OFFICIAL MINUTES of the BOARD of EDUCATION of HOWARD COUNTY CLOSED MEETING January 4, 2017 the Board of Education of Howard Co

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

January 4, 2017

The Board of Education of Howard County met in closed session on Wednesday, January 4, 2017, at 5:15 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss legal advice and personnel. The motion was seconded by Cynthia Vaillancourt. Mrs. French asked if an attorney would be physically present at the entire meeting and was informed in the negative. Mrs. French objected to receiving legal advice solely via conference call. The motion was approved 5/2 with Mrs. French and Mrs. O'Connor voting no. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Christine E. O’Connor.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Judith S. Bresler, Esq., Carney, Kelehan, Bresler, Bennett, and Scherr, LLP (joined the meeting via conference call at 5:34 p.m. and left the meeting at 6:56 p.m.); and Kathleen Hanks, Administrator

1. To discuss and receive legal advice related to the employment and/or assignment of one or more specific individuals and related personnel matters.

The Board received legal advice relating to employment of specific individuals. The Board discussed the advice and voted on the next steps.

Adjourned: 7:43 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – January 12, 2017 Board of Education Legislative Committee January 10, 2017, 1 p.m. – ML2 Committee Members: Sandra H. French, Chairman; Kirsten Coombs, Christina Delmont-Small Staff: Caryn Lasser, Director Executive Services: Board Office Staff: Kathleen Hanks, Administrator; Dan Furman, Esq., General Counsel

]Ite Subject Discussion Action/Status Follow-up m 1. Call to Order Mrs. French called the meeting called to order at 1:05 p.m. 2. Approval of By consensus Agenda 3. Proposed Bills CB9-2017 By consensus the for committee was in Consideration Mrs. Lasser stated the County Council hearing will be held on Tuesday, agreement that the January 17, 2017, at 6 p.m., and she reviewed the Council’s legislative Board should not process. take an official position on CB9. Mrs. Lasser guided the committee through the legislation section by section and shared existing HPCSS policies and procedures. As the legislation is written, it does not apply to the school system.

The committee reviewed the following documents:

1. An HCPSS enrollment package 2. Montgomery County Public School System statement 3. Prince George’s County Frequently Asked Questions (FAQs)

The committee discussed various options.

4. Scheduling Meetings are scheduled as follows: January 17, January 31, February 13, February 28, and March 14. All meetings will be held at 2:30 p.m. in ML2. 5. Adjournment Meeting was adjourned at 2:34 p.m. By consensus

Approved – January 12, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

January 10, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held a meeting of the Presentation of the Superintendent’s FY 2018 Proposed Operating Budget on Tuesday, January 10, 2017 at 7:30 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Christine O’Connor

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

The following is a summary of the motions made and votes taken at the meeting and are for informational purposes only. If there is any discrepancy between the video and this summary, the video, which constitutes the minutes of the meeting, shall control. Other matters addressed by or discussed with the Board are available in the video/audio recordings.

Chairman Cynthia Vaillancourt called the meeting to order at 7:30 p.m.

APPROVAL OF AGENDA

Action: Mrs. French moved approval of the agenda. The motion was seconded by Mrs. Coombs and was approved by the Board (7/0).

Presentation of the Superintendent's Proposed FY 2018 Operating Budget

Dr. Foose presented the Proposed FY 2018 Operating Budget and shared the following schedule.

The budget schedule is as follows: • Tuesday, January 31, 2017 7 p.m. Public Hearing • Thursday, February 2, 2017 1 p.m. Work Session I • Tuesday, February 7, 2017 1 p.m. Work Session II • Tuesday, February 14, 2017 1 p.m. Work Session III • Thursday, February 16, 2017 1 p.m. Work Session IV • Tuesday, February 21, 2017 9 a.m. Adoption of FY 2018 Operating & Capital Budgets and FY19-23 Capital Improvement Program

Approved – January 26, 2017

Board Meeting Summary - 2 - January 10, 2017

Board members asked clarifying questions.

Adjournment - By Board consensus, the meeting was adjourned at 7:58 p.m.

*Under Section 3-701 of the Education Article of the Annotated Code of Maryland, the Student Member may not vote on these matters. Passage of a motion by the Board on these matters requires the affirmative vote of four (4) Board members.

Approved – January 26, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

January 12, 2017

The Board of Education of Howard County met in closed session on Thursday, January 12, 2017, at 4:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Bess Altwerger that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and legal advice. The motion was seconded by Kirsten Coombs and approved 5/1/1 with Mrs. O'Connor voting no and Mrs. French abstaining. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont- Small; Mavis Ellis; Sandra H. French; and Christine E. O’Connor.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Renee A. Foose, Ed.D., Superintendent; Linda Wise, Deputy Superintendent; and Kathleen Hanks, Administrator

1. To discuss and receive legal advice related to the employment of one or more specific individuals and related personnel matters.

The Board discussed the personnel matter and asked clarifying questions. In the future, additional information will be provided to the Board.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Harriet E. Cooperman, Esq., Saul Ewing LLP; and Kathleen Hanks, Administrator

2. To discuss pending litigation.

Ms. Cooperman reviewed the pending litigation with the Board. After in-depth discussion, the Board voted on next steps.

Adjourned: 5:54 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – January 26, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

January 12, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, January 12, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Christine O’Connor Griffin Diven, Student Member

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Dan Furman, Board General Counsel Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 6:04 p.m.

APPROVAL OF AGENDA

Delete: 9. Appointment Move: 5. *Consent Agenda Restricted and 6. Consent Agenda after Policy

Action: Mrs. French moved approval of agenda as amended. The motion was seconded by Mrs. Coombs and approved by the Board. (8/0).

PERSONNEL AGENDA

*Administrative Appointments and Promotions

Action: Mrs. O’Connor moved approval of the appointment of Kathy Stump to Instructional Facilitator Nonpublic and Community Intervention, Department of Special Education effective January 13, 2017. The motion was seconded by Mrs. Coombs and approved by the Board (7/0*).

Approved – January 26, 2017 Board Meeting Summary 2 January 12, 2017

REPORTS – Superintendent report was provided.

Board member reports were provided with the following actions.

Action: Mrs. Delmont-Small moved that the Board reject these representations and the Superintendent's attempt to exercise ultimate authority of the school system; that the Board construe the Superintendent's January 4, 2017, letter to the Board as an exercise of her authority under Section 4-205(c)(1) of the Education Article of the Maryland Code to provide legal advice; and that the Board rejects the Superintendent's characterization of her January 4, 2017, letter as a determination under Section 4-205(c)(2). The motion was seconded by Ms. Ellis and approved by the Board (5/2*) with Mrs. French and Mrs. O’Connor voting no.

Action: Dr. Altwerger moved to amend the Resolution regarding the hiring of counsel for the Board and HCPSS as follows: Only the BOE through the Chairman of the Board has the authority to engage and contract for legal services with any law firms or attorneys on matters that affect the Board of Education and to direct any counsel so retained. To the extent that the Board of Education previously had delegated this authority to retain and contract with counsel for the Board, the Board hereby rescinds that delegation. The appointment of any law firm or attorney to represent HCPSS must be approved by the Board of Education. The motion was seconded by Mrs. Coombs and approved by the Board (6/1*) with Mrs. O’Connor voting no.

Action: Ms. Ellis moved that the Board reject the Superintendent's opinion with respect to the legality of the Daniel Furman contract. The Board has the sole authority to enter into contracts with legal counsel for the Board, and these contracts do not require approval by the Superintendent. The motion was seconded by Dr. Altwerger and approved by the Board (5/2*) with Mrs. French and Mrs. O’Connor voting no.

Action: Mrs. Coombs moved to direct the Superintendent and her administration to provide Mr. Furman with the resources and information necessary for him to fulfill his engagement. This includes responding to requests for information and documents. It also includes working, in good faith, to address with the Board Chairman and Mr. Furman any concerns that may arise as to the access to sensitive or confidential information and the need to treat such information confidentially. The motion was seconded by Mrs. Delmont-Small and approved by the Board (5/2*) with Mrs. French and Mrs. O’Connor voting no.

Action: Ms. Ellis moved to reject the Superintendent's opinion that the Board conducted any meeting in violation of Section 4-120(c) of the Education Article of the Maryland Code. The motion was seconded by Mrs. Delmont-Small and approved by the Board (5/2*) with Mrs. French and Mrs. O’Connor voting no.

Action: Mrs. Delmont-Small moved to rescind the Resolution to substitute the Board's own designee for the Superintendent's designee on the County Council's Budget Review Committee. The motion was seconded by Dr. Altwerger and approved by the Board (7/0*).

Action: Dr. Altwerger moved to reject the opinion of the Superintendent regarding the legality of the Board's Resolution giving the Board authority to control and terminate employees of the Board. This Resolution is a reaffirmation of the existing Board policy designating the subject employees as employees of the Board and establishing as a fundamental duty of the Board the employment and evaluation of these employees. The motion was seconded by Mrs. Coombs and approved by the Board (5/2*) with Mrs. French and Mrs. O’Connor voting no.

Approved – January 26, 2017

Board Meeting Summary 3 January 12, 2017

ADMINISTRATIVE AGENDA

Proclamation: African American History Month

Action: Mrs. French moved adoption of the proclamation. The motion was seconded by Mrs. O’Connor and approved by the Board (8/0).

Equity and Inclusion Update

Action: Dr. Altwerger moved to review all official HCPSS policies, guidelines and procedures, as well as applicable local, state and federal laws and statutes, pertaining to ensuring a safe and secure learning environment for all foreign born students regardless of immigration status and to minimize student fear and apprehension regarding potential disruption to their education process. Recommendations for additions or updates to HCPSS policies and regulations resulting from this review are to be brought to the Board no later than May of 2017. The motion was seconded by Mrs. Coombs and approved by the Board (8/0).

Action: Dr. Altwerger moved that existing Professional Learning opportunities through the Office of Leadership Development are assessed to determine the adequacy of the training of HCPSS personnel on 1) regulations governing interactions with foreign born students and families, including inquiries regarding immigration status and requests for documentation, 2) Appropriate procedures governing interactions, requests or visitations by federal immigration agents on school property 3) school system and county services and resources available to support foreign born students and families, and address the needs of students experiencing parental deportation. Recommendations for additions or revisions to Learning Opportunities for HCPSS personnel will be brought to the Board no later than May of 2017. The motion was seconded by Mrs. Coombs and approved by the Board (7/1) with Mrs. French voting no.

School Start and Dismissal

Action: Mrs. Delmont-Small moved that any decision to change the school start time be implemented during the 2018-2019 school year. The motion was seconded by Mrs. French and approved by the Board (6/2) with Mrs. O’Connor and Mr. Diven voting no.

MPIA Attorney General Ombudsman Report

Action: Mrs. Vaillancourt moved that the Board refund Ms. Barbara Krupiarz for the sanction legal fees acquired through the MPIA process. *Under Section 3-701 of the Education Article of the Annotated Code of Maryland, the Student Member may not vote on these matters. The motion was seconded by Dr. Altwerger and approved by the Board (4/2/1) with Mrs. French and Mrs. O’Connor voting no and Mrs. Delmont-Small abstaining.

Recess: The meeting was recessed by the Chairman at 9:21 p.m. and reconvened at 9:33 p.m.

POLICY

Policy 2010 Student Representation

Action: Mrs. French moved adoption of revised Policy 2010 Student Representation as amended. The motion was seconded by Mr. Diven and approved by the Board (8/0).

Approved – January 26, 2017

Board Meeting Summary 4 January 12, 2017

Policy 2060 Advisory Committees to the Board of Education

Action: Mrs. Coombs moved adoption of revised Policy 2060 Advisory Committees to the Board of Education with the addition of SECAC under IV. Standard B. 3. b. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Policy 8200 Digital Education

Action: Mrs. French moved adoption of Policy 8200 Digital Education as proposed to be amended. The motion was seconded by Mrs. O’Connor and approved by the Board (8/0).

Policy 9030 School-Sponsored Publications and Productions

Action: Mrs. French moved adoption of Policy 9030 School Sponsored Publications and Productions as amended. The motion was seconded by Mrs. O’Connor. Motion failed (4/4) with Dr. Altwerger, Mrs. Delmont-Small, Mrs. Vaillancourt, and Mr. Diven voting no.

Action: Mrs. French moved to refer Policy 9030 School Sponsored Publications and Productions to counsel and the Superintendent for further review. The motion was seconded by Mrs. Vaillancourt and approved by the Board (8/0).

Policy 9100 Educations Programs for Pregnant and Parenting Students

Action: Mrs. French moved adoption of revised Policy 9100 Educational Programs for Pregnant and Parenting Students. The motion was seconded by Mrs. O’Connor and approved by the Board (8/0).

*CONSENT AGENDA RESTRICTED

Staff Personnel; Bids and Contracts; Operating Budget Financial Report; School Construction Monthly Report; Impact Aid (PL81-874) Representative; Meeting Minutes – 12 13 2016 Closed Meeting Minutes; and Meeting Minutes - 01 04 2017 Closed Meeting Minutes

Pull: Meeting Minutes – 12 13 2016 Closed Meeting Minutes for voting purposes. Meeting Minutes - 01 04 2017 Closed Meeting Minutes for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted Items A through E. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Meeting Minutes – 12 13 2016 Closed Meeting Minutes; and Meeting Minutes - 01 04 2017 Closed Meeting Minutes

Action: Mrs. Coombs moved approval of the Closed Meeting Minutes dated 12 13 2016 and 01 10 2017. The motion was seconded by Mrs. Vaillancourt and approved by the Board (7/0*).

Approved – January 26, 2017

Board Meeting Summary 5 January 12, 2017

CONSENT AGENDA

Donations; Meeting Minutes - 12 15 2016 Regular Meeting Summary; and Meeting Minutes – 01 10 2017 Legislative Committee Meeting Minutes

Pull: Meeting Minutes – 01 10 2017 Legislative Committee Meeting Minutes for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda Items A and B. The motion was seconded by Mrs. French and approved by the Board (8/0).

Legislative Committee Meeting Minutes

Action: Mrs. Coombs moved approval of the minutes as presented. The motion was seconded by Mrs. French and approved (3/0) by committee members Mrs. Coombs, Mrs. Delmont-Small, and Mrs. French.

Action: Dr. Altwerger made a motion that the Board of Education testify at the January 17, 2017, County Council Hearing as to its decision to take no position on CB9 and to identify the measures it will be taking through approval of Board motions of January 12, 2017, to review and recommend policies, guidelines and procedures to ensure a safe and secure learning environment for all students regardless of immigration status; and to review Professional Learning Opportunities to ensure that all HCPSS personnel are properly trained in regulations pertaining to interactions with immigrant students and families, procedures for interaction with federal immigration agents on school property, resources and services available to foreign born students and families. The motion was seconded by Mrs. Vaillancourt. The motion failed (4/4) with Mrs. Coombs, Mrs. Delmont-Small, Mr. Diven, and Mrs. French voting no.

Adjournment - By Board consensus, the meeting was adjourned at 11:59 p.m.

INFORMATION ITEM

A. Food and Nutrition Service Financial Report

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – January 26, 2017

Board of Education Legislative Committee January 17, 2017, 2:30 p.m. – ML2 Committee Members: Sandra H. French, Chairman; Kirsten Coombs, Christina Delmont-Small (arrived 2:57 p.m.) Staff: Caryn Lasser, Director Executive Services Board Office Staff: Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up 1. Call to Order Mrs. French called the meeting to order at 2:40 p.m. 2. Approval of By consensus Agenda 3. Review Mrs. French reviewed the current BOE Legislative Charter and Protocols. Mrs. Hanks will Legislative Committee members asked clarifying questions. contact MABE Committee regarding the Charter electronic distribution of MABE Green Sheets to ensure all Board members receive. 4. General MABE Legislative Meeting Materials - 01 09 2017

Ms. Lasser reviewed the MABE Legislative Meeting materials and discussed processes. Committee members asked clarifying questions.

5. Proposed Bills SB 1 Education – Specialized Intervention Services – Reports By consensus, Ms. Lasser will solicit for the committee staff rationale and Consideration The committee reviewed the legislation. Staff recommendation is to recommendation current practices for oppose. to the Board is to presentation to the full oppose SB 1. Board. 6. Other HB 18 Task Force to Improve Partnership for Assessment of The committee Further detail Legislative Readiness for College and Careers Scores for Maryland Public recommends regarding the Issues School Students adding a regular legislation will be Board Meeting discussed at the next SB 44 Records Management and Preservation – State and Local with a limited committee meeting. Government Units – Responsibilities agenda on February 9 at 4 HB 27 Open Meetings Act – Minutes – Required Internet Postings p.m. to discuss legislative positions.

Approved – January 26, 2017 01 17 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up 7. Scheduling Meetings are scheduled as follows: January 31, February 13, February 28, and March 14. All meetings will be held at 2:30 p.m. in ML2. 8. Adjournment The meeting was adjourned at 4:12 p.m. By consensus

Approved – January 26, 2017 2

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

January 17, 2017

The Board of Education of Howard County met in closed session on Tuesday, January 17, 2017, at 4:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss negotiations. The motion was seconded by Mavis Ellis and approved 6/0. Persons present: Board members, Bess Altwerger, Ed.D., Vice Chairman (left at 5:06 p.m.); Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Christine E. O’Connor.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Renee A. Foose, Ed.D., Superintendent; Helen A. Nixon, Ed.D., Chief Human Resource and Development Officer; Timothy Thornburg, Director, Staff Relations; and Kathleen Hanks, Administrator

1. To discuss the Superintendent’s recommendation for HCAA.

Staff presented the Superintendent’s recommendations to the Board. Board members discussed the recommendations, and voted to accept and/or reject. The Board directed staff on how to proceed.

Adjourned: 5:15 p.m. Submitted by: Bess Altwerger, Ed.D., Vice Chairman Board of Education

Approved – January 26, 2017 Quarterly Meeting of the Howard County Board of Education and Howard County Council

10910 Clarksville Pike Ellicott City, MD 21042

January 19, 2017 4:30 p.m.

Attendees were as follows:

Board Members: Cynthia L. Vaillancourt, Chairman; Dr. Bess Altwerger, Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; Christine E. O’Connor; and Griffin Diven, Student Member

County Council: Jon Weinstein, Chairperson; Dr. Calvin Ball, Vice Chairperson; Greg Fox; Mary Kay Sigaty; Jen Terrasa; Jessica Feldmark, Council Administrator; and Craig Glendenning, Howard County Auditor

School System Staff: Dr. Renee A. Foose, Superintendent; Linda T. Wise, Deputy Superintendent; Anissa Brown Dennis, Acting Chief Operating Officer; Beverly Davis, Chief Financial Officer; Dr. Helen Nixon, Chief Human Resource and Development; Frank Eastham, Executive Director, School Improvement and Administration; Nancy FitzGerald, Executive Director, Special Education and Student Services; Bruce Gist, Executive Director, Capital Planning and Operations; Renee Kamen, Manager, School Planning; and Roseanne Wilson, Specialist for Positive Behavioral Supports and Anti-Bullying

Board Staff: Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 4:37 p.m. Mrs. Vaillancourt welcomed the Council, and introductions were made for the benefit of new Board and Council members.

Restorative Justice Ms. Roseanne Wilson stated that restorative practices create engaging and supportive school environments, actively involves students in building positive school environments, builds healthy communities, reduces the impact of negative behavior, increases antisocial behavior, and repairs harm and restores relationships.

Approved – February 9, 2017 Minutes 2 January 19, 2017

In the Howard County Public School System (HCPSS), the following has been implemented:

• Between 2012-2014 Homewood Center became fully restorative. • In the 2013-2014 school year the Department of Special Education and Student Services created a Restorative Practices Workgroup. • The workgroup planned how to systematically provide training for interested administrators and their staff. • The workgroup developed a Sustainability Plan for HCPSS. • Six HCPSS staff members became trainers. • Currently, 21 schools have teams trained in Restorative Practices.

Ms. Wilson said the workgroup continues to meet in order to discuss how the program can support schools with the program and expand to other schools. Mrs. Wise stated by the end of the 2016-2017 school year, all middle schools will be trained, and that the goal is to train all schools in Restorative Practices.

There was discussion on the following:

• Every school will look different with the implementation. • If the program is in place, Restorative Practices can be used to address racist incidents. • Trainers were trained by the International Institute for Restorative Practices (IIRP). • A CPD course has been written for HCPSS staff to ensure consistency of training.

In the interest of time, Dr. Ball recommended that the Board and the County Council meet again in the future to discuss in greater detail the topic of Restorative Practices.

High School #13 Mr. Bruce Gist provided a brief update. He stated the County Executive purchased a large piece of property, and the County’s Phase I assessment has been completed. HCPSS is currently analyzing the data, and will also perform their own assessment for LEED certification purposes.

There was discussion on the following:

• HCPSS continually works with county government to seek school sites. • There are no available sites in the Elkridge area based on the current high school specifications. • For 1600 students in a high school, the specifications state that 46 acres are needed. • Consideration of an urban school specification. • Safety of air quality since County Executive site is next to a quarry. • Active quarry concerns - HCPSS is awaiting an update. • A Net-zero high school is not cost effective.

Approved – February 9, 2017 Minutes 3 January 19, 2017

• Request Elkridge community to provide feedback on high school specifications. • Continue seeking sites in the Elkridge area.

Budget

Ms. Beverly Davis provided a brief overview of the Superintendent’s proposed FY18 Operating Budget. She said the budget does not request funds for any new initiatives. Ms. Davis stated that Howard County has the fastest enrollment in the state of Maryland. The FY 2018 Budget schedule is as follows:

Public Hearing January 31, 7 p.m. Work Session I February 2, 1 p.m. Work Session II February 7, 7 p.m. Work Session III February 14, 1 p.m. Work Session IV February 16, 2 p.m. Board Adoption February 21, 9 a.m. Board Approval May 25, 9 a.m.

Mr. Fox encouraged the Council, Board, and HCPSS staff to unite in advocating for legislated formulas that benefit Howard County.

Redistricting

Ms. Renee Kamen reviewed last year’s enrollment projections. She stated her office is currently preparing the projection accuracy report for presentation to the Board on February 23, and updating the enrollment projections as they prepare the Feasibility Study. The Feasibility Study will be presented in June. Ms. Kamen said Policy 6010 School Attendance Areas is in the process of being reviewed, and is scheduled for action by the Board on Thursday, February 23, 2017.

Regarding redistricting, at a minimum, HCPSS needs to fill the Elementary School. Staff is working on a communication plan so the community is informed and aware of opportunities for involvement. Ms. Kamen stated the Attendance Area Committee process will begin in the spring through an application process. Applicants are interviewed prior to selection, and staff ensures that all six regions are represented. She said the committee advises the Superintendent, and the Superintendent presents her recommendation to the Board for consideration.

Start Times

Mr. Frank Eastham said HCPSS staff completed the community forums and presented to the Board on January 12. The Public Hearing is scheduled for Tuesday, February 7 at 7 p.m., and Board action is scheduled for Thursday, February 23. He stated that parameters were determined by a Board motion that no middle or high school should start before 8:15 a.m. and the options reflect such.

Approved – February 9, 2017 Minutes 4 January 19, 2017

Mrs. Vaillancourt stated the Board took action on January 12, and that no matter what decision is made in February; it would not be implemented until the 2018-2019 school year.

Mr. Griffin shared the majority of students prefer the current schedule so they can manage after school activities, jobs, etc. Dr. Altwerger shared the overall feedback has been to keep the current model

Audit

Mr. Craig Glendenning said the County audit is nearing completion. He expects to meet with school system staff with the draft report next week. It his hope to have the final report submitted to the County Council and HCPSS within two to three weeks. He stated that the audit is going well.

Adjournment – By consensus, the meeting was adjourned at 5:49 p.m.

Approved – February 9, 2017 Board of Education Policy Committee Friday, January 20, 2017, 1 p.m., ML2 Committee Members: Griffin Diven; Mavis Ellis; Christine O’Connor Staff: Fran Albert, Policy Specialist; Trudy Grantham, Technical Assistant; Kathleen Bainbridge, Secretary Board Staff: Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up

1. Call to Order The meeting was called to order at 1:02 p.m.

2. Approval of By consensus Agenda

3. Election of Mrs. O’Connor was elected as Chairman of the committee. By consensus Chairman 4. 2017-2018 Mrs. Albert explained the policy process. She stated the Policy The Policy Office will Policy Office follows Policy 2020 Policy Development and Adoption. provide to the committee Schedule Mrs. Albert said the Policy Office revises approximately 10 the 2017-18 Policy Discussion policies per year. However, the office typically touches Development and Revision (Fran Albert) approximately 25 policies in a given year for various reasons. Activity Schedule prior to the next committee Mrs. Albert will present to the Board in April the 2017-2018 meeting in order for Policy Development and Revision Activity Schedule. The members to prepare. Board is able to make changes at that time. Mrs. Hanks will add the policy process chart to the SMOB orientation book.

5. Scheduling 2016-2017 Meeting Dates: Wednesday, March 15, 2017 at 3 p.m. Wednesday, June 14, 2017 at 3 p.m. 6. Adjournment Meeting was adjourned at 1:40 p.m. By consensus

Approved – January 26, 2017 1 The Howard County Board of Education Coffee and Conversation Running Brook Elementary School 5215 West Running Brook, Columbia, MD 21044

January 21, 2017 9:30 a.m.

Attendees were as follows:

Board of Education: Cynthia L. Vaillancourt, Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; and Sandra H. French

School System Staff Kevin Mulroe, Facilitator, Leadership Development

Chairperson Vaillancourt called the meeting to order at 9:30 a.m. Mrs. Vaillancourt welcomed members of the public to the Board’s Coffee and Conversation, and Mr. Mulroe shared the norms for the meeting. Board members dispersed to various tables, and members of the community rotated through the tables for discussion with individual Board members.

Topics of discussion were as follows:

• Music and Arts becoming core subjects as required by the Ensuring Success in School Act (ESSA) • Praise of Canvas • CPR training for teachers • Challenges for parents/students new to the school system • Special Education needs • Start and Dismissal times – provide links and references to scientific data/information • Restore Music and Arts time in the Elementary School Model • Staffing formulas for FY 2018 Operating Budget • Update on closing the FY 2017 Fixed Charges gap • Adequate notice regarding ending the Teacher Academy – Mt. Hebron High School (MHHS) • MHHS Sign Language course offering • Praise for Bellow Springs Elementary School extension of the Primary Language Learner Program to third grade, with a request to add fourth and fifth grades • Support for Board Certified Behavior Analysts

Action: Mrs. French moved to praise and thank the Running Brook Elementary School PTA and administrators for their wonderful and gracious hospitality. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/0).

Adjournment – By consensus, the meeting was adjourned at 11 a.m.

Approved – January 26, 2017 Howard County Board of Education Community Meetings

10910 Clarksville Pike Ellicott City, MD 21042

January 25, 2017 7 p.m.

Attendees were as follows:

Board Members: Cynthia L. Vaillancourt, Chairman; Dr. Bess Altwerger, Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; and Griffin Diven, Student Member

School System Staff: Dr. Renee A. Foose, Superintendent; Linda T. Wise, Deputy Superintendent; Anissa Brown Dennis, Acting Chief Operating Officer; E. Grace Chesney, Chief Accountability Officer; Beverly Davis, Chief Financial Officer; Dr. Helen Nixon, Chief Human Resource and Development Officer; Frank Eastham, Executive Director, School Improvement and Administration; Nancy FitzGerald, Executive Director, Special Education and Student Services; Ebony Langford- Brown, Executive Director, School Improvement and Curricular Programs; Caroline Walker, Director of Curricular Programs, Elementary and PreK-12; Ron Morris, Administrative Director, Elementary Schools; John Krownapple, Coordinator Cultural Proficiency

Board Staff: Kathleen Hanks, Administrator

Stand-Up Speak-Up Howard (first community group – 7 p.m.): Dr. Calvin Ball, Congressman Elijah E. Cummings, Candace Dodson-Reed, Delegate Eric D. Ebersole, Delegate Terri L. Hill, Amy Stratton, Lawrence E. Walker, and Stephen Williams (representing Delegate Frank Turner)

People Acting Together in Howard (PATH) (second community group – 8 p.m.): Jenny Bonilla, Reverend Janelle Bruce, Jake Cohen, Linda Firman, Cheryl A. McLeod, Colleen Morris, Curtis Ramsey, and Erika Strauss Chavarria

Stand-Up Speak-Up Howard

Chairman Cynthia Vaillancourt called the meeting to order at 7:05 p.m. Mrs. Vaillancourt welcomed Stand-Up Speak-Up Howard, and introductions were made.

Dr. Ball stated the Stand-Up Speak-Up Howard was aware of a number of racial incidents in the community, and wanted to speak about the following items:

Approved – February 9, 2017 Minutes 2 January 25, 2017

• A Cultural Committee • Adding a Diversity Coordinator • Curriculum • Cultural Proficiency training for all educators – what does that look like • Helping the community feel more comfortable • Restorative justice practices

Dr. Foose said the Committee of Diversity and Inclusion (CDI) was created last year. The CDI worked to develop and prioritize 52 recommendations that were presented to the BOE on August 18, 2016. Mr. Eastham said there were over 30 committee members representing very diverse backgrounds. He also shared how committee members were selected. The committee focused on the four areas of curriculum, student voice, workforce diversity, and professional learning. The committee submitted 52 recommendations; and more than 20 recommendations were incorporated into ongoing continuous improvement efforts for the 2016-2017 school year with additional recommendations still under review by central office leaders. Members of the CDI were invited to become part of the Cultural Proficiency and Equity Advisory Committee that provides input throughout the year on the overall progress of promoting Excellence with Equity and facilitating Cultural Proficiency in HCPSS. An update was provided to the Board on January 12, 2017. Mr. Eastham said the recommendations are reviewed regularly and adjusted as needed, especially with the current political atmosphere. He shared an example of the methodology that was used at Atholton High School after a racial incident. Mr. Morris said the recommendations are being addressed, but it will take time.

There were various questions and concerns expressed and further discussion regarding:

• Professional development with teachers • Budget priorities • Reaching out to parents • Reaching students who turn a blind eye to the issues • Taking advantage of the diversity in Howard County • Consistent and varied student voice groups • Transforming the culture of schools

Dr. Ball said Stand-Up Speak-Up Howard will continue to provide feedback to the Cultural Proficiency and Equity Advisory Committee. He also suggested that the County Council and Board of Education have a joint training on restorative justice.

Congressman Cummings thanked everyone for caring. He does not want anyone to lose sight of the fact that we cannot solve every problem, but we must continue to try.

Recess: The meeting was recessed at 8:17 p.m. to prepare for the second community meeting.

Reconvene: The meeting was reconvened at 8:28 p.m.

People Acting Together in Howard (PATH)

Chairman Vaillancourt welcomed the community group PATH, and introductions were made.

Approved – February 9, 2017

Minutes 3 January 25, 2017

Reverend Bruce asked each participant to share which of the following topics meant the most to them as individuals.

• Decrease Standardized Testing • Special Education • Class Size and Staff Cuts • Discrimination • Healthy Food • Access to Out of School Time Enrichment Activities

The most popular topic was discrimination. PATH inquired when Policy 1010 Discrimination would be reviewed. Mrs. Wise said the policy is being expedited and will be added to the review cycle for next year. She said the policy process takes approximately six months. PATH requested to have a representative on the Policy 1010 committee. Staff will inform the Policy Office of the request.

There was in-depth discussion regarding the inclusion of a Diversity and Inclusion Coordinator position in the budget and the possibility of the position reporting to the Board. At this time, the Cultural Proficiency Office reports to the Chief Human Resource and Development Officer, Dr. Helen Nixon. She stated the office is available to all schools at all times, and the work is intentional and affects curriculum. The work is continually evolving and changing. Concern was expressed by staff that a czar of equity and inclusion would not necessarily solve the problem as the work needs to be embedded in everything that is done within HCPSS. Concern was also shared by staff that one person would not have the expertise to move the work forward across all disciplines.

Dr. Altwerger said the Board hopes to include the position in the FY 2018 Operating Budget. Ms. Ellis suggested PATH testify at the public hearing as the Board has difficult budget choices to make. Board members recommended PATH be added to the Operating Budget Review Committee.

PATH shared it is their hope that the position be added as they want to support the Board and the budget.

There was in-depth discussion regarding Cultural Proficiency Training and its effectiveness. PATH members believed that implicit bias training is needed instead. They recommended organizations such as Kirwan Institute and Teaching Tolerance, both of which have excellent implicit bias training.

Adjournment – By consensus, the meeting was adjourned at 9:29 p.m.

Approved – February 9, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

January 26, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, January 26, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs (arrived 4:14 p.m.) Christina Delmont-Small Mavis Ellis Sandra French Christine O’Connor Griffin Diven, Student Member

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:04 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda as presented. The motion was seconded by Mrs. French and approved by the Board (7/0).

REPORTS – Superintendent, Student representatives, and Board Members’ Reports were provided.

*CONSENT AGENDA RESTRICTED

Bids and Contracts; Legal Fees Monthly Report; Meeting Minutes - 01 12 2017 Closed Meeting Minutes; and 01 17 2017 Closed Meeting Minutes

Closed Meeting Minutes of January 12 and 17 were read into the record by Mrs. Coombs.

Approved – February 9, 2017 Board Meeting Summary 2 January 26, 2017

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

CONSENT AGENDA

Donations; Annual Review of BOE Protocols for Remote Participation; Meeting Minutes – 01 10 2017 Proposed Operating Budget Summary; 01 12 2017 Regular Meeting Summary; 01 19 2017 BOE/CC Quarterly Meeting Minutes; 01 21 2017 BOE Coffee & Conversation Mtg. Minutes; 01 17 2017 Legislative Committee Meeting Minutes; and 01 20 2017 Policy Committee Meeting Minutes

Defer: 5. E. 01 19 2017 BOE/CC Quarterly Meeting Minutes to 02 09 2017 Pull: 5. G. Meeting Minutes 01 17 2017 Legislative Committee Meeting Minutes for voting purposes. Pull: 5. H. Meeting Minutes 01 20 2017 Policy Committee Meeting Minutes for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda Items A, B, C, D, and F. The motion was seconded by Mrs. French and approved by the Board (8/0).

Meeting Minutes – 01 17 2017 Legislative Committee Meeting Minutes

Action: Mrs. Coombs moved approval of the Legislative Committee Meeting Minutes. The motion was seconded by Mrs. French and approved (3/0) by committee members Mrs. Coombs, Mrs. Delmont-Small, and Mrs. French.

Meeting Minutes – 01 20 2017 Policy Committee Meeting Minutes

Action: Mrs. O’Connor moved approval of the Policy Committee Meeting Minutes. The motion was seconded by Mr. Diven and approved (3/0) by committee members Ms. Ellis, Mr. Diven, and Mrs. O’Connor.

ADMINISTRATIVE AGENDA

Proclamation: Employee Appreciation Week

Action: Dr. Altwerger moved approval of the proclamation. The motion was seconded by Mrs. O’Connor and approved by the Board (8/0).

Amended 2016-2017 Board Meeting Schedule

Action: Mrs. French moved that the Board add a second Public Hearing on February 14, 2017, following Budget Work Session III. The motion was seconded by Mrs. Coombs and approved by the Board (6/2) with Mrs. Delmont-Small and Ms. Ellis voting no.

Action: Mrs. French moved approval of the amended 2016-2017 Board Meeting Schedule. The motion was seconded by Mrs. Coombs and approved by the Board (7/1) with Mrs. Delmont-Small voting no.

Approved – February 9, 2017 Board Meeting Summary 3 January 26, 2017

Legislative Report/2017 General Assembly

Action: Mrs. Coombs moved approval of the recommendations regarding SB1. The motion was seconded by Mrs. French and approved by the Board (7/0/1) with Mrs. Vaillancourt abstaining.

Recess: The meeting was recessed by the Chairman at 6:27 p.m. and reconvened at 6:49 p.m.

POLICY

Policy 6010 School Attendance Areas

Action: Ms. Ellis moved approval of Policy 6010 School Attendance Areas as amended. The motion was seconded by Mrs. Coombs and approved by the Board (8/0).

PUBLIC HEARING

Proposed 2017-2018 Academic Calendar

Nine members of the community testified on the Proposed 2017-2018 Academic Calendar.

Adjournment - By Board consensus, the meeting was adjourned at 8:43 p.m.

INFORMATION ITEMS

A. Interscholastic Athletics Concussion Program B. 2016 Advanced Placement Exam Participation and Performance C. Fund Raising and Donations Report

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – February 9, 2017 MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY

January 27, 2017

The audio recording of the Board of Education Retreat is the official record of the meeting and can be heard at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/goto?open&id=AJ5TR478135C

The Board of Education of Howard County held a public retreat to discuss Board governance on Friday, January 27, 2017, at 1 p.m., in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten E. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Griffin Diven, Student Member of the Board

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer

Jane Potter, Facilitator, Mediation & Conflict Resolution Center Derrick Robertson, Facilitator, Mediation & Conflict Resolution Center

Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 1:04 p.m.

Welcome and Overview

Ms. Potter asked each Board member to share why they serve on the Board.

• Mrs. Coombs said she serves on the Board to give back to her community, observe the education of her daughter and her friends, and advocate for public education. • Ms. Ellis is excited about being on the Board because it is all about service. She has served on various boards on a state and national level. She works during the day in the education system and deals with various student challenges. She stated she is able to bring that background to the position. • Mrs. French said she brings the experiences of a national PTA leader, a parent, and a teacher. Her greatest joy is graduation and seeing the students’ growth from kindergarten through twelfth grade. • Dr. Foose loves graduation and the first day of school. • Mrs. Delmont-Small said she is a product of public education. She feels strongly that a firm foundation is important. It is her desire to bring her experience of budget and finance to the school system’s budget process in order to improve the education of all stakeholders involved. • Mrs. Vaillancourt said her service is the ability to give voice to those who cannot or to those who cannot/will not because of fear. • Dr. Altwerger is a retired professor from Towson University and wanted to take her knowledge and use that to support the school system where her children went to school and her daughter works. She is also an advocate for public education through her own organization. Approved – February 9, 2017 Board Retreat Minutes 2 January 27, 2017

Norms for the meetings were discussed, and it was agreed to follow the norms in the Board’s handbook. The norms are as follows:

• Hard on issues, soft on people – hear the messenger, don’t kill the messenger. • No sidebars – if it is worth saying, say it to the group, no whispering. • Share the airtime – limit your comments. • Everyone equally participates. • No interruptions. • Be in the present moment – not in the past or future. • Be honest and truly committed, not just another exercise. • Be respectful. • Relax and have fun. • Phones on vibrate.

Board Procedures

Closed Meeting Procedures:

Mrs. Vaillancourt proposed that Board members receive closed meeting documents electronically at least 24 hours in advance. She also suggested that staff provide a negotiations binder that includes approved master agreements for all bargaining units, salary information, etc. She said Board members are responsible for maintaining confidentiality. Other Board members also requested that any back-up information used be provided to Board members.

By Board consensus, documentation for closed meetings will be provided to Board members in advance.

By Board consensus, Board members are permitted to take closed meeting documents with them if they so choose.

By Board consensus, documents for closed meetings will be provided to Board members 24 to 48 hours in advance.

Processes:

The Board’s Friday Memo was discussed and how to make it a public document. All were in agreement that anything confidential, such as personnel, would not be public. A final decision was not made as to where the Friday Memos would be posted.

Other topics of discussion were as follows:

• Payroll break due to Governor’s Executive Order – need to inform employees as soon as possible. • In the Friday Memo Process, send questions directly to Mrs. Hanks to forward to the appropriate Chief or copy Mrs. Hanks when sending questions so that items can be tracked. • Board development – observe other county’s Board meetings. • Send sympathy cards to members of the community. The Board needs a principle in place that guides the Board and provides consistency for this item to move forward.

Approved – February 9, 2017 Board Retreat Minutes 3 January 27, 2017

Board Handbook

Board members made individual lists of items that they believe need to be addressed in the handbook. After the lists were comprised, and there was further discussion, it was decided that Mrs. Hanks would compile the lists in order of the handbook. Each item will be associated with the Board member who made the recommendation. Mrs. Hanks will forward the full list to the Board members so they can make proposed changes and provide rationale. Board members agreed on the following:

• Address the Student Board Member’s recommendations first since his time is limited. • Update the Board’s mission and vision statements. • Respect and adhere to the current handbook and start fresh with a new handbook for the new school year. • Schedule another retreat by the end of April to work on the Board’s Handbook.

Board Office Budget Needs

Mrs. Hanks provided an update on the Board’s budget. There was discussion in reference to what events Board members should attend or are required to attend. Opposition was voiced that fundraisers are not an appropriate use of taxpayer dollars. Mrs. Hanks will work with the Board Office staff to label events that are fundraisers.

Wrap-up

Mr. Robertson provided a review of the meeting, and asked each Board member to share a benefit of the retreat.

• Mrs. Coombs thanked the facilitators and Mrs. Hanks. She was pleasantly surprised by the collegial discussion. • Ms. Ellis thought it was a great meeting and looks forward to more opportunities of sharing opinions. • Mrs. French said she gets tired of rehashing the same old same thing, when she wants to establish Board goals and a Board self-evaluation. • Dr. Foose said the Board is putting a lot of pressure on themselves instead of learning as they go. • Mr. Diven believed the Board operated more as a unit. • Mrs. Delmont-Small was happy with how the group worked together. • Mrs. Vaillancourt is looking forward to moving forward. • Dr. Altwerger appreciated talking about processes. • Mrs. Hanks believed decisions were made to bring the group together.

Adjournment: By Board consensus, the meeting was adjourned at 3:58 p.m.

Approved – February 9, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

January 31, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held a Public Hearing on the Superintendent’s Proposed FY 2018 Operating Budget on Monday, January 31, 2017, at 7 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra French Christine O’Connor

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 7:05 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda. The motion was seconded by Mrs. O’Connor and approved by the Board (7/0).

PUBLIC HEARING

*Superintendent’s Proposed FY 2018 Operating Budget Public Hearing

During the Public Hearing on the Superintendent’s Proposed FY 2018 Operating Budget, 30 community members presented testimony to the Board.

Adjournment - By Board consensus, the meeting was adjourned at 8:38 p.m.

Approved – February 9, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

February 2, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held Public Work Session I on the Superintendent’s FY 2018 Proposed Operating Budget on Thursday, February 2, 2017, at 1 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Christina Delmont-Small Mavis Ellis Sandra H. French (arrived at 1:09 p.m.) Christine O’Connor

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer (arrived at 1:08 p.m.) Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 1:07 p.m.

APPROVAL OF AGENDA

Action: Ms. Ellis moved approval of the agenda with flexibility. The motion was seconded by Mrs. Delmont-Small and approved by the Board (5/0).

Motion: Mrs. Delmont-Small moved to postpone the work session until documentation requested is provided. The motion was seconded by Ms. Ellis.

Discussion:

Board members discussed the motion. During the discussion, staff was dismissed. Board members protested, and the meeting was adjourned by the Chairman of the Board.

Adjournment – By Board consensus, the meeting was adjourned at 1:28 p.m.

Approved – February 9, 2017 Board of Education Legislative Committee February 6, 2017, 9 a.m. – Boardroom B Committee Members: Sandra H. French, Chairman; Kirsten Coombs, Christina Delmont-Small (arrived 9:33 a.m.) Staff: Caryn Lasser, Director Executive Services Board Office Staff: Susan Tillman, Administrative Assistant

Item Subject Discussion Action/Status Follow-up 1. Call to Order Mrs. French called the meeting to order at 9:11 a.m. 2. Approval of By consensus Agenda 3. Proposed Bills HB 23 / SB 341 Vehicle Laws - School Vehicles – Definition Hold until next Ms. Lasser to for meeting. obtain more Consideration information from staff.

HB 341 Maryland Student Transportation Safety Act Oppose

HB 366 Public Schools - Wellness Policy - School Meals Oppose

SB 153 Public Schools - Length of School Year Adjustment - State of Support Emergency

SB 155 School Vehicles - Seat Belts - Requirements No action taken Reconsider only if cross filed in House.

SB 232 Education - Pregnant and Parenting Students - Attendance Support with Policy amendment to only develop a policy.

Approved – February 9, 2017 02 06 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up SB 264 / HB 259 Maryland Transportation Authority - Public School Support with Buses - Exemption From Tolls amendment that includes contracted buses in addition to owned and operated.

SB 342 Driver's Licenses - School Bus Drivers – Requirements Oppose

SB 359 / HB 257 Education - Maryland Meals for Achievement In- Support Classroom Breakfast Program - Administration (Maryland Meals for Achievement for Teens Act of 2017)

4. Other HB 400 Education – public Schools Holidays – President’s Day and Support Legislative Easter Monday Issues HB 850 Howard County – Board of education Fund Transfers – Oppose Approval Process

SB 154 - Vehicle Laws - School Bus Monitoring Cameras - Civil Include in next Penalty meeting

5. Scheduling Meetings are scheduled as follows: February 13, February 28, and March 14. Meetings will be held at 2:30 p.m. in ML2. 6. Adjournment The meeting was adjourned at 10:51 a.m.

Approved – February 9, 2017 2

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

February 6, 2017

The Board of Education of Howard County met in closed session on Monday, February 6, 2017, at 2 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Dr. Bess Altwerger that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss negotiations and personnel. The motion was seconded by Kirsten Coombs and approved (5/0). Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Sandra H. French; and Christine E. O’Connor.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Renee A. Foose, Ed.D., Superintendent; Timothy Thornburg, Director, Staff Relations; and Kathleen Hanks, Administrator

1. To discuss the Superintendent’s recommendation for HCAA.

Staff presented the Superintendent’s recommendations for negotiation parameters. The Board discussed the parameters and voted to accept and/or reject.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Kathleen Hanks, Administrator

2. Discussion regarding employee actions.

The Board discussed the employee matter and voted on how to proceed.

Adjourned: 2:55 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – February 23, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

February 7, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held Public Work Session II on the Superintendent’s FY 2018 Proposed Operating Budget on Tuesday, February 7, 2017, at 10 a.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman (arrived at 10:07 a.m.) Kirsten A. Coombs (left 4:40 p.m.) Christina Delmont-Small Mavis Ellis Sandra H. French (arrived at 10:07 a.m.) Christine O’Connor (left 3:39 p.m.)

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 10:01 a.m.

APPROVAL OF AGENDA

Action: Ms. Ellis moved approval of the agenda. The motion was seconded by Mrs. Delmont-Small and approved by the Board (5/0).

By Board consensus, the internal auditor was directed to contact CliftonLarson, the external auditor, to obtain information the Board had requested regarding the budget, thus relieving the Budget Office of the additional work.

WORK SESSION

*Superintendent’s Proposed FY 2018 Operating Budget Work Session II

Beverly Davis, Chief Financial Officer, Budget and Finance provided the Board with a revenue update.

Board members discussed the categories of Revenue; and Curriculum, Instruction, and Administration (programs 0104-9401) and asked clarifying questions of staff.

Recess: The meeting was recessed by the Chairman at 12:15 p.m. and reconvened at 1:05 p.m.

Approved - February 23, 2017 Board Meeting Summary 2 February 7, 2017

*Superintendent’s Proposed FY 2018 Operating Budget Work Session II (continued)

Board members continued discussion of the category Curriculum, Instruction, and Administration and asked clarifying questions of staff.

Recess: The meeting was recessed by the Chairman at 2:52 p.m. and reconvened at 3:01 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 4:53 p.m.

Approved – February 23, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

February 7, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a public hearing on the School Start and Dismissal Times on Tuesday, February 7, 2017, at 7 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Christine O’Connor Griffin Diven, Student Member

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Marilyn Grosskopf, Administrative Assistant

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 7:01 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the Agenda. The motion was seconded by Mrs. Delmont-Small and approved by the Board (8/0).

PUBLIC HEARING

School Start and Dismissal Time

Eighteen members of the community presented testimony.

Adjournment - By Board consensus, the meeting was adjourned at 8 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – February 23, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

February 9, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, February 9, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Christine O’Connor Griffin Diven, Student Member

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:06 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda. The motion was seconded by Ms. Ellis and approved by the Board (7/0). Mrs. Delmont-Small was not present during the vote.

REPORTS – Superintendent, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Staff Personnel; Bids and Contracts; Operating Budget Financial Report; and School Construction Monthly Report

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Mrs. O’Connor and approved by the Board (7/0*).

Approved – February 23, 2017

Board Meeting Summary 2 February 9, 2017

CONSENT AGENDA

Donations; and Meeting Minutes - 01 19 2017 BOE/CC Quarterly Meeting Minutes; Meeting Minutes 01 26 2017 Regular Meeting Summary; 01 25 2017 Community Meeting Minutes; 01 27 2017 Board Retreat Meeting Minutes; 01 31 2017 Budget Public Hearing Meeting Summary; 02 02 2017 Budget WS I Meeting Summary; and 02 06 2017 Legislative Committee Meeting Minutes

Pull: Meeting Minutes – 02 06 2017 Legislative Committee Mtg. Minutes for voting purposes

Action: Mrs. French moved approval of the Consent Agenda Items A through G. The motion was seconded by Mrs. Coombs and approved by the Board (8/0).

Meeting Minutes – 02 06 2017 Legislative Committee Meeting Minutes

Action: Mrs. French moved approval of the Legislative Committee Meeting Minutes. The motion was seconded by Mrs. Delmont-Small and approved (3/0) by committee members Mrs. French, Mrs. Coombs, and Mrs. Delmont-Small.

ADMINISTRATIVE AGENDA

Legislative Report/2017 General Assembly

Action: Mrs. French moved adoption of all the bills listed with the positions recommended by the Legislative Committee for HB 341, HB 366, HB 400, SB 153, SB 232 cross filed with HB 616, SB 264 cross filed with HB 259, SB 342, and SB 359 cross filed with HB 257. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

HB 850

Action: Mrs. French moved approval of the position to oppose HB 850. The motion was seconded by Mrs. O’Connor and approved by the Board (7/1) with Mrs. Vaillancourt voting no.

Adjournment - By Board consensus, the meeting was adjourned at 6:44 p.m.

INFORMATION ITEM

A. Food and Nutrition Service Financial Report

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – February 23, 2017

Board of Education Legislative Committee February 13, 2017, 2:30 p.m., ML2 Committee Members: Sandra H. French, Chairman; Kirsten Coombs (left at 4:23 p.m.), Christina Delmont-Small Staff: Caryn Lasser, Director Executive Services Board Office Staff: Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up 1. Call to Order Mrs. French called the meeting to order at 2:35 p.m. 2. Approval of By consensus Agenda 3. Proposed Bills HB 23 / SB 341 Vehicle Laws - School Vehicles – Definition Hold until next for meeting. Consideration SB 154- Vehicle Laws – School Bus Monitoring Cameras – Civil Support Penalty

SB 155 School Vehicles - Seat Belts – Requirements Remove from report.

HB 186 Vehicle Laws – School Bus Monitoring Cameras – Repeat Support Violations

HB 1299 Howard County Board of Education – Elected School Board Oppose as currently Ho. Co. 11-17 written.

Support HB 174 / SB 710 Education - Children With Disabilities -

Individualized Education Program Process - Parental Consent

HB 331 / SB 786 Education - Behavior Intervention Plans - Physical The committee Restraint and Seclusion voted (2/1) to oppose the bill with Mrs. Delmont- Small voting no.

HB 1240 Individualized Education Programs - Burden of Proof in The committee Due Process Hearings and Studies could not reach consensus.

Approved – February 23, 2017 02 13 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up HB 1/ SB 230 Labor and Employment - Maryland Healthy Working Oppose Families Act

HB 497/ SB 760 Education – Grounds for Discipline Oppose

SB 1001/ HB 1009 Teachers' Retirement and Pension Systems - Support County Boards of Education Payments

HB 458/ SB 604 Visual Impairments - Requirements for Teacher The committee Training, Student Screening, and Maryland Medical Assistance voted (2/1) to oppose the bill with Program Coverage Mrs. Delmont- Small voting no.

HB 461/ SB 452 Education - Accountability Program - Assessments The committee (Less Testing, More Learning Act of 2017) voted (2/0/1) to oppose the bill with Mrs. Delmont- Small abstaining.

HB 516/ SB 581 Workgroup to Study the Implementation of Oppose Universal Access to Prekindergarten for 4-Year-Olds

Remove from HB 1080 Education - Universal Prekindergarten – Established report

HB 978/ SB 871 Education - Accountability - Consolidated State Plan Hold until next Mrs. Lasser will and Support and Improvement Plans (Protect Our Schools Act of meeting. provide the 2017) committee with the MABE amendments.

Approved – February 23, 2017 2

02 13 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up SB 319/ HB413 Pathways in Technology Early College High (P- Support TECH) School Act of 2017

The committee HB 845 Education - Public School Indoor Air Quality voted (2/1) to oppose the bill with Mrs. Delmont- Small voting no.

SB 537 Public Health - School Buildings - Minimum Health The committee voted (2/1) to Standards (Healthy Schools Program) oppose the bill with Mrs. Delmont- Small voting no.

4. Other Legislative Issues 5. Scheduling Meetings are scheduled as follows: February 28, and March 14. Meetings will be held at 2:30 p.m. in ML2. 6. Adjournment Meeting was adjourned at 4:36 By consensus

Approved – February 23, 2017 3

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

February 14, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held Public Work Session III on the Superintendent’s FY 2018 Proposed Operating Budget at 1 p.m. and Public Hearing II on the Superintendent’s Proposed FY 2018 Operating Budget at 7 p.m. on Tuesday, February 14, 2017, in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived 1:11 p.m.) Christine O’Connor

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 1:04 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

WORK SESSION

*Superintendent’s Proposed FY 2018 Operating Budget Work Session III

Board members discussed the categories of Student Services, Health Services, and Special Education, and asked clarifying questions of staff.

Recess: The meeting was recessed by the Chairman at 3:38 p.m. and reconvened at 3:51 p.m.

Approved – February 23, 2017 Board Meeting Summary 2 February 14, 2017

WORK SESSION

*Superintendent’s Proposed FY 2018 Operating Budget Work Session III (continued)

Board members continued discussion of the categories of Organizational Support Services, Operations (excluding 8001 & 8002), and Executive and asked clarifying questions of staff.

Recess: The meeting was recessed by the Chairman at 5:29 p.m. and reconvened at 5:36 p.m.

PRESENTATION

The Operating Budget Review Committee presented their report to the Board of Education.

Recess: The meeting was recessed by the Chairman at 6:24 p.m. and reconvened at 7:01 p.m.

PUBLIC HEARING

*Superintendent’s Proposed FY 2018 Operating Budget

Twenty-one members of the community presented testimony.

Adjournment - By Board consensus, the meeting was adjourned at 8:06 p.m.

Approved – February 23, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

February 16, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held Public Work Session IV on the Superintendent’s FY 2018 Proposed Operating Budget on Thursday, February 16, 2017, at 2 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived 2:13 p.m.) Christine O’Connor (left at 5:13 p.m.)

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 2:08 p.m.

APPROVAL OF AGENDA

Action: Mrs. O’Connor moved approval of the agenda as presented. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

WORK SESSION

*Superintendent’s Proposed FY 2018 Operating Budget Work Session IV

Board members discussed the category of Accountability and asked clarifying questions of staff.

Recess: The meeting was recessed by the Chairman at 4:04 p.m. and reconvened at 4:15 p.m.

Board members continued discussion of the below categories and asked clarifying questions of staff.

Grants Fund (Program 1900) Special Revenue Fund - Food and Nutrition Service (Program 8301), Glenelg Wastewater Treatment Plant Fund (Program 1600), Capital Projects Fund – School Construction Fund (3000), Proprietary Funds, Enterprise Fund – Jim Rouse Theatre (Program 9204) Internal Service Fund – Print Services (Program 9713), Technology Services (Program 9714) and Health and Dental Fund (Program 9715).

Approved – March 9, 2017

Board Meeting Summary - 2 - February 16, 2017

Recess: The meeting was recessed by the Chairman at 7:12 p.m. and reconvened at 7:31 p.m.

The Board agreed to add Public Work Session V on Tuesday, February 21, 2017 at 9 a.m. to finish the budget discussion, and reschedule adoption of the budget to Thursday, February 23, 2017, at 3 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 7:33 p.m.

Approved – March 9, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

February 21, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held Public Work Session V on the Superintendent’s FY 2018 Proposed Operating Budget on Tuesday, February 21, 2017, at 9 a.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived 9:12 a.m.) Christine O’Connor (left 2:42 p.m. and returned 3:50 p.m.)

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 9:02 a.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda as presented. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

WORK SESSION

*Superintendent’s Proposed FY 2018 Operating Budget Work Session V

Board members discussed the categories of Other Funds (Programs 9715 Health and Dental Fund & 9716 Worker’s Compensation), Operations (Programs 8001 Fixed Charges & 8002 Internal Service Fund Charges), Unresolved Issues and Tentative Budget Decisions and asked clarifying questions of staff.

Recess: The meeting was recessed by the Chairman at 11:15 a.m. and reconvened at 11:37 a.m.

Board members continued to discuss unresolved budget issues.

Recess: The meeting was recessed by the Chairman at 1:37 p.m. and reconvened at 1:57 p.m.

Approved – March 9, 2017 Board Meeting Summary 3 February 21, 2017

Tentative Budget Decisions

Action: Mrs. Delmont-Small moved to hire a budget analyst/auditor for the Board of Education Office staff reporting to the Internal Auditor with a salary that includes benefits up to $75,000, Program 0101. The motion was seconded by Mrs. Coombs and approved by the Board (4/3) with Mrs. Coombs, Mrs. French and Mrs. O’Connor voting no.

Action: Mrs. Coombs moved to add $24,767 to travel conferences in the Board of Education Budget, Program 0101. The motion was seconded by Ms. Ellis and approved by the Board (5/2) with Mrs. Delmont-Small and Mrs. O’Connor and voting no.

Action: Mrs. Vaillancourt moved to add one full-time employee (FTE) lawyer to the Board of Education Office Program 0101. The motion was seconded by Mrs. Coombs and approved by the Board (5/2) with Mrs. French and Mrs. O’Connor voting no.

Action: Mrs. Coombs moved to direct staff to put together what are the non-bargaining unit employee salary increases, and separate out those employees making over $100,000. The motion was seconded by Ms. Ellis and approved (6/1) with Mrs. O’Connor voting no.

Motion: Mrs. Delmont-Small moved to request that staff combine all of communications in order for the Board to see what that would look like and have an understanding if there is any duplicity. The motion was seconded by Mrs. Coombs and after discussion the motion was withdrawn.

Action: Mrs. Delmont-Small moved to combine Programs 0302 and 2701 and request a ten percent reduction. The motion was seconded by Dr. Altwerger and approved by the Board (5/2) with Mrs. French and Mrs. O’Connor voting no.

Action: Mrs. Vaillancourt moved that Program 0104 be reduced by $120,000 and added to the Board of Education budget for the addition of the Board attorney. The motion was seconded by Mrs. Coombs and approved by the Board (5/2) with Mrs. French and Mrs. O’Connor voting no.

Action: Dr. Altwerger moved that in Program 0601 Supplies-MOI (central), 50 percent of that amount be moved to Supplies-MOI (schools). The motion was seconded by Mrs. O’Connor and failed (1/6) with Mrs. Coombs, Mrs. Delmont-Small, Ms. Ellis, Mrs. French, Mrs. O’Connor, and Mrs. Vaillancourt voting no.

Action: Ms. Ellis moved to transfer 30 paraprofessionals from Program 3010 to Program 1002. The motion was seconded by Dr. Altwerger and approved by the Board (5/2) with Mrs. French and Mrs. O’Connor voting no.

Action: Dr. Altwerger moved to transfer 63.5 support staff from Program 3010 Elementary School Instruction to Program 1301 Early Childhood Programs. The motion was seconded by Ms. Ellis and approved by the Board (5/1) with Mrs. French voting no.

Action: Ms. Ellis moved to transfer 41 paraprofessional positions from Program 3010 to Program 1501. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

Action: Mrs. Coombs moved to restore support staff for Program 1501 to fiscal year 2015 levels of one media support staff per school. The motion was seconded by Ms. Ellis and approved by the Board (5/1) with Mrs. French abstaining.

Approved – March 9, 2017 Board Meeting Summary 3 February 21, 2017

Action: Dr. Altwerger moved to amend her motion to change from 63.5 to 55.5 support staff into Program 1301 Early Childhood Programs. The motion was seconded by Ms. Ellis and approved by the Board (6/0/1) with Mrs. O’Connor abstaining.

Action: Dr. Altwerger moved to restore one professional position and ensure that every one of the 61 positions are filled by certified reading professionals in Program 1803. The motion was seconded by Ms. Ellis and approved by the Board (6/1) with Mrs. French voting no.

Action: Ms. Ellis moved to increase by .5 FTE for the Robinson Nature Center, making it a full- time position. The motion was seconded by Mrs. O’Connor and approved by the Board (7/0).

Action: Ms. Ellis moved to increase the summer program in Program 2401 by ten percent. The motion was seconded by Dr. Altwerger and approved by the Board (5/1) with Mrs. French voting no.

Action: Dr. Altwerger moved to restore the support staff in Program 3010 to the actual FY 2014 support staff level of 231. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

Action: Mrs. Vaillancourt moved to suspend participation in Gallup for FY 2018. The motion was seconded by Dr. Altwerger and approved by the Board (5/1) with Mrs. French voting no.

Motion: Ms. Ellis moved to delete the support staff position that was added to this program that we have not had for the last five years and increase the funding of the workshop wages to its previous amount. Due to lack of a second, the motion failed.

Action: Ms. Ellis moved to increase the funding for Program 3501 by $51,106 to make it the same as FY 2017. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

Action: Mrs. Vaillancourt moved to restore intramural funding to this year's level of $90,000 from the $45,000 that is proposed. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/0).

Action: Mrs. Delmont-Small moved to add two Board Certified Behavior Analysts to Program 3320 for a total of $140,000, which includes salary and benefits. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

Action: Mrs. Coombs moved to add a placeholder for a Coordinator of Cultural Diversity in Program 4801 in the amount of $140,000, which includes salary and benefits. The motion was seconded by Mrs. O’Connor and approved by the Board (7/0).

Motion: Dr. Altwerger moved to have a ten percent reduction of contracted services across programs in Accountability. The motion was seconded by Ms. Ellis and after discussion the motion was withdrawn.

Adjournment - By Board consensus, the meeting was adjourned at 4:57 p.m.

Approved – March 9, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

February 23, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held a meeting to adopt the Superintendent’s Proposed FY 2018 Operating and Capital Budgets, FY 2019-2023 Capital Improvement Program Request, and FY 2018-2027 Long Range Master Plan on Thursday, February 23, 2017, at 3 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small (left at 5:35 p.m. and returned 6:01 p.m.) Mavis Ellis Sandra H. French Christine O’Connor

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 3:21 p.m.

APPROVAL OF AGENDA

Action: Mrs. French moved approval of the agenda as amended. The motion was seconded by Mr. Diven and approved by the Board (8/0).

Move: 13. A. Appointment Community Advisory Council Monthly Report to 8. B. Delete: 12. A. Policy 1050 Tobacco-Free Environment Delete: 12. B. Policy 9240 Student Use and Possession of Tobacco Products

WORK SESSION

*FY 2018 OPERATING BUDGET – REVENUES

*County Appropriation

Action: Mrs. Coombs moved approval of the County Appropriation in the total amount of $626,165,573, which reflects the addition of $3,574,450. The motion was seconded by Mrs. O’Connor and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

Approved – March 9, 2017 Board Meeting Summary 2 February 23, 2017

*State Sources

Action: Mrs. O’Connor moved approval of State Sources in the total amount of $238,635,480 reflecting a reduction of $65,340 based on preliminary funding calculations as provided by the state on January 20, 2017. The motion was seconded by Mrs. Vaillancourt and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Federal Sources

Action: Mrs. Vaillancourt moved approval of Federal Sources in the amount of $370,000. The motion was seconded by Mrs. Coombs and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Other Sources

Action: Dr. Altwerger moved approval of Other Sources in the amount of $7,250,669. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Totals

Action: Ms. Ellis moved approval of the Total Revenues in the amount of $872,421,722. The motion was seconded by Mrs. French and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*FY 2018 OPERATING BUDGET – EXPENDITURES

*Administration

Action: Mrs. French moved approval of Category 01- Administration in the total amount of $13,593,602, which reflects a reduction of $272,949. The motion was seconded by Mrs. Coombs and approved by the Board (5/2*) with Mrs. Delmont-Small and Mrs. O’Connor voting no.

*Mid-Level Administration

Action: Mrs. Coombs moved approval of Category 02 – Mid-Level Administration in the total amount of $64,343,208, which includes a reduction of $37,800. The motion was seconded by Mrs. O’Connor and approved by the Board (5/2*) with Mrs. Delmont-Small and Mrs. O’Connor voting no.

*Instructional Salaries

Action: Mrs. O’Connor moved approval of Category 03 – Instructional Salaries and Wages in the total amount of $351,596,901, which includes an increase of $2,384,695. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/2*) with Mrs. Delmont-Small and Mrs. O’Connor voting no.

*Textbooks/Instructional Supplies

Action: Mrs. Vaillancourt moved approval of Category 04 – Instructional Textbooks/ Supplies in the total amount of $11,523,517. The motion was seconded by Dr. Altwerger and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

Approved – March 9, 2017

Board Meeting Summary 3 February 23, 2017

*Other Instructional Costs

Action: Dr. Altwerger moved approval of Category 05 - Other Instructional Costs in the total amount of $3,395,199, which includes a reduction of $24,000. The motion was seconded by Ms. Ellis and approved by the Board (5/2*) with Mrs. Delmont-Small and Mrs. O’Connor voting no.

*Special Education

Action: Ms. Ellis moved approval of Category 06 – Special Education in the total amount of $104,727,030, which includes an increase of $174,000. The motion was seconded by Mrs. French and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Student Personnel Services

Action: Mrs. French moved approval of Category 07 – Student Personnel Services in the total amount of $3,537,157. The motion was seconded by Mrs. Coombs and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Student Health Services

Action: Mrs. Coombs moved approval of Category 08 – Health Services in the total amount of $8,758,667. The motion was seconded by Mrs. O’Connor and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Student Transportation Services

Action: Mrs. O’Connor moved approval of Category 09 – Student Transportation in the total amount of $40,312,822. The motion was seconded by Mrs. Vaillancourt and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Operation of Plant

Action: Mrs. Vaillancourt moved approval of Category 10 – Operation of Plant in the total amount of $45,376,778. The motion was seconded by Dr. Altwerger and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Maintenance of Plant

Action: Dr. Altwerger moved approval of Category 11 – Maintenance of Plant in the total amount of $27,867,238. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Fixed Charges

Action: Ms. Ellis moved approval of Category 12 – Fixed Charges in the total amount of $189,481,732, which includes an increase of $1,317,164. The motion was seconded by Mrs. French and approved by the Board (4/3*) with Dr. Altwerger, Mrs. Coombs, and Mrs. Delmont-Small voting no.

Approved – March 9, 2017

Board Meeting Summary 4 February 23, 2017

*Community Services

Action: Mrs. French moved approval of Category 14 – Community Services in the total amount of $6,973,670, which includes a decrease of $32,000. The motion was seconded by Mrs. Coombs and approved by the Board (5/2*) with Mrs. Delmont-Small and Mrs. O’Connor voting no.

*Capital Outlay

Action: Mrs. Coombs moved approval of Category 15 – Capital Outlay in the total amount of $934,201. The motion was seconded by Mrs. O’Connor and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Total FY 2018 Board of Education Operating Budget Request

Action: Mrs. O’Connor moved approval of the Board requested budget in the total amount of $872,421,722, which includes the Board changes of $3,509,110. The motion was seconded by Mrs. Vaillancourt and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*FY 2018 OPERATING BUDGET – RESTRICTED FUNDS

*Food and Nutrition Service Fund

Action: Mrs. Vaillancourt moved approval of Food and Nutrition Services in the total amount of $13,897,700. The motion was seconded by Dr. Altwerger and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Print Services Fund

Action: Dr. Altwerger moved approval of Print Services in the total amount of $1,457,362. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Information and Network Technology Services Fund

Action: Ms. Ellis moved approval of Information and Network Technology Services in the total amount of $15,609,510. The motion was seconded by Mrs. French and approved by the Board (5/2*) with Dr. Altwerger and Mrs. Delmont-Small voting no.

*Health and Dental Self-Insurance Fund

Action: Mrs. French moved approval of the Health and Dental Fund in the total amount of $144,869,462, which includes Board changes of $908,774. The motion was seconded by Mrs. Coombs and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*Workers’ Compensation Fund

Action: Mrs. Coombs move approval of the Workers’ Compensation Fund in the total amount of $2,765,406. The motion was seconded by Mrs. O’Connor and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

Approved – March 9, 2017

Board Meeting Summary 5 February 23, 2017

*Grants Fund

Action: Mrs. O’Connor moved approval of the Grants Fund in the total amount of $30,000,000. The motion was seconded by Mrs. Vaillancourt and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*FY 2018 CAPITAL BUDGET

*FY 2018 Capital Budget

Action: Mrs. Vaillancourt moved approval of the FY 2018 Capital Budget Request in the amount of $93,671,000. The motion was seconded by Dr. Altwerger and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*FY 2019-2023 Capital Improvement Program Request

Action: Dr. Altwerger moved approval of the FY 2019-2023 Capital Improvement Program Request in the amount of $484,581,000. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

*FY 2018-2027 Long Range Master Plan

Action: Ms. Ellis moved approval of the FY 2018-2027 Long-Range Master Plan in the amount of $963,896,000. The motion was seconded by Mrs. French and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

REPORTS

Board Member Reports

Action: Mrs. Vaillancourt moved to amend the agenda. The motion was seconded by Dr. Altwerger and approved by the Board (5/3) with Mrs. Coombs, Mrs. French, and Mrs. O’Connor voting no.

Add: 11. A. Affirmation of LGBT Supports 11. B. Homework Policy 11. C. Foreign Born Student Amendment 11. D. HCPSS Dealings with Attorneys

*CONSENT AGENDA RESTRICTED

Bids and Contracts; Legal Fees Monthly Report; and Meeting minutes – 02 06 2017 Closed Meeting Minutes

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Mrs. French and approved by the Board (7/0*).

CONSENT AGENDA

Pull: 10. F. Meeting Minutes 02 13 2017 Legislative Committee Meeting Minutes for voting purposes.

Approved – March 9, 2017

Board Meeting Summary 6 February 23, 2017

Action: Mrs. French moved approval of the Consent Agenda Items A through E. The motion was seconded by Mrs. O’Connor and approved by the Board (8/0).

Meeting Minutes 02 13 2017 Legislative Committee Meeting Minutes

ADMINISTRATIVE AGENDA

Affirmation of LGBT Supports

Action: Ms. Ellis moved to reaffirm the Board’s commitment to the Maryland State Department of Education guidelines and that they be posted on the HCPSS website. The motion was seconded by Mr. Diven and approved by the Board (8/0).

Homework Policy

Motion: Dr. Altwerger moved that the Board direct the Superintendent to convene a committee to review the homework guidelines and develop a policy for homework in grades K-12. The motion was seconded by Mrs. O’Connor. After in-depth discussion, motion was withdrawn.

Foreign Born Student Amendment

Motion: Dr. Altwerger moved to amend her motion of January 12, 2017, to include the language, "the Board directs the Superintendent to convene a committee" to review all official HCPSS policies, guidelines and procedures, as well as applicable local, state and federal laws and statutes, pertaining to ensuring a safe and secure learning environment for all foreign born students regardless of immigration status and to minimize student fear and apprehension regarding potential disruption to their education process. Recommendations for additions or updates to HCPSS policies and regulations resulting from this review are to be brought to the Board no later than May of 2017. Motion failed due to lack of a second.

Motion: Dr. Altwerger moved to amend her motion of January 12, 2017, to include the language, "the Board directs the Superintendent to convene a committee" that existing Professional Learning opportunities through the Office of Leadership Development are assessed to determine the adequacy of the training of HCPSS personnel on 1) regulations governing interactions with foreign born students and families, including inquiries regarding immigration status and requests for documentation, 2) Appropriate procedures governing interactions, requests or visitations by federal immigration agents on school property 3) school system and county services and resources available to support foreign born students and families, and address the needs of students experiencing parental deportation. Recommendations for additions or revisions to Learning Opportunities for HCPSS personnel will be brought to the Board no later than May of 2017. Motion failed due to lack of a second.

*HCPSS Dealings with Attorneys

Action: Mrs. Delmont-Small moved the Board pass a clarifying resolution to provide as follows: The Board’s December 5, 2016 Resolution, which provided that: “Only the BOE through the Chairman of the Board has authority to engage, direct, communicate with, or contract for legal

Approved – March 9, 2017

Board Meeting Summary 7 February 23, 2017

services with any law firms or lawyers for or on behalf of the HCPSS or the Board of Education. Any previously delegated authority to any employee, staff member, or agent is rescinded” was amended by the Board’s Resolution of January 12, 2017. The January 12, 2017 Resolution provided that: “Only the BOE through the Chairman of the Board has the authority to engage and contract for legal services with any law firms or attorneys on matters that affect the Board of Education and to direct any counsel so retained. To the extent that the Board of Education previously had delegated this authority to retain and contract with counsel for the Board, the Board hereby rescinds that delegation. The appointment of any law firm or attorney to represent HCPSS must be approved by the Board of Education.” To clarify any confusion that may exist regarding whether the limitations set forth in the December 5, 2016 Resolution remain in effect, the Board hereby RESCINDS the aforementioned December 5, 2016 Resolution in its entirety and, further, PROCLAIMS that the January 12, 2017 Resolution replaced the December 5, 2016, Resolution in its entirety, and further that the January 12, 2017, Resolution remains in full force and effect. The motion was seconded by Dr. Altwerger and approved by the Board (5/2*) with Mrs. French and Mrs. O’Connor voting no.

Proclamation: Irish American Heritage Month

Action: Mr. Diven moved adoption of the proclamation designating March 2017 as Irish American Heritage Month. The motion was seconded by Mrs. O’Connor and approved by the Board (7/0).

Proclamation: National Women’s History Month

Action: Mrs. French moved approval of the proclamation. The motion was seconded by Mrs. Vaillancourt and approved by the Board (7/0).

Proposed Instructional Materials

Action: Mrs. Coombs moved approval of the Proposed Instructional Materials. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

School Start and Dismissal Time Report

Action: Mrs. Vaillancourt moved that beginning in the 2018-2019 school year, no school begins before 8 a.m. or after 9:15 a.m. The motion was amended by Mr. Diven and accepted that no school begins before 8 a.m. or after 9:25 a.m. The motion was seconded by Mrs. Coombs and approved by the Board (6/2) with Mrs. French and Mrs. O’Connor voting no.

Proposed 2017-2018 Academic Calendar

Action: Mrs. Coombs moved acceptance of Alternate #1 with the full week spring break. The motion was seconded by Mrs. O’Connor and approved by the Board (7/1) with Mrs. French voting no.

Action: Mrs. Coombs moved that spring break be moved from before Easter to the following week, change the end of the marking period to April 13, and inclement weather days will be April 4, 5, and 6. The motion was seconded by Mrs. O’Connor and approved by the Board (8/0).

Approved – March 9, 2017

Board Meeting Summary 8 February 23, 2017

Legislative Report/2017 General Assembly

HB 1299

Action: Mrs. Coombs moved to support HB 1299 with the amendment that the statement regarding the student member is stricken. The motion was seconded by Mr. Diven. The motion failed (4/4) with Mrs. Coombs, Mrs. Delmont-Small, Mrs. O’Connor, and Mrs. Vaillancourt voting no.

Action: Mrs. French moved to oppose HB 1299 as currently written. The motion was seconded by Mrs. Vaillancourt and approved by the Board (7/1) with Dr. Altwerger voting no.

HB 331

Action: Mrs. French moved to oppose HB 331. The motion was seconded by Ms. Ellis. The motion failed (4/3/1) with Dr. Altwerger, Mrs. Delmont-Small, and Mrs. Vaillancourt voting no, and Mrs. Coombs abstaining.

HB 458

Action: Dr. Altwerger moved to support HB 458. The motion was seconded by Mrs. Vaillancourt. The motion failed (3/4/1) with Mrs. Coombs, Ms. Ellis, Mrs. French and Mrs. O’Connor voting no, and Mr. Diven abstaining.

Action: Mrs. French moved to oppose HB 458. The motion was seconded by Mrs. O’Connor. The motion failed (4/3/1) with Dr. Altwerger, Mrs. Delmont-Small and Mrs. Vaillancourt voting no, and Mr. Diven abstaining.

HB461

Action: Ms. Ellis moved to support HB 461. The motion was seconded by Dr. Altwerger. The motion failed (4/3/1) with Mrs. French, Mrs. O’Connor, and Mr. Diven voting no, and Mrs. Coombs abstaining.

HB537

Action: Ms. Ellis moved to support HB 537. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/2/1) with Mrs. French, and Mrs. O’Connor voting no, and Mr. Diven abstaining.

HB174

Action: Mrs. Delmont-Small moved to support HB 174. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/2/1) with Mrs. French, and Mrs. O’Connor voting no, and Mr. Diven abstaining.

HB845

Action: Mrs. Coombs moved to support HB 845. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/2) with Mrs. French and Mrs. O’Connor voting no.

Approved – March 9, 2017

Board Meeting Summary 9 February 23, 2017

Remaining Bills

Action: Mrs. French moved to support the committee recommendations for the remaining bills that were not voted on individually. The motion was seconded by Mrs. Coombs and approved by the Board (8/0).

INFORMATION ITEM

A. Projection Accuracy Report Adjournment - By Board consensus, the meeting was adjourned at 8:59 p.m.

Approved – March 9, 2017

Board of Education Legislative Committee March 1, 2017, 9 a.m., Boardroom A Committee Members: Sandra H. French, Chairman; Kirsten Coombs, Christina Delmont-Small Staff: Caryn Lasser, Director Executive Services Board Office Staff: Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up 1. Call to Order Meeting called to order at 9:10 a.m. 2. Approval of Add: 3. Committee Procedures By consensus, the Agenda agenda was approved as amended. 3. Committee In an effort for continuous improvement of the legislative process, the The committee chair Procedures committee discussed the following points: will highlight changes to the Board and 1. If the board is going to overturn the committee, what is the point of suggest Board the committee? members contact 2. Should the committee only bring forward legislation the committee committee members agrees upon? with any questions 3. Was the committee too energetic and proposed too many bills? prior to the Board meeting. After in-depth discussion, the committee was in agreement that bills will move forward even if the committee does not have consensus. Not having The Greensheet and consensus shows the complexity of the bill. The vote will be identified in Monitor will be the minutes and will reflect any minority opinions of committee members. forwarded to all Board members. Committee members agreed that their role is to do the in-depth research and provide rationale to the full Board. The committee also agreed that Mrs. French will revise while the Board’s Legislative Platform is important, the three overriding the Board report cover principles that will guide the committee are as follows: sheet.

• Authority of local school board and local control • Funding for public school education and unfunded mandates • Diversion of public money for nonpublic purposes from local school systems

The Board report cover was discussed; and the above principles, norms for the committee, and the committee meeting date will be included on the Board report cover.

Approved – March 9, 2017 03 01 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up 4. Proposed Bills HB 23 / SB 341 Vehicle Laws – School Vehicles – Definition No position by for consensus because we Consideration do not transport these students

HB 197 / SB 485 Education - Remote Classroom Technology Grant Support by consensus Program - Establishment (Peyton's Bill)

HB 878 / SB 704 Public Charter School Act of 2017 Oppose by consensus

HB 980 Children Exempt From Public School Attendance - Oppose by consensus Participation in Public High School Clubs and Activities

HB 978 / SB 871 Education - Accountability - Consolidated State Plan Support with Mrs. Lasser will and Support and Improvement Plans (Protect Our Schools Act of Amendments (TBD) by provide the 2017) consensus amendments prior to the Board meeting.

HB 1603 Education - County Boards of Education - Removal of Mrs. Coombs moved to County Superintendents support HB 1603. The motion was seconded by Mrs. Delmont-Small

and approved (2/1) with Mrs. French voting no.

Approved – March 9, 2017

03 01 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up

SB 360 / HB 288 State Department of Education - Breakfast and Support by consensus Lunch Programs - Funding (The Maryland Cares for Kids Act)

SB 361 / HB 287 Hunger-Free Schools Act of 2017 Support by consensus

SB 450 / HB 880 Open Meetings Act - Required Training for Support with Members of Public Bodies amendment to include MABE in lines 9-11 on page 2. 5. Other HB 590 / SB 609 State Board of Education – Membership – Teachers Add this legislation to Legislative and Parents the agenda for the Issues March 14 committee The current state board is 10 regular members and one student member. meeting. The proposed legislation would increase the size of the Maryland State Board of Education to 16 members by adding three certificated teachers and two parents who have students enrolled in public schools in the state.

HB 1299 Howard County Board of Education - Elected School Board Ho. Co. 11-17

Mr. Diven, Student Member of the Board, testified before the delegation on Tuesday, February 28. Due to his testimony, Delegate Atterbury agreed to a friendly amendment regarding the vote of the student member. Mrs. Lasser reflected the Board’s concerns regarding the stagger in her testimony. She will continue to follow the bill, and inform the committee of its progression in order for the Board to provide additional input.

Approved – March 9, 2017

03 01 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up SB 44 Records Management and Preservation - State and Local Add this legislation to Government Units - Responsibilities the agenda for the March 14 committee meeting.

6. Scheduling Meetings are scheduled as follows: March 14. Meetings will be held at 2:30 p.m. in ML2. 7. Adjournment The meeting was adjourned at 11:37 a.m. By consensus

Approved – March 9, 2017

MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY

March 2, 2017

The Board of Education of Howard County held a meeting with PTA presidents and the Community Advisory Council (CAC) registered members to discuss issues and concerns with the Board members in an informal setting on Thursday, March 2, 2017, at 7:30 p.m., in the Boardroom at the Department of Education, 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Board of Education Members Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten Coombs Christina Delmont Small Mavis Ellis Sandra H. French Christine E. O’Connor

School System Staff Renee A. Foose, Ed.D., Superintendent Linda T. Wise, Deputy Superintendent Anissa Brown Dennis, Acting Chief Operating Officer E. Grace Chesney, Chief Accountability Officer Frank Eastham, Executive Director School Improvement and Administration Ebony Langford-Brown, Executive Director School Improvement and Curricular Programs Douglas Pindell, Director of Risk Management Emily Kinsler, Coordinator Countywide Services

CAC Jennifer Mallo Ted Mallo Sara Seifter

PTA Presidents PTA Council of Howard County (PTACH) Donna Rose Reg Avery Ron Alexander Ricardo Morales Bonnie Anderson Laurie Ramey Sharon Barnes Donna Sudbrook Robert Sirois Matta Zeinali Remy Chappell Erin Roberts Tanya Sigalas Donna Sudbrook Andrea Stremmel Christine Bulbul

Approved – March 23, 2017 BOE, PTA Presidents, and CAC Meeting Minutes Page Two

The meeting was called to order by Chairman Cynthia L. Vaillancourt at 7:33 p.m. Introductions were made by Board members and school system staff.

Discussion revolved around the following topics:

• Budget status • Academic challenges and supports for non-GT students for sixth graders at Wilde Lake MS • Challenges with transition to Common Core • Local PTAs as it related to directory, contracts, fundraising, participation, and equity • Redistricting – Waverly ES, Manor Woods ES, and other schools in the que • Payment of new schools • Start and dismissal times – majority community feedback was keep the existing model – Board’s vote

Adjournment - By Board consensus, the meeting was adjourned at 9:35 p.m.

Approved – March 23, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

March 2, 2017

The Board of Education of Howard County met in closed session on Thursday, March 2, 2017, at 6 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Christina Delmont-Small that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss legal matters and personnel. The motion was seconded by Kirsten Coombs and approved 7/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Christine E. O’Connor.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Judith S. Bresler, Esquire of Carney, Kelehan, Bresler, Bennett, & Scherr LLP; and Kathleen Hanks, Administrator

1. Legal Matters

The Board voted to unseal the confidential closed meeting minutes dated January 7, 2015. After receiving legal advice and having in-depth discussion regarding matters related to the PEPCO litigation, the Board voted to direct legal counsel to follow up on remaining issues.

The Board also received legal advice regarding a grievance and the extent of the Board’s legal authority. The Board voted to have the Board Chairman respond with assistance of legal counsel.

Adjourned: 7:31 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – March 23, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

March 6, 2017

The Board of Education of Howard County met in closed session on Monday, March 6, 2017, at 3:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss site acquisition. The motion was seconded by Mavis Ellis and approved 5/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small (joined via conference call after the vote to close); Mavis Ellis; and Sandra H. French.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Renee A. Foose, Ed.D., Superintendent; Anissa Brown-Dennis, Acting Chief Operating Officer; Bruce Gist, Executive Director, Capital Planning and Operations; Renee Kamen, Manager, School Planning; and Kathleen Hanks, Administrator

1. To receive updates on potential school sites.

Staff updated the Board regarding a potential site for the land bank. After in-depth discussion, the Board voted to accept the Superintendent's recommendation.

Adjourned: 4:25 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – March 23, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

March 9, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, March 9, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived 4:12 p.m.) Christine O’Connor Griffin Diven, Student Member (left 6:28 p.m.)

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:03 p.m.

Add: 6. C. Teachers 4 Tomorrow (T4T) Program Add: 6. D. Board Governance

APPR O VAL O F AG EN D A

Action: Dr. Altwerger moved approval of the agenda as amended. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

REPORTS – Superintendent and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Staff Personnel; Bids and Contracts; Operating Budget Financial Report; and School Construction Monthly Report

Action: Mrs. French moved approval of the Consent Agenda Restricted. The motion was seconded by Mrs. Coombs and approved by the Board (7/0*).

Approved – March 23, 2017

Board Meeting Summary 2 March 9, 2017

CONSENT AGENDA

Pull: 5. E. Meeting Minutes – 03 01 2017 Legislative Committee Meeting Minutes for voting purposes.

Donations; Meeting Minutes 02 16 2017 Budget WS IV Meeting Summary; Meeting Minutes – 02 21 2017 Budget WS V Meeting Summary; Meeting Minutes – 02 23 2017 Adoption of Budget and; Meeting Minutes – 03 01 2017 Legislative Committee Mtg. Minutes

Action: Mrs. Coombs moved approval of the Consent Agenda Items A. through D. The motion was seconded by Mrs. French and approved by the Board (8/0).

03 01 2017 Legislative Committee Meeting Minutes

Action: Mrs. French moved approval of the Legislative Committee Meeting Minutes. The motion was seconded by Mrs. Coombs and approved by committee members Mrs. French, Mrs. Coombs and Mrs. Delmont-Small.

ADMINISTRATIVE AGENDA

Proclamation: National School Breakfast Week

Action: Dr. Altwerger moved approval of the Proclamation for National Breakfast Week. The motion was seconded by Mrs. French and approved by the Board (7/0).

Assignment of Relocatable Classrooms

Action: Dr. Altwerger moved approval of the recommendation for placement of units for the school year 2017-2018.The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Teachers 4 Tomorrow Program

Motion: Mrs . Coombs moved to suspend the T4T program for future cohorts. The motion was seconded by Dr. Altwerger and after discussion the motion was withdrawn.

Action: Ms . Ellis moved to reconsider the discussion of Teachers 4 Tomorrow at the next Board meeting. The motion was seconded by Dr. Altwerger and failed (4/3/1) with Mrs. Delmont-Small, Mrs. O’Connor and Mrs. Vaillancourt voting no and Mrs. French abstaining.

Action: Mrs. Vaillancourt moved to suspend the T4T applications for the 2017-2018 cohort process. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/2) with Mrs. French and Mrs. O’Connor voting no.

Board Governance

Action: Mrs. Vaillancourt moved to rescind the Board governance rule that requires a vote of the full Board to allow Board members to have access to sealed confidential closed meeting minutes. The motion was seconded by Mrs. Coombs. After in-depth discussion, the motion was withdrawn.

Action: Mrs. Vaillancourt moved to change the Board governance policy to allow individual Board members to have access to confidential closed meeting minutes of any meeting, and Mrs. Hanks,

Approved – March 23, 2017

Board Meeting Summary 3 March 9, 2017 Board Administrator, will keep a record. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/2) with Mrs. French and Mrs. O’Connor voting no.

Recess: The meeting was recessed by the Chairman at 8:08 p.m. and reconvened at 8:30 p.m.

POLICY

Policy 9030 School Sponsored Publications and Productions

Action: Mrs. French moved adoption of modified Policy 9030 School-Sponsored Publications and Productions as amended. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

ADMINISTRATIVE AGENDA (continued)

Legislative Report/2017 General Assembly

Action: Mrs. Coombs moved to adopt the Legislative Committee's recommendations with the exception of HB 1603 and HB 978. The motion was seconded by Ms. Ellis and approved by the Board (5/2) with Mrs. Delmont-Small and Mrs. Vaillancourt voting no.

Action: Mrs. Coombs moved approval to support HB 978 / SB 871 with amendments. The motion was seconded by Mrs. French and approved by the Board (5/2) with Dr. Altwerger and Mrs. Delmont-Small voting no.

Action: Mrs. Vaillancourt moved to support HB 1603. The motion was seconded by Mrs. Delmont-Small and approved by the Board (5/2/) with Mrs. French and Mrs. O’Connor voting no.

April-June 2017 Quarterly Agenda

Action: Mrs. French moved adoption of the 2017 April/June Quarterly agenda with the invitation to SECAC for a monthly appointment. The motion was seconded by Mrs. Coombs and approved by the Board (7/0).

Adjournment - By Board consensus, the meeting was adjourned at 10:16 p.m.

INFORMATION ITEM

A. Food and Nutrition Service Financial Report

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – March 23, 2017

Board of Education Policy Committee Wednesday, March 15, 2017, 3 p.m., ML2 Committee Members: Christine O’Connor, Chairman; Griffin Diven; Mavis Ellis Staff: Fran Albert, Policy Specialist; Trudy Grantham, Technical Assistant; Kathleen Bainbridge, Secretary Dr. Caroline Walker, Director, Elementary Curricular Programs; Maha Abdelkader, Acting Coordinator, ESOL Program Board Staff: Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up

1. Call to Order Mrs. O’Connor called the meeting to order at 3:03 p.m.

2. Approval of By consensus Agenda

3. 2016-2017 Dr. Walker and Ms. Abdelkader discussed Dr. Altwerger’s Policy suggestion of a policy for foreign born students. Staff is Schedule currently scheduled to present the Services for Students of Update International Origin Report to the Board on Thursday, May 18, 2017. During the report staff will bring recommendations on how to address this item in current HCPSS policies. All were in agreement it is best to use existing policies and ensure the policies pertain to all student groups. The Committee members were also in agreement that the report is the proper first step.

Mrs. Albert reviewed the 2016-2017 Policy Development Schedule.

Policy 1050 Tobacco-Free Environment and Policy 9240 Student Use and Possession of Tobacco Products The two policies will be presented to the Board on April 6 for action.

Policy 1060 Bullying, Cyberbullying, Harassment, or Intimidation The policy will be presented to the Board on April 6 for action.

Approved – March 23, 2017 1 Policy Committee Minutes March 15, 2017

Item Subject Discussion Action/Status Follow-up

Policy 2010 Student Representation The policy process is complete.

Policy 2060 Advisory Committees to the Board of Education (No IP) The policy process is complete.

Policy 3050 Records Management The policy report was presented to the Board on March 6

Policy 3060 Data Privacy (New) The policy report was presented to the Board on March 6

Policy 4200 Meal Charges (New) The policy report was presented to the Board on March 6

Policy 6010 School Attendance Areas The policy process is complete.

Policy 8010 Grading and Reporting: Pre-Kindergarten Through Grade 8 (2 yrs.) An update report will be presented to the Board in May.

Policy 8200 Digital Education (New) The policy process is complete.

Policy 9100 Education Programs for Pregnant and Parenting Students The policy process is complete.

Approved – March 23, 2017 2 Policy Committee Minutes March 15, 2017

Item Subject Discussion Action/Status Follow-up

Policy 9400 Use of Student Behavior Intervention Practices (Ne w) The policy report was presented to the Board on March 6.

There was discussion regarding a minority report received by the Board via email. Ms. Albert clarified there are no minority reports, only minority opinions. She said the member did not submit to the chairs or infor m them of a minority opinion, and the committee member is welcome to testify during the public hearing.

4. 2017-2018 Ms. Albert shared with Committee members the process of how Policy the draft list was developed. She reviewed the DRAFT 2017- Schedule 2018 Policy Development and Revision Activity list, and Discussion committee members asked clarifying questions. The list will be (Fran Albert) presented to the Board for approval on April 6, 2017.

There was in-depth discussion regarding processes. • Ms. Albert stated Board members should provide input at the charter stage of policies. • If Board members wish to add other policies to the 2017- 2018 list, it would be done during her report on April 6. She stated if policies were added, others would need to be removed. • Ms. Albert stated legal references are part of the committee’s responsibility and are done electronically. 5. Scheduling 2016-2017 Meeting Dates: Meeting was changed to Wednesday, June 14, 2017 at 3 p.m. Wednesday, May 31 at 3:30 p.m. 6. Adjournment The meeting was adjourned at 4 p.m. By consensus

Approved – March 23, 2017 3 MEETING OF THE BOARD OF EDUCATION OF HOWARD COUNTY - AUDIT COMMITTEE 10910 Clarksville Pike, Ellicott City, MD 21042 Thursday, March 16, 2017, 1 p.m., ML2 Committee: Christina Delmont-Small, Chairman; Bess Altwerger; and Kirsten A. Coombs Staff: Grace Chesney Chief Accountability Officer; Beverly Davis, Chief Financial Officer; Board Office: David Clark, Internal Auditor; Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up 1. Call to Order The meeting was called to order at 1:02 p.m.

2. Election of Dr. Altwerger nominated Mrs. Delmont-Small. By consensus of the Chairman committee, Mrs. Delmont- Small was duly elected Chairman. 3. Approval of Add the item “Focus Areas” before the item The agenda was approved by Agenda “Scheduling.” consensus as amended

4. School Audits – Mr. Clark provided the history of school audits for the Mrs. Delmont-S ma ll will Consider EES and MVMS new members of the committee. Typically, 12 schools contact Board PTACHC establishing (David Clark) are audited per year. All schools have been audited at representative to coordinate a a fundraising least once. Policy 4030 School Activity Funds and the fundraising presentation by the FAQ. HCPSS financial manuals provide the criteria for the Internal Auditor at a PTACHC audits. meeting. Mr. Clark will forward the HCPSS guidelines Elkridge ES and Mt. View MS audits have been for online fundraising to the temporarily suspended in order to perform the committe e members. transportation and procurement audits as directed by the Board. The school audits will resume in the near future. The next two schools in the que are Reservoir HS and Marriotts Ridge HS.

There was in-depth discussion regarding risk management of funds and fundraising in schools.

5. System Audits – On Dec 5, 2016, the Board voted for the Internal Transportation and Auditor to audit transportation and procurement-so le Procurement source contracts.

Approved – March 23, 2017 Audit Committ ee Meet ing 2 Minut es March 16, 2017

Item Subject Discussion Action/Status Follow-up (David Clark) Mr. Clark stated the transportation audit is complete and the draft report will be issued shortly. After the transportation audit report is final, it will be issued to the Board.

The procurement audit is still in process and going well. The procurement audit will be complete approximately June.

6. External Audits – Office of Legislative Audits (OLA): Mrs. Hanks will forward the OLA and County OLA letters to the Audit Audit HCPSS has responded to the OLA letter dated February Committee. (David Clark and 6 stating OLA will review the actions taken with respect Beverly Davis) to the recommendation in the audit report during the Mr. Clark will draft the update next audit of HCPSS. letter to Delegate Turner for signature. The letter will be On November 9, 2016, senior school system officials sent to the entire state met with Delegates Turner and Atterbury and other delegatio n, Board members, officials to discuss steps HCPSS was taking in response and Superintendent. to the OLA recommendations. In that meeting, Delegate Turner requested HCPSS provide him a status of the steps after each Audit Committee meeting.

County Audit: The Audit Committee requested a copy of the County Audit has been released and forwarded to the CliftonLarson contract. Board. The committee had in-depth discussion and asked clarifying questions. The Committee requested Mrs. Davis to provide the initial program and category when the DMC was approved

Approved – March 23, 2017 Audit Committ ee Meet ing 3 Minut es March 16, 2017

Item Subject Discussion Action/Status Follow-up by the Board and what program and category was it paid from. 7. Risk Assessment Risk Assessment: The committee will present the and Fraud Hotline option of Mr. Clark performing (David Clark) Mr. Clark stated the audit charter requires a risk the risk assessment. The assessment every 5 years. The last risk assessment was $40,000 would remain in the in completed in 2011. In 2016 the Board voted to budget for Mr. Clark’s use if postpone until 2017 in order to have the OLA audit outside contracting is needed. completed.

In the Board’s FY 2018 Requested Budget, there is $40,000 allotted for the risk assessment. Mr. Clark explained the risk assessment process. He offered the option of performing the assessment, which he would include in his yearly audit plan if the Board chose that option.

Fraud Hotline:

The Fraud Hotline has existed for approximately 6 The committee will years. It is currently managed by an outside recommend to the Board to organization for a cost of $4,000 per year. At this time, handle the Fraud Hotline in- the hotline receives approximately a dozen calls a year; house. half of which are not fraud related. Mr. Clark suggested to the committee to consider handling the hotline in- house through his office. The process would still be confidential.

8. Focus Areas Teachers 4 Tomorrow (T4T): The committee will recommend a request for an Approved – March 23, 2017 Audit Committ ee Meet ing 4 Minut es March 16, 2017

Item Subject Discussion Action/Status Follow-up There was discussion regarding performing an audit on audit on the T4T Program to the T4T program. the full Board.

Fun Run: The committee requested Mrs. Davis to provide a The committee also considered requesting an audit on transaction report for T4T. the Fun Run, especially as it relates to T4T. The committee requested OLA Schedule: Mrs. Davis provide for each Fun Run a transaction report, Mr. Clark will include the OLA follow-up in his audit including all funds collected plan that is approved by the Board. (registration fees, sponsorships, etc.), all costs, and all proceeds.

9. Scheduling 2016-2017 Committee Meeting Dates: Thursday, June 15, 2017 at 1 p.m. 10. Adjournme nt The meeting was adjourned at 3:32 p.m. By consensus.

Approved – March 23, 2017 The Howard County Board of Education Coffee and Conversation Glenelg High School 14025 Burntwoods Road, Glenelg, MD 21737

March 16, 2017 7:30 p.m.

Attendees were as follows:

Board of Education: Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D.; Kirsten A. Coombs; Christina Delmont- Small; Mavis Ellis; and Sandra H. French

School System Staff Corinne Gorzo, Coordinator, Teachers and Paraprofessional Development Support; David Burton, Principal

Chairperson Vaillancourt called the meeting to order at 7:40 p.m. Mrs. Vaillancourt welcomed members of the public to the Board’s Coffee and Conversation, and Ms. Gorzo shared the norms for the meeting. Board members dispersed to two tables, along with members of the community. Half way through the meeting, members of the community switched tables.

Topics of discussion were as follows:

• Overcrowding at Manor Woods Elementary School • Glenelg classroom issues – working with Mr. Burton • MAP testing being used to rule out learning issues • Veterans Commission trying to get curriculum in schools • Storm drain at Manor Woods Elementary School • Triadelphia Ridge Elementary School – class size • Reading specialist teacher of record • Unregistering and reregistering

Adjournment – By consensus, the meeting was adjourned at 8:45 p.m.

Approved – April 6, 2017

Board of Education Legislative Committee March 17, 2017, 8:30 a.m., Boardroom A Committe e Members: Sandra H. French, Chairman; Kirsten Coombs, Christina Delmont-S ma ll Staff: Caryn Lasser, Director Executive Services Board Office Staff: Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up 1. Call to Order Mrs. French called the meeting to order at 8:42 a.m. 2. Approval of By consensus Agenda 3. Proposed Bills HB 150 / SB 170 Budget Bill (Fiscal Year 2018) By consensus, for support with Consideration amendments to fully fund education.

HB 151 / SB 171 Creation of a State Debt - Maryland Consolidated By consensus, Capital Bond Loan of 2017, and the Maryland Consolidated Capital support with Bond Loans of 2009, 2012, 2013, 2014, 2015, and 2016 amendments.

HB 152 / SB 172 Budget Reconciliation and Financing Act of 2017 By consensus, support with amendments.

HB 590 / SB 609 State Board of Education - Membership - Teachers By consensus, and Parents oppose.

HB 611 Handguns - School Employees - Handgun Permits and By consensus, Carrying Weapons on School Property oppose.

Approved – March 23, 2017 03 17 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up

HB 1082 /SB 1060 Heroin and Opioid Education and Community By consensus, Mrs. Lasser will Action Act of 2017 (Start Talking Maryland Act) support with confirm HCPSS amendments. current practices.

SB 44 Records Management and Preservation - State and Local By consensus, Government Units - Responsibilities support.

SB 145 / HB 654 Education - Statewide Kindergarten Assessment - By consensus, Completion support.

SB 201/ HB 1066 Education - Fire Drill Requirements - State Fire By consensus, Prevention Code support.

4. Other SB 1000 Higher Education - Tuition Rates - Exemptions By consensus, no Legislative position. Issues The bill does not impact K-12 and is not under the Board’s purview.

HB 1145 Public School Employee Whistleblower Protection Act No position at this time – insufficient information. 5. Scheduling No other meetings are scheduled at this time 6. Adjournment The meeting was adjourned at 9:43 a.m. By consensus

Approved – March 23, 2017 2

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

March 17, 2017

The Board of Education of Howard County met in closed session on Friday, March 17, 2017, at 1 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Bess Altwerger that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss legal matters. The motion was seconded by Sandra French and approved 6/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont- Small; Sandra H. French (left at 3:32 p.m.); and Christine E. O’Connor.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Renee A. Foose, Ed.D., Superintendent; Linda Wise, Deputy Superintendent; Dr. Roger N. Casey, President, McDaniel College (left at 2:15 p.m.); Florence Hines, Vice President for Enrollment and Dean of Admission, McDaniel College (left at 2:15 p.m.); Albert J. Mezzanotte, Jr., Esq., Whiteford Taylor & Preston LLP (left at 2:15 p.m.); Judith S. Bresler, Esq., Carney, Kelehan, Bresler, Bennett, and Scherr LLP (left at 2:54 p.m.); Harriet E. Cooperman, Esq., Saul Ewing LLP (left at 2:46 p.m.); and Kathleen Hanks, Administrator

1. To consult with representatives threatening legal action involving Teachers for Tomorrow (T4T) and to receive legal advice regarding same.

The Board met with representatives of McDaniel College and had in-depth discussion regarding the T4T Program. The Board also received legal advice regarding the same, and voted to direct the Chairman of the Board on how to proceed.

Adjourned: 3:37 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – April 20, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

March 23, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, March 23, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (left 8:23 p.m.) Christine O’Connor Griffin Diven, Student Member

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:03 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda. The motion was seconded by Mrs. Coombs and approved by the Board (7/0). Mrs. French was not present at vote.

REPORTS – Superintendent, student representative, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Bids and Contracts; Legal Fees Monthly Report; Meeting Minutes – 03 02 2017 Closed Meeting Minutes; and 03 06 2017 Closed Meeting Minutes

The Consent Agenda Restricted items were voted on separately. The closed meeting minutes were read into the record.

Approved – April 6, 2017

Board Meeting Summary 2 March 23, 2017

Legal Fees Monthly Report

Action: Mrs. Vaillancourt moved that invoices submitted by Carney Kelehan are within the scope of the law firm's employment as counsel to the Board on policy and operations and that the Superintendent of Schools is directed to pay all invoices submitted for payment by this law firm. The motion was seconded by Mrs. Delmont-Small and approved by the Board (4/2/1*) with Mrs. French and Mrs. O’Connor voting no and Ms. Ellis abstaining.

Action: Mrs. Vaillancourt moved that invoices submitted by Saul Ewing are within the scope of the law firm's employment as special counsel to the Board regarding special employment matters involving the Superintendent of Schools and that the Superintendent is directed to pay all invoices submitted for payment by this law firm. The motion was seconded by Dr. Altwerger and approved by the Board (4/2/1*) with Mrs. French and Mrs. O’Connor voting no and Ms. Ellis abstaining.

Action: Mrs. Vaillancourt moved that Dan Furman has been hired by the Board to assist and advise the Board on particular matters involving oversight of school system operations and that the Superintendent of Schools is directed to pay him in accordance with the Board's agreement. The motion was seconded by Dr. Altwerger and approved by the Board (4/2/1*) with Mrs. French and Mrs. O’Connor voting no and Ms. Ellis abstaining.

Action: Mrs. French moved that all invoices discussed at this meeting be sent to a peer review group as soon as possible and request an expedited opinion. The motion was seconded by Mrs. O’Connor. The motion failed (1/6*) with Dr. Altwerger, Mrs. Coombs, Mrs. Delmont-Small, Ms. Ellis, Mrs. O’Connor and Mrs. Vaillancourt voting no.

Bids and Contracts

PC-38, PC-39, PC-40, and PR-17

Action: Mrs. Coombs moved approval of Bids and Contracts PC-38, PC-39, PC-40, and PR-17. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

PC-41

Action: Mrs. Coombs moved approval of PC-41. The motion was seconded by Mrs. French. The motion failed (3/4*) with Dr. Altwerger, Mrs. Delmont-Small, Ms. Ellis, and Mrs. Vaillancourt voting no.

PS-14

Action: Mrs. Vaillancourt moved to postpone action on PS-14 until the MOU is received. The motion was seconded by Mrs. Coombs and approved by the Board (5/2*) with Mrs. French and Mrs. O’Connor voting no.

Closed Meeting Minutes of March 2, 2017

Action: Mrs. Coombs moved approval of the Closed Meeting Minutes of March 2, 2017. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. O’Connor voting no.

Approved – April 6, 2017 Board Meeting Summary 3 March 23, 2017

Closed Meeting Minutes of March 6, 2017

Action: Mrs. Coombs moved approval of the Closed Meeting Minutes of March 6, 2017. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

CONSENT AGENDA

Donations; and Meeting Minutes - 03 02 2017 BOE, PTA Presidents & CAC Meeting Minutes; Meeting Minutes – 03 09 2017 Board Meeting Summary; Meeting Minutes 03 17 2017 Legislative Committee Mtg. Minutes; Meeting Minutes 03 15 2017 Policy Committee Mtg. Minutes; and Meeting Minutes - 03 16 2017 Audit Committee Mtg. Minutes

Pull: 5. D. Meeting Minutes 03 17 2017 Legislative Committee Mtg. for voting purposes. 5. E. Meeting Minutes 03 15 2017 Policy Committee Mtg. for voting purposes. 5. F. Meeting Minutes - 03 16 2017 Audit Committee Mtg. for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda Items A, B, and C. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Meeting Minutes - 03 17 2017 Legislative Committee

Action: Mrs. French moved approval of the Legislative Committee Meeting Minutes. The motion was seconded by Mrs. Coombs and approved (3/0) by committee members Mrs. French, Mrs. Coombs, and Mrs. Delmont-Small.

Meeting Minutes - 03 15 2017 Policy Committee

Action: Mrs. O’Connor moved approval of the Policy Committee Meeting Minutes. The motion was seconded by Mr. Diven and approved (3/0) by committee members Mrs. O’Connor, Mr. Diven, and Ms. Ellis.

Meeting Minutes - 03 16 2017 Audit Committee

Action: Mrs. Delmont-Small moved approval of the Audit Committee Meeting Minutes. The motion was seconded by Dr. Altwerger and approved (3/0) by committee members Mrs. Delmont-Small, Dr. Altwerger, and Mrs. Coombs.

ADMINISTRATIVE AGENDA

Proclamation: National Administrative Professionals Week

Action: Mrs. Coombs moved approval of the proclamation. The motion was seconded by Mrs. French and approved by the Board (7/0). Mrs. O’Connor was not present at the vote.

Proclamation: National Volunteers/Partnership Recognition

Action: Mr. Diven moved approval of the proclamation. The motion was seconded by Mrs. French and approved by the Board (8/0).

Approved – April 6, 2017 Board Meeting Summary 4 March 23, 2017

Audit Committee Recommendations

Motion: Mrs. Coombs moved that the Board bring the fraud hotline in-house. The motion was seconded by Mrs. French. After further discussion, Mrs. Coombs withdrew her motion.

Motion: Dr. Altwerger moved that the Board approve the Audit Committee recommendations to have Mr. Clark obtain the transaction reports for T4T and the Fun Runs. The motion was seconded by Ms. Ellis.

Action: Dr. Altwerger moved to amend the motion to only include the three Fun Runs. The amended motion was seconded by Ms. Ellis and approved by the Board (5/3) with Mrs. Coombs, Mrs. French, and Mrs. O’Connor voting no.

Legislative Report/2017 General Assembly

Action: Mrs. French moved adoption of the Legislative Report. The motion was seconded by Mrs. Coombs. The motion failed (4/4) with Dr. Altwerger, Mrs. Delmont-Small, Ms. Ellis, and Mrs. Vaillancourt voting no.

Action: Dr. Altwerger moved approval of the Legislative Report except for HB 1145. The motion was seconded by Ms. Ellis and approved by the Board (7/1) with Mrs. O’Connor voting no.

HB 1145 Public School Employee Whistleblower Protection Act

Action: Dr. Altwerger moved approval of HB 1145 Public School Employee Whistleblower Protection Act. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Recess: The meeting was recessed by the Chairman at 8:23 p.m. and reconvened at 8:49 p.m.

ADMINISTRATIVE AGENDA (Continued)

2017-2018 Schedule of Board Meetings

Action: Mrs. Coombs moved approval of the 2017-2018 Schedule of Board Meetings. The motion was seconded by Mr. Diven and approved by the Board (7/0).

Adjournment - By Board consensus, the meeting was adjourned at 9:52 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – April 6, 2017 Quarterly Meeting of the Howard County Board of Education and Howard County Council 3430 Court House Drive Ellicott City, MD 21043

March 28, 2017 8:30 a.m.

Attendees were as follows:

County Council: Jon Weinstein, Chairperson; Calvin Ball, Ed.D., Vice Chairperson; Mary Kay Sigaty; Jen Terrasa; Jessica Feldmark, Administrator; Craig Glendenning, County Auditor; and Edward Shulder, Deputy County Auditor

Board of Education: Bess Altwerger, Ed.D., Vice Chairman; Kirsten Coombs (arrived at 8:44 a.m.); Christina Delmont- Small; Mavis Ellis; Sandra H. French; Christine E. O’Connor; Griffin Diven, Student Member of the Board; and Kathleen Hanks, Administrator

School System Staff: Renee A. Foose, Ed.D., Superintendent; Anissa Brown Dennis, Acting Chief Operating Officer; E. Grace Chesney, Chief Accountability Officer; Beverly Davis, Chief Financial Officer; Helen Nixon, Ed.D., Chief Human Resource and Development; Bruce Gist, Executive Director, Capital Planning and Operations; and Frank Eastham, Executive Director, School Improvement

Chairperson Weinstein called the meeting to order at 8:33 a.m.

School System Budget Review Committee Recommendations

The Council and Board members discussed recommendations 1, 2, 3, and 4. The following points were noted:

• Review staffing of school system especially at central office • Board should review strategic plan and mission to know what staffing is needed • Possible outside consultant review staffing • Central office is leanest in state – positions have been repurposed to meet the needs of an ever-changing school system • Consider budget summit prior to budget process • Concern expressed that each government entity could lose their autonomy with a summit • Recommendations were in response to Council legislation – Board can implement if they choose

County Auditor’s Financial Audit of HCPSS

The county auditor reviewed the audit recommendations. There was in-depth discussion in particular regarding the DMC contract. Ms. Ellis requested the Superintendent provide the DMC recommendations to the Board. Ms. Terrasa also requested any information that is public be forwarded to the Council.

Approved – April 6, 2017 BOE/CC Quarterly Meeting Minutes March 28, 2017

Ms. Sigaty requested a plan to rectify the Health and Dental Fund for the upcoming budget meetings. She also asked that Legal Fees be discussed during the budget sessions as she is concerned about the Board accruing legal fees that are not in the budget due to the litigation with the Superintendent.

Dr. Foose recommended a joint task force with the county government to address the rising costs of the Health and Dental Fund. The Council agreed the task force was an excellent idea, and would inform the County Executive’s office.

High School #13 Follow-up Items

Mr. Gist said the Howard County Public School System (HCPSS) is working closely with the Department of Public Works on the Mission Road site. The Phase I survey has been completed and concerns were found. Therefore, the Phase II survey was implemented immediately. An air quality test is also being performed. He said the concern discovered in Phase I is something may be buried on the site and Phase II may require some excavation. As soon as the results are received, they will be provided.

Regarding high school specifications, HCPSS needs to develop education specifications. The next step is to form a planning committee at which time, the Elkridge community would be included. Mr. Gist reviewed seven property sites that had been considered in the past in the Elkridge area.

Council members encouraged HCPSS to consider an urban model. They also encouraged the Board to redistrict so the Council knows HPCSS is managing their resources the best way possible.

Sexual Assault and School Protocols

Mr. Eastham stated Policy 1020 Sexual Discrimination was revised in 2015 with the assistance and approval of the Office of Civil Rights. He stated at the beginning of each school year students, parents, and staff are informed of the policy. Staff also receives training and additional training is located on Canvas. He said reporting forms are located on Canvas for staff and on the website for students and parents. Mr. Eastham reviewed the procedures if an incident occurs.

There was in-depth discussion regarding the investigative process as well as the following:

• Provide more educational opportunities to 10th, 11th, and 12th graders in order to be proactive • Expectations need to begin in the early grades prior to high school • Sexual assault data is available and reviewed as part of the suspension report provided to the Board • Providing supports for students is a weakness within the school system • Notification of parents before witnesses are questioned • Crisis intervention teams • Consider revisiting Policy 1020 Sexual Discrimination • Calls received by Board members are turned over to Superintendent due to possible appeal

Approved – April 6, 2017 2

BOE/CC Quarterly Meeting Minutes March 28, 2017

Meeting Schedule

The next quarterly meeting will be held on Friday, June 9, 2017, 8:30 a.m., at the Howard County Board of Education.

Adjournment – By consensus, the meeting was adjourned at 10:46 a.m.

Approved – April 6, 2017 3

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

March 28, 2017

The Board of Education of Howard County met in closed session on Tuesday, March 28, 2017, immediately following the Board and County Council Quarterly meeting, in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and legal. The motion was seconded by Mavis Ellis. Mrs. French moved to amend the motion to add review of legal invoices. The amendment was rejected and the motion was approved 4/1 with Mrs. French voting no. Persons present: Board members, Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Christine E. O’Connor (arrived at 11:40 a.m.)

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Harriet E. Cooperman, Esq., Saul Ewing LLP; and Kathleen Hanks, Administrator

1. To discuss pending litigation with the Superintendent.

Legal counsel provided the Board with an update, and the Board discussed possible next steps.

2. To discuss and receive legal advice related to the employment of one or more specific individuals and related personnel matters.

Board members reviewed and discussed various options regarding a personnel matter. Legal advice was also provided relating to the matter. The Board voted to direct counsel on how to proceed.

Adjourned: 12:31 p.m. Submitted by: Bess Altwerger, Ed.D., Vice Chairman Board of Education

Approved – April 6, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

April 6, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, April 6, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Christine O’Connor Griffin Diven, Student Member

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:08 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda as amended. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

Move: 4.C. Operating Budget Financial Report to 6.B. Delete: 4.E. Meeting Minutes – 03 17 2017 Closed Meeting Minutes Add: 6.E. Internal Auditor

REPORTS – Superintendent and Board member reports were provided.

Board Member Reports

Action: Mrs. O’Connor moved the Board resolve to work with Dr. Foose to identify a mediator, that Sandie French be designated as the Board's representative in the mediation process, and that the Board express their commitment to pursuing the mediation process in good faith. The motion was seconded by Mrs. French. The motion failed (4/2/1) with Mrs. Coombs, Mrs. Delmont- Small, Ms. Ellis and Mrs. Vaillancourt voting no and Mr. Diven abstaining.

Approved – April 20, 2017

Board Meeting Summary 2 April 6, 2017

Action: Mrs. French moved that the Board resolves they are committed to a good faith mediation process. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

*CONSENT AGENDA RESTRICTED

Staff Personnel; Bids and Contracts; School Construction Monthly Report; and 03 28 2017 Closed Meeting Minutes

Delete: 4.D. Meeting Minutes – 03 17 2017 Closed Meeting Minutes

The closed meeting minutes of March 28, 2017 were read into the meeting.

Action: Mrs. Coombs moved approval of Consent Agenda Restricted Items A, B, C, and E. The motion was seconded by Ms. Ellis and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

CONSENT AGENDA

Donations; Meeting Minutes – 03 16 2017 BOE Coffee and Conversation Meeting Minutes; 03 23 2017 Regular Meeting Summary; and Meeting Minutes – 03 28 2017 BOE-CC Quarterly Meeting Minutes

Action: Mrs. Coombs moved approval of the Consent Agenda. The motion was seconded by Mrs. O’Connor and approved by the Board (7/0).

ADMINISTRATIVE AGENDA

Teachers for Tomorrow

Action: Mrs. French moved the Board commit an annual $75,000 to ensure the second cohort is successful for the next four years. The motion was seconded by Mrs. O’Connor. The motion failed (2/4/1) with Mrs. Coombs, Mrs. Delmont-Small, Ms. Ellis, and Mrs. Vaillancourt voting no and Mr. Diven abstaining.

Motion: Mrs. Vaillancourt moved to authorize counsel to evaluate all issues in moving forward with the first cohort, second cohort, and termination of the third cohort, and review the legality of the use of operating funds. The motion was seconded by Mrs. Coombs. After further discussion, Mrs. Vaillancourt withdrew her motion, and Mrs. Coombs accepted the withdrawal.

Action: Mrs. Vaillancourt moved the Board go forward with one student in the second cohort. The motion was seconded by Mrs. Coombs and approved by the Board (4/1/2) with Mrs. Delmont- Small voting no and Mrs. O’Connor and Mr. Diven abstaining.

Action: Mrs. Vaillancourt moved to authorize counsel to evaluate all issues in moving forward with the first cohort, second cohort, and termination of the third cohort, and review the legality of the use of operating funds. The motion was seconded by Mrs. Coombs and approved by the Board (4/2/1) with Mrs. French and Mrs. O’Connor voting no and Mr. Diven abstaining.

FY 2017 Categorical Budget Transfer

Action: Mrs. Delmont-Small moved that the Board of Education be provided the actual costs for Category 3 Instructional Salaries or Operation of Plant, which ever has fewer programs. The

Approved – April 20, 2017

Board Meeting Summary 3 April 6, 2017 motion was seconded by Mrs. Coombs and approved by the Board (4/2*) with Mrs. French and Mrs. O’Connor voting no.

Action: Mrs. French moved approval of the budget category total of $14,060,000 to Fixed Charges. The motion was seconded by Ms. Ellis and approved by the Board (4/2*) with Mrs. Delmont-Small and Mrs. Vaillancourt voting no.

2017-2018 Proposed Policy Activity Report

Action: Mrs. O’Connor moved authorization of Policy 4080 and Policy 9290 not to be reviewed and have a public hearing. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

Action: Mrs. Coombs moved approval of the proposed 2017–2018 school year policy schedule. The motion was seconded by Mr. Diven and approved by the Board (5/2) with Mrs. Delmont-Small and Ms. Ellis voting no.

Action: Ms. Ellis moved to add Policy 2020 to be reviewed in the 2017-2018 policy schedule and remove Policy 4040. The motion was seconded by Mrs. Delmont-Small. The motion failed (3/4) with Mrs. Coombs, Mrs. French, Mrs. O’Connor and Mr. Diven voting no.

Internal Auditor

Action: Mrs. Vaillancourt moved that Mr. Clark do a performance audit of the three Fun Runs of certain financial aspects and work with the Audit Committee to develop a plan. The motion was seconded by Mrs. Coombs. The motion failed (2/4/1) with Mrs. Coombs, Ms. Ellis, Mrs. French, and Mrs. O’Connor voting no and Mr. Diven abstaining.

POLICY

Policy 1050 Tobacco-Free Environment

Action: Mrs. Coombs moved approval of Policy 1050 Tobacco-Free Environment. The motion was seconded by Mrs. O’Connor and approved by the Board (7/0).

Policy 9240 Student Use and Possession of Tobacco Products

Action: Mrs. French moved to rescind Policy 9240 Student Use and Possession of Tobacco Products. The motion was seconded by Mr. Diven and approved by the Board (7/0).

Recess: The meeting was recessed by the Chairman at 8:59 p.m. and reconvened at 9:23 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 9:48 p.m.

INFORMATION ITEM

A. Food and Nutrition Service Financial Report

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

*Under Section 3-701 of the Education Article of the Annotated Code of Maryland, the Student

Approved – April 20, 2017

Board Meeting Summary 4 April 6, 2017 Member may not vote on these matters. Passage of a motion by the Board on these matters requires the affirmative vote of four (4) Board members.

Approved – April 20, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

April 18, 2017

The Board of Education of Howard County met in closed session on Tuesday, April 18, 2017, at 4 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss negotiations. The motion was seconded by Mavis Ellis and approved 5/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; and Sandra H. French (arrived immediately following the vote to close).

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Renee A. Foose, Ed.D., Superintendent; Linda Wise, Deputy Superintendent; Helen A. Nixon, Ed.D., Chief Human Resource and Development Officer; Timothy Thornburg, Director, Staff Relations; and Kathleen Hanks, Administrator

1. To discuss the Superintendent’s recommendation for the Howard County Administrators Association (HCAA)

Staff presented the Superintendent’s recommendations in regards to the HCAA. Board members asked clarifying questions, and voted to accept, reject, and/or amend the recommendations.

Adjourned: 4:29 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – May 4, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

April 20, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, April 20, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived 4:10 p.m.) Christine O’Connor (left 6:14 p.m.) Griffin Diven, Student Member (left 7:04 p.m.)

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Vice Chairman Bess Altwerger called the meeting to order at 4:02 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda as presented. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

REPORTS – Superintendent, student representative, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Bids and Contracts; Legal Fees Monthly Report; and Meeting Minutes – 03 17 2017 Closed Meeting Minutes

The closed meeting minutes of March 17, 2017, were read into the meeting.

Action: Mrs. O’Connor moved approval of the Bids and Contracts. The motion was seconded by Mrs. French. The motion failed (2/4*) with Dr. Altwerger, Mrs. Coombs, Mrs. Delmont-Small and Ms. Ellis voting no.

Approved – May 4, 2017

Board Meeting Summary 2 April 20, 2017

Action: Mrs. Coombs moved approval of the Bids and Contracts with the exception of PR-19. The motion was seconded by Ms. Ellis. The motion failed (2/4*) with Dr. Altwerger, Mrs. Delmont-Small, Mrs. French, and Mrs. O’Connor voting no.

Motion: Dr. Altwerger moved approval of the Bids and Contracts with the exception of PR-21, PC-50, and PC-51. The motion was seconded by Mrs. Delmont-Small. After further discussion, the motion was withdrawn.

Action: Dr. Altwerger moved approval of the Bids and Contracts with the exception of PC-50 and PC-51. The motion was seconded by Mrs. Delmont-Small. The motion failed (2/4*) with Mrs. Coombs, Ms. Ellis, Mrs. French, and Mrs. O’Connor voting no.

Action: Mrs. French moved approval of the Bids and Contracts. The motion was seconded by Mrs. O’Connor. The motion failed (3/3*) with Dr. Altwerger, Mrs. Coombs, and Mrs. Delmont-Small voting no.

Action: Mrs. Coombs moved approval of PC-47 Utility Payment Services. The motion was seconded by Mrs. French and approved (6/0*).

Action: Mrs. Coombs moved approval of PC-48 Commissioning Services. The motion was seconded by Mrs. French and approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of PC-49 Environmental Services - Lead Paint. The motion was seconded by Mrs. O’Connor approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of PC-50 Environmental Services - Indoor Environmental Quality (IEQ). The motion was seconded by Mrs. French and approved by the Board (4/2*) with Dr. Altwerger and Mrs. Delmont-Small voting no.

Action: Mrs. Coombs moved approval of PC-51 Environmental Services - LEED Testing. The motion was seconded by Mrs. O’Connor and approved by the Board (4/2*) with Dr. Altwerger and Mrs. Delmont-Small voting no.

Action: Mrs. French moved approval of PR-19 Running Track Resurfacing - Wilde Lake and Howard High Schools. The motion was seconded by Mrs. O’Connor and approved (4/2*) with Mrs. Coombs and Ms. Ellis voting no.

Action: Mrs. Coombs moved approval of PR-20 Original Equipment Manufactured (OEM) Parts and Services for Automobiles and Light Trucks. The motion was seconded by Mrs. O’Connor and approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of PR-21 Grounds Equipment and Parts. The motion was seconded by Mrs. O’Connor and approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of PR-22 Universal Service Program Support Services. The motion was seconded by Mrs. French and approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted Items B and C. The motion was seconded by Mrs. French and approved by the Board (5/0*).

Approved – May 4, 2017

Board Meeting Summary 3 April 20, 2017

CONSENT AGENDA

Donations; and Meeting Minutes - 04 06 2017 Regular Meeting Summary

Action: Mrs. Coombs moved approval of the Consent Agenda. The motion was seconded by Mr. Diven and approved by the Board (6/0).

ADMINISTRATIVE AGENDA

Proclamation: Asian Pacific American History Month

Action: Mr. Diven moved approval of the proclamation designating May 2017 as Asian Pacific American Heritage Month. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

Nominations for MABE Board of Directors/Officers

Action: Ms. Ellis moved the Board nominate Kirsten Coombs to the MABE Board of Directors. The motion was seconded by Mrs. Delmont-Small and approved by the Board (5/0/1) with Mrs. French abstaining.

Recess: The meeting was recessed by the Vice Chairman at 7:04 p.m. and reconvened at 7:32 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 8:13 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – May 4, 2017

Howard County Board of Education Community Meeting

10910 Clarksville Pike Ellicott City, MD 21042

April 26, 2017 7 p.m.

Attendees were as follows:

Board Members:

Cynthia L. Vaillancourt, Chairman; Dr. Bess Altwerger, Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; and Sandra French

School System Staff: Linda T. Wise, Deputy Superintendent; Anissa Brown Dennis, Acting Chief Operating Officer; Dr. Helen Nixon, Chief Human Resource and Development Officer; Frank Eastham, Executive Director, School Improvement and Administration; Ebony Langford-Brown, Executive Director, School Improvement and Curricular Programs; Dr. Caroline Walker, Director of Curricular Programs, Elementary and PreK-12; Ron Morris, Administrative Director, Elementary Schools; William Barnes, Director Secondary Curricular Programs; Ella Bradley, Manager, Teacher Recruitment and Hiring

Board Staff:

Kathleen Hanks, Administrator

Council of Elders

Towanda Brown; Wardell Lindsay; Pat Marshall; Rick McGriff; Helen Nuttall; and Leslie Sands

Chairman Cynthia Vaillancourt called the meeting to order at 7:03 p.m. Mrs. Vaillancourt welcomed the Council of Elders, and introductions were made.

Changing Demographics in Howard County and Teacher Preparedness

The Council of Elders shared the composition of the student population in the Howard County Public School System (HCPSS) has changed, including the increase in FARMS and homeless students. Families are entering Howard County with trauma from their past situations. They expressed concern that teachers are trying to be friends with the students because they are afraid. They believe it would be helpful for the teaching staff to reflect the student body, and requested information from the school system regarding the challenge.

Dr. Nixon and Ms. Bradley said the Office of Human Resources has been addressing diversifying the workforce with intent over the year. They said this is a challenge county, state, and nationwide. The teacher workforce is predominantly white across the nation, and teacher majors are declining. Some strategies being used by HCPSS are as follows:

Approved – May 18, 2017

Minutes 2 April 26, 2017

• Collaborate with the NAACP to cohost job fairs. • Collaborate with the NAACP Youth Council to promote teaching as a profession. • Collaborate with the Council of Elders. • Offer open contracts to hire critical needs teachers and to those who self-identify as a minority. • Strategic with recruiting trips. • Provide workshops on a day in the life of a Howard County teacher. • Partners with University of Maryland and Howard Community College to promote teaching majors.

There was also discussion regarding retention of staff, staff feeling secure, and training of staff to deal with the ever changing student population.

It was stated school system staff are trained to observe key things that may indicate a student is homeless or experiencing crisis, which staff should report to the Guidance Office.

School system staff shared there are a number of partnerships that reach out to the community, and there are various school system programs. All were in agreement of continued growth for the programs.

Support for the Black Student Achievement Program (BSAP) in Elementary Schools and Additional Resources to Support the Changing Demographics.

The Council of Elders shared the earlier students are assisted, the more opportunity there is to make a difference and have an impact. There are a number of schools that do not have the BSAP, and the Council of Elders would like to see the program increase.

Dr. Walker clarified confusion surrounding the BSAP budget. She stated this was the first year a BSAP liaison was not added, which has been done over the past 6 years. She reiterated no funds were decreased. Dr. Walker said all summer programs have been moved to the Summer School Program, which is more appropriate.

Concerns were expressed about the affordability of the Summer School Program and registration. Dr. Walker stated it is important that we work together to educate our families as to when registration takes place for summer school. She also said families need to contact the school system and financial accommodations can be made.

What is happening across this county definitely affects the school environment. This includes at least 2 Elders that had to sign an exception for their child to be placed in advanced courses (even though their grades supported the decision) and includes experiences with advocacy efforts by TCOE regarding inappropriate treatment by Teachers, Administrators, Coaches and SRO’s. What is being done to discourage this behavior by HCPSS Staff? How are they penalized? Are they transferred which means the history of their behavior can become lost and an innocent school population may become the next victims? Some seem to believe that they are untouchable because they have been in the system for a while. We have worked with the HCPSS to develop Frequently Asked Questions (FAQs) for the Parent Concern Process and we will do the same after the Bullying policy has been approved to ensure parents and students know bullying by anyone is unacceptable.

Approved – May 18, 2017

Minutes 3 April 26, 2017

Ms. Brown shared the bullying policy is up for review. She is concerned that students and families are being bullied by teachers.

Support for equal opportunity for all students to participate in opportunities typically offered only to Advanced students, such as Unheard Perspectives. Currently, only the Advanced students are able to participate in these experiences and others should be given the opportunity to showcase their skills. They could be a "diamond in the rough".

There was discussion regarding advanced opportunities for minorities and for continuation of such throughout their school careers.

Dr. Walker stated there are G/T teachers in every school who can provide outreach and seminars for students. G/T teachers were selected because they have the most flexibility. All schools will be asked to recruit and create teams. She stated it is best to reach students when they are younger. For those students lacking confidence in taking the G/T seminar, it was suggested a mentor be assigned to the student and the parents. Mr. Eastham and Ms. Langford-Brown both shared training has been taking place to change the mindsets of staff. The mindset needs to be that of a staircase rather than an elevator. The staircase approach builds skills students need to be successful. Principals and assistant principals are receiving training, and counselors play a huge role in welcoming students and families.

Mrs. Wise thanked the Council of Elders of working with the school system collaboratively. Ms. Brown also thanked everyone.

Adjournment – By Board consensus, the meeting was adjourned at 8:08 p.m.

Approved – May 18, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

April 27, 2017

The Board of Education of Howard County met in closed session on Thursday, April 27, 2017, at 4 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Christina Delmont Small that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and legal advice. The motion was seconded by Mavis Ellis and approved 5/0/1 with Mrs. O'Connor abstaining. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman (arrived at 4:25 p.m.); Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Christine E. O’Connor (left at 5:05 p.m.).

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Renee A. Foose, Ed.D., Superintendent; Linda Wise, Deputy Superintendent; and Helen A. Nixon, Ed.D., Chief Human Resource and Development Officer

1. To discuss personnel matters related to two individual employees and administrative matters related to the internal functioning of the Board Office.

Staff discussed personnel and potential changes to the Board Office. Mrs. Coombs will collaborate with Dr. Nixon on behalf of the Board.

Dr. Foose, Mrs. Wise, and Dr. Nixon left the meeting at 4:45 p.m.

Board members reviewed and discussed various options regarding a personnel matter. The Board voted on various matter and directed the Chairman of the Board on how to proceed.

Adjourned: 5:49 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – May 18, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

April 27, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://hcpsstv.granicus.com/ViewPublisher.php?view_id=6

The Board of Education of Howard County held a Public Work Session on the Superintendent’s FY18 Proposed Operating and Capital Budgets and FY19-23 Capital Improvement Program on Thursday, April 27, 2017, at 7:30 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Christine O’Connor

Renee A. Foose, Ed.D., Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Susan Tillman, Administrative Assistant

Chairman Cynthia Vaillancourt called the meeting to order at 7:40 p.m.

APPROVAL OF AGENDA

By Board consensus, the agenda was approved.

WORK SESSION

*Superintendent’s Proposed FY 2018 Operating Budget Work Session

Board members continued to discuss unresolved budget issues.

Adjournment - By Board consensus, the meeting was adjourned at 10:21 p.m.

Approved – May 18, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

May 1, 2017

At 3 p.m. a motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland at 7 p.m. at 3430 Court House Drive, Ellicott City, MD in the George Howard Building to discuss personnel and legal advice. The motion was seconded by Christina Delmont- Small and approved (5/0). Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis (arrived at 7 p.m. after the vote to close); Sandra H. French; and Christine E. O’Connor (arrived at 7 p.m. after the vote to close).

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Allan Kittleman, County Executive, Mediator; Harriet Cooperman, Esq., Saul Ewing LLP; and Kathleen Hanks, Administrator

1. To discuss and receive legal advice related to the employment of one or more specific individuals and related personnel matters. 2. To discuss pending litigation with the Superintendent.

The Board received legal advice relative to settlement of the litigation. Board members had in- depth discussion, and voted on how to proceed.

Adjourned: 12:15 a.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – May 18, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

May 1, 2017

The Board of Education of Howard County met in closed session on Monday, May 1, 2017, at 9 a.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and legal advice. The motion was seconded by Bess Altwerger and failed (3/2) with Mrs. French and Mrs. O’Connor voting no. A second motion was made in public in the Board Room by Kirsten Coombs to go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and legal advice. The motion was seconded by Christina Delmont-Small and approved (4/2) with Mrs. French and Mrs. O’Connor voting no. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small (arrived at 9:07 a.m.); Mavis Ellis (joined via conference call at 10:24 a.m. and left at 11:36 a.m.); Sandra H. French; and Christine E. O’Connor.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Judith S. Bresler, Esq., Carney, Kelehan, Bresler, Bennet, and Scherr LLP (left at 1:42 p.m.); Harriet Cooperman, Esq., Saul Ewing LLP; and Kathleen Hanks, Administrator

1. To discuss and receive legal advice related to the employment of one or more specific individuals and related personnel matters.

2. To discuss pending litigation with the Superintendent.

The Board received legal advice relative to settlement of the litigation. Board members had in- depth discussion, and voted on how to proceed.

Adjourned: 2:45 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – May 18, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

May 2, 2017

A motion was made in public on Tuesday, May 2, 2017, at 4 p.m., in the Board Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042 by Kirsten Coombs that the Board go into closed session in the Board Planning Room pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and legal advice. The motion was seconded by Christina Delmont-Small and approved (6/0). Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman (arrived at 4:06 p.m.); Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French (arrived immediately following the vote to close); Christine E. O’Connor; and Griffin Diven, Student Member (joined the meeting at 4:36 p.m.).

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Judith S. Bresler, Esq., Carney, Kelehan, Bresler, Bennett, and Scherr, LLP; Michael J. Martirano (arrived at 4:39 p.m.) and Kathleen Hanks, Administrator

1. To discuss and receive legal advice related to the employment of one or more specific individuals and related personnel matters.

Board members received legal advice regarding the employment of specific individuals. The Board voted on the employment matter.

The meeting returned to open session at 4:55 p.m.

Mrs. Vaillancourt reconvened the meeting of the Board. She stated the Board and Dr. Foose released a press release stating that Dr. Foose was retiring effective immediately, and the Board had appointed Dr. Michael Martirano as Acting Superintendent. She provided some professional background, and turned the meeting over to Dr. Martirano.

Dr. Martirano stated it was an honor and a privilege to work in Howard County and to work with the Board. He is looking forward to working together in meeting the needs of the students and improving their lives to be active community members.

Adjournment: By Board consensus, the meeting was adjourned at 5:02 p.m.

Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – May 18, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

May 4, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, May 4, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Griffin Diven, Student Member

Michael J. Martirano, Ed.D., Acting Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:02 p.m.

APPROVAL OF AGENDA

Action: Mr. Diven moved approval of the agenda as presented. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

REPORTS – Superintendent and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Staff Personnel; Bids and Contracts; Operating Budget Financial Report; School Construction Monthly Report; and Meeting Minutes – 04 18 2017 Closed Meeting Minutes

The Closed Meeting Minutes of April 18, 2017, were read into the record.

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Ms. Ellis and was approved by the Board (6/0*).

Approved – May 18, 2017

Board Meeting Summary 2 May 4, 2017

CONSENT AGENDA

Donations; and Meeting Minutes - 04 20 2017 Regular Meeting Summary

Action: Mrs. Coombs moved approval of the Consent Agenda. The motion was seconded by Mr. Diven and approved by the Board (7/0).

ADMINISTRATIVE AGENDA

*Superintendent Engagement Letter/Agreement

Action: Mrs. Coombs moved approval of the Acting Superintendent’s Engagement Letter/Agreement with Dr. Martirano. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

Certification of Election of Student Member of the Board

Action: Mr. Diven moved approval of the certification of the election for Student Member of the Board. The motion was seconded by Mrs. French and approved by the Board (7/0).

POLICY

Policy 4200 Meal Charges

Action: Mrs. Coombs moved approval of Policy 4200. The motion was seconded by Mrs. French and approved by the Board (7/0).

Policy 9400 Use of Student Behavior Intervention Practices

By Board consensus, Policy 9400 was deferred to the June 8, 2017, Board of Education meeting.

Recess: The meeting was recessed by the Chairman at 6:45 p.m. and reconvened at 7:34 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 8:20 p.m.

INFORMATION ITEMS

A. Food and Nutrition Service Financial Report B. HCPSS Annual Grants Report FY16

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – May 18, 2017

Board of Education Policy Committee Monday, May 8, 2017, 3:30 p.m., Board Planning Room Committee Members: Bess Altwerger, Griffin Diven; Mavis Ellis Staff: Fran Albert, Policy Specialist; Trudy Grantham, Technical Assistant Board Staff: Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up

1. Call to Order The meeting was called to order at 3:33 p.m.

2. Approval of The agenda was approved as presented. By consensus Agenda

3. Election of Dr. Altwerger nominated Ms. Ellis for Chairman. By consensus, Ms. Ellis was Chairman duly elected Chairman of the committee. 4. 2017-2018 Ms. Albert said during her report on April 6, 2017, she The Board Office will include Policy requested approval of three policies requiring a history section. a response to the CAC in the Schedule During that time, the Board requested a public hearing for two public hearing letters. Discussion of the three policies, which were Policy 4080 Disposition of (Fran Albert) Property and Policy 9290 Gangs, Gang Activity, and Similar Destructive or Delinquent Group Behavior. Mrs. Hanks reiterated what was said at the recent Board meeting that the Board was following policy. Policy 2040 Public Participation in Meetings of the Board permits the Board to have public hearings on any topic they deem necessary. The committee had in-depth discussion regarding the CAC testimony.

Ms. Albert reviewed the entire policy process. She stated the Superintendent’s Standing Committee has a representative from each department and submits their recommendations to Cabinet. The final recommendation is the Superintendent’s.

Approved – May 18, 2017 1 Policy Committee Minutes May 8, 2017

Item Subject Discussion Action/Status Follow-up

Policy 7120 Coaches and Advisors of High School Policy 7120 will be discussed Extracurricular Activities: at the meeting. The Policy In reference to Mrs. O’Connor’s concerns of Policy 7120 Office will review the Coaches and Advisors of High School Extracurricular manual, and any language Activities, it was staff’s understanding the concern was about about cultural diversity students and the concussion protocols. Policy 7120 is about training can be added to the hiring coaches. The committee had in-depth discussion and implementation procedures. whether or not cultural diversity training should be included in the policy.

2017 Legislation: Regarding the 2017 legislation affecting policy, the Governor has not signed all bills. Ms. Albert stated that if anything arises, it will be added to the review schedule.

Policy 2020 Policy Development and Adoption: The committee discussed adding Policy 2020 Policy The committee was in Development and Adoption to the 2017-2018 Policy Schedule. agreement that Policy 2020 Ms. Albert and Ms. Grantham said they have heard the Board would not be reviewed out of and the public’s concerns. Changes have already been made in cycle. It is scheduled for the the training of committee chairs regarding the minority opinion. Superintendent’s Standing The Policy Office has created an electronic course, which Review Committee in 2017- includes templates and slides for the committee chair’s use. The 2018, which places it on the minority opinion will be discussed at each committee meeting Policy Review Schedule for so that members have a clear understanding of the meaning. 2018-2019. Regarding the scheduling of committee meetings, they have received conflicting requests from different organizations. They recommend the committee chair schedule the first meeting, and the committee decide on the times.

Approved – May 18, 2017 2 Policy Committee Minutes May 8, 2017

Item Subject Discussion Action/Status Follow-up

Ms. Ellis requested Board members have access to the policy The Policy Office will create training module. The policy office will make the arrangements. and provide a list of various groups with contact The Board Policy Committee also requested additional groups information to all chairs of be added to the policy committees to ensure diversity. policy committees. The Policy Office will also add Dr. Altwerger stated the Board approved that SECAC needs to SECAC to all Policy be invited on all Policy Committees. Committees.

New Policy: Dr. Altwerger recommended to the committee that a new policy be added to the 2017-2018 schedule, which states schools are Dr. Altwerger moved the “safe zones.” The policy would prevent the interruption to committee recommend to the students’ education by federal agents, prohibit their presence on full Board to charter a school property without a warrant signed by a judge, and committee to develop a new provide clear direction and professional development for staff. policy that establishes She stated Prince George’s County Public School System is HCPSS schools as safe zones. currently developing a similar policy. The motion was seconded by Mr. Diven and approved by Ms. Albert stated a new policy can be created by a majority the committee (3/0). vote of the Board. If the Board votes to move forward, it is her recommendation to remove Policy 4040 Fixed Assets from the review schedule for 2017-2018. She also stated the development of the new policy would take one year.

5. Scheduling 2016-2017 Meeting Dates: Mrs. Hanks will Wednesday, May 31, 2017 at 3:30 p.m. compile the 2017-18 Approved – May 18, 2017 3 Policy Committee Minutes May 8, 2017

Item Subject Discussion Action/Status Follow-up

. dates and schedule them on Mondays. 6. Adjournment The meeting was adjourned at 4:57 p.m. By consensus

Approved – May 18, 2017 4

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

May 9, 2017

The Board of Education of Howard County met in closed session on Tuesday, May 9, 2017, at 5 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel. The motion was seconded by Mavis Ellis and approved (6/0). Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; and Sandra H. French.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Acting Superintendent (left at 6:09 p.m.); and Kathleen Hanks, Administrator

1. To discuss the Acting Superintendent’s recommendation in regards to personnel.

Dr. Martirano presented updates to the Board regarding various personnel matters. Discussion ensued; the Board voted and provided direction to the Acting Superintendent and to the Chairman of the Board.

2. To discuss how to proceed with Interim Superintendent/Superintendent search.

The Board had in-depth discussion regarding the Interim Superintendent and the Superintendent search, and voted on next steps.

Adjourned: 7:01 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – May 18, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

May 18, 2018

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, May 18, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Griffin Diven, Student Member

Michael J. Martirano, Ed.D., Acting Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:02 p.m.

APPROVAL OF AGENDA

Delete: 5. B. Equal Opportunity Schools/Lead Higher Cohort Memorandum of Understanding (MOU)

Delete: 4. A. PC-58 of Bids and Contracts

Action: Dr. Altwerger moved approval of the agenda as amended. The motion was seconded by Mrs. Delmont-Small and approved by the Board (7/0).

*Signing of Contract with Employee Bargaining Unit

Action: Mrs. Coombs moved approval of the ratification of the Howard County Administrators Association agreement. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

REPORTS – Superintendent, student representative, and Board member reports were provided.

Approved – June 8, 2017

Board Meeting Summary 2 May 18, 2017

*CONSENT AGENDA RESTRICTED

Bids and Contracts; Legal Fees Monthly Report; Meeting Minutes – 04 27 2017 Closed Meeting Minutes; 05 01 2017 (9a.m.) Closed Meeting Minutes; 05 01 2017 (7 p.m.) Closed Meeting Minutes; 05 02 2017 Closed Meeting Minutes; and 05 09 2017 Closed Meeting Minutes

Pull: 6. A. Bids and Contracts for voting purposes.

The closed meeting minutes of April 27, 2017, May 1, 2017 (9 a.m., 7 p.m.), May 2, 2017 and May 9, 2017 were read into the record.

Action: Dr. Altwerger moved approval of the Consent Agenda Restricted Items B-G. The motion was seconded by Mrs. French and approved by Board (6/0*).

Bids and Contracts

Action: Dr. Altwerger moved approval of Bids and Contracts with the exception of PC-52 and PS-15. The motion was seconded by Mrs. Coombs and approved (6/0*).

CONSENT AGENDA

Donations; Meeting Minutes - 04 26 2017 Community Meeting Minutes; Meeting Minutes – 04 27 2017 Budget Work Session Meeting Summary; Meeting Minutes – 05 04 2017 Regular Meeting Summary; and 05 08 2017 Policy Committee Meeting Minutes

Pull: 05 08 2017 Policy Committee Meeting Minutes for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda Items A through D. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

05 08 2017 Policy Committee Meeting Minutes

Action: Ms. Ellis moved approval of the Policy Committee Meeting Minutes as presented. The motion was seconded by Mr. Diven and approved (3/0) by committee members Ms. Ellis, Dr. Altwerger, and Mr. Diven.

ADMINISTRATIVE AGENDA

*Superintendent Next Steps

Action: Dr. Altwerger moved approval of the resolution appointing Dr. Martirano as Interim Superintendent. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

*Amended FY 2017 Categorical Budget Transfer

Action: Ms. Coombs moved approval of the amended transfer request to be submitted to the County Council by June 1, 2017, for action at its June 5, 2017, legislative session. The motion was seconded by Ms. Ellis and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

Recess: The meeting was recessed by the Chairman at 8:02 p.m. and reconvened at 8:31 p.m.

Approved – June 8, 2017

Board Meeting Summary 3 May 18, 2017

Adequate Public Facilities Ordinance (APFO) Chart

Action: Mrs. Coombs moved approval of the APFO chart for submittal to the Howard County Council for their adoption. The motion was seconded by Ms. Ellis and approved by the Board (6/1) with Mrs. Delmont-Small voting no.

2017 July-September Quarterly Agenda

Action: Mrs. Coombs moved approval of the July-September Quarterly Agenda. The motion was seconded by Mr. Diven and approved by the Board (7/0).

Adjournment - By Board consensus, the meeting was adjourned at 10:27 p.m.

INFORMATION ITEM

A. 2017-2018 Recommended School Opening/Closing Times

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – June 8, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

May 25, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a meeting to adopt the FY 2018 Operating and Capital Budgets, the FY 2019-23 Capital Improvement Program and the FY 2018-2027 Long Rage Master Plan on Thursday, May 25, 2017, at 9 a.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived at 9:02 a.m.)

Michael J. Martirano, Ed.D., Acting Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

Chairman Cynthia Vaillancourt called the meeting to order at 9:01 a.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/0).

FY 2018 OPERATING AND CAPITAL BUDGET

Mrs. Delmont-Small and Mrs. French made statements regarding their voting positions.

In response, Dr. Martirano noted the re-established working collaborative and effective relationships with state and county leaders. He stated the Governor reinstated the 9.6 million dollars into the Capital Budget. Dr. Martirano said the budget allows for fully funding the negotiated agreement of a 2 percent COLA increase and an increment for individuals who are entitled to those based on their position. The funding was sufficient to ensure no staff member loses their job, and includes the Director of Diversity and Inclusion, Chief of Staff/In-House Counsel, Board Counsel, and Board Budget Analyst positions. He said that Special Education was fully funded and will include 41.1 new positions.

Approved – June 8, 2017

Board Meeting Summary 2 May 25, 2017

With regard to the Capital Budget, Dr. Martirano stated the construction of the new elementary school #42 is scheduled for completion in 2018. Also, Patuxent Valley MS, Waverly ES and Swansfield ES will receive renovations and/or additions.

*FY 2018 OPERATING BUDGET ADOPTION – REVENUES

*County Appropriation

Action: Mrs. Coombs moved approval of the County Appropriation in the total amount of $572,871,655, which reflects a reduction of $53,293,918. The motion was seconded by Dr. Altwerger and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*State Sources

Action: Dr. Altwerger moved approval of State Sources in the total amount of $238,613,960 reflecting a reduction of $21,520. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Federal Sources

Action: Mrs. Vaillancourt moved approval of Federal Sources in the amount of $370,000. The motion was seconded by Ms. Ellis and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Other Sources

Action: Ms. Ellis moved approval of Other Sources in the amount of $7,250,669. The motion was seconded by Mrs. French and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Totals

Action: Mrs. French moved approval of the Total Revenues in the amount of $819,106,284 reflecting a reduction of the Board's original request of $53,315,438. The motion was seconded by Mrs. Coombs and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*FY 2018 OPERATING BUDGET ADOPTION – EXPENDITURES

*Administration

Action: Mrs. Coombs moved approval of Category 01 – Administration in the total amount of $13,240,748, which includes a reduction of $352,854. The motion was seconded by Dr. Altwerger and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Mid-Level Administration

Action: Dr. Altwerger moved approval of Category 02 – Mid-Level Administration in the total amount of $62,488,043, which includes a reduction of $1,855,165. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

Approved – June 8, 2017

Board Meeting Summary 3 May 25, 2017

*Instructional Salaries

Action: Mrs. Vaillancourt moved approval of Category 03 – Instructional Salaries and Wages in the total amount of $345,966,464, which includes a reduction of $5,630,437. The motion was seconded by Ms. Ellis and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Instructional Textbooks/Supplies

Action: Ms. Ellis moved approval of Category 04 – Instructional Textbooks/ Supplies in the total amount of $9,640,536, which includes a reduction of $1,882,981. The motion was seconded by Mrs. French and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Other Instructional Costs

Action: Mrs. French moved approval of Category – 05 Other Instructional Costs in the total amount of $3,109,046, which reflects a reduction of $286,153. The motion was seconded by Mrs. Coombs and approved by the Board (4/2*) with Mrs. Delmont-Small and Mrs. French voting no.

*Special Education

Action: Mrs. Coombs moved approval of Category 06 – Special Education in the total amount of $104,727,030. The motion was seconded by Dr. Altwerger and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Student Personnel Services

Action: Dr. Altwerger moved approval of Category 07 – Student Personnel Services in the total amount of $3,425,010, which includes a reduction of $112,147. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Student Health Services

Action: Mrs. Vaillancourt moved approval of Category 08 – Health Services in the total amount of $8,235,796, which includes a reduction of $522,871. The motion was seconded by Ms. Ellis and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Student Transportation Services

Action: Ms. Ellis moved approval of Category 09 – Student Transportation in the total amount of $38,615,733, which includes a reduction of $1,697,089. The motion was seconded by Mrs. French and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Operation of Plant

Action: Mrs. French moved approval of Operation of Plant in the total amount of $40,501,696, which reflects a reduction of the Board's request of $4,875,082. The motion was seconded by Mrs. Coombs and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

Approved – June 8, 2017

Board Meeting Summary 4 May 25, 2017

*Maintenance of Plant

Action: Mrs. Coombs moved approval of Category 11 – Maintenance of Plant in the total amount of $23,939,247, which includes a reduction of $3,927,991. The motion was seconded by Dr. Altwerger and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Fixed Charges

Action: Dr. Altwerger moved approval of Category 12 – Fixed Charges in the total amount of $157,397,416, which includes a reduction of $32,084,316. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Community Services

Action: Mrs. Vaillancourt moved approval of Category 14 – Community Services in the total amount of $6,973,670. The motion was seconded by Ms. Ellis and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Capital Outlay

Action: Ms. Ellis moved approval of Category 15 – Capital Outlay in the total amount of $845,849, which includes a reduction of $88,352. The motion was seconded by Mrs. French and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Total FY 2018 Board of Education Operating Budget Request

Action: Mrs. French moved adoption of the FY 2018 Operating Budget in the total amount of $819,106,284, which reflects reductions of $53,315,438 from the Board's original request. The motion was seconded by Mrs. Coombs and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*FY 2018 OPERATING BUDGET – RESTRICTED FUNDS

*Food and Nutrition Service Fund

Action: Mrs. Coombs moved approval of Food and Nutrition Services in the total amount of $13,897,700. The motion was seconded by Dr. Altwerger and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Print Services Fund

Action: Dr. Altwerger moved approval of Print Services in the total amount of $1,307,362, which includes a reduction of $150,000. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Information and Network Technology Services Fund

Action: Mrs. Vaillancourt moved approval of Information and Network Technology Services in the total amount of $14,233,887, which includes a reduction of $1,375,623. The motion was seconded by Ms. Ellis and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

Approved – June 8, 2017

Board Meeting Summary 5 May 25, 2017

*Health and Dental Self-Insurance Fund

Action: Ms. Ellis moved approval of the Health and Dental Fund in the total amount of $132,824,842, which includes a reduction of $12,044,620. The motion was seconded by Mrs. French and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Workers’ Compensation Fund

Action: Ms. Ellis moved approval of the Workers’ Compensation Fund in the total amount of $2,765,406. The motion was seconded by Mrs. Coombs and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Grants Fund

Action: Mrs. Coombs moved approval of the Grants Fund in the total amount of $30,000,000. The motion was seconded by Dr. Altwerger and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*Tuition Rates – Non-County Residents

Action: Dr. Altwerger moved approval of the tuition rates for In-State Elementary/ Secondary in the amount of $10,350 and Special Education in the amount of $31,050, and Out-of-State Elementary/Secondary in the amount of $14,800 and Special Education in the amount of $44,400. The motion was seconded by Mrs. Vaillancourt and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*FY 2018 CAPITAL BUDGET ADOPTION

*FY 2018 Capital Budget

Action: Mrs. Vaillancourt moved approval of the FY 2018 Capital Budget Request in the amount of $65,266,000. The motion was seconded by Ms. Ellis and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*FY 2019-2023 Capital Improvement Program Request

Action: Ms. Ellis moved approval of the FY 2019-2023 Capital Improvement Program Request in the amount of $496,049,000. The motion was seconded by Mrs. French and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

*FY 2018-2027 Long-Range Master Plan

Action: Mrs. French moved approval of the FY 2018-2027 Long-Range Master Plan in the amount of $976,284,000. The motion was seconded by Mrs. Coombs and approved by the Board (5/1*) with Mrs. Delmont-Small voting no.

CLOSING COMMENTS – FY 2018 OPERATING AND CAPITAL BUDGETS

Board members thanked staff and Dr. Martirano for creating a budget that lives within the funding provided by the County Executive and County Council.

Approved – June 8, 2017

Board Meeting Summary 6 May 25, 2017

INFORMATION

*FY 2018-2023 Long-Range Systemic Renovation Projects

Adjournment - By Board consensus, the meeting was adjourned at 9:35 a.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – June 8, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

May 31, 2017

The Board of Education of Howard County met in closed session on Wednesday, May 31, 2017, at 5 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and legal advice. The motion was seconded by Christina Delmont-Small and approved 6/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; and Sandra H. French.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Judith S. Bresler, Esq., Carney, Kelehn, Bresler, Bennett, and Scherr, LLP; and Kathleen Hanks, Administrator

1. To discuss and receive legal advice regarding compensation and other provisions affecting the employment of the Interim Superintendent.

The Board had in-depth discussion and received legal advice related to compensation for the Interim Superintendent. By Board consensus, Board members agreed to various options, and directed counsel on next steps.

Adjourned: 5:48 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – June 8, 2017 Board of Education Policy Committee Wednesday, May 31, 2017, 3:30 p.m., ML2 Committee Members: Mavis Ellis, Chairman; Bess Altwerger; and Griffin Diven (arrived at 3:50 p.m.) Staff: Fran Albert, Policy Specialist; Trudy Grantham, Technical Assistant Board Staff: Kathleen Hanks, Administrator

Item Subject Discussion Action/Status Follow-up

1. Call to Order Ms. Ellis called the meeting to order at 3:40 p.m.

2. Approval of Add Item 3. Updates and Discussion of Last Meeting By committee Agenda consensus, the agenda was approved as amended. 3 Updates and As requested, the Board Office included a more in-depth Mrs. Hanks will provide Discussion of written response to the CAC’s public hearing testimony. committee members a copy Last Meeting of the letter sent to CAC.

Policy 7120 Coaches and Advisors of High School Extracurricular Activities: Committee members asked that a copy of the Mrs. Albert stated the policy will be pulled from the schedule. manual be provided to After inquiring of the manual, it was decided the manual and the new Director of the policy needed updating. Diversity, Equity and Inclusion. 2017 Legislation:

Regarding the 2017 legislation affecting policy, there are no new updates at this time. The Policy Office will keep the Board Policy Committee apprised of any changes.

Policy 2020 Policy Development and Adoption:

There was in-depth discussion regarding the times set for committee meetings. The Board recently received a complaint stating times were not conducive for community members.

Approved – June 8, 2017 1 Policy Committee Minutes May 31, 2017

Item Subject Discussion Action/Status Follow-up

Mrs. Albert shared the chairperson of the committee only Committee members Ms. Ellis requested to see dictates the first meeting, and the committee as a whole decides will meet with Dr. data as to who attends each the rest of the meetings. Concern was expressed that if a Martirano to discuss meeting of the policy community member misses the first meeting, they have no possible policy content committees. Data should input. Various scenarios were discussed as well as remote and committee include dates, times, and participation. chairperson. groups represented.

Ms. Albert also shared the groups the Board had suggested have been added to the committees.

There was in-depth discussion regarding the new policy the committee plans to recommend to the Board regarding Howard County schools being safe zones. The committee will recommend adding the new policy on safe schools to the schedule at the June 8 Board meeting. 4. General 2016-2017 Policy Development & Revision Activity Discussion - Policy Policy 1050 Tobacco-Free Environment and Policy 9240 Schedules Student Use and Possession of Tobacco Products (Fran Albert) The policy process is complete.

Policy 1010 Discrimination The charter was presented to the Board on March 9, 2017.

Policy 1060 Bullying, Cyberbullying, Harassment, or Intimidation The policy will be presented to the Board on June 8 for action.

Policy 2010 Student Representation The policy process is complete.

Approved – June 8, 2017 2 Policy Committee Minutes May 31, 2017

Item Subject Discussion Action/Status Follow-up

Policy 2060 Advisory Committees to the Board of Education (No IP) The policy process is complete.

Policy 3050 Records Management The policy will be presented to the Board on June 8 for action. There was discussion in reference to the records schedules (RIDS). The committee asked when will the Board receive the RIDS schedule, especially for the Board Office. The RIDS are coupled with the policy, but are independent of the policy. Ms. Albert provided the history of the records policy to the committee members.

Policy 3060 Data Privacy (New) The policy will be presented to the Board on June 8 for action.

Policy 4200 Meal Charges (New) The policy process is complete.

Policy 6010 School Attendance Areas The policy process is complete.

Policy 8010 Grading and Reporting: Pre-Kindergarten Through Grade 8 (2 yrs.) An update report was presented to the Board on May 4. This is a two-year process.

Policy 8200 Digital Education (New) The policy process is complete.

Approved – June 8, 2017 3 Policy Committee Minutes May 31, 2017

Item Subject Discussion Action/Status Follow-up

Policy 9100 Education Programs for Pregnant and Parenting Students The policy process is complete.

Policy 9400 Use of Student Behavior Intervention Practices (New) The policy will be presented to the Board on June 8 for action.

2017-2018 Policy Development & Revision Activity

Policy 7120 Coaches and Advisors of High School Extracurricular Activities This policy has been removed from the schedule, and will be reflected as such in the June 8 Board report.

Policy 1000 Civility The policy charter will be presented to the Board on June 8.

Policy 3000 Religious Observances The policy charter will be presented to the Board on June 8.

Policy 4050 Procurement of Goods and/or Services The policy charter is scheduled for September.

Policy 8010 Grading and Reporting: Pre-Kindergarten Through Grade 8 (continuation from 2016-17) The policy is on schedule.

Policy 8020 Grading and Reporting: High School (2-year review) The policy charter was presented May 4, 2017. An update report will be presented in May 2018. Approved – June 8, 2017 4 Policy Committee Minutes May 31, 2017

Item Subject Discussion Action/Status Follow-up

Policy 8040 Selection of Instructional Materials The report will be presented to the Board in November.

Policy 9000 Student Residency, Eligibility, Enrollment and Assignment The report will be presented to the Board in December.

Policy 9080 Interscholastic Athletic Program The policy charter will be presented to the Board on June 8.

Policy 9200 Student Discipline At the request of Ms. Ellis, The policy charter will be presented to the Board on June 8. Mrs. Hanks will find out who the liaison is to MSDE Policy 4040 Fixed Assets on student discipline; and This policy will be removed from the schedule if a new safe who is attending the zones policy is approved. The safe zones policy, if approved, upcoming training. would follow the Policy 4040 schedule.

5. Scheduling Proposed 2017-2018 Meeting Dates: March 12 was changed Monday, November 13, 2017; Monday, January 22, 2018; to March 19. All Monday, March 12, 2018; Monday, May 21, 2018 meetings will be from . 3:30 to 5 p.m. 6. Adjournment Meeting was adjourned at 4:38 p.m. By consensus

Approved – June 8, 2017 5 OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

June 5, 2017

The Board of Education of Howard County met in closed session on Monday, June 5, 2017, at 3:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel. The motion was seconded by Bess Altwerger and approved 5/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman (left at 5:23 p.m.); Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; and Sandra H. French.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Karalee Turner-Little, Assistant to Superintendent; and Kathleen Hanks, Administrator

1. To discuss personnel changes, including those related to reorganization.

Dr. Martirano shared preliminary information on realignment of staff and any related appointments, promotions, and transfers that would be subject to Board approval. Board members asked clarifying questions, and expressed appreciation of the timely information.

Adjourned: 5:47 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved - June 22, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

June 8, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, June 8, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French

Michael J. Martirano, Ed.D., Acting Superintendent, Secretary/Treasurer Linda T. Wise, Deputy Superintendent Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:01 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda as presented. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/0).

PERSONNEL AGENDA

*Administrative Appointments and Promotions

Action: Mrs. Coombs moved approval of the appointment of Mark Blom from Principal Counsel to the Maryland Higher Education Commission to General Counsel of the Howard County Public School System. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

Action: Dr. Altwerger moved approval of the appointment of Dr. Kevin Gilbert from Teacher Leadership and Special Projects Coordinator to Director of Diversity, Equity, and Inclusion. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

Approved – June 22, 2017

Board Meeting Summary 2 June 8, 2017

Action: Ms. Ellis moved approval of the promotion of Karalee Turner-Little from Coordinator of System Initiatives to Assistant Superintendent for Administrative Affairs. The motion was seconded by Ms. Coombs and approved by the Board (6/0*).

Action: Mrs. Delmont-Small moved approval of Derek Anderson from Assistant Principal, Ducketts Lane Elementary School, to Principal, Longfellow Elementary School. The motion was seconded by Mrs. French and approved by the Board (6/0*).

Action: Ms. Ellis moved approval of Dr. Aaron Dale from Supervisor of Student Services, Worcester County Public School System, to Principal, Hammond Middle School. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

Action: Mrs. French moved approval of the recommendation for Nigel LaRoche, from Assistant Principal, Waterloo Elementary School, to Principal, Dayton Oaks Elementary School. The motion was seconded by Dr. Altwerger and approved by the Board (6/0*).

Action: Dr. Altwerger moved approval of Lynnette Moore, Assistant Principal, Centennial High School, to Principal, Lake Elkhorn Middle School. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of Julie Schruefer from Assistant Principal, Veterans Elementary School, to Principal, Pointers Run Elementary School. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

Action: Ms. Ellis moved approval of Tanisha Burks from Assistant Principal, Cora Kelly Elementary School, to Assistant Principal, Fulton Elementary School. The motion was seconded by Mrs. French and approved by the Board (6/0*).

Action: Mrs. Delmont-Small moved approval of Kathleen Carter from Mathematics Support Teacher, Atholton, Gorman Crossing, Hammond, and Pointers Run Elementary Schools, to Assistant Principal, Veterans Elementary School. The motion was seconded by Mrs. French and approved by the Board (6/0*).

Action: Mrs. French moved approval of Michele Hewitt from Leadership Intern, Bonnie Branch Middle School, to Assistant Principal, Bonnie Branch Middle School. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of Paul Linkins from Substitute Assistant Principal, Talbott Springs Elementary School, to Assistant Principal, Talbott Springs Elementary School. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

Action: Dr. Altwerger moved approval of the promotion of Courtney Madden from Fourth Grade Instructional Team Leader, Ducketts Lane Elementary School, to Assistant Principal, Ducketts Lane Elementary School. The motion was seconded by Mrs. Vaillancourt and approved by the Board (6/0*).

Action: Ms. Ellis moved approval of Kelli Nitsch from Leadership Intern, Patuxent Valley Middle School, to Assistant Principal, Lake Elkhorn Middle School. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/0*).

Approved – June 22, 2017

Board Meeting Summary 3 June 8, 2017

Action: Mrs. Delmont-Small moved approval of Sophia Quirk from Educational Technology Teacher, Bellows Spring Elementary School, to Assistant Principal, Deep Run Elementary School. The motion was seconded by Mrs. French and approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of Kristian Rutledge, Second Grade Team Leader, Hammond Elementary School, to Assistant Principal, Elkridge Elementary School. The motion was seconded by Dr. Altwerger and approved by the Board (6/0*).

Action: Mrs. French moved approval of Richard J. Smart from Leadership Intern, Long Reach High School, to Assistant Principal, Long Reach High School. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

Action: Dr. Altwerger moved approval of the promotion of Janet Yarn from Related Arts Instructional Team Leader, Laurel Woods Elementary School, to Assistant Principal, Waterloo Elementary School. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

Recess: The meeting was recessed by the Chairman at 4:42 p.m. and reconvened at 4:55 p.m.

REPORTS – Superintendent, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Staff Personnel; Bids and Contracts; Operating Budget Financial Report; School Construction Monthly Report; 2017 -2018 School Lunch Prices; and Meeting Minutes – 05 31 2017 Closed Meeting Minutes

Pull: 5. B. Bids and Contracts for voting purposes.

The closed meeting minutes of May 31, 2017, were read into the record.

Action: Mrs. French moved approval of the Consent Agenda Restricted with the exception of B. Bids and Contracts. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

Bids and Contracts

Action: Ms. Ellis moved approval of the Bids and Contracts. The motion was seconded by Mrs. French and approved by the Board (6/0*).

CONSENT AGENDA

Donations; Meeting Minutes - 05 18 2017 Regular Meeting Summary; 05 25 2017 Budget Adoption Meeting Summary; and 05 31 2017 Policy Committee Meeting Minutes

Pull: 05 31 2017 Policy Committee Meeting Minutes for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda Items A through C. The motion was seconded by Dr. Altwerger and approved by the Board (6/0).

Approved – June 22, 2017

Board Meeting Summary 4 June 8, 2017

05 31 2017 Policy Committee Meeting Minutes

Action: By consensus, the Policy Committee Meeting Minutes were approved by committee members, Ms. Ellis and Dr. Altwerger.

ADMINISTRATIVE AGENDA

2017-2018 Policy Activity Update

Action: Dr. Altwerger moved that the development of a charter for a new, comprehensive policy be added to the 2017-2018 policy development schedule that recognizes HCPSS schools as “safe zones” which lawfully safeguard the privacy, safety, educational climate and emotional health of our foreign born students; and remove Policy 4040 from the schedule. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

Action: Mrs. French moved the Board authorize the Superintendent to create a resolution for the Board’s passage in August regarding safe schools and protection of all students. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

Action: Mrs. Delmont-Small moved that Policy 2070 Ethics be added to the 2017-2018 School Year Policy Development/Revision Activity schedule. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

POLICY

Policy 1060 Bullying, Cyberbullying, Harassment, or Intimidation

Action: Mrs. French moved approval of the changes to Policy 1060 Bullying, Cyberbullying, Harassment, or Intimidation and ask the Superintendent to reconsider the Implementation Procedures. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

Policy 3050 Records Management

Action: Mrs. French moved adoption of revised Policy 3050 Records Management. The motion was seconded by Ms. Coombs and approved by the Board (6/0).

Recess: The meeting was recessed by the Chairman at 7:48 p.m. and reconvened at 8:23 p.m.

Policy 9400 Use of Student Behavior Intervention Practices (New)

Action: Mrs. French moved adoption of Policy 9400 with the recommended title of Student Behavior Intervention. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

Adjournment - By Board consensus, the meeting was adjourned at 10:54 p.m.

Approved – June 22, 2017

Board Meeting Summary 5 June 8, 2017

INFORMATION ITEMS

A. Food and Nutrition Service Financial Report B. Policy 9230 Alcohol, Other Drugs, Prescription Medication and Over-the-Counter Products Implementation Procedures C. Policy 9270 Student Assault and/or Battery on Staff Implementation Procedures D. Policy 9090 Wellness Through Nutrition and Physical Activity Implementation Procedures

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – June 22, 2017

MEETING OF THE BOARD OF EDUCATION OF HOWARD COUNTY - AUDIT COMMITTEE 10910 Clarksville Pike, Ellicott City, MD 21042 Thursday, June 15, 2017, 1 p.m., ML2 Committee: Christina Delmont-Small, Chairman; Bess Altwerger, and Kirsten A. Coombs Staff: Grace Chesney Chief Accountability Officer; Beverly Davis, Chief Financial Officer; Pierre van Greunen, Purchasing Officer; David Clark, Internal Auditor; Kathleen Hanks, Administrator (Board Office)

Subject Discussion Action/Status Follow-up 1. Call to Order Mrs. Delmont-Small called the meeting to order at 1 p.m. 2. Approval of Agenda Move #5 External Audits to #3. By consensus, the agenda was approved as amended. 3. External Audits – Office The OLA had 15 recommendations, and the Howard County Mr. Clark will draft a status of Legislative Audits Public School System (HCPSS) agreed to implement all 15. update letter to the delegation. (OLA) Project Plan Throughout the process, HCPSS will provide status updates via (David Clark) the Audit Committee to the Maryland State Delegation. Mr. Clark stated he met with the Superintendent regarding the development of a project plan. Development has begun and the plan is scheduled to be completed shortly. The plan will be used to inform all parties involved of the status of the recommendations. The plan will be shared with the entire Board upon its completion. 4. School Audits – EES, Mr. Clark stated audit reports have been issued for Elkridge ES MVMS, and RHS and Mt. View MS. Reservoir HS will be issued next week. (David Clark) There was in-depth discussion, and committee members asked clarifying questions relating to drop safes.

5. System Audits – Pupil The audits are complete and have been issued. The reports will Transportation Office be information items on the June 22 Board meeting agenda. The and Sole Source reports are scheduled for Board discussion at the August 17 Contracts Board meeting. (David Clark)

6. Management Assistance 1. The OBRC is scheduled to present a self-evaluation Board – Operating Budget report on June 22. The committee will request to be a year-round Review Committee committee. A charter will also be presented during the June 22 (OBRC), Fundraising, meeting for Board action. and Other (David Clark) Approved – June 22, 2017 Audit Committee Meeting 2 Minutes June 15, 2017

Subject Discussion Action/Status Follow-up 2. Mr. Clark said he is coordinating with PTACHC to schedule a The Audit Committee directed presentation at their meeting regarding fundraising. A Mr. Clark to develop a fact sheet workgroup is being developed, which would include at least six for social platform procedures. PTAs to address fundraising. Mr. Clark stated the school system Committee members agreed more struggles with platforms such as “Go Fund Me.” Issues are discussion is needed on this topic. unauthorized technology, equity in schools, ownership of donated items, etc.

7. Other Items – Internal 1. Internal Audit Charter – it has not been updated in 5 years. It Mrs. Coombs Audit Charter, FY 2018 will be on the Consent Agenda Restricted during the June 22 recommended Internal Audit Plan, Board meeting. the Health Risk Assessment, and 2. Internal Audit Plan will be presented on June 22. It is a and Dental Fraud Hotline framework. Mr. Clark will be doing the risk assessment and Fund be (David Clark) budget analysis. He will also be performing system audits, T4T, highlighted Grants, and Health and Dental Fund. during the 3. Mr. Clark will perform the Risk Assessment for the Board, Internal Audit and will use outside resources as needed. At the end of the Risk Plan Board Assessment a report will be presented to the Board. report. 4. The Fraud Hotline will be kept with the current contractor. The Ethics Policy discusses the hotline. The hotline is a tool to report Fraud, and it is located on the Board’s webpage. 8. Scheduling 2017-2018 Proposed Committee Meeting Dates: Committee members were in Thursday, September 14, 2017 at 1 p.m. agreement with the proposed Thursday, December 14, 2017 at 1 p.m. meeting dates. Thursday, March 15, 2018 at 1 p.m. Thursday, June 14, 2018 at 1 p.m. 9. Adjournment Meeting was adjourned at 2:08 p.m. By consensus

Approved June 22, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

June 15, 2017

The Board of Education of Howard County met in closed session on Thursday, June 15, 2017, at 3:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel. The motion was seconded by Christina Delmont-Small and approved 5/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont- Small; and Mavis Ellis.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Kathleen Hanks, Administrator

1. To discuss the employment of one or more specific individuals and related personnel matters.

The Board took action on a technical correction to the Acting Superintendent’s agreement.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Karalee Turner-Little, Assistant to Superintendent; and Kathleen Hanks, Administrator

2. To discuss personnel changes, including those related to reorganization.

Dr. Martirano presented Phase II of the realignment to the Board. He stated the information would be presented to the public during the June 22 Board meeting. There was in-depth discussion, and Board members asked clarifying questions.

Adjourned: 5:09 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – July 18, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

June 21, 2017

The Board of Education of Howard County met in closed session on Wednesday, June 21, 2017, at 3:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Christina Delmont Small that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and legal advice. The motion was seconded by Mavis Ellis and approved 5/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Christina Delmont- Small; Mavis Ellis; and Griffin Diven, Student Member.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Judith S. Bresler, Esq., Carney, Kelehan, Bresler, Bennett & Sherr LLP; and Kathleen Hanks, Administrator

1. To discuss and receive legal advice regarding compensation and other provisions affecting the employment of the Interim Superintendent.

Adjourned: 4:36 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – July 18, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

June 22, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, June 22, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Christina Delmont-Small Mavis Ellis Griffin Diven, Student Member

Michael J. Martirano, Ed.D., Acting Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:08 p.m.

APPROVAL OF AGENDA

Delete: 8. C. Restorative Practices Move: 7. B. Resolution Honoring Paul Lemle to 4.B.

Action: Mrs. Delmont-Small moved approval of the agenda as amended. The motion was seconded by Dr. Altwerger and approved by the Board (5/0).

PERSONNEL AGENDA

*Interim Superintendent Contract

Action: Dr. Altwerger moved approval of the Interim Superintendent Contact with Dr. Michael Martirano for the Howard County Public School System. The motion was seconded by Ms. Ellis and approved by the Board (4/0*).

Approved - July 18, 2017 Board Meeting Summary 2 June 22, 2017

RECOGNITION OF THE STUDENT MEMBER OF THE BOAD OF EDUCATION

Proclamation: Student Member of the Board of Education

Action: Mrs. Ellis moved approval of the proclamation. The motion was seconded by Mrs. Delmont-Small and approved by the Board (5/0).

REPORTS – Superintendent and Board member reports were provided.

Resolution Honoring Paul Lemle

Action: Mrs. Vaillancourt moved approval of the resolution. The motion was seconded by Ms. Ellis and approved by the Board (5/0).

*CONSENT AGENDA RESTRICTED

Bids and Contracts; Legal Fees Monthly Report; Internal Audit Charter; and Meeting Minutes – 06 05 2017 Closed Meeting Minutes

Pull: 6. A. Bids and Contracts Pull: 6. C. Internal Audit Charter

The closed meeting minutes of Monday, June 5, 2017 were read into the record.

Action: Mrs. Vaillancourt moved approval of the Consent Agenda Restricted Items B, C, and D. The motion was seconded by Ms. Ellis and approved by the Board (4/0*).

Bids and Contracts

Action: Mrs. Vaillancourt moved approval of the Bids and Contracts with the exception of PS-21 and PC-52. The motion was seconded by Ms. Ellis and approved by the Board (4/0*).

CONSENT AGENDA

Donations; Meeting Minutes – 06 08 2017 Regular Meeting Summary; and Meeting Minutes – 06 15 2017 Audit Committee Meeting

Pull: 7. C. 06 15 2017 Audit Committee Meeting Minutes for voting purposes.

Action: Dr. Altwerger moved approval of the Consent Agenda Items A and B. The motion was seconded by Mr. Diven and approved by the Board (5/0).

Action: By consensus, the Audit Committee Meeting Minutes were approved by committee members Mrs. Delmont-Small and Dr. Altwerger.

Recess: The meeting was recessed by the Chairman at 7:10 p.m. and reconvened at 7:13 p.m.

Approved - July 18, 2017 Board Meeting Summary 3 June 22, 2017

ADMINISTRATIVE AGENDA

*Approval of FY 2018 Audit Plan

Action: Dr. Altwerger moved approval of the FY 2018 Audit Plan. The motion was seconded by Ms. Ellis and approved by the Board (4/0*).

Operating Budget Review Committee (OBRC) Evaluation

Action: Mrs. Delmont-Small moved approval of the OBRC's proposal to operate year-round with the Audit Committee. The motion was seconded by Ms. Ellis and approved by the Board (5/0).

Operating Budget Review Committee (OBRC) Charter

Action: Ms. Delmont-Small moved approval of the proposed charter. The motion was seconded by Mr. Diven and approved by the Board (5/0).

Recess: The meeting was recessed by the Chairman at 7:47 p.m. and reconvened at 8:20 p.m.

PRESENTATION

*Presentation of Feasibility Study

Action: Ms. Ellis moved to proceed with the recommendation of the attendance area adjustment review for school year 2018–2019. The motion was seconded by Mr. Diven and approved by the Board (4/0*).

Adjournment - By Board consensus, the meeting was adjourned at 10:17 p.m.

INFORMATION ITEMS

A. *2017-2018 Fees for Community Use of Schools B. Legislative Summary Report – 2017 General Assembly C. Ombudsman Report D. *Audit of the Pupil Transportation Office E. *Audit of Sole Source Contracting

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved - July 18, 2017 Quarterly Meeting of the Howard County Board of Education and Howard County Council 3430 Court House Drive Ellicott City, MD 21043

July 17, 2017 4:30 p.m.

Attendees were as follows:

County Council: Jon Weinstein, Chairperson; Calvin Ball, Ed.D., Vice Chairperson; Greg Fox; Mary Kay Sigaty; Jen Terrasa; Jessica Feldmark, Administrator; and Craig Glendenning, County Auditor

Board of Education: Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; Ananta Hejeebu; Anna C. Selbrede, Student Member of the Board; and Kathleen Hanks, Administrator

School System Staff: Michael J. Martirano, Ed.D., Superintendent; Karalee Turner-Little, Assistant Superintendent for Administrative Affairs; Anissa Brown Dennis, Chief Operating Officer; Helen Nixon, Ed.D., Chief Human Resource and Leadership Development Officer; Bruce Gist, Executive Director, Capital Planning and Operations; and Frank Eastham, Executive Director, School Improvement; Sandra Austin, Budget Manager; Jeeni Griffin, Benefits Manager; and Renee Kamen, Manager, School Planning

Chairperson Weinstein called the meeting to order at 4:32 p.m., and introductions were made.

1. Feasibility Study

Dr. Martirano said the purpose of the study is to inform the long-term planning process; facilitate discussion of decisions that may lie ahead; provide strategic information to the school system, and prepare for scheduled school boundary adjustments. The document is guided by Policy 6010 School Attendance Areas. Dr. Martirano reviewed enrollment of projections at all levels. He noted the feasibility study is a recommendation and is a starting point, not a final decision. The Feasibility Study recommended the following:

• Open New Elementary School #42. • Utilize western school capacity to balance utilization in the North and West Columbia. • Utilize new capacities at Waverly ES and Swansfield ES to balance utilization in Northern and Western Columbia areas. • Adjust school boundaries at the middle school level to balance capacity utilization as well as align middle school feeds (from elementary school). • Adjust school boundaries at the high school level to balance capacity utilization and align high school feeds (from middle school).

Dr. Martirano stated the school system is in the early phase of the process, and the Superintendent’s recommendation is scheduled to be presented to the Board in the fall.

Approved – August 17, 2017 1 He also said the Feasibility Study is being translated into Spanish, and will be posted on the school system website upon completion.

2. Comprehensive Redistricting – Plans and timeline for 2018-19 implementation

Dr. Martirano said the recommendations in the Feasibility Study are not final. Two Attendance Area Committee (AAC) meetings have been held, and all meetings are televised through live stream and on cable. The purpose of the AAC is to develop and evaluate redistricting plans and advise the Superintendent. The AAC does not make any decisions on school boundary adjustments. The committee makes a recommendation to the Superintendent. He stated it was important for the community to use the methods of communication setup by the Office of School Planning so the AAC could systematically review all suggestions. The recommendation of the Superintendent will be presented to the Board on October 3, 2017.

Council members requested the school system be clear as to when the public can provide input. Ms. Kamen explained the public can provide input to the AAC currently through the online survey as plans are posted to the school system website. She said the public may also send emails to the [email protected]. Community members will receive an automated response, but all emails will receive a response to their questions, concerns, and/or suggestions. Ms. Kamen said the AAC process ends at the end of August, and the next step are the regional meetings where the public can provide input on the AAC’s recommendation to the Superintendent. After the regional meetings, the Superintendent will finalize his recommendation for presentation to the Board on October 3. After the Superintendent’s recommendation is presented, the Board will begin their process with public hearings and work sessions. Ms. Kamen stated that constituents may contact her office at 410-313-7184 if they do not have access to computers to complete the survey or need information. Large groups/organizations may request to meet with her to discuss the redistricting process and provide paper surveys as needed. Dr. Martirano said he has been receiving requests to meet with various groups. However, he is unable to accommodate the requests in order to maintain the integrity of the process.

Dr. Martirano said he has considered magnet and regional programs and believes the school system is ready for additional options in the future. However, it is important to stabilize the school system’s current needs.

In response to questions about FARMS, Ms. Kamen discussed the policy and the measurements. She stated that information online is K-12 and does not include PreK. She clarified that the information on the school profiles includes PreK and was pulled in October 2015. The redistricting data is only K-12 and was pulled in April 2017. Dr. Martirano requested Ms. Kamen to prepare a memo to the Board that he will forward to the County Council explaining the data.

3. New High School Site(s) a. Update on environmental studies b. Progress on potential Elkridge site and community group/input process

Dr. Martirano said Phase 1 and Phase 2 environmental studies were conducted at the Mission Road site. Concern had been expressed regarding soil believed to be associated with abandoned septic fields. The septic fields will be removed from the site. He stated a second outdoor air monitoring test is in the process of being conducted.

Approved – August 17, 2017 2 Dr. Martirano reviewed two different sites in the Elkridge area that have been investigated - the Harris and Rockburn sites. There was in-depth discussion regarding the sites, and the potential of three high schools in a four-mile radius. Dr. Martirano said he would provide to the Council a map showing wetlands, ruins, etc. School system staff will also follow-up with Mr. Irving from the county regarding the outdoor air testing results and provide them as well. It was noted that High School #13 is currently scheduled to open 2024.

4. Budget Update a. Measures taken to fill deficit in Health and Dental Fund b. Plans for addressing fixed charges moving forward

Dr. Martirano stated the Howard County Public School System (HCPSS) is facing a deficit of $20M in its FY18 Health and Dental Fund. He said the school system will work collaboratively with the County Council, the County’s Budget Administrator, the Union, and the other key stakeholders to create an action plan that will restore the fund to a healthy financial status.

Dr. Martirano explained how the deficit occurred. He said HCPSS is taking immediate steps to begin to address the situation. The wellness programs have been very successful and have achieved the goal to raise the awareness of the importance of health and the relationship between health and performance at work. However, the wellness programs will be discontinued. Other possibilities for consideration were discussed, but it was stated union approval would be needed.

Dr. Martirano and Mr. Glendenning said they will report back to the Council on the progress of the committee. Council suggested the school system prepare a document that provides the history of how the fund reached this point and explain the benefits of being self-insured.

Council also requested information on cash flow and whether or not the school system will run out of money prior to the end of the current fiscal year.

Mr. Weinstein encouraged the school system to include the County Council and Mr. Glendenning in the budget process as soon as possible.

Dr. Altwerger requested the Council to consider tabling the APFO legislation in order for the Board to provide a position. Mr. Weinstein said he will offer that to his colleagues. If it is a tabled, Council will try and schedule another hearing. The Board was encouraged to provide a position to the Council as soon as possible.

5. Meeting Schedule

The next quarterly meeting will be held on Wednesday, October 11, 2017, 8:30 a.m., at the Howard County Council offices.

Adjournment – By consensus, the meeting was adjourned at 6:10 p.m.

Approved – August 17, 2017 3

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

July 17, 2017

The Board of Education of Howard County met in closed session on Monday, July 17,2017, following the Board of Education/County Council Quarterly meeting, in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel. The motion was seconded by Sandra French and approved 6/0. Persons present: Board members, Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Karalee Turner-Little, Assistant Superintendent; and Kathleen Hanks, Administrator

1. To discuss personnel changes, including those related to reorganization.

Dr. Martirano presented Phase III of the reorganization to the Board. He stated the information would be presented to the public during the July 18 Board meeting. There was in-depth discussion, and Board members asked clarifying questions.

Adjourned: 8:05 p.m. Submitted by: Bess Altwerger, Ed.D., Vice Chairman Board of Education

Approved – August 17, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

July 18, 2017

The Board of Education of Howard County held a retreat on Tuesday, July 18, 2017 at 12:29 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Christina Delmont-Small Mavis Ellis Sandra H. French (left 2:55 p.m.) Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator Marilyn Grosskopf, Recording Secretary

Chairman Cynthia Vaillancourt called the meeting to order at 12:29 p.m., and thanked everyone for attending.

Welcome and Overview

Mrs. Vaillancourt welcomed everyone. She stated the purpose of the retreat was to set goals, create guidelines for the Superintendent’s evaluation, and schedule the next retreat.

By Board consensus, the agenda was approved.

Norms

Mrs. Hanks asked Board members if any changes were needed on the current norms that the Board adopted in their handbook. After in-depth discussion, the following changes were agreed upon regarding Board norms:

1. Hard on issues, soft on people – hear the message and don’t kill the messenger (Possibly reword) 2. No sidebars – if it is worth saying, say it to the group, no whispering 3. Share the airtime – limit your comments 4. Everyone equally participates 5. No interruptions (Possibly combine 3, 4 and 5) 6. Be in the present moment – not in the past or future (Possibly reword) 7. Be honest and truly committed, not just another exercise 8. Be respectful 9. Relax and have fun

Approved – August 17, 2017

Board Meeting Summary 2 July 18, 2017

10. Phones on vibrate 11. Encourage BOE email use so all Board members and Board staff have access to Board member questions and responses 12. Information needed prior to meetings 13. Recognize the value that memberships in professional organizations bring to the Board’s collective knowledge 14. No surprises 15. Board members will consider all sides before a vote (informed decisions)

Board norms will be finalized at a future retreat.

Recess: The meeting was recessed by the Chairman at 1:50 p.m. and reconvened at 2 p.m.

Superintendent Goals

Dr. Martirano stated as Interim Superintendent, he would honor the expectations of the Board of Education by institutionalizing equity, improving efficiencies, enhancing transparency and responsiveness, and ensuring academic excellence for all Howard County Public School System (HCPSS) students. He said Superintendent goals were needed to provide clear direction on how to proceed with school system business, and would assist with the mid-year and end-of-year evaluations. Dr. Martirano said he can provide the broad goals, and the Board can establish the criteria. He reviewed the following proposed goals for the Board’s consideration:

1. Student Achievement – Lead efforts, through a lens of equity, that increase academic achievement on all performance measures.

2. Safe and Orderly Environment – Promote positive learning and work environments.

3. Effective and Efficient Use of Resources – Regain the confidence and trust of responsiveness to internal and external stakeholders by strengthening communications and building relationships.

4. Supportive Partnerships – Develop and sustain partnerships for supporting student learning and growth.

The Board and Superintendent had in-depth discussion regarding the following criteria for the goals:

• Specific and measurable goals • Community input • Consideration of the whole child not just data points • Consideration of equity and FARMS • Equal is not equity and consideration should be given to staffing needs to best support students • Effectiveness of elementary school model • Educators are included in decision making • Partnership with parents/guardians • Disproportional discipline • Community communication • Cast a vision of a new culture • Addressing the $20M deficit

Approved – August 17, 2017 Board Meeting Summary 3 July 18, 2017

Scheduling – Next Retreat

Another retreat will be scheduled in the near future.

Adjournment - By Board consensus, the meeting was adjourned 3:05 p.m.

Approved – August 17, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

July 18, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Tuesday, July 18, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs (audio remote participation) Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:01 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda as presented. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

PERSONNEL AGENDA

*Administrative Appointments and Promotions

Action: Mr. Hejeebu moved approval of Christopher Reagle from English Teacher, Hammond High School to Activity and Athletic Manager, Marriotts Ridge High School. The motion was seconded by Ms. Selbrede and approved by the Board (7/0*).

Action: Dr. Altwerger moved approval of the promotion of Jennifer Harwood from Acting Coordinator, Office of Early Intervention Services to Coordinator, Office of Early Intervention Services. The motion was seconded by Mrs. Vaillancourt and approved by the Board (7/0*).

Approved – August 17, 2017 Board Meeting Summary 2 July 18, 2017

Action: Ms. Ellis moved approval of the promotion of Maha Abdelkader from Acting Coordinator, International/ESOL to Coordinator, International/ESOL. The motion was seconded by Mrs. Delmont-Small and approved by the Board (7/0*).

Action: Mrs. Delmont-Small moved approval of the appointment of Pamela Murphy from Executive Director, Human Resources, Charles County Public Schools to Director, Staff Relations. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Action: Mrs. French moved approval of the promotion of James "Jason" McCoy from Principal, Cradlerock Elementary School to Performance, Equity and Community Response Officer. The motion was seconded by Mr. Hejeebu and approved by the Board (7/0*).

Action: Mr. Hejeebu moved approval of Dr. Theo Cramer, Executive Director Human Resources, Prince George’s County to Community Superintendent of Howard County Schools. The motion was seconded by Ms. Selbrede and approved by the Board (7/0*).

Action: Ms. Selbrede moved approval of the promotion of Marcia Leonard from Principal, Hammond High School to Community Superintendent Birth-12. The motion was seconded by Dr. Altwerger and approved by the Board (7/0*).

Action: Dr. Altwerger moved approval of Patrick Saunderson from Principal, Reservoir High School to Community Superintendent Birth through 12. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Action: Ms. Ellis moved approval of the promotion of James LeMon from Principal, Wilde Lake High School to Executive Director of Community, Parent, and School Outreach. The motion was seconded by Mrs. Delmont-Small and approved by the Board (7/0*).

Action: Mrs. Delmont-Small moved approval of Rafiu Ighile from Deputy Director, Finance Howard County Government to Chief Business and Technology Officer. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Action: Mrs. French moved approval of the promotion of Franklin V. Eastham Jr. from Executive Director of School Administration and Improvement to Chief School Management and Instructional Leadership. The motion was seconded by Mr. Hejeebu and approved by the Board (7/0*).

Action: Mr. Hejeebu moved approval of the promotion of William Barnes from Director, Secondary Programs Pre-K-12 to Chief Academic Officer. The motion was seconded by Ms. Selbrede and approved by the Board (7/0*).

Action: Ms. Selbrede moved approval of the appointment of Jahantab Siddiqui from Deputy Chief of Staff for the County Executive to Chief Communication, Community/Workforce Engagement. The motion was seconded by Dr. Altwerger and approved by the Board (7/0*).

Action: Dr. Altwerger moved approval of the promotion of Anissa Brown Dennis from Acting Chief Operating Officer to Chief Operating Officer. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Approved – August 17, 2017 Board Meeting Summary 3 July 18, 2017

REPORTS – Superintendent, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Staff Personnel; Bids and Contracts; Operating Budget Financial Report; School Construction Monthly Report; Legal Fees; Meeting Minutes – 06 15 2017 Closed Meeting Minutes; and 06 21 2017 Closed Meeting Minutes

Pull: 5. B. Bids and Contracts for voting purposes

The closed meeting minutes of June 5, 2017 and June 21, 2017 were read into the record.

Action: Mrs. French moved approval of the Consent Agenda Restricted Items A, C, D, E, F, and G. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Bids and Contracts

Action: Mrs. French moved approval of Bids and Contracts. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

CONSENT AGENDA

Donations; and Meeting Minutes - 06 22 2017 Regular Meeting Summary

Action: Mrs. Coombs moved approval of the Consent Agenda. The motion was seconded by Mrs. French and approved by the Board (8/0).

Adjournment - By Board consensus, the meeting was adjourned at 5:31 p.m.

INFORMATION ITEMS

A. Food and Nutrition Service Financial Report B. Non-certificated Retirements C. Summary of Accomplishments of Class of 2017

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – August 17, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

July 27, 2017

The Board of Education of Howard County met in closed session on Thursday, July 27, 2017, at 3 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Kirsten Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel. The motion was seconded by Mavis Ellis and approved 5/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small (joined the meeting via conference call after the vote to close); Mavis Ellis; Sandra H. French (arrived at 3:08 p.m. after the vote to close); and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Karalee Turner-Little, Assistant Superintendent for Administrative Affairs; Helen Nixon, Ed.D., Chief Human Resource and Leadership Development Officer; and Kathleen Hanks, Administrator

1. To discuss the employment of one or more specific individuals and related personnel matters.

Dr. Martirano presented his personnel recommendations to the Board for their review. The Board asked questions and had in-depth discussion. The recommendations were scheduled for approval in public at the Special Board of Education Meeting on July 27, 2017.

The meeting was adjourned by the Chairman at 3:56 p.m., and reconvened in open session at 4:06 p.m. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Mavis Ellis Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

Approved – August 17, 2017 Board Meeting Summary 2 July 27, 2017

APPROVAL OF AGENDA

Action: Mrs. French moved approval of the agenda as presented. The motion was seconded by Mrs. Coombs and approved by the Board (7/0).

PERSONNEL AGENDA

*Administrative Appointments and Promotions

Action: Mr. Hejeebu moved approval of the promotion of Christy Conklin from Reading Specialist, Pointers Run Elementary School, to Assistant Principal, Bellows Spring Elementary School. The motion was seconded by Mrs. Coombs and approved by the (6/0*).

Action: Mrs. Coombs moved approval of the appointment of Alayna Lynam from Principal Intern, Rock View Elementary, Montgomery County Public Schools, to Assistant Principal, Centennial Lane Elementary School. The motion was seconded by Ms. Selbrede and approved by the Board (6/0*).

Action: Ms. Selbrede moved approval of the promotion of Malcolm Anderson from Teacher, Hammond High School, to Assistant Principal, Long Reach High School. The motion was seconded by Dr. Altwerger and approved by the Board (6/0*).

Action: Dr. Altwerger moved approval of the promotion of Jennifer Zinn from Assistant Principal, Cradlerock Elementary School, to Principal Cradlerock Elementary School. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

Action: Ms. Ellis moved approval of the promotion of Cathleen Lopez from Assistant Principal, Bellows Spring Elementary School, to Principal, Northfield Elementary School. The motion was seconded by Mrs. French and approved by the Board (6/0*).

Action: Mrs. French moved approval of the appointment of Dr. John DiPaula, Supervisor of Human Resources and Employee Relations, Worcester County Public Schools, to Principal Hammond High School, Howard County. The motion was seconded by Mr. Hejeebu and approved by the Board (6/0*).

Action: Mr. Hejeebu moved approval of the promotion of Nelda Sims, from Assistant Principal, Long Reach High School, to Principal, Reservoir High School. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

Adjournment - By Board consensus, the meeting was adjourned at 4:28 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – August 17, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

August 17, 2017

The Board of Education of Howard County met in closed session on Thursday, August 17, 2017, at 3 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Boardroom by Mrs. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel. The motion was seconded by Mrs. Delmont- Small and approved 5/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Interim Superintendent; Karalee Turner-Little, Assistant Superintendent for Administrative Affairs; Helen Nixon, Ed.D., Chief Human Resource and Leadership Development Officer; and Kathleen Hanks, Administrator

1. To discuss the employment of one or more specific individuals and related personnel matters.

The meeting was adjourned by the Chairman at 3:37 p.m., and reconvened in open session at 4:04 p.m. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman (left 7:51 p.m.) Kirsten A. Coombs Christina Delmont-Small Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

Chairman Cynthia Vaillancourt called the meeting to order at 4:04 p.m.

Approved – September 7, 2017

Board Meeting Summary 2 August 17, 2017

APPROVAL OF AGENDA

Delete: 7. F. Adequate Public Facilities Ordinance (APFO) Legislation.

Action: Dr. Altwerger moved approval of the agenda as amended. The motion was seconded by Mrs. French and approved by the Board (7/0).

PERSONNEL AGENDA

*Administrative Appointments and Promotions

Action: Mr. Hejeebu moved approval of the promotion of Michael A. Cometa from Special Education Instructional Team Leader, Wilde Lake High School, to Assistant Principal, Patapsco Middle School. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

Action: Mrs. Coombs moved approval of the appointment of Kelly M. Ruby, from Lead Counselor, Queen Anne's County Public Schools, to Coordinator, School Counseling and Related Services for Howard County Public School System. The motion was seconded by Ms. Selbrede and approved by the Board (6/0*).

Action: Ms. Selbrede moved approval of the appointment of Dr. Cherise Hunter, Senior Research Analyst, Division of Policy, Planning, and Research U.S. Department of Labor, to Policy Manager for Howard County Public School System. The motion was seconded by Mrs. French and approved by the Board (4/0/2*) with Dr. Altwerger and Mrs. Delmont-Small abstaining.

REPORTS – Superintendent, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Staff Personnel; School Construction Monthly Report; Legal Fees; Meeting Minutes - 07 17 2017 Closed Meeting Minutes; and Meeting Minutes - 07 27 2017 Closed Meeting Minutes

Delete: 5. C. Legal Fees Report - deferred to the next Board meeting.

The closed meeting minutes of Monday, July 17, 2017 were read into the record. The July 27, 2017 closed meeting minutes were included in the July 27, 2017 Special Meeting Summary.

Action: Dr. Altwerger moved approval of the Consent Agenda Restricted as amended. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

CONSENT AGENDA

Donations; Meeting Minutes - 07 17 2017 BOE-CC Quarterly Meeting Minutes; Meeting Minutes – 07 18 2017 BOE Retreat Meeting Minutes; Meeting Minutes – 07 18 2017 Regular Meeting Summary; and Meeting Minutes – 07 27 2017 Special Meeting Summary

Action: Mrs. Coombs moved acceptance of the Consent Agenda. The motion was seconded by Mrs. French and approved by the Board (7/0).

Approved – September 7, 2017

Board Meeting Summary 3 August 17, 2017

ADMINISTRATIVE AGENDA

Resolution: To Conduct a National Search for Superintendent

Action: Mr. Hejeebu moved adoption of the resolution and authorized staff to initiate a competitive process to obtain professional services under the Office of Purchasing to conduct a national search for Superintendent. The motion was seconded by Mrs. French and approved by the Board (7/0).

*Search Process Using A Request for Proposal

Action: Mrs. French moved approval of the development and issuance of an RFP to retain the services of a search firm as amended. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

*Feasibility Study for Talbott Springs ES

Action: Mrs. French moved approval of scheme three for Talbott Springs Elementary School without net-zero funding. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

*Bids and Contracts

Action: Mrs. Coombs moved approval of PS-4 Student Testing and Reporting Services. The motion was seconded by Mrs. French. The motion failed (3/2*) with Mrs. Delmont Small and Mrs. Vaillancourt voting no.

Action: Mrs. Coombs moved approval of PS-4 Student Testing and Reporting Services. The motion was seconded by Mrs. French and approved by the Board (4/1*) with Mrs. Delmont voting no.

Action: Mrs. Coombs moved approval of PS-5 Microsoft Premier Support Services. The motion was seconded by Mrs. French and approved by the Board (5/0*).

Action: Mrs. Delmont-Small moved approval of PC-3 Student Transportation. The motion was seconded by Mrs. Coombs and approved by the Board (5/0*).

Action: Mrs. Delmont-Small moved approval of PC-4 Chiller Replacement Lime Kiln MS. The motion was seconded by Mrs. French and approved by the Board (5/0*).

Action: Mrs. Delmont-Small moved approval of PC-5. The motion was seconded by Mrs. French and approved by the Board (5/0*).

Action: Mrs. Vaillancourt moved approval of PC-6 through PR-12 with the exception of PC-8. The motion was seconded by Mrs. Coombs and approved by the Board (5/0*).

Action: Mrs. French moved to defer Administrative Agenda Items 12. C. and 12. D. to a future meeting. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

Recess: The meeting was recessed by the Chairman at 8:35 p.m. and reconvened at 9:05 p.m.

Approved – September 7, 2017

Board Meeting Summary 4 August 17, 2017

ADMINISTRATIVE AGENDA (Continued)

2017-2018 Board of Education School Cluster Assignments

Action: Mrs. French moved adoption of the Board school clusters for 2017-2018. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

2017-2018 Board of Education MABE and BOE Committee & Community Assignments

Action: Mrs. Vaillancourt moved approval of the 2017-2018 Board of Education committee assignments. The motion was seconded by Ms. Selbrede and approved by the Board (6/0).

Adjournment - By Board consensus, the meeting was adjourned at 10:23 p.m.

INFORMATION ITEMS

A. Food and Nutrition Service Financial Report B. Policy 9090 Wellness Through Nutrition and Physical Activity Annual Report C. Policy 1010 Discrimination Implementation Procedures D. Policy 1060 Bullying, Cyberbullying, Harassment, or Intimidation Implementation Procedures E. Policy 3040 Technology Security Implementation Procedures

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – September 7, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

August 24, 2017

The Board of Education of Howard County met in closed session on Thursday, August 24, 2017, at 5 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Mrs. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss Personnel and Legal Advice - Ethics; Legal Advice - Potential Litigation; and Legal Advice - Contractual. The motion was seconded by Ms. Ellis and approved 5/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small (arrived immediately following the vote to close); Mavis Ellis; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Mark Blom, General Counsel; Roger C. Thomas, Esq., Law Office of Roger C. Thomas; Judith S. Bresler, Esq. and Patty Ursprung, Carney, Kelehan, Bresler, Bennett, and Scherr LLP; and Kathleen Hanks, Administrator

1. Personnel and Legal Advice – Ethics

The Board received a presentation from the Ethics Panel legal counsel regarding Ethics Complaint #2015-0012. After the presentation, the Board had in-depth discussion and received legal advice. The Board declined to adopt the Ethics Panel Report and referred to the Interim Superintendent any further action(s) these matters may warrant.

The Board moved on to Complaint #2015-004, and Dr. Altwerger recused herself and left the meeting at 5:55 p.m.

The Board also received a presentation from the Ethics Panel legal counsel regarding Ethics Complaint #2015-004. The Board voted to adopt and accept the report and recommendation of the Ethics Panel.

Dr. Altwerger rejoined the meeting at 6:04 p.m., and Mr. Thomas left the meeting.

2. Legal Advice – Potential Litigation

The Board received legal advice regarding potential litigation. The Board had in-depth discussion regarding various scenarios.

Ms. Bresler and Ms. Ursprung left the meeting at 7:21 p.m.

Recess: The meeting was recessed by the Chairman at 7:21 p.m. and reconvened at 7:27 p.m.

Approved – September 7, 2017 Board of Education Official Closed Meeting Minutes Page Two August 24, 2017

3. Legal Advice – Contractual

The Board received legal advice regarding a contractual concern. By consensus, the Board directed staff on how to proceed.

Adjourned: 7:58 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – September 7, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

August 29, 2017

The Board of Education of Howard County met in closed session on Tuesday, August 29, 2017, at 3 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Ms. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss Personnel and Legal Advice - Ethics and Personnel - Legislative Responsibilities. The motion was seconded by Ms. Ellis and approved 6/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small (arrived immediately following the vote to close); Mavis Ellis; Sandra H. French; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Mark Blom, General Counsel; and Kathleen Hanks, Administrator

1. Personnel and Legal Advice – Ethics

The Board reviewed Ethics Panel Complaint 2015-0012. After in-depth discussion the Board voted to decline to adopt the Ethics Panel Report and referred to the Interim Superintendent any further action(s) these matters may warrant.

2. Personnel – Legislative Responsibilities

The Superintendent presented a proposal regarding the Board’s legislative liaison for their consideration. The Board discussed the matter and asked clarifying questions. The Board was in agreement with the Superintendent’s proposed plan.

Adjourned: 4:02 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved - September 19, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

August 29, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a special meeting on Tuesday, August 29, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman (left at 7:48 p.m.) Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:10 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

ADMINISTRATIVE AGENDA

*Audit of the Pupil Transportation Office and *Audit of Sole Source Contracting

Reports were provided to the Board.

Recess: The meeting was recessed by the Chairman at 6:02 p.m. and reconvened at 6:14 p.m.

Adequate Public Facilities Ordinance (APFO) Legislation

Approved - September 19, 2017 Board Meeting Summary 2 August 29, 2017

Action: Mrs. Coombs moved to add high schools to the schools test. The motion was seconded by Dr. Altwerger and approved by the Board (7/0).

Action: Mrs. French moved to maintain the current open/close designation language. The motion was seconded by Mrs. Coombs and approved by the Board (7/0).

Action: Mrs. Coombs moved the Board advocate for a reduction from 115 to 108 percent capacity for all school tests. The motion was seconded by Mrs. Vaillancourt. The motion failed (3/4) with Dr. Altwerger, Mrs. Delmont-Small, Ms. Ellis, and Mrs. French voting no.

Motion: Mrs. Delmont-Small moved that the open/close chart capacity utilization be at 90 percent. Motion failed due to lack of a second.

Motion: Mrs. Delmont-Small moved that the open/close chart capacity utilization be at 95 percent. Motion failed due to lack of a second.

Action: Mrs. Delmont-Small moved that the open/close chart capacity utilization be at 100 percent. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

Action: Mrs. Coombs moved Board advocate that a funding trigger be included in APFO for school facilities at 95 percent with a projection of over 110 percent in five years. The motion was seconded by Mrs. Vaillancourt and approved by the Board (6/0).

Action: Mrs. Delmont-Small moved the Board advocate to define APFO capacity to be consistent with the Howard County Public School System policies. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

Action: Mrs. Delmont-Small moved that all development must past a schools test. The motion was seconded by Mrs. Coombs and approved by the Board (6/0).

Adjournment - By Board consensus, the meeting was adjourned at 8:20 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved - September 19, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

September 7, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, September 7, 2017, at 3 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small (arrived at 3:10 p.m.) Mavis Ellis Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 3:05 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda as presented. The motion was seconded by Mrs. French and approved by the Board (7/0).

The agenda was amended during the meeting and BoardDocs reflects such.

ADMINISTRATIVE AGENDA

Operating Budget Review Committee Budget Focus

Action: Mrs. French moved approval of the four areas of focus as recommended by the OBRC. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Approved - September 19, 2017 Board Meeting Summary 2 September 7, 2017

Adequate Public Facilities Ordinance (APFO) Legislation

Action: Mrs. Coombs moved approval of the amended APFO legislation CB61. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Bids and Contracts

Action: Mrs. French moved approval of Bids and Contracts, which include PR-13, PR-14, PR-15, and PR-16. The motion was seconded by Ms. Ellis and approved by the Board (6/0*). Mrs. Coombs was not present at the vote.

REPORT – Superintendent report was provided.

Recess: The meeting was recessed by the Chairman at 4:51 p.m. and reconvened at 5:04 p.m.

REPORTS (Continued) – Board member reports were provided

*CONSENT AGENDA RESTRICTED

Staff Personnel; School Construction Monthly Report; Legal Fees Monthly Report; Fulton Campus Right of Entry Agreement; Ethics Panel Findings of Fact Conclusions of Law and Recommendations; Meeting Minutes – 8 17 2017 Closed Meeting Minutes; and Meeting Minutes - 08 24 2017 Closed Meeting Minutes

The closed meeting minutes of Thursday, August 24, 2017 were read into the record.

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted except for Item E. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Ethics Panel Findings of Fact Conclusions of Law and Recommendations

Action: Mrs. Coombs Moved approval of the Ethics Panel Findings of Fact, Conclusions of Law and Recommendations. The motion was seconded by Mrs. Delmont-Small and approved by the Board (6/0/1*) with Mrs. French abstaining.

CONSENT AGENDA

Donations; and Meeting Minutes - 08 17 2017 Regular Meeting Summary

Action: Mrs. Coombs moved approval of the Consent Agenda. The motion was seconded by Mrs. French and approved by the Board (8/0).

ADMINISTRATIVE AGENDA (Continued)

Proclamation: National Hispanic Heritage Month

Approved - September 19, 2017 Board Meeting Summary 3 September 7, 2017

Action: Mrs. French moved approval of the proclamation. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Resolution: Safe School Zones – Supporting and Protecting the Rights of All Students in the HCPSS

Action: Dr. Altwerger moved approval of the resolution. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Proposed 2018 Legislative Initiatives to Present to the Howard County Delegation

Action: Dr. Altwerger moved to take no position on the current law regarding the election of Board members, and each Board member advocate personally for their individual position. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Action: Dr. Altwerger moved to adopt the position that no sitting Board member may run for a partisan position while sitting on a non-partisan board. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Action: Mrs. Vaillancourt moved that Ms. Ellis and Ms. Delmont-Small work with Mr. Blom and Ms. Lueking to develop legislation regarding additional funding for non-traditional placement for 16-18 year old students. The motion was seconded by Mrs. Coombs and approved by the Board (8/0).

Action: Mrs. Delmont-Small moved to direct staff to develop legislation to provide Boards flexibility with superintendent contracts and contract renewals. The motion was seconded by Dr. Altwerger and approved by the Board (7/1) with Mrs. French voting no.

Recess: The meeting was recessed by the Chairman at 7:19 p.m. and reconvened at 7:47 p.m.

ADMINISTRATIVE AGENDA (Continued)

2017 October-December Quarterly Agenda

Action: Mrs. Delmont-Small moved to add the fall Coffee and Conversation back onto the quarterly agenda. The motion was seconded by Dr. Altwerger and approved by the Board (5/3) with Mrs. Coombs, Ms. Ellis, and Mrs. French voting no.

Action: Dr. Altwerger moved that Mrs. Hanks work with the Superintendent to schedule a joint town hall meeting instead of the fall Coffee and Conversation. The motion was seconded by Mrs. Vaillancourt and approved by the Board (8/0).

By Board consensus, the 2017 October-December Quarterly Agenda was approved.

Adjournment - By Board consensus, the meeting was adjourned at 8:50 p.m.

Approved - September 19, 2017 Board Meeting Summary 4 September 7, 2017

INFORMATION ITEM

A. Bright Minds Foundation Financial Report June 30, 2016

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved - September 19, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

September 11, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a special meeting on Monday, September 11, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 3:06 p.m.

APPROVAL OF AGENDA

Action: Mrs. Delmont-Small moved approval of the agenda. The motion was seconded by Mrs. French and approved by the Board (8/0).

State of the School Presentation

Superintendent Michael J. Martirano, Ed.D. shared the State of the School System that was being presented to the Howard County Chamber of Commerce on Thursday, September 14, 2017.

Superintendent’s Proposed FY 2019 Capital Budget and FY 2020-2024 Capital Improvement Program

Superintendent Michael J. Martirano, Ed.D. presented his Proposed FY 2019 Capital Budget and FY 2020-2024 Capital Improvement Program to the members of the Board of Education Howard County. Board members asked clarifying questions, and there was in depth discussion.

Approved – October 3, 2017

Board Meeting Summary 2 September 11, 2017

Adjournment - By Board consensus, the meeting was adjourned at 4:44 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – October 3, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

September 12, 2017

The Board of Education of Howard County held a retreat on Tuesday, September 12, 2017 at 5 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member

Kathleen Hanks, Administrator

Maryland Association of Boards of Education (MABE) Frances Hughes Glendening, Executive Director William Middleton, Consultant for Superintendent Searches

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 5:02 p.m.

Welcome

Mrs. Vaillancourt welcomed everyone. She stated the purpose of the retreat and made introductions.

Superintendent Search Presentation

Ms. Glendenning and Mr. Middleton gave a presentation to the Board regarding the superintendent search process, which included the following points:

• Purpose • Planning the Search • Advertisement and Recruitment • Screening and Selecting Candidates • Selecting the New Superintendent

Approved - September 19, 2017 Board Meeting Summary 2 September 12, 2017

• Appointing the New Superintendent • Sample Timeline • Beginning the Search – Community Input • Superintendent Characteristics • Challenges

Discussion

The Board asked clarifying questions and had in-depth discussion. Mrs. Hanks will provide the Board with an update on the Board’s current RFP process and deadlines.

Adjournment - By Board consensus, the meeting was adjourned 7:04 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved - September 19, 2017 MEETING OF THE BOARD OF EDUCATION OF HOWARD COUNTY - AUDIT COMMITTEE 10910 Clarksville Pike, Ellicott City, MD 21042 Wednesday, September 13, 2017, 1 p.m., Boardroom A Committee: Christina Delmont-Small, Chairman; Kirsten A. Coombs, Ananta Hejeebu Staff: Rafiu Ighilie, Chief Business and Technology Officer; Laurie Schropshire, Coordinator for Strategic Planning; David Clark, Internal Auditor; Kathleen Hanks, Board Administrator

Subject Discussion Action/Status Follow-up 1. Call to Order Mrs. Delmont-Small called the meeting to order at 1:03 p.m. 2. Approval of Agenda Add Financial Plan to #6. By consensus, the agenda was approved as amended. 3 Election of Chairman Mrs. Coombs nominated Mrs. Delmont-Small as Chairman, who was duly elected. 4. School Audits – JHES, Jeffers Hill ES, Pointers Run ES, and Marriotts Ridge HS are PRES, MRHS on the schedule to be audited in the future. (David Clark)

5. System Audits – T4T, Mr. Clark stated he is handling the T4T audit. Grants, Health and Dental Fund He said the Grants and Health and Dental Fund will be handled (David Clark) by an outside contractor. An RFI for a forensic audit was distributed, and responses are expected soon. Mrs. Coombs believes the priority is the Health and Dental Fund, and Mrs. Delmont-Small was in agreement.

Mr. Clark said there are 45 grants totaling $30M, and two- thirds are from the federal government. Mr. Clark explained the grant oversight process.

Mr. Ighilie said there needs to be a culture change, and will establish a new budget process for FY 2019. He said meetings are to be scheduled with Board members to receive their feedback.

Approved - September 19, 2017 Audit Committee Meeting 2 Minutes September 13, 2017

Subject Discussion Action/Status Follow-up 6. External Audits – OLA OLA Project Plan – Ms. Schropshire is managing the project Project Plan, Financial plan. She said items are approximately 65 percent complete. Plan She asked how the committee wants to see the updates. (David Clark) Mrs. Delmont-Small said there needs to be more information provided to the delegation regarding the status. Mrs. Coombs requested the plan should be provided to committee members prior to each Audit Committee Meeting. She also wants to see the plan prior to the letter to the delegation being sent.

Financial Plan – Mr. Ighilie said the audit is going well and is on schedule to issue the financial audit to the state by September 30. The entire audit will be provided to the Board before submitting to the County by October 30.

7. Management Assistance OBRC now meets on Tuesdays, and are in the process of – OBRC, PTACHC, and establishing protocols. Other (David Clark) Mr. Clark along with school system staff attended a PTACHC meeting to discuss after-proms, memory books, donations, fundraising, risk management, insurance, contracts, etc. There was also discussion regarding the difference between a school event and a PTA event and risks. In response to the PTACH meeting, Ms. Brown Dennis will be placing a Q&A on the website since most questions were under her purview.

8. Other Items – Risk The Risk Assessment will begin soon. Assessment, IA Staff (David Clark)

Approved - September 19, 2017 Audit Committee Meeting 3 Minutes September 13, 2017

Subject Discussion Action/Status Follow-up The Budget Analyst in Internal Auditing position has been posted this week, and the position will be part-time. Mr. Clark will keep the committee up to date. 9. Scheduling 2017-2018 Committee meeting dates are as follows and will be held in Boardroom A: Thursday, December 14, 2017 at 1 p.m. Thursday, March 15, 2018 at 1 p.m. Thursday, June 14, 2018 at 1 p.m. 10. Adjournment The meeting was adjourned at 2:17 p.m. By consensus

Approved - September 19, 2017 MEETING OF THE BOARD OF EDUCATION - LEGISLATIVE COMMITTEE September 13, 2017, 3 p.m. – Boardroom A Committee Members: Kirsten A. Coombs, Christina Delmont-Small, and Anna C. Selbrede (SMOB) Staff: Mark Blom, General Counsel; Danielle Lueking, MPIA Compliance Specialist; and Kathleen Hanks, Board Administrator

Item Subject Discussion Action/Status Follow-up 1. Call to Order Meeting called to order at 3:07 p.m. 2. Approval of By consensus Agenda 3. Election of Mrs. Delmont-Small Chairman nominated Mrs. Coombs as Chairman. The motion was seconded by Ms. Selbrede and approved by the committee (3/0). 4. Legislative The committee discussed a possible agenda for the Legislative Meeting Meeting. Suggestions were as follows:

• Review the Board’s proposed legislation • Highlight the changes to the Legislative Platform • Overall summary of the “State of the School System” • Governor’s budget and how it will affect the school system • Annapolis updates of importance

It was also recommended to provide handouts to attendees of the Board’s proposed legislation, the Legislative Platform, and the State of the School System, as well as electronic versions.

5. Legislative Mr. Blom said the platform would be presented to the Board on Platform September 19. The Board will receive a marked-up version. The approved platform will be available for the Legislative Meeting on September 20.

The committee reviewed the platform and made appropriate edits.

Approved - September 19, 2017 09 13 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up 6. Other Mr. Blom reviewed the proposed legislation with the committee Legislative members, and there was in-depth discussion. Issues Mr. Blom will forward the supporting data for the 180 day legislation to the committee.

Mrs. Coombs asked the committee members to read the Re- imagine Time legislation outside of the meeting and provide any comments to Mr. Blom. Committee members will provide feedback by Thursday, September 14 at noon.

7. Scheduling Meetings are scheduled as follows: October 9, October 23, November 6 (if needed), January 16, 2018, February 5, February 12, February 26, and March 12. All meetings will be held at 3 p.m. in Boardroom A. 8. Adjournment The meeting was adjourned at 5 p.m. By consensus

Approved - September 19, 2017 2

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

September 19, 2017

The Board of Education of Howard County met in closed session on Tuesday, September 19, 2017, at 2:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Mrs. Coombs moved that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel, negotiations, and legal advice - redistricting. The motion was seconded by Mrs. Delmont-Small and approved 4/0. Persons present: Board members, Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis (arrived at 3:18 p.m.); and Ananta Hejeebu.

1. To discuss the employment of one or more specific individuals and related personnel matters.

Dr. Nixon left the meeting and Mr. Ighile and Ms. Murphy joined the meeting at 3:22 p.m.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also, present: Michael J. Martirano, Ed.D., Interim Superintendent; Karalee Turner-Little, Assistant Superintendent; Rafiu Ighile, Chief Business and Technology Office; Pamela Murphy, Director Staff Relations; and Kathleen Hanks, Administrator

2. To discuss parameters for upcoming negotiations.

Staff proposed various strategies for the Board’s consideration. After the Board had in-depth discussion, staff stated an update would be provided to the Board.

Mr. Ighile and Ms. Murphy left the meeting and Mr. Blom joined the meeting at 3:44 p.m.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Interim Superintendent; Karalee Turner-Little, Assistant Superintendent; Mark Bloom, General Counsel; and Kathleen Hanks, Administrator

3. To consult with council to receive legal advice regarding school board redistricting decisions.

Mr. Blom provided information regarding legal considerations that applied to redistricting. Discussion ensued, and Board members asked clarifying questions.

The meeting was adjourned by the Chairman at 3:56 p.m., and reconvened in open session at 4:13 p.m. The following were present:

Approved – October 3, 2017 Board Meeting Summary 2 September 19, 2017

Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

APPROVAL OF AGENDA

Add: 14. C. BMI Data Collection Statement – Action

Action: Mrs. Coombs moved approval of the agenda as amended. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

PERSONNEL AGENDA

*Administrative Appointments and Promotions

Action: Mrs. Coombs moved approval of Shannon Roberts from Special Education Resource Teacher, Office of Early Intervention Services to Instructional Facilitator for Early Intervention Services, Office of Special Education. The motion was seconded by Ms. Ellis and approved by the Board (5/0*).

Action: Ms. Ellis moved approval of Patricia Gunshore to Special Education Parent Liaison. The motion was seconded by Mrs. Coombs and approved by the Board (5/0*).

REPORTS – Superintendent, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Legal Fees Monthly Report; Composition of Negotiating Teams, and Meeting Minutes – 08 29 2017 Closed Meeting Minutes

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Ms. Ellis and approved by the Board (5/0*).

Approved – October 3, 2017

Board Meeting Summary 3 September 19, 2017

CONSENT AGENDA

Donations; Modification to 2017-2018 School Calendar, Open Meetings Act Designation, Meeting Minutes – 08 29 2017 Special Meeting of the Board Summary, Meeting Minutes - 09 07 2017 Regular Meeting Summary, Meeting Minutes - 09 12 2017 BOE Retreat Meeting Summary, Meeting Minutes – 09 13 2017 Audit Committee Meeting Minutes, and Meeting Minutes - 09 13 2017 Legislative Committee Meeting Minutes

Pull: 6. G. 09 13 2017 Audit Committee Meeting Minutes for voting purposes. 6. H. 09 13 2017 Legislative Committee Meeting Minutes for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda, Items A through F. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

Meeting Minutes – 09 13 2017 Audit Committee Meeting Minutes

Action: Mrs. Delmont-Small moved approval of the Audit Committee Minutes. The motion was seconded by Mrs. Coombs and approved (3/0) by committee members Mrs. Coombs, Mrs. Delmont-Small, and Mr. Hejeebu.

Meeting Minutes – 09 13 2017 Legislative Committee Meeting Minutes

Action: Mrs. Coombs moved approval of the Legislative Committee Meeting Minutes. The motion was seconded by Ms. Selbrede and approved (3/0) by committee members Mrs. Coombs, Mrs. Delmont-Small and Ms. Selbrede.

POLICY

Policy 5100 Health Services

Action: Mrs. Coombs moved adoption of Policy 5100 Health Services as amended. The motion was seconded by Ms. Selbrede and approved by the Board (6/0).

Policy 9010 Attendance

Action: Mrs. Coombs moved adoption of modified Policy 9010 Attendance. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

Policy 9200 Student Discipline

Action: Mrs. Coombs moved approval of Policy 9200 as amended. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

ADMINISTRATIVE AGENDA

*Bids and Contracts

Action: Mrs. Coombs moved approval of the Bids and Contracts. The motion was seconded by Ms. Ellis and approved by the Board (5/0*).

Approved – October 3, 2017

Board Meeting Summary 4 September 19, 2017

Proposed 2018 Legislative Initiatives to Present to the Howard County Delegation

Action: Mrs. Coombs moved approval of the legislative initiatives to be presented to the delegation on September 20, 2017. The motion was seconded by Ms. Selbrede and approved by the Board (6/0).

Board of Education Legislative Platform

Action: Ms. Selbrede moved approval of the Board’s 2018 Legislative Platform as amended. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

BMI Data Collection Statement

Action: Mrs. Coombs moved approval of the BMI Data Collection Statement as amended. The motion was seconded by Ms. Selbrede and approved by the Board (6/0).

Recess: The meeting was recessed by the Chairman at 6:16 p.m. and reconvened at 7:31 p.m.

Work Session

*Proposed FY 2019 Capital Budget and FY 2020-2014 Capital Improvement Program

Action: Mrs. Coombs moved approval of the FY 2019 Capital Budget request and state priority listing for submission to the state. The motion was seconded by Ms. Ellis and approved by the Board (5/0*).

Adjournment - By Board consensus, the meeting was adjourned at 8:44 p.m.

INFORMATION ITEM

A. Policy 9100 Educational Programs for Pregnant and Parenting Students Implementation Procedures

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – October 3, 2017

MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY LEGISLATIVE MEETING

September 20, 2017

The Board of Education of Howard County hosted a legislative meeting on Wednesday, September 20, 2017, at 4:30 p.m., with members of the Howard County Delegation and the Howard County Council. The meeting was held in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland 21042.

The following were present:

Board of Education Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Ananta Hejeebu Anna C. Selbrede, Student Member Kathleen Hanks, Board Administrator

Howard County Public Schools Michael J. Martirano, Ed.D., Interim Superintendent Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Mark Blom, General Counsel Danielle Lueking, Maryland Public Information Act Compliance Specialist

Howard County Delegation Senator Gail Bates Senator Guy Guzzone Delegate Vanessa Atterbeary Delegate Eric Ebersole Delegate Bob Flanagan Delegate Terri Hill (arrived 5:46 p.m.) Delegate Clarence Lam (left 4:55 p.m.) Delegate Shane Pendergrass Delegate Frank Turner Ms. Erin Camp Mansour, Delegation Administrator

Howard County Council Jennifer Terrasa

Mrs. Coombs, Chairman of the Board’s Legislative Committee, called the meeting to order at 4:32 p.m. Mrs. Coombs presented welcoming remarks and made introductions of all participants.

2018 Legislative Platform – Highlights

Mrs. Coombs stated the focus of the Board’s platform was local control, no unfunded mandates, and public money for public schools. She highlighted the “Burden of Proof” section of the platform, which was a fundamental change for the Board. The Board believes it is important to work more collaboratively with the Howard County Public School System special education parents.

Approved – October 17, 2017

Minutes September 20, 2017 Page 2

Board Proposed Legislation

Elections-Board of Education-Other Offices – Section 5-204 Article – Election Law

Mrs. Coombs reviewed the Board’s proposed changes to the legislation. Members of the Delegation expressed concerned that the change was not discussed with other boards across the state and encouraged the Board to do so. After further discussion, it was suggested the Board consider the legislation as a local bill. The deadline for filing the local bill would be Friday, September 29, 2017.

Pre-K Funding – Section 5-202 Article – Education

Mrs. Delmont-Small said currently the legislation is an unfunded mandate. The Board would like to see Pre-K funding included. Delegate Bates said she is on the committee and will keep the Board informed.

Education Funding – 16 to 18 Year Olds – Section 5-202 Article – Education

Ms. Ellis said this proposal would be statewide. The change requests program funding for enrolled 16 year old and older students. The proposal would add $3.5M to the Howard County Public School System (HCPSS) funding, is above and beyond the per pupil allotment, and would not affect dual enrollment. She said these options would assist in encouraging students to remain in school and graduate.

Delegate Turner said the Delegation would need more information on how the bill would affect the state. Senator Bates requested student numbers.

Dr. Martirano said superintendents across the state have had many discussions on Pre-K and the 16 to 18 year olds. He said all systems are struggling on meeting the needs of students who are not successful in the regular traditional classroom. Expansion of career development options were discussed.

Education-Special Education-Burden of Proof – Section 8-413 Article – Education

Mrs. Delmont-Small stated the proposed legislation was based off a 2015 bill. The Board supports the burden of proof on the school system rather than the parent. Delegate Bates inquired if the Board had worked with other boards in the state. She said board representatives on her committee do not support Burden of Proof legislation. She suggested the Board be an example and do this without legislation. She believed if Howard County was a model, it could be an example to boards across the state.

Superintendent Contract Term – Section 4-201 Article – Education

Mrs. Delmont-Small said the Board believes the county board should determine the term length of a superintendent’s appointment. Delegate Flanagan said the bill could apply to only elected boards. He said boards serve in an executive function, but the law limits the function. If the entire board is elected than the power should be greater. Delegate Flanagan suggested the Board work with other fully elected boards, which could assist in passing the legislation. The Delegation was very willing to work with the Board.

Approved – October 17, 2017

Minutes September 20, 2017 Page 3

Education – Reimaging Time – Emergency Closings – Section 7-103 Article – Education

Mrs. Coombs said the proposed legislation deals with the Governor’s Executive Order and helps school systems with make-up days. The legislation supports local control.

Ms. Selbrede said the legislation change would remove the 180 day requirements and only count hours. The legislation would allow school systems more flexibility with their academic calendars.

Dr. Martirano stated he advanced the legislation. The after Labor Day start and June 15 end date are hindering the school system’s academic calendar. He shared information from other jurisdictions on implementation of such legislation.

There was in-depth discussion regarding families without technology and the creation of blizzard bags for students. Delegate Turner believes this should be a local decision. However, the Delegation needs data.

Board Proposed FY 2019 Capital Budget & FY 2020-2024 Capital Improvement Plan

Staff said the Board’s Proposed Capital Budget has been submitted to the County Council, and is in the amount of $79M. There has been collaborative communications with the county government to ensure a proper number was submitted. Staff stated High School #13 has been expedited by two years, and HCPSS is very excited about the new Talbott Springs Elementary School.

Delegate Turner expressed his excitement regarding Talbott Springs. Although he believes Hammond High School needs to be addressed. Dr. Martirano stated a number of people testified at the Board’s Capital Budget Public Hearing, and it will be re-examined. However, capacity is the main driver; and he will report back to the Board.

The Delegation requested the Transfer Authorization Ordinance (TAO’s) data for the past couple years. Mr. Gist will provide the information.

Dr. Martirano said HCPSS has been informed of a new meeting with the Governor on October 18. He said that all county elected officials are expected to be in attendance with the school system. More information will be provided as it becomes available.

Redistricting Process Overview

Dr. Martirano said the opening of the new high school in FY 2024 activated the redistricting process. He said HCPSS has followed Policy 6010 School Attendance Areas. He stated expediting High School #13 could impact his recommendation to the Board. Dr. Martirano said High School #13 would be the priority when everyone meets with the Governor in October. He said he would need everyone’s support in order to build the new high school in 60 months. Dr. Martirano said he understands the community is in turmoil, but there has been no other choice since schools are over capacity. He also said he wants to look at open enrollment, programmatic approaches, and a middle/high school career center.

Council Member Terrasa shared her concern regarding the Mission Road site as it will continue as a quarry.

Approved – October 17, 2017

Minutes September 20, 2017 Page 4

State Budget & Legislation Outlook

Senator Guzzone provided information regarding the budget and said it was not as bad as expected. The Delegation wants to be supportive of the education budget and will do their best, but there are real needs in other areas. He said there is no interest in tax increases. Senator Guzzone said the Kirwan Commission has not completed their work. It is due in December. He also said that Delegate Atterbeary is very supportive of Pre-K, and her committee recommends a 10 year rollout with a mixed delivery system. Delegate Turner said the rollout will be long due to expense and capacity issues for school systems.

Adjournment - By Board consensus, the meeting was adjourned at 6:05 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – October 17, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

September 28, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a public hearing regarding the superintendent search on Thursday, September 28, 2017, at 7 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Sandra H. French Anna C. Selbrede, Student Member

Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 7:01 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda. The motion was seconded by Ms. Selbrede and approved by the Board (6/0).

PUBLIC HEARING

*Superintendent Search

During the Public Hearing on the Superintendent Search, 13 community members presented testimony to the Board.

Adjournment - By Board consensus, the meeting was adjourned at 7:39 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – October 17, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

October 3, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Tuesday, October 3, 2017, at 4 p.m. in the Jim Rouse Theater at Wilde Lake High School, located at 5460 Trumpeter Road, Columbia, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:02 p.m.

APPROVAL OF AGENDA

Action: Mrs. French moved approval of the agenda as presented. The motion was seconded by Mrs. Coombs and approved by the Board (8/0).

REPORTS – Superintendent, student representative, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Staff Personnel; School Construction Monthly Report; Meeting Minutes – 09 19 2017 Closed Meeting Minutes

Action: Mrs. French moved approval of the Consent Agenda Restricted. The motion was seconded by Dr. Altwerger and approved by the Board (7/0*).

Approved – October 17, 2017

Board Meeting Summary 2 October 3, 2017

CONSENT AGENDA

Donations; and Meeting Minutes - 09 11 2017 Special Meeting of the Board Summary; and Meeting Minutes – 09 19 2017 Regular Meeting Summary

Action: Mrs. Coombs moved approval of the Consent Agenda. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

ADMINISTRATIVE AGENDA

Proclamation: Learning disAbility Month

Action: Ms. Selbrede moved approval of the proclamation. The motion was seconded by Mrs. Coombs and approved by the Board (8/0).

Proclamation: Substance Abuse Prevention Month

Action: Mrs. Vaillancourt moved acceptance of the proclamation. The motion was seconded by Dr. Altwerger and approved by the Board (8/0).

*Bids and Contracts

Action: Mrs. French moved approval of Bids and Contracts, PR-17. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Comprehensive Maintenance Program

Action: Mrs. Coombs moved approval of the 2018 Comprehensive Maintenance Program as amended for submission to the Public School Construction Office. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Recess: The meeting was recessed by the Chairman at 6:41 p.m. and reconvened at 7:36 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 8:55 p.m.

INFORMATION ITEM

A. Post-Acceptance Evaluation Reports

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – October 17, 2017 MEETING OF THE BOARD OF EDUCATION - Legislative Committee October 9, 2017, 3 p.m. – Boardroom A Committee Members: Kirsten A. Coombs, Christina Delmont-Small, and Anna C. Selbrede (SMOB) Staff: Mark Blom, General Counsel; Danielle Lueking, MPIA Compliance Specialist; and Kathleen Hanks, Board Administrator

Item Subject Discussion Action/Status Follow-up 1. Call to Order Mrs. Coombs called the meeting to order at 3:02 p.m. 2. Approval of By consensus Agenda 3. Proposed Draft legislation for Elections–Board of Education and Superintendent Legislation Contract Term were submitted to the Delegation. Once the legislation is drafted by the Delegation, it will be submitted to Senator Guzzone’s Office. The committee had in-depth discussion regarding the proposed legislation.

Regarding the Education-Special Education-Burden of Proof legislation, Mrs. Coombs said MABE expressed concern. Mrs. Lueking stated she had reached out to Montgomery County Public Schools regarding the bill they supported last year. The committee discussed the differences. Mrs. Lueking will follow-up with MCPS tomorrow and see if they would support the Board’s position.

Ms. Selbrede stated she discussed the Reimagining Time legislation with SMOBS across the state. The committee confirmed this would be a statewide bill.

Mrs. Lueking had no updates at the time of the meeting to report in reference to the Pre-K Funding and 16-to 18 Year Olds legislation.

4. APFO The committee discussed whether or not the Board needs to submit Legislation new testimony. Mr. Blom has made editorial changes to the previously submitted testimony, which improves the position of the Board. He will submit the language tomorrow afternoon prior to the work session. 5. Other The committee discussed various topics discussed at the recent MABE Legislative Conference in Ocean City. Transgender, website accessibility, and Issues data privacy could be hot topics in the future.

Approved – October 17, 2017 10 09 2017 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up 6. Scheduling Meetings are scheduled as follows: October 23, November 6 (if needed), January 16, 2018, February 5, February 12, February 26, and March 12. All meetings will be held at 3 p.m. in Boardroom A. 7. Adjournment The meeting was adjourned at 3:45 p.m. By consensus

Approved – October 17, 2017 2

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

October 9, 2017

The Board of Education of Howard County met in closed session on Monday, October 9, 2017, at 5 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Mrs. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss Pending or potential litigation - Vendor; Pending or potential litigation - Individual; Site Acquisition; and Negotiations. The motion was seconded by Mrs. Vaillancourt and approved 7/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Karalee Turner-Little, Assistant Superintendent; Mark Blom, General Counsel; and Kathleen Hanks, Administrator

1. To receive advice of counsel and discuss potential legal claims against the Howard County Public School System.

Vendor Claim: Mr. Blom briefed the Board on a proposed settlement and provided legal advice. The Board voted and directed staff on next steps.

Individual: Mr. Blom briefed the Board on a proposed settlement and provided legal advice. After in-depth discussion, the Board voted and provided direction to staff.

Mr. Blom left the meeting at 6:04 p.m. and Mr. Gist and Ms. Brown Dennis joined the meeting.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Karalee Turner-Little, Assistant Superintendent; Anissa Brown Dennis, Chief Operating Officer; Bruce Gist, Executive Director, Capital Planning and Operations; and Kathleen Hanks, Administrator

2. To receive updates on potential school sites.

Mr. Gist updated the Board on various school sites. The Board voted and provided direction to staff on how to proceed.

Mr. Gist and Ms. Brown Dennis left the meeting at 6:29 p.m. Mr. Blom and Mr. Ighilie joined the meeting.

Approved – October 17, 2017

3. To discuss negotiations and collective bargaining matters concerning employee groups.

The Board and staff had in-depth discussion regarding various collective bargaining matters.

Adjourned: 8:07 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – October 17, 2017

MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY Meeting with PTA Presidents and Community Advisory Council

October 10, 2017

The Board of Education of Howard County held a meeting with PTA presidents and the Community Advisory Council (CAC) registered members to discuss issues and concerns with the Board members in an informal setting on Tuesday, October 10, 2017, at 7:30 p.m., in the Boardroom at the Department of Education, 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Board of Education Members Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French

School System Staff Michael J. Martirano, Ed.D., Interim Superintendent William Barnes, Chief Academic Officer Brian Bassett, Senior Communications Specialist Justin Benedict, Executive Director Information Technology Olivia Claus, Executive Director School Facilities Nancy FitzGerald, Executive Director Special Education Bruce Gist, Executive Director Capital Planning and Operations Rafiu Ighilie, Chief Business and Technology Officer Gina Massella, Ed.D., Director of Shared Accountability Kelly Ruby, Coordinator School Counseling and Related Services Terry Street, Manager Safety, Environment and Risk Management

CAC Towanda Brown Sarah Mugo Sara Seifter Aparna Srinivasan Heather Umer Lei Zhang

PTA Presidents PTA Council of Howard County (PTACH) Kelly Balchunas Vicky Cutroneo Coretta Lee Bennett Andrea Bento Sharon Blessing Kathy Broadbent Christine Bulbul Jill Bussey Jayne Considine

Approved – November 2, 2017 BOE, PTA Presidents, and CAC Meeting Minutes Page Two October 10, 2017

Daniel Crawford Daniel Diep Harry Dunbar Tasmia Haider Amy Kaxmi Susan Klein Mary Klyap Amy Krumer Jenn Molinari Sarah Mugo Ginny Peralt Martin Perrine Anu Prabhala Meg Ricks Katie Schneider Sara Seifter Lisa Sota Donna Sudbrook Kristen Threefoot Melanie Tindale Christina Wilson Michelle Wineberg Carmesha Young Yupa Zong

The meeting was called to order by Vice Chairman Bess Altwerger at 7:30 p.m. Introductions were made by Board members and school system staff.

Concerns, Questions, and Comments of PTA Presidents and Registered CAC Members

Discussion revolved around the following topics:

• Information available to parents in other languages • Status of school start and dismissal time decision • Consider sports in school start and dismissal time decision • Homework policy details • Homework policy versus Homework Guidelines • Informing teachers and principals of the Homework Guidelines • Countywide grading policy • Additional revenue sources for Title I, VI, and IX • Pupil Personnel Workers (PPW’s) workload • Status and impact of immigration policy • Translation of documents in other languages besides Spanish

Adjournment - By Board consensus, the meeting was adjourned at 9:06 p.m.

Approved – November 2, 2017 Quarterly Meeting of the Howard County Board of Education and Howard County Council 3430 Court House Drive Ellicott City, MD 21043

October 11, 2017 8:30 a.m.

Attendees were as follows:

County Council: Jon Weinstein, Chairperson; Calvin Ball, Ed.D., Vice Chairperson; Greg Fox; Mary Kay Sigaty; Jen Terrasa; Jessica Feldmark, Administrator; and Craig Glendenning, County Auditor

Board of Education: Cynthia L. Vaillancourt, Chairman; Kirsten A. Coombs; Christina Delmont-Small; Ananta Hejeebu; and Kathleen Hanks, Administrator

School System Staff: Michael J. Martirano, Ed.D., Interim Superintendent; William Barnes, Chief Academic Officer; Mark Blom, General Counsel; Rafiu Ighilie, Chief Business and Technology Officer; Bruce Gist, Executive Director, Capital Planning and Operations; and Renee Kamen, Manager, School Planning

Chairperson Weinstein called the meeting to order at 8:39 a.m., and the 2018 schedule for quarterly meetings were presented and agreed upon. The dates are as follows:

Tuesday, January 30 at 4 p.m. (hosted by the Board of Education) Thursday, March 29 at 4:30 p.m. (hosted by the County Council) Thursday, June 28 at 4:30 p.m. (hosted by the Board of Education) Wednesday, October 10 at 4:30 p.m. (hosted by the County Council)

Progress Report on Health and Dental Fund Mrs. Vaillancourt said the Board has worked diligently to have credible numbers to present to the Council, and that the deficit developed over several years. A number of strategies being considered by the Howard County Public School System (HCPSS) are as follows:

• Raise premiums by 4.5 percent. • Eliminate the Employee Wellness Program (Virgin Health Miles) • Eliminate Employee Health Incentives • Freeze additional positions • Review all contracts to find savings

Mr. Ighilie said HCPSS is working collaboratively with the county task force. He stated in the past, the Fund Balance was used to pay the school system’s share into the Health and Dental Fund. He said the school system will be rectifying that practice.

Approved – November 2, 2017 BOE-CC Quarterly Meeting Minutes Page 2 October 11, 2017

The Board said HCPSS currently has a request for a proposal (RFP) out for a forensic audit for the Health and Dental Fund and the Grants Fund. Forensic audits are expensive, and these two areas are starting points. Dr. Martirano stated using the Board’s Internal Auditor and having a new Chief Business and Technology Officer, would clarify other areas of the budget. He said he is reviewing ways to reduce the deficit such as negotiations, control over AMT employees and furloughs, reducing spending of the current budget, and keeping schools and offices open over winter break. Reducing the deficit will be a multi-year process. He also said HCPSS is working closely with the County Executive’s Office.

Mrs. Vaillancourt shared with the Council that the school system is going to need additional funding. She stated the Pre-K program has been funded in the operating budget at a cost of $13-$15M per year. The program has also caused overcrowding in the schools. The Board believes in high quality early education experiences, and it was suggested the county fund the Pre-K programs rather than the K-12 school system budget. The school system could provide expertise to a county funded Pre-K program. The Board is reviewing everything and wants to work together to eliminate the deficit.

Mr. Fox encouraged all attendees to advocate with the state regarding formulas for funding. HCPSS will advise the Council when to contact the Delegation.

Update on New High School Site(s)

The Board expressed appreciation for expedited funding for High School #13. The Board has approved a site review committee, and the process is moving forward.

Mr. Gist said the schedule for High School #13 is aggressive. HCPSS has employed a construction service to provide comparison analysis of both Mission Road and Landing Road sites. The analysis will inform the school system which is the best viable site to meet the deadline of opening a high school in 2022. The Board will vote on High School #13 site selection in December.

The Board and Council members discussed the quarry next to the Mission Road site. Mrs. Vaillancourt said the quarry will remain operational as long as it is profitable. The license is for 14 years. Concern was expressed regarding an operational quarry next to a school.

Redistricting

A brief overview of the Superintendent’s presentation on Tuesday, October 3 was provided to the Council. Mrs. Vaillancourt said there are several options before the Board as they begin their process to develop the final plan. All information will be taken under advisement with the final plan being approved on Thursday, November 16, 2017. Mrs. Vaillancourt said she would be available to meet with any Council member to answer questions.

Approved – November 2, 2017 BOE-CC Quarterly Meeting Minutes Page 3 October 11, 2017

The Board and Council had in-depth discussion regarding the Jump Start Program. Dr. Martirano said HCPSS is in the process of having information meetings and developing FAQ’s. HCPSS will provide additional information to the Council on the dual enrollment program.

The Board also stated that after redistricting is over, the process will be evaluated.

Adequate Public Facilities Ordinance (APFO)

The Council and the Board had discussion regarding whether or not proposed APFO language should be in County legislation or Board policy. Both Council and Board members were in agreement to work collaboratively together on the matter. In-depth discussion was deferred to the Council’s APFO work session, which was scheduled immediately following the quarterly meeting with the Board.

Adjournment – By consensus, the meeting was adjourned at 10:44 a.m.

Approved – November 2, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

October 12, 2017

The Board of Education of Howard County held an Attendance Area Adjustment Work Session meeting on Thursday, October 12, 2017, at 7 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

Chairman Cynthia Vaillancourt called the meeting to order at 7:00 p.m.

APPROVAL OF AGENDA

Action: Mrs. French moved approval of the agenda of October 12, 2017. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

WORKSESSION

*Attendance Area Adjustment Work Session I

The Board considered various redistricting scenarios and asked additional questions of staff. The Board will continue to address scenarios and questions at the next work session scheduled on Wednesday, November 1, with approval of the plans scheduled on Thursday, November 16, 2017.

Adjournment - By Board consensus, the meeting was adjourned at 9:43 p.m.

Approved – December 7, 2017 Board Meeting Summary 2 October 12, 2017

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – December 7, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

October 16, 2017

The Board of Education of Howard County met in closed session on Monday, October 16, 2017, at 4 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Mrs. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss Personnel - Superintendent Search. The motion was seconded by Ms. Ellis and approved 7/0. Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Kathleen Hanks, Administrator

1. To review the proposals for the conduct of the superintendent search and any personnel, statutory, or regulatory matters related to the search and administer its responsibilities under Section 4-201(b) and (c) of the Education Article, Annotated Code of Maryland.

The Board discussed the superintendent search process, proposals submitted, and various options. The Board voted on the next step of the process.

Adjourned: 5:43 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – November 2, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

October 17, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Tuesday, October 17, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived 4:12 p.m.) Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

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Chairman Cynthia Vaillancourt called the meeting to order at 4:09 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

REPORTS – Superintendent, student representative, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Legal Fees Monthly Report; and Meeting Minutes – 10 09 2017 Closed Meeting Minutes

The closed meeting minutes of Monday, October 09, 2017, were read into the record.

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Approved – November 2, 2017

Board Meeting Summary 2 October 17, 2017

CONSENT AGENDA

Donations; Resolution: Recognizing National Education Support Professionals Day; Open Meetings Act Designation; Meeting Minutes - 09 20 2017 Legislative Meeting Minutes; Meeting Minutes 09 28 2017 Superintendent Search Public Hearing Meeting Summary; Meeting Minutes – 10 03 2017 Regular Meeting Summary; and Meeting Minutes 10 09 2017 Legislative Committee Meeting Minutes

Pull: The Legislative Committee Minutes were pulled for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda Items A through F. The motion was seconded by Mrs. French and approved by the Board (8/0).

Legislative Committee Meeting Minutes

Action: Mrs. Coombs moved approval of the Legislative Committee Meeting Minutes. The motion was seconded by Mrs. Delmont-Small and approved (3/0) by committee members Mrs. Coombs, Mrs. Delmont-Small, and Ms. Selbrede.

ADMINISTRATIVE AGENDA

Proclamation: National Native American Heritage Month

Action: Mrs. Delmont-Small moved acceptance of the proclamation. The motion was seconded by Mrs. French and approved by the Board (8/0).

Proclamation: National Principals’ Month

Action: Mrs. French moved acceptance of the proclamation. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

*Bids and Contracts

Action: Mrs. Coombs moved approval of Bids and Contracts. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Bridge to Excellence 2018 Master Plan Draft

Action: Mrs. Coombs moved approval of the Bridge to Excellence 2017 Master Plan Draft. The motion was seconded by Mrs. French and approved by the Board (8/0).

PROGRAM AGENDA

Curriculum and Instructional Resources – 2017 Update

Action: Ms. Ellis moved approval of the course- and grade-level expectations of the HCPSS Pre- K – 12 curriculum and curriculum-based assessments in accordance with Policy 8000 Curriculum (Appendices A & B) as amended. The motion was seconded by Mrs. French and approved by the Board (8/0).

Approved – November 2, 2017

Board Meeting Summary 3 October 17, 2017

Action: Mrs. Coombs moved approval of the addition of courses for the Catalog of Approved High School Courses, 2018-2019 (Appendix C). The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Action: Mrs. French moved approval of the deletion of courses for the Catalog of Approved High School Courses, 2018-2019 (Appendix C). The motion was seconded by Mrs. Coombs and the motion failed (1/7) with Dr. Altwerger, Mrs. Coombs, Mrs. Delmont-Small, Ms. Ellis, Mr. Hejeebu, Ms. Selbrede, and Mrs. Vaillancourt voting no.

Recess: The meeting was recessed by the Chairman at 7:10 p.m. and reconvened at 7:43 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 9:50 p.m.

INFORMATION ITEMS

A. Food and Nutrition Service Financial Report B. Class of 2017 SAT & ACT Participation, Performance, and Three-Year Trends C. Extended Year Programs

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – November 2, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

October 26, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a Public Hearing #I on Attendance Area Adjustment Plans on Thursday, October 26, 2017, at 7 p.m. in the Auditorium at River Hill High School, 12101 Clarksville Pike, Clarksville, MD 21029. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Kathleen Hanks, Administrator

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Chairman Cynthia Vaillancourt called the meeting to order at 7:06 p.m.

APPROVAL OF AGENDA

Action: Dr. Altwerger moved approval of the agenda. The motion was seconded by Mrs. Coombs and approved by the Board (7/0).

PUBLIC HEARING #I

*Attendance Area Adjustment Plan

Mrs. Vaillancourt welcomed everyone to the public hearing. She stated during the public hearing, community members would have three minutes to present their testimony. She assured everyone if they did not finish within the time limit, Board Members would read all of the testimony. Mrs. Vaillancourt also said, rather than repeat what was previously stated, community members were encouraged to provide the Board with new additional information.

During the Attendance Area Adjustment Plan Public Hearing I, effective for the school year 2018- 2019, sixty-three community members presented testimony to the Board.

Approved – November 16, 2017

Board Meeting Summary 2 October 26, 2017

Recess: The meeting was recessed by the Chairman at 8:53 p.m. and reconvened at 9:13 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 10:46 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – November 16, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

October 30, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a Public Hearing #II on Attendance Area Adjustment Plans on Thursday, October 30, 2017, at 7 p.m. in the Auditorium at River Hill High School, 12101 Clarksville Pike, Clarksville, MD 21029. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 7:06 p.m.

APPROVAL OF AGENDA

Action: Ms. Coombs moved approval of the agenda. The motion was seconded by Ms. Ellis and approved by the Board (6/0).

PUBLIC HEARING #II

*Attendance Area Adjustment Plan

Mrs. Vaillancourt welcomed everyone to the public hearing. She stated during the public hearing, community members would have three minutes to present their testimony. She assured everyone if they did not finish within the time limit, Board Members would read all of the testimony. Mrs. Vaillancourt announced the Board would take a break at approximately 9 p.m. and end the meeting by 12:30 a.m. Anyone who was left after that time could submit written testimony.

During the Attendance Area Adjustment Plan Public Hearing II, effective for the school year 2018- 2019, sixty-three community members presented testimony to the Board.

Approved – November 16, 2017

Board Meeting Summary 2 October 30, 2017

Recess: The meeting was recessed by the Chairman at 8:49 p.m. and reconvened at 9:05 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 10:47 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – November 16, 2017

CLOSED MEETING MINUTES AND MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

November 1, 2017

The Board of Education of Howard County met in closed session on Wednesday, November 1, 2017, at 5:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Dr. Altwerger that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel, debt collection, and site acquisition-high school. The motion was seconded by Ms. Ellis and approved (5/0). Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman; Christina Delmont-Small (arrived at 6:13 p.m. after the vote to close); Mavis Ellis; Sandra H. French; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Interim Superintendent; Karalee Turner-Little, Assistant Superintendent for Administrative Affairs; Anissa Brown Dennis, Chief Operating Officer; and Kathleen Hanks, Administrator

1. To discuss the employment of one or more specific individuals and related personnel matters.

Dr. Martirano presented his personnel recommendation to the Board for their review and discussion. The Board asked questions, had in-depth discussion, and voted on the Superintendent’s recommendation. The recommendation was scheduled for approval in public during the Board of Education Meeting on November 2, 2017.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Interim Superintendent; Karalee Turner-Little, Assistant Superintendent for Administrative Affairs; Anissa Brown Dennis, Chief Operating Officer; Mark Blom, General Counsel; David Clark, Internal Auditor; and Kathleen Hanks, Administrator

2. To consult with counsel regarding collection of debt.

Staff updated the Board on a debt collection matter. There was in-depth discussion regarding various strategies, and the Board voted and directed staff on how to proceed.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Interim Superintendent; Karalee Turner-Little, Assistant Superintendent for Administrative Affairs; Anissa Brown Dennis, Chief Operating Officer; Bruce Gist, Executive Director Capital Planning and Operations; and Kathleen Hanks, Administrator

3. To discuss possible school sites.

Staff discussed various school sites with the Board. The Board asked clarifying questions and provided direction to staff.

The meeting was adjourned by the Chairman at 7:05 p.m., and reconvened in open session at 7:39 p.m. The following were present:

Approved – November 16, 2017 Board Meeting Summary 2 November 1, 2017

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda. The motion was seconded by Mrs. French and approved by the Board (6/0). Dr. Altwerger was not present for the vote.

Mrs. Vaillancourt read the following statement: “Community involvement is a key component to a healthy and thriving school system, and we thank you for your attendance today.

Section 4-109 (c) of the Maryland Education Article states that: “With the advice of the county superintendent, the county board shall determine the geographical attendance area for each school established under this section.” The Howard County Board of Education is committed to ensuring excellence in teaching and learning for all Howard County students. The continued student enrollment growth and geographic shifts in population provide us with unique challenges to ensuring equity in quality programing. To accommodate these challenges, the Board uses three strategies for pupil assignment: assign relocatables to above-capacity-schools; request and upon receiving state approval, build new schools and additions; and redistrict students to new schools or to those with available capacity.

While opening the Elementary School #42 is the major impetus for redistricting this year, we remain aware that, to provide for the best educational interest of all students in the Howard County Public School System, it is necessary to promote a more uniform and efficient use of school facility capacity and resources. Therefore, Policy 6010 School Attendance Areas lists factors to be considered during this process, the importance of considering community input, and the process for deliberation.

Approved – November 16, 2017 Board Meeting Summary 3 November 1, 2017

Boundary line alternatives may develop during the process of the Board’s deliberations over the next month, so it is wise for all surrounding communities in the affected areas to stay in touch with the proceedings. The purpose of the work sessions is to analyze not only the various recommendations and alternatives of the Superintendent and the Attendance Area Committee, but also the information we receive at the public hearings and email testimony from you, the general public. It is not too late for the Board to consider alternative ideas. In fact, the Board members have the legal authority to propose additional ideas for consideration during the work sessions. Please remember to use [email protected] for all redistricting communication with the Board.”

WORKSESSION

*Attendance Area Adjustment Work Session II

The Board considered various redistricting scenarios and asked additional questions of staff. The Board will continue to address scenarios and questions at the next work session scheduled on Thursday, November 2, with approval of the plans scheduled on Thursday, November 16, 2017.

Action: By a show of hands, the Board decided to postpone the consideration of splitting polygons. The vote passed (5/2) with Dr. Altwerger and Mrs. Delmont-Small voting no.

Adjournment - By Board consensus, the meeting was adjourned at 10:08 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – November 16, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

November 2, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, November 2, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:01 p.m.

Approval of the Agenda

Action: Dr. Altwerger moved approval of the agenda as presented. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

PERSONNEL AGENDA

Action: Mrs. Vaillancourt moved approval of the appointment of Christopher Madden, Senior Industrial Hygiene Project Manager to Industrial Hygienist/Indoor Environmental Quality Manager. The motion was seconded by Mrs. French and approved by the Board (7/0*).

*CONSENT AGENDA RESTRICTED

Staff Personnel; Operating Budget Financial Report; School Construction Monthly Report; and Meeting Minutes – 10 16 2017 Closed Meeting Minutes

Approved – November 16, 2017

Board Meeting Summary 2 November 02, 2017

The closed meeting minutes of Monday, October 16, 2017 were read into the record.

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Mrs. French and approved by the Board (6/0). Dr. Altwerger was not present at the vote.

CONSENT AGENDA

Donations; Meeting Minutes – 10 10 2017 BOE PTA Presidents & CAC Meeting Minutes; Meeting Minutes 10 11 2017 BOE-CC Quarterly Meeting Minutes; and 10 17 2017 Regular Meeting Summary

Action: Mrs. Coombs moved approval of the Consent Agenda. The motion was seconded by Mrs. French and approved by the Board (8/0).

ADMINISTRATIVE AGENDA

*Bids and Contracts

Action: Mrs. French moved approved of Bids and Contracts minus PR-19. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

*FY 2017 Audit Report

Action: Mrs. French moved acceptance of the *FY 2017 Audit Report. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. Vaillancourt voting no.

Recess: The meeting was recessed by the Chairman at 6:25 p.m. and reconvened at 7:30 p.m.

WORK SESSION

*Attendance Area Adjustment Work Session III

Mrs. Vaillancourt read the following statement: “Community involvement is a key component to a healthy and thriving school system, and we thank you for your attendance today.

Approved – November 16, 2017

Board Meeting Summary 3 November 02, 2017 capacity and resources. Therefore, Policy 6010 School Attendance Areas lists factors to be considered during this process, the importance of considering community input, and the process for deliberation.

The Board considered various redistricting scenarios and asked additional questions of staff. The Board will continue to address scenarios and questions at the next work session scheduled on Wednesday, November 8, 2017 with approval of the plans scheduled on Thursday, November 16, 2017.

Adjournment - By Board consensus, the meeting was adjourned at 10:35 p.m.

INFORMATION ITEMS

A. Annual Report – Policy 1030 Child Abuse and Neglect

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – November 16, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

November 6, 2017

The Board of Education of Howard County met in closed session on Monday, November 6, 2017, at 5 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Mrs. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss negotiations. The motion was seconded by Ms. Ellis and approved (6/0). Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman (left at 7:01 p.m.); Kirsten A. Coombs; Christina Delmont-Small (arrived at 5:09 p.m. after the vote to close); Mavis Ellis; Sandra H. French; and Ananta Hejeebu.

1. To discuss the Superintendent’s recommendations for employee units including AFSCME, HCAA, HCEA, HCEA-ESP, Food Services MOU, and Home and Hospital MOU.

Staff presented the Superintendent’s recommendations for HCEA. There was in-depth discussion, and Board members asked clarifying questions. The Board voted to accept, reject, and/or amend the recommendations.

Adjourned: 7:05 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – December 7, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

November 7, 2017

The Board of Education of Howard County held an Attendance Area Adjustment Public Hearing meeting on Tuesday, November 7, 2017, at 7 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman (arrived 7:18 p.m.) Kirsten A. Coombs Christina Delmont-Small (arrived 7:18 p.m.) Mavis Ellis Sandra H. French Ananta Hejeebu

Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

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The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

Chairman Cynthia Vaillancourt called the meeting to order at 7:08 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda as presented. The motion was seconded by Ms. Ellis and approved by the Board (5/0).

PUBLIC HEARING III

*Attendance Area Adjustment Plan

During the Attendance Area Adjustment Plan Public Hearing III, effective for the school year 2018- 2019, seventy-nine community members presented testimony to the Board.

Approved – December 7, 2017 Board Meeting Summary 2 November 7, 2017

Recess #1: The meeting was recessed by the Chairman at 8:44 p.m. and reconvened at 9:01 p.m

Recess #2: The meeting was recessed by the Chairman at 11 p.m. and reconvened at 11:39 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 11:39 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – December 7, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

November 8, 2017

The Board of Education of Howard County held an Attendance Area Adjustment Work Session meeting on Wednesday, November 8, 2017, at 5:30 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

Chairman Cynthia Vaillancourt called the meeting to order at 5:44 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda as presented. The motion was seconded by Mrs. French and approved by the Board (6/0). Mrs. Delmont-Small was not present during the vote.

WORKSESSION

*Attendance Area Adjustment Work Session IV

The Board considered various redistricting scenarios and asked additional questions of staff. The Board will continue to address scenarios and questions at the next work session scheduled on Thursday, November 9, with approval of the plans scheduled on Thursday, November 16, 2017.

Recess: The meeting was recessed by the Chairman at 7:35 p.m. and reconvened at 8:20 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 10:13 p.m.

Approved – December 7, 2017 Board Meeting Summary 2 November 8, 2017

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – December 7, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

November 9, 2017

The Board of Education of Howard County held an Attendance Area Adjustment Work Session meeting on Thursday, November 9, 2017, at 7:30 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

Chairman Cynthia Vaillancourt called the meeting to order at 7:36 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda as presented. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

*Attendance Area Adjustment Work Session V

The Board considered various redistricting scenarios and asked additional questions of staff. The Board will continue to address scenarios and questions at the next work session scheduled on Tuesday, November 14, with approval of the plans scheduled on Thursday, November 16, 2017.

Motion: Mrs. Delmont-Small moved that the Board split polygons containing existing students and developments that have yet to yield students, and create a Development Polygon for the portion of the polygon that has yet to yield students. All Development Polygons will be assigned to a Community Stability Bin. The Development Polygons will remain in the Community Stability Bin until such a time that they will begin to yield students in the next school year. At that time, the Board of Education will consider the impact of the following factors in their decision of into which

Approved – December 7, 2017 Board Meeting Summary 2 November 9, 2017 school attendance area the Development Polygon will be placed. The three factors, as listed in Policy 6010, IV. Standards B are: 1. Facility Utilization, 2. Community Stability, and 3. Demographic Characteristics. The Board will consider each of these factors, weigh them and assess them on a case by case basis. As Policy 6010 states, while each of these factors will be considered, it may not be feasible to reconcile each and every decision with each and every factor. Creating the Development Polygons will enable the Board to better align both now and in the future with the three factors. This will enable the Board to keep current students in their schools and not displace them based on future students who do not yet exist. This lack of disruption of families, students, siblings, and communities will ensure stability. It will allow us to have more accurate enrollment projections and prepare for future students. The motion was seconded by Ms. Ellis.

After further discussion the motion was tabled.

Action: Dr. Altwerger moved to relieve overcrowding at Howard, Centennial, and Long Reach High Schools through the Jump Start Program with the additional trailing siblings included and, if needed, allow for directed open enrollment from the overcrowded schools to Oakland Mills and River Hill High Schools with transportation provided. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. French voting no.

Recess: The meeting was recessed by the Chairman at 9:10 p.m. and reconvened at 9:26 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 10:50 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – December 7, 2017 Board of Education Policy Committee Meeting Monday, November 13, 2017 – Boardroom A Committee Members: Mavis Ellis, Chairman; Dr. Bess Altwerger; Sandra H. French Staff: Dr. Cherise Hunter, Policy Manager; Trudy Grantham, Technical Assistant; Dr. Kevin Gilbert, Director of Diversity, Equity, and Inclusion; Mark Blom, General Counsel Board Staff: Kathleen Hanks, Administrator Item Subject Discussion Action/Status Follow-up

1. Call to Order Ms. Ellis called the meeting to order at 3:36 p.m. Ms. Ellis welcomed Mrs. French as the newest member of the committee. 2. Approval of Add discussion of Policy 6050 Naming and Renaming of By consensus, the Agenda Schools; review minutes of last committee meeting; and agenda was approved as discussion of Policy 2020 Policy Development and Adoption. amended. 3. Election of Dr. Altwerger nominated Ms. Ellis as Chairman. By consensus Ms. Ellis Chairman was duly elected. 4. Review of Ms. Ellis reviewed the previous meeting minutes and asked if Minutes from the policy training module was sent to the Board. Mrs. Hanks Last Meeting said it was sent in a Friday memo. The Policy Office will resend the training module to the Policy Committee members. Ms. Ellis also said the Policy Committee requested additional participants be added to committees to ensure diversity, and it was stated the full Board requested that SECAC be invited to participate on all policy review committees. 5. Review Policy The committee reviewed the committee structure and made Mrs. Hanks will create a Committee edits. The item will be placed on the Board’s Consent Agenda markup document and Structure, for Board approval on Thursday, December 7. Board report for the Procedures and December 7 Board Responsibilities meeting. 6. Review of Dr. Hunter reviewed the policy development and revision Policy Process process. Graphic (Dr. Cherise Hunter) 7. Policy Schedule Policy 1000 Civility Update Policy is on schedule. (Dr. Cherise Hunter) Policy 1010 Discrimination The schedule was changed to align with the Policy 1020 Sexual Discrimination due to similar language. Approved – November 16, 2017 1 Policy Committee Minutes November 13, 2017

Item Subject Discussion Action/Status Follow-up

Policy 1020 Sexual Discrimination The committee is being developed and meeting dates scheduled. Board meetings dates have also been scheduled.

Policy 3000 Religious Observances Policy is on schedule.

Policy 3060 Data Privacy (New) Policy is on schedule.

Policy 4050 Procurement of Goods and/or Services Schedule has changed because the committee needs more time.

Policy 8010 Grading and Reporting: Pre-Kindergarten Through Grade 8 Policy is on schedule.

Policy 8020 Grading and Reporting: High School The Policy Committee The policy will be a two year review. An update report will be will request an update provided to the Board in May. on the Homework Guidelines from the Policy 8040 Selection of Instructional Materials Superintendent. The committee has received all Board requests from when the charter was presented.

Policy 9000 Student Residency, Eligibility, Enrollment and Assignment Policy is on schedule. The inclusion of language regarding homelessness, immigration, and emergency/crisis situations was discussed. Approved – November 16, 2017 2 Policy Committee Minutes November 13, 2017

Item Subject Discussion Action/Status Follow-up

Policy 9080 Interscholastic Athletic Program Policy is on schedule.

Policy 9200 Student Discipline Schedule has changed to allow more time. The committee has reached out to various student groups to serve on the committee. If students are unable to attend, they are reviewing the policy documents and providing input. Dr. Gilbert is also working with the committee and providing input.

Policy 1070 Immigrant Students (working title/new) The committee has had some challenges. Dr. Hunter will attend the next meeting to assist with the process. Dr. Gilbert has also provided input on the policy and has been working closely with Dr. Hunter regarding the process. An update report will be provided to the Board on February 8, 2018.

Policy 2070 Ethics Dr. Hunter will meet The transcript of the June meeting has been reviewed. All items with the Superintendent addressed during that time are in the current Ethics Regulations. and Mr. Blom will meet Mr. Blom reviewed the differences of the Policy, with Mrs. Delmont- Implementation Procedures, and the Regulations. He stated the Small to seek further Regulations are the most important and require state approval. guidance. The Ethics Policy will also be scheduled on a future Board meeting for Board discussion and clarification. 8. Scheduling 2017-2018 Meeting Dates (All meetings are in Boardroom A): Monday, January 22, 2018 at 3:30 p.m. Approved – November 16, 2017 3 Policy Committee Minutes November 13, 2017

Item Subject Discussion Action/Status Follow-up

Monday, March 19, 2018 at 3:30 p.m. Monday, May 21, 2018 at 3:30 p.m. 9. Adjournment The meeting was adjourned at 5 p.m. B.y consensus

Approved – November 16, 2017 4 CLOSED MEETING MINUTES AND MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

November 14, 2017

The Board of Education of Howard County met in closed session on Tuesday, November 14, 2017, at 5 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Mrs. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss personnel and negotiations. The motion was seconded by Ms. Ellis and approved (6/0). Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D., Vice Chairman (arrived at 5:11 p.m. after the vote to close); Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent (arrived at 6:02 p.m.); Karalee Turner- Little, Assistant Superintendent; Helen Nixon, Ed.D., Chief Human Resource and Leadership Development Officer; Pamela Murphy, Director Staff Relations; and Kathleen Hanks, Administrator

1. To discuss employment of one or more specific individuals and related personnel matters.

Dr. Nixon presented the Superintendent’s personnel recommendation to the Board for their review and discussion. The Board asked questions, had in-depth discussion, and voted on the Superintendent’s recommendation. The recommendation was scheduled for approval in public during the Board of Education Meeting on November 16, 2017.

2. To discuss the Superintendent’s recommendations for collective bargaining matters.

Staff presented the Superintendent’s recommendations for HCEA-ESP. The Board had in-depth discussion and voted to accept, reject, and/or amend the recommendations.

The meeting was adjourned by the Chairman at 6:36 p.m., and reconvened in open session at 7:30 p.m. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

The following is a summary of the motions made and votes taken at the meeting and are for informational purposes only. If there is any discrepancy between the video and this summary, the

Approved – December 7, 2017 Board Meeting Summary 2 November 14, 2017

video, which constitutes the minutes of the meeting, shall control. Other matters addressed by or discussed with the Board are available in the video/audio recordings. All Board reports/supporting documents for the meeting are provided to the Board and are located on BoardDocs at:

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda as presented. The motion was seconded by Mrs. French and approved by the Board (6/0). Mrs. Delmont-Small was not present for the vote.

WORKSESSION

*Attendance Area Adjustment Work Session VI

The Board considered various redistricting scenarios and asked additional questions of staff. The Board will continue to address scenarios and questions with approval of the plans scheduled on Thursday, November 16, 2017.

Action: Ms. Ellis moved to move Polygons 189 and 1192 from Pointers Run Elementary School to Dayton Oaks Elementary School. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Action: Ms. Ellis moved to move Polygon 127 from Clemens Crossing Elementary School to Pointers Run Elementary School and from Lime Kiln Middle School to Clarksville Middle School. The motion was seconded by Mrs. French and approved by the Board (4/3*) with Mrs. Delmont- Small, Mr. Hejeebu and Mrs. Vaillancourt voting no.

Action: Mrs. Vaillancourt moved to complete the process this evening. The motion was seconded by Mrs. Coombs and approved by the Board (5/2*) with Dr. Altwerger and Mrs. Delmont-Small voting no.

Action: Mrs. Coombs moved to move Polygons 30, 1030, and 2030 from Deep Run Elementary School to Elementary School #42; move Polygons 33, 35, 1035, 1036, 2035, and 4035 from Ducketts Lane Elementary School to Elementary School #42; and move Polygons 32 and 1032 from Rockburn Elementary School to Elementary School #42. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Motion: Mrs. Coombs moved to move Polygons 178, 1178, 179, and 1179 from Manor Woods Elementary School to West Friendship Elementary School. The motion was seconded by Ms. Ellis. After further discussion, the motion was withdrawn.

Action: Mrs. Coombs moved to move Polygons 178, 1178, 179, and 1179 from Manor Woods Elementary School to West Friendship Elementary School; move Polygon 304 from Manor Woods Elementary School to Waverly Elementary School; and move Polygon 1171 from Manor Woods Elementary School to Triadelphia Road Elementary School. The motion was seconded by Mrs. French and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

Approved – December 7, 2017 Board Meeting Summary 3 November 14, 2017

Action: Mrs. Coombs moved to move Polygon 1171 to Folly Quarter Middle School and Glenelg High School to complete the feed. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Action: Mrs. French moved to move Polygon 171 from Manor Woods Elementary School to West Friendship Elementary School and from Burleigh Manor Middle School to Mt. View Middle School. The motion was seconded by Ms. Ellis and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

Action: Mrs. Coombs moved to move Polygons 82 and 2082 from Thomas Viaduct Middle School to Mayfield Woods Middle School and Polygons 83 and 1083 from Mayfield Woods Middle School to Elkridge Landing Middle School. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Action: Mrs. French moved to move Polygons 83 and 1083 from Bellow Springs Elementary School to Rockburn Elementary School. The motion was seconded by Ms. Coombs and approved by the Board (7/0*).

Action: Ms. Ellis moved to move Polygons 66, 134, 1066, 1134, and 2134 to Wilde Lake Middle School from Harpers Choice Middle School. The motion was seconded by Mrs. Coombs and approved by the Board (4/3*) with Dr. Altwerger, Mrs. Delmont-Small, and Mrs. Vaillancourt voting no.

Recess: The meeting was recessed by the Chairman at 9:16 p.m. and reconvened at 9:28 p.m.

Action: Mrs. French moved to move Polygons 118, 120, 123, 126, 296, 1120, 1123, 1296 from Lime Kiln Middle School to Clarksville Middle School. The motion was amended to include Polygons 117 and 1117. The motion was seconded by Mrs. Coombs and approved by the Board (7/0*).

Action: Mrs. Vaillancourt moved to confirm that Polygon 2136 remain at Running Brook Elementary School. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Action: Mrs. Delmont-Small moved to provide the opportunity for active duty military families to request a waiver to remain and finish at their current school and provide their own transportation. The motion was seconded by Mrs. Coombs and approved by the Board (6/0/1*) with Dr. Altwerger abstaining.

Action: Dr. Altwerger moved to grandfather rising fifth and eighth graders for 2018 and provide their own transportation with the exception of Elementary School #42 that would include all grade levels. The motion was seconded by Mrs. Delmont-Small. Ms. Ellis amended the motion that only rising eighth graders would be grandfathered. The amendment was accepted and approved by the Board (7/0*).

By Board consensus, the Board directed the Superintendent to explore programmatic efforts that would balance the demographics in the greater Columbia Area for 2019.

Approved – December 7, 2017 Board Meeting Summary 4 November 14, 2017

Action: Mr. Hejeebu moved that students at Howard, Long Reach, and Centennial High Schools whose family provide their own transportation be able to use the open enrollment option at Marriotts Ridge, Glenelg, or Wilde Lake High School. The motion was seconded by Mrs. Vaillancourt and approved by the Board (4/2/1*) with Dr. Altwerger and Ms. Ellis voting no, and Mrs. Coombs abstaining.

Adjournment - By Board consensus, the meeting was adjourned at 11:15 p.m.

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – December 7, 2017 MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

November 16, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, November 16, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived 4:54 p.m.) Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:24 p.m.

APPROVAL OF AGENDA

Action: Mrs. Coombs moved approval of the agenda as presented. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

PERSONNEL AGENDA

*Administrative Appointments and Promotions

Action: Mrs. Coombs moved approval of Thomas L. McNeal from Deputy Director, Office of Emergency Management; Howard County to Director of Security, Emergency Preparedness and Response. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

REPORTS – Superintendent and Board member reports were provided.

Approved – December 7, 2017 Board Meeting Summary 2 November 16, 2017

*CONSENT AGENDA RESTRICTED

Legal Fees Monthly Report; and Meeting Minutes - 11 01 2017 Closed Meeting Minutes

Action: Mrs. Vaillancourt moved approval of the Consent Agenda Restricted. The motion was seconded by Ms. Ellis and approved by the Board (6/0*). Dr. Altwerger was not present at the vote.

CONSENT AGENDA

Donations; and Meeting Minutes - 10 26 AAA Public Hearing I Meeting Summary; Meeting Minutes 10 30 2017 AAA Public Hearing II Meeting Summary; Meeting Minutes – 11 01 2017 AAA Work Session II Summary Meeting Minutes; Meeting Minutes 11 02 2017 Regular Mtg. & AAA WS III Meeting Summary; and Meeting Minutes – 11 13 2017 Policy Committee Meeting Minutes

Pull: 7. F. Meeting Minutes – 11 13 2017 Policy Committee Meeting Minutes for voting purposes.

Action: Mrs. Coombs moved approval of the Consent Agenda Items A through E. The motion was seconded by Mrs. French and approved by the Board (7/0).

Meeting Minutes – 11 13 2017 Policy Committee Meeting Minutes

Action: Mrs. French moved approval of the Policy Committee Meeting Minutes. The motion was seconded by Dr. Altwerger and approved (3/0) by committee members Dr. Altwerger, Ms. Ellis, and Mrs. French.

ADMINISTRATIVE AGENDA

*Bids and Contracts

Action: Mrs. French moved approval of Bids and Contracts. The motion was seconded by Mrs. Coombs and approved by the Board (7/0*).

Recess: The meeting was recessed by the Chairman at 5:56 p.m. and reconvened at 7:33 p.m.

ADMINISTRATIVE AGENDA (Continued)

*Approval of Attendance Area Adjustment Plan

Polygons 30, 1030, and 2030

Action: Mr. Hejeebu moved that Deep Run Elementary School send to New Elementary School #42 and New Elementary School #42 receive those students in grades K-5 and future students who reside at properties with egress to the East side of Washington Blvd. (U.S. 1) between the railroad crossing (approximately 800 feet South of Patuxent Range Rd.) and Port Capital Dr. and all streets with direct egress to that section of Washington Blvd. (U.S. 1).; Dorsey Run Rd. between Montevideo Rd. and Giant Dr. and all streets with direct egress to that section of Dorsey

Approved – December 7, 2017 Board Meeting Summary 3 November 16, 2017

Run Rd.; and Assateague Dr., Patuxent Range Rd., Ashwood Rd., Darkwood Ct., Sandlewood Ct., and Jack Ln. and all streets with direct egress to those streets. The motion was seconded by Mrs. Coombs and approved by the Board (7/0*).

Polygons 33, 35, 1035, 2035, and 4035

Action: Mrs. Coombs moved that Ducketts Lane Elementary School send to New Elementary School #42 and New Elementary School #42 receive those students in Grades K-5 and future students who reside at properties with egress to the South and West sides of Port Capital Dr. between Old Waterloo Rd. and Washington Blvd. (U.S. 1) and all streets with direct egress to those sections of Port Capital Dr.; Singers Way, Susans Pass, Yesterday Ln., and all streets with direct egress to those streets; the South side of Washington Blvd. (U.S. 1) between Port Capital Dr. and MD 100 and all streets with direct egress to that section of Washington Blvd. (U.S. 1); Dorsey Rd. between Washington Blvd. (U.S. 1) and the Anne Arundel County line and all streets with direct egress to that section of Dorsey Rd.; Elm Ave., Linden Ave. Cherry Ave., Little Brook Ct. and all streets with direct egress to those streets; Dorsey Run Rd. between MD 103 and Montevideo Rd. and all streets with direct egress to that section of Dorsey Run Rd.; Montevideo Rd. between Washington Blvd. (U.S. 1) and the Anne Arundel County line and all streets with direct egress to that section of Montevideo Rd.; Mission Rd. between Washington Blvd. (U.S. 1) and Concord Dr. and all streets with direct egress to that section of Mission Rd.; the East side of Washington Blvd. (U.S. 1) between MD 100 and Ducketts Lane and all streets with direct egress to that section of Washington Blvd. (U.S. 1); Senlick Dr., Taskter Falls, Santomas Rd. and all streets with direct egress to those streets; Hightech Dr. between Hanover Rd. and Coca Cola Drive and all streets with direct egress to Hightech Dr.; Coca Cola Dr. between Hightech Dr. and the Anne Arundel County line and all streets with direct egress to Coca Cola Dr.; and Southmoor St., Beaumont Place, Crowley St. and all streets with direct egress to those streets. The motion was seconded by Dr. Altwerger and approved by the Board (7/0*).

Polygons 32 and 1032

Action: Dr. Altwerger moved that Rockburn Elementary School send to New Elementary School #42 and New Elementary School #42 receive those students in Grades K-5 and future students who reside at properties with egress to the West side of Washington Blvd. (U.S. 1) between the railroad crossing (approximately 800 feet South of Patuxent Range Rd.) and MD 175 (Rouse Parkway) and all streets with direct egress to that section of Washington Blvd. (U.S. 1); and Lincoln Dr., Wye Ave. Wades Way, Stickley Ct. and Log Cabin Rd. and all streets with direct egress to those streets. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Polygons 178, 179, 1178, and 1179

Action: Ms. Ellis moved that Manor Woods Elementary School send to West Friendship Elementary School and West Friendship Elementary School receive those students in grades K- 5 and future students who reside at properties with egress to Folly Quarter Rd. between Carroll Mill Rd. and Pauls Ln. and all streets with direct egress to that section of Folly Quarter Rd.; Running Springs Rd. and all streets with direct egress to Running Springs Rd.; 850 feet of Carroll Mill Rd. that lies west of Folly Quarter Rd. to the Eastern terminus of Carroll Mill Rd. and all streets with direct egress to that section of Carroll Mill Rd.; the West side of Folly Quarter Rd. between Pauls Ln. and 500 feet South of MD 144 (Frederick Rd.) and all streets with direct egress to that section of Folly Quarter Rd.; Triadelphia Rd. between MD 144 (Frederick Rd.) and Ericole Ct. and all streets with direct egress to that section of Triadelphia Rd.; Evergreen Way and Emerald Valley

Approved – December 7, 2017 Board Meeting Summary 4 November 16, 2017

Rd. and all streets with direct egress to those streets; and the West side of Triadelphia Rd. between Ericole Ct. to the Middle Patuxent River and all streets with direct egress to that section of Triadelphia Rd. The motion was seconded by Mrs. French and approved by the Board (6/0*) with Mrs. Delmont-Small voting no.

Polygon 304

Action: Mrs. French moved that Manor Woods Elementary School send to Waverly Elementary School and Waverly Elementary School receive those students in grades K-5 and future students who reside at properties with egress to the East side of Marriottsville Rd. between U.S. 40 (Baltimore National Pike) and Interstate 70 and all streets with direct egress to that section of Marriottsville Rd.; Resort Rd. between Marriottsville Rd. and Turf Valley Rd. and all streets with direct egress to that section of Resort Rd.; Timberline Ln., Fairmont Ln., Cheekwood Circle, Nashville Ct. and all streets with direct egress to those streets; Mount Villa Pkwy. between Resort Rd. and Turf Valley Golf Rd. and all streets with direct egress to that section of Mount Villa Pkwy.; and the West side of Mount Villa Pkwy. between Turf Valley Golf Rd. and the Southern terminus of Mount Villa Pkwy. and all streets and future streets with egress to that section of Mount Villa Pkwy. The motion was seconded by Mr. Hejeebu and approved by the Board (6/0*) with Mrs. Delmont-Small voting no.

Polygons 189 and 1192

Action: Mr. Hejeebu moved that the Board reject to move Pointers Run Elementary School send to Dayton Oaks Elementary School and Dayton Oaks Elementary School receive those students in grades K-5 and future students who reside at properties with egress to the East side of MD 108 between Guilford Rd. and Scaggsville Rd. and all streets with direct egress to that section of MD 108; MacBeth Farm Ln. and all streets with direct egress to MacBeth Farm Ln.; the West side of MD 108 between 600 feet South of Guilford Rd. and Scaggsville Rd. and all streets with direct egress to that section of MD 108; and the West side of Guilford Rd. between MD 108 and Spring Lake Dr. and all streets with direct egress to that section of Guilford Rd. The motion was seconded by Mrs. Coombs and approved by the Board (7/0*).

Polygons 82 and 2082

Action: Mrs. Coombs moved that Thomas Viaduct Middle School send to Mayfield Woods Middle School and Mayfield Woods Middle School receive those students in grades 6-8 and future students who reside at properties with egress to the North side of MD 103 (Meadowridge Rd.) between Interstate 95 and 750 feet West of Old Rockbridge Dr. and all streets with egress to that section of MD 103 (Meadowridge Rd.); Old Rockridge Dr., Huntshire Dr., Merrymaker Way, Woodland Forest Dr. and all streets with direct egress to those streets; and the South side of MD 103 between Huntshire Dr. and Mayfield Ave, and all streets with direct egress to that section of MD 103. The motion was seconded by Dr. Altwerger and approved by the Board (7/0*).

Polygons 66, 134, 1066, 1134, and 2134

Action: Ms. Ellis moved that Harpers Choice Middle School send to Wilde Lake Middle School and Wilde Lake Middle School receive those students in grades 6-8 and future students who reside at properties with egress to the West side of Cedar Ln. between McGregor Dr. and 400 feet South of Hickory Ridge Rd. and all streets with direct egress to that section of Cedar Ln.; Holland Ct., Cedar Wood Dr., Hilltop Ln., Kathleen Ct., Harmel Dr., Shadow Ln., and all streets

Approved – December 7, 2017 Board Meeting Summary 5 November 16, 2017

with direct egress to those streets; and Watch Chain Way between Harmel Dr. and Stem Winder Ct. and all streets with direct egress to that section of Watch Chain Way. The motion was seconded by Mrs. French and approved by the Board (6/1*) with Mrs. Delmont-Small voting no. Polygons 117, 118, 120, 123, 126, 296, 1117, 1120, 1123, and 1296

Action: Mrs. Delmont-Small moved that Lime Kiln Middle School send to Clarksville Middle School and Clarksville Middle School receive those students in grades 6-8 and future students who reside at properties with egress to the West side of Sanner Rd. between Guilford Rd. and Old Hopkins Rd. and all streets with direct egress to that section of Sanner Rd.; Creekside Rd., Sandy Creek Ct. and all streets with direct egress to those streets; Pindell School Rd. between Guilford Rd. and Simpson Rd. and all streets with direct egress to that section of Pindell School Rd.; Pindell Woods Dr., Meandering Stream Way and all streets with direct egress to those streets; Simpson Rd. between Pindell School Rd. and Hall Shop Rd. and all streets with direct egress to that section of Simpson Rd.; Meadow Wood Way, Moorland Dr., Fawn Crossing Dr. and all streets with direct egress to those streets; the East side of Browns Bridge Rd. between Scaggsville Rd. and Hall Shop Rd. and all streets with direct egress to that section of Browns Bridge Rd.; the West side of Hall Shop Rd. between Scaggsville Rd. and Guilford Rd. and all streets with direct egress to that section of Hall Shop Rd.; the East side of Hall Shop Rd. between Browns Bridge Rd. and 400 feet North of Redberry Rd. and all streets with direct egress to that section of Hall Shop Rd.; the North side of Johns Hopkins Rd. between U.S. 29 and Sanner Rd. and all streets with direct egress to that section of Johns Hopkins Rd.; and the East side of Sanner Rd. between Johns Hopkins Rd. and Guilford Rd. and all streets with direct egress to that section of Sanner Rd. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Polygons 83 and 1083

Action: Mrs. French moved that Bellow Springs Elementary School send to Rockburn Elementary School and Rockburn Elementary School receive those students in grades K-5, AND Mayfield Woods Middle School send to Elkridge Landing Middle School and Elkridge Landing Middle School receive those students in grades 6-8, and future students who reside at properties with egress to the West side MD 103 (Meadowridge Rd.) between Old Montgomery and MD 100 and all streets with direct egress to that section of MD 103 (Meadowridge Rd.); Brightfield Rd. between MD 103 and Old Montgomery Rd. and all streets with direct egress to that section of Brightfield Rd.; and Old Montgomery Rd. between MD 103 and MD 100 and all streets with direct egress to that section of Old Montgomery Rd. The motion was seconded by Mr. Hejeebu and approved by the Board (7/0*).

Polygon 171

Action: Mr. Hejeebu moved that Manor Woods Elementary School send to West Friendship Elementary School and West Friendship Elementary School receive those students in grades K- 5, AND Burleigh Manor Middle School send to Mount View Middle School and Mount View Middle School receive students in grades 6-8, and future students who reside at properties with egress to Current Property Parcel Numbers: Tax Map 23: Parcel 148 (Lots D, E, H, I, J O, and eight [8]); and Tax Map 23: Parcel 130 (Lots A and B). The motion was seconded by Mrs. Coombs and approved by the Board (6/1*) with Mrs. Delmont-Small voting no.

Polygon 127

Approved – December 7, 2017 Board Meeting Summary 6 November 16, 2017

Action: Mrs. Coombs moved that Clemens Crossing Elementary School send to Pointers Run Elementary School and Pointers Run Elementary School receive those students in grades K-5, AND Lime Kiln Middle School send to Clarksville Middle School and Clarksville Middle School receive students in grades 6-8, and future students who reside at properties with egress to Rivers Edge Rd., Long View Rd., Newberry Dr., Judy Ln., and all streets with direct egress to those streets. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Polygon 1171

Action: Dr. Altwerger moved to reject that Manor Woods Elementary School send to Triadelphia Ridge Elementary School and Triadelphia Ridge Elementary School receive those students in grades K-5, AND Burleigh Manor Middle School send to Folly Quarter Middle School and Folly Quarter Middle School receive students in grades 6-8, AND Marriotts Ridge High School send to Glenelg High School and Glenelg High School receive those students in grades 9-12, and future students who reside at properties with egress to the South side of MD 144 (Frederick Rd.) between Folly Quarter Rd. and U.S. 40 and all streets with direct egress to that section of MD 144 (Frederick Rd.), also known as the Westmount subdivision; and the East side of Folly Quarter Rd. between MD 144 (Frederick Rd.) and Pauls Ln. and all streets with direct egress to that section of Folly Quarter Rd. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Polygon 1171

Action: Ms. Ellis moved that Manor Woods Elementary School send to Triadelphia Ridge Elementary School and Triadelphia Ridge Elementary School receive those students in grades K-5, and future students who reside at properties with egress to the South side of MD 144 (Frederick Rd.) between Folly Quarter Rd. and U.S. 40 and all streets with direct egress to that section of MD 144 (Frederick Rd.), also known as the Westmount subdivision; and the East side of Folly Quarter Rd. between MD 144 (Frederick Rd.) and Pauls Ln. and all streets with direct egress to that section of Folly Quarter Rd. The motion was seconded by Mrs. Christina Delmont- Small and approved by the Board (7/0*).

Action: Mrs. French moved to allow students at Howard High School, Centennial High School, and Long Reach High School to enroll in the JumpStart Program at Oakland Mills High School or River Hill High School, and to also allow trailing siblings, who will share at least one year in the high school together to enroll at the school of their older sibling in the Jump Start Program. HCPSS will provide transportation through collector sites for the duration of the JumpStart program. The motion was seconded by Mr. Hejeebu and approved by the Board (7/0*).

Action: Mr. Hejeebu moved that, as capacity allows at Oakland Mills High School or River Hill High School and after students and their siblings are enrolled in the JumpStart Program that students from Centennial High School, Howard High School, and Long Reach High School may apply for directed open enrollment to Oakland Mills High School or River Hill High School. HCPSS will provide transportation through collector sites for the duration of the JumpStart program. The motion was seconded by Mrs. Coombs and approved by the Board (6/1*) with Mrs. French voting no.

Action: Mrs. Coombs moved as capacity allows at Oakland Mills High School or River Hill High School and after students and their siblings are enrolled in the JumpStart Program that students from Centennial High School, Howard High School, and Long Reach High School may apply for directed open enrollment to Oakland Mills High School or River Hill High School. HCPSS will

Approved – December 7, 2017 Board Meeting Summary 7 November 16, 2017

provide transportation through collector sites for the duration of the JumpStart program. The motion was seconded by Dr. Altwerger and approved by the Board (7/0*).

Action: Mrs. Coombs moved to direct the Superintendent to propose revisions to Policy 9000 to support the JumpStart Program, enrollment of siblings of students enrolled in the JumpStart Program, and directed open enrollment, for review on December 7, 2017. The motion was seconded by Dr. Altwerger and approved by the Board (7/0*).

Action: Dr. Altwerger moved that parent(s) may request that their rising eighth grade student remain at their 2017/2018 middle school with transportation provided by parent(s). The parent(s) must apply using the Student Reassignment process as outlined in Policy 9000 Implementation Procedures, Section IV. Student Reassignment Initiated by Parents. Deadlines to request reassignment are to be announced. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

Action: Ms. Ellis moved that parent(s) may request for their student with an Individualized Education Plan or Section 504 plan to remain at their current school until completion of that school level with transportation provided by parents. If transportation is included in the IEP or 504 plan transportation would continue to be provided by HCPSS. The parent must apply using the Student Reassignment process as outlined in Policy 9000 Implementation Procedures, Section IV. Student Reassignment Initiated by Parents. Deadlines to request reassignment are to be announced. The motion was seconded by Mrs. Delmont-Small and approved by the Board (7/0*).

Action: Mrs. Delmont-Small moved that parent(s) who, as defined by Policy 9000, is/are currently active duty military personnel, may request for their student(s) to remain at their current school until completion of the school level, with transportation provided by parents. The parent(s) must apply using the Student Reassignment process as outlined in Policy 9000 Implementation Procedures, Section IV. Student Reassignment Initiated by Parents. Deadlines to request reassignment are to be announced. The motion was seconded by Mrs. French and approved by the Board (7/0*).

Action: Mrs. Vaillancourt moved to agree as a group to build on the information that was developed during this process to make additional moves that may become necessary or to refine processes that need to be revised in our redistricting policy over the next several months. The motion was seconded by Mr. Hejeebu and approved by the Board (5/2*) with Dr. Altwerger and Mrs. French voting no.

Adjournment - By Board consensus, the meeting was adjourned at 8:53 p.m.

INFORMATION ITEMS A. Food and Nutrition Service Financial Report B. Success of the Athletic Trainer and Teams

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

*Under Section 3-701 of the Education Article of the Annotated Code of Maryland, the Student Member may not vote on these matters. Passage of a motion by the Board on these matters

Approved – December 7, 2017 Board Meeting Summary 8 November 16, 2017 requires the affirmative vote of four (4) Board members.

Approved – December 7, 2017 MEETING OF THE BOARD OF EDUCATION - Legislative Committee November 20, 2017, 2:30 p.m. – Boardroom A Committee Members: Kirsten A. Coombs, Christina Delmont-Small, and Anna C. Selbrede (SMOB) Staff: Mark Blom, General Counsel; Danielle Lueking, MPIA Compliance Specialist; and Kimberly Clare, Paralegal Office of General Counsel

Item Subject Discussion Action/Status Follow-up 1. Call to Order Meeting called to order at 2:34 p.m. by Ms. Coombs 2. Approval of By consensus Agenda 3. Local Ho. Co. 18-18: Schools & Health Department – Collection and The Board is prepared Mr. Blom will draft Legislation Sharing of Data to read its Resolution testimony and send on Nov. 29 to the it to the Committee. This Bill is currently in drafting. Delegation to say that the Board has been Mr. Blom emailed Delegate Hill to set up a meeting to discuss this involved in depth and Bill. As of this date, Mr. Blom has not heard back from Delegate Hill. they are asking that the Delegation work with them on the concerns identified in the Resolution.

Ho. Co. 11-18: Superintendent of Schools – Term Lengths The Committee will Mr. Blom will draft testify at the testimony and send Points of discussion were suggestions that restrictions be put on the Delegation’s public it to the Committee. Superintendent’s term. Doing so could be a negotiating tool; would be hearing that the economic protection; and an advantage for the Board to do so. suggested language should say “In Howard County the County Board shall determine the length of the Superintendent not to exceed 4 years.”

Ho. Co. 12-18: School Facilities Surcharge – Rate Alteration The Committee will Mr. Blom will draft oppose this Bill at the testimony and send Delegation’s public to the Committee.

Approved – December 7, 2017 11 20 17 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up The Committee discussed that the bill would result in development in hearing, per previous over-crowded and closed regions. Board testimony on APFO.

The Committee recommends support of Ho. Co. 13-18: Transfer Tax Exemption and Rate Reduction - intent of this Bill but Teachers asks for more specificity on language. Points of discussion were as follows: • Was this Bill inequitable to other Howard County Department of Education employee groups? • The definition of “teachers” is loose.

No position as a committee. The Board Ho. Co. 14-18: Student Loan Assistance Repayment Program for has not talked about Teachers this employee benefit.

Points of discussion were as follows: • Unclear if the school board or the County Council were to run the program. • “Governing board” needs to be clarified. The Committee will support this bill at the Mr. Blom will draft Ho. Co. 15-18: Transfer Tax – School Site Acquisition and public hearing. testimony. Construction Fund

The Committee discussed that the bill could provide additional money for school construction. No position by the Committee. Address with the Delegation NOT

Approved – December 7, 2017 2

11 20 17 Legislative Committee Meeting

Item Subject Discussion Action/Status Follow-up Ho. Co. 17-18: Board of Education – Salaries changing “Chairman” to Points of discussion were as follows: “Chair” offline. • The changing of “Chairman” to “Chair” • County Council salaries are being reviewed at this time which includes the salaries of the Board of Education The Committee recommends support Ms. Coombs will Ho. Co. 4-18: Creation of a State Debt – Howard County – and will re-use last email all other Harriett Tubman Community Center and Museum year’s testimony of Board members a support as appropriate. copy of last year’s testimony.

4. Scheduling Meetings are scheduled as follows: January 16, 2018, February 5, Committee discussed Waiting for February 12, February 26, and March 12. All meetings will be held at changing the January approval from 3 p.m. in Boardroom A. meeting from January Board Office. 16 to January 9. 5. Adjournment Meeting was adjourned at 4:40 p.m. By consensus

Approved – December 7, 2017 3

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

November 28, 2017

The Board of Education of Howard County met in closed session on Tuesday, November 28, 2017, at 4:30 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Mrs. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss negotiations. The motion was seconded by Ms. Ellis and approved (6/0). Persons present: Board members, Bess Altwerger, Ed.D., Vice Chairman; Kirsten A. Coombs; Christina Delmont-Small; Mavis Ellis; Sandra H. French; and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent; Helen Nixon, Ed.D., Chief Human Resource and Leadership Development Officer; Mark Blom, General Counsel; Pamela Murphy, Director Staff Relations; and Kathleen Hanks, Administrator

1. To discuss the Superintendent’s recommendations for collective bargaining matters.

Staff presented the Superintendent’s recommendations for HCEA and HCAA. The Board had in- depth discussion and voted to accept, reject, and/or amend the recommendations.

Adjourned: 5:42 p.m. Submitted by: Bess Altwerger, Ed.D., Vice Chairman Board of Education

Approved – December 19, 2017

MEETING MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY

December 1, 2017

The Board of Education of Howard County held a retreat on Friday, December 1, 2017, at 9 a.m. at the Howard County Conservancy, located at 10520 Old Frederick Rd, Woodstock, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French Ananta Hejeebu Anna C. Selbrede, Student Member (arrived 10:35 a.m.)

Michael J. Martirano, Ed.D. Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator Charlene Allen, Coordinator Leadership Development Marilyn Grosskopf, Recording Secretary

Executive Director Meg Boyd of the Howard County Conservancy brought greetings and provided some history and overview of the facility.

Welcome

Chairman Cynthia Vaillancourt called the meeting to order at 9:10 a.m. and welcomed everyone. She stated the purpose of the retreat, and turned the meeting over to the facilitator of the retreat, Ms. Charlene Allen. Ms. Allen reviewed the agenda and discussed session outcomes.

During the morning session, the group participated in two team building activities.

Break 10:15 a.m. – 10:30 a.m.

Lunch 12 p.m. – 12:45 p.m.

Board Handbook

Discussion

Board members worked in two small groups and had in-depth discussion regarding the role of Board officers, Board committees, and communications with the Superintendent and staff.

Break 2:40 p.m. – 2:45 p.m.

Approved – December 19, 2017

Board Retreat Meeting Minutes 2 December 1, 2017

Discussion (Continued)

Other topics of discussion were as follows:

• Hiring practices and salaries. • Efficiencies of operations. • Procedures for evaluation of senior staff. • Interim Superintendent Goals – a closed meeting will be scheduled.

Closure/Next Steps

Members of the group shared their impressions of the retreat. Board members agreed more retreats were needed in the future.

Adjournment - By Board consensus, the meeting was adjourned 3:20 p.m.

Approved – December 19, 2017

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

December 7, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Thursday, December 7, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Christina Delmont-Small Mavis Ellis Sandra H. French (arrived 4:03 p.m.) Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:02 p.m.

ELECTION OF BOARD CHAIRMAN AND VICE CHAIRMAN

Mrs. Cynthia Vaillancourt was duly elected Chairman, and Ms. Mavis Ellis was duly elected Vice Chairman.

APPROVAL OF AGENDA

Delete: 11. A. Appointment Community Advisory Council

Action: Mrs. Coombs moved approval of the agenda as amended. The motion was seconded by Dr. Altwerger and approved by the Board (8/0).

REPORTS – Superintendent, student representative, and Board member reports were provided.

Approved – December 19, 2017

Board Meeting Summary 2 December 7, 2017

*CONSENT AGENDA RESTRICTED

Staff Personnel; Bids and Contracts; Operating Budget Financial Report; School Construction Monthly Report; Meeting Minutes – 11 06 2017 Closed Meeting Minutes; and Meeting Minutes – 11 14 2017 Closed Meeting Minutes

The closed meeting minutes of November 6, 2017 were read into the record.

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Ms. Ellis and approved by the Board (7/0*).

CONSENT AGENDA

Donations; Board Policy Committee – Structure, Procedures, Responsibilities, Meeting Minutes - 10 12 2017 AAA Work Session I Meeting Summary; Meeting Minutes - 11 07 2017 Public Hearing III Meeting Summary; Meeting Minutes - 11 08 2017 AAA Work Session IV Meeting Summary; Meeting Minutes - 11 09 2017 AAA Work Session V Meeting Summary; Meeting Minutes – 11 14 2017 AAA Work Session VI Meeting Summary; Meeting Minutes – 11 16 2017 Regular Meeting Summary; and Meeting Minutes – 11 20 2017 Legislative Committee Mtg. Minutes

Pull: The Legislative Committee Minutes were pulled for voting purposes.

Action: Mrs. French moved approval of the Consent Agenda Items A through H. The motion was seconded by Dr. Altwerger and approved by the Board (8/0).

11 20 2017 Legislative Committee Meeting Minutes

Action: Ms. Selbrede moved approval of the Legislative Committee Meeting Minutes of November 20. The motion was seconded by Mrs. Delmont-Small and approved (3/0) by committee members Mrs. Coombs, Mrs. Delmont-Small, and Ms. Selbrede.

ADMINISTRATIVE AGENDA

*Bids and Contracts

After in-depth discussion, Bids and Contracts were pulled and no action was taken.

2017 January-March Quarterly Agenda

Action: Mrs. French moved approval of the 2017 January-March Quarterly Agenda with acknowledgement that the agenda is a working document and is subject to change. The motion was seconded by Ms. Ellis and approved by the Board (8/0).

Adjournment - By Board consensus, the meeting was adjourned at 7:59 p.m.

Approved – December 19, 2017

Board Meeting Summary 3 December 7, 2017

INFORMATION ITEMS

A. Policy 7080 Transfer of School-Based Administrators B. Policy 9000 Student Residency, Eligibility, Enrollment and Assignment

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – December 19, 2017

OFFICIAL MINUTES OF THE BOARD OF EDUCATION OF HOWARD COUNTY CLOSED MEETING

December 12, 2017

The Board of Education of Howard County met in closed session on Tuesday, December 12, 2017, at 4 p.m., in the Board Planning Room of the Department of Education, 10910 Clarksville Pike, Ellicott City, MD 21042. A motion was made in public in the Board Room by Mrs. Coombs that the Board go into closed session pursuant to Section 3-501 of the General Provisions Article of the Annotated Code of Maryland to discuss Office of Human Rights Complaint; Legal Advice; Personnel - Appointments; Negotiations; Personnel - Interim Superintendent Goals; and Personnel - Superintendent Search. The motion was seconded by Dr. Altwerger and approved (5/0). Persons present: Board members, Cynthia L. Vaillancourt, Chairman; Bess Altwerger, Ed.D.; Kirsten A. Coombs; Christina Delmont-Small; Sandra H. French (arrived at 4:10 p.m. after the vote to close); and Ananta Hejeebu.

ITEMS CONSIDERED, ACTION TAKEN, AND RECORDED VOTES: Also present: Michael J. Martirano, Ed.D., Superintendent (joined the meeting at 4:13 p.m. and left the meeting 8:39 p.m.); Karalee Turner-Little, Assistant Superintendent for Administrative Affairs (left the meeting at 6:47 p.m.); Mark Blom, General Counsel (joined the meeting at 4:13 p.m. and left the meeting at 7:28 p.m.); Judith S. Bresler, Esq. and Eric Brousaides, Esq. of Carney, Kelehan, Bresler, Bennett, and Scherr LLP (left the meeting at 5:41 p.m.); Helen Nixon, Ed.D., Chief Human Resource and Leadership Development Officer (joined the meeting at 5:41 p.m. and left the meeting at 7:28 p.m.); Pamela Murphy, Director Staff Relations (joined the meeting at 5:55 p.m. and left the meeting at 7:28 p.m.); Douglas Pindell, Director of Purchasing (joined the meeting at 8:39 p.m. and left the meeting at 8:49 p.m.); and Kathleen Hanks, Administrator

1. To receive legal advice related to local policy adoption and implementation.

The Board received legal advice and had in-depth discussion regarding the implementation of a policy.

2. To consult with counsel regarding pending litigation with the Office of Human Rights.

Legal Counsel reviewed the complaint with the Board. The Board had discussion and asked clarifying questions. Counsel provided legal advice, discussed next steps, and stated they would keep the Board apprised of the situation.

Ms. Bresler and Mr. Brousaides left the meeting, and Dr. Helen Nixon, Chief Human Resource and Leadership Development Officer joined the meeting at 5:41 p.m.

3. To discuss employment of one or more specific individuals and related personnel matters.

Dr. Nixon presented the Superintendent’s personnel recommendation to the Board for their review and discussion. The Board asked questions, had in-depth discussion, and voted on the

Approved – January 11, 2018 Official Closed Meeting Minutes 2 December 12, 2017

Superintendent’s recommendation. The recommendation was scheduled for approval in public during the Board of Education Meeting on Tuesday, December 19, 2017.

Ms. Pamela Murphy, Director Staff Relations joined the meeting at 5:55 p.m.

4. To discuss the Interim Superintendent’s recommendations regarding collective bargaining matters.

Staff presented the Superintendent’s recommendations for HCEA-ESP. The Board had in-depth discussion and voted to accept, reject, and/or amend the recommendations.

Mr. Blom, Dr. Nixon, and Ms. Murphy left the meeting at 7:28 p.m.

5. Personnel – Interim Superintendent Goals

Dr. Martirano presented his goals, and Board members provided feedback.

Dr. Martirano left the meeting at 8:33 p.m. and Mr. Douglas Pindell, Director of Purchasing joined the meeting at 8:39 p.m.

6. Personnel – Superintendent Search

Mr. Pindell reviewed the Board’s options related to the superintendent search request for proposal. The Board asked clarifying questions and said they would inform Mr. Pindell of next steps.

Mr. Pindell left the meeting at 8:49 p.m.

Board members continued discussion regarding the superintendent search and decided upon next steps.

Adjourned: 9:29 p.m. Submitted by: Cynthia L. Vaillancourt, Chairman Board of Education

Approved – January 11, 2018 MEETING OF THE BOARD OF EDUCATION OF HOWARD COUNTY - AUDIT COMMITTEE 10910 Clarksville Pike, Ellicott City, MD 21042 Thursday, December 14, 2017, 1 p.m., Boardroom A Committee: Christina Delmont-Small, Chairman; Kirsten A. Coombs Staff: Rafiu Ighilie, Chief Business and Technology Officer; Laurie Shropshire, Coordinator, Strategic Planning; Gregory Bara, Accounting Manager David Clark, Internal Auditor; Kathleen Hanks, Board Administrator

Subject Discussion Action/Status Follow-up 1. Call to Order Mrs. Delmont-Small called the meeting to order at 1:12 p.m. 2. Approval of Agenda By consensus 3. External Audits – OLA The Committee members and staff reviewed uncompleted Mr. Clark will prepare the draft Project Plan items of the project plan. Mr. Clark stated the process was letter to the Delegation for Board (Rafiu Ighile and David going well. signature. Clark) 4 Review IA Charter and The Committee reviewed both documents and made By consensus the Committee BOE Audit Committee appropriate edits. recommended the edits be presented Structure, Procedures to the full Board for approval. Mrs. and Responsibilities Hanks will prepare the appropriate (Christina Delmont- Board report for the first meeting in Small) January. 5. School Audits - JHES, Jeffers Hill ES, Pointers Run ES, and Marriotts Ridge HS are PRES, MRHS the next school audits scheduled. Mr. Clark has begun the (David Clark) MRHS audit.

6. System Audits - T4T, Teachers 4 Tomorrow (T4T): The T4T audit is complete. Mr. Forensic Audits Clark has issued a draft report to staff, and the final report will (David Clark) be forthcoming. The Committee was in agreement that the audit should be presented at a future board meeting.

Forensic Audits: Mr. Clark stated the contracts will be presented for approval on the Bids and Contracts BR at the December 19 Board meeting.

System Audits: Mr. Clark said the Superintendent has requested a study of fleet management. Mr. van Greunen will

Approved – January 11, 2018

Audit Committee Meeting 2 Minutes December 14, 2017

Subject Discussion Action/Status Follow-up provide recommendations to the Superintendent, and Mr. Clark is awaiting that report before proceeding.

7. CLA Audit CliftonLarsonAllen Audit: The two comments that were (Rafiu Ighile and David brought, Workday and Workmen’s Compensation, are being Clark) addressed. Workday has been transferred to the Technology Department for oversight and is in the process of being assessed. Workmen’s Compensation is also being assessed. Mr. Ighile stated a draft RFP for outside auditors has been developed for FY18. Mr. Clark has been involved in the RFP process. 8. Management Assistance Mr. Clark has met with PTACHC. After the meeting, a FAQ (David Clark) had been developed and will be posted on the HCPSS website.

He said the school system needs to obtain movie licenses for all schools in order for schools not to violate copyright laws, and the process is moving forward.

Mr. Clark stated the Start and Dismissal Time Report will be coming back to the Board and cost will be a factor. He said the cost models are accurate. 9. Other Items – Risk Mr. Clark said the Operating Budget Review Committee Assessment, IA Staff (OBRC) is going well. Members of the OBRC recently met (David Clark) with Dr. Holly Sun of the County government regarding her presentation to the Board.

He said the Risk Assessment was in progress, and the results will be included in his proposed 2018-2019 Audit Plan.

Internal Audit Staff: Mr. Clark said the Budget Analyst position was advertised. Twenty-five people applied; however, Approved – January 11, 2018

Audit Committee Meeting 3 Minutes December 14, 2017

Subject Discussion Action/Status Follow-up it was determined no one met the qualifications to be interviewed. At this time, the position is frozen. The position will be advertised again next year. There was discussion regarding GoFundMe. Mr. Clark Mr. Clark will forward to the explained the process, and stated Mr. Eastham had informed committee Mr. Eastham’s email that the principals of such. The Committee suggested the process was sent to the principals regarding and a FAQ be placed in a circular. GoFundMe. He will also share the Committee’s suggestion regarding a circular. 10. Scheduling 2017-2018 Committee meeting dates are as follows and will be held in Boardroom A: Thursday, March 15, 2018 at 1 p.m. Thursday, June 14, 2018 at 1 p.m. 11. Adjournment Meeting was adjourned at 2:33 p.m. By consensus

Approved – January 11, 2018

MEETING SUMMARY OF THE BOARD OF EDUCATION OF HOWARD COUNTY

December 19, 2017

The video/audio recordings of the Board of Education meetings are the official record of the meetings and can be viewed at: http://www.hcpss.org/board/

The Board of Education of Howard County held a regularly scheduled meeting on Tuesday, December 19, 2017, at 4 p.m. in the Boardroom of the Department of Education, located at 10910 Clarksville Pike, Ellicott City, Maryland. The following were present:

Cynthia L. Vaillancourt, Chairman (left 8:15 p.m.) Bess Altwerger, Ed.D., Vice Chairman Kirsten A. Coombs Mavis Ellis Sandra H. French (arrived 4:06 p.m.) Ananta Hejeebu Anna C. Selbrede, Student Member

Michael J. Martirano, Ed.D., Interim Superintendent, Secretary/Treasurer Karalee Turner-Little, Assistant Superintendent for Administrative Affairs Kathleen Hanks, Administrator

http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Chairman Cynthia Vaillancourt called the meeting to order at 4:02 p.m.

APPROVAL OF AGENDA

Delete: 6. E. Meeting Minutes – 12 14 2017 Audit Committee Meeting Minutes

Action: Mrs. Coombs moved approval of the agenda as amended. The motion was seconded by Dr. Altwerger and approved by the Board (6/0).

PERSONNEL AGENDA

*Superintendent Search

Action: Mrs. Vaillancourt moved that the Board take no further action for an appointment of a consultant to do a superintendent search. The motion was seconded by Mrs. French and approved by the Board (6/0*).

Approved – January 11, 2018

Board Meeting Summary 2 December 19, 2017

* Administrative Appointments and Promotions

Action: Mrs. French moved approval of Jennifer Novak from Education Associate for Secondary Mathematics, Delaware Department of Education to Director of Curricular Programs of Howard County, birth through Grade 12. The motion was seconded by Mrs. Coombs and approved by the Board (6/0*).

REPORTS – Superintendent, student representative, and Board member reports were provided.

*CONSENT AGENDA RESTRICTED

Legal Fees Monthly Report; Brendan Iribe Oculus Program Grant; Meeting Minutes – 11 28 2017 Closed Meeting Minutes; and Meeting Minutes – 12 4 2017 Closed Meeting Minutes

The closed meeting minutes of Monday, December 4, 2017 were read into the record.

Action: Mrs. Coombs moved approval of the Consent Agenda Restricted. The motion was seconded by Mrs. French and approved by the Board (5/0*). Dr. Altwerger was not present during the vote.

CONSENT AGENDA

Donations; Resolution: Honoring Alpha Phi Alpha Fraternity, Inc.; Meeting Minutes – 12 1 2017 Retreat Meeting Minutes; and Meeting Minutes – 12 7 2017 Regular Meeting Summary

Action: Mrs. Coombs moved approval of the Consent Agenda. The motion was seconded by Mrs. French and approved by the Board (6/0). Dr. Altwerger was not present at the vote. (No motion is in BoardDocs and sheet doesn’t have anything for Bess)

ADMINISTRATIVE AGENDA

*Bids and Contracts

Action: Mrs. Coombs moved approval of Bids and Contracts. The motion was seconded by Mrs. French and approved by the Board (5/0*). Dr. Altwerger was not present during the vote.

* FY18 Capital Budget Transfer-1

Action: Mrs. French moved approval of the approval of the FY18 Capital Budget Transfer-1. The motion was seconded by Ms. Ellis and approved by the Board (6/0*).

Proclamation: Recognizing Maryland Reading Month

Action: Dr. Altwerger moved approval of the proclamation. The motion was seconded by Ms. Selbrede and approved by the Board (7/0).

Proposed 2018-2019 Academic Calendar

Action: Dr. Altwerger moved approval of academic calendar option 2. The motion was seconded by Ms. Ellis and approved by the Board (7/0).

Approved – January 11, 2018

Board Meeting Summary 3 December 19, 2017

School Start and Dismissal Time Report

Action: Mrs. Coombs moved to retain the current model for start and dismissal times. The motion was seconded by Ms. Ellis and approved by the Board (6/1) with Mrs. Vaillancourt voting no.

Motion: Mrs. Coombs moved to rescind the motion made by the Board on Start and Dismissal times on February 23, 2017, which states "beginning in the 2018-2019 school year, no school begins before 8 a.m. or after 9:15 a.m. The motion was amended by Mr. Diven and accepted that no school begins before 8 a.m. or after 9:25 a.m.". The motion was seconded by Ms. Ellis and approved by the Board (6/1) with Mrs. Vaillancourt voting no.

Recess: The meeting was recessed by the Chairman at 7:18 p.m. and reconvened at 7:53 p.m.

Recess: The meeting was recessed by Mrs. Hanks at 8:15 p.m. and reconvened at 8:26 p.m.

Adjournment - By Board consensus, the meeting was adjourned at 8:31 p.m.

INFORMATION ITEMS

A. Policy 7080 Transfer of School-Based Administrators B. Policy 9000 Student Residency, Eligibility, Enrollment and Assignment

All Board reports provided to the Board are located on BoardDocs at: http://www.boarddocs.com/mabe/hcpssmd/Board.nsf/Public

Approved – January 11, 2018