Current City Council Agenda

CITY OF ARCADIA

City Council Regular Meeting Agenda

Tuesday, August 3, 2021, 6:00 p.m.

Location: City Council Conference Room, 240 W. Huntington Drive, Arcadia

Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.

根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-574-5455）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。

Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.

根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574- 5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。

How to Submit Public Comment: Citizens who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time and words allotted.

1. In-Person: Complete a Speaker Card, indicating the agenda item number and submit it to the City Clerk prior to the meeting, or simply come to the podium when the Mayor asks for those who wish to speak. Speakers shall be limited to five (5) minutes per person. At the Mayor’s discretion, the time limit may be shortened to allow all speakers to address the City Council.

Electronic submission of Public Comment is also available via the City’s website or by email as noted below. Public Comment submitted electronically will not be read into the record at the posted meeting time but are forwarded to the City Council prior to the meeting for consideration.

1. Website: Please submit your comments using our online public comment form at ArcadiaCA.gov/comment. Your comments must be received at least 30 minutes prior to the posted meeting time.

2. Email: Please submit your comments via email to [email protected]. Your comments must be received at least 30 minutes prior to the posted meeting time.

1 如何提交公众评论意见：公民可以使用以下任何一种方法提交公众评论意见。请在时间和字数的限制范围内提交公众评论意见。

2. 亲自出席：填写一张发言人卡片，注明议程项目编号，然后在会议开始前提交给市书记官，或者在市长询问公众发言时，直接到讲台上发言。每位发言人的发言时间不得超过五（5）分钟。市长可自行决定缩短发言限制时间，以便允许所有发言人向市议会表达自己的意见。

亦可按照以下方法在本市网站上或通过电子邮件以电子方式提交公众评论意见。以电子方式提交的公众评论意见不会在公布的会议期间读入记录，但会在会议开始前转交给市议会，供市议会考虑。

3. 网站：请使用以下网站中刊载的在线公众评论意见表提交您的评论意见：ArcadiaCA.gov/comment。必须在公布的会议时间前至少提前 30 分钟提交评论意见。

4. 电子邮件：请将您的评论意见通过电子邮件发送至：[email protected]。必须在公布的会议时间前至少提前 30 分钟提交评论意见。

CALL TO ORDER

ROLL CALL OF CITY COUNCIL MEMBERS

Sho Tay, Mayor Paul P. Cheng, Mayor Pro Tem Tom Beck, Council Member Roger Chandler, Council Member April A. Verlato, Council Member

PUBLIC COMMENTS (5-minute time limit each speaker)

Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda.

CLOSED SESSION

a. Pursuant to Government Code Section 54956.9 (d)(1) to confer with legal counsel regarding the matter of the City of Arcadia vs. The Dow Chemical Company; Dow Agrosciences LLC; Shell Oil Company, et al., United States District Court, Central District (Case No. 2:18-cv-10139).

b. Pursuant to Government Code Section 54957.6 to confer with labor negotiators.

City Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, and Administrative Services Director Hue Quach.

Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Firefighters’ Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and part-time employees.

2 Regular Meeting City Council Chambers, 7:00 p.m.

1. CALL TO ORDER

2. INVOCATION

Reverend Jolene Cadenbach, Arcadia Congregational Church

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL OF CITY COUNCIL MEMBERS

Sho Tay, Mayor Paul P. Cheng, Mayor Pro Tem Tom Beck, Council Member Roger Chandler, Council Member April A. Verlato, Council Member

5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS

6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS

7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL

8. PRESENTATIONS

a. Presentation by the Upper San Gabriel Valley Municipal Water District Director Tony Fellow and General Manager Tom Love regarding the state-wide drought and water resources in the Main San Gabriel Basin.

b. Presentation by Richard Schulhof, CEO of the Los Angeles County Arboretum and Botanic Garden, regarding the Lightscape Holiday Event.

9. PUBLIC COMMENTS (5-minute time limit each speaker)

10. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]).

11. CONSENT CALENDAR

All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action.

3 a. Special Meeting Minutes of July 19, 2021, Regular Meeting Minutes of July 20, 2021, and Special Meeting Minutes of July 28, 2021. Recommended Action: Approve

b. Contract with Onyx Paving Company, Inc. for the Fiscal Year 2020-21 Pavement Rehabilitation Project in the amount of $765,000, with a 10% contingency. Recommended Action: Approve

c. Purchase Order with Core & Main for the purchase of AMI Radio Read Water Meters and related infrastructure for the City’s Water Distribution System in the amount of $800,000. Recommended Action: Approve

d. Purchase Order with Daniels Tire Service, Inc. for the purchase of Tires and Tire Related Services for City vehicles in an amount not to exceed $75,000. Recommended Action: Approve

e. Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of one 2022 four-wheel drive Chevrolet Silverado pick-up truck in the amount of $59,324.62. Recommended Action: Approve

f. New classification specification for Plans Examiner and revise the existing classification specifications for Combination Inspector and Senior Combination Inspector. Recommended Action: Approve

g. Final Tract Map No. 82355 with a categorical exemption under the California Environmental Quality Act (“CEQA”) for a six-unit multi-family residential condominium subdivision at 418 Fairview Avenue. Recommended Action: Approve

12. ADJOURNMENT

The City Council will adjourn this meeting to Tuesday, August 17, 2021, 6:00 p.m. in the City Council Conference Room.

4 Welcome to the Arcadia City Council Meeting!

The City Council encourages public participation, and invites you to share your views on City business.

MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City’s website at www.ArcadiaCA.gov. Copies of individual Agenda Reports are available via email upon request ([email protected]). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.

CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address (optional) for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as 10 copies of any printed materials you would like distributed to the City Council. The use of City equipment for presentations is not permitted.

MATTERS NOT ON THE AGENDA should be presented during the time designated as “PUBLIC COMMENTS.” In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting.

MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council.

PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments.

AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision.

CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately.

DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant-at-Arms of the City Council meeting. The Sergeant-at- Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section.

5 欢迎参加阿凯迪亚市议会会议!

市议会鼓励公众参与，并邀请您分享对城市管理的看法。

会议：市议会定期会议于每个月第一个和第三个星期二下午七时在市议会会议厅举行。在市政厅、阿凯迪亚图书馆和市政府网站（www.ArcadiaCa.gov）可以找到包含所有相关信息的完整市议会议程。单独的议程报告可应请求通过电子邮件索取（[email protected]）。至于在发布该议程后向市议会多数成员分发的文件，公众可在阿凯迪亚市书记官办公室查阅，地址：240 W. Huntington Drive, Arcadia, California。市议会会议实况将通过有线电视进行现场直播和回放。如在以往的通知中所提示，如果您参加这次公开会议，您的图像和/或声音可能被录下并播出。

公民参与：市议会欢迎并邀请您参加市议会的所有会议。在每次定期会议上都为那些希望在会上发言的市民留出时间。市政府要求在市议会发言的人杜绝个人攻击、诽谤、亵渎或破坏性言论。如有可能，请在发表意见之前向市书记官提交一张发言卡，亦可在市长宣布自由发言时直接上台发言，并说出您的姓名和地址（如果您愿意），以便制作会议记录。请向市书记官提供一份您在发言中使用的任何书面材料，以及 10 份您希望分发给市议会的任何印刷材料。不允许把市政府设备用于准备发言内容。

议程之外的事项应当在指定的“公众评议”时间提出。在一般情况下，每位发言者将有五（5）分钟时间向市议会陈述意见，但市长可酌情缩短发言时限，以便让所有希望发言的人都有机会发言。根据州法，市议会不得讨论或表决未列入议程的事项。此类事项将自动转给工作人员采取适当行动或作出回应，或将其列入未来会议的议程。

列入议程的事项应当在市议会审议该事项时讨论。请在发言卡上标明事项的议程编号。在适当的时间会叫到您的名字，您可以在五（5）分钟时限内发言。市长可酌情缩短发言时限，以便让所有希望发言的人都有机会发言。

公开听证和上诉是为需要或希望征求公众意见的事项安排的日程。除申请人外（市议会可酌情决定延长申请人的发言时间），每位发言人的发言不得超过五（5）分钟。市长可酌情缩短发言时限，以便让所有希望发言的人都有机会发言。申请人还可以另外提交反驳意见。

议程事项：议程包含市议会的例行议题。一般而言，由市政府工作人员在会议前对议程中的事项进行审查和调查，以便市议会在作出决定之前能够充分了解情况。

同意日历：在同意日历上列出的事项被市议会视为例行公事，并将通过一项动议采取行动。除非市议员、工作人员或公众提出请求，否则不会对这些事项进行单独讨论。如果有人提出请求，该事项将从同意日历中删除，单独进行审议和采取行动。

行为规范：尽管市民可对市政府的政策和市议会或其成员的行动或拟议行动自由地提出批评，但不得出现干扰会议正常秩序的行为，包括但不限于在别人的发言时间内阻止别人发言，或妨碍公众听到发言内容或看到议程进展状况。市民亦不得威胁进行身体伤害或以可能被合理理解为作出身体伤害紧迫威胁的方式行事。所有出席会议的人都必须遵守市政府的反骚扰政策，禁止基于个人种族、宗教信仰、肤色、原国籍、祖籍、身体残障、疾病、婚姻状况、性别、性取向或年龄骚扰他人。警察局长或警察局其他成员将担任维持市议会会议秩序的保安官。保安官将执行会议主持人的一切命令和指示，以维持会议秩序和行为规范。对任何违反会议秩序和行为规范的人可执行拘捕，并可能根据《刑法典》第 403 条或《阿凯迪亚市政法典》相关条款提出起诉。

6 ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES MONDAY, JULY 19, 2021

CALL TO ORDER – Mayor Tay called the Closed Session to order at 6:00 p.m.

ROLL CALL OF CITY COUNCIL MEMBERS

PRESENT: Beck, Chandler, Verlato, Cheng, and Tay ABSENT: None

PUBLIC COMMENTS – No public comments were received.

CLOSED SESSION

a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators.

City Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, and Administrative Services Director Hue Quach.

Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers’ Association, Arcadia Firefighters’ Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and part-time employees.

No reportable action was taken on the Closed Session Item.

The Special Meeting ended at 7:25 p.m.

Linda Rodriguez Assistant City Clerk

7 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, JULY 20, 2021

1. CALL TO ORDER – Mayor Tay called the Regular Meeting to order at 7:03 p.m.

2. INVOCATION – Mayor Tay

3. PLEDGE OF ALLEGIANCE – City Clerk Glasco

4. ROLL CALL OF CITY COUNCIL MEMBERS

PRESENT: Beck, Chandler, Verlato, Cheng and Tay ABSENT: None

5. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS

City Manager Lazzaretto stated that he had no supplemental information; and thanked everyone for following the indoor mask mandate.

6. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL

A motion was made by Mayor Pro Tem Cheng and seconded by Council Member Verlato to read all ordinances and resolutions by title only and waive the reading in full.

7. PRESENTATIONS

a. Presentation of Mosquito Awareness Week Proclamation to Jared Dever, District Manager, San Gabriel Valley Mosquito and Vector Control.

b. Presentation of Mayor’s Certificate to Foothill Unity Executive Director Betty McWilliams for her retirement after 22 years of service to the organization.

c. Presentation by the Friends of the Arcadia Public Library of a monetary gift in the amount of $30,000 to the Arcadia Public Library for Library Programming.

d. Presentation by the Arcadia Rotary Club of a monetary gift in the amount of $2,000 for Public Safety Outreach Programs.

e. Presentation by Donna Choi from the Downtown Arcadia Improvement Association regarding the 2021 Reverse Patriotic Parade and Food Drive.

8. PUBLIC HEARING

a. Confirm the County of Los Angeles Department of Agricultural Commissioner/Weights and Measures Weed Abatement Charges, and order the County Auditor to enter the amounts of the assessment against the parcels of land as they appear on the current assessment roll. Recommended Action: Approve

1 07-20-2021 8 City Manager Lazzaretto presented the staff report.

Mayor Tay opened the public hearing.

No public comments were received.

A motion to close the public hearing was made by Council Member Verlato, seconded by Mayor Pro Tem Cheng, and seeing no objection, Mayor Tay declared the public hearing closed.

It was moved by Council Member Verlato, seconded by Mayor Pro Tem Cheng, and carried on roll call vote to Confirm the County of Los Angeles Department of Agricultural Commissioner/Weights and Measures Weed Abatement Charges, and order the County Auditor to enter the amounts of the assessment against the parcels of land as they appear on the current assessment roll.

AYES: Verlato, Cheng, Beck, Chandler, and Tay NOES: None ABSENT: None

9. PUBLIC COMMENTS

The following Arcadia residents appeared and expressed their reasons why they are in support of the Tiny Homes Project:

David Arvizu Mike Veerman Jacob Pierce Steven Rhee Sonia M. Jean Jerosz

The following Arcadia residents appeared and expressed their reasons why they are opposed to the Tiny Homes Project:

Angela Hui

10. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]).

Council Member Beck addressed comments made by the speakers regarding the Tiny Homes Project; he clarified for the record that he did not agree with the comments made by all the speakers at the July 6, City Council Meeting and stated that he is in favor of the Tiny Homes Project. He announced the retirement of Betty McWilliams from the Foothill Unity Center; that on July 22, he is attending Ms. McWilliams’ retirement party and Hair Etc’s 50 Year Anniversary Ribbon Cutting event; he further announced that on July 30, he is attending the Arcadia Woman’s Club Celebration of the 90th Anniversary of the Dedication of Our Clubhouse event; he thanked Joanna Liang for purchasing a silver leaf for the donor tree in support of the Gilb Museum; and thanked the Friends of the Arcadia Public Library and the Arcadia Rotary Club for their donations.

Council Member Verlato thanked Betty McWilliams for an amazing job at the Foothill Unity Center; she thanked the Friends of the Arcadia Public Library and the Arcadia Rotary Club for their donations; she also thanked Joanna Liang for the purchase of a silver leaf in support of the Gilb Museum; she reported that she testified at the Los Angeles County Regional Water Quality Board

2 07-20-2021 9 hearings; that she attended the Museum Commission Meeting in person; she announced the reopening of the Museum; and encouraged everyone to visit.

In response to Council Member Verlato’s inquiries, Library & Museum Services Director Bradley explained the reasons why the Library is requesting an increase in guard patrol service hours; she shared the types of incidents occurring at the Library; and stated that the increasing number of incidents occurring outside regular security guard service hours has resulted in an increase of calls to the Arcadia Police Department.

In response to Council Member Beck’s inquiry, Library & Museum Services Director Bradley indicated that the Library is very safe and that most of the incidents occurring are with a few homeless patrons that are suffering from mental illness.

In response to Council Member Verlato’s request, Police Chief Nakamura provided an update regarding an incident that occurred at the County wash on June 5; and he responded to various question made by Council Member Verlato regarding the jurisdiction of the incident.

City Manager Lazzaretto also responded to inquiries made by Council Member Verlato; and explained how jurisdiction is determined between the LA County Sheriff’s Department and the Arcadia Police Department.

Council Member Verlato announced that summer concerts will be held at City Hall Lawn on August 5 and 12; and she encouraged everyone to attend.

Council Member Chandler stated that it was nice to have a belated reception for the City Council Reorganization; he congratulated Mayor Tay and Mayor Pro Tem Cheng; and assured the community that in time the homeless issue will be resolved.

Mayor Pro Tem Cheng shared a story about Timmy, a young individual at City of Hope in need of blood; he urged those interested in donating O negative blood to contact the City Manager’s Office; he stated that City of Hope and the American Red Cross are in need of blood and encouraged everyone to donate; he also stated that Arcadia Methodist Hospital is in need of supplies and asked residents to donate; he spoke about Grandma Sechele, a former CVS employee that retired at the age of 100 and is turning 101; he asked those who wish to send her birthday cards to contact the City Manager’s Office; he indicated that on October 16 (tentative date), the Arcadia Police Foundation is hosting a fundraiser to raise money for the Arcadia Police Department; he asked those interested in sponsoring the event to contact the City Manager’s Office; and he announced that August 7, is the Homelessness Community Forum.

City Clerk Glasco commented on Council Member Verlato’s inquiry regarding jurisdiction; he noted that during his time in “VIPS” he patrolled Arcadia County Park before it became part of LA County jurisdiction; he announced that there is a special edition of the Arcadia Community Newsletter regarding homelessness on the City’s website; and that the newsletter will be mailed to residents.

Mayor Tay addressed comments made by speakers regarding the Tiny Homes Project; he indicated that the City Council is working diligently to solve the homelessness issue; he stated that the Homelessness Community Forum on August 7 is designed to provide educational and useful information on homelessness as well as the opportunity for the community to share their ideas on how to address the issue; he announced that the City is looking for volunteers to serve on the Ad Hoc Charter Review Committee; and that those interested should contact the City Clerk’s Office.

3 07-20-2021 10 11. CONSENT CALENDAR

a. Regular Meeting Minutes of July 6, 2021. Recommended Action: Approve

b. Ordinance No. 2379 amending Article II, Chapters 8, 8.5, and 8.7 of the Arcadia Municipal Code increasing the purchasing threshold for No Bids/Open Market Purchases to $5,000 and for Professional Services Agreements awarded by City Council for Contracts greater than $30,000. Recommended Action: Adopt

c. Resolution No. 7378 approving Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Police Officers’ Association (“APOA”) for July 1, 2021 through June 30, 2024. Recommended Action: Adopt

Resolution No. 7385 amending the Fiscal Year 2021-22 General Fund Operating Budget Authoring a budget appropriation in the amount of $493,420 for costs associated with adoption of the Arcadia Police Officers Association Memorandum of Understanding. Recommended Action: Adopt

d. Resolution No. 7384 acknowledging receipt of a report made by the Fire Chief of the Arcadia Fire Department regarding inspections of certain occupancies required by Sections 13146.2 and 13146.3 of the California Health and Safety Code. Recommended Action: Adopt

e. Accept Gift of $30,000 from the Friends of the Arcadia Public Library for Library Programming. Recommended Action: Accept

f. Accept Gift of $5,000 for the purchase of a Silver Leaf for the Donor Tree at and in support of the Gilb Museum of Arcadia Heritage. Recommended Action: Accept

g. Accept Gift of $2,000 from the Arcadia Rotary Club for Public Safety Outreach Programs. Recommended Action: Accept

h. Professional Services Agreement with Kreuzer Consulting Group for Street Pavement Rehabilitation and Related Design Services in the amount of $189,990, including a 10% contingency. Recommended Action: Approve

i. Professional Services Agreement with Day Management Corporation (dba Day Wireless Systems) for Radio Communications Services. Recommended Action: Approve

j. Professional Services Agreement with DB Electronics for the installation and repairs to the Fire Department emergency lighting and sirens, electronics, and communication equipment for FY 2021-22 in an amount not to exceed $45,000. Recommended Action: Waive the Formal Bid Process and Approve

4 07-20-2021 11 k. Extension to the Contract with General Pump Company, Inc. for unscheduled maintenance and emergency repair of City wells and pumps in the amount of $137,550. Recommended Action: Approve

l. Purchase Order with Overdrive, Inc. for eBooks, eMagazines, Digital Audiobooks, and Digital Videos in the amount of $60,000. Recommended Action: Approve

m. Purchase Order with Pierce Manufacturing Inc. for the purchase of a Fire Pumper in the amount of $844,451.87. Recommended Action: Approve

n. Purchase Order with Security Patrol Management & Services for Security Guard Services at the Arcadia Library in the amount of $74,100. Recommended Action: Approve

Council Member Beck pulled Item 11.m. for separate discussion.

It was moved by Council Member Beck, seconded by Council Member Verlato, and carried on a roll call vote to approve Consent Calendar Items 11.a. through 11.l. and Item 11.n.

AYES: Beck, Verlato; Chandler, Cheng, and Tay NOES: None ABSENT: None

Council Member Beck explained his reasons why he is opposed to the purchase of the fire pumper; and recommended that the amount budgeted for the pumper be used towards paying down retirement costs.

A motion was made by Council Member Verlato, seconded by Mayor Pro Tem Cheng, and carried on a roll call vote to approve Consent Calendar Item 11.m.

AYES: Verlato, Cheng, Chandler, and Tay NOES: Beck ABSENT: None

12. ADJOURNMENT

Mayor Tay provided Doris Selmer’s eulogy.

The City Council meeting adjourned in memory of longtime resident and former Library Board Trustee Doris Selmer at 9:08 p.m. to Tuesday, August 3, 2021, 6:00 p.m. in the City Council Conference Room.

Linda Rodriguez Assistant City Clerk

5 07-20-2021 12 ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES WEDNESDAY, JULY 28, 2021

CALL TO ORDER – Mayor Tay called the Closed Session to order at 3:00 p.m.

ROLL CALL OF CITY COUNCIL MEMBERS

PRESENT: Beck, Chandler, Verlato, Cheng, and Tay ABSENT: None

PUBLIC COMMENTS – No public comments were received.

CLOSED SESSION

a. Pursuant to Government Code Section 54956.9(d)(2) to confer with legal counsel regarding anticipated litigation: one (1) case.

Council Member Beck left the meeting at 5:12 p.m.

No reportable action was taken on the Closed Session Item.

The Special Meeting ended at 5:18 p.m.

Linda Rodriguez Assistant City Clerk

DATE: August 3, 2021

TO: Honorable Mayor and City Council

FROM: Tom Tait, Public Works Services Director By: Eddie Chan, P.E., Principal Civil Engineer

SUBJECT: CONTRACT WITH ONYX PAVING COMPANY, INC. FOR THE FISCAL YEAR 2020-21 PAVEMENT REHABILITATION PROJECT IN THE AMOUNT OF $765,000, WITH A 10% CONTINGENCY Recommendation: Approve

SUMMARY

As part of the City’s Capital Improvement Program (“CIP”), the Public Works Services Department (“PWSD”) is preparing to rehabilitate the asphalt pavement on various streets in the City. The streets were identified in the Pavement Management Program as the streets that most need to be rehabilitated based on their usage and Pavement Condition Index (“PCI”). To ensure that the City is receiving the most competitive prices and quality service for this work, the PWSD conducted a formal bid. Onyx Paving Company, Inc. submitted the lowest responsive bid.

It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with Onyx Paving Company, Inc. for the Fiscal Year 2020-21 Pavement Rehabilitation Project in the amount of $765,000, with a 10% contingency.

BACKGROUND

The PWSD is responsible for the maintenance and repair of approximately 147 miles of paved streets within the City. As part of the City’s Pavement Management Program, the condition of all City streets was inspected and rated on a scale of 0-100, with scores below 40 generally being considered a street that has failed. Scores between 40 and 60 are poor/fair in nature. This rating is called the Pavement Condition Index (“PCI”) and it is used to help determine which streets require asphalt pavement rehabilitation.

According to the Citywide Pavement Management Program, the following street segments are most in need of being repaved:

• Arbolada Drive from San Carlos Road to Rancho Road – PCI of 53 • Camino Real Avenue from Sixth Avenue to Eighth Avenue – PCI of 46 • Lemon Avenue from West City Limits to Baldwin Avenue – PCI of 48

Contract for the 2020/2021 Pavement Rehabilitation Project August 3, 2021 Page 2 of 3

• Lemon Avenue from Holly Avenue to El Monte Avenue – PCI of 55 • Wilson Avenue from Grand View Avenue to Virginia Drive – PCI of 43

It should be noted that PCIs alone do not determine which streets should be repaved; for instance, the City also takes into consideration the streets that have high traffic volume. It is also more cost efficient to repave streets prior to their PCIs lowering to very poor condition. The current range of PCI for the specified streets require grind and overlay rehabilitation, but if the PCI of these streets drop to a lower condition, they would require more extensive rehabilitation such as full pavement reconstruction. Full reconstruction costs are much higher than grind and overlay work. A copy of the Project Location Map detailing the segments listed above is attached as Exhibit “A”.

DISCUSSION

The project involves the repair of any localized potholes and failed pavement, grinding the edges of the pavement adjacent to the gutters to transition the new pavement to the existing gutter, replacing broken curb and gutter as necessary, and installing new ADA- compliant curb ramps at the intersections. The new pavement surface will utilize recycled rubber in the pavement mix to help reduce future cracking and to add strength to the asphalt pavement. The rubber in the pavement mixture also reduces road noise. Following the repairs, the condition of these street sections will be raised to a PCI of 100.

A Notice Inviting Bids was published in the City’s adjudicated newspaper and bid packages were provided to contractors that perform this type of work. On July 7, 2021, the City Clerk’s office received seven bids with the following results:

Bidder Location Base Bid Amount Onyx Paving Company, Inc. Anaheim, CA $ 765,000.00 Copp Contracting, Inc. Buena Park, CA $ 766,652.27 Hardy & Harper, Inc. Lake Forest, CA $ 790,000.00 All American Asphalt Corona, CA $ 812,346.00 Sequel Contractors, Inc. Santa Fe Springs, CA $ 815,300.22 Palp, Inc. dba Excel Paving Long Beach, CA $ 937,252.76 EC Construction S. El Monte, CA $ 1,057,870.24

Bid documents were reviewed for content and the contractor’s background was also investigated. Based on this review, it has been determined that Onyx Paving Company, Inc. is the lowest responsive bidder and is qualified to complete the project as defined in the bid documents. Onyx Paving Company, Inc. has successfully completed similar projects on time and within budget for several agencies such as the Cities of Anaheim, Claremont, Desert Hot Springs, Downey, Montebello, Placentia, and Riverside.

Contract for the 2020/2021 Pavement Rehabilitation Project August 3, 2021 Page 3 of 3

ENVIRONMENTAL ANALYSIS

This project is a Class 1 exemption pursuant to California Environmental Quality Act (“CEQA”) Section 15301 Existing Facilities. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination.

FISCAL IMPACT

Funds in the amount of $1,100,000 have been budgeted in the Fiscal Year 2020-21 CIP for the Pavement Rehabilitation Project. The total cost for the Fiscal Year 2020-21 Pavement Rehabilitation Project is $765,000. With the request of 10% contingency, the project cost would be $841,500.

RECOMMENDATION

It is recommended the City Council determine that this project is a Class 1 exemption under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a contract with Onyx Paving Company, Inc. for the Fiscal Year 2020-21 Pavement Rehabilitation Project in the amount of $765,000, with a 10% contingency.

Attachments: Exhibit “A” - Project Location Map Proposed Contract

16 17

CITY OF ARCADIA

2020/2021 PAVEMENT REHABILITATION PROJECT PROJECT NO.: 33854021

CONTRACT

BETWEEN CITY OF ARCADIA AND ONYX PAVING COMPANY, INC.

CONTRACT FOR THE CITY OF ARCADIA

This CONTRACT, No. ______is made and entered into this ____ day of ______, ______, by and between City of Arcadia, sometimes hereinafter called “City,” and Onyx Paving Company, Inc., sometimes hereinafter called “Contractor.”

WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

2020/2021 Pavement Rehabilitation Project / Project No. 33854021

The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within Ninety (90) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of SEVEN HUNDRED SIXY- FIVE THOUSAND DOLLARS AND NO CENTS ($765,000.00). Payment shall be made as set forth in the General Conditions.

D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:

Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Public Works Contractor Registration Certification Performance Bond

Contract19 - 1

Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Any other documents contained in or incorporated into the Contract

The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.

H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site.

[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

Contract20 - 2

IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

CITY OF ARCADIA ONYX PAVING COMPANY, INC.

By: By: Dominic Lazzaretto Signature City Manager Print Name and Title

Attest:

By: By: City Clerk Signature

Print Name and Title

Approved as to Form:

Stephen P. Deitsch City Attorney

Contract21 - 3 Award Purchase Order for Water Meters August 3, 2021 Page 1 of 3

DATE: August 3, 2021

TO: Honorable Mayor and City Council

FROM: Tom Tait, Public Works Services Director By: John Corona, Utilities Superintendent

SUBJECT: PURCHASE ORDER WITH CORE & MAIN FOR THE PURCHASE OF AMI RADIO READ WATER METERS AND RELATED INFRASTRUCTURE FOR THE CITY’S WATER DISTRIBUTION SYSTEM IN THE AMOUNT OF $800,000. Recommendation: Approve

SUMMARY

As part of the Annual Meter Replacement Program, the Public Works Services Department (“PWSD”) Warehouse maintains a supply of water meters for the Utilities Section. To ensure that the City is receiving the most competitive prices for Advanced Metering Infrastructure (“AMI”) radio read water meters, a formal bid process was conducted. Core & Main submitted the lowest responsive bid.

It is recommended that the City Council approve a purchase order with Core & Main for the purchase of AMI radio read water meters and related infrastructure for the City’s water distribution system in the amount of $800,000, with the option of three one-year extensions.

BACKGROUND

The Annual Meter Replacement Program was created to replace manually-read water meters with new meters that are capable of being read via radio frequency. Currently, the City’s radio read water meters utilize Automatic Meter Reading (“AMR”) technology, which automatically collects consumption, diagnostic, and status data from the water meter. The data collected is then uploaded to a central database for utility billing purposes. In 2019, the PWSD Utilities Section began replacing the first-generation AMR radio read water meters with Advanced Metering Infrastructure (“AMI”) radio read water meters. The new AMI meters provide real time data to the consumer and will be read remotely through the AMI meter infrastructure and base station hubs.

22 Award Purchase Order for Water Meters August 3, 2021 Page 2 of 3

AMI radio read water meters have the capability of capturing the precise measurements and readings of a customer’s water usage; it also includes leak detection and data logging functions. AMI meters will also enable residents to monitor and be alerted for possible leaks on their property, as well as assist them with historical water usage.

Water meter register accuracy is important in calculating water demands, forecasting customer demands, and aids in conservation efforts. Once the AMI data log meters are installed throughout the City’s water system, the meter reading staff can be used for other water related maintenance assignments. However, as the system continues to be converted over to AMI radio read, meter reading staff will complete other tasks such as meter change outs, leaks, rereads, and other related maintenance to water meters and boxes. The meter sizes that are being changed range from 5/8” to 2”. This work will also include installing 2 base stations, 3 repeater stations, and 1 main data collection hub. It is expected that it will take approximately 3 years to convert the water system over to AMI meters.

DISCUSSION

The PWSD Warehouse is responsible for distributing all water meters to the Utilities Section for meter replacement and new installations. The Warehouse maintains an on- hand inventory to prevent an interruption of this service and orders replacement meters to keep the inventory at acceptable levels. Typical meters in the City’s system are replaced once every 15 years to ensure accurate water measurements. The American Water Works Association (“AWWA”) standard for 5/8” to 2” water meters recommends this replacement schedule to ensure water meter accuracy.

In order to receive the best prices possible for water meters, the City conducted a formal bid. A notice inviting bids was published in the City’s adjudicated newspaper, and bid packages were provided to vendors who provide AMI radio read water meters. On July 20, 2021, the City Clerk received three bids with the following results:

BIDDER LOCATION BID AMOUNT Master Meter Inc. Mansfield, TX $880,427.84 The B.E.S.T Meter Co., Inc. Covina, CA $1,003,316.90 Core & Main Valencia, CA $815,208.35

All bid documents were reviewed for content and the contractor’s background was investigated. Based on this review, it has been determined that Core & Main is the lowest responsive bidder. Core & Main has supplied the City with water meters in the past and has always provided excellent service.

The quantities provided in the bid specifications are based on estimates. Bid documents state that the City may purchase an amount above or below the estimate given according

23 Award Purchase Order for Water Meters August 3, 2021 Page 3 of 3 to the needs and requirements of the City at the unit prices quoted in the bid. In order to ensure that there are acceptable quantities of water meters available in the City’s warehouse, the purchase order amount will be for $800,000, which is the total amount budgeted for radio read water meters; however, the City will only purchase the amount necessary to ensure sufficient quantities are on hand.

ENVIRONMENTAL IMPACT

The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.

FISCAL IMPACT

Funds in the amount of $800,000 have been budgeted in the Capital Improvement Program in Fiscal Year 2021-22 for the Annual Meter Replacement Program.

RECOMMENDATION

It is recommended that the City Council determine that this action does not constitute a project and is, therefore, exempt under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Core & Main for the purchase of AMI radio read water meters and all related infrastructure for the City’s water distribution system in the amount of $800,000, with the option of three one-year extensions.

24 Purchase Order for Tires & Related Services August 3, 2021 Page 1 of 2

DATE: August 3, 2021

TO: Honorable Mayor and City Council

FROM: Tom Tait, Public Works Services Director By: Tyler Polidori, General Services Superintendent

SUBJECT: PURCHASE ORDER WITH DANIELS TIRE SERVICE, INC. FOR THE PURCHASE OF TIRES AND TIRE RELATED SERVICES FOR CITY VEHICLES IN AN AMOUNT NOT TO EXCEED $75,000 Recommendation: Approve

SUMMARY

The Public Works Services Department (“PWSD”) Fleet Section is responsible for purchasing and maintaining tires and accessories for all City vehicles. Using Sourcewell, a national cooperative purchasing program, enables the City to streamline the process of procuring tires and tire related services, while receiving the best prices possible.

It is recommended that the City Council approve a purchase order with Daniels Tire Service, Inc. for the purchase of tires and tire related services in an amount not to exceed $75,000.

DISCUSSION

The Public Works Services Fleet Section (“Fleet Services”) is responsible for purchasing and maintaining tires and accessories for all City vehicles. It is critical that Fleet Services maintain the proper on-hand inventory of tires to prevent an interruption in daily operations. Additionally, 24-hour emergency roadside tire changing services are also essential for heavy duty equipment, which require a specific expertise and specialty equipment. Last year, Fleet Services spent approximately $40,000 on tires, related tire accessories, and provided services.

A detailed sample purchase list of items covering every required tire size, accessory, and related tire service was compiled to ensure that Fleet Services would have access to all items necessary for any repair that may arise. After exploring several cooperative purchasing programs, it was determined that Sourcewell provided the best value and efficient quality products and services to best meet the City’s needs.

The California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by Sourcewell, while still remaining

25 Purchase Order for Tires & Related Services August 3, 2021 Page 2 of 2

within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the City is able to streamline the procurement process and purchase tires and related accessories at a lower cost than traditional competitive bidding.

Sourcewell awarded a master agreement to Goodyear Tire & Rubber Company (“Goodyear”) for their full line of tires and related services. Under the master agreement, Goodyear, a global tire manufacturer and distributor, has certified and authorized specific independent dealers to provide tires and tire services related to the purchase of Goodyear tires. Daniels Tire Service, Inc. is a local authorized Goodyear dealer and has satisfactorily supplied tires and tire related services to the City for over 11 years. The bidding process and Sourcewell master agreement have been reviewed by the PWSD and it has been determined to meet the City’s procurement requirements.

ENVIRONMENTAL ANALYSIS

FISCAL IMPACT

In order to ensure that there are acceptable quantities of tires available to Fleet Services, the quantities provided in the City’s purchase specifications are based on estimates. The City may purchase an amount less than the estimate given, according to the needs and requirements of the City. Sufficient funds are budgeted in the Fiscal Year 2021-22 Operating Budget/Vehicle Maintenance for the purchase of tires and tire related services.

RECOMMENDATION

It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Daniels Tire Service, Inc. for the purchase of tires and tire related services for City vehicles in an amount not to exceed $75,000.

Attachment: Goodyear Sourcewell (formerly NJPA) Master Agreement

26 27 28 29 30 31 32 33 34 35

DATE: August 3, 2021

TO: Honorable Mayor and City Council

FROM: Barry R. Spriggs, Fire Chief By: Maria Lourdes A. Taylor, Sr. Management Analyst

SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF ONE 2022 FOUR-WHEEL DRIVE CHEVROLET SILVERADO PICK-UP TRUCK IN THE AMOUNT OF $59,324.62 Recommendation: Approve

SUMMARY

The Fiscal Year 2021-22 Equipment Acquisition Program provides for the replacement of one 1994 Chevrolet Stakebed Truck in the Fire Department that meets the criteria for replacement in the Vehicle Replacement Program for an approved budget of $60,000. After exploring possible purchasing options, it was determined that using Sourcewell, a national cooperative purchasing program, enables the City to streamline the process of procuring this vehicle and receive the best price possible.

It is recommended that the City Council approve a Purchase Order with 72 Hour LLC (dba National Auto Fleet Group) for the purchase of one 2022 four-wheel drive Chevrolet Silverado pick-up truck in the amount of $59,324.62.

DISCUSSION

The existing 1994 Chevrolet Stakebed Truck vehicle, Asset #60165, has been in service for 27 years and meets the age criteria of the City’s Vehicle Replacement Program (“Program”). The Program recommends replacing this vehicle in 12 years. Most importantly, it no longer meets the operational needs of the Fire Department primarily since its replacement parts have been increasingly difficult to locate and purchase, which has resulted in increasingly lengthy and expensive repairs.

The 1994 Chevrolet Stakebed Truck will be replaced with a new 2022 model four-wheel drive Chevrolet Silverado pick-up, which will be assigned to the Fire Chief. This new vehicle will also be outfitted with the required Fire Department radios and code 3 capabilities, allowing for rapid response back into the City as the needs arise.

36 Purchase of a 2022 Pick-Up Truck August 3, 2021 Page 2 of 2

Consequently, the 2013 Chevrolet Silverado Pickup that is currently assigned to the Fire Chief will be re-assigned as the Station Utility Vehicle.

The California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by Sourcewell while still remaining within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the City is able to streamline the procurement process and purchase vehicles and equipment at a lower cost than traditional competitive bidding. Cooperative purchasing agreements also leverage economies of scale to enable vendors to provide goods at reduced costs. Sourcewell awarded a contract to National Auto Fleet Group for a series of specialized heavy-duty vehicles with related equipment and accessories. The bidding process and the contract with National Auto Fleet Group have been reviewed by the Fire Department and it was determined that they meet the City’s procurement requirements. A copy of the agreement between Sourcewell and National Auto Fleet Group is attached.

ENVIRONMENTAL ANALYSIS

FISCAL IMPACT

Sufficient funding in the amount of $60,000 has been budgeted in the Fiscal Year 2021- 22 Equipment Acquisition Program for the purchase of this vehicle.

RECOMMENDATION

It is recommended that the City Council approve a Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of one 2022 four-wheel drive Chevrolet Silverado pick-up truck in the amount of $59,324.62.

Attachment: 72 Hour LLC dba National Auto Fleet Group and Sourcewell Agreement

Letter of Agreement To Extend the Contract

Between

72 Hour LLC, dba National Auto Fleet Group 490 Auto Center Dr. Watsonville, CA 95076-3726

And

Sourcewell 202 12th Street NE Staples, MN 56479 Phone: (218) 894-1930

The Vendor and Sourcewell have entered into an Agreement (Contract #120716-NAF) for the procurement of Vehicles, Cars, Vans, SUVs, and Light Trucks with Related Equipment, Accessories and Services. This Agreement has an expiration date of January 17, 2021, but the parties may extend the Agreement for one additional year by mutual consent.

The parties acknowledge that extending the Agreement for another year benefits the Vendor, Sourcewell and Sourcewell’s members. The Vendor and Sourcewell therefore agree to extend the Agreement listed above for a fifth year. This existing Agreement will terminate on January 17, 2022. All other terms and conditions of the Agreement remain in force.

Sourcewell

By: ______, Its: Director of Operations & Procurement/CPO

Name printed or typed: Jeremy Schwartz______

Date

72 Hour LLC, dba National Auto Fleet Group

By: ______, Its: ______

Name printed or typed: ______

Date

38 39 40 41 42 43 44 45 46 47 48 DATE: August 3, 2021

TO: Honorable Mayor and City Council

FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director By: Phil Wray, Deputy Director of Development Services/City Engineer Kenneth Fields, Building Official

SUBJECT: NEW CLASSIFICATION SPECIFICATION FOR PLANS EXAMINER AND REVISE THE EXISTING CLASSIFICATION SPECIFICATIONS FOR COMBINATION INSPECTOR AND SENIOR COMBINATION INSPECTOR Recommendation: Approve

SUMMARY

The Development Services Department would like to add a Plans Examiner position that would serve to bring a function in-house that is currently contracted out. This would give the Department a greater ability to turn around plan review submittals and provide a true one-stop shop for the most common and frequent types of construction projects. The position would also create an additional career path for staff and aid in succession planning for the Division.

To distinguish itself from the proposed Plans Examiner position, the Senior Combination Inspector specification has received some minor modifications to the duties and certification requirements. Finally, the Combination Inspector and Senior Combination Inspector classifications are proposed to be retitled to Building Inspector and Senior Building Inspector to align with industry standards.

BACKGROUND

A recent departure in the Building Services inspection staff provided the opportunity to evaluate the department's needs. After a comprehensive look at the Building Services functions and the constant ebb and flow of building construction, it was determined that the greatest need of the department is primarily that of a more specialized Plans Examiner instead of an inspector. Therefore, the creation of a Plans Examiner position was proposed to replace the vacant Combination Inspector.

49 Plans Examiner Specification and Revision to Related Positions August 3, 2021 Page 2 of 3

DISCUSSION

Historically, the Department has entirely contracted out its building plan review function, expending an average of $481,244 annually over the last three years. This expense is offset in the budget each year by revenue received from applicants, but establishing the Plans Examiner position would reduce the amount of plan review contracted to outside firms and bring a portion of this function in-house. Arcadia residents, developers, and contractors would benefit from an additional level of customer service with the ability to meet with their Plans Examiner in person at the public counter rather than interfacing with a consultant off-site or over the phone. Additionally, by not having to ship plans to and from consulting firms, faster turnaround times can also be achieved, and in some cases, over-the-counter service can be provided.

The primary function of the new Plans Examiner position will be in the office reviewing and approving construction plans, specifications, and technical engineering reports. Additionally, they would be available to assist the Building Technicians with answering questions at the public counter. The Plans Examiner would also serve a secondary role in supplementing the building inspection staff during absences and vacations. This would give the Department the flexibility to meet the varying demands of the day.

As part of this analysis, it is also recommended to retitle the Combination Inspector and Senior Combination Inspector to Building Inspector and Senior Building Inspector, respectively, to better align with the industry and attract quality applicants for future recruitments. The “Combination” previously used in the title originally referred to mechanical and electrical inspections as well as building inspections, but this is outdated terminology now and understood to be included in the role of Building Inspector. Due to the addition of the Plans Examiner classification, it is that the "desired" Plans Examiner Certification be removed from the job requirements for the Senior Building Inspector (formerly Senior Combination Inspector) classification. Finally, minor modifications to some language was made to the duties of the Senior Building Inspector to clarify that the extent of their review of plans comes during the construction of the project.

The recommended changes have been discussed with the Arcadia City Employees Association, and they have agreed to the proposed changes. In addition, the changes have been discussed specifically with the employees who currently serve as Combination and Senior Combination Inspectors.

In July 2021, the Plans Examiner classification and proposed modifications to the Combination and Senior Combination Inspector classifications were presented to the Human Resources Commission. The Human Resources Commission unanimously recommended approval of the proposed changes.

50 Plans Examiner Specification and Revision to Related Positions August 3, 2021 Page 3 of 3

ENVIRONMENTAL ANALYSIS

The proposed action does not constitute a project under the California Environmental Quality Act (CEQA), and it can be seen with certainty that it will have no impact on the environment. As such, this matter is exempt under CEQA.

FISCAL IMPACT

Based on the results of a compensation study conducted by the Human Resources Division, it is recommended that the wage range be set at Range 69 ($6,323/mo. maximum), which is approximately 7.5% greater than the Senior Combination Inspector at Range 66 ($5,871/mo.), and 18% greater than the Combination Inspector at Range 62 ($5,321/mo.). Staff surveyed comparative municipalities and determined Range 69 to be a reasonable rate for the Plans Examiner's work.

Under the current contract model, 60% of all plan review fees collected are paid to consulting firms, with the City retaining 40%. Establishing an in-house Plans Examiner position will allow the City to retain the entire plan check fee for those projects reviewed by the Plans Examiner. Therefore, even though the costs associated with the new classification specification are 18% greater than the budgeted Combination Inspector vacancy, the savings from contract services should result in overall savings for the Department each year.

RECOMMENDATION

It is recommended that the City Council approve the new classification specification for Plans Examiner and the revised classification specification for Combination Inspector and Senior Combination Inspector.

Attachments: Proposed classification specification for Plans Examiner Revised classification specification for Senior Combination Inspector Revised classification specification for Combination Inspector

51 CITY OF ARCADIA

PLANS EXAMINER

DEFINITION

Under general supervision, performs professional and technical duties related to reviewing and approving construction plans, calculations, specifications, technical reports, and other submittal documents for compliance with Federal, State, and local building codes, ordinances, and regulations; receives and checks plans and designs for structures, new and remodeled commercial, industrial, and residential buildings to ensure compliance; assists inspectors, contractors, design professionals and the public regarding construction requirements; assists at the public counter; assists Building Inspectors as needed; performs other related duties as required.

SUPERVISION EXERCISED

Exercises technical and functional supervision over lower level staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Review and evaluate plans, structural engineering calculations, soil analysis reports, and other reports for commercial, industrial and/or residential projects to ascertain conformance to Building, Mechanical, Plumbing and Electrical Codes, and pertinent provisions of City, State, and County health and environmental codes, laws and regulations.

Prepare plan check reports indicating deficiencies in plans, structural engineering calculations, soil analysis reports and other reports, and ensure that requisite corrections are met.

Approve plans that comply; issue permits for construction.

File and log current projects to track status; transmit plans to other divisions, departments and outside consultants as appropriate.

Take in plan reviews and work the public counter as required.

Perform code research; investigate new and substitute materials; investigate new methods of structure design.

Confer with architects, engineers, contractors and the general public on proposed projects to resolve unforeseen issues.

Answer questions and advise the public concerning codes and plan check reports; advise building inspectors of unusual design, construction, or installation problems.

Develop informational handouts/checklists related to plan check requirements for public distribution.

52 City of Arcadia Plans Examiner (Continued) Page 2 of 4

Assist building inspectors in the field where engineering problems are encountered; interpret building construction plans; advise on engineering matters and technical judgments; perform building inspections as needed.

May act as the Building Official in his or her absence.

OTHER JOB RELATED DUTIES

Performs related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of:

Principles, practices, procedures, and terminology of structural engineering, architecture, and building construction.

Means and methods of building erection of all types of construction.

Federal, state, and municipal codes and regulations governing housing, building construction, rehabilitation, alterations, use, occupancy, and setbacks.

Accepted safety standards and methods used in building construction for commercial, industrial, and residential buildings.

Building related codes and ordinances enforceable by the City, including the California Codes.

Research methods and sources of information related to building code enforcement.

Proper plan check techniques to examine workmanship and materials and detect deviations from plans, regulations, and standard construction practices.

Principles of structural design and engineering mathematics.

Skill to:

Operate modern office equipment including computer equipment.

Operate a motor vehicle safely.

53 City of Arcadia Plans Examiner (Continued) Page 3 of 4

Ability to:

Read, interpret, and explain complex building plans, engineering calculations, site survey project specifications, blueprints, building construction plans, designs, specifications, building codes, and reports.

Apply engineering and architectural principles and practices.

Read and accurately interpret building plans to ensure conformance with building codes, development standards, and regulations.

Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.

Make engineering and mathematical computations rapidly and accurately.

Plan and organize work.

Communicate clearly and concisely, both verbally and in writing.

Work safely and efficiently.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Deal tactfully and courteously with internal and external customers.

Understand and follow verbal and written directions.

Operate a computer and utilize a variety of software programs.

Minimum Qualifications: Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. The incumbent will possess the most desirable combination of training, skills, and experience, as demonstrated in his/her past and current employment history. A typical example includes:

Experience:

Five years of experience as a Building Inspector, including at least one year of construction plan checking, or

Two years of experience checking plans for a public agency.

54 City of Arcadia Plans Examiner (Continued) Page 4 of 4

Training:

High School Diploma or G.E.D. (required).

Some college courses or specialized courses in construction technology or engineering.

License or Certificate:

Possession of an appropriate, valid California driver's license.

Possess a Plans Examiner certificate from the International Code Council (I.C.C.) prior to appointment, or obtain said certificate within one year from the date of appointment.

Certification as a Certified Access Specialist (CASp) is desirable.

Special Requirements: Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment including the ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and climb; exposure to cold, heat, noise, outdoors, vibration, confining work space, and electrical hazards; ability to travel to different sites and locations.

Effective Date: TBD

55 CITY OF ARCADIA

SENIOR COMBINATION BUILDING INSPECTOR

DEFINITION

Under direction, oversees and participates in the more complex and difficult work of staff; responsible for performing technical building inspections work; and involved in enforcing compliance with building codes, regulations and ordinances.

SUPERVISION EXERCISED

Exercises technical and functional supervision over lower level staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Plans, directs, and reviews the work of staff responsible for performing technical building inspection work involved in enforcing compliance with building codes, regulations and ordinances; ensure workload is balanced between all staff; verify work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable codes, policies, procedures, and standards.

Reviews plans, specifications and calculations during construction to verify for compliance with City and State building and safety codes, ordinances, regulations and laws.

Assist in planning, organizing, coordinating and directing the building inspection and plan review process. Has an understanding and knowledge of the permit issuance functions of the City. May Aacts as the Building Official in his or her absence.

Responds to technical questions from building inspection staff in the field and in the office; as necessary, meet with developers and contractors to resolve issues and concerns.

Identifies controversial and troublesome projects; keeps the Building Official apprised of all projects and potentially problematic concerns and issues.

Reviews plans and permits in preparation of field inspections; inspects industrial, commercial and residential buildings during various stages of construction and remodeling to ensure compliance with applicable codes, ordinances and regulations including California Building Code, California Plumbing Code, California Mechanical Code, California Electrical Code, Uniform Housing Code, Uniform Code for the Abatement of Dangerous Building Code, City ordinances, and other applicable City requirements; check plans for special conditions or requirements.

56 City of Arcadia Senior BuildingCombination Inspector (Continued) Page 2 of 5

Takes in plan reviews and works the public counter as required.

Receives complaints of building, plumbing, electrical, housing, dangerous building and mechanical code and ordinance violations; investigate or forward complaint to appropriate personnel.

Identifies code violations; obtains and prepares evidence; issues notices to comply on violations; follows-up on correction notices to ensure required corrections have been performed; maintain records of history of facts for possible legal action.

Coordinates inspection activities with other City departments and divisions as required; ensures all departments' requirements are met before issuing a Certificate of Occupancy.

Assists Code Services with various cases.

Reviews building construction plans for plan compliance with City and State building codes, ordinances and laws.

Approves the issuance of building and occupancy permits and accepts plans for plan check.

Confers with architects, contractors, builders and the general public in the field and office; explains and interprets code requirements and restrictions.

Maintains files and reports regarding inspection activities and findings.

OTHER JOB RELATED DUTIES

Performs related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of:

Operations, services, and activities of a building inspection program.

Principles of supervision, training and performance evaluation.

Complex principles and techniques of building inspection and plans examining work.

Principles of structural design and engineering mathematics.

City of Arcadia Senior BuildingCombination Inspector (Continued) Page 3 of 5

Pertinent Federal, State and local laws, codes, ordinances and regulations enforced by the City, including the California Building, Housing, Abatement of Dangerous Buildings, Plumbing and Mechanical Codes and the National Electrical Code.

Major types of building construction materials and methods.

Accepted safety standards and methods used in building construction for commercial, industrial and residential buildings.

Modern office practices, methods, and computer equipment, including the City’s permit issuing system.

Principles and procedures of record keeping and reporting.

Safe driving principles and practices.

Skill to:

Operate modern office equipment including computer equipment.

Operate a motor vehicle safely.

Ability to:

Plan, organize and review the work of building inspection and permit technician staff.

Provide lead supervision and training to assigned staff.

Interpret and apply pertinent Federal, State and local laws, codes and regulations.

Read and interpret complex building plans, specifications and building codes.

Determine if construction systems conform to City Code requirements.

Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations from plans, regulations and standard construction practices.

Advise contractors and developers on standard construction methods and requirements for residential, commercial and industrial buildings.

58 City of Arcadia Senior BuildingCombination Inspector (Continued) Page 4 of 5

Makes mathematical computations rapidly and accurately.

Enforce necessary regulations with firmness and tact.

Prepares and maintains accurate and complete records.

Prepare clear and concise reports.

Respond to requests and inquiries from the general public.

Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.

Communicate clearly and concisely, both orally and in writing.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Minimum Qualifications:

Experience:

Four (4) years of experience as a Combination Building Inspector or an equivalent position.

Training:

Equivalent to a high school diploma. Supplemental courses in engineering, architecture, or construction is desirable.

License or Certificate:

Possession of an appropriate, valid California driver's license.

Possession of an ICC certification as a Building Inspector. Possession of ICC Plumbing, Electrical and Mechanical Inspection and Plan Review certification are desirable.

Special Requirements: Essential duties require the following physical skills and work environment:

59 City of Arcadia Senior BuildingCombination Inspector (Continued) Page 5 of 5

Effective Date: September, 2001 Revised: September, 2014 TBD

60 CITY OF ARCADIA

COMBINATION BUILDING INSPECTOR

DEFINITION

Under general supervision, to perform residential, commercial, and industrial building inspection duties at various stages of construction, alteration, and repair; to review plans and prepare permit documentation for residential, commercial, and industrial projects; and to provide information and assistance to the general public.

SUPERVISION EXERCISED

Exercises technical and functional supervision over lower level staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Inspect industrial, commercial, and residential buildings during various stages of construction and remodeling to ensure compliance with applicable codes, ordinances, and regulations.

Examine plans and specifications of new construction, additions, and alterations to residential, commercial, and industrial buildings to determine compliance with the provisions of the construction codes, ordinances, and regulations.

Review specifications and other exhibits submitted for plan check compliance with acceptance criteria and regulations.

Inspect existing buildings for change of use or occupancy for compliance with applicable codes and ordinances.

Inspect foundation, concrete, steel, masonry and wood construction, framing, plastering, plumbing, heating, and electrical installations and a large variety of other complex and routine building system elements.

Issue notices to comply on violations; maintain records of history of facts for possible legal actions.

Approve the issuance of building and occupancy permits.

Confer with architects, contractors, builders, and general public in the field and office; explain and interpret requirements and restrictions.

Maintain detailed records and prepare reports.

City of Arcadia BuildingCombination Inspector (Continued) Page 2 of 4

Assists at the public counter as required, and assists Code Services with building code violations.

OTHER JOB RELATED DUTIES

Perform related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of:

Accepted safety standards and methods of building construction for commercial, industrial, and residential buildings.

Building related codes and ordinances enforceable by the City including the California Building, Electrical, Plumbing, and Mechanical Codes.

Principles and techniques of building inspection and plans examination work.

Standard types of building construction, materials, and methods.

Recent developments, current literature, sources of information, and research techniques related to building code enforcement.

Principles and procedures of record keeping and report preparation.

Modern office practices, methods, and computer equipment.

Occupational hazards and standard safety practices necessary in the area of building inspection.

Principles and practices used in dealing with the public.

Basic mathematical principles.

English usage, spelling, vocabulary, grammar, and punctuation.

Safe driving principles and practices.

Skill to:

Operate modern office equipment including computer equipment.

Operate a motor vehicle safely.

City of Arcadia BuildingCombination Inspector (Continued) Page 3 of 4

Ability to:

Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations from plans, regulations, and standard construction practices.

Read, interpret, and apply a wide variety of technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.

Advise on standard construction methods and requirements for residential, commercial, and industrial buildings.

Interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions.

Respond to requests and inquiries for information regarding building policies and procedures.

Perform accurate mathematical computations.

Enforce necessary regulations with firmness and tact.

Prepare and maintain accurate and complete records.

Prepare clear and concise reports.

Respond to requests and inquiries from the general public.

Work independently in the absence of supervision.

Communicate clearly and concisely, both orally and in writing.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Minimum Qualifications:

Experience:

Five years of journey level experience in the building trades.

City of Arcadia BuildingCombination Inspector (Continued) Page 4 of 4

Training:

Equivalent to the completion of the twelfth grade supplemented by specialized training in building codes. License or Certificate:

Possession of an appropriate, valid driver's license.

Possession of ICC certification as a Building Inspector within one year of date of hire.

Special Requirements: Essential duties require the following physical skills and work environment:

Effective Date: January, 1999 Revised: September, 2014 TBD

DATE: August 3, 2021

TO: Honorable Mayor and City Council

FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Lisa Flores, Planning & Community Development Administrator Prepared By: Luis Torrico, Senior Planner

SUBJECT: FINAL TRACT MAP NO. 82355 WITH A CATEGORICAL EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) FOR A SIX-UNIT MULTI-FAMILY RESIDENTIAL CONDOMINIUM SUBDIVISION AT 418 FAIRVIEW AVENUE Recommendation: Approve

SUMMARY

Tentative tract maps and final maps are required for all subdivisions that result in or create five or more parcels or condominium units. In accordance with Arcadia Development Code Section 9105.05.050, the City Council shall approve a final map if it conforms to all the requirements of the subdivision regulations of the Development Code and the State Subdivision Map Act. Tentative Tract Map No. 82355 was conditionally approved by the Planning Commission on July 9, 2019, to develop a six- unit multi-family residential condominium subdivision at 414 Fairview Avenue. After the tentative tract map was approved by the Planning Commission, the property owner changed the address from 414 Fairview Avenue to 418 Fairview Avenue. Final Tract Map No. 82355 has met all applicable criteria (refer to Attachment No. 1). Therefore, it is recommended that the City Council approve Final Tract Map No. 82355, along with a Categorical Exemption under the California Environmental Quality Act (“CEQA”).

DISCUSSION

Final Tract Map No. 82355 will accommodate the construction of a six-unit multi-family residential condominium on a 13,969 square foot lot. According to Development Code Section 9105.03.110, tentative tract maps are valid for 24 months after the effective date. However, Assembly Bill No. 1561, which was approved on September 28, 2020, to support housing production in light of the challenges created by the COVID-19 pandemic, extends the expiration date of housing entitlements by 18 months. Therefore, the tentative tract map for this project will expire on January 7, 2023. Project construction is currently in progress and a Certificate of Occupancy will not be issued

65 Final Tract Map No. 82355 August 3, 2021 Page 2 of 2

until the map has been approved and recorded by the Los Angeles County Recorder’s Office. The map has been reviewed by the Los Angeles County Department of Public Works – refer to Attachment No. 2. The map has been found to be in substantial compliance with both the tentative map, as conditionally approved by the Planning Commission, and the subdivision regulations of the City’s Development Code and the State Subdivision Map Act.

FISCAL IMPACT

There will be no fiscal impact incurred by the City as a result of this action.

ENVIRONMENTAL ANALYSIS

Final Map No. 82355 is categorically exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to Section 15332 of the CEQA Guidelines as an infill development project. The Planning Commission affirmed this finding and conditionally approved Tentative Tract Map No. 82355 at its regular meeting on July 9, 2019.

RECOMMENDATION

It is recommended that the City Council approve Final Tract Map No. 82355 with a categorical exemption under the California Environmental Quality Act (“CEQA”) for a six-unit multi-family residential condominium subdivision at 418 Fairview Avenue.

Attachment No. 1: Final Tract Map No. 82355 Attachment No. 2: Letter of Compliance from Los Angeles County

66 Attachment No. 1 Final Map No.

Attachment No. 1

67 68 69 Attachment No. 2 Letter of Compliance from Los Angeles County

Attachment No. 2

70 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS

"To Enrich Lives Through Effective and Caring Service"

900 SOUTH FREMONT A VENUE ALHAMBRA. CALIFORNIA 91803-1331 MARK PESTRELLA, Director Telephone: (626)-158-5100 http://dpw.lacounty.gov ADDRESS ALL CORRESPONDENCE TO: P.O. BOX 1460 ALHAMBRA. CALIFORNIA 91802-1460

October 14, 2020 IN REPLY PLEASE REFER TO FILE: L 0-2

Mr. Philip Wray City Engineer City of Arcadia P.O. Box 60021 Arcadia, CA 91006-6021

Dear Mr. Wray:

PARCEL MAP NO. 82355

Parcel Map No. 82355 has been reviewed and approved by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditions of approval and applicable City ordinances.

The City Council or Advisory Agency should make the findings required by the California Environmental Quality Act and the Subdivision Map Act.

After your approval and the approval of the City Council or Advisory Agency, the final map should be returned to Los Angeles County Public Works, Land Development Division, for filing with the Registrar-Recorder/County Clerk's office.

If you have any questions, please contact Mr. Max Rodriguez of Public Works, Land Development Division, at (626) 458-4915 or [email protected].

Very truly yours,

MARK PESTRELLA Director of Public Works (il_¾/1! {o-:- GREG EVEN, PE, MBA Acting Assistant Deputy Director Land Development Division

MR:kt P"\i.OP1JB'SUBMAP\.ElTERS'ICITY LETTI:RS • PARCEL MAPS,82355 PARCEL MAP-CITY LETT£~ (ARCADIA).OOC