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Final Minutes FINAL MINUTES 4 July 2012 FINAL MINUTES WEDNESDAY 4 JULY 2012 Table of Contents Folio Date Particulars 22284 04.07.2012 Ordinary Meeting Minutes 22305 31.05.2012 Engineering Services Highlights and Significant Issues Report - May 2012 22341 04.07.2012 Disability Discrimination Act Audit of Sarina, Walkerston, Mirani and Marian Business Districts 22856 04.07.2012 Council Policy - Receipt of Donations by Council 22858 18.06.2012 Minutes - Mackay Matsuura Sister City Advisory Committee Declaration of Potential Conflict of Interest Nil. MIN/04.07.2012 FOLIO 22283 FINAL MINUTES WEDNESDAY 4 JULY 2012 ORDINARY MEETING MINUTES 1. ATTENDANCE: Crs K J Casey (Acting Chairperson), L G Bonaventura, F A Gilbert, A N Jones, G J Martin, T A Morgan, D J Perkins, P F Steindl, and R D Walker were in attendance at the commencement of the meeting. Also present was Mr D McKinlay (Acting Chief Executive Officer) and Mrs M Iliffe (Minute Secretary). The meeting commenced at 10.00 am. 2. OPENING PRAYER: Rev Euan McDonald led those present in Prayer. 3. ABSENT ON COUNCIL BUSINESS: Her Worship the Mayor, Cr D T Comerford, Cr Ross Walker and Mr Peter Franks (CEO). 4. APOLOGIES: Nil 5. CONDOLENCES: Condolences were expressed at the recent passing of Madge Crear. MIN/04.07.2012 FOLIO 22284 FINAL MINUTES WEDNESDAY 4 JULY 2012 6. CONFIRMATION OF MINUTES: 6.1 ORDINARY MEETING MINUTES - 27 JUNE 2012 THAT the Minutes of the Ordinary Meeting held on 27 June 2012 be confirmed. Moved Cr Steindl Seconded Cr Bonanno CARRIED 6.2 SPECIAL BUDGET MEETING MINUTES - 27 JUNE 2012 THAT the Minutes of the Special Budget Meeting held on 27 June 2012 be confirmed. Moved Cr Perkins Seconded Cr Jones CARRIED 7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING: Nil 8. MAYORAL MINUTES: Nil 9. CORRESPONDENCE AND OFFICERS’ REPORTS: 9.1 ENGINEERING SERVICES HIGHLIGHTS AND SIGNIFICANT ISSUES FOR MAY 2012 Author Director Engineering Services Purpose The Engineering Services Highlights and Significant Issues Report for May 2012 is attached for information purposes. MIN/04.07.2012 FOLIO 22285 FINAL MINUTES WEDNESDAY 4 JULY 2012 Officer's Recommendation THAT this report be received. Council Resolution THAT the Officer's Recommendation be adopted. Moved Cr Morgan Seconded Cr Perkins CARRIED 9.2 DISABILITY DISCRIMINATION ACT AUDIT OF SARINA, WALKERSTON, MIRANI AND MARIAN BUSINESS DISTRICTS File No Disability Discrimination Act Audit of Sarina, Walkerston, Mirani and Marian Business Districts Author Manager Technical Services Purpose As part of the December 2009 DDA Action Plan a deliverable action was to undertake DDA Audits of the commercial areas to generate non-compliance and future works program. The audit associated with the Mackay City Centre has been finalised and previously reported to Council with audit priorities. This report addresses the commercial areas of Sarina, Walkerston, Mirani and Marian. Following the recent briefing of Council the audit is submitted to Council for consideration. Background/Discussion Disability Discrimination Law places a legal obligation on designers, owners and operators of all public spaces to ensure that access is not conditional on a person's ability. Mackay Regional Council as part of its obligations has previously completed an audit and assessment of the Mackay City Centre and has more recently undertaken an audit and assessment of the Sarina, Walkerston, Mirani and Marian business districts so it can determine potential issues, rectification actions and to allow planning through a number of budgetary cycles for ongoing upgrades to this infrastructure. The audit involved detailed field inspections and repainting of the existing pedestrian infrastructure within the commercial district boundaries which based requirements on compliance with the Manual of Uniform Traffic Control Devices (MUTCD), the DDA Act 1992 and Australian Standards AS1742 and AS1428. Physical inspections and measurements were taken covering all features nominated within the extent of the assessment criteria to enable a continuous accessible path of travel. Information was collected and assessed against the relevant standards and presented in a report for Council MIN/04.07.2012 FOLIO 22286 FINAL MINUTES WEDNESDAY 4 JULY 2012 including a prioritised and costed list of major issues to be addressed. A copy of the audit reports have been made available to Councillors for information. A series of recommendations have been presented in the reports indicating priority areas to be addressed. These are summarised as follows: Vehicle crossovers to be adjusted/ reconstructed to maintain access ways Footpath Surfaces - Review standard treatments and address displaced and damaged surfaces Pit covers and Drains - Arrange modification to current standards Long term footpath and road construction issues to address road and footpath crossfalls at intersections Kerb ramps and pedestrian crossing to be modified Public seating review for spacing and compliance Street lighting upgrades to address pedestrian standards Budget estimates for the required works have been provided for identified works on a priority basis ranging from immediate (urgent) to a more preferred range of actions over a period of 2 to 15 years. The works are estimated to cost a total of $2.568 million. Current capital works programs provide for allocations to commence these adjustments from 2012-13 onwards. Dependent on approved capital allocations it would be the intention to prioritise works based on the priority included in the DDA Audit. Consultation and Communication Director Engineering Services Manager Technical Services Landscape Architect Equitable Access Committee Resource Implications Future foreshadowed Capital Works allocations to address the identified issues. Risk Management Implications The Audit has identified and prioritised major risk issues associated with DDA Act compliance in the streetscape area of the Sarina, Walkerston, Mirani and Marian commercial areas. Undertaking the Audit and putting in place future works programs ensures that Council's exposure to risk is being addressed. Conclusion As a deliverable from the DDA Action plan the Audit identifies shortfalls in the Sarina, Walkerston, Mirani and Marian areas in relation to compliance with the DDA Act, MUTCD and AS1428. An identified priority list of works has been provided which, subject to the adoption of the audit, it is proposed to address via annual capital works allocation. MIN/04.07.2012 FOLIO 22287 FINAL MINUTES WEDNESDAY 4 JULY 2012 Officer's Recommendation THAT Council adopt the Sarina, Walkerston, Mirani and Marian areas DDA Audit Project and its identified priorities and endorse the progressive action on these priorities when developing future annual capital works allocations. AND THAT Council endorse the implementation of the priority actions when funding becomes available through these annual capital works allocations. Council Resolution THAT the Officer's Recommendation be adopted. Moved Cr Jones Seconded Cr Morgan CARRIED 9.3 DRAINAGE WORKS OLD HARRIS ESTATE BALBERRA File No Drainage Works Old Harris Estate Balberra Author Manager Technical Services Purpose Council at its Ordinary Meeting of 4 April 2012 resolved to receive a petition from residents in relation to drainage infrastructure in the Old Harris Estate, Balberra. This report addresses the resolution requirements to provide a report in relation to investigations and recommended actions. Background/Discussion Pioneer Shire Council in 1980 commissioned Ullman and Nolan to provide a report on the effect of the catchments drainage pattern on the Harris Subdivision which was established prior to 1976 and recommendations for infrastructure improvements to address local flooding issues. This report was provided to Pioneer Shire in December 1980 recommending a number of augmentation works to address the drainage concerns. These works are detailed as follows: 3. The present drainage system in Harris's Subdivision is inadequate and some upgrading works are required. This has partly resulted from the diversion of water in the catchment external to the subdivision and also due to the construction of an unlicensed dam. In order to improve the level of immunity to flooding the following additional drainage structures are required. (a) Upgrade existing 600mm RCP under Mimosa Drive to a 4/600 RCP culvert and upgrade outlet drain through lots 23 and 24 into the dam on lot 24. MIN/04.07.2012 FOLIO 22288 FINAL MINUTES WEDNESDAY 4 JULY 2012 (b) Provide a 3/450 RCP culvert under Mimosa Drive at intersection with Lowanna Avenue. (c) Provide a 1/450 RCP culvert under Lowanna Avenue at intersection with Mimosa Drive. The cost of upgrading the drainage structures is estimated at $11,000.00. 4. The table drains along Lowanna Drive requires regrading and the existing access pipes across the table drain upgrading to alleviate local ponding problems. Estimated cost to carry out work is $5,000.00. 5. The effect of the dam on lot 24 (RP 27424) during flooding is to partially submerge the outlets of the culverts across Mimosa Drive thus rendering them less effective. Either the level of the dam bywash should be lowered 300mm for a width of 15 metres or additional pipes to those already proposed will be required under Mimosa Drive. 6. A 10 metre wide drainage easement is required along the southern boundary of Resub 2, Sub 5, Portion 9V, Parish of Homebush adjacent the subdivision from Mimosa Drive west and an open drain constructed to the proposed 4/600 RCP culverts to divert runoff from the northern subcatchment away from the northern lots along Lowanna Avenue. 7. A 10 metre wide drainage easement is required along the eastern boundary of Sub 2, Portion 9V, Parish of Homebush adjacent the western boundary of the subdivision and through Portion 10V, Parish of Homebush to enable an open drain to be constructed to divert runoff towards Saltwater Creek. 8. Prior to the implementation of the schemes to provide open drains to divert flood water away from the subdivision, Council must obtain the following drainage easements: a) Sub 2, Portion 9V, Parish of Homebush owned by Mr D Cameron.
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