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Eastern Province Social Monitoring Report (January-June 2020)

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Eastern Province Social Monitoring Report (January-June 2020) Social Monitoring Report Project Number: 50301- 002 Loan Numbers: 3579 /3580 Semi Annual Report June 2020 SRI: Second Integrated Road Investment Program PIC 05 – Eastern Province Prepared by the Road Development Authority, Ministry of Roads and Highways for the Asian Development Bank. This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section on ADB’s website.'. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area EGIS – Greentech JV Semi-Annual Social Safeguards Report January - June 2020 DEMOCRATIC SOCIALIST REPUBLIC OF SRI LANKA MINISTRY OF ROADS AND HIGHWAYS ROAD DEVELOPMENT AUTHORITY 2nd Integrated Road Investment Program Consulting Services for Project Implementation Including Construction Supervision, Contract Management and Other Implementation Activities in EASTERN PROVINCE – PIC05 2nd Semi-Annual Report on Implementation of Social Safeguard Measures January – June 2020 Egis International - Greentech Consultants Ltd Joint Venture 2ndIntegrated Road Investment Program Eastern Province-PIC05 EGIS – Greentech JV Semi-Annual Social Safeguards Report January - June 2020 Document quality information General Information Author(s) Sivalingam Kirupakaran, Jens Roemer 2nd Integrated Road Investment Program Consulting Services for Project Implementation Including Project Name Construction supervision, Contract Management and Other Activities in Eastern Province-PIC 05 Document Name Semi Annual Social Safeguards Report Reporting Period January – June 2020 Date 24/07/2020 Reference V.1 Addressee(s) Sent to: Name Organisation Sent on (date) Project Director, Road Mrs.K R D J K Development Authority Weerakoon 24/07/2020 (WP-Coordination) Project Director, Road Eng.T. Pathmarajah Development Authority (Eastern Province) 24/07/2020 Copy to: Name Organisation Sent on (date) Project Director, Egis Mr. Nicolas Morice 24/07/2020 International Director-Greentech Mr. D Karunaratne Consultants (Pvt) Ltd 24/07/2020 History of modifications Version Date Written by Approved by Version V1 24/07/2020 S. Kirupakaran J. Roemer 2ndIntegrated Road Investment Program 1 Eastern Province-PIC05 EGIS – Greentech JV Semi - Annual Social Safeguards Report January - June 2020 EXECUTIVE SUMMARY 01. The Democratic Socialist Republic of Sri Lanka is implementing the 2nd Integrated Road Investment Program (iRoads2) to improve the connectivity between rural areas and socio-economic centers by means of a Multi tranche Financing Facility from the Asian Development Bank. (ADB). The program is implemented by the Road Development Authority of the Ministry of Roads & Highways and includes the engagement of an International Consultancy Firm as Project Implementation Consultant (PIC). For the Eastern Province Package PIC 05, composing of Trincomalee-, Batticaloa- and Ampara Districts, the Joint Venture Egis International and Greentech Ltd was engaged as the PIC through a Service Contract signed on 18.02.2019. The works are packaged into 11 Works Contracts which were signed from 31.07 – 23.08.2019. After fulfilment of the contractual prerequisites, the Commencement Date for the works in respect of Cl. 8.1 of the Contract Conditions was declared to be the 25.09.2019 for all contracts. 02. The activities for the implementation of the stipulated Social Baseline Surveys, comprising of the formation of Grievance Redress Committees (GRC), the formalization of a GRC mechanism and the undertaking of new Transect Walks to verify, update and record the findings for incorporation into the designs have commenced swiftly after the contract signatures and have progressed well until early 2020. The regular monthly Social Safeguards, Gender- and HSE site activities and measures as specified have mainly commenced after the end of the 1st rainy season in January 2020 and were then again interrupted by the imposed curfews from mid-March to the end of April 2020 caused by the effects of the Covid-19 Pandemic. The Social Safeguards activities have then gradually re- commenced in May 2020, initially still affected by ongoing remobilizations of personnel to the sites and offices from confinement. 03. As from June 2020, the project has returned to operation mode under observation of the Covid preventive measures and with the implementation of the Social Safeguards activities having been delayed by the time lost to the effects of the Pandemic. The overall status at the end of the reporting period from January to June 2020 is shown in the table below. Social Baseline Survey (Percentage) Contract Revised Contract Contractor Value Length No. (LKR) (Km) Formation GRC’s at Formation GRC’s Updated Transect DS level at GND level Walks AM1 NEM 2,191 82.6 100 100 100 AM2 NEM 2,411 88 100 99 99 AMSK- AM3 2,857 77.2 100 100 100 CHEC JV AM4 MAGA 2,972 73.7 100 100 100 AM5 NAWALOKA 3,216 71.9 100 100 100 CICO-SUN BT1 2,948 66.4 100 100 100 JV CICO-SUN BT2 2,928 73.2 100 100 100 JV BT3 NAWALOKA 3,054 72.5 100 100 100 TR1 E & C 2,943 71.4 100 100 100 TR2 MAGA 2,797 40.2 100 100 100 TR3 E & C 2,751 78.2 100 100 100 2ndIntegrated Road Investment Program 2 Eastern Province-PIC05 EGIS – Greentech JV Semi - Annual Social Safeguards Report January- June 2020 Contents Acronyms and Abbreviations ............................................................................................................................. ... 6 Section 1 – INTRODUCTION ................................................................................................................................... 8 Project Background............................................................................................................................8 Project Objectives ..............................................................................................................................9 Overview on 2nd Integrated Road Investment Program (iRoad2) ......................................................10 1.1 Location Maps.......................................................................................................................11 1.2 Contracts Management Framework ......................................................................................14 1.3 Role and Responsibilities of PIU, PIC and Contractors .........................................................15 1.4 Context and purpose of this Semi-Annual Report ..................................................................16 1.5 Overview of Institutional Framework......................................................................................16 1.5.1 Overall Organizational Structure for PIC05: Eastern Province ............................................17 1.5.2 Duties of Social /Gender/ Resettlement Specialist (SGRS) as per the TOR are;..................17 Section 2 – DESCRIPTION OF PROJECT PIC05 ................................................................................................ 19 2.1 Project Description .....................................................................................................................19 2.1.1 Road Rehabilitation and Improvement .................................................................................19 2.1.2 Building of Institutional Capacity ..........................................................................................19 2.1.3 Performance Based Maintenance ........................................................................................19 2.2 Contract Data .............................................................................................................................20 2.2.1 The Funding Agency............................................................................................................20 2.2.2 The Executing- and Implementing Agency...........................................................................20 2.2.3 The Engineer & Engineer´s Representative .........................................................................21 2.2.4.a Main Contract Data of Works Contracts Packages Ampara District ..................................22 2.2.4.b Main Contract Data of Works Contracts Packages Batticaloa District .............................23 2.2.4.c Main Contract Data of Works Contracts Packages Trincomalee District............................24 2.2.4.d Main Contract Data of Consultancy Service Contract........................................................25 2.2.5 Detailed Scope of Road Improvement Works per Contract Package ...................................26 Section 3 – COMPLIANCE ON SOCIAL SAFEGUARDS REQUIREMENTS ...................................................... 44 3.1 Compliance on Social Safeguards Provisions of Loan Agreement .............................................44 3.2 Compliance with Requirements of the Resettlement Framework................................................46 3.3 Compliance with Social Requirements under the Project Facility Administration Manual (FAM) .47 Section 4 – GENDER ACTION PLAN (GAP) ........................................................................................................ 49 Section 5 – HEALTH- & SAFETY ACTIVITIES ....................................................................................................
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