36.54
1003648 5/13/21 Hughes Fire Equipment, Inc. 562531 M16/5104; PM SERVICE 804.65 562512 PERSONAL SAFETY GEAR 98,104.98 98,909.63
1003649 5/13/21 DKS Associates, Inc. 0077064 C2742; PROF SVCS 3/1-3/31/21 1,792.62 1,792.62
1003650 5/13/21 People Speak, LLC SPR-0008 ASYNCHRONOUS MEETING 800.00 SOFTWARE 800.00
1003651 5/13/21 Coburg Road Quarry, LLC 66805 3/4" MINUS 211.35 211.35
ATTACHMENT 1, Page 4 of 53 City of Springfield Page No: 5 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
Environmental Science 1003652 5/13/21 Associates 163193 C2646;P41042 PROF SVC 3/31/21 2,012.50 2,012.50
1003653 5/13/21 National Business Solutions IN86902 C2227; ADDTL COPIES 3/3-4/2/21 88.97 88.97
1003654 5/13/21 The Freshwater Trust 115853 P80080; PROG MG SVCS-MAR 2021 14,777.18 14,777.18
1003655 5/13/21 Murraysmith, Inc. 20-2767.00 - 12 C2541; ENGINRNG SVC THRU 3/31 1,230.50 1,230.50
TransFirst Group Inc/TSYS 1003656 5/13/21 Merch Solution 2068029 MAR 2021 - MERCHANT FEES 1,607.64 2068030 MAR 2021 - MERCHANT FEES 3,174.66 4,782.30
1003657 5/13/21 Delta Sand & Gravel, Inc. 142420 DIRT/ROCK 25.00 142033 STUMPS/DITCHING 126.17 151.17
1003658 5/13/21 Kennedy/Jenks Consultants, Inc. 146378 P80098 CLASS A DISINFECTION 40,417.78 40,417.78
1003659 5/13/21 Maria Rosa Marcyk April 2021-1 Apr 2021 Interpreter Svcs 180.00 180.00
1003660 5/13/21 Above All Sanitation, Inc 145984 C2611; SINGLE TRAILER UNITS 11.28 145983 CRACK SEALING/JOB SITE 25164 93.75 145986 PORT-A-POTTY-7TH DAY ADV 93.75 145985 PORT-A-POTTY-EBBERT METHODIST 168.75 367.53
ATTACHMENT 1, Page 5 of 53 City of Springfield Page No: 6 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003661 5/13/21 WECO WIN-127605 UNDERPMT BIODIESEL FUEL 7000 GALS 10.00 CP-00151622 CFN FUEL PURCHASES 04/16-04/30 93.98 CP-00152005 CNO#:MotorcycleFuel 4/16-4/30 117.67 221.65
1003662 5/13/21 Blue Sky Trees, Inc. 1335 REMOVAL DEAD FIR TREE 1,180.00 1,180.00
Omlid & Swinney Fire Protection 1003663 5/13/21 & EU035623 REPLACE SPRINKLER HEAD 507.00 507.00
1003664 5/13/21 NW Natural 3676970-1 STMT 4/28/22021 725 S 57TH ST - GAS 27.53 3099443-8 STMT 4/27/2021 BK #155: UTILITIES - GAS 37.35 2953029-2 STMT 4/27/21 CB: UTILITIES - GAS 191.78 466497-5 STMT 4/28/2021 CH GENERATOR-UTILITIES-GAS 23.44 2143654-8 STMT 4/27/2021 DP; UTILITIES - GAS 97.98 717543-3 STMT 4/28/2021 FLEET SHOP 3/30-4/48/21 184.85 JC GAS: 3/30/21-4/27/21 JC Gas: 3/30/21-4/27/21 3,345.31 1830585-4 STMT 4/28/2021 WR; 3/30-4/28/21 39.92 3,948.16
1003665 5/13/21 Bullfrog Enterprises, Inc. 191847 LAMINATIONS 17.10 17.10
1003666 5/13/21 Emerald People's Utility District 88414 STMT 4/28/21 STREET LIGHT ELECTRIC 250.16 250.16
Copy Rite Inc dba Copy Rite 1003667 5/13/21 Printing 34792 (1,000) Mailing Labels 94.00 34836 (1,000) Warning Notice Labels 236.25 330.25
1003668 5/13/21 Cummins Northwest, Inc. 07-15486 INSITE PRO SUBC 770.00 770.00
ATTACHMENT 1, Page 6 of 53 City of Springfield Page No: 7 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003669 5/13/21 Nation's Mini Mix, Inc. 205193 3500 PSI CONCRETE 231.00 231.00
1003670 5/13/21 OCLC, Inc. 1000111484 OCLC MONTHLY SUBSCRIPTION 1,457.31 1,457.31
1003671 5/13/21 Cascade Health Solutions 14160421COS1 C2214; Apr SWC Admin Fee 22,720.00 264688 C2214; Direction EAP Apr 21 2,058.00 14160421COS2 C2214; SWC Supplies 4,505.47 29,283.47
1003672 5/13/21 PacificSource Health Plans 88641 Medical Claims Ending 04/30/21 164,790.40 164,790.40
1003673 5/13/21 MODA 211280001508 Dental Claims 05/02-05/08/21 11,092.40 11,092.40
1003674 5/19/21 The Bank of America 04/21 SEDERLIN, R #6026 processor 229.61 04/21 SEDERLIN, R #6026 screw 6.83 04/21 STUTESMAN, C #6034 FLEXIBLE FOAM 55.47 04/21 SEDERLIN, R #6034 moulding/rivet 90.59 04/21 SEDERLIN, R #6098 hose 55.94 04/21 SEDERLIN, R #6109 custom command box 1,835.35 04/21 SEDERLIN, R #6109 light kits 547.40 04/21 STUTESMAN, C #7064 materials 281.76 04/21 SEDERLIN, R #7065 BOLTS/NUTS/WASHERS 3.37 04/21 SEDERLIN, R #7065 long stroke piggyback ki 110.28 04/21 SEDERLIN, R #7065 parts 18.50 04/21 SEDERLIN, R #7109 BATTERY 108.95 04/21 STUTESMAN, C #7119 BOLTS 40.00 04/21 STUTESMAN, C #7119 mower deck plates 698.63 04/21 STUTESMAN, C #7152 tubing 18.00 04/21 CRAWFORD, J $25. a month x 12 months x 3 u 900.00 04/21 CRAIG, L 2021 OCAA Annual Municipal Law 100.00 04/21 LANE, E 2021 Virtual FOG Forum 150.00 04/21 McCAFFERY, M 58th/thurston roundabout sign 44.10 04/21 WILSON, B 73rd place stump rehab 32.00 04/21 DAGGETT, J 906 F ST DIGUP 60.00 04/21 DAGGETT, J 906 F ST DIGUP 60.00 04/21 STUTESMAN, C ACETYLENE/COMPRESSED OXYGEN 28.48 04/21 STOUDER, M ACWA Storm water Training 75.00 04/21 WASHBURN, S ACWA Storm water Training 75.00 04/21 JAEGER, P ACWA Storm water Training 75.00 04/21 MURPHY, M ACWA Storm water Training 75.00
ATTACHMENT 1, Page 7 of 53 City of Springfield Page No: 8 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003674 5/19/21 The Bank of America 04/21 HEALY, M ACWA Stormwater training 75.00 04/21 MOSSEFIN, B ACWA Stormwater training 75.00 04/21 KINSEY, C AD PROG - Springstitch flowers 7.99 04/21 KINSEY, C AD PROG - Springstitch flowers 10.00 04/21 RUST, M AICP Class- Mark Rust 10.00 04/21 KELLY, E AMBULANCE RECERTIFICATION-1 YE 250.00 04/21 JENKINS, N AMERICAN PUBLIC WORKS - ANNUAL 3,240.00 04/21 HAIGHT, D AMZN MKTP Canon Plotter Heads 299.89 04/21 JONES, B Abatement for 749/789 Summit B 584.00 04/21 HEALY, M Absorbent Mat Pad 248.43 04/21 POLEN, W Additional postage for propert 15.00 04/21 SARRETT, C Airwatch 10 Additional Seats - 130.80 04/21 MONROE, T Annual Use of MyPD App for SPD 500.00 04/21 SARRETT, C Azure ADFS/O365 Monthly Charge 432.94 04/21 SEDERLIN, R BATTERIES 137.95 04/21 SPIRO, L Basecamp High rise 24.00 04/21 JONES, B Black in for printing at home 43.89 04/21 Benitez, E Book shelf/File cabinet for IT 509.00 04/21 POLEN, W Breakfast items for Communicat 116.15 04/21 POLEN, W Bus passes for SMJ Inmates 131.25 04/21 FINSAND, B CDL PHYSICAL/FINSAND 100.00 04/21 PENCE, J CHETT for Case #21-2745 105.95 04/21 PENCE, J CHETT for Case #21-2745 147.16 04/21 JUDD, D CIS-WC2020087499 - Work Mod 260.59 04/21 LAUDATI, N CMO Dropbox 45.00 04/21 SCHWARTZ, T COE BOAT AND TRUCK FUEL 233.39 04/21 MUGLESTON, T COTYTECH.COM - Office Supplies 136.40 04/21 DZIERZEK, D CP - SP02267 Replacement / CAT 986.71 04/21 DZIERZEK, D CP - SP02268 Replacement / CAT 986.71 04/21 FREY, E CRAIGSLIST.ORG - CMO Admin Spe 25.00 04/21 FREY, E CRAIGSLIST.ORG - Plans Examine 25.00 04/21 FREY, E CRAIGSLIST.ORG - Seasonal Main 25.00 04/21 FREY, E CRAIGSLIST.ORG -Permit Tech 20 25.00 04/21 POLEN, W CREDIT TXN 00073541 547.89 04/21 FOSSEN, A Cabela's-GCs for employee reco 445.00 04/21 PENCE, J Case #21-1401 175.00 04/21 NIX, R Cleaning supplies for SJC 57.94 04/21 CASTILE, R Code Books for Building- Casti 356.00 04/21 CRAWFORD, J Computer speakers for Body Cam 18.94 04/21 MCALLISTER, T Constructware Software Renewal 12,200.00 04/21 CRAWFORD, J Contract Training 79.00 04/21 POLEN, W Credit for TXN: 00073534 -547.89 04/21 KENT, C Credit for bnoken care- Charli -44.95 04/21 CRAIG, L Custom Stamp 61.99 04/21 KENT, C DMV Payment for MArch 2021 Sub 5.10 04/21 SPIRO, L Digital Signage 99.00 04/21 SARRETT, C Display Cables 19.98 04/21 SARRETT, C Domain Name Registrations - Bi 125.36 04/21 SOLARES, E Drano for Womens Locker Room 15.98 04/21 DELCASTILLO, A Drone Certification Training-K 256.68 04/21 WORLEY, T EMP DEV - OLA 2022 membership 120.00 04/21 GUSTAVSON, L EMP DEV - Online training 49.00 04/21 SCHINDELE-CUPPLES, C EMP DEV OLA membership renewal 130.00 04/21 SCHINDELE-CUPPLES, C EMP DEV Slack April 2021 128.00 04/21 DAVID, E EMP DEV/ MARKET - Survey monke 384.00 04/21 WILSON, C ESRI - Purchase 45.00 04/21 ZEITNER, C ESRI - Purchase 45.00 04/21 MONROE, T Engraved Award for Employee of 125.00 04/21 JONES, B Equipment for Tripp Coggin 43.98 04/21 MCDONALD, G FILTER TO DUMP 12.50
ATTACHMENT 1, Page 8 of 53 City of Springfield Page No: 9 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003674 5/19/21 The Bank of America 04/21 KENWORTHY, W FOXIT SOFTWARE -Police - BWC t 179.00 04/21 KENWORTHY, W FOXIT SOFTWARE UPGRADE - Purch 89.50 04/21 MCDONALD, G FS4 materials 40.00 04/21 CROLLY, G Flight for Use of Force traini 522.40 04/21 LAUDATI, N Flowers for Kylie Grunow (Lias 77.48 04/21 ARONOWITZ, R G&M AD Col - Adult AV 7.26 04/21 ARONOWITZ, R G&M AD Col - Adult AV 20.49 04/21 ARONOWITZ, R G&M AD Col - Adult AV 32.49 04/21 ARONOWITZ, R G&M AD Col - Adult AV 71.68 04/21 GARCIA-CASH, J Gas for DT Training #45 35.64 04/21 SARRETT, C GoToMeeting Subscription - COV 6.00 04/21 SARRETT, C GoToMeeting Subscription - COV 6.00 04/21 SARRETT, C GoToMeeting Subscription - COV 18.00 04/21 SARRETT, C GoToMeeting Subscription - COV 205.00 04/21 SPRAGUE, P HAZWOPER Training 39.00 04/21 LANE, E HAZWOPER Training 39.00 04/21 DELCASTILLO, A Hotel for Drone Training 16.00 04/21 DZIERZEK, D IT -DDzierzek / Lenovo KYHD Wa 13.29 04/21 JONES, B Ink for printing at home- Bren 39.89 04/21 MCDONALD, G JAIL SINK PARTS 90.23 04/21 MCDONALD, G JC WATER DISPENSER TANK 294.78 04/21 MCDONALD, G JC lights 131.40 04/21 MCDONALD, G JL water filter 36.98 04/21 WORLEY, T JR COLL - Amazon request 15.98 04/21 WORLEY, T JR PROG - Bookclub extra thisb 34.95 04/21 WORLEY, T JR PROG - bookclub - dice 18.00 04/21 WORLEY, T JR PROG - bookclubs books 80.70 04/21 PENCE, J Jail Medical - Inmate Medical 181.56 04/21 POLEN, W King Sheriff's Dept. - Propert 6.90 04/21 POLEN, W King Sheriff's Dept. - Propert 44.76 04/21 OBRINGER, N LOC -Virtual class-Oregon Publ 79.00 04/21 ALLOCCO, M LOC -Virtual class-Oregon Publ 158.00 04/21 OBRINGER, N LOC -Virtual class-Oregon Publ 237.00 04/21 POLEN, W Laser Pointer Remote for EOC/Z 51.57 04/21 JONES, B Legal Publication for 811-20-0 199.28 04/21 GRIMES, R Logo wear for Councilor Damien 187.00 04/21 CRAWFORD, J Lt. Neiwert Speakers for compu 19.12 04/21 RIDDLE, M MARKET - AD programs 48.19 04/21 MCDONALD, G MOTOR FOR SHOP 214.29 04/21 McGRAW, M MUSEUM PROG - Dinner party pro 95.72 04/21 McGRAW, M MUSEUM SUPP - coroplast wrapp 17.16 04/21 McGRAW, M MUSEUM SUPP - General 7.54 04/21 McGRAW, M MUSEUM SUPP - General 35.79 04/21 McGRAW, M MUSEUM SUPP - General 39.70 04/21 McGRAW, M MUSEUM SUPP - Mailing supplies 11.00 04/21 McGRAW, M MUSEUM SUPP - Tools 61.46 04/21 BARKER, J MWMC Construction Trailer Safe 34.09 04/21 BARKER, J MWMC Construction Trailer Safe 1,125.00 04/21 POLEN, W Masks for COVID - Patrol and S 27.39 04/21 GARCIA-CASH, J Mats for DT Training X 2 279.00 04/21 GARCIA-CASH, J Mats for DT Training X 2 279.00 04/21 MYERS, J Meals for SWAT / MRT Training 56.92 04/21 MYERS, J Meals for SWAT / MRT Training 76.57 04/21 MONROE, T Monthly Charges for March 2021 247.50 04/21 BELL, N Monthly License Fee 20.30 04/21 CROLLY, G Monthly Subscription for Lt. C 7.99 04/21 KENT, C Monthly Subscription- April 20 9.95 04/21 CRAIG, L Monthly Westlaw Charges 332.69 04/21 CRAIG, L Monthly Westlaw Charges 332.69 04/21 CRAIG, L Mouse Pad 9.29
ATTACHMENT 1, Page 9 of 53 City of Springfield Page No: 10 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003674 5/19/21 The Bank of America 04/21 KRUEGER, S NACWA 199.00 04/21 THOMPSON, T NWETC course/t. thompson 195.00 04/21 GRIMES, R Name plates for Council Chambe 158.92 04/21 CARPENTER, C New Code Books for building 116.35 04/21 THOMSEN, M Night Vision training -Thomsen 133.70 04/21 THOMSEN, M Night Vision training -Thomsen 990.00 04/21 PENCE, J Non Atty trials 13.00 04/21 FREY, E ODOT DMV2U -Paid invoice for D 12.00 04/21 FREY, E OFFICE DEPOT #1078 - Badge Rib 131.34 04/21 FREY, E OFFICE DEPOT #1078 - Band-Aids 6.38 04/21 HELD, D OFFICE DEPOT -Office Supplies 9.31 04/21 HELD, D OFFICE DEPOT -Office Supplies 78.44 04/21 HELD, D OFFICE DEPOT Bulk Paper 1,551.67 04/21 BELL, N OREGON SOCIETY CPAS - Membersh 325.00 04/21 ZEITNER, C ORURISA - Purchase 35.00 04/21 DILLEY, H OSHA training course/h. dilley 179.00 04/21 KRUEGER, K OSU CIVIL CONSTR ENGR - Purcha 60.00 04/21 GREEN, T OSU Traffic Safety Wkshp 60.00 04/21 GREENE, K OSU- Traffic Safety Workshop-K 60.00 04/21 JONES, B Office Supplies- Brenda Jones 4.90 04/21 JONES, B Office Supplies- Brenda Jones 10.98 04/21 JONES, B Office Supply for Mellisa Cari 15.99 04/21 HAYES, J PARTS FOR COE MANIKENS 27.44 04/21 DZIERZEK, D PD - Neiwert / (x2) Monitors + 367.18 04/21 DZIERZEK, D PD - Neiwert / Cables / CDW 12.20 04/21 DZIERZEK, D PD - Neiwert / Cables / CDW 20.61 04/21 KELLY, E PERSONNEL EMT RECERTIFICATIONS 1,705.00 04/21 HART, A PORTABLE RAMPS 457.70 04/21 MOSSEFIN, B PRSA - Membership Dues 375.00 04/21 SPIRO, L PRSA Oregon Comm Conference 53.34 04/21 CUSHMAN, S Paper bags for property 65.39 04/21 CUSHMAN, S Paper bags for property 254.60 04/21 MONROE, T Paper for ISB 12.16 04/21 GRICE, D Patrol Purchase 125.00 04/21 GRICE, D Patrol Purchase 127.36 04/21 MURPHY, M Plants from Trillium Garden 277.35 04/21 DELCASTILLO, A Police Oral Boards 8.04 04/21 DELCASTILLO, A Police Oral Boards 55.21 04/21 Clinton, A Printer Paper 32.60 04/21 MOSSEFIN, B Public Relations Society Confe 53.34 04/21 OBRINGER, N REGISTER GUARD -Budget Comm Mt 240.00 04/21 FREY, E REGISTER GUARD AD 4/4/21 and 4 245.44 04/21 Kelly-Quattrocchi, S REGISTER GUARD ADV - Credit -95.00 04/21 FREY, E REGISTER GUARD ADV - Credit -75.22 04/21 FREY, E REGISTER GUARD ADV - Permit Te 154.66 04/21 OBRINGER, N REGISTER GUARD Notice Budget C 337.50 04/21 OBRINGER, N REGISTER GUARD SEDA Budget Com 312.50 04/21 BLOMQUIST, M RG Online- Apr 2021 8.62 04/21 MONROE, T Recruitment Radio Ad 65.00 04/21 CRAWFORD, J Registration Renewal - Vehicle 10.00 04/21 CRAWFORD, J Registration Renewal - Vehicle 122.00 04/21 CRAWFORD, J Registration Renewal - Vehicle 122.00 04/21 CRAWFORD, J Registration for VIN #7638 10.00 04/21 WEAVER, R Request for Security Tape 3.00 04/21 STOREY, M SAFETY RECOG 191.94 04/21 JAEGER, P SIGN PRO - Wildlife Feeding Si 620.00 04/21 POLEN, W SMJ Repair Washing machine 385.00 04/21 HUNDT, M STN3:FLAGPOLE REPAIR PARTS 16.98 04/21 SCHWARTZ, T STN3:LANDSCAPE MAINTENANCE 177.47 04/21 SCHWARTZ, T STN3:MAINTENANCE-WEED CONTROL 108.99
ATTACHMENT 1, Page 10 of 53 City of Springfield Page No: 11 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003674 5/19/21 The Bank of America 04/21 SCHWARTZ, T STN3:TRAINING CLASSROOM SUPPLI 68.00 04/21 KINSEY, C SUPPLIES - Shower Curtains cov 4.00 04/21 MARSONETTE, K SUPPLIES - pens and post-its 34.34 04/21 MARSONETTE, K SUPPLIES - post its 6.44 04/21 MARSONETTE, K SUPPLIES -notebooks 25.75 04/21 POLEN, W Sacramento County Sheriff - Pr 6.90 04/21 POLEN, W Sacramento County Sheriff - Pr 80.33 04/21 LANE, E Safety Shoes 59.99 04/21 MONROE, T Self Inking Stamp for ISB 15.68 04/21 POLEN, W Shipping for Feb. 2021 52.06 04/21 Miller, A Shipping for MWMC Newsletter 7.70 04/21 POLEN, W Shipping for North Bend PD 6.90 04/21 POLEN, W Shipping for Property - March 237.63 04/21 POLEN, W Shipping to North Bend PD 29.32 04/21 POLEN, W Shipping to Portland Police 6.90 04/21 POLEN, W Shipping to Portland Police 21.52 04/21 SOLARES, E Soap for patrol vehicles to be 13.98 04/21 DZIERZEK, D Software Purchase / ManageEngi 2,740.00 04/21 MURPHY, M Spanish Classes 175.00 04/21 CRAWFORD, J Speakers for Emily's Computer 18.94 04/21 JONES, B State Surcharge Payment for Ma 17,366.71 04/21 CROLLY, G Subscription for Lt. Crolly 7.99 04/21 GRIMES, R Sympathy flowers for Judy Clar 50.00 04/21 MELANCON, R THE UPS STORE 1094 - JAIL BOOK 34.67 04/21 HART, A TRIFOLD RAMP DEPOSIT 457.70 04/21 MURPHY, M TRILLIUM GARDENS 134.50 04/21 POTTER, K Tinted Windows for ISB Drug De 199.00 04/21 AUSTIN, B Towels and blankets for AC Ken 110.52 04/21 RAPPE, T Training for Bazer- Explosive 2,585.00 04/21 KIRKPATRICK, P Use of Force Training - Sgt. K 375.00 04/21 WILSON, J Use of Force Training- Sgt. WI 408.39 04/21 WILSON, J Use of Force Training- Sgt. WI 525.00 04/21 WILSON, J Use of Force Training- Sgt. WI 1,422.07 04/21 SARRETT, C VMWare AirWatch / Workspace On 11,888.32 04/21 WALKER, R WORK PANTS/R. WALKER 79.80 04/21 MUGLESTON, T WWW.VOLGISTICS.COM - April 202 290.00 04/21 CRAWFORD, J Wet/Dry Vac for SMJ 1,019.99 04/21 LAUDATI, N WiFi Extender for Councilor Wo 69.99 04/21 MONROE, T Wireless Charge for March 2021 92.76 04/21 KINSEY, C YA PROG - TT food 9.40 04/21 KINSEY, C YA PROG - TT game day 49.98 04/21 KINSEY, C YA PROG - book club books 89.90 04/21 KINSEY, C YA PROG TT - flowers & food 24.95 04/21 KINSEY, C YA PROG TT - flowers & food 40.80 04/21 KINSEY, C YA PROG TT - flowers & food 53.36 04/21 FINSAND, B after hours traffic control/fi 11.25 04/21 FARSET, M after hours traffic control/ma 8.95 04/21 DILLEY, H after hours traffic control/st 35.00 04/21 SEDERLIN, R air filters 16.87 04/21 FINSAND, B aluminum sign blanks 2,789.15 04/21 GRAVON, T apprentice book/t. gravon 67.64 04/21 McCAFFERY, M apprentice class/m. mccaffery 1,005.23 04/21 BAKER, E apwa spring school/baker&willi 150.00 04/21 BARNETT, B bargaining prep/off site 62.32 04/21 DAGGETT, J battery for flow meter 191.82 04/21 SCOTT, S battery stock 214.08 04/21 MCDONALD, G belts for JC 11.29 04/21 CALLAHAN, S box of earplugs 34.99 04/21 VAUGHT, M cancelled order -39.27 04/21 GIBSON, B car wash 9.00
ATTACHMENT 1, Page 11 of 53 City of Springfield Page No: 12 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003674 5/19/21 The Bank of America 04/21 DILLEY, H clothing order 949.81 04/21 MCDONALD, G combo unit remove/replace for 116.00 04/21 McGillivray, M communicators conference/mcgil 79.22 04/21 DAGGETT, J concrete form boards 21.98 04/21 FARSET, M concrete/mortar for dig up on 21.40 04/21 VAUGHT, M confidential labels/velcro 27.35 04/21 SEDERLIN, R core return #6026 -50.20 04/21 BAKER, E curb inlet rehab 65th 8.00 04/21 ANDERSON, J dump card 40.00 04/21 BARNETT, B earpod adaptor 19.00 04/21 MCDONALD, G finish valve/vacuum braker for 57.62 04/21 McCAFFERY, M first aid supplies 23.59 04/21 SEDERLIN, R ford engine training/cole & ry 458.00 04/21 AANRUD, I forklift safety trainer course 414.00 04/21 ANDERSON, J garbage bags for illegal camps 27.97 04/21 VOGENEY, K gmail account for EOC 72.00 04/21 ANDERSON, J grass seed for maple island 34.99 04/21 DILLEY, H grease gun for concrete equip 45.49 04/21 FARSET, M grips/paint for cleanout wrenc 17.88 04/21 ANDERSON, J hardhat liner/suspension 35.78 04/21 ANDERSON, J hardhat part 10.50 04/21 McCAFFERY, M hardware for tool rack in pain 45.00 04/21 WALKER, R herbicide supplies 21.28 04/21 WALKER, R herbicide supplies 30.00 04/21 McCAFFERY, M hose fitting for sign truck 13.99 04/21 McGillivray, M int'l fee for workshop/mcgilli 4.76 04/21 CORNELIUS, S irrigation parts 112.59 04/21 BARNETT, B jack adapter 9.00 04/21 REICHSTEIN, J key tags x 20 13.00 04/21 Miller, S laser measure for lighting 29.99 04/21 LIEBLER, M legal aspects of transp/m. lie 60.00 04/21 SCOTT, S locate paint 168.89 04/21 SCOTT, S locate upside down paint 241.14 04/21 FINSAND, B locating paint 53.84 04/21 FINSAND, B locator clamp 221.00 04/21 SCOTT, S marking wand/paint 100.60 04/21 FARSET, M material for cleanout cap wenc 108.00 04/21 SEDERLIN, R modis software upgrade 1,242.17 04/21 ANDERSON, J mower shoot cover 70.90 04/21 CALLAHAN, S muck rake 26.66 04/21 MCDONALD, G museum roof duct sealant 17.20 04/21 VAUGHT, M office supplies 16.99 04/21 VAUGHT, M office supplies 27.35 04/21 VAUGHT, M office supplies 30.53 04/21 VAUGHT, M office supplies 80.05 04/21 VAUGHT, M office supply 7.68 04/21 SCOTT, S orange paint 47.94 04/21 MACAULEY, L osha trainings 173.95 04/21 MAY, A otterbox for iPad 99.78 04/21 PARK, J pump & backup for barrel 65.00 04/21 MCDONALD, G putty/duo washer/ring 3.92 04/21 WILSON, B quarry rock/73rd place 11.00 04/21 NAWALANIEC, R rags 21.79 04/21 VOGENEY, K register guard subscription 12.95 04/21 HART, A rehab digup 55th/f st 47.92 04/21 CURRIER, R reversible arrow signs 143.70 04/21 LA BLUE, T roller wheel for locates 170.00 04/21 MACAULEY, L rubber speed bumps for G. St o 170.00 04/21 PARK, J s. 57th sidewalk rehab 27.00 04/21 DILLEY, H safety recog 40.00
ATTACHMENT 1, Page 12 of 53 City of Springfield Page No: 13 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003674 5/19/21 The Bank of America 04/21 STOREY, M safety recog 91.48 04/21 SCOTT, S screwdriver, cast cover/cast d 51.78 04/21 SEDERLIN, R shop supplies 12.92 04/21 STUTESMAN, C shop supplies 48.40 04/21 SEDERLIN, R shop supplies 64.37 04/21 SEDERLIN, R shop supplies 100.11 04/21 STUTESMAN, C shop tools 99.96 04/21 DILLEY, H sidewalk resupply 47.92 04/21 DILLEY, H sidewalk trailer safety/parts 83.69 04/21 MCDONALD, G simplex combo unit/install at 121.00 04/21 McGillivray, M social marketing workshop/m. m 595.00 04/21 SEDERLIN, R socket return #6026 -218.75 04/21 DAGGETT, J sod for rehab 43.35 04/21 ANDERSON, J straw bale to mulch grass seed 6.99 04/21 ANDERSON, J tension springs for mower 11.20 04/21 REICHSTEIN, J toilet bowl cleaner 7.98 04/21 CORNELIUS, S tool for irrigation 5.99 04/21 CORNELIUS, S tool for stump grind 2.99 04/21 MAY, A tool/batteries for subsurface 269.98 04/21 ANDERSON, J tools for john deere tractor 40.44 04/21 ANDERSON, J tree ties for transplant stake 25.25 04/21 McCAFFERY, M workboot laces/mccaffery 6.99 04/21 MCDONALD, G workboots/g. mcdonald 211.96 04/21 SMITH, J workboots/j. smith 287.92 04/21 WILLIAMSON, J workboots/j. williamson 95.99 102,601.25
Keefe Commissary Supply 1003675 5/20/21 Company 2952183-2277539 C2020:Commissary Credit 5/3/21 -2.12 2926349 C2020:InmateCommissary 4/20/21 293.29 291.17
1003676 5/20/21 Cable Huston LLP 107512 C2155; PHASE II MS4 PERMIT CHA 8,011.25 8,011.25
1003677 5/20/21 CI Technologies, Inc ACH Test ACH Test Transfer 0.01 0.01
1003678 5/20/21 My-Comm, Inc. 00164114 E16; RADIO REPAIRS 50.00 50.00
1003679 5/20/21 Hughes Fire Equipment, Inc. 562770 M5/597; VEHICLE REPAIRS 140.30 562770 M75/597; VEHICLE REPAIRS 43.88 562768 MD/5102; VEHICLE REPAIRS 911.62 1,095.80
ATTACHMENT 1, Page 13 of 53 City of Springfield Page No: 14 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003679 5/20/21 Hughes Fire Equipment, Inc.
1003680 5/20/21 National Business Solutions IN87070 C558-B&W/Color Copies3/25-4/24 3.71 3.71
Correctional Industries 1003681 5/20/21 Accounting F177064 C2091: Inmate Meals 4/23/21 1,144.80 1,144.80
1003682 5/20/21 Oregon Law Center Mar-21 CDBG Grant; 3/01/21-3/31/21 6,512.81 6,512.81
1003683 5/20/21 PacificSource Administrators CLM1908-1911 Mar 2021 HRA-Claim Activity 78,506.97 78,506.97
1003684 5/20/21 Lantz Electric, Inc. 2425 DECORATIVE LIGHT REPAIRS 8,822.00 8,822.00
1003685 5/20/21 Kennedy/Jenks Consultants, Inc. 146654 P80095-RNG UPGRADES-THRU 4/2 36,423.94 36,423.94
1003686 5/20/21 Thorp, Purdy, Jewett,Urness MARCH 2021 STMT MWMC LEGAL SERVICE-MAR 2021 8,881.60 8,881.60
Cascade Fire Equipment 1003687 5/20/21 Company 106854 CIS-WC2020087499-WorkMod 812.00 812.00
ATTACHMENT 1, Page 14 of 53 City of Springfield Page No: 15 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003688 5/20/21 Empire Concrete Cutting, Inc. 5691 55TH & B ST; SIDEWALK CUTS 190.00 190.00
1003689 5/20/21 NW Natural 414994-4 STMT 04/28/2021 FS14: 03/30-04/28/21 113.94 2169456-7 STMT 04/28/2021 FS16; 03/30-04/28/21 205.63 2003187-8 STMT04/28/2021 FS3; 03/30-04/28/21 79.82 540107-0 STMT 04/27/2021 FS5; 03/29-04/27/21 291.38 690.77
1003690 5/20/21 GPS Insight LLC 1199900 GPSI-MONTHLY MONITORING MAY 21 246.35 1197158 GPSI-PRORATE APRIL ACTIVATE 10.08 256.43
1003691 5/20/21 Verizon Wireless 9878890213 CELL PHONE/IPAD CHARGES 2,722.36 9878890212 CELL PHONE/IPAD CHARGES 4,165.70 6,888.06
1003692 5/20/21 Leahy Cox, LLP 3766 C821; May City Prosc Svcs 30,396.67 30,396.67
1003693 5/20/21 Brown & Brown 4718830 WC Self-Insurance Bond 4,500.00 4,500.00
1003694 5/20/21 Hershner Hunter, LLP 428357 C1100; Plan Adminstration 1,505.00 1,505.00
1003695 5/20/21 Cascade Health Solutions 1873-264 C2214; Occupational Med 35.00 805-526 C2214; Occupational Med 114.00 149.00
1003696 5/20/21 Woodrow, Marilee JUNE 2021 June 21 Cell & Internet Reimb 85.00 85.00
ATTACHMENT 1, Page 15 of 53 City of Springfield Page No: 16 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003697 5/20/21 Nation's Mini Mix, Inc. 205405 3000 PSI CONCRETE 321.00 205610 3500 PSI CONCRETE 231.00 552.00
1003698 5/20/21 Comfort Flow Heating 1906961 RESTITUTION - #1906961 220.00 220.00
1003699 5/20/21 WECO CP-00154079 CFN FUEL PURCHASES 05/01-05/15 96.21 96.21
1003700 5/27/21 Hughes Fire Equipment, Inc. 562869 540/E14; VEHICLE REPAIRS 410.65 562865 M4/5101; PM SERVICE 781.80 562868 M4/5101; VEHICLE REPAIRS 1,955.41 563073 T03/561; INSPECTIONS 3,431.44 562907 T03/561; PM SERVICE 2,096.17 563155 T03/561; VEHICLE REPAIRS 3,737.03 12,412.50
Keefe Commissary Supply 1003701 5/27/21 Company 2967327-2291091 C2020:CommissaryCredit 5/19/21 -8.80 2943065 C2020:Inmate Commissary 5/3/21 163.22 2937595 C2020:InmateCommissary 4/20/21 280.29 434.71
Correctional Industries 1003702 5/27/21 Accounting F177171 C2091: Inmate Meals 4/30/21 915.90 915.90
1003703 5/27/21 PacWest Machinery, LLC 40412723 VEH 7130; GB DISK 279.73 279.73
Correctional Health Partners, 1003704 5/27/21 LLC 2021-04.ORSP C2172: Apr-Inmate Medical Svs 46,058.50 46,058.50
ATTACHMENT 1, Page 16 of 53 City of Springfield Page No: 17 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003705 5/27/21 Tyree Oil, Incorporated 0776500-IN FS3; DEF-55 349.58 0774824-IN VEH 7053; ROAD GRADER 716.56 1,066.14
Garitty Ventures, LLC dba FPW 1003706 5/27/21 Media 7847 C2291; Vimeo Subscription 24.00 24.00
1003707 5/27/21 Greenhill Humane Society 3627 C2344: May 2021 Sheltering Svs 3,863.63 3,863.63
The Farkas Group aka Abraham 1003708 5/27/21 K Farkas 98 C2285; Glenwood Mtgs/Develop 2,200.00 97 C2753; DOWNTWN DEV PROJ 3,951.50 6,151.50
1003709 5/27/21 Verb Marketing & PR, Inc. 53085 C2469; Mission Vision & Brand 312.50 312.50
1003710 5/27/21 National Business Solutions IN87454 ADDITIONAL COPIES 3/29-4/28 37.25 IN87499 C650i-B&W/Color Copies 4/4-5/3 147.47 184.72
1003711 5/27/21 Samuel Novac dba INVOICE PERIOD 4/1-4/30/21 C2521; P41041; PHASE 1 7,275.00 7,275.00
Catholic Community Svcs of 1003712 5/27/21 Lane Co. Inc. 202110 C2643;REIMB PORTAPOTTIES/WASTE 111.75 111.75
1003713 5/27/21 One Call Concepts, Inc. 1040488 492 REGULAR TICKETS 590.40 590.40
ATTACHMENT 1, Page 17 of 53 City of Springfield Page No: 18 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003714 5/27/21 My-Comm, Inc. 00164179 RADIO REPAIRS 579.93 579.93
1003715 5/27/21 Willamette Dental Insurance, Inc. MAY 2021 May 2021 WD Admin Fee 4,952.25 4,952.25
1003716 5/27/21 Willamette Valley Awards, Inc. 58947 NAME PLATES 42.65 42.65
1003717 5/27/21 CDR Labor Law, LLC 626 FLS LEGAL SERVICES 110.00 110.00
1003718 5/27/21 Carlson Testing, Inc. 1263874 P80095; RNG UPGRADES MWMC 894.00 894.00
Ergometrics & Applied Personnel 1003719 5/27/21 Res. Inc 140133 Police Records Testing 660.00 660.00
1003720 5/27/21 Republic Parking Northwest, LLC 5112021COS C2229; Apr 21 Parking Enforce 10,757.32 10,757.32
1003721 5/27/21 Cascade Health Solutions 5473-137 Apr 21' After Hrs Drug Screen 200.00 801-407 C2214:Apr21'PrePlacement Exams 182.25 382.25
Copy Rite Inc dba Copy Rite 1003722 5/27/21 Printing 34675 DPSST Pol Fld Training Manuals 132.30 132.30
ATTACHMENT 1, Page 18 of 53 City of Springfield Page No: 19 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003723 5/27/21 McKenzie Defense 10160 C2212; Apr 21 Indigent Rep 38,587.50 38,587.50
1003724 5/27/21 MODA DENT ADMIN FEE JUN 2021 C1596; Moda Admin Fee Jun 2021 2,708.40 211360000043 Dental Claims 05/09-05/15/21 9,509.20 211430000038 Dental Claims 05/16-05/22/21 3,844.20 16,061.80
1003725 5/27/21 WECO CP-00154117 CNO#:MotorcycleFuel05/01-05/15 144.45 144.45
1003726 5/27/21 Ensign Unlimited LLC 4086 BK BLDG 400 DOOR REPAIR 98.00 4080 FS16; REPAIR GARAGE DOOR 604.50 4084 FS5; RPLC KEYSTOCK IN MOTOR DO 185.00 887.50
1003727 5/27/21 Holiday Laundromat, LLC 042021 OPS & CH LAUNDRY SVC-APR 602.32 602.32
1003728 5/27/21 Galt Foundation 2209967-1 CMO Temp Help 812.51 2209980-1 CMO Temp Help 982.88 1,795.39
1003729 5/27/21 Patriot Sentinel LLC ACH Test ACH Test Transfer 0.01 0.01
Wildish Construction Company, 1003730 5/27/21 Inc. P21157-April 21 Prog Pmt-Contr#92-30;Mohawk/Ol 360,985.56 360,985.56
1003731 5/27/21 Emerald People's Utility District 131059 STMT 5/12/21 PHB-BOB STRAUB/MT VERNON 46.71 46.71
ATTACHMENT 1, Page 19 of 53 City of Springfield Page No: 20 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
1003732 5/27/21 Nation's Mini Mix, Inc. 205349 3500 PSI CONCRETE 197.00 197.00
1003733 5/27/21 Verizon Wireless 9879548818 FIRE- MOBILE COMPUTERS 1,159.92 1,159.92
1003734 5/27/21 PacificSource Health Plans 88669 Medical Claims Ending 05/15/21 207,528.94 207,528.94
1003735 5/27/21 HRA VEBA Trust MAY 2021 SMITH MAY 21 VEBA RETIREE SICK/VAC 707.92 MAY 2021-GRIMES VEBA HRA FOR R GRIMES 823.35 1,531.27
Western Clinical & Forensic 1003736 5/27/21 Services 1408 Fitness Eval 05/19/21 Court 600.00 600.00
1003737 5/27/21 LeadsOnline LLC 319435 C2374: User Merchandise System 4,262.00 4,262.00
157408 5/7/21 Graham Kaiser 20-26715 AMBULANCE REFUND 20-26715 37.31 37.31
157409 5/7/21 Richard Wolff 20-37823 AMBULANCE REFUND 20-37823 666.45 666.45
Trillium Community Health Plan, 157410 5/7/21 Inc. 20-5813 AMBULANCE REFUND 20-5813 116.06 116.06
ATTACHMENT 1, Page 20 of 53 City of Springfield Page No: 21 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
Trillium Community Health Plan, 157411 5/7/21 Inc. 19-30350 AMBULANCE REFUND 19-30350 24.04 24.04
Trillium Community Health Plan, 157412 5/7/21 Inc. 19-44820 AMBULANCE REFUND 19-44820 79.36 79.36
Trillium Community Health Plan, 157413 5/7/21 Inc. 19-27662 AMBULANCE REFUND 19-27662 79.36 79.36
Trillium Community Health Plan, 157414 5/7/21 Inc. 19-30208 AMBULANCE REFUND 19-30208 79.36 79.36
Trillium Community Health Plan, 157415 5/7/21 Inc. 20-3749 AMBULANCE REFUND 20-3749 78.77 78.77
Trillium Community Health Plan, 157416 5/7/21 Inc. 19-20726 AMBULANCE REFUND 19-20726 79.36 79.36
Trillium Community Health Plan, 157417 5/7/21 Inc. 19-25914 AMBULANCE REFUND 19-25914 79.36 79.36
Trillium Community Health Plan, 157418 5/7/21 Inc. 19-27088 AMBULANCE REFUND 19-27088 79.36 79.36
157419 5/7/21 United Healthcare-Refunds 19-29524 AMBULANCE REFUND 19-29524 1,646.76 1,646.76
ATTACHMENT 1, Page 21 of 53 City of Springfield Page No: 22 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157420 5/7/21 Coryss McCullough 20-36988 AMBULANCE REFUND 20-36988 250.00 250.00
157421 5/7/21 Blue Cross Of Oregon 20-39337 AMBULANCE REFUND 20-39337 366.95 366.95
157422 5/7/21 Troy Campbell 20-39337 AMBULANCE REFUND 20-39337 1,471.22 1,471.22
157423 5/7/21 PacificSource Health Plans 20-5777 AMBULANCE REFUND 20-5777 420.62 420.62
Department of Transportation- 157424 5/7/21 DMV Svcs VEHICLE REG. RENEWAL OF Vehicle Reg. renewal of 430GSE 122.00 430GSE 122.00
157425 5/7/21 Judy Kenney or Rick Lewis POLICE PETTY CASH 4/27/21 CIT Training 12.76 POLICE PETTY CASH 4/27/21 CIT Training 17.95 POLICE PETTY CASH 4/27/21 CIT Training 26.29 POLICE PETTY CASH 4/27/21 Camera Light 69.99 POLICE PETTY CASH 4/27/21 Clorox Wipes 7.98 POLICE PETTY CASH 4/27/21 Clorox Wipes 19.56 POLICE PETTY CASH 4/27/21 Comm. Week 20.00 POLICE PETTY CASH 4/27/21 Comm. Week 26.00 POLICE PETTY CASH 4/27/21 Computer Cable 12.00 POLICE PETTY CASH 4/27/21 Knothole Mkt 10.00 POLICE PETTY CASH 4/27/21 Laptop Case 26.65 POLICE PETTY CASH 4/27/21 Laptop Stand 36.98 POLICE PETTY CASH 4/27/21 Light Bulb 15.29 POLICE PETTY CASH 4/27/21 Monson Retire 6.05 POLICE PETTY CASH 4/27/21 Monson Retire 21.45 POLICE PETTY CASH 4/27/21 Oral Boards 8.40 POLICE PETTY CASH 4/27/21 Oral Boards 51.65 POLICE PETTY CASH 4/27/21 Oral Boards 52.90 POLICE PETTY CASH 4/27/21 PATC Training 48.30 POLICE PETTY CASH 4/27/21 Reid Training 23.84 POLICE PETTY CASH 4/27/21 Reid Training 35.90 POLICE PETTY CASH 4/27/21 SWAT Training 54.61 POLICE PETTY CASH 4/27/21 Sanitizer wipes 9.98 POLICE PETTY CASH 4/27/21 Water 15.96 POLICE PETTY CASH 4/27/21 Wipes 7.56 POLICE PETTY CASH 4/27/21 Wipes 8.38 POLICE PETTY CASH 4/27/21 Wipes 9.98 POLICE PETTY CASH 4/27/21 Wipes 11.97 POLICE PETTY CASH 4/27/21 Wipes 14.47
ATTACHMENT 1, Page 22 of 53 City of Springfield Page No: 23 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157425 5/7/21 Judy Kenney or Rick Lewis 682.85
157426 5/7/21 Amy Nytes or Vahana Keene PETTY CASH 4/27/21 Exec Team Retreat-Food 44.81 PETTY CASH 4/27/21 Retirement Card 4.99 PETTY CASH 4/27/21 State of the City/Coffee 6.00 55.80
157427 5/7/21 Elgin Ambulance Service 043021EL AMBULANCE REVENUE 1,434.11 1,434.11
157428 5/7/21 City of Oakridge 043021OK AMBULANCE REVENUE 50.00 50.00
PARKDALE FIRE 157429 5/7/21 DEPARTMENT 043021PK AMBULANCE REVENUE 135.00 135.00
157430 5/7/21 City of Union 043021UN AMBULANCE REVENUE 584.80 584.80
157431 5/7/21 WAMIC RFPD 043021WR AMBULANCE REVENUE 2,188.33 2,188.33
157432 5/7/21 McClintock, Cassidy James DRUG SEIZURE REFUND, #15-8856 Drug Seizure Refund, #15-8856 764.52 764.52
157433 5/7/21 Pape' Machinery 12660401 VEH 7053; FILTERS/PARTS 678.23 678.23
ATTACHMENT 1, Page 23 of 53 City of Springfield Page No: 24 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
Zoom Video Communications, 157434 5/7/21 Inc INV79056718 SHARED MONTHLY STORAGE CHG 40.00 40.00
157435 5/7/21 McKenzie Animal Hospital, PC 664168893 Nord Vet materials 34.51 34.51
157436 5/7/21 Allen Tel Products, Inc 330 Jail phone repair 159.50 159.50
157437 5/7/21 Dell 10479658088 Visio 365 Licenses-IT Dept 906.60 906.60
157438 5/7/21 Pacific Office Automation 352815 Black&Color Copies 3/10-4/10 96.95 351012 COPIES 01/02-04/09/21 40.79 137.74
157439 5/7/21 Rear's Manufacturing Company 322003 HERBICIDE TRK PART/SPRAY BAR 17.49 17.49
157440 5/7/21 Airgas USA, LLC 9112080935 FS4: OXYGEN USP 125 CGA 540 7.81 9112089036 FS5 OXYGEN USP 125 CGA 540 23.43 31.24
157441 5/7/21 Proforce Law Enforcement 446113 Holsters 445.44 445.44
157442 5/7/21 Villasenor, Ana Paulina Romo 2 Translation - Body Worn Cams 240.00 240.00
ATTACHMENT 1, Page 24 of 53 City of Springfield Page No: 25 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157443 5/7/21 Kelley Imaging Systems, Inc IN821946 COPIER BASE RENT & USAGE 91.60 91.60
157444 5/7/21 MIG INC 0068983 P80083;POP HRVST MGMT MAR 2021 3,026.25 0068982 P80099:MWMC REC WTR FEB/MAR 21 93.75 3,120.00
157445 5/7/21 Office Depot, Inc. 167346294001 Office Supplies - Police 12.14 167368046001 Office Supplies - Police 40.85 52.99
Home Depot USA Inc dbaThe 157446 5/7/21 Home Depot Pro 613906304 CH: CUSTODIAL SUPPLIES 13.49 612844324 CH: CUSTODIAL SUPPLIES 62.30 613841436 CH: CUSTODIAL SUPPLIES 250.22 612539650 Janitorial Supplies - Jail 290.85 616.86
157447 5/7/21 Lane Council of Governments 78896 IGA 2314; City Website Mar 21 3,004.51 78847 TELEPHONE MGMT JAN-MAR 2021 3,542.75 78894 WETLAND & RIPARIAN-JAN-MAR 21 1,897.97 8,445.23
157448 5/7/21 ROGER W CUMMING 1909679 BOND REFUND 1909679 1,485.00 1,485.00
157449 5/7/21 Professional Credit Service 18210 Commissions 323.40 18137 Commissions 3,703.35 18215 Commissions 4,258.13 8,284.88
157450 5/7/21 Thomsen,Matthew NIGHT VISION COURSE - PER DIEM Night Vision Course - Per Diem 98.90 98.90
ATTACHMENT 1, Page 25 of 53 City of Springfield Page No: 26 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157451 5/7/21 O'Leary, Conner James NIGHT VISION COURSE - PER DIEM Night Vision Course - Per Diem 98.90 98.90
157452 5/7/21 Wilson, James USE OF FORCE TRAINING-PER Use of Force Training-Per Diem 600.30 DIEM 600.30
157453 5/7/21 Hayes, Jonathan L REIMBURSE TRAINING COSTS REIMBURSE TRAINING COSTS 506.00 506.00
157454 5/7/21 CenturyLink 4/16/21-5/16/21 Monthly Phone Charge-Apr 2021 4,742.80 4,742.80
157455 5/7/21 CenturyLink 220936792 Apr 2021 Fire Phone 130.27 220936792 Apr 2021 Police Phone 18.65 148.92
157456 5/7/21 ALLEN R DOBBINS 2100604, 2011605, 2011606 BOND REFUND 2100604, 605, 606 255.00 255.00
157457 5/7/21 GERALD GORTON 2101605-2101606-2101607 BAIL REFUND 2101605-1606- 1607 2,550.00 2,550.00
157458 5/7/21 ANDERSON, BRIAN WAYNE 0408630 RESTITUTION REFUND 0408630 58.50 58.50
157459 5/7/21 FAIRCHILD, SHINEL 2001935 042821 RESTITUTION REFUND 2001935 30.00 30.00
ATTACHMENT 1, Page 26 of 53 City of Springfield Page No: 27 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157460 5/7/21 RYAN SWEARINGIN 1802742 042821 RESTITUTION REFUND 1802742 60.22 60.22
157461 5/7/21 STEPHANIE NICHOLE WYATT 2002870 042821 RESTITUTION REFUND 2002870 100.00 100.00
157462 5/7/21 Wal*Mart 0207778 MARCH RESTITUTION 0207778 298.80 2005456 042821 RESTITUTION REFUND 2005456 31.26 330.06
Springfield Public School/Lane 157463 5/7/21 Co SD 19 1702920 042821 RESTITUTION REFUND 1702920 200.00 1342 UNLEADED FUEL: 9002 GALS 23,149.64 23,349.64
157464 5/7/21 ADARA ANN CONTRERAS 1906684 042821 RESTITUTION REFUND 1906684 50.00 50.00
157465 5/7/21 Midwest Tape 500278447 C914: AD COL 79.72 500248144 C914: G&M ADULT AV 18.74 98.46
Timberline Painting & 157466 5/7/21 Remodeling Inc. 10362 MUSEUM G&M UPSTAIRS REPAIR 3,083.98 3,083.98
157467 5/7/21 APRIL LYNN SHANK 0704574 MARCH -APRIL RESTITUTION 0704574 71.13 71.13
157468 5/7/21 ERINN ERNST 2004843 MARCH-APRIL RESTITUTION 2004843 200.00 200.00
ATTACHMENT 1, Page 27 of 53 City of Springfield Page No: 28 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157469 5/7/21 SELASSIE DELILLE 2008097 MARCH COMPENSATORY 2008097 100.00 100.00
157470 5/7/21 LAURIE A REMIOR 2007370 MARCH RESTITUTION 2007370 411.00 411.00
157471 5/7/21 JILL K NICE 1803856 RESTITUTION 1803856 30.00 30.00
157472 5/7/21 RAYANA THANH NGUYEN 2004799 MARCH RESTITUTION 2004799 15.77 15.77
157473 5/7/21 APRIL DAWN MYERS 2004799 MARCH RESTITUTION 2004799 34.23 34.23
157474 5/7/21 ROSS GIBBS 1805854 march RESTITUTION 1805854 87.03 87.03
157475 5/7/21 Lane County Tax Collector 0977999 MWMC PROPERTY TAX FY 20/21 8.71 0054195 MWMC PROPERTY TAX FY 20/21 54.50 0054187 MWMC PROPERTY TAX FY 20/21 724.99 1571452 MWMC PROPERTY TAXES FY 20/21 61.31 1317633 MWMC PROPERTY TAXES FY 20/21 193.57 054203 MWMC PROPERTY TAXES FY 20/21 389.93 0978005 MWMC PROPERTY TAXES FY 20/21 4,230.80 5,663.81
157476 5/7/21 JACKSON, AMANDA 2007373 2003970 2003969 BOND REFUND 2007373 ETC 639.00 639.00
157477 5/7/21 A+ Towing 21-99700 C2562: SPD Tow-02' BMW 525i 150.00 21-99704 C2562:SPD Tow-02'Chrysler 300M 150.00 300.00
ATTACHMENT 1, Page 28 of 53 City of Springfield Page No: 29 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157477 5/7/21 A+ Towing
157478 5/7/21 ATTAK, SHERRY DENISE 1910848 MARCH RESTITUTION 1910848 120.00 120.00
157479 5/7/21 CHASE SCOTT 2007441 MARCH & APRIL RESTITUTION 2007441 200.00 200.00
157480 5/7/21 Harvey & Price Co., Inc. 1905080 MARCH RESTITUTION 1905080 50.00 50.00
157481 5/7/21 KLARR, NATHAN 2005726 MARCH & APRIL RESTITUTION 2005726 100.00 100.00
157482 5/7/21 Abston,Vickie 0007103 MARCH APRIL RESTITUTION 0007103 86.38 86.38
157483 5/7/21 Rent-A-Center 1410597 MARCH RESTITUTION 1410597 144.00 144.00
157484 5/7/21 Willamalane 2005986 MARCH RESTITUTION 2005986 250.00 250.00
157485 5/7/21 TRISHA FRY 2005442 MARCH APRIL RESTITUTION 2005442 80.00 80.00
ATTACHMENT 1, Page 29 of 53 City of Springfield Page No: 30 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157486 5/7/21 POPE, ARLINDA G 2006952 MARCH RESTITUTION 2006952 80.00 80.00
157487 5/7/21 DYKES, HAYLEY 2007596 1909268 2100123 BOND REFUND 2007596 ETC 270.00 270.00
Lane County Public Works 157488 5/7/21 Department PWA00010232 P21114; VIRGINA-DAISY BKWYPH 1 4,475.61 PWA00010188 P21161; G,21ST & 5TH CROSSINGS 150.00 4,625.61
157489 5/7/21 Comcast 04/24/21-05/23/21 FS3 HS INTERNET 04/24-05/23 118.40 05/01/21-05/31/21 FS5 HS INTERNET 05/01-05/30 87.00 205.40
157490 5/7/21 HEATHER ANDERSON 2102175 BOND REFUND 2102175 750.00 750.00
157491 5/7/21 Springfield Utility Board APR302021 SUB BILLING WK 1-MAY 4,576.75 4,576.75
State of Oregon Employment 157492 5/7/21 Department Qrt 1 2021 Employment Tax: Qrt 1 2021 19,474.38 19,474.38
157493 5/7/21 John M. Morrell TRANS SVCS APR 2021 Translate Svcs Apr 2021 93.00 93.00
157494 5/7/21 Library Ideas, LLC 81812 JR-COLL-G&M GENERAL/DOUD GIFT 99.32 81812 JR-COLL-VOX-2021-G&M FESEL 457.00 81812 JR-COLL-VOX-2021-G&M JR AV 1,500.00 81812 JR-COLL-VOX-2021-JR NF100 768.00 81812 JR-COLL-VOX-2021-JR SPANISH 375.00 3,199.32
ATTACHMENT 1, Page 30 of 53 City of Springfield Page No: 31 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157495 5/7/21 Ingram Library Services 52509201 C827: ADULT FICTION 30.50 52408969 C827: ADULT NON-FICTION 17.17 52424422 C827: G&M JR BOOKS 31.03 52435461 C827: G&M JR BOOKS 99.05 52509202 C827: JR BOOKS 11.29 52509206 C827: JR BOOKS 17.46 52509204 C827: JR BOOKS 41.21 52435462 C827: JR BOOKS 65.78 52408970 C827: JR BOOKS 113.80 52424423 C827: READY TO READ 442.55 52509205 C827: Ready to Read 10.16 52509203 C827: Ready to Read 35.59 52435460 C827: Ready to Read 182.41 1,098.00
157496 5/7/21 Ingram Library Services 52509207 C827: ADULT NON-FICTION 300.84 52509208 C827: JR BOOKS 9.60 310.44
157497 5/7/21 Parts Authority, LLC 273-253772 PD STOCK/FILTER 4.60 273-255277 VEH 6063; VALVE ASM 32.66 37.26
157498 5/7/21 Ricoh USA, Inc 5061922539 CMO B&W Copies 4/1-4/30/21 0.78 0.78
157499 5/14/21 Kiley Marsonette OR PETTY CASH 04/27/21 ARTS COMM ARTWALK 19.76 REFRESHMENTS PETTY CASH 04/27/21 PARKING FOR LATINX OUTREACH 2.75 PETTY CASH 04/27/21 STICKER FOR TRAINER 2.00 PETTY CASH 04/27/21 YA PROG-TT STAR WARS 3.98 28.49
157500 5/14/21 Bureau of Labor & Industries P21162-PWFEE P21162 BOLI FEE PW 328.59 328.59
State of Oregon-Corp Division- 157501 5/14/21 Notary Dollarhide Notary Notary App Fee B Dollarhide 40.00 40.00
ATTACHMENT 1, Page 31 of 53 City of Springfield Page No: 32 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157502 5/14/21 Professional Credit Service 1301285 BAIL REFUND 1301285 25.00 17286 Commissions 18.66 17312 Commissions 3,366.83 3,410.49
157503 5/14/21 O'Leary, Conner James K9 KENNEL SUPPLIES REIMB K9 Kennel Supplies Reimb 440.93 440.93
157504 5/14/21 Kittelson & Assoc., Inc. 0116900 C2673; Prof Svcs thru 3/31/21 384.64 384.64
157505 5/14/21 City County Insurance Services GL-D-SPR-8599 GL CLAIMS 2019-2020 53,327.34 WC-R-SPR-8648 WC CLAIMS 2016-2017 366.00 WC-R-SPR-8662 WC CLAIMS 2018-2019 1,005.54 WC-R-SPR-8678 WC CLAIMS 2019-2020 37,942.10 WC-R-SPR-8693 WC CLAIMS 2020-2021 31,580.95 124,221.93
157506 5/14/21 Pacific Office Automation 398204 C1694:SPD B&WCopies 5/1-6/1/21 24.01 351594 C1826:Mo. Lease 3/1/21-3/31/21 851.41 360554 COPIES 3/1-4/1/21 18.97 894.39
157507 5/14/21 Day Wireless Systems INV673977 QUARRY HILL SITE RENT 604.39 604.39
157508 5/14/21 Garcia-Cash, Julio N REIMB FOR DAMAGED WATCH Reimb for damaged watch 441.60 441.60
157509 5/14/21 Ask The Bug Man 149733 FS3: APR 2021 PEST CONTROL 50.00 50.00
ATTACHMENT 1, Page 32 of 53 City of Springfield Page No: 33 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157510 5/14/21 Office Depot, Inc. 168988440001 Office Supplies - Police 19.98 168989157001 Office Supplies - Police 384.39 404.37
157511 5/14/21 Relief Nursery Inc Invoice 4/26/2021 CDBG-7' ORNAMENTAL IRON FENCE 39,989.00 39,989.00
157512 5/14/21 Wal*Mart 2005646 RESTITUTION 2005646 109.74 109.74
157513 5/14/21 CHERYL DIANNE HEATH 1807491 MARCH APRIL RESTITUTION 1807491 100.00 100.00
157514 5/14/21 Aramark Uniform Services, Inc. 509000019205 SHOP: LAUNDRY SERVICES 41.77 509000023712 SHOP: LAUNDRY SERVICES 41.77 83.54
157515 5/14/21 MARY DEVEREAUX 1806317 RESTITUTION DOCKET: 1806317 346.00 346.00
157516 5/14/21 CHRISTIAN W MEDEL 2003972 MARCH 2021 RESTITUTION DOCKET 2003972 50.00 50.00
157517 5/14/21 ANGELA SUE MICHAUD 2005340 MAR 2021 COMP FINE DOCKET: 2005340 50.00 50.00
157518 5/14/21 Lacal Equipment, Inc. 0341891-IN VEH 7065 SWEEPER PARTS 495.15 495.15
ATTACHMENT 1, Page 33 of 53 City of Springfield Page No: 34 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157519 5/14/21 LYNETTE FORBES 2006235 & 2006236 BOND REFUND 2006235 & 2006236 340.00 340.00
Glass Tree Care & Spray 157520 5/14/21 Service,Inc. 324928398 410 RIVER AVE/WEE CONTROL 875.00 875.00
157521 5/14/21 Owen Equipment Company 00200873 SWEEPER; CARTRIDGE-HYD 426.21 00200801 VEH 7064; AY-RH SBRM PIVO PART 44.41 00200746 VEH 7064; PIVOT BLK/DRIVE LOCK 128.91 00200808 VEH; 7064; AY-RH SBRM PIVO 828.87 1,428.40
157522 5/14/21 City of Eugene PWW-005512 PUMP STATION COST JAN-MAR 2021 45,945.87 45,945.87
157523 5/14/21 TERRELL A WASHINGTON 2004858 MARCH & APRIL RESTITUTION 2004858 100.00 100.00
LIVING CONCEPTS 157524 5/14/21 LANDSCAPE 1909316 MARCH 2021 COMP FINE DOCKET 1909316 150.00 150.00
157525 5/14/21 Ricoh USA, Inc 5061922294 ADDITIONAL IMAGES 4/1-4/30/21 104.69 5061964643 C1861: STAFF COPIER-LIBRARY 142.49 247.18
157526 5/14/21 Lane Council of Governments 78878 IGA2628; TELCM ASST-JAN-MAR 21 603.11 78867 METRO PLAN MAINT JAN-MAR 2021 155.04 758.15
157527 5/14/21 CHELSEA POHRMAN 2007433 MARCH 2021 RESTITUTION DOCKET 2007433 169.00 169.00
ATTACHMENT 1, Page 34 of 53 City of Springfield Page No: 35 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157528 5/14/21 ROBERT E RIQUET 1211327 MAR 2021 RESTITUTION DOCKET 1211327 95.00 95.00
157529 5/14/21 Key Bank of Oregon 1211327 MAR 2021 RESTITUTION DOCKET 1211327 95.00 95.00
157530 5/14/21 WEIDNER, MITCHELL 2100515 2100516 BOND REFUND 2100515 2100516 774.00 774.00
157531 5/14/21 Dell 10481919823 HARD DRIVE 3.5 INCH KIT 295.04 295.04
MALDONADOMONTOYA, 157532 5/14/21 ASHLEY 1903804 BOND REFUND 1903804 1,668.00 1,668.00
157533 5/14/21 Lane County Waste Management CG06407 INDUSTRI PRIMER SPILL CLEANUP 291.00 291.00
157534 5/14/21 BELFOR USA Group, Inc 1524658 fFIRE DAMAGE CLEAN UP 9,736.39 9,736.39
157535 5/14/21 Parts Authority, LLC 273-257144 AIR FILTER POLICE VEH 5.75 273-257714 STOCK ORDR OIL/FUEL FILTERS 354.30 360.05
Oregon Department of 157536 5/14/21 Transportation MB127868 CGCI COURSE/COGGIN 75.00 75.00
ATTACHMENT 1, Page 35 of 53 City of Springfield Page No: 36 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157537 5/14/21 Western Exterminator 7767596 Apr 2021-Jail Pest Control 104.00 104.00
157538 5/14/21 Buck's Sanitary Service, Inc. A-163091 C2561; 1435 MAIN ST 97.50 A-163032 C2561; 1ST BAPTIST CHURCH 4,515.00 A-163019 C2561; EBBERT MEM BUCKS RENTAL 110.00 A-162369 C2561; LIBRARY BUCKS RENTAL 910.00 5,632.50
157539 5/14/21 Jack's Towing 42710 SPD Tow-06' Ford, Lic# 708 JAU 175.00 175.00
157540 - VOI 5/14/21 Western State Design Inc. 0498086-IN Jail Clothes Washer Maint. 385.00 0.00
157541 5/14/21 CHRISTIAN, JILL RENE 2100128 BOND REFUND 2100128 425.00 425.00
157542 5/14/21 SILVER, ISABELLA 2004293 050621 BOND REFUND 2004293 236.00 236.00
157543 5/14/21 Springfield Utility Board 470604 STMT 4/30/21 RFF UTILITIES: 3/23/21-4/22/21 159.04 MAY072021 SUB BILLING WK 2-MAY 27,042.82 27,201.86
157544 5/14/21 LINDSAY L LLOYD 1301043 APRIL RESTITUTION 1301043 80.14 80.14
157545 5/14/21 TYLER JAMES HARNESS 2006843 APRIL RESTITUTION 2006843 50.00 50.00
ATTACHMENT 1, Page 36 of 53 City of Springfield Page No: 37 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157546 5/14/21 PLANKTOWN 1902070 APRIL RESTITUTION 1902070 146.00 146.00
157547 5/14/21 AVILA, MARISSA 2004861 APRIL RESTITUTION 2004861 25.00 25.00
157548 5/14/21 BANKUS, SUEANN LEE 1809173 APRIL RESTITUTION 1809173 50.00 50.00
157549 5/14/21 SHAWN EVAN LILES 2002184 APRIL RESTITUTION 2002184 100.00 100.00
157550 5/14/21 TAYLOR N BEST 1909498 APRIL COMPENSATORY FINE 1909498 55.00 55.00
157551 5/14/21 State of Oregon-DEQ WQ22WSC-0179 WASTEWATER SYS OPER CERT 12,000.00 12,000.00
157552 5/14/21 State of Oregon-DEQ USTC21-0741 ENVIRO MITIGATION/FLAME SCULPT 932.40 932.40
157553 5/14/21 Gallagher Benefit Services, Inc 202128342 Prof Svcs-Salary Structure 8,440.00 8,440.00
157554 5/14/21 SHAOXING LIU 2101199 BAIL REFUND 2101199 1,000.00 1,000.00
ATTACHMENT 1, Page 37 of 53 City of Springfield Page No: 38 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157555 5/14/21 EDMS Inc 020780 April Presort 2,024.96 2,024.96
157556 5/14/21 Ingram Library Services 52538692 C827: ADULT NON-FICTION 13.46 52523720 C827: ADULT NON-FICTION 16.94 52538693 C827: G&M JR BOOKS 9.60 52487656 C827: G&M JR BOOKS 158.15 52523717 C827: JR BOOKS 16.98 52487657 C827: JR BOOKS 50.04 52424424 C827: READY TO READ 5.99 52487654 C827: READY TO READ 11.69 52538694 C827: READY TO READ 16.19 52523719 C827: READY TO READ 35.22 52523718 C827: READY TO READ 67.61 52487655 C827: READY TO READ 75.78 52424425 C827: READY TO READ 385.91 863.56
157557 5/14/21 Ingram Library Services 52538695 C827: JR BOOKS 6.57 52571663 C827: JR BOOKS 8.45 52538697 C827: JR BOOKS 16.91 52571662 C827: READY TO READ 6.19 52571665 C827: YA BOOKS 13.78 52571664 C827: YA BOOKS 113.49 52538696 C827: YA BOOKS 1,025.39 1,190.78
157558 5/21/21 Oregon Department of Revenue APRIL 2021 Bail Assessment - Apr 2021 21,910.59 21,910.59
157559 5/21/21 Sun Life Financial MANDATORY LIFE-MAY 2021 Mandatory Life-May 2021 102.57 102.57
157560 5/21/21 City County Insurance Services 84949 Cyber Deductible 5,000.00 5,000.00
157561 5/21/21 City of Eugene PWM-002704 E16/544; REPL SIX TIRES 4,289.05 EFD-002107 FY21-25% OF BLS PROGRAM COSTS 203,560.77 207,849.82
ATTACHMENT 1, Page 38 of 53 City of Springfield Page No: 39 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157562 5/21/21 League Of Oregon Cities 9157 Job Post-Permit Tech 20.00 20.00
157563 5/21/21 Proforce Law Enforcement 447086 C2744:Holsters (97) 11,156.94 447426 Flashlights 1,398.50 12,555.44
157564 5/21/21 Library Ideas, LLC 81944 JR-COLL-VOX-EXTRA ITEM-2021 33.96 33.96
157565 5/21/21 Cintas 5060412884 Jail Meds Stacked & Organized 47.18 5060412884 SPD Meds Stacked & Organized 173.93 221.11
157566 5/21/21 Evergreen Land Title Co. ORDER #21-22750 3484/3494 GATEWAY ST 100.00 ORDER #21-22722 6235 THURSTON ROAD-SCHMUNK 300.00 400.00
157567 5/21/21 Ritz Safety, LLC 6130118 SAFETY EQUIPMENT/CLOTHES 4,445.20 4,445.20
157568 5/21/21 Superior Tire Service Inc 140180843 TIRES FOR POLICE VEH 1,091.92 1,091.92
Ferraris Investigations & 157569 5/21/21 Consulting LLC 21-19 Investigation Services 1,979.55 1,979.55
157570 5/21/21 Day Wireless Systems INV674767 Radio Cargo Tray 23,510.28 23,510.28
ATTACHMENT 1, Page 39 of 53 City of Springfield Page No: 40 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157571 5/21/21 JOSH TUCKER 200528151421 RESTITUTION - DOCKET #2005281 100.00 2005283 MARCH APRIL RESTITUTION 2005283 100.00 200.00
157572 5/21/21 Lane Council of Governments 79176 FY21: BLACKBOX NEC ANNUAL MAIN 3,372.00 3,372.00
157573 5/21/21 State of Oregon-DEQ CERT RENEWAL-ERIK BAKER WSTWTR SYS OP -RENEW-E BAKER 160.00 160.00
Zoom Video Communications, 157574 5/21/21 Inc INV84852768 SHARED MONTHLY STORAGE CHG 40.00 40.00
157575 5/21/21 JARED DOVER 2005137 BAIL REF - #2005137 311.00 311.00
IPMG PROPERTY 157576 5/21/21 MANAGEMENT 1208160 RESTITUTION REFUND 1208160 61.25 61.25
157577 5/21/21 RYAN SWEARINGIN 1802742 APRIL 2021 RESTITUTION DOCKET 1802742 30.21 30.21
ESPRESSO & THE GIFT OF 157578 5/21/21 THE HEART 1910856 RESTITUTION REFUND 1910856 50.00 50.00
157579 5/21/21 LANDERS, GARY 1803520 RESTITUTION REFUND 1803520 100.00 100.00
ATTACHMENT 1, Page 40 of 53 City of Springfield Page No: 41 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157580 5/21/21 ALANNA VANDERHOEVEN 2004705 APRIL 2021 RESTITUTION DOCKET 2004705 100.00 100.00
157581 5/21/21 RAYANA THANH NGUYEN 2004799 051021 1 RESTITUTION REFUND 2004799 127.75 127.75
157582 5/21/21 APRIL DAWN MYERS 2004799 051021 2 RESTITUTION REFUND 2004799 277.09 277.09
157583 5/21/21 RAYMOND YAMA 2006289 APRIL 2021 COMP FINE DOCKET 2006289 100.00 100.00
157584 5/21/21 DAVID WAYNE AGUILAR 2001270 APRIL 2021 COMP FINE DOCKET 2001270 250.00 250.00
157585 5/21/21 United Parcel Service 0000092363181 Outbound pickup 04/23/21 21.31 21.31
157586 5/21/21 SHERI LYNN AWBREY 0509016-17, 0707493-94 OVERPAYMENT - #0509016, ETC. 1,047.03 1,047.03
157587 5/21/21 Comcast 03/25/21-04/24/21 FS14 HS INTERNET 03/25-04/24 86.95 04/25/21-05/24/21 FS14 HS INTERNET 04/25-05/24 86.95 05/01/21-05/31/21 FS4 HS INTERNET 03/01-03/31 86.95 05/01/21-05/31/21 FS4 HS INTERNET 05/01-05/31 87.00 05/10/21-06/09/21 LEAF CHARGES 05/10-06/09 194.59 542.44
Heyman's Safe/Lock & Security, 157588 5/21/21 Inc. 5404 OPS-Lock repair 127.50 127.50
ATTACHMENT 1, Page 41 of 53 City of Springfield Page No: 42 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157589 5/21/21 Professional Credit Service 2007284 BAIL REFUND 2007284 265.00 18424 Commissions 3,196.36 3,461.36
Springfield Public School/Lane 157590 5/21/21 Co SD 19 1362 Museum Exhibit Panels 293.27 1345 POSTCARDS-42ND ST GO BONDS 53.24 1344 United Front Book 2021 Design 1,806.60 2,153.11
157591 5/21/21 JORDAN, RICHARD 2006713 BAIL REFUND - #2006713 785.00 785.00
157592 5/21/21 First Interstate Bank JUNE 2021 SEDA 2016 Loan #300001692 23,570.06 23,570.06
157593 5/21/21 Parts Authority, LLC 273-109672 CREDIT VEH 6097 SALIPER ASY -100.00 243-107591 CREDIT VEH 7102 BATT ASM -12.00 273-263114 OIL/CABIN FILTERS 16.00 273-263115 OIL/CABING FILTERS 16.00 273-262668 SHOP; LATEX GLOVES 57.86 273-260419 VEH 7053; OIL/AIR/CABIN/FILTER 24.66 273-258494 VEH 7154; AIR FILTER 13.49 273-259061 VEH 7154; OIL/FUEL FILTER 6.29 22.30
157594 5/21/21 Springfield Utility Board 485165-5/7/21 STREET LIGHT ELECTRIC 17,361.75 485165-5/7/21 STREET LIGHT MAINTENANCE 9,290.34 MAY142021 SUB BILLING WK 3-MAY 1,902.46 28,554.55
157595 5/21/21 Lane County Finance Operations APRIL 2021 County Bail Apr 21 4,859.30 APRIL 2021 County Bail Apr 21 Admin Fee -104.26 4,755.04
157596 5/21/21 Kelley Imaging Systems, Inc IN741184 Black Toner Cartridge 109.95 109.95
ATTACHMENT 1, Page 42 of 53 City of Springfield Page No: 43 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
Les Schwab Tire Warehouse 157597 5/21/21 Center, Inc. 22500610182 Water Rescue Tow; Repl Battery 193.98 193.98
157598 5/21/21 King Office Equipment & Designs 25997 OFFICE RECONFIGURE - ALI GRAY 40.00 40.00
157599 5/21/21 Ingram Library Services 52698608 C827: ADULT NON-FICTION 9.60 52650263 C827: ADULT NON-FICTION 27.00 52650258 C827: G&M JR BOOKS 9.56 52650261 C827: G&M JR BOOKS 40.15 52698609 C827: JR BOOKS 9.60 52650265 C827: JR BOOKS 10.16 52650256 C827: JR BOOKS 46.64 52650262 C827: JR BOOKS 65.49 52650259 C827: JR BOOKS 159.04 52698610 C827: READY TO READ 8.10 52650260 C827: READY TO READ 9.02 52650257 C827: READY TO READ 47.75 52650264 C827: YA BOOKS 140.20 582.31
157600 5/21/21 Ingram Library Services 52698611 C827: G&M JR BOOKS 5.99 52810469 C827: JR BOOKS 8.99 52698612 C827: JR BOOKS 10.79 52810480 C827: READY TO READ 5.62 52810470 C827: READY TO READ 8.61 52810472 C827: READY TO READ 11.27 51.27
157601 5/21/21 KRISTINA L POWELL 1309991 OVERPAYMENT OVERPAYMENT 1309991 82.75 82.75
157602 5/21/21 Midwest Tape 500352802 C914: AD COL 21.74 21.74
157603 5/21/21 Joe Pishioneri JUNE 2021 June 21 Cell & Internet Reimb 85.00 85.00
ATTACHMENT 1, Page 43 of 53 City of Springfield Page No: 44 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157604 5/21/21 Leonard Stoehr JUNE 2021 June 21 Cell & Internet Reimb 85.00 85.00
157605 5/21/21 Kori Rodley JUNE 2021 June 21 Cell & Internet Reimb 85.00 85.00
157606 5/21/21 Pitts, Damien JUNE 2021 June 21 Cell & Internet Reimb 85.00 85.00
157607 5/21/21 PETERSON, CHRISTINE ELLA 1100464 DOR OVERPAYMENT 1100464 25.00 25.00
157608 5/21/21 AREVALO, RAFAEL ANTONIO 1104254 1106096 DOR OVERPAYMENT1104254 1106096 125.00 125.00
157609 5/21/21 COREY MICHAEL MEGO 1110140, 1110141 OVERPAYMENT-#1110140 & 1110141 476.00 476.00
157610 5/21/21 Aramark Uniform Services, Inc. 509000026815 SHOP: LAUNDRY SERVICES 41.77 41.77
157611 5/21/21 VICKI MARIE CHANDLER 1600733 RESTITUTION #1600733 19.39 19.39
157612 5/21/21 TUAN HOANG LE 2002121 COMP FINE - #2002121 57.00 57.00
ATTACHMENT 1, Page 44 of 53 City of Springfield Page No: 45 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157613 5/21/21 Midland Publications, Inc. 22949 MUSEUM MEMB: VETERAN'S VIEW AD 275.00 275.00
157614 5/21/21 I & E Construction, Inc. P31057 POSTMON DEPOSIT P31057 MarcolaMdws Ph1B Dep Rf 12,880.00 REFUND 12,880.00
157615 5/21/21 Ridge, Lisa D ROW-HIGH BANKS/THURSTON ROW-HIGH BANKS/THURSTON 35.00 35.00
157616 5/21/21 Horine, David ROW-HIGH BANKS/THURSTON ROW-HIGH BANKS/THURSTON 40.00 40.00
157617 5/21/21 Carino, Melissa REIMB-CARINO/DIVERSITY REIMB TICKET GARE MBRSHP MTG 230.49 COMMIT 230.49
157618 5/28/21 Crolly,George John USE OF FORCE TRAINING PER Use of Force Trning Per Diem 420.90 DIEM 420.90
157619 5/28/21 Kirkpatrick, Peter USE OF FORCE TRAINING PER Use of Force Trning Per Diem 299.00 DIEM 299.00
157620 5/28/21 Garcia-Cash, Julio N Pepperball Training Per Diem Pepperball Training Per Diem 136.85 136.85
157621 5/28/21 Perdue, James D Pepperball Training Per Diem Pepperball Training Per Diem 136.85 136.85
ATTACHMENT 1, Page 45 of 53 City of Springfield Page No: 46 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157622 5/28/21 Elizabeth Kelly or Jeff Narin 05/19/21 BCO PETTY CASH FUEL 130.17 05/19/21 BCO PETTY CASH LATE MEAL - MEDIC 21.82 05/19/21 BCO PETTY CASH PETTY CASH SHORT/OVER-FIRE -0.37 05/19/2021 ADMIN PETTY CASH POSTAGE 67.44 219.06
157623 5/28/21 Rappe,Thomas A. CONFIDENTIAL INVEST5/24/21 Confidential Investigation 5,000.00 5,000.00
157624 5/28/21 Tyler Technologies, Inc 025-331302 MAY 2021 MAIN & SUPPORT 300.00 300.00
Associated Heating & Air 157625 5/28/21 Condition Inc. 560768 1263 Main St #68; Repair 715.00 715.00
157626 5/28/21 Airgas USA, LLC 9979599544 FS16: RENT CYL MED LRG OXYGEN 17.28 9979568270 FS3: RENT CYL MED LARGE OXYGEN 23.04 9979568270 FS3: RENT CYL SMALL OXYGEN 5.76 9979568272 FS4: RENT CYL MED LARGE OXYGEN 8.64 9979568271 FS5: RENT CYL MED LARGE OXYGEN 28.80 9979568271 FS5: RENT CYL MED X-SML OXYGEN 2.88 86.40
157627 5/28/21 Systems West Engineers, Inc. 087879 C2716; US IGNITE/SPFD WIX DSGN 7,252.50 7,252.50
157628 5/28/21 Language Line Services, Inc. 10227330 Apr 2021 Translation Svs 46.80 10224267 Apr 2021 Translation Svs 351.00 397.80
157629 5/28/21 Safe Software, Inc. INV80130 FME MAINTENANCE RENEWAL 2,862.00 2,862.00
ATTACHMENT 1, Page 46 of 53 City of Springfield Page No: 47 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
Lane County Technology Svcs - 157630 5/28/21 PSB IS00002437 C2649; HELP DESK SVCS 13,806.00 13,806.00
157631 5/28/21 Access Information Management 8757868 APR 21 Shredding/Prosecutor 183.70 8757867 Apr 21 Shredding Svcs-Court 57.29 8757832 CNO#:Apr 2021 Shredding-Police 587.46 828.45
157632 5/28/21 BELFOR USA Group, Inc 1534834 FIRE DAMAGE CLEAN UP 4,295.58 4,295.58
157633 5/28/21 Hutchinson Cox, LLC 170056 Tort Claim Investigation 6,696.50 6,696.50
Ready Rooter Inc. & Chapman 157634 5/28/21 Plumbing WO-6747 1120 W FAIRVIEW DR; BATHRM RPR 302.00 WO-6611 157 12TH ST; SHOWER/TOILET RPR 185.25 WO-6868 380 21st St; DRAIN CLEANING 122.00 609.25
157635 5/28/21 NAPA Auto Parts 1741 STMT 4/30/21 MISC AUTO PARTS 14.74 14.74
157636 5/28/21 Beacon Electric 38826 1439 9TH STREET; ELEC REPAIR 87.57 87.57
157637 5/28/21 Brown & Caldwell Engineers, Inc. 53406325 P80100; 2/1/21-3/31/21 71,762.25 71,762.25
157638 5/28/21 iSecure Information Security 101343 FLS SHREDDING 05/03/2021 39.00 39.00
ATTACHMENT 1, Page 47 of 53 City of Springfield Page No: 48 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157639 5/28/21 Day Wireless Systems INV675789 Cargo Bracket Kits 154.16 INV661978 QUARRY HILL SITE RENT 604.39 758.55
157640 5/28/21 Docutrak Imaging, Inc. 23989 On-Site Shredding Svcs 35.00 35.00
157641 5/28/21 Fisher, Jesse DPSST-REC. CERT.-MILEAGE DPSST-Rec. Cert.-Mileage Reimb 1,289.12 REIMB 1,289.12
157642 5/28/21 First Interstate Bank JUNE 2021 SEDA 2018 Loan #804442630 37,087.87 37,087.87
157643 5/28/21 Pacific Office Automation 405833 C1694:QtrlyOvrgs 2/1/21-5/1/21 59.98 59.98
157644 5/28/21 A+ Towing 21-100339 C2562:SPD Tow-01'Buick LeSabre 150.00 150.00
Home Depot USA Inc dbaThe 157645 5/28/21 Home Depot Pro 616551636 Janitorial Supplies - Jail 1,135.50 1,135.50
157646 5/28/21 Jacobs Engineering Group,Inc. D3360605-03 P80090;PROF SVCS THRU 4/2/2021 1,200.01 1,200.01
157647 5/28/21 Office Depot, Inc. 168819793001 Office Supplies - Police 7.69 168790123001 Office Supplies - Police 52.08 59.77
ATTACHMENT 1, Page 48 of 53 City of Springfield Page No: 49 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157648 5/28/21 The Indoor Garden 20215-36 JC: May 2021 Plant Care 65.00 65.00
157649 5/28/21 Ingram Library Services 52650266 C827: ADULT FICTION 11.29 52810468 C827: ADULT FICTION 15.82 52810478 C827: ADULT FICTION 35.09 52650255 C827: ADULT FICTION 94.98 52698613 C827: ADULT NON-FICTION 26.96 52810476 C827: ADULT NON-FICTION 41.85 52698615 C827: G&M OBOB BOOKS 21.56 52810471 C827: JR BOOKS 39.52 52810475 C827: JR BOOKS 64.73 52810473 C827: READY TO READ 36.55 52698614 C827: YA BOOKS 16.72 52810477 C827: YA BOOKS 72.72 52810474 C827; G & M JR Books 24.23 502.02
157650 5/28/21 Ingram Library Services 52827775 C827: ADULT FICTION 9.59 52810479 C827: ADULT FICTION 9.60 52827772 C827: ADULT FICTION 108.44 52810481 C827: ADULT FICTION 1,031.40 52827770 C827: ADULT NON-FICTION 10.17 52827774 C827: ADULT NON-FICTION 160.79 52827773 C827: ADULT NON-FICTION 251.82 52827769 C827: JR BOOKS 16.35 52827766 C827: READY TO READ 17.90 52827771 C827: YA BOOKS 63.78 52827767 C827; G & M JR Books 11.28 52827768 C827; G & M JR Books 49.11 1,740.23
157651 5/28/21 Ingram Library Services 52829267 C827: ADULT FICTION 58.66 52861909 C827: ADULT NON-FICTION ACCT 45.45 52861907 C827: ADULT NON-FICTION 9.91 52861908 C827: ADULT NON-FICTION 39.48 52829264 C827: JR BOOKS 5.93 52829265 C827: JR BOOKS 9.36 52876405 C827: READY TO READ 9.58 52829260 C827: READY TO READ 19.44 52829262 C827: READY TO READ 22.44 52829266 C827; G & M JR Books 8.32 52829263 C827; G & M JR Books 15.03 52829261 C827; G & M JR Books 18.10 52876406 C827; G & M JR Books 32.34 294.04
ATTACHMENT 1, Page 49 of 53 City of Springfield Page No: 50 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157652 5/28/21 Ingram Library Services 52876413 C827: ADULT FICTION 9.60 52876415 C827: ADULT NON-FICTION 1,510.77 52876411 C827: JR BOOKS 9.60 52876414 C827: JR BOOKS 9.60 52876407 C827: JR BOOKS 10.14 52876408 C827: READY TO READ 14.95 52876409 C827: READY TO READ 20.36 52876412 C827: YA BOOKS 10.16 52876410 C827; G & M JR Books 24.59 1,619.77
157653 5/28/21 Midwest Tape 500362906 C914: G&M Adult AV 244.92 500306616 C914: JR-AV-FEB21-P3 26.22 271.14
157654 5/28/21 ID Plus, Inc. 87409 (2) SPD Name Badges-Patrol 19.50 87423 (2) SPD Name Badges-Patrol 19.50 39.00
157655 5/28/21 Halleman, Devon C. 2021 SPRING TERM REIMB 2021 Spring Term Reimb 1,812.50 1,812.50
157656 5/28/21 Progressive Solutions Inc 3736 Pet Licensing-Web 2,500.00 2,500.00
157657 5/28/21 Safariland LLC I20-141546 ICP Training 895.00 895.00
157658 5/28/21 Humphreys,Brian M. SPRING 2021 TUITION REIMB Spring 2021 Tuition Reimb 477.00 477.00
157659 5/28/21 Professional Credit Service 18549 Commissions 1,622.50 18490 Commissions 3,437.90 18554 Commissions 3,483.55 8,543.95
ATTACHMENT 1, Page 50 of 53 City of Springfield Page No: 51 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
Radler White Parks & Alexander 157660 5/28/21 LLP 28381 Professional Svcs thru 4/30/21 4,100.00 28380 Professional Svcs thru 4/30/21 4,760.00 8,860.00
157661 5/28/21 Stantec Consulting Services, Inc. 1743331 C2678:Scherer Phase II ESA 985.50 985.50
Springfield Public School/Lane 157662 5/28/21 Co SD 19 1454 Business Cards T Worley 42.53 1453 GEN-PROG-ATOZ-MARKET-PRINT 206.20 1452 Museum Brochures 118.32 1451 United Front Book 2021 1,020.74 1,387.79
Springfield Public Library 157663 5/28/21 Foundation 2021 BOOKS & BREW 2021 Book & Brew Sponsorship 500.00 SPONSORSHIP 500.00
157664 5/28/21 LCSO Fiscal Office SO7682 C2305; WebLEDS Portal Use 1,262.25 SO7681 C2357; WebLEDS Portal Use 140.25 1,402.50
157665 5/28/21 TriZetto Provider Solutions 36D3052100 PATIENT STATEMENTS-APR 810.70 810.70
157666 5/28/21 JUDY KRATOCHVIL 2000815 BOND REFUND DOCKET 2000815 255.00 255.00
157667 5/28/21 AT&T Mobility 999208594X05142021 MAINT/DPW CELL CHARGES 281.93 281.93
157668 5/28/21 DSL Builders, LLC P80095 PROG PMT #12 P80095; RNG UPGRADES 331,405.60 331,405.60
ATTACHMENT 1, Page 51 of 53 City of Springfield Page No: 52 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157669 5/28/21 Long Tom Watershed Council, 705 Urban Waters & Wildlife Prog 1,969.12 1,969.12
BRITTANY ELIZABETH 157670 5/28/21 HARPER 2101866 BAIL REFUND DOCKET 2101866 170.00 170.00
157671 5/28/21 TREVOR THOMPSON-LESHER 2102388 2102389 BAIL REF - #2102388 & 2102389 3,000.00 3,000.00
157672 5/28/21 King, Christopher REIM EMT RECERTIFICATION REIM EMT CERTIFICATION 150.00 150.00
Timberline Painting & 157673 5/28/21 Remodeling Inc. 10361 Library Shelf Remvl & Rebuild 1,100.00 1,100.00
157674 5/28/21 ULINE 133399250 Museum Supp Stools 517.28 517.28
157675 5/28/21 Newman, Rochelle DIA NINOS AUTHOR DIA NINOS AUTHOR 172.00 172.00
157676 5/28/21 Springfield Utility Board MAY242021 SUB BILLING WK 4-MAY 1,884.28 1,884.28
157677 5/28/21 Illinois Library Association 197814 JR-PROG-SR-TSHIRT-MARK 8.63 8.63
ATTACHMENT 1, Page 52 of 53 City of Springfield Page No: 53 Disbursement for Approvals Report ID: SPRA109- Run Date: 6/1/2021 From 05/01/2021 Thru 05/31/2021 Run Time: 12:35:58 PM
Check No Check Dt Vendor Name Invoice ID Line Description Payment
157678 5/28/21 SORENSON,JANA M. REFUND JUNE INSURANCE REFUND JUNE INSURANCE CHARGES 545.33 CHARGES 545.33
Grand Total: 3,085,850.67
ATTACHMENT 1, Page 53 of 53 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Mary Bridget Smith/CAO Staff Phone No: 541-744-4061 Estimated Time: Consent Calendar S P R I N G F I E L D Council Goals: Mandate C I T Y C O U N C I L
ITEM TITLE: AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTION 5.220, NOISE ACTION Conduct second reading of the following ordinance: AN ORDINANCE REQUESTED: AMENDING SPRINGFIELD MUNICIPAL CODE SECTION 5.220, NOISE ISSUE This action amends the City’s noise ordinance to formally delegate the issuance of STATEMENT: special noise permits to the City Manager or designee. ATTACHMENTS: Attachment 1: Ordinance DISCUSSION/ A public hearing and first reading on the proposed Ordinance was held on June 7, FINANCIAL 2021. IMPACT: Like many other cities, the City of Springfield regulates the adverse impact of noise through its noise ordinance and SMC 5.220. The City does allow for special noise permits in certain circumstances. For example, Willamalane may ask applicants who rent their outdoor shelters to obtain a noise permit from the City as part of their application process and, from time to time, an individual or organization will ask to broadcast programs of music, speeches, or general entertainment. Special noise permits are not intended for private gatherings. This proposed change formally delegates to the City Manager the ability to issue the special noise permit instead of an applicant appearing before the City Council. The benefit to this proposed change is that it is more efficient for the applicant and City to process these requests administratively. The process does allow for appeals to the City Council.
Currently, the police department processes the majority of the special noise permits. That is a benefit to the department so they are aware of events and can more effectively deal with any potential complaints. On occasion, Development & Public Works will handle a special noise permit if a private contractor requests to perform construction outside of typical hours.
CITY OF SPRINGFIELD, OREGON ORDINANCE NO. ______(GENERAL)
AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTION 5.220 NOISE
WHEREAS, loud and raucous noise degrades the environment of the City to a degree that is harmful to the health, welfare and safety of its inhabitants and visitors; interferes with the comfortable enjoyment of life and property; interferes with the wellbeing, tranquility and privacy of the home; or causes and aggravates health problems;
WHEREAS, the use of sound amplification equipment creates loud and raucous noise that may, in a particular manner and at a particular time and place, substantially and unreasonably invade the privacy, peace and freedom of inhabitants of, and visitors to, the City;
WHEREAS, the City Council has an interest in regulating certain instances of sound amplification in a manner that will not unreasonably invade the privacy, peace, and freedom of inhabitants of and visitors to the City; and
WHEREAS, this ordinance amends the City’s existing noise regulations in section 5.220 of the Springfield Municipal Code, to formally delegate the issuance of special noise permits to the City Manager or designee,
NOW, THEREFORE, THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ORDAINS AS FOLLOWS:
Section 1. Section 5.220 of the Springfield Municipal Code is amended as provided in Exhibit A.
Section 2. Severability Clause. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for any reason, held invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereof.
ADOPTED by the Common Council of the City of Springfield this ___ day of ______, 2021, by a vote of _____ for and ____ against.
APPROVED by the Mayor of the City of Springfield this ______day of ______, 2021.
______Mayor ATTEST:
______City Recorder
PAGE 1 of 1 Attachment 1, Page 1 of 1 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Chief Chris Heppel/FLS Staff Phone No: 541-682-7115 Estimated Time: Consent Calendar S P R I N G F I E L D Council Goals: Strengthen Public Safety C I T Y C O U N C I L by Leveraging Partnerships and Resources
ITEM TITLE: FIRE/EMS SERVICES CONTRACTS RENEWALS
ACTION Authorize the City Manager to sign a new contract for Fire/EMS dispatch services REQUESTED: July 1, 2021 through June 30, 2026.
ISSUE The Fire/EMS Dispatch Services-C160 contract will expire on June 30, 2021. STATEMENT: ATTACHMENTS: Attachment 1: #2826 Purchase of Services Contract – Fire/EMS Dispatch Services
DISCUSSION/ The City of Eugene Police Department manages and staffs the Central Lane Public FINANCIAL Safety Answering Point (PSAP) system, which provides a fire reporting and radio IMPACT: communications system. The City of Springfield contracts with the City of Eugene for fire and emergency medical service (EMS) calls reception and dispatch services for calls originating within the boundaries of the City of Springfield and its designated ambulance service area.
The previous intergovernmental agreement was renewed annually from 2009 - 2021. The new contract will be in effect for five years and the annual service fee will be amended each fiscal year. The total charge for Fire/EMS Dispatch Services Contract Charges for FY22 is $725,735.90, which represents a 9.42% decrease from FY21.
CITY OF EUGENE INTERGOVERNMENTAL CONTRACT FOR PURCHASE OF SERVICES
Fire/EMS Dispatch Services
BETWEEN: The City of Eugene, (City) an Oregon Municipal Corporation AND: City of Springfield, (Agency) an Oregon Municipal Corporation CONTRACT NO.: 2022 – 03220 EXPIRATION DATE: June 30, 2026
RECITALS A. ORS 190.010 provides that a unit of local government may enter into a written agreement with any other unit or units of local government for the performance of any and all functions and activities that a party to the Agreement, its officers, or agents have the authority to perform.
B. Agency provides fire protection and emergency services within its boundaries. Agency is one of thirteen (13) rural fire districts within Lane County who need centralized fire reporting and radio communications.
C. City's Police Department manages and staffs the Central Lane Public Safety Answering Point (PSAP) system, which provides a fire reporting and radio communications system.
D. City desires to enter into a Contract with Agency to purchase the Services described in this Contract and Agency is willing to provide such Services on the terms and conditions set forth herein and in the following exhibits, which are listed in order of precedence: Exhibit A: Scope of Services Exhibit B: Dispatch Formula Exhibit C: Fire Service Dispatch Contract Charges Exhibit D: Invoicing and Payment
AGREEMENT 1. Services to be Provided. Agency agrees to provide the Services as described in Exhibit A, Scope of Services
2. Term and Renewals. The initial term of the Contract is for five (5) years and shall expire, unless terminated for renewed on the expiration date show in the caption of this Contract. Upon completion
Rev. 2021 Contract #: 2022-03220 Page | 1 Attachment 1, Page 1 of 8
of the initial term, the City may elect to extend the Contract for up to one (1) additional five-year term by amendment and mutual agreement of the parties.
3. Consideration. Agency shall pay City an annual service fee for the Services performed by City based on the adopted fee structure in the attached Exhibit B for each fiscal year (July 1-June 30). The attached Exhibit C contains the annual service fee due the City from the Agency.
3.1. Except for the first fiscal year of this Contract, City shall provide Agency, through a written amendment, the amount of the annual service fee (Exhibit C) for each subsequent fiscal year no later than April 1 of the preceding fiscal year. As part of its annual process, City may amend Exhibit B to account for its costs in providing Services to Agency. Should the number of Agencies change during any fiscal, City may adjust Exhibit C accordingly.
3.2. Agency shall make progress payments outlined in Exhibit D, based on invoices from City. Agency's payment shall be made within 30 days after City's invoice.
4. Termination. Upon ninety (90) days' prior written notice delivered to the persons designated herein, either party, without cause, may terminate its participation in this Contract. In the event of termination, Agency shall pay City for Work performed to the date of termination and shall issue such payment to City on or before the date of termination.
5. Force Majeure. Neither City nor Agency are responsible for any failure to perform or for any delay in the performance of any obligation under this Agreement caused by public health emergency, fire, riot, acts of God, terrorism, war, or any other cause which is beyond the breaching party’s reasonable control. Agency shall, however, make all reasonable efforts to remove or eliminate the cause of Agency’s delay or breach and shall, upon the cessation of the cause, continue performing under this agreement. City may terminate this Agreement upon written notice to Agency after City reasonably determines that the delay or breach will likely prevent successful performance of the Agreement.
6. Indemnification. To the extent legally possible, Agency and City shall indemnify and hold the other, its officers, agents and employees, harmless from and against any and all claims, actions, liabilities, costs, including attorney fees, and other costs of defense, arising out of or in any way related to any act or failure to act by each other and each other's employees, agents, officers and Contractors. The foregoing is not intended to waive any limitation on liability that either party may have under the Oregon Constitution, Oregon Tort Claims Act or other Oregon law.
7. Assignment. Neither party shall assign this contract, in whole or in part, or any right or obligation hereunder, without the other party's prior written approval.
8. Compliance with Laws. Agency shall comply with all applicable federal, state, and local laws, rules, ordinances, and regulations at all times and in the performance of the Work.
9. Notices. Any notice permitted or required by the Contract shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, and with return receipt requested, to the persons and addresses shown below. In addition, if directions for telephonic or electronic transmission (fax or email) are set forth below, notices may be delivered by fax or email. Notices sent by certified mail will be deemed delivered three business days after placement in the
Rev. 2021 Contract #: 2022-03220 Page | 2 Attachment 1, Page 2 of 8
mail and notices sent by fax or email will be deemed delivered when successful transmission is electronically confirmed. Except as expressly provided in the Contract, required notices must be signed by the person designated to receive notices, or that person’s designee or attorney.
Agency: Interim Chief Chris Heppel 1705 W 2nd Ave. Eugene, OR 97402 541-682-7100 [email protected]
City: Finance Manager for Contract Administration 300 Country Club Rd Eugene, OR 97401 541-682-5308 [email protected]
Project Manager for Operations Rob Poirier 541-682-2767 [email protected]
Each party shall notify the other of any change in the name, address or fax or email instructions to be used for delivery of notices.
10. Arbitration. Any controversy regarding the terms and conditions of this Agreement shall be submitted to arbitration. Any party may request arbitration by written notice to the other. If the parties cannot agree on a single arbitrator within 15 days from the giving of notice, each party shall within five days select a person to represent that party and the two arbitrators shall immediately select a third impartial person to complete a three-member arbitration panel. If the two arbitrators cannot agree within 15 days on the third arbitrator, then either party may petition the Presiding Judge of the Lane County Circuit Court to select the third arbitrator. The panel shall conduct the arbitration in accordance with the provisions of ORS Chapter 33, or the corresponding provisions of any such future law. The arbitrator(s) shall assess all or part of the cost of the arbitration, including attorney fees, to any or all parties.
11. Jurisdiction and Venue. All actions relating to this contract shall be tried before the courts of the State of Oregon to the exclusion of all other courts which might have jurisdiction apart from this provision. Venue in any action shall lie in the Circuit Court of Lane County, Oregon.
12. Integration. This Contract embodies the entire Agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein. This Contract shall supersede all prior communications, representations, or agreements, either oral or written, between the parties. This Contract shall not be amended except in writing signed by both parties.
13. Interpretation. This Contract shall be governed by and interpreted in accordance with the laws of the State of Oregon.
Rev. 2021 Contract #: 2022-03220 Page | 3 Attachment 1, Page 3 of 8
14. No Third-Party Beneficiaries. The parties do not intend, by entering into this contract, to create or confer rights on any third-party beneficiaries. Only the signatories to this Agreement shall be entitled to exercise any right under, or enforce any provision of, this Agreement
15. Survival. All rights and obligations of each party which arises under this Agreement, and which are not satisfied or performed prior to expiration or termination hereof shall survive the expiration or termination of this Agreement.
CITY OF EUGENE AGENCY
Signature: Signature:
Print Name: Sarah Medary Print Name:
Title: City Manager Title:
Date: Date:
6/3/2021
Rev. 2021 Contract #: 2022-03220 Page | 4 Attachment 1, Page 4 of 8
EXHIBIT A: SCOPE OF SERVICES
Services City will provide equipment and personnel necessary to complete radio transmitting and receiving services required for rapid and efficient dispatch of fire/EMS resources.
A. Performance Standards. The following performance standards will be reported to Agency on quarterly basis:
• Call answer to call entry time • Call answer to dispatch time • Rate of Accuracy in providing Emergency Medical Dispatch (EMD) instructions
B. Call Statistics. Call statistics will be provided to Agency on a monthly basis. Disputed call counts shall be reported to City within 30 days of receipt of monthly report. City will review validity of calls in question and reach a mutual agreement with Agency within 30 days of notification of disputed calls.
C. City will provide Agency a final report containing total call count for the previous fiscal year no later than July 31st of each year for review. Any discrepancies with the final report must be resolved by September 30th, at which time the information contained in the report will be utilized to determine cost distribution for Agency for the fiscal year beginning the following July 1st.
Example: Call counts for the fiscal year 2021 (July 2020 – June 2021) will be used to calculate rate distribution for fiscal year 2023 (July 2022 – July 2023).
Rev. 2021 Contract #: 2022-03220 Page | 5 Attachment 1, Page 5 of 8
EXHIBIT B: Dispatch Formula
The formula used to allocate operational costs for the Central Lane Communications Center (CLCC) was developed in 2021 by the City of Eugene and was accepted by the Lane Fire Defense Board as the replacement to the previous methodology of cost allocation. Under the formula developed in 2021, direct and indirect costs associated with the Fire/EMS dispatching function to each user jurisdiction based on the number of Calls for Service (CFS). The definition of a CFS was subsequently updated from the Calls per Dispatch method, to the Calls per Boundary method of calculating CFS. This updated CFS method assigns ownership to a single jurisdiction for each CFS, rather than potentially assigning multiple CFS in the event of mutual aid, except where a fire district and ambulance service area are separate agencies. As wage adjustments, inflation, equipment costs, staffing levels, and other related factors may affect the cost of providing fire dispatch services, the contract rate for each jurisdiction will be recalculated annually with up-to-date program costs, call data, population, and valuation figures using the formula outlined above. Program costs will be the projected budget for the contract year, and call data will be actual calls from the previous fiscal year. All user jurisdictions will be invited to participate in an annual meeting to review the proposed cost allocation for the following fiscal year. This meeting will be held no later than April 1st of each year.
Rev. 2021 Contract #: 2022-03220 Page | 6 Attachment 1, Page 6 of 8 EXHIBIT C: Fire Service Dispatch Contract Charges
Fire District Cost Allocation FY22 Updated: 3/16/2021 CLCC Fire Allocable Cost FY22 $3,162,342.02 Cost per Call $57.97 Fiscal Year FY223 FY22 FY22 FY20-22 FY21 FY21 FY21 Calls for Service Fire Disctrict FY22 Total 3-Year AVG Prior Year Charge Prior Year % Prior Year $ City & Rural Fire Districts (CFS)1 Allocaiton % Charge (CFS) (FY21) Change Change COBURG (CBF) 349 0.64% $20,230.18 386 $29,095.00 -30.47% -$8,864.82 SOUTH LANE (CWF) 4,409 8.08% $255,572.65 4,404 $246,569.00 3.65% $9,003.65 DEXTER (DEF) 337 0.62% $19,534.58 447 $26,709.00 -26.86% -$7,174.42 EUGENE, CITY OF (EGF) 27,564 50.53% $1,597,778.31 29,136 $1,714,984.00 -6.83% -$117,205.69 PLEASANT HILL/GOSHEN (GOF) 846 1.55% $49,039.34 972 $53,317.00 -8.02% -$4,277.66 JUNCTION CITY FIRE (JCF)2 1,329 2.44% $77,036.98 N/A N/A N/A N/A LAKE CREEK (LCF) 45 0.08% $2,608.48 47 $3,752.00 -30.48% -$1,143.52 Lane Fire Authority (LFA) 5,611 10.29% $325,247.93 5,848 $333,532.00 -2.48% -$8,284.07 LORANE (LOF) 86 0.16% $4,985.09 86 $5,391.00 -7.53% -$405.91 LOWELL (LWF) 243 0.45% $14,085.77 363 $24,432.00 -42.35% -$10,346.23 MCKENZIE (MKF) 707 1.30% $40,982.05 783 $57,976.00 -29.31% -$16,993.95 MOHAWK VALLEY (MVF) 340 0.62% $19,708.48 397 $29,366.00 -32.89% -$9,657.52 SPRINGFIELD, CITY OF (SPF) 12,520 22.95% $725,735.90 14,966 $801,185.00 -9.42% -$75,449.10 UPPER MCKENZIE (UMF) 169 0.31% $9,796.28 259 $17,687.00 -44.61% -$7,890.72 Total 54,555 100.00% $3,162,342.02 60,362 $3,343,995.00 -5.43% -$181,652.98
Footnotes 1. Based on two years prior FY20 CFS statustics. Ex: FY20 billing period based on FY18 CFS statistics. 2. Junction City Fire (JCF) added, effective April 1, 2021. 3. Calls for Service (CFS) methodology changed from Calls per Dispatch method to Calls per Boundary method for FY22 billing cycle, effective July 1, 2020.
Historical Notes: Blue River included in Upper McKenzie fire district; EAS included in Upper McKenzie Fire District (UMF) effective Jule 1, 2013; Harrisburg (CITY) (HAF) inlcuded in Lane Fire Authority (LFA); Harrisburg (RFD) included in Harrisburg (City) (HAF); Lake District #1 included in Lane Fire Authority, effective July 1, 2013; Lane Rural Fire (LRF) included in Lane Fire Authority, effective July 1, 2013; Pleasant Hill Fire (PHF) included with Goshen effective FY19; Santa Clara Fire (SCF) merged with Lane Fire Authority (LFA) effective in FY19; Upper McKenzie Fire District (UMF) includes Mckenzie & Blue River (formerly Blue River Water District), effective June 30, 2011 and EAS, July 1 2013.
Attachment 1, Page 7 of 8
EXHIBIT D: Invoicing and Payment
Agency shall choose desired invoice and payment option plan outlined below. City shall issue invoices to Agency according to the chosen invoice and payment option plan. Please choose a billing plan. Check only one box. Agency agrees to the terms and schedule of the plan it checked.
Plan 1: Three invoices, 30 days NET, sent: September 1, 2021 – 34% of total amount due. December 1, 2021 – 33% of total amount due. March 1, 2022 – 33% of total amount due.
Plan 2: One invoice, 30 days NET, sent: September 1, 2021 – 100% of total amount due.
Plan 3: One invoice, 30 days NET, sent: December 1, 2021 – 100% of total amount due.
Plan 4: One invoice, 30 days NET, sent: March 1, 2022 – 100% of total amount due.
Payments Payments must be received on or before due date to: City of Eugene Central Services Division │Finance 100 W 10th Ave, Suite 400 Eugene, OR 97401
All payments not received by the fifth day following the due date will be considered delinquent and may, at City's discretion, be assessed an interest charge of 1.5% per month until paid.
Rev. 2021 Contract #: 2022-03220 Page | 8 Attachment 1, Page 8 of 8 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Nathan Bell Staff Phone No: 541-726-2364 Estimated Time: Consent Calendar S P R I N G F I E L D Council Goals: Mandate C I T Y C O U N C I L
ITEM TITLE: INDIGENT REPRESENTATION CONTRACT RENEWAL
ACTION Authorize the City Manager to sign a contract with McKenzie Defense for court REQUESTED: appointed attorney services for the period from July 1, 2021 to June 30, 2022.
ISSUE The Indigent Representation contract expires June 30, 2021. STATEMENT: ATTACHMENTS: Attachment 1: C2828 McKenzie Defense Contract.
DISCUSSION/ The City currently has a contract with McKenzie Defense, a non-profit, to provide FINANCIAL court appointed attorney services for the Springfield Municipal Court. The contract IMPACT: expires June 30, 2021 and the City is renewing their agreement for one additional year.
For this one year renewal, the contract value increase is $46,305, making the new contract value $509,355. This increase is related to the additional work that will result from the implementation of Body-Worn Cameras.
Staff requests the Council to authorize the City Manager to sign a contract with McKenzie Defense for court appointed attorney services.
CITY OF SPRINGFIELD INDEPENDENT CONTRACTOR AGREEMENT (Type 3: For Personal Services Contracts Requiring Professional Liability Insurance) Contract # 2828
Dated: July 1, 2021
Parties: The City of Springfield (“CITY”) A municipal corporation in the State of Oregon 225 Fifth Street Springfield, Oregon 97477
and
McKenzie Defense, a non-profit (“Independent Contractor”) corporation
Additional Independent Contractor Information:
A. Type of Entity: Sole Proprietorship Partners Limited Liability Company Corporation B. Address: 541 Willamette St., Suite 110, Eugene, OR 97401 C. Telephone: 541-484-0264 D. Fax No: 541-484-0529 E. SSN or Fed. I.D. No: 46-5336034 F. Professional License(s) No: See Attachment 2 G. Oregon Agency Issuing License: Oregon State Bar Association H. Foreign Contractor Yes No (Foreign means not domiciled in or registered to do business in Oregon) See Exhibit B (11).
CITY Account Number(s) To Be Charged (Include Percentages):
Account Number Percentage 100-04100-7036-611012 22% 236-04100-7036-611012 78%
In consideration of the mutual covenants contained herein, the parties agree to the following terms, provisions and conditions:
1. Compensation and Payment by CITY. 1.1. CITY shall pay Independent Contractor in an amount not to exceed $509,355 annually. Independent Contractor will be paid in twelve equal monthly payments of $42,446.25. 1.2. At the end of each fiscal year if the actual caseload is greater than one hundred-ten percent (110%) or less than ninety percent (90%) of the estimated average annual case load a reimbursement payment will be made by either CITY or Independent Contractor as appropriate. No adjustment will be made within 2700 – 3000 cases. The Independent Contractor shall receive $130.00 per case for those cases that are above the 110% (or 3300) annuals caseload count and will reimburse the CITY at a rate of $130.00 if the annual caseload count falls below 2700 cases.
Type 3 Independent Contractor Agreement for Personal Services JAN 2019 Page 1 of 12
Attachment 1, Page 1 of 21
2. Invoice. Invoice to be sent to: Accounts Payable - City of Springfield, 225 5th Street, Springfield, OR 97477 or email to [email protected]. Invoice will be paid on net 30 day terms upon City acceptance of goods delivered, work or services performed. The invoice must reference this contract #2828 and approval code #040.
3. Services to be Performed by Independent Contractor. Independent Contractor shall perform the services described on Attachment 1.
4. Term. This Agreement is effective as of the date first set forth above and shall continue until June 30, 2022, unless earlier terminated in accordance with the provisions of this Agreement or by mutual consent of the parties.
5. Sourcing. Exempt class of professional service under SMC 2.708(3)(e)
6. First Point of Contact. Independent Contractor: Douglas Minger, [email protected], PH: 541.484.0264 CITY: Allie Sederlin, [email protected], PH: 541.744.4180
7. Independent Contractor Status. By its execution of this Agreement, Independent Contractor certifies its status as an “Independent Contractor” as that term is used under the laws of the State of Oregon, and that all performance of any labor or services required to be performed by Independent Contractor under the terms of this Agreement shall be performed in accordance with the standards set forth in ORS 670.600, and as more specifically set forth on Exhibit “A” attached hereto and incorporated herein by this reference.
8. Conformance with Oregon Public Contracts Law (ORS Chapter 279). Independent Contractor shall comply with all applicable provisions of Oregon law for public contracts, including, but not limited to ORS 279B.110, ORS 279B.220, ORS 279B.225, ORS 279B.230, and ORS 279B.235, and as more fully set forth on Exhibits “A” , “B” and “C” attached hereto and incorporated herein by this reference.
9. Work Performed. The work to be performed by Independent Contractor includes services generally performed by Independent Contractor in his/her/its usual line of business.
10. Tax duties and Liabilities. Independent Contractor shall be responsible for all federal, state and local taxes, if any, applicable to any payments received pursuant to this Agreement, including but not limited to income tax, payroll tax, social security and self-employment tax. CITY shall not withhold, pay, or in any other manner be responsible for payment of any taxes on behalf of Independent Contractor and as more specifically set forth in Exhibit C.
11. Reimbursement of Expenses. Independent Contractor shall not be entitled to reimbursement by CITY for any expenses incurred by Independent Contractor unless otherwise agreed in writing.
12. Materials and Supplies. Independent Contractor shall supply all materials and supplies needed to perform the services required unless otherwise agreed in writing.
13. No Authority To Bind CITY. Independent Contractor shall have no authority to enter into contracts on behalf of CITY, its officers, agents and employees. This Agreement shall not create a partnership or joint venture of any sort between the parties.
14. Federal Employment Status. In the event payment made pursuant to this Agreement is to be charged against federal funds, Independent Contractor hereby certifies that it is not currently employed by the Federal Government and the amount charged does not exceed Independent Contractor’s normal charge for the type of services provided
Type 3 Independent Contractor Agreement for Personal Services JAN 2019 Page 2 of 12
Attachment 1, Page 2 of 21 15. Indemnification and Hold Harmless. The Independent Contractor shall assume all responsibilities for the work, and bear all losses and damages directly or indirectly resulting to the Independent Contractor, the City, or to others on account of the character or performance of the work, unforeseen difficulties, accidents, or any other cause whatsoever. The Independent Contractor shall assume defense of, indemnify and save harmless the City, its officials, agents, and employees from all claims, liability, loss, damage and injury of every kind, nature and description, directly or indirectly resulting from activities in the performance of the Contract, the ownership, maintenance or use of motor vehicles in connection therewith, or the acts, omissions, operations, or conduct of the Independent Contractor or any Subcontractor under the Contract or any way arising out of the Contract, irrespective of whether any act, omission or conduct of the City connected with the Contract is a condition or contributory cause of the claim, liability loss, damage or injury and irrespective of whether act, omission, or conduct of the Independent Contractor or Subcontractor is merely a condition rather than a cause of a claim, liability, loss damage or injury. The Independent Contractor shall not be liable for nor be required to defend or indemnify, the City relative to claims for damage or damages resulting solely from acts or omissions of the City, its officials, agents or employees. The absence of or inadequacy of the liability insurance required in section 16 below shall not negate Independent Contractor’s obligations in this paragraph.
16. Insurance. 16.1. General Insurance. The Independent Contractor shall maintain in force for the duration of this agreement a Commercial General Liability insurance policy written on an occurrence basis with limits not less than $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury or property damage. The policy will contain a “per project” Aggregate endorsement. Automobile Liability (owned, non-owned and hired) insurance with limits not less than $1,000,000 per occurrence shall be maintained. The City, its employees, officials and agents will be named as an Additional Insured where operations are being conducted related to this contract, on the General Liability policy as respects to work or services performed under this Agreement to the extent that the death or bodily injury to persons or damage to property arises out of the fault of the Independent Contractor or the fault of the Independent Contractor’s agents, representatives or subcontractors. This insurance will be primary over any insurance the City may carry on its own. Independent Contractor understands that CITY is a public entity subject to the requirements of the Oregon Governmental Tort Claims Act, ORS 30.260 et seq. In the event that CITY’S financial obligations or liabilities are modified by any amendment to the liability limits imposed by the Oregon Governmental Tort Claims Act, Independent Contractor agrees that the limits regarding liability insurance set forth in this Section16.1 will be modified to conform to such limits. Independent Contractor and CITY shall sign an amendment to this Agreement incorporating such modification. 16.2. Professional Liability. Independent Contractor shall maintain in force during the duration of this Agreement (and, if it is a claims made policy, for a year following completion of the project) a professional liability fund policy per attorney with limits no less than $300,000, approved by the City’s Risk Manager as to terms, conditions and limits. 16.3. Asbestos Abatement. (Only applicable to contracts where asbestos maybe present) The Commercial General Liability policy shall be written on a form that meets the following criteria and must be ASBESTOS SPECIFIC as follows: a. A full occurrence form, or b. A limited occurrence form with at least a three-year (3) tail, or c. A claim made form with a three-year (3) tail. 16.4. Workers’ Compensation. Independent Contractor shall provide and maintain workers’ compensation coverage with limits not less than $500,000 for its employees, officers, agents, or partners, as required by applicable workers’ compensation laws as defined in ORS 656.027 and ORS 701.035(5). If Independent Contractor is exempt from coverage, a written statement signed by Independent Contractor so stating the reason for exemption shall be provided to the City.
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Attachment 1, Page 3 of 21 16.5. Evidence of Insurance Coverage. Evidence of the required insurance coverages issued by an insurance company satisfactory to the City shall be provided to the City by way of a City approved certificate of insurance before any work or services commence. 16.6. Notice of Cancellation or Material Change in Coverage. The certificate of insurance shall contain a requirement that the Insurance company notify the City 30 days prior to any cancellation or material change in coverage. If the approved insurance company will not provide this 30 day notice, the Independent Contractor shall provide written notice to the City contract manager within 2 calendar days after the Independent Contractor becomes aware that their coverage has been canceled or has been materially changed. The Independent Contractor shall either fax 541-726-3782 said notice or email it directly to Jayne McMahan ([email protected]), Procurement and Contracts Manager. Regardless of what circumstances caused Independent Contractors insurance coverage to cease or be modified, it is the Independent Contractor’s responsibility to notify the City. Failure to maintain proper insurance or provide notice of cancellation or modification shall be grounds for immediate termination of this contract.______(Independent Contractor initials) 16.7. Equipment and Material. The Independent Contractor shall be responsible for any loss, damage, or destruction of its own property, equipment, and materials used in conjunction with the work. 16.8. Subcontractors. The Independent Contractor shall require all subcontractors to provide and maintain general liability, auto liability, professional liability (as applicable), and workers’ compensation insurance with coverage’s equivalent to those required of the general contractor in this contract. The Independent Contractor shall require certificates of insurance from all subcontractors as evidence of coverage. 16.9. Exception or Waivers. Any exception or waiver of these requirements shall be subject to review and approval from the City’s Risk Manager. 16.10. Railroad Protective Liability Coverage. If work being performed under this agreement is near railroad tracks or a railroad right of way and the Railroad requires special insurance (for example: Railroad Protective Liability Coverage) Independent Contractor will be responsible for meeting the Railroad insurance requirements before any work commences. Any insurance required to be purchased by the Railroad is in addition to the insurance required by the City.
17. Termination. 17.1. The performance of work under this Agreement may be terminated by CITY, in whole or in part, whenever for any reason CITY shall determine that such termination is in the best interest of CITY. Any such termination shall be effected by delivery to the Independent Contractor of a Notice of Termination specifying the extent to which performance of the work under the Agreement is terminated and the date on which such termination is effective. Upon delivery to the Independent Contractor of a Notice of Termination under this paragraph, the Independent Contractor and CITY shall, by agreement, make an appropriate written modification to this Agreement governing completion of portions of the independent Contractor’s work and payment therefore by CITY. 17.2. Independent Contractor may terminate services with 120 days written Notice of Termination. Any such termination shall be effected by delivery to the CITY of a Notice of Termination specifying the extent to which performance of the work under the Agreement is terminated and the date on which such termination shall be effective. Upon delivery to the CITY of a Notice of Termination under this subsection, the Independent Contractor and CITY shall, by agreement, make an appropriate written modification to this Agreement governing completion of the Independent Contractor’s work and payment therefor by CITY. 17.3. Upon termination of the agreement by either party, the Independent Contractor shall complete timely and adequate legal services on all existing court appointments on cases assigned before the effective date of the termination. The phase-out plan approved by the CITY may include transitioning all active cases to another Independent Contractor under contract with the CITY, or if the Independent Contractor retains existing clients until those cases are closed, compensation shall be made on a case basis at a rate of $135 per case or as agreed upon in a CITY approved phase-out plan at the CITY sole discretion. Under no
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Attachment 1, Page 4 of 21 circumstances will the monthly payment be made to the Independent Contractor after this agreement is terminated. Independent Contractor will be allowed to issue an invoice for the month or prorated partial month for services rendered prior to the date of termination. 17.4. CITY may terminate this contract for cause, for the following reasons: 17.4.1. Contractor’s material breach of this Agreement including material misuse of Agreement funds; 17.4.2. Contractor’s willful or habitual disregard of the procedures required by the courts in which Contractor provides services; 17.4.3. Contractor’s demonstrated continued inability to serve adequately the interest the interest of its clients. 17.4.4. Contractor’s failure to abide by standards of performance and rules of professional conduct; or 17.4.5. Some other cause which has substantially impaired Contractor’s ability to provide adequate legal services under this contract or fulfill the obligation of this Agreement.
18. Rights In Data. All original written material, including programs, card decks, tapes, listings, and other documentation originated and prepared for CITY pursuant to this Agreement, shall become exclusively the property of CITY. The ideas, concepts, know-how, or techniques developed during the course of this Agreement by Independent Contractor personnel can be used by either party in any way it may deem appropriate. Material already in Independent Contractor’s possession, independently developed by Independent Contractor outside the scope of this Agreement, or rightfully obtained by Independent Contractor from third parties, shall belong to Independent Contractor. This agreement shall not preclude Independent Contractor from developing materials which are competitive, irrespective of their similarity to materials which might be delivered to CITY pursuant to this Agreement. Independent Contractor shall not, however, use any written materials developed under this Agreement in developing materials for others, except as provided in this section.
19. Confidentiality. During the course of performance hereunder, Independent Contractor or its agent, employees, or contractors, may receive confidential information. Independent Contractor agrees to use its best efforts to maintain the confidentiality of such information and to inform each agent and employee performing services of the confidentiality obligation that pertains to such information.
20. Assignment/Subcontract. Independent Contractor shall not assign, sell, transfer, subcontract or sublet rights, or delegate responsibilities under this agreement, in whole or in part, without the prior written approval of CITY. No such written approval shall relieve Independent Contractor of any obligations of this Agreement, and any transferee or subcontractor shall be considered the agent of Independent Contractor. Independent Contractor shall remain liable as between the original parties to this Agreement as if no such assignment had occurred.
21. Successors In Interest. The provisions of this Agreement shall be binding upon and shall inure to the benefit of the parties to this Agreement and their respective successors and assigns.
22. Compliance With All Government Regulations. Independent Contractor shall comply with all Federal, State and local laws, codes, regulations and ordinances applicable to the work performed under this Agreement. Failure to comply with such requirements shall constitute a breach of contract and shall be grounds for termination of this Agreement. Damages or costs resulting from noncompliance shall be the sole responsibility of Independent Contractor.
23. Attorney Fees. In the event a lawsuit of any kind is instituted on behalf of CITY to enforce any provision of this Agreement, Independent Contractor shall pay such additional sums as the Court may adjudge reasonable for attorney fees plus all costs and disbursements at trial and on any appeal.
24. Force Majeure. Neither party to this Agreement shall be held responsible for delay or default caused by fire, riot, acts of God and/or war which is beyond that party’s reasonable control. CITY may
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Attachment 1, Page 5 of 21 terminate this Agreement upon written notice after determining such delay or default will unreasonably prevent successful performance of the Agreement.
25. Assistance Regarding Patent And Copyright Infringement. In the event of any claim or suit against CITY on account of any alleged patent or copyright infringement arising out of the performance of this Agreement or out of the use of any material furnished or work or services performed hereunder, Independent Contractor shall defend CITY against any such suit or claim and hold CITY harmless from any and all expenses, court costs, and attorney’s fees in connection with such claim or suit.
26. Severability. If any provision of this Agreement is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid.
27. Access To Records. CITY and its duly authorized representatives shall have access to books, documents, papers and records of Independent Contractor which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts.
28. Waiver. Failure of CITY to enforce any provision of this Agreement shall not constitute a waiver or relinquishment by CITY of the right to such performance in the future nor of the right to enforce any other provision of this Agreement.
29. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever, without prior written approval of CITY, No modification of this Agreement shall bind either party unless reduced to writing and subscribed by both parties, or ordered by a Court.
30. Nondiscrimination. Independent Contractor shall comply with all applicable requirements of Federal and State civil rights and rehabilitation statutes, rules and regulations.
31. Americans with Disabilities Act Compliance. Independent Contractor will comply with all applicable provisions of the Americans with Disabilities Act of 1990, 42 USC Section 12101 et seq. and Section 504 of the Rehabilitation Act of 1973.
32. Dual Payment. Independent Contractor shall not be compensated for work performed under this contract from any CITY agency other than the agency which is a party to this contract.
33. Choice of Law, Forum, Construction of Agreement. This Agreement shall be governed and construed in accordance with the laws of the State of Oregon, apart from choice of law provisions. The parties agree that the Circuit Court for the County of Lane, State of Oregon, or the Federal District Court of the State of Oregon (Eugene) is the sole and proper forum for resolving any disputes involving this Agreement, any breach of this Agreement, or relating to its subject matter. The Parties agree to submit themselves to the jurisdiction of such courts without challenge to the jurisdiction of these courts. This Agreement shall not be construed more favorably to CITY due to the preparation of this Agreement by CITY. The headings and subheadings in this Agreement are for convenience, do not form a part of this Agreement, and shall not be used in construing this Agreement.
34. Entire Agreement. This Agreement signed by both parties is the parties’ final and entire Agreement and supersedes all prior and contemporaneous oral or written communications between the parties, their agents and representatives. There are no representations, promises, terms, conditions or obligations other than those contained herein.
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Attachment 1, Page 6 of 21 IN WITNESS WHEREOF the parties have executed this Agreement to be effective the date first set forth above.
CITY OF SPRINGFIELD: INDEPENDENT CONTRACTOR
By: By: Name: Name: Title: Title: Date: Date:
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Attachment 1, Page 7 of 21 EXHIBIT “A”
INDEPENDENT CONTRACTOR STATUS
Independent contractor states and represents that contractor is an independent contractor as that term is defined in Oregon Revised Statute 670.600 and more specifically represents, states and agrees that in providing the services and scope of work specified in this contract:
1. Independent contractor provides services for remuneration; and
2. Independent contractor is free from direction and control over the means and manner of providing the services and scope of work subject only to the right of City to specify the desired results; and
3. Independent contractor is customarily engaged in an independently established business; and
4. Independent contractor is licensed within the state of Oregon to provide any services for which a license is required under ORS Chapter 671 or 701 and is responsible for obtaining other licenses or certificates necessary to provide the service or scope of work; and
5. Independent contractor complies with at least three of the following requirements:
(a) A business location is maintained that is separate from the business or work location of City; or is in a portion of the independent contractor’s residence and that portion is used primarily for the business.
(b) The independent contractor bears the risk of loss related to the provision of services or scope of work such as entering into a fixed price contract, defective work is required to be corrected, the services provided are warranted or indemnification agreements, liability insurance and performance bonds and errors and omissions insurance are provided.
(c) Contracted services for two or more different persons or entities within a twelve month period have been obtained, or routinely engaged in business advertising, solicitation, or other marketing efforts reasonably calculated to obtain new contracts to provide similar services.
(d) Significant investment in the business has been made such as purchasing tools or equipment, paying for premises or facilities where services are provided, paying for licenses, certificates or specialized training.
(e) Possesses authority to hire other persons to assist in providing their services and has the authority to fire those persons.
6. Independent contractor will immediately inform City in the event that it fails to conduct its services in one or more particulars as represented in 1 through 5 above.
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Attachment 1, Page 8 of 21 EXHIBIT “B”
City of Springfield Public Contracts Conformance with Oregon Public Contractors Laws
Pursuant to Oregon law, every public contract shall contain the following conditions:
1) Make payment promptly, as due, to all persons supplying to the contractor labor or material for the performance of the work provided for in the contract. ORS 279B.220(1)
2) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of the contract. ORS 279B.220(2).
3) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal corporation or subdivision thereof, on account of any labor or material furnished. ORS 279B.220(3).
4) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279B.220(4).
5) If the agreement is for lawn and landscape maintenance, it shall contain a condition requiring the contractor to salvage, recycle, compost or mulch yard waste material at an approved site, if feasible and cost-effective. ORS 279B.225.
6) Promptly, as due, make payment to any person, copartnership, association or corporation furnishing medical, surgical and hospital care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of employees under any law, contract or agreement for the purpose of providing or paying for the services. All employers shall comply with ORS 656.017. ORS 279B.230.
7) A person may not be employed for more than 10 hours in any one day, or 40 hours in any one week, except in cases of necessity, emergency or when the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services designated under ORS 279A.055, the employee shall be paid at least time and a half pay:
a) For all overtime in excess of eight hours a day or 40 hours in any one week when the work week is five consecutive days; or b) For all overtime in excess of 10 hours in any one day or 40 hours in any one week when the work week is four consecutive days, Monday through Friday; and c) For all work performed on Saturday and on any legal holiday specified in ORS 279B.020.
An employer must give notice in writing to employees who work on a public contract, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and days per week that the employees may be required to work. ORS 279B.235(1)-(2).
8) If the agreement is for personal services, the contract shall contain a provision that the employee shall be paid at least time and a half for all overtime worked in excess of 40 hours in any one week, except for individuals under personal services contracts who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201-209 from receiving overtime. ORS 279B.235(3).
9) Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279B.020(1)(b)(B)-(G) and for all time worked in excess of 10 hours in any one day or in excess of 40 hours in any one week, whichever is greater. Employer shall give notice in writing to employees who work on a contract for services, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number hours per day and days per week that the employees may be required to work. ORS 279B.235(5).
If this agreement is for a public improvement, the contract shall contain the following conditions:
10) Make payment promptly, as due, to all persons supplying to the contractor labor or material for the performance of the work provided for in the contract. ORS 279C.505(1)(a).
11) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of the contract. ORS 279C.505(1)(b).
12) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal corporation or subdivision thereof, on account of any labor or material furnished. ORS 279C.505(1)(c).
13) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279C.505(1)(d).
14) The contractor shall demonstrate that an employee drug testing program is in place. ORS 279C.505(2).
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Attachment 1, Page 9 of 21 15) If the contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to the contractor or subcontractor by any person in connection with the public improvement contract as the claim becomes due, the proper officer or officers representing the state or a county, school district, municipality, municipal corporation or subdivision thereof, as the case may be, may pay such claim to the person furnishing labor or services and charge the amount of the payment against the funds due or to become due the contract by reason of the contract. If the contractor or first-tier subcontractor fails, neglects or refuses to make payment to a person furnishing labor or materials in connection with the public improvement contract within 30 days after receipt of payment from the contracting agency or a contractor, the contractor or first-tier subcontractor shall owe the person the amount due plus interest charges commencing at the end of the 10-day period that payment is due under ORS 279C.580(4) and is subject to a good faith dispute as defined in ORS 279C.580. If the contractor or a subcontractor fails, neglects or refuses to make payment to a person furnishing labor or materials in connection with the public improvement contract, the person may file a complaint with the Construction Contractors Board, unless payment is subject to a good faith dispute as defined in ORS 279C.580. ORS 279C.515.
16) The payment of a claim does not relieve the contractor or the contractor’s surety from obligation with respect to any unpaid claims. ORS 279C.515(4).
17) A person may not be employed for more than 10 hours in any one day, or 40 hours in any one week, except in cases of necessity, emergency or when the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services designated under ORS 279C.100, the employee shall be paid at least time and a half pay:
a) For all overtime in excess of eight hours a day or 40 hours in any one week when the work week is five consecutive days; or, b) For all overtime in excess of 10 hours in anyone day or 40 hours in any one week when the work week is four consecutive days, Monday through Friday; and, c) For all work performed on Saturday and on any legal holiday specified in ORS 279B.020. ORS 279C.520(1).
An employer shall give notice in writing to employees who work on a public contract either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and days per week that the employees may be required to work. ORS 279B.520(2).
18) If the agreement is for personal services, the contract shall contain a provision that the employee shall be paid at least time and a half for all overtime worked in excess of 40 hours in any one week, except for individuals under personal services contracts who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201-209 from receiving overtime. ORS 279C.520(3).
19) Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279C.540(1)(b)(B)-(G) and for all time worked in excess of 10 hours in any one day or in excess of 40 hours in any one week, whichever is greater. An employer shall give notice in writing to employees who work on a contract for services, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and days per week that the employees may be required to work. ORS 279C.520(5)
20) ENVIRONMENTAL MATTERS: In compliance with ORS 279C.525, the Contractor is made aware that the following federal, state, and local agencies have enacted ordinances or regulations relating to the prevention of environmental pollution or the preservation of natural resources which may affect performance of SUB contracts. This is not intended to be a complete listing of agencies. Other agencies may have enacted ordinances or regulations that may apply. If the Contractor is delayed or must undertake additional work by reason of existing ordinances, rules or regulations of agencies not cited in the Contract or due to enactment of new or the amendment of existing statutes, ordinances, rules or regulations relating to the prevention of natural resources occurring after the submission of the successful quote, the contracting agency may, at its discretion, terminate the Contract, complete the work itself; use non-agency forces already under contract with the City, require that the underlying property owner be responsible for cleanup, solicit quotes for a new contractor to provide the necessary services or issue the Contractor a change order setting forth the additional work that must be undertaken. If the Contractor encounters a condition not referred to in the Invitation to Bid documents, not caused by the Contractor or any subcontractor employed on the project and not discoverable pre-bid visual site inspection, and the condition requires compliance with the ordinances, rules or regulations referred to under this regulation, the contractor shall immediately notify SUB of the condition. FEDERAL AGENCIES Department of Agriculture Fish and Wildlife Services Forest Service Office of Surface Mining Soil Conservation Service Reclamation and Enforcement Department of the Army Corps of Engineers Bureau of Reclamation Coast Guard Department of Labor Department of Health and Human Services Occupational Safety and Health Administration Department of the Interior Mine Safety and Health Administration Bureau of Indian Affairs Department of Transportation Bureau of Land Management Federal Highway Administration Bureau of Outdoor Recreation Environmental Protection Agency Department of Commerce
STATE AGENCIES Department of Agriculture Department of Human Services Department of Energy Land Conservation and Development Commission Department of Environmental Quality Division of State Lands
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Attachment 1, Page 10 of 21 Department of Fish and Wildlife State Soil and Water Conservation Commission Department of Forestry Water Resources Department Department of Geology and Minerals Oregon Department of Transportation
LOCAL AGENCIES Common Council, City of Springfield Planning Commission, City of Springfield Environmental Services, City of Springfield Development Services Department, City of Springfield Board of Commissioners, Lane County Planning Commission, Lane County Lane Regional Air Protection Agency Springfield Utility Board Willamalane Park & Recreation District Springfield Downtown & Glenwood Urban Renewal Districts Rainbow Water District
21) Promptly, as due, make payment to any person, copartnership, association or corporation furnishing medical, surgical and hospital care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of employees under any law, contract or agreement for the purpose of providing or paying for the services. All employers shall comply with ORS 656.017. ORS 279C.530.
22) A contract for public works shall contain a provision stating the existing state prevailing rate and wage and, if applicable, the federal prevailing rate of wage required. Every contract and subcontract shall contain a provision that workers shall be paid not less than the specified minimum hourly rate of wage in accordance with ORS 279C.838. ORS 279C.830(1).
If this agreement is for demolition, the contract shall also contain the following conditions:
23) Contractor must salvage or recycle construction and demolition debris, if feasible and cost-effective. ORS 279C.510(1)
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Attachment 1, Page 11 of 21 EXHIBIT C OREGON TAX LAWS COMPLIANCE AND CERTIFICATION
A. Contractor's Compliance with Tax Laws.
1. Contractor must, throughout the duration of this Contract and any extensions, comply with all tax laws of this state and all applicable tax laws of any political subdivision of this state. For the purposes of this Section, 'tax laws" includes all the provisions described in Subsection B. 1. (i) through (iv) of this Contract.
2. Any violation of Subsection 1 of this Section A shall constitute a material breach of this Contract. Further, any violation of Contractor's warranty, in Subsection B.1. of this Contract, that Contractor has complied with the tax laws of this state and the applicable tax laws of any political subdivision of this state also shall constitute a material breach of this Contract. Any violation shall entitle City to terminate this Contract, to pursue and recover any and all damages that arise from the breach and the termination of this Contract, and to pursue any or all of the remedies available under this Contract, at law, or in equity, including but not limited to:
a. Termination of this Contract, in whole or in part;
b. Exercise of the right of setoff, and withholding of amounts otherwise due and owing to Contractor, in an amount equal to State's setoff right, without penalty; and
c. Initiation of an action or proceeding for damages, specific performance, declaratory or injunctive relief. City shall be entitled to recover any and all damages suffered as the result of Contractor's breach of this Contract, including but not limited to direct, indirect, incidental and consequential damages, costs of cure, and costs incurred in securing [replacement Services/replacement Goods/ a replacement contractor].
These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively, or in any order whatsoever.
B. Contractor's Representations and Warranties.
Contractor represents and warrants to City that:
1. Contractor (to the best of Contractor's knowledge, after due inquiry), for a period of no fewer than six calendar years preceding the [date of Closing of {bids/proposals}for/effective date of] this Contract, faithfully has complied with:
(i) All tax laws of this state, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of this state that applied to Contractor, to Contractor's property, operations, receipts, or income, or to Contractor's performance of or compensation for any work performed by Contractor;
(iii) Any tax provisions imposed by a political subdivision of this state that applied to Contractor, or to goods, services, or property, whether tangible or intangible, provided by Contractor; and
(iv) Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions.
Any [Goods/Items/Equipment/Components/Hardware/Software/Intellectual Property Rights, etc.] [delivered to/granted to] City under this Contract, and Contractor's Services rendered in the performance of Contractor's obligations under this Contract, shall be provided to City free and clear of any and all restrictions on or conditions of use, transfer, modification, or assignment, and shall be free and clear of any and all liens, claims, mortgages, security interests, liabilities, charges, and encumbrances of any kind.
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Attachment 1, Page 12 of 21 ATTACHMENT 1 STATEMENT OF WORK
The City of Springfield provides legal services to persons determined by the Springfield Municipal Court to be indigent and entitled to court-appointed counsel. The basic services required are legal representation and administrative support services necessary to provide effective, efficient legal representation that meets established professional standards of practice.
The term of the non-exclusive contract will be for 12 months upon agreement of both parties which includes the review and approval of the Springfield Common Council in consideration of the requirements of the Springfield Municipal Code Section 2.708(3).
1. INTRODUCTION
The Springfield Municipal Court has jurisdiction over misdemeanors, violations and civil infraction matters that occur within the City of Springfield. Persons charged with a misdemeanor are entitled to legal representation regardless of their ability to pay.
Attorneys represent clients from the date of appointment at arraignment, through trial or other resolution of the case, including but not limited to plea agreement and sentencing, post-sentence restitution hearing, probation review within thirty (30) days of sentence, dismissal, or deferred prosecution. If a criminal case proceeds to trial and results in a conviction, the attorney is responsible for preparing and filing a Notice of Appeal. If a case is resolved pursuant to a DUII diversion agreement, the attorney may withdraw from the case at the time the agreement is filed with the court. If a client enters a specialty court, the attorney may withdraw after a client has been accepted into the specialty court and after notice of substitution of counsel has been filed naming the defense attorney assigned to the specialty court as the new attorney of record. If a client fails to appear for a court proceeding and the court issues a bench warrant for the arrest of the client, the attorney shall remain the attorney of record for a period of four (4) months from the date of the appointment unless the client is brought before the Court in that time and a new appearance date set, in which case the attorney shall remain the attorney of record until disposition of the case, unless the client fails to appear again at that time and such time is later than four (4) months from the date of the appointment. After that time, the attorney is withdrawn from the case. Attorneys shall remain appointed on non-DUII Diversion or Deferred Prosecution Agreements until acceptance by the court of a defendant’s entry of a plea and submission of a duly-executed Diversion Agreement, or withdrawal; in all other cases, new appointments are made for show cause probation violation proceedings. Reappointments are made upon judicial approval. Attorneys are expected to participate in meetings and discussions around continued process improvement, court efficiencies, and new potential programs.
The citizens of Springfield place a high priority on public safety and have approved bond measures to build and tax levies to operate a municipal jail.
2. SCOPE OF WORK
The Independent Contractor(s) shall provide effective and efficient legal representations for court-appointed indigent clients at Springfield Municipal Court at all stages of a case assigned under the contract.
(a) DUTIES
Independent Contractor will provide the following services:
Attend regularly scheduled in-custody arraignments to include initial contact with client; Establish and follow procedures to ensure prompt notification to the court of the specific attorney assigned to each case; Meet with in-custody clients within 24 hours of appointment by the Court (excluding weekends and holidays); for clients who are out of custody, within 72 hours of appointment (excluding weekends and holidays). “Initial contact letter” is not a substitute for meeting in-person with in custody clients. Inmates held at Lane County Adult Corrections are not transported to the Springfield Municipal Jail for initial meetings; Adequately staff and attend all court sessions on appointed matters; provide coverage for courtroom appearances during vacation or leave of absence of the assigned attorney;
Attachment 1, Page 13 of 21 Investigate cases, propose resolutions, represent clients in bench and jury trials, file and argue legal motions, draft appropriate legal memoranda, negotiate and litigate show cause hearings, and represent clients at sentencing hearings and contempt of court hearings on all misdemeanors for indigent clients; Employ adequate administrative staffing to ensure attorney assignments are completed within the required timelines; Participate regularly in meetings with City Administration, Court staff, and the City Prosecutor’s Office to discuss process and procedural topics including but not limited to case flow and case management, as well as other recurring meetings as required by the court; Respond in a timely manner to all telephone calls from clients, as well as to the City Prosecutor and Court staff; Maintain contact with clients and keep them informed until the case is terminated. Advise clients that regular and continuous contact is necessary to the preparation of the defense, and employ reasonable means to secure and maintain such contact including, but not limited to, notifying clients in advance of the date, time and location of all critical stages in the process of the client’s particular case with enough advanced notice that the client has time to prepare for each stage; Implement a method to respond promptly to client complaints. The Court will first direct clients to the attorney, firm or agency which provided representation. If the client feels that he or she has not received an adequate response, the City of Springfield may designate a person or agency to evaluate the legitimacy of complaints and to follow up on meritorious ones; Comply with all federal and state laws regarding access to Independent Contractor’s facilities, including elimination of barriers which limit access for the disabled.
3. COMPENSATION
Independent Contractor will receive a flat amount annually based on a 3000 caseload for providing services as set forth in the Attachment 1 - Scope of Work. Equal monthly payments will be made for the prior month’s work. Information to be included in the invoice will be the total amount of cases dispositioned in the previous month and is subject to Municipal Court approval. Invoice must be submitted no later than the 15th of the month.
At the end of each year if the actual caseload is greater than one hundred-ten percent (110%) or less than ninety percent (90%) of the estimated average annual case load, a reimbursement payment will be made by either City or Independent Contractor. Any reimbursement or repayment will be based upon the number of cases over 110% or under 90% of the estimated caseload. No adjustment will be made within 2700 – 3300 cases. The Independent Contractor shall receive $130.00 per case for those cases that are above the 110% or 3300 and will reimburse the CITY at a rate of $130.00 if the annual case count falls below 2700 cases.
4. GENERAL INFORMATION
a) The Springfield Municipal Court must approve and assign court-appointed counsel for indigent clients. b) All court-appointed attorneys must meet the minimum attorney qualification standards for the types of cases processed at Springfield Municipal Court, as specified in the State of Oregon Office of Public Defense Services Best Practices for Oregon Public Defense Providers. c) Independent Contractor should strive to meet the State of Oregon Office of Public Defense Services Best Practices for Oregon Public Defense Providers; specifically section III- Quality Assurance, and section IV- Case Assignment. d) Court-appointed attorneys must maintain meaningful attorney/client relationships in accordance with the Oregon Rules of Professional Conduct. e) Appointment to a case shall terminate as set forth in Section 1 above. . f) Independent contractor should not exceed the maximum caseload standard set forth by the Oregon State Bar Board of Governors, which is currently 400 misdemeanor cases per year per attorney. (OSB Performance Standard 5: Maximum Caseload Standards for Defense Counsel). Independent Contractor will keep track of the number of cases each attorney is assigned. g) Court-appointed attorneys are responsible for all reasonable and necessary administrative expenses that are ordinary and related to routine case investigation, preparation and trial. Expenses include, but are not limited to: copies, phone and postage, and mileage. h) All extraordinary case expenses are subject to judicial approval prior to expenditure of funds for case expenses. Extraordinary case expenses must be preauthorized by the presiding judge in accordance with ORS 135.055(3). Extraordinary case expenses may include expert witnesses, psychiatric exams, and extraordinary investigation requiring an investigator’s services. Psychiatric examinations for fitness to proceed will be
Attachment 1, Page 14 of 21 conducted upon judicial approval and will be conducted by psychologists and/or psychiatrists currently approved by the Springfield Municipal Court. For Court appearances, language interpreter services are scheduled by the Court. i) Court-appointed counsel shall finalize trial settlement negotiations and report cases that are ready for trial no later than 21 days prior to the scheduled trial date pursuant to court practice. Springfield Municipal Court requires court-appointed counsel to appear promptly and fully prepared for all court sessions. (Refer to Attachment 3, Master Court Schedule). j) Springfield Municipal Court requires all court-appointed counsel and staff to establish and maintain professional working relationships with Springfield Municipal Court judges and staff; City of Springfield prosecutors and staff; Springfield Municipal Jail staff; Springfield Police Department staff; Lane county Jail staff; and Springfield Finance Department staff. Failure to do so will result in corrective action, which could include loss of court room privileges. This will be determined at the sole discretion of the presiding judge. k) Independent Contractor shall maintain statistical data pertaining to caseload and client appointments. Data shall be reported to Springfield Municipal Court monthly along with a month-end invoice. l) Springfield Municipal Court requires the Independent Contractor to have equipment and information systems to provide effective and efficient legal services. m) Springfield Municipal Court will provide use of the two conference rooms located in the Courtroom for consultations between attorneys and their clients between the hours of 8:00 am to 4:00 pm Monday through Friday (excluding holidays); no client in custody will be permitted to use the conference rooms; meetings for clients in custody must be held in the respective custodial facility. Springfield Municipal Court does not allow unescorted access to restricted areas. n) Independent Contractor will be responsible for any subcontracting due to workload issues or conflict of interest cases.. If a case filed has more than one client, Independent Contractor will be responsible for contracting with a conflict attorney. o) Independent Contractor shall maintain telephone voicemail and email inboxes such that they are able to accept new voicemail and email messages at all times. Independent Contractor shall have a policy for responding to all client contacts and complaints (including jail kites), including the length of time within which a response must occur. p) Independent Contractor shall maintain a written Code of Conduct approved by the Court that all attorneys and administrative staff are to review and sign. The Code of Conduct template produced by the Independent Contractor will be provided to the city within sic (6) weeks of contract execution. q) Independent Contractor shall maintain office hours from 8:00AM until 4:30PM.
5. REQUIREMENTS
a) Minimum qualifications for attorneys: i. Attorneys 1. Must have a minimum of one (1) years’ experience with misdemeanor cases, including jury trial experience; 2. Must be licensed to practice law in Oregon: a. Must be in good standing with Oregon State Bar (Provide Bar Number) b. No outstanding complaints for lack of diligence, communication or ethical violations. ii. Independent Contractor will provide an ADA compliant facility to provide effective and efficient legal services for attorneys, staff and clients, or make reasonable accommodations. iii. Independent Contractor must maintain Professional Liability Fund coverage minimum of $300,000 per attorney. b) Attorneys must sign and uphold the Independent Contractor’s written Code of Conduct c) Independent Contractor shall have a corrective action plan in place as a means of addressing performance concerns that do not meet the expectations of the City.
6. DEFINITIONS
a) Appointment. The word “appointment” is defined to include the Court’s original designation of Independent Contractor, as the attorney for a Client with respect to a case as well as the legal engagement under which Independent Contractor represents the legal interests of the client arising from a case. Independent Contractor’s appointment shall be effective upon assignment by the Court and shall terminate when a case has reached disposition or when a motion to withdraw has been granted. If a client fails to appear for a court proceeding and the court issues a bench warrant for the arrest of the client, the attorney shall remain the attorney of record for a period of four (4) months following the issuance of the bench warrant. There may be
Attachment 1, Page 15 of 21 multiple appointments on a single case. Appointments are further subject to termination by the Court if the defendant no longer qualifies as indigent. It is the responsibility of the Independent Contractor to track the time period following a client’s failure to appear. b) Assignment. The word “assignment” is defined as the Independent Contractor’s designation of a specific attorney, and the attorney’s acceptance of such designation, as the attorney for a client with respect to a case. c) Case (or Police Case). A “case” shall include all charges for one defendant arising from a single incident, the allegations of which resulted in Independent Contractor’s appointment, notwithstanding multiple docket numbers. Show cause appearances are a separate case. d) Case Expenses. The term “case expenses” means and includes all out-of-pocket expenses incurred by Independent Contractor for discovery, expert witnesses, psychiatric exams, private investigators and similar services that are reasonably necessary to advance the defense of a client in a case. e) Caseload. The term “caseload” means the amount of work assigned to Independent Contractor and each attorney. With respect to any period of time, the caseload for such period of time shall be equal to the number of cases appointed and pending during that period, to exclude inactive cases such as those out on warrant or on diversion. An attorney will not exceed an annual caseload level of 400 misdemeanors, including appointed cases and retained cases. The Contractor will report the full caseload monthly, by attorney. f) Client. The word “client” means any person who has been appointed to Independent Contractor for legal assistance, until such time as the appointment terminates. The relationship between a client and Independent Contractor is that of client and attorney, in which the City shall have no private knowledge or concern. g) Disposition. The word “disposition” means the sentencing or other final settlement of a criminal case, however for purposes of determining the duration of attorney representation in a Deferred Prosecution case, said representation shall be deemed concluded upon acceptance by the Court of a defendant’s entry of a plea and submission of a duly-executed Diversion Agreement.
Attachment 1, Page 16 of 21 Attachment 2
McKENZIE DEFENSE - 2021 PERSONNEL
James Kolstoe (Subcontract Attorney) OSB #852586
Prior to entering law school and commencing the practicing of law, James Kolstoe worked as an armed security guard, security supervisor, wildland firefighter in Eastern Oregon and in residential construction.
He was admitted to the Oregon State Bar in September 1985, after which he opened a law office and got his feet wet representing clients on criminal charges immediately. He applied for inclusion on the Springfield Municipal Court's appointment list the next year and has practiced in that Court on and off since. In subsequent years he was qualified to handle major felonies as appointed counsel in Lane County Circuit Court, as well as contempt and habeas corpus proceedings. He then went to work prosecuting misdemeanors, civil commitment proceedings, and juvenile court proceedings as a deputy district attorney in Coos County, and from there as an associate for three years with the law firm of Henderson and Bromley in Eugene, practicing in a range of civil matters and handling several cases in the Oregon Court of Appeals. . Mr. Kolstoe eventually applied to and acquired a position as an Administrative Law Judge at the Office of Administrative Hearings, ruling on unemployment insurance benefits proceedings. When the appointment ended he returned to private practice as a sole practitioner and joined McKenzie Defense Consortium LLC as a subcontract attorney to carry a regular caseload in Springfield Municipal Court from the start of the current contract in 2014.
Over the course of his legal career he has represented approximately 166 clients on civil commitment proceedings and, another 15 clients on appeals of civil commitments. Besides his skill and competence obtained in many years of criminal practice, the latter qualifies him uniquely to understand, relate to, and better assist many of the more troubled individuals populating the criminal justice system.
Douglas E. Minger (Interim Director/Subcontract Attorney) OSB #933706
After admission to the Oregon Bar in 1993, Doug Minger opened a general practice firm in Eugene, representing clients on criminal charges and in a range of civil matters including construction and contract disputes, and administrative hearings. In law school he participated in criminal defense clinic as a certified law student, in the course of that program representing several LCPDS clients in cases in Lane County Circuit Court. He continued to represent clients on misdemeanor and felony charges in most courts in Lane County, and in other jurisdictions across the state. During 2018 he was asked by the Cow Creek Tribe of the Umpqua Tribe of Indians to represent a handful of tribal members qualifying for grant-funded representation in cases primarily involving family law and abuse issues. He has tried felony and misdemeanor cases to both judges and juries, has filed and successfully argued numerous motions in criminal proceedings in venues including Springfield Municipal Court, has effectively worked with Springfield judges, prosecutors, mental health professionals, Lane County Behavioral Health workers, and treatment providers to identify and facilitate the most fitting resolution of cases involving criminal defendants afflicted by drug abuse and/or mental health issues. In all other
Attachment 1, Page 17 of 21
case he has worked diligently to best resolve pending cases by negotiation.
He was instrumental in establishing McKenzie Defense and as a member worked with LLC managing member Jeff Johnson over the past 3 ½ years managing and overseeing performance of the current Springfield contract generally, and conferring with Municipal Court judges, Court staff, and the City Prosecutor and staff concerning procedures necessary to the efficient operation of proceedings, avenues for resolving cases involving clients with mental health issues in light of the limited resources available, and other relevant matters. Throughout that time he represented indigent clients in the Municipal Court under subcontract with the LLC.
Prior to law school, Mr. Minger was employed in several vocations. Included were many years in the construction industry in California and Nevada, a four-year stint as a logger in Oregon, and several years playing country music in a house band in the Sacramento Valley. As a union carpenter and even more later as a licensed general contractor, he was responsible for overseeing and coordinating the work of as many as a dozen craftsmen, apprentices, and subcontractors, often on several sites concurrently. As an attorney he has directed and overseen the work of multiple staffpersons and when needed, temporary associate attorneys. Through his work in both fields he learned to quickly and efficiently analyze problems and breakdowns in performance, then identify and implement effective remedies when the need arose. Years of working every day with various types of people and cultures in the construction trades and other areas outside the practice of law also equipped him with insight which frequently helps to better understand and communicate with the clients he is appointed to represent.
Francisco C. Segarra (Subcontract Attorney) OSB #065047
Francisco “Frank” Segarra participated in his last year of law school in the prosecution clinic as a certified-law student, prosecuting numerous misdemeanor cases and probation violations in Lane County Circuit Court. Following admission to the bar in 2006 he continued working for the Lane County District Attorney doing the same work on a volunteer basis. He began practicing criminal defense in 2007 as a misdemeanor-qualified member of the Lane County Public Defense Panel, and continued doing so until 2010. He has represented retained and appointed clients on misdemeanor and felony charges in most courts in Lane County from 2007 to the present. In 2011 he was sworn in as the Municipal Court Judge for the City of Oakridge, where he continues to sit 2-3 times a month when that court is in session. More recently he began serving as judge for the City of Lowell. Both courts’ jurisdictions are limited to misdemeanor level cases, giving Mr. Segarra valuable insight into mental health issues sometimes facing misdemeanor defendants, the requirements of case resolution, and obstacles to their timely disposition.
Born in Brooklyn, New York and raised in Southern California, Frank Segarra explored several areas of employment before turning to the practice of law, learning from his experiences insight and skills which carry over to the role he shares with the other LLC members as attorney co-administrators of the current Springfield contract. In one instance he began work as a low- level cook at Marie Callendar’s at the age of 18, then rose quickly through the ranks to the store manager position. At another time he held the position of airline reservation supervisor in an
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Attachment 1, Page 18 of 21
office staffed by over 1,000 agents, responsible for dealing with and ironing out ticketing mistakes and passenger complaints, all in a high-stress environment. After moving to Oregon he completed a one-year law enforcement program at Lane Community College, where he graduated head of the class, before signing on as a reserve officer with the Oakridge Police Department. He served as a sworn officer almost full-time on his own, filling in for sick or vacationing officers, and as the need for him otherwise occurred. In those accomplishments, and in his role as part-time municipal court judge, he has acquired supervisory skills while demonstrating the commitment and ability to effectively manage personnel and resolve problems as they arise. Those experiences have also better qualified him to understand and effectively communicate with defendant clients, court and prosecution staff, and law enforcement personnel.
Leslie A. Wolf (Subcontract Attorney) OSB #891700
Leslie Wolf’s accomplishments since entering practice are too numerous to list, as is evident in her resume submitted with this Proposal. She began processing juvenile misdemeanor cases with the Office of the Multnomah County District Attorney as a law student at Northwestern School of Law in 1987, also assisting in the prosecution of abuse and neglect cases for that office. On admission to the bar in 1989 she began representing clients in felony and misdemeanor cases in Coos County Circuit Court before going to work at the Social Security Administration Hearings Office, then as a Pre-Trial Release Officer of the Oregon Judicial Department. She returned to criminal practice when she opened her office as a sole practitioner in Eugene in 1995 and has been representing clients in both felony and misdemeanor cases in state and municipal courts since, obtaining extensive misdemeanor trial experience along the way. Peers familiar with Ms. Wolf consider her a competent, effective, and zealous advocate for her clients, highly professional, and adept at working with the court and staff in a highly efficient manner. As a subcontract attorney with McKenzie since it began performance of the current Springfield contract in 2014, she has been a steadying presence in the group, and a valued member of the LLC roster in her dedicated representation of indigent clients.
Lisette M. Spencer (Subcontract Attorney) OSB #963398
While still in law school Lisette Spencer began work for a private attorney as a certified law student, assisting and interviewing clients, and doing case and witness preparation in a practice heavy on indigent defense work. Following admission to the Oregon Bar in 1996 she became an associate with a 5-attorney firm and was made partner 2 years later. While there she represented clients facing misdemeanor and felony charges, and in a range of civil matters. She served for several years as volunteer attorney for a probate legal clinic sponsored by her firm, making weekly presentations to seniors and veterans before consulting individually with anyone present in need of legal assistance or advice on an array of legal concerns. In her efforts to help a clientele too often suffering from dementia, PTSD or other types of mental health issues, and/or alcohol and substance abuse problems she gained an understanding and even appreciation for those afflicted by them.
After leaving the firm she became a Deputy District Attorney in Klamath County where she became head of the Domestic Violence Unit responsible for the prosecution of all
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Attachment 1, Page 19 of 21
misdemeanor and felony domestic violence cases in the county. In that capacity she worked with law enforcement, parole and probation, DHS – Child Welfare and other agencies within the Domestic Violence Reduction Unit on all DV cases. She met regularly with victims and their advocates, treatment providers, and representatives from police, women’s shelter, Kingsley Air Field (for military family issues), the Associated Tribes, and others to resolve particular cases and assist involved families. As before when working with seniors and veterans, a continuing theme was the underlying impact of mental health impairment, and alcohol and/or substance abuse, and the attendant needs and obstacles they cause for both those afflicted, and the families and individuals affected. Working in both roles she developed not only an understanding of the needs of such persons and a capacity for communicating with them, but a highly-attuned sensitivity to and awareness of when mental health or substance abuse issues are at the root of aberrational behavior.
She left the DA’s Office when grant funding for the DV Reduction Unit was not renewed and returned to private practice in Southern Oregon. She left the practice of law a few years later and moved to Lane County where she volunteered in the community before opening her own office in Eugene in 2013. Since then she has worked primarily criminal defense work, while handling occasional family law She joined the ranks of McKenzie Defense attorneys in 2015 and has been representing indigent defendants in the Springfield under subcontract with the LLC continuously since then. The understanding she gained through extensive prior work with the mentally ill, aging, and victims of their own substance abuse has translated into greater capacity for evaluating and assisting indigents charged with criminal offenses, who too frequently suffer from the same or similar forms of impairment or debilitation.
Lance D. Quaranto (Subcontract Attorney) OSB #134634
Lance Quaranto was admitted to the Oregon Bar in October, 2013. After admission he went into private practice in Eugene. Initially focusing on Land Use and Environmental Law, Mr. Quaranto reoriented his practice to criminal defense in 2015. Since that time, he has worked Lane, Linn and Benton Circuit Courts as well as Cottage Grove Municipal Court, Florence Municipal Court, Harrisburg Municipal Court and Springfield Municipal Court on criminal matters. Mr. Quaranto has tried numerous jury and judge proceedings on both the criminal and civil side of the law.
Having now practiced in a number of jurisdictions, Mr. Quaranto can often resort to practices unique to other courts to arrive at solutions for clients in what would otherwise be difficult circumstances. Mr. Quaranto works to tailor resolutions for his clients that not only resolve the case but set clients up for success in the future by lining up and implementing treatment plans, post jail housing, mental health access, placing clients in contact with advocates for social security disability and job placement. He has worked with Lane County Behavioral Health, South Lane Mental Health and the Oregon State Hospital in his role as an attorney for those with mental health concerns.
Throughout his practice, Mr. Quaranto has worked on behalf of those with mental health concerns, veterans, the homeless, those with substance abuse issues, individuals on SSD or SSI
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Attachment 1, Page 20 of 21
and young adults exiting the state systems. His advocacy for those individuals and ability to talk with and empathize with them has gained the respect of his clients, the court staff he works with. and other practicing attorneys.
He came on board with McKenzie Defense two years ago and has been a valuable addition as he continued to represent clients on misdemeanor charges in the Springfield Court since then. Other areas of law in which he practices include Freedom of Information Act (FOIA) litigation and Protective Orders, For the most part though he is committed to criminal practice and has committed to return under subcontract with McKenzie Defense next year to represent indigent defendants in Springfield on the Proposed contract.
Requirement 3/Part Two: Administrative staff must have a minimum of one (1) year of experience in legal office work environment and a minimum of one (1) years of experience with word processing and spreadsheet software (eg: MS Word and Excel).
Stacey Colorado - Office Administrator
Stacey Colorado was employed full-time for 12 years as a paralegal and integral staff member by local attorney James Jagger until his partial retirement in 2014. While employed by Mr. Jagger she worked independently to prepare pleadings, motions and other documents to be filed with the court, and is accomplished in word processing and most law office software systems, and adept at case management, attorney scheduling and case tracking.
Before working in the field of law, Ms. Colorado managed two other businesses in Lane County for a combined seven years. In those jobs her responsibilities included full-cycle bookkeeping, controlling daily operations, maintaining financial records, payroll preparation, and formulating Excel spreadsheets.
Fortunately for McKenzie Defense, Ms. Colorado’s position with attorney Jagger was nearing an end as he wound down his practice and she agreed to come to work for the LLC, which was at the time fully engaged in setting up operations and establishing systems to enable it to commence work on the Springfield Indigent Defense contract on its effective starting date of July 1, 2014. She has remained with McKenzie Defense full-time since then and has been a pillar in its performance and administration of that contract. From the outset she took control of the office, developing and implementing systems for attorney and case tracking, financial matter tracking, billing, record-keeping, and the appointment of cases to individual attorneys and the concurrent notification of the client, court, and prosecutor with the names of appointed attorneys. She has continued to capably perform in those roles to the present time, and over the course of McKenzie Defense’s performance of the current contract has routinely updated, adjusted, and streamlined systems, often in coordination with attorneys, and court and prosecution staff, to increase efficiency and further expedite the delivery of indigent defense services.
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Attachment 1, Page 21 of 21 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Courtney Griesel/CMO Kristina Kraaz/CAO Staff Phone No: 541-726-3700 Estimated Time: 15 Minutes S P R I N G F I E L D Council Goals: Encourage Economic C I T Y C O U N C I L Development and Revitalization through Community Partnerships
ITEM TITLE: PUBLIC HEARING FOR THE DECLARATION OF GATEWAY AREA SURPLUS REAL PROPERTY ACTION Conduct a Public Hearing and Adopt/Not Adopt the following Resolution: REQUESTED: A RESOLUTION AUTHORIZING THE SALE OF SURPLUS REAL PROPERTY LOCATED NEAR THE INTERSECTION OF RANDY PAPE BELTLINE AND GATEWAY BLVD
ISSUE The Council is requested to declare an approximately 0.5 acre unaddressed property STATEMENT: adjacent to 3494 Gateway Blvd, Springfield, Oregon near the southwest corner of Randy Pape Beltline and Gateway Blvd (Map 17-03-22-20, Tax Lot 1300 and 1201 before property line adjustment), to be surplus property. The property is zoned Community Commercial and currently unimproved with some paving. ATTACHMENTS: 1. Resolution Exhibit A – Property Description 2. Purchase and Sale Agreement with BOEV, LLC 3. Appraisal Report (February 2020) DISCUSSION/ On April 12, 2021, the City Council approved entering into a conditional Purchase FINANCIAL and Sale Agreement for approximately 0.5 acre of unaddressed property adjacent to IMPACT: 3494 Gateway Blvd near the southwest corner of Randy Pape Beltline and Gateway Blvd. The surplus property is a portion of an overall 0.77 acre site that the City acquired from ODOT in February 2021, including Tax Lots 1300 and 1201, where the Springfield Flame Sculpture is located. The City paid ODOT $345,000 ($10.31 per square foot) for the property, based on the February 2020 appraised real market value (Attachment 1).
The surplus property is approximately 0.5 acres of the property obtained from ODOT that is not necessary for the City to retain for its purpose of maintaining the Springfield Flame Sculpture. The property lacks legal vehicular access from Gateway Blvd and would be reliant on future access from the adjacent property owner, BOEV LLC. For that reason, the City proposes to sell the surplus property to BOEV LLC under the terms of the Purchase and Sale Agreement (Attachment 2), for a price of $224,552 ($10.31 per square foot). Note that there was a minor error in the Purchase and Sale Agreement; the reference to Tax Lot 1200 should be a reference to Tax Lot 1201. The City has obtained approval of a tentative property line adjustment to transfer approximately 0.03 acres from Tax Lot 1201 to Tax Lot 1300 (Case No. 811-21-000094-TYP1), to facilitate sale of the surplus property.
Before closing the sale of the property to BOEV LLC, the City Council must hold a public hearing and declare the subject property to be not needed for public use.
CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ______
A RESOLUTION AUTHORIZING THE SALE OF SURPLUS REAL PROPERTY LOCATED NEAR THE INTERSECTION OF RANDY PAPE BELTLINE AND GATEWAY BLVD
WHEREAS, pursuant to ORS 271.310, the City is authorized to sell, exchange, or convey real property in the City’s possession or control that is not needed for public use;
WHEREAS, Springfield Municipal Code Section 2.714 provides that the City may dispose of surplus property by any means determined in the best interest of the City wit due regard for the value the city will receive from the disposal of the surplus property;
WHEREAS, in February 2021, the City acquired property at Assessor’s Map 17-03-22-20, Tax Lots 1201 and 1300, from the Oregon Department of Transportation (ODOT) to facilitate City ownership of the Gateway Flame sculpture on Tax Lot 1201 and to provide for its future maintenance, and not all of the property is needed for that public purpose;
WHEREAS, Tax Lots 1201 and 1300 lack legal street access and must take ingress and egress from the adjacent property owned by BOEV, LLC;
WHEREAS, the purpose of the sale to BOEV, LLC is to allow redevelopment of the surplus property in conjunction with the adjacent property also owned by BOEV, LLC;
WHEREAS, the City Council has determined that Tax Lot 1300 and a portion of Tax Lot 1201, shown in Exhibit A, is not needed for public use by the City and it is in the public interest to sell the property to the adjacent property owner, BOEV, LLC;
WHEREAS, BOEV, LLC has proposed to purchase the property for $224,552 ($10.31 per square foot), which is the price per square foot that the City paid to ODOT to acquire the property; and
WHEREAS, the City Council held a public hearing on June 21, 2021 regarding the sale of this surplus property, which was noticed in the Register Guard at least five days in advance according to ORS 221.725,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The City Council hereby declares the property shown in Exhibit A, as surplus and authorizes its sale to BOEV, LLC for a price of $224,552.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this ___ day of ______, ____, by a vote of _____ for and ____ against.
ATTEST:
______City Recorder Attachment 1, Page 1 of 2 PAGE 1 of 2
EXHIBIT A – PROPERTY DECLARED SURPLUS
Property shown within the red dotted line is declared surplus.
Attachment 1, Page 2 of 2 PAGE 2 of 2 Attachment 2, Page 1 of 13 Attachment 2, Page 2 of 13 Attachment 2, Page 3 of 13 Attachment 2, Page 4 of 13 Attachment 2, Page 5 of 13 Attachment 2, Page 6 of 13 Attachment 2, Page 7 of 13 Attachment 2, Page 8 of 13 Attachment 2, Page 9 of 13 Attachment 2, Page 10 of 13 Attachment 2, Page 11 of 13 Attachment 2, Page 12 of 13 Attachment 2, Page 13 of 13
APPRAISAL REPORT ODOT File #PM220A‐006 ODOT Land located at the southwest corner of Randy Pape Beltline and Gateway Street Springfield, Lane County, Oregon Map 17-03-22-20, Tax Lots 1200 and 1300
Submitted To: Courtney Griesel Economic Development Director City of Springfield 225 Fifth Street Springfield, Oregon 97477
Submitted By: Clint C. Becraft, MAI Duncan & Brown, LLC 260 West 12th Avenue Eugene, Oregon 97401 Duncan & Brown File No. 19‐286
Date of Report: February 7, 2020
Date of Value: January 28, 2020
Attachment 3, Page 1 of 79 February 7, 2020
Courtney Griesel Economic Development Director City of Springfield 225 Fifth Street Springfield, Oregon 97477
RE: ODOT File #PM220A‐006 ODOT Land located at the southwest corner of Randy Pape Beltline and Gateway Street Springfield, Lane County, Oregon Map 17-03-22-20, Tax Lots 1200 and 1300
Dear Ms. Griesel:
As per our agreement, I have completed an appraisal of the above-captioned property. The subject of this report consists of a 33,477-square-foot (0.77-acre) site zoned CC, Community Commercial. A site survey provided by the Oregon Department of Transportation (ODOT) indicated the site size is 33,477 square feet. The subject is located at the southwest corner of Randy Pape Beltline and Gateway Street in Springfield, Lane County, Oregon and is further identified by the Lane County Department of Assessment and Taxation as Tax Lots 1200 and 1300 on Map 17-03-22-20.
There is no legal vehicular access to the subject property. The subject has frontage on the west side of Gateway Street and the south side of Randy Pape Beltline. There are no driveway approaches to the subject from the street frontage at the property lines. The ODOT appraisal specifications also indicate access is completely restricted to Beltline Highway and Gateway Street. This would be included as a deed restriction upon any conveyance of ownership of the property.
The purpose of this inspection and subsequent analysis was to estimate the fee simple market value of the subject property as of the latest date of inspection. The highest and best use of the subject property is for assemblage with the adjacent property to the west (Tax Lot 1600) for interim use and future redevelopment. Given the concluded highest and best use, the only potential buyer of the property is the owner of the adjacent property to the west. As such, the valuation of the subject surplus property was based upon an analysis of the “Across the Fence” value of the adjacent property. The across the fence value was adjusted by what is concluded to be the most appropriate market-derived discount to reflect the contributory value of the surplus property for assemblage with the adjacent property. The valuation of the property is also subject to the following hypothetical conditions:
The north portion of the site is improved with a piece of artwork known as the Springfield Flame, which is a 62-foot-tall metal flame sculpture on a concrete slab. A plaza and seatwall area have been proposed to be installed around the sculpture for future public use. The existing sculpture is not
Attachment 3, Page 2 of 79
Ms. Courtney Griesel, City of Springfield February 7, 2020
included in the valuation of the property, as per the appraisal specifications provided by ODOT. Therefore, the value conclusion is based on a hypothetical condition that the sculpture does not exist on the site and the site is bare land with no improvements as of the effective date of value, January 28, 2020. The application of this hypothetical condition may affect the assignment results.
The subject property is known to have contamination. The site contamination is not to be considered in the valuation of the property, as per the appraisal specifications provided by ODOT. Therefore, the value conclusion is based on a hypothetical condition that the subject is clean, as per the Oregon Department of Environmental Quality residential exposure criteria. The application of this hypothetical condition may affect the assignment results.
After an inspection of the subject property, subsequent research and analysis of pertinent market data, and consideration of the hypothetical conditions described herein, it is my opinion the fee simple market value of the subject property for assemblage with Tax Lot 1600, as of January 28, 2020, was:
FOUR HUNDRED SEVENTY THOUSAND DOLLARS $470,000
This appraisal conforms to the current edition of the Uniform Standards of Professional Appraisal Practice (USPAP), as adopted by the Appraisal Standards Board of the Appraisal Foundation. In addition, this report complies with the current Oregon Department of Transportation appraisal policy and procedures, as outlined in ODOT’s Right of Way Manual; ODOT’s Guide to Appraising Real Property, and the Appraisal Specification Worksheet(s) provided from ODOT.
I certify this appraisal has been prepared in accordance with the Code of Professional Ethics and Standards of Professional Practices set forth by the Appraisal Institute. I certify I have no present or contemplated interest in the property and the fee for making this appraisal is not predicated upon reporting any specified value or value range.
Please contact me at your convenience if any additional data or information is required.
Respectfully submitted, DUNCAN & BROWN, LLC
Clint C. Becraft, MAI [email protected]
CCB, Certification No. C000856, Exp. 04/30/20 CCB/cp
Duncan & Brown Attachment 3, Page 3 of 79
TABLE OF CONTENTS
LETTER OF TRANSMITTAL AERIAL PHOTOGRAPH EXECUTIVE SUMMARY INTRODUCTION Assumptions & Limiting Conditions ...... 8 Pertinent Definitions ...... 10 Preliminary Information ...... 11 Regional Map ...... 13 Market Area Description...... 14 Neighborhood Map ...... 21 Neighborhood Description ...... 22 PROPERTY DATA Legal Description ...... 26 Owner of Record ...... 26 Pertinent Conditions of Title ...... 27 Tax & Assessment Data ...... 27 Zoning ...... 27 Zoning Map ...... 28 Subject Photographs ...... 29 Property Description ...... 33 Site Survey ...... 37 ANALYSES AND CONCLUSIONS Highest and Best Use ...... 39 Appraisal Process ...... 42 Sales Comparison Approach ...... 43 Value Conclusion ...... 50 ADDENDA Certificate of Appraiser Certification Plat Map Preliminary Title Report Legal Lot Determination Comparable Sale Details Appraisal Specifications Appraiser’s Qualifications
Duncan & Brown Attachment 3, Page 4 of 79
AERIAL PHOTOGRAPHS Lane County Aerial Photographs
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EXECUTIVE SUMMARY
Name/Location: ODOT Land located at the southwest corner of Randy Pape Beltline and Gateway Street Springfield, Lane County, Oregon Map 17-03-22-20, Tax Lots 1200 and 1300
ODOT File No.: PM220A-006 (Sunset Investments)
Section: Beltline at I-5 Interchange
Highway: I-5
Owner of Record: Oregon Department of Transportation 4040 Fairview Industrial Drive SE MS#2 Salem, Oregon 97302
Assessor’s Identification: Tax Lots 1200 and 1300 on Map 17-03-22-20
Tax and Assessment Data (2019‐20)— IDENTIFICATION REAL MARKET VALUE ASSESSED VALUE TAXES* Tax Lot Account Land Improvements Total Total 1200 0188191 $635,551 $0 $635,551 $238,702 $0.00 1300 0188217 $729,555 $0 $729,555 $219,237 $0.00 Total: $1,365,106 $0 $1,365,106 $457,939 $0.00 *The subject is exempt from taxation as it is publicly owned.
Parcel Size: 33,477 square feet, or 0.77 of an acre, per the site survey provided to the appraiser, dated December 28, 2018. Tax Lot 1200 is indicated to be 13,098 square feet and Tax Lot 1300 is indicated to be 20,379 square feet.
The Lane County Assessor records and information in the preliminary title report legal description indicate the site size to be 0.97-of-an-acre. The larger site size does not take into consideration that a portion of site is located within retained public right-of-way. A deed relinquishing the retained right of way area to the city was recorded on January 21, 2020 (Deed No. 2020-003155). The 0.77-of- an-acre site size in the survey provided will be utilized in the analysis of the subject property.
Flood Hazard Area: According to FEMA Map 41039C1133F, effective June 2, 1999, the subject is located in Zone X, areas determined to be outside the 500-year floodplain.
Access: There is no legal vehicular access to the subject property. The subject has frontage on the west side of Gateway Street and the south side of Randy Pape Beltline. There
Duncan & Brown - 6 - Attachment 3, Page 6 of 79 Executive Summary are no driveway approaches to the subject from the street frontage at the property lines. The ODOT appraisal specifications also indicate access is completely restricted to Beltline Highway and Gateway Street. This would be included as a deed restriction upon any conveyance of ownership of the property. The nearest existing driveway approach is located approximately 100 to 110 feet south of the south property line of the subject on the adjacent property (Tax Lot 1600). This driveway provides a physical access to the subject property across the adjacent property; however, it is not a legal access to the subject property as there is no known access easement agreement to provide legal access to the subject site across the adjacent property.
Zoning: CC, Community Commercial
Utilities: Public electricity, water, sewer, natural gas and telephone service are available to the property.
Present Use/Site Improvements: The north portion of the site is improved with a piece of artwork known as the Springfield Flame, which is a 62- foot-tall metal flame sculpture on a concrete slab. There are gravel ground coverings on the north portion of the site surrounding the sculpture. The south portion of the site is unimproved land with remnants from the former use including some asphalt paving and gravel ground coverings. There is approximately 215 feet of temporary concrete construction barriers on the site along the edge of the asphalt paving on the southern portion of the site. These barriers are considered personal property and are not included in the valuation.
Highest & Best Use: Assemblage with the adjacent improved property to the north (Tax Lot 1600) for interim use and future redevelopment.
Market Value Conclusion— Assemblage Value (with TL 1600): $460,000 (subject to hypothetical conditions on page 8)
Date of Value: January 28, 2020
Date of Report: February 7, 2020
Appraiser: Clint C. Becraft, MAI
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ASSUMPTIONS & LIMITING CONDITIONS
Hypothetical Conditions 1. The north portion of the site is improved with a piece of artwork known as the Springfield Flame, which is a 62-foot-tall metal flame sculpture on a concrete slab. A plaza and seatwall area have been proposed to be installed around the sculpture for future public use. The existing sculpture is not included in the valuation of the property, as per the appraisal specifications provided by ODOT. Therefore, the value conclusion is based on a hypothetical condition that the sculpture does not exist on the site and the site is bare land with no improvements as of the effective date of value, January 28, 2020. The application of this hypothetical condition may affect the assignment results.
2. The subject property is known to have contamination. The site contamination is not to be considered in the valuation of the property, as per the appraisal specifications provided by ODOT. Therefore, the value conclusion is based on a hypothetical condition that the subject is clean, as per the Oregon Department of Environmental Quality residential exposure criteria. The application of this hypothetical condition may affect the assignment results.
General Assumptions 1. Title to the property is assumed good and marketable unless otherwise stated in this report. No responsibility is assumed for the legal description or for such matters including legal or title considerations.
2. The property is appraised free and clear of any or all liens or encumbrances unless otherwise stated in this report.
3. Responsible ownership and competent property management are assumed unless otherwise stated in this report.
4. The information furnished by others is believed to be reliable. However, no warranty is given for its accuracy.
5. All engineering is assumed to be correct. Any plot plans or illustrative materials in this report are included only to assist the reader in visualizing the property.
6. It is assumed there are no hidden or unapparent conditions of the property, subsoil or structures that render it more or less valuable. No responsibility is assumed for such conditions or for arranging for engineering studies that may be required to discover them.
7. It is assumed there is full compliance with all applicable federal, state and local environmental regulations and laws, unless non-compliance is stated, defined and considered in the appraisal report.
8. The appraiser is not qualified to detect hazardous waste and/or toxic materials. Any comment by the appraiser that may suggest the possibility of the presence of such substances should not be taken as confirmation of the presence of hazardous waste and/or toxic materials. Such determination would require investigation by a qualified expert in the field of environmental assessment. The presence of hazardous materials may affect the value of the property. Unless a Phase I Environmental Assessment has been provided and
Duncan & Brown - 8 - Attachment 3, Page 8 of 79 Assumptions & Limiting Conditions referenced within the report, the appraiser’s value estimate is predicated on the assumption there is no such material on or in the property that would cause a loss in value unless otherwise stated in this report. No responsibility is assumed for any environmental conditions, or for any expertise or engineering knowledge required to discover them.
9. Compliance with all applicable zoning and use regulations and restrictions is assumed unless a nonconforming use has been stated, defined and considered in the appraisal report.
10. It is assumed all required licenses, certificates of occupancy, consents or other legislative or administrative authority from any local, state or national government, private entity or organization have been or can be obtained or renewed for any use on which the value estimated contained in this report is based.
11. It is assumed the utilization of the land is within the boundaries or property lines of the property described and there is no encroachment or trespass unless otherwise stated in this report.
12. Any sketch in this report may show approximate dimensions and is included to assist the reader in visualizing the property. Maps and exhibits found in this report are provided for reader reference purposes only. No guarantee as to accuracy is expressed or implied unless otherwise stated in this report.
13. It is assumed that no conditions of title exist which would restrict and/or inhibit development of the property in its highest and best use.
14. It is assumed that, inasmuch as a detailed soils survey was not provided, the soil conditions found within the subject property would not excessively restrict and/or inhibit its development when compared to competing sites.
General Limiting Conditions 1. Possession of this report, or a copy thereof, does not carry with it the right of publication. It may not be used for any purpose by any person other than the party to whom it is addressed without the written consent of the appraiser, and in any event only with proper written qualification and only in its entirety.
2. The appraiser is not required to give further consultation, testimony, or be in attendance in court with reference to the property in question by reason of this appraisal, unless arrangements have been previously made.
3. Neither all nor any part of the contents of this report, including any conclusions as to value, the identity of the appraiser, or the firm with which the appraiser is connected, shall be disseminated to the public through advertising, public relations, news, sales or other media without the prior written consent and approval of the appraiser.
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PERTINENT DEFINITIONS
Fair Market Value The amount of money, in cash, that property would bring if offered for sale by one who desired but was not obliged to sell, and was bought by one willing but not obliged to buy. It is the actual value of the property on the date of the taking, with all its adaptations to general and special uses, that is to be considered.1
Fee Simple Estate Absolute ownership unencumbered by any other interest or estate, subject only to the limitations imposed by the governmental powers of taxation, eminent domain, police power, and escheat.2
Highest and Best Use The reasonably probable use of property that results in the highest value. The four criteria that the highest and best use must meet are legal permissibility, physical possibility, financial feasibility, and maximum productivity.3
When a site contains improvements, the highest and best use may be determined to be different than the existing use. The existing use will continue unless and until land value in its highest and best use exceeds the sum of the value of the entire property in its existing use, and the cost to remove the improvements.
An additional implication is that the determination of the highest and best use results from the appraiser’s judgment and analytical skills, that is, that the use determined from analysis represents an opinion not a fact to be found. In appraisal practice, the concept of highest and best use represents the premise upon which value is based.
1. Oregon Department of Transportation. ODOT Right of Way Manual, Chapter 5, Rev. August 31, 2018. 2. Appraisal Institute, The Dictionary of Real Estate Appraisal, 6th ed. (Chicago: Appraisal Institute, 2015). 3. Ibid. Duncan & Brown - 10 - Attachment 3, Page 10 of 79
PRELIMINARY INFORMATION
Subject Property The subject of this report consists of a 33,477-square-foot (0.77-acre) site zoned CC, Community Commercial. A site survey provided by the Oregon Department of Transportation (ODOT) indicated the site size is 33,477 square feet. The subject is located at the southwest corner of Randy Pape Beltline and Gateway Street in Springfield, Lane County, Oregon and is further identified by the Lane County Department of Assessment and Taxation as Tax Lots 1200 and 1300 on Map 17-03-22- 20.
Purpose and Intended Use The purpose of this appraisal is to estimate the fee simple fair market value of the subject property as of the date of property inspection. The intended use of this appraisal report is to assist the client with establishing market value for the purpose of a potential acquisition of the property.
Client and Intended Users The client is the City of Springfield. The intended users are the client, the City of Springfield and the Oregon Department of Transportation (ODOT).
Interest Appraised Fee simple estate.
Scope of the Appraisal The scope of the appraisal assignment has been to collect, confirm, analyze and interpret pertinent market data and other market forces so as to arrive at an estimate of market value of the subject property. This appraisal assignment has included a complete investigation of all pertinent data in relation to the subject property. This investigation included, but was not limited to:
Personal inspection of the subject property; Review of Lane County property records; Interview with Courtney Griesel, Economic Director for the City of Springfield; Interview with Steven Eck, property agent with ODOT; Review of the ODOT Appraisal Specifications provided; Research of market conditions; Research and analysis of sale transactions of comparable properties; sources utilized include sales and listing data from real estate brokers, information from knowledgeable market participants, and real estate database services. Comparable sales analyzed in the appraisal report were confirmed either by a party to the transaction, or an agent or representative of a party to the transaction, or information from other real estate professionals and from public records; Application of the applicable approaches to value; Preparation of the written report conveying the appraiser’s analyses and conclusions.
In this assignment, the Sales Comparison Approach is the only applicable valuation method for the land area. The Cost Approach and Income Capitalization Approach are not applicable in estimating a unit value of the parcel.
Duncan & Brown - 11 - Attachment 3, Page 11 of 79 Preliminary Information Compliance & Competency Rule This appraisal has been prepared in compliance with the most recent revisions of the Uniform Standards of Professional Appraisal Practice (USPAP) as adopted by the Appraisal Standards Board of the Appraisal Foundation. Clint C. Becraft, MAI has the knowledge and experience to complete this assignment competently, in compliance with the stated regulations.
Inspection Data Clint C. Becraft, MAI inspected the subject property on January 28, 2020.
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REGIONAL MAP
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MARKET AREA DESCRIPTION Greater Eugene‐Springfield Metropolitan Area
The Eugene/Springfield metropolitan area is located in Lane County, in the central, western portion of the state of Oregon. The Willamette Valley is the most densely populated portion of the state, with the three largest metropolitan areas—Portland, Salem and Eugene/ Springfield—located at the north, middle and south ends of the valley, respectively.
The community is situated at the confluence of the McKenzie and Willamette rivers at the head of the Willamette Valley. The Willamette River flows northward from the southern valley to its confluence with the Columbia River at Portland and Vancouver, Washington. The Eugene/Springfield metropolitan area is approximately 440 feet above sea level, and the topography of the area is flat valley floor and flood plain land. The head of the Willamette Valley is bordered by the Coast Range on the west and the Cascade Range foothills on the east; the area to the south is mountainous as well. The valley is open to the north.
Eugene is home to the University of Oregon and is also known as “Track Town USA” for its abundant running trails and renowned venue, Hayward Field. Springfield, historically a mill town, is situated between the McKenzie River and the middle fork of the Willamette River. The McKenzie River is world famous for fly-fishing and summer steelhead. Bedroom communities within commuting distance of the larger metropolitan area include Veneta, Junction City, Harrisburg, Coburg, Creswell and Cottage Grove. The metropolitan area is popular for its natural beauty and rich recreational opportunities bolstered by its proximity to the Cascade Mountains, Willamette Valley vineyards, and Oregon coast.
Population & Demographics Eugene/Springfield is Oregon’s second largest metropolitan area, following Portland/Vancouver and the fifth most populous metropolitan area in the Oregon/Washington/Idaho tri-state region. Approximately 70% of the population of Lane County resides within five miles of the Eugene/Springfield metro area. Population growth, regionally and statewide, has been influenced significantly by economic conditions over the past several decades. Population statistics show rapid population growth in Oregon since 1980, as demonstrated in the table below:
Population % Growth 1980- 1990- 2000- 2010- 1980 1990 2000 2010 2019 1990 2000 2010 2019 Eugene 105,664 112,669 137,893 156,185 171,210 6.63% 22.4% 12.3% 9.6% Springfield 41,621 44,683 52,864 59,403 61,355 7.35% 18.3% 12.4% 3.2% Lane County 275,226 282,912 322,977 351,715 378,880 2.79% 14.2% 8.90% 7.7% Oregon 2,633,149 2,842,337 3,421,399 3,831,074 4,236,400 7.94% 20.3% 12.0% 10.5%
Duncan & Brown - 14 - Attachment 3, Page 14 of 79 Market Area Description In-migration has been the driving force behind population growth in Lane County, due to the availability of job opportunities, a relatively affordable cost of living, moderate local climate and appealing lifestyle amenities. The increase in Oregon’s population in the last few years was due largely to net migration, which, at 47,600 people, was one of the largest net migrations since 1996. Over the past 20 years, Oregon had an average net migration of 28,600 people per year. The lowest number of net migrants over the last 20 years was 7,000 in 2010 during the recession. In general, net migration increases as the economy expands and more jobs become available; during recessions, the population becomes less mobile. This fact, combined with Oregon experiencing a deeper recession than the nation as a whole, brought net migration to its lowest levels since the 1980s.4
Real Estate Development Patterns The high economic growth periods in the 1920s, 1960s, 1970s, and 1990s saw the most development activity, with new development extending outward from the city centers. Both Eugene and Springfield saw high levels of residential, commercial and industrial development between 2000 and 2006. The late 2000s economic recession severely curtailed new development in almost all segments of the local market area. In the current expansion cycle, there has been a notable increase in development activity, absorption of vacant lots, and lowered vacancy throughout the market area.
Residential Development— Most of the area’s single-family housing was built from 1965 to 1980, and consists primarily of average-quality, ranch-style homes. Residential development slowed during the recession of 1981- 83, with new construction gaining speed beginning in 1988 and continuing until the recession in 2007. New single-family homes constructed since 1988 are of generally higher quality than those of the 1970s, with two-level houses more prevalent due to smaller lots. Between 2008 and 2012, building activity fell well below the historic average for single-family homes. Residential building
4. Bechtoldt, Felicia “Oregon’s 2018 Natural Population Increase Was the Lowest on Record”, Worksource Oregon, 26 April 2019. Web. Duncan & Brown - 15 - Attachment 3, Page 15 of 79 Market Area Description construction has increased more recently, but not to pre-recession levels due mostly to high construction costs and a constrained land supply.
Multi-family development in the area ranges in age from new to 50 years old. Most multi-family structures are wood-frame, garden-court style, suburban apartment complexes. A large number of units were constructed in the 1990s, which resulted in above-average vacancy for an extended period of time as new units were absorbed. Recent building permit data indicates that over 5,000 new apartment units have been constructed in Eugene and Springfield since 2010 with approximately 50% of those units being University of Oregon campus-oriented development. Nevertheless, vacancy has remained low and rents have been increasing, suggesting an under- supply in the market.
New housing construction in Lane County peaked in 2005 before the recession and dropped dramatically from 2006 to 2009. The most recent building permit data shows a drop in single- family construction and an increase in multi-unit buildings.5 Multi-unit structures of five or more units grew rapidly in 2013 and 2014 from a boom in student housing associated with the University of Oregon. Construction of single-family units has steadily increased since bottoming out in 2011, although it is still well below pre-recession levels due mostly to lack of available land.6 Overall, building activity is recovering to stable levels, but limited land availability and high construction costs will continue to temper the addition of new units to the area.
Commercial and Industrial Development— Commercial development includes a central business district in Eugene’s downtown core, neighborhood shopping centers, two regional malls, and a large lifestyle shopping center, which account for much of the retail space in the market area. Downtown Eugene contains a large amount of office space with city, county, and federal governments occupying the largest share. The downtown Springfield area has a limited supply of general office space, with government agencies occupying the majority of what is available. Over the past 15 years, newer offices have been developed by owner-occupants in the Coburg Road, Chad Drive, and Crescent Avenue subareas in north Eugene, as well as in the Gateway subarea in northwest Springfield.
The Eugene/Springfield metropolitan area has several established industrial neighborhoods. The West Eugene industrial neighborhood is the largest and most heavily developed industrial area in the city of Eugene. Industrial development is also occurring near Highway 99N/Airport Road, a developing area with a large amount of vacant land. Industrial development in Springfield is located on the south side of South A Street and in areas near Olympic Street and 42nd Street. Between 2005 and 2007, prior to the late-2000s recession, industrial development had also been occurring at a historically high level.
Economic Conditions The Eugene/Springfield metropolitan area is the regional hub for manufacturing, services and government in the southern Willamette Valley. The primary trading area population is approximately 220,000, and retail, wholesale, and professional services serve an overall population of approximately 550,000, which includes all of Lane County and portions of neighboring counties. Forest products manufacturing, once a major economic driver in Lane County, has declined over several decades due to changes in forest practices and global economic conditions. Another major industry, recreational vehicle manufacturing, was substantially impacted by the most recent recession, resulting in the closure of several RV manufacturing plants locally. Consequently, Lane County’s economy has diversified to include an increasing number of jobs in service industries such as retail trade, customer service and health care. The area is home to an expanding artisan food and
5. Rooney, Brian. “Lane County Building Permits Rebound in 2018”. Worksource Oregon, 12 March 2019. Web. 6. Ibid. Duncan & Brown - 16 - Attachment 3, Page 16 of 79 Market Area Description beverage industry. Regional vineyards, breweries, food manufacturers and retailers are proliferating in the Willamette Valley. Ninkasi Brewing, with over 80 local employees, has risen to the third- largest beer producer in Oregon and 32nd in national beer sales, capturing a portion of the $10.2 billion craft beer industry nationwide.7 It has expanded its brewing and storage capacity in downtown Eugene and extended its distribution network to 14 states and Canada.8 Other organic and artisan food producers include chocolatiers, dairy producers, and other specialized food makers.
The Eugene/Springfield metro area has seen a gradual but consistent recovery from the Great Recession of the late 2000s. The area hit a peak unemployment rate of 13.2% in 2009 followed by a steady decrease and stabilization into 2019, generally in line with statewide trends as evident on the chart on the following page After losing approximately 18,000 jobs during the recession, Lane County officially crossed the threshold of the prerecession employment peak in November 2016, having gained back all the jobs lost during the recession.9 By the end of 2016, Lane County was the 86th fastest growing economy out of 382 metropolitan statistical areas (MSAs) in the U.S. in terms of gross domestic product. That growth was fueled primarily by gains in the professional and business services, financial activities, education and health services industries.10
According to the Oregon Economic and Revenue Forecast, Oregon’s economy continues to expand, and per capita personal income is rising. The labor market is tightening as businesses report difficulty in finding and retaining workers.
Transportation
7. “Ninkasi Brewing Continues to Boom and Grow.” Business Oregon. n.d. Web.
The city of Eugene is a major switching area for the Union Pacific and BSNF railroads. Motor freight carriers and the Greyhound bus line also serve the metropolitan area. Eugene Airport, also known as Mahlon Sweet Field, is the fifth-largest airport in the Pacific Northwest and the largest non-hub airport in the nation, providing commercial air service to major cities in six western states.11 The Port of Coos Bay, located 120 miles to the southwest, is the largest deep-draft coastal harbor between San Francisco Bay and Puget Sound, and is Oregon’s second-busiest maritime commerce center.12
Education The metropolitan area is served by three school districts: Eugene, Springfield and Bethel, containing a total of 35 elementary schools, three K–8 schools, 15 middle schools, seven comprehensive high schools, four alternative high schools, an international high school program on multiple campuses, three K-12 language immersion programs, and a life skills program. There are six charter schools among the three districts. The area is also served by several parochial and college preparatory schools.
Eugene is the home of the University of Oregon, Lane Community College, Gutenberg College, Northwest Christian University and New Hope Christian College. The University of Oregon (UO) is a four-year state university with an enrollment of approximately 23,000 students. UO has earned national and international recognition for excellence in its law school, business, journalism and music colleges, as well as its chemistry, creative writing, psychology and special education programs.
Lane Community College (LCC), a two-year public college, includes general education courses, lower-division college transfer courses, and occupational training. Over 36,000 students take credit or noncredit classes at LCC, which has the third largest enrollment of credit students of the 17 community colleges in Oregon. The main campus is located in south Eugene. LCC’s new $54 million, 90,000-square- foot Downtown Campus Academic Building opened in downtown Eugene in 2012. It features sustainable construction and design elements, housing for 255 students and a sizable retail space. LCC also offers a Flight Technology Center at the Eugene Airport, community learning centers in Cottage Grove and Florence, and several outreach centers in area high schools and other sites.
11. Eugene Airport Media Guide, Eugene Airport website, http://flyeug.com. 12. Oregon International Port of Coos Bay, “Navigation & Channel Data,” http://www.portofcoosbay.com. Duncan & Brown - 18 - Attachment 3, Page 18 of 79 Market Area Description Utilities & Community Services Water and sewerage are provided by local municipalities, while solid waste disposal service falls to various private firms. Eugene Water and Electric Board, Springfield Utility Board, and Northwest Natural Gas serve most areas throughout Eugene and Springfield. The cities have individual police departments and are involved in a phased consolidation of the fire departments, while outlying areas are served by rural fire districts and the county sheriff’s department.
Three hospitals serve the region. Sacred Heart Medical Center at RiverBend, located in the Gateway area of Springfield and operated by PeaceHealth, is licensed for 338 beds and is the only Level II trauma center in Lane County. Sacred Heart Medical Center University District, a 104-bed specialty hospital, is located near the University of Oregon campus in central Eugene. Since the opening of RiverBend in 2008, PeaceHealth has invested substantially in the University District hospital. McKenzie-Willamette Medical Center, an investor-owned acute care hospital licensed for 114 beds, is located in the north-central neighborhood of Springfield.
Additionally, the State of Oregon opened a 211,000-square- foot, 174-bed state psychiatric hospital in Junction City in 2015.13 In 2016, the U.S. Department of Veterans Affairs opened a 126,000-square-foot hospital in northeast Eugene. The hospital is estimated to have cost $50 million, and services include surgeries, podiatry and dental care. Officials expect to care for close to 14,000 veterans at the new facility.14
Government Controls & Regulations Eugene and Springfield are both governed by a mayor/city council/city manager form of government. Lane County has a commission form of government with five county commission districts. Eugene is the county seat. Oregon and Lane County rely on income and property tax receipts for school, local, state and general funding; there is no sales tax in Oregon.
Oregon has one of the most comprehensive land use planning systems in the United States. The system was established in the early 1970s as a way to facilitate orderly development, control urban sprawl and preserve farmland. Each local government was required to establish an Urban Growth Boundary (UGB) and develop a plan in which growth outside the boundary cannot take place until the interior of the boundary is filled. The State Land Conservation and Development Commission (LCDC) was established to oversee the process. Local planning departments and commissions retain the authority to direct growth in their respective jurisdictions, and adherence to the goals of the statewide land use planning system varies within in the state. The state Land Use Board of Appeals (LUBA) was established to settle disputes not resolved at the local level. Citizens may challenge local decisions by appealing to LUBA.
Summary & Trends Eugene and Springfield are typical western American cities in that they were founded on, and still somewhat depend on, resource-based industries. Major local institutions such as the University of Oregon and government agencies have provided an increased level of stability. The economy has diversified over the past several years and is expected to continue to do so in the future. The local economy tends to parallel national and state business cycles and trends.
The metropolitan area is currently experiencing modest population growth, as is the state as a whole, and the majority of the increase is attributable to migration from other states. In the local
13. Carillo, Angelica. “New psychiatric hospital in Junction City to welcome first patients this week.” KMTR. 8 March 2015. Web. 14. McDonald, Sherri Buri. “Veterans, medical staff celebrate Eugene VA clinic’s grand opening.” The Register‐Guard. 26 Jan. 2016. Duncan & Brown - 19 - Attachment 3, Page 19 of 79 Market Area Description area, the fastest growing age group is 55+, a trend that is expected to continue and will further spur the health care and retail services sectors of the local economy.
Overall, the market area is expected to experience continued population growth in the next five years. Real estate values have appreciated and depreciated with the swings of the local economy and the amount of migration. Real estate values are appreciating in the current economic expansion cycle, with higher transaction volume over the past few years as interest rates have remained low, with some stabilization noted throughout the market. The long-term outlook for the area is for continued stability and modest appreciation following national and state-wide trends.
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NEIGHBORHOOD MAP
SUBJECT PROPERTY
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NEIGHBORHOOD DESCRIPTION Gateway / RiverBend subarea
The subject property is located in the Gateway/RiverBend subarea of northwest Springfield. The neighborhood boundaries are generally Interstate 5 on the west, the McKenzie River on the north and east, and Harlow Road on the south. The topography of the neighborhood is flat with a series of benches stepping down to the level of the McKenzie River to the north and east. Historically, the neighborhood was agricultural area due to the high-quality soils and water availability. The area has experienced extensive urban development beginning in the early 1970s, and the neighborhood is currently about 80% built-up, composed of a mix of residential, commercial, industrial, and agricultural land uses. The various land uses in the neighborhood are described below.
Residential Development Residential development includes both single- and multiple-family land uses. Single-family development consists primarily of homes built prior to 1975, located on streets to the east and west of Game Farm Road. This housing stock ranges from older farm dwellings to mid-life single-level ranch-style tract homes. The area is known for large lots, many ranging up to several acres. In the northern portion of the neighborhood, on Deadmond Ferry, Game Farm East and Baldy View Roads, homes on small to large acreage parcels are common. The quality and condition of the homes range from poor to good.
The neighborhood was extensively developed with large apartment complexes in the 1970s, with four projects developed with a total of 690 units. These projects are all wood-frame, wood-sided, two-story, garden court style complexes of average quality, located on Gateway Street and Harlow Road. During that same period, more single-family housing was developed in the area immediately south of the neighborhood, south of Harlow Road.
A condominium complex was developed in the late 1970s on Harlow Road. The complex is apartment quality and many of the units are used as rentals. There was no new multi-family development in the neighborhood in the 1980s. More recent development includes a 100-unit, good-quality, subsidized apartment complex and a 150-unit average-quality apartment complex, both located on Oakdale Street and built in the 1990s. A residential care facility was developed on Harlow Road in 1993. The neighborhood has a large amount of vacant multi-family land and homes on small acreage parcels and large lots that are zoned for multi-family use. Limited multi-family development has occurred in the last two decades in this neighborhood.
Commercial Development Commercial development in the subject neighborhood is primarily freeway-oriented and is distributed between the Beltline/Gateway intersections and the Gateway/Harlow intersections. There are auto service stations with convenience stores, stand-alone conveniences stores, motels/hotels, quick-serve and eat-in restaurants on this commercial strip.
The neighborhood has a significant amount of office development located on Gateway Loop, typically one- and two-story, wood-frame, average-quality structures built in the late 1970s. Other development in the neighborhood includes the Gem Top canopy sales facility, furniture stores, a television station, a U.S. Postal Service facility, banks and credit union branch offices and medical office buildings.
Duncan & Brown - 22 - Attachment 3, Page 22 of 79 Neighborhood Description
Newer commercial development has occurred along Beltline Road, east and west of Gateway Street. The northern area is home to the Royal Caribbean office/call center, the PeaceHealth RiverBend Annex (formerly the Sony manufacturing space), flex-type commercial space, neighborhood strip retail, motels, and quick-serve and eat-in national chain restaurants. Along the southern boundary of the neighborhood, motels, office buildings and a mini-storage facility have been constructed.
Other commercial development in the neighborhood includes the 825,000-square-foot Gateway Mall, originally constructed in 1982 with expansions in 1998-99 and 2006. Sears, Target, Kohl’s, and Cabela’s outdoor store anchor the mall, which in 2016 completed a $43 million remodel to “de- mall” the property and accommodate new retail and restaurant tenants.15 The center, rebranded as The Shoppes at Gateway, was reported to be 94% leased as the largest power center between Portland and Sacramento.16 A sale of the center closed in March 2017 for a reported price of $107,500,000, one of the largest transactions recorded for Lane County.
Industrial Development Industrial development between 1990 and 2008 in the Gateway area created new infrastructure for specialized uses. Symantec completed Phase I of its construction of a two-story, 198,000-square- foot call center building in 2001 with Phase II, which mirrors the Phase I construction, completed in 2006. Sony Corporation constructed and operated a disc manufacturing facility in the area for 10 years, closing in 2003. Shorewood Packaging, which built a facility in 1995 to provide packaging materials for the Sony plant, closed its doors in December 2008. Richardson Sports, a local sports cap manufacturer with 150 employees, purchased the 136,000-square-foot Shorewood building in 2012 and moved its operations to the facility following renovation of the building. With the addition of Richardson Sports, the total employment in the Gateway area is currently estimated at 10,000. Industrial use in the area has significantly added to the demand for new commercial and residential developments within the area.
Agricultural Development The subject neighborhood has traditionally been an agricultural area due to the very high quality and depth of the soils. The area located north of Game Farm East and Deadmond Ferry Road remains in transitional agricultural use. At this location, the land is used for orchards, annual crops and hay. The majority of this area has been rezoned Campus Industrial for industrial development, though areas adjacent to the river that lie outside the city limits and within the McKenzie River floodway will likely remain in agricultural use.
Transportation The subject neighborhood is well served by major transportation alternatives. The western border of the neighborhood is formed by the Interstate 5 freeway (I-5), which also serves as the boundary between the cities of Eugene and Springfield. I-5 is the major north/south freeway through the state of Oregon. Interstate 105 (I-105) is located one mile south of the Beltline Road interchange on I-5. I-105 is a linking freeway providing access from east Springfield to central Eugene. Beltline Road/Randy Pape Beltline is a four-lane limited access freeway providing access from I-5 to the Pacific Highway (99N) and West Eugene. The Beltline Road/Interstate 5/Gateway Street intersection had been one of the most congested areas in the Eugene/Springfield metropolitan area
15. “Rouse Properties Announces Grand Opening of The Shoppes at Gateway”. BusinessWire. 6 Jan. 2016. Web. 16. “Rouse Properties Unveils The Shoppes at Gateway, Eugene”. Zacks Equity Research. 6 Jan. 2016. Web. Duncan & Brown - 23 - Attachment 3, Page 23 of 79 Neighborhood Description and was redesigned to accommodate the additional traffic anticipated as future development occurs. Game Farm Road is also an arterial traveling east from Gateway Street in the northern portion of the neighborhood, then south to Harlow Road in the eastern portion. Harlow Road is a four-lane road forming the southern boundary of the neighborhood. Harlow Road connects with Coburg Road to the west, providing access to downtown Eugene within 10 minutes, and connects with Pioneer Parkway/Martin Luther King, Jr. Boulevard to the east, providing access to downtown Springfield within 10 minutes and SHMC at RiverBend in less than 5 minutes.
Major transportation improvements in the area include upgrading Game Farm Road East and Deadmond Ferry Road to urban standards, the extension of Beltline Road to Game Farm Road South and improvement of the Beltline Road/Gateway Street intersection, as noted previously.
Lane Transit District (LTD), the local municipal bus service, serves the subject neighborhood. Fully improved streets are also developed with bicycle lanes and sidewalks to encourage those forms of transportation. Overall, the neighborhood is well served by major transportation alternatives.
SHMC RiverBend Development Completed in 2008, the new Sacred Heart Medical Center (SHMC) at RiverBend campus includes approximately 160 acres located along the McKenzie River, at the northeast corner of the neighborhood. This development was completed under a master plan that includes the regional hospital of approximately 1,000,000 square feet, as well as 200,000 square feet of medical office buildings, 800 to 1,200 dwelling units and related mixed use commercial development. Much of the land remains available, due in part to the impact of the late-2000s economic recession.
The development also included extending and improving transportation in this portion of the neighborhood, which began with the installation of a new traffic circle at Harlow Road and Pioneer Parkway and extension of Martin Luther King, Jr. Boulevard to provide access to the hospital campus and immediate surrounding area. Additional upgrades include the addition of new lanes, turn lanes and medians to Beltline Road and Gateway Street near the I-5 interchange. In 2011, Lane Transit District completed the region’s Bus Rapid Transit system (EmX) service corridor along Pioneer Parkway connecting downtown Springfield with the Gateway neighborhood and SHMC at RiverBend. Fully improved streets are also developed with bicycle lanes and sidewalks to encourage those forms of transportation.
Summary The Gateway neighborhood continues to transition from agricultural uses to urban development. Presently, the neighborhood is less than 25% undeveloped (including agricultural land). The
Duncan & Brown - 24 - Attachment 3, Page 24 of 79 Neighborhood Description neighborhood is a mixed-use area with single- and multi-family development, as well as commercial and light industrial development. The neighborhood benefits from close proximity to major transportation arterials providing access to all parts of the metropolitan area, as well as the interstate freeway system. The neighborhood is expected to experience continued development in all sectors and has a higher rate of development than the city of Springfield as a whole.
In summary, the subject property is well located in the northwest area of Springfield with easy arterial access to other neighborhoods within the Eugene/Springfield community, as well as the I-5 corridor. The Gateway neighborhood has been continually developed over the past 15 to 20 years.
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PROPERTY DATA
Legal Description The subject is identified by Lane County Department of Assessment and Taxation Map 17-03-22-20, Tax Lots 1200 and 1300. The legal description provided from the survey of the property is as follows:
Owner of Record According to Lane County records, title to the subject property is vested in:
Oregon Department of Transportation
Sale History—Given According to Lane County records, there have been no sale transactions involving ownership of the subject property in the past five years.
Duncan & Brown - 26 - Attachment 3, Page 26 of 79 Property Data
Pertinent Conditions of Title A Preliminary Title Report prepared by Evergreen Land Title Company, dated December 3, 2019, was provided. The report includes 5 general exceptions to title and three current exceptions.
Exceptions 1 through 5 are standard general exceptions issued in a title policy regarding taxes or assessments, facts, rights, interests or claims, easements, or claims of easements, any encroachments, liens or right of liens not shown by the public records.
Exception 6 references the subject property being exempt from property taxation as it is owned by the State of Oregon.
Exception 7 references a public utility easement shown on the recorded plat.
Exception 8 references access restrictions contained in a deed recorded in 1966.
None of the exceptions in the preliminary title report are considered to adversely affect the overall marketability of the property. However, it is noted that the ODOT Appraisal Specifications indicate that access to the subject property is completely restricted to Beltline Highway and Gateway Street. There are also no noted access easements indicated in the preliminary title report that would provide legal access to the subject property from the adjacent property. The lack of legal vehicular access to the property will be further discussed in the appraisal report. During the physical inspection of the subject, no other easements, encroachments or encumbrances were noted that would have a negative impact on the subject property when compared to competing properties. A specific assumption of this report is that no negative easements affect the subject property. If questions arise regarding easements, encroachments, or other encumbrances, further research is advised.
Tax and Assessment Data The Lane County Department of Assessment and Taxation identifies the subject property as Tax Lots 1200 and 1300 on Map 17-03-22-20. The 2019-20 certified real market value, assessed value and taxes by the Lane County Department of Assessment and Taxation are as follows:
IDENTIFICATION REAL MARKET VALUE ASSESSED VALUE TAXES* Tax Lot Account Land Improvements Total Total 1200 0188191 $635,551 $0 $635,551 $238,702 $0.00 1300 0188217 $729,555 $0 $729,555 $219,237 $0.00 Total: $1,365,106 $0 $1,365,106 $457,939 $0.00 *The subject is exempt from taxation as it is publicly owned.
Zoning Designation The subject is located within the city limits of Springfield. According to the City of Springfield, the subject is zoned CC, Community Commercial. The subject has a comprehensive plan designation of Commercial. The following is a summary of the zoning ordinance extracted from the Springfield Land Use Code.
Community Commercial District (CC)
The CC District establishes sites to provide for a wide range of retail sales, service and professional office use and also includes all existing strip commercial areas.
Duncan & Brown - 27 - Attachment 3, Page 27 of 79
ZONING MAP
SUBJECT PROPERTY
Duncan & Brown - 28 - Attachment 3, Page 28 of 79
SUBJECT PHOTOGRAPHS Photographs taken by Clint C. Becraft, MAI on January 28, 2020
Viewing north from the southeast portion of the subject property.
Viewing west from the southeast portion of the site.
Duncan & Brown - 29 - Attachment 3, Page 29 of 79 Subject Photographs
Northwest view from the southeast portion of the site.
Viewing north along the east property line.
Duncan & Brown - 30 - Attachment 3, Page 30 of 79 Subject Photographs
Viewing west from the east property line on the northern portion of the site.
Viewing south at the northeast corner of the site.
Duncan & Brown - 31 - Attachment 3, Page 31 of 79 Subject Photographs
Viewing west along the north property line.
Viewing south at the northwest corner of the site.
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PROPERTY DESCRIPTION
The following is a summary description of the subject site. For visualization, your attention is directed to the subject photographs, plat map and site survey included in this report.
Parcel Size: The gross site area is 33,477 square feet, or 0.77 of an acre, per the site survey provided to the appraiser, dated December 28, 2018. Tax Lot 1200 is indicated to be 13,098 square feet and Tax Lot 1300 is indicated to be 20,379 square feet.
The Lane County Assessor records and information in the preliminary title report legal description indicate the site size to be 0.97 of an acre. The larger site size does not appear to take into consideration that a portion of site is located within retained public right-of-way. A deed relinquishing the retained right of way area to the city was recorded on January 21, 2020 (Deed No. 2020-003155). The 0.77-of-an- acre site size in the survey provided will be utilized in the analysis of the subject property.
Shape/Topography: The subject site is an irregular-shaped parcel with frontage on the west side of Gateway Street and the south side of Randy Pape Beltline. The topography is level and at grade with the adjacent streets.
Duncan & Brown - 33 - Attachment 3, Page 33 of 79 Property Description Utilities: Public electricity, water, sewer, natural gas and telephone service are available to the property.
Street Improvements: The subject abuts Randy Pape Beltline to the north, which is a State of Oregon, limited access highway serving as am outer quarter-loop in Eugene and Springfield. It is 9.90 miles long and runs east–west. The subject is located at the eastern end near the interchange with Interstate-5. Beltline becomes a local road at Gateway Street. The I-5 interchange was upgraded in 2008, which included a flyover bridge and upgrades to the Gateway Street intersection. Gateway Street is listed as an arterial street in the Springfield transportation plan and includes four traffic lanes and a center turning lane, as well as bike lanes and concrete curbs, gutters and sidewalks.
Exposure: Exposure to traffic is excellent from the adjacent streets. Available traffic counts from ODOT as of 2015 indicate 41,700 cars per day on Beltline at mile post 12.97 near the subject site. Available traffic counts from the City of Springfield as of 2008 indicate 13,672 cars a day travel on Gateway Street to the north of Beltline near the subject site. The ODOT counts are shown on the graphic including Beltline and the I-5 ramp areas.
Accessibility: There is no legal vehicular access to the subject property. The subject has frontage on the west side of Gateway Street and the south side of Randy Pape Beltline. There are no driveway approaches to the subject from the street frontage at the property lines. The ODOT appraisal specifications also indicate access is completely restricted to Beltline Highway and Gateway Street. This would be included as a deed restriction upon any conveyance of ownership of the property. The nearest existing driveway approach is located approximately 100 to 110 feet south of the south property line of the subject on the adjacent property (Tax Lot 1600). This driveway provides a physical access to the subject
Duncan & Brown - 34 - Attachment 3, Page 34 of 79 Property Description property; however, it is not a legal access to the subject property as there is no known access easement agreement to provide legal access to the subject site across the adjacent property.
Easements: A Preliminary Title Report prepared by Evergreen Land Title Company, dated December 3, 2019, was provided. The report includes 5 general exceptions to title and three current exceptions. None of the exceptions in the preliminary title report are considered to adversely affect the overall marketability of the property. However, it is noted that the ODOT Appraisal Specifications indicate that access to the subject property is completely restricted to Beltline Highway and Gateway Street. There are also no noted access easements indicated in the preliminary title report that would provide legal access to the subject property from the adjacent property. The lack of legal vehicular access to the property will be further discussed in the appraisal report. During the physical inspection of the subject, no other easements, encroachments or encumbrances were noted that would have a negative impact on the subject property when compared to competing properties. A specific assumption of this report is that no negative easements affect the subject property. If questions arise regarding easements, encroachments, or other encumbrances, further research is advised.
Flood Plain: According to FEMA Map 41039C1133F, effective June 2, 1999, the subject is located in Zone X, areas determined to be outside the 500-year floodplain.
Hazardous Wastes: The subject property is known to have contamination. The south portion of the site (Tax Lot 1300) was previously improved with a Shell fueling station (PANOCO #10) as shown in the Oregon Department of Environmental Quality (DEQ) Log #20-90-4057. The contamination stop date and cleanup start date are indicated to be April 2, 1990 with a cleanup end date of December 18, 1990. A No Further Action (NFA) letter was obtained in September of 1990, but subsequent monitoring found additional contamination. A remediation plan was put in place but was never completed.
The south portion of the site (Tax Lot 1200) was previously improved with an ARCO fueling station (ARCO 4441) as shown in the Oregon Department of Environmental Quality (DEQ) Log #20-90-4280. The contamination stop date is indicated to be May 5, 1992 with a cleanup start date of March 8, 1992 and end date of November 4, 1996. An NFA letter was obtained in October of 1996.
The site contamination is not to be considered in the valuation of the property, as per the appraisal specifications
Duncan & Brown - 35 - Attachment 3, Page 35 of 79 Property Description provided by ODOT. Therefore, the value conclusion is based on a hypothetical condition that the subject is clean, as per the Oregon Department of Environmental Quality residential exposure criteria. The application of this hypothetical condition may affect the assignment results.
Site improvements: The north portion of the site is improved with a piece of artwork known as the Springfield Flame, which is a 62-foot- tall metal flame sculpture on a concrete slab. A plaza and seatwall area have been proposed to be installed around the sculpture for future public use. The existing sculpture is not included in the valuation of the property, as per the appraisal specifications provided by ODOT. Therefore, the value conclusion is based on a hypothetical condition that the sculpture does not exist on the site and the site is bare land with no improvements as of the effective date of value, January 28, 2020. The application of this hypothetical condition may affect the assignment results.
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SITE SURVEY
Duncan & Brown - 37 - Attachment 3, Page 37 of 79 Site Survey
Duncan & Brown - 38 - Attachment 3, Page 38 of 79
HIGHEST AND BEST USE
The term “Highest and Best Use” was previously defined, and the definition applies specifically to the highest and best use of land. It is recognized that in the case where the site has existing improvements, highest and best use may very well be determined to be different from its present use. The existing use will continue, however, unless and until land value in its highest and best use exceeds the total value of the property in its existing use.
In order to pass the test of highest and best use, a property use must be legally permissible, physically possible, and financially feasible or marketable. Therefore, in the measurement of highest and best use, the ability of the subject property to meet these criteria was analyzed.
Legal Considerations—The legal considerations primarily focus on the zoning of the site, which is CC, Community Commercial. The CC zoning allows a wide variety of commercial uses. The intent of the zoning is to establish sites to provide for a wide range of retail sales, service and professional office use and also includes all existing strip commercial areas. Overall, the legal considerations allow commercial use, but use of the parcel is limited by its physical characteristics, as described in the following section.
Physical Considerations—The physical characteristics of the subject site were previously described. The subject is an irregular-shaped parcel with frontage on the west side of Gateway Street and the south side of Randy Pape Beltline. The topography is level and at grade with the adjacent streets. There is no legal vehicular access to the subject property. The subject has frontage on the west side of Gateway Street and the south side of Randy Pape Beltline. There are no driveway approaches to the subject from the street frontage at the property lines. The ODOT appraisal specifications also indicate access is completely restricted to Beltline Highway and Gateway Street. This would be included as a deed restriction upon any conveyance of ownership of the property. The nearest existing driveway approach is located approximately 100 to 110 feet south of the south property line of the subject on the adjacent property (Tax Lot 1600). This driveway provides a physical access to the subject property from across the adjacent property; however, it is not a legal access to the subject property as there is no known access easement agreement to provide legal access to the subject site across the adjacent property. As such, the lack of access to the property precludes development of the site with any building structures as a stand- alone parcel. The subject parcel has only one abutting site with which it could be assembled, Tax Lot 1600, which is improved with a hotel building structure, a restaurant building and paved parking area. There are no other sites for which assemblage could occur (refer to plat map). Without legal access to the subject, physical uses would be limited to providing additional parking for the adjacent property via a lease agreement, or potential for use for commercial monument signage for local business or other community-oriented signage uses. Use for monument signs would likely necessitate a temporary access from the adjacent property to install such signs, unless such signs could be installed from the pedestrian access at the sidewalk along the street.
Economic Considerations—Demand for commercial development sites has increased over the past several years, as demonstrated by an increase in market activity, such as the recent sales of commercial sites presented in this report. The long-term outlook is for continuing demand for commercial land in the greater Eugene-Springfield metropolitan area as the economy continues a growth cycle.
As a stand-alone parcel, the subject would have very limited demand, if any, in the general market as it has no greater stand-alone use than for surplus parking area for the adjacent hotel and
Duncan & Brown - 39 - Attachment 3, Page 39 of 79 Highest and Best Use restaurant uses on the adjacent property or for potential monument signage uses. The lack of legal vehicular access to the subject surplus property prevents productive use of the site as a stand-alone parcel for building structures. Potential buyers of the subject would be very limited other than an adjacent owner who could assemble the site with the adjacent property; however, there is only one adjacent owner. Other potential buyers could be a nearby property owner who would want to control the site to prevent nuisances such as illegal camping or dumping of debris, or a buyer who would attempt to hold and resell the property to an adjacent owner for a profit. None of the scenarios for buyers other than the adjacent property owner are considered, since they are unlikely to occur.
The subject parcel, however, provides some level of utility for the abutting property to the west (Tax Lot 1600). The subject parcel has street frontage on the corner of Gateway Street and Randy Pape Beltline. Assemblage of the subject property with the adjacent property would allow the adjacent owner to control the street frontage area and utilize this area to maximize the visibility of the adjacent property from vehicular traffic. The site, as assembled, could also provide some utility for small commercial uses such as a coffee drive-thru or small retail-oriented use; however, the single access to the adjacent property may preclude the feasibility of some uses. The adjacent owner would also be able to enclose the site to prevent any illegal uses. Therefore, the subject has a greater value for assemblage with the adjacent property than as a stand-alone parcel.
The surplus site is not necessarily needed for the adjacent property to function on its own. The adjacent property is improved with a hotel, restaurant and asphalt-paved parking area. Vehicular access to the adjacent property is provided from a driveway approach from Gateway Street at the southeast portion of the site. As such, there are no adverse consequences to the adjacent property in terms of access from not assembling with the subject property. The adjacent improved site is also of a size large enough to accommodate parking for a variety of potential uses if redevelopment were to occur.
In terms of redevelopment, the adjacent property improvements (the building structures) are under separate ownership subject to ground leases of the site. The adjacent property land was acquired in 2014 by a group of investors as a hold for long-term development, which could be as long as a couple decades from the purchase. The ground lease for the hotel building is indicated to have renewal options that could extend to approximately 2060. The ground lease options for the restaurant are indicated to be much shorter, but still extending for several years to the mid-2020s. Therefore, redevelopment of the site is not likely in the near future due to the existing ground lease and renewal options. As such, the most probable use would be for surplus parking as an interim use for the hotel and restaurant, and/or for commercial monument signage for local businesses or public signage use. Any leases for such uses would be anticipated to be for shorter terms than the ground leases for the hotel and restaurant as to not preclude development if the hotel and restaurant operators were to vacate the buildings.
Conclusion—Given the legal, physical and economic factors described above, the subject property (Tax Lots 1200 and 1300) does not provide utility for development as a stand-alone parcel with building structures given the lack of legal vehicular access, but does provide some benefit for assemblage with the adjacent property (Tax Lot 1600) for interim use until redevelopment occurs. Assembling the subject property is not essential to the existing use of the adjacent property but would provide some interim benefit for surplus parking and longer-term benefit for redevelopment. Therefore, the highest and best use of the subject property is concluded to be for assemblage with the adjacent property.
Given the concluded highest and best use, the only potential buyer of the property is the owner of the adjacent property to the west. Therefore, a bilateral monopoly exists. A bilateral monopoly is “a
Duncan & Brown - 40 - Attachment 3, Page 40 of 79 Highest and Best Use market in which a single seller (a monopoly) is confronted with a single buyer (a monopsony). Under these circumstances, the theoretical determination of output and price will be uncertain and will be affected by the interdependence of the two parties.”17 Therefore, the value of the subject property becomes a question of contribution. The concept of contribution is that the value of a particular component is measured in terms of the amount it adds to the value of the whole property or as the amount that its absence would detract from the value of the whole. Within a contribution value, there is typically a minimum and maximum value of the parcel which represents a negotiating range. The true value or selling price becomes a matter of seller motivations to dispose of the property and buyer motivations to purchase the property. As such, the following valuation for the subject property will be based on an “Across the Fence” methodology with the concluded market value reflecting the contributory value of the surplus property to the adjacent property for assemblage. The full across the fence value will be adjusted by what is concluded to be the most appropriate market-derived discount to reflect any potential discount based on market activity data that could be commanded during negotiations as of the current date.
17 Appraisal Institute, The Dictionary of Real Estate Appraisal, 6th Ed. (Chicago: Appraisal Institute, 2015). Duncan & Brown - 41 - Attachment 3, Page 41 of 79
APPRAISAL PROCESS
The next portion of this appraisal process deals directly with the valuation of the property. The appraisal process that is applied to most real estate properties is designed to evaluate all factors that influence value. Regional and neighborhood information has been presented to inform the reader of general outside influences that may affect value. In addition, the subject property has been described in detail. The Highest and Best Use section has been provided to evaluate the effect of legal, physical, and market considerations that influence the use of the property.
In this assignment, the Sales Comparison Approach is the only applicable valuation method for the subject property. The Cost Approach and Income Capitalization Approach are not applicable in estimating the value of the property.
As previously noted, the valuation of the subject surplus property will be based upon an analysis of the “Across the Fence” value of the adjacent property. The full across the fence value will then be adjusted by what is concluded to be the most appropriate market-derived discount to reflect the contributory value of the surplus property for assemblage with the adjacent property. The percentage discount is based on historical sales of properties purchased for assemblage and reflects the discount of full across the fence values that willing buyers and sellers agreed upon.
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SALES COMPARISON APPROACH
The Sales Comparison Approach is based on the principle that an informed purchaser would pay no more for a property than the cost of acquiring an existing property with the same utility. In active markets with a large number of physically similar comparables, this approach is generally considered a good indicator of value. For analysis purposes, a common unit of comparison, which would be the most common method utilized by purchasers for the type of property being appraised, is established. The adjacent property is zoned CC, Community Commercial. Commercial land is typically valued on a per-square-foot basis, which will be utilized in this analysis.
An extensive search was made in the immediate area of the subject property for comparable sales that share similarities with the adjacent property, as well as the surrounding areas including the greater Eugene-Springfield metropolitan area. Given the lack of recent land sales in the immediate area of Springfield, it was necessary to expand the geographic search parameters.
A qualitative analysis reflecting market behavior is utilized to determine which comparables are superior or inferior to the adjacent parcel. This analysis establishes value parameters for the site, allowing for a conclusion of the across the fence unit value. Consideration will be given to differences in location and market conditions, as well as typical physical characteristics of the sale properties in comparison to the adjacent parcel. The sales presented share similarities to the property on an overall basis and are considered to provide a reasonable comparison. The selected sales are considered the best available comparable data.
The sales are summarized on the following page. Transaction details for each sale, including photographs and maps, are included within the Addenda of this report. A sales location map is also provided.
Duncan & Brown - 43 - Attachment 3, Page 43 of 79
SALES LOCATION MAP
Duncan & Brown - 44 - Attachment 3, Page 44 of 79 Sales Comparison Approach
LAND SALES SUMMARY CHART SALE SITE SALE PRICE/ NO. LOCATION/ADDRESS ZONING COMMENTS DATE SIZE PRICE SQ. FT. 1 Harlow Rd. & Beverly St. 11/19 53,143 sf GO $1,750,000 $32.93 Sale and resale of a redevelopment Springfield (1.22 acres) parcel. The site has had extensive 17-03-27-22-00200 & 300 site development work completed 12/16 $770,000 $14.49 since the prior sale including asphalt paving for 73 vehicles, excavation and site work for an office, construction drawings for an office and site review approval. Has a shared driveway area.
2 198 Hwy 99, Eugene 6/19 64,469 sf C-2 $1,110,780 $17.23 The site was purchased for Map 17-04-26-13-04200 & (1.48 acres) development with a gas station and 4300 the old buildings will be demolished. The property has good exposure to traffic from Highway 99 and Roosevelt Boulevard. Access is available from both streets. There is asphalt paving that was in overall average condition. A billboard was also on the site subject to a ground lease that provided some additional income to the property. 3 6th and Chambers St., Eugene 11/18 40,075 sf C-2 $796,040 $19.86 The site is a rectangular one-half of Map 17-04-36-12-12300, (0.92 acre) a city block. All utilities are 12400, 12500, 12600, 12700, available to the site. The western 12800 portion of the property was previously improved with a small motel that was removed a few years ago. The remainder of the parcel was used as a vehicle towing and storage yard; much of the evidence of past usage of the lot has been removed. The property was purchased by an investor and is being marketed for development. 4 1834 5th Street & 400-450 Q 10/17 57,935 sf CC $1,200,000 $20.71 The site has access from Q Street Street, Springfield (1.33 acres) and N. 5th Street and is located Map 17-03-26-24, Tax Lots across the street from Fred Meyer 2200, 2300, 2400, 2500 and adjacent to several other complementary commercial and residential developments. Purchased for development with a Domino’s Pizza. Purchased in two transactions to assemble the development site.
5 3663 Gateway St. 4/17 67,082 sf CC $1,117,523 $16.66 Sale of two adjacent tax lots with a Springfield (1.54 acres) combined area of 1.54 acres. All Map 17-03-15-32-01000 utilities are available to the site. Map 17-03-15-33-01800 The buyer owns an office building across the street and will use this property for additional parking area.
Duncan & Brown - 45 - Attachment 3, Page 45 of 79 Sales Comparison Approach
Sales Discussion and Across the Fence Unit Value Conclusion A comparable sale adjustment grid is provided below. The physical characteristics of the adjacent parcel are summarized in the chart. Qualitative analysis reflecting market behavior is utilized to determine which comparables are superior or inferior to the adjacent parcel. Analysis of the location and other physical similarities and differences between the items of market data and the subject establishes value parameters for the subject property, allowing for a conclusion of the across the fence per-square-foot unit value.
LAND SALES ADJUSTMENT CHART ADJACENT
PROPERTY SALE 1 SALE 2 SALE 3 SALE 4 SALE 5
TL 1600 Market Conditions Current 11/19 6/19 11/18 10/17 4/17 (Sale Date) Comparison to Subject Similar Similar Similar Sl. Inferior Sl. Inferior
Location Springfield Springfield Eugene Eugene Springfield Springfield (Gateway) (Gateway) (Hwy 99) (6th/7th Ave.) (Q Street) (Gateway) Comparison to Subject Similar Inferior Similar Similar Similar
Access Average Average Average+ Good Good Good (1 street/ (1 street & (2 streets/ (3 streets/ (2 streets/ (2 streets/ 1 approach) Shared driveway) 2 approaches but 2 approaches) 2 approaches) 2 approaches) near intersection) Comparison to Subject Similar Sl. Superior Superior Superior Superior
Exposure Excellent Good Very Good Very Good Good Good
Comparison to Subject Inferior Sl. Inferior Sl. Inferior Inferior Inferior
Shape/Topography L-shaped/ Near Rectangle/ Irregular/ Rectangular/ Near Rectangle/ Panhandle/ Level Level Level Level Level Level Comparison to Subject Similar Similar Similar Similar Inferior
Size 173,369 sf 53,143 sf 64,469 sf 40,075 sf 57,935 sf 67,082 sf (3.98 acres) (1.22 acres) (1.48 acres) (0.92 acre) (1.33 acres) (1.54 acres) Comparison to Subject Superior Superior Superior Superior Superior
Zoning CC GO C-2 C-2 CC CC
Comparison to Subject Similar Similar Similar Similar Similar
Utilities All Utilities All Utilities All Utilities All Utilities All Utilities All Utilities Available Available Available Available Available Available Comparison to Subject Similar Similar Similar Similar Similar
Sale Price/Sq. Ft. $20.89* $17.23 $19.86 $20.71 $16.66 Unit Value Conclusion Slightly High Low Reasonable Slightly High Low Indicator Indicator Indicator Indicator Indicator *Sale price adjusted to exclude contribution of site development improvements, excavation and entitlements.
The land sales indicate a range of value from $16.66 to $20.89 per square foot. The adjusted price for Sale 1 reflects the bare land value excluding the contributory value of the site development improvements, excavation and entitlements. The qualitative adjustments are summarized on the adjustment chart above.
The sales presented occurred between 2017 and 2019. Sales 4 and 5 occurred in 2017 and are inferior in terms of market conditions. There is insufficient data to quantify an adjustment for market conditions and subjective adjustment is not considered appropriate, so no quantified adjustment is made due to older sale dates. Sales 2 is considered to be inferior in general location as Duncan & Brown - 46 - Attachment 3, Page 46 of 79 Sales Comparison Approach compared to the subject given the observed characteristics of surrounding properties in the respective locations. Sales 3, 4 and 5 are superior in terms of access considering the ability of entering and exiting the property. Sale 2 is slightly superior in access. Although Sale 2 has multiple access points, the accesses are very close to an intersection and ingress can be impeded due to traffic back-ups. The qualitative exposure to traffic adjustments to the sales reflect the observed site visibility and amount of traffic as compared to the subject site. In terms of site size, the identification of the comparable properties as superior to the subject is based on the premise that smaller sites typically sell for a higher price per square foot than larger sites, all else being equal, (and larger sites typically sell for a lower price per square foot than smaller sites, all else being equal), rather than being an indicator of physical superiority or inferiority.
Overall, the appropriate unit value for the adjacent parcel should fall slightly below the indications of Sales 1 and 4 at $20.89 and $20.71 per square foot, above Sales 2 and 5 at $17.23 and $16.66 per square foot and near Sale 3 at $19.86 per square foot in the range of $19.50 to $20.00 per square foot. With consideration given to the physical and locational characteristics as compared to the sales presented, including location, access, exposure to traffic, shape, topography, site size, zoning and available utilities, the unit value for the adjacent parcel (Tax Lot 1600), and the across the fence value to apply to the subject parcel, is concluded to be at the high end of the concluded $19.50 to $20.00 per square foot range at $20.00 per square foot.
Subject Property Assemblage Value Conclusion In determining the appropriate assemblage value of the subject property, an extensive search was made in the local market and other market areas for sales of parcels that were purchased by adjacent property owners for assemblage purposes. Given the limited number of transactions that were found in the greater Eugene-Springfield market area, it was necessary to utilize a sale in another market area that the appraiser is familiar with, as well as a pending sale and a sale offering in the immediate market area. The sale properties represent differing property types with differing parcel sizes and per-square-foot property values. The sales are not directly comparable to the subject based on physical and locational considerations and are not used to determine an appropriate price per square foot for the subject, but do provide an indication of the percentage of discount from full across the fence values that willing buyers and sellers agreed upon. Each of the sales are similar in terms of having only one adjacent buyer who made a purchase of the property. The percentage of discount indicated is based on the unit price of each sale and the full across the fence unit value of the adjacent property. The latter value estimates are based on an analysis of comparable market data with similar characteristics to each sale parcel, as well as estimated values from the tax assessment rolls in the respective counties and input from buyers and sellers when available. The percentage range of discounts is representative of the various levels of utility that the assemblage sale properties provided to the adjacent properties. The sales are presented on the following page.
Duncan & Brown - 47 - Attachment 3, Page 47 of 79 Sales Comparison Approach
ASSEMBLAGE LAND SALES SUMMARY CHART SALE PRICE SITE PRICE/ NO. COMMENTS LOCATION/ADDRESS ZONING DISCOUNT DATE SIZE SQ. FT. 1 Springfield $21,600* 2,391 sf MUC $9.03 50% Map 17-03-35-32-06101 Pending (0.05 acre) (1/20)
2 Eugene $3,500 3,580 sf I-2 $0.98 75% Map 17-04-35-20-02200 (9/15) (0.08 acre) Deed No.: 2015-045848
3 Springfield $25,213 19,602 sf LD $1.29 40%‐60% 18-02-04-11-05500 (9/15) (0.45 acre) (est.) Deed No.: 2015-44929
4 Springfield 2018 1,950 sf None $15.00 80% 3rd St. & S. A St. (offer and (0.045 acre) (offer by seller) Map 17-03-35-31 counteroffer) (approx..) $3.00 (untaxlotted) (counteroffer by buyer)
5 Ashland $120,000 13,631 sf GC $8.80 25% Map 38-1E-32-05800 (1/19) (0.31 acre) Deed No.: 2019-1356
*Sale price adjusted.
Sale 1 is the sale of a remnant parcel from a former right-of-way that was sold to the adjacent property owner. The parcel was not developable as a stand-alone site due to the small size and configuration. There was only one adjacent property owner. The buyer wanted to assemble the parcel with his adjacent ownership to control its use and add as landscaped yard area to his existing adjacent property. The sale terms required the buyer to complete concrete work at his own cost to remove the existing driveway approach and replace the approach with a sidewalk, curb and gutter to meet city construction standards. The pending sale price is $3,900 which is adjusted upward $17,700 to $21,600 to reflect the necessary expenditures buy the buyer as part of the conditions of the sale. The sale is based on a 50% discount from the across the fence land value.
Duncan & Brown - 48 - Attachment 3, Page 48 of 79 Sales Comparison Approach Sale 2 is a remnant parcel from a former right-of-way that was sold to the adjacent property owner. The parcel was not developable as a stand-alone site due to the small size and configuration. There was only one adjacent property owner. The parcel had very limited utility for the adjacent parcel other than to add setback area to the corner of the adjacent site. The sale was based on a 75% discount from the across the fence land value due to its limited utility.
Sale 3 is a sale of a residential zoned remnant parcel that appears to have very limited development potential due to its size and configuration with a narrow shape and narrow pan-handle access. The property was purchased by an adjacent property owner. The abutting property was developed with a single-family residence. The sale parcel adds utility to the adjacent property for additional yard area. The buyer could not be reached for confirmation of the sale and there was very limited information available from the seller. The percentage discount is estimated as a range based on information available to the appraiser.
Sale 4 represents an offer and counteroffer to purchase a right-of-way strip that was formerly used for railroad tracks. The adjacent buyer owns a restaurant property and approached the railroad owner to purchase the strip. The buyer wanted to use the site for additional outdoor seating area for the restaurant. The seller was willing to sell the strip but asked for a value of $15.00 per square foot. The buyer was willing to pay approximately $3.00 per square foot as they are the only adjacent property owner that could use the site. The offerings by the buyer and seller represent an 80% discount. The sale, however, did not occur at this price, which suggests this discount was too steep for a property that provided utility to the adjacent property owner.
Sale 5 is a sale of a commercial parcel that was undevelopable due to not being created as a legal parcel. The site was improved with asphalt paving and had been leased to the adjacent property owner for use as parking area. Although not developable on its own as a stand-alone parcel, the sale property provided utility to the adjacent property for parking area as the adjacent site did not have adequate parking area for the existing use as an auto body shop. The sale price indicates a discount of 25% from the full across the fence value.
Conclusion—In the case of the subject property, each party (buyer – adjacent property owner, seller – subject property owner) has the potential to have the monopolistic advantage depending on the motivations of each party. For example, if the adjacent property owner wishes to develop their property in the immediate future, the seller would have the monopolistic advantage as the property owner would be highly motivated to acquire the subject to move forward with development. In that case, the maximum contributory value could likely be achieved. However, if the adjacent property owner wishes to hold the property for future development and has no immediate or contemplated plans for development, the buyer holds the monopolistic advantage, particularly if the seller is motivated to sell.
The sales, pending sale and sale offering demonstrate a range of discounted values from 25% to 80% of full across the fence value. Sale 1 at a 50% discount and Sale 2 at a 75% discount are high indicators for the subject as the subject site provides more utility and benefit to its adjacent property than the Sale 1 and Sale 2 properties add to their adjacent properties. The subject parcel allows the adjacent property owner to control street frontage on a very busy commercial corner and utilize the site for surplus parking to enhance the existing improved use. Sale 3 at an estimated range of 40-60% represents a sale that provided usable yard area to an adjacent residential property, but the yard area is not developable. The sale has an inferior potential for use to its adjacent property than the subject and is considered a high indicator for the subject. The Sale 4 offering is utilized a secondary supporting information. The remnant parcel would provide usable area to the adjacent property, but the 80% discount appears to have been too steep to consummate a sale. Sale 5 provides a superior level of utility to its adjacent property, which was in need of
Duncan & Brown - 49 - Attachment 3, Page 49 of 79 Sales Comparison Approach additional parking and driveway area to effectively operate. There was also a more immediate need for the additional parking area as compared to the subject site where the motivation to acquire the property is influenced more by the future redevelopment of the combined property. Thus, the 25% discount indicated by Sale 5 is considered to be a slightly low indicator to apply to the subject property. Therefore, the appropriate discount for the subject should fall above Sale 5 at 25%, but below Sales 1 and 2 at 50% to 75%, the Sale 3 offering at 80% and the 40-60% range indicated by Sale 2.
Based on the market data presented and consideration of the physical characteristics of the subject property, a discount of 30% of the across the fence value is concluded for the subject property. The full across the fence value for the subject equates to $669,540 (33,477 sf x $20.00/sf), rounded to $670,000. Applying a 30% discount to the across the fence value equates to a market assemblage value of $469,000 ($670,000 x 0.70), rounded to $470,000. This concluded value represents the subject’s land value for assemblage with the adjacent property.
Duncan & Brown - 50 - Attachment 3, Page 50 of 79
ADDENDA ODOT Land located at the southwest corner of Randy Pape Beltline and Gateway Street Springfield, Lane County, Oregon Map 17‐03‐22‐20, Tax Lots 1200 and 1300
CERTIFICATE OF APPRAISER CERTIFICATION PLAT MAP PRELIMINARY TITLE REPORT LEGAL LOT DETERMINATION COMPARABLE SALE DETAILS APPRAISAL SPECIFICATIONS APPRAISER’S QUALIFICATIONS
Attachment 3, Page 51 of 79
CERTIFICATE OF APPRAISER
I hereby certify: that on *January 28, 2020, I personally made a field inspection of the property herein appraised. I also inspected any comparable sales relied upon in making this appraisal. The subject and comparable sales relied upon in making the appraisal were as represented in this appraisal report.
That to the best of my knowledge and belief the statements contained in the appraisal herein set forth are true, and the information upon which the opinions expressed herein are based is correct; subject to the limiting conditions herein set forth.
That such appraisal has been made in conformity with the appropriate State laws, regulations, and policies and procedures applicable to appraisal of property for such purposes.
That neither my employment nor my compensation for making this appraisal is in any way contingent upon the values reported herein.
That I have no direct or indirect present or contemplated future personal interest in such property or in any benefit from the acquisition of such appraised property.
That I have not revealed the findings and results of this appraisal to anyone other than the proper officials of the Oregon Department of Transportation and that I will not reveal the findings and results of this appraisal to anyone until so authorized by said State officials, or until I am required to do so by due process of law.
That my opinion of market value of the property is based upon my independent appraisal and the exercise of my professional judgment. The conclusion(s) set forth in this appraisal were reached without collaboration or direction as to value as of ** January 28, 2020 and are indicated below:
$470,000 Assemblage Value.
2/7/2020 (Signature) Clint C. Becraft (Date)
(Bus Phone) 541-995-7025
* Date(s) subject was inspected ** Date of Valuation
Duncan & Brown Attachment 3, Page 52 of 79
CERTIFICATION
I, Clint C. Becraft, MAI, do hereby certify that:
The statements of fact contained in this report are true and correct. The reported analyses, opinions and conclusions are limited only by the reported assumptions and limiting conditions, and are my personal, impartial, and unbiased professional analyses, opinions and conclusions. I have no present or prospective interest in the property that is the subject of this report, and no personal interest with respect to the parties involved. I have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. My engagement in this assignment was not contingent upon developing or reporting predetermined results. My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. Clint C. Becraft, MAI made a personal inspection of the property that is the subject of this report. No one provided significant professional assistance to the person signing this report. Clint C. Becraft, MAI has performed no services, as an appraiser or in any other capacity, regarding the property that is the subject of this report within the three-year period immediately preceding the agreement to perform this assignment. The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the requirements of the Code of Professional Ethics & Standards of Professional Appraisal Practice of the Appraisal Institute, which include the Uniform Standards of Professional Appraisal Practice. The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives. As of the date of this report, Clint C. Becraft, MAI has completed the requirements of the continuing education program for Designated Members of the Appraisal Institute.
Clint C. Becraft, MAI
Certification No. C000856 Expiration 4/30/20
Duncan & Brown Attachment 3, Page 53 of 79
PLAT MAP
Duncan & Brown Attachment 3, Page 54 of 79 1570 Mohawk Boulevard • Springfield, OR 97477 260 Country Club Rd, Ste 120 • Eugene, OR 97401 P.O. Box 931 • Springfield, OR 97477 P.O. Box 10211 • Eugene, OR 97440 Phone: 541.741.1981 Phone: 541.687.9794 Fax: 541.741.0619 Fax: 541.687.0924
TITLE INSURANCE SERVICES • ESCROW CLOSINGS
December 03, 2019
Order No. 19-19120
PRELIMINARY TITLE REPORT
City of Springfield Partial Billing $300.00 225 5th St. Additional Chain Springfield, OR 97477 Attn: Linda J. Craig e-mail: [email protected] TOTAL $300.00
Dear Linda J. Craig:
We are prepared to issue on request and on recording of the appropriate documents, a policy or policies as applied for, with coverage's as indicated, based on this preliminary report.
LEGAL DESCRIPTION:
SEE EXHIBIT "A" ATTACHED HERETO
Showing fee simple title as of November 25, 2019, at 8:00 a.m., vested in:
STATE OF OREGON, by and through its Department of Transportation
Subject only to the exceptions shown herein and to the terms, conditions and exceptions contained in the policy form. No liability is assumed until a full premium has been paid.
Order No.: 19-19120 Page 1 of 4
Attachment 3, Page 55 of 79 SCHEDULE B
GENERAL EXCEPTIONS
1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the public records; proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the public records.
2. Facts, rights, interests or claims which are not shown by the public records but which could be ascertained by an inspection of the land or by making inquiry of persons in possession thereof.
3. Easements, or claims of easement, not shown by the public records; reservations or exceptions in patents or in Acts authorizing the issuance thereof; water rights, claims or title to water.
4. Discrepancies, conflicts in boundary lines, shortage in area, encroachments or other facts which a correct survey would disclose.
5. Any lien, or right to a lien, for services, labor, material, equipment rental or workers compensation heretofore or hereafter furnished, imposed by law and not shown by the public records.
CURRENT EXCEPTIONS:
6. The real property taxes for the fiscal year 2019-2020 are exempted by virtue of State ownership. The company assumes no liability should the exempt status be lifted and taxes levied. Map No. 17-03-22-20-01200, Code 19-00, Account No. 0188191 Map No. 17-03-22-20-01300, Code 19-00, Account No. 0188217
7. Public Utility Easement as shown on the recorded plat.
8. Access Restrictions as contained in Deed Recorded November 25, 1966, Reception No. 67649, Lane County Oregon Records.
NOTE: The addresses of the properties to be insured herein is: 3494 Gateway Street, Springfield, OR 97477. (Parcel 1) and 3484 Gateway Street, Springfield, OR 97477. (Parcel 2)
NOTE: A Judgment/Lien/Bankruptcy Search was done for the name(s) STATE OF OREGON, and as of November 25, 2019, none were found.
NOTE: As of November 25, 2019, there are no liens for the City of Springfield.
INFORMATIONAL NOTE: The current vesting deed and all changes back to the deed which vests ownership 24 months ago are as follows:
STIPULATED FINAL JUDGMENT RECORDED DECEMBER 7, 1999, IN FAVOR OF STATE OF OREGON, BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION, RECEPTION NO. 1999-099025.
Order No.: 19-19120 Page 2 of 4
Attachment 3, Page 56 of 79 NOTE: Due to current conflicts or potential conflicts between state and federal law, which conflicts may extend to local law, regarding marijuana, if the transaction to be insured involves property which is currently used or is to be used in connection with a marijuana enterprise, including but not limited to the cultivation, storage, distribution, transport, manufacture, or sale of marijuana and/or products containing marijuana, the Company declines to close or insure the transaction, and this Preliminary Title Report shall automatically be considered null and void and of no force and effect.
Very truly yours,
EVERGREEN LAND TITLE COMPANY HOME OFFICE
By:
Andrew Rollins Title Officer cc:
NO LIABILITY IS ASSUMED HEREUNDER UNTIL POLICY IS ISSUED AND PREMIUM PAID. IF FOR ANY REASON THE REPORT IS CANCELLED, A MINIMUM CANCELLATION FEE OF $200.00 WILL BE CHARGED.
Order No.: 19-19120 Page 3 of 4
Attachment 3, Page 57 of 79 EXHIBIT "A" LEGAL DESCRIPTION
TAX LOT 1200:
Beginning at a point North 89∞ 55' 35" East 415.7 feet from a point on the West line of the William Stevens Donation Land Claim No. 46, Township 17 South, Range 3 West of the Willamette Meridian, 614.68 feet South 0∞ 04' 25" East from the Northwest corner of said Claim; run thence South 0∞ 04' 25" East 150.00 feet; thence South 89∞ 55' 35" West 150.00 feet; thence North 0∞ 04' 25" West 150.00 feet; thence North 89∞ 55' 35" East 150.00 feet to the Point of Beginning, all in Lane County, Oregon.
EXCEPT that portion of the above to be deeded to the Oregon State Highway Commission for State Highway purposes, more particularly described as follows: Beginning at the point as described above; thence South 0∞ 04' 25" East 5.58 feet; thence South 83∞ 35' 10" West 150.92 feet; thence North 0∞ 04' 25" West 22.25 feet; thence North 89∞ 55' 35" East 150.00 feet to the Point of Beginning, in Lane County, Oregon, being Lot 1, Block 2, PUERTA SUBDIVISION, as platted and recorded in Volume 53, Page 2, Lane County Oregon Plat Records, Lane County, Oregon.
EXCEPTING that portion deeded to the City of Springfield by instrument Recorded October 26, 1994, Reel 2006R, Reception No. 94-76210, Lane County Oregon Records.
TAX LOT 1300:
Beginning at a point 415.70 feet North 89∞ 55' 35" East of a point on the West line of the William Stevens Donation Land Claim No. 46, in Township 17 South, Range 3 West of the Willamette Meridian, 764.68 feet South 0∞ 04' 25" East from the Northwest corner of said Claim No. 46; thence continuing South 0∞ 04' 25" East 150.00 feet along the Westerly line of that road deeded to Lane County, Oregon by instrument Recorded January 12, 1967, Clerk's File No. 71908, Lane County Oregon Records; thence South 89∞ 55' 35" West 150.00 feet; thence North 0∞ 04' 25" West 150.00 feet; thence North 89∞ 55' 35" East 150.00 feet to the Point of Beginning, in Lane County, Oregon, more recently described as Lot 2, Block 2, PUERTA SUBDIVISION, as platted and recorded in Volume 53, Page 2, Lane County Oregon Plat Records, in Lane County, Oregon.
Order No.: 19-19120 Page 4 of 4
Attachment 3, Page 58 of 79 Attachment 3, Page 59 of 79 Attachment 3, Page 60 of 79 Attachment 3, Page 61 of 79
LEGAL LOT DETERMINATION
Duncan & Brown Attachment 3, Page 62 of 79
COMPARABLE SALES
SALE 1
Location: Harlow Road and Beverly Street Springfield, Lane County, Oregon
Assessor ID: Map 17-03-27-22-00200 & 300
Transaction— Grantor: Beverly Street, LLC Grantee: Chimaera Holdings, LLC Date: November 7, 2019 Recording: 2019-52753 Sale Price: $1,750,000 Terms: Cash to Seller
Real Estate— Land Area: 53,143 square feet, 1.22 acres Zoning: GO, General Office
Unit of Comparison— Price/SF: $32.93
Confirmation: Jeff Elder, broker, Evans, Elder, Brown & Seubert, Commercial Real Estate
Duncan & Brown Attachment 3, Page 63 of 79 Comparable Sales
Property Description This is the sale and resale of an office development site with site work and entitlements. The site has generally level topography at grade with the adjacent streets. All public utilities are available to the property. There is frontage on Beverly Street, and it is visible from Harlow Road. The site has had extensive site development work completed since the prior sale including asphalt paving for 73 vehicles, excavation and site work for an office, construction drawings for an office and site review approval at a reported cost of $640,000. The bare land price excluding the $640,000 equates to $20.89 per square foot. The site has a shared driveway area at the north side of the site. The buyer intended to build a medical office building. The property had been listed for sale at an asking price of $1,950,000.
I consider this sale representative of the market. This sale is not a sale of a remainder property from a former right-of-way or other eminent domain taking.
1/29/2020 Clint C. Becraft, MAI (Date Inspected)
Duncan & Brown Attachment 3, Page 64 of 79 Comparable Sales
SALE 2
Location: 198 Hwy 99 Eugene, Lane County, Oregon
Assessor ID: Map 17-04-26-13-04200 & 4300
Transaction— Grantor: Roosevelt Development, LLC Grantee: Premium Petroleum Group, LLC Date: June 13,2019 Recording: 2019-23811 Sale Price: $1,110,780 Terms: Cash to Seller
Real Estate— Land Area: 64,469 square feet, or 1.48 acres Zoning: C-2, Community Commercial
Unit of Comparison— Price/SF: $17.23
Confirmation: Darren Stone, broker, Jennings Company
Duncan & Brown Attachment 3, Page 65 of 79 Comparable Sales
Property Description The property is a 1.48-acre commercial site located at 198 Hwy 99 in Eugene. The site is improved with some old retail buildings that were of no value. The site was purchased for development with a gas station and the old buildings will be demolished. The property has good exposure to traffic from Highway 99 and Roosevelt Boulevard. Access is available from both streets. There is asphalt paving that was in overall average condition. A billboard was also on the site subject to a ground lease that provided some additional income to the property.
I consider this sale representative of the market. This sale is not a sale of a remainder property from a former right-of-way or other eminent domain taking.
6/27/2019 Clint C. Becraft, MAI (Date Inspected)
Duncan & Brown Attachment 3, Page 66 of 79 Comparable Sales
SALE 3
Location: 6th Avenue and Chambers Street Eugene, Lane County, Oregon
Assessor ID: Map 17-04-36-12-012300, 12400, 12500, 12600, 12700 & 12800
Transaction— Grantor: Richard M. G. Scott Family Trust Grantee: LTE- 1642 W. 6th Ave., LLC Date: November 15, 2018 Recording: 2018-53213 Sale Price: $796,040 Terms: Cash to Seller
Real Estate— Land Area: 40,075 square feet, or 0.92 acre Zoning: C-2, Community Commercial
Unit of Comparison— Price/SF: $19.86
Confirmation: Gary Martin, CCIM, broker, C.W. Walker & Associates.
Duncan & Brown Attachment 3, Page 67 of 79 Comparable Sales
Property Description The property is a 0.92-acre commercial site located at the southeast corner of West 6th Avenue and Chambers Street. The site is a rectangular one-half of a city block with 140 feet of frontage on Fillmore Street, 275 feet of frontage on West 6th Avenue and 140 feet of frontage on Chambers Street. The property also has access to West 6th Alley. All utilities are available to the site. The western portion of the property was previously improved with a small motel that was removed a few years ago. The remainder of the parcel was used as a vehicle towing and storage yard; much of the evidence of past usage of the lot has been removed. The property was purchased by an investor and is being marketed for development. The property is listed as a build-to-suit or available for a ground lease at $5,000 per month. The proposed lease amount equates to a land value of approximately $25.00 per square foot.
I consider this sale representative of the market. This sale is not a sale of a remainder property from a former right-of-way or other eminent domain taking.
12/11/2019 Clint C. Becraft, MAI (Date Inspected)
Duncan & Brown Attachment 3, Page 68 of 79 Comparable Sales
SALE 4
Location: 1834 5th Street and 400-450 Q Street Springfield, Lane County, Oregon
Assessor ID: Map 17-03-26-24-02200, 2300, 2400 & 2500
Transaction— Grantor: Jodi Marie Strausbaugh and Hamid Madani Grantee: PRP, Inc. Date: October 20, 2017 Recording: 2017-52614 and 2017-52615 Sale Price: $1,200,000 Terms: Cash to Seller
Real Estate— Land Area: 57,935 square feet, or 1.33 acres Zoning: CC, Community Commercial
Unit of Comparison— Price/SF: $20.71
Confirmation: Gary Martin, CCIM, broker, CW Walker & Associates
Duncan & Brown Attachment 3, Page 69 of 79 Comparable Sales
Property Description The property is zoned CC, Community Commercial with all utilities available. The site has access from Q Street and N. 5th Street and is located across the street from Fred Meyer and adjacent to several other complementary commercial and residential developments. Purchased for development with a Domino’s Pizza. Purchased in two transactions to assemble the development site.
I consider this sale representative of the market. This sale is not a sale of a remainder property from a former right-of-way or other eminent domain taking.
3/19/2019 Clint C. Becraft, MAI (Date Inspected)
Duncan & Brown Attachment 3, Page 70 of 79 Comparable Sales
SALE 5
Location: 3663 Gateway Street Springfield, Lane County
Assessor ID: Map 17-03-15-32, Tax Lot 1000 & 17-03-15-33, Tax Lot 1800
Transaction— Grantor: Weston Investment Co. LLC Grantee: Roseburg Forest Products Co. Date: April 2017 Recording: 2017-017714 Sale Price: $1,117,523 Terms: Cash to Seller
Real Estate— Land Area: 67,082 square feet, or 1.54 acres Zoning: C-C, Community Commercial
Unit of Comparison— Price/SF: $16.66
Confirmation: Seller, Weston Investment Company.
Duncan & Brown Attachment 3, Page 71 of 79 Comparable Sales
Property Description Sale of two adjacent tax lots with a combined area of 1.54 acres. All utilities are available to the site. The buyer owns an office building across the street and will use this property for additional parking area.
I consider this sale representative of the market. This sale is not a sale of a remainder property from a former right-of-way or other eminent domain taking.
6/16/2017 Clint C. Becraft, MAI (Date Inspected)
Duncan & Brown Attachment 3, Page 72 of 79 APPRAISAL SPECIFICATIONS
TO: Prospective Appraiser DATE: 01/08/2020 Contracted by the City of Springfield
FROM: Steve Eck File No: PM220A-006 Senior Property Agent Name: Sunset Investments Oregon Department of Transportation Section: Beltline at I-5 Interchange 4040 Fairview Industrial Dr. SE Highway: I-5 Salem, OR 97302-1142 County: Lane
The following are the specifications upon which your appraisal of the property herein described is to be based. Any assumptions or limiting conditions contrary to these specifications are null and void.
(1) Format: The appraisal report is to be submitted on forms supplied by or in the format specified by the State Department of Transportation in “The Guide to Appraising Real Property”. It appears that the most logical form to use is:
. Full detailed appraisal - Report Form 20 or- . Narrative Report
(2) Description: The appraisal is to be based precisely on the areas specified in Property Description - Exhibit “A”, dated 11/27/2019.
(3) Subject Property Description and Documentation. Photos, sketches, plot plans and other descriptive material depicting the subject property including the improvements thereon.
(4) Appraiser is to determine and address the property’s Highest and Best Use through consideration of the property’s assemblage to the most appropriate adjoining property(s).
(5) Existing easements and/or other encumbrances (both of record and observed) and their effect on the value of the property are to be addressed by the appraiser.
(6) Access: Access is completely restricted to Beltline Highway and Gateway Street.
(7) Valuation Approach. Unless specified otherwise below, the valuation of the subject shall be based upon the Market Data Approach only. If utilization of an approach not specified will provide significant substantiation for the final conclusion of value, or if there is insufficient comparable market data available to establish a reliable indication of value by exclusive use of the market approach, the State Property Management Section should be consulted. Arrangements should then be made to obtain a modification of the appraisal specifications.
(8) Documentation Standards. The level of documentation shall be in compliance with Chapter 5 of the Oregon Department of Transportation Right of Way Manual and the Oregon Department of Transportation “Guide to Appraising Real Property”. Failure to meet these criteria is grounds for rejection of the appraisal.
(9) Due Date. To be determined by contract administrator: Courtney Griesel, Economic Development Director, City of Springfield.
(10) Special Conditions. The following special conditions apply to the subject property and are to be specifically addressed in the appraisal report: 1) Appraiser is to value the property as ‘clean, as per the Oregon Department of Environmental Quality residential exposure criteria’. 2) Appraiser is to value the parcel as ‘bare land with no improvements’. 3) Appraiser is to consider the parcel as a ‘legal lot of record’ as noted in the attached Statement of Conformance’. 4) ODOT is to be included as an intended user of the appraisal report.
(11) Compliance Certification. Sign a copy of these specifications and attach it to the original of your report as an acknowledgement that your appraisal has been made in accordance with the above specifications.
I hereby represent that this assignment has been completed, the arithmetic checked, and the report submitted herewith in accordance with the foregoing specifications. I certify that I have no direct or indirect, present or contemplated future personal, financial or family interest in the subject property, nor will I in any manner benefit from the appraisal thereof such as to constitute a conflict of interest. I further agree to disclose any personal interest that I have, or that I later acquire, in any other properties within the zone of immediate influence of the highway project involved until such time as that project has been completed.
Date 2/7/2020 Appraiser
Attachment 3, Page 73 of 79 Attachment 3, Page 74 of 79 SEC. 22, T. 17 S., R. 3 W., W.M.
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S WESTERLY LINE BLOCK 2 98.50' N2°00'49"E 262.66' S.W. COR LOT 2 "BL" 360+00
O.D.O.T. PROPERTY TO BE SOLD - 33,477 Ft | THIS DRAWING SHOWS A PROPOSED SURPLUS PROPERTY SALE. THE LINES SHOWN ARE PRELIMINARY AND MAY BE ACCESS CONTROL LINE
Scale 1" = 50' OREGON DEPARTMENT OF TRANSPORTATION Section Beltline at I-5 Interchange Section RIGHT OF WAY Highway Beltline Highway Date November, 2019 ENGINEERING County Lane County File 6709002A SKETCH MAP Purpose AttachmentProposed 3, Sale Page 75 of 79 See Drawings 1R-3-1669 & 11B-3-15 FILE ADDENDUM File 6709002A (NOT to be included with Exhibit A) Drawing 1R-3-1669 & 11B-3-15 Mike Fallert, PLS – ODOT 11/27/2019
Beltline at I-5 Interchange Section Beltline Highway Lane County Non-Throughway
O.D.O.T.
Sale Parcel access language: Access restricted to highway (Beltline Highway) and restricted to Gateway Street.
This parcel lies within the NW¼ of Section 22, T 17 S, R 3 W, W.M.
This parcel lies within tax lots 17032220-1200 & 1300 of Lane County.
Remainder: 7985 square feet, more or less, of Lots 1 and 2 lie within active right of way of the Beltline Highway and Gateway Street and are not a part of this sale.
[Note: Remainder area is all of grantor’s property lying outside any fee takings. All easements being acquired are included within the remainder area]
(EXHIBIT A - NEXT PAGE)
Attachment 3, Page 76 of 79 Attachment 3, Page 77 of 79
CLINT C. BECRAFT, MAI Qualifications
PROFESSIONAL DESIGNATIONS MAI – Appraisal Institute 2013
APPRAISAL EDUCATION Appraisal Institute 7 Hour Equivalent USPAP Update Course 2020 Business Practices and Ethics 2019 Uniform Appraisal Standards for Federal Land Acquisitions: Practical Applications 2017 Valuation of Conservation Easements 2015 Advanced Concepts & Case Studies 2011 General Appraiser Report Writing and Case Studies 2011 Eminent Domain and Condemnation 2010 Rates and Ratios 2010 Marshall & Swift Commercial Cost Training 2010 Small Hotel/Motel Valuation 2008 Appraising Convenience Stores 2008 Real Estate Finance, Value and Investment Performance 2007 Apartment Appraisal (Course 330) 2006 Advanced Income Capitalization (Course 510) 2005 Highest and Best Use and Market Analysis (Course 520) 2005 Basic Income Capitalization (Course 310) 2003 State of the Valuation Profession 2001 Foundations of Real Estate Appraisal 1993 Appraising the Single-Family Residence 1993
College Courses Real Estate Taxation and Exchange, Lane Community College 2002 Real Estate Investments, Lane Community College 2001 Real Estate Appraisal II, Chemeketa Community College 1994 Real Estate Law, Real Estate School of Oregon 1992 Real Estate Finance, Real Estate School of Oregon 1992 Real Estate Practice, Real Estate School of Oregon 1992
Continuing Education Courses Eminent Domain, The Seminar Group 2019 Board of Property Tax Appeals Training, Oregon Department of Revenue 2004 Magistrate Training, Oregon Department of Revenue 2004 Non-USPAP Regulatory Compliance, Bob Keith Appraiser Seminars 2004 Model Appraisal Report, Oregon Department of Revenue 2002 Real Estate Law, American College of Real Estate 2000 Mass Appraisal Principles, Oregon Department of Revenue 2000 Introduction to Review Appraisal, McKissock Data Systems 1998
LICENSES Certified General Appraiser – State of Oregon, 2006 Certificate No. C000856
Licensed Residential Appraiser – State of Oregon, 1996-2006 License No. L000980
Duncan & Brown Attachment 3, Page 78 of 79 Clint C. Becraft, MAI Qualifications page 2
FORMAL EDUCATION Associate of Arts Degree 1998 Lane Community College Eugene, Oregon
PROFESSIONAL EXPERIENCE General Appraiser 2006 – Present Duncan & Brown Real Estate Analysts
Appraiser Assistant 2005 – 2006 Duncan & Brown Real Estate Analysts
General/Residential Appraiser 2000 – 2005 Lane County Department of Assessment & Taxation
Residential Appraiser 1999 – 2000 Becraft Appraisal Service
Residential Appraiser 1996 – 1999 R. H. Timpe Real Estate Appraisers
Appraiser Assistant 1994 – 1996 R. H. Timpe Real Estate Appraisers
Duncan & Brown Attachment 3, Page 79 of 79 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Neil Obringer/Finance Staff Phone No: 541.736.1032 Estimated Time: 10 Minutes S P R I N G F I E L D Council Goals: Provide Financially C I T Y C O U N C I L Responsible and Innovative Government Services
ITEM TITLE: FY21 SUPPLEMENTAL BUDGET 3 & APPROPRIATIONS TRANSFER Conduct a public hearing and adopt/not adopt the following resolutions: ACTION REQUESTED: A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS; GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, BUILDING CODE, DEVELOPMENT PROJECTS, STREET CAPITAL, AMBULANCE, INSURANCE, AND VEHICLE & EQUIPMENT: At various times during the fiscal year, the Council is requested to adjust the annual budget ISSUE to reflect needed changes in planned activities, to recognize new revenues, or to make other STATEMENT: required changes. These adjustments to resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis.
This is the third of three FY21 supplemental budget requests to come before Council. The supplemental budget being presented includes adjusting resources and requirements in the General, Special Revenue, Transient Room Tax, Building Code, Development Projects, Street Capital, Ambulance, Insurance, and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution. Attachment 1. Council Briefing Memorandum ATTACHMENTS: Attachment 2. Supplemental Budget Resolution and Exhibit A The overall financial impact of the Supplemental Budget and Appropriations Transfer is to DISCUSSION/ adjust department operating expenditures by $468,192, capital expenditures by $1,612,000, FINANCIAL and interfund loan expense by $850,000. These are offset by new revenue of $272,308, a IMPACT: reduction in reserves of $2,305,198, and a reduction in contingency of $352,686.
M E M O R A N D U M City of Springfield Date: 6/21/2021 To: Nancy Newton, City Manager COUNCIL From: Nathan Bell, Finance Director BRIEFING Neil Obringer, Budget Officer Subject: FY21 SUPPLEMENTAL BUDGET 3 & MEMORANDUM APPROPRIATIONS TRANSFER
ISSUE: At various times during the fiscal year, the Council is requested to adjust the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required changes. These adjustments to resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis.
This is the third of three FY21 supplemental budget requests to come before Council. The supplemental budget being presented includes adjusting resources and requirements in the General, Special Revenue, Transient Room Tax, Building Code, Development Projects, Street Capital, Ambulance, Insurance, and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution. COUNCIL GOALS/ MANDATE: Financially Responsible and Stable Government Services
BACKGROUND: Supplemental budgets may be used to meet unexpected needs or to spend revenues not anticipated at the time the original budget was adopted. In accordance with Oregon budget law, notification of this supplemental budget and a hearing is made no later than five calendar days before the public meeting. A public hearing is only required when a supplemental budget request changes total appropriations within a fund by 10% or greater. Notification of this public hearing was published in the Register Guard at least five days prior to the public hearing. The attached information identifies the individual items that are included in the June 21st, 2021 Supplemental Budget request.
Changes to the budget included in this request fall into two general categories: reallocations and new appropriation requests.
Reallocations move existing approved budget authority between already appropriated spending categories, such as an appropriations transfer from a contingency account to operating expense.
New appropriation requests include both expenditure items that are funded by new revenue, such as a new grant, and expenditure items that are being requested to be funded out of reserves. Those requests funded from reserves include items implementing Council direction, emerging issues identified by the City Executive Team that need to be resolved immediately, or to meet legal requirements.
FY21 Supplemental Budget 3 Page 1 of 2
Summary of Proposed Changes by Fund:
General Fund 100 • Eugene Springfield Fire requests an appropriations transfer ($350,686) from General Fund Contingency to Fire & Life Safety operating expense for expenditures incurred in and budgeted for in FY20, but paid in FY21.
Special Revenue Fund 204 • Library requests the authority to recognize $43,983 in grant revenue which was not anticipated when putting together the budget. Request also includes the use of $13,636 in reserves to support improvements to the Museum. The Museum improvements were anticipated to begin in FY21, but the scope and cost expanded because staff could take advantage of the Covid related closure.
Transient Room Tax Fund 208 • Travel Lane County has requested City of Springfield financial support in an amount of $12,000 to hire a consulting firm to facilitate a metro-wide discussion with industry and government about the possible merits of forming a Tourism Infrastructure District to partially fund construction of a proposed indoor track, sports and/or events center. • Addition of a City Manager's Office (CMO) capital project appropriation category and transfer $360,000 from CMO operating expense to CMO capital project expense. This transfer corrects a miscategorization which occurred as part of Supplemental Budget #2.
Building Fund 224 • The number of purchases made with credit cards has increased more than expected during the original budget development process, resulting in higher than anticipated merchant fees. Development & Public Works requests an additional $40,000 in appropriations to support the merchant fee expense.
Development Projects Fund 420 • Add $850,000 in interfund loan expense to provide a line of credit to the Springfield Economic Development Agency for acquisition of real property.
Street Capital Fund 434 • The number of purchases made with credit cards has been higher than was expected, resulting in higher than anticipated merchant fees. Development & Public Works requests an additional $13,850 in appropriations to support the merchant fee expense. • Project P21173 (Signal Enhancement Project) is funded through All Roads Transportation Safety (ARTS) grant funds. The award and use of these funds require an agreement with Oregon Department of Transportation and a local match. The City recently was given notice to proceed on this project so this request provides for the local match of $150,000 from SDC Transportation Improvement reserves. • Project P21152 (High Banks Rd/58th St./ Thurston Rd. Overlay) is funded with voter approved 2018 GO Bond revenues. Development & Public Works requests an additional $52,000 in appropriations in order to respond to project costs being higher than anticipated. • Project P21162 (42nd St. Overlay) is funded with voter approved 2018 GO Bond revenues. Engineering staff was able to complete the design of the 42nd St. Overlay ahead of the original schedule. This request adds $500,000, from capital reserves, to a capital project expense account to allow work to proceed. • As a result of the increased revenues associated with HB 2017, funds have been transferred to reserves in the Street Capital Fund each year to facilitate slurry seal of local streets. The City has worked with Lane County and Eugene on a joint solicitation and contract to provide efficiencies. Development & Public Works requests appropriation of $450,000 from capital reserves to allow work to proceed.
FY21 Supplemental Budget 3 Page 2 of 3
RECOMMENDED ACTION:
Conduct a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS; GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, BUILDING CODE, DEVELOPMENT PROJECTS, STREET CAPITAL, AMBULANCE, INSURANCE, AND VEHICLE & EQUIPMENT.
FY21 Supplemental Budget 3 Page 3 of 3 CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ______
SUPPLEMENTAL BUDGET #3 AND APPROPRIATIONS TRANSFER
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS; GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, BUILDING CODE, DEVELOPMENT PROJECTS, STREET CAPITAL, AMBULANCE, INSURANCE, VEHICLE & EQUIPMENT:
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year 2020-2021 through Resolution No. 2020-19 adopted June 15, 2020 and as amended by Resolution 2020-33 adopted October 19, 2020 and by Resolution 2021-05 adopted February 16, 2021.
WHEREAS, ORS 294.471(1)(a), (b) and (c) permit a supplemental budget due to an occurrence or condition that was not known at the time the budget was prepared that requires a change in financial planning; due to a pressing necessity that creates a need for prompt action, that was not reasonably foreseen when preparing the original budget or Supplemental Budget 1 or Supplemental Budget 2; or to budget funds that are made available by another unit of federal, state, or local government, which funds were not reasonably foreseen when preparing the original budget or Supplemental Budget 1 or Supplemental Budget 2;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2020-2021 budget and appropriations to meet unexpected needs and to allow appropriations of new revenues pursuant to ORS 294.471(1)(a), (b) and (c) as justified in Exhibit A, which is attached and incorporated by reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the authorized expenditure, and the amount transferred;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was published in a newspaper of general circulation not less than 5 days prior to the public meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2020-2021 budget and appropriations, as adopted by Resolution No. 2020-19 and as amended by Resolution 2020-33 and by Resolution 2021-05 hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this ___ day of ______, ____, by a vote of _____ for and ____ against.
ATTEST:
______City Recorder
Exhibit A, Page 1 of 9
EXHIBIT A FY2020-21 SUPPLEMENTAL BUDGET #3 AND APPROPRIATIONS TRANSFER
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget General Fund - 100 Department Operating City Manager's Office $ 1,552,858 $ - $ 92,730 $ - $ - $ 1,645,588 Development & Public Works 2,709,832 - - - 255,961 2,965,793 Finance 2,348,379 - - - - 2,348,379 Fire and Life Safety 11,973,034 - 285,114 170,000 350,686 12,778,834 (1, 2, 3) Human Resources 657,730 - - - - 657,730 Information Technology 1,976,896 - - - - 1,976,896 Legal Services 740,916 - - - 2,000 742,916 (4) Library 1,702,509 15,097 - - - 1,717,606 Police 16,152,892 - - - - 16,152,892 Total Department Operating 39,815,046 15,097 377,844 170,000 608,647 40,986,634
Non-Departmental Transfers 1,010,062 616 35,600 - 5,000 1,051,278 Contingency 1,000,000 - - - (613,647) 386,353 (1, 4) Reserves* 8,830,981 775,449 (69,030) - - 9,537,400 Total Non-Departmental 10,841,043 776,065 (33,430) - (608,647) 10,975,031
Total General Fund $ 50,656,089 $ 791,162 $ 344,414 $ 170,000 $ - $ 51,961,665
General Fund Commentary: 1. Eugene Springfield Fire requests appropriations transfer ($350,686) from General Fund Contingency to Fire & Life Safety operating expense for expenditures incurred in and budgeted for in FY20, but paid in FY21. 2. Eugene Springfield Fire requests additional appropriations associated with cross billing City of Eugene for City of Springfield employees working in City of Eugene positions. The two positions being cross billed are a Fire Instructor for partial year and Executive Assistant for partial year. This increase of $75,000 General Fund appropriations and $50,000 Ambulance Fund appropriations is offset by new revenue. This supplemental budget recognizes new revenue from another governmental entity which was not anticipated at the time of budget development. 3. Eugene Springfield Fire requests additional expense and revenue authority ($95,000) associated with Springfield Fire participation in COVID vaccination clinics. City of Eugene will invoice all ESF costs for the clinics and City of Springfield to cross bill City of Eugene. This supplemental budget recognizes new revenue from another governmental entity which was not anticipated at the time of budget development. 4. Finance department requests appropriations transfer ($2,000) from General Fund Contingency to Legal Services operating expense to allow for replacement of City Prosecutor's Office computers.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Street Fund - 201 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 6,047,893 $ 32,740 $ - $ - $ - $ 6,080,633 Finance 39,659 - - - - 39,659 Information Technology 374,485 - - - - 374,485 Total Department Operating 6,462,037 32,740 - - - 6,494,777
Non-Departmental Transfers 150,000 - - - - 150,000 Reserves* 2,888,060 (99,418) 35,600 - - 2,824,242 Total Non-Departmental 3,038,060 (99,418) 35,600 - - 2,974,242
Total Street Fund $ 9,500,097 $ (66,678) $ 35,600 $ - $ - $ 9,469,019
Street Fund Commentary: - No current activity. Exhibit A, Page 2 of 9
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Special Revenue Fund - 204 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating City Manager's Office $ 38,230 $ 110,116 $ 5,000 $ - $ - $ 153,346 Development & Public Works 15,500 1,403,852 - - - 1,419,352 Information Technology 22,000 - - - - 22,000 Library 128,213 - - 57,619 - 185,832 (1) Police 175,300 312,030 201,605 - - 688,935 Total Department Operating 379,243 1,825,998 206,605 57,619 - 2,469,465
Non-Departmental Transfers 191,452 - - - - 191,452 Reserves* 1,457,521 (9,783) - (13,636) - 1,434,102 (1) Total Non-Departmental 1,648,973 (9,783) - (13,636) - 1,625,554
Total Special Revenue Fund $ 2,028,216 $ 1,816,215 $ 206,605 $ 43,983 $ - $ 4,095,019
Special Revenue Fund Commentary: 1. The Library requests authority to recognize $43,983 in grant revenue which was not anticipated when putting together the budget. Request also includes the use of $13,636 in reserves to support improvements to the Museum. The museum improvements were anticipated to begin in FY21, but the scope and cost expanded because staff could take advantage of the Covid related closure.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Transient Room Tax Fund - 208 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating City Manager's Office $ 440,862 $ - $ 360,000 $ 12,000 $ (360,000) $ 452,862 (1,2) Development & Public Works 39,897 - - - - 39,897 Library 179,769 5,577 - - - 185,346 Total Department Operating 660,528 5,577 360,000 12,000 (360,000) 678,105
Total City Manager's Office Capital Projects - - - - 360,000 360,000 (2)
Non -Departmental Transfers 797,222 - - - - 797,222 Reserves* 1,551,526 55,259 (360,000) (12,000) - 1,234,785 (1) Total Non-Departmental 2,348,748 55,259 (360,000) (12,000) - 2,032,007
Total Transient Room Tax Fund $ 3,009,276 $ 60,836 $ - $ - $ - $ 3,070,112
Transient Room Tax Fund Commentary: 1. Travel Lane County (TLC) has requested City of Springfield financial support in an amount of $12,000 to hire a consulting firm to facilitate a metro-wide discussion with industry and government about the possible merits of forming a Tourism Infrastructure District (TID) to partially fund construction of a proposed indoor track, sports and/or events center. 2. Add City Manager's Office (CMO) capital project appropriation category and transfer $360,000 from CMO operating expense to CMO capital project expense. This transfer corrects a miscategorization which occurred as part of Supplemental Budget #2. Exhibit A, Page 3 of 9
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Community Development Fund - 210 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 1,697,948 $ 694,291 $ - $ - $ (250,000) $ 2,142,239 Finance 22,278 - - - - 22,278 Total Department Operating 1,720,226 694,291 - - (250,000) 2,164,517
Total Development & Public Works Capital Projects - - - - 250,000 250,000
Non-Departmental Reserves* 896,988 (98,186) - - - 798,802 Total Non-Departmental 896,988 (98,186) - - - 798,802
Total Community Development Fund $ 2,617,214 $ 596,105 $ - $ - $ - $ 3,213,319
Community Development Fund Commentary: - No current activity.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Building Code Fund - 224 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 1,224,985 $ - $ - $ 40,000 $ - $ 1,264,985 (1) Fire & Life Safety 77,340 - - - - 77,340 Total Department Operating 1,302,325 - - 40,000 - 1,342,325
Non -Departmental Reserves* 3,150,541 (139,359) - (40,000) - 2,971,182 (1) Total Non-Departmental 3,150,541 (139,359) - (40,000) - 2,971,182
Total Building Fund $ 4,452,866 $ (139,359) $ - $ - $ - $ 4,313,507
Building Code Fund Commentary: 1. The number of purchases made with credit cards has increased more than expected during the original budget development process resulting in higher than anticipated merchant fees. Development & Public Works request an additional $40,000 in appropriations to support the merchant fee expense.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Fire Local Option Levy Fund - 235 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Fire and Life Safety $ 1,540,916 $ - $ 37,753 $ - $ - $ 1,578,669 Total Department Operating 1,540,916 - 37,753 - - 1,578,669
Non -Departmental Reserves* 976,304 169,183 - - - 1,145,487 Total Non-Departmental 976,304 169,183 - - - 1,145,487
Total Fire Local Option Levy Fund $ 2,517,220 $ 169,183 $ 37,753 $ - $ - $ 2,724,156
Fire Local Option Levy Fund Commentary: - No current activity. Exhibit A, Page 4 of 9
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Police Local Option Levy Fund - 236 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Finance $ 667,541 $ - $ - $ - $ - $ 667,541 Legal Services 89,700 - - - - 89,700 Police 6,542,604 - - - - 6,542,604 Total Department Operating 7,299,845 - - - - 7,299,845
Non -Departmental Reserves* 2,183,283 395,984 - - - 2,579,267 Total Non-Departmental 2,183,283 395,984 - - - 2,579,267
Total Police Local Option Levy Fund $ 9,483,128 $ 395,984 $ - $ - $ - $ 9,879,112
Police Local Option Levy Fund Commentary: - No current activity.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Bancroft Redemption Fund - 305 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Non -Departmental Reserves* $ 5,690 $ (5,690) $ - $ - $ - $ - Total Non-Departmental 5,690 (5,690) - - - -
Total Bancroft Redemption Fund $ 5,690 $ (5,690) $ - $ - $ - $ -
Bancroft Redemption Fund Commentary: - No current activity.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Bond Sinking Fund - 306 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Non-Departmental Debt Service $ 4,019,860 $ - $ - $ - $ - $ 4,019,860 Interfund Loan 2,175,000 - - - - 2,175,000 Unappropriated Ending Fund Balance* 456,159 44,223 - - - 500,382 Total Non-Departmental 6,651,019 44,223 - - - 6,695,242
Total Bond Sinking Fund $ 6,651,019 $ 44,223 $ - $ - $ - $ 6,695,242
Bond Sinking Fund Commentary: - No current activity. Exhibit A, Page 5 of 9
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Development Assessment Fund - 419 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget
Total Development & Public Works Capital Projects$ - $ 35,000 $ - $ - $ - $ 35,000
Non-Departmental Reserves* 698,333 (31,760) - - - 666,573 Total Non-Departmental 698,333 (31,760) - - - 666,573
Total Development Assessment Fund $ 698,333 $ 3,240 $ - $ - $ - $ 701,573
Development Assessment Capital Fund Commentary: - No current activity.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Development Projects Fund - 420 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget
Total Development & Public Works Capital Projects$ 297,132 $ - $ - $ - $ - $ 297,132
Non-Departmental Interfund Loan - - - 850,000 - 850,000 (1) Reserves* 4,370,533 137,617 - (850,000) - 3,658,150 (1) Total Non-Departmental 4,370,533 137,617 - - - 4,508,150
Total Development Projects Fund $ 4,667,665 $ 137,617 $ - $ - $ - $ 4,805,282
Development Projects Fund Commentary: 1. Add $850,000 in interfund loan expense to provide a line of credit to the Springfield Economic Development Agency for acquisition of real property.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Regional Wastewater Capital Fund - 433 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 3,064,000 $ 1,200,000 $ - $ - $ - $ 4,264,000 Total Department Operating 3,064,000 1,200,000 - - - 4,264,000
Total Development & Public Works Capital Projects 20,895,000 3,416,503 - - - 24,311,503
Non-Departmental Transfers 24,710 - - - - 24,710 Reserves* 62,094,623 (74,595) - - - 62,020,028 Total Non-Departmental 62,119,333 (74,595) - - - 62,044,738
Total Regional Wastewater Capital Fund $ 86,078,333 $ 4,541,908 $ - $ - $ - $ 90,620,241
Regional Wastewater Fund Commentary: - No current activity. Exhibit A, Page 6 of 9
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Street Capital Fund - 434 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 148,726 $ - $ - $ 13,850 $ - $ 162,576 (1) Total Department Operating 148,726 - - 13,850 - 162,576
Total Development & Public Works Capital Projects 9,716,514 906,000 - 1,252,000 - 11,874,514 (2,3,4,5,6)
Non-Departmental Reserves* 2,885,130 892,895 - (1,265,850) - 2,512,175 (1,2,3,4,5,6) Total Non-Departmental 2,885,130 892,895 - (1,265,850) - 2,512,175
Total Street Capital Fund $ 12,750,370 $ 1,798,895 $ - $ - $ - $ 14,549,265
Street Capital Fund Commentary: 1. The number of purchases made with credit cards has been higher than was expected during the original budget development process resulting in higher then anticipated merchant fees. Development & Public Works request an additional $13,850 in appropriations to support the merchant fee expense. 2. Project P21173 (Signal Enhancement Project) is funded through All Roads Transportation Safety (ARTS) grant funds. The award and use of these funds require an agreement with Oregon Department of Transportation and a local match. The City recently was given notice to proceed on this project so this request provides for the local match of $150,000 from SDC Transportation Improvement reserves. 3. Project P21152 (High Banks Rd/58th St./ Thurston Rd. Overlay) is funded with voter approved 2018 GO Bond revenues. Development & Public Works requests an additional $52,000 in appropriations in order to respond to project costs being higher than anticipated. 4. Project P21162 (42nd St. Overlay) is funded with voter approved 2018 GO Bond revenues. Engineering staff was able to complete the design of the 42nd St. Overlay ahead of the original schedule. This request adds $500,000, from capital reserves, to a capital project expense account. 5. As a result of the increased revenues associated with HB 2017 funds have been transferred to the Street Capital Fund each year to facilitate slurry seal of local streets. The City has worked with Lane County and Eugene on a joint solicitation and contract to provide efficiencies. Development & Public Works requests appropriation of $450,000, from capital reserves, to allow this work to occur. 6. Development & Public Works requests appropriation of $100,000 to support contracted design services for work on Centennial Blvd. This additional appropriation was not included in the original budget as it responds to several vacancies which have led to the need to contract out these services.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Sanitary Sewer Operations Fund - 611 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 4,301,895 $ - $ 28,400 $ - $ - $ 4,330,295 Finance 42,277 - - - - 42,277 Information Technology 359,866 - - - - 359,866 Total Department Operating 4,704,038 - 28,400 - - 4,732,438
Total Development & Public Works Capital Projects 7,029,924 - - - - 7,029,924
Non-Departmental Debt Service 1,710,605 - - - - 1,710,605 Reserves* 18,870,694 5,280,812 (28,400) - - 24,123,106 Total Non-Departmental 20,581,299 5,280,812 (28,400) - - 25,833,711
Total Sewer Operations Fund $ 32,315,261 $ 5,280,812 $ - $ - $ - $ 37,596,073
Sanitary Sewer Operations Fund Commentary: - No current activity. Exhibit A, Page 7 of 9
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Regional Wastewater Fund - 612 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 19,600,899 $ 65,784 $ - $ - $ - $ 19,666,683 Finance 169,100 - - - - 169,100 Total Department Operating 19,770,000 65,784 - - - 19,835,784
Non-Departmental Transfers 13,750,000 (562,892) - - - 13,187,108 Debt Service 4,260,934 - - - - 4,260,934 Reserves* 9,711,214 - - - - 9,711,214 Total Non-Departmental 27,722,148 (562,892) - - - 27,159,256
Total Regional Wastewater Fund $ 47,492,148 $ (497,108) $ - $ - $ - $ 46,995,040
Regional Wastewater Operations Fund Commentary: - No current activity.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Ambulance Fund - 615 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Fire and Life Safety $ 6,648,376 $ - $ 113,137 $ 50,000 $ - $ 6,811,513 (1) Total Department Operating 6,648,376 - 113,137 50,000 - 6,811,513
Non-Departmental Reserves* 341,823 (96,377) 252,450 - - 497,896 Total Non-Departmental 341,823 (96,377) 252,450 - - 497,896
Total Ambulance Fund $ 6,990,199 $ (96,377) $ 365,587 $ 50,000 $ - $ 7,309,409
Ambulance Fund Commentary: 1. See commentary #2 from General Fund.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Storm Drainage Operating Fund - 617 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 5,952,670 $ 17,184 $ 280,900 $ - $ - $ 6,250,754 Finance 42,278 - - - - 42,278 Information Technology 279,518 - - - - 279,518 Total Department Operating 6,274,466 17,184 280,900 - - 6,572,550
Total Development & Public Works Capital Projects 8,213,925 - - - - 8,213,925
Non-Departmental Debt Service 705,380 5,900,000 - - - 6,605,380 Special Payments - 108,050 - - - 108,050 (1) Reserves* 12,244,938 2,019,193 (280,900) - - 13,983,231 Total Non-Departmental 12,950,318 8,027,243 (280,900) - - 20,696,661
Total Drainage Operating Fund $ 27,438,709 $ 8,044,427 $ - $ - $ - $ 35,483,136
Storm Drainage Operating Fund Commentary: 1. Rename Misc Fiscal Transactions to Special Payments for consistency with ORS 294.456. Exhibit A, Page 8 of 9
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Booth-Kelly Fund - 618 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 520,701 $ - $ - $ - $ - $ 520,701 Total Department Operating 520,701 - - - - 520,701
Total Development & Public Works Capital Projects 220,000 - - - - 220,000
Non-Departmental Transfers 73,626 - - - - 73,626 Reserves* 1,309,218 249,108 - - - 1,558,326 Total Non-Departmental 1,382,844 249,108 - - - 1,631,952
Total Booth-Kelly Fund $ 2,123,545 $ 249,108 $ - $ - $ - $ 2,372,653
Booth-Kelly Fund Commentary: - No current activity.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Regional Fiber Consortium - 629 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Finance $ 205,449 $ - $ - $ - $ - $ 205,449 Total Department Operating 205,449 - - - - 205,449
Non-Departmental Reserves* 343,083 (4,319) - - - 338,764 Total Non-Departmental 343,083 (4,319) - - - 338,764
Total Regional Fiber Consortium Fund $ 548,532 $ (4,319) $ - $ - $ - $ 544,213
Regional Fiber Consortium Fund Commentary: - No current activity.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Insurance Fund - 707 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Human Resources $ 779,623 $ - $ - $ 63,000 $ - $ 842,623 (1) Health Insurance 9,236,983 - - - - 9,236,983 Property & Liability 1,028,498 - 31,610 - - 1,060,108 Worker's Compensation 807,322 - 31,610 - - 838,932 Total Department Operating 11,852,426 - 63,220 63,000 - 11,978,646
Non-Departmental Reserves* 9,063,043 627,040 (63,220) (63,000) - 9,563,863 (1) Total Non-Departmental 9,063,043 627,040 (63,220) (63,000) - 9,563,863
Total Insurance Fund $ 20,915,469 $ 627,040 $ - $ - $ - $ 21,542,509
Insurance Fund Commentary: 1. Human Resources requests $63,000 in new appropriations to respond to unanticipated unemployment claims due to increased turnover, fraudulent claims, and COVID-19 related claims. Exhibit A, Page 9 of 9
FY21 Supplemental Supplemental Supplemental Appropriations FY21 Vehicle and Equipment Fund - 713 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 825,018 $ 812,627 $ - $ 66,151 $ - $ 1,703,796 (1, 2) Finance 10,000 - - - - 10,000 Human Resources 4,000 - - - - 4,000 Fire & Life Safety 1,839,000 - - - - 1,839,000 Information Technology 612,292 473,294 - - - 1,085,586 Legal Services - - - 2,886 - 2,886 (3) Library 8,000 - - - - 8,000 Police 381,000 30,000 - - - 411,000 Total Department Operating 3,679,310 1,315,921 - 69,037 - 5,064,268
Non-Departmental Debt Service 153,895 - - - - 153,895 Interfund Transfers - - 27,500 - - 27,500 Reserves* 8,679,982 65,171 (27,500) (60,712) - 8,656,941 (1,2,3) Total Non-Departmental 8,833,877 65,171 - (60,712) - 8,838,336
Total Vehicle and Equipment Fund $ 12,513,187 $ 1,381,092 $ - $ 8,325 $ - $ 13,902,604
Vehicle & Equipment Fund Commentary: 1. Development & Public Works (DPW) requests additional budget authority of $17,038 for the purchase of vehicle #7150. DPW is utilizing the proceeds received in FY20 for the loss of vehicle #7078 to purchase this vehicle, along with insurance proceeds from vehicle #7080 which was damaged beyond repair. This vehicle replacement was originally planned for FY20 but is being carried forward to FY21 as the vehicle was not received until FY21. 2. Development & Public Works (DPW) requests additional budget authority of $49,113 to allow for the purchase of a new excavator with a not to exceed purchase price of $120,000. This purchase is in the FY21 budget but quotes have come in substantially higher than what was budgeted. 3. The City Attorney's Office requests $2,886 in new appropriations for the purchase two laptops to allow for remote work during the Covid-19 pandemic.
FY21 Supplemental Supplemental Supplemental Appropriations FY21 SDC Administration Fund - 719 Adopted Budget Budget #1 Budget #2 Budget #3 Transfer Revised Budget Department Operating Development & Public Works $ 407,906 $ - $ - $ - $ - $ 407,906 Finance 34,056 - - - - 34,056 Information Technology 71,661 - - - - 71,661 Total Department Operating 513,624 - - - - 513,624
Non-Departmental Reserves* 163,272 45,539 - - - 208,811 Total Non-Departmental 163,272 45,539 - - - 208,811
Total SDC Administration Fund 676,896 45,539 - - - 722,435
SDC Fund Commentary: - No current activity.
TOTAL RESOLUTION $ 346,129,462 $ 25,173,855 $ 989,959 $ 272,308 $ - $ 372,565,584
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only. AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Nathan Bell/Finance Staff Phone No: 541.726.2364 Estimated Time: 10 Minutes S P R I N G F I E L D Council Goals: Provide Financially C I T Y C O U N C I L Responsible and Innovative Government Services
ITEM TITLE: FISCAL YEAR 2021/22 CITY BUDGET ADOPTION
ACTION 1. Conduct a public hearing on the Fiscal Year 2021/22 City Budget. REQUESTED: 2. Adopt/Not Adopt the following: A RESOLUTION ADOPTING THE FISCAL YEAR 2021/22 CITY OF SPRINGFIELD BUDGET, MAKING APPROPRIATIONS, AND IMPOSING AND CATEGORIZING THE TAXES.
ISSUE The City Council is requested to hold a public hearing on the Fiscal Year 2021/22 STATEMENT: (FY22) City budget as recommended by the Budget Committee and approve a resolution adopting the Fiscal Year 2021/22 City budget, making appropriations, and imposing and categorizing the taxes.
ATTACHMENTS: 1. Council Briefing Memorandum 2. Resolution and exhibit (Budget Committee Approved)
DISCUSSION/ See attached Council Briefing Memorandum FINANCIAL IMPACT:
M E M O R A N D U M City of Springfield Date: 6/21/2021 To: Nancy Newton, City Manager COUNCIL From: Nathan Bell, Finance Director BRIEFING Neil Obringer, Budget Officer Subject: Fiscal Year 2021/22 City Budget Adoption MEMORANDUM
ISSUE: The City Council is requested to hold a public hearing on the Fiscal Year 2021/22 (FY22) City Budget as recommended by the Budget Committee and approve a resolution adopting the Fiscal Year 2021/22 City budget, making appropriations, and imposing and categorizing the taxes.
COUNCIL GOALS/ MANDATE: Provide Financially Responsible and Innovative Government Services
The City of Springfield budget process is governed by the Oregon’s Revised Statues 294. The budget process develops an annual financial plan for the City of Springfield’s spending agencies and citizens that accurately depicts and measures anticipated revenues and expenditures in order to support the City’s objectives, maintain financial stability, and comply with statutory requirements. BACKGROUND: The Budget Committee finalized its review of the FY22 Proposed Budget on May 11, 2021 and made the following changes to the proposed budget: 1.) Add FY22 interfund loan to SEDA Downtown, 2.) Add repayment of FY21 interfund loan from SEDA to City, 3.) Add additional appropriations for City Hall network cabling, 4.) Reduce state marijuana apportionment revenue. The resulting action created the FY22 Approved Budget for Council consideration. Oregon Budget Law requires that the City Council hold a public hearing prior to any action on the adoption of the Approved Budget. Oregon Budget Law also allows the City Council to adopt changes made to the budget approved by the City’s Budget Committee, within limits set by the Oregon Budget Law. The Council can increase the total expenditures within a fund by not more than $5,000 or 10% of the estimated expenditures in the fund (whichever is greater). There is no limit on the amount by which a fund can be reduced.
The FY22 Budget Committee Approved Budget in the amount of $352,130,510 is as follows:
City of Springfield Fiscal Year 2020/21 Budget (All Funds) Personal Services 59,802,391 Materials and Services 55,887,292 Capital Outlay 3,329,100 Capital Projects 40,932,216 Contingency 1,000,000 Unappropriated Ending Fund Balance 518,185 Reserves 166,052,281 Interfund Transfers 12,726,442 Interfund Loan 1,500,000 Debt Service 10,382,603 TOTAL – ALL FUNDS $ 352,130,510
Attachment 1, Page 1 of 2 MEMORANDUM Page 2
RECOMMENDED ACTION: The Council is requested to first hold a public hearing on the FY22 budget as recommended by the Budget Committee. If desired, the Council may then make adjustments to the recommended budget within the guidelines discussed above.
FY22 Budget Committee Approved Budget The Budget Committee is recommending an approved budget totaling 416.35 FTE and $352,130,510 in resources and requirements.
ACTIONS REQUESTED The Council is requested to: 1. Hold a public hearing on the Fiscal Year 2021/22 City budget. 2. Adopt a budget by Resolution. The Council may adopt, by resolution, the budget presented this evening as approved by the Budget Committee or adopt a budget resolution that reflects changes as the Council may identify.
If changes are made by the Council following the public hearing, the Council may adopt a revised Resolution. Staff can prepare revisions during the meeting for Council vote, or may schedule a special meeting for adoption on June 28.
Attachment 1, Page 2 of 2 CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ______
FY22 ADOPTED BUDGET
A RESOLUTION ADOPTING THE FISCAL YEAR 2021/22 CITY OF SPRINGFIELD BUDGET, MAKING APPROPRIATIONS, AND IMPOSING AND CATEGORIZING THE TAXES
WHEREAS, starting on April 27, 2021, and ending on May 11, 2021, the Budget Committee met and reviewed the proposed 2021/22 City budget;
WHEREAS, on May 11, 2021, the Budget Committee recommended approval of the 2021/22 City budget for Council adoption;
WHEREAS, on June 21, 2021, the City Council held a public hearing on the recommended budget; and
WHEREAS, the City Council of the City of Springfield finds that adopting the budget and making appropriations is necessary under ORS 294.305 to 294.565,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1. The budget for the City of Springfield for the fiscal year beginning July 1, 2021, and ending June 30, 2022, on file at Springfield City Hall, in the total amount of $352,130,510 is hereby adopted.
Section 2. The amounts for the fiscal year beginning July 1, 2021, and ending June 30, 2022, as set forth in Exhibit A are hereby appropriated for the purposes shown therein.
Section 3. The following ad valorem property taxes are hereby imposed for tax year 2021/22 upon the assessed value of all taxable property within the City: (1) The rate of $4.7403 per $1,000 of assessed value for the permanent rate tax; (2) The rate of $0.38 per $1,000 of assessed value for the voter-approved five year Local Option operating levy for fire operations; (3) The rate of $1.40 per $1,000 of assessed value for the voter-approved five year Local Option operating levy for police, court and jail operations; and (4) The amount of $4,257,597 for debt service for general obligation bonds.
Section 4. The taxes imposed are hereby categorized for the purposes of Article XI section 11b as follows:
Funds Subject to the General Excluded from the Government Limitation Limitation General Fund $ 4.7403/$1,000 Fire Local Option Levy $ 0.3800/$1,000 Police Local Option Levy $ 1.4000/$1,000 Bond Sinking Fund $ 4,257,597
Attachment 2, Page 1 of 10 Section 5. The City Manager of the City of Springfield is authorized and directed to certify the levy, as authorized by law, with Lane County, Oregon Assessor and the Lane County, Oregon Clerk, and will file a copy of the adopted budget with the Department of Revenue, State of Oregon.
Section 6. This resolution shall take effect immediately upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this _____ day of June, 2021, by a vote of ______for and ______against.
ATTEST:
______City Recorder
Attachment 2, Page 2 of 10 Exhibit A, Page 1 of 8
FY22 LEGAL APPROPRIATIONS LEVEL Dollar Amount General Fund - 100 Department Operating City Manager's Office $ 1,531,860 Development & Public Works 2,819,475 Finance 2,396,951 Fire and Life Safety 12,302,070 Human Resources 688,070 Information Technology 1,941,296 Legal Services 777,086 Library 1,902,711 Police 16,413,396 Total Department Operating 40,772,914
Non-Departmental Transfers 1,172,619 Contingency 1,000,000 Reserves* 7,431,484 Total Non-Departmental 9,604,103
Total General Fund $ 50,377,017
Street Fund - 201 Department Operating City Manager's Office $ 56,570 Development & Public Works 6,423,441 Finance 55,075 Information Technology 391,892 Total Department Operating 6,926,977
Non-Departmental Transfers 150,000 Reserves* 1,410,332 Total Non-Departmental 1,560,332
Total Street Fund $ 8,487,309
Attachment 2, Page 3 of 10 Exhibit A, Page 2 of 8
Dollar Amount
Special Revenue Fund - 204 Department Operating City Manager's Office $ 38,230 Development & Public Works 93,345 Information Technology 20,000 Library 84,154 Police 134,000 Total Department Operating 369,729
Non-Departmental Reserves* 1,657,994 Total Non-Departmental 1,657,994
Total Special Revenue Fund $ 2,027,723
Transient Room Tax Fund - 208 Department Operating City Manager's Office $ 233,162 Development & Public Works 24,909 Library 264,048 Total Department Operating 522,119
Non -Departmental Transfers 750,000 Reserves* 866,491 Total Non-Departmental 1,616,491
Total Transient Room Tax Fund $ 2,138,610
Community Development Fund - 210 Department Operating Development & Public Works $ 2,071,567 Finance 24,590 Total Department Operating 2,096,157
Non-Departmental Reserves* 823,665 Total Non-Departmental 823,665
Total Community Development Fund $ 2,919,822
Attachment 2, Page 4 of 10 Exhibit A, Page 3 of 8
Dollar Amount
Building Code Fund - 224 Department Operating City Manager's Office $ 21,742 Development & Public Works 1,266,115 Fire & Life Safety 80,701 Total Department Operating 1,368,558
Non -Departmental Reserves* 3,017,754 Total Non-Departmental 3,017,754
Total Building Fund $ 4,386,312
Fire Local Option Levy Fund - 235 Department Operating Fire and Life Safety $ 1,589,299 Total Department Operating 1,589,299
Non -Departmental Reserves* 1,333,028 Total Non-Departmental 1,333,028
Total Fire Local Option Levy Fund $ 2,922,327
Police Local Option Levy Fund - 236 Department Operating Finance $ 687,452 Legal Services 89,700 Police 6,839,951 Total Department Operating 7,617,103
Non -Departmental Reserves* 1,953,525 Total Non-Departmental 1,953,525
Total Police Local Option Levy Fund $ 9,570,628
Attachment 2, Page 5 of 10 Exhibit A, Page 4 of 8
Dollar Amount
Bond Sinking Fund - 306 Non-Departmental Debt Service $ 4,012,785 Unappropriated Ending Fund Balance* 518,185 Total Non-Departmental 4,530,970
Total Bond Sinking Fund $ 4,530,970
Development Assessment Fund - 419 Non-Departmental Reserves* $ 722,812 Total Non-Departmental 722,812
Total Development Assessment Fund $ 722,812
Development Projects Fund - 420 Total Development & Public Works Capital Projects $ 305,892
Non-Departmental Interfund Loan $ 1,500,000 Reserves* 3,884,656 Total Non-Departmental 5,384,656
Total Development Projects Fund $ 5,690,548
Regional Wastewater Capital Fund - 433 Department Operating Development & Public Works $ 1,132,000 Total Department Operating 1,132,000
Total Development & Public Works Capital Projects 21,700,000
Non-Departmental Transfers 23,172 Reserves* 63,194,374 Total Non-Departmental 63,217,546
Total Regional Wastewater Capital Fund $ 86,049,546
Attachment 2, Page 6 of 10 Exhibit A, Page 5 of 8
Dollar Amount
Street Capital Fund - 434 Department Operating Development & Public Works $ 148,026 Total Department Operating 148,026
Total Development & Public Works Capital Projects 2,922,354
Non-Departmental Reserves* 7,368,537 Total Non-Departmental 7,368,537
Total Street Capital Fund $ 10,438,917
Sanitary Sewer Operations Fund - 611 Department Operating City Manager's Office $ 81,550 Development & Public Works 4,852,271 Finance 53,109 Information Technology 375,942 Total Department Operating 5,362,871
Total Development & Public Works Capital Projects 9,296,600
Non-Departmental Debt Service 1,707,800 Reserves* 23,308,457 Total Non-Departmental 25,016,257
Total Sewer Operations Fund $ 39,675,728
Attachment 2, Page 7 of 10 Exhibit A, Page 6 of 8
Dollar Amount
Regional Wastewater Fund - 612 Department Operating City Manager's Office $ 15,777 Development & Public Works 20,471,365 Finance 181,869 Total Department Operating 20,669,011
Non-Departmental Transfers 10,550,000 Debt Service 4,110,375 Reserves* 10,802,255 Total Non-Departmental 25,462,630
Total Regional Wastewater Fund $ 46,131,641
Ambulance Fund - 615 Department Operating Fire and Life Safety $ 6,681,492 Total Department Operating 6,681,492
Non-Departmental Reserves* - Total Non-Departmental -
Total Ambulance Fund $ 6,681,492
Storm Drainage Operating Fund - 617 Department Operating City Manager's Office $ 81,991 Development & Public Works 6,652,919 Finance 53,110 Information Technology 284,421 Total Department Operating 7,072,441
Total Development & Public Works Capital Projects 6,517,370
Non-Departmental Debt Service 551,643 Reserves* 17,391,341 Total Non-Departmental 17,942,984
Total Drainage Operating Fund $ 31,532,795
Attachment 2, Page 8 of 10 Exhibit A, Page 7 of 8
Dollar Amount Booth-Kelly Fund - 618 Department Operating Development & Public Works $ 503,822 Total Department Operating 503,822
Total Development & Public Works Capital Projects 190,000
Non-Departmental Transfers 80,651 Reserves* 1,184,293 Total Non-Departmental 1,264,944
Total Booth-Kelly Fund $ 1,958,766
Regional Fiber Consortium - 629 Department Operating Finance $ 211,150 Total Department Operating 211,150
Non-Departmental Reserves* 454,345 Total Non-Departmental 454,345
Total Regional Fiber Consortium Fund $ 665,495
Insurance Fund - 707 Department Operating Human Resources $ 735,379 Health Insurance 9,334,875 Property & Liability 1,058,895 Worker's Compensation 950,180 Total Department Operating 12,079,329
Non-Departmental Reserves* 10,646,682 Total Non-Departmental 10,646,682
Total Insurance Fund $ 22,726,011
Attachment 2, Page 9 of 10 Exhibit A, Page 8 of 8
Dollar Amount Vehicle and Equipment Fund - 713 Department Operating Development & Public Works $ 2,144,200 Fire & Life Safety 139,900 Information Technology 775,704 Library 8,000 Police 307,000 Total Department Operating 3,374,804
Non-Departmental Reserves* 8,376,051 Total Non-Departmental 8,376,051
Total Vehicle and Equipment Fund $ 11,750,855
SDC Administration Fund - 719 Department Operating Development & Public Works $ 412,155 Finance 39,222 Information Technology 69,604 Total Department Operating 520,980
Non-Departmental Reserves* 224,205 Total Non-Departmental 224,205
Total SDC Administration Fund $ 745,185
TOTAL RESOLUTION $ 352,130,510
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Attachment 2, Page 10 of 10 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Neil Obringer/ Finance Staff Phone No: 541.736.1032 Estimated Time: 05 Minutes S P R I N G F I E L D Council Goals: Mandate C I T Y C O U N C I L
ITEM TITLE: RESOLUTION CERTIFYING THE CITY’S ELIGIBILITY TO RECEIVE STATE SHARED REVENUES FROM CIGARETTE, MARIJUANA, GAS AND LIQUOR TAXES
ACTION Adopt/not adopt the following resolution: A RESOLUTION OF THE COMMON REQUESTED: COUNCIL OF THE CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE-SHARED REVENUES FROM CIGARETTE, MARIJUANA, GAS AND LIQUOR TAXES AND APPROVING THE CITY OF SPRINGFIELD’S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM
ISSUE State law provides that cities located within counties having more the 100,000 STATEMENT: inhabitants according to the most recent federal decennial census must provide four or more municipal services from a specific list to be eligible to receive state-shared cigarette, marijuana, liquor and highway taxes under ORS 221.760. The accompanying resolution will satisfy that requirement.
ATTACHMENTS: Attachment 1. Resolution
DISCUSSION/ To be eligible to receive state shared revenues in the ensuing fiscal year, the City FINANCIAL must provide at least four of seven eligible services and perform five additional IMPACT: actions:
1. Advertise and hold a public hearing before the Budget Committee; 2. Advertise and hold a public hearing before the City Council; 3. Adopt a resolution certifying the City is eligible to receive funds under the ORS 221.760; 4. Adopt a resolution approving the City’s participation in the program; 5. File a copy of the resolution with the State of Oregon by July 31st.
A public hearing was advertised and held before the Budget Committee on May 11, 2021. The attached resolution will satisfy items 2, 3 and 4. Upon adoption, the City’s Budget Officer will file the appropriate documentation with the State.
CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ______
A RESOLUTION CERTIFYING ELIGIBILITY FOR STATE-SHARED REVENUES FROM CIGARETTE, MARIJUANA, GAS AND LIQUOR TAXES, APPROVING THE CITY OF SPRINGFIELD’S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM, AND DECLARING THE CITY’S ELECTION TO RECEIVE STATE REVENUES PURSUANT TO OREGON REVISED STATUTES 221.760 AND 221.770
WHEREAS, ORS 221.760(1) in provides, in relevant part, as follows:
”The officer responsible for disbursing funds to cities under ORS 323.455, 366.785 to 366.820 and 471.805 shall disburse such funds in the case of a city located within a county having more than 100,000 inhabitants, according to the most recent federal census, ... if the city provides four or more of the following municipal services:
(a) Police protection (b) Fire protection (c) Street construction, maintenance and lighting (d) Sanitary sewers (e) Storm Sewers (f) Planning, zoning and subdivision control (g) One or more utility services”;
WHEREAS, City of Springfield officials recognize the desirability of assisting the State office responsible for determining the eligibility of cities to receive such funds in accordance with ORS 221.760;
WHEREAS, ORS 221.770 requires the City of Springfield to elect to receive state revenues under that section by enactment of an ordinance or resolution expressing the City’s election to receive state revenues under ORS 221.770; and
WHEREAS, as required by ORS 221.770(1)(b), a public hearing before the Budget Committee was advertised in a prominent location on the City’s website beginning on April 9, 2021 and advertised in a newspaper of general circulation on April 16, 2021; and
WHEREAS, as required by ORS 221.770(1)(b), on May 11, 2021, the Budget Committee held a public hearing giving citizens an opportunity to comment upon the proposed uses of State Revenue Sharing funds; and
WHEREAS, as required by ORS 221.770(1)(c), a public hearing before the Common Council of the City of Springfield was advertised in a newspaper of general circulation on June 11, 2021; and
WHEREAS, as required by ORS 221.770(1)(c), on June 21, 2021, the Common Council of the City of Springfield held a public hearing on the proposed uses of State Revenue Sharing funds; and
WHEREAS, as required by ORS 221.770(1)(d), the City of Springfield levied a property tax for the year preceding the year in which the revenue sharing is due;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1. The City of Springfield hereby certifies that it is eligible to participate in the distribution of state shared revenues under ORS 221.760 because the City provides the following six municipal services enumerated in ORS 221.760:
(a) Police protection; (b) Fire protection; (c) Street construction, maintenance, and lighting; (d) Sanitary sewers; (e) Storm Sewers; and (f) Planning, zoning, and subdivision control.
Section 2. The City of Springfield certifies its compliance with the requirements of ORS 221.770(1)(b) and (1)(c).
Section 3. The City of Springfield hereby elects to receive state revenues distributed pursuant to ORS 221.770 for the 2021/22 fiscal year, beginning July 1, 2021, and ending June 30, 2022.
Section 4. The City Manager is directed to file a certified copy of this resolution with the State of Oregon, Department of Administrative Services Operations, prior to July 31, 2021.
Section 5. This Resolution shall take effect upon adoption by the Council.
Adopted by the Common Council of the City of Springfield this 21st day of June, 2021, by a vote of ______for and ______against.
ATTEST:
______City Recorder
AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Sandy Belson/DPW Staff Phone No: 541.726.4585 Estimated Time: 05 Minutes S P R I N G F I E L D Council Goals: Mandate C I T Y C O U N C I L
ITEM TITLE: PLANNING COMMISSION APPOINTMENTS
ACTION Re-appoint Grace Bergen to the Planning Commission with term to expire December 31, REQUESTED: 2025
Appoint Andrew W. Buck to replace Commissioner Troy Sherwood who resigned January 11, 2021. Buck’s term will expire December 31, 2024.
ISSUE The seven-member Planning Commission has one vacancy as a result of the term STATEMENT: expiration of Commissioner Grace Bergen and another vacancy as a result of Commissioner Troy Sherwood’s resignation.
ATTACHMENTS: None
DISCUSSION/ The City received (2) two applications for two vacancies during a five-week recruitment FINANCIAL process. IMPACT: At the June 14, 2021 Work Session, the City Council interviewed the two (2) candidates and determined both were qualified to serve. One change from the information provided at the June 14th meeting is that Grace Bergen’s term will expire December 31, 2025 instead of July 31, 2025 to conform with the BCC Batching process. Formal appointment is requested.
AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Mark Rust/DPW Staff Phone No: 541-736-7135 Estimated Time: 5 Minutes S P R I N G F I E L D Council Goals: Provide Financially C I T Y C O U N C I L Responsible and Innovative Government Services
ITEM TITLE: GRANT APPLICATION FOR IMPLEMENTATION OF MIDDLE HOUSING
ACTION REQUESTED: Approve/Not Approve the following resolution: A RESOLUTION IN SUPPORT OF A GRANT APPLICATION SEEKING PLANNING ASSISTANCE FROM THE DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT TO ASSIST WITH THE IMPLEMENTATION OF MIDDLE HOUSING (HB 2001)
ISSUE STATEMENT: In 2019, the Oregon Legislature passed House Bill 2001 which requires cities over 10,000 population to allow middle housing. In anticipation of funding from this year’s legislature, the Department of Land Conservation and Development (DLCD) is accepting grant applications for planning assistance to help communities implement the middle housing legislation.
ATTACHMENTS: 1. Resolution
DISCUSSION/ FINANCIAL On April 5, 2021, the City Council held a work session on the comprehensive IMPACT: planning work program. Continuing with the Development Code Update Project is an ongoing Council priority project.
The Planning Assistance Grant offered by DLCD is anticipated to help staff through consultant support to write the legal findings necessary to justify the middle housing code changes. The city would likely provide an in-kind match through city staff time to work with the consultant.
CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ______
A RESOLUTION IN SUPPORT OF A GRANT APPLICATION SEEKING PLANNING ASSISTANCE FROM THE DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT TO ASSIST WITH IMPLEMENTATION OF MIDDLE HOUSING LEGISLATION
WHEREAS, in 2019, the legislature adopted House Bill 2001 (HB 2001) which requires cities with a population of 25,000 or more to allow development of middle housing;
WHEREAS, the middle housing legislation requires cities with a population of 25,000 or more, including the City of Springfield, to adopt land use regulations to implement middle housing no later than June 30, 2022;
WHEREAS, one component of adopting the middle housing changes requires legal findings addressing the Statewide Planning Goals;
WHEREAS, in anticipation of funding from the legislature for implementation of HB 2001, the Oregon Department of Land Conservation and Development (DLCD) is accepting applications from cities required to implement middle housing, and
WHEREAS, planning assistance from DLCD could provide funding necessary for the City to obtain consultant assistance with writing the legal findings to justify the middle housing code changes,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The City Council supports the project of implementing HB 2001 middle housing and supports the application to DLCD for Planning Assistance to assist with this project.
Section 2: The Development and Public Works Community Development Division Director or designee is authorized to apply to DLCD for Planning Assistance for the project of implementing middle housing under HB 2001.
Section 3: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this 21st day of June, 2021, by a vote of _____ for and ____ against.
ATTEST:
______City Recorder
Attachment 1, Page 1 of 1 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Sandy Belson/DPW Staff Phone No: 541-736-7135 Estimated Time: 5 minutes S P R I N G F I E L D Council Goals: Provide Financially C I T Y C O U N C I L Responsible and Innovative Government Services
ITEM TITLE: GRANT APPLICATION FOR A BUILDABLE LANDS INVENTORY
ACTION REQUESTED: Approve/Not Approve the following resolution: A RESOLUTION IN SUPPORT OF A GRANT APPLICATION SEEKING PLANNING ASSISTANCE FROM THE DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT TO CONDUCT A RESIDENTIAL BUILDABLE LANDS INVENTORY
ISSUE STATEMENT: In 2019, the Oregon Legislature passed House Bill 2003 which requires cities over 10,000 population to study the future housing needs of their residents and to develop strategies that encourage the production of housing their residents need. In anticipation of funding from this year’s legislature, the Department of Land Conservation and Development (DLCD) is accepting grant applications for planning assistance to help communities meet the housing needs.
ATTACHMENTS: 1. Resolution
DISCUSSION/ FINANCIAL On April 5, 2021, the City Council held a work session on the comprehensive IMPACT: planning work program. Creating a parcel-specific comprehensive plan map on which to base a buildable lands inventory is part of the comprehensive planning work program but has not yet been resources to undertake this work.
The Planning Assistance Grant offered by DLCD would provide the financial boost needed to undertake this effort and stay on track to adopt a Housing Needs Analysis by the end of 2025. These funds could either pay for additional staffing or be used to support work by Lane Council of Governments through an Intergovernmental Agreement. The city would also provide match through city staff time.
CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ______
A RESOLUTION IN SUPPORT OF A GRANT APPLICATION SEEKING PLANNING ASSISTANCE FROM THE DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT TO CONDUCT A RESIDENTIAL BUILDABLE LANDS INVENTORY
WHEREAS, in 2019, the legislature passed House Bill 2003 which required the Department of Land Conservation (DLCD) to set a schedule for cities to adopt updated Housing Capacity Analysis, more commonly known as a Housing Needs Analysis;
WHEREAS, DLCD’s update schedule (OAR 660 Division 8, Exhibit A) requires the City of Springfield to adopt an updated Housing Needs Analysis by December of 2025;
WHEREAS, one component of a Housing Needs Analysis conducted under ORS 197.296 requires an inventory of the supply of buildable lands within the urban growth boundary and a determination of the housing capacity of the buildable land;
WHEREAS, the statute requires that this buildable lands inventory be based on lands planned or zoned for residential use;
WHEREAS, the City of Springfield currently relies on the Metro Plan Diagram to establish planned land uses,
WHEREAS, in response to ORS 197.304 which required the cities of Springfield and Eugene to establish separate urban growth boundaries, the City of Springfield has been developing its own Comprehensive Plan,
WHEREAS, the City of Springfield has not yet developed a Comprehensive Plan Map,
WHEREAS, the Metro Plan Diagram is a generalized map drawn at the metropolitan scale which is intended to graphically reflect planned land uses. Since its initial adoption in 1982, the Metro Plan Diagram designations have been transitioning to a parcel-specific diagram. As stated on p. II-G-3 of the Metro Plan, “There is a need for continued evaluation and evolution to a parcel-specific diagram.”
WHEREAS, to provide the best information on which to base the buildable lands inventory, the City should first create a parcel-specific Comprehensive Plan Map,
WHEREAS, the City has had the creation of a parcel-specific Comprehensive Plan map on its work program for a decade but has not had the resources to accomplish that work,
WHEREAS, in anticipate of funding from the legislature for implementation of HB 2003, DLCD is accepting applications from cities required to update their Housing Needs Analysis, and
WHEREAS, planning assistance from DLCD could provide funding necessary for the City to begin the Housing Needs Analysis by first creating a parcel-specific Comprehensive Plan Map and then to conduct a buildable lands inventory based on the plan designations shown on that Map.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
{00020039:1} Attachment 1, Page 1 of 2
Section 1: The City Council supports taking the first steps toward an updated Housing Needs Analysis by undertaking a Project to create a parcel-specific Comprehensive Plan Map and update the City’s residential land inventory and supports the application to DLCD for Planning Assistance to assist with this Project.
Section 2: The Development and Public Works Community Development Division Director or designee is authorized to apply to DLCD for Planning Assistance for the project of creating a parcel- specific Comprehensive Plan Map and updating the residential buildable lands inventory.
Section 3: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this 21st day of June, 2021, by a vote of _____ for and ____ against.
ATTEST:
______City Recorder
{00020039:1} Attachment 1, Page 2 of 2 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Tom Boyatt/DPW Staff Phone No: 541-744-3373 Estimated Time: 5 Minutes S P R I N G F I E L D Council Goals: Maintain and Improve C I T Y C O U N C I L Infrastructure and Facilities
ITEM TITLE: RAISE GRANT MATCH PLEDGE ACTION Adopt/not adopt the resolution: A RESOLUTION OF THE CITY OF REQUESTED: SPRINGFIELD AGREEING TO ASSIST IN FULFILLING THE MATCH FUNDS REQUIRED FOR THE REBUILDING AMERICAN INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (RAISE) GRANT PROGRAM. ISSUE The Cities of Springfield and Eugene seek to co-apply to the US Department of STATEMENT: Transportation (USDOT) for $25 million in RAISE Grant funds to continue improving Franklin Boulevard. Applicants are required to provide a 20% funding match from non-federal sources for federally awarded projects. The RAISE requirements call for evidence that the applicant will honor its match pledge. ATTACHMENTS: Attachment 1: Resolution for RAISE Grant Match Pledge DISCUSSION/ In April 2021, the USDOT announced $1 billion in RAISE Grant discretionary FINANCIAL funds available to eligible, successful applicants. The RAISE program, formerly the IMPACT: Better Utilizing Investments to Leverage Development (BUILD) program (and Transportation Investment Generating Economic Recovery (TIGER) program before that), is in its first year. The RAISE program is very competitive and will award funding to transportation projects nationwide with significant environmental, safety, socioeconomic, and other positive impacts to local regions.
Last year, Springfield and Eugene submitted a BUILD application that scored as high as possible but was not selected to receive funding. With positive feedback on last year’s application, USDOT staff encouraged Springfield and Eugene to reapply.
To demonstrate regional impact and partnership for the Franklin Boulevard project, the Cities of Springfield and Eugene will submit a 2021 RAISE Grant application with additional financial support from the Lane Transit District (LTD) as a partner agency. The application will seek the maximum award amount of $25 million for Franklin Blvd. modernization improvements, $15 million on the Eugene side and $10 million on the Springfield side. Springfield will contribute $2.5 million of the combined non-federal funds match. Sources of Springfield’s match are: $1 million Stormwater Capital funds and $1.5 million Street Capital and Transportation System Development Charge funds. The attached Resolution demonstrates to USDOT that the City will honor its match pledge to secure funding, and is an application requirement.
If awarded, the $10 million in RAISE funds Springfield would receive plus the local match will enable reconstruction of Franklin Boulevard from the Mississippi Avenue intersection west to Henderson Avenue. This section of Franklin is currently in design with federal discretionary funding provided through the Central Lane Metropolitan Planning Organization.
CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ______
A RESOLUTION OF THE CITY OF SPRINGFIELD AGREEING TO ASSIST IN FULFILLING THE MATCH FUNDS REQUIRED FOR THE REBUILDING AMERICAN INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (RAISE) GRANT PROGRAM
WHEREAS, the United States Department of Transportation has made $1 billion in Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant funds available to eligible applicants for the 2021 funding cycle;
WHEREAS, RAISE Grants are highly competitive, merit based discretionary grants focused on surface transportation projects that will have a significant local or regional impact;
WHEREAS, RAISE applicants should state the extent to which a project will facilitate environmental stewardship and public health; will improve infrastructure conditions;; will connect people of all ages, abilities, and races to economic opportunities by removing barriers to such opportunities in the long- term and by providing access to good-paying jobs in the short-term; will enhance community partnerships; and will provide access to efficient, reliable, safe, and affordable transportation options; among other outcomes;
WHEREAS, RAISE Grant applicants must demonstrate partnerships among a broad range of stakeholders for success, including partnerships with other local agencies and organizations;
WHEREAS, the City of Springfield and the City of Eugene are joint, eligible applicants in their request for funding for the Franklin Boulevard project, hereinafter referred to as “the Project”;
WHEREAS, RAISE Grants are intended to provide the funding necessary to complete projects of scales similar to the Project;
WHEREAS, the Cities of Springfield and Eugene together request $25 million to fund a portion of the Project and distribute funds for the Project to enable each City to complete the next phase of the Project within their separate jurisdictions;
WHEREAS, RAISE Grants fund up to eighty percent (80%) of each awarded project in an urban area, and applicants must demonstrate an ability to obtain, at a minimum, the remaining matching funds;
WHEREAS, $2.5 million of Springfield’s combined local funds from Street Capital, Transportation System Development Charges and Stormwater Capital Funds will enable Springfield to fulfill this requirement based on Springfield’s anticipated $10 million share of the $25 million;
WHEREAS, the Oregon Statewide Transportation Improvement Program (STIP), Central Lane Metropolitan Planning Organization Regional Transportation Plan (RTP), and Springfield Transportation System Plan (TSP) provide an adopted planning framework to demonstrate the need for such match and to local agency commitment to improving Franklin Boulevard as relevant to the segment of the project in Glenwood under the jurisdiction of the City of Springfield;
WHEREAS, the 2018-2021 STIP allocates funding to complete design for the Springfield portion of the Project (ODOT Key #21375);
Attachment 1, Page 1 of 2 WHEREAS, the adopted 2016-2040 RTP is the federally required long-range transportation plan for the Central Lane Metropolitan Planning Organization Area, which seeks to provide a greater quality of life and economic vitality for the region through better access to daily needs and services such as school, work, medical appointments, food, and more by programming transportation improvements and identifies Springfield’s portion of the Project as #830;
WHEREAS, the TSP provides a 20-year blueprint for and how the City should maintain and improve Springfield’s transportation network and identifies Springfield’s portion of the Project as R-13;
WHEREAS, the Project implements the goals and objectives of the RTP and TSP; and,
WHEREAS, the remaining financial resources required to implement the improvements to Franklin Boulevard identified in the STIP, RTP, and TSP create the need for the City of Springfield to submit a RAISE Grant application as co-applicant alongside the City of Eugene;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: If the Cities of Springfield and Eugene are awarded the RAISE Grant, the City of Springfield agrees to participate financially by contributing $2.5 million in local funds to the match portion of the Grant.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this ___ day of June, 2021, by a vote of _____ for and ____ against.
ATTEST:
______City Recorder
Attachment 1, Page 2 of 2