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Page 1 of 38 BHARAT PETROLEUM CORPORATION LIMITED, MUMBAI Bharat Petroleum Corporation Limited, Mumbai Refinery, CPO – R, Mahul, Mumbai 400 074, India. CRFQ Number 1000368857 E – Tender 83813 dated 19.05.2021 BHARAT PETROLEUM CORPORATION LIMITED, MUMBAI REFINERY, MAHUL, MUMBAI 400 074, INDIA CENTRAL PROCUREMENT ORGANISATION - REFINERIES TENDER FOR SUPPLY OF CAUSTIC SODA LYE TO BPCL MUMBAI AND KOCHI REFINERY UNDER RATE CONTRACT OF 6 MONTHS TENDER CRFQ No. 1000368857 E TENDER NUMBER 83813 dated 19.05.2021 DUE ON 09.06.2021 (1400 HRS – IST) Pre bid meeting date: 24.05.2021 14:00 hours Through MS teams- Link will be shared to interested bidders nearer the time. Bidders to submit pre bid queries by 11:00 hours of 24.05.2021) Telephone Number +91 22 25533262 Email: [email protected] [email protected] Page 1 of 38 Bharat Petroleum Corporation Limited, Mumbai Refinery, CPO – R, Mahul, Mumbai 400 074, India. CRFQ Number 1000368857 E – Tender 83813 dated 19.05.2021 INDEX Sr. No. Description Annexure Page Number 1 Domestic Tender Notice A 3 2 Instructions to Bidders & special conditions of tender B 4 - 18 3 Technical Specifications and Evaluation Criteria C 19 5 BID QUALIFICATION CRITERIA D 20 - 23 6 Price Schedule E 24 - 25 7 Agreed Terms & Conditions F 26 - 29 8 List of Deviations G 30 9 Declaration of Holiday Listing H 31 10 General Purchase Conditions I Uploaded separately 11 Bidder’s Information J 32 - 33 12 Integrity Pact K 34 - 38 *** Annexure I of tender document is uploaded separately on portal and it is an integral part of tender document. Page 2 of 38 Bharat Petroleum Corporation Limited, Mumbai Refinery, CPO – R, Mahul, Mumbai 400 074, India. CRFQ Number 1000368857 E – Tender 83813 dated 19.05.2021 ANNEXURE - A BHARAT PETROLEUM CORPORATION LIMITED, CENTRAL PROCUREMENT ORGANISATION (REFINERIES) MAHUL, MUMBAI 400 074, INDIA PHONE: +91 22 25533262 NATIONAL TENDER NOTICE CRFQ NUMBER 1000368857, E – TENDER NUMBER 83813 BPCL CPO – R invites offers from bidders for the supply of caustic soda lye to BPCL Mumbai and Kochi refineries on rate contract basis for a period of 6 months Details of the tenders are available and can be downloaded from any of the following websites: a. BPCL’s e-procurement platform https://bpcleproc.in b. BPCL website www.bharatpetroleum.in Tenders View Tenders Select Department CPO (Refineries) c. Central Procurement Portal https://eprocure.gov.in/cppp Important: All updates, amendments, corrigendum etc, (if any) will be posted on the above websites as and when required. There will not be any publication of the same through newspapers or any other media. Place: Mumbai, Date 19.05.2021 (CPO-R) Page 3 of 38 Bharat Petroleum Corporation Limited, Mumbai Refinery, CPO – R, Mahul, Mumbai 400 074, India. CRFQ Number 1000368857 E – Tender 83813 dated 19.05.2021 ANNEXURE - B Instructions to Bidders and Special tender conditions 1. Bids are invited for supply of Caustic Soda Lye to Mumbai Refinery(MR) and Kochi Refinery (KR) of BPCL in complete accordance with tender documents and its attachments. Contact Person for commercial: - Mrs. Tabassum Das, Procurement Manager CPO (R), Phone Number + 91 22 25533262 e-mail – [email protected] Contact person for technical:- Mr Raju Mondal (Process Tech), MR Phone Number +91 22 25533186 email- [email protected] 2. Item Description – Caustic Soda Lye on 100% strength basis. Refer Annexure “C” for technical specifications. Tentative Quantity required for a period of 6 months: MR – 655 MT KR – 800 MT The above mentioned quantities are the estimated requirements of respective Refinery for a period of 6 months (for MR and KR) and may vary depending upon the operations of respective Refinery. The actual call off quantity will depend on respective Refinery’s specific requirement, which may be more or less than the quantity specified in the tender. However, the material shall be delivered strictly as per call of quantity. 3. Tentative Supply Period / Validity – Six months from date of issuance of LOA/Purchase Order for MR and KR Tentative Contract Period per refinery: MR- July/Aug 2021 to Dec 2021/Jan 2022 KR- Aug/Sep 2021 to Jan/Feb 2022 4. Bidders can submit their offer for supply to one and / or more Refineries. 5. Ascertaining the Quantity for Payment: 5.1 On receipt of material, net weight of material supplied will be ascertained by weighment in the Refinery and strength of the material supplied will be ascertained by analysis of tanker sample at the Refinery Laboratory. 5.2 Payment will be on 100% strength basis, considering the strength as per Refinery Laboratory report and net weight of product received at Refinery. However, variation up to a maximum 0.5% in quantity on 100% basis ascertained at the Refinery from those recorded in the supplier’s delivery document will be ignored for this purpose; i.e. if the quantity on 100% basis as ascertained based on Refinery weighment / laboratory analysis is more than 99.5% of the quantity on 100% basis as per dispatch documents, payment will Page 4 of 38 Bharat Petroleum Corporation Limited, Mumbai Refinery, CPO – R, Mahul, Mumbai 400 074, India. CRFQ Number 1000368857 E – Tender 83813 dated 19.05.2021 be done for quantity as per dispatch documents, otherwise payment will be done for the quantity ascertained as per Refinery weighment and Refinery Laboratory analysis. 6. Submission of Tender. Bids should be submitted in “Two Bid System”, i.e. (Pre qualification+Technical / Un-Priced Bid) and Priced Bid through e-tendering portal. 2.1 “PQ and TQ Bid” with all listed documents mentioned below to be submitted on or before due date/extended due date. a. All documents duly certified by TPIA for meeting technical and financial criteria of Annexure D b. Bidder’s covering letter with technical details / brochure of the material offered by the bidder. c. These instructions to bidders (Annexure B) duly signed and stamped in all pages in token of acknowledgement and acceptance. d. BPCL’s Technical Specifications and Evaluation Criteria (Annexure C) duly signed and stamped in all pages in token of acknowledgement and acceptance. e. Price Schedule for Indian bidder (Annexure E) with remark “Quoted” instead of prices and indicating all other relevant details / information. f. Agreed Terms & Conditions (Annexure F), duly filled in, signed and stamped in all pages. g. List of deviations to tender document (Annexure G), in case of no deviation, NIL statement to be submitted in this format. Bidders to note that any deviation mentioned elsewhere in the bid may not be taken into consideration. h. Declaration regarding Holiday Listing (Annexure H) duly signed and stamped. i. BPCL’s General Purchase Conditions (Annexure I), signed and stamped in all pages in token of acceptance and acknowledgement. Bidders to note that in case of any deviation/difference between GPC and tender documents, the details indicated in tender document shall prevail. j. Integrity Pact Document duly filled, signed and stamped on each page.(Ann J)- Not Applicable k. Any other relevant information / documents which the bidder would like to submit in this connection. l. Bidders should submit the offer through e-tendering portal only. Offer in any other form (Paper Bid, E-Mail, fax etc.) shall not be accepted by BPCL. m. Bids complete in all respects should be uploaded in BPCL e-tendering portal on or before the due date and time. n. BPCL shall not be responsible for any delay in uploading of your offer. o. MSE Vendor (manufacturers only): The following categories of bidders shall be treated as Micro and Small Enterprises vendors (MSE):- I) Units registered with National Small Scale Industrial Corporation Limited (NSIC). II) Units falling under Micro & Small Enterprises (MSEs) category and registered with authorities specified under Public Procurement Policy for MSEs and as defined under the MSMED Act 2006 / Public Procurement Policy order 2012. The above are subject to the fulfilling of under mentioned conditions: i. Please note Entrepreneurs Memorandum (EM) Part-II / Udyog Aadhar Memorandum (UAM) shall not be treated as valid documents for the exemption from EMD / Bid Security Page 5 of 38 Bharat Petroleum Corporation Limited, Mumbai Refinery, CPO – R, Mahul, Mumbai 400 074, India. CRFQ Number 1000368857 E – Tender 83813 dated 19.05.2021 Declaration as per Ministry of MSME office memorandum no 2/1 (5)/2019- P&G/Policy. It is strongly recommended that their holders file fresh registration in the new Udyam Registration Portal (https://udyamregistration.gov.in) and submit the same in tender. ii. All enterprises registered till 30th June 2020 with MoMSME and their registration have been re-classified in accordance with notification no S.O.2119 (E) dated 26/06/2020 and submit Udyam Registration certificate. iii. All bidders quoting as MSE will be required to submit CA certificate along with MSE registration certificate / document (Not applicable in case of NSIC) to avail the benefits under Public Procurement Policy as per MSMED Act 2006 / Public Procurement Policy order 2012. The CA certificate should be dated after the date of floating of tender and shall be specific to the tender for which the bid is being submitted. Format of the CA certificate is attached for reference. Bidder shall have to submit copy of MSE registration certificate along with CA certificate. In case CA certificate is not submitted, bid of the vendor shall be rejected at EMD stage. CA certificate format for reference has been attached with tender documents. iv. Registration Certificate is valid for a period at least up to validity of the offer. v. Self-attested copy of valid relevant registration certificate should be submitted in support. vi. Registration with DGS&D will not entitle a Tenderer to claim above exemption. vii. Units registered with National Small Scale Industrial Corporation Limited (NSIC) or MSE subject to: Such bidders must upload appropriate proof at location specified for the same in the e tender, to show that they are eligible for the exemption from EMD (application for registration as NSIC / MSE or for renewal will not be acceptable), failing which such bid will be treated as bid received without Bid Security / EMD and liable to be rejected.
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