(Public Pack)Agenda Document for Council, 16/09/2015 13:00

Public Document Pack

A meeting of the Council will be held in the Civic Hall, Leeds on Wednesday, 16th September, 2015 at 1.00 pm

Members of the Council are invited to attend and transact the following business:

1 Minutes 1 - 14

To approve the minutes of the Council Meeting held on 8th July 2015.

2 Declarations of Interest

To receive any declarations of interest from Members

3 Communications

To receive such communications as the Lord Mayor, the Leader, Members of the Executive Board or the Chief Executive consider appropriate

4 Deputations

To receive deputations in accordance with Council Procedure Rule 10

5 Report on Appointments 15 - 18

To consider the report of the City Solicitor on appointments.

6 Report - Community Committee Annual Report 19 - 54

To consider the report of the Assistant Chief Executive (Citizens & Communities) presenting to Council the Community Committees’ Annual Report for 2014/15 and the work now being progressed to further improve the effectiveness, profile and community engagement role of community committees.

7 Report on the Outer West Community Committee 55 - 62

To consider a report in respect of the Outer West Community Committee.

1 8 Report on the Inner East Community Committee 63 - 70

To consider a report in respect of the Inner East Community Committee.

9 Report on the Adoption of Policies Minerals 13 and 14 of 71 - 102 the Natural Resources & Waste Local Plan

To consider the report of the Director of City Development seeking Council approval to adopt Policies Minerals 13 and 14 and their supporting text as part of the Natural Resources and Waste Local Plan following independent examination and the receipt of the Inspector’s Report.

10 Questions

To deal with questions in accordance with Council Procedure Rule 11

11 Minutes

To receive the following minutes in accordance with Council Procedure Rule 2.2(i):-

Executive Board 103 - 116

Scrutiny Boards 117 - 166

Plans Panels 167 - 236

Licensing Committee and Sub Committees 237 - 266

Advisory and Procedural Committees 267 - 290

Housing Advisory Board 291 - 300

Community Committees 301 - 328

Joint Committees 329 - 398

12 Report on Devolution 399 - 406

To consider a report of the Chief Executive updating Members on matters in the Leeds City Region LEP and the West Yorkshire Combined Authority, specifically this report provides details of the latest public combined authority meeting in July.

2 13 White Paper Motion (in the name of Councillor Andrew 407 - 408 Carter) - Devolution

This Council believes it is in the best interest of the citizens of Leeds to be part of a devolved authority made up of West Yorkshire Councils, North Yorkshire Councils, and the East Riding and Hull.

This would create a Northern Powerhouse able to compete, not only on a local and regional scale, but on a national and international scale and would provide a devolved authority area stretching from the Pennines to the sea.

14 White Paper Motion (in the name of Councillor Mulherin) - 409 - 410 Health Funding

This Council is appalled that the Conservative’s General Election 2015 manifesto promise to “support people to stay healthy” has been so quickly disregarded through the announcement of in-year cuts of £200million of Health funding that is being clawed back from local authorities.

Council notes this betrayal is part of a fast growing list of broken promises from this Government that directly affects the lives and wellbeing of the people of Leeds. This includes not progressing with the promised electrification of the transpennine rail route or the promise to cap care costs and the in-year cut to Youth Offending spending.

Council calls on the Government to rethink its approach to funding cuts in preparing its Comprehensive Spending Review, in line with Conservative party promises made to Leeds residents only a matter of months ago.

Council believes the damage that will be done by Government decisions announced to date cannot be overestimated and will work with partners in the city on the effects of the cuts.

Council calls on officers to make representations to ministers on behalf of the people of Leeds to ensure the Government recognises the needs of the city and the impact their approach to funding can have, especially in relation to the protection of vulnerable people.

15 White Paper Motion (in the name of Councillor A 411 - 412 Blackburn) - Passivhaus Standard

This Council notes:

3  The loss of income to the local economy as a result of these lower energy efficiency standards, as householders’ income is spent paying energy bills rather than in local shops and on local services.

This Council believes:

 That under the principle of ‘localism’ councils can determine their own standards on land that they own if those standards comply with UK Building Regulations.  That the internationally recognised ‘Passivhaus Standard’ offers an alternative to the UK’s diminished energy efficiency ambitions for new- build housing.  That the Passivhaus Standard complies with UK Building Regulations and can deliver heating bills of less than £100/year for the average three bedroom terrace house.

This Council, therefore, requests that an early report is brought to the Executive Board to specify Passivhaus Standards on all new buildings on council-owned land and as a condition of sale on any council land.

16 *White Paper Motion (in the name of Councillor Blake) - 413 - 414 Leeds Rhinos Challenge Cup Success

This Council congratulates Leeds Rhinos on their superb victory in the recent Challenge Cup final and recognises the continuing pride that the whole city feels from their achievements.

This victory is just the latest in a long line of phenomenal successes for the current team over more than a decade.

As well as the achievements on the pitch, this Council would like to take the opportunity to thank the club for its continued support to young people and families in the city and its continuing commitment to community engagement at the widest level.

Tom Riordan Chief Executive

Civic Hall Leeds LS1 1UR

4 Please note: this meeting may be filmed for live or subsequent broadcast via the City Council’s website on the internet - at the start of the meeting the Lord Mayor will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training purposes by the Council. Generally the public gallery is not filmed. However, by entering the Council Chamber and using the public seating area you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the City Solicitor.

Third Party Recording

Recording of this meeting is allowed to enable those not present to see or hear the proceedings either as they take place (or later) and to enable the reporting of those proceedings. A copy of the recording protocol is available from the clerk.

Use of Recordings by Third Parties– code of practice

a) Any published recording should be accompanied by a statement of when and where the recording was made, the context of the discussion that took place, and a clear identification of the main speakers and their role or title. b) Those making recordings must not edit the recording in a way that could lead to misinterpretation or misrepresentation of the proceedings or comments made by attendees. In particular there should be no internal editing of published extracts; recordings may start at any point and end at any point but the material between those points must be complete.

*An additional White Paper following political discussions

5 6 Agenda Item 1

Proceedings of the Meeting of the Leeds City Council held Civic Hall, Leeds on Wednesday, 8th July, 2015

PRESENT: The Lord Mayor Councillor Judith Chapman in the Chair.

WARD WARD

ADEL & WHARFEDALE CALVERLEY & FARSLEY

Caroline Anderson Amanda Carter Billy Flynn Andrew Carter Barry John Anderson Rod Wood

ALWOODLEY CHAPEL ALLERTON

Dan Cohen Mohammed Rafique Peter Mervyn Harrand Jane Dowson Neil Alan Buckley Eileen Taylor

ARDSLEY & ROBIN HOOD CITY & HUNSLET

Jack Dunn Patrick Davey Lisa Mulherin Mohammed Iqbal Karen Renshaw Elizabeth Nash

ARMLEY CROSS GATES & WHINMOOR

James McKenna Pauleen Grahame Alice Smart Peter John Gruen Alison Natalie Kay Lowe Debra Coupar

BEESTON & HOLBECK FARNLEY & WORTLEY

Adam Ogilvie Ann Blackburn David Congreve Terry Wilford Angela Gabriel David Blackburn

BRAMLEY & STANNINGLEY GARFORTH & SWILLINGTON

Julie Heselwood Mark Dobson Kevin Ritchie Stuart McKenna Caroline Gruen Andrea McKenna

BURMANTOFTS & RICHMOND HILL GIPTON & HAREHILLS

Asghar Khan Arif Hussain Ron Grahame Kamila Maqsood Maureen Ingham Roger Harington

1 Page 1 GUISELEY & RAWDON MORLEY NORTH

Paul John Spencer Wadsworth Robert Gettings Pat Latty Thomas Leadley Graham Latty Robert Finnigan

HAREWOOD MORLEY SOUTH

Rachael Procter Neil Dawson Matthew Robinson Shirley Varley Ann Castle Judith Elliott

HEADINGLEY OTLEY & YEADON

Neil Walshaw Colin Campbell Jonathon Pryor Janette Walker Sandy Edward Charles Lay

HORSFORTH PUDSEY

Dawn Collins Richard Alwyn Lewis Brian Cleasby Mick Coulson Christopher Townsley Josephine Patricia Jarosz

HYDE PARK & WOODHOUSE ROTHWELL

Gerry Harper Karen Bruce Javaid Akhtar Barry Stewart Golton Christine Denise Towler David Nagle KILLINGBECK & SEACROFT ROUNDHAY

Catherine Dobson Christine Macniven Brian Michael Selby Ghulam Hussain Graham Hyde Bill Urry KIPPAX & METHLEY TEMPLE NEWSAM

James Lewis Helen Hayden Keith Ivor Wakefield Michael Lyons Mary Elizabeth Harland

KIRKSTALL WEETWOOD

John Anthony Illingworth Susan Bentley Fiona Venner Judith Mara Chapman Lucinda Joy Yeadon Jonathan Bentley

MIDDLETON PARK WETHERBY

Judith Blake Alan James Lamb Kim Groves John Michael Procter Paul Anthony Truswell Gerald Wilkinson

MOORTOWN Rebecca Charlwood Sharon Hamilton Alex Sobel

2 Page 2 17 Announcements a) The Lord Mayor reminded those present that the meeting was to be webcast.

b) The Lord Mayor informed Council that she would be hosting an afternoon tea on Monday 3rd August 2015 in aid of her chosen Charity.

c) The Lord Mayor congratulated the following who were honoured in the Queen’s Birthday Honours List:-

Sir Gary Verity, Knighthood Richard Matthew Jeavons, CBE Peter Roberts, CBE Roger Marsh, OBE Robert Mark Greenhill Semple, OBE Jennifer Lizzie Ngulube, MBE Robert Anthony Smith TD DL MBE Robin Clayton, BEM Dr Peter John Hine, BEM

d) The Lord Mayor and those present remembered those who lost their lives and suffered terrible injuries in the London terrorist attacks 10 years ago on 7 July 2005.

e) The Lord Mayor referred to the terribIe events in Tunisia and offered her sympathy to those affected by the events.

Council stood in silent tribute.

18 Minutes It was moved by Councillor Charlwood, seconded by Councillor G Latty and

RESOLVED – That the minutes of the meeting held on 21st May 2015 be approved subject to the addition of Cllr Caroline Anderson’s surname into the attendance.

19 Declarations of Interest There were no member declarations of interest, however the Lord Mayor reported that with regard to Item 6 (amendments to the Constitution)(minute 23 refers) , both the Chief Executive and the City Solicitor were declaring personal interests in the decision as it concerned changes to the disciplinary procedures affecting both the Head of Paid Service and the Monitoring Officer.

20 Communications The Chief Executive informed Council that responses to Council resolutions had been received from the Rt Hon Nicky Morgan MP, Secretary of State for Education and the Rt Hon Alistair Burt MP, Minister of State for Community and Social Care in respect of 2 White Paper resolutions passed by the Council in April 2015 and that the responses have previously been circulated to all Members of Council.

21 Deputations Three deputations were admitted to the meeting and addressed Council, as follows:-

1) A660 Joint Council regarding the route for the proposed trolleybus scheme.

2) Fair Access to Schools Group regarding the provision of school places in Leeds.

3 Page 3 3) Friends of Redhall playing Fields regarding the future use of the playing fields.

RESOLVED – That the subject matter in respect of deputations 1, and 3 be referred to the Director of City Development for consideration in consultation with the relevant Executive Member and that the subject matter in respect of deputation 2 be referred to the Director of Children’s Services for consideration in consultation with the relevant Executive Member.

22 Recommendations of the Executive Board - Children and Young People's Plan 2015-19 It was moved by Councillor Yeadon seconded by Councillor Charlwood and

RESOLVED – That the draft Children and Young People’s Plan 2015-19 be approved for dissemination and publication.

23 Recommendations of the General Purposes Committee - Amendments to the Constitution following the introduction of the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 It was moved by Councillor Blake seconded by Councillor Charlwood and

RESOLVED –

1 That the amendments to the Employment Committee Terms of Reference as set out at Appendix A to the submitted report be approved.

2 That the amendments to the Officer Employment Procedure Rules as set out at Appendix B to the submitted report with the additional wording shown at paragraph 2.2 (c ) of that Appendix to reflect the changes suggested by the General Purposes Committee be approved.

3 That a panel be established to comprise of a minimum of two Independent Persons with the Terms of Reference as set out in Appendix C to the submitted report.

24 Report on Appointments It was moved by Councillor Charlwood , seconded by Councillor Selby and

RESOLVED – That the appointments made by the City Solicitor in consultation with Group Whips and set out in paragraph 1.2 of the report be noted as follows;

 Councillor Jarosz to replace Councillor Dawson on Scrutiny Board (Strategy and Resources)  Councillor C Dobson to replace Councillor Khan on Scrutiny Board (Strategy and Resources)  Councillor Dawson to replace Councillor Jarosz on Scrutiny Board (Children’s Services)  Councillor Khan to replace Councillor Akhtar on Scrutiny Board (Environment and Housing)  Councillor A McKenna to replace Councillor C Dobson on Plans Panel North and East  Councillor Walshaw to replace Councillor Davey on City Plans Panel  Councillor Ingham to replace Councillor C Dobson on Licensing Committee

4 Page 4  Councillor S Bentley to replace ‘whips nominee’ on Scrutiny Board (Strategy and Resources)  Councillor C Campbell to replace ‘whips nominee’ on Scrutiny Board (Citizen and Communities)  Councillor Selby to replace Councillor Harington on Scrutiny Board (Adult Social Services, Public Health and NHS)  Councillor Harington to replace Councillor Selby on Scrutiny Board (City Development)  Councillor Hamilton to replace Councillor Hyde on the Housing Advisory Board

25 Report on the Outer North East Community Committee It was moved by Councillor Wilkinson, seconded by Councillor Buckley and

RESOLVED – That the report on the work of the Outer North East Community Committee be noted.

26 Report on the Outer East Community Committee It was moved by Councillor A McKenna, seconded by Councillor Harland and

RESOLVED – That the report on the work of the Outer East Community Committee be noted.

27 Report on Scrutiny Annual Report It was moved by Councillor J Lewis, seconded by Councillor Charlwood and

RESOLVED – That the report of the City Solicitor, presenting the Scrutiny Boards’ Annual report to Council, prepared in accordance with Article 6 of the Constitution, be received and noted.

28 Questions Q1 Councillor A Carter to the Leader of Council :-

Will the Leader of Council tell me whether she believes the original letter sent out on behalf of Leeds City Council to people in receipt of the single person’s council tax benefits was appropriate or acceptable?

The Leader of Council replied.

Q2 Councillor J Bentley to the Executive Member (Environmental Protection and Community Safety):-

Can the Executive Member for Environmental Protection and Community Safety please advise council on the estimated number of deaths believed to have been caused by poor air quality in Leeds since the July Council meeting last year?

The Executive Member (for Environmental Protection and Community Safety) replied.

Q3 Councillor Jarosz to the Executive Member (Health, Wellbeing and Adults) :-

Would the Executive Member for Health, Wellbeing and Adults like to comment on the Chancellor’s recent announcement regarding Public Health funding?

5 Page 5 The Executive Member (Health, Wellbeing and Adults) replied.

Q4 Councillor Leadley to the Executive Member (Regeneration, Transport and Planning):-

Following the return of planning to his portfolio, does the Executive Board Member for (Regeneration, Transport and Planning) believe that the LDF Core Strategy target to build 74,000 new homes in Leeds is a reasonable reflection either of need or of likely achievement?

The Executive Member (Regeneration, Transport and Planning) replied.

Q5 Councillor Renshaw to the Executive Member (Communities):-

Would the Executive Member for Communities comment on efforts to tackle food poverty in the city?

The Executive Member (Communities) replied.

Q6 Councillor A Carter to the Leader of Council:-

Will the Leader of Council please tell me what steps she is taking to bring about a standard set of terms and conditions across the Combined Authority area for issuing of private hire vehicle and taxi licences?

The Leader of Council replied.

Q7 Councillor Cleasby to the Executive Member (Children and Families):-

Could the Executive Member for Children please confirm what steps are being taken to avoid a shortage of school places across the city next year?

The Executive Member (Children and Families) replied.

At the conclusion of question time, the following questions remained unanswered and it was noted that, under the provisions of Council Procedure Rule 11.6, written answers would be sent to each Member of Council:-

Q8 Councillor Towler to the Executive Member (Employment, Enterprise and Opportunity):-

Q9 Councillor Harper to the Executive Member (Regeneration, Transport and Planning):-

Q10 Councillor Robinson to the Executive Member (Resources and Strategy):-

Q11 Councillor J Bentley to the Executive Member (Regeneration, Transport and Planning).

Q12 Councillor Nagle to the Executive Member (Environmental Protection and Community Safety) replied.

Q13 Councillor Harington to the Executive Member (Children and Families).

Q14 Councillor B Anderson to the Executive Member (Regeneration, Transport and Planning).

6 Page 6 Q15 Councillor Campbell to the Executive Member (Environmental Protection and Community Safety)

Q16 Councillor B Anderson to the Executive Member (Children and Families).

Q17 Councillor S Bentley to the Executive Member (Regeneration, Transport and Planning).

Q18 Councillor Robinson to the Executive Member (Regeneration, Transport and Planning).

Q19 Councillor B Anderson to the Executive Member (Resources and Strategy).

Q20 Councillor B Anderson to the Leader of Council.

Q21 Councillor B Anderson to the Executive Member (Employment, Enterprise and Opportunity)

Q22 Councillor Lamb to the Executive Member (Communities).

29 Minutes It was moved by Councillor Blake, seconded by Councillor Charlwood that the minutes be received in accordance with Council Procedure Rule 2.2(i).

RESOLVED – That the minutes be received in accordance with Council Procedure Rule 2.2(i)

Council Procedure Rule 4, providing for the winding up of business, was applied prior to all notified comments on the minutes having been debated.

At the conclusion of this item Council adjourned from 16.30 to 17.00.

30 Motion to Suspend Council Procedure Rule During the debate under minute 29 above, it was moved by Councillor Charlwood, seconded by Councillor Selby that under the provisions of Council Procedure Rule 22.1 that Council Procedure Rule 4 1(winding up of business) and 14.1(h)(period permitted for speeches) be suspended to allow the Chair of the Health and Wellbeing Board to sum up on the Health and Wellbeing Board Minutes for a period of up to 4 minutes.

Upon being put to the vote, the motion was carried

31 Report on Devolution It was moved by Councillor Blake, seconded by Councillor Wakefield and

RESOLVED – That the report of the Chief Executive updating Members on matters in respect of devolution be received.

32 White Paper Motion (in the name of Councillor Lamb) - School Places It was moved by Councillor Lamb, seconded by Councillor Cohen that this Council believes that every child in the city should have the option of going to a good local school.

Council therefore regrets the situation that arose in North Leeds during this year’s allocation of school places, where nearly 90 families did not receive any of their five primary school preferences.

7 Page 7 Council welcomes the subsequent steps taken to secure more school places in the areas affected, but believes that recent events have illustrated the sheer scale of the challenge facing the city over the lack of school places. Parents and children across the city deserve nothing less than a comprehensive and far-reaching response.

Council recognises the reservations from some quarters to certain types of school governance, but believes that the authority needs to look at all viable options that could help the city meet demand for school places.

Council therefore calls on the Director of Children’s Services to bring a report to Executive Board which:

 explains how the authority can take a more pragmatic approach to addressing the basic need issue, embracing the full range of options and tools available;

An amendment was moved by Councillor J Bentley, seconded by Councillor Campbell that;

Delete all after ‘should have’ in para 1 and replace with ‘a good local school to attend.’

Insert two new paras, after para 1, to read:

“Council notes the recent report from the National Audit Office which confirmed the positive impact that Pupil Premium funding has had on narrowing the attainment gap, helping to increase standards across the city.

However, Council also recognises the challenges presented by this Government’s removal of the ring-fencing from the national education budget, with the resulting increase in uncertainty around school planning that this has caused.”

Delete all after ‘arose in’ in para 2 and replace with ‘in Leeds during this year’s allocation of school places, where 550 families across the city did not receive any of their five primary school preferences.”

Delete para 4

Remove first bullet point.

Delete ‘North’ in second bullet point.

Insert two new bullet points after second bullet point, to read:

 sets out how attainment will be increased in all schools so that they all deliver the same high standard of education, reducing the need for parents to choose schools based on performance; and  sets out the improvements planned for the communication strategy so that all parents can clearly see how attainment has improved in their local schools, reducing historic-based bias towards and against specific schools.

Revised motion would read:

8 Page 8 This Council believes that every child in the city should have a good local school to attend.

Council notes the recent report from the National Audit Office which confirmed the positive impact that Pupil Premium funding has had on narrowing the attainment gap, helping to increase standards across the city.

Council therefore regrets the situation that arose in Leeds during this year’s allocation of school places, where 550 families across the city did not receive any of their five primary school preferences.

Council welcomes the subsequent steps taken to secure more school places in the areas affected, but believes that recent events have illustrated the sheer scale of the challenge facing the city over the lack of school places. Parents and children across the city deserve nothing less than a comprehensive and far-reaching response.

Council therefore calls on the Director of Children’s Services to bring a report to Executive Board which:

 reviews the systems used to plan for school places in the city and sets out what steps can be taken in the short and long terms to ensure that the authority is effectively anticipating demand, so there is no repeat of this year’s problems in Leeds;  sets out how attainment will be increased in all schools so that they all deliver the same high standard of education, reducing the need for parents to choose schools based on performance; and  sets out the improvements planned for the communication strategy so that all parents can clearly see how attainment has improved in their local schools, reducing historic-based bias towards and against specific schools.

A second amendment was moved by Councillor Yeadon, seconded by Councillor R Lewis that

Delete all after “This Council believes that every child in the city should” and replace with:

“….be able to go to a good local school.

The progress made by schools across Leeds means that the number of primary schools judged to be Good or Outstanding is now at 90.1% putting Leeds top in the Yorkshire and Humber region. However, ensuring that we have the appropriate number of school places in the areas where they are needed is an issue we continue to address.

We have already seen great progress in tackling this challenge by proactively creating an additional 1273 places since 2010, we must continue this momentum to meet the need in future years.

Council has recognised that basic need is an issue that requires a corporate response and a cross-Council approach. This recognition is underlined by both the Cross-Party Basic Need Group which has been in place since 2012 and the Cross- Directorate Basic Need Steering Group led by the Deputy Chief Executive.

9 Page 9 We acknowledge that it took longer this year to resolve difficulties for some parents and understand the concern this has caused families. We believe that this illustrates the scale of the basic need challenge facing the city.

We welcome the steps taken to secure more school places in the areas affected, both before and after offer day and thank all schools for working with us to address this challenge and we look forward to continuing this positive dialogue in the future.

Council recognises the complexity of the basic need issue and believes it is exacerbated by Government legislation removing the ability of local authorities to open new community schools, separating local authorities from the process of opening free schools and failing to provide funding for the acquisition of land and buildings to be used for educational purposes.

We recognise the desire of many parents who wish to send their children to a local authority run community school and the constraints that the current national policy has on delivering this.

Council, therefore, supports the position of the LGA cross-party Children and Young People’s Board, calling for these powers to be reinstated and calls on all Members to continue to lobby Government to give Local Authorities the power to build and open new community schools and to provide meaningful funding to allow this to take place.”

Full motion will then read:

“This Council believes that every child in the city should be able to go to a good local school.

We have already seen great progress in tackling this challenge by proactively creating an additional 1273 places since 2010, we must continue this momentum to meet the need in future years.

We acknowledge that it took longer this year to resolve difficulties for some parents and understand the concern this has caused families. We believe that this illustrates the scale of the basic need challenge facing the city.

10 Page 10 opening free schools and failing to provide funding for the acquisition of land and buildings to be used for educational purposes.

We recognise the desire of many parents who wish to send their children to a local authority run community school and the constraints that the current national policy has on delivering this.

The amendment in the name of Councillor J Bentley was declared lost.

The amendment in the name of Councillor Yeadon was carried and upon being put to the vote, it was

RESOLVED - That this Council believes that every child in the city should be able to go to a good local school.

We have already seen great progress in tackling this challenge by proactively creating an additional 1273 places since 2010, we must continue this momentum to meet the need in future years.

We recognise the desire of many parents who wish to send their children to a local authority run community school and the constraints that the current national policy has on delivering this.

11 Page 11 new community schools and to provide meaningful funding to allow this to take place.”

33 White Paper Motion (in the name of Councillor Cleasby) - Velodrome It was moved by Councillor Cleasby, seconded by Councillor Campbell that this council notes the increased investment in cycling during recent years and congratulates those involved for the success of both the Tour de France and its continuing legacy, the Tour de Yorkshire.In particular Council congratulates Sir Gary Verity on his knighthood.

Council notes that while great achievements have been made possible, there is an opportunity to build upon these successes through the development of an Olympic standard Velodrome, to help Leeds support and develop its considerable local talent, as well as provide a venue for a wide range of both cultural and other events.

Council therefore calls on the Executive Board to instruct officers to work with partners in the Leeds City Region to identify a suitable site and funding opportunities to build a Velodrome for West Yorkshire.

An amendment was moved by Councillor Mulherin, seconded by Councillor R Lewis that

Delete all after “ on his knighthood” and replace with:

“along with all of the local authorities who came together to successfully deliver the Tour.

In order to build on these successes and ensure Leeds remains a centre for world class sporting events, Council celebrates the significant achievements of attracting the Rugby World Cup in 2015 and the ITU World Triathlon Series to the city in 2016.

Council further notes that Leeds University has a stated aspiration within its Sport Strategy to develop cycling facilities and is actively exploring how to realise this with partners, including British Cycling, at the present moment.

Council therefore calls on officers to prepare a report for Executive Board on the development of cycling facilities in Leeds, including in particular how the Council can work collaboratively with its partners, including the Sport Leeds Board, to ensure the success of world class sporting events in the city continues to be built on.”

Full Motion will then read:

“This council notes the increased investment in cycling during recent years and congratulates those involved for the success of both the Tour de France and its continuing legacy, the Tour de Yorkshire. In particular Council congratulates Sir Gary Verity on his knighthood, along with all of the local authorities who came together to successfully deliver the Tour.

12 Page 12 Council therefore calls on officers to prepare a report for Executive Board on the development of cycling facilities in Leeds, including in particular how the Council can work collaboratively with its partners, including the Sport Leeds Board, to ensure the success of world class sporting events in the city continues to be built on.”

The amendment in the name of Councillor Mulherin was carried and upon being put to the vote, it was

RESOLVED – That this council notes the increased investment in cycling during recent years and congratulates those involved for the success of both the Tour de France and its continuing legacy, the Tour de Yorkshire. In particular Council congratulates Sir Gary Verity on his knighthood, along with all of the local authorities who came together to successfully deliver the Tour.

34 White Paper Motion (in the name of Councillor Blake) - Economic Success in the City It was moved by Councillor Blake, seconded by Councillor R Lewis and RESOLVED - That this Council notes that the Leeds economy has achieved significant economic growth in recent years, outperforming national comparators and demonstrating the hard work of businesses in Leeds as well as the success of the vision pursued by the Council since 2010 to ensure Leeds remains “open for business”, despite the challenging economic outlook nationally.

Council believes that the cost of living crisis means now, more than ever, is the time for all communities in our diverse city to share in the benefits of the city’s economic growth. Council believes that businesses in the city have a pivotal role to play to ensure this happens, through an ethical and civic approach to doing business in Leeds.

Council confirms its major priority for the year ahead is to work to transform Leeds into a compassionate, caring city where all its residents benefit from the effects of the city’s economic growth. Council will focus on creating the right conditions for the economy of Leeds to prosper, but will also work to ensure a consequence of that growth is a reduction in the inequalities that exist in Leeds.

Council therefore calls on the Chief Executive to bring forward an Executive Board report on a strategy to enable elected members on behalf of Leeds City Council to work with businesses and organisations to help communities across Leeds share in the economic success of the city, through measures that include: the Living Wage, reducing corporate tax avoidance, supporting local skills and employment initiatives, the Mindful Employer’s initiative, fully meeting planning process obligations for community infrastructure and providing affordable housing.

Council rose at 19.20

13 Page 13 This page is intentionally left blank Agenda Item 5

Report author: Kevin Tomkinson Tel: 74357

Report of City Solicitor

Report to Council

Date: 16 September 2015

Subject: Appointments

Are specific electoral Wards affected? Yes No If relevant, name(s) of Ward(s):

Are there implications for equality and diversity and cohesion and Yes No integration?

Is the decision eligible for Call-In? Yes No

Does the report contain confidential or exempt information? Yes No If relevant, Access to Information Procedure Rule number: Appendix number:

Summary of main issues

1 Appointments to Boards and Panels and to Joint Authorities are reserved to Council.

2 The relevant Group Whip has requested a membership change as detailed in paragraph 4 of the report on Member Management Committee.

Recommendations

1 That Council approve the appointments referred to in paragraph 4 of the report.

Page 15 2 Purpose of this report

2.1 To make appointments to various Joint Committees, Committees , Boards and Panels.

3 Background information

3.1 Appointments to Boards and Panels and to Joint Authorities are reserved to Council.

4 Main issues

4.1 That the following appointments be approved;

 Councillor Ingham replace Councillor Dawson on the Member Management Committee.

 Consultation and Engagement

4.1.1 The relevant Group Whip has been consulted in respect of the appointments.

4.2 Equality and Diversity / Cohesion and Integration

4.2.1 There are no specific implications regarding equality, diversity, cohesion and integration arising from this report.

4.3 Council policies and City Priorities

4.3.1 There are no specific implications.

4.4 Resources and value for money

4.4.1 There are no specific implications regarding resources and value for money arising from this report.

4.5 Legal Implications, Access to Information and Call In

4.5.1 This report is not subject to Call In, as it is a Council Function.

4.6 Risk Management

4.6.1 No specific implications

5 Recommendations

5.1 That the appointments referred to in paragraph 4 of this report be approved.

6 Background documents1

1 The background documents listed in this section are available to download from the Council’s website, unless they contain confidential or exempt information. The list of background documents does not include published works.

Page 16 6.1 None

Page 17 This page is intentionally left blank Agenda Item 6

Report author: Sally Wimsett Tel: 0113 2478944

Report of: Assistant Chief Executive (Citizens and Communities)

Report to: Council

Date: 16 September 2015

Subject: Community Committee Annual Report

Are specific electoral Wards affected? Yes X No If relevant, name(s) of Ward(s):

Are there implications for equality and diversity and cohesion and Yes X No integration?

Is the decision eligible for Call-In? Yes X No

Does the report contain confidential or exempt information? Yes X No If relevant, Access to Information Procedure Rule number: Appendix number:

1. Summary of main issues

This report brings the Community Committees’ Annual Report to the attention of council. It looks at progress over the last twelve months, outlines the changes which have taken place during 2014 to 2015 and gives a flavour of some of the work the community committees have carried out within their communities to improve the lives of local people.

The community committees were set up to improve the way the council works locally and form part of our commitment to involving our residents more closely with the priorities for their local area and decision-making on funding and services. They play an important part in our ambition to bring place, people and resources together by:  ensuring that we spend money and work more intelligently and flexibly than before;  making it easier for people to do business with us; and  improving the way we make decisions locally with residents.

The report looks at wellbeing and youth activities funding, the role played by the community committee champions, the communications and social media work carried out and the role the community committees undertake in bringing communities together.

Finally, the report looks ahead to the challenges and next steps to be taken, including:  focussing on ‘local’, making sure that services join up effectively and really meet the needs of local people;  developing their quality improvement and assurance role, acting as the eyes and ears for the delivery of local services, and making recommendations back to the Executive Board where necessary;

Page 19  improving their work and decision making with better intelligence gathered at the local level;  using communications and social media more strategically, moving from broadcast to conversation and engagement; and  introducing a robust system of performance management through the development of an action tracker, which shows where the positive discussions with residents has led to services changing and projects delivered to meet needs.

2. Recommendations

Members of council are asked to:

 receive the annual report; and  agree the work now being progressed to further improve the effectiveness, profile and community engagement role of community committees.

Page 20 Leeds Community Committees’ Annual Report 2014 to 2015

Community Committee

@_YourCommunity

Page 21 Leeds Community Committees’ Annual Report 2014 to 2015

Contents

Foreword – Councillor Debra Coupar ...... 03

Introduction ...... 04

Spending money locally – how we made a difference in local areas ...... 06

Themes, priorities, workshops ...... 08

• Health and social isolation ...... 08

• Domestic violence ...... 12

• Employment and skills ...... 13 Community • Environment ...... Committee 16 • Children and young people ...... 19

Community engagement and cohesion ...... 21

Communications and social media ...... 26

Community committee champions ...... 28

Challenges and next steps �� 30

PAGE 2 Leeds Community Committees’ Annual Report 2014 to 2015 Page 22 Foreword

The community committees play an important role in our ambition to bring place, people and resources together by: • ensuring that we spend money and work more intelligently and flexibly than before; • making it easier for people to do business with us; and • improving the way we make decisions locally with residents.

This report marks the end of the first operational year Like other local authorities, Leeds has undergone of our community committees, which have been set unprecedented cuts to its budget of around £94 million up to improve the way we work locally and form part over the last three years. The result of these cuts is of the council’s commitment to involving our residents that the council must find new ways to protect and more closely with the priorities for their local area and deliver essential frontline services for the people of decision-making on funding and services. Leeds and this is why we have a responsibility to involve local residents in the difficult choices that we A huge amount has already been achieved over must now make as a council about services. the last twelve months. The new branding and more informal approach to community committees Finally, I would like to take this opportunity to thank the have encouraged many more local people to community committee chairs and their members for attend meetings and the use of more effective their invaluable time and insightful contributions to this communications, including social media, has enabled important work, as well as the senior officers and their many more citizens to participate in discussions teams. Last but not least, I would like to express my and consultations. sincere thanks to fellow ward member and previous executive member for communities, Councillor Peter The new style of working is starting to make an impact Gruen. His tireless work and commitment to this new on our ability as a council to listen and act on what approach to locality working has already resulted in local residents are saying. That said, I am conscious many early successes for the community committees, that there still remains a great deal of work to be done some of which are outlined throughout this report. by community committees as we move forward in these challenging times.

Councillor Debra Coupar Executive Member for Communities

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 3 Page 23 Introduction

Leeds City Council is the second largest metropolitan district in the country, covering 217 square miles with three quarters of a million inhabitants. Leeds is a rich and varied place, including a vibrant city centre, with built-up areas surrounding it, some rural areas, and several towns and villages. It is also a diverse city with many cultures, languages, races and faiths.

There are 10 community committees in Leeds made The community committees were formally established up of local councillors from the 33 wards in the city. on the 9th of June 2014 at the Annual Council They hold at least four public meetings a year and meeting and the first round of meetings took place are an important part of the council’s decision-making in July 2014. A series of locality working design process. The meetings provide an opportunity for principles provide a common framework for the local people to discuss key issues of concern with operation of each community committee, whilst elected members, and help influence decisions on giving them enough flexibility to work in the way best matters of local interest, such as environmental suited to them and the areas they represent. The key improvements, community safety, health and changes include: wellbeing, and employment. • holding meetings in the communities and This is the first full year of operation for the community neighbourhoods they represent at times that suit committees, which were previously known as area local residents; committees. The move to establish community committees began following a review of the way the • shorter, jargon-free reporting tailored to council works locally. This resulted in a proposal to the locality; replace the area committee arrangements to ensure a move towards a greater focus on local issues by • greater emphasis on advertising the meetings local people and away from the bureaucratic nature of to the public and encouraging residents to get many area committee meetings, where there was little involved; and or no attendance by the public. • holding themed workshops on local priorities involving members, residents, council services and partners.

PAGE 4 Leeds Community Committees’ Annual Report 2014 to 2015 Page 24 A new branding and identity have been developed to This report looks at progress over the last twelve support the new community committees, which help months and, in particular, how the new approach reflect a sense of place and promote the committees of themed workshops based on local and city-wide through communications and marketing plans. This is priorities is starting to improve the way the council helping to: works locally. There are many excellent examples of how our community committees and their support • encourage attendance at meetings; teams have worked to improve neighbourhoods and improve local services; this annual report can only • increase involvement and participation through highlight a few of the many examples of this work. social media; and

• raise awareness of the community committee funding provided to local projects.

Further information about our community committees and their work can be found at: leeds.gov.uk/communitycommittees and www.Facebook.com/LCCInnersouth www.Facebook.com/LCCOuterSouth www.Facebook.com/LCCOuterEast www.Facebook.com/LCCInnerEast www.Facebook.com/LCCInnerNE www.Facebook.com/LCCInnerWest www.Facebook.com/LCCInnerNW www.Facebook.com/LCCOuterWest www.Facebook.com/LCCOuterNW www.Facebook.com/LCCOuterNE

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 5 Page 25 Spending money in communities – how we made a difference in local areas

Community committees play a fundamental role in understanding and addressing issues of concern to local people. They do this in many ways, one of which is by providing funding to take forward projects that fall within their identified priorities. At the start of each year, each committee is allocated dedicated sums known as wellbeing funding and youth activities funding. This funding, provided to local projects and activities, can increase significantly, as it allows grant recipients the opportunity to lever in matched funding from other sources, as well as attract volunteers.

The following major benefits have been identified from • Sealing the deal – funding projects where the funding delegated to community committees. work would not otherwise be taken forward.

• Developing community capacity and pride – • Leverage – acting as a catalyst to lever in generating a sense of belonging and often funding from other sources. involving volunteering by local residents to make things happen. • Implementing planned local actions – focussing on specific local priorities.

The total value of projects approved and funded through the wellbeing fund across Leeds in 2014 to 2015 was almost £1.75 million, with match funding of almost £2 million more than doubling the original amount, bringing the total figure to almost £3.75 million. This supported 427 projects across the city and generated almost 90,000 volunteer hours.

£1.75 £2 427 90,000 million million

Total value of projects Total amount of match funding Projects Volunteer hours approved and funded supported generated

PAGE 6 Leeds Community Committees’ Annual Report 2014 to 2015 Page 26 The Youth Activities Fund is made available for Inner South Employment & Skills Board – £6,000 community committees to provide local activity for from the Inner South Community Committee. This children and young people aged 8 to17 years across wellbeing funding has contributed towards the cost the city. of holding an apprenticeship event at the John Charles Centre for Sport, paying partial costs towards In 2014 to 2015 almost half a million pounds of room hire and funding banners to advertise it at key funding was approved, which levered in a further locations in south Leeds. It also paid the full cost to £300,000 in match funding and over 9,000 volunteer hold a jobs fair in Middleton in 2014. Looking ahead, hours. the funding will also meet the costs of producing a video promoting apprenticeships, which will include Examples of how the wellbeing and youth activities young people, who have successfully been through funding have been used can be found throughout the the apprenticeship programme and now hold full-time document, but includes the following : jobs.

Over 50’s walking football club – £2,564.52 from Barleyfields Radio Project – Tempo FM – £3,000 the Outer West Community Committee. The project from the Outer North East Community Committee. has allowed older residents to rediscover the joys of The Barleyfields Radio Project was established playing football again through a sport, which is safe, in October 2008 in conjunction with Leeds Youth enjoyable and has numerous health benefits. Service. Since then, Wetherby Community Radio Ltd has been actively assisting young people each week either at the Barleyfields Youth Centre or at the new training studio in the Tempo FM studios with their media studies. The project has been a great success and three students have been able to gain university places as a direct result from their involvement with the project. The funding was used to purchase several licences to enable the project to continue throughout 2014. A total of 33 young people received training over 73 training sessions.

Members of the over 50’s walking football club.

The players commented:

“It gets me off the sofa! This is the highlight of my week!”

“Where else would us lot be able to play football like this – it’s brilliant!”

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 7 Page 27 Themes and priorities – the key issues tackled by our community committees

Each year all ten community committees set out their local priorities – the key areas they want to address over the next twelve months. These are chosen using local data, which gives information on a range of issues, including population, ethnicity, unemployment and health, combined with consultation with local councillors and residents.

Most of the community committees have now Health and social isolation changed the way the meetings are run to include discussions and workshops with partner organisations As a city, Leeds continues to experience wide health and residents on local priorities, supporting the disparities between its wealthiest and most deprived council’s commitment to involve local people more areas. However, some emerging concerns, including closely in decisions taken about their area. Over the social isolation and mental health, affect all Leeds’ financial year 2014 to 2015, these workshops largely communities. Around 30 per cent of patients in Leeds fell into the following categories: visit a GP needing social help, not medical. It is estimated that nearly 15,000 people aged over 65 in • health and social isolation the city are intensely lonely and have lost their family, friends, mobility or income. The number of people • domestic violence over 65 living alone in Leeds is predicted to rise by • employment and skills more than a third over the next 15 years.

• environment In Leeds the ‘social prescribing’ concept has been developed and is being used locally through • children and young people partnerships between community committees, the NHS clinical commissioning groups and the third sector. This takes the form of a referral to an appropriate activity or group and could be a lunch club, a fitness class for older people or getting in touch with organisations like Carers Leeds or the Alzheimer’s Society.

Outlined below are examples of how this approach is working following workshops held throughout Leeds by a number of community committees on the theme of social isolation.

Patient Empowerment Project

There is evidence that in Inner West Leeds the prevalence of mental health conditions is higher than the Leeds average, with people living in the tower blocks in the area suffering disproportionately.

PAGE 8 Leeds Community Committees’ Annual Report 2014 to 2015 Page 28 Social isolation – winter warmer lunch.

At the Inner West Community Committee’s workshop The project will appoint a coordinator to work with the on mental health, community committee members, residents of four high-rise flats in New Wortley, as a health partners, service users and residents direct result of the community committee workshop. discussed the issues, particularly focussing on how to engage with people who feel isolated. One person directly attributes their return to paid work after being at risk of homelessness to the support NHS Leeds West Clinical Commissioning Group and received from the PEP. This participant thanked the the council’s public health service has now developed PEP coordinator and said: a social prescription approach, which helps people with minor mental health issues to access activities and support within their local community. NHS Leeds “You’ve been absolutely fantastic; I don’t West CCG has funded Bramley-based charity BARCA know what I’d have done without you.” to lead a partnership of third sector agencies (Better Leeds Communities, Leeds Mind and Touchstone) to deliver this service called the Patient Empowerment Another participant commented at review: Project (PEP) in conjunction with the 38 GP surgeries in west Leeds. “Thank you for all the help, I’ve hit rock bottom and you are the only one that’s Following on from this successful project, £15,000 helped me.” was approved by the community committee to deliver a social prescribing model in the New Wortley area. This was matched with £35,000 from the council’s Further information about local mental health services environment and housing services. has been distributed to hundreds of people on the

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 9 Page 29 Community committee meetings. forum mailing lists and information added to the Inner The local public health team took action on reducing West Community Committee’s Facebook page. social isolation through its partnership working groups, commissions and campaigns. One example of this A similar approach has been adopted following the was the distribution of cold weather packs during the Outer East Community Committee workshop on winter, which gave an opportunity to engage with social isolation in January 2014, attended by around socially isolated older people and encourage them 50 people including representatives from all four to take advantage of other local groups. Since the neighbourhood networks from the area. community committee discussions, £500 has been allocated by the Inner East Community Committee The key action from the meeting was the need for to young people in Seacroft to encourage them to more outreach work to tackle social isolation, and engage in street soccer and £1,000 to a men’s group this is now being pursued with colleagues in adult in Seacroft to help with engagement and socialising. social care and the third sector. It is estimated that in this area 30% of elderly people are socially isolated, The Outer North West and Outer West Community with neighbourhood networks having contact with Committees also held workshops on social isolation around 10% of them; the project aims to engage with and older people in December 2014 and January the remaining 20%. With community committee and 2015. Partners focussed on challenges facing services partner support it is anticipated that a project to deliver in supporting older people, who were living alone and additional outreach work will be operational by autumn feeling isolated. A wide range of stakeholders engaged 2015. The targets and monitoring arrangements will in the events, as well as statutory services providers, form part of the proposal. including local neighbourhood networks and voluntary sector organisations. A key theme that emerged was In January 2015 the Inner East and Inner North East the need to find mechanisms for identifying socially Community Committees worked closely with the isolated people and ensure they are helped to access Poverty Truth Commission – an independent project local services and engage in community programmes linking people in poverty with decision makers – to to improve their health and wellbeing. Actions being deliver workshops on social isolation. Each committee explored include putting together guidance for frontline was attended by over 40 people including local services and organisations to be able to recognise councillors, residents, council officers, third sector signs that point to isolation and to take steps to refer representatives and local GPs, where people spoke people to key services. In February and March 2015 candidly about their experiences of social isolation. the Inner and Outer South Community Committees also discussed these issues. Following the workshops, partner agencies have worked together more closely, encouraged by the community champions, to fund a community development worker to help local people build connections and networks, restoring a sense of neighbourliness. This was highlighted as an issue at the committees.

PAGE 10 Leeds Community Committees’ Annual Report 2014 to 2015 Page 30 Older Persons’ Events The Men’s Room Project

From aromatherapy massages to meeting the Lord The Inner East Community Committee supported the Mayor, a wide range of activities for older people ‘Men’s Room’ project with a £1,000 wellbeing grant, were funded by the three South East Community which funded Leeds arts and health charity Space 2 Committees in 2014. to run the project in Seacroft. Around 14 men with mental health issues attend the group each week, Coinciding with the International Day of Older People held at the Denis Healey Community Centre. The on 1 October 2014, the fourteenth older persons’ group has supported these men to build confidence, event week was held throughout the Outer East area. develop employability skills, improve their health Activities included a meet-and-greet with the Lord and wellbeing, develop social networks and become Mayor, sing-alongs and stalls from many groups engaged with their local community. Space 2 has including the Fire Service, Police, Green Doctor and worked closely with Housing Leeds to identify men Lloyd’s health checks. Held at a different venue each who might benefit from this project and ensure day, events took place in Great Preston, Swarcliffe, they are receiving advice and support in relation to Cross Gates, Halton, Halton Moor, Garforth and housing issues. Kippax. Approximately 450 residents attended, enabling socially isolated older people to discover activities to give a positive impact on their health and Richmond Hill Elderly Action wellbeing. Similar events were held in the Outer and Winter Warmth Project Inner South areas, attracting around 500 older people. Using £1,000 wellbeing funding from the Inner East Community Committee, Richmond Hill Elderly Action (RHEA) set up a winter warmth project, particularly targeting older residents who were socially isolated.

RHEA distributed information on benefit entitlement, fuel poverty, home improvements and on how to keep safe and warm during the long winter months. Leaflets and information were made available on a wide range of services provided by the council and voluntary sector, including Care & Repair, the Green Doctor, the Meals at Home Service, Telecare, Community Links and Silver Line – the only free confidential helpline providing information, friendship and advice to older people, open 24 hours a day, every day of the year. The charity also provided hot food and warm clothing to older people in the local area.

Older persons’ event.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 11 Page 31 Domestic violence Using the outcomes from the workshop, the community committees in West North West worked Sadly, as in the rest of the UK, domestic violence is with the local community safety partnership to develop still an issue of concern in all areas of Leeds and has a local delivery plan. The plan includes a range of been identified as one of the seven ‘breakthrough’ actions aimed at raising awareness among local projects that the council will target in 2015 to 2016. partners and elected members, promoting training The community committees are working together to frontline staff, supporting organisations to take up with local organisations and communities to address the First Level Domestic Violence quality mark and the issue of domestic violence in a targeted way and improving engagement with primary care services. identify areas of under-reporting. All the community committees in the West North A number of community committee workshops on West area awarded £1,000 wellbeing funding to domestic violence and abuse were held across hold a Christmas party for vulnerable children, the city in 2014 to 2015, including the Outer North many of whom had witnessed or had been a victim West, South East, Inner South, Outer East, Inner of domestic abuse. For many of these children North East and Inner East areas. A wide range of Christmas is a difficult time, having witnessed abuse local partners attended and local residents were well and a breakdown in family relationships. The aim of represented at many of the workshops. the project was to hold a fun event for the children and socialise with other children, who have been through Participants welcomed the opportunity and space to similar issues to themselves. talk about domestic violence and abuse and the way it manifests itself in different relationships. Examples Following a workshop at meetings of the Inner discussed included controlling behaviour in South and Outer East Community Committees, relationships between young people, emotional and a local action plan has been drafted and services financial control in a relationship, intergenerational are currently seeking resources. Community safety violence and abuse, domestic abuse for individuals coordinators have worked across the city to put living in extended families and the way domestic together a model policy and guidelines, which schools violence and abuse takes place in Leeds’ can adapt to meet local needs – a requirement of different communities. receiving the quality mark. The other important aspect of the quality mark is the appointment of a domestic They looked at what is currently in place to respond violence lead in every school, whose role is to keep to domestic violence and how the community up-to-date with developments, supporting other committees can help raise awareness in local staff and getting involved with campaigns to raise areas. Common themes emerging from the awareness. To support this, a full two-day package of discussions included: training has been developed and is being rolled out to all schools across the city, covering all the different • more awareness-raising, better informed and aspects of domestic violence. The response from all better connected frontline services; the training has been overwhelmingly positive, with people reporting increased levels of awareness and • giving victims the choice to move away and confidence to tackle domestic violence. decide whether the perpetrator is relocated;

• more help for children, who witness domestic violence;

• more promotion of healthy relationships to young people; and

• working with perpetrators at the very earliest stage.

PAGE 12 Leeds Community Committees’ Annual Report 2014 to 2015 Page 32 Employment and skills The Outer West Community Committee also supported a business brokerage model with Ahead One of the council’s key priorities is to maintain a Partnership, through £10,000 wellbeing funding, to strong and healthy economy and promote sustainable develop Business Support Local, which was piloted and inclusive economic growth. This needs to happen on a small scale in the area. The programme has not just in the city centre, but in all parts of Leeds from to date supported around 300 small businesses the inner city to our market towns. struggling in this difficult economic climate.

Business enterprise and employment “It is very timely for my business to be involved with ‘Business Support Local’; it The Outer West Community Committee held its first was a great opportunity to stop and think themed meeting on delivering actions, which drive about an aspect of my business and to get business enterprise, the local economy, and quality unbiased, objective feedback from like- learning and employment opportunities. minded people. It also reinforces how there is a lot of experience and support within the local community that, if directed effectively, will develop strong and creative businesses.” Karen Waite, Director, Leap Like A Salmon Ltd.

The second round of the community committees for Inner North East and Inner East focussed on employment and skills issues. At the Inner North East Community Committee, residents and partners actively engaged in workshops to prioritise recommendations that could support improvement in employment and skills services in the Queenshills and Brackenwoods estates, where high levels Ahead Partnership project meeting. of unemployment is one of the main causes of deprivation. These included: The discussions focussed on how local businesses, council services and the community committee could • exploring the idea of setting up additional work better together to deliver practical, meaningful job clubs; and realistic actions for the area. Local businesses that attended gave valuable feedback on how best • improving the coordination of services and to attract new employers to the area and improve support provided in the area; and infrastructure to grow existing businesses. The meeting also explored how to link local employment • exploring the need for further mental health opportunities to local people and how to promote services that specifically support people initiatives that help businesses grow and develop. into work.

Since the workshop, action has been taken to: The recommendations are now being considered by the East North East Employment and Skills Board. • support local people to find work; The Inner East Community Committee held a • provide support to schools around opportunities productive workshop with partners and residents on for apprenticeships; how to reengage young people in the area. The ideas that emerged from the discussions are being used to • bring more mobile library and pop-up facilities to develop a local work programme for the area. areas where there are no services;

• revitalise the high street offer; and

• support businesses to ensure issues are resolved more quickly.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 13 Page 33 Employment and Skills Boards – getting One of the Inner South Community Committee’s local people into employment priorities is the need to support people over 50 back into work. The committee held a workshop in Skills boards have been established in all three areas February 2015 to gauge views and develop actions by community committees to: in the support of this priority and identified a number of actions: • provide strong local leadership that champions the ambition of achieving maximum uptake of job • develop relationships with businesses regarded and training opportunities for local people; as ‘age friendly’;

• coordinate the implementation of agreed • organise community learning sessions in key proposals through securing the required locations in south Leeds to provide training resources, setting and monitoring appropriate in elementary Maths and English skills, targets and holding services to account; and which are currently a barrier to local people finding employment; • develop strong links with local and city-wide employers to establish a ‘fit for purpose’ • work with companies like Asda to recruit at least workforce for new and future developments. 10% of staff over 50; and

The Inner South Employment and Skills Board was • provide up to 250 work experience places for instrumental in putting in place a unique partnership people over 50 across the city through Job to deliver a Job Shop at the St George’s One Stop Centre Plus. Centre in Middleton in late 2013. Since then, the project has been further developed and the service is now fully integrated with customer services staff trained to provide back-up support to the Job Shop staff. From an initial two-day service, it now runs five days a week. The Inner South Community Committee continues to work in partnership to deliver projects across the area to help local residents into employment. Based on the Middleton Asda model – where the council supported local residents to access jobs – advice sessions were held in April 2015 to help local people from the Beeston and Holbeck areas into work at the new Asda store on Old Lane.

St George’s One Stop Centre.

PAGE 14 Leeds Community Committees’ Annual Report 2014 to 2015 Page 34 Employment, skills and welfare pilot

The Inner North East Community Committee has also set aside around £12,000 to fund two apprentices in their area, based on a similar model. Two local voluntary sector organisations have agreed in principle to act as host employers and offer three- month placements, with the area team and police agreeing to do the same. The final three months of the apprenticeship will be with a local business.

The Inner West Community Committee worked with partners to establish a ‘destinations team’, led by children’s services, to work with young people in high schools, targeting those thought most at risk of Our apprentice with her new employer. becoming ‘NEET’ (not in employment, education or training). This was the second year of the pilot that Partnership apprentices has seen 137 learners identified for the process, with 80 still engaged in either training or employment the The Inner East Community Committee used £6,000 November after leaving school. of its wellbeing fund to sponsor an apprenticeship in business and administration, based on a partnership Partners valued the low cost, resource-light approach model. This enabled the successful candidate to and see the development of relationships between gain a huge range of experience with a range of organisations as a significant benefit for the future. organisations, spending three months each with: One partner commented:

• the former East North East Homes; “Everyone else is placed and still happy on • the council’s area team; the courses they enrolled for, so I think the most successful part of the scheme from • West Yorkshire Police; and our point of view was probably the aftercare once the student had enrolled. We had a few • Arcadia Group Plc, based in Burmantofts. students we thought were in real danger of dropping out once they’d enrolled, but we The apprentice, from Lincoln Green, successfully hear that they are doing very well and are gained an NVQ Level 2 and was able to immediately very happy. This kind of check-up process secure permanent employment with ICS Digital on these vulnerable students is very effective in Sheepscar. The apprentice’s new employer to keep them engaged.” commented that the experience gained through the partnership model had been invaluable in enabling the candidate to compete against 270 other candidates. Due to the success of the pilot, the programme is being rolled out across other areas of the city in 2015.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 15 Page 35 Environment Within the Inner East area, partners met to start to understand in more detail the particular issues The quality of our built environment and our causing environmental and wider, related problems greenspaces affects our health and wellbeing and in Harehills. Together with partners and residents, local businesses. Environmental services in Leeds the community committee considered whether the are delegated to the local community communities current service was fit for purpose, given the very to ensure the right services are delivered in the right specific needs and demands of the community. place at the right time. Residents challenged the community committee to consider redesigning council services to improve the local environment and offered their support. It was Environmental delegations recognised that services need to respond to language barriers, very high population densities, low recycling Across the city, the ten community committees have rates and disposal of particular foodstuffs, such as responsibility delegated from the council’s Executive oil and peaks of waste disposal at particular times of Board to develop service level agreements (SLAs) year. The committee has funded a neighbourhood each year and to monitor the delivery of the service manager for several years to help tackle these issues against the agreed specifications and outcomes. and has recently agreed to fund a similar post for They also negotiate changes to the SLA to address 2015 to 2016, with one of their main priorities being unforeseen issues and events and service failures or to develop an action plan to tackle the significant inefficiencies. environmental issues.

The Inner East, Inner North East and Outer North In the South East area all three community East Community Committees focussed on ‘place committees have an environmental sub-group based issues’, including the environment service to monitor the service level agreement with level agreement, parks and countryside services and environmental services. Over time, the sub-groups the council’s derelict and nuisance sites programme, have extended their remit and they now have a more which aims to tackle some of the most problematic problem-solving focus addressing the key issues buildings across the city. These issues have been in localities. The Outer East and Outer North West considered by the environmental sub-groups and sub-groups developed and delivered a strategy for community committees over the year to encourage the demands for grit bins during winter and new litter more locally appropriate action. bins throughout the year. The groups also encourage forward planning and developing partnership working to find ever more efficient cost savings and resolve issues affecting several services.

Calverley Park.

PAGE 16 Leeds Community Committees’ Annual Report 2014 to 2015 Page 36 A town team made up of local business owners was launched at the start of the project and has agreed an action plan to address concerns voiced by traders. The town team will also partner the Town and District Scheme by investing in further public art through funding from Aldi.

Another town and district scheme in Harehills Lane, commissioned by the Inner East Community Committee, aims to improve the physical environment of the area to encourage regeneration, increase business and investor confidence and create an improved shopping environment for local people.

The Bellbrookes car park in Harehills benefitted from a £64,000 facelift – it has been resurfaced, parking bays marked out to provide some additional spaces and new signage, litter bins and landscaping works. The car park improvements are part of a £200,000 scheme to regenerate Harehills Lane. These works Local school designed streetlight banners for Dewsbury Road. have been complemented by a comprehensive highways scheme, which includes traffic calming within a new 20mph zone. Town and District Centre Schemes

The Town and District Centres scheme is a Parks and greenspace programme of works being developed and delivered in Kirkstall, Chapeltown Road and Dewsbury Road. The Inner West Community Committee held a workshop on parks and greenspace, which focussed A project commissioned by the Inner South on how to improve local parks, play facilities and Community Committee under the Town and District promote volunteering. Centre scheme in 2014 will invest £200,000 of council funding earmarked for regeneration projects Feedback from the discussion groups recommended to improve part of Dewsbury Road in the Inner South focussing on the basics to create safe and clean City and Hunslet ward. recreation spaces for people to enjoy, such as improving paths, providing more bins and non- The scheme has been shaped by a series of traditional imaginative play, rather than the usual consultations, involving local councillors, residents, swings and slides. A number of options are being traders and schools. Improvements include a considered to promote the health and wellbeing new pedestrian crossing outside Tesco, better car benefits of volunteering outdoors. parking opportunities for residents and shoppers, removal of an unattractive advertising hoarding and new streetlight banners designed by local primary school children.

A number of flagships projects will showcase parts of the area, such as a wildflower meadow along the boundary of New Bewerley School and environmental landscaping around the car park at Dewsbury Road One Stop Centre.

A road safety study has highlighted the need for improvements along sections of Dewsbury Road, including pavement upgrades. A design brief has now been drafted with a view to designing and implementing changes in 2015 to 2016.

Fitness equipment at Ley Lane.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 17 Page 37 Outcomes since the meeting include developments to Student changeover project the Ley Lane area to improve local greenspace and tackle the poor state of the playing field, along with Student changeover is the period when student issues relating to littering and dog fouling. Wellbeing tenancies end in June and recommence in funds were used to hold community action days and September. Changeover generates high levels of fun days for children, in partnership with Breeze and waste and noise, causing significant problems for youth services. Consultation and local engagement local residents. The council, universities and other was undertaken at these events and questionnaires partners regularly work together to look at ways were completed by local schools. Young people to improve services in the area. The Inner North asked for a football pitch with goalposts, which West Community Committee held a workshop on has now been funded and installed. Parents also the subject in March 2015 and funded a number of wanted a community noticeboard, which has also projects to address some of the issues. been provided through wellbeing funding. In total, the Inner West Community Committee provided • The Leave Leeds Tidy initiative, run by the £5,000 in wellbeing funds to support Ley Lane University of Leeds, which encourages residents greenspace improvements. The committee has also to reuse and recycle unwanted items – £3,500 commissioned after-school play through the Youth Activities Fund and ‘green gym’ equipment has been • A dedicated noise nuisance patrol, ring-fenced to installed. the LS6 area – £10,000

Feedback from local residents and the local school • Additional dog fouling and littering patrols in the have been very positive. area – £1,000 • Extra staff to work on Woodhouse Moor “Thank you so much! A big thank you from – £12,000. all at Holy Family – yesterday the pitch markings were painted on Ley Lane. It looks The community committee also worked with Leeds fabulous.” Becketts University Students’ Union to develop a new project, which will aim to boost volunteering around Mandy Kennedy, Holy Family Catholic changeover time to address environmental issues in Primary School, Wortley the area; the community committee has allocated just over £5,000 for this project.

Students from the university helping during the changeover period.

PAGE 18 Leeds Community Committees’ Annual Report 2014 to 2015 Page 38 Young people discussing youth activities.

Children and young people The Outer West Community Committee also met with young people in an interactive ‘Dragons Den’ like Leeds has a higher proportion of young people than workshop, exploring activities that children and young the national average. Building a child-friendly city people would enjoy. At an Inner West Community remains one of the council’s key priorities and the Committee workshop, young people explained community committees continue to ensure they work what life was like for them in their local areas and with and for the benefit of children and young people suggested innovative ways of engagement. in their communities. A number of key themes emerged from both these workshops, including engaging with young people in Involving young people in decision-making settings they are comfortable with, using social media to publicise activities, and providing a mechanism A number of young people’s engagement events for young people to put forward ideas and represent took place in the West North West area, including their community. the Outer North West Children and Young Peoples’ Engagement event at Leeds Trinity University. A total of 17 high schools and primaries attended from across the area for a full day of activities.

It involved an enthusiastic question and answer session between councillors and students. This was followed by an afternoon session, when councillors and students jointly decided how best to spend a potential £56,000 Youth Activity Fund in the area. Some excellent feedback from the groups was received, which has helped shape future spend of the Youth Activity Fund. Ideas for youth activities.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 19 Page 39 Key outcomes from the workshops included the Youth Panels design and implementation of a strategy to engage with young people and an annual programme of Some of the community committees have established engagement. A marketing strategy for Youth Activity formal youth panels, which are open to children and Fund activities has been designed and implemented young people aged 11 to 17. They discuss local to promote the summer projects. issues concerning children and young people and support the community committees by deciding which activities should be funded.

Alwoodley schools held their first Youth Panel in November. Hosted by Allerton High School, the panel meeting was attended by a total of 24 young people aged between eight and fifteen. All seven primary schools and three high schools in the area took part in the event, which was chaired by a local councillor Aireborough Supported Activities Scheme. from the Outer North East Community Committee.

The Outer North West Community Committee The young people had the opportunity to tell the continues to support a project for children and young councillor what activities they would like to do in their people with disabilities through their wellbeing fund. area, and discuss how these should be delivered. The The Aireborough Supported Activities Scheme most popular suggestions were drama and cookery provides a range of activities including learning circus and the young people expressed strong views that skills, swimming, trips to the cinema, sailing at Yeadon they would like to see activities that they could attend Tarn and environmental projects at Herd Farm for on a regular basis, rather than ‘one off’ events in the young people living in the north west of Leeds. school holidays. All the young people that attended were very confident in joining in the discussions and Quotes from parents: challenged some of the suggestions they did not agree with. Everyone enjoyed themselves and said that they would be happy to be involved in future events. “Because L doesn’t look as if he has a disability and because he says ‘yes’ and ‘no’ All three community committees in the South in the right places, most people don’t realise East area provided a wide range of activity from how little he understands. Therefore it is their Youth Activity Fund. In the Outer East these really good that he has someone looking out activities included sporting projects such as cricket for him and he isn’t just left to be one in the coaching and Junior Park Run at Temple Newsam crowd.” and environmental projects like Micklefield Primary Urban Rangers. This project, led by Groundwork Leeds, supported environmental education, such “We had the chance to go cycling and as ‘geocoaching’, where children went on high-tech swimming, which is otherwise tricky with one treasure hunts using GPS devices. adult and two children, when one of them In the Outer South area a range of events and has extra needs like T.” activities were held over summer 2014 for under 19s, including arts, inflatables, sports, crafts, performances and dance. These were used as a platform to consult children and young people about the activities they wanted to take part in.

The Children and Families sub-group is now seeking to strengthen the role of the youth panels by arranging peer inspections and mystery shops for future activities.

In the Inner South service providers, the youth service and young people from the area attended a workshop where they discussed anti-social behaviour and crime, employment and community-based help for families who need extra support. The young people were able to give their first-hand experience of these issues.

PAGE 20 Leeds Community Committees’ Annual Report 2014 to 2015 Page 40 Community engagement and cohesion

Between formal committee meetings local councillors and their support teams work in a number of different ways to improve local areas and the quality of life for residents. They also work to strengthen links with local community forums, parish and town councils, volunteer groups and residents, supporting local people to understand each other better and get on well together. This can involve a wide range of activities from helping to resolve community tensions to celebrating the diversity of Leeds’ population.

Community forums reduce parking further along the street and possibly relocate the bus stop. Consultation with the forum The Outer East covers a wide geographic area and the wider community is now being undertaken and community forums are the main source of by Highways. engagement and involvement. The seven forums The Cross Gates Forum developed a memorial meet quarterly and are used as an opportunity to stone and garden at Manston Park to commemorate share information and provide updates on key issues the munitions workers, mostly women, who were and services in respective areas. They also allow local killed in several explosions at Barnbow munitions groups to initiate projects and programmes of work factory between 1916 and 1918. The story behind that have been identified by their members. the munitions factory explosions during the first world One example shows how residents’ concerns about war is now on the curriculum in local primary schools road safety raised at the Halton Forum resulted in and they also compete to design the garden each traffic lights being installed at the junction between year. The streets of a new local housing estate have Selby Road and Chapel Street. The next phase of also been named after some of the people killed in improving safety for residents and schoolchildren is to the explosions.

Neighbourhood Forum.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 21 Page 41 Bringing services to In Inner South the engagement strategy has focussed the community on specific pieces of work, with the lead being taken by neighbourhood improvement officers, funded from The Outer South Community Committee has wellbeing money. One example is the Middleton Skate focussed on bringing services out into the community. Park, developed by Middleton Youth Partnership in Five events were held in Morley over the year, response to demands from young people living in reaching thousands of local people. Morley residents the area. There was consultation with young people were able to find out about leisure services, libraries, and residents on the need for a skate park as well Care and Repair, Morley Elderly Action, Trading as its design, which influenced the brief and tender Standards and the Police whilst shopping in Morley specification. In depth consultation and involvement market. The committee also supported the annual with young people helped to secure funding from a St. George’s Day Festival in April with a street stall in number of sources to develop the project at a cost of Queens Street in Morley, visited by 1,500 people. around £100,000.

Seacroft gala show.

PAGE 22 Leeds Community Committees’ Annual Report 2014 to 2015 Page 42 Celebrating community heroes Representatives from community groups were presented with an award for their work. The Outer The work community volunteers do is diverse South Community Committee highlighted some of and makes a real impact on people’s lives, from the great initiatives it has supported over the past ‘In Bloom’ groups, to dance groups, choirs and year and how it helps shape local services. The event older person’s groups. In recognition of the many enabled residents and groups to share information, hours of voluntary community work, the Outer network and visit information stalls from many South Community Committee held a ‘Community different organisations. Heroes’ event at Morley Town Hall, attended by the Lord Mayor. The event was an opportunity for the committee to celebrate the diversity and strength Parish and town councils of community leadership and thank people, who contribute on a voluntary basis to make a difference in There are 32 parish and town councils in the Leeds their communities. Metropolitan District, which play an important role in maintaining and improving local services and facilities, There were some inspirational groups and people in supporting local voluntary organisations and activities, attendance, a testament to the amount of time people and influencing and lobbying on local development. give to improve their communities. A few highlights from the night include: Good partnership working between the community committees and parish and town councils presents • Tea Cosy Memory Café, providing support to an additional opportunity to achieve the council’s people with dementia in Rothwell and pioneering ambition to achieve a substantial and lasting shift it as Leeds’ first dementia friendly community; towards local democracy. By working closely together, the community committees and parish and town • Kids for Kids, a voluntary dance youth group in councils make a vital contribution to the wellbeing of Morley, which has been going for over 30 years, the communities they serve. A charter www.leeds.gov. promoting exercise and healthy lifestyles, and uk/docs/TheLeedsParishandTownCouncilCharter sets building confidence in young people; and out how the community committees and the parish and town councils work together for the benefit of • Robin Hood Residents’ Association, who local people. have worked hard to vastly improve their local environment and bring the community together.

Community heroes event 2015.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 23 Page 43 The Outer North East Parish and Town Council Forum provides a mechanism for regular engagement and opportunities for discussion and collaborative working on issues of common interest to the parishes. The forum enables parish and town councils to work closely with the council to improve the flexibility and effectiveness of the local delivery of services and was highlighted as a model of good practice by the Safer and Stronger Scrutiny Committee’s review of the council’s relationships with parish and town councils.

The next stage is for the Outer East Community Committee and the parish and town councils to develop a framework for improving local services and the local infrastructure. This involves maximising the potential of new funding opportunities and working closely to align the various funding streams at a local level, including the Community Infrastructure Levy* http://www.pas.gov.uk/community-infrastructure-levy. The delegation of more budgets and services to community committees is a real opportunity to be able Boston Spa Parish Council heritage trail. to further strengthen working relationships with parish and town councils. The Outer North West Community Committee hosts a Parish and Town Council Forum three times a year The forum has also helped inform the roll-out of to engage with the six local parish and town councils reduced night-time street lighting between midnight in the area. This helps to build local relationships, and 5:30 am, to determine which lights will be identify engagement opportunities and influence local switched off in each area, taking into account priorities. A number of joint priorities between the established ‘avoidance criteria’ such as high levels community committee and the local councils have of road traffic accidents, crime or areas near to been agreed, including looking at and monitoring pedestrian crossings. the parks and countryside delegation and highways issues in relation to public transport and links to Leeds The Outer North East Community Committee has Bradford airport. Examples of wellbeing spend for also supported a number of parish council projects town and parish councils include supporting local using its wellbeing funding, such as £1,780 to environmental projects, festive lights and joint funding Boston Spa Parish Council to build and promote a of an additional police community safety officer. heritage trail using blue plaque type signage and an associated guide. The Outer East parish councils also work very closely with their community committee. The main engagement is through the community forums held in Garforth and Swillington and Kippax and Methley. In Kippax, the parish council is leading the development of a neighbourhood plan with the community committee. In Micklefield, the parish council has a regeneration partnership, which has been successful in obtaining several hundred thousand pounds of external funding over the last ten years to deliver numerous regeneration projects such as a new skate park, refurbishment of the community centre and environmental improvements.

* The Community Infrastructure Levy is a planning charge, introduced by the Planning Act 2008, as a tool for local authorities to help deliver infrastructure to support the development of their area.

PAGE 24 Leeds Community Committees’ Annual Report 2014 to 2015 Page 44 Promoting understanding Making the most of local

Harehills conversation dinner community assets https://www.youtube.com/watch?v=rnYGGDj3xfE In the Inner North West the community committee Chapeltown conversation dinner held a workshop, which focussed on how partners can work together with the community committee https://www.youtube.com/watch?v=uUJDUr5b5DM to run a successful and sustainable community centre. The Cardigan Centre, Woodsley Road Community Centre and HEART Centre all provided a local perspective on how they delivered services. Participants also discussed the use of social media to promote community groups and the community committee is using its Facebook page to promote events in the local area.

Following the workshop, a £10,500 wellbeing grant was approved to help fund local charity OPAL (Older People’s Action in the Locality) to develop a new community centre for the LS16 area and to create a Chapeltown conversation dinner. permanent home for their charity. Many of Leeds’ communities are made up of people OPAL has used the £10,500 grant to purchase from different backgrounds, beliefs and cultures. the leasehold on the Bedford Arms pub in the Silk A significant part of the work carried out by the Mills area of Leeds. Both the Inner West and Outer community committees and their support teams North West community committees have given involves strengthening community cohesion and a total of £15,000 wellbeing funding towards the helping break down barriers. costs of refurbishing the building to develop the new community centre. All three community committees in the East North East area have organised ‘conversation dinners’ for local residents to share good food and chat with neighbours they have never met before – a new concept to Leeds and our local communities.

The community committees funded these events using £500 wellbeing funding for each conversation dinner in Chapeltown, Harehills and three events in Alwoodley. The events were enjoyed by all who attended with everyone meeting new people, particularly people from different walks of life and backgrounds.

“We’ve already built a bond just in the short time we’ve been here”.

OPAL outside their newly purchased Bedford Arms. “It was enlightening to hear about his background”.

“I gained a good understanding of the challenges of being isolated in a country where the local language is not spoken, the difficulties experienced and how personal drive changed their circumstances”.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 25 Page 45 Communications and social media

Good communications play a vital role in supporting the council’s ambition to be responsive to the needs of the local communities, improving local democratic decision- making and involving local people in decisions that affect their neighbourhoods.

Following the development of the ten community Establishing a new identity and more effectively committees, there was a need to improve promoting the committees has provided more communications to encourage public attendance at opportunities for people to have their say, get involved community committee meetings, increase community in their local community, and participate in debates engagement and improve awareness of wellbeing over local issues. The attendance at meetings and funding and the work of the community committees events has also increased. more generally. Examples of the promotional activity are:

• news items on the council’s intranet site for staff

• information in Tom’s Blog – the chief executive’s video diary

• an article in Housing Leeds, distributed to 70,000 households

• a feature in South Leeds Life, a local community website and magazine

• an advert with in the Council Tax bills, distributed to over 300,000 households

Over the past year communication and marketing • the use of community radio stations activity has focussed on developing a brand identity for the community committees, building and • personalised emails from chairs to relevant strengthening marketing and communication capacity stakeholders, officers and partners and developing a digital audience. In just twelve months social media has become an extremely • video invitations from chairs posted on effective way for the committees to engage with social media many more local residents. One example of this is the consultation on a new library for Kippax, which • regular reminders posted on committee reached over 5,000 residents through the use of Facebook pages about events and meetings social media. The ten community committees have each set up their own Facebook accounts and • engagement events audiences are continuing to grow. Collectively over the ten pages there are over 2000 ‘likes’ and the • posters placed in council buildings including audience reach is exceeding 140,000 unique users. one stop centres, libraries and community A single Twitter account – @_YourCommunity – notice boards has also been set up, which provides a platform to increase and build following for community committees, make links with partners and services, hold consultations and enable local conversations to take place. The account has over 800 unique followers and is growing on a weekly basis.

PAGE 26 Leeds Community Committees’ Annual Report 2014 to 2015 Page 46 Examples of the brand in action

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 27 Page 47 Community committee champions

The community committee champions were introduced in July 2013 and cover the following work areas: • health, wellbeing and adult social care • children’s services • employment, skills and welfare • environment and community safety

The role enables a number of elected members The champion’s role has continued to make an impact to provide a local perspective on executive board in local areas in 2014 to 2015 as demonstrated by the portfolios and supports the council’s aim to following examples. provide challenge and debate around local issues. The champions: The Inner East community champion for children and young people was instrumental in driving positive • work closely with community committee engagement with young people in Burmantofts chairs to identify and lead relevant debates at and Richmond Hill. Over 150 young people were community committees; consulted at six school youth councils across the ward, as well as Richmond Hill Young People’s • represent the community committee at local Forum. They gave their views on what activities project or partnership meetings, and in the they would like to see offered over the summer commissioning process to ensure the needs and holidays and this information was then used to direct interests of the area are represented; services to provide activities throughout the area, funded through the Community Committee’s Youth • develop informal opportunities and networks Activity Fund. with council services and partners to build understanding, improve partnership working, The champion continued to build on the work that provide challenge and bring a local democratic she, officers and partners undertook over the summer perspective to a wider range of services; and by visiting local groups and providers across the area, attending a session of Leeds Youth Council, and • support the executive member to ensure holding meetings with council officers from children’s local issues are included in policy services, where she has been articulating local development, highlight any service issues or concerns and aspirations. failures, share best practice and learn from innovative approaches developed through It is envisaged that this model of consultation and community committees. engagement could be enhanced this year by revisiting schools to seek feedback on those activities provided through the fund.

PAGE 28 Leeds Community Committees’ Annual Report 2014 to 2015 Page 48 Children’s and family health were discussed at workshops held in the Inner North West and Inner West areas, which have some of the highest childhood obesity rates in the city. The health and wellbeing champions led on work addressing this issue following the workshops. This has included ensuring a strong take-up of the ‘Food Dudes’ project – a new primary school programme to encourage healthy eating and exercise. The champions have also worked together with fast food providers to provide more healthy options, and to promote the ‘Fit Kids’ project – recreational and fitness activities to help young people improve their health and general wellbeing.

The Outer East community champion for health, wellbeing and adult social care raised concerns that had been brought to her attention from Garforth Neighbourhood Elders Team (NET) about older people in the area being unable to afford to buy food. After some research, it became clear that this was a problem that affected many more people. As a result, the community committee teamed up with Brigshaw Trust and NET to provide a foodbank for the Outer East villages. This was supported with a £2,000 Community event. award from Outer East Community Committee to set up the foodbank and assist with the initial supply of stock.

The role of community committee champions was fully evaluated during 2014 to 2015. This showed that it is a role, which is generally appreciated and the principles of it are working well with the new ways of working taken forward by community committees. These will help maximise the potential of the role, and there is scope to develop it further. It was recognised that to do so would require additional support from services, improved communications, and a process to capture outcomes. A series of recommendations has been accepted by community chairs, which will be implemented during 2015 to 2016.

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 29 Page 49 Challenges and next steps

The community committees have taken great strides forward over the last twelve months in supporting the council to focus more clearly on community engagement and local decision making.

The community committee champions have continued • Using communications and social media to make an impact in local areas through regular more strategically, moving from broadcast contact between executive board members and the to conversation and engagement, using the community committees, ensuring local democracy is Facebook pages and new Twitter account – devolved to local people and key messages fed back. @_YourCommunity;

Wellbeing and youth activity funding is continuing • Making further administrative efficiencies, such to provide vital funding for the benefit of local as joint youth activity funding and wellbeing communities, with over 500 projects supported in applications; and Leeds between 2014 and 2015. • Introducing a robust system of performance Effective use of communications tools, including management through the development of an branding and social media, have raised awareness of action tracker, which shows where the positive the community committees’ meetings, promoted local discussions with residents has led to services funding available, increased the visibility of their work changing and projects delivered to meet needs. and enabled local councillors to engage with new audiences and tackle the issues that matter to them. The community committees have already started to make contributions to several of the council’s Looking forward to 2015 to 2016, community breakthrough projects for 2015 to 2016, and committees aim to improve by focussing on in particular: the following. • putting children and families first: tackling • Strengthening work with all parts of the domestic violence; community – progress has been made but there remains more to do to live up to the ambition; • housing growth, and jobs for young people;

• Focussing on ‘local’, making sure that services • making Leeds the best place to grow old; and join up effectively and really meet the needs of local people; • reducing health inequalities through healthier lifestyles. • Developing their quality improvement and assurance role, acting as the eyes and ears Finally, community committees will play a key role in for the delivery of local services, and making achieving the council’s aspiration to build on Leeds’ recommendations back to the executive board strong economy, while ensuring it is a compassionate where necessary; city that works with its citizens and communities to reduce inequality, and that the benefits of increased • Really understanding local communities and growth and prosperity are felt by all. their changing needs, building a local picture to improve delivery – not just using data, but real Best Council Plan 2015 to 2020 intelligence built up locally; http://www.leeds.gov.uk/docs/Best%20Council%20 Plan%202015.pdf • Improving their work and decision making with better intelligence gathered at the local level; Community committees http://www.leeds.gov.uk/residents/Pages/Locality- Working-in-Leeds.aspx

PAGE 30 Leeds Community Committees’ Annual Report 2014 to 2015 Page 50 Leeds City Council’s Community Committees

Inner East Community Committee Outer South Community Committee Burmantofts and Richmond Hill Ardsley and Robin Hood Gipton and Harehills Morley North Killingbeck and Seacroft Morley South Rothwell Inner North East Community Committee Inner North West Community Committee Chapel Allerton Headingley Moortown Hyde Park and Woodhouse Roundhay Weetwood Outer North East Community Committee Outer North West Community Committee Alwoodley Adel and Wharfedale Harewood Guiseley and Rawdon Wetherby Horsforth Outer East Community Committee Otley and Yeadon Cross Gates and Whinmoor Inner West Community Committee Garforth and Swillington Armley Kippax and Methley Bramley and Stanningley Temple Newsam Kirkstall Inner South Community Committee Outer West Community Committee Beeston and Holbeck Calverley and Farsley City and Hunslet Farnley and Wortley Middleton Park Pudsey

You can find details of your own community committee by going to www.leeds.gov.uk/whereIlive

For further information please contact the area leaders: Martin Dean (South East) 0113 224 3103 Baksho Uppal (West North West) 0113 336 7858 Jane Maxwell (East North East) 0113 336 7627

Leeds Community Committees’ Annual Report 2014 to 2015 PAGE 31 Page 51 Community Committees ComCommunityw.m Eluenctiotrya lC Wo acommitteesmrdms ittees and electoral wards w. Electoral Wards

Wetherby

Otley & Yeadon Adel & Outer North West Outer North East Wharfedale & Rawdon Otley & Yeadon Adel & Alwoodley Outer North West Outer North East Harewood Wharfedale & Rawdon Alwoodley Harewood

Horsforth Weetwood Moortown Roundhay Horsforth Inner North East Weetwood Inner NoMrtoho rWtowesnt ChapReol undhay Killingbeck Kirkstall Inner North East Calverley Allerton & Seacroft Bramley & Headingley Inner North West Cross Gates & Farsley Gipton Chapel Killingbeck & Whinmoor InKinrkesrta Wll est Hyde Park Calverley Allerton & Seacroft Bramley & Headingley & Woodhouse Inner East Cross Gates & Farsley Armley Gipton & Whinmoor Inner West Hyde Park Burmantofts & & Woodhouse Inner East Richmond Hill Outer West Pudsey Armley Temple Newsam Burmantofts & Farnley RichmConitdy &Hill Temple Outer West Pudsey & Wortley Hunslet Newsam Beeston Outer East Garforth

Page 52 Page Farnley & HolbeckCity & & Swillington & Wortley HunInslneter South Kippax Outer East Garforth Beeston & Methley & Holbeck & Swillington Inner South Morley North Middleton Kippax Park & Methley Rothwell Morley North Middleton Outer South Park Outer South Rothwell Morley South

Ardsley & Legend Robin Hood Morley South

Community Commitee Areas Ardsley & Legend Robin Hood Leeds Electoral Wards Community Commitee Areas Populated Areas Leeds Electoral Wards Populated Areas PRODUCED BY LEEDS CITY COUNCIL REF : PRCMPLD : CTYWDE : 004d PRODUCEDThis ma pBY is LEEDSbased CITYupon COUNCILthe Ordnance Survey's Digital Data with the permission of the Ordnance Survey on behalf of the Controller of Her Majesty's Stationery Office This ©map Un isa ubasedthoris uponed re thepro Ordnanceduction in Survey’sfringes C Digitalrown DataCop ywithrigh thet an permissiond may lea ofd ttheo p Ordnancerosecutio nSurvey or civ ionl p behalfrocee dofin thegs Controller © Crown of C Heropy rMajesty’sight. All rStationeryights rese Officerved. Leeds City Council O.S. Licence No. 100019567 (2015) PROD©U UnauthorisedCED BY L reproductionEEDS CIT infringesY COU CrownNCIL Copyright and may lead to prosecution or civil proceedings © Crown Copyright. All rights reserved. Leeds City Council O.S. Licence No. 100019567 (2015) REF : PRCMPLD : CTYWDE : 004d REF : PRCMPLD : CTYWDE : 004d This map is based upon the Ordnance Survey's Digital Data with the permission of the Ordnance Survey on behalf of the Controller of Her Majesty's Stationery Office © Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings © Crown Copyright. All rights reserved. Leeds City Council O.S. Licence No. 100019567 (2015) Leeds Community Committees’ Annual Report 2014 to 2015

Page 53

Community Committee This page is intentionally left blank Agenda Item 7 Report author: Cllr Mick Coulson / Harpreet Singh Tel: 0113 3367862

Report of the Chair Outer West Community Committee

Report to Full Council

Date: 16th September 2015

Subject: Outer West Community Committee

Are specific electoral Wards affected? Yes No If relevant, name(s) of Ward(s): Calverley & Farsley, Farnley & Wortley, Pudsey

Are there implications for equality and diversity and cohesion and Yes No integration?

Is the decision eligible for Call-In? Yes No

Does the report contain confidential or exempt information? Yes No If relevant, Access to Information Procedure Rule number: Appendix number:

Summary of main issues

This report provides an overview of the progress, achievements and opportunities for the Outer West Community Committee. Key achievements include partnership working, most notably around;

 Business Support  Tackling Social Isolation and loneliness  The role of the clusters and partners in helping shape and inform decision making when commissioning activities for children and young people.

The Community Committee has opportunities to build on existing good relationships with local businesses to maximise the benefits of local economic growth. Opportunities also exist for closer working with partners and further expanding some of the new approaches to community engagement.

Good progress has been made on delivering local projects supported through the Well- being fund and Youth Activity Fund. Work is on-going to target local groups to develop further projects.

Recommendations

Members are asked to note the content of this report

Page 55 1 Purpose of this report

2 The report provides details of the work of the Outer West Community Committee during 2014/15, including a focus on progress, achievements and opportunities.

3 Background information

4 Area Committees were established in 2004 to improve service delivery at local level and deliver projects and programmes of work on priority issues in the locality. In 2014 Community Committees were established to build on the successes of Area Committees but to better engage with communities, and in particular increase the attendance and active involvement of local people at Community Committee meetings.

5 This report looks at the achievements of the community committee over the past year, and highlights the opportunities and challenges for the future.

6 Main issues

7. The Community Committee has considered a range of issues over the year and three workshops were held on the following topics:

 October 2014 Business, Employment & Skills – ‘delivering actions which support business enterprise, the local economy, quality learning and training and employment opportunities’

 January 2015 Adult Social Care – ‘Tackling social isolation and loneliness through partnership working.’

 January 2015 Children & Young People – ‘Activities for Children & Young People.’

8 Delivering actions which support business enterprise, the local economy, quality learning and training and employment opportunities: The Outer West Community Committee held its first themed meeting in October last year on delivering actions which drive business enterprise, the local economy, and quality learning and employment opportunities.

9 The discussions focused on how local businesses, Economic Development, Employment & Skills and the Community Committee, working together, could deliver practical, meaningful and realistic actions for the Outer West. The meeting received valuable feedback from the local businesses that attended on how best to attract new employers to the area and that improve infrastructure to grow existing business. The meeting also explored how to link local employment opportunities to local people and the initiatives available to help businesses to grow and develop.

10 Some of the challenges identified by local businesses were centred on business infrastructure and local behaviours. These included transport links, attracting new business to the area, resistance to change and business rates.

11 A number of opportunities were also recognised around identifying the Outer West as a destination or place to visit and to encourage citizens to come to the area for leisure and recreational facilities. There were suggestions to harness the area as a

Page 56 manufacturing base and to utilise diminishing skills that have been fondly recognised as part of the local heritage. Some important points were raised at the meeting around how businesses and Leeds City Council could work together to understand each other’s ways of working.

12 Following on from this meeting Members created a Business, Employment and Skills Sub group, which would look into taking this piece of work forward. Some emerging key actions include;

 Supporting local people into employment and providing support to schools around opportunities for apprenticeships

 More mobile library / pop up facilities in areas where there are no services such as Farnley & Wortley

 Revitalising our high street offer and supporting businesses to ensure issues are resolved easily and fluidly

13. The Outer West Community Committee has historically had a great interest in innovative local business engagement, to support business growth and deliver private sector resources and investment. For a number of years the Committee have funded Ahead Partnership (formally known as Leeds Ahead) to provide a range of services to support businesses in the local area.

14. Last year the Committee supported Ahead Partnership to develop a successful business brokerage model which was piloted on a small scale in Outer West Leeds, SME’s represent the lifeblood of local areas; offering both local employment and vital services to local people, therefore capacity building via a business brokerage model was required to sustain businesses that were struggling to understand and access the support that is available to them during this difficult economic climate.

15. The programme has to date reached over 300 small businesses and marked a step change in Business Support delivery, which has been welcomed by the stakeholders of the programme.

16. Ahead Partnership has worked with the already established Business Forum in Farsley and has recently supported the establishment of a new group, the Pudsey Business Support Group (PBSG).

17. More recently the Communities Team WNW have supported the business networks in the Outer West to create the LS128 Business Support group which keeps businesses informed of relevant support and other key news items that will help the economic development within Outer West.

18. This will be done by uploading new and current information to dedicated LS128 Business support pages on the various community and business websites in the area which currently consist of farsleyvillage.com, Pudsey Business Support Group (pbsg.org.uk) & the Calverley Business Network (http://cbn2015.wix.com/calverleybusiness)

19. The project was initiated and benefitted from start-up funding from the Outer West Community Committee. It is run and sustained by volunteers from the local

Page 57 business communities in Outer West, working together to allow businesses to flourish.

20. Tackling social isolation and loneliness through partnership working: Partners and representatives met with the Outer West Community Committee to explore the topic of social isolation at a workshop on the 28th January at Pudsey House. There are a number of people vulnerable to social isolation and loneliness which impacts on ones quality of life and wellbeing, adversely affecting health and increasing their use of health and social care services. A wide range of stakeholders engaged in the events as well as statutory services providers including local neighbourhood networks and voluntary sector organisations. Colleagues focussed on challenges facing services in supporting older people who were living alone and feeling isolated due to poor mobility, being widowed or as a result of relationship breakdown. A key theme that emerged was the need to identify mechanisms for identifying socially isolated community members and then ensuring they were supported to access local services and engage in community programmes to improve their health and wellbeing.

21. Actions being explored include putting together guidance for frontline services and organisations to be able to recognise signs that point to isolation and to take steps to engage and refer Individuals to key services. This links to encouraging the development of ‘social connectors’, building on the Patient Empowerment model that was developed in partnership with the Leeds West Clinical Commissioning Group in 2013/14, which has seen over 300 patient referrals being made for support.

22. Following the workshop a project was developed with Hawthorn Surgery in the form of a walking football club for over 50’s. The project has allowed older residents to rediscover the joys of playing football again through a sport that makes the basic elements of a match accessible to them by slowing the game down, take part in sport that is safe, enjoyable and improves their health.

23. The Outer West Community Committee along with partners including Housing Leeds hosted a Big Lunch event on the 21st June in Pudsey. Residents from New Street Grove and Greenside Sheltered Housing came together to have lunch and entertainment from a talented entertainer who delighted the audiences with her unique blend of singing and conversation.

Page 58 24. The event was inspired by Big Lunch from the Eden Project, which aims to get as many people as possible across the whole of the UK to have lunch with their neighbours in a simple act of community, friendship and fun. The event allowed the residents to increase connections and meet old friends but also helped to counteract loneliness and social isolation.

25. The event was well received and created an environment where people could connect with their neighbours, communities or people of the same interest. The Community Committee, through their sub group and with the help from partners, will continue to work on initiatives to respond to these issues.

26. Activities for Children & Young People: Ward Members, stakeholders and local residents met with young people in an interactive dragons den like workshop exploring activities that children and young people would enjoy. The workshop helped inform decisions made about commissioning projects through the Outer West Community Committee’s Youth Activities fund and gave young people an opportunity to state what activities they would like to do in their area and how these should be delivered. A number of key themes emerged including engaging with young people in a setting they’re comfortable with, using social media to publicise activities, and providing a mechanism for young people to put forward ideas and represent their community.

27. The Communities Team have also partnered with clusters and local youth activity providers to work directly with young people from the Outer West area to design a new youth activities offer. Some innovative ways have already been adopted to engage with young people; through Youth Panels, School Councils and Pupil Voice Groups. Children in these groups consult with their peers around activities and then meet to help plan and advertise provision. One example used in identifying projects is the use of graffiti walls that gave young people the opportunity to provide feedback and suggest future activities.

28. A Youth Activities commissioning round was undertaken and a streamlined process has been established to support decision making around projects through the development of a new General Purposes Sub Group. The Sub Group will allow members to have more time to oversee current and future delegated services and also focus on key local priorities with the relevant service managers outside of Community Committee meetings.

Page 59 Wellbeing projects & Youth Activities Fund

29. The Community Committee uses the well-being fund to further support local community activity and build local capacity. A series of community-focussed events have been funded by the Community Committee which allowed citizens to celebrate the place they live. Local events are increasingly being supported by the business networks in the Outer West, working as a community to attract more visitors to the area. The Youth Activity Fund has similarly supported local activities for young people. The Community Committee have funded projects with various themes including activities in sports, arts and crafts, music and dance.

Social Media

30. The introduction of Facebook and Twitter has allowed the Community Committee to interact with a wider audience by developing a stronger social connection with residents who have not necessarily previously engaged. Social media has provided a platform to build relationships and share useful and interesting information from local media, community groups and residents.

31. The Communities Team have publicised a range of messages on Facebook around consultation, community events or improvements to an area, which have proven to be very popular, with some posts reaching up to 2000 views. A post on proposed capital improvements to the Pudsey Park entrance asking residents to have their say had a post reach of just short of 1500 views.

32. The committee’s next meeting will be specifically themed around the ‘place agenda’ focusing on Neighbourhood Planning and will consider the opportunities available through Community Infrastructure Levy.

Community Committee Champions

33. Community Committee Champions positions were held by the following Members in Outer West during 2014/15.

 Children & Young People – Cllr David Blackburn  Environment & Community Safety – Cllr Mick Coulson  Health & Well Being and Adult Social Care – Cllr Josephine Jarosz  Employment, Skills & Welfare – Cllr Rod Wood and Cllr Terry Wilford

Page 60 In 2015/16 the Community Committee Champions are:

 Children & Young People – Cllr Amanda Carter and Cllr Josephine Jarosz  Environment & Community Safety – Cllr Mick Coulson  Employment Skills & Welfare – Cllr David Blackburn  Health & Well Being & Adult Social Care – Cllr Josephine Jarosz

Outer West Sub Groups

34. Community Committees have offered an opportunity to develop a new programme of sub groups to address issues of thematic importance allowing greater oversight on local priorities. The two new Sub groups for the Outer West include;

 Business, Employment and Skills

 General Purposes

35. The Outer West Environmental Sub Group has continued to meet and has led some positive work to ensure that the Service Level Agreement is fit for purpose and that resources are targeted at the areas of greatest need and to deliver the greatest impact.

36. Corporate Considerations

Consultation and Engagement

37. The Outer West Community Committee has good working relationships with the communities it serves. The Committee will continue to support and enable local people and communities to engage and interact with us on issues that are important to them.

Equality and Diversity / Cohesion and Integration

38. The Outer West Community Committee is committed to equality and cohesion. Specific equality impact assessments are undertaken on community engagement plans, specific initiatives and decisions as required. All projects funded from Well Being must have an equal opportunities policy and outline which equality group the project will work with, and how equality and cohesion issues have been considered. Internal and statutory partners are committed to equality and cohesion and all projects they are involved with will have considered these issues.

Council policies and City Priorities

39. The Best Council Plan 2013-17 includes the key outcome to make it easier for people to do business with us, and the move to community committees makes a significant contribution to the delivery of this.

Resources and value for money

40. There is no new resource implications detailed within this report.

Legal Implications, Access to Information and Call In

Page 61 41. There are no legal, access to information or call in implications arising from this report.

Risk Management

42. There are no risk management issues of any significance arising from this report.

43. Conclusions

44. The Area Committees were established in 2004 to improve service delivery at local level and deliver projects and programmes of work on priority issues in the locality. The Community Committees have since built on the successes of Area Committees and developed on the engagement and involvement of local communities in the decision making process.

45. All themed meeting have allowed the Community Committee to work with a bottom- up approach by engaging with stakeholders to envision ways to strengthen the way in which citizens are involved in local decision making.

46. The Community Committee already has good relationships with its local communities and utilises its available funding streams to support local projects. It recognises that there are challenges ahead especially with engaging with hard to reach groups, but will continue to strengthen its positive working relationships with stakeholders to improve local services and facilities.

47. Recommendations

48. Members are asked to note the content of this report..

49. Background documents1

None

Page 62 Agenda Item 8 Report author: Jane Maxwell Tel: 0113 3367644

Report of the Chair Inner East Community Committee

Report to Full Council

Date: 16th September 2015

Subject: Inner East Community Committee

Are specific electoral Wards affected? Yes No If relevant, name(s) of Ward(s): Burmantofts & Richmond Hill Gipton & Harehills Killingbeck & Seacroft

Are there implications for equality and diversity and cohesion and Yes No integration?

Is the decision eligible for Call-In? Yes No

Does the report contain confidential or exempt information? Yes No If relevant, Access to Information Procedure Rule number: Appendix number:

Summary of main issues

1. The purpose of this report is to outline the progress, achievements, opportunities and challenges of the Inner East Community Committee since the last update to Full Council in November 2014.

2. Members are asked to note the content of this report.

Page 63 1 Purpose of this report

1.1 The purpose of this report is to outline the progress, achievements, opportunities and challenges of the East Community Committee over the period since the last update to Full Council in November 2014.

2 Background information

2.2 Area Committees were established in 2004 to improve service delivery at a local level and deliver projects and programmes of work on priority issues in the locality. In 2014 Community Committees were established to build on the successes of Area Committees and to better engage with communities, in particular increase the attendance and active involvement of local people at Community Committee meetings.

3 Progress

3.1 Since November 2014, the Inner East Community has continued to see a significant attendance and participation in meetings from local residents, partners and representatives from the third sector.

3.2 This sustained interest in Community Committee business has been achieved by: the theming of meetings on topics of interest to the local community; a changing of the format of the meeting to include greater public participation; later starting times; better publicity including Facebook and Twitter; and meetings taking place in locally accessible venues.

3.3 Workshop style sessions have been employed in all three of the Community Committee meetings that have taken place since the last update to Full Council (November 2014). Issues explored included:

 Social Isolation (January 2015 – held in Gipton)  Priorities Setting for 2015/16 (March 2015 – held in Burmantofts)  The Environment and Place (June 2015 – held in Harehills)

3.4 In January, the Inner East Community Committees held a workshop session on social isolation. The committee was attended by over 40 people including local councillors, residents, local organisations, council officers, third sector representatives and local GPs. During the workshop people spoke candidly about their experiences and views of social isolation. Following the workshop, partner agencies have worked more closely together, encouraged by the community champions, to explore the option of funding a community development worker to work with local people to build connections and networks, helping to restore a sense of neighbourliness. The local public health team also took action on reducing social isolation through its partnership working groups, commissions and campaigns.

Page 64 3.5 At the March meeting of the Inner East Community Committee, Elected Members agreed their priorities for 2015/16 following a workshop session with local residents, partners and representatives from the voluntary and community sectors. These priorities, highlighted below, have helped inform the allocation of Community Committee resources for this financial year. The priorities include:

 Promoting diversity, encourage community cohesion and address language barriers  Tackling issues associated with child poverty  Supporting access to employment, training and volunteering opportunities and the acquisition of new skills  Improving physical and mental health issues  Improving the environment  Reducing levels of domestic violence

3.6 At the June meeting of the Inner East Community Committee, a workshop was held where participants were asked to contribute towards the development of a service level agreement for environmental services on ward basis. The aim was to work with residents and partners to co-produce the service delivery priorities for each ward in the Inner East. The Environmental working group will then finalises the new annual arrangements.

3.7 Since September 2014 a dedicated Employment and Skills Board has been established for the East North East area to address issues of unemployment and skill deficits across the area. This board oversees the development and implementation of the Employment & Skills plan for the East North East area. The Inner East area is represented on that board by the community champion for Employment, Skills and Welfare, Councillor Ron Grahame. The Inner East Community Committee has worked hard with partners to:

 increase the take up of apprenticeships and the number of employers taking on a Headstart work placement;  identify vulnerable groups who could benefit from engaging in the Community Learning Programme, specifically linked to opportunities at the Veolia Energy Recovery Facility, Aldi/Pure Gym development at Regent Street and other major developments  improving the engagement between schools and businesses, with proactive work undertaken with Co-op Academy and John Smeaton Academy.  Working with Job Centre Plus’s Social Justice Team which sees more people being reached by this service over the last year

Page 65 3.8 The Communities Team (East North East) have continued to use the Inner East Community Committee Facebook page to provide details of the work of the committee as well advertising community events such as Burmantofts and Seacroft Gala’s, and employment and training opportunities in the area. The Facebook page continues to be an important communications tool between the council and local residents and services. Work is taking place to better link the pages to other local pages to widen the audience of the Community Committee pages.

4 Achievements

4.1 The Community Committee continues to drive improvements in the area using a framework of priorities and themed working groups to support greater service integration and allocate Wellbeing funding to a range of organisations. Examples of projects funded in the last 12 months include Opportunity Shops relating to jobs, skills and training, CCTV, welfare advice surgeries, the Money Buddies initiative and Haslewood West Subway improvements.

4.2 During the summer holiday period, several successful Wellbeing funded community fun day events have taken place in Inner East. Burmantofts Gala took place on 27th June on Oxton Fields. Seacroft Gala took place on 4th July, followed by the Seacroft Children and Young People’s Day on 13th August, both on Seacroft Village Green. Harehills Festival is due to take place in Banstead Park on 20th September.

4.3 In total, events funded by the Inner East Community Committee were attended by approximately 4,500 children, young people and families and played a key role in bringing local communities together.

4.4 Investment in the areas parks and greenspaces continues to be a priority for the Community Committee and it has worked closely with colleagues in the Parks and Countryside service to ensure that Section 106 monies are spent in line with local priorities. Many of the community events have made the most of the improving parks in the Inner East. The Community Committee welcomes the Parks and Countryside delegation as a real opportunity to work with local people to agree the priorities for on-going investment and park developments.

4.5 The Community Committee has strong local partnerships which see key stakeholders coming together to address local challenges. These have good involvement from residents and include different models of engagement such as a formal Community Leadership Teams (CLTs) in Seacroft and Burmantofts & Richmond Hill, and informal conversation dinners and bespoke drop-in sessions held in local venues.

4.6 Partnership working between the Community Committee, Safer Leeds Partnership, West Yorkshire Police and other local partners has also seen a number of iniatives take place such as Operation Boy Park which led to the successful prosecution of

Page 66 local drug dealers and civil injunctions in Seacroft; increased partnership working to tackle hate crime in South Seacroft; installation of CCTV cameras in ASB and crime hot spots in the Sandhursts and Dorsets in Harehills and a series of diversionary activities for young people on Bonfire night.

5 Opportunities

5.1 Over the last 12 months members have given their views on the Community Committee champion role and how their work in this capacity can be further embedded. The Community Committee Chair has committed to bi-monthly Community Champion meetings to ensure that champions in post are able to share their key areas of work and identify any areas of overlap. The meetings are also an opportunity to share good practice and address any challenging issues collectively.

5.2 Inner East Community Committee champions seek to work closely with local service leads to identify and develop local improvement priorities and hope to use the opportunity of the Community Committee workshops to strengthen community involvement.

5.3 A new performance management framework for Community Committees is now in place and will improve the transparency of the accountability arrangements for taking forward local actions. Each of the community champions will then be able to review and monitor progress against key actions within their local portfolio and discussion issues, good practice and challenges through their Executive Member discussions.

5.4 Allied to this, the Community Committee will develop an approach to neighbourhood improvement in the priority neighbourhoods of Burmantofts & Richmond Hill, Gipton, Harehills and Seacroft. This builds on the previous neighbourhood management model but takes the opportunity to focus in on smaller neighbourhoods where progress needs to be accelerated.

5.5 The neighbourhood improvement approach will bring together a wide range of partners from the area along with council officers and other statutory services to improve the way partners integrate their services at local level to improve the efficiency and effectiveness of service delivery in the community. The neighbourhood improvement partnerships will focus on how to increase community engagement in each of the priority neighbourhoods.

5.6 The new arrangement will seek to work with citywide and local stakeholders to:

 develop a measurable neighbourhood improvement programme across identified priorities;  increase collaborative working and integration to support sustainable local improvement;  enable strong community engagement and increased civic enterprise.

Page 67 6 Challenges

6.1 The Inner East Community Committee covers communities which experience significant challenges associated with poverty. These cover a wide range of issues including high unemployment, high level of young people not in education, employment and training, low educational attainment, crime and ASB, quality of living standards and health issues. Responding to these issues remains a priority for both the Council and the Inner East Community Committee as we seek to realise the aspiration that Leeds is a compassionate city where all people benefit from a strong local economy. The new neighbourhood improvement arrangements will provide a platform for integrated working, targeting resources and developing creative responses which build on the strength and resilience of communities.

6.2 Language barriers remain a key issue in Inner East Leeds, with such a wide demographic of people living in the area. The Council needs to continue to respond to this changing demographic and work with key partners such as the Leeds City College and Job Centre Plus to address language barriers.

6.3 The Community Committee will continue to build on the positive steps made so far and seek to sustain the momentum around engaging with residents. The Council’s approach to integrated locality working provides an opportunity to deliver better services locally.

7 Corporate Considerations

7.1 Consultation and Engagement

7.1.1 An integral part of the work in the priority neighbourhoods that make up the Inner East Community Committee area is to ensure that local people are involved with and consulted on the activities taking place where they live. There are two Community Leadership Teams (CLTs) established and operational for Burmantofts & Richmond Hill and Seacroft. Work to establish similar forums in Harehills and Gipton is currently underway. The Community committee uses the open access workshop approach to Community Committees and has regular community conversation focused on local priorities.

7.2 Equality and Diversity / Cohesion and Integration

7.2.1 All projects funded from Wellbeing must have an equal opportunities policy and as outline which equality group the project will work with, and how equality and cohesion issues have been considered.

7.2.2 Internal and statutory partners are committed to equality and cohesion and all projects they are involved with will have considered these issues.

7.3 Council policies and City Priorities

Page 68 7.3.1 The projects outlined in this report contribute to targets and priorities set out in the following Council policies:

 Vision For Leeds  Children and Young Peoples Plan  Health and Well Being City Priority Plan  Safer and Stronger Communities Plan  Regeneration City Priority Plan

7.4 Resources and value for money

7.4.1 There are no new resource implications detailed within this report.

7.5 Legal Implications, Access to Information and Call In

7.5.1 There are no legal implications and this report is not subject to call in.

7.6 Risk Management

7.6.1 There are no significant risk management issues contained within the report.

8 Conclusions

8.1 Tangible progress has been made by the Community Committee, most notably increasing resident and partner involvement in the local decision making process and giving specific focus to key themes such as social isolation, employment and skills and the environment. The Community Committee looks forward to continuing to work with residents, services and partners to address issues of poverty and improve community outcomes.

9 Recommendations

9.1 Members are asked to note the content of this report.

10 Background documents1

10.1 None.

Page 69 This page is intentionally left blank Agenda Item 9

Report author: Helen Miller Tel: 247 8132

Report of the Director of City Development

Report to Council

Date: 16th September 2015

Subject: Adoption of Policies Minerals 13 and 14 of the Natural Resources & Waste Local Plan

Are specific electoral Wards affected? Yes No If relevant, name(s) of Ward(s): City and Hunslet, Burmantofts and Richmond Hill, Garforth and Swillington and Rothwell wards

Are there implications for equality and diversity and cohesion and Yes No integration?

Is the decision eligible for Call-In? Yes No

Does the report contain confidential or exempt information? Yes No If relevant, Access to Information Procedure Rule number: Appendix number: 2

Summary of main issues

1. The Natural Resources & Waste Local Plan was adopted by the Council in January 2013 as part of the Local Development Framework (‘local plan’). Following adoption, a High Court Challenge was received into Policies Minerals 13 and 14 which are concerned with protection of railway sidings and canal wharves. As a result, the Council has revised and updated the Policies and these are attached as Appendix 1. The revised Policies have been the subject of public consultation, as required by the LDF Regulations.

2. The revised Policies Minerals 13 and 14 were formally submitted to the Secretary of State on 12th February 2015 for public examination and an independent Inspector, (Mr Andrew Freeman) was appointed to examine the Policies for soundness. As part of the Examination in Public a Hearing took place on 27th and 28th May 2015 as a result of which a small number of modifications to the Policies were agreed at the Inspector’s recommendation. The modifications have also been the subject of public consultation for six weeks. The document attached as Appendix 1 is the final version of the revised Policies with the modifications incorporated in it.

3. The City Council has now received the Inspector’s Report, which concludes that the Policies (incorporating the modifications) are sound. A copy of the Report is attached as Appendix 2. This means that the City Council can now proceed with the adoption procedures required pursuant to the Planning and Compulsory Purchase

Page 71 Act 2004 and associated regulations. Once adopted, the Policies will form part of the Leeds Local Development Framework (‘local plan’).

Recommendations

Council is recommended to:

1 Adopt Policies Minerals 13 and 14 and the supporting text as part of the Natural Resources and Waste Local Plan (the submitted Policies and modifications), with 16th September 2015 as the date of Adoption, pursuant to Section 23 of the Planning and Compulsory Purchase Act 2004.

Page 72 1 Purpose of this report

1.1 The purpose of this report is to seek Council approval to adopt Policies Minerals 13 and 14 and their supporting text as part of the Natural Resources and Waste Local Plan following independent examination and the receipt of the Inspector’s Report.

1.2 The revised Policies Minerals 13 and 14 were formally submitted to the Secretary of State on 12th February 2015 for public examination and an independent Inspector (Mr Andrew Freeman) was appointed to examine the Policies for soundness. As part of the Examination in Public a Hearing took place on 27th and 28th May 2015 as a result of which a small number of changes to the Policies were agreed at the Inspector’s recommendation

1.3 The City Council has now received the Inspector’s final report. This concludes that Policies Minerals 13 and 14 of the Leeds Natural Resources and Waste Local Plan (incorporating a number of modifications) are sound, legally compliant and capable of adoption and provide an appropriate basis for the planning of the City until 2026. A copy of the Report is attached as Appendix 2. In the light of the conclusions of the Inspector’s Report, the City Council may now adopt the Policies with the modifications.

2 Background information

2.1 Following a recommendation by the Executive Board, Full Council agreed to the submission of Policies Minerals 13 and 14 to the Secretary of State at their meeting on 14th January 2015. The Policies have been examined and during the Hearing a small number of modifications were agreed. The modifications do not affect the Council’s intent to encourage a greater use of railway sidings and canal wharves for the movement of freight. They were the subject of a six week public consultation which did not result in any significant objections.

3 Main issues

3.1 The City Council has an ambition to maximise the use of rail and water freight in the city. Policies Minerals 13 and 14 are an important step towards achieving this objective. The Policies support the City Council’s wider strategic objectives for the environment by encouraging a form of freight transport that has lower carbon emissions compared to road. They are also relevant for the following Best Council Objective:  Promote Sustainable and Inclusive Economic Growth. This will be achieved by giving the support needed to business to invest in a modal shift from road to rail and water freight, as these are low carbon forms of freight transport that also help business to remain competitive.

3.2 Full Council is asked to agree to the adoption of the Policies as shown in Appendix 1. These are the Policies complete with the modifications that have been agreed at the Hearing. The adoption of these Policies is a significant success for the Council. Leeds City Council is the first authority outside London to protect its wharves through the planning process.

Page 73 4 Corporate Considerations

4.1 Consultation and Engagement

4.1.1 Minerals 13 and 14 have been subjected to a number of public consultation exercises as part of their preparation and as required by the LDF Regulations. The Independent Inspector who examined the Policies indicated that he was content with the public consultation undertaken.

4.2 Equality and Diversity / Cohesion and Integration

4.2.1 An Equality Impact Assessment Screening was carried out on Policies Minerals 13 and 14. The EIA Screening was published when the report went to Executive Board in June 2014.

4.3 Council policies and City Priorities

4.3.1 The Natural Resources and Waste Local Plan Policy Minerals 13 protects sites for non-road based freight and therefore helps to further the Council’s objectives for sustainable transport and low carbon investment.

4.4 Resources and value for money

4.4.1 Policies Minerals 13 and 14 are being prepared within the context of the LDF Regulations, statutory requirements and within existing resources. There are no specific resource implications for the City Council arising from the consultation.

4.5 Legal Implications, Access to Information and Call In

4.5.1 The Natural Resources and Waste Local Plan Policy Minerals 13 has potential to lead to a modal shift from road freight to rail and water freight and it therefore enables Leeds City Council to comply with the requirements of the European Air Quality Directive and thereby avoid penalties incurred for non-compliance. The Government operates a ‘Water Preferred Policy’ for the movement of abnormal loads and Minerals 13 aids the compliance with that policy by ensuring that there are waterside sites for loading and unloading. The decision as to whether to adopt the Policies is being referred to Full Council as part of the Budget and Policy Framework and therefore this report is not eligible for Call In.

4.6 Risk Management

4.6.1 Policies Minerals 13 and 14 have been prepared in accordance with the LDF Regulations and have now been found sound by an independent Inspector. From adoption there is a 6 week period during which any person feeling so aggrieved may submit a High Court Challenge. However the Council has taken all reasonable steps to reduce the risk.

5 Conclusions

5.1 Following submission to the Secretary of State, an independent Inspector has examined Policies Minerals 13 and 14. The City Council has now received the Inspector’s final report. This concludes that policies Minerals 13 and 14 of the

Page 74 Leeds Natural Resources and Waste Local Plan (incorporating a number of modifications) are sound, legally compliant and capable of adoption and provide an appropriate basis for the planning of the City until 2026. A copy of the Report is attached as Appendix 2. In the light of the conclusions of the Inspector’s Report, the City Council may now adopt the Policies with the modifications (as shown in Appendix 1).

6 Recommendation

6.1. Council is recommended to:

1). Adopt Policies Minerals 13 and 14 and the supporting text as part of the Natural Resources and Waste Local Plan (the submitted Policies and modifications), with 16th September 2015 as the date of Adoption, pursuant to Section 23 of the Planning and Compulsory Purchase Act 2004.

7 Background documents1

7.1 Although there are no formal Background Documents to this report, a substantial number of documents are available representing various stages in preparation of the Policies. These are available on the Natural Resources and Waste Local Plan web pages or by contacting Helen Miller on Leeds 2478132.

8 Appendices

8.1 Policies Minerals 13 and 14 (incorporating modifications) and their explanatory text are attached as Appendix 1.

8.2 The Inspector’s Report is attached as Appendix 2.

Page 75 This page is intentionally left blank Natural Resources and Waste Leeds Local Development Framework

Development Plan Document Policies Minerals 13 and 14

Adopted September 2015

Page 77 Policies Minerals 13 and 14

MOVEMENT OF MINERALS AND OTHER FREIGHT

3.33 This Plan aims to meet the local target for aggregate provision through safeguarding and allocation of sites. Leeds does not produce the right quality of aggregate needed for concrete-making and therefore will need to import aggregates from outside the District. In line with the strategic objective for a low carbon economy, Leeds aims to make the most of the opportunities in the District for the movement of freight by canal and rail. We propose to assist this by safeguarding existing sites that can be used for canal or rail-based freight purposes and allocating new sites where appropriate. This will help to ensure that important sites with freight potential are protected from pressure for other permanent uses and to encourage further investment in the canal and rail infrastructure. This will also help ensure we have sufficient sites for concrete batching and asphalting operations and that they are located in the industrial parts of the south-east of the District where their impact on the environment and housing is minimal. Supporting industries in this way helps to ensure their future survival by enabling them to operate more efficiently. Historically, Leeds had a strong basis in manufacturing and whilst the local economy has focused more recently on finance and law, by supporting manufacturing industry it helps to promote a strong, diverse economy.

3.34 The Freight Topic Paper 2014 includes a summary of existing and potential freight movements in and out of Leeds. Additionally, detailed evidence is presented in two studies, ‘Potential for the use of Non- Road Freight Modes for West Yorkshire, April 2014’ and the ‘Marine Aggregate Report, 2013’. The Freight Study recognises that Leeds has a strong synergy with the Humber Ports and that the Stourton area offers genuine tri-modal freight development opportunities that would have much lower ‘entry costs’ than other similar schemes elsewhere in the country. This Plan aims to support these opportunities so that sites can be taken forward and actively marketed by interested commercial parties. The Marine Aggregate Study concludes that it is likely that in the medium to long-term land- won aggregate will be replaced by marine-won aggregate from the North Sea. This Plan needs to make provision for this in ensuring that marine-won aggregate can be transported into Leeds from the East Coast and Humber Ports using rail and /or canal.

3.35 The main focus of current rail freight activity is in the Stourton area where aggregate is brought to each of the mineral processing plants by rail. It is also the location of the Freightliner sidings which are one of the busiest rail container terminals in Britain. Over the plan period there is potential for further rail freight activity in that area and for aggregate to be conveyed onward to sites within a short distance of the rail sidings.

3.36 The Aire and Calder Navigation connects to the Humber Ports and has been identified by the Canal and River Trust as a Priority Freight Route. It has potential for greater use for freight movements. The focus of the following policies is to safeguard sites for unloading in order to protect the ability to use the canal for freight movement. The Canal and River Trust advise that freight activities can take on average two years to implement. To avoid sites being left vacant, temporary employment uses will be considered on protected wharf sites.

Page 1 Page 78 Policies Minerals 13 and 14

MINERALS 13: TRANSPORT MODES

1. The following existing rail sidings and wharves are safeguarded to protect them from development that would prejudice their long term availability for rail or canal freight. Site 13 Rail Sidings at Whitehall Yard Site 14 Canal wharf at Stourton Site 15 Canal wharf at Old Mill lane, Hunslet Site 16 Rail sidings at Pontefract Road, Stourton Site 17 Rail sidings at Knowsthorpe Lane Site 18 Canal wharf at Fleet lane, Woodlesford 2. Site 20 Skelton Grange Road, Stourton is allocated for provision of a new canal wharf and associated employment activities which will utilise movements of freight by canal. 3. Site 21 Bridgewater Road South is allocated for employment activities which will utilise movements of mineral freight by rail. Proposals are expected to incorporate suitable landscaping to protect views and amenity from nearby existing and proposed residential allocations to the north and the river/canal. 4. Short term / temporary uses which do not utilise rail or canal freight may also be accepted on sites 20 and 21 providing they do not prejudice the long term use of these sites for rail or canal freight. 5. An Intermodal Freight Area is identified at Stourton, as shown on the Policies Map, where commercial activities that can make use of the rail and water freight opportunities are encouraged. 6. Site 19 Skelton Grange rail spur, provides rail access to the former power station site at Skelton Grange (site 200) and is safeguarded to preserve the future opportunity for rail freight.

3.37 ‘Saved Policy T31 from the Leeds Unitary Development Plan (Review) 2006 is superseded by Minerals Policy 13 above (in combination with Core Strategy Policies SP1 and EC1a).

3.38 There are limited opportunities for rail and wharf facilities in Leeds and it is important that the sites identified in this Plan have every opportunity to develop and flourish for these uses. Nevertheless the Council recognises that land should not be sterilised indefinitely if there is no reasonable prospect of the sites being used for such purposes. Applications for alternative uses on a safeguarded or allocated wharf or rail siding will be considered in terms of their benefits weighed against the loss of the non-road freight opportunity using the following criteria based policy:

MINERALS 14: CRITERIA FOR ASSESSING ALTERNATIVE DEVELOPMENT ON PROTECTED WHARVES AND RAIL SIDINGS

Canal wharves and rail sidings listed in Policy Minerals 13 are protected from other development unless the applicant can demonstrate compliance with one of the following criteria:

1. The development is of a temporary nature and would not prejudice the longer term ability of the site to utilise movements of freight by canal or rail, or

2. The applicant is able to demonstrate that in the case of a safeguarded wharf/rail siding that an

adequate replacement wharf/rail siding has been provided or 3. A sufficient supply of sites will remain in the district, readily available and of at least the same functional capability (including proximity to relevant economic centres), so as not to prejudice the objective of encouraging a shift from road freight, or 4. The applicant is able to conclusively demonstrate, through the provision of current and forecast

marketing evidence, that the site is unlikely to be used for freight purposes.

Page 2 Page 79 WHITEHALL

32.0m 26 River

1 Leeds City CouncilAire Natural Resources and Waste DPD

Sloping Wall Site Type: Rail Sidings

Leeds and

MP .75 El Sub Sta 30.8m Location: Whitehall Yard Liverpool 30.5m 29.0m GLOBE ROAD Canal File No: Gas Meter House Document Reference No. 13

29.0m

Signal Gantries

S Gantry

29.9m MP 0.25

Whitehall Junction

L Col

Warehouse

SPRINGWELL ROAD L Col L Col

Travelling Crane

Evolution House

34 to 36

L Col

6 Freight Depot 1

MP 195.5 28.7m

L Col

5 SPRINGWELL ROAD Warehouse

Springwell 6 Emmanuel Point Hol Beck 4 Trading El Sub Sta Estate Ward Bdy

29.6m Holbeck House Lord Aquatite House Nelson (PH) 30.2m

30.5m

45 HOLBECK LANE 31a

SPRINGWELL VIEW Works 29.9m

Timber Yard LOW HALL PL

Warehouse

28.3m Low Hall Mills

LB 1

TRIUMPH CLOSE BRIDGE ROAD MetresTimber0 Yard 50 100 150 200 250 300 350 400

Depot Tanks PRODUCED BY LEEDS CITY COUNCIL This map is based upon Ordnance Survey material with the permission of the Ordnance survey on behalf of the Controller of Her Majesty’s Stationery Office. © Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings.Page 80 Leeds City Council 100019567 - 2015. ETL River Aire Ward Bdy Leeds City Council

KNOWSTHORPE LANE 20.7m Natural Resources and Waste DPD

Aire and Calder Navigation Site Type: Wharf

Location: Canal Wharfage, Stourton

Path

ETL File No:

Towing Path 14 El Sub Sta Document Reference No.

ETL

El Sub Sta

100m Wharf El Sub Sta

Weir

Works

River Aire

Ward Bdy CR Aire and Calder Navigation

43m 21.3m Tanks Wharf ETL

ETL

Mooring Posts Towing Path

Tanks

El Sub Sta

3 Tank

Tank

ETL

Tanks

ASD

Wharf 20.7m 70m Mooring Posts

Towing Path

Gas Valve SITE 183 Compound

Tank

Metres 0 Tank50Foundry 100 150 200 250 300 350 400

El Sub Sta

20.7m PRODUCED BY LEEDS CITY COUNCIL ETL This map is based upon Ordnance Survey material with the permission of the Ordnance survey on behalf of the Controller of Her Majesty’s Stationery Office. © Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings.Page 81 Leeds City Council 100019567 - 2011. Leeds City Council Natural Resources and Waste DPD

Site Type: Wharfe

23.8m Location: Canal Wharfage, Old Mill Lane, Hunslet

File No:

Document Reference No. 15

M oo Foot Bridges ri ng P os ts M oo ri ng Cn P Flood Gate os ts

MoP

l 23.8m a

M oo ri ng P os ts

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M o o r in g P o s ts

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Business Park

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G IB R A L TA R IS L A N E D T R L O A D

Works

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WB Depot

S E V E R 1 2 N 8 W Hunslet Trading A Y Estate

G a

7 r 3 7 a Hunslet Trading t g o e 8 El Sub Sta Estate

1 16

1 5

3 8 4 1 Metres 0 50 100 150 200 250 300 4 350 400

9 5

PRODUCED BY LEEDS CITY COUNCIL This map is based upon Ordnance Survey material with the permission of the Ordnance survey on behalf of the CoPagentroller of He r 82Majesty’s Stationery Office. © Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings. Leeds City Council 100019567 - 2009. N O LT E E K G S N A R G D A O R Leeds City Council Gas Gov 23.2m Natural Resources and Waste DPD

S o u th H g o a u t s e e Site Type: Rail Sidings

El Sub Sta Location: Pontefract Road, StoPound rton Warehouse Works

Tks File No: L027

Tks

El Sub Sta 22.6m Document Reference No. 16 Tk Factory

Track

P Factory O N T E F R A C T Works R O A D er p p o Hoppers H Tk Warehouse

th a P El Sub Sta Warehouse C o 22.6m Works n v e y Works o Tk r

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S tou rto n S idi ngs

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SL S Ga ntry

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El Sub Sta

Warehouse

VA LL EY FA RM RO AD

El Sub Sta Warehouse

El Sub Sta

Container Base

Metres 0 50 100 150 200 250 300 350 400El Sub Sta

El Sub Sta A 6 3 9 PRODUCED BY LEEDS CITY COUNCIL This map is based upon Ordnance Survey material with the permission of the Ordnance survey on behalf of the CPageontroller of H e83r Majesty’s Stationery Office. © Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings. Leeds City Council 100019567 - 2009. H T R A G N E E R G S S O R C

K N Tank O Leeds City Council 23.3m W T S r T a H v O e R l P l E i n LA g N Natural Resources and Waste DPD

C E r a n Tanks e El Sub Sta Site Type: Rail Sidings Tank 23.2m Works Location: Knowsthorpe Lane (Tarmac)

El Sub Sta 44

Works File No: L038

Tank 4 Document Reference No. 17 5 Hopper

Works

Scrap Yard

Recycling

House

6 1 Works

23.6m

Cross Green Industrial Park

K NO WS T H OR PE LA NE

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El Sub Sta

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E 1 5 WB

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MP 3

W a r G d E B O d R y G C E R M A N Sluices Metres 0 50 N 100 150 200 250 300 350 400 24.1m W A MP Y Navigation House MP G E O R W G A E Y MP PRODUCED BY LEEDS CITY COUNCIL This map is based upon Ordnance Survey material with the permission of the Ordnance survey on behalf of the CoPagentroller of He r 84Majesty’s Stationery Office. © Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings. Leeds City Council 100019567 - 2009. Opencast I Workings Leeds City Council Water Natural Resources and Waste DPDI I Site Type: Wharf

Location: Fleet Lane, Woodlesford I

I File No: I

Document Reference No. 18

I Track Def

Weir Jetty Depot

16.4m FLEET LANE Fleet Cut

Depot

River Aire Fleet Bridge Track

19.2m

Ward Bdy

Aire and Calder Navigation

14.9m

Weir Track

Path

Metres 0 50 100 150 200 250 300 350 400

SL PRODUCED BY LEEDS CITY COUNCIL This map is based upon Ordnance Survey material with the permission of the Ordnance survey on behalf of the Controller of Her Majesty’s Stationery Office. © Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings.Page 85 Leeds City Council 100019567 - 2011. . 

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

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ETL

El Sub Sta Leeds City Council

KNOWSTHORPE LANE Natural Resources and Waste DPD

Site Type: Wharf

Environment Centre Location: Skelton Grange Road, Stourton

File No:

ETL Document Reference No. 20

WEST ROAD

Tanks

River Aire

26.6m

El Sub Sta

Pump House

SKELTON GRANGE ROAD Spillway Ward Bdy Aire and Calder Navigation

CR Path

BW ElSkelton Sub Sta Grange Road 20.8m SO UTH ROAD

Towing Path

Drain

Pumping Playing Field Station River Aire

Ward Bdy Works

20.7m

Aire and Calder Navigation

ETL

Path

Works

El Sub Sta

Towing Path El Sub Sta Tank 5b

Tank

Factory

Tanks L Twr 10

El Sub Sta Factory

El Sub Sta

Tank

7 8

Tank

Works Factory

Tank

Factory

9a & 9b Tanks Metres 0 50 100 150 200 250 300 350 400

PRODUCED BY LEEDS CITY COUNCIL This map is based upon Ordnance Survey material with the permission of the Ordnance survey on behalf of the Controller of Her Majesty’s Stationery Office. © Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings.Page 87 Leeds City Council 100019567 - 2015. .

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Write to: Forward Planning and Implementation (NRWLP) City Development Leonardo Building 2 Rossington Street Leeds LS2 8HD

Telephone: 0113 24 78092 Email: [email protected] Web: www.leeds.gov.uk/ldf

Natural Resources and Waste Leeds Local Development Framework

Development Plan Document Policies Minerals 13 and 14

September 2015 Printed on paper made from 80% post consumer waste and 20% recycled industrial fibres and 20% recycled Printed on paper made from 80% post consumer waste Page 90 Report to Leeds City Council

by Andrew S Freeman BSc(Hons) DipTP DipEM FRTPI FCIHT MIEnvSc an Inspector appointed by the Secretary of State for Communities and Local Government

Date 28th August 2015

PLANNING AND COMPULSORY PURCHASE ACT 2004 (AS AMENDED)

SECTION 20

REPORT ON THE EXAMINATION INTO THE

LEEDS NATURAL RESOURCES AND WASTE LOCAL PLAN

POLICIES MINERALS 13 AND 14

Document submitted for examination on 12 February 2015

Examination hearings held on 27 and 28 May 2015

File Ref: PINS/N4720/429/12

Page 91 ABBREVIATIONS USED IN REPORT

Examination documents (referenced in parentheses in the text) are prefixed by the letters CD, DC, EX or PM.

AA Appropriate Assessment AM Additional Modification ha hectares LDS Local Development Scheme MM Main Modification NPPF National Planning Policy Framework Para Paragraph PPS Planning Policy Statement SA Sustainability Appraisal SCI Statement of Community Involvement SCS Sustainable Community Strategy

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Non-Technical Summary

This report concludes that the Leeds Natural Resources and Waste Local Plan Policies Minerals 13 and 14 provides an appropriate basis for the planning of the city over the next 12 years providing a number of modifications are made to the Plan. Leeds City Council has specifically requested me to recommend any modifications necessary to enable the Plan to be adopted. All the modifications to address this were proposed by the City Council and I have recommended their inclusion after considering the representations from other parties on these issues. The Main Modifications can be summarised as follows:  Safeguarding rail sidings at Whitehall Yard;  Extending the allocated site at Skelton Grange Road, Stourton (Site 20) to include land to the southeast;  Restricting the allocation of the site at Bridgewater Road South (Site 21) to employment activities which will utilise movements of mineral freight by rail; and  Identifying Unitary Development Plan Policy T31 as a policy that will be, in part, superseded by Policy Minerals 13.

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Introduction 1. This report contains my assessment of the Leeds Natural Resources and Waste Local Plan Policies Minerals 13 and 14 in terms of Section 20(5) of the Planning & Compulsory Purchase Act 2004 (as amended). It considers first whether the Plan’s preparation has complied with the duty to co-operate, in recognition that there is no scope to remedy any failure in this regard. It then considers whether the Plan is compliant with the legal requirements and whether it is sound. The National Planning Policy Framework (Paragraph 182) makes clear that, to be sound, a Local Plan should be positively prepared, justified, effective and consistent with national policy.

2. The starting point for the examination is the assumption that the local authority has submitted what it considers to be a sound plan. The basis for my examination is the Publication Draft Policies Minerals 13 and 14 dating from November 2014 (CD1/1). This is the same as the document upon which consultation took place between 7 November and 19 December 2014.

3. My report deals with the main modifications that are needed to make the Plan sound and legally compliant and they are identified in bold in the report (MM). In accordance with Section 20(7C) of the 2004 Act, the Council requested that I should make any modifications needed to rectify matters that make the Plan unsound/not legally compliant and thus incapable of being adopted. These main modifications are set out in the accompanying Appendix and Annexes (A and B).

4. The main modifications that are necessary for soundness and/or legal compliance all relate to matters that were discussed at the examination hearings. Following these discussions, the Council prepared a schedule of proposed main modifications (CD4/2) and up-dated the sustainability appraisal (CD4/3). These have been subject to public consultation for six weeks. I have taken account of the consultation responses in coming to my conclusions in this report. Assessment of Duty to Co-operate 5. Section 20(5)(c) of the 2004 Act requires that I consider whether the Council complied with any duty imposed on them by Section 33A of the 2004 Act in relation to the Plan’s preparation. In this regard, the Council’s “Duty to Co- operate Statement” (CD1/10) provides a detailed account of actions taken. A summary of actions is to the found in the document “Summary of how the Duty to Cooperate has been satisfied” (EX/4).

6. Meetings have taken place with cross-boundary authorities and other relevant agencies with an interest in the strategic movement of freight and other matters. The Council held regular meetings with these bodies through the Leeds City Region Strategic Planning (Duty to Co-operate) Group. All the adjoining authorities were represented along with the Environment Agency, Highways Agency (now Highways England), Office of Rail Regulation and Network Rail.

7. The Council has also considered evidence from across the region including from Hull City Council, Wakefield Council and Associated British Ports. Consistency has been achieved with policies and plans of bodies such as the

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Canal and River Trust, the Marine Management Organisation, the Crown Estate and the Department of Transport. The Commercial Boat Operators’ Association have been partners with the Council throughout the plan preparation process. In addition, meetings have taken place with owners affected by the Plan’s policies.

8. I conclude that the Council has worked collaboratively with other authorities and bodies and has co-operated effectively through a continuous period of engagement. The local planning authority has fulfilled the duty to co-operate with regard to the Leeds Natural Resources and Waste Local Plan Policies Minerals 13 and 14. Assessment of Legal Compliance 9. My examination of the compliance of the Plan with the legal requirements is summarised in the table below. I conclude that the Plan meets all the requirements identified. However, there is a compliance issue with regard to superseded policies.

10. Regulation 8(5) of the Town and Country Planning (Local Planning) (England) Regulations 2012 states that, where a local plan contains a policy that is intended to supersede another policy in the adopted development plan, it must state that fact and identify the superseded policy. In the present case, Unitary Development Plan Policy T31 would be partly superseded by Policy Minerals 13 (in conjunction with Core Strategy Policies SP1 and EC1a). However, through an omission, the superseded policy has not been identified. This matter would be corrected under main modification MM3.

LEGAL REQUIREMENTS

Local Development The Local Plan is identified within the approved LDS Scheme (LDS) February 2015 Update (CD2/3) which sets out an expected adoption date of Summer 2015. The Local Plan’s content and timing are compliant with the LDS. Statement of Community The SCI was adopted in February 2007 (CD2/2) and Involvement (SCI) and consultation has been compliant with the relevant regulations requirements therein including consultation on the post-submission proposed “main modification” changes (MM). Sustainability Appraisal SA has been carried out and is adequate. (SA) Appropriate Assessment The need or otherwise for AA was reviewed within (AA) the latest Sustainability Appraisal document (CD1/7). This document together with the November 2010 Screening Determination (CD1/8) indicates why AA is not necessary.1

1 The document “Sustainability Appraisal – Addendum 4: SA of Policies Minerals 13 and 14, June 2015” (CD4/3) indicates why AA of the Plan as proposed to be modified by the Main Modifications (CD4/2) is not necessary.

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National Policy The Local Plan complies with national policy except where indicated and modifications are recommended. Sustainable Community Satisfactory regard has been paid to the SCS. Strategy (SCS) 2004 Act (as amended) The Local Plan complies with the Act and the and 2012 Regulations. Regulations.

Assessment of Soundness Preamble

11. In January 2013, Leeds City Council adopted its Natural Resources and Waste Local Plan. However, the adoption of two of the policies was challenged in the High Court. The policies are Minerals 13: Transport Modes; and Minerals 14: Criteria for Assessing Alternative Development on Protected Wharves and Rail Sidings. The relevant challenge was allowed and Policies Minerals 13 and 14 were remitted back for reconsideration.

12. The remitted policies are the subject of this report. The policies have been amended and the evidence based up-dated following the decision of the court and further consideration by the Council. Thus the policies are different from those that were previously examined. They have been the subject of further public participation including formal consultation between 7 November and 19 December 2014. The revised policies and supporting text are to be incorporated into a consolidated adopted version of the Natural Resources and Waste Local Plan.

13. I have considered all relevant matters including regard to national policies and advice, principally that set out in the National Planning Policy Framework (CD3/05). In this regard, and when testing soundness, it is necessary to consider whether the Plan has been positively prepared.

14. For my part, I find that the Leeds Natural Resources and Waste Local Plan Policies Minerals 13 and 14 has been positively prepared and is sound in that regard. Policy Minerals 13 has the positive objective of ensuring that there will be an appropriate supply of sites where the movement of freight by rail or canal can be achieved. Related economic activities are encouraged. The avoidance of unacceptable sterilisation is specifically catered for and permissible under the terms of Policy Minerals 14.

15. Additionally, the Plan will be subject to the presumption in favour of sustainable development (Adopted Natural Resources and Waste Local Plan (CD1/18), General Policy 1). This confirms that the Council will take a positive approach when considering development proposals. Planning applications that accord with the policies in the Plan will be approved unless material considerations indicate otherwise.

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Main Issues

16. Taking account of all the representations, written evidence and the discussions that took place at the examination hearings, I have identified two main issues upon which the soundness of the Plan depends.

Issue 1 – Whether appropriate provision has been made for the safeguarding and allocation of sites that will support the movement of minerals by rail and water as well as associated employment opportunities

Whitehall Yard

17. Paragraph 143 of the National Planning Policy Framework (CD3/5) states that, amongst other things, local planning authorities should safeguard existing, planned and potential railheads and certain rail links in preparing local plans. In this regard, there are existing sidings at Whitehall Yard. These were considered for safeguarding at an earlier stage of the plan making process. However, following consultation with Network Rail (DC1/38, Page 93), there were doubts about the on-going suitability of Whitehall Yard for use by modern rail vehicles. Conflict with the use of Leeds station was perceived as an additional problem. The safeguarding was not progressed.

18. Subsequently, an aggregate company with its own rail division expressed interest in the site and demonstrated how trains could be accommodated. In addition, as the site is designated as a Strategic Freight Site, Network Rail is obligated not to prejudice future rail freight use where viability has been demonstrated (PM13/1, Appendix 1).

19. In the circumstances, and to be consistent with national policy, the sidings at Whitehall Yard should be safeguarded. This would be effected through main modifications MM1 and MM4.

Skelton Grange Road, Stourton

20. Under the Leeds Natural Resources and Waste Local Plan Policies Minerals 13 and 14, land at Skelton Grange Road, Stourton (Site 20) would be allocated for provision of a new canal wharf and associated employment activities which would utilise movements of freight by canal. However, planning permission for wharfage on adjoining land to the southeast has recently been granted. The approved scheme would form Phase 1 of a plan that includes Site 20 as Phase 2.

21. The adjacent Aire and Calder Navigation is a Priority Freight Route. Extension of the allocation to cover the whole site would be consistent with plans to promote greater freight activity on the Navigation. Allocation of the wider site would accord with the national policy of allocating sites to promote development (National Planning Policy Framework (NPPF), Para 157). It is an action that would have stakeholder support (PM13/2). In addition, under the terms of Policy Minerals 13, safeguarding would be extended to the whole site in line with Paragraph 143 of the NPPF. Accordingly, the extent of the allocation would be varied under main modification MM5.

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Bridgewater Road South

22. It is proposed to allocate land at Bridgewater Road South (Site 21) for the provision of new rail sidings and associated employment activities which would utilise movements of freight by rail. This description would include container traffic. However, the evidence indicates that, inherently, the site is not suited to any volume of traffic of this nature (CD1/13, Appendix 3). Such use would not be justified, a point conceded by the City Council. On a preliminary matter, therefore, it is proposed to restrict the allocation to employment activities which will utilise movements of mineral freight by rail. Main modification MM2 refers.

23. As to the allocation, as proposed to be modified, I am of the opinion that increased transportation of mineral freight by rail would help minimise the number of heavy goods vehicles travelling on the road network. Typical benefits are identified in the evidence base (CD1/44). In my judgement there would be considerable environmental and other advantages. There would be a modal shift that would accord with national policies supporting sustainable development and sustainable transport (see, for example, NPPF Paras 29, 31 and 41). In addition, there would be accord with Policy EN7 of the Leeds adopted Core Strategy (CD2/1) whereby the Council will seek to identify opportunities to ensure that aggregates can be transported by non-road based freight.

24. A further relevant point is the shortage of rail-related sites. Indeed, the Council’s evidence states that Site 21 is the only site available in Leeds that has the potential for unloading of the trains that can bring in marine-won aggregate (PM13/1, Para 8.8). As such, I appreciate the Council’s desire to allocate the Bridgewater Road South site and to try and ensure that it will be used (and not can be used) in connection with the movement of mineral freight. This is in circumstances where the site is linked by rail to the East Coast and I acknowledge the feasibility of importing marine-won aggregate.

25. Be that as it may, Site 21 is a large site extending to 7.51 ha.2 Under the provisions of the Plan, and unless alternative development could be justified under Policy Minerals 14, the whole of the site would be reserved for the proposed use throughout the Plan period or until the policy were reviewed. Whilst it is necessary to take account of longer term requirements (NPPF, Para 157), the realities of achieving the envisaged development must also be considered (NPPF, Para 154). Planning policies should avoid the long term protection of sites allocated for employment use where there is no reasonable prospect of the site being used for that purpose (NPPF, Para 22).

26. At the examination hearings, I was told that there are plans to develop an aggregates, asphalt and concrete railhead complex on part of the site. In this regard, a site with an area of 3.1 ha (7.7 acres) has been identified as potentially meeting the company’s needs (PM13/3a). A site of this order of size is seen by opponents of the allocation as adequate to meet all likely future needs including those relating to growth in rail-borne traffic.

27. In addition, I note that a buffer would need to be provided between development on the allocated site and proposed residential development to

2 As advised at the Examination Hearings

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the north (CD1/16, Page 11). In my view, rather than encroaching into the residential allocation, it would be sensible to provide a buffer within the Site 21 allocation where there is likely to be “spare” land. However, an appropriate solution will emerge as the Aire Valley Area Action Plan progresses.

28. Other constraints include a main sewer and the narrow and pointed nature of the southeastern end of the site. These are factors that are likely to affect the aggregates, asphalt and concrete railhead development but would need to be taken into account in any re-configuration allowing for other users.

29. For my part, I note that the Council’s case is not dependent upon growth in the transportation of land-won aggregate by rail. Although the carriage of aggregate by rail is seen as experiencing long-term structural growth and is forecast to increase by something between 11 and 28%,3 it is the importation of marine-won sand and gravel by rail that is the main justification for the allocation. Transportation by rail would bring the environmental benefits noted above. In addition, there would be a secure supply of concreting aggregate, an aggregate that is not indigenous to the Leeds region.

30. The potential to deliver marine-won aggregate into the Yorkshire and Humberside Region has been the subject of a report, the “Marine Aggregates Study” (CD1/28). The case for importing some 2 million tonnes of marine- won aggregate a year was examined. Based on population, I was told that one-sixth of this amount (333,333 tonnes) would be needed in Leeds although Leeds could also import a larger amount and export the surplus to other parts of the region. In addition, and under the terms of its Core Strategy, the Council is following a “Planning for Growth” agenda. The needs of the city could well be greater than 333,333 tonnes.

31. The Marine Aggregates Study considers a number of scenarios including the possibility of a major new operator entering the market in the short term (described at the examination hearings as “not at all likely”) and one of the major aggregate companies developing a large scale marine aggregate facility (with a capacity of 300,000 tonnes a year or more) in the medium to longer term. On the scale of contribution and timing, the study concludes that “…in 20 years’ time there may be one or more such operations active in the region” (CD1/28, Page 11).

32. At the examination hearings, I was told by an industry representative that development by an existing major aggregates company in the medium to long term was “inevitable”. A development with a throughput of 300,000 tonnes a year was described as “likely and realistic”. The Council, for its part, stressed that a new operator could easily enter the market. A possible pre-mix concrete operation was given as an example.

33. There remains the question of the land-take that would be associated with a facility handling marine aggregate. The Marine Aggregates Study states that, where processing and value added manufacture is undertaken, a large throughput (some 500,000 tonnes a year) would be expected and a 5 ha site would be required (CD1/28, Para 7.2.2). Pro-rata, I estimate that a facility with a capacity of 300,000 tonnes a year would require a site of 3 ha. Based

3 PM13/3, Para 2.22

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on evidence given at the examination hearings, a handling-only facility would require approximately 1.6 to 2.0 ha (4 to 5 acres) of land.

34. In the light of the evidence, I would make the following observations:

. Site 21 has an area of 7.51 ha.

. Site 21 is connected by rail to the East Coast. It would be feasible to use this connection for the movement of marine-won aggregate.

. In the short term, there are definite proposals for an aggregates, asphalt and concrete railhead complex on part of the site. This would have a land-take of some 3.10 ha.

. In the medium to long term, there is every likelihood of a facility utilising the movement of marine-won aggregate. A typical handling- only facility would require some 1.6 to 2.0 ha. A typical manufacturing complex would require approximately 3 ha.

. The land-take associated with the above developments would be in the approximate range 4.70 to 6.10 ha. In addition, allowance would need to be made for constraints such as a buffer separating development from housing to the north.

. There is the less definite prospect of a further operator entering the market. This would result in the demand for yet more land.

. Demand related to long-term structural growth in the carriage by rail of land-won aggregate is a further factor.

35. I find that the importation into Leeds of rail-borne marine-won aggregate would be highly desirable and in line with policy objectives. There is a reasonable prospect that the allocated site would be used for the stated purposes. It is entirely sensible for the Council to anticipate the emerging requirement and to plan for the future of the city in this way. The allocation of a site of 7.51 ha is justified by the evidence. It would not be appropriate to reduce the site area to 3.10 ha (or 2.80 ha – 7 acres) as sought by representors.

Issue 2 – Whether there are appropriate provisions regarding alternative development on protected wharves and rail sidings

36. Policy Minerals 14 sets out criteria for assessing alternative development on protected wharves and rail sidings. Criterion 3 of the policy allows for a demonstration that a sufficient supply of sites will remain in the district, readily available and of at least the same functional capability. Concern has been raised at the wording of these tests and the lack of clarification within the supporting text.

37. For my part, I do not find that the policy is unsound. I appreciate that there may be differences of opinion about the way the terms are interpreted. Councils and applicants often argue about such matters. However, I cannot legislate for the way policies are interpreted. In my opinion, the policy

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wording presents a sound and reasonable basis for testing exceptions to the provisions of Policy Minerals 13 in a consistent way.

38. On a related point, Criterion 4 as proposed to be modified (Additional Modification AM4) would require an applicant to conclusively demonstrate, through the provision of current and forecast marketing evidence, that a site is unlikely to be used for freight purposes. It may be that “conclusively” adds little to the test. The requirement would be to present evidence that satisfies the Council. However, I do not consider that inclusion of “conclusively” makes the Plan unsound. There is no need for a main modification in this regard.

39. I appreciate that a site may be unsuitable for a variety of reasons. However, I do not see this as a reason for dropping the need for marketing evidence. Indeed, the marketing evidence is a mechanism by which the unsuitability of a site for a wide manner of reasons could be demonstrated. Again, no main modification is necessary.

All Other Matters

40. I have considered all other matters raised in the representations. However, they do not require any further main modifications to the Plan. Overall Conclusion and Recommendation 41. The Plan has a number of deficiencies in relation to soundness and/or legal compliance for the reasons set out above which mean that I recommend non- adoption of it as submitted, in accordance with Section 20(7A) of the 2004 Act. These deficiencies have been explored in the main issues set out above.

42. The Council has requested that I recommend main modifications to make the Plan sound and/or legally compliant and capable of adoption. I conclude that with the recommended main modifications set out in the Appendix the Leeds Natural Resources and Waste Local Plan Policies Minerals 13 and 14 satisfies the requirements of Section 20(5) of the 2004 Act and meets the criteria for soundness in the National Planning Policy Framework.

Andrew S Freeman

INSPECTOR

This report is accompanied by the Appendix containing the main modifications. The additional rail siding site at Whitehall Yard (Site 13) is illustrated in Annex A. The modified boundary of the wharf at Skelton Grange Road, Stourton (Site 20) is illustrated in Annex B.

- 11 - Page 101 This page is intentionally left blank EXECUTIVE BOARD

WEDNESDAY, 15TH JULY, 2015

PRESENT: Councillor J Blake in the Chair

Councillors A Carter, D Coupar, M Dobson, S Golton, J Lewis, R Lewis, L Mulherin, M Rafique and L Yeadon

13 Exempt Information - Possible Exclusion of the Press and Public RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

(a) Appendix 1 to the report entitled, ‘South Bank Regeneration’, referred to in Minute No. 19 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within the submitted appendix relates to the financial or business affairs of any particular person (including the authority holding that information). It is considered that the public interest in maintaining the content of this appendix as exempt from publication outweighs the public interest in disclosing the information, due to the impact that the disclosure of the information would have on the financial affairs of the Council and third parties.

(b) Appendix 1 to the report entitled, ‘Design and Cost Report for the Proposed Improvement and Refurbishment of Kirkgate Market’, referred to in Minute No. 20 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within the submitted appendix relates to the financial or business affairs of a particular company and of the Council. This information is not publicly available from the statutory registers of information kept in relation to certain companies and it relates to a tendered fee proposal submitted to the Council as part of a competitive tender process. In line with the Access to Information Procedure Rules, it is considered that the public interest in maintaining the content of this appendix as exempt from publication outweighs the public interest in disclosing the information, as disclosure would prejudice the financial / business affairs of an individual company.

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 103 (c) Appendices 1 and 2 to the report entitled, ‘West Yorkshire Playhouse’, referred to in Minute No. 28 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within the submitted appendices relates to the financial or business affairs of a particular organisation and of the Council. It is considered that the public interest in maintaining the content of the appendices as being exempt from publication outweighs the public interest in disclosure, due to the impact that disclosing the information would have on the Council and third parties.

(d) Appendix B to the report entitled, ‘Repayment of the Council’s Loan by the Yorkshire County Cricket Club’, referred to in Minute No. 34 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within the submitted appendix relates to the financial or business affairs of third parties and of the Council, and the release of such information would be likely to prejudice the interests of all parties concerned. Whilst there may be a public interest in disclosure, in all the circumstances of the matter, maintaining the exemption is considered to outweigh the public interest in disclosing this information at this time.

14 Declaration of Disclosable Pecuniary Interests There were no declarations of Disclosable Pecuniary Interests made at the meeting.

15 Minutes RESOLVED – That the minutes of the meeting held on 24th June 2015 be approved as a correct record.

REGENERATION, TRANSPORT AND PLANNING

16 Leeds Bradford International Airport Further to Minute No. 84, 15th October 2014, the Director of City Development submitted a report providing an update on the continuing work relating to the Leeds and Bradford International Airport (LBIA) and its surroundings, with particular reference to the actions which had been taken following the resolutions of the Board in October 2014.

The Board highlighted the key significance of LBIA when considering the future development of the city region economy. Responding to a Member’s enquiry, the Board was reassured that any associated consultation processes which were undertaken would be robust and incorporate all relevant parties. In addition, emphasis was placed upon the need to ensure that any further development of the airport was accompanied by appropriate infrastructure improvements.

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 104 RESOLVED – (a) That the recommendations in the Site Allocations Plan for land use in the area surrounding Leeds Bradford International Airport, be noted;

(b) That continued support be given for the growth of the airport and the wider economy in order to meet aspirations of achieving 7.1m passengers by 2030;

(c) That officers in Planning Policy, Economic Development and Highways & Transport continue to work with Leeds Bradford International Airport to progress the Airport Masterplan through to the consultation stage;

(d) That officers in Planning Policy, Economic Development and Highways & Transport continue to work on the proposals for surface access, working closely with Leeds Bradford International Airport and the West Yorkshire Combined Authority specifically to take forward the airport link road.

17 Elland Road Park and Ride Upgrade Further to Minute No. 122, 6th November 2013, the Director of City Development submitted a report outlining proposals to upgrade the existing overspill car park at the Elland Road Park and Ride site to the same quality as the rest of the car park and also to improve the passenger waiting facilities.

Members welcomed the report and highlighted the success of the Elland Road park and ride facility following its first year of operation.

In noting the report elsewhere on the agenda regarding proposals for a park and ride facility at Temple Green, the Board discussed the potential for park and ride provision in other areas of the city, and the range of factors which needed to be taken into consideration when determining optimum sites for such facilities.

RESOLVED – (a) That the content of the submitted report and the performance results of the first year’s operation of the Elland Park and Ride scheme be noted;

(b) That approval be given to implement phase 2 of the scheme, subject to planning approval, upgrading the overspill car park and passenger facilities at a cost of £1.8m (comprising £250k fees and £1.55m works);

(c) That approval be given to the injection of £1.8m into the Capital Programme, being funded from a West Yorkshire Combined Authority (WYCA) Transport Policy Local Transport Plan (LTP) grant of £1,557.7k and a Section 106 receipt of £242.3k;

(d) That authority be given to incur expenditure of £1.8m, funded from a WYCA LTP grant of £1,557.7k and a Section 106 receipt of £242.3k (subject to final confirmation of funding by the West Yorkshire Combined Authority’s Transport Committee on 31st July 2015);

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 105 (e) That the following be noted:-  The scheme proposal, as described in section 3 of the submitted report;  That construction of the scheme is programmed to start in November 2015 with a 6 month construction programme;  That the Chief Officer Highways & Transportation will be responsible for the implementation of such matters.

18 Temple Green Park and Ride The Director of City Development submitted a report which sought approval to implement the 1,000 space Temple Green Park & Ride site adjacent to the A63 Pontefract Lane in the City Region’s Enterprise Zone.

Members welcomed the proposals detailed within the submitted report, and how they fitted into the city’s existing transport network and parking facilities. The Board also welcomed how the proposals would provide sustainable transport links to the City Region’s Enterprise Zone and the positive impact that this would have upon job creation and economic growth in the area.

In conclusion, it was requested that the Board continued to receive further updates on the progress of the Enterprise Zone, as and when appropriate.

RESOLVED – (a) That the implementation of the Temple Green Park and Ride scheme at a total cost of £9.741m be approved, subject to Gateway 3 funding approval from West Yorkshire Combined Authority (comprising £2.620m for the land purchase approved at Executive Board in June 2014, and £7.121m for the design fees and construction costs);

(b) That the additional injection of £6.611m into the Capital Programme be approved (£510k being already in the capital programme) for the design fees and construction costs of this scheme, which are to be fully funded from the West Yorkshire Plus Transport Fund;

(c) That authority be given to incur expenditure of £7.121m (being £769k staff design fees, and £6.352m construction costs), subject to full funding approval from the West Yorkshire Plus Transport Fund;

(d) That the following be noted:-  The scheme proposal, as described in section 3 of the submitted report;  That construction of the scheme is programmed to start in March 2016 and be open in Autumn 2016;  That the Chief Officer Highways and Transportation will be responsible for implementation of such matters.

19 South Bank Regeneration Further to Minute No. 118, 19th November 2014, the Director of City Development submitted a report providing an update on the progress being Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 106 made to regenerate the South Bank area of the city centre and to obtain approval to short term actions which would facilitate further growth and regeneration.

Members welcomed the contents of the submitted report and highlighted the significant potential and opportunities for the city and the wider area which lay in the regeneration of the South Bank.

Following consideration of Appendix 1 to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

RESOLVED – (a) That the progress being made in regeneration initiatives across the South Bank be noted, and that the priorities, as set out in section 3 of the submitted report be agreed;

(b) That the Board re-affirms that securing funding to support the restoration of Temple Works is a priority for the city given its at-risk status, and that it be requested that officers continue to work with third parties to facilitate its restoration.

(c) That a report be submitted to Executive Board with proposals to invest in the public realm and spaces across the South Bank;

(d) That a report be submitted to Executive Board by Autumn 2015 with proposals to facilitate regeneration along the Hunslet Riverside;

(e) That the Chief Officer Economy and Regeneration be requested to explore the feasibility of the Council’s City Centre Management function providing urban management support across the South Bank area;

(f) That approval be given to the recommendations as set out in paragraphs 6.0, 6.1 and 6.2 of the submitted exempt appendix 1 concerning potential future land assembly proposals;

(g) That it be noted that the Chief Officer Economy and Regeneration will be responsible for the implementation of such matters.

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from Call In if it is considered that any delay would seriously prejudice the Council’s or the public’s interests. As such, it was determined that the resolutions relating to this report were exempt from the Call In process as they were time-bound and would not be properly exercised if were called in)

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 107 20 Design and Cost Report for the Proposed Improvement and Refurbishment of Kirkgate Market Further to Minute No. 77, 17th September 2014, the Director of City Development submitted a report which sought approval to inject additional funding into existing Capital Scheme No. 16811 and which also sought Authority to Spend on the proposed improvement and refurbishment works at Kirkgate Market.

In discussing the contents of the submitted report, the Board noted the complex nature of the works being undertaken and a Member highlighted the need to ensure that the project continued to be closely monitored, both from a financial and also a timescales perspective.

RESOLVED – (a) That an injection of £1.35m into existing Capital Scheme No.16811 be authorised in order to meet additional construction costs associated with the proposed improvement and refurbishment works at Kirkgate Market;

(b) That an injection of additional funding, as detailed in exempt Appendix 1 to the submitted report, into existing Capital Scheme No. 16811 be authorised in order to provide contingency provision to address residual risks associated with the proposed improvement and refurbishment works at Kirkgate Market which remain the Council’s responsibility to address;

(c) That approval be given to the ‘Authority to Spend’ the additional funding, as detailed within the submitted report on the proposed improvement and refurbishment works at Kirkgate Market;

(d) That the actions required to implement the decisions, and the proposed timescales to progress the project, as detailed in paragraph 3.2.1 of the submitted report, be noted.

(e) That it be noted that the Chief Economic Development Officer and the Head of Markets will be responsible for the implementation of such matters.

21 Site Allocations Plan (SAP) and Aire Valley Leeds Area Action Plan (AVLAAP) - Publication Draft Plans Further to Minute No. 144, 11th February 2015, the Director of City Development submitted a report which sought approval of the Site Allocations Plan (SAP) and Aire Valley Leeds Area Action Plan (AVLAAP) Publication Draft Plans, for the purposes of public consultation to take place during Autumn 2015. In addition, the report noted that the matter was scheduled to

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 108 be referred to the relevant Scrutiny Board for consideration following the public consultation exercise.

In considering the submitted report, the following key points were discussed:-  Responding to a specific enquiry regarding the clarity of a description for the location of a gypsy and traveller site in the Outer West area of the city, officers undertook to meet with the relevant Ward Member in order to discuss this particular issue;  In response to a Member’s enquiry, the Board was provided with details of the methods which would be used to undertake the associated consultation exercise and it was confirmed that such consultation would be 8 weeks in duration;  Furthermore, the Board was also reassured that the consultation exercise would be robust, made as accessible as possible and would provide a genuine opportunity for all parties, including Ward Members, to contribute towards the process;  A Member noted that new brownfield sites had emerged, and raised the question of whether such sites could be included in the plan at this stage as alternatives to proposed greenfield allocations. It was pointed out that the plan already allowed for new sites through a windfall allowance, but that should Members ultimately decide to make changes to the plan, it would be important to ensure that the plan remained consistent with the requirements of the Core Strategy;  Officers also emphasised that Members were being requested to approve the publication plans for Site Allocations and Aire Valley, and that national guidance advised that the publication stage plan was a document that the Local Authority considered ready for examination;  The Board discussed the Government’s recent announcement regarding proposed changes to the process by which the development of brownfield sites was permitted and the potential impact that such changes may have upon Leeds;  Alongside the Site Allocations Plan, it was suggested that consideration be given to the ways in which the Council could further encourage smaller developments which were located within local communities.

In noting that there were currently planning consents for 17,000 housing units across the city which remained undeveloped, Members highlighted the need for private developers to be required to not only declare those sites where they have obtained planning permission to build, but to also declare those sites where they do not have planning permission, but have an ‘option agreement’ in place. Further to this, it was proposed that such matters and concerns, together with details of the actions being taken by the Council to increase development completion levels, be raised on a cross party basis, with both the Secretary of State for Communities and Local Government and also the Treasury.

RESOLVED – (a) That approval be given to the publication of the draft Site Allocations Plan and Aire Valley Leeds Area Action Plan, together with the Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 109 sustainability appraisal reports and other relevant supporting documents for the purposes of public participation and to formally invite representations;

(b) That the necessary authority be delegated to the Chief Planning Officer, in consultation with the Executive Member, to make any factual and other minor changes to the Publication Plans and supporting material, prior to public consultation;

(c) That it be noted that the Publication Draft Plans will be referred to Scrutiny Board (City Development) in line with the Budget and Policy Framework following public consultation;

(d) That the matters and concerns detailed above be raised on a cross party basis, on behalf of the Board, with the Secretary of State for Communities and Local Government and also the Treasury.

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter and Golton required it to be recorded that they both abstained from voting on resolutions (a)-(c) above)

(In accordance with the Council’s Executive and Decision Making Procedure Rules, the matters referred to within this minute were not eligible for Call In as the power to Call In decisions does not extend to those decisions made in accordance with the Budget and Policy Framework Procedure Rules, which includes the resolutions above)

22 Council Housing Growth Programme - Private Sector Acquisitions The Director of Environment and Housing submitted a report providing an update on the delivery of the Council Housing Growth Programme which included ‘through acquisitions’ from private owners or developers. In addition, the report also sought approval for a revision to the ‘Right of First Refusal’ Policy.

RESOLVED – (a) That the progress which has been made in the delivery of the Council Housing Growth Programme be noted;

(b) That the approach to acquisitions in support of the programme to be implemented by the Director of Environment and Housing, be approved;

(c) That approval be given to the revision of the Right of First Refusal policy, as outlined within the submitted report, which is to be implemented by the Director of Environment and Housing.

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 110 COMMUNITIES

23 Illegal Money Lending Team - progress report Further to Minute No. 49, 16th July 2014, the Assistant Chief Executive (Citizens and Communities) submitted a report providing an update on the activities of the Illegal Money Lending Team (IMLT) within Leeds, together with a refreshed action plan.

Responding to a question raised, the Board was advised that enquiries would be made with the Illegal Money Lending Team with the aim of obtaining more localised data for inclusion within future progress reports.

RESOLVED – (a) That the contents of the submitted report, together with the Illegal Money Lending Team Action Plan, as set out in appendix 1, be noted;

(b) That the Assistant Chief Executive (Citizens and Communities) be requested to monitor IMLT’s progress against the plan and prepare a further annual report in 12 months’ time on the activities of the Illegal Money Lending Team within the Leeds city area.

24 Universal Credit (UC) Delivery Partnership The Assistant Chief Executive (Citizens and Communities) submitted a report which sought approval to enter into negotiations with the Department for Work and Pensions (DWP) and agree the details of a Delivery Partnership in order to support the roll out of Universal Credit to Leeds.

RESOLVED – (a) That the contents of the submitted report be noted;

(b) That the Assistant Chief Executive (Citizens and Communities) be authorised to enter into discussions with the DWP in order to agree a Delivery Partnership for the provision of online support and personal budgeting support to customers moving onto Universal Credit as part of DWP’s limited roll out of the scheme;

(c) That the Scrutiny Board (Citizens and Communities) be asked to examine Universal Credit in more detail along with the Council’s preparations for the scheme;

(d) That the impact on the Council arising from the Universal Credit implementation be monitored, with a report being submitted to Executive Board on this subject in due course.

25 Citizens@Leeds: Delivering Community Hubs across the city - Progress Update Further to Minute No. 93, 15th October 2014, the Assistant Chief Executive (Citizens and Communities) submitted a report which provided an update on the progress being made in the development and delivery of the city-wide

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 111 network of Community Hubs. Particular reference was made within the report to the resolutions made by the Board in October 2014.

Responding to a Member’s enquiry, the Board received an update on the actions which were being developed to help deliver the Community Hub approach across the whole city.

RESOLVED – (a) That the contents of the submitted report, together with the progress made to date in delivering the Community Hub approach across the city and the next steps to be taken by the Assistant Chief Executive (Citizens and Communities) as outlined in Section 5, be noted;

(b) That the necessary authority be provided to the Assistant Chief Executive (Citizens and Communities) to develop a Business Case for Building / Infrastructure changes for Phase 2 Community Hubs, with the outcomes of such work being submitted to Executive Board in December 2015 for agreement;

(c) That a further update report be submitted in December 2015, which will update Executive Board on the progress made in delivering the Community Hub model across the city.

26 Community Asset Transfer of Drighlington Meeting Hall to Drighlington Rugby Club The Director of City Development and the Assistant Chief Executive (Citizens and Communities) submitted a joint report which sought approval of a Community Asset Transfer of Drighlington Meeting Hall to Drighlington Rugby Club by way of a 50 year lease at nil premium and a peppercorn rental.

RESOLVED – (a) That approval be given to the Community Asset Transfer of Drighlington Meeting Hall to Drighlington Rugby Club on the basis of a 50 year full repairing and insuring lease, contracted within the terms of the Landlord & Tenant Act 1954 at nil premium and a peppercorn rental;

(b) That approval be given to the provision of grants to support running cost deficits up to a maximum of: £25,435 in year 1; £14,355 in year 2; £2,980 in year 3, and; £1,490 in year 4, with the grants to be funded from the current Community Centre budget held in the Citizens and Communities directorate;

(c) That it be noted that the Head of Asset Management will be responsible for the implementation of such matters. It also be noted that it is anticipated that negotiations will take around six months and any final delegated decisions will be taken by the Director of City Development.

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 112 ENVIRONMENTAL PROTECTION AND COMMUNITY SAFETY

27 Compressed Natural Gas Filling Station The Director of Environment and Housing submitted a report providing an update on the progress made to date in developing a business model which facilitated the build of a Compressed Natural Gas (CNG) filling station in Leeds. In addition, the report sought approval to the request for a commitment from the Council to support the project, including a commitment for the additional funding required for the fleet conversion. Furthermore, the report sought the Board’s support for the Council’s involvement in OFGEM’s Network Innovation Competition (NIC), which would look to fund elements of a CNG filling station project.

Members welcomed the submitted report, highlighting how the proposals would help in an environmentally sustainable way to further establish the Leeds Enterprise Zone and also develop the local economy.

RESOLVED – (a) That support be given for the Council’s involvement in the NIC bid;

(b) That approval be given to the injection of £1.58 million into the Capital Programme to be fully funded by unsupported borrowing (contingent on the success of the NIC bid), for use as set out in the submitted report;

(c) That authority be given to provide the Director of Environment and Housing with the necessary delegated powers to enter into the contractual arrangements with Northern Gas Networks (NGN) for the delivery of a gas main connection;

(d) That in principle support be given to the decision to enter into arrangements with a private sector partner to deliver a CNG station, which is anticipated to be a joint venture.

ECONOMY AND CULTURE

28 West Yorkshire Playhouse The Director of City Development submitted a report regarding potential investment from the Council for the development and future sustainability of West Yorkshire Playhouse alongside an application to Arts Council England. In addition, the report also looked to establish the approach to any future developments in terms of a partnership with the Playhouse itself.

Members highlighted the significance and timing of the proposals detailed within the submitted report, specifically when considering the new Victoria Gate development which was adjacent to the playhouse site. The Board highlighted the need to ensure that there was effective connectivity between the playhouse and its surrounding area, such as the Victoria Gate development.

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 113 Following consideration of Appendices 1 and 2 to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

RESOLVED – (a) That in principle agreement be given to a contribution up to a value of £4.9m in order to bridge the funding gap in the scheme (of which £586K is already in the Capital Programme), pending a successful application to Arts Council England;

(b) That approval be given to the Council to work in partnership with the Playhouse and to act as lead for the management and procurement of the construction works;

(c) That subject to a successful Stage 1 application, the Director of City Development be requested to submit a report to Executive Board on the detailed funding proposals for the scheme for injection into the Capital Programme;

(d) That it be noted that the West Yorkshire Playhouse is committed to re- launching the building and organisation, with a brand that will more clearly associate it with the city, upon conclusion of the development;

(e) That it be noted that the Chief Officer (Culture and Sport) will be responsible for the implementation of such matters.

RESOURCES AND STRATEGY

29 Gambling Act 2005 - Statement of Licensing Policy The Assistant Chief Executive (Citizens and Communities) submitted a report advising that the triennial review of the Gambling Act 2005 Statement of Licensing Policy is underway with the required public consultation exercise having taken place. In addition, the report also requested that the matter be referred to Scrutiny Board (Citizens and Communities) in accordance with the Council’s Budget and Policy Framework Procedure Rules.

RESOLVED – (a) That the contents of the submitted report be noted, which includes the outcomes from the statutory consultation exercise;

(b) That the matter be referred to Scrutiny Board (Citizens and Communities) in line with the Council’s Budgetary and Policy Framework Procedure Rules.

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 114 30 Best Council Plan Annual Performance Report 2014/15 and Annual Corporate Risk Management Report (June 2015) Further to Minute No. 164, 18th March 2015, the Deputy Chief Executive submitted a report presenting the annual performance report which provided an update on the progress made in 2014-15 against the six objectives set out in the Best Council Plan. The report also presented the annual risk management report which detailed the Council’s approach to risk management and how the authority managed its’ most significant risks; which supported the ambitions of Leeds being the best Council and best city

Responding to a Member’s enquiry, the Board noted that not all objectives from the Best Council Plan were featured within the submitted update report, however, assurances were provided that all objectives continued to be monitored and that a progress update on a specific objective could be provided to a Member.

RESOLVED – (a) That the contents of the submitted Best Council Plan annual performance report be noted, together with the progress which has been made against the Council’s objectives in 2014-15;

(b) That the annual summary corporate risk management report together with the assurances given on the management of the Council’s most significant strategic risks, be noted;

(c) That it be noted that a further report will be presented to Executive Board in September 2015, reviewing the Best Council Plan objectives in order to reflect the new national and local context, to incorporate content from related strategies and also to help inform the 2016/17 Council budget.

31 Financial Health Monitoring 2015/16 – Quarter 1 The Deputy Chief Executive submitted a report setting out the Council’s projected financial health position for 2015/16 as at the end of the first quarter.

Members received an update on the current position regarding the potential reduction in Public Health grant funding and discussed the implications arising from this.

RESOLVED – That the contents of the submitted report and the currently projected financial position of the Authority for 2015/16, be noted.

32 Treasury Management Outturn Report 2014/15 The Deputy Chief Executive submitted a report which provided Executive Board with a final update on the Treasury Management Strategy and operations for the period 2014/2015.

Responding to an enquiry, the Board was provided with information on the Council’s market loans which fell within the ‘Lenders Option Borrowers Option’ (LOBO) category. Members noted how they fitted within the Council’s overall

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 115 borrowing portfolio and were assured that the level of risk associated with these products fell within acceptable levels.

RESOLVED – That the Treasury Management outturn position for 2014/2015 be noted, together with the fact that treasury activity has remained within the treasury management strategy and policy framework.

33 Capital Programme Quarter 1 Update 2015-2019 The Deputy Chief Executive submitted a report which provided an update on the Council’s Capital Programme position as at the end of June 2015. The report also included an update on capital resources, progress on spend, together with a summary of the economic impact of the Capital Programme.

RESOLVED – That the latest position on the General Fund and Housing Revenue Account (HRA) Capital Programmes be noted.

34 Repayment of the Council's Loan by Yorkshire County Cricket Club Further to Minute No. 184, 14th January 2009, the Deputy Chief Executive submitted a report regarding an offer from Yorkshire County Cricket Club to repay the outstanding loan that the Council provided in 2005 in order to enable them to purchase the Headingley cricket ground. The report explained the offer to the Council as being part of the Cricket Club’s proposed wider financial restructuring, and set out the matters which the Council needed to consider in determining whether to accept the offer from the Club.

Following consideration of Appendix B to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

RESOLVED – That approval be given to accept a payment of £6,500,000 from Yorkshire County Cricket Club in full settlement of the Council’s loan to the Club.

DATE OF PUBLICATION: FRIDAY, 17TH JULY 2015

LAST DATE FOR CALL IN OF ELIGIBLE DECISIONS: 5.00 P.M., FRIDAY, 24TH JULY 2015

(Scrutiny Support will notify Directors of any items called in by 12.00noon on Monday, 27th July 2015)

Draft minutes to be approved at the meeting to be held on Wednesday, 23rd September, 2015

Page 116 SCRUTINY BOARD (STRATEGY AND RESOURCES)

MONDAY, 22ND JUNE, 2015

PRESENT: Councillor K Groves in the Chair

Councillors B Anderson, S Bentley, D Cohen, C Dobson, H Hayden, J Jarosz, J McKenna, D Nagle, A Sobel and T Wilford

1 Chair's Opening Remarks

The Chair welcomed everyone to the first meeting of the municipal year. The Chair also welcomed Councillors Helen Hayden and Catherine Dobson, newly elected members of Council.

2 Late Items

There were no late items.

3 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting.

4 Apologies for Absence and Notification of Substitutes

Apologies for absence were received from Councillor R Wood. Councillor B Anderson substituted.

5 Minutes - 27 April 2015

RESOLVED – That the minutes of the former Scrutiny Board (Resources and Council Services) meeting held on 27 April 2015 be confirmed as a correct record.

6 Scrutiny Board Terms of Reference

The Head of Scrutiny and Member Development submitted a report presenting the Board’s terms of reference as agreed by Council on 21 May 2015

RESOLVED – That the Scrutiny Board’s terms of reference be noted.

7 Sources of work for the Scrutiny Board

The Head of Scrutiny and Member Development submitted a report which provided information and guidance on potential sources of work to be developed within the Board’s Work Programme for 2015/16.

Minutes approved as a correct record at the meeting held on Monday, 20th July, 2015

Page 117 Appended to the report was a copy of the Best Council Plan and details of work previously carried out by this Scrutiny Board.

Councillor James Lewis, Executive Member, Resources and Strategy and Alan Gay, Deputy Chief Executive and Director of Resources attended the meeting and outlined their respective portfolios and also gave a summary of the financial and organisational issues facing the Council.

A discussion then took place around a number of topics including; income generation and traded services, devolution and local freedoms, smart cities and ICT, contract management, service centralisation, statutory and non- statutory services, human resources issues including staff engagement, flexible working and skills management.

The Chair invited all Board Members to have an input in relation to their own preferred areas of work for the Scrutiny Board.

The following list of work areas was identified;

 Non contract spend and contract management;  Income generation/traded services (including discussions around, universal services, subsidised services and charged services) Commissioning;  ICT including internal resources to manage projects;  Smart City roll out;  Devolution.

It was agreed that further discussion and additional reports would be submitted regarding devolution prior to a decision being made on any future scrutiny and the appropriate timing of that scrutiny. Arrangements would also be made for a visit to a meeting of the combined authority.

RESOLVED –

(i) To agree to receive information in relation to non-contract spend and contract management at the July meeting (ii) To authorise the Chair and Scrutiny officer to consult with the relevant Director and Executive Board Member regarding the work programme and report back to the next meeting with a draft work schedule.

8 Co-opted Members

The report of the Head of Scrutiny and Member Development sought the Board’s formal consideration for the appointment of Co-opted Members.

The Board was informed that they could appoint the following:

Minutes approved as a correct record at the meeting held on Monday, 20th July, 2015

Page 118  Up to five non-voting co-opted members for a term of office that does not go beyond the next Annual Meeting of Council; and/or  Up to two non-voting co-opted members for a term of office that relates to the duration of a particular and specific scrutiny inquiry.

RESOLVED – To appoint co-opted members on an ad-hoc basis for any inquiries where it was deemed appropriate.

9 Date and Time of Next Meeting

Monday, 20 July 2015 at 10.00 a.m. (Pre-meeting for all Board Members at 9.30 a.m.)

(The meeting concluded at 11.10am).

Minutes approved as a correct record at the meeting held on Monday, 20th July, 2015

Page 119 This page is intentionally left blank SCRUTINY BOARD (STRATEGY AND RESOURCES)

MONDAY, 20TH JULY, 2015

PRESENT: Councillor K Groves in the Chair

Councillors S Bentley, D Cohen, C Dobson, M Harland, H Hayden, J Jarosz, D Nagle, A Sobel, T Wilford and R Wood

10 Late Items

There were no late items.

11 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting.

12 Apologies for Absence and Notification of Substitutes

An apology for absence was received from Councillor J McKenna. Councillor M Harland substituted.

13 Minutes - 22 June 2015

RESOLVED – That the minutes of the meeting held on 22 June 2015 be confirmed as a correct record.

14 Effective Procurement and Contract Management

The Chief Officer, Projects Programmes and Procurement and the Chief Officer Parks and Countryside submitted a joint report detailing work undertaken to manage waivers, extensions and contract management and also efforts made to reduce off and non-contract spend.

The following were in attendance to respond to Members’ questions:

- David Outram, Chief Officer, Projects Programmes and Procurement - Sean Flesher, Chief Officer, Parks and Countryside - Louise Hornsey, Principal Audit Manager.

In summary, the main areas of discussion were:

 Background on the refreshed procurement policy, called ‘Effective procurement’.  Background information on the level of actual contract spend and number of contracts in the financial year across Directorates.  The respective roles and responsibilities of Directorates and the central procurement function.

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 121  The role of YORtender and its promotion locally.  Good practice around contract extensions and the findings of Internal Audit’s review of this area and their subsequent recommendations.  Good practice around waivers and the measures now in place to report and record waivers.  Non and off-contract spend and the ongoing work within PPPU to reducing non and off-contract spend.  The risks associated with non-contract spend including legal liabilities.  The amount of expenditure on non-contracts and the missed opportunities for savings.  The barriers faced by officers in making correct procurement decisions including internal resources.  Actions available to encourage Contract Procedure Rules compliance by officers.  Contract management and the organisation of contract management in the Council, including levels of training and scope to improve contract management within directorates through the encouragement of professional standards, career families for contract managers.  The added social worth of contracts and the Council’s ability to stipulate conditions.  The internal management of the Council’s commissioning processes and the acknowledgement that this was a separate item within the Board’s work schedule.  The use of P-Cards.

RESOLVED –

(i) That the Board notes the contents of the report (ii) That a working group be arranged, if possible, prior to the September meeting to continue scrutiny in this area (iii) That the Board writes to the Chief Officer HR with the recommendation that the concept of a career family for contract managers be investigated along with other training opportunities (iv)That additional information be obtained in relation to P-Cards (v) That additional information is obtained and the Council’s ability to stipulate certain conditions within contracts.

15 Work Schedule

The Head of Scrutiny and Member Development submitted a report which provided information regarding the Board’s work schedule. Draft terms of reference were also submitted into an Inquiry into income generation.

RESOLVED –

(i) To note the Board’s work schedule (ii) To agree terms of reference into an inquiry into income generation.

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 122 (iii) That a working group be arranged, if possible, prior to the September meeting to continue scrutiny in relation to Effective Procurement and Contract Management.

16 Date and Time of Next Meeting

Monday, 28 September 2015 at 10.00am (Pre-meeting for all Board Members at 9.30am)

(The meeting concluded at 11.30am).

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 123 This page is intentionally left blank SCRUTINY BOARD (ADULT SOCIAL SERVICES, PUBLIC HEALTH AND NHS)

TUESDAY, 23RD JUNE, 2015

PRESENT: Councillor P Gruen in the Chair

Councillors C Anderson, B Flynn, A Hussain, G Hussain, S Lay, C Macniven, B Selby, A Smart, E Taylor and S Varley

1 Chair's Opening Remarks

The Chair opened the meeting and welcomed all those present to the Scrutiny Board’s first meeting of the 2015/16 Municipal Year.

2 Late Items

There were no late items.

3 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting, however the following matters were brought to the attention of the Scrutiny Board for information:

 Councillor B Selby highlighted he was Chair of Leeds’ Community Equipment Partnership.  Councillor G Hussain outlined that a close family member was an employee within the local NHS.

Both members remained present for the duration of the meeting.

4 Apologies for Absence and Notification of Substitutes

There were no apologies for absence.

5 Minutes - 14 May 2015

The Principal Scrutiny Adviser gave a brief introduction and outlined the current position on some of the previous Board’s priority areas from the previous year.

In relation to Minute 111 – Scrutiny Inquiry: Leeds’ Child and Adolescent Mental Health Services and Targeted Mental Health in School – draft final report – Councillor S Lay queried the status on the final report and any future follow-up by the Scrutiny Board.

Draft minutes to be approved at the meeting to be held on Tuesday, 28th July, 2015

Page 125 The Principal Scrutiny Adviser confirmed the final report had now been published and shared with commissioners for a formal response (expected at the July meeting of the Scrutiny Board).

The Executive Member for Health, Wellbeing and Adults also confirmed that the report had been submitted and presented as a late item to the Health and Wellbeing Board meeting on 10 June 2015.

RESOLVED –

(a) That the update provided at the meeting be noted. (b) That the minutes of the Scrutiny Board (Health and Wellbeing and Adult Social Care) meeting held on 14 May 2015, be approved as an accurate and correct record.

6 Terms of Reference

The Head of Scrutiny and Member Development submitted a report which presented the Board’s Terms of Reference.

The Principal Scrutiny Adviser gave a brief summary of the current Terms of Reference, agreed by Full Council on 21 May 2015, and highlighted the key changes from the previous municipal year (i.e. 2014/15).

RESOLVED – That the Board’s Terms of Reference be noted.

7 Co-opted Members

The Head of Scrutiny and Member Development submitted a report that sought the Board’s formal consideration for the appointment of non-voting co- opted Members to the Board for the current municipal year.

The report set out historical arrangement in general and specifically the arrangements in place for the previous municipal year, 2014/15.

The Scrutiny Board considered and discussed the details set out in the report.

RESOLVED –

(a) To invite two nominations from HealthWatch Leeds to act as standing non-voting co-opted Members of the Board for the remainder of the 2015/16 municipal year. (b) That the appointment of any other non-voting co-opted Members to the Board be kept under review for the remainder of the 2015/16 municipal year.

Draft minutes to be approved at the meeting to be held on Tuesday, 28th July, 2015

Page 126 8 Sources of Work

The Head of Scrutiny and Member Development submitted a report on potential sources of work and areas of priority within the Board’s Terms of Reference.

The Principal Scrutiny Adviser gave a brief introduction to the report and highlighted the following information appended to the report:

- Vision for Scrutiny at Leeds – Appendix 1 - Summary Best Council Plan 2015-20 (2015-16 update) – Appendix 2 - Leeds Joint Health and Wellbeing Strategy 2013-2015 (summary) – Appendix 3 - Public Health England: Leeds’ Adult Social Care Profile – Appendix 4 - Public Health England: Leeds’ Health Profile 2015 – Appendix 5 - NHS Five Year Forward View (October 2014) – Appendix 6

The following representatives were in attendance to discuss the Board’s future work programme and responded to Members’ queries and comments:

- Councillor Lisa Mulherin (Executive Member for Health, Wellbeing and Adults) - Dr Ian Cameron (Director of Public Health) - Phil Corrigan (Chief Officer, NHS Leeds West CCG) - Matt Ward (Chief Operating Officer, NHS Leeds South and East CCG) - Jill Copeland (Chief Operating Officer and Deputy Chief Executive) – Leeds and York Partnership NHS Foundation Trust - Dr John Beal – HealthWatch Leeds.

The Director of Public Health, advised the Scrutiny Board of a recent Treasury announcement that would see Public Health funding reduced by approximately £200M across England for 2015/16 (the current year): Equating to around £3M for Leeds.

The Director of Public Health and Executive Member for Health, Wellbeing and Adults advised the precise details had not yet been confirmed, however there was likely to be a significant impact on the Council’s ‘prevention agenda’. It was confirmed that a Department of Health consultation was anticipated in the near future – likely to focus on how the decision could be implemented.

A range of other topic areas where highlighted and discussed by the Scrutiny Board, including:

 Work of the Children’s and Adult’s Safeguarding Boards.  Development of co-commissioning arrangements for Specialised Services.  Air Quality.

Draft minutes to be approved at the meeting to be held on Tuesday, 28th July, 2015

Page 127  Primary Care Access – with a potential focus on access for vulnerable groups, including the learning disabled and those suffering mental ill- health.  Service integration and joint health and social care teams.  Parity of Esteem between services for adults and services for children, but also between physical and mental health.  Workforce planning across the local health and social care system.

The Chair addressed the Scrutiny Board and, in recognising the potential scope and remit of the Board, put forward the following principles in order to try and establish a balanced work programme:

 A desire to consider each of the three distinctive elements of the Board’s remit – i.e. Adult Social Services, Public Health and the NHS.  Utilising the Board’s capacity to undertake a mixture of in-depth inquiries and some shorter, more precise areas of work.  Maintaining a flexible approach.  Ensuring the Scrutiny Board has access to high quality information.

In summary, the Chair proposed the following areas of focus for the Scrutiny Board:

In-depth inquiry areas

 Air Quality across the City  Integrated Health and Social Care Teams (to include some consideration on the impact of hospital re-admission rates)  Primary Care, focusing on: - Access to GPs / dentists - Workforce planning - Future plans for primary care – taking account of the City’s ambitions to build significant levels of new homes - Some aspects of health inequalities.

Other items

 Cancer wait times  Key Performance Indicators  Co-commissioning (including specialised services)  Issues for the previous year (for example, follow up on recommendations, CQC inspections, maternity strategy, oral health strategy, epilepsy)  Third sector involvement / relationships.

RESOLVED –

(a) That, in consultation with the relevant Directors and Executive Board Member regarding resources, some of the areas considered at the

Draft minutes to be approved at the meeting to be held on Tuesday, 28th July, 2015

Page 128 meeting be incorporated into the Board’s work schedule for the 2015/16 municipal year. (b) That authority be given to the Chair of the Scrutiny Board (Adult Social Services, Public Health, NHS), in conjunction with officers, to draw up a draft work programme and where necessary draft terms of reference for inquiry for subsequent approval by the Scrutiny Board.

9 Local Authority Health Scrutiny

The Head of Scrutiny and Member Development submitted a report introducing the Department of Health guidance around Local Authority Heath Scrutiny and proposals to establish and associated working group of the Scrutiny Board.

The Principal Scrutiny Adviser gave a brief summary of the report by way of introduction.

Members of the Scrutiny Board discussed the details presented and agreed to re-establish the Health Service Developments Working Group in line with the draft Terms of Reference presented, with the following core membership:

 Councillor B Flynn  Councillor P Gruen (Chair)  Councillor B Selby  Councillor E Taylor  Councillor S Varley

RESOLVED –

(a) That the report and Department of Health guidance presented, be noted. (b) That the Health Service Developments Working Group, with the core membership identified at the meeting, be re-established for the remainder of the 2015/16 municipal year. (c) That the Health Service Developments Working Group Terms of Reference be agreed in line with the details presented and discussed at the meeting.

10 Date and Time of Next Meeting

Tuesday, 28 July 2015 at 2:00pm (pre meeting for all Board Members at 1:30pm)

(The meeting concluded at 3:25pm)

Draft minutes to be approved at the meeting to be held on Tuesday, 28th July, 2015

Page 129 This page is intentionally left blank SCRUTINY BOARD (ADULT SOCIAL SERVICES, PUBLIC HEALTH, NHS)

TUESDAY, 28TH JULY, 2015

PRESENT: Councillor P Gruen in the Chair

Councillors C Anderson, R Grahame, A Hussain, M Iqbal, S Lay, B Selby, A Smart and E Taylor

11 Chair's Opening Remarks

The Chair opened the meeting by welcoming all those present and invited formal introductions.

12 Late Items

There were no late items.

13 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting, however the following matters were brought to the attention of the Scrutiny Board for information:  Cllr Selby highlighted he was Chair of Leeds’ Community Equipment Partnership.  Cllr G Hussain outlined that a close family member was an employee within the local NHS. Both members remained present for the duration of the meeting.

14 Apologies for Absence and Notification of Substitutes

Apologies for absence and notifications of substitutes were reported as follows:

 Cllr B Flynn – no substitute member attending  Cllr G Hussain – Cllr R Grahame attending as a substitute member  Cllr C Macniven – Cllr M Iqbal attending as a substitute member  Cllr S Varley – no substitute member attending  Dr John Beal – HealthWatch Leeds

15 Minutes - 23 June 2015

The draft minutes from the previous meeting held on 23 June 2015 were presented for consideration.

The following matters arising were highlighted at the meeting:

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 131  Minute 7 – co-opted members. The Chair advised the Scrutiny Board of the notification that Mr Richard Taylor had been nominated as HealthWatch Leeds’ 2nd non-voting co-optee to sit on the Board. It was noted that Mr Taylor was unable to attend the meeting.  Minute 9 – Health Service Developments Working Group. The Chair advised the Scrutiny Board that the Working Group was likely to meet in mid-August.

RESOLVED –

(a) That the matters arising highlighted at the meeting be noted. (b) That the minutes of the Scrutiny Board (Adult Social Services, Public Health, NHS) meeting held on 23 June 2015, be approved as an accurate and correct record.

16 Minutes of Health and Wellbeing Board - 10 June 2015

The minutes of the Health and Wellbeing Board meeting held on 10 June 2015 were presented for consideration.

The following matters arising were highlighted and briefly discussed at the meeting:

 Minute 10 – Health and Social Care winter pressures in Leeds: building a resilient system. The potential relevance to the Scrutiny Board’s work around Integrated Health and Social Care Teams was highlighted.

 Minute 12 – Leeds Joint Strategic Needs Assessment (JSNA) 2015 Draft Executive Summary: Cross Cutting Themes. The Chair highlighted and queried how the City’s planned expansion in housing would be reflected in JSNA process.

RESOLVED –

(a) That the minutes of the Health and Wellbeing Board meeting held on 10 June 2015 and the matters highlighted at the meeting be noted.

17 Minutes of Executive Board - 24 June and 15 July 2015

11 The minutes from the Executive Board meetings held on 24 June 2015 and 15 July 2015 were presented for consideration.

RESOLVED –

(a) That the minutes from the Executive Board meetings held on 24 June 2015 and 15 July 2015 be noted.

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 132 18 Chair's Update Report - July 2015

The Chair presented a verbal update on the scrutiny activity since the June meeting not otherwise included on the Board’s meeting agenda. In particular, the Chair raised the following matters:

 The new Congenital Heart Disease (CHD) review outcome – making reference to the NHS England Board decision, the Chair paid tribute to previous Chairs and members involved in raising public awareness of previous proposals, resulting in a reconsideration of the previous decision. The Chair confirmed that the new CHD review was now entering its implementation phase and it was intended that the Joint Health Overview and Scrutiny Committee (JHOSC) for Yorkshire and the Humber would maintain an overview of progress and future plans.  The recent announcement of Urgent Care Vanguards – including West Yorkshire. The Chair planned to seek a briefing from local Clinical Commissioning Groups on the scheme and any local implications.  The continued delay in the announcement of the Care Quality Commission (CQC) inspection outcome for Yorkshire Ambulance Service NHS Trust. The inspection took place in January 2015, yet the outcome and judgement had not been reported. The Chair proposed to write to the CQC for an explanation and to seek assurance around the inspection process.  The reported dispute between Leeds and York Partnership NHS Foundation Trust (LYPFT) and the Vale of York Clinical Commissioning Group regarding the procurement process for services in York. The Chair proposed to contact the necessary bodies involved to be fully briefed on the matters reported in the local media.

RESOLVED – That the verbal update provided at the meeting be noted and any actions proposed by the Chair be agreed.

NB Cllr S Lay joined the meeting at 2:15pm during consideration of this item. 19 Leeds Integrated Health and Social Care Teams

The Director of Adult Social Services and the Executive Director of Operations at Leeds Community Healthcare NHS Trust submitted a joint report regarding the establishment and operation of the integrated health and social care teams across the City.

The following representatives were in attendance during consideration of this item:  Cllr Lisa Mulherin – Executive Member for Health, Wellbeing and Adults  Cath Roff (Director of Adult Social Services) – Adult Social Services, Leeds Council

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 133  Shona McFarlane (Chief Officer (Access and Care Delivery)) – Adult Social Services, Leeds Council  Kim Adams (Programme Manager (Health Integration)) – Adult Social Services, Leeds Council  Paul Morrin (Director of Integration) – Leeds Community Healthcare NHS Trust The Director of Adult Social Services gave a brief introduction of the report detailing the 2/3 year journey around integrated health and social care teams across the City and the future challenges, including:  Developing and implementing an integrated performance management framework.  Making best use of existing and/or new estate.  Working with different information technology (IT) systems and infrastructure.  Combining joint working with primary care and mental health services.

The Scrutiny Board discussed the information presented in the report and outlined at the meeting, raising a number of issues, including:  The impact of organisational culture within a change programme.  Issues around making the best use of existing and/or new estate and the potential link to the Council’s development of Community Hubs.  The specific involvement of GPs as part of the integrated approach.  The membership and role of the Integration Programme Board, along with the need for a clearer outline of future actions and associated timescales.  The use of flexible solutions to meet the needs of different areas of the City.  The relationship between the outcomes framework and an integrated performance management framework.  Joint working around hospital discharges, re-ablement and service planning (including winter pressures).

RESOLVED –

(a) That the progress and next steps outlined in the report – with particular reference to the achievements to date, the identified actions required around estates, performance and the future plans, be noted. (b) That, in conjunction with the Chair, the Principal Scrutiny Adviser works to scope the Boards inquiry around the work of the City’s integrated health and social care teams.

20 Inquiry into the Provision of Emotional Wellbeing and Mental Health Support Services for Children and Young People in Leeds (June 2015) - Response to Report and Recommendations

The Principal Scrutiny Adviser submitted a report that summarised the previous Board’s inquiry into the Provision of Emotional Wellbeing and Mental Health Support Services for Children and Young People in Leeds. The report

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 134 also introduced commissioners’ initial response to the report and recommendations.

The following representatives were in attendance during consideration of this item:  Cllr Lisa Mulherin – Executive Member for Health, Wellbeing and Adults  Jane Mischenko (Commissioning Lead (Children & Maternity Services)) –NHS Leeds Clinical Commissioning Groups  Paul Bollom (Head of Commissioning and Market Management) – Children's Services, Leeds City Council The Commissioning Lead (Children & Maternity Services) addressed the Board and gave further background relevant to the commissioning and scrutiny reviews. It was also highlighted that some of the detail of the improvement plan was reliant upon national guidance – initially expected in June 2015, but now anticipated in mid-August 2015.

The Scrutiny Board discussed the response to the inquiry recommendations, raising a number of issues, including:  Access to services and the level of need across the City.  Funding requirements in the longer-term.  Raising awareness and elected member training.  Transitional arrangements from services for children to adult services.  Availability of support for parents and carers.  The importance of continuing to hear the voice of service users and other stakeholders – including practitioners.  Concern regarding the certainty of the response provided – in particular around timescales.

RESOLVED –

(c) That the progress outlined in the response and discussed at the meeting be noted. (d) That the initial response is reviewed and firmer timescales agreed. (e) That the outcome of the review (in (b) above) be reflected in the Scrutiny Board’s future work programme.

NB Cllr S Bentley joined the meeting at 3:00pm as consideration of this item commenced.

21 Maternity Strategy for Leeds (2015-2020)

The Principal Scrutiny Adviser submitted a report that introduced Leeds Maternity Strategy (2015-2020) and an accompanying briefing note. A statement provided on behalf of the Director of Public Health was also submitted to the Scrutiny Board.

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 135 The following representatives were in attendance during consideration of this item:  Cllr Lisa Mulherin – Executive Member for Health, Wellbeing and Adults  Jane Mischenko (Commissioning Lead (Children & Maternity Services)) –NHS Leeds Clinical Commissioning Groups  Ian Cameron (Director of Public Health) – Public Health, Leeds City Council The Commissioning Lead (Children & Maternity Services) introduced the item and presented the background in developing the strategy, including the maternity health needs assessment produced in 2014. As part of the introduction, the following matters were highlighted:

 The current birth rate in Leeds had stabilised around 10,000 births per year.  The strategy had been informed by: o An examination of available evidence and the current policies. o The involvement of traditionally ‘hard to reach’ groups.  The strategy was expressed in terms of nine (9) key priorities, with a programme plan to underpin the strategy under development.

The Scrutiny Board discussed the strategy and the matters highlighted at the meeting, raising a number of issues, including:  The relevance of the strategy in relation to giving every child in Leeds the best start, and the universal / targeted services approach.  Specific reference to fathers and partners as part of the strategy.  The relative importance of each of the priority areas within the strategy.  The lack of any reference to the availability and use of resources (or funding) as part of the strategy.  The proposal to present the strategy to the Health and Wellbeing Board in September 2015.

RESOLVED –

(f) That the Maternity Strategy for Leeds (2015-2020) and the matters discussed at the meeting be noted. (g) That a progress update be provided to the Scrutiny Board in line with the Scrutiny Board’s work schedule.

NB Cllr C Anderson left the meeting at 3:55pm during consideration of this item.

At the conclusion of this item the meeting was briefly adjourned at 4:15pm. The meeting recommenced at 4:25pm.

22 Children and Young People's Oral Health Plan

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 136 The Director of Public Health submitted a report that introduced the draft Leeds Children and Young People Oral health Promotion Plan. The draft plan outlined a preventative programme from 0-19 that aimed to ensure every child in the city has good oral health.

The following representatives were in attendance during consideration of this item:  Ian Cameron (Director of Public Health) – Public Health, Leeds City Council  Steph Jorysz (Advanced Health Improvement Specialist) – Leeds City Council  Jackie Moores (Advanced Health Improvement Specialist) – Leeds City Council The Advanced Health Improvement Specialist introduced the item and presented the background in developing the oral health plan, alongside some of the key issues identified. As part of the introduction, the following matters were specifically highlighted:

 The Vision, Outcome and Objectives of the plan were summarised in the ‘plan on a page’ – presented at Appendix A.  Levels of tooth decay among children and young people in Leeds were worse than the England average.  Inequalities across Leeds were also significant.  The oral health of children and young people in Leeds was comparable to other core cities and slightly below average when compared to statistical neighbours.

The Scrutiny Board discussed the draft plan and the matters highlighted at the meeting, raising a number of issues, including:  Significant concern at the levels of tooth decay and relative poor oral health among children and young people in Leeds.  The need to use all available channels to raise awareness of the levels of tooth decay and relative poor oral health among children and young people in Leeds.  Suggestions to increase awareness through the Schools Forum, School Clusters, School Governors, the Youth Parliament and the Children’s Services Scrutiny Board.  Raising awareness while not seeking to apportion blame for the levels of tooth decay and relative poor oral health among children and young people in Leeds.  Issues associated with the fluoridation of the local water supplies with the aim of improving oral health.  Consistency of dental practice, specifically in relation to the use and application of fluoride varnish.  The role of NHS England in commissioning preventative dental treatments in relation to children and young people.  Work of the oral health promotion team.

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 137 RESOLVED –

(h) That the draft Leeds Children and Young People Oral health Promotion Plan and the associated matters discussed at the meeting be noted. (i) That the suggestions for raising awareness discussed at the meeting be progressed appropriately. (j) That a 6-month progress update be provided and incorporated within the Scrutiny Board’s work schedule.

NB Cllr A Hussain left the meeting at 4:45pm and Cllr S Bentley left the meeting at 4:50pm, during consideration of this item.

23 Public Health Budget Update

The Principal Scrutiny Adviser submitted a brief report introducing a briefing note from the Director of Public Health regarding a proposed £200M in-year saving requirement across local authority public health expenditure across England.

Dr Ian Cameron (Director of Public Health) was in attendance during consideration of this item.

The Director of Public Health gave an introduction and confirmed that consultation around how the savings target would be achieved/ implemented had not yet been received but was expected to be imminent.

It was highlighted that should the savings target be achieved on a simple percentage share basis, Leeds contribution was likely to be around £2.8M during 2015/16.

The Scrutiny Board discussed the information presented in the report and the update provided at the meeting. Members raised a number of concerns, including:  The difficulties associated with achieving new savings targets in-year – i.e. once annual budgets had already been agreed.  The potential impacts on agreed contracts.  The timing and likely nature of the consultation.  The likely impact on other areas and both commissioner and provider organisations within the local health and social care economy.

RESOLVED –

(k) That the information presented be noted. (l) That the Scrutiny Board maintains an overview of the consultation process – contributing where appropriate. (m) That, following the outcome of the consultation process, the Scrutiny Board considers its future role around local implementation.

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 138 NB Cllr R Grahame left the meeting at 4:55pm during consideration of this item.

24 Work Schedule

The Principal Scrutiny Adviser provided a report that introduced a draft work schedule for the remainder of the municipal year.

The Chair advised the Board that the draft work schedule captured a number of the areas highlighted and discussed at the Board’s initial meeting in June 2015 and he was keen to involve members of the public in the Board’s work – particularly in relation to more detailed inquiries. Members of the Board agreed with this approach.

Cllr Selby raised the matter of the practical implications and financial impact on Adult Social Services of a recent court judgement in relation to ‘Deprivation of Liberty’ processes, and recommended a report be presented to the Scrutiny Board in order to raise awareness of the issues and implications.

The Chair made reference to a number of potential work areas highlighted by Cllr B Flynn (who was unable to attend the meeting). It was felt that a number of matters identified could be incorporated into the existing draft work schedule, including Leeds Teaching Hospitals NHS Trust progress against recommendations from the Care Quality Commission inspection in 2014, and cancer wait times. However, the Board would not have capacity to consider ‘whistleblowing’ as a specific work area.

RESOLVED – That, subject to any necessary adjustments arising from discussions at the meeting, the Board’s work schedule (as presented) be agreed.

25 Date and Time of Next Meeting

Tuesday, 8 September 2015 at 12:30pm (pre meeting for all Board Members at 12:00noon)

At conclusion of the meeting, the Chair thanked all Board members for their attendance and contribution to the discussion.

(The meeting concluded at 5:05pm)

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 139 This page is intentionally left blank SCRUTINY BOARD (ENVIRONMENT AND HOUSING)

TUESDAY, 30TH JUNE, 2015

PRESENT: Councillor J Procter in the Chair

Councillors J Bentley, D Collins, A Gabriel, P Grahame, A Hussain, M Lyons, J Pryor, K Ritchie, B Urry and G Wilkinson

1 Chair's Opening Remarks

The Chair welcomed everyone to the Scrutiny Board’s first meeting of the 2015/16 municipal year.

Members of the Board asked that their best wishes be sent to Angela Brogden, Principal Scrutiny Advisor, following her recent family bereavement.

2 Late Items

There were no late items.

3 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting.

4 Apologies for Absence and Notification of Substitutes

Apologies for absence were submitted on behalf of Councillors M Iqbal and A Khan, with Councillors B Urry and A Hussain in attendance as substitutes.

5 Minutes - 24 March 2015

RESOLVED – That the minutes of the former Scrutiny Board (Housing and Regeneration) meeting held on 24 March 2015 be approved as a correct record.

6 Scrutiny Board Terms of Reference

The report of the Head of Scrutiny and Member Development presented the terms of reference for the Environment and Housing Scrutiny Board for Members’ information.

Changes to Scrutiny Board terms of reference had been agreed by Full Council on 21 May 2015. It was noted that the changes resulted in the terms of references for all Scrutiny Boards being aligned to the Executive function of Directors.

Minutes approved as a correct record at the meeting held on Tuesday, 21st July, 2015

Page 141 The Chair, in preparation for the first meeting of the Scrutiny Board had sought clarification from officers on the implications, if any, that the revised terms of reference had on this Board’s ability to look at certain housing matters, particularly those pertaining to housing growth, investment and mix.

The City Solicitor and Director of Environment and Housing were in attendance to provide advice in relation to the Board’s terms of reference.

The basis of the advice provided by the City Solicitor was the interpretation of the Officer delegation scheme (Executive functions) for the Director of Environment and Housing and the Director of City Development, given that Full Council had agreed that Scrutiny Boards would be aligned to the Executive functions of Directors.

In brief it was the City Solicitors advice, that the delegation scheme, in relation to the Director of Environment and Housing’s housing functions should be interpreted to relate to the authorities housing management function, making best use of the Council’s housing stock, facilitating new housing supply, in relation to HRA investment, and some role in delivering affordable housing. It also related to the condition and occupation of housing and the landlord functions carried out by Housing Leeds.

By contrast, the City Solicitor advised that the delegated functions of the Director and City Development and therefore functions which fell within the remit of the Scrutiny Board (City Development) should be interpreted as those covering, through the core strategy, housing growth, housing numbers and housing mix. This view was supported by the Director of Environment and Housing.

It was agreed by the Scrutiny Board that all matters should be available for Scrutiny by elected members, however, the Officer delegation scheme (Executive functions) as written in the Constitution were insufficiently clear as to which members should undertake the relevant scrutiny.

The City Solicitor advised that a review of the wording of the existing delegation scheme would be undertaken by the Head of Governance Services. Pending this review the Board asked that a list of the Director of Environment and Housing areas of responsibility be brought back to the Board’s July meeting in order for members of this Board to be clear as to its remit.

RESOLVED –

(a) That the report be noted (b) That the Board receive in July a list of the Director of Environment and Housing areas of responsibility.

Minutes approved as a correct record at the meeting held on Tuesday, 21st July, 2015

Page 142 7 Crime and Disorder Scrutiny

The report of the Head of Scrutiny and Member Development informed the Board of its role as the Council’s Crime and Disorder Committee and included the Protocol between Scrutiny and the Community Safety Partnership in Leeds.

The report also made reference to the ‘Principles for Engagement’ document developed by the West Yorkshire Police and Crime Panel in liaison with the five local Crime and Disorder Scrutiny Committees. This was also attached for Members’ information.

Whilst acknowledging the limited powers of Scrutiny in relation to the Police and Crime Commissioner, it was agreed that an invitation to attend Scrutiny would be made to Mark Burns-Williamson.

RESOLVED –

(a) That the report be noted (b) That an invitation be sent to the Police and Crime Commissioner to attend this Scrutiny Board.

8 Co-opted Members

The report of the Head of Scrutiny and Member Development sought the Board’s formal consideration for the appointment of Co-opted Members.

The Board was informed that they could appoint the following:

 Up to five non-voting co-opted members for a term of office that does not go beyond the next Annual Meeting of the Council; and/or  Up to two non-voting co-opted members for a term of office that relates to the duration of a particular and specific scrutiny inquiry.

RESOLVED – The Board agreed to consider the appointment of co-opted members on an ad-hoc basis for any inquiries where it was deemed appropriate.

9 Sources of work for the Scrutiny Board

The report of the Head of Scrutiny and Member Development provided information and guidance on potential sources of work and areas of priority within the Board’s terms of reference.

The following were in attendance for this item and invited to share their views around potential areas of work for the Scrutiny Board this year:

- Councillor Debra Coupar, Executive Member for Communities - Councillor Mark Dobson, Executive member for Environmental Protection and Community Safety

Minutes approved as a correct record at the meeting held on Tuesday, 21st July, 2015

Page 143 - Neil Evans, Director of Environment and Housing.

It was confirmed that a joint working group with Scrutiny Board (City Development) would be established to complete the work around housing mix, initially started by Scrutiny Board (Housing and Regeneration).

Members of the Scrutiny Board also shared their views on potential areas of work for the Scrutiny Board this year.

The following areas of interest was listed within the following ‘themes’

Housing Investment

 Empty Homes Strategy  Standards within the private rented sector  Use of right to buy receipts  HRA growth, what, where, mix.

Housing /Environmental Management

 Recycling – addressing low participation rates in existing AWC areas and exploring viable options for non-AWC areas across the city  Local Lettings Policy  Estate Environment, including Car Parking, graffiti, streetscene  Enforcement of tenancy agreements  Multi storey management  Briefings on housing management forums  Revisiting the city’s wider Waste Strategy.

Community Safety

 The role of Police Community Support Officers within the context of new integrated partnership working models, particularly within localities (i.e. Community Hubs and Partnership Working Areas) and future budget pressures  Improving understanding of the significance of safeguarding issues linked to human trafficking, to help develop an effective multi-agency response  Tackling prostitution in Leeds from a multi-sector perspective  Understanding the scope of the city’s powers in response to tackling legal highs  Emergency accommodation for those fleeing violence.

It was noted that Scrutiny Board Adult Social Services, Public Health, NHS would be undertaking scrutiny around air quality, therefore it was asked that a member of this Board be invited to join that Board.

Minutes approved as a correct record at the meeting held on Tuesday, 21st July, 2015

Page 144 RESOLVED –

(a) That the report and discussion be noted. (b) That the areas of work listed above are taken forward by the Scrutiny Board during this municipal year. (c) That arrangements be made to set up the joint working group with Scrutiny Board (City Development) to complete the work on housing mix.

10 Work Schedule

The report of the Head of Scrutiny and Member Development presented the draft work schedule for the forthcoming municipal year.

The Chair suggested that the long list of topic areas identified by the Board would be better managed in grouped into themes, with a Board meeting being dedicated, where possible, to a particular theme.

The Principal Scrutiny Adviser was requested to work with the Chair to incorporate the areas of work agreed by the Scrutiny Board into its work schedule for the forthcoming year.

In addition, the Chair explained that tracking reports linked to previous inquiries undertaken by the Board will also be incorporated into the work schedule.

RESOLVED –

(a) That the report be noted. (b) That the Principal Scrutiny Adviser works with the Chair to incorporate the areas of work agreed by the Scrutiny Board into its work schedule for the forthcoming year.

11 Date and Time of Next Meeting

Tuesday, 21st July at 1.30pm (Pre-meeting for all Board Members at 1.00 p.m.)

(The meeting concluded at 3.00pm)

Minutes approved as a correct record at the meeting held on Tuesday, 21st July, 2015

Page 145 This page is intentionally left blank SCRUTINY BOARD (ENVIRONMENT AND HOUSING)

TUESDAY, 21ST JULY, 2015

PRESENT: Councillor J Procter in the Chair

Councillors J Bentley, D Collins, A Gabriel, P Grahame, A Khan, J Pryor, K Ritchie and G Wilkinson

12 Late Items

There were no late items.

13 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting.

14 Apologies for Absence and Notification of Substitutes

An apology for absence was submitted by Councillor M Iqbal.

15 Minutes - 30 June 2015

RESOLVED – That the minutes of the meeting held on 30 June 2015 be approved as a correct record.

16 Matters arising from the minutes

Minute No. 9 – Sources of work for the Scrutiny Board

It was suggested that the issue of temporary accommodation be considered as part of the various themes identified by the Board.

The Board was advised that the City Development Scrutiny Board was meeting on 22 July to agree the terms of reference for the Housing Mix inquiry. Once agreed, all Members of this Scrutiny Board will be invited to the inquiry working group sessions.

RESOLVED – That the issue of temporary accommodation be considered as part of the various themes identified by the Board.

17 Refreshed Safer Leeds Strategy 2015-2016

The Director of Environment and Housing submitted a report which presented the draft Safer Leeds Strategy for the Board’s consideration and comment.

The following were in attendance for this item:

Draft minutes to be approved at the meeting to be held on Tuesday, 15th September, 2015

Page 147 - Councillor Mark Dobson, Executive Member (Environmental Protection and Community Safety - Neil Evans, Director of Environment and Housing - Supt Sam Millar, Chief Officer (Community Safety).

The key areas of discussion were:

 Confirmation that separate plans existed for individual service areas. It was requested that details of the plans be forwarded to the Board.  A suggestion that future reporting included examples of community based initiatives aimed at delivering the priorities set out within the Strategy.  Development of restorative practices and multi-agency approaches.  Clarification sought regarding funding arrangements beyond March 2016, particularly in relation to PCSOs. The Board asked to be kept informed regarding spending priorities.  Concern regarding inconsistent approaches to the role and responsibilities of PCSOs across the city.  Integration of PCSOs to support a broader range of work, e.g. environmental action work.  A request that the Board be provided with a breakdown of PCSOs across all Wards.

RESOLVED –

(a) That the Board notes the newly refreshed draft Safer Leeds Strategy 2015/16 (b) That the above requests for information be provided.

(Councillor A Khan left the meeting at 2.30pm, during the consideration of this item.)

18 Director of Environment and Housing Officer Delegations

The Head of Scrutiny and Member Development submitted a report which presented further details of the areas of responsibility delegated to the Director of Environment and Housing.

The following information was appended to the report:

- Areas of responsibility, including relevant senior officer contact details - A list of relevant housing related functions.

RESOLVED – That the Board notes the areas of responsibility delegated to the Director of Environment and Housing.

19 Performance Update

The Director of Environment and Housing submitted a report which presented performance information relevant to the Board’s remit. Draft minutes to be approved at the meeting to be held on Tuesday, 15th September, 2015

Page 148 The following information was appended to the report:

- Details of the most recent 2015/16 performance data in relation to housing priorities - Environment and Housing priorities previously within the remit of the Safer and Stronger Communities Scrutiny Board.

The following were in attendance for this item:

- Councillor Richard Lewis, Executive Member (Regeneration, Transport and Planning) - Neil Evans, Director of Environment and Housing - Richard Ellis, Head of Finance (Strategy and Resources).

The key areas of discussion were:

 A suggestion that future reporting included an update on development of new build properties.  An update on empty properties, including details of a scheme to purchase former right-to-buy properties to use as Council homes (delivering approximately 120 homes).  The demands on Council housing and signposting alternative housing solutions within the private sector.  A request was made for future reports to put into context the overall homeless prevention rate as a percentage figure.  A request was made for future performance reports to indicate burglary figures on a monthly basis and in comparison to the previous year.

RESOLVED –

(a) That the Board notes the most recent performance information contained in appendices 1 and 2. (b) That the Board continues to receive a general quarterly performance update, with more detailed information being provided at future themed meetings as requested.

20 Work Schedule

The Head of Scrutiny and Member Development submitted a report which invited Members to consider the Board’s work schedule for the 2015/16 municipal year.

The following updates and areas of work were noted:

 Future meetings were to be focussed around 3 key themes (Housing; Community Safety; and Environmental issues) to discuss those areas of interest identified by the Board at its June meeting.

Draft minutes to be approved at the meeting to be held on Tuesday, 15th September, 2015

Page 149  The West Yorkshire Police and Crime Commissioner were scheduled to attend the October Board meeting, which is themed around Community Safety.  A request that the Board be kept informed regarding the work programme of Tenant Scrutiny Board.

RESOLVED – That the work schedule be approved.

21 Date and Time of Next Meeting

Tuesday, 15 September 2015 at 1.30pm (pre-meeting for all Board Members at 1.00pm)

(The meeting concluded at 3.20pm)

Draft minutes to be approved at the meeting to be held on Tuesday, 15th September, 2015

Page 150 SCRUTINY BOARD (CITY DEVELOPMENT)

WEDNESDAY, 22ND JULY, 2015

PRESENT: Councillor P Truswell in the Chair

Councillors J Bentley, A Castle, D Cohen, P Davey, R Harington, J Heselwood, M Ingham, S McKenna, P Wadsworth and J Walker

9 Late Items

There were no late items.

10 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting.

11 Apologies for Absence and Notification of Substitutes

An apology for absence was submitted by Councillor C Townsley. Notification was received that Councillor J Bentley was substituting for Councillor C Townsley.

12 Minutes - 17 June 2015

RESOLVED – That the minutes of the meeting held on 17 June 2015, be approved as a correct record.

13 Brownfield Sites

The Director of City Development submitted a report which provided an update on activity to bring forward new housing development on previously developed land within Council ownership. The Board was advised that this work was being managed through the Housing Investment Land Strategy (HILS) which co-ordinated activities through the Brownfield Land Programme, Affordable Homes Programme, Council House Growth Programme and Capital Receipts Programme, and supports work to deliver older peoples housing and self-build sites across the city.

The following information was appended to the report:

- Housing Investment Land Strategy Schedule (June 2015)

The following representatives were in attendance and responded to Members’ queries and comments:

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 151 - Councillor Richard Lewis, Executive Board Member (Regeneration, Transport and Planning) - Tim Hill, Chief Planning Officer - David Feeney, Head of Forward Planning - Adam Brannen, Head of Regeneration.

The key areas of discussion were:

 The frequency of future reports to the Board.  The supply of council housing in areas where there was a clear need and demand. The identification and acquisition of suitable sites with specific reference to the potential of the West Park site.  Clarification on the choice of sites for older peoples housing. The Board was advised that this was aligned to the strategy for adult social care, specific consideration regarding access to bus routes, shops and facilities and pre-existing commitments made to communities for the provision of older peoples housing.  The factors that determined the sale and development of brownfield sites, including capital receipts, delivering regeneration and housing growth.  Clarification regarding the development of sites within a reasonable timescale so that sites were not left undeveloped after disposal. The Board was advised that sales were conditional on planning approval and best consideration. It was in the interest of the developer to recoup their outlay from the planning proposal as soon as possible.  The use of receipts to enhance the attractiveness of other sites with reference to site investigations, remedial work and overall sites preparation.  The impact of the budget announcement regarding the extension of the right to buy scheme to registered housing providers.

RESOLVED –

a) That the report be noted. b) That information regarding income from the disposal of brownfield sites be contained in future reports. c) That the Chair of the Scrutiny Board (City Development), in conjunction with officers determines the most appropriate timing for further reports during this municipal year.

14 East Leeds Extension Programme

The Director of City Development submitted a report which provided an overview of the East Leeds Extension (ELE) development. The report also provided an update on progress of the extension and the progress in construction of the new East Leeds Orbital Road (ELOR) that will connect the existing Outer Ring Road at Red Hall to the J46 of the M1 at Thorpe Park.

The following information was appended to the report:

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 152 - East Leeds Extension Map (13 Jan 2014 Plan no.11041/BA)

The following representatives were in attendance and responded to Members’ queries and comments:

- Councillor Richard Lewis, Executive Board Member (Regeneration, Transport and Planning) - Tim Hill, Chief Planning Officer - David Feeney, Head of Forward Planning - Adam Brannen, Head of Regeneration - Oliver Priestley, Highways Projects Manager - Sandra Pentelow, Principal Scrutiny Adviser.

The key areas of discussion were:

 The frequency of future reports to the Board.  The provision of sufficient school places to meet demand due to housing growth.  The plans to provide facilities for non-motorised movement, particularly cycling tracks within ELOR.  The provision of adequate public transport links.  Access to current rights of way during development.  Sustainable development and place making, ensuring that all the elements that supported communities were being considered and planned for.  Consultation and dialogue regarding health and dental provision with NHS England, CCG’s and Public Health to meet demand due to housing growth.  The balance of 15% affordable housing and development viability.

RESOLVED –

a) That the report be noted. b) That information regarding ongoing consultation with METRO regarding the development and provision of public transport links be contained in future reports. c) That additional information regarding place making progress, particularly regarding the provision of schools and health facilities, be contained in future reports. d) That the Chair of the Scrutiny Board (City Development), in conjunction with officers determines the most appropriate timing for further reports during this municipal year.

15 Terms of Reference - Housing Mix Inquiry

The Head of Scrutiny and Member Development submitted a report with proposed terms of reference for the Boards approval. The Scrutiny Board (City Development) and Scrutiny Board (Environment and Housing) agreed in June 2015 to undertake a joint piece of work in relation to this inquiry.

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 153 The following information was appended to the report:

- Terms of reference for Housing Mix Inquiry

The following representatives were in attendance and responded to Members’ queries and comments:

- Councillor Richard Lewis, Executive Board Member (Regeneration, Transport and Planning) - Tim Hill, Chief Planning Officer - David Feeney, Head of Forward Planning.

Reference was made to identified witnesses within the terms of reference. The Chair advised that officers were also required to contribute to the inquiry.

RESOLVED –

a) The terms of reference were agreed. b) That Members of Scrutiny Board (City Development) and Scrutiny Board (Environment and Housing) be consulted regarding the suitability of a future meeting date for the joint working group.

16 Work Schedule

A report was submitted by the Head of Scrutiny and Member Development which detailed the Scrutiny Board’s draft work programme for the current municipal year.

The draft work schedule for 2015/2016 and the Executive Board minutes for 24 June 2015 were appended to the report.

RESOLVED – That the Board notes the content of the report and approves the revised work schedule.

17 Date and Time of Next Meeting

Wednesday, 9 September 2015 at 10.30am (pre meeting for all Board Members at 10.00am)

(The meeting concluded at 11.40am)

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 154 SCRUTINY BOARD (CHILDREN'S SERVICES)

THURSDAY, 23RD JULY, 2015

PRESENT: Councillor S Bentley in the Chair

Councillors N Dawson, J Elliott, C Gruen, P Latty, A Ogilvie, J Pryor, K Renshaw, B Urry and F Venner

CO-OPTED MEMBERS (VOTING) Mr E A Britten – Church Representative (Catholic) Mrs J Ward – Parent Governor Representative (Secondary) Ms J Hazelgrave – Parent Governor Representative (SEN)

CO-OPTED MEMBERS (NON-VOTING) Ms C Foote – Teacher Representative Ms S Hutchinson – Early Years Representative

9 Late Items

The Board received the following supplementary information in relation to agenda item 7, public request for scrutiny:

 E-mail correspondence from Tom Riordan, Chief Executive, Leeds City Council to Friends of Gledhow Field, dated 20 July 2015  Response to the document produced by Friends of Gledhow Field (15 July 2015) from Dr John Willot, Chair of Governors, Gledhow Primary School  Results and findings of a survey, petition, research and community engagement campaign by the Friends of Gledhow Field  Briefing note from Leeds City Council, Built Environment Team regarding Gledhow Primary 3FE expansion land issues, dated 24 June 2015  Gledhow Primary School expansion – Consultation timeline and summary  Report to Executive Board dated 17 December 2014 – Outcomes of statutory notices to increase primary school provision in Roundhay  Further report from Friends of Gledhow Field in response to school’s views.

The above information was not available at the time of agenda despatch, but was subsequently made available on the Council’s website.

10 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting.

Draft minutes to be approved at the meeting to be held on Thursday, 10th September, 2015

Page 155 11 Apologies for Absence and Notification of Substitutes

Apologies for absence were submitted by Councillors C Dobson and A Lamb, and Co-opted Members, Mr A Graham, Ms K Jan and Ms T Kayani. Notification was received that Councillor J Pryor was to substitute for Councillor C Dobson.

12 Minutes - 18 June 2015

RESOLVED – That the minutes of the meeting held on 18 June 2015 be approved as a correct record.

13 Public Request for Scrutiny

The Head of Scrutiny and Member Development submitted a report which presented a request for scrutiny received from Paul Sellars, representing Friends of Gledhow Field.

The following information was appended to the report:

- A copy of the request for scrutiny, including the reasons for the request - A copy of the letter issued to parents and carers by Dr Willott, Chair of Governors at Gledhow Primary School, regarding the use of Gledhow Field in the expansion of Gledhow Primary School.

The following were in attendance and responded to Members’ questions and comments:

- Paul Sellars, Chair, Friends of Gledhow Field - Stephanie Crossland, Friends of Gledhow Field - Councillor Lucinda Yeadon, Executive Member (Children and Families) - Councillor Jane Dowson, Deputy Executive Member (Children and Families) - Nigel Richardson, Director of Children’s Services - Paul Brennan, Deputy Director of Children’s Services (Learning) - Viv Buckland, Head of Service (Learning Outcomes), Children’s Services - Jane Walne, Principal Regeneration Officer, City Development - Nigel Wilson, Built Environment Programme Manager, City Development - Sarah Blenkin, Team Leader (Commercial Property), Legal Services.

Paul Sellars presented the request for scrutiny and made the following key points:

 The field had not been used by the school in approximately 20 years.  The field served as a focal point for the local community.  There were concerns about the consultation process, particularly that not everyone was aware about the proposal to ‘fence in’ the field.

Draft minutes to be approved at the meeting to be held on Thursday, 10th September, 2015

Page 156  A survey had been undertaken by Friends of Gledhow Field which supported the field remaining open to the public. In addition, a petition against the proposal had been signed by nearly 450 people.

In response, Viv Buckland, Head of Service (Learning Outcomes) reported on the public consultation process, which included meetings with governors, staff, children, residents and parents. In addition, drop in sessions had taken place for parents and residents to find out more about the proposals. These were advertised via a leaflet drop in the area, banners on the school fence, LCC website and Wordpress. Parents also received a letter about the proposals.

Ward Councillor Bill Urry added that the land had been part of the school grounds since 1945 and had been maintained by the school. The area had to find 90 more school places including 30 places at Gledhow School.

The Chair then invited questions and comments and the main areas of discussion were:

 The ownership and maintenance of the land.  Future access to local community groups under the lettings policy.  The school moving from 2 to 3 form entry in 2015, resulting in the need for additional space and for the school to expand into land in their ownership.  Other locally available green and amenity space, e.g. Gledhow woods and Chapel Allerton park.  Concern about information presented on the Friends of Gledhow Field website and that not all of the signatories on the petition were from the local area. The Board was advised by Paul Sellars that at least 127 signatories were from the local area.  Evidence of anti-social behaviour and dog fouling on the field and the need to safeguard children.  The consultation process regarding school expansion and the fencing in of the field.  The need to work more effectively with local organisations and groups when undertaking school expansion.

RESOLVED – The Board considered all information and resolved that no further scrutiny of the matter would be undertaken.

14 Learning for Leeds Overview

The Director of Children’s Services submitted a report which provided an overview of Learning Places for Leeds, which included a summary of the work undertaken over the last 12 months and an outline of challenges in the future.

A copy of the Basic Need Programme Dashboard and Dashboard report was appended to the report for Members’ information.

Draft minutes to be approved at the meeting to be held on Thursday, 10th September, 2015

Page 157 The following were in attendance and responded to Members’ questions and comments:

- Councillor Lucinda Yeadon, Executive Member (Children and Families) - Councillor Jane Dowson, Deputy Executive Member (Children and Families) - Nigel Richardson, Director of Children’s Services - Paul Brennan, Deputy Director of Children’s Services (Learning) - Viv Buckland, Head of Service (Learning Outcomes), Children’s Services - Barbara Robinson, Family Intervention Service Manager, Children’s Services - Jane Walne, Principal Regeneration Officer, City Development - Chris Gomersall, Head of Land and Property, City Development - Lois Pickering, Team Leader (Forward Planning and Sustainable Development), City Development.

The key areas of discussion were:

 Concern in relation to the delivery of school expansions that were still in the planning and costing stages before 7 September 2015. The Board was reassured that no issues were anticipated at this stage. It was also highlighted that there was a cross-council responsibility to deliver school places.  Clarification regarding the responsibility of academies, trusts and free schools to provide school places in areas of demand and avoiding fragmentation and holding an integrated education system together.  The important role of governing bodies and schools to facilitate school expansion.  Gaps in before and after-school provision across the city. The Board was advised that a review of provision was currently underway over the summer period. It was suggested that the outcome of this work be presented to the Board.  Parental preferencing of schools and cases where preferred schools had not been allocated. The lack of surplus places which had an impact on first preference rate and the need to build in surplus capacity. Avoiding school catchment and placement ‘black holes’ for 2016/17.  Managing future projections and longer term planning of school places beyond the next academic year, including consideration of the Site Allocation Plan for the city and future housing development.  The impact on the highways network.  Development of a communication strategy and a protocol for elected member engagement.  Expansion of specialist provision and the quality of partnerships between the SILCs and mainstream schools.

RESOLVED – That the Board receives a further update on Basic Need in December 2015, which also includes details of the review undertaken on before and after-school provision. Draft minutes to be approved at the meeting to be held on Thursday, 10th September, 2015

Page 158 15 Financial Health Monitoring Children's Services - Budget Update

The Head of Scrutiny and Member Development submitted a report which presented a financial update in relation to Children’s Services for the financial year 2015/16.

The following were in attendance and responded to Members’ questions and comments:

The main areas of discussion were:

 Clarification sought regarding the reduction in full-time equivalent posts across the directorate, vacancies and agency staff and the impact on the budget and front line services.  An update on the budget reduction which had led to some difficult decisions regarding services whilst protecting mainstream services.  Managed budget pressures in relation to looked after children and transport.  The financial pressure created by the success of the ‘staying put’ initiative.  Turning the curve and the positive work undertaken in relation to family based kinship care, in-house fostering arrangements, remodelling of children’s homes and investment in family group conferencing.  Remodelling of the youth work strategy and development of a more targeted approach to youth work.  Narrowing the gap and learning improvement and providing services to schools to support children.

RESOLVED – That the Board notes the contents of the report.

(Ms J Ward left the meeting at 12 noon, Councillor N Dawson at 12.15pm and Councillor J Pryor at 12.20pm, during the consideration of this item.)

16 Performance Update

The Deputy Chief Executive and Director of Children’s Services submitted a joint report which provided a summary of performance information in relation to the Children and Young People’s Plan, the recent Ofsted inspection, and the children’s social work service.

The following information was appended to the report:

Draft minutes to be approved at the meeting to be held on Thursday, 10th September, 2015

Page 159 - Indicator performance for the CYPP indicators up to the end of March 2015 (some figures at the end of May 2015) - CYPP key indicator dashboard – city level (May 2015) - CYPP key indicator dashboard – cluster level (May 2015) - Safeguarding specialist and targeted services – monthly practice improvement report (April 2015) - Post-Ofsted areas for improvement and agreed actions - Children’s settings services inspections dashboard (May 2015).

The following were in attendance and responded to Members’ questions and comments:

- Councillor Lucinda Yeadon, Executive Member (Children and Families) - Councillor Jane Dowson, Deputy Executive Member (Children and Families) - Nigel Richardson, Director of Children’s Services - Peter Storrie, Head of Service (Performance Management and Improvement) - Chris Hudson, Principal Performance Officer.

The key areas of discussion were:

 Prevention of placement re-referrals and the development of a multi- agency focus when a case was re-referred.  Improving the use of pupil premium in schools.  Clarification regarding work with the voluntary sector to improve access and waiting times for CAMHS.  The benefits of utilising localised data by postcode to identify specific problems in small communities and to undertake targeted specific projects. The Board was advised that the standard offer of information to Clusters was subject to a review which may include information by postcode.  The provision of performance information to Community Committees to facilitate priorities in each area.

RESOLVED –

a) That the Board notes the contents of the report and appendices. b) That an update be provided on the provision of more localised performance information for Community Committees, Clusters and partners in December 2015.

17 Department of Education funded Innovations Programme - 'Family Valued'

The Chief Officer (Partnership Development and Business Support) submitted a report which provided an overview of the DfE funded ‘Family Valued’ Innovations Programme.

The following information was appended to the report: Draft minutes to be approved at the meeting to be held on Thursday, 10th September, 2015

Page 160 - Family Valued: the Leeds Innovation Programme – An overview of the three key areas of work - Restorative Practice Training Framework.

The following were in attendance:

The main areas of discussion were:

 Restorative practice for children with more challenging behaviour.  Sustainability of the initiative once funding had finished

RESOLVED –

a) That the Board notes the contents of the report and appendices. b) That a further update be provided to the Scrutiny Board in approximately 6 months.

(Councillor C Gruen and Councillor B Urry left the meeting at 12.55pm during the consideration of this item.)

18 Work Schedule

The Head of Scrutiny and Member Development submitted a report which invited Members to consider the Board’s work schedule for the 2015/16 municipal year.

RESOLVED – That the work schedule be approved, subject to further consideration of work priorities to be undertaken for this municipal year.

(Ms C Foote left the meeting at 1.00pm during the consideration of this item.)

19 Date and Time of Next Meeting

Thursday, 10 September 2015 at 9.45am (pre-meeting for all Board Members at 9.15am.

(The meeting concluded at 1.05pm)

Draft minutes to be approved at the meeting to be held on Thursday, 10th September, 2015

Page 161 This page is intentionally left blank SCRUTINY BOARD (CITIZENS AND COMMUNITIES)

MONDAY, 27TH JULY, 2015

PRESENT: Councillor B Anderson in the Chair

Councillors Mrs A Carter, C Dobson, R Grahame, G Hyde, J Illingworth, K Maqsood, K Wakefield, N Walshaw and Wilkinson

10 Late Items

There were no late items.

11 Declaration of Disclosable Pecuniary Interests

There were no disclosable pecuniary interests declared to the meeting.

12 Apologies for Absence and Notification of Substitutes

Apologies for absence were submitted on behalf of Councillors A Blackburn and C Campbell. Apologies for absence were also submitted on behalf of Councillors M Harland and M Robinson, with Councillors C Dobson and G Wilkinson in attendance as substitutes.

13 Minutes - 17 June 2015

RESOLVED – That the minutes of the meeting held on 17 June 2015 be approved as a correct record.

14 2015/16 Quarter 1 Performance Report

The Assistant Chief Executive (Citizens and Communities) submitted a report which informed the Board of the range of performance information currently available across the Citizens and Communities Directorate. This report provided examples of existing performance information to assist Members in considering current performance and determining what they would like to receive in future reports.

The following were in attendance for this item:

- James Rogers, Assistant Chief Executive (Citizens and Communities) - Councillor Debra Coupar, Executive Member for Communities - Councillor James Lewis, Executive Member for Resources and Strategy - Lee Hemsworth, Chief Officer for Customer Services - Shaid Mahmood, Acting Chief Officer for Communities - Steve Carey, Chief Officer Welfare and Benefits

Draft minutes to be approved at the meeting to be held on Monday, 14th September, 2015

Page 163 - John Mulcahy, Head of Licensing and Registration

The key areas of discussion were:

 The development of a staff retention scheme aimed at addressing the high levels of staff turnover in the contact centre.  The impact of Individual Electoral Registration. Members discussed ongoing efforts to promote registration, particularly in relation to the student population, and requested updates as part of future performance reports.  Members requested that future performance reports detail the Discretionary Housing Payments made by Ward.  Members sought information relating to the Leeds City Credit Union in terms of membership numbers and loan book value. The Board also acknowledged the broad range of products available through the Credit Union and recognised the need for wider promotion.  Members requested that the Annual Equality and Diversity Report and Equality Improvement Priorities be considered by the Scrutiny Board once available.

RESOLVED – (a) That the Board notes the quarter 1 performance report. (b) That the additional performance information requested by the Board be provided in future reports. (c) That the Annual Equality and Diversity Report and Equality Improvement Priorities be considered by the Scrutiny Board once available.

15 Citizens@Leeds - Supporting Communities and Tackling Poverty

The Head of Scrutiny and Member Development provided the Board with a copy of the update report to the Executive Board, dated 24 June 2015, in relation to the work undertaken under the Citizens@Leeds initiative.

The following were in attendance for this item:

- James Rogers, Assistant Chief Executive (Citizens and Communities) - Councillor Debra Coupar, Executive Member for Communities - Lee Hemsworth, Chief Officer for Customer Services - Shaid Mahmood, Acting Chief Officer for Communities - Steve Carey, Chief Officer Welfare and Benefits - John Mulcahy, Head of Licensing and Registration

The key areas of discussion were:

 Helping people into work and potential opportunities to explore and maximise employment and skills resources.  The need to work with the Department for Work and Pensions to gather more up-to-date performance information.  Members acknowledged the announcement of further welfare reforms in the budget statement on 8th July 2015 and therefore requested that the Draft minutes to be approved at the meeting to be held on Monday, 14th September, 2015

Page 164 implications of these reforms on the Council’s resources is considered by the Scrutiny Board.

RESOLVED – (a) That the Board notes the update report on the Citizens@Leeds initiative. (b) That a further update report on the implications of the new welfare reforms set out in the budget statement on 8th July 2015 is brought back to the Scrutiny Board as soon as possible.

16 Universal Credit

The Assistant Chief Executive (Citizens and Communities) submitted a report on the preparations and potential implications linked to Universal Credit following the Scrutiny Board’s agreement to undertake a review this year.

The following were in attendance for this item:

The key areas of discussion were:

 Clarification of roles linked to the negotiation of a Delivery Partnership between the Department for Work and Pensions (DWP) and the Council.  Concerns surrounding the in-built delay of 5-6 weeks for the first payment of Universal Credit.  The implications for Housing Leeds with a potential risk of increased rent arrears.  The Trusted Partner approach currently being trialled by DWP which would see social sector landlords empowered to make recommendations about which tenants should have their housing costs paid directly to the landlord (Members requested an update once available).  The need to work closely with private sector landlords to help them to better understand and prepare for Universal Credit.  The provision of Personal Budgeting Support as part of the claim process and the timeliness of offering this support.

The Chair informed the Board that a working group meeting would be held on Thursday 13th August to scope the Board’s forthcoming review and that draft terms of reference would be brought back to the Board’s September meeting for formal approval.

Draft minutes to be approved at the meeting to be held on Monday, 14th September, 2015

Page 165 RESOLVED – (a) That the report of the Assistant Chief Executive (Citizens and Communities) be noted. (b) That draft terms of reference in relation to the Board’s forthcoming review on Universal Credit be formally considered and approved at the Board’s September meeting.

17 Work Schedule

The report of the Head of Scrutiny and Member Development invited Members to consider the Board’s work schedule for the 2015/16 municipal year.

The following updates and areas of work were noted:

 Reference was made to the development of the Communities Board with a greater emphasis around undertaking work within communities and away from holding traditional Board meetings.  It was noted that working group meetings (dates to be confirmed) would be held during August to scope the terms of reference for the Board’s forthcoming reviews around the development of Community Hubs and Community Committees.

RESOLVED - That the work schedule be approved.

18 Date and Time of Next Meeting

Monday, 14 September 2015 at 10.00 am (pre-meeting for all Board Members at 9.30 am)

(The meeting concluded at 11.40 am)

Draft minutes to be approved at the meeting to be held on Monday, 14th September, 2015

Page 166 Joint Plans Panel

Thursday, 16th July, 2015

PRESENT: Councillor C Gruen in the Chair

Councillors J Akhtar, B Anderson, J Bentley, D Blackburn, A Castle, B Cleasby, R Finnigan, R Grahame, C Gruen, P Gruen, S Hamilton, M Ingham A Khan, G Latty, T Leadley, C Macniven, S McKenna, E Nash, B Selby, C Towler, N Walshaw, G Wilkinson and R Wood

25 Election of the Chair RESOLVED – That Councillor C Gruen be elected as Chair for the meeting.

26 Late Items The Chair allowed the following late item to be considered:

 Chancellor’s Statement to Parliament – 10th July 2015

The Agenda for Joint Plans Panel had been despatched prior to the Chancellor’s Statement.

27 Declarations of Disclosable Pecuniary Interests There were no declarations of disclosable pecuniary interests.

28 Apologies for Absence Apologies for absence were submitted on behalf of Councillors C Campbell, D Congreve, M Coulson, M Harland, J Heselwood, M Ingham, R Lewis, A McKenna, J McKenna, K Ritchie and A Smart.

29 Minutes - 26 February 2015 RESOLVED – That the minutes of the meeting held on 26 February 2015 be confirmed as a correct record subject to the inclusion of Councillor G Wilkinson under attendance.

30 Matters Arising from the Minutes Minute 20 – Planning Review Update

Compulsory training for Members would include the scope of work done by Building Control.

Minute 23 – Community Infrastructure Levy

Draft minutes to be approved at the meeting to be held on 28 January 2016

Page 167 An update on the impact of the Community Infrastructure Levy was requested for the next meeting of the Joint Plans Panel.

31 End of year performance report for 2014-15 The report of the Chief Planning Officer provided Members with a performance update for 2014-15.

Issues highlighted from the report included the following:

 Planning had operated within a tight budget over the past year and had remained in credit.  Challenges included the introduction of the Community Infrastructure Levy (CIL) and National Permitted Development Guidance.  A large number of major significant applications had been signed off prior to the introduction of CIL which involved substantial numbers of legal agreements .  Introduction of a new pre-application service at the start of February which had generated additional income and seems to be working well.  There had been a major pick up in terms of development around the city.  There had been significant improvements in performance partly due to extension of time with applications where changes had been necessary.  86% of applications had been approved.  Customer Services Excellence award had been reaffirmed for the whole of Planning Services.  There had been a lower number of complaints and ombudsman referrals.  There had been a slight increase in the number of officer recommendations overturned by Panels and at appeal there had been a 50/50 split on these decisions which demonstrated the fine balance on some applications. There had been no costs awarded against the Council on these decisions.  There had been more formal enforcement action taken within Leeds than other core cities.  There would be a continual challenge for Planning due to reform of planning legislation and guidance.

In response to Members comments and questions, the following was discussed:

 Enforcement key cases list – not all cases were reported to Ward Members and it would be investigated how we could do this easily without having to spend a lot of time updating a list..  E-planning and reference to the site allocation process in terms of how representations will be made.  Request for a breakdown of the percentage of new houses that were either brownfield or greenfield sites in the city as a whole and for Morley.  Monitoring and enforcement of To Let Boards following the adoption of a code of practice.  HMO’s and related enforcement issues due to associated problems of disturbance and waste – a paper explaining controls was requested..

Draft minutes to be approved at the meeting to be held on 28 January 2016

Page 168  Appeals on overturned officer recommendations – it was clarified that these had all been done by written representation and that officers had defended the decisions on behalf of the Council.  Members expressed congratulation to the Planning service on performance in 2014/15 and the success in both major and minor applications and the progress made despite the challenges . RESOLVED – That the report be noted.

32 Housing Growth Workshops The report of the Chief Planning Officer informed Members of a series of recent workshops that had taken place with representatives of house builders.

Issues highlighted from the report included the following:

 A major workshop had been held in January. Discussion included a review of the memorandum of Neighbourhoods for Living guidance and design issues.  Further workshops had been held on the pre-application process, determination (including Section 106) and what happens when developments get on site.  Pre-applications had been regarded as useful but there was some debate about the format of position statements.  Viability – more work was needed with housebuilders regarding viability and there had been discussions regarding this with other West Yorkshire authorities.

In response to Members comments and questions, the following was discussed:

 The importance of getting design right and the early involvement of Ward Members and paying attention to the local context.  Employment, skills and local recruitment.  Issues relating to viability – it was suggested that some kind of training or workshop would be useful.  Flexibility on deadlines was supported to get the quality of schemes right.  Consistency on decision making across the different Plans Panels.

RESOLVED – That the report be noted.

33 Permitted development and changes to the Use Classes Order The report of the Chief Planning Officer updated Members on how the arrangements for the new permitted development rights and Use Class Changes were working and the implications it had in Leeds.

Issues highlighted from the report included the following:

 The impact in Leeds had not been as high as elsewhere.  There had been few objections to large house extensions.

Draft minutes to be approved at the meeting to be held on 28 January 2016

Page 169  There had not been a large uptake on the permission to change office space to residential. This change expires in May 2016 but was expected to be extended.  There had been eleven applications for change of use from agricultural to residential. Nine of these had been refused.  Concern regarding the change of use for shop premises to finanacial and professional services and the effect it could have on town centres e.g. letting agents in Headingley.

In response to Members comments and questions, the following was discussed:

 Concern regarding the change of premises in town centres including the increased numbers of cafes, restaurants and charity shops and the lack of control to prevent this.  Issues relating to car parking and highways.

RESOLVED – That the report be noted.

34 Buildings at Risk The report of the Chief Planning Officer informed Members of Buildings at Risk and the efforts that had been made to address this issue by securing emergency repairs and securing new uses.

Further issues highlighted in relation to the report included the following:

 The survey of buildings at risk was ongoing and carried out between Leeds City Council, Leeds Civic Trust and volunteers. All listed buildings in Leeds (two and a half thousand) would be surveyed. An appendix to the report listed buildings at risk and this list was likely to increase.  Twenty one buildings at risk fell within the ownership of the Council.  The following buildings had been removed from the at risk register: o West Lodge, Farnley Lane, Otley – converted to a house o 1 Church Walk, off Kirkgate, City Centre – converted to a public house o Oakwood Clock – refurbished.  The following buildings had been identified as priorities from the at risk register: o First White Cloth Hall, Kirkgate o Temple Mill Lodge, Holbeck o Stank Hall Ban, Beeston o Hunslet Mill o Thorpe Hall,.Thorpe on the Hill.  Other buildings highlighted for priority included the former High Royds Hospital and Wharfedale Hospital buildings.  With regard to the York Road Library building, there had been discussion with the owners and they were currently looking at preparing a scheme of repairs.

In response to Members comments and questions, the following was discussed:

Draft minutes to be approved at the meeting to be held on 28 January 2016

Page 170  The potential for the Council to intervene, carry out works and charge owners for works done.  Other interventions including compulsory purchase.  Other properties not listed in the report – it was likely that these had not yet been surveyed.

RESOLVED – That the report be noted.

35 Date and Time of Next Meeting Thursday, 28 January 2016 at 10.00 a.m.

Draft minutes to be approved at the meeting to be held on 28 January 2016

Page 171 This page is intentionally left blank NORTH AND EAST PLANS PANEL

THURSDAY, 25TH JUNE, 2015

PRESENT: Councillor N Walshaw in the Chair

Councillors R Grahame, M Harland, C Macniven, J Procter, B Selby, S McKenna, A McKenna and P Wadsworth

14 Chair's opening remarks

The Chair welcomed everyone to the meeting and asked Members and Officers to introduce themselves

15 Late Items

There were no late items

16 Declarations of Disclosable Pecuniary Interests

There were no declarations of disclosable pecuniary interest. However, in respect of Application 14/03109/OT – Former Miami Building Lotherton Way Garforth - Councillor Andrea McKenna brought to the Panel’s attention that she had previously commented on the application prior to being appointed to North and East Plans Panel in the 2015 Municipal Year, and for the avoidance of doubt about whether she had or had not a closed mind in relation to the application, she would leave the room during Panel’s consideration of this matter (minute 22 refers)

17 Apologies for Absence

Apologies for absence had been received from Councillor Cleasby and Councillor Wilkinson

18 Application 11/03908/FU - 12 Church Lane Swillington LS26

The Panel’s Lead Officer requested that the report be withdrawn from the agenda as there were some inaccuracies in the report, particularly in relation to policy matters RESOLVED - That the report be withdrawn from the agenda and that a further report be submitted in due course

Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 173 19 Minutes

RESOLVED - That the minutes of the North and East Plans Panel meeting held on 28th May 2015 be approved

20 Matters arising

Applications 15/00771/FU and 15/00772/LI – Ledston Hall

With reference to minute 10 of the North and East Plans Panel meeting held on 28th May 2015, where Panel considered proposals for a residential scheme together with an energy centre at Ledston Hall, a Grade I Listed Building, further concerns were raised about the condition of the Listed Building and why it had been left to deteriorate. The Chair advised that further information on this could be provided to Councillor R Grahame

Preapp/15/00260 – Proposals for a Maggie’s Centre at St James Hospital LS9

With reference to minute 12 of the North and East Plans Panel meeting held on 28th May 2015, where Panel considered pre-application proposals for the development of a Maggie’s Centre close to the oncology unit at St James Hospital, concerns were raised about the parking issues associated with the proposals. Members were informed that the formal application had been submitted and that a meeting involving Ward Members, Planning and Highways Officers would be arranged to consider the proposals and the impact on local parking conditions

Application 15/00203/FU – 13/15 Parkside Road Meanwood LS6

With reference to minute 8 of the North and East Plans Panel meeting held on 28th May 2015, where Panel deferred determination of the application for part demolition of existing buildings and erection of three terraced houses with parking, to enable further discussions to take place on a reduced scheme, in view of Members’ concerns, the Panel’s Lead Officer advised that the applicant had now lodged an appeal against non-determination and therefore it would be for a Planning Inspector to determine the application. In view of the issues raised by Panel when considering the proposal, clarity was sought on the grounds on which the Council would contest the appeal, with Panel agreeing this should be contested on the grounds of overdevelopment and overlooking

56 The Drive Crossgates LS15 – update

Members were informed that this application had last been presented to Panel in July 2014, where it was recommended for approval and that a Unilateral Undertaking which had been offered by the applicant, set out timescales for the building work to be carried out. Members were informed

Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 174 that the timescale expired on 24th June 2015 and that the work had not been completed, with the property currently not having a roof or front bay. The Council would now serve notice to demolish the property in line with that Unilateral Undertaking, which required to demolish the house within two months. After that time, if the works had not been completed, the Council could enter on to the land, carry out the works and seek reimbursement The Panel discussed the situation with the following issues being raised:  why the works had not been undertaken. Members were informed that a period of 7 months had been agreed with the applicant; that there had been a considerable amount of activity on site recently but that unforeseen issues had arisen relating to the lift shaft and how this was affecting other elements of the structure  the percentage of works carried out so far, with Officers of the view around less than 50% of the necessary works had been completed  the timescales agreed for the works, with concerns these were tight The Head of Planning Services advised that further reports were likely to be presented to Panel as the situation evolved Members requested that a detailed report be submitted to the next meeting and that a Members site visit should also take place to enable the Panel to see how works had progressed

21 Application 15/00889/FU - Single storey side and rear extension - 8 Kings Mount Moortown LS17

Further to minute 11 of the North and East Plans Panel meeting held on 28th May 2015, where Panel deferred determination of an application for a single storey side and rear extension at 8 Kings Mount LS17, to enable discussions to take place with the applicant to seek to reduce the bulk of the extension, the Panel considered a further report of the Chief Planning Officer Plans, photographs and drawings were displayed at the meeting Members were informed that the applicant wished to have the scheme determined as submitted, with the proposals being outlined again for Members’ information. Whilst the recommendation before Panel was to grant planning permission, Officers had noted the concerns raised by Panel and had included a reason for refusal of the application, for Members’ consideration, subject to the deletion of the ‘from’ on the third line The receipt of a late representation objecting to the scheme from a local Ward Member was reported Members discussed the application with policy issues in respect of space about dwellings being raised and clarified by the Panel’s Lead Officer The Panel considered how to proceed RESOLVED - That the application be refused for the following reason:

The bulk and massing of the proposed extensions is considered too large and will result in a detrimental impact on the amenities of occupiers of

Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 175 the neighbouring property by reason of loss of outlook and overbearing impact on their private rear garden space, these being amenities that occupiers of this property can reasonably expect to continue to enjoy. As such the proposal is considered contrary to Policy P10 of the Core Strategy, saved policies GP5 and BD6 of the Unitary Development Plan (Review) 2006 and to the advice given in the SPG Householder Design Guide and to advice in the National Planning Policy Framework on good design

22 Application 14/03109/OT - Outline application for the demolition of the existing building and erection of a foodstore, petrol filling station, car parking, means of access and associated works - Former Miami Building Lotherton Way Garforth LS25

Prior to consideration of this application, Councillor A McKenna, withdrew from the meeting

Plans, photographs, drawings and graphics were displayed at the meeting. A Members site visit had taken place earlier in the day Officers presented the report which sought Panel’s approval in principle for outline planning permission for the demolition of the existing building – known as the Miami Building – and the erection of a foodstore, petrol filling station, car parking, means of access and associated works Details of alternative employment sites in the surrounding area were outlined, with Members being informed that the adjacent site was now proposed to be retained as Green Belt In relation to highways issues, a road safety audit would be required for the road junctions proposed in the revised highways scheme which had been submitted. The highways scheme would also deliver benefits beyond the site Whilst an end user for the proposed supermarket had not been indicated, due to the size of the site, Officers were of the view that it would be suitable for any of the main four supermarket retailers and possibly for some of the other operators, i.e. the budget retailers, although a smaller footprint might be expected in that case The receipt of additional representations were reported, with the comments received from Councillor M Dobson; two local residents and the owner of several business premises on Main Street Garforth, being outlined to Panel If minded to agree the Officer’s recommendation, a further condition was proposed which related to sustainability in respect of construction and use of the development, going forward The Panel then heard representations from an objector who outlined his concerns about the application, which included:  viability  the sequential test which had been carried out and the robustness of this  the impact assessment which had been carried out and the view this was not realistic  loss of employment land  the demand locally for modern, industrial units Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 176  the existence of an alternative site for the proposals

The Panel then heard from the applicant’s agent who highlighted issues relating to the proposals, which included:  that discussion and engagement on the scheme had been ongoing for two years  the extensive public consultation which had taken place on the proposals and the high levels of support for the scheme  the benefits the scheme would bring in terms of job creation; the regeneration of the site; more consumer choice and highway improvements  the lack of demand in the market for the existing industrial unit and the existence of more preferable and suitable industrial sites The Panel discussed the application, with the main issues raised relating to:  the retail impact assessment and whether this had been independently assessed. Members were informed this had been assessed in-house  the likely tenant and whether Tesco was considering the site for a relocation of their existing store. The applicant’s agent advised that positive discussions had taken place with two operators but for commercial reasons further details could not currently be provided. The applicant’s agent stated that no discussions had taken place with Tesco  the approach for securing the best outcomes for local jobs and that these outcomes could differ depending upon the supermarket operator. Members were informed that agreed wording regarding employment and training would be included within a S106 Agreement, to be agreed as part of the delegation of the approval of the application to the Chief Planning Officer, as set out in the submitted report. The Chair requested that details of the jobs being created should be submitted to Panel and a suggestion to condition the employment proposals was made. The Head of Planning Services stated that tying down the employment elements of the scheme could be dealt with in either way, although including this in the S106 was more legally binding RESOLVED - To defer and delegate to the Chief Planning Officer for approval subject to the conditions outlined in the submitted report, an additional condition for the submission for approval of measures to achieve a sustainable build; the submission of a highways safety audit of the revised junction arrangement; the expiry of the publication period, this being the end of 25th June 2015 and no new representations being received that raise significant new planning issues and the completion of a S106 agreement to cover the following:  improvements to local bus stops (x2), comprising shelters, real time information, accessibility kerbing and associated lining  travel plan monitoring fee of £2,500

Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 177  employment and training initiatives (applies to both the construction phase and once operational) with a further report being submitted to Panel detailing this element

In the circumstances where the S106 has not been completed within 3 months of the resolution to grant planning permission, the final determination of the application shall be delegated to the Chief Planning Officer

Following consideration of this matter, Councillor A McKenna resumed her seat in the meeting

23 Application 15/02121/FU - Change of use of houses (C3) to form educational facilities and cultural learning centre (D1) - 15 and 17 Sandhurst Road Harehills LS8

Plans, drawings and photographs were displayed at the meeting. A Members site visit had taken place earlier in the day, although Members had only been able to access the premises at 15 Sandhurst Road The East Deputy Area Planning Manager presented the report which outlined the application which sought to retain the use of two mid-terraced dwellinghouses as a children’s educational and learning centre The retrospective application was outlined to Panel together with the recommended reasons for refusal of the application, as set out in the submitted report The receipt of further representations was reported, these consisted of a late objection sent on behalf of local residents; a 21 signature petition objecting to the proposals and additional information from the applicant’s agent referring to a 124 signature petition in support of the planning application; concessions to restrict attendance at the facility to children from within walking distance; reference to a fire safety audit letter from West Yorkshire Fire and Rescue Service relating to No. 15 Sandhurst Road and correspondence concerning requests to hire space for the facility in alternative premises. Reference was also made to a conflict of interest in respect of one of the objectors Although Officers were of the view that the application should be refused as the properties were not considered suitable for the use, Officers were sympathetic to the use and considered there could be flexibility in terms of timescales for the cessation of the use and that assistance could be given to help find alternative accommodation for the facility The Panel heard from the applicant’s agent who provided information to Members, which included:  issues of noise and disturbance impacting on residential amenity and that these had not been evidenced  that an acoustic report could be provided  the willingness to only accept children who lived within walking distance  that the Council had not engaged with the applicant  that the service was needed and there was support for it  that a no car policy could be operated Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 178 Through questions by Members to the applicant’s agent, the following additional information was provided:  that restrictions regarding attendance could be monitored by reference to the children’s addresses  that each room in the house was in use at all times when the premises were being used  that the premises were an out of school club and operated 2 sessions of 2 hours duration for 100 pupils per session  that the sound system in operation did cause some concern and that it was reasonable to require this not to be used  that the West Yorkshire Fire and Rescue Service was satisfied with the current situation, subject to a few alterations

The Panel then heard representations in support of the recommendation from a local resident, who highlighted concerns, which included:  parking problems associated with the premises  the existence of alternative premises close by which could accommodate this use  the steep nature of the staircase to the upper floors of the premises with concerns relating to health and safety issues, especially fire safety concerns  noise disturbance from the sound system which as well as being used for traffic management, was also used for religious/educational purposes

The Panel discussed the application, with the main issues being raised relating to:  the lack of toilet facilities for the numbers using the premises  the highway impacts of the use  fire safety concerns in view of the steep staircase to be negotiated in the event of an emergency  the content of the letter referred to by the applicant’s agent from West Yorkshire Fire and Rescue Service. Members were informed this letter was dated November 2014 and set out the deficiencies found following a fire safety audit of No 15 Sandhurst Road and the measures required to address these deficiencies, which related to escape routes; fire doors; maintenance and testing of fire safety equipment and practical fire training and drills. The letter also suggested that up to 60 people could use the property at any one time  that West Yorkshire Fire and Rescue Service, although not a statutory consultee should, in this case, have been invited to comment on the proposals  the size of the rooms and the arrangement of wires suspended through them  health and safety concerns, both in the event of having to evacuate the building, especially from the upper floors and the

Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 179 safe management of 100 children in what was a busy, congested street  issues of noise and disturbance  the nature of the buildings and that in their current form, they could not be made to comply with the Disability Discrimination Act. Whilst this was an important issue, the Chair advised it was not part of the consideration of the planning application In view of the comments made by Members, the Head of Planning Services was of the view that discussions would need to take place with colleagues in Building Control and that urgent action should be taken to secure the cessation of the use. The Head of Planning Services was asked to e-mail the Panel with an update on the situation within seven days In view of other similar schemes which had been presented to Panel, it was requested that a report be submitted to Joint Plans Panel relating to the development of a policy concerning cultural and education facilities in residential areas RESOLVED - That the application be refused for the following reasons:

1 The Local Planning Authority considers the development to represent an over intensive use of the application properties which results in a high level of activity and associated comings and goings, including vehicle movements and accordingly has a significant detrimental impact on the living conditions of nearby residents through noise and disturbance. Accordingly, the development is contrary to the adopted Core Strategy (2014) policy P9, saved UDP Review (2006) policy GP5 and the general guidance within the NPPF which seeks to ensure development proposals do not adversely impact on and are appropriate to their surroundings

2 The Local Planning Authority considers the scale of the use attracts significant vehicle movements to the site and a demand for parking which cannot be accommodated thereby resulting in indiscriminate parking along Sandhurst Road which is already heavily parked to the detriment of the free and safe operation of the local highway network. The development is therefore contrary to adopted Core Strategy (2014) Policy T2 and saved UDP (Review 2006) policies GP5 and T24 and the guidance contained within the NPPF which seeks to ensure the highway impacts of development are acceptable

24 Application 14/05876/FU - Installation of ground mounted photovoltaic panels and associated infrastructure - Two Hoots Farm Harewood Avenue Harewood

Plans, photographs and drawings were displayed at the meeting. A Members site visit had taken place earlier in the day The Panel’s Lead Officer presented the report which sought approval for the installation of a 150kW ground mounted photovoltaic (pv) array consisting of 654 pv panels on a site located within the Green Belt and a Special Landscape Area (SLA), at Two Hoots Farm Harewood

Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 180 The policy context of the proposals was outlined, with Members being informed that the NPPF encouraged the delivery of renewable energy sources and that substantial weight should be given to that. The site was also located in the Green Belt and as such was not a use which was considered to be acceptable, unless very special circumstances were demonstrated to outweigh the harm to the Green Belt through inappropriate development. In this case also, the landscaping impact related to the SLA, which also carried weight The proposal was outlined and details of the proposed tree planting to help screen the panels was provided. It was accepted that there would be clearer views into the site during the winter months, due to leaf loss, however the additional planting would create a natural woodland of varying heights over time In considering the application, Members were advised they would need to consider the harm to the Green Belt - taking into account that the proposal did impact on openness, however it was a relatively small scale scheme; views to it were limited and that additional screening would be provided. In addition the permission was temporary for 25 years, this being the life span of the equipment. Consideration should also be given to the renewable energy provided through the proposals and the Government’s focus on renewable energy as set out in the NPPF It was confirmed that Leeds Bradford International Airport had advised they had no objection to the application. A correction was made to paragraph 10.6 of the submitted report, with Panel being informed that the applicant had submitted a statement to address the impact on the SLA The Panel discussed the application with the main issues being raised relating to:  whether the scheme would benefit from Government subsidies  work being undertaken on the mound. Members were informed this was being investigated by the Council’s Minerals Team as the work being carried out on this had not received approval  impact of the proposals on the sheep  the need for further information to be provided to Panel about electricity generation from such schemes; how excess energy which was produced was sold to the National Grid and background information on solar panel technology, to better understand what was being proposed  the planning history of the site, with concerns that the whole history had not been included in the report before Panel and that this needed to be  the existence of a previous condition attached to a planning approval which specified the land was to be used for the spreading of slurry and the need for clarification of this and how it related to the scheme now proposed. The Panel’s Lead Officer was of the view that such a condition did not necessarily prejudice the decision the Panel had to make, with this view being disputed  the need for the Agricultural Surveyor’s view on the application  possible alternative, more suitable sites for such a scheme  the visual impact of the proposals Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 181 In view of the issues which had been raised and the request for additional information it was proposed to defer determination of the application to the next meeting RESOLVED - To defer determination of the application for one cycle to enable a detailed planning history and enforcement history of the site to be provided; together with details of any conditions attached to planning permissions for the site which could be affected if the current application was approved; the view of the Council’s Agricultural Surveyor on the application and information relating to pv technology, electricity generation from such sources and the mechanics of the sale of surplus energy for third party use

25 Date and Time of Next Meeting

Thursday 30th July 2015 at 1.30pm in the Civic Hall, Leeds

Minutes approved at the meeting held on Thursday, 30th July, 2015

Page 182 NORTH AND EAST PLANS PANEL

THURSDAY, 30TH JULY, 2015

PRESENT: Councillor N Walshaw in the Chair

Councillors R Grahame, G Wilkinson, B Cleasby, B Selby, S McKenna, A McKenna, P Wadsworth, C Gruen, P Gruen and G Latty

26 Chair's opening remarks

The Chair welcomed everyone to the meeting and asked Members and Officers to introduce themselves

27 Late Items

The Chair admitted one late item of business to the agenda (minute 39 refers). The report which related to application 14/03109/OT – Former Miami Building off Lotherton Way Garforth, which was considered at the previous meeting of North and East Plans and required urgent consideration to enable this longstanding application to be formally determined in accordance with the revised target date which had been agreed with the applicant and which was 31st July 2015. A copy of the report had been circulated to Panel in advance of the meeting and had been published on the Council’s website

28 Declarations of Disclosable Pecuniary Interests

There were no declarations of disclosable pecuniary interest. However in respect of the late item – Application 14/03109/OT – Former Miami Building Lotherton Way Garforth – Councillor Andrea McKenna advised that as before when this matter had been considered, she would be leaving the room when the application was presented. It was noted that Councillor McKenna had previously commented on the application prior to being appointed to North and East Plans Panel in the current Municipal Year, and for the avoidance of doubt about whether she had or had not a closed mind in respect of the application had elected to withdraw from the meeting for this item (minute 39 refers)

29 Apologies for Absence

Apologies for absence had been received from Councillors Harland, Macniven and Procter, with Councillors P Gruen, C Gruen and G Latty substituting for their respective colleagues

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 183 30 Minutes

RESOLVED - That the minutes of the North and East Plans Panel meeting held on 25th June 2015 be approved

31 Application 15/03352/FU - Detached Maggie's Centre building - Land adjoining multi storey car park - Alma Street St James Hospital LS9

Further to minute 12 of the North and East Plans Panel meeting held on 28th May 2015, where Panel received a pre-application presentation on proposals for a Maggie’s Centre building to provide support for people with cancer, the Panel considered a further report of the Chief Planning Officer setting out the formal application Plans, photographs and graphics were displayed at the meeting. The Panel had visited the site prior to consideration of the pre-application proposals in May 2015 Officers presented the report, outlined the background to the proposals and highlighted the design of the scheme and the strong landscaping features of the development A particular concern when the proposals had been presented to Panel had been the issue of parking. Members were informed that the three staff car parking spaces required for the Centre would be accommodated in the nearby multi-storey car park and it was anticipated that patients attending the Centre would also be visiting St James Hospital and if arriving by car, would have parked in the multi-storey car park. To facilitate additional patient parking, 70 staff parking spaces in the multi-storey car park had been allocated elsewhere Members discussed the application and welcomed the development with discussion around the likely numbers using this facility and the impact of this on car parking in the local area RESOLVED - That the application be granted subject to the conditions set out in the submitted report and that discussions take place between Ward Members (Gipton and Harehills and Burmantofts and Richmond Hill) and Highways Officers in relation to the access strategy and the car parking in the streets surrounding the site

32 Application 14/07446/FU -Change of use of film production set to accommodate ancillary visitor tour attraction (Emmerdale Village) - Land at Stub House Farm, Harewood Estate Harrogate Road

Plans and photographs were displayed at the meeting. A Members site visit had taken place earlier in the day Officers presented a report which sought approval of a Change of Use of film production set to accommodate a visitor tour attraction. Members were informed that the purpose-built Emmerdale set was sited at Harewood House and that the application sought approval for week-end tours of the set,

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 184 by coach only, which would result in four vehicle movements per hour. The proposed coach route had been amended since the original submission and there were now no highway safety objections from Officers The receipt of two further letters of representation was reported, one objecting to the application on highway grounds; the other supporting the proposals Members were informed that the coaches would need to use bridleway 18, however this was a short section only and was felt to be acceptable in this case Whilst the tours would generally be pre-booked, there was the facility for ‘walk up’ sales, which the applicant considered would account of around 10% of sales. If minded to approve the application a further condition could be included to require ‘walk up’ sales to use the coaches provided In terms of the S106 Agreement, Councillor Rachael Procter’s concerns, set out in paragraph 6.4 of the submitted report were outlined to Panel with Members being informed these issues could be taken forward, subject to any suggestions recommended by the Panel’s Legal adviser. Notwithstanding the report’s recommendation that if approved, the application should be referred to the Secretary of State as a departure from the Development Plan, Members were informed that consultation with colleagues in Legal Services would take place to clarify whether in this particular case, any approval required referral Members discussed the application, with the main issues raised relating to:  possible provision of laybys to cater for emergency vehicles and provision of adequate passing places. The Panel’s Highways representative stated that the bridleway was of reasonable width; that there were some passing places on the private access road and although there was no physical reason why those passing places could not be extended, there was a much lower level of traffic at week-ends as filming did not occur. The Chair was of the view the passing places should be lengthened and be made more substantial in appearance. The possibility of directing some of the S106 monies towards local footpath improvements was also suggested  the capacity of the local highway network to accommodate the coaches. Members were informed an assessment had been carried out and although it was tight in some areas, Officers were satisfied it was acceptable and that the local highway network was sufficient to deal with the additional traffic movements arising from the coaches  concerns that over time the number of coaches operating tours could increase  public perceptions in this case, in view of the site being located in the Green Belt and a Special Landscape Area  the need for all appropriate health and safety and welfare facilities to be provided for visitors  the S106 monies and how issues relating to how this funding would be dealt with. The Panel’s Lead Officer advised that as part of the recommendation to defer and delegate, Officers Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 185 wished to review the mechanism relating to the spending of the S106 heritage spend monies, which would include the geographical spend. This would also take into account Councillor R Procter’s concerns that this spend should be firstly in the Harewood Ward, then the Harewood Estate and finally citywide. Although this issue had been raised with the applicants, their view was that the impact of the proposals was local and that the benefits should be to a tight geographical area of the village. Officers were of the view that the presence of the Emmerdale village and the proposed tours in Leeds were of strategic importance for the City and the tourism generated would have a wider impact, with the starting point of Officer discussions being funding firstly for projects within the vicinity of the Harewood Estate, then the Harewood Ward and lastly citywide Members were also informed that including the contribution for 2015, there was currently £352,000 in the S106 heritage fund  the disbursement of the S106 funds and the possibility of stipulating that the Chair of the Stakeholder Funding Panel should be a Harewood Councillor. The Panel’s Legal Adviser stated such an alteration would need to be included in the Deed of Variation. Discussion also took place on possible wording to future-proof this element of the Deed of Variation against possible boundary changes The Panel considered how to proceed RESOLVED – To defer and delegate approval to the Chief Planning Officer subject to: a) the suggested conditions set out in the submitted report, additional conditions to specify that ‘walk up’ sales be restricted to the two coaches per hour and that improvements should be made to the passing places (plus any others which he might consider appropriate), and the variation of the Section 106 agreement to repeat the terms of the original agreement, but to allow for the operation of tours in the terms sought b) to review the terms of the Section 106 Agreement in respect of the mechanism for the allocation of and spending of monies generated and for this to be widened to include open space and recreational projects as well as heritage projects; that the spending of monies on these projects to be agreed with the Chair of the Plans Panel and Stakeholder Panel and for the Chair of the Stakeholder Panel to be a Local Councillor from the Ward in which the site is located and that monies be restricted to projects that have a public benefit and be allocated to such projects in the following sequence: within the vicinity of the Harewood Estate; then within the Harewood Ward and finally within the administrative boundary of Leeds City Council. c) if deemed necessary, referral of the application to the Secretary of State for the Department of Communities and Local Government under the Town and Country Planning (Consultation) (England) Direction 2009 as a departure from the Statutory Development Plan

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 186 In the circumstances where the Section 106 has not been completed within 3 months of any determination of the Secretary of State (if deemed necessary) not to intervene, the final determination of the application shall be delegated to the Chief Planning Officer. In the event the applicant does not agree to the terms of the S106, as amended by Members, that a further report be submitted to Panel

33 Application 11/03908/FU - Variation of condition 6 of approval 09/04265/FU to amend opening hours - 12 Church Lane Swillington LS26

Plans and photographs were displayed at the meeting Officers presented the report which sought to vary the existing opening hours imposed by Panel when it considered a previous application in February 2010 At that time, in supporting the application Members had regard to the level of local opposition to the application and Panel had added a direction to the decision notice that any future applications to extend the opening hours were unlikely to be viewed sympathetically Members were informed that one representation had been received which had not raised specific concerns relating to the proposed opening hours being sought which was one additional hour at the start and end of trading. Members’ attention was drawn to the current hours of opening as set out in paragraph 2.2 of the submitted report, with Officers advising that the premises already operated above the authorised hours but that in this case, Officers were comfortable with this. Furthermore colleagues in Environmental Health had confirmed that no complaints about the premises had been received Concerns were raised about the flue to the premises. Members were informed this was subject to a separate Enforcement process; that planning permission had been granted for a new first floor flat which would necessitate the removal of the flue and that revised details for a more visually sympathetic flue had been agreed RESOLVED - That the application be granted subject to the conditions set out in the submitted report

34 Application 14/05876/FU - Installation of ground mounted photovoltaic panels and associated infrastructure - Two Hoots Farm Harewood Avenue LS17

Further to minute 24 of the North and East Plans Panel meeting held on 25th June 2015, where Panel deferred determination of an application at Two Hoots Farm, Harewood, for the installation of a 150kW ground mounted photovoltaic (pv) array consisting of 654 pv panels on a site located within the Green Belt and a Special Landscape Area, for additional information, Members considered a further report of the Chief Planning Officer Plans, photographs and drawings were displayed at the meeting The Panel’s Lead Officer presented the report and referred to the additional information which had been provided in the report before Panel. He advised Members that there was nothing in the planning history to

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 187 prejudice this development from taking place, nor was there anything in the proposed development which prejudiced the existing land uses The concerns raised that there was a planning condition attached to a previous planning permission that required slurry generated from the use of the permitted pig shed be spread on the site. The planning history had been checked and the actual condition required slurry to be taken off site The view of the Council’s Agricultural Surveyor had been sought who was of the view that the proposals would not prejudice the farming of the land Although detailed at the last Panel, the policy context of the proposals was highlighted for Members’ information The extent of the existing screening and proposed additional planting was also outlined In respect of the enforcement history, Members were informed that as part of a previous application for a pig shed, a condition had been attached that required details of a landscaping scheme, including a bund, to be submitted for approval. However, the bund had been put up without any formal approval, although an application had now been received for the discharge of that condition. Concerning the planning application for an agricultural worker’s house on site, discrepancies had come to light between what had been built and what had been granted approval for with a revised application being submitted, although this had not yet been validated as further information was being sought from the applicant Members discussed the proposals, with issues raised relating to:  the appearance of the panels; their colour; whether any light reflecting on them could impact on passing aircraft and that an artist’s impression of the panels would have assisted Members in considering the application. Members were informed that the panels were described as non-reflective and were similar to those panels found on newer houses where they had been purpose-built into the roof  Government subsidies for the pv technology and when this would be paid. The Chair advised that Officers would provide Councillor R Grahame with this information  the visual impact of the proposals in view of the open nature of the site and whether views of the panels would be seen by pedestrians. Members were informed that glimpses across the site from Harrogate Road would be possible through any gaps which occurred in the screening  the other considerations referred to in the report to outweigh the harm to the Green Belt and the nature of these. The Panel’s Lead Officer advised that it was the view of Officers that the application should be recommended to Panel for approval, having given significant weight to the benefits arising from renewable energy, this being backed up by Central Government’s view, set out in the NPPF, however it was for the Panel to reach its own view on the application The Panel considered how to proceed RESOLVED - That the application be granted subject to the conditions set out in the submitted report

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 188 35 Application 15/03475/FU - Proposed 74 bed residential care facility with associated landscaping, car parking and access - Land adjacent to Seacroft Grange Care Village - The Green Seacroft - Position Statement

Plans, photographs, graphics and artist’s impressions were displayed at the meeting. A Members site visit had taken place earlier in the day The Panel considered a report of the Chief Planning Officer setting out the current position in relation to proposals for a new residential care facility at Seacroft Grange on the site of the former probation centre Officers presented the report and informed Members that a Ward Member meeting had taken place and that on balance, Ward Members were supportive of the scheme and considered that opportunities for replacement planting nearby should be pursued, with this being conditioned as part of any approval Members were also informed that the applicant’s representative had addressed the Seacroft Residents’ Association on the scheme with the proposals being well received The proposals followed the success of the existing residential accommodation adjacent, which was fully occupied. A particular concern in relation to this scheme was the need for a significant proportion of existing trees to be removed Details were provided in relation to design, proposed materials, access and car parking Although only a position statement, Members were asked to consider whether determination of the application could be deferred and delegated to the Chief Planning Officer The Panel considered the report and the proposals as outlined and commented on the following matters:  the extent of the tree loss and that several of the trees proposed for removal were mature species  concerns that commercial considerations were being put before the natural environment, through the extensive loss of trees  that mitigation planting had to be conditioned; that it should be mature planting and should be agreed with Ward Members  the suitability of the site for further residential development, particularly in view of the range of facilities which were located close by  the design of the scheme and the need for the proposed render to be maintained, with the possibility of this being conditioned  that consideration should be given to the inclusion of pv technology on the roof of the building  the possibility of reusing the timber from the felled trees within the build or for outdoor furniture, subject to the suitability of the timber for this use  the need for good communication with the local community to explain the works to the trees, including how and why this was being undertaken The Panel considered how to proceed with the majority of Members being satisfied that the application could be deferred and delegated to Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 189 the Chief Planning Officer for determination The conflicting views associated with the loss of so many trees were noted as was the inability of the site to be effectively utilised without affecting the trees The Panel considered how to proceed Councillor R Grahame continued to voice his opposition to the loss of trees RESOLVED – i) That Panel supported the principle of development and the design of the proposed building ii) That the application be deferred and delegated to the Chief Planning Officer for determination, in consultation with Ward Members iii) That replacement tree planting should be agreed with Ward Members; that mature, native specimens should be provided and that appropriate Officers from Parks and Countryside should be included in discussions on the replacement tree planting iv) That consideration should be given to including renewable energy technology in the design of the building v) That the timber from the removal of the mature trees should be used in appropriate ways on site vi) That communication with the local community be undertaken prior to the commencement of works, to explain the basis of the decision to allow the removal of the trees and how this would be carried out

Under Council Procedure Rule 16.5, Councillor R Grahame required it to be recorded that he voted against this matter

36 Application 15/02667/FU -Removal of conditions 1 and 2 of approval 101867 (appeal decision to ENF/11/00755/UCU2) to allow permanent use at The Stables Ninevah Lane Allerton Bywater WF10

Plans and photographs were displayed at the meeting Officers presented the report which sought approval for a further temporary, personal permission to the applicant for the stationing of caravans for human habitation on land at The Stables Ninevah Lane Allerton Bywater, which was sited in the Green Belt The Panel was informed of the planning history associated with this site and that temporary planning permission for 3 years had been granted by the Planning Inspectorate. The three year period had now lapsed and a further application had been submitted Members were informed that within the Site Allocations Plan (SAP), Gypsy and Traveller sites were safeguarded. As the SAP process was underway and the circumstances had not changed since the application was approved, Officers were recommending that a further temporary planning permission be granted RESOLVED – That the application be granted subject to the conditions set out in the submitted report

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 190 37 Application 15/01059/FU - Removal of condition 21 (delivery hours) of planning approval 32/48/05/FU - to remove delivery time restrictions - Lidl - Selby Road LS15

Plans and photographs were displayed at the meeting. A Members site visit had taken place earlier in the day Officers presented the report which sought approval for the removal of a condition which restricted delivery hours at the Lidl store on Selby Road LS15 Members were informed that the issue relating to the application was the impact of the proposals on residential amenity. It was noted there were a number of residential dwellings in close proximity to the site An acoustic screen had been erected on site and discussions had taken place with colleagues in the Environmental Protection Team who were satisfied with the Service Yard Management Plan which had been supplied by the applicant and proposed a range of measures to minimise possible noise nuisance, including the use of a banks man for night time deliveries, rather than an audible reversing warning system A temporary, one year permission was proposed to enable the situation to be monitored and reviewed The Panel discussed the application, with the main issues raised relating to:  the impact of the proposals on local residents  the extent to which local residents had been consulted on the proposals. Members were informed that the application had been advertised in the normal way, which included site notices  the possibility that unrestricted delivery hours would prevent lorries from arriving too early and then having to wait, often with their engines running  concern at deliveries taking place in the early hours of the morning and that audible reversing warning system should be prohibited between 10.00pm and 7.00am, in the interests of residential amenity  that measures should be taken to reduce noise from the operation of the metal bridge from the rear of the vehicles to the service area RESOLVED - That the application be granted subject to the conditions set out in the submitted report; an additional condition to require the submission of a scheme of measures to reduce noise associated with the operation of the metal bridge - within the service area, and the amendment of the Service Yard Management Plan to require the vehicle reversing audible warning systems to be switched off between the hours of 10.00pm and 7.00am on any day

38 Application 14/0057/FU - 56 The Drive Cross Gates LS15 - Update report

Further to minute 20 of the North and East Plans Panel meeting held on 25th June 2015, where Panel received a verbal update on the current position in respect of works at 56 The Drive Crossgates, the Panel considered Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 191 a report of the Chief Planning Officer setting out the current position. A Members site visit had taken place earlier in the day Members were reminded that the applicant’s 7 month timescale for the completion of the works, which formed part of the Unilateral Undertaking offered by the applicant, had expired. In line with the terms set out in the Unilateral Undertaking, as the works had not been completed within the agreed timescales the Council had written to the applicant’s representative formally requesting that he demolish the property within 2 months of the written request. The time period for this lapsing being 25th August 2015 As had been seen on the site visit, construction works were continuing. Discrepancies relating to windows were outlined to Panel, however the major issue which was still outstanding and raised significant uncertainty was the issue of the lift shaft. Members were informed that the applicant wished to retain this feature in its current position however the applicant’s approved plans which formed part of the planning permission had failed to address this and the provision of the lift to the top floor of the dwelling would require modifications to the roof. Applications had been submitted to accommodate the feature however it was felt that nothing which had been submitted could be recommended to Panel for acceptance. A further revised submission had been received earlier in the week, however Officers continued to have concerns about what had been proposed Given the long and complex planning and legal history of this matter, the issue was whether the Panel considered Officers should proceed to enforcing the terms of the Unilateral Undertaking or be given scope to explore the possibility of working further with the applicant to achieve the approved form of development. Members were reminded that a fallback position did exist The Head of Service, Strategy and Resources, Legal Services was in attendance for this matter and in response to a question from a substitute Member, outlined in brief the enforcement action taken and the subsequent legal proceedings, including proceedings in the High Court, which had occurred Members discussed the matter, with the following issues being raised:  concerns about the level of costs incurred by the Council during the length of time this matter had been ongoing. An audit of recent costs was requested, with Members being informed this would form part of the overall costs assessment  the impact of the proposals on local residents; the length of time residents had endured the impact of an overdominant, unauthorised structure in their neighbourhood and the considerable difficulties there had been in holding the applicant to account  the ongoing uncertainty as to the completion and form of the build given the failure of the applicant to undertake the development in compliance with the approved plans and his representations seeking further modifications to the roof which was a sensitive part of the development  the possibility of taking further legal action directly affecting the applicant

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 192  that Planning Officers and Plans Panel had been reasonable throughout this process but that eight years for this to remain unresolved was not acceptable In respect of the need for the lift, Members were informed that representations had been received from the applicant to indicate there were disability issues within the family. Although normally the personal circumstances of the applicant or family members were not usually considered as material planning considerations, these could be considered in exceptional circumstances Having considered all the information before it, including the officer presentation and the updated information in relation to the applicant’s request for further proposed revisions to the roof (which had been a critical aspect of the current permission) and the ongoing uncertainty, the Panel reached the view that further action was required in this case RESOLVED – i) To delegate to the Chief Planning Officer the appropriate actions to carry out the demolition of the house pursuant to the terms of the Unilateral Undertaking ii) That legal proceedings be progressed against the applicant in respect of his failure to comply with the terms of his undertaking to the High Court which reflected the terms of the Unilateral Undertaking iii) That consideration be given to the tree at the front of 56 The Drive, to see if any potential overhanging issues to neighbours could be addressed

39 Late Item - Application 14/03109/OT - Outline application for the demolition of the existing building and erection of a foodstore, petrol filling station, car parking, means of access and associated works - Former Miami Building off Lotherton Way Garforth

Prior to consideration of this matter, Councillor Andrea McKenna withdrew from the meeting

Further to minute 22 of the North and East Plans Panel meeting held on 25th June 2015, where Panel in deferring and delegating an application for a new foodstore, petrol filling station, parking and access following the demolition of the former Miami building off Lotherton Way Garforth, requested a further report on the content of the proposed Section 106 Agreement relating to employment and training initiatives, Members considered a further report of the Chief Planning Officer on this matter RESOLVED - To note the report

Following consideration of this matter, Councillor Andrea McKenna resumed her seat in the meeting

40 Appeal decisions update

The Panel’s Lead Officer referred to the remaining items on the agenda which were summaries of appeal decisions. In all but one of the cases,

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 193 Panel had resolved not to accept the recommendations of Officers that the applications should be granted In reaching decisions on the appeals, the Inspector was satisfied that the Council, though the Panel’s refusals of the applications had not acted unreasonably in reaching a different view to its Officers and noted that the reasons for refusal were sufficiently detailed to enable a clear understanding as to why a different view had been reached by Panel. Reference was also made to the fact that in several of the cases, Members had undertaken a site visit prior to determining the applications The Panel’s Lead Officer stated that the Inspector’s comments could be considered to be supportive of robust decision making and accepted that in finely balanced cases, a difference of views between Members and Officers was not surprising The Panel then considered the appeal decisions

41 Application 14/02769/FU - 24 Wetherby Road Roundhay LS8 - Appeal decision summary

The Chief Planning Officer’s report detailed the Inspector’s decision in respect of an appeal against refusal of planning permission for amendments to an outbuilding granted planning permission in 2002 It was the decision of the Inspector to allow the appeal, however the application for costs against the Council was refused RESOLVED - To note the report

42 Applications 14/03111/FU and 14/04107/FU - Sandbeck Lane Wetherby LS22 - Appeal decisions

The Chief Planning Officer’s report detailed the Inspector’s decision in respect of appeals against the refusal of planning applications for detached grain store and detached storage building It was the decision of the Inspector to allow both appeals and grant planning permission for the grain store and detached storage building, subject to conditions The application for an award of costs against the Council was refused RESOLVED - To note the report

43 Application 14/03383/FU - 16 Valley Terrace LS17 - Appeal decision

The Chief Planning Officer’s report detailed the Inspector’s decision in respect of an appeal against refusal of planning permission for a part two storey, part single storey rear extension It was the decision of the Inspector to dismiss the appeal. The application for an award of costs against the Council was refused RESOLVED - To note the report

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 194 44 Application 14/06110/FU - 9 Fieldhead Drive Barwick in Elmet LS15 - Appeal Decision

The Chief Planning Officer’s report detailed the Inspector’s decision in respect of an appeal against the refusal of planning permission for a two storey side/rear extension It was the decision of the Inspector to dismiss the appeal RESOLVED - To note the report

45 Date and Time of Next Meeting

Thursday 27th August 2015 at 1.30pm in the Civic Hall, Leeds

Minutes approved at the meeting held on Thursday, 27th August, 2015

Page 195 This page is intentionally left blank SOUTH AND WEST PLANS PANEL

THURSDAY, 9TH JULY, 2015

PRESENT: Councillor C Gruen in the Chair

Councillors J Akhtar, A Castle, B Cleasby, M Coulson, R Finnigan, J Heselwood, E Nash, A Smart, C Towler and R Wood

10 Exempt Information - Possible Exclusion of the Press and Public

Members were advised that an appendix to Agenda Item 9, Application 14/07043/FU – 80 Cardigan Road contained information relating to financial matters and was considered to be exempt under Access to Information Procedure Rule 10.4 (3).

11 Late Items

There were no late items however supplementary information for Agenda Item 9, 80 Cardigan Road, Headingley, Leeds.

12 Declarations of Disclosable Pecuniary Interests

There were no declarations of disclosable pecuniary interests.

13 Apologies for Absence

Apologies for absence were submitted on behalf of Councillor J Bentley.

Councillor B Cleasby was in attendance as a substitute member.

14 Minutes

RESOLVED – That the minutes of the meeting held on 4 June 2015 be confirmed as a correct record subject to the inclusion of Councillor A Castle’s apologies for absence.

15 Application 14/04182/FU - 10 Hillcrest Rise Leeds LS16

The report of the Chief Planning Officer informed the Panel of an appeal lodged against the refusal of application 14/04182/FU for a two storey front and side extension with raised timber deck to a detached house at 10 Hillcrest Rise, Leeds.

Members were reminded that main reasons for refusal included the design of the front extension and the impact on protected trees. The applicant had

Draft minutes to be approved at the meeting to be held on Thursday, 6th August, 2015

Page 197 demonstrated to the Inspector that they would do their utmost to prevent to the trees and the appeal was upheld.

RESOLVED – That the report be noted.

16 Application 15/00923/FU - Former Leeds Girls High School Victoria Road LS6

The report of the Chief Planning Officer presented an application for a residential development comprising of 48 apartments, 43 townhouses and retention of Rose Court Lodge at the former Leeds Girls High School, Headingley Lane, Headingley, Leeds.

Site Plans and photographs were displayed and referred to throughout the discussion on this application.

Further issues highlighted in relation to the application included the following:  The application had been deferred from the previous Plans Panel meeting to allow further discussion regarding Members concerns over the increased number of flats proposed, car parking and the affordable housing mix.  The following changes had been made to the application: o Block 10 – this had been proposed for a set of 10 flats – it would now be 3 townhouses. o The gatehouses which had initially being proposed as a pair of flats in each would now be semi-detached houses. o Additional parking would be secured on the site. o There would be two affordable housing units on site and there would be a commuted sum to bring vacant properties in the locality back into use.

In response to Members comments and questions, the following was discussed:

 There would now be 48 flats and 43 houses on the site.  Rose Court was proposed to be apartments but was not included in this application.  Concern that the commuted sum would not be sufficient to bring enough houses back into use for affordable housing.

RESOLVED – That the application be deferred and delegated to the Chief Planning Officer for approval as per the officer recommendation and conditions outlined in the report and subject to Section 106 agreement.

17 Application 14/07043/FU - 80 Cardigan Road LS6

The report of the Chief Planning Officer presented an application for the change of use and alterations to a former day care facility and offices to form Draft minutes to be approved at the meeting to be held on Thursday, 6th August, 2015

Page 198 26 flats and associated external works, including demolition of ramp and rear extension, at 80 Cardigan Road, Headingley, Leeds.

Members attended a site visit prior to the meeting. Site Plans and photographs were displayed and referred to throughout the discussion on this application.

Further issues highlighted in relation to the application included the following:  The site fell within the Headingley Conservation area.  The building was previously under Leeds City Council ownership and used as a day care centre.  It was proposed there would be a one way access system with access from Carding Road and exit on to Chapel Road. This would involve the lowering of the rear wall to improve visibility.  Most of the landscaping at the site would be retained.  There would be a mix of studio and one and two bedroom flats over all four floors of the building.  A previous application at the site had been for 47 flats with significant extensions to the building.  The proposed flats were smaller than guidance within the Leeds based standards.  The applicant had agreed to not let the flats out to anyone under the age of 21.  There would be no affordable housing or greenspace contribution due to viability issues.  The proposals would bring back into use a vacant building and there would be improvements to landscaping and boundaries.

A local Ward Member addressed the Panel with concerns regarding the application. These included the following:

 The highways arrangements were not suitable – Chapel Lane was a very busy road to accommodate exiting traffic  Concern regarding the loss of the wall to the rear.  Tenancy of such a development could be problematic and would lend itself for student accommodation.  The proposed flats were too small.  The proposals would not address the attempts to rebalance the population of Headingley.

The applicant’s representative addressed the Panel. Issues raised included the following:

 The proposals would bring a vacant building back into use.

Draft minutes to be approved at the meeting to be held on Thursday, 6th August, 2015

Page 199  The applicant had struggled to provide a viable scheme for the site and the viability of these proposals had been accepted by the District Valuer.  The flats would be aimed at young professionals due to the easy access to Leeds City Centre.  The proposals to remove the extension and ramp would improve the conservation area.

Members went into private session.

RESOLVED – That the public be excluded from the meeting during consideration of the following part of the agenda designated exempt on the grounds that it is likely, in view of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information as designated as follows: The appendix to the main report referred to in Agenda Item 9, Application 14/07043/FU - 80 Cardigan Road, LS6 under Schedule 12 Local Government Act 1972 and the terms of Access to Information Procedure Rule 10.4(3) and on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). It is considered that if this information was in the public domain it would be likely to prejudice the affairs of the applicant. Whilst there may be a public interest in disclosure, in all the circumstances of the case, maintaining the exemption is considered to outweigh the public interest in disclosing this information at this time

Following the private session and in response to Members comments and questions the following was discussed:

 Concern regarding the size difference between the proposed flats and that specified in the guidance.  Concern that the flats would be used for student accommodation.  There was felt to be insufficient car parking at the site.  Members supported the re-use of the building but did not support the proposals in their current form.

RESOLVED – That the application be deferred for further discussion with the applicant with regard to the size of the flat units and possible reduction in numbers, reconsideration of the reduction of the wall at egress, reconsideration of parking numbers and submission of a revised viability statement.

18 Applications 14/07072/FU and 14/07073/FU - Land off Daisy Hill Close Morley LS27

Reports of the Chief Planning Officer presented applications for the variation of condition 2 of planning approval 13/00625/FU for amendments to

Draft minutes to be approved at the meeting to be held on Thursday, 6th August, 2015

Page 200 residential development and alterations to plot 12 involving repositioning of house and single detached garages to plots, 3, 4 and 13 on land off Daisy Hill Close, Morley.

Site plans and photographs were displayed and referred to throughout the discussion on this item.

Further issues highlighted in relation to this application included the following:

 The site had been sold since approval had been granted.  There was a PAS site to the rear and other sides were surrounded by residential properties.  Changes to the proposals included the following: o Changes to internal road layouts which would increase boundary distances. o Addition of garages to plots 3, 4 and 13. o Repositioning of the proposed house for plot 12. o The applications were recommended for approval.

In response to Members comments and questions, the following was discussed:

 Concern regarding access to the site and the loss of another greenfield site in Morley. It was suggested that the application be deferred and delegated to allow further consultation with Ward Members regarding the statement of construction practice. It was reported that this had already been agreed as part of the previous approval and that both Ward Members and residents would be consulted.

RESOLVED – That the applications be approved as per the officer recommendations and conditions outlined in the reports.

(Councillor Finnigan requested that his vote against approval for this application be recorded).

19 Application 14/04851/FU - Savins Mill Way Kirkstall LS5

The report of the Chief Planning Officer presented an application for the construction of 2 new retail units (class use A1) and associated amendments to car parking at Savins Mill Way, Kirkstall, Leeds.

Members attended a site visit prior to the meeting. Site plans and photographs were displayed and referred to throughout the discussion on this application.

Draft minutes to be approved at the meeting to be held on Thursday, 6th August, 2015

Page 201 Further issues highlighted in relation to the application included the following:

 The new units would go on an area currently used for car parking and recycling facilities.  Current car park occupancy reached a maximum of ninety percent and it was felt there was sufficient parking on site.  Members were shown details of the road layouts and it was reported that it would cause an increase of between 9 and 14 cars per hour. In mitigation, the developer had offered £25,000 towards traffic signal improvements.  There would be no further capacity for future expansion at the site.  The 2 proposed new units could create up to 87 jobs.  The application was recommended for approval.

A local Ward Member addressed the Panel with concerns regarding the application. These included the following:

 The gyratory was at capacity and needed a further traffic study carrying out. Timings between traffic lights did not allow traffic to flow and this caused tailbacks on feeder roads. It was felt that there needed to be a fundamental review of the gyratory performance.  Impacts on traffic from nearby development sites.

The applicant’s representative addressed the Panel. Issues raised included the following:

 The modelling for the traffic incorporated other development proposals in the area.  The proposed development would not cause an increase to traffic during peak periods – it was felt the proposals would only attract passing trade during peak traffic times.  There would be a significant contribution towards transport improvements.

In response to Members comments and questions, the following was discussed:

 The possibility of alternative entrances to the site.  Concern regarding the shared cycle way and footpath – it was reported that there would be improvements to existing footpaths.  Inclusion of local employment in the Section 106 agreement.  The possibility of connecting the overhead canopies between the units.

Draft minutes to be approved at the meeting to be held on Thursday, 6th August, 2015

Page 202 RESOLVED – That the application be approved in principle but deferred and delegated to the Chief Planning Officer subject to Section 106 agreement, separation of footpath and cycle way and addition of a local employment clause.

20 Application 15/02081/FU - 2 Ibbetson Rise Churwell LS27

The report of the Chief Planning Officer presented an application for a single storey rear extension, first floor side extension and retrospective consent for fence to rear garden at 2 Ibbetson Rise, Churwell, Morley.

Members attended a site visit prior to the meeting. Site plans and photographs were displayed and referred to throughout the discussion on this application.

Further issues highlighted in relation to the application included the following:

 The application had been brought to Panel as the applicant was an Elected Member.  The majority of the fence measured 2 metres in height but was higher in places due to a variation in levels.  The proposed extension would not cause any overshadowing of neighbouring properties.  Objections had been made by residents of a neighbouring property.

Members discussed the proposals and the possibility of lowering the fence. It was felt that there would only be minimal overshadowing.

RESOLVED – That the application be approved as per the officer recommendation and conditions outlined in the report.

(Councillor Dawson who was in attendance but not taking part in the meeting declared a disclosable pecuniary interest in this item as the owner of the property concerned) 21 Application 15/00500/FU - 115 Back Middleton View LS11

The report of the Chief Planning Officer presented an application for a detached two and half storey building consisting of five one bedroom flats on cleared site formerly occupied by garages to the rear of Back Middleton View, Beeston, LS11 8LG.

Members attended a site visit prior to the meeting. Site plans and photographs were displayed and referred to throughout the discussion on this application.

Further issues highlighted in relation to the application included the following:

Draft minutes to be approved at the meeting to be held on Thursday, 6th August, 2015

Page 203  The site was formerly housed a single storey car repair garage and was surrounded by Victorian terraced properties.  Previous permission had been granted in 2008 for two 5 bedroom flats.  There would be 5 car parking spaces and bin and cycle storage.  The proposals were 12.5 metres from the nearest property.  Reference to letters of objection received.  The applicant had been asked to consider family housing but this was not felt to be viable.  The application would provide much needed housing and was recommended for approval.

A local resident addressed the Panel with objections to the application. These included the following:

 The design of the flats did not fit within the area.  There would be an increase in noise and disturbance in the area.  There were already problems with parking in the area and the proposals would also increase traffic.  The flats would not attract the right kind of resident and there had already been problems from other properties in the area.

In response to Members comments and questions, the following was discussed:

 Concern regarding proposals to have hedging around the perimeter.  A preference to see houses rather than flats.  There was a demand for one bedroom flats in the area.

RESOLVED – That the application be approved as per the officer recommendation and conditions outlined in the report and with alterations to condition 13 to remove hedging to the perimeter,

22 Date and time of next meeting

Thursday, 6 August 2015 at 1.30 p.m.

Draft minutes to be approved at the meeting to be held on Thursday, 6th August, 2015

Page 204 SOUTH AND WEST PLANS PANEL

THURSDAY, 6TH AUGUST, 2015

PRESENT: Councillor C Gruen in the Chair

Councillors J Akhtar, A Castle, B Cleasby, M Coulson, R Finnigan, J Heselwood, E Nash, A Smart, C Towler and R Wood

23 Exempt Information - Possible Exclusion of the Press and Public

RESOLVED – That the press and public be excluded from the meeting during consideration of the following part of the agenda designated exempt on the grounds that it is likely, in view of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information as designated as follows:

Appendix to Agenda Item 14, Application 14/07043/FU – 80 Cardigan Road, Headingley under Schedule 12 Local Government Act 1972 and the terms of Access to Information Procedure Rule 10.4 (3) and on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). It is considered that if this information was in the public domain it would be likely to prejudice the affairs of the applicant. Whilst there may be a public interest in disclosure, in all the circumstances of the case, maintaining the exemption is considered to outweight the public interest in disclosing this information at this time.

24 Late Items

There were no late items. An additional appendix to Agenda Item 14, Application 14./07043/FU – Cardigan Road was distributed and published following the publication of the Agenda.

25 Declarations of Disclosable Pecuniary Interests

There were no declarations of disclosable pecuniary interests. 26 Apologies for Absence

Apologies for absence were submitted on behalf of Councillor J Bentley.

Councillor B Cleasby was in attendance as substitute.

27 Minutes - 9 July 2015

RESOLVED – That the minutes of the meeting held on 9 July 2015 be confirmed as a correct record.

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 205 28 Application 12/04737/FU - Appeal Decision - Land rear of Sandon Mount, Sandon Grove, Hunslet, Leeds

The report of the Chief Planning Officer informed the Panel of an appeal decision regarding an application that was refused for the use of a vacant site for the stationing of caravans for occupation by Gypsy-Travellers with associated development including new access track, hard standing, utility building, fencing, external lighting and foul drainage on land to the rear of Sandon Mount, Hunslet. The Panel was reminded of the reasons for refusing the application which included it not being in line with allocations in the Unitary Development Plan (UDP) and noise from and proximity to the M621 motorway. It was reported that the applicant appealed on the grounds that that the site would not be used as allocated in the UDP and that noise levels were acceptable. The Inspector considered the noise levels on the site to be unacceptable and the appeal was subsequently dismissed.

It was reported that there would be an extensive search for alternative suitable sites under the site allocation process. RESOLVED – That the report be noted.

29 Application 14/06007/FU - 49 Barkly Road, Leeds

The report of the Chief Planning Officer presented an application for a mixed use development comprising sports hall, teaching, prayer and community facilities and associated offices and ancillary facilities and creation of basement car park at 49 Barkly Road, Leeds. The item was withdrawn prior to the meeting and it was reported that it would be considered at the meeting of the South and West Plans Panel to be held on 17 Spetember 2015.

30 Application 15/03304/FU - 8 Queens Promenade, Morley

The report of the Chief Planning Officer presented an application for a single storey rear extension at 8 Queens Promenade Morley.

Site plans and photographs were displayed and referred to throughout the discussion on this item.

Further issues highlighted in relation to the application included the following:

 The application had been referred to Panel as it ws the property of a serving Elected Member.  There had not been any objections to the application.

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 206  The extension projected a further 0.4 metres than the neighbouring extension but would not cause any impact on the neighbouring property.  The level of amenity space to be retained was felt to be appropriate.  The property was situated just outside the conservation area and the extension would have no impact on this.  The application was recommended for approval.

RESOLVED – That the application be approved as per the officer recommendation and conditions outlined in the report.

31 Application 14/07087/FU - St Anns Mills, Commercial Road, Kirkstall

The report of the Chief Planning Officer presented an application for the retrospective change of use of land and buildings from B2 to B8 with 48 storage containers at St Ann’s Mills, Commercial Road, Kirkstall, Leeds.

Members attended a site visit prior to the meeting and site plans and photographs were displayed and referred to throughout the discussion of the application.

Further issues highlighted in relation to the application included the following:

 Members were informed of further representations that had been received from a local Ward Member. These included a lack of public consultation, insufficient engagement with the Environment Agency, breach of local byelaws and the expiry period of the consultation period. It was reported that there had been limited response to the consultation. The expiry period of the consultation was yet to expire and should fresh objections be made then the application would be referred back to Panel. With regard to the Environment Agency, they had not objected in the first instance and they did have opportunity to make representations regarding the byelaw issue. This was not likely to prevent development.  The recommendation in the report was to be amended to recommend that the application be deferred and delegated to the Chief Planning Officer for approval subject to expiry of the consultation period and no new significant material consideration raised either through that process or by the Environment Agency.  The site was previously the home of a textile mill and was used by a number of small businesses. The applications site was privately owned and formerly occupied by a single storey building which was destroyed by fire. The application site now housed 48 blue shipping style containers.  There were concerns regarding the electric gate and positioning of some of the containers which were visible from the embankment. Conditions would be made for screening of the containers. The roadside sign would also have to be replaced with something more appropriate.

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 207 A local Ward Member addressed the Panel with concerns and objections regarding the application. These included the following:

 This was an ugly retrospective application in an area which local residents had worked to improve.  It was felt that plans had not been published in accordance with legislation.  There were discrepancies between ordnance survey maps and the applicant’s plans and the distance between the site and the goitside needed to be consistent.  There had not been sufficient time for the Environment Agency to be consulted.  In response to questions from Members the following was discussed: o Development of the Kirsktall Neighbourhood Plan. o There was no obstruction to any public rights of way. o The screening was inadequate. The proposals would be more acceptable if the containers were hidden from view.

The applicant addressed the Panel. The following was highlighted:

 The land had been purchased two years ago and was initially used for caravan storage. There had been a request and demand for use of container storage.  Prior to purchase the site was in disrepair and suffered from vandalism and fly tipping.  Since the site was used for container storage, fly tipping had stopped.  Seventy five percent of the containers were used by small business owners.  The containers would be screened and the backs painted green to blend in with the surroundings.

In response to Members comments and questions, the following was discussed:

 Conditions to the application would include appropriate planting to screen the containers.  Concern regarding retrospective applications.

RESOLVED – That the application be deferred and delegated approval to the Chief Planning Officer subject to expiry of the consultation period and there being no new significant material consideration raised either through that process or by the Environment Agency. Officers also to investigate further land ownership issue raised by Councillor Illingworth.

32 Application 14/07450/FU - 101 Commercial Road, Kirkstall, Leeds

The report of the Chief Planning Officer presented an application for the change of use of halls of residence to residential development forming 36 self- contained units at 101 Commercial Road, Kirkstall, Leeds.

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 208 Members attended a site visit prior to the meeting and site plans and photographs were displayed and referred to throughout the discussion of this application.

Further issues highlighted in relation to the application included the following:

 The proposals would bring a vacant building back into use.  The single storey extension to the rear would be demolished and this would enable room for 25 car parking spaces on site.  The building would be re-clad.  The original application had been for 58 apartments. This had been reduced to 36 and the apartment sizes fell within emerging size standards.  The site was situated close to public transport links to the City.  There would be an off site affordable housing contribution and a commuted sum for traffic regulations should they be required.

A local Ward Member addressed the Panel regarding the application. Issues raised included the following:

 The revised plans were much improved on the original proposal.  Concern regarding double occupancy of the studio flats with regard to size and car parking.  It would have been preferable to have seen one bedroom flats.  It was felt that further negotiation could have brought a more suitable scheme.  There were problems with car parking nearby and these proposals could add to that.

The applicant addressed the Panel. The following was raised:

 The applicant had worked closely with planning officers and had made a lot of changes to the original proposals to meet standards.  The new façade to the building would make an improvement to the surrounding area.  The proposals would meet local market needs.  There had been no concern from highways regarding parking.

In response to comments and questions from officers, the following was discussed:

 The level of car parking available was within planning policy and guidance. Travel cards would also be issued and there was the fall back of traffic regulation orders if needed. The car parking spaces would not be allocated to specific properties to allow for flexibility and the assessments had indicated that there would be no overspill on parking.

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 209  Concern that studio flats would lead to a more transient population and the need for more stability.  The re-use of a derelict building.

RESOLVED – That the application be approved in principle and deferred and delegated to the Chief Planning Officer subject to conditions included in the report and a satisfactory Section 106 agreement.

33 Application 15/00901/FU - 57 Cardigan Lane, Burley, Leeds

The report of the Chief Planning Officer presented an application for a new second floor and change of use of existing offices to form 14 self-contained flats with associated landscaping at 57 Cardigan Lane, Burley, Leeds.

Members attended a site visit prior to the hearing and site plans and photographs were displayed and referred to throughout the discussion of this item.

Further issues highlighted in relation to the application included the following:

 There had been concern from local Ward Members regarding the loss of employment land.  The building was currently in a poor and deteriorating condition and it was proposed to re-clad the whole building and retain the dutch gable feature at the front.  It was proposed to have a one way system for traffic through the site.  There would be 10 x 2 bedroom flats, 3 x 1 bedroom flat and one four bedroom flat.  The proposed flats were generously sized and would meet space standards.  There had been some concern regarding cars being parked at a higher level than neighbouring properties. It had been agreed to put in additional protective measures for this. Photographs demonstrating the difference in levels were shown.  There was sufficient distance between the building and neighbouring properties and it was not felt that the building was over dominating or would cause significant overshadowing.  It was recommended to defer and delegate the application for approval.

A local resident addressed the Panel with concerns regarding the application. These included the following:

 This was already a densely populated area.  Concern regarding the building overlooking neighbouring properties.  The possibility of increased parking on local streets.

In response to Members comments and questions, the following was discussed:

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 210  There was approximately 12 metres distance between the windows and neighbouring properties. Neighbourhoods for Living guidance suggested a minimum distance of 10.5 metres.  The property had been on the market between three and four years.  The development would attract a sum under the Community Infrastructure levy but this would only be a minimal amount.  It was suggested that the entrance to the building from Cardigan Road could be re-used.  The possibility of allocating certain spaces where there could be disturbance due to the close proximity to bedrooms.

RESOLVED – That the Application be deferred and delegated for approval to the Chief Planning Officer subject to conditions outlined in the report, Section 106 for greenspace and additional conditions for barriers to parking spaces and opening up of doorway to Cardigan Road elevation.

34 Application 14/05558/FU - Guiseley AFC, Otley Road, Guiseley

The report of the Chief Planning Officer presented an application for new spectator terracing to three sides of the ground, new turnstile and toilet facilities, new compound building and associated landscape proposals at Guiseley AFC, Nethermoor Park, Otley Road, Guiseley.

Members attended the site prior to the meeting and site plans and photographs were displayed and referred to throughout the discussion of the application.

Further issues highlighted in relation to the application included the following:

 New terracing was required to increase the ground’s capacity to meet requirements following the club’s promotion to the National League.  The new terracing would not be any higher than existing terracing.  The works needed to be completed by March 2016.  Car parking – there were problems associated with car parking on match days and there were conditions to the application to alleviate this.  Reference was made to the conservation area and boundary treatments would be sympathetic to this.  It was recommended to defer the application to the Chief Pllanning Officer for approval.

In response to Members comments and questions, the following was discussed:

 The covenant on Nethermoor Park did not affect either the lease of the football ground or prevent further development.  Should the application not be granted, the club would be demoted from the National League.

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 211  Traffic and parking surveys had been carried out before and after matches at the ground.

RESOLVED - That the application be approved in principle and deferred and delegated to the Chief Planning Officer subject to conditions included in the report and a satisfactory Section 106 agreement. 35 Application 14/07043/FU - 80 Cardigan Road, Headingley

The report of the Chief Planning Officer presented an application for the change of use and alterations to a former day care facility and offices to form 66 flats and associated external works, including demolition of ramp and rear extension, at 80 Cardigan Road, Headingley, Leeds.

Site Plans and photographs were displayed and referred to throughout the discussion on this application.

Further issues highlighted in relation to the application included the following:

 The site fell within the Headingley Conservation area.  An application had been considered at the previous Panel meeting where concern had been expressed regarding the size of the proposed flats, access arrangements and the viability of the scheme  The number of flats had been reduced from 26 to 16 and this had enabled flats that met size criteria both to national and Leeds standards.  It was felt appropriate to retain the proposal for a one way access system with access from Cardigan Road and exit on to Chapel Road. This would involve the lowering of the rear wall to improve visibility. Any other proposals would reduce garden areas within the site, cause the loss of trees and impact on the character of the property.  A revised viability report on the scheme had been produced and Members discussed this in private session.

In response to Members comments and questions, the following was discussed:

 Members supported the reduction to the number of flats which now met standards in relation to size.  It was felt on balance that proposed access arrangements to the site would be appropriate.  With regard to service vehicles it was reported that these would use Chapel Lane. There was not sufficient space within the site for these vehicles to turn round. RESOLVED – That the application be approved as per the officer recommendation and conditions outlined in the report and with an additional condition which required the cleaning of the two pairs of stone gateposts.

36 Application 15/00577/LA - Rothwell Training Centre

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 212 The report of the Chief Planning Officer presented a retrospective application for variation of condition 2 (plans schedule) of approval 12/05355/FU for an increase in the height of the roof ridge and parapet wall, addition of an overhang to the north elevation monopitch, louvre to east wall, door and window amendments, change from through coloured render to painted and a fixed maintenance access ladder.

Members attended a site visit prior to the meeting and site plans and photographs were displayed and referred to throughout the discussion on this item.

Further issues highlighted in relation to the application included the following:

 The application was originally approved in 2013. It had been brought to Panel following concerns from local residents that it had not been completed in accordance with the original plans and subsequent investigation carried out by compliance officers.  Main differences to the original application included an increase of 0.8 metres in the height of the roof ridge, 0.7 metres increase in the height of the parapet wall and the installation of a fixed maintenance ladder.  The increase in the height of the roof was not considered to be harmful and only caused minimal overshadowing.  The walkway across the parapet was only accessed internally and only used occasionally for maintenance purposes.  There was no accommodation on the first floor height of the building and the windows were only to allow light in.  It was recommended that the retrospective application be approved.

In response to Members comments and questions, it was felt that the building was a valuable resource for the city although concern was expressed that the original plans had not been adhered to.

RESOLVED – That the application be approved as per the officer recommendation.

37 Date and Time of Next Meeting

Thursday, 27 September 2015 at 1.30 p.m.

Draft minutes to be approved at the meeting to be held on Thursday, 17th September, 2015

Page 213 This page is intentionally left blank CITY PLANS PANEL

THURSDAY, 23RD JULY, 2015

PRESENT: Councillor J McKenna in the Chair

Councillors P Gruen, D Blackburn, S Hamilton, G Latty, T Leadley, N Walshaw, M Ingham, C Campbell, A Khan, K Ritchie and E Taylor

13 Chair's opening remarks

The Chair welcomed everyone to the first meeting in the new committee room and with the new technology, and asked Members and Officers to introduce themselves for the benefit of the public. The Chair referred to the members of the National Planning Casework Unit, who were attending for part of the meeting and hoped they would find the discussions interesting

14 Declarations of Disclosable Pecuniary Interests

There were no declarations of disclosable pecuniary interest however Councillor Leadley brought to the Panel’s attention in respect of application 14/07352/OT – Low Moor Farm Albert Drive Morley, that he had been the Chair of Morley Town Council Planning Committee which had considered the application and had made representations on it (minute 18 refers) Councillor P Gruen brought to the Panel’s attention that he was a Director of the Ruth Gorse Academy Trust and that he had declared this at all Board meetings and had not taken part in discussions relating to the proposed new Academy, in order that he could fully participate in the planning discussions (minute 19 refers) Councillor S Hamilton also brought to the Panel’s attention that she was a Governor at Hillcrest Primary Academy (minute 19 refers)

15 Apologies for Absence

There were no apologies for absence

16 Minutes

RESOLVED - That the minutes of the City Plans Panel meeting held on 11th June 2015 be approved

17 Matters arising from the minutes

With reference to minute 12 of the meeting held on 11th June 2015, the Chair stated that instead of a meeting being held on that day, the Panel had

Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 215 visited a number of schemes it had granted planning approval for and had found the visits positive and extremely useful Members had visited a completed development - the new library at Leeds University; a commercial scheme at Whitehall Road/Wellington Street on the MEPC site which was currently under construction and the new College of Building site at Black Bull Street which was operational In relation to the new Leeds University library, the work of City Plans Panel in requesting alterations and improvements to the original proposals was acknowledged. Members commented on the scheme, particularly the chimney with concerns that the Panel had not been made aware of the nature of the public art being proposed and should have been. In terms of the changes sought by Panel on this scheme, Members considered this demonstrated well the point that developers should not be given automatic planning permission on brownfield sites

18 Application 14/07352/OT - Land at Low Moor Farm Albert Drive Morley LS27

Plans, photographs and graphics were displayed at the meeting. A Members site visit had taken place earlier in the day The Head of Planning Services presented the report which sought approval for outline planning permission – for principle of residential development and means of access on a 7.6ha site of land designated as Protected Area of Search (PAS) land at Low Moor Farm, Albert Drive Morley LS27 Members were informed this was the first application to be determined after the withdrawal of the interim PAS policy, with details being given of previous PAS sites which had been granted approval for residential development, including a site in Morley at Owlers Farm and those which had been refused Members were informed that the masterplan for the site indicated up to 185 dwellings, although the applicant had stated this could now be up to 200, although Officers would need to consider this in detail at the Reserved Matters stage Officers had requested that the applicant consider the possibility of burying the existing power line which ran across the site and caused some constraints, with the applicant indicating a willingness to investigate this if outline planning permission was granted In terms of the Council’s 5 year land supply, Members were advised this site formed part of this and that the draft Site Allocations Plan (SAP) had been recently approved by Executive Board for public consultation, with this site being included as a Phase 1 site. Other Phase 1 sites in the vicinity of the subject site were outlined, for Members’ information The Panel then heard representations from Councillor Finnigan, a Ward Member, who outlined his concerns in respect of the proposals, which included:  the level of development on greenfield sites which far outweighed that of brownfield sites in Morley  that the land formed a green corridor between Morley and Dewsbury Road

Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 216  education provision and the chronic shortage of school places for local children  highways issues, particularly the proposed access from Albert Drive  the impact of the proposals on existing residents of Albert Drive, especially in terms of their parking provision which was on-street  the impact of developing the other Phase 1 sites in this area, particularly on education provision Following questions from the Panel additional information was provided by Councillor Finnigan which related to:  the high level of representations on the LDF from residents in Morley  that the site should be considered as a Phase 3 site in the SAP due to the issues associated with congestion on Dewsbury Road; existing on-street parking by local residents and the lack of education provision to cater for the likely numbers of pupils the development of this site would generate  that a more realistic target for residential development was 50,000 through the life of the plan which was consistent with the number of completions being achieved  drainage and flooding issues associated with the site and concerns about the removal of natural greenery and replacement by an artificial process, ie a balancing pond and drainage infrastructure to be sited on neighbouring Green Belt land  the expansion of the primary school closest to the site – Morley Newlands – to a three form entry primary school to help address some of the current issues around the lack of school places locally  that in terms of the NPPF, the development of the site was not sustainable

The Panel then heard representations from the applicant’s agent who provided information to the Panel, which included:  the length of time – around 12 months – the applicant had been discussing the proposals with Planning Officers  that the site was located within the major settlement of Morley and could deliver up to 200 dwellings  that the site was included in the emerging SAP; was in the South Leeds Regeneration Priority Programme Area and formed part of the Council’s 5 year land supply  that a range of house sizes would be provided  that in terms of drainage, a robust SUDS solution had been devised and a balancing pond proposed beyond the red line boundary  that the latest transport assessment which had been submitted recently showed that up to 200 dwellings could be accommodated on the site, with access from Albert Drive

Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 217  that the site was not unduly constrained by the overhead power lines  there was a commitment to a S106 Agreement which complied with all the planning obligations sought by Officers and which would include 15% affordable housing

Following questions from the Panel additional information was provided by the applicant’s representative together with the applicant’s highways representative, which related to:  the access road; its width and that traffic calming measures would be introduced as part of the scheme  that the application was policy compliant  that a range of sites would be needed to meet the housing target, including PAS sites and both old and new allocations, with the subject site being considered positively having regard to existing policy, plans and guidance  the extent of the buffer zone which would be provided around the power line if this could not be buried  parking provision; that this would be on-site and would comply with the Council’s parking requirements

The Panel discussed the application, with the main issues raised relating to:  the interim PAS policy which had been in place when the application was lodged. The Head of Planning Services stated this was not now a material planning consideration, with this view being supported by the Panel’s Legal Services adviser  education provision. Concerns were expressed that a representative from Children’s Services was not in attendance, with the Chair requesting that for future, large scale residential applications, an Officer from Children’s Services should attend to respond to detailed questions about school places and capacity. The Head of Planning Services advised that education contributions now formed part of the CIL charge, with contributions being pooled to enable the Council to address the issues. In terms of primary provision, the numbers of places available locally up to 2019 were less than projected demand. Members were informed that Childrens Services were seeking a maximum contribution for education and this now formed part of the CIL which would be clarified at Reserved Matters stage and be payable once development commenced. Members stressed the importance of the overlap between Planning and Children’s Services and that parents purchasing a property on a new development should have a realistic expectation that their children should be able to attend a local primary school  highways and access. Concerns were raised about the proposed access arrangements, the width of Albert Drive which was made narrower at certain points due to existing on-street parking; the impact of the traffic calming measures on existing

Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 218 residents and that Albert Drive also served existing dwellings in the Newlands, together with the proposed circa 200 new homes. The Transport Development Services Manager stated that on- street parking was essential to existing residents on Albert Drive and that a scheme which was appropriately designed and would allow areas for two-way passing would have to be submitted by the applicant. A suggestion was made to remove the existing grass verges on Albert Drive and provide off-road parking spaces instead. In terms of numbers accessing off a single road, the Street Design Guide specified this could be up to 300 dwellings. Strategically as more sites were brought forward, financial contributions would be sought to address strategic areas which could include the junction at Dewsbury Road. In relation to the two other PAS sites in close proximity to the subject site, Members were informed if these were to be developed they would not be accessed from Albert Drive. The Head of Planning Services advised that the traffic calming measures and formalisation of parking would be dealt with as part of condition no. 24 as set out in the submitted report. The location of the nearest bus stops to the site were clarified for Members’ information  drainage – concerns were raised about the extent of development and possible impacts on future drainage of the site. The Head of Planning Services stated that a permeability test would need to be carried out and that the scheme proposed measures which would allow a controlled run off rate of surface water  other matters:-  concerns were raised about the use of Green Belt land to facilitate the development but this would involve the tree planting which was appropriate development in the Green Belt  the likely cost of burying the power lines and that if this was possible, no reduction in planning contributions should be sought to offset the cost of that work  clarity on the CIL charge. This was stated as being £45 per sqm, with around 90 – 100 sqm being the average size of a three bed dwelling, with the CIL charge being levied on every house  the timing of the application with concerns the consideration of the development was premature and should await the second round of the SAP  that the cumulative impact of the proposals had to be considered  how the 5 year land supply had been arrived at with reference to the Housing Market Characteristic Areas*1 The Panel considered how to proceed. If minded to approve the

1* Following approval of these minutes at the meeting on 13th August 2015, a subsequent amendment to this point was agreed at the meeting held on 3rd September 2015 (minute 35 refers) Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 219 application, Officers were requested that any alteration to the S106 contributions should be brought back to Panel for consideration RESOLVED - To defer and delegate to the Chief Planning Officer for approval subject to conditions to cover those matters outlined in the submitted report (and any others which he might consider appropriate) and the completion of a S106 Agreement to secure the following:  affordable housing – 15% (with a 60% social rent and 40% submarket split)  public open space on site to comply with Core Strategy Policy G4  improvements to bus stop 11042 at a cost of £20,000 to comprise the provision of a shelter and real time passenger information  the provision of raised kerbs and a bus clearway to bus stop 11042 on Wide Lane  travel plan including monitoring fee of £2,925  residential Metrocards (bus and rail) at a cost of £605.00 per dwelling  employment and training initiatives (applies to the construction phase)  upgrade Peter Lane to a bridleway  the management and retention of buffer planting within the Green Belt for the foreseeable future in accordance with Saved UDP Policy N24

19 Application 15/02470/FU - Land at Black Bull Street LS10

Further to minute 174 of the City Plans Panel meeting held on 16th April 2015, where Panel considered a pre-application presentation for a new secondary free school at Black Bull Street, Members considered a further report of the Chief Planning Officer setting out the formal application Plans, graphics, precedent images and drawings were displayed at the meeting. A Members site visit had taken place earlier in the day Officers presented the report which related to the provision of a new secondary free school – The Ruth Gorse Academy – on land at Black Bull Street Members were updated on the following issues:  drainage – with the applicant continuing to negotiate on the issue of the water discharge rate which Yorkshire Water were not satisfied with. Members were informed this matter would be controlled by condition  connectivity, with a commuted sum of £22,000 being offered towards the future provision of a new East-West pedestrian and cycle connection along the southern boundary of the site (to be

Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 220 delivered in conjunction with any redevelopment of the site to the south), with this to be considered by Highways Officers  the off-site highways package – that this was now acceptable  the construction management plan – that this remained under review and could be controlled by condition  school bus provision – that Highways Officers were satisfied with the proposed layout In respect of the boundary treatments, some revisions had been made in light of Members’ comments with railings and brick piers being proposed to the Chadwick Street boundary. Mesh fencing would be provided to the MUGA but would be set back from the pavement, with nine new street trees to be planted on Black Bull Street Members noted the design alterations to the Hub in view of the concerns expressed about the visual impact of the initial proposals The Panel discussed the application. The Chair invited the Principal of the Ruth Gorse Academy and the applicant’s highways representative to respond to queries and comments from the Panel. A detailed discussion took place with the main points being raised relating to:  the speed of traffic on Black Bull Street and measures to slow traffic speed. Concerns were raised about the incidents of speeding along this road which Members had witnessed on their site visit with a request being made this matter be formally referred to Highways and West Yorkshire Police. The Transport Development Services Manager confirmed this matter would be taken up and enforcement action commenced  concerns about the potential conflict between pedestrians and road users in this area  the need for traffic laybys to be surfaced in a different colour or raised to ensure the location of the pedestrian flow was highlighted. The Transport Development Services Manager advised that although this was not part of the application, it could be investigated  the Park and Stride initiative and an explanation of this  the NGT proposals and how this could affect the parking on Chadwick Street, particularly if the NGT scheme was not implemented. Members were informed that the majority of on- street parking on Chadwick Street would be removed, apart from the existing laybys. With the implementation of NGT, Chadwick Street would become one way, south bound  the concerns raised by West Yorkshire Combined Authority (WYCA) regarding bus dropping off and picking up and the extent of parent drop off/pick up points being provided. Members were informed by the applicant’s highways representative that WYCA and Highways were satisfied with the proposals for bus drop off/pick up points and that in terms of parents transporting their children to and from school by car, surveys of the likely catchment area for the school showed low car ownership levels compared to other areas of Leeds. Additionally 80% of the students were likely to be in receipt of the pupil premium. Concerns were reiterated about the Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 221 problems caused by parents picking up/dropping of their children at school, regardless of the levels of pupil premium at schools. The amount of space being provided for the school buses to park up was also questioned  the level of car parking for staff and visitors with concerns this remained too low and that whilst it was aspirational to have car free/ low car staffing, it was not realistic  wider highways issues, particularly concerns about potential gridlock to the City Centre and beyond if vehicle congestion began to build up on Black Bull Street  the number of developments which had recently been completed around the site and the need to be clear on what the wider highways strategy was for the area  the need for the status of Black Bull Street to be downgraded over time  the extent of community use for the facilities, with the Principal outlining the proposed opening times and the range of facilities, particularly sports facilities which could be used by the wider community Whilst welcoming the alterations which had been made to the scheme since it was last presented to Panel, concerns about highways and pedestrian/student safety were reiterated. A suggestion was made to defer determination of the application for further highways information. Concerns were raised about the tight timescales involved, if the building of the school was to proceed. A further suggestion was made that a report on the detailed highways issues to be controlled by planning condition be presented to Panel prior to their approval and the commencement of the building works The Panel considered how to proceed RESOLVED - To defer and delegate to the Chief Planning Officer for approval in principle, subject to the resolution of the following detailed matters:  surface water drainage discussions with Yorkshire Water  agreement of the commuted sum calculation towards the east- west pedestrian link at the southern end of the site  the travel plan including measures regarding pupil pick up and drop off  confirmation that all off-site highways works are acceptable  confirmation that the construction management plan is acceptable  confirmation that the concerns of WYCA regarding relocation of bus stops and school bus provision can be addressed

and the specified conditions set out in the submitted report (and any others which he might consider appropriate) and following the completion of a Section 106 Agreement to cover the following matters:  travel plan monitoring fee - £2,000  local bus stop improvement - £20,000  community use of facilities

Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 222  public access to east-west link across the northern end of the site  commuted sum towards the future delivery of an east-west pedestrian route to the south of the site (sum to be agreed)  co-operation with local jobs and skills initiatives

In the circumstances where the Section 106 Agreement has not been completed within 3 months of the resolution to grant planning permission, the final determination of the application shall be delegated to the Chief Planning Officer. Additionally that a further report which addressed the highways issues and concerns raised by Members be submitted to Panel for consideration, prior to building works commencing on the site

20 Application 15/02217/OT - Variation of conditions 4, 23, 28, 29 and 30 of approval 14/05483/FU - mixed use development at Thorpe Park relating to reconfiguration of proposed gross retail floorspace within the approved foodstore unit - Thorpe Park LS15

The Panel considered a report of the Chief Planning Officer seeking the variation of several conditions attached to approval 14/05483/FU to introduce greater flexibility to allow the 9000sqm of gross retail floorspace within the approved foodstore unit to be reconfigured to provide up to 2000sqm of gross convenience good floorspace and 7000sqm for non-food operators Members were reminded of the background to the scheme where retail elements and more recently housing elements had been introduced into the long term proposals for Thorpe Park. Reference was also made to the recent applications at the site considered by Panel at its meeting held on 11th June 2015, (minutes 8 and 9 refer) The application before Panel proposed a shift in the level of retail to allow for greater flexibility to counteract the severe decline in the food retail sector and was a response to what had been negotiated with a major anchor store. The application did not seek to increase the overall level of retail floorspace on the site The proposal was acceptable in highways terms. As the application was a departure from the Development Plan, if approved in principle, it would need to be referred to the Secretary of State. In respect of representations to the proposals, one objection had been received from Hammerson’s on behalf of John Lewis, which was detailed in the report before Panel Updated health checks had been received on the various centres within the Thorpe Park catchment area, with these indicating these centres remain vibrant and healthy Officers had considered the points raised on behalf of John Lewis about the sequential test but were of the view this matter had been satisfactorily addressed Members were updated on key developments in respect of the scheme and the Manston Lane Link Road (MLLR). The first phase of office development would commence later this year and be completed in the first quarter of 2016. The legal agreement had been completed between the Council and Network Rail for the link road and railway bridge. Work on the

Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 223 MLLR was expected to commence in the first – second quarter of 2016 with completion by the first half of 2017; subject to detailed planning permission the retail and leisure proposals were expected to start by the middle of 2016 and be completed by mid 2017, with Green Park to follow The Head of Planning Services referred the Members’ site visit earlier that day to the Victoria Gate site where Members had been informed that in January 2016, the John Lewis store would be handed over to the company’s shop fitters, with the due opening date for this store being in September 2016, before the Thorpe Park retail elements had been completed. In view of this, it was felt that Panel could draw its own conclusions on the issues raised in the objection from Hammerson’s The possible impact of the revised retail proposals at Thorpe Park on Seacroft Town Centre was raised, with Officers being of the view that Seacroft Town Centre had below the national average of vacant units; was dominated by Tesco and as this application proposed a lesser amount of convenience goods floorspace it was considered that this town centre could withstand the projected level of impact from the Thorpe Park proposals RESOLVED - To defer and delegate approval to the Chief Planning Officer subject to satisfactory outcome from the consideration of the cumulative retail impact, with a report back to Panel in the event this was not the case and to refer the application to the Secretary of State for the Department of Communities and Local Government under the Town and Country Planning (Consultation) (England) Direction 2009 as a departure from the Statutory Development Plan; the suggested conditions set out in the submitted report (and any others which he might consider appropriate) and a Section 106 Agreement to cover the terms of the original agreement and to cover any consequential variations in respect of amended Manston Lane Link Road trigger points

In the circumstances where the Section 106 has not been completed within 3 months of the determination of the Secretary of State to grant planning permission, the final determination of the application shall be delegated to the Chief Planning Officer

21 Date and Time of Next Meeting

Thursday 13th August 2015 at 1.30pm in the Civic Hall, Leeds

Minutes approved at the meeting held on Thursday, 13th August, 2015

Page 224 CITY PLANS PANEL

THURSDAY, 13TH AUGUST, 2015

PRESENT: Councillor J McKenna in the Chair

Councillors P Gruen, D Blackburn, S Hamilton, T Leadley, M Ingham, A Khan, K Ritchie, E Taylor, B Flynn, E Nash and G Wilkinson

22 Chair's opening remarks

The Chair welcomed everyone to the meeting and asked Members and Officers to introduce themselves

23 Late Items

The Chair admitted one late item of business to the agenda (minute 28 refers). The report of the Chief Planning Officer related to applications 15/03836/FU and 15/03837/LI for change of use of part of Braime Pressings, Hunslet Road LS10, to form a new university technical college. The report required urgent consideration to help the school to meet its programme to start site development in Autumn 2015, if approved, to enable the school to open in September 2016. A copy of the report had been circulated to Members in advance of the meeting and been published on the Council’s website

24 Declarations of Disclosable Pecuniary Interests

There were no declarations of disclosable pecuniary interest

25 Apologies for Absence

Apologies for absence had been received from Councillors Latty, Procter and Walshaw, with Councillors Wilkinson, Flynn and Nash substituting for their respective colleagues

26 Minutes

RESOLVED - That the minutes of the City Plans Panel meeting held on 23rd July 2015 be approved subject to the following amendment to minute 18 – Application 14/07352/OT – Land at Low Moor Farm Albert Drive Morley –

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 225  ‘that the 5 year land supply should be done proportionately across all 11 Housing Market Characteristic Areas’ – to be amended to read:  ‘how the 5 year land supply had been arrived at with/without reference to the Housing Market Characteristic Areas’

27 Application 15/01973/FU - Development of 292 residential dwellings with open space and associated infrastructure on land east of Great North Road Micklefield - Position Statement

Plans, photographs and drawings were displayed at the meeting. A Members site visit had taken place earlier in the day Officers presented the report which set out the current position on an application for a residential development of 292 dwellings on a greenfield site to the east of Great North Road Micklefield. It was noted that a site further north had been considered by Panel at its meeting on 11th June 2015, for outline planning permission for 70 dwellings – Application 13/02771/FU - with approval of that application being deferred and delegated to the Chief Planning Officer Details of the proposed layout were outlined to Panel, with Members being informed that the green area in the centre of the site, which was recognised by the Planning Inspectorate as forming an important strategic gap between old and new Micklefield, would be retained in the proposals Issues relating to boundary treatments; road widening works at Garden Village and pedestrian connections into the site were also outlined The site would be built out by two housing developers, Barratt Homes and Persimmon Homes, with some proposed house types from both developers being presented to Members Reference was made to a successful, small 10 house development in close proximity to the site which Micklefield Parish Council had been involved in, particularly in respect of materials, with detailed advice also being provided on the current application through the representation submitted by the Parish Council Concerning highway works, the applicant, together with the applicants for the site to the north had worked together to put forward a highway solution for improvements to the junction of Church Lane and Barnsdale Road, which would cater for all of the current housing allocations in Micklefield In terms of education provision, colleagues in Childrens Services had been actively engaged and whilst the site of the local primary school was constrained, Childrens Services were of the view there was some scope for extending the provision within the current site in the short term, though acquisition of land to the south of the site was likely to be necessary for a more significant expansion in the longer term Affordable housing at a level of 15% would be provided on site, with this being pepper-potted around the site Despite the central area of green space being provided, the scheme remained deficient in respect of green space, with the developer needing to address this shortfall

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 226 On travel issues, a request had been made for the provision of cycle facilities at Micklefield Station. The applicants were also agreeable to the provision of residential Metrocards and travel initiatives through a Travel Plan The Head of Planning Services made reference to the Government’s published internal space standards and informed Panel that the Council was going through the process of adopting this for local development management purposes. As such this was a material consideration although it only carried limited weight, though this would increase as the adoption process progressed. In relation to this, Members were also informed of the likelihood that viability issues could be put forward by the applicants To assist in consideration of the scheme, the Head of Planning Services had undertaken a comparison exercise of the internal space standards of the standard house types being proposed on the site, compared to the Government’s internal space standards with many of the house types falling well below this. Out of the 292 dwellings proposed for the site, 120 did not meet the Government’s space standards, with Members being informed that many of the smaller house types would comprise the affordable housing provision. In the list of responses sought by Panel to various elements of the scheme, as set out in the submitted report, the issue of internal space standards was requested to be considered at point no. 2, for Members’ comments to be obtained The Head of Planning Services stated that this issue would be taken up in discussions with the volume house builders and that Planning Officers would be looking carefully at the proposed size of dwellings, as had Members when considering the size of proposed residential units on schemes around the city The Panel discussed the proposals, with the main issues raised relating to:  the size of some of the gardens, with concerns these could be below or at the margins or what would be acceptable  that material weight should be attached to the Government’s internal space standard; that Leeds wanted to achieve decent homes standards and that on this site, a lower number of dwellings might be necessary to achieve this  housing mix; the absence of bungalows in the proposals and concerns that accommodation of older people whilst needed had to be sited close to facilities  importance of the design of the dwellings to reflect the area, rather than the standard, ubiquitous house types and the need for sufficient space to be provided to enable residents to live. Members were informed that the proposals were being built to Building for Life standards  education provision; the vagueness of the possible expansion of the existing primary school closest to the site, particularly in view of the land being in third party ownership. Members were informed that a Community Infrastructure Levy (CIL) contribution would be sought as the provision would be offsite and would help pay for further expansion. Colleagues in Childrens Services had engaged in discussions with the landowner to the

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 227 south of the site and that any proposals could be brought back to Panel at the appropriate time  sustainability issues and the inadequacy of the current bus service and the need for improved transport links to be established. Officers advised that the transport issues would be dealt with by CIL  CIL, how contributions were monitored to ensure the system worked and provided what was needed. Concerns were also raised about the difficulty in forward planning of infrastructure through CIL contributions  the retention of the hedges  sewage and drainage issues. Members were informed that Yorkshire Water in responding would have considered both the current and proposed situation and were satisfied with what was being proposed  how the new houses would integrate with the adjacent Council- owned Garden Village estate. It was stated that as many links as possible were being created which would help with integration and access to facilities  the lack of local health provision and how the proposals could overcome local concerns in relation to this matter. The Panel was advised that Public Health had been consulted and were of the view that individual GP surgeries would cope. Officers were of the view that the size of the scheme was not large enough to warrant the establishment of a new GP surgery  that water butts should be provided to residents to help address any concerns about flooding  local concerns about the possible re-siting of Micklefield Station. Members were informed this related to the proposed electrification of the line which had currently been put on hold  the impact of the scale of the proposals on the village of Micklefield, which was considered to be isolated and lacking in facilities and the need for a wider, strategic view to be taken of development in this area In terms of affordable housing in general, an update on a recent case in the High Court relating to provision of affordable housing on small schemes was requested, with the Panel’s Legal adviser outlining the main issues which related to national policy through written ministerial statements on the non-requirement for affordable housing on residential developments for 10 dwellings or less and the vacant building credit and the discount to be given to developers if a regeneration scheme was undertaken on a brownfield site. Following challenges by two Local Authorities in the South, the High Court deemed that the written ministerial statement relating to these two issues was unlawful as it overrode local, examined and approved policies. Whilst the decision was not quashed, the High Court declared that the written ministerial statement was not a material planning consideration and no weight could be attached to it. For Leeds, this meant that the Council’s Core Strategy position was now applicable again however to bring that in a further piece of work was needed, with this being prioritised to allow that policy to be applied

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 228 The Chair requested that this issue be covered in a future planning training event On the specific issues raised in the submitted report for Members’ comments, the following responses were provided:  that on the approach to the layout of the development and design of the house types there were concerns about the lack of detailed design information in the presentation; that there was the need for the design of the dwellings to be appropriate to the village setting and that the use of magnesium limestone should be considered  on the issue of housing mix, proposed density and size of proposed dwellings, concerns were expressed about the house sizes of some of the dwellings and the size of some of the garden plots. The work undertaken on internal space standards by the Head of Planning Services was welcomed and it was noted that Panel had on previous schemes made strong comments about the size of units which had been presented to them for approval  on the approach to greenspace and landscape issues, the Panel was not satisfied with the current offer; that insufficient green space was being provided and that the level provided must be policy compliant  on other issues raised by Members, the provision of water butts; concerns about the separation of the communal road; parking levels and the need for each house to have its own parking provision were noted as were design issues relating to the steep pitch of the roof of some dwellings and the importance of measures to facilitate the integration of the new community with the established community at Garden Village The Panel’s Lead Officer referred to the positive comments made on site by several Members in respect of the 10 house development close to the subject site. It was felt that this success related to the detailing of these houses, with it being suggested this be used as a guide in terms of integrating the housing. Members agreed to this approach RESOLVED - To note the report, the presentation and the comments now made

28 LATE ITEM - Applications 15/03836/FU and 15/03837/LI - Change of use of part of Braime Pressings to form a new University Technical College - Hunslet Road LS10 - Position Statement

Plans, photographs, graphics, precedent images and a colour palette of materials were displayed at the meeting. A Members site visit had taken place earlier in the day The Panel considered a report of the Chief Planning Officer setting out the current position in respect of proposals to utilise part of the existing Grade II Listed factory building of Braime Pressings for the establishment of a University Technical College (UTC) at Hunslet Road LS10. Members were informed that Braime Pressings would continue to be used and that the

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 229 company was reconfiguring their loading bay arrangements to enable the proposals to take place Details of the proposed UTC were outlined to Panel, with these including:  access details  cycle storage, with the re-use of shipping containers being proposed  landscaping treatments and the retention of the existing cobbled area  detailed design issues  the case for considering the use of part of the existing factory site in that it would secure the viable future for part of the Listed Building The Panel discussed the proposals, with the key areas of debate focussing on:  highways issues, including car parking and the student pick up and drop off arrangements. The Transport Development Services Manager informed Members that discussions were still taking place on detailed highways issues and that if these were not able to be fully resolved, this matter would need to be returned to Panel for consideration. The Chair invited the representative for the UTC proposal to address the Panel regarding car parking levels, with Members being informed that UTCs around the country had taken a strong approach to minimising the level of on-site car parking being provided, with 15 spaces being provided on this site, particularly in view of the key links to transport infrastructure which existed and which would serve what would be a more regional college, rather than a local one  the use of containers as cycle storage with concerns these were too large and impacted on the setting and views of the UTC  noise issues, with concerns expressed about the level of noise experienced by Members on the site visit when standing in the area designated as student recreation space; the need for noise mitigation measures and whether consideration could be given to re-siting the outdoor recreation space towards the building  the existence of old, stone gate posts on Sayner Lane and that these should be moved and used within the scheme, possibly within the new boundary treatment  the need for a strategic view of this area due to the new education establishments which were already open; the proposals for the Ruth Gorse Academy at Black Bull Street and now a UTC and the need to ensure student safety both in their education facilities and the wider environment, especially in view of the concerns raised at the previous meeting in relation to the speeding vehicles witnessed along Black Bull Street. On this matter, the Transport Development Services Manager informed Panel that speed surveys had been undertaken on Black Bull Street which showed there were high levels of speeding

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 230 occurring and that this matter had been passed to relevant officers to co-ordinate with West Yorkshire Police on enforcement. In relation to the proposals for the Ruth Gorse Academy, there was now a proposal for the implementation of speed limits outside that facility Although a position statement, in view of the tight development timescales, in the event planning permission was granted, the Panel noted it was being asked to consider agreeing to the determination of the applications by the Chief Planning Officer, under delegated powers and subject to the resolution of a number of matters, including transport measures In response to the points raised in the report, the Panel provided the following comments:  Agree that the proposed changes to the building would preserve its special historic interest  that Members support the ‘car free campus’ approach - whilst noting that 15 car parking spaces were being provided – advocated on this site subject to the resolution of detailed travel and transport measures with the Council’s Highway Services  that subject to the detailed agreement of the transport measures with the Council’s Highway Services and other matters, including glazing, new cycle storage proposals, noise attenuation; the moving and re-use of the stone gate posts within the site and reconsideration of the siting of the outside recreational space, that Members agree to the determination of the applications under delegated powers RESOLVED – To note the report and the comments now made and that subject to all the issues raised being satisfactorily addressed, that the application be deferred to the Chief Planning Officer for determination

29 Preapp/15/00302 - Proposed residential development of circa 550 dwellings on land at Seacroft Hosptial Bridle Path Cross Gates LS15 - Pre-application presentation

Plans, photographs and graphics were displayed at the meeting. A Members site visit had taken place earlier in the day Members considered a report of the Chief Planning Officer outlining proposals for a major residential development on land comprising the majority of the housing allocation site and the vacated brownfield land on the former Seacroft Hospital site. The former Plans Panel East had considered a pre- application presentation in July 2012 for a larger scheme of 600 dwellings, with that Panel stating clearly the desire to see a comprehensive redevelopment of the site Members were informed that the Homes and Communities Agency had acquired additional land and had now brought the site forward for development. It was noted that a site for a possible secondary school adjacent to the housing site was being considered Whilst many of the existing hospital buildings had been demolished, the Grade II Listed clock tower would be retained together with the administration building. The Arts and Crafts villa on the site was a building

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 231 which Officers wished to retain but if convinced about its replacement with a good quality scheme, the loss of the villa could be considered to be acceptable The Panel then received a presentation on the proposals from representatives of the applicant’s agent and architect The proposals were outlined, with the following details being highlighted to Members:  the size of the proposed residential scheme, with this now being 500 dwellings and not 550 as stated in the submitted report  the proposed phasing of the development  the consultation process which had been undertaken and that a further consultation event was proposed in September, together with a meeting with Ward Members to consider transport issues  technical consultation relating to flood risk, drainage and transport  that two options for surface water strategies had been developed; the extent of the Wyke Beck catchment in terms of flood risk and the extent to which this site was situated in the Wyke Beck catchment  job creation, with 56 apprenticeships and 192 local jobs to be created through the scheme  the level of CIL contributions which would be £901,416 with additional contributions to address flood risk; open space; public transport; affordable housing at a level of 15% and training and employment initiatives  detailed design issues relating to the latest iteration of the layout, access, including to the Blood Transfusion Service; parking provision; landscaping; proposals for the removal of the villa; the proposed gateway entrance and the proposed treatment of the Listed clock tower  the possibility of a secondary school being sited on land adjacent to the site The Chair invited a representative of Childrens Services to provide information on the possible provision of a new secondary school adjacent to the site. Members were informed that the site was feasible for a six-form entry secondary school but as the Council could not establish a new school then any provision would need to be an academy or a community school operating as a split site or through school The Council would need to undertake consultation on the requirement for a secondary school and seek to acquire the site whilst simultaneously looking to academy sponsors It was accepted that additional places were required in the area, however Childrens Services were undertaking appraisals of other sites also. The cost element of acquiring the site would be a considerable issue for the Authority and it would have to be demonstrated that no other options existed. Whilst Officers in Childrens Services were working closely with City Development colleagues to reach a conclusion, it was not possible at this stage to confirm that this site would be pursued for secondary education provision

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 232 Members questioned the applicant’s representatives and commented on the following matters:  drainage, that two possible solutions were welcomed but that one of these would need to be agreed with Temple Newsam Ward Members, in whose Ward the Dunhill estate was situated which had been subjected to several flooding incidents  concern at the inclusion of single aspect dwellings in the scheme with the view that back to back dwellings should not be being provided in Leeds in the 21st century  the internal space standards proposed. The applicant’s representative stated that these did not comply with the national space standards and that Members’ views on the issue of house sizes made earlier in the meeting had been noted. In terms of housing mix, the proposals ranged from 1 bed apartments to 5 bed houses  detailed design issues relating to the siting of front doors on the semi-detached dwellings and the loss of the Arts and Crafts villa  the proposals for an urban green corridor with concerns that further work was required on this element The Panel then heard representations from two Ward Members; Councillor Selby and Councillor Hyde who raised concerns about the proposals, which included:  the extent of development in the surrounding area and further afield which would impact on local residents  air pollution in view of the increased traffic and the need for Public Health to be consulted on this  the likely impact of further residential development if the site for a new secondary school did not proceed  drainage; that the proposed options were not appropriate and that the wider picture had to be considered, particularly as other proposed developments would drain into Wykebeck Valley and that the cumulative impact of the proposed developments on this site and further afield had to be properly considered  the rationale behind demolishing the Arts and Crafts villa at a time when the city was considering bidding to become European Capital of Culture  the lack of greenspace provision and concerns about biodiversity  the tight timescales involved; that Ward Members had not been shown the latest proposed layout, that much more work needed to be undertaken and that a clear steer from Childrens Services was required in respect of secondary school provision, particularly in view of the shortage of secondary school places  the need for additional primary school places which also had to be addressed  that local awareness of the proposals was increasing as were the concerns about the impacts of increased development in this area

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 233  highways, that this was a key factor and that the provision of what could be eight sets of traffic lights in under three quarters of a mile was not acceptable The Chair then invited the Council’s Flood Risk Manager to outline further the flooding issues relating to this area and the two options proposed for dealing with surface water, for Members’ information. The Panel continued to discuss the flooding issues with reference being made to a Scrutiny Inquiry into recent flood events which had concluded that the increased amount of hard surfacing which had been laid had been a factor in the flooding incidents experienced in some parts of Leeds In response to the specific issues raised in the report for Members’ consideration, the following comments were made:  that in respect of the Arts and Crafts villa, to note there was a mix of views as to whether this should be retained and that together with details about the layout and design of the proposals, further details were required. Some support was noted in respect of the spine road as presented  that in terms of the nature and location of greenspaces on the site and linkages into the wider strategic green links across this part of the city, Members required that sufficient greenspace was provided and that as many links be established as possible, with the view being expressed that a green corridor was a possible way forward. The importance of usable green space was stressed. In response to the suggestion by the applicant’s representative that a possible contribution to the upkeep of Primrose Valley Park could be considered, the Chair was of the view that sufficient on-site green space was required  in terms of the nature and type of housing provision on the site, it was felt that further details on this were required and that the possibility of including some accommodation for older people should be considered  that much further detail was required of the proposed drainage strategy  the need for the super cycle highway/junction to be incorporated. Members were advised this was propsed RESOLVED - To note the report, the presentation and the comments now made

30 Site visit to the former Alf Cooke Print Works - Hunslet Road

The Head of Planning Services referred to the site visit by Members earlier in the day to the completed scheme at the Alf Cooke Print Works. Members had been most impressed with the development and the transformation of this area. A second visit was proposed when the College of Music had established itself on the site The hard work of Officers on this scheme was acknowledged

31 Date and Time of Next Meeting Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 234 Thursday 3rd September 2015 at 1.30pm in the Civic Hall, Leeds

Minutes approved at the meeting held on Thursday, 3rd September, 2015

Page 235 This page is intentionally left blank Licensing Committee

Tuesday, 7th July, 2015

PRESENT: Councillor M Harland in the Chair

Councillors N Buckley, B Gettings, M Harland, G Hussain, G Hyde, A Khan, B Selby, C Townsley, G Wilkinson, B Flynn, M Ingham and A Ogilvie

CHAIR'S OPENING REMARKS

The Chair welcomed Councillor Ogilvie to his first meeting of the Licensing Committee. Councillor Ingham was welcomed back onto the Licensing Committee. 14 Appeals Against Refusal of Inspection of Documents There were no appeals against the refusal of the inspection of documents. 15 Exempt Information - Possible Exclusion of the Press and Public There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

16 Late Items There were no late items of business submitted. 17 Declaration of Disclosable Pecuniary Interests There were no declarations of Disclosable Pecuniary Interests made at the meeting. 18 Apologies for Absence Apologies for absence were received from Councillors: Downes and Dunn. 19 Minutes of the Previous Meeting RESOLVED – That the minutes of the previous meeting held on 22nd May 2015 be confirmed as a true and correct record. 20 Matters Arising from the Minutes There were no issues raised under matters arising. 21 Gambling Act 2005 Statement of Licensing Policy The Head of Licensing and Registration submitted a report which provided the consultation responses to the Gambling Act 2015 Statement of Licensing Policy, including the proposed final draft Policy Document for Members to recommend to approve.

Appended to the report were copies of the following:

 GA05 Statement of Licensing Policy (Appendix A)  Proposed Statement of Licensing Policy 2016-18 (Appendix B)  Local Risk Assessments – Gambling Act 2005 (Appendix C)  Mandatory, Default and Model Conditions – Gambling Act 2005 (Appendix D)

The Principal Licensing Officer, Entertainment Licensing, presented the report and responded to Members questions and queries.

Minutes approved at the meeting held on Tuesday, 4th August, 2015

Page 237 Detailed discussion ensued on the contents of the report which included:

 The requirement to review the Gambling Act 2005 Statement of Licensing Policy and the process for consultation  Response to the Consultation  Locality Risk Assessments  Local Area Profiles

A query was raised over the accuracy of the wording in paragraph 13.10 of the draft policy. In responding officers said the paragraph would be checked and amended if considered necessary.

Referring to Local Area Profiles, Members asked if Ward Members would be consulted in the preparation of Risk Assessments and Local Area Profiles and could an application be refused if the risk assessment was deemed to be insufficient.

In responding the officer reported that Model Conditions and Risk Assessments were in the early stages of being developed and that Community Committees would be involved. Commenting on risk assessments, officers confirmed that an insufficient risk assessment could be reasons for a hearing to be adjourned or may be grounds to impose conditions.

A query was raised regarding the education and support in the community of people vulnerable to problem gambling. In response the officer advised that the Social Inclusion Fund funded by the Large Casino provided grants to organisation providing exactly this kind of support and Community Committees could be encouraged to submit bids to the SIF if there was an unmet need in their area.

RESOLVED –

(i) To endorse the proposed consultation response as set out in appendix A of the submitted report

(ii) To endorse the proposed Statement of Licensing Policy 2016-18 as referred to in Appendix B of the submitted report

(iii) To approve the Guidance Documents in principal as set out in Appendix C & D of the submitted report, subject to further minor amendments by the Head of Licensing and Registration before coming into effect alongside the new policy in January 2016.

(iv) To recommend to Community Committees to submit bids to the SIF if there was an unmet demand for gambling support services in their area. 22 Hemming v Westminster Outcome The Head of Licensing and Registration submitted a report which provided an update on the case (Hemming vs Westminster) and the impact of such a case would have on the regulatory regimes.

Minutes approved at the meeting held on Tuesday, 4th August, 2015

Page 238 The Principal Licensing Officer, Entertainment Licensing, presented the report and responded to Members questions and queries.

Detailed discussion ensued on the contents of the report which included:

 The Legal Challenge  The High Court Judgement  The Court of Appeal Judgement  The Supreme Court Judgement Implications for local authorities and other regulatory bodies.

In offering comment on the Supreme Court Judgement, Members requested information on the wider implications (if any) of the judgement and how it might affect other Council Directorates.

RESOLVED –

(i) That the contents of the report be noted.

(ii) That the City Solicitor inform Members of the implications (if any) for other Council Directorates as a consequence of the Hemming vs Westminster Judgement

23 Licensing Committee Work Programme 2015/16 Members considered the contents of the Licensing Committee Work Programme for 2015/16.

Members requested if a report dealing with the use of smart phone apps for Hackney and Private Hire companies could be added to the work programme for the August 2015 meeting.

RESOLVED – With the inclusion of the above, the contents of the Licensing Committee Work Programme for 2015/16 be approved 24 Date and Time of Next Meeting RESOLVED – To note that the next meeting will take place on Tuesday, 4th August 2015 at 10.00am in the Civic Hall, Leeds.

Minutes approved at the meeting held on Tuesday, 4th August, 2015

Page 239 This page is intentionally left blank Licensing Committee

Tuesday, 4th August, 2015

PRESENT: Councillor G Hyde in the Chair

Councillors N Buckley, R Downes, A Khan, B Selby, C Townsley, G Wilkinson, B Flynn, M Ingham, S McKenna and A Ogilvie

25 Election Of Chair In the absence of Councillor Harland, Councillor G Hyde was proposed as Chair for the meeting.

RESOLVED – Councillor G Hyde be elected as Chair for the duration of the meeting. 26 Appeals Against Refusal of Inspection of Documents There were no appeals against the refusal of inspection of documents. 27 Exempt Information - Possible Exclusion of the Press and Public RESOLVED – That in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:- (a) Appendix A to the report entitled, ‘Entertainment Licensing Section Update Report – January – June 2015’ , referred to in Minute No. 35 is designated as exempt from publication in accordance with Access to Information Procedure Rule 10.4(1), (2) (3) and (7) in order to receive information from the (Section Head Entertainments Licensing) on recent licensing issues across the city; (b) Appendix B to the report entitled, ‘Leeds Festival 2015 Update’ referred to in Minute No.36 is designated as exempt from publication in accordance with Access to Information Procedure Rule 10.4 (3) and (7) in order to receive information from the festival organiser on specific details relating to ticketing and contractors at the festival. 28 Late Items There were no late items submitted to the agenda for consideration. 29 Declaration of Disclosable Pecuniary Interests No declarations were made. 30 Apologies for Absence Apologies for absence were received from Councillors Harland, Gettings, Dunn and G Hussain. 31 Minutes of the Previous Meeting RESOLVED – That the minutes of the previous meeting held on 7th July 2015 be approved as a correct record. 32 Matters Arising From the Minutes There were no matters arising from the previous meetings minutes.

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 241 33 Activity Update: Taxi and Private Hire Licensing 1st January to 30 June 2015 The Head of Licensing and Registration submitted a report which provided an update with regards to delegated decisions taken by officers.

Members discussed complaints received between 1st January – 30th June 2015. Specific issues included the:

 Meaning of “Breach of Licensing Conditions”; and  Whether inappropriate behaviour could include circumstances where the driver is temporarily away from his/her vehicle, Officers confirmed that his could be looked into.

Whilst discussing driver suspensions Members considered those relating to drug offences and established that they related to a mixture of supply and use of drugs. Members also noted that “Plying for Hire” suspensions had reduced significantly, and reason for this could potentially be explained by a period when there staffing capcity issues which has now is now being addressed.

Members considered the issues surrounding taxi drivers parking illegally whilst waiting for fares. Officers present informed Members that this was an issue for Parking Services and that information would be circulated to Members outside the meeting. Furthermore Members requested that a report be brought to the next meeting of this Committee giving consideration to the use of taxi ranks and parking enforcement by Officers from those responsible departments

RESOLVED –

(a) That the contents of the report be noted; (b) That information relating to parking enforcement on the city’s streets be provided to the Members of the Committee; and (c) That a report relating to parking enforcement and taxi ranks in the City Centre be submitted to the next meeting of this Committee. 34 Information Report :- The emergence of the 'App' booking facility for the Taxi & Private Hire Services The Head of Licensing and Registration submitted a report on available technology and how it fits in with legislation around Taxi and private Hire.

Members discussed the conditions relating to telephone voice recording of bookings applied to Private Hire Operators and the exception to this condition that had been made for those Private Hire Operators who make use of apps.

Also discussed was the market share of apps, Members noted that there would likely always be a need for a local Private Hire Operator to accept bookings without the use of an app.

Members raised concerns about new legislation which would allow Private Hire Operators to sub contract outside of their district. Members viewed the safety of the public to be a priority when new legislation comes into force.

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 242 RESOLVED – That the contents of the report be noted. 35 Entertainment Licensing Section - Update Report - January - June 2015 The Head of Licensing and Registration submitted a report which informed the Committee of matters appertaining to the entertainment licensing section during the last six month period.

Members specifically asked about recent applications considered by Licensing sub- committee and the impact of the CIP red Zone with regard to such applications. Itwas explained by the officer present that one was a food led restaurant and the other was a re-fit of an existing premises.

Members also discussed what if any monitoring was being done at temporary outdoor events where alcohol was being sold to prevent drink driving at the end of these events. Members were informed of personal responsibilities of those consuming and providing alcohol, and any issues arising involving drink driving would be monitored and referred by the West Yorkshire Police. It was agreed that that contact would be made with West Yorkshire Police to establish if there had been any incidents following two recent events held under Temporary Event Notices..

Following consideration of Appendix A to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rules 10.4(1) (2) (3) and (7), which was considered in private at the conclusion of the meeting, it was:

RESOLVED –

(a) That the contents of the report be noted; and (b) That officers look into large outdoor temporary events where alcohol is sold to establish whether there are any agency concerns for drink driving, and that the findings be circulated to Members of this Committee. 36 Leeds Festival 2015 Update The Head of Licensing and Registration submitted a report which advised the Committee of the progress of the multi-agency meetings and the Event Management Plan for the 2015 Annual Festival.

The Committee heard from the Festival organiser who informed the Committee about the expected number of attendees and the pricing strategy for day tickets and tickets for camping.

Members discussed whether the additional day tickets would have any impact on local transport routes. Members were informed that arrangements had been made with transport operators and there should be no evident impact.

Following consideration of Appendix B to the submitted report, designated as exempt from publication under the provisions of Access to Information

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 243 Procedure Rules 10.4 (3) and (7), which was considered in private at the conclusion of the meeting, it was:

RESOLVED –

(a) That delegated authority be given to the Head of Licensing and Registration to approve the Event Management Plan prior to the start of the event; and (b) That delegated authority be given to the Head of Licensing and Registration to approve any minor amendments to the Event Management Plan prior to the start of the event. 37 Licensing Committee Work Programme 2015/16 Members considered the contents of the Licensing Committee Work Programme for 2015/16.

RESOLVED – the contents of the Licensing Committee Work Programme for 2015/16 be approved. 38 Date and Time of Next Meeting 10:00am Tuesday 8th September 2015

Draft minutes to be approved at the meeting to be held on Tuesday, 8th September, 2015

Page 244 Licensing Sub-Committee

Tuesday, 23rd June, 2015

PRESENT: Councillor B Selby in the Chair

Councillors B Flynn and S McKenna 10 Election of the Chair RESOLVED – Councillor B Selby was elected Chair of the meeting

11 Appeals Against Refusal of Inspection of Documents There were no appeals against refusal of inspection of documents

12 Exempt Information - Possible Exclusion of the Press and Public No exempt information was contained within the agenda

13 Late Items No formal late items of business were added to the agenda

14 Declarations of Disclosable Pecuniary Interests No declarations of disclosable pecuniary interest were made

15 "Trinity" - Review of the Premises Licence for Trinity, Wesley Square, Pudsey, Leeds, LS28 7AB The Head of Elections, Licensing and Registration submitted a report on an application received for the review of the Premises held at the premises known as “Trinity”, Wesley Square, Pudsey. The application had been made by West Yorkshire Police under Section 51 of the Licensing Act 2003 concerning all four licensing objectives. The hearing was attended by the following:

West Yorkshire Police - the Trinity – the Premises Licence Holder applicant (PLH) (WYP) Mr M Neave – Premise Licence Holder Ms C Sanderson Mr M Thornton – Designated Premises Sgt D Shaw Supervisor Mr B Patterson Mr A Robinson

Two observers also attended the meeting

A letter supporting the review application had been submitted by the Licensing Authority (LA). The Sub Committee resolved to take the written representation into consideration as no LA representative was able to attend.

Firstly, the Sub Committee heard from C Sanderson on behalf of WYP who provided an outline of the representation detailed in the submitted report. Specifically she highlighted the serious concerns held by WYP over the nature and number of incidents attributed to the premises, including over inebriated patrons; serious assault; issues with door staff and a lack of understanding of the licensing objectives by the management team.

Final minutes

Page 245 Ms Sanderson provided an outline of the history of the Trinity premises and the events leading up to the application to review the Premise Licence, particularly the DPS history, the escalation in the number of calls made to WYP for service during 2014-15 when the previous DPS was in post, and the discussions/advice given at Action Planning meetings. Particular concerns identified at that time as being the over inebriation of patrons and the performance of the door staff team were raised at that time.

In conclusion, having noted a marked improvement in the running of the premises since Mr Thornton became DPS, WYP requested the sub committee consider modifying the Premise Licence to include new measures to address the licensing objectives and ensure the better management of the premises for the future, their concern being that if Mr Thornton left or the premises was sold to a new PLH, the premises could revert to its previous style of operation.

The Sub Committee then heard from Mr Thornton, the current DPS, on behalf of the PLH. Mr Thornton provided assurance that measures suggested by WYP had been put in place, namely installation of a drug safe, CCTV, a change in the type of music events hosted and less boxing events than previously, with a caveat that WYP were informed of any boxing events proposed. Importantly, a new door staff team of 4 had been employed. Mr Thornton also provided information on his role at the premises under the previous management team. He also described the new style of operation of the premises and the changes he had implemented, including closer working with the door staff team and WYP and changes to the music entertainment offered.

The Sub Committee carefully considered the information contained within the report and written submissions from WYP and the Licensing Authority. Members also had regard to the verbal representations made at the hearing by WYP and on behalf of the PLH.

The Sub Committee noted that WYP did not seek a revocation of the Premises Licence, rather that conditions which WYP considered to be reasonable and proportionate be included on the licence to ensure the future good running of the premises. The Sub Committee also noted that WYP and the current DPS, Mr Thornton, had established a working relationship.

The Sub Committee, having considered the representations and the options available to them RESOLVED – To modify the existing conditions on the Premises Licence for trinity, as sought by WYP in order that the suggested conditions are adopted (totalling eleven conditions and detailed on page 55 of the agenda); with one exception – 7) The minimum number of door supervisors for the premises is 4 to work from 22:00 hours until all patrons have vacated the premises.

Final minutes

Page 246 Licensing Sub-Committee

Tuesday, 14th July, 2015

PRESENT: Councillor in the Chair

Councillors N Buckley, B Flynn and B Gettings

19 Election of the Chair RESOLVED – That Councillor B Gettings be elected as Chair of the meeting.

20 Declarations of Disclosable Pecuniary Interests There were no declarations of disclosable pecuniary interests.

21 Application for the grant of a premises licence for Leeds Premier Fitness Centre 1st Floor, Selby Road, Leeds, LS15 7AX The report of the Head of Licensing and Registration presented an application for the grant of a premises licence for the supply of alcoholat Leeds Premier Fitness Centre, 1st Floor, Selby Road Leeds.

The applicant addressed the sub-committee. Issues highlighted in discussion and further to questions from Members included the following:

 The sale of alcohol would provide a social facility for members. It would not be open to the general public.  The main reason for the application was to allow private functions and presentation evenings.  There were currently 180 members of the gym and karate club and it was hoped to increase to around 250.  The applicant was aware of planning requirements that would be required.  The premises were usually closed by 9.30 p.m. The application would give flexibility on the occasions when functions or presentations were held.

An objector to the application who operated a funeral parlour in the same building addressed the sub-committee with concerns regarding the application. These included the following:

 The funeral parlour was a 24 hour service and required 24 hour access to the premises for families to visit.  Prior to the fitness centre opening there had been ample parking for visitors to the premises. There had been difficulties with parking and access for bringing the deceased into the premises.  There were also concerns that noise disturbance could be upsetting to customers.

Following questions from Members the following was discussed:

Draft minutes to be approved at the meeting to be held on Tuesday, 28th July, 2015

Page 247  The applicant did ask customers to park respectfully and ensure no access to the funeral parlour’s side gate was blocked. It was felt the nearby angling shop and other nearby premises created problems with parking in the vicinity.  The funeral parlour did try and discourage customers from visiting after 9.00 pm.  The applicant would ensure that arrangements regarding car parking were made clear prior to any functions.  Location of the bar area within the building. This was over the main entrance.

The sub-committee carefully considered the application and objections. They fully understood and respected the concerns raised by the sensitive nature of the funeral business. Having considered the information provided by the Applicant, the sub- committee could see no reason why granting the Application would be likely to impact on the licensing objective of the prevention of public nuisance. The sub- committee could not and did not take into account the issue of parking and noted the Claimant’s assurance that he would not operate outside the Planning Consent hours.

RESOLVED – That the application be granted as applied for.

22 Application for the grant of a premises licence for Wok And Go 44A Woodhouse Lane, Woodhouse, Leeds, LS2 8LX The report of the Head of Licensing and Registration presented an application for the grant of a premises licence at Wog & Go, 44A Woodhouse Lane, Leeds.

The application was for the supply of late night refreshment from 23.00 hours until 02.00 hours on Sunday to Thursday and from 23.00 hours until 03.30 hours Friday to Sunday.

It was reported that the premises were situated within a Cumulative Impact Area (Red Zone) and the application had therefore attracted representations from West Yorkshire Police and Leeds City Council Entertainment Licensing as responsible authorities.

The applicant’s representative addressed the sub-committee and gave reasons why they felt the application should be granted. These included the following:

 The applicant operated a number of stores under the Wok and Go franchise across Leeds and the rest of the country. Some of these sold alcohol and there had not been any incidents of disorder occurring elsewhere.  The premises had operated in the current location for over two years and since the opening of the arena there had been an impact on the profitability of the store.  Advertising of the application had not brought about any objections other than those from responsible authorities.  The applicant had agreed to meet all necessary security arrangements including CCTV, door supervisors and the radio link network.  Temporary event notices had been held at the premises without incident.

Draft minutes to be approved at the meeting to be held on Tuesday, 28th July, 2015

Page 248  The applicant did not want to attract customers from nearby drinking establishments but provide an extra option to passing customers from the arena.  Due to the opening of other food outlets it was increasingly difficult to sustain the business and it had been running at a loss for the previous six months.

A West Yorkshire Police representative addressed the sub-committee with objections to the application. These included the following:

 The licensing objectives did not take account of the financial circumstances of a premises.  The premises were situated in a Cumulative Impact Area where there were a significant number of other licensed premises immediately nearby. The saturation of premises in the area caused difficulties when offences occurred.  The area suffered from alcohol related crimes and this increased where premises operated in peak hours. Late night refreshment premises such as this acted as beacons for people under the influence of alcohol to remain in the area.

The sub-committee also heard from a representative of the Licensing Authority and further reference was made to crime and disorder in the area. The premises had previously had an extended licence but it was not felt that this application demonstrated any exceptional circumstances in order for it to be granted.

The Committee carefully considered the application and the objections. However the premises are located in the Red Zone of a Cumulative Impact Area. The Committee noted that the Cumulative Impact Policy creates a rebuttable presumption of refusal for an application of this type. The operator in this instance was unable to convince the Panel that the application was exceptional.

RESOLVED – That the application be refused.

Draft minutes to be approved at the meeting to be held on Tuesday, 28th July, 2015

Page 249 This page is intentionally left blank Licensing Sub-Committee

Tuesday, 28th July, 2015

PRESENT: Councillor G Hyde in the Chair

Councillors A Ogilvie and C Townsley

23 Election of the Chair

RESOLVED – Councillor Hyde was elected as Chair for the duration of the meeting.

24 Appeals Against Refusal of Inspection of Documents

There were no appeals against the refusal of inspection of documents.

25 Exempt Information - Possible Exclusion of the Press and Public

RESOLVED – That the public be excluded from the meeting during consideration of that part of the agenda designated as exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:- (a) Appendix A of the report referred to in minute 25 both in terms of Regulation 14 of the Licensing Act 2003 (Hearing Regulations 2005) and the Licensing Procedure Rules, and on the grounds that it is not in the public interest to disclose the contents as the information therein pertains to an individual and that person would not reasonably expect their personal information or discussions thereon to be in the public domain; and (b) The Sub Committee also noted that the press and public would also be excluded from that part of the hearing where Members deliberate the application as it is in the public interest to allow the Members to have full and frank debate on the matter, as allowed under the provisions of the Licensing Procedure Rules.

26 Late Items

There were no late items submitted to the agenda for consideration, However Supplementary information was circulated to all parties in relation to Agenda Item 6 “Application for the Grant of a Personal Licence for Martin Marufu” (Minute No 25 refers)

27 Declarations of Disclosable Pecuniary Interests

No declarations were made.

28 Application for the Grant of a Personal Licence for Martin Marufu

The Sub-Committee considered an application for the grant of a personal licence for Martin Marufu.

Final minutes

Page 251 A representation had been received by West Yorkshire Police. The representation was based on the grounds of prevention of crime and disorder.

Bob Patterson, Leeds District Licensing Officer attended the hearing on behalf of West Yorkshire Police.

Mr Patterson informed the Sub-Committee that West Yorkshire Police did not object to applications routinely but on this occasion objected on the grounds that granting the licence would undermine the crime prevention objective. Mr Patterson also informed the Sub-Committee that despite West Yorkshire Police’s objection to the grant of the licence the Sub-Committee still had the discretion to grant it.

At this point Members of the Sub-Committee questioned Mr Paterson about the reasons for the objection.

Mr Marafu addressed the Committee and explained the reason why he wished to obtain a personal licence, he also attempted to address the objections made by West Yorkshire Police.

At this point the Sub-Committee questioned Mr Marafu about his application.

RESOLVED – That the application be refused.

Final minutes

Page 252 Licensing Sub-Committee

Tuesday, 11th August, 2015

PRESENT: Councillor G Wilkinson in the Chair

Councillors B Flynn and S McKenna

29 Election of the Chair RESOLVED - That Councillor Wilkinson be elected to Chair the Licensing Sub-Committee for the duration of the meeting

30 Exempt Information - Possible Exclusion of the Press and Public There were no exempt items

31 Late Items There were no formal late items. However, supplementary information had been submitted in relation to: Archies – Grant of premises licence for Archie’s – Arches V and W Granary Wharf, Dark Neville Street (minute 34 refers) Certification of films – Leeds Festival – (minute 35 refers)

32 Declarations of Disclosable Pecuniary Interests There were no declarations of disclosable pecuniary interests

33 "Ira B's" - Application for the grant of a premises licence for Ira B's, "Ira B's", 27 Chelwood Drive, Moor Allerton, Leeds, LS8 2AT The Licensing Sub-Committee considered an application made by Ms Ira Silverman, for the grant of a premises licence for Ira B’s at 27 Chelwood Drive Moor Allerton LS8. The application was for the sale of alcohol for consumption on the premises and recorded music. Members noted the details of the initial application and the amended application following a representation from Planning Services which were set out in the submitted report The application had attracted representations from West Yorkshire Police, Planning Services and the Council’s Environment Protection Team (EPT) although following agreements to a reduction in the opening hours being sought and additional measures to be included on the licence, these representations had been withdrawn prior to the meeting. It was noted that a representation from a local resident on the grounds of public nuisance remained to be considered

Attending the meeting were: Ms Ira Silverman – applicant

Members were informed by the Principal Licensing Officer that the local resident who had submitted a representation to the application had indicated they would not be attending the meeting

The Licensing Sub-Committee heard from Ms Silverman who stated that the application for the sale of alcohol to accompany food was as a result of requests from customers. In addition, it would enable patrons to have a glass of wine/beer or

Final minutes Page 253 champagne as part of a celebratory meal. The limited nature of the premises meant there would not be a bar area; that alcohol would not be on display and would be dispensed from the kitchen area of the premises On the issue of parking, which formed part of the representation submitted by a local resident, Ms Silverman acknowledged that the area around this small parade of shops was becoming busier In terms of possible noise nuisance issues, Ms Silverman stated that she had four tenants who lived above the premises and that it would not be in her interest to disturb her own tenants The Licensing Sub-Committee carefully considered the verbal representations from Ms Silverman, the written representations from a local resident and noted that Planning Services had withdrawn their representation following the scaling back of the licensable hours being sought in the application and that West Yorkshire Police and the Council’s Environmental Protection Team had withdrawn their representations following agreements reached to promote the licensing objectives which would form conditions on the licence. Members also noted the absence of representations from the residents living above the premises RESOLVED - That the application be granted subject to the conditions agreed with West Yorkshire Police and the Council’s Environmental Protection Team

34 "Archie's" - Application for the Grant of a Premises Licence for Archies, Arches V and W, Granary Wharf, Dark Neville Street, Leeds, LS1 4BR The Licensing-Sub Committee considered an application for the grant of a premises licence for Archie’s, Arches V and W Granary Wharf, Dark Neville Street

Present at the hearing were: Mr P Whur – applicant’s legal representative Mr S Midgeley – Operations Manager – Ossett Brewery Taverns Ltd Ms Lawson – Operations Manager – Ossett Brewery Taverns Ltd Me G Mudhar – Leeds City Council Environment Protection Team (EPT)

A preliminary matter relating to requests to submit additional information on behalf of the applicant and the representative from EPT was raised. On this occasion the Licensing Sub-Committee agreed to accept the additional submissions from both parties. The additional information was circulated to Members and both parties and the hearing was adjourned for a short while to enable consideration of the circulated material

The application had been brought to Members for consideration as the proposals had attracted representations, although it was noted that following agreements over the suggested control measures, West Yorkshire Police and the Health and Safety Team had withdrawn their representations. A representation from LCC EPT remained as did the 11 representations which had been made to the application by local residents. Although invited to attend the meeting and address the Licensing Sub-Committee about the concerns raised, no local residents were present at the meeting Mr Whur presented the case on behalf of the applicant and informed Members that Ossett Brewery Taverns Ltd was a successful local business with 25 premises, the organisation promoted the licensing objectives and none of their premises had ever been subject to a review of their licence. It was proposed that

Final minutes Page 254 Archies would be run by an experienced manager, who was currently running one of the company’s premises in Saltaire Members were informed that although the applicant operated two premises adjacent to Archie’s, the proposals for this venue would differ and the style of the operation would change during the day and week-end. The premises would be offering breakfast, lunch and dinner and on Fridays and Saturdays would provide a party atmosphere with a small dance floor being available for patrons to have a dance if they wished to. This type of offer operated by the applicant had proved successful in Saltaire Mr Whur referred to the additional nine measures being sought by LCC EPT, as set out in Appendix D of the submitted report and stated that with the exception of no.1 – which related to opening hours and no.7 – which related to the use of the outside area, the applicant was happy to agree these measures In terms of the representations by local residents, Mr Whur considered that concerns that other premises would seek to extend their opening hours if this license was granted were not relative considerations as each application had to be considered on its merits. For the avoidance of doubt, Mr Whur stated that there was no wish to extend the hours of the applicant’s two other premises in this area, The Hop and The Candle Bar In terms of noise nuisance, Mr Whur informed Members that the music offer would be situated at the rear of the premises and that there was an exit door which would enable patrons to exit the premises directly into the Dark Arches. To assist in managing people leaving the premises, doorstaff from the applicant’s other adjacent premises would be available as these premises closed earlier To address concerns about noise break out, an acoustic lobby was proposed for the front of the premises, with a planning application for this currently being processed. To demonstrate the applicant’s commitment to addressing issues of noise nuisance, an acoustic lobby was also proposed for The Candle Bar and reference was made to the work which had taken place with EPT to address issues of noise which had occurred in the past at The Hop In response to questions from the Licensing Sub-Committee, Mr Whur advised that the applicant would work with taxi operators and put in management controls relating to patrons leaving the premises In response to a question from the Chair about there being no provision for drinking up time in the hours applied for, Mr Whur confirmed this was in fact an office error and he suggested that the Licensing Sub-Committee might wish to consider an additional 15-30 minutes on the hours being sought to allow for this. Mr Whur reminded the Sub-Committee that a premise could in fact stay open with no impact from the regulators who would unable to police it. Mr Whur went on to say that the only mechanism by which to challenge a premise which stayed open for longer than its operating hours would be to review the licence, however, no good operator would do that The Panel then heard from Mr Mudhar of the LCC EPT who stated that the premises were in a mixed-use area which included 282 apartments and a 14 storey hotel, with there being 300-400 residents within 35m of this bar The main concern of EPT was the outside area, with Officers being of the view that the applicant had not addressed the issue of how noise from patrons smoking and talking in this area would be controlled. Furthermore, if granted a license to 01.00 hours,- this being later than some other bars in the area - the premises could attract customers seeking a last drink. There were also concerns

Final minutes Page 255 that other premises might wish to apply for longer hours if Archies was granted the hours being sought In response to questions from Members, Mr Mudhar stated that the EPT had a duty to protect against noise nuisance and that the most effective method was the restriction of opening times. He also stated that the EPT would be content with a closing time of 00.30; were content with the 07.30 opening time and confirmed that there had only been one complaint received by EPT in relation to The Hop, since 2012 and indicated that he was encouraged with the work which had been done to address noise nuisance issues at those premises

In summing up, Mr Whur stated that in respect of the use of the outside area, this would not be permitted after 23.00, apart from use as a smoking area, although no drinks could be taken outside after that time

The Licensing Sub-Committee carefully considered the application, noted the additional information submitted on behalf of the applicant and the EPT and considered the verbal representations which had been made and the written representations which had been submitted, including those of 11 local residents. The Sub-Committee also noted that agreements had been reached with West Yorkshire Police and the Health and Safety Team on suggested control measures and that points 2, 3, 4, 5, 6, 8 and 9 of the EPT’s representation set out in Appendix D of the report before Members had been agreed and would be incorporated into the operating schedule. The Sub-Committee also had regard to the possibility of incorporating a period of drinking up time in the opening hours to be considered RESOLVED - That the application be granted for the sale by retail of alcohol (for consumption on the premises) and recorded music from 07.30 until 00.00 Sunday to Thursday and 07.30 – 01.00 Friday and Saturday, subject to the agreed additional measures with West Yorkshire Police, the Health and Safety Team and the incorporation into the operating schedule of points 2, 3, 4, 5, 6, 8 and 9 of the EPT’s suggested measures, as set out in Appendix D of the submitted report and an additional condition to state ‘ Patrons shall not be permitted to use the external area to the front of the premises between 23.00 and 07.30 except for smoking which will be permitted until the premises close’

35 Certification of Films - Leeds Festival The Licensing Sub-Committee considered a report of the Head of Elections, Licensing and Registration setting out an application received for the certification of films proposed to be shown at the Leeds Festival 2015 within the grounds of Bramham Park Appended to the report was a schedule of the films requiring certification including a brief synopsis of the content of each film and a proposed classification. A supplementary report advising of further films proposed to be shown and requiring certification was also considered by Members Mr M Bell, representing the film distribution company attended the meeting and responded to queries and comments from the Sub-Committee and confirmed that the highest rating proposed for a film was 15. Copies of each of the films requiring certification were available for viewing by Members, if required, with an extract from one particular film being viewed at a Member’s request An outline of measures in place to prevent underage children and young people from viewing age inappropriate films was provided

Final minutes Page 256 RESOLVED - That the films outlined in the schedule included in the submitted report and the additional list of films set out in the supplementary report and proposed to be shown at the Leeds Festival 2015, be classified in accordance with the suggested classifications

Final minutes Page 257 This page is intentionally left blank Licensing Sub-Committee

Tuesday, 18th August, 2015

PRESENT: Councillor A Khan in the Chair

Councillors M Harland and G Wilkinson

36 Election of the Chair RESOLVED – Councillor A Khan was elected Chair of the meeting

37 Appeals Against Refusal of Inspection of Documents There were no appeals against the refusal of inspection of documents.

38 Exempt Information - Possible Exclusion of the Press and Public RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of that part of the agenda (agenda item 7 “Livera” Application for grant of premises licence) designated as exempt from publication in accordance with paragraph 10.4 (1 & 2) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within the documents relate to an individual and include information which is likely to reveal the identity of an individual which that person would not ordinarily expect to be in the public domain. It is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, due to the impact that the disclosure of the information would have on the individual. (minute 42 refers)

39 Late Items No formal late items of business were added to the agenda. Members were however in receipt of additional documents in respect of the following items Minute 42 – “Livera” – additional documents submitted by West Yorkshire Police in support of the representation included within the agenda. Please note that these documents were regarded as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (1 & 2) (minute 42 refers) 40 Declarations of Disclosable Pecuniary Interests There were no declarations of disclosable pecuniary interest

41 "La Petite" - Application for the grant of a Premises Licence for La Petite, 39 Street Lane, Roundhay, Leeds LS8 1AP The Sub Committee considered the report of the Head of Elections, Licensing and Registration on an application for the grant of a Premises Licence for the premises known as La Petite, 39 Street Lane, Roundhay Leeds LS8 1AP

The application had attracted representations from West Yorkshire Police (WYP); local ward Councillor B Urry; and three members of the public. Prior to the hearing, the applicant had agreed measures suggested by West Yorkshire Police to address the crime and disorder licensing objective. WYP

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Page 259 had subsequently withdrawn their representation on the basis that these measures would be included in the Premises Licence, should this application be granted.

The following attended the hearing: Mr A Kanberoglu – the applicant Mr R Ward – on behalf of Mr J Ward Dr I Tarsugil} regular customers of the Councillor C Macniven – on behalf of Mr B Norton} premises in support of Councillor B Urry the application Mr S Simon - representative of the landlord of the building

Not all the members of the public who had submitted representations attended the hearing. The Sub Committee resolved to take their written representations into account and proceed in their absence

In presenting the report on the application, the Licensing Officer confirmed that the application had been amended so that the hours requested for sale of alcohol reflected the current planning application submitted for the premises (08:00 until 20:00 hours). Additionally, it was noted that the land registry documents submitted by the applicant did not refer to the La Petite premises and Members agreed to disregard these documents.

The Sub Committee heard from Mr Kanberoglu, the applicant and Designated Premises Supervisor, who explained the application was submitted to encourage lunchtime trade which in turn would allow him to continue to meet the running costs of the premises. Mr Kanberoglu expressed his intention to serve alcohol from 11:00 until 18:00 hours and confirmed that alcohol would only be available with a meal purchased at La Petite. The premises had an internal capacity of approximately 20 patrons, with up to four tables in an area designated outside.

In response to comments contained in the written representations relating to noise; Mr Kanberoglu confirmed that no music would be played inside or emanate from the premises. He estimated the nearest residents lived 300m away. He had operated the premises for three years and received no complaints about noise.

Dr I Tarsugil addressed the hearing in support of the application. He stated he was a local resident and regular customer of La Petite. He confirmed the capacity of the premises as being around 20 patrons and he questioned the relevance of the concerns over noise after 20:00 hours expressed in the written representations as he stated the premises usually closed at 18:00 hours.

Mr B Norton also spoke in support of the application, he stated he was a local resident and had been a patron of La Petite for two years. He commented on the usual clientele of La Petite as being over 30 and suggested that the offer of alcohol to accompany a meal would improve trade. Mr Norton stated La Petite did not generate noise or litter, unlike another local business. Mr Norton

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Page 260 confirmed the premises had soundproofed windows and he also provided Members with an example of Mr Kanberoglu’s management style through his dealings with the waste contractor to resolve a litter issue

The Sub Committee also heard from Mr S Simon, who represented the buildings’ landlord. Mr Simon confirmed that Mr Kanberoglu had complied with his obligations as tenant of the building, ran a clean and tidy business and that the business had not attracted any trouble. Mr Simon acknowledged that the premises lay within a parade of commercial businesses in a residential area but added he did not think the granting of this application would create further problems for the area. Finally he highlighted the fact that sales of alcohol would only be for consumption on the premises, accompanying a meal.

In answer to queries from the Sub Committee Mr Kanberoglu expressed his intention to sell wine and bottled beer only, no spirits or draught beer would be available and alcohol would only be sold with a meal at the premises

The Sub Committee then heard from Mr R Ward, on behalf of his son, Mr J Ward – a resident of Shaftesbury Avenue who had made a representation. Mr Ward provided more detail on the comments made by Mr J Ward regarding noise and litter. He also clarified that La Petite frontage faced Street Lane although the side of the building lay on Shaftesbury Avenue and that the building had formerly been No.2 Shaftesbury Avenue.

Mr Ward cited some incidents which he believed threw some doubt on the suitability of the applicant to hold a Premises Licence, including his son’s dealings with the applicant over the waste removal contract and the subsequent action taken by LCC Environmental Protection Team culminating in a Fixed Penalty Notice being issued to Mr Kanberoglu; submission of the wrong land registry documents and the apparent discrepancy between the applicants’ statement that he had held a Personal Licence for 5 years but had submitted a copy of a licence issued in Bradford in July 2015.

(The Licensing Officer provided clarification on this matter to the meeting)

Mr Ward also explained that the premises currently traded under a temporary planning permission for A3 use which would expire on 30th September 2015. He suggested that once a formal planning application for change of use was submitted, objections would be submitted and he urged the Sub Committee to defer consideration of this application until after the planning application had been determined.

Councillor Macniven then addressed the meeting on behalf of her ward colleague, Councillor B Urry who had submitted a representation. Councillor Macniven advised Members that several Shaftesbury Avenue residents had approached her about the application and their concerns regarding noise from patrons and from the ventilation system. She also queried whether there had been previous owner/manager of the premises as she had been involved with

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Page 261 the change of use from greengrocers to A3 use, but had not met Mr Kanberoglu before

In response, Mr Kanberoglu provided the following:  additional information on the background to the waste contract issue  that his immediate neighbours were other business, some with later opening hours and the nearest residents being 300 metres away  that he had not met Mr J Ward and discussed the waste issue with him  any external seating was minimal and remained under the awning  that there was no external ventilation system/extractor fan owing to its menu consisting of sandwiches, salads and tapas food.

The Sub Committee carefully considered the application, the report and the representations made at the hearing by the applicant, members of the public and the local ward Councillor. Members also noted the agreements reached between the applicant and West Yorkshire Police prior to the hearing. RESOLVED – To grant the application as applied for and subject to the additional conditions agreed by the Applicant with the responsible authority.

42 "Livera" - Application for the grant of a Premises Licence for "Livera", 17 Merrion Street, Leeds LS2 8JE The Head of Elections, Licensing and Registration submitted a report on an application for the grant of a Premises Licence for the premises known as Livera, 17 Merrion Street, Leeds LS2 8JE. The application had attracted representations from responsible authorities as the premises lay within the Cumulative Impact City Centre (amber) Area.

The applicant and Designated Premises Supervisor, Mr M Makrinakis, attended the hearing. He was represented by his solicitor, Mr C Connor. PC C Arkle attended on behalf of West Yorkshire Police (WYP). Ms N Raper attended on behalf of the Local Authority

The Sub Committee noted receipt of additional documents submitted by WYP in support of their representation. All parties received the documentation prior to the hearing.

The Sub Committee heard firstly from Mr Connors; seeking an adjournment of the matter on behalf of the applicant. Mr Connors referred to the information supplied by WYP and indicated that the applicant needed additional time to demonstrate that he was in a position to respond to the information and provide evidence in respect of the ownership of the business/lease of the building

PC Arkle and Ms Raper confirmed that the Responsible Authorities would be content if consideration of the matter was adjourned

Members considered the application to adjourn the matter and RESOLVED – That consideration of the application be adjourned to a hearing on 29th September 2015

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Page 262 43 "Pita Pit" - Application for the grant of a Premises Licence for "Pita Pit", 40 Woodhouse Lane, Leeds LS2 8LX The Sub Committee considered the report of the Head of Elections, Licensing and Registration on an application for the grant of a Premises Licence for the premises known as Pita Pit, 40 Woodhouse Lane, Leeds LS2 8LX. The submitted report highlighted that the premises lay within the Cumulative Impact City Centre area (red zone).

The application had attracted representations from the following responsible authorities: West Yorkshire Police; LCC Environmental Protection Team and LCC Entertainment Licensing.

Prior to the hearing, the applicant had agreed measures with LCC Environmental Protection Team in respect of measures to address the public nuisance licensing objective. Subsequently LCC EPT had withdrawn the representation on the understanding that these measures would be included within the premises licence, should it be granted.

Arising from the correspondence between LCC EPT and the applicant, it was made clear that the opening times on the application contained within the report were incorrect. The hours of closing should read “Sunday to Thursday 23:00 hours and Friday and Saturday 04:00 hours”.

The applicant (Vita Bite Ltd) was represented at the hearing by Mr S Patel who had submitted a completed pro-forma risk assessment in support of the application.

In presenting his application to the Sub-Committee, Mr Patel explained that the Pita Pit company provided quick fresh, hot, healthy food, to eat in the restaurant or take away from the fast food counter. Mr Patel explained that the healthy options offered by Pita Pit were in contrast with other late night fast food providers. He went on to confirm that although Pita Pit had operated without a licence for a year, the premises had not attracted any complaints or been associated with any incidents. Mr Patel also confirmed that the application included a request to open until 04:00am Monday night/Tuesday and Wednesday night/Thursday mornings to benefit from Leeds’ “student nights”.

PC Arkle attended the hearing on behalf of WYP and confirmed that Pita Pit was situated in an area heavily populated by other licensed premises offering alcohol and late night refreshment. This area was known for alcohol-related crime and disorder which occurs mainly after midnight on Fridays and Saturdays.

Ms N Raper attended the hearing on behalf of the Licensing Authority and explained that following a review of the city, a new red zone of the Cumulative Impact Area had been implemented in January 2015. She referred to the area being saturated with other licenced venues and that the area could not support any more licensed premises. She acknowledged that whilst the applicant had offered conditions, the Local Authority Entertainment Licensing

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Page 263 Section did not view these as sufficient and felt the premises would add to the problems in the area.

The Committee carefully considered the application, written representations and those made at the hearing, including additional information provided by the Licensing Officer in respect of other late night refreshment venues in the locality. The Sub Committee also had regard to the licensing objectives and the representations made by the responsible authorities.

The Sub Committee noted that the applicant had said that Pita Pit had operated for a year without issue; but also had regard to the fact that this premises lay within the Red Zone of a Cumulative Impact Area. Members noted that the Cumulative Impact Policy created a rebuttable presumption of refusal for an application of this type.

The Sub Committee was not satisfied that the applicant had proved that this was an exceptional case and warranted setting aside the Policy. RESOLVED – That the application be refused

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Page 264 Licensing Sub-Committee

Tuesday, 25th August, 2015

PRESENT: Councillor B Gettings in the Chair

Councillors R Downes and M Ingham

44 Election of the Chair RESOLVED – That Councillor Gettings be elected as Chair for the duration of the meeting. 45 Appeals Against Refusal of Inspection of Documents There were no appeals against the refusal of inspection of documents. 46 Exempt Information - Possible Exclusion of the Press and Public RESOLVED – That the public be excluded from the meeting during consideration of that part of the agenda designated as exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:- (a) Appendix D, E and F of the report referred to in minute 49 both in terms of Regulation 14 of the Licensing Act 2003 (Hearing Regulations 2005) and the Licensing Procedure Rules, and on the grounds that it is not in the public interest to disclose the contents as the information therein pertains to individuals and that people would not reasonably expect their personal information or discussions thereon to be in the public domain; and (b) The Sub Committee also noted that the press and public would also be excluded from that part of the hearing where Members deliberate the application as it is in the public interest to allow the Members to have full and frank debate on the matter, as allowed under the provisions of the Licensing Procedure Rules. 47 Late Items There were no late items submitted to the agenda for consideration. However supplementary information was published and circulated to all parties prior to the meeting in relation to Agenda Item 6 “Review of the Premises Licence for Wykebeck Arms, Selby Road, Leeds, LS9 0EW” (Minute No 49 refers). 48 Declarations of Disclosable Pecuniary Interests No declarations were made. 49 Review of the Premises Licence for Wykebeck Arms, Selby Road, Leeds, LS9 0EW The Sub-Committee considered a Review of a Premises Licence held at the premises known as “The Wykebeck Arms” Selby Road, Leeds LS9. The Review was considered under the provisions of Section 51 of the Licensing Act 2003 at the request of West Yorkshire Police. The Licensing Authority was therefore required to review the Premises Licence having regard to guidance issued under Section 182 of the Act.

Present at the hearing:

 West Yorkshire Police (WYP) – the applicant, represented by Ms Checa- Dover and PC Dobson;  Mr R Taylor of Gosschlaks Solicitors, Hull, representing Enterprise Inns; and

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Page 265  Mr I Brown Area Manager of Enterprise Inns.

Mr Dean Walker, the previous Premises Licence Holder (PLH) and Designated Premises Supervisor (DPS) for the premises was not in attendance.

The Sub-Committee heard from the Police who provided information leading up to the application to review the premises licence. The history of the premises and the Police’s involvement was explained to the Sub Committee as follows:

It was established that Enterprise Inns owned the premises and that there had been a history of non-compliance with authorities by the previous licence holder. The Sub Committee were informed that there had been 10 meetings with the licence holder prior to the application to the review the licence and that been no effort to co-operate with the Police. It was established that Mr Walker had been removed and that Angela Spencer had been appointed as the DPS (Designated Premises Supervisor) and PLH (Premises Licence Holder), a local person with experience of managing other licensed premises.

The Sub Committee then heard from Mr Taylor representing Enterprise Inns who responded to the submissions of the Police.

Mr Taylor explained that Mr Brown worked alongside PC Dobson. The Sub Committee heard that when the Police issued proceedings, this allowed enterprise Inns to issue proceedings against Mr Walker who had a lease that did not expire until 2022. Enterprise Inns accepted that they needed to work closely with the Police and provide support the new DPS and that the premises needed to establish a good track record.

Mr Taylor explained that he felt, that no action should be taken in terms of putting in further conditions on the licence as the effect of this would be to punish the new DPS who was not at fault. The cause of the problems at the premises had been removed.

Enterprise Inns acknowledged that if there were more problems with the premises it would be them that was liable for prosecution and they were anxious to avoid this.

The Sub Committee went on to discuss the conditions of the licence, the CCTV provision at the premises and the issue of children being served at the premises and how this could be dealt with in the future.

RESOLVED – That, following careful consideration of the application, the supplementary information and the submissions made, no action was necessary and that the circumstance of the review did not require the Committee to take any steps to promote the licensing objectives. 50 Application to vary a premises licence held by The Griffin 31 Boar Lane, Leeds, LS1 5DF This item was withdrawn prior to the meeting commencing.

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Page 266 Corporate Governance and Audit Committee

Thursday, 25th June, 2015

PRESENT: Councillor G Hussain in the Chair

Councillors J Bentley, P Harrand, K Bruce, N Dawson, A Sobel and J Illingworth

Apologies Councillors P Grahame, R Wood and A McKenna

1 Appeals Against Refusal of Inspection of Documents

There were no appeals against the refusal of inspection of documents. 2 Exempt Information - Possible Exclusion of the Press and Public

There were no resolutions to exclude the public. 3 Late Items

There were no late items 4 Declaration of Disclosable Pecuniary and Other Interests’

No declarations were made. 5 Apologies

Apologies for absence were received from Councillors A McKenna, P Grahame and R Wood, 6 Minutes - 20th March 2015

RESOLVED – The minutes of the meeting held on 20th March 2015 were approved as a correct record. 7 Matters Arising

Minute No 54. Leeds City Council Fraud Briefing

Members noted that the Head of Governance Services had, on behalf of the Committee, written to KPMG about their non-attendance at the meeting held on 20th March 2015 and that a response had been received from KPMG. Members felt that as a principal client of KPMG priority should have been given to attending the March meeting of the Committee and not the internal training session referred to by KPMG in their response.

RESOLVED – The Committee resolved to request that the Head of Governance Services pass on their views to the Director of KPMG in Leeds.

Minutes approved at the meeting held on Thursday, 9th July, 2015

Page 267 8 Leeds City Region Joint Committee Annual Financial Return and Annual Governance Statement 2014/15

The Deputy Chief Executive submitted a report which accompanied the 2014/15 Annual Accounting Statement and Annual Governance Statement for Leeds City Region Leaders Board Joint Committee.

The report explained why the responsibility of approving these statements has fallen to this Committee and outlined what assurances the committee could rely on in approving the statements.

Members discussed the report in detail. Specifically Members asked about the reasons behind the increase in staffing costs from 2014 to 2015. Members were informed that in part this was down to the move to becoming the West Yorkshire Combined Authority (WYCA) which was a growing organisation with more responsibility. Further detailed information was requested to be circulated to the Committee.

The Committee considered the reasons behind the need for £464k being held in the general reserve fund and where this would be transferred to now that the Leeds City Region Leaders Board Joint Committee was being dissolved. It was confirmed to Members that this fund would be transferred to the WYCA.

Members quested the reasoning for the accounts being drafted on the basis of a smaller body and received assurances from officers about this On the basis of the assurances received the Committee confirmed they were happy for the Chair of the Committee to sign the accounts.

RESOLVED – The Committee resolved to:

(a) Approve the Leeds City Region Leaders Board Joint Committee draft 2014/15 Accounting Statement and the Chair to acknowledge approval on behalf of the Committee by signing the appropriate section; (b) Confirm that they have received and accepted the Declaration on Governance Arrangements for 2014/15 which has been provided by the Chair and the responsible officers of the Leeds City Region leaders Board Joint Committee, and the Chair to acknowledge this on behalf of the Committee by signing the abbreviated Annual Governance Statement; and (c) Request a detailed breakdown of the reasons behind the increase in staffing costs from 2014 to 2015. 9 Office of the Director of Public Health Annual Governance Report

The Director of Public Health presented his report which provided the Committee with the annual update on Public Health’s risk management and governance arrangements.

Members discussed the reasons behind being able to achieve better value for money as part of Leeds City Council compared to when services were run by

Minutes approved at the meeting held on Thursday, 9th July, 2015

Page 268 the NHS. The Director of Public Health stated that this was in part due to now having a one service approach which had made different services work together.

The risks to the Public Health budget were considered by the Committee, in particular the implementation of the requirements from the National Institute of Care and Health Excellence (NICE). A further risk identified was the proposed cut to Public Health funding by Central Government, the formula for which is yet to be determined.

Members noted the money that had been saved through commissioning and were informed that this had been committed for the 2015/16 budget.

Members discussed how the reporting regime at the NHS compared to that at Leeds City Council with the Director of Public Health.

RESOLVED – The Committee resolved to:

(a) Receive the annual governance report of the Office of the Director of Public Health; and (b) Note the assurance processes that the Office of the Director of Public Health. 10 Financial Management Arrangements in the Planning and Sustainable Development Service

The Head of Finance (Strategy and Resources) presented a report of The Chief Planning Officer which set out the financial management arrangements in the Planning and Sustainable Development Service and aimed to provide assurance to Members that the arrangements are fit for purpose, embedded and being complied with.

Members discussed the scrutiny of planning decisions and noted that these could not be “called in” for consideration by a Scrutiny Board. Members noted that the Joint Plans Panel gives consideration to how the Planning Services is provided.

Members considered the financial information received and commented that income for 2014/15 was less than in 2013/14. The Head of Finance (Strategy and Resources) informed the Committee that there had been a dramatic increase in income in 2013/14 and that this had levelled off in 2014/15.

Members queried why staffing costs had increased. This was explained as being due to planning staff leaving and the associated severance costs and also the 1% pay rise received by staff. Members requested further details in relation to the increase in staffing costs be circulated before the next meeting.

RESOLVED - The Committee resolved to:

Minutes approved at the meeting held on Thursday, 9th July, 2015

Page 269 (a) Request a breakdown of the costs of staffing the Planning Service. (b) note the assurances provided that the appropriate systems and procedures are in place to ensure that the Council delivers sound financial management and planning. 11 Annual Business Continuity Report: Phase 2 Progress Update

The Business Continuity Manager presented a report of the Deputy Chief Executive which provided an update of current progress towards completion of Phase 2 by the target date of September 2015 as requested by the Committee at the March 2015 meeting.

Members considered that it would be helpful if the Committee highlighted the importance of completing Phase 2 plans to the Corporate Leadership Team.

Members discussed what the biggest risks to the City were with the Business Continuity Manager.

It was confirmed to the Committee that despite Phase 2 plans not yet being completed that Leeds City Council was compliant with the Civil Contingencies Act 2004.

RESOLVED – the Committee resolved to:

(a) Request that the Head of Governance Services write to The Chief Officer (Strategy and Improvement) to highlight the Committee’s wishes to see all Phase 2 Plans completed by September 1st 2015; and (b) to note the progress made to date with completion of Phase 2, and that the target completion date of September 2015 currently remains achievable.

12 Work Programme

The City Solicitor submitted a report which notified the Committee of the draft 2015/16 work programme.

It was commented that Leeds City Council could improve its engagement with citizens via mapped based technology. The Head of Governance Services commented that a request for a report on this subject might be more appropriate to a Scrutiny Board and agreed to make contact with the Head of Scrutiny and Member Development to discuss this.

RESOLVED – The Committee resolved to:

(a) Request The Head of Governance Services to make contact with the Head of Scrutiny and Member Management to identify the possibility of a Scrutiny review looking into ways in which Leeds City Council could improve its mapping service for its citizens; and (b) Note the contents of the work programme attached at Appendix 1 of the submitted report.

Minutes approved at the meeting held on Thursday, 9th July, 2015

Page 270 Minutes approved at the meeting held on Thursday, 9th July, 2015

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Thursday, 9th July, 2015

PRESENT: Councillor G Hussain in the Chair

Councillors P Grahame, J Bentley, P Harrand, N Dawson, A Sobel, J Illingworth and B Flynn

Apologies Councillors R Wood, A McKenna and K Bruce and R Wood

13 Appeals Against Refusal of Inspection of Documents

There were no appeals against the refusal of inspection of documents. 14 Exempt Information - Possible Exclusion of the Press and Public

There were no resolutions to exclude the public. 15 Late Items

There were no late items. 16 Declaration of Disclosable Pecuniary and Other Interests’

There were no declarations made. 17 Apologies for Absence

Apologies were received from Councillors K Bruce, A McKenna and R Wood. Cllr. B Flynn substituted for Cllr Wood. 18 Minutes - 25th June 2015

Page 1 Item 3 Late Items Slight amendment made as there were no late items.

RESOLVED – The minutes of the meeting held on 25th June 2015 were approved as a correct record. 19 Matters arising

Minute 7 Matters arising Members were informed that KPMG had been contacted to inform them of the Committee’s view on non-attendance at the meeting held in March. KPMG had also been made aware of the dates and times of the 2015/16 meetings. Members were assured that KMPG would be present at future meetings. The Committee were also informed that John Prentice the KPMG representative

Draft minutes to be approved at the meeting to be held on Friday, 18th September, 2015

Page 273 was currently in hospital as he had suffered a heart attack. The Committee asked that best wishes be paid to Mr Prentice for a speedy recovery.

Minute 8 LCR annual Financial Return and AGS 2014/15 Members had requested a breakdown of the reasons behind the increase in staffing costs from 2014/15. This information had been emailed to the Committee.

Minute 10 Financial Management Arrangements in the Planning and Sustainable Development Service A request had been made for information to be circulated to Members with a breakdown of the costs of staffing the Planning Service this had been emailed to the Committee.

Minute 11 Annual Business Continuity Report: Phase 2 Progress Update The Head of Governance Services had contacted the Chief Officer (Strategy and Resources) as requested. Members noted the current position.

20 KPMG Interim Audit Report

The Principal Finance Manager presented a report which highlighted the results of KPMG’s interim audit work in relation 2014/15 financial statements and their work to support their 2014/15 value for money conclusion up to March 2015.

Rob Walker from KPMG was also in attendance to present KPMG’s report and answer Members’ questions.

Members requested information for the next meeting in relation to:-  More information on procedures in place to ensure that officers’ access rights in the FMS system are updated if their role changes

RESOLVED – Members noted the overall positive assurances provided by KPMG in respect of the work of internal audit and on the systems and controls which underpin the Council’s financial statements. 21 The Statement of Accounts 2014/15

The Head of Corporate Finance presented a report of the Deputy Chief Executive. The report presented to the Committee the 2014/15 Statement of Accounts prior to them being made available for public inspection. The Statement of Accounts was included with the agenda as a separate document.

The Principal Finance Manager was also in attendance to answer Members’ questions.

In relation to questions posed by Members it was clarified that:

Draft minutes to be approved at the meeting to be held on Friday, 18th September, 2015

Page 274  Directors with authority through the Officer Delegation Scheme, approved Honorariums.  The information on school reserves related only to LCC schools with there being no requirement for free schools or academies to inform LCC of their accounts.  Changes in costs for Central Services had occurred due to a reclassification of General Government Grants.  Trust school buildings are covered by the Council’s insurance policies. For VA schools the governing body is responsible for insuring about 10% of the building costs, and the Council for the remaining 90% (as a resort in the event of grant funding being unavailable). The local Catholic Diocese has opted to insure the full value of its school buildings.

Members requested information on Early Leavers Initiative for the 18th September meeting.

RESOLVED – Members noted the 2014/15 unaudited Statement of Accounts as certified by the Responsible Financial Officer and agreed to release the accounts for public inspection.

22 Annual Decision Making Assurance Report

The Head of Governance Services presented this report with the Head of Licensing and registration, Chief Planning Officer and the Principal Legal Officer in attendance to answer Members questions.

This was the annual report to the committee concerning the Council’s decision making arrangements.

This report provided one of the sources of assurance which the Committee is able to take into account when considering the approval of the Annual Governance Statement.

Members were asked to consider the results of monitoring documented within the body of the report and to note the assurances given by the Head of Governance Services, the Head of Licensing and Registration and the Chief Planning Officer, that the decision making framework in place in Leeds City Council is up to date, fit for purpose, effectively communicated and routinely complied with.

Members discussed a number of issues in relation to the report including:-  Monitoring of planning applications determined and overturned  Monitoring of complaints and customer satisfaction surveys  Monitoring of Licensed Hackney Carriage drivers from other authorities who are operating as Private Hire drivers in Leeds.

Members requested further information on: Draft minutes to be approved at the meeting to be held on Friday, 18th September, 2015

Page 275  An estimate of speed of decision making on planning applications not taking account of agreed extensions of time  Corporate customer complaints handling  Improving website and customer feedback

RESOLVED - Members considered and noted the positive assurances provided in the report in relation to executive decision making, licensing, planning and the regulation of investigatory powers. Particularly:

A) In relation to executive decision making:- • The assurances that the Council’s Constitution has been reviewed and maintained as an accurate reflection of Council practice and procedure; • the monitoring which has taken place in relation to publication of agendas and minutes of committee meetings and the publication and call in of Key Decisions; • the monitoring of the use of officer delegations together with the reporting of one use of special urgency provisions; and • the steps taken to continue to embed the decision making framework

B) In relation to Regulation of Investigatory Powers Act 2000 (RIPA): • The appointment and training of authorising officers; • Steps taken to embed and ensure compliance with guidance and procedure; and • That there have been no applications for directed surveillance or CHIS authorisations and that there has been no use of the powers to obtain communications data.

C) In relation to licensing:- • The monitoring of entertainment and miscellaneous licensing decisions; • The monitoring of taxi and private hire licensing decisions; and • The procedure adopted for review of the Statement of Licensing Policy for the Gambling Act.

D) In relation to planning:- • The framework for planning decisions; • Assurances in relation to officer conflict of interest; • The monitoring of workload and the improvement in performance around decisions being made in time; • The monitoring of committee decision making contrary to officer recommendation; • The ongoing review of appeals and complaints as indicators of quality decision making; • Ongoing training to ensure planning framework is embedded with both officers and Members ; and • Assurances in relation to steps taken to engage with partners and customers. 23 Internal Audit Update Report 1st February to 31st May 2015

Draft minutes to be approved at the meeting to be held on Friday, 18th September, 2015

Page 276 The Head of Internal Audit presented this report to the Committee. The report provided a summary of Internal Audit Activity for the period 1st February to 31st May 2015, highlighting the incidence of any significant control failings or weaknesses.

The report also contained a summary of completed reviews along with their individual audit opinions,

No significant control issues were identified by Internal Audit in the February to May 2015 Internal Audit Update Report. However, Internal Audit assured Members that follow up audits on reports with limited or no assurance or where the impact has been determined as ‘Major’ will continue to be undertaken to ensure the revised controls are operating well in practice.

Members requested a List of Purchasing Card users

RESOLVED – That the Committee received the Internal Audit February to May 2015 Update Report and noted the work undertaken by Internal Audit during the period covered by the report 24 Internal Audit Quality Assurance and Improvement Programme Framework and Internal Audit Charter

The Head of Internal Audit presented the report of the Deputy Chief Executive which sought approval for the Internal Audit Charter.

Members were also requested to note the Internal Audit Quality Assurance and Improvement Programme (QAIP) Framework as defined by the Public Sector Internal Audit Standards (PSIAS).

RESOLVED – The Committee resolved to: a) Approve the Internal Audit Charter (Appendix 1 of the submitted report) b) Note the Quality Assurance and Improvement Programme Framework (Appendix 2 of the submitted report) 25 Internal Audit Annual Report and Opinion 2014/15

The Head of Internal Audit presented the report of the Deputy Chief Executive which brought to the attention of the Committee the annual Internal Audit opinion and basis of the internal audit assurance for 2014/15.

Members were informed that positive feedback had been received from clients.

Members were also informed that there were 2 areas of non-compliance, for which action plans have been produced to address these areas.

RESOLVED – That the Committee received the Internal Audit Annual Report for 2014/15 and noted the opinion given that on the basis of the audit work undertaken during the 2014/15 financial year. In particular:  That there are no outstanding significant issues arising from the work undertaken by Internal Audit;

Draft minutes to be approved at the meeting to be held on Friday, 18th September, 2015

Page 277  That on the basis of the audit work undertaken during the 2014/15 financial year, the internal control environment (including the key financial systems, risk and governance) is well established and operating effectively in practice;  That the Internal Audit team conforms with the International Standards for the Professional Practice of Internal Auditing.

26 Work Programme

The Head of Governance Services presented this report on behalf of the City Solicitor which notified Members of the draft work programme for the 2015/16 year.

Members were requested to consider the draft work programme attached at Appendix 1 of the submitted report and determine whether any additional items need to be added to the work programme.

Members were asked to consider and note the provisional dates for the meetings of the Committee in the 2015/16 municipal year. The Committee requested that the clerk check that there are no clashes of commitments for Members.

RESOLVED – The Committee resolved to note the contents of the work programme. 27 Date and Time of Next Meeting

The next meeting of the Corporate Audit and Governance Committee will be held on 18th September 2015 at 2:00pm.

Draft minutes to be approved at the meeting to be held on Friday, 18th September, 2015

Page 278 MEMBER MANAGEMENT COMMITTEE

TUESDAY, 7TH JULY, 2015

PRESENT: Councillor R Charlwood in the Chair

Councillors A Blackburn, C Campbell, N Dawson, A Khan, A Lamb, G Latty, T Leadley, J Lewis, A McKenna, B Selby and A Smart

29 Appeals Against Refusal of Inspection of Documents

There were no appeals against the refusal of inspection of documents.

30 Exempt Information - Possible Exclusion of the Press and Public

There were no resolutions to exclude the public.

31 Late Items

There were no late items submitted to the agenda for consideration.

32 Declaration of Disclosable Pecuniary Interests

No declarations were made.

33 Apologies for Absence

There were no apologies for absence.

34 Minutes - 24th February 2015

RESOLVED – The minutes of the meeting held on 24th February 2014 were approved as a correct record.

35 Matters Arising

Minute No. 27. Appointment of Local Authority Governors to Academies

Members noted that the report deferred at the last meeting of this Committee and requested for this meeting was not featured on the agenda and,

RESOLVED – That the Director of Children’s Services be contacted and advised that this Committee have requested that a report be submitted to the next meeting of this Committee setting out options for the appointment of Local Authority Governors to Acadamies.

Draft minutes to be approved at the meeting to be held on Tuesday, 15th September, 2015

Page 279 36 Local Authority Appointments to Outside Bodies

The City Solicitor submitted a report which outlined the Member Management Committee’s role in relation to Elected Member appointments to Outside Bodies and asked the Committee to:

(a) Agree a schedule detailing those organisations that the council will continue to make an appointment to; and (b) Agree the nominations to those organisations which fall to this Committee to make an appointment to.

Members were informed that group whips could fill any vacant positions or alter existing appointments relating to their groups via a Delegated Decision by the City Solicitor.

Members also discussed:

 Nominating one of the Council’s appointed representatives to Groundwork Leeds as the member who would cast any vote on behalf of the Council. It was proposed that this should be Councillor Coulson  Appointments to the Leeds Parish Church Exhibition Foundation  Appointments to the Leeds Minster Council  That any appointments to the Reserve Forces and Cadets Association for Yorkshire and Humberside be reserved to Armed Forces Champions.  Appointments made since February 2015.  The possibility of an additional place on Leeds Mind;  The possibility of the Liberal Democrat vacancy on the Nuclear Free Local Authorities English Forum being reallocated to the Labour Group.  The various Outside Bodies set out in Appendix 2 to the report that this Committee makes appointments to.

RESOLVED –

(a) That the Appointments to Outside Bodies Procedure Rules as detailed within Appendix 1 of the submitted report be noted; (b) That the schedule attached at Appendix 3 of the submitted report be approved and that the delegation of those appointments to the Community Committees be approved; (c) That Councillor Coulson be nominated as the member who would cast any vote on behalf of the Council at Groundwork Leeds; (d) To note that no further appointments were required to the Leeds Parish Church Exhibition Foundation (e) That the appointments to the Leeds Minster Council be reduced from 3 to 1 and that the appointment be Councillor Peter Harrand; (f) That appointments to the Reserve Forces and Cadets Association for Yorkshire and Humberside be reserved to members appointed as Armed Forces Champions; Draft minutes to be approved at the meeting to be held on Tuesday, 15th September, 2015

Page 280 (g) That officers contact Leeds Mind to see if an additional place could be made available to the Council; (h) That the Liberal Democrat vacancy on the Nuclear Free Local Authorities English Forum be reallocated to the Labour Group. (i) That the changes to appointments since the last meeting of the Committee as detailed within the submitted report be noted; (j) To approve the schedule for 2015/16 set out at Appendix 2 and approve the appointments as set out in the column marked as ‘Nomination 2015/16’, and that any gaps within that column be populated with the 2014/15 appointments, with Group Whips having the ability to subsequently change those appointments via the Delegated Decision process if required.

37 Date and Time of Next Meeting

3.00pm Tuesday 15th September.

Draft minutes to be approved at the meeting to be held on Tuesday, 15th September, 2015

Page 281 This page is intentionally left blank Development Plan Panel

Friday, 26th June, 2015

PRESENT: Councillor D Congreve in the Chair

Councillors B Anderson, C Campbell, M Coulson, P Gruen, T Leadley, R Lewis, C Macniven, J McKenna, J Procter and N Walshaw

6 Chairs' Opening Remarks Councillor Congreve welcomed all present, particularly the members of the public in attendance. The Chair clarified that this meeting was not part of the formal consultation process and representations would not be invited at this point, the Panels’ role today was to make recommendations to the Executive Board on the Site Allocations Plan. Executive Board would make the decision to release the documents for formal public consultation in the autumn – at which point public representations would be welcome. Finally, Councillor Congreve indicated his intention to revise the agenda in order to deal with a late item of business first on the agenda “Site Allocations Plan Leeds Bradford International Airport – employment proposals”.

7 Appeals Against Refusal of Inspection of Documents There were no appeals against the refusal of inspection of documents

8 Exempt Information - Possible Exclusion of the Press and Public No exempt information was contained within the agenda

9 Late Items The Chair accepted one late item of business onto the agenda relating to Leeds Bradford International Airport employment proposals, as the matter was urgent and could not wait to be considered at the next meeting scheduled for 14th July 2015, it required consideration at this meeting (minute 13 refers)

10 Declaration of Disclosable Pecuniary Interests There were no declarations of disclosable pecuniary interests

11 Apologies for Absence Apologies for absence were received from Councillor C Gruen. Councillor P Gruen attended the meeting as her substitute.

12 Minutes The minutes of the previous meetings held 19th and 20th May 2015 were submitted for approval. One Member sought clarification on the size of the employment element of the Headley Hall site (Minute 43, SAP Strategic Housing and Employment Issues (Outer North East) 20th May 2015). Discussion followed where the employment element was confirmed as being 7Ha.

Draft minutes to be approved at the meeting to be held on Tuesday, 22nd September, 2015

Page 283 RESOLVED - That the minutes of the Development Plan Panel meeting held on 19th and 20th May 2015 respectively be approved

13 LATE ITEM Site Allocation Plan - Leeds Bradford International Airport Employment Proposals Further to minute 4 of the Development Plan Panel meeting held 16th June 2015, the Panel accepted the report of the Chief Planning Officer on Leeds Bradford International Airport (LBIA) employment proposals as a late item of business.

The report provided the requested further explanation and background information on the proposals to remove land from the Green Belt and allocate it for General Employment Use at LBIA. The matter required consideration at this meeting, as deferring it to the next scheduled meeting in July would be too late for the proposals to be included within the SAP report to be presented to Executive Board on 15th July 2015.

The following documents were included within the report for consideration:  Report of DTZ study in relation to potential benefits of providing a commercial hub at LBIA (commissioned by LBIA)  Emerging Airport Access Masterplan (for LBIA)  A Surface Access Strategy prepared by Fore Consulting Ltd (for LBIA)  Assessment of Employment Needs for North West Leeds from BE Group (from Leeds City Council)  Route to 2030 A Strategic Development Plan (from LBIA)

The final two documents being despatched as supplementary documents in support of the late item.

The Chief Planning Officer highlighted the key points for consideration in support of the proposal to allocate land out of the Green Belt for employment uses and the request to support development of a Supplementary Planning Document as a basis to provide a detailed planning framework to help progress the airport master plan; in reflecting:  The contents of the DTZ report, particularly the projected increase in passengers from 3.3m to 7.1m by 2030, the demands on the airport in terms of core operations, non-operational and supply chain; and the need for a commercial hub  The requirements for local growth identified in the BE report  The contents of the surface access strategy showing the short term expansion plans and the long term plans for a new road link to Gateway 1  The LBIA Masterplan document showing operational requirements and proposed air innovation park

The Director of City Development and the Chief Economic Development Officer presented information setting the growth of LBIA in the context of the wider Leeds City Region and providing comparable information with other city airports.

Draft minutes to be approved at the meeting to be held on Tuesday, 22nd September, 2015

Page 284 Emphasis was given to the 2013 DfT study which identified the potential growth of LBIA to 9.2m passengers and the need to support and facilitate growth through coherent planning, transport and economic policies. Members were directed to the March 2014 Council White Paper which recognised the wide reaching benefits of LBIA and supported Leeds City Region infrastructure improvements. That approach was subsequently approved by Executive Board in October 2014.

Details were provided on the authority’s consideration undertaken in respect of the economic case for the allocation of employment land, including:  Evidence gathered from business and data that shows a strong demand for modern manufacturing space in north west Leeds  The lack of options in terms of large sites for development in north west Leeds  The opportunity for the right quality of site in the right location to attract inward investment form outside the local area  Review of the competition – noting that other cities recognised the value of bringing forward employment land near to their airports

Members discussed the report, the supporting documents and the presentation, with the main issues being raised relating to: - The strength of the case for the allocation, bearing in mind recent planning approvals in the north west of Leeds for housing on land currently designated for employment - Whether there was sufficient land for development without this allocation being made

(Councillor Walshaw withdrew from the meeting at this point)

- Ownership of the land identified for release (site EG1). The Panel was informed that this land was owned by the five West Yorkshire Authorities. A concern was expressed over the possible perception of the role of officers presenting the report as land owner/developer/future applicant. - Comments in respect of previous development proposals at LBIA – in respect of projected growth of passenger numbers, development of the passenger terminal and car park use of land previously earmarked for employment use - The assumption of office space use in the DTZ report, noting that national planning policy advised against ‘out of town’ office parks - The need for assurance that the LBIA development plans synchronise with those of the City and the wider Leeds City Region, - Recognition that employment and industrial uses have been redeveloped for residential use in the north west and west areas of Leeds and that the traditional industrial buildings were now unsuitable for modern industry/manufacturing needs

Additionally, several comments made in relation to the late submission of this report and supporting documents were noted.

Members received legal advice in respect of comments made about the role of officers presenting the report to Development Plans Panel. It was noted that, in the case where the Panel is responding to a statutory requirement to

Draft minutes to be approved at the meeting to be held on Tuesday, 22nd September, 2015

Page 285 draw up the Site Allocations Plan, it was appropriate to receive information from planning officers and to also take advice from other officers of the Council – in this case, information setting the proposal in the wider context of the Leeds City Region and economic development

The Chair noted that some opposition Members had chosen to reserve their position in respect of the matters under consideration RESOLVED – That Development Plan Panel advise Executive Board that proposed Policy EG3 and allocation of 36.23ha of land as an employment hub as shown on the attached map should be supported for inclusion in the Site Allocations Plan Publication Draft.

14 Site Allocations Plan - Publication Draft Development Plan Panel (DPP) considered a report by the Chief Planning Officer on the Publication Draft of the Site Allocations Plan.

On 11th February 2015, the Executive Board agreed the proposed site allocations for the Site Allocations Plan (SAP) and the Aire Valley Leeds Area Action Plan (AVLAAP) as a basis to prepare draft Publications Plans. The report now before DPP presented the Housing section of the SAP Publication Draft Plan, including site phasing (and safeguarded land); sites suitable for Independent Living; sites for Gypsies Travellers and Travelling Show people, consistent with the overall requirements of the Core Strategy and the scope of the Plan.

The report identified the changes made to the SAP since consideration of the proposed allocations at Executive Board on 11th February. These were as a consequence of further technical work; additional information being received; and updates to information on sites with planning permission.

Attached to the report were the following documents:  the full Publication Draft Plan (including sections on Retail, Employment (with the exception of land at LBIA, which was considered just prior to this report) and Green space. These documents were, previously discussed at Development Plan Panel on 16th June and were included for information in order for Members to see the Housing proposals within the wider context of the Plan  the draft Sustainability Appraisal (SA) of Policies and site assessments,  accompanying relevant Plans.

The Sustainability Appraisal was also attached to the report.

It was noted that, due to timescales involved, the report did not include all changes to the sites discussed at the meeting held on 16th June. Any changes agreed by DPP on 16th June and at this meeting would be included in the report to be presented to the July Executive Board for consideration.

In presenting the report; Mr D Feeney, Head of Planning Policy (Forward Planning and Implementation) clarified that further technical work had been undertaken in respect of a number of late site submissions reported to

Draft minutes to be approved at the meeting to be held on Tuesday, 22nd September, 2015

Page 286 Executive Board in February. These sites had undergone technical assessments and were considered to be unsuitable.

L Pickering, Forward Planning & Sustainable Development Team, provided a summary of the key areas set out in the covering report.

Phasing - In respect of the phasing of individual sites, the schedule at Table 1 of the report listed those sites where the proposed phase had been amended – taking into account highway infrastructure, the spread of an individual settlement across the three phases or its ability to be developed at any time. Two sites contained in Table 1, namely HG 2-49 land off Weetwood Lane, Headingley and 2-167 land off Old Thorpe Lane, Tingley had been included in error and therefore it was proposed that they remained in phase 2 and phase 3 respectively. School Use – Two sites (HG5-1 and HG5-7) which lay within Green Belt were proposed Safeguarded land – Extensions had been made to the sites at HG3-1 (Ings Lane, Guiseley) and HG3-2 (Land east of Park Mills, Rawdon), to ensure they were not vulnerable to future planning applications.

Following on, officers referred to Appendix 1 of the report in respect of Housing Market Characteristic Areas and headlined the main changes and key matters in respect of the individual locations.

Member’s comments gave rise to the following discussions:

School Use – One Member reported that a Plans Panel had previously suggested HG3-24 as a suitable site for secondary provision. Officers confirmed that the site was earmarked for primary provision and reported that the 2 secondary schools in the area did have some capacity for expansion. Officers acknowledged the number of residential development proposals coming forward; suggesting that one of the two sites designated (HG5-1 and HG5-7) would need to be developed in the future. The challenges in predicting areas of education need, finding suitable sites and the process involved in school development were reiterated

Planning applications - One Member raised concern that some of the suggested site allocations were contrary to decisions made by Plans Panels, citing HG2-29 (development rejected by City Plans Panel due to access concerns, but now included with an amended boundary proposed to address access issues) and HG2-18 (development rejected by Plans Panel due to access being via the Green Belt, but now included with an amended boundary to allow highway access). Officers acknowledged that the approach proposed through the draft Site Allocations Plan differed from the existing approach adhered to when dealing with planning applications.

Delivery – Commented that although a large area of land was being allocated, the authority only anticipated a certain number of units would be delivered during the lifetime of the SAP – and this need to be made clear in the documents

Draft minutes to be approved at the meeting to be held on Tuesday, 22nd September, 2015

Page 287 Employment Use - One Member sought to raise a mater relating to the employment allocations previously considered by DPP at their meeting on 16 June 2015. Members received further legal advice in respect of the scope of the matters before them today, and that with the exception of the late item on employment uses at LBIA, the DPP had previously resolved to recommend to Executive Board that the Employment Sections of the SAP be agreed for public consultation

(Councillor Walshaw re-joined the meeting at this point)

Suggested capacity – Site MX2-2 was discussed, noting that a current application sought approval for 36 units, although the HMCA schedule indicated a capacity of 15 units. Officers responded that the figures related to notional capacities and that sites may not be developed to that figure

Boundaries and designation – In respect of employment allocations in Otley, one Member raised concern about ensuring a robust form of words was used to protect employment sites from being used for residential housing in the future. Officers provided advice that planning permissions were site specific and that legal advice was that the SAP could not include site requirements for adjacent sites not subject to allocation. Sites HG 2-2 and HG2-3 (HMCA Aireborough) were discussed, noting that the boundaries for both sites had now been amended to include a piece of land which had been deleted previously.

Officers moved on to present the proposals in respect of allocations for sites for Gyspy and Travellers and Travelling Showpeople, referring to the Leeds Core Strategy which had set a requirement to identify 62 pitches. Allocating sites was seen as necessary to provide certainty to the Gyspy and Travelling community and also to local residents. Sites had been identified, and the following comments during consultation undertaken so far were noted:

HG6-12 – local ward councillors maintained their objection to the site as the individual had now settled there. However GATE confirmed that the individual retained “traveller” status and that he had participated in the discussions

HG6-2 Kidacre Street – this site had the potential to provide more pitches, and the narrative of the policy would be amended prior to submission to Executive Board in order that it reads “4 more” (not ‘3 more’ as currently)

HG7-2 – local ward councillors did not support this site. It was noted that there would not be a net increase in the total number of pitches throughout the ward (which is home to the Cottingley Springs site)

Officers highlighted the list of discounted sites and the reasons for their rejection included at Appendix 1 of the report

In discussions on this issue, Members raised the following:

Draft minutes to be approved at the meeting to be held on Tuesday, 22nd September, 2015

Page 288  Acknowledged the work undertaken throughout the consideration process of site selection  The structure of the list of 62 sites identified and concern that these must be sites identified since 1st April 2012  Noted that the task had revealed small private sites already in existence which officers had previously not been aware of  Noted that Transit sites were necessary and to be available at all times Concern that some sites identified in the Green belt, such as HG7-1 – would not gain approval from the Inspectorate  Concern that there would still be a shortfall of pitches, even if all those before DPP now and due to be considered by Executive Board were approved  Concern that issues of sustainability and safety should be included within the criteria for pitches, just as they would be for other residential allocations  Concern over the suitability of the identified Ardsley site  Whether the Wortley site had ever been considered for residential use and the relevant decision

(Councillor Procter left the meeting at this point)

(Councillor Anderson withdrew from the meeting for a short while at this point)

 Health and safety and suitability comments in respect of the HG7-2 site. It was reported that the site sat on top of a main drainage pipe to Armley, with access being difficult as the site was adjacent to the ring road, plus the site was previously deemed as contaminated land

The Chair noted that some opposition Members had chosen to reserve their position in respect of the matters under consideration RESOLVED – That, having considered the SAP Publication Draft Plan sections in relation to Housing: including site phasing (and safeguarded land), sites suitable for Independent Living and sites for Gypsies Travellers and Travelling Showpeople, the Development Plan Panel recommend to the Executive Board, that the Plan is agreed for Publication consultation.

15 Date and Time of Next Meeting RESOLVED – To note the date and time of the next meeting as Tuesday 14th July 2015 at 1.30 pm

Draft minutes to be approved at the meeting to be held on Tuesday, 22nd September, 2015

Page 289 This page is intentionally left blank HOUSING ADVISORY BOARD

THURSDAY, 9TH JULY, 2015

PRESENT: Councillor D Coupar in the Chair

Councillors B Anderson, J Bentley, S Hamilton and K Ritchie

65 Appeals Against Refusal of Inspection of Documents

There were no appeals against the refusal of inspection of documents.

66 Exempt Information - Possible Exclusion of the Press and Public

There were no items identified where it was considered necessary to exclude the press members of the public from the meeting.

67 Late Items

There were no late items of business, the Committee did however accept the inclusion of an updated report (Minute No, 74 refers)

68 Declaration of Disclosable Pecuniary Interests

There were no declarations of Disclosable Pecuniary Interest made, however, Matthew Walker did express an interest in Item No. 13 (Review of Housing related Support Programme) his organisation being a partner of the programme (Minute No. 77 refers)

69 Apologies for Absence

Apologies for absence were received from: Councillor Gabriel, Andy Liptrot, Timothy Woods, Andrew Feldhaus and David Glew.

70 Minutes of the Previous Meeting

The minutes of the previous meeting held on 20th May 2015 were submitted for accuracy and approval.

Referring to Minute No. 60 Tenant Scrutiny Board Recommendations – Review of Annual Tenancy Visit Process, Jo Hourigan, referring to her comments said the use of the word bad was not accurate and suggested its removal.

RESOLVED – With the removal of the suggested wording, the minutes of the previous meeting held on 20th May 2015 were accepted as a true and correct record.

Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 291 71 MATTERS ARISING FROM THE MINUTES

The following Matters arising/ Actions from the Minutes were highlighted:

Housing and the Jobs and Skills Agenda – Minute No.6 – 4th December 2013 (Shadow Advisory Board refers)

In providing an update Officers reported that future apprenticeship schemes would be linked to the Housing Growth Programme. Other opportunities within Housing Leeds would continue to be explored. The Housing Advisory Board would continue to receive updates – Status of action “Open in progress”

Towards a New Housing Strategy – (Minute No.29 – 8th April 2014 refers)

It was noted that the Leeds Housing Strategy was approved at the meeting on 20th May 2015, proposed progress reporting arrangements would be included in the Board’s Work Programme – Status of action Closed

Housing Advisory Board Forward Plan – Minute No. 29 – 11th November 2014 refers)

A report on High Rise Blocks was considered at the meeting on 20th May 2015 – Status of action Closed

A report in relation to Tenant Engaging Framework was considered on 20th May 2015. Board to continue to receive progress report – Status of action “Open in progress”

A report in respect of Adaptations would be considered by the Board on 7th September 2015. Status of action “Open in progress”

Tenant Scrutiny Board Recommendations – Review of Annual Tenancy Visit Process – Minute No.61 – 20th May 2015 refers

A report providing data from home visits was included within the “Performance Report” which appeared later on the agenda for this meeting - Status of action “Propose to Close”

72 Housing Leeds Capital Financial Position Period 2 2015/16

The Director of Environment and Housing submitted a report which provided the financial position statement on the HRA Housing Leeds Capital programme at period 2 for the financial year 2015/16.

Richard Ellis, Head of Finance, Environments and Housing presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 292  Housing Leeds Services and BITMO  Actual spend and commitments at period 2  Planned works estimated to be £59.6m with spend and commitments at £5.67m (10% of revised estimated outturn)  Responsive works at outturn 2014/15  The overall Housing Leeds variance (£15.7m decrease) attributed to slippage in future years

In offering comment Matthew Walker said the “decent homes” standard was no longer referred to, so how were properties tracked that were a good standard?

In responding the Director of Environment and Housing suggested that the Leeds Standard required re-defining through to 2030. A return to the “decency standard was not desired”. He said the key element would be how to profile spend, following yesterday’s Chancellor’s Budget speech, which would in future mean significantly less funding in the Housing Revenue Account.

Ted Wilson referring to the Chancellor’s Budget Speech said there was an indication that the Capital Programme would be subject to a 1% reduction, what did this figure represent?

In responding the Director of Environment and Housing said 1% represented approximately £2m

Councillor Anderson reminded Officers that he had previously requested a breakdown of schemes by ward, was it near completion?

In responding the Director of Environment and Housing said details of works in each ward was progressing and would be circulated to Members as soon as it became available.

RESOLVED –

(i) To note the Housing Leeds and BITMO refurbishment programme and Housing Leeds Council House Growth programme position at period 2, 2015/16.

(ii) That a breakdown of housing works in each ward be circulated to members as it became available

73 Housing Leeds (HRA) Revenue Financial Position Quarter 1 2015/16

The Director of Environment and Housing submitted a report which provided an update on the revenue financial position for the Housing Leeds (HRA) Service as at the end of Quarter 1.

Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 293 Richard Ellis, Head of Finance, Environment and Housing, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

 Key variances to Budget – Income projected to be £106K – Expenditure, savings of £544K projected  Right to buy sales (RTB) sales  Arrears

Referring to the Chancellor’s Budget Speech, Councillor Anderson asked if Board Members could receive details about possible Council Housing rent implications as a consequence of changes to the budget.

In responding the Director of Environment and Housing said officers were currently preparing a Briefing Paper which would be circulated to Board Members and would explain the position following reconfiguration of the Housing Revenue Account.

Councillor Anderson asked if there was sufficient funding to meet disrepair claims.

The Director of Environment and Housing said there would be an additional budget to meet disrepair claims, details about claims would be included in future Performance Reports.

RESOLVED –

(i) That the contents of the report be noted

(ii) That a Briefing Paper on Council House Rent implications be circulated to Board Members as soon as it becomes available.

74 Performance Report

The Director of Environment and Housing submitted a report which provided a summary of the latest available performance data against the six Housing Leeds priorities.

The report also highlighted the ongoing development of the relevant performance measures that would be used to report comprehensively against these priorities.

Debra Scott, Head of Resources and Strategy, Environment and Housing, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included the following:

 Environmental Investment

Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 294  Rents and Benefits (Arrears Statistics) and (Under Occupation Statistics)  Housing People – Homeless prevention/ Average re-let days/ number of void  Repairs right first time  Capital Programme effectiveness  Knowing our tenants (Annual Home visits Outcomes)

Commenting on paragraph 3.4.1 of the submitted report Councillor Ritchie suggested that the figures on homeless preventions did not say a great deal, could more information be included in future reports.

Commenting on Annual Home Visits, David Atkinson referred to tenants suffering from deteriorating health problems and how such people may be assisted.

In offering comment the Chair suggested that such tenants required help in finding the right support (Signpost)

Jo Hourigan said some really good work had been carried out in East Leeds in terms of signposting and suggested such works could be replicated in other areas.

RESOLVED –

(i) To note the most recent performance information against the six Housing Leeds priorities

(ii) To note the progress being made to develop dashboards for each of the six Housing Leeds priorities which will be reported to future meetings of the Board

75 Environmental Improvement Programme Update

The Director of Environment and Housing submitted a report which provided an update on Environmental Improvement Programme.

Liz Cook, Chief Officer, Housing Management, Environment and Housing, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

 Programme established through the provision of £3m Housing Revenue Account Funding  The aim of the programme is to the quality of the Council’s Housing estates, improve tenant satisfaction and address long standing local concerns.  Schemes categorised into the following themes: Dealing effectively with the City’s Waste, Community Safety, Landscaping, Play and Parking Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 295  To date a programme of 82 schemes had been approved  Currently detailed plans being developed with a view to implementing overt the next 18-24 months.

Referring to paragraph 3.3.6 of the submitted report, Ted Wilson asked if CCTV schemes were bee delivered as part of the full programme.

In responding Officers confirmed that CCTV schemes would be delivered as part of the full capital programme.

Councillor Hamilton requested to know the progress on Scheme CS4 (Sholebrooke Mount/ Street CCTV)

In responding officers said details on progress of individual schemes was not readily available but an undertaking was provided to Councillor Hamilton that the requested information would be supplied.

Councillor Ritchie questioned the spread of projects, suggesting more might be targeted to reduce inequality and deprivation across the city.

In responding the Director of Environment and Housing said that the programme had been based on local bids rather than an officer assessment of need, however, where funding was going into more affluent wards, it was still addressing pockets of deprivation.

Matthew Walker said the provision of such a programme was welcome.

In summing up the Chair said it was a really worthwhile programme but demand outstripped the funding.

RESOLVED – To note the progress on the Environmental Improvement Programme.

76 Contract Strategy and Future of Construction Services

The Director of Environment and Housing submitted a report which provided an update on the initial programme and outputs for the integration of Property Maintenance, currently part of Civic Enterprise Leeds and Construction Services.

Simon Costigan, Chief Officer Property and Contracts, Environment and Housing, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

 The Property Maintenance arm of Civic Enterprise Leeds would transfer to Housing Leeds Property and Contracts on 1st July 2015. Harmonisation of terms and conditions was programmed for 1st August

Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 296 2015. The integration process with Construction Services was underway and would run until March 2016.

 The integrated service would provide efficiencies in both management and service delivery and focus on enhanced customer service outcomes.

 The integrated service would further develop opportunities for external trading thereby generating revenue for the Council.

 The integration process would be managed by Property and Contracts and operational managers from both Property Maintenance and Construction Services. The process would be supported with resources from the Projects, Programmes and Procurement Unit.

In offering comment Jo Hourigan said the integration of the service may result in reduced sickness levels and could improve the rates for “getting it right first time”

Commenting on the Construction Services vehicle fleet, Ted Wilson asked if any consideration was given to the use of electric vehicles?

Responding the Chief Officer, Property and Contracts confirmed that electric vehicles and other vehicles that used eco-friendly fuels were all being tested and considered for use.

RESOLVED –

(i) That the contents of the report be noted

(ii) To note the identified dates for implementation and completion of the process.

(Matthew Walker expressed an interest in the following item (Review of Housing related Support Programme) his organisation being a partner of the programme)

77 Review of Housing Related Support Programme

The Head of Commissioning, Strategy and Commissioning, Office of the Director of Public Health, submitted a report which provided an update on the review of housing related support services which was currently taking place. The report requested the views of the Board on what the model for housing related support should be in the future.

Julie Staton, Head of Commissioning, Office of the Director of Public Health, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 297  Identifying opportunities for reconfiguration and remodelling  Review to be undertaken in the context of the Council and City’s priorities and strategies  Methodology and timescales

In offering comment David Atkinson said it was important that the views of the people living on the estates were taken into account, using the Tenants and Residence Association network.

The Chair suggested the Community Committee structure would also be a useful way of receiving resident/ community feedback.

RESOLVED –

(i) That the contents of the report be noted

(ii) To note the methodology and timescales for the review

78 Update on the Delivery of the Council Housing New Build Programme

The Director of Environment and Housing submitted a report which provided an update on the delivery of the Council Housing New Build Programme

Mandy Sawyer, Head of Neighbourhood Services, Environment and Housing, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

 Progress in delivering the Housing Regeneration Project in Little London and Beeston Hill and Holbeck, via the PFI

 Progress in developing delivering Council Housing Growth Programme

 Progress with letting the first round of properties, some lessons learnt and how the properties are contributing towards the development of strong communities

In offering comment Councillor Hamilton referred to favouring current Council tenants who had conducted their tenancy well. She said such an approach favoured “the perfect tenant” what about those tenants who were unemployed or who had other issues?

In responding the Director of Environment and Housing said that the department does take into account the needs and disabilities of all tenants and is mindful to equality issues. The Director, however, pointed to the level of investment taking place and the importance of ensuring that tenants would look after the properties properly in the years to come.

Jo Hourigan welcomed the initiative, as something which would reward tenants who behaved well. Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 298 RESOLVED – That the contents of the report be noted.

79 Delivery of Enhanced Income Management Service Offer to Support Tenants who are Affected by Welfare Reform.

The Director of Environment and Housing submitted a report which provided an update on progress in supporting tenants to respond to Welfare Reform and set out the proposed Enhanced Income Service Offer of a flexible resource to respond to demand over the next 3 years.

Liz Cook, Chief Officer, Housing Management, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

 Preparation for Welfare Reforms & Universal Credit  Ensure Tenants would be effectively supported and advised  Specific programmes and initiatives had delivered good results and long term solutions

In offering comment the Chair welcome the investment of additional resources to support tenants affected by Welfare Reform

RESOLVED –

(i) That the contents of the report be noted and welcomed

(ii) To support the additional resources allocated to support tenants in responding to the challenge of welfare reform and universal credit.

80 HOUSING ADVISORY BOARD FORWARD PLAN 2015

The Board considered the contents of the Housing Advisory Board Forward Plan for 2015.

RESOLVED – That the contents of the Housing Advisory Board Forward Plan for 2015 be noted.

81 Date and Time of Next Meeting

RESOLVED – To note that future meetings of the Board will take place as follows:

 Monday 7th September 2015  Tuesday 10th November 2015

All meetings to take place in the Civic Hall, Leeds, commencing at 5.00pm

Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 299 Draft minutes to be approved at the meeting to be held on Monday, 7th September, 2015

Page 300 INNER WEST COMMUNITY COMMITTEE

WEDNESDAY, 24TH JUNE, 2015

PRESENT: Councillor K Ritchie in the Chair

Councillors C Gruen, J Heselwood, J Illingworth, A Lowe, J McKenna, A Smart, F Venner and L Yeadon

INNER WEST COMMUNITY COMMITTEE WORKSHOP - HOUSING

Councillor Ritchie welcomed everyone to the Inner West Community Committee workshop on Housing.

Councillor Ritchie informed the workshop that the aim was to discuss issues related to housing within the Inner West area, what works well and where improvements needed to be made.

The meeting received presentations from Housing Leeds, Leeds Federated Housing and the Private Rented Sector Housing Team.

The presentations highlighted the issues that these sectors faced and the improvements that they were undertaking.

There was an opportunity for questions at the end of the presentations.

The workshop was split in to two sections.

Workshop 1 The first workshop was to discuss tenant satisfaction and how to better engage with younger tenants.

Workshop 2 A programme Manager from Sustainable Energy and Climate Change Team attended and described some of the projects that are planned to make homes more energy efficient.

Discussions took place in the workshop on affordable warmth for social housing.

IN CONCLUSION – The information is to be collated and will inform a report to be brought to a future Community Committee 1 Notification of Election of Chair

The report of the City Solicitor formally notified the Members of the Inner West Community Committee of the appointment of Councillor Ritchie as Chair of

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 301 the Inner West Community Committee for the 2015/16 municipal year. The appointment was made at the Annual Council meeting on 21st May 2015.

RESOLVED – That the Community Committee noted that Councillor Ritchie was elected Chair of the Inner West Community Committee for the duration of the 2015/16 municipal year. 2 Appeals Against Refusal of Inspection of Documents

There were no appeals against refusal of inspection of documents 3 Exempt Information - Possible Exclusion of the Press and Public

There were no exempt items. 4 Late Items

There were no late items. 5 Declarations of Disclosable Pecuniary Interests

There were no declarations of disclosable pecuniary interests. 6 Apologies for Absence

Apologies were received from Sam Meadley, Erica Mitchell and Stephen McBarron 7 Open Forum / Community Forums

On this occasion there were no speakers at the open forum 8 Minutes of previous meeting

RESOLVED – That the minutes of the meeting held on 11th March 2015 be approved as a correct record. 9 Matters arising

Minute 57 – Wellbeing Update Report Members had discussed allocating funding of £15,000 to a project in the Armley tower blocks in relation to mental health issues.

Area Support reported that the Environment and Housing Directorate within Leeds City Council would contribute £35,000 match funding towards the project. This would secure a Patient Empowerment Project (PEP) worker for one year from appointment. The project would look to work with vulnerable people in the tower blocks, engaging with them and directing them towards local services. Minute 13 refers 10 Community Committee Appointments 2015/2016

The report of the City Solicitor invited the Committee to make appointments to the following as per the submitted report:-  Outside Bodies as detailed at appendix 1  One representative to the Corporate Parenting Board  The Committee’s Community Lead Members  Those Children’s Services Cluster Partnerships

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 302 RESOLVED – That the Committee appointed:

 Cllr. Ritchie and Mark Law to the Bramley Poors Allotment Trust  Inner West Housing Advisory Panel – Cllr. Ritchie (Bramley & Stanningley), Cllr J McKenna (Amley)  Inner North West Housing Advisory Panel – Cllr. Illingworth (Kirkstall)

Corporate Parenting Board - Cllr. J Heselwood

The Community Committee’s Lead Members;  Environment – Cllr. Smart  Community Safety – Cllr Ritchie  Children’s Services – Cllr. C Gruen  Employment, Skills and Welfare – Cllr. J McKenna with Cllr. Heselwood  Health and Wellbeing – Cllr. Lowe  Adult Social Care – Cllr. Venner

Children’s Cluster Partnerships;  Bramley Cluster – Cllr. C Gruen  Armley Cluster – Cllr Lowe  Inner North West Hub – Cllr. Yeadon 11 Inner West Community Committee membership of the 'Inner West' Housing Advisory Panel (HAP).

The report of the Chief Officer Housing Management clarified the current position in terms of Ward Councillor membership of the Inner West Housing Advisory Panel (HAP).

The report recommended that the current representation on the Inner West and Inner North West HAP remained the same with no new nominations.

The report informed Members that the service would consult with all interested stakeholders and look at how the management and boundary alignment can be addressed during 2015.

RESOLVED – That the Committee noted the information set out in the report and kept the same representation on the Inner West and Inner North West HAP as recommended. 12 Appointment of Co-optees to Community Committee

The Report of the City Solicitor invited Members to nominate co-optees to the Inner West Community Committee. The Nominees were:  Hazel Boutle – Armley Ward  Eric Bowes – Armley Ward  Kim Frangos – Armley  Stephen McBarron – Bramley Ward  Annabel Gaskin – Bramley Ward

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 303  Marveena Babs-Apata – Bramley Ward  Erica Mitchell – Kirkstall Ward  Sam Meadley – Kirkstall Ward  Mick Park – Kirkstall Ward

An induction course for all co-optees to be held second week in July.

RESOLVED – That the Inner West Community Committee appointed the following co-optees:

• Hazel Boutle – Armley Ward • Eric Bowes – Armley Ward • Kim Frangos – Armley • Stephen McBarron – Bramley Ward • Annabel Gaskin – Bramley Ward • Marveena Babs-Apata – Bramley Ward • Erica Mitchell – Kirkstall Ward • Sam Meadley – Kirkstall Ward • Mick Park – Kirkstall Ward 13 Wellbeing Fund Update Report

The report of the Area Leader, West North West updated Members on the projects funded through the Inner West Wellbeing Fund and Youth Activities Fund budgets. Members were asked to consider projects deferred from the March meeting and four new Wellbeing fund applications.

Members were informed that the Committee had received a wellbeing revenue allocation of £158,690. Including the carry forward from 2014/15, the Committee had a total budget of £210,546 for 2015/16 which had been split between the three wards as follows: Armley £80,220 Bramley & Stanningley: £67,269 Kirkstall: £63,062

In March 2015, the Committee awarded grants totalling £141,107 to 31 projects following an open application round. The list of projects funded so far in 2015/16 was presented at Appendix 1 of the submitted report.

The remaining wellbeing balances available per ward for 2015/16 are as follows: Armley - £39,895 Bramley & Stanningley - £13,497 Kirkstall – 16,046

The Committee considered a number of projects which were deferred from the March 2015 meeting. These projects were listed at 5 of the submitted report. a) Bramley Shopping Centre – Security Radios £2,033 b) Bramley Community Shop - Running costs £12,000 c) Burley RUFC – Security Fencing £2,497

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 304 d) Ebor Gardens Advice Centre – Money Buddies £3,195 e) Housing Leeds – Braodlea Grove CCTV £6,600

Members were informed of the Capital Receipts Incentive Scheme (CRIS) allocation. The current Inner West CRIS balance is £20,900.

Members considered 4 new Wellbeing Fund applications:-  Summer Holiday Targeted Provision and Armley Participation Group, £3,300 split (£934 Bramley & Kirkstall, £1,433 Armley) Appendix 2 of submitted report  Motiv-8, Barca Leeds, £8,198 (split £4,099 Bramley, £4,099 Armley) Appendix 3 of submitted report  Resurfacing Ley Lane footpath, Parks and Countryside £3,500 Appendix 4 of submitted report.  Ley Lane Community Safety Scheme, Housing Leeds £10,000 Appendix 5 of submitted report

Members also discussed and considered the Armley Patient Empowerment Project (PEP) allocation of £15,000 with match funding of £35,000 from Housing Leeds Minute 9 refers

RESOLVED – That Members a) Noted the balance of the Wellbeing budget for 2015/16 b) Considered the deferred projects listed at 5 of the submitted report outcomes as follows: - PROJECT AMOUNT APPROVED / DECLINED Bramley Shopping Centre – Security £2,033 DECLINED Radios Bramley Community Shop – Running £12,000 APPROVED Costs £10,000 Burley RUFC – Security Fencing £2,497 DEFERRED Ebor Gardens Advice Centre – £3,195 APPROVED Money Buddies Housing Leeds – Broadlea Grove £6,600 APPROVED CCTV

c) Considered the new applications:- PROJECT AMOUNT APPROVED / DECLINED Summer holiday targeted provision & £3,300 split APPROVED Armley Participation Group – LCC £934 – Bramley Geographically Targeted Youth £1,433 - Armley Service Motiv-8 – Barca Leeds £8,198 split APPROVED £4,099 - Bramley £4,099 - Armley Resurfacing Ley Lane Footpath – £3,500 APPROVED Parks and Countryside

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 305 Ley Lane – Community Safety £10,000 APPROVED Scheme – Housing Leeds d) Noted the Youth Activity Fund projects approved by delegated decision listed at Appendix 6 of the submitted report

Members approved £15,000 for the Armley Patient Empowerment Project. 14 Community Committee Update Report

The report of the West North West Area Leader (Citizens and Communities) updated the Community Committee on the work of the three sub groups of the Committee: General Purposes, Children and Young People, and Environment.

The report also updated the Committee on community events, local projects and partnership working that had taken place in the area since the last meeting.

Members were informed that the themed workshop for September will be on Domestic Violence.

The December meeting of the Inner West Community Committee will focus on business items to include workshop updates, Environmental Services SLA, planning and performance. The Children’s Services Report will go to Children and Young People sub group with a report back to the Committee.

The first draft of the Inner West Community Committee Newsletter was attached to the Community Committee update for Members comments. Future editions will be circulated to local groups and public locations.

Beecroft and St Stephen’s Primary School have been involved in designing lamppost banners which will be put up in the centre of Kirkstall.

Area Support apologised for omitting an item which set out the new policy and pricing of Community Centres, they will circulate to Members.

The Chair informed Members that St Bartholomew’s Centre – Leeds City College which offers part-time courses for adults, had been hit by funding cuts. Members discussed the issue and the possible relocation of this type of facility in the Inner West area. Members to meet with officers to discuss this issue.

The Chair congratulated Cllr. Yeadon on her appointment to Deputy Leader.

RESOLVED – That the Committee noted the report including the key outcomes from the sub groups

Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 306 Draft minutes to be approved at the meeting to be held on Wednesday, 9th September, 2015

Page 307 This page is intentionally left blank OUTER WEST COMMUNITY COMMITTEE

WEDNESDAY, 1ST JULY, 2015

PRESENT: Councillor M Coulson in the Chair

Councillors Ayers, A Blackburn, D Blackburn, Mrs A Carter, J Jarosz, R Lewis, T Wilford and R Wood

1 Appeals Against Refusal of Inspection of Documents

There were no appeals against refusal of inspection of documents 2 Exempt Information - Possible Exclusion Of The Press And Public

There were no exempt items 3 Late Items

There were no formal late items. However, there were supplementary items in relation to:-  Item 7 – Minutes  Item 11 – Community Committee Update Report – Community Centres Policy and Pricing 4 Declaration Of Disclosable Pecuniary Interest

There were no declarations of Disclosable Pecuniary Interests 5 Apologies For Absence

Apologies were received from Cllr. Andrew Carter 6 Open Forum / Community Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the term of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion the Reverend Paul Ayers addressed the Committee.

He thanked all the Councillors for their support with the Community Café. He said that the event had proved successful and the Community Café would now be open every Thursday between 10:00am and 2:00pm. 7 Minutes of previous meeting

RESOLVED – That the minutes of the meeting held on 20th May 2015 be approved as a correct record

Draft minutes to be approved at the meeting to be held on Wednesday, 7th October, 2015

Page 309 8 Matters arising

In line with previous years the Outer West Community Committee appointed a Vice Chair.

All Members of the Committee were in agreement that Cllr. David Blackburn should be Vice Chair of the Outer West Community Committee for the duration of 2015/16 municipal year. 9 Community Committee Appointments 2015/2016

The report of the City Solicitor invited the Committee to make appoints to the following as per the submitted report:-  Outside Bodies as detailed at appendix 1  One representative to the Corporate Parenting Board  The Community Committee’s Lead Members  Those Children’s Services Cluster Partnerships

The Members discussed the nominations to the Outer West Housing Advisory Panel. Members also discussed the work of the Panel. Members were of the view that there needed to be better links between the Outer West Community Committee and the Outer West Housing Advisory Panel

Members also discussed the Corporate Parenting role and suggested that the role be split between two Members of the Committee ensuring that there was representation at meetings and the remit of Children’s Services and Health and Wellbeing were covered

The Committee were informed that a report was to be submitted to the Head of Governance Services in relation to the change of name from Community Committee Lead Member to Community Champion

RESOLVED – That the Committee appointed the following for the duration of the 2015/16 municipal year:

Outside Bodies Outer West Housing Advisory Panel  Cllr. R Lewis (Pudsey)  Cllr. R Wood (Calverley & Farsley)

Farsley Charity – Cllr. Amanda Carter Calverley Charity – Cllr. Amanda Carter

Corporate Parenting Board  Cllr. Amanda Carter  Cllr. Josie Jarosz

The Community Committee’s Lead Members (Community Committee Champions)  Environment and Community Safety – Cllr. Coulson

Draft minutes to be approved at the meeting to be held on Wednesday, 7th October, 2015

Page 310  Children’s Services – Cllr. Amanda Carter with Cllr. Jarosz as Deputy  Employment, Skills and Welfare – Cllr D Blackburn  Health, Wellbeing and Adult Social Care – Cllr. Josie Jarosz

Children’s Cluster Partnerships  Farnley & Wortley – Cllr. Ann Blackburn  Pudsey – Cllr. Josie Jarosz  Calverley & Farsley – Cllr. Andrew Carter

10 Appointment of Co-optees to the Community Committee

The report of the City Solicitor invited Members to nominate co-optees to the Outer West Community Committee.

Only one nomination was received for the Reverend Paul Ayers of Pudsey Parish Church

RESOLVED – That the Committee appointed the Reverend Paul Ayers to be co-optee for the Outer West Community Committee for the duration of the 2015/16 municipal year 11 Community Committee Update Report

The report of the West North West Area Leader updated the Committee on the work of the three sub groups of the Committee: Environment, Business, Employment and Skills and General Purposes.

The report set out the roles and key principles of the Community Committee sub groups and asked the Community Committee to consider the Elected Member representation to each group.

The report also updated the Committee on pieces of work and partnership working that had taken place since the last meeting.

Members were informed that the first meeting of the Neighbourhood Improvement Partnership (NIP) for the works on the Heights and the Bawn’s had taken place. Area Support are to arrange a second meeting to progress the works.

Appendix 1 of the submitted report listed the current membership of the Community Committee’s sub groups. Members discussed the proposal for General Purposes sub group membership to be the same as the Environment sub group with a base membership of one Elected Member from each ward with invites and paperwork circulated to all Members.

Members were asked for their views and comments on the new Outer West Community Committee Newsletter which was attached as an appendix of the submitted report. Members were informed that the newsletter highlights the

Draft minutes to be approved at the meeting to be held on Wednesday, 7th October, 2015

Page 311 work of the Community Committee over the past year including the themed workshops. The newsletter will be sent to library’s and community networks.

Community Centre Pricing Policy document was sent to Members as supplementary information at this item.

Members were informed that the pricing policy for community centres within the citizens and communities portfolio was implemented for new bookings on 1st May 2015. This was agreed by Executive Board in July 2014. The new policy sets prices at commercial and community rates and allows Community Committees to agree free lettings in their community centres.

The community centres in the Outer West area that this policy relates to are Swinnow Community Centre and Calverley Mechanics.

Members were asked to agree the delegated approval process for the Outer West Community Committee.

RESOLVED – That the Community Committee;  Noted the contents of the report, commented on matters raised and suggested items for inclusion in future area update reports  Noted the work of the sub groups since the last Community Committee update  Considered and agreed the Elected Member representative from each ward for each sub group for the municipal year 2015/16 as follows: Sub Group Environment Business, Employment General Purposes & Skills Chair of sub Cllr. Mick Cllr. Richard Lewis Cllr. Mick Coulson group Coulson Membership Cllr. David Cllr. Ann Blackburn Cllr David Blackburn Cllr. David Blackburn Blackburn Cllr. Rod Wood Cllr. Andrew Carter Cllr. Rod Wood Cllr Mick Coulson Open invitation to all Community Committee Members

 The Chair Cllr. Coulson agreed to take responsibility for the delegated approval process of free lettings of the Community Centres in Outer West area in consultation with Ward Members 12 Wellbeing Fund and Youth Activities Update Report

The report of the West North West Area Leader provided the Outer West Community committee with an update on the budget position for the Wellbeing Fund for 2015/16 and the current position of the Small Grants and skips pots and those Small Grants and skips that have been approved since the last meeting. Draft minutes to be approved at the meeting to be held on Wednesday, 7th October, 2015

Page 312 The report also provided an update on the Youth Activity Fund.

Members were informed that the Statement outlining the financial position is to be circulated to Members shortly and will be brought to a future meeting.

Members were asked to consider applications attached at Appendices 1, 2, and 3 of the submitted report;  Appendix 1 – Calverley Village Guide Association, The Guide Hut, Blackett Street – Stone Wall Rebuilding Around Site – Amount requested £500  Appendix 2 – PHAB Leeds – Amount requested £83.11  Appendix 3 – Pudsey Global Gang – Amount requested £1,560  Appendix 4 – Armley Juniors Project for Young People had been withdrawn  Appendix 5 – Lazer Centre Summer Youth Activity Programme had been deferred

The Committee was informed that at the General Purposes sub group earlier, Members had received a presentation from Leeds DEC – Pudsey Global Gang. At the sub group Members had discussed this project at length with a view to uses this as a pilot scheme at Southroyd Primary school in Pudsey and if successful to look into setting up similar schemes at a school in each of the other wards. Members were asked to attend one of the sessions which will run between Jan 2016 and March 2016. The organiser had been requested to bring a report to the Community Committee.

A short form of minutes of General Purposes sub group to be circulated to all Members.

RESOLVED – That the Committee:  Noted the available Wellbeing budget and Youth Activities Fund allocation in 2015/16  Considered the following projects;

Project Organisation Amount Outcome requested Stone Wall Calverley Village £500.00 APPROVED Rebuilding Guide Around Site Association , The Guide Hut, Blackett Street, Calverley PHAB Leeds PHAB Leeds £83.11 APPROVED Pudsey Global Leeds DEC £1,560 APPROVED Gang Schools Out! Armley Juniors WITHDRAWN Project 4 Young People

Draft minutes to be approved at the meeting to be held on Wednesday, 7th October, 2015

Page 313 Lazer Centre Youth Service DEFERRED Summer Youth Activity Programme

DATE AND TIME OF NEXT MEETING

The next Meeting of the Outer West Community Committee will be on 7th October 2015. The Venue is still to be confirmed.

The Formal Business meeting will start at 6:30pm.

The Community Committee workshop on Neighbourhood Planning will start at approximately 7:30pm

Draft minutes to be approved at the meeting to be held on Wednesday, 7th October, 2015

Page 314 OUTER SOUTH COMMUNITY COMMITTEE

MONDAY, 29TH JUNE, 2015

PRESENT: Councillor K Bruce in the Chair

Councillors N Dawson, J Dunn, R Finnigan, S Golton, T Leadley, L Mulherin, D Nagle and S Varley

1 Appeals Against Refusal of Inspection of Documents

There were no appeals against the refusal of inspection of documents.

2 Exempt Information - Possible Exclusion of the Press and Public

There were no resolutions to exclude the public.

3 Late Items

There were no late items submitted to the agenda for consideration.

4 Declaration of Disclosable Pecuniary Interests

No declarations of disclosable pecuniary interests were made.

5 Apologies for Absence

Apologies for absence were received from Councillors Gettings and Elliot.

6 Minutes - 20 May 2015

RESOLVED – The minutes of the meeting held on 20th May 2015 were approved as a correct record and the recommendations within them were noted.

7 Open Forum

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

On this occasion no members of the public were present.

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 315 8 Matters Arising

Members discussed the reasons for the meeting of 20th May 2015 being inquorate.

9 Notification of Election of Community Committee Chair for 2015/2016

The City Solicitor submitted a report which formally notified Members of the appointment of Councillor Bruce to the position of Outer South Community Committee Chair for the duration of the 2015/16 municipal year, which was made.

RESOLVED – The Committee resolved to note the appointment of Councillor Bruce as Chair for the 2015/16 municipal year at the Annual Council Meeting on 21st May 2015.

10 Community Committee Appointments 2015/16

This item had been duplicated on the agenda and was heard later on in the meeting Minute No. 12 refers.

11 Wellbeing Budget Report

The South and East Area Leader submitted a report which sought to provide Members with:

 Details of minimum conditions for delegated decisions and sought to approve conditions for operation in 2015/2016;  Details of the Wellbeing Budget position;  Details of revenue projects agreed to date;  Details of the Youth Activities Fund projects agreed to date;  Details of capital funding by Ward;  Details of project proposals for consideration and approval;  Details of the Small Grants Budget; and  Details of the Skips position.

A number of typographical errors contained within the report were highlighted to officers, which it was confirmed would be amended at the earliest opportunity.

RESOLVED – The Committee resolved to:

(a) Approve delegated decision conditions for operation in 2015/2016; (b) Note details of the Wellbeing Budget position; (c) Note details of revenue projects agreed to date; (d) Note details of the Youth Activities Fund projects agreed to date; (e) Note details of capital funds; (f) That the following Wellbeing Projects be approved:

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 316 Project Name of Amount Wards Decision Group/Organisation Proposed Covered from Wellbeing Budget 2015/16 Bridge Street Bridge Street £3212 Morley South APPROVED Allotment Allotment Gardeners £3212 Gardeners Association Association Litter Bins for South and Outer East £600 Ardsley and APPROVED Bradford Road Locality Team Robin Hood £600 Litter Bins for South and Outer East £600 Ardsley and APPROVED Westerton Locality Team Robin Hood £600 Road Litter Bin for LCC South East Area £300 Ardsley and APPROVED Fentonsgate Support Team Robinhood £300 Outer South West Yorkshire £2303.30 All Wards APPROVED Burglary Police £2303.30 All Dwelling, Wards from Other and the Theft from Community Motor Vehicles Safety Ring Fence Morley Town Morley Town Centre £8296 Morley North APPROVED Centre Management Board and Morley £8296 split Management South between Board Project Morley North and Morley South

(g) Note details of the Small Grants Budget; and (h) Note details of skips allocated.

12 Forward Plan

The South East Area Leader submitted a report which introduced the Inner South Community Committee Forward Plan for 2015/16. It detailed the Community Committee meeting dates and set out workshop themes. It also highlighted the Community Committee Sub Structure, Ward Based Briefings and the role of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through its sub group structure.

Members discussed the workshops that have taken place over the last year and considered how best to measure the success of these and of future workshops.

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 317 Members informed Area Office staff, that they wished to adopt an outcome based approach to future workshops and when possible themes to match city wide priorities.

Members also considered that the public should be given opportunity to identify issues they would wish to be discussed.

RESOLVED – The Committee resolved to:

(a) Note the contents of the report; (b) Request that workshops be aligned to city wide themes and that an outcomes based approach be adopted; (c) That the public be given opportunity to identify issues they would wish to be discussed; (d) Agree the Parks and Countryside delegation be referred to the Environment sub group for monitoring and performance management; (e) Confirm that Community Committee Champions approve workshop topics; (f) Receive a summary of workshops including outcomes through the summary of Key Work Report; and (g) Receive an annual report from Community Committee subgroups. . 13 Community Committee Appointments

The City Solicitor submitted a report which outlined the Community Committee’s role regarding appointments to: Outside Bodies; Community Lead Members; Children’s Services Cluster Partnerships and the Corporate Parenting Board. In addition, the report invited the Committee to determine the appointments to these groups and organisations.

RESOLVED – That the following appointments be made:

Outside Bodies:

Morley Town Centre Management Board Councillor Finnigan Councillor Elliot Councillor Dawson

Morley Literature Festival Committee Councillor Elliot Councillor Finnigan Councillor Varley

Outer South Local Housing Advisory Panel Councillor Nagle Councillor Dunn Councillor Renshaw

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 318 Community Lead Members:

Environment & Community Safety – Councillor Bruce Childrens Services – Councillor Gettings Employment, Skills and Welfare – Councillor Dawson Health, Wellbeing and Adult Social Care – Councillors Mulherin and Councillor Renshaw

Childrens’ Services Cluster Partnership Representatives:

Ardsley and Tingley – Councillors Renshaw, Elliot and Dawson Morley – Councillors Varley, Gettings and Dawson Rothwell – Councillors Bruce, Golton and Mulherin

Corporate Parenting Board

Councillor Gettings

14 Summary of Key Work

The Area Officer presented a report of the South East Area Leader (Citizens & Communities) which presented Members with a summary of key work which the Area Support Team has been engaged in based on priorities identified by the Community Committee that were not covered elsewhere on the agenda.

Members confirmed that representatives on the subgroups for 2015/16 should remain the same as those for 2014/15.

Sub Group Number of Appointees Elected Members Environmental Sub Group 4 Cllr Karen Bruce Cllr Shirley Varley Cllr Robert Finnigan Cllr Karen Renshaw Children & Families Sub 4 Cllr Bob Gettings Group Cllr Karen Bruce Cllr Karen Renshaw Cllr Judith Elliott Community Centres Sub 4 Cllr Bob Gettings Group Cllr David Nagle Cllr Lisa Mulherin Cllr Judith Elliott Older Person’s Working Group 4 Cllr Karen Renshaw Cllr Lisa Mulherin Cllr Shirley Varley Cllr Karen Bruce

Members requested that Community Committee Chair’s Forum Minutes should be on the agenda at all future meetings of the Committee.

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 319 Led by Community Committee Champions, Members discussed the following:

Employment Skills and Welfare

Members discussed the staffing structure at the Money Buddies organisation and requested that an update be provided to Members on how the money granted to the organisation from the Committee was being spent.

It was reported that a recent electrical engineering event led by Northern Power had been a success, the event was aimed at school children especially girls who might not have considered careers in this field before.

Environment and Community Safety

It was confirmed that ongoing work in this area will be reported to the Sub Group.

Community Infrastructure Levy (CIL)

The Committee discussed what control it and Town and Parish Councils would have over funds raised from developers undertaking new building projects in local areas. It was noted by Members that clarification was needed on determining how the money would be spent and it was confirmed by the Area Leader that workshops will take place for Members with officers from the Planning Service.

RESOLVED – The Committee resolved to:

(a) Note the contents of the report; (b) Confirm that representatives on the subgroups for 2015/16 should remain the same as for 2014/15 as detailed within the submitted report; (c) Request that Community Committee Chair’s Forum Minutes should be on the agenda at all future meetings of the Committee; and (d) Request that an update be provided to Members detailing how the money granted to Money Buddies from the Committee was being spent; (e) Paragraph 31 – Appendix 1 was noted and it was agreed that approval for free lettings would be sought via email with all Ward Members.

15 Date and Time of Next meeting.

4pm Monday 28th September.

Draft minutes to be approved at the meeting to be held on Monday, 28th September, 2015

Page 320 INNER NORTH EAST COMMUNITY COMMITTEE

MONDAY, 29TH JUNE, 2015

PRESENT: Councillor E Taylor in the Chair

Councillors R Charlwood, J Dowson, S Hamilton, G Hussain, C Macniven, M Rafique, A Sobel and B Urry

Approximately 30 representatives of the local community, stakeholders and partners attended the meeting

1 Notification of Election of Community Committee Chair for 2015/2016 The Inner North East Community Committee (CC) received a report from the City Solicitor providing formal notification that Councillor Eileen Taylor had been elected as Chair of the CC for the 2015/16 Municipal Year. RESOLVED - To note that Councillor E Taylor had been elected Chair of Inner North East CC for the 2015/16 Municipal Year

2 Chair's Remarks Councillor Taylor welcomed all present to the meeting and expressed her thanks to her colleagues for her nomination as Chair of the CC. Councillor Taylor also expressed thanks to Councillor S Hamilton for her work as Chair of the CC during the previous two years.

The Chair also announced that an informal workshop would be held at the end of the formal meeting where local residents, stakeholders and partners were invited to work with officers and local ward Councillors. The issues to be discussed related to the environmental and parks & countryside matters covered in reports in the formal meeting agenda.

3 Appeals Against Refusal of Inspection of Documents There were no appeals against the refusal of inspection of documents

4 Exempt Information - Possible Exclusion of the Press and Public There were no resolutions to exclude the public

5 Late Items No formal late items of business were added to the agenda, however Members were in receipt of a revised covering report to agenda item 10 “Community Committee Appointments” as the wrong report had been included in error within the agenda (minute 11 refers)

Additionally, the Chair accepted two late items of business to be transacted at the meeting, namely two late applications to the Wellbeing Fund, which required urgent consideration (Minute 13 refers)

Draft minutes to be approved at the meeting to be held on Monday, 21st September, 2015

Page 321 6 Declarations of Disclosable Interests No declarations of disclosable interests were made

7 Apologies for Absence There were no apologies

8 Open Forum The following members of the public addressed the meeting under the provisions of Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules: Friends of Gledhow Fields (Mrs L Hilton) - seeking acknowledgement and support for local residents’ opposition to plans to enclose the green space adjacent to Gledhow Primary School which they regarded as community land, in readiness for the schools’ expansion. Moortown shopping parade (Mr I Laidlock) - seeking a response to local safety concerns over parking and traffic flow near to the shops. Councillor Charlwood responded that work was being done with relevant council officers and shop owners, however the land was owned by the traders themselves.

Councillor Taylor confirmed that these matters would be referred to the relevant LCC officers for consideration. The CC could anticipate a report back in due course.

9 Minutes of the previous meeting RESOLVED – That the minutes of the meeting held 9th March 2015 be agreed as a correct record

10 Matters Arising No matters were raised

11 Community Committee Appointments The City Solicitor submitted a report providing information on the various appointments which fall within the remit of the Inner North East CC. Members were invited to determine appointments for the forthcoming Municipal Year.

The report noted that any appointments would be subject the Member Management Committee approving that arrangements for such appointments remain unchanged and are to continue to be made by this CC. The CC also took the opportunity to consider membership of the Member environment and wellbeing advisory groups which supported the work of the Committee.

The CC noted comments made in respect of working relationships with Children's Services, and agreed that these comments would be passed to the relevant officers RESOLVED – a) That the following appointments to Outside Bodies be agreed (noting that the appointments are subject to approval by the Member Management Committee meeting on 7th July 2015) Moor Allerton Elderly Care S Hamilton Community Action for Roundhay Elderly C Macniven

Draft minutes to be approved at the meeting to be held on Monday, 21st September, 2015

Page 322 Chapeltown CAB G Hussain Inner North East Local Housing Advisory S Hamilton and B Urry Panel

b) That the following be agreed in respect of Community Lead Member roles: Adult Social Care C Macniven Health and Wellbeing E Taylor Employment Welfare and Skills G Hussain Children's Services R Charlwood Community Safety M Rafique Environment B Urry

c) To note that Councillor R Charlwood as the Community Lead Member for Children's Services will also be the CC representative to the Corporate Parenting Role

d) That the following appointment to the local Children's Services Cluster Partnerships be agreed: CHESS J Dowson NETWORKS A Sobel and M Rafique NEXT R Charlwood and B Urry

e) That in respect of membership of the CC's advisory groups, the following be agreed: Wellbeing advisory sub group Councillors Dowson, Hamilton, Macniven and the Chair

Environment advisory sub group Urry, Hamilton, Rafique and the Chair

12 Area Update Report The East North East Area Leader submitted a report setting out proposals for the proposed approach of the Inner North East CC for the 2015/16 Municipal Year.

Lee Griffiths, Area Officer, presented the report and highlighted the key matters for consideration: Priorities and outputs – seeking to establish a mechanism to drive forward priorities and achieve measurable outputs and the proposal to establish a cross ward Working Party to explore options and best practice for how the CC can achieve this aim.

Neighbourhood Improvement Board (NIB) – noted the establishment of an Inner East NIB could, along with the locally developed Neighbourhood Improvement Plans (NIPs), be the driver for progress against the CCs identified priorities.

Community Centres – seeking consideration of the process for the CC to consider free lets to applicants who met the published criteria, following the

Draft minutes to be approved at the meeting to be held on Monday, 21st September, 2015

Page 323 new pricing policy set by Executive Board. The report also referred to the future of Meanwood Community Centre and receipt of an expression of interest from a group of the community centre users to establish a management committee

Co-optees – the CC had the option of recruiting co-optees to the CC and it had been agreed last year not to appoint, but to review the operation of the CC and the workshops after one year

Members discussed Meanwood Community Centre and the reasoning behind its inclusion in this CCs report for consideration, noting that the community centre served a large number of users from the Inner North East CC area RESOLVED - a) That the contents of the report and the comments made be noted. b) That approval be given to the formation of a cross Ward working group to explore options of how best to achieve progress against Community Committee priorities. c) That the process for deciding upon Community Centre lets in light of the new arrangements as approved by the council’s Executive Board be approved d) To note the formal submission from users of Meanwood Community Centre and agree that the same submission is sent to the Executive Board e) That officers be requested to undertake further work on the issue of the appointment of co-optees to the CC, and to establish a working group to review current arrangements and whether co-opted appointments could add value to the work of the CC

13 Wellbeing Report Lee Griffiths, Area Officer, presented the report seeking consideration of the applications received to the Inner North East CC Wellbeing Fund. The report also set out the current CC budget position and decisions taken under delegated authority in respect of the Youth Activity Fund for the area.

An amendment was reported in respect of the grant awarded under delegated powers for the "Pop Up Sports Club", to correctly reflect the award of £10,981.71. The comments made by the Member Wellbeing advisory group and through ward member consultation on the applications were noted in the report. The CC was also in receipt of two late applications for funding. RESOLVED a) To note the spend to date and current balances for the 2014/15 financial year and to note the proposed Wellbeing budget allocation for 2015/16, as approved by full council.

b) To note the delegated decisions made in relation to Summer Holiday Activities and the Youth Activity Fund as detailed in the submitted report

Draft minutes to be approved at the meeting to be held on Monday, 21st September, 2015

Page 324 c) That having considered the applications as set out in paragraphs 23 to 36 of the submitted report and the recommendations of the Wellbeing Member advisory group, where appropriate, the following be approved

i. From Chapel Allerton ward budget:  Community events Pot - £500  Meanwood Valley Urban Farm, Environmental Summer Play Scheme - £500

ii. From Moortown ward budget  Community events Pot - £500  Skips budget - £1000  Meanwood Valley Urban Farm, Environmental Summer Play Scheme - £500

iii. From the Wellbeing Revenue Fund: Annual Remembrance Service - Granted: £125 Trips and equipment Granted: £150 PHAB Friday Night Club Granted: £747.97

Roscoe Church Youth Provision Granted: £500 Money and Benefit Buddies Granted: £1065 Building capacity in our neighbourhood DEFER pending further discussions Summer gardening and literacy REFUSED Community Participation & Leaning DEFER pending further Programme discussions. Al-Khidmat Centre DEFER pending further discussions. Providing services & opportunity for the DEFER pending further people of Brackenwood discussions.

d) That in respect of the two late submissions listed below, the CC delegated determination of these two applications to the Member advisory wellbeing group in consultation with ward members and officers:  Up North Urban All stars  Fusion Café

14 Derelict and Nuisance Sites Programme Update The East North East Area Leader submitted a report providing background to the derelict and nuisance property programme, including information on the city-wide work undertaken and proposed to address derelict and nuisance sites; including sites within the Inner North East area.

Jane Maxwell, Area Leader, presented the report and the process for identifying such sites. It was noted that the list was not exhaustive and local involvement was sought to identify other sites.

Draft minutes to be approved at the meeting to be held on Monday, 21st September, 2015

Page 325 It was noted that the full list of derelict and nuisance sites would be presented to the Member advisory environment sub group for consideration in the future in order to monitor reparation works. Comments identifying other sites would be welcomed during the workshop following the formal meeting RESOLVED a) To note the progress made and discussions on the matter b) To request that the Inner North East CC Member advisory Environment Sub Group perform a monitoring role in the matter of derelict and nuisance sites within the Inner North East CC area

Councillor Urry, Community Lead Member for Environment, introduced the following items on the Parks and Countryside Service and the Environmental Service Level Agreement (minutes 15 and 16 refer) explaining that the informal workshop would be an opportunity for local residents, stakeholders and partners to make comment on both issues which would help shape the service for the forthcoming year, through identifying priorities and therefore structuring resources.

15 Parks and Countryside Area Delegation Information for Inner North East The CC considered the annual report of the Director of Environment and Housing on issues relating to the recent delegation of the development and horticultural maintenance of community parks, cemeteries, recreation grounds, urban woodland, natural areas and local green space to community committees.

Mike Kinnaird, Development Manager, LCC Environment & Housing, attended the meeting to present the report and highlighted the new areas of delegation to the CC, including a profile of works undertaken and an assessment of the Community Parks in the locality. Members briefly commented on the following:  the status of Norma Hutchinson Park  The value of voluntary work undertaken by local residents and community groups RESOLVED a) To continue to work with Parks & Countryside officers to determine future resource priorities based on data from the parks asset register. b) To note that this issue will be discussed during the informal workshop, with the comments made being used to support future priorities of the parks and countryside service in the Inner North East CC area

16 Environmental Services - Service Agreement for 2015/16 The Director of Environment and Housing submitted a report presenting the new Environmental Service Level Agreement (SLA) between the Inner North East CC and the Environmental Action Service to help maintain clean and tidy neighbourhoods across the Inner North East area during 2015/16.

John Woolmer, East North East Locality Manager, highlighted the changes and responsibilities in the new SLA including the ‘plan on a page’ approach to each of the 3 wards within Inner North East CC area. Draft “plans” were

Draft minutes to be approved at the meeting to be held on Monday, 21st September, 2015

Page 326 presented at the meeting for consideration and discussion by the workshop following the formal meeting in order to provide a very local focus for the service to prioritise action according to identified need. RESOLVED a) To approve the attached Service Level Agreement for the 2015/16 municipal year; b) To delegate the responsibility to oversee the delivery of the Agreement and the associated “plans on a page” to the Environmental Sub Group, with input through ward member meetings. c) To note that the workshop following this meeting will also concentrate on “plan on a page” for the localities d) To request that the Member advisory Environment sub group work with officers and local ward members to develop the SLA specific to the three wards within the Inner North East CC area e) To note that the issue will be discussed in the workshop, and the comments made will be used to support the development of the SLA and future priorities of the Environmental Action Service

17 Future Meeting Arrangements RESOLVED – To note the arrangements for future meetings as: Monday 21st September 2015 Monday 7th December 2015 Monday 14th March 2016

Venues and start times to be confirmed nearer the meeting. The Chair urged local residents to visit the Inner North East CC Facebook page to access details of future formal meetings as well as up to date information on events in the locality

At the conclusion of the formal Community Committee meeting, the Chair advised that an informal workshop session would now take place where local residents, ward Councillors, partners, stakeholders and relevant Council officers would have the opportunity to discuss the topic of 'the place where we live' which would inform the work of the CC and its' priorities for the forthcoming year

Draft minutes to be approved at the meeting to be held on Monday, 21st September, 2015

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Minutes Full Authority

Date: 26 June 2015

Time: 10.30 a.m.

Venue: Fire and Rescue Service Headquarters, Birkenshaw

Present: Councillor J Hughes (in the chair), Anderson, Austin, Burke, Dunbar, Fear, P Grahame, R Grahame, Harrand, Holmes, M Hussain, T Hussain, Maqsood, McKenna, Renshaw, Shaw, Smith, Tait, Taylor, Townsley and Wallis

In Attendance: None

Apologies: Councillor P Caffrey

1 Appointment of Chair RESOLVED

That Councillor J Hughes (Labour) be appointed Chair of the Authority for the 2015 – 16 year.

2 Appointment of Vice chair RESOLVED

That Councillor T Austin (Labour) be appointed Vice chair of the Authority for the 2015 – 16 year.

3 Membership of the Authority The Chief Legal and Governance Officer submitted a report which advised of the membership of the Authority for 2015 – 16 as notified by the five West Yorkshire District Councils.

Bradford Councillor Dominic Fear (Liberal Democrat) replacing Councillor Howard Middleton (Liberal Democrat) Councillor Tariq Hussain (Labour) replacing Councillor Kaneez Akhtar (Labour) Councillor Richard Dunbar (Labour) replacing Councillor Joanne Dodds (Labour) Councillor Angela Tait (Labour) replacing Councillor Gill Thornton (Labour)

Page 329

Calderdale Councillor Peter Caffrey (Conservative) replacing Councillor Chris Pillai (Conservative)

Kirklees Councillor Mumtaz Hussain (Labour) replacing Councillor Amanda Stubley (Labour)

Leeds Councillor Pauleen Grahame (Labour) replacing Councillor Judith Cummins (Labour) Councillor Stuart McKenna (Labour) replacing Councillor Arif Hussain (Labour) Councillor Kamila Maqsood (Labour) replacing Councillor Jonathan Pryor (Labour) Councillor Caroline Anderson (Conservative) replacing Councillor Gerald Wilkinson (Conservative)

Wakefield No change

With effect from 3 June 2015 the political composition of the Authority was unchanged at Labour 13, Conservative 6 and Liberal Democrat 3.

RESOLVED

That the report be noted.

4 Chair’s announcements New Members

The Chair welcomed the new Members to the Authority and, in their absence, thanked those retiring Members for their commitment during their term of office.

5 Admission of the public The meeting determined that there were no items which required the exclusion of the public and press.

6 Urgent item None.

7 Declarations of interest There were no declarations of disclosable pecuniary interest in any matter under discussion at the meeting.

8 Authority Constitution – review The Chief Legal and Governance Officer submitted a report which invited Members to review the current Constitution and to consider a number of proposed amendments.

The report set out the major proposals as follows;

- inclusion of protocol on Third Party Recording of meetings - addition of an amended Terms of Reference for the Local Pension Board subject to separate approval at agenda item 10 (Min no. 10 refers) , and - addition of a formal Members’ Substitution scheme

A number of consequential corrective and “tidy up” amendments were also proposed.

Page 330

RESOLVED

That approval be given to the changes to the Constitution as detailed in the report.

9 Committee memberships and appointments 2015 – 16 Consideration was given to the appointment of Committees, their composition, the allocation of committee seats between the political groups in accordance with the principles contained within Part 1 of the Local Government and Housing Act 1989 (as amended) and to the appointment of Members, Chair and Vice chairs to the Authority’s Committees.

In addition, consideration was given to the membership of the Briefing Groups convened prior to formal meetings of the principal Committees and of the Authority itself.

RESOLVED

a) That, in accordance with the principles of determination set out in Sections 15 and 16 of the Local Government and Housing Act 1989 (as modified) the allocation of Committee seats between the political groups be as follows;

Ordinary seats 45

Labour 27 Conservative 12 Liberal Democrat 6

and;

That the allocation of committee memberships and substitute memberships for 2015 – 16 be approved as detailed at Annex A to these Minutes;

b) That appointments to the positions of Chair and Vice chair of the respective Committees be as follows;

Committee Chair Vice chair Councillor Councillor

Executive J Hughes T Austin Audit Committee R Grahame M Hussain Community Safety Committee J Hughes K Maqsood Finance and Resources Committee A Wallis P Grahame Human Resources Committee B Smith K Renshaw

c) That the appointments to the membership of the Briefing Groups be as detailed at Annex A to these Minutes.

10 Local Pension Board – Member (Employer) appointments 2015 – 16 The Chief Legal and Governance Officer submitted a report which sought two employer-side nominations to the Local Pension Board for 2015 – 16.

Page 331

Proposed changes to the Terms of Reference were detailed in an annex to the report now submitted which related to the resourcing and employer-side membership subsequent upon its consideration and approval at the February meeting of the Full Authority.

RESOLVED

a) That the Chair of the Human Resources Committee (Councillor Bryan Smith) and opposition member of the same committee, Councillor Peter Harrand, be appointed as employer-side representatives on the Local Pension Board; and

b) That the revised Terms of Reference as included as an Annex to the report now submitted, be approved for inclusion in the Authority’s Constitution.

11 Nomination of Members to answer questions at meetings of constituent authorities and District Community Safety lead representatives 2015 – 16 RESOLVED

a) That the Members be nominated as required by the Local Government Act 1985 to answer questions within their individual Councils on the discharge of functions etc by this Authority as follows;

Bradford Councillor T Hussain Calderdale Councillor B Smith Kirklees Councillor M Hussain Leeds Councillor P Grahame Wakefield Councillor A Wallis

and,

b) That the Members approved at a) above be approved as District Community Safety Lead representatives in their respective Districts for 2015 – 16.

12 Representation on Outside Bodies for 2015 – 16 Members considered the appointments of representatives to serve on the Local Government Association and other outside bodies for the year 2015 – 16.

RESOLVED

That the following appointments be made for 2015 – 16;

LGA General Assembly - Chair, Vice chair, Councillor P Harrand and Councillor B Smith (or their nominated representatives)

LGA Fire Commission - Chair and Councillor P Harrand (or their nominated representatives)

Yorkshire & Humberside (Local Authorities) Employers’ Association - Chair (or the nominated representative)

Yorkshire Purchasing Organisation Management Committee - Councillor A Wallis (or the nominated representative)

Page 332

Association of Metropolitan Fire Authorities (AMFRA) – Chair and Vice chair (or their nominated representatives)

West Yorkshire Police and Crime Commissioner’s Partnership Executive Group - Chair (or the nominated representative)

13 Minutes of the last meeting RESOLVED

That the Minutes of the Authority at a meeting held on 27 April 2015 be signed by the Chair as a correct record.

14 Minutes of the Human Resources Committee RESOLVED

That the Minutes of the Human Resources Committee at a meeting held on 27 March 2015 be received.

15 Finance and Resources Committee RESOLVED

That the Minutes of the Finance and Resources Committee at a meeting held on 10 April 2015 be received.

16 Minutes of the Audit Committee RESOLVED

That the Minutes of the Audit Committee at a meeting held on 17 April 2015 be received.

17 Minutes of the Community Safety Committee In response to a related query from Councillor Holmes about the fire risks associated with fancy dress costumes, Members were advised that a campaign was anticipated to be launched by the Chief Fire Officers’ Association (CFOA) in the very near future.

RESOLVED

That the Minutes of the Community Safety Committee at a meeting held on 24 April 2015 be received.

18 Minutes of the Executive Committee RESOLVED

That the Minutes of the Executive Committee at meetings held on 20 February and 10 April 2015 be received.

Page 333

19 Minutes of the Local Government Association Members were briefed on the latest position with regard to the Fire Brigades’ Union (FBU) dispute. It was reported that support had been given at the recent FBU Conference to the continuation of the dispute and representatives of the Union had met with the new Fire Minister in recent weeks. Resilience arrangements in West Yorkshire remained in place.

RESOLVED

a) That the Minutes of the Fire Commission at a meeting held on 17 October 2014 be noted; and

b) That the Minutes of the Fire Services Management Committee held on 9 March 2015 be noted.

20 Minutes of the West Yorkshire Police and Crime Commissioner’s Partnership Executive Group RESOLVED

That the Minutes of the West Yorkshire Police and Crime Commissioner’s Partnership Executive Group at a meeting held on 13 March 2015 be noted.

21 Performance Management Report Consideration was given to a report of the Chief Legal and Governance Officer which advised of the Authority’s performance against key performance indicators for the period 1 April 2014 – 31 March 2015.

Members commented on the following issues;

- statistics related to violence at work (attacks on firefighters) and the role of the police in securing convictions - that future reports contain detail of population statistics for each District for comparative purposes - work undertaken in relation to those most at risk of fire caused by smoking in the home - the very welcome work and role of the local District Commanders in keeping Members updated on local issues

RESOLVED

a) That the report be noted; and

b) That an invitation be extended to West Yorkshire Police for a representative to attend a future meeting to advise Members of the relevant policing issues in relation to the conviction of those involved in perpetrating attacks on firefighters.

22 Corporate Health report 2014 – 15 Members received a report which provided an annual update relating to the corporate health of the Authority incorporating annual statistics for;

 Compliments and complaints – a significant reduction in the number of complaints (43 out of a total in excess of 67,000 interactions)  Performance against a selection of efficiency and effectiveness indictors  Customer service excellence  Issues related to corporate governance

Page 334

Members were further advised that there had been no applications made under the Regulation of Investigatory Powers Act (RIPA) 2000.

RESOLVED

a) That the report be noted; and

b) That the RIPA (Regulation of Investigatory Powers Act 2000) Policy and procedures be approved.

23 Service Plan Action Plans 2014 – 15 and 2015 – 16 The Chief Legal and Governance Officer submitted a report which updated Members on the Service Plan Action Plans 2014 – 15 and 2015 – 16.

It was reported that the Action Plans for 2014 – 15 had largely been achieved and Members were updated with regard to the current position relating to the former police station site at Weetwood. Negotiations were ongoing due to a re-modelling exercise currently being undertaken by West Yorkshire Police – the outcome of which would inform their future decision about their own anticipated usage of the existing site. Until such time, the Fire Authority plans were on hold as shared use may not be an option in the long-term. Other options for the merged station to replace Cookridge and Moortown were being investigated.

Officers took the opportunity to advise the meeting of progress on all the Integrated Risk Management Plan (IRMP) station building projects as follows;

Ossett – contract due to awarded mid-August 2015 (12-month build) South Kirkby – completed and operational Rastrick – built and operational Killingbeck – due for completion August 2015 Dewsbury – due for completion August 2015 Shipley and Idle – ongoing discussions with Incommunities about amount of land available

RESOLVED

That the report be noted.

24 Service Plan 2015 – 20 Members received a presentation related to the Service Plan 2015 – 20.

Chair

Page 335

Annex A

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

COMMITTEE MEMBERSHIP 2015 / 2016

As at June 2015

Page 336

EXECUTIVE COMMITTEE (6)

LABOUR (4) T Austin (Vice chair)

J Hughes (Chair)

B Smith

A Wallis

CONSERVATIVE (1) P Harrand

LIBERAL DEMOCRAT (1) C Townsley

SUBSTITUTES

Any Member from relevant Group who is not substantive Member of this Committee.

Page 337

HUMAN RESOURCES COMMITTEE (11)

LABOUR (6) R Dunbar R Grahame

S McKenna

K Renshaw (Vice chair)

B Smith (Chair)

A Tait

CONSERVATIVE (4) C Anderson

P Caffrey

P Harrand

A Taylor

LIBERAL DEMOCRAT (1) C Burke

SUBSTITUTES

Any Member from relevant Group who is not substantive Member of this Committee.

Page 338

FINANCE AND RESOURCES COMMITTEE (11)

LABOUR (6) T Austin

P Grahame (Vice chair)

M Hussain

K Maqsood

K Renshaw

A Wallis (Chair)

CONSERVATIVE (4) P Caffrey

P Harrand

L Holmes

M Shaw

LIBERAL DEMOCRAT (1) C Townsley

SUBSTITUTES

Any Member from relevant Group who is not substantive Member of this Committee.

Page 339

AUDIT COMMITTEE (6) -

LABOUR (4) R Grahame (Chair)

M Hussain (Vice Chair)

T Hussain

A Tait

CONSERVATIVE (1) L Holmes

LIBERAL DEMOCRAT (1) D Fear

SUBSTITUTES

Any Member from relevant Group who is not substantive Member of this Committee.

Page 340

COMMUNITY SAFETY COMMITTEE (11)

LABOUR (7) R Dunbar

P Grahame

J Hughes (Chair)

T Hussain

K Maqsood (Vice chair)

S McKenna

A Wallis

CONSERVATIVE (2) M Shaw

A Taylor

LIBERAL DEMOCRAT (2) C Burke

D Fear

SUBSTITUTES

Any Member from relevant Group who is not substantive Member of this Committee.

Page 341

CONSULTATION AND NEGOTIATION PANEL (5)

LABOUR (3) T Austin

J Hughes

B Smith

CONSERVATIVE (1) P Harrand

LIBERAL DEMOCRAT (1) C Townsley

SUBSTITUTES

Any Member from relevant Group who is not substantive Member of this Committee.

Page 342

LOCAL PENSION BOARD (4)

2 x Employer representatives

Cllr B Smith

Cllr P Harrand

2 x Employee representatives

P Drinkwater

S Wilson

EMPLOYER SUBSTITUTES

Any Member from relevant Group who is not substantive Member of this Committee.

Page 343

BRIEFING GROUP ARRANGEMENTS

2015 / 2016

Page 344

FULL AUTHORITY

Group / Position Member Substitute

Chair Cllr J Hughes Any Labour Member

Vice Chair Cllr T Austin Any Labour Member

Conservative Cllr P Harrand Any Conservative Member

Page 345

HUMAN RESOURCES COMMITTEE

Member Substitute Group / position

Cllr B Smith Any Labour Member Chair

Cllr K Renshaw Any Labour Member Vice Chair

Cllr A Taylor Any Conservative Member Conservative

FINANCE AND RESOURCES COMMITTEE

Member Substitute Group / position

Cllr A Wallis Any Labour Member Chair

Cllr P Grahame Any Labour Member Vice Chair

Cllrs L Holmes / P Any Conservative Member Conservative Harrand (alternating)

Page 346

AUDIT COMMITTEE

Substitute Group / position Member

Chair Cllr R Grahame Any Labour Member

Vice Chair Cllr M Hussain Any Labour Member

Conservative Cllr L Holmes Any Conservative Member

COMMUNITY SAFETY COMMITTEE

Substitute Group / position Member

Chair Cllr J Hughes Any Labour Member

Vice Chair Cllr K Maqsood Any Labour Member

Conservative Cllr M Shaw Any Conservative Member

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Draft Minutes

12th June 2015, Wakefield One

PRESENT: Councillor Lowe (Chair) - Leeds City Council Councillor Iqbal - Leeds City Council Councillor Carter - Leeds City Council Councillor Walls - Bradford Council Councillor Khan - Bradford Council Councillor Pullen - Bradford Council Councillor Martin - Calderdale Council Councillor Thompson - Calderdale Council Councillor Ahmed - Kirklees MBC Councillor Scott - Kirklees MBC Councillor Barker - City of Wakefield MDC Councillor Wassell - City of Wakefield MDC Roger Grasby - Independent Jo Sykes - Independent

IN ATTENDANCE: Samantha Wilkinson - City of Wakefield MDC Emma Duckett - City of Wakefield MDC Liz Ogden - City of Wakefield MDC Neil Mackenzie - City of Wakefield MDC

1. Appointment of Chair

RESOLVED

1.1.1 That Councillor Alison Lowe (Leeds City Council) be appointed Chair for the period to May 2016.

1.1.2 That Councillor Alan Wassell (City of Wakefield MDC) be appointed Vice-Chair for the period to May 2016.

2. Police and Crime Panel Membership

2.1 Following the start of the new civic year, Panel considered the changes to its membership

2.2 RESOLVED

Page 1 349of 7 2.2.1 That the Panel notes and accepts the 10 local authority nominations.

2.2.2 That the Panel notes and accepts the two independent co-opted members.

2.2.3 That the Panel accepts the nomination from the City of Bradford MDC of Councillor Steve Pullen and Councillor Marcus Thompson from Calderdale MDC as a local authority co-opted members.

2.2.4 That on behalf of the Panel, the Chair writes to the outgoing members thanking them for all their efforts and contributions to the work of the Panel so far.

3. Apologies for Absence

3.1 None received.

4. Panel Arrangements and Rules of Conduct and Business

4.1 The Panel considered the Panel Procedures and Protocols

RESOLVED

4.1.1 The Panel endorsed the existing Panel Procedures and Protocols with no change at this time.

5. Minutes of the Meeting held on 24th April 2015

5.1 The minutes of the meeting were agreed as a correct record.

6. To note any items which the Chair has agreed to add to the agenda on the grounds of urgency.

6.1 The Chair confirmed that there were no items to add to the agenda.

7. Members’ Declaration of Interests

7.1 There were no interests declared.

8. Police and Crime Panel Budget 2015/16

8.1 The Panel were informed of the funding outcome for 2014/15 and the draft budget for the Panel going forward into 2015/16.

RESOLVED

PagePage 2350 of 7 8.1.1 The Panel noted the funding position for 2014/15.

8.1.2 The Panel agreed the budget for 2015/16 with no local authority contribution for 2015/16.

9. Police and Crime Panel Annual Report

9.1 Panel Members were provided with a hard copy of the Police and Crime Panel’s Annual Report 2014/15.

9.2 The Panel were keen to ensure that the Annual Report was circulated to partners and key stakeholders both regionally and nationally.

RESOLVED

9.2.1 The Panel thanked the Police and Crime Panel Officers for their work in compiling the Annual Report.

9.2.2 That the Annual Report be sent to all elected Members across West Yorkshire as well as the Policing Minister, Keith Vaz (Home Affairs Select Committee), David Livesey (Home Office) and Mike Cunningham (HMIC).

9.2.3 Police and Crime Panel Officers to seek opportunities to launch the Annual Report to the media.

10. Panel Attendance 2014/15

10.1 Members noted Panel attendance in 2014/15.

11. Complaints Received by the Panel

11.1 The Complaints Lead Member stated that no new complaints had been received by the Panel since the last meeting. He went on to explain that the Panel is still awaiting a decision from the IPCC with regard to investigating complaint 765962.

RESOLVED

11.1.1 Police and Crime Panel Officers to notify Councillor Wassell, Councillor Walls and Jo Sykes if they are required to form a Complaints Sub Panel to consider complaint 765962.

12. Forward Agenda Plan 2015

12.1 Members considered the Panel’s Forward Agenda Plan for 2015.

12.2 Members discussed the purpose of the private meeting with HMIC scheduled at 2pm on 25 June. The Chair explained that the HMIC visit enabled the Panel to triangulate information provided to them by the Force and the Commissioner, in particular, crime data integrity, PEEL and child protection.

Page 3 351of 7 12.3 Members also discussed the agenda for the Panel Awayday on 3 July and agreed that they would consider the LGA’s recent good practice guidance for police and crime panels.

RESOLVED

12.3.1 Police and Crime Panel Officers to invite an LGA representative to the Panel’s Awayday.

Mark Burns-Williamson, the Police and Crime Commissioner for West Yorkshire attended the meeting for items 13 to 18 along with David Smith, Victim Services Commissioning, and Julie Reid and Clair Parker from the OPCC.

13. Victim Services Preparatory Grant Overview

13.1 The Commissioner provided an update on the work undertaken in respect of the Victim Service Preparatory Grant provided by the Ministry of Justice.

13.2 He explained that there were 16 projects during the preparatory stage including; Help for Victims website, Victims Hubs and restorative approaches. Members noted that raising awareness of the services available has been a key challenge.

13.3 The Commissioner explained that funding is allocated to the PCC from the Ministry of Justice on an annual basis and it is planned to move to more of a commissioning and procurement basis.

13.4 The Panel asked the Commissioner about the issue of victims of forced marriage and what is being done to encourage victims to come forward and provide support.

The Commissioner reported that he is working with partners to ensure reporting practices are co-ordinated in one place and are working with the victims’ hubs to encourage and support victims in coming forward. A BME Victims Champion has also been appointed to ensure that the message and support is getting to those who are affected.

13.5 Panel Members felt that it was important to capture the views of victims to ensure the support available meets their needs. In response, the Commissioner stated that this was being done through the Victim Engagement Panel and through the engagement and evaluation work undertaken by Victim Support.

RESOLVED

13.5.1 The Chair thanked the Commissioner for the detailed report and noted the progress made.

14. Update on the Implementation of the Crawford Review of Complaints

PagePage 4352 of 7 14.1 The Panel expressed their sympathies to the family of Catherine Crawford on the news of her death earlier in the year.

14.2 The Commissioner explained that it is expected that there will be a change in legislation that will mean that the responsibility for all complaints will fall to the PCC rather than the Chief Constable.

14.3 The OPCC is working with Professional Standards at the Force to look at best practice in other forces.

14.4 The Panel were informed of the success of an early resolution pilot undertaken in West Yorkshire and the significant improvement in early resolution of incidents. It was noted that the Chief Constable is currently looking at the financial implications of rolling this pilot out across the Force.

14.5 The Commissioner also informed the Panel that he is considering whether there should be a separate Ethics Committee. As there is already an Audit Committee, it may be that this could take on the role with the addition of other independent persons.

14.6 Whilst welcoming the progress that has been made, Panel commented that the implementation plan should include more detail and an indication of timescales.

14.7 The Panel welcomed the improvements made as a result of the early resolution pilot. Panel urged the Commissioner to do what he could to ensure that this is rolled out across the Force.

14.8 RESOLVED

14.8.1 The Commissioner to ensure that the implementation plan includes more detail and be clear timescales for each action.

15. Published Key Decisions

15.1 The published key decisions were noted.

15.2 The Panel questioned why the decision to lift Chief Constable Gilmore’s suspension was not recorded on the Commissioner’s website.

15.3 Resolved

15.3.1 The Commissioner committed to ensuring that the published key decisions are kept up to date on his website.

16. Agreed Action Log

16.1 Members noted that the agreed action log was up to date.

Page 5 353of 7 Resolved

The Police and Crime Panel Officers extended their thanks to the Partnership Manager at the OPCC for her continued support in ensuring that agreed actions are disseminated and completed in a timely manner.

17. Commissioner’s Response to current issues

17.1 The Commissioner noted that a number of Chief Police Officer profiles on the West Yorkshire Police website require updating and agreed to raise this with the Temporary Chief Constable.

17.2 The Commissioner reported that an Armed Forces Covenant is under active consideration and he agreed to keep the Panel abreast of any developments.

17.3 The Commissioner commented on the previous day’s incident where a teacher was stabbed at a school in Bradford and commended the way in which the school and the police had handled the situation.

17.4 The Commissioner referred to the Home Secretary’s recent speech to the Police Federation. It was noted that funding cuts will continue at a pace, however, the Home Secretary did speak about funding for placed-based health services, particularly mental health, which has a big impact on policing resources. There was an emphasis on the need for joint working with Fire and Rescue Service to use shared assets.

17.5 The Commissioner agreed to circulate a letter from Irene Curtis regarding the Home Office Review of Police Targets and would welcome any comments from Panel members on this.

17.6 RESOLVED

17.6.1 The Commissioner to ask the Temporary Chief Constable to update Chief Officer Profiles on the Force website.

17.6.2 The Commissioner to keep the Panel informed of any progress on the Armed Forces Covenant.

17.6.3 The Commissioner to circulate the letter regarding the Home Office Review of Police Targets and for the Panel to forward any views back to the OPCC.

18. Quarterly Performance Scrutiny to 31 March 2015

18.1 The Commissioner presented a report on the Force’s performance to 31 March 2015. He prefaced the report against the backdrop of significant central government funding cuts to policing.

PagePage 6354 of 7 18.2 Members noted that whilst there had been a reduction of 1% in total crime over the 12 months to 31 March 2015, there had been an increase in crime during the latest quarter of 12.3%.

18.3 Similarly, domestic burglary had seen increases which were due, in part, to the change in the recording of domestic burglary in multi-occupancy dwellings. The Commissioner then went on to highlight the 25% increase in distraction burglary as an area of concern.

18.4 Panel were keen to ask the Commissioner for his views on the impact of crime data integrity and whether he had confidence in West Yorkshire Police’s recorded crime figures. The Commissioner stated that he felt reassured by the work undertaken by the Force in response to the HMIC crime data integrity (CDI) inspection. He went on to state that officers from the OPCC attended the Force’s CDI Gold Group which helped to provide him with evidence and assurance around the progress being made.

18.5 A Panel Member questioned the Commissioner over the increase in youth re-offending rates and drew reference to the Police and Crime Plan. In response, an officer from the OPCC stated that there had been a significant reduction in the number of young offenders within the cohort which is used to calculate the re-offending rate. These offenders tended to have a higher re-offending pattern and more complex needs.

18.6 Further discussion focused on the sexual offences data and the increase in blackmail offences.

RESOLVED

18.6.1 That the Commissioner provides information to the Police and Crime Panel Officers on the reasons for the increase in blackmail.

19. Any Other Business

19.1 The Chair referred to an invitation she and two other members had received to the opening of the Force’s Training and Development Centre on 10 July.

RESOLVED

19.1.1 That Councillor Ahmed and Councillor Wassell attend the opening with Councillor Lowe.

20. Date and Time of Next Meeting

17.1 10am on Friday 17 July at Wakefield One.

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Draft Minutes

17th July 2015, Wakefield Suite, Wakefield One

PRESENT: Councillor Alison Lowe (Chair) - Leeds City Council Councillor Michael Walls - Bradford Council Councillor Steve Pullen - Bradford Council Councillor Ann Martin - Calderdale MBC Councillor Phil Scott - Kirklees MBC Councillor Amanda Carter - Leeds Councillor Alan Wassell - City of Wakefield MDC Councillor Kevin Barker - City of Wakefield MDC Roger Grasby - Independent Jo Sykes - Independent

IN ATTENDANCE: Samantha Wilkinson - City of Wakefield MDC Emma Duckett - City of Wakefield MDC Liz Ogden - City of Wakefield MDC

1. Apologies for Absence

1.1 The Chair of the Panel noted apologies from members who were unable to attend the Panel meeting due to Eid celebrations namely; Councillor Masood Ahmed (Kirklees), Councillor Mohammed Iqbal (Leeds) and Councillor Hassan Khan (Bradford). The Chair stated that whilst efforts had been made to re-arrange the meeting it had not been possible and apologised to those members who were unable to attend.

2. Minutes of the Meeting held on 12th June 2015

2.1 The minutes of the meeting were agreed as a correct record.

3. To note any items which the Chair has agreed to add to the agenda on the grounds of urgency.

3.1 The Chair confirmed that there were no items to add to the agenda.

4. Members’ Declaration of Interests

4.1 There were no interests declared.

Mark Burns-Williamson, the Police and Crime Commissioner for West Yorkshire attended the meeting for items 5 to 9

Page 1 357of 7 5. Police and Crime Commissioner’s Draft Annual Report 2014/15

5.1 The Commissioner presented his draft Annual Report, outlining key areas of activity for his priority areas.

5.2 The Panel welcomed the draft report and in particular the use of case studies which bring to life the ways that the Commissioner is meeting the outcomes and priorities set out in the Police and Crime Plan.

5.3 The Panel pointed out the lack of consistency around the writing which the Commissioner agreed to rectify,

5.4 There was some concern expressed that the draft did not contain the section ‘Holding the Chief Constable to account’ as this is a key part of the Commissioner’s role.

5.5 The Panel asked for clarity regarding the data around domestic burglary and risk of household crime figures as they felt that these were misleading.

5.6 It was commented that there is no reference to FGM in the improved outcomes of sexual violence.

5.7 When questioned whether key themes such as FGM and radicalisation should form part of the Commissioner’s Police & Crime Plan, the Commissioner responded that he will be discussing with the Force their strategic needs assessment in November and at that time they will be reviewing the Police and Crime Plan to ensure that it remains up to date and relevant.

5.8 Panel commented on the re-offending data which only goes up to 2013. It was noted that this is a dataset is not owned by the Force. The OPCC are pushing for more recent data which it is hoped will be made available before the annual report is published in August.

5.9 RESOLVED

5.9.1 The Panel welcomed the Commissioner’s draft annual report and the inclusion of relevant case studies

5.9.2 The Commissioner agreed to fully review the grammar and writing of the report before publication

5.9.3 The Commissioner to circulate to the Panel for comment his proposed section on holding the Commissioner to account, as a matter of urgency.

5.9.4 The Commissioner to review the data in the report to ensure it is as up to date as possible in order that the public have a clear and accurate picture of the performance of the force and partners.

PagePage 2358 of 7 6. West Yorkshire for Innovation (WyFi) Update

6.1 The Panel informed the Commissioner that they felt that the update report was verbally complicated and did not convey a clear picture about what the WyFi team is and the work that they do. Panel stressed to the Commissioner that reports should be written in a way that members of the public can easily understand.

6.2 The Commissioner confirmed that the WyFi team are involved in some very innovative and wide ranging work.

6.3 RESOLVED

6.3.1 That the Commissioner provide further information regarding the staffing and work of the WyFi team in a much more user-friendly manner.

7. Agreed Action Log

7.1 It was noted that there were no long-standing actions of any concern.

8. Commissioner’s Response to any current issues

8.1 NPAS – Possible Data Protection Breach

8.1.1 The Commissioner was asked about the steps that are being taken following the high profile NPAS tweeting of an aerial image of comedian Michael McIntyre.

The Commissioner stressed that this matter was being taking seriously and an internal review is underway.

8.2 Co-location with Fire Service

The Commissioner was asked about problems with the progression of co-location with the Fire and Rescue Service at Weetwood Police Station.

The Commissioner agreed to look at this and respond outside the meeting process.

8.3 HMIC Inspection Report on Child Protection

The Commissioner reported that he is currently compiling a response to the HMIC inspection report on Child Protection and will ensure that the Panel receive a copy in due course.

8.4 ‘Bobbies on the Beat’

Page 3 359of 7 The Commissioner stressed to the Panel that neighbourhood policing is a core part of policing in West Yorkshire. The Commissioner’s comments were in response to the Chairman of the APCC’s recent suggestion that ‘Bobbies on the beat’ are ‘an outdated notion that should be sacrificed in favour of sophisticated policing methods’.

The Panel welcomed the Commissioner’s comments commitment to neighbourhood policing and the need for local visible contact in West Yorkshire alongside his drive to transform policing and become more efficient by using new mobile technologies.

8.5 HMIC Force Management Statements

The Commissioner informed the Panel of HMIC reporting on efficiency and effectiveness. He agreed to forward this to the Panel and that this will need to be discussed at a future meeting.

8.6 Devolution/Combined Authorities/Local Mayors

The Commissioner reported that he has made representations both locally and nationally regarding the current proposals for devolution. He stressed that if there are changes to the size of police forces and/or current force borders are re-shaped, then it will be necessary to look further at the implications this might have for West Yorkshire.

8.7 ‘Prevent’ Duty

The Commissioner was asked about what provision he is making for the increased responsibilities around Prevent activities. The Commissioner stated that this is high on his agenda and that he is looking at what resources are available.

8.8 RESOLVED

8.8.1 The Commissioner to look at the progression of co-location with the Fire and Rescue Service at Weetwood Police Station and respond to the Panel outside the meeting process.

8.8.2 The Commissioner to forward information to the Panel on HMIC reporting on efficiency and effectiveness and to arrange discussion at a future meeting.

8.8.3 The Commissioner to forward his response to the HMIC inspection report on Child Protection and will ensure that the Panel receive a copy in due course

9. Published Key Decisions

9.1 The published key decisions were noted. It was noted that the published key decisions are still not being updated on the website in a timely manner.

9.2 Resolved

PagePage 4360 of 7 9.2.1 The Commissioner committed to ensuring that the published key decisions are kept up to date on his website.

10. Community Safety Partnership Chairs - Assessing the Impact of the Police and Crime Commissioner

Cllr Arshad Hussain (Bradford), Cllr Graham Turner (Kirklees), Neil Evans (Leeds), Chief Supt Whitehead and Derek Benn (Calderdale) attended the meeting for this item. Cllr Cummings (Wakefield) sent her apologies.

10.1 The Panel discussed with the CSP Chairs the impact of the Commissioner. The discussion covered the relationship with the Commissioner, progress against local priorities and areas for improvement. CSPs welcomed the support from the Commissioner in addressing their own priorities.

10.2 It was noted that CSPs generally have a good relationship with the Commissioner. With the exception of Bradford, CSPs felt that they had sufficient access to the Commissioner on both an individual basis and through the West Yorkshire CSP Forum which is held bi-monthly. CSPs welcomed the support from the Commissioner

10.3 It was commented that whilst the Police and Crime Plan gives local CSPs structure and priorities, there is perhaps a need to look at other possible priority areas. It was suggested that early prevention of extremism might be an area where more West Yorkshire collaboration might be helpful. CSP chairs noted that the Panel were planning a themed meeting on Prevent in Dewsbury in September and that they would be welcome to attend.

10.4 In terms of areas for improvement, it was commented that ideas around joint commissioning have been slow to develop and that this might be an area where the Commissioner better utilities the skills and experience of local authorities in that field.

10.5 CSPs stressed the need for timely notification of funding opportunities and in particular the need for early discussions around funding arrangements beyond 2015/16 to enable necessary local planning.

10.6 There was discussion regarding the liaison between the CSPs and the Panel and the need to re-establish the Principles for Engagement which covers the role sand importance of working closely together. It was agreed that the Chair and/or the Deputy Chair would visit each CSP over the coming year to reinforce this and get sign up to the Principles for Engagement.

10.7 Resolved

10.7.1 The Panel to raise the need for early discussion around funding arrangements beyond 2016 with the Commissioner.

Page 5 361of 7 10.7.2 That the Chair and/or the Deputy Chair visits each CSP over the coming year to reinforce the need for a close working relationship and get fresh sign up to the Principles for Engagement.

11. Crime and Disorder Scrutiny Chairs - Assessing the Impact of the Police and Crime Commissioner

Angela Brogden, Scrutiny Officer from Leeds attended the meeting for this item. Apologies were received from Cllr Manifield (Wakefield), Cllr Hall (Kirklees) and Cllr Ross-Shaw (Bradford)

11.1 Angela gave an overview of where Community Safety scrutiny sits within Leeds City Council. It was noted that this now sits under Environment and Housing. Cllr Iqbal from the PCP now sits on that Scrutiny Board which should ensure better linkages between local and West Yorkshire wide scrutiny.

11.2 It was noted that in the past Leeds have undertaken large in depth pieces of work, but it is now intended to have wider discussion around themes going forward.

11.3 There was a discussion around opportunities for joint working and better interaction and sharing of local scrutiny, with the suggestions that where there are key themes across districts, Panel could lead on specific areas of work and at other times possibly commission local scrutiny to look at other areas.

11.4 It was agreed to ensure that work programmes are shared. It was also agreed for the need for a fresh sign up to the Principles of Engagement with all members being made aware of their responsibilities for two way exchange of information.

11.5 RESOLVED

11.5.1 That work programmes continue to be shared.

11.5.2 That the Principles of Engagement are signed up to by the current appropriate Chairs of Scrutiny as well as the Panel.

11.5.3 It was agreed to write to all CSP and Scrutiny Chairs, thanking them for their attendance where appropriate.

12. Panel Away Day Feedback

12.1 The Chair thanked Panel members for agreeing to lead on the revised areas of responsibility.

12.2 It was agreed to have a Private Panel Action Log which is separate to that of the Commissioner to help monitor actions going forward.

12.3 RESOLVED

PagePage 6362 of 7 12.3.1 That a Private Panel Action Log be devised to monitor actions going forward.

13. Panel Forward Agenda Plan 2015

13.1 The Forward Agenda Plan was noted. It was agreed that the September meeting being held in Dewsbury should have a ‘Prevent’ theme.

13.2 It was agreed to invite the Chief Constable to the November meeting to give an update on the Strategic Policing Requirement (SPR).

13.3 RESOLVED

13.3.1 That the September meeting have a ‘Prevent’ theme and appropriate interested parties be invited to attend.

13.3.2 That the Chief Constable be invited to the November meeting to give an update on the SPR.

14. Complaints Received by the Panel

14.1 It was noted that a response from the IPCC regarding the live complaint referred to them in April is still awaited. The IPCC will contact the complainant directly, however, Panel is keeping contact with the complainant to ensure that the outcome is communicated to him.

15. Any Other Business

15.1 There was no other business raised.

16. Date and Time of Next Meeting

16.1 The next meeting is to be held at 10.00 am at Dewsbury Town Hall on Friday, 11th September. The private meeting will commence at 9.00 am.

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ITEM 4 MINUTES OF THE ANNUAL MEETING OF THE WEST YORKSHIRE COMBINED AUTHORITY HELD ON THURSDAY 25 JUNE 2015 AT WEST OFFICES, STATION RISE, YORK

Present: Cllr Peter Box (Chair) - Wakefield MDC Cllr Barry Collins - Calderdale MBC Cllr David Green - City of Bradford MDC Cllr David Sheard - Kirklees MC Cllr Judith Blake - Leeds City Council Cllr Keith Aspden - City of York Council Cllr Stewart Golton - Liberal Democrat Representative (Leeds City Council) Cllr Stephen Baines - Conservative Representative (Calderdale MBC) Cllr Simon Cooke - Conservative Representative (City of Bradford MDC) Roger Marsh - Leeds City Region LEP

In attendance: Councillor Keith Wakefield - Leeds City Council Adrian Lythgo - Combined Authority Nick Winney - Combined Authority David Burrell - Combined Authority

1. Membership of the West Yorkshire Combined Authority

The Authority considered a report of the Secretary and Solicitor in respect of the following:

• The appointment of members and substitute members to the WYCA by Constituent Councils and the City of York Council.

• The appointment of the Leeds City Region Local Enterprise Partnership member (“the LEP member”) and substitute LEP member to the WYCA.

• Granting of voting rights to the LEP member and to the WYCA member appointed by the City of York Council.

Page 365 Resolved:

(i) That the following appointments to the WYCA by the Constituent Councils and the City of York be noted:

Cllr David Green - City of Bradford MDC Cllr Tim Swift - Calderdale MBC Cllr David Sheard - Kirklees MC Cllr Judith Blake - Leeds City Council Cllr Peter Box - Wakefield MDC Cllr Keith Aspden - City of York Council Cllr Jeanette Sunderland - Liberal Democrat Representative (City of Bradford MDC) Cllr Stephen Baines - Conservative Representative (Calderdale MBC) Cllr Andrew Carter - Conservative Representative (Leeds City Council)

(ii) That the appointment of Roger Marsh as the LEP member and Bob Cryan as substitute member until the next Annual Meeting, be approved.

(iii) That the following appointments as substitutes to the WYCA by the Constituent Councils and the City of York be noted:

Cllr Val Slater - for Cllr David Green Cllr Barry Collins - for Cllr Tim Swift Cllr Peter McBride - for Cllr David Sheard Cllr James Lewis - for Cllr Judith Blake Cllr Denise Jeffery - for Cllr Peter Box Cllr Chris Steward - for Cllr Keith Aspden Cllr Nadeem Ahmed - for Cllr Stephen Baines Cllr Simon Cooke - for Cllr Andrew Carter Cllr Stewart Golton - for Cllr Jeanette Sunderland

(iv) That the current voting rights of the LEP and City of York members continue during the 2015/16 municipal year (subject to any subsequent further or alternative resolution of the voting members of the WYCA) subject to the following revisions:

• reference to the Local Transport Plan shall mean the Single Transport Plan; and

• the adoption of any implementation plans which are appended to the Single Transport Plan be excepted from the voting rights.

Page 366 2. Appointment of the Chair and Vice Chair of the West Yorkshire Combined Authority

Members were asked to consider nominations for the positions of Chair and Vice Chair of the West Yorkshire Combined Authority.

Councillor Peter Box was proposed and seconded for the position of Chair and Councillor Tim Swift was proposed and seconded for the position of Vice Chair.

Resolved:

(i) That Councillor Peter Box be appointed as Chair of the Authority.

(ii) That Councillor Tim Swift be appointed as Vice Chair of the Authority.

3. Apologies for Absence

Apologies for absence from Councillors Andrew Carter, Tim Swift and Jeanette Sunderland.

4. Declarations of Disclosable Pecuniary Interests

There were no pecuniary interests declared by members at the meeting.

5. Minutes of the Meeting held on 12 March 2015

Resolved: That the minutes of the meeting of the WYCA held on 12 March 2015 be approved and signed by the Chair.

6. Committee Arrangements and Appointments

The Authority considered a report of the Secretary and Solicitor in respect of the following:

• To appoint committees of the WYCA.

• To appoint members to WYCA committees.

• To appoint Chairs/Deputy Chairs of WYCA committees.

• To grant voting rights to members of WYCA committees.

Page 367 • To appoint Independent Persons, pursuant to the requirements of the Localism Act 2011.

Resolved:

(i) That the following committees be established to discharge the functions set out in the terms of reference appended to the submitted report:

• Governance & Audit Committee • Leeds City Region Partnership Committee • Overview & Scrutiny Committee • Transport Committee • West Yorkshire & York Investment Committee

(ii) That, in accordance with S17 of the Local Government and Housing Act 1989, the Authority nominate the following of its members to sit on each of the committees (except for the Overview and Scrutiny Committee):

• Transport Committee: Cllr Tim Swift • Governance and Audit Committee: to be confirmed at the next meeting of the WYCA. • West Yorkshire and York Investment Committee: Cllr David Green and Roger Marsh. • LCR Partnership Committee: Cllrs David Green, Tim Swift, David Sheard, Judith Blake, Peter Box and Keith Aspden.

(iii) That subject to the following amendment, the members as set out in Appendix 6 to the submitted report be co-opted onto WYCA committees:

The Overview & Scrutiny Committee: Councillor Nussrab Mohammed to replace Councillor Cath Bacon.

(iv) That Chairs and Deputy Chairs be appointed to the following committees:

Committee Chair Deputy Chair

Transport Committee Cllr K Wakefield Cllr E Firth Governance & Audit Committee Cllr G Hussain WY & York Investment Committee Cllr D Green Roger Marsh Overview & Scrutiny Committee Cllr R Light LCR Partnership Committee to be confirmed at the first meeting of the LCR Partnership Committee

(v) That any member of a Constituent Council co-opted to any committee of the WYCA be a voting member of that committee, (and of any sub-committee to which they may be appointed by that committee).

Page 368 (vi) That all co-opted members of the LCR Partnership Committee be voting members of that committee, and that substitute arrangements for those members be continued as for 2014/15.

(vii) That in accordance with the WYCA Order 2014, any member from the City of York Council co-opted to any committee of the WYCA including the Overview and Scrutiny Committee be a voting member of that committee, with the exception of the member appointed to the Transport Committee who should be a non-voting member of that committee.

(viii) That Mr Ian Brown and Ms Carolyn Lord be appointed to act as Independent Persons in relation to complaints concerning allegations of a breach of the Authority’s Code of Conduct by members of the WYCA and that such persons be paid £800 annually, with a further £220.19 for each day or part of a day attending at a meeting of the relevant committee at which an allegation of misconduct is considered.

7. Amendments to Governance Arrangements

The Authority considered a report of the Secretary and Solicitor in respect of the following:

• Report of the Remuneration Panel together with recommended changes to the Members’ Allowances Scheme. • Amendments to the Officer Delegation Scheme, WYCA Standing Orders and a Code of Practice for recording WYCA meetings.

Resolved:

(i) That the recommendations of the Independent Remuneration Panel as set out in Appendix 1 of the submitted report be endorsed.

(ii) That the revised Members’ Allowances Scheme as set out in Appendix 2 of the submitted report be adopted.

(iii) That the revised Officer Delegation Scheme as set out in Appendix 3 of the submitted report be approved.

(iv) That the revised procedural rules as set out in Appendix 4 of the submitted report be approved.

(v) That the revised Access to Information Annex attached at Appendix 5 to the submitted report be approved.

(vi) That the Code of Practice for recording meetings of the WYCA as set out in Appendix 6 of the submitted report be adopted.

Page 369

(vii) That the Standing Orders relating to the Overview & Scrutiny Committee be amended to insert a new Standing Order 2.3 which provides that “no member of the Leeds City Region Local Enterprise Partnership Board may be a member of the Overview and Scrutiny Committee”.

8. Representation on Outside Bodies

The Authority considered a report of the Secretary and Solicitor regarding WYCA representation on outside bodies.

Resolved: That the following appointments to outside bodies for the municipal year 2015/16 be approved:

Outside Body Nomination

Transport for the North Partnership Board Cllr K Wakefield/ Roger Marsh Rail North Director Cllr K Wakefield Rail North Director (Alternate) Cllr J Blake Calder Valley Line Working Group Cllr T Swift City Regions Transport Special Interest Group Cllr K Wakefield Cllr E Firth Cllr E Smaje East Coast Main Line Authorities Cllr E Firth HS2 Regional Programme Board Cllr K Wakefield Leeds Station Strategic Advisory Board Cllr K Wakefield The Association of Rail North Partner Authorities Cllr K Wakefield Leaders’ Committee Cllr V Slater (sub) University of Leeds – • Council Roger Marsh • Strategy & Investment Committee Roger Marsh • Audit & Risk Committee Roger Marsh HS2 Growth Taskforce Roger Marsh Bradford Producer City Board Roger Marsh

9. Calendar of Meetings for 2015 – 2016

The Combined Authority considered a report setting out a proposed calendar of meetings for 2015-16.

Resolved: That, subject to the following amendments, the Calendar of Meetings for 2015/16 be approved:

Page 370 • The Overview & Scrutiny Committee scheduled for 22 July 2015 will be held on 23 July 2015.

• The Overview & Scrutiny Committee scheduled for 1 December 2015 will be held on 2 December 2015.

10. Governance and Audit Recommendations

The Authority considered a report of the Director of Resources which sought approval to the Local Code of Corporate Governance which had been considered by the Governance & Audit Committee at its meeting held on 22 April 2015.

A copy of the Local Code of Corporate Governance was attached at Appendix A to the submitted report.

Resolved: That the Local Code of Corporate Governance be approved.

11. Minutes of the Meeting of the Transport Committee held on 27 March 2015

Resolved: That the minutes of the meeting of the Transport Committee held on 27 March 2015 be noted.

12. Minutes of the Meeting of the Governance & Audit Committee held on 22 April 2015

Resolved: That the minutes of the meeting of the Governance & Audit Committee held on 22 April 2015 be noted.

13. Minutes of the Meeting of the Overview & Scrutiny Committee held on 28 April 2015

Resolved: That the minutes of the meeting of the Overview & Scrutiny Committee held on 28 April 2015 be noted.

14. Minutes of the Meeting of the West Yorkshire & York Investment Committee held on 2 June 2015

Resolved: That the minutes of the meeting of the West Yorkshire & York Investment Committee held on 2 June 2015 be noted.

Page 371 15. Devolution

CA members emphasised the need for the Government to match their ambitions for any devolution deal to be transformational and allow local decision making to drive forward economic growth and prosperity.

It was noted that discussions should also continue with other councils across the regions regarding a geography for devolution that would deliver the best economic benefits.

Members stressed the need to engage and enlist the support of local people and businesses. It was suggested that a public narrative be prepared setting out the CA’s aspirations and main asks and how any deal should focus on getting the best outcomes for local people by taking local decisions on key areas such as housing, skills training and transport and other public services.

Resolved:

(i) That a list of aspirations/main asks be further developed and shared with members of the Combined Authority.

(ii) That a narrative be prepared on devolution.

16. Leeds City Region Growth Deal Delivery and Budget Re-allocation for 2015/16

The Authority considered a report of the LEP Director/Head of Economic Strategy, which provided an update on the delivery of the Growth Deal and West Yorkshire plus Transport Fund (WY+TF) and on progress of delivery of other Leeds City Region projects and programmes. Consideration was also given to the process of reallocating Growth Deal expenditure within the current financial year.

In respect of the progress on delivery of the Growth Deal, members noted the dashboards which were attached at Appendix 1 and the updates on the programmes and projects where there had been significant developments since the last meeting. In welcoming the progress which had been made, the Committee suggested that the Transport Committee and Investment Committees should liaise with a view to further accelerating other schemes.

With regard to the Biovale project which was being managed by York, North Yorkshire & East Riding (YNYER) LEP, members commented on the potential risk to the Growth Deal budget in respect of which the YNYER had asked for a revised business case for their Board meeting on 24 July. Officers were requested to provide a briefing note for WYCA members with suggestions of how local businesses could support the project going forward.

Page 372 Members noted progress on the delivery of Growth Deal and other City Region projects and programmes. It was reported that in many cases delivery was meeting or exceeding targets. In particular, the results of the final evaluation report which highlighted the achievements of the local Business Growth Programme were noted.

Resolved:

(i) That the progress to date in delivering the Leeds City Region Growth Deal and other projects outlined in the submitted report be welcomed.

(ii) That the recommendations as set out in paragraphs 4.2 - 4.3 of the submitted report agreeing a funding package of £1.757m to support the development of Barnsley Town Centre in 2015/16 be endorsed.

(iii) That the recommendations as set out in paragraphs 4.4 -4.5 of the submitted report to bring forward £500,000 on the Leeds Brownfield Sites scheme into the current financial year be endorsed

(iv) That the following projects to proceed to full business case be endorsed:

• Kirklees Housing Sites • Normanton Depot

(v) That the funding agreements which were subject to successful completion of due diligence and agreements of contracts, and to the availability of Local Growth Funds be noted.

17. Skills Capital

The Authority considered a report of the LEP Director/Head of Economic Strategy which provided an overview of the Skills Capital programme including Round One (2015/16) and the new Round Two (2016/17).

The LEP’s Local Growth Fund (LGF) deal includes £79m for Skills Capital, for a four year programme of investment in further education and skills facilities. The programme aims to ensure a high quality environment for students to support priority sectors by linking the investment more closely to the future skills needs of the economy.

The Authority was advised that the following four Skills Capital proposals were now nearing contracted agreement:

• Kirklees College (£3,100,996) • Leeds City College (£8,998,358) • Shipley College (£119,000) • Calderdale College (£4,970,000)

Page 373 It was also reported that following publication of Expressions of Interest (EOI) for projects in Round Two, 16 EOIs had been received and the Skills Appraisal Panel had shortlisted these and details were attached at Appendix 1 to the submitted report. Business cases were expected for the 8 remaining projects which had to be submitted by 6 July 2015 and following detailed technical appraisal, those projects would be considered by the West Yorkshire & York Investment Committee for a decision to be taken by the WYCA in the Autumn.

Resolved:

(i) That the significant role of the WYCA in making investments in skills capital projects from the Local Growth Fund to support the wider priorities of the Leeds City Region economy be endorsed.

(ii) That the capital expenditure approved by the former Leaders’ Board for the four capital skills schemes in Round One as set out in paragraph 2.2 of the submitted report be endorsed.

18. Transport Scheme Approvals

The Authority considered a report of the Director of Development in respect of the following:

• The progression of the Hard Ings Road Improvements project through the WY+TF gateway approval process. • Amendments to the capital programme to include the new Cycle City Ambition Grant 2 (CCAG2) Programme and to approve the expenditure of £30.279m, following confirmation of funding from the Department for Transport.

It was reported that the Transport Committee and West Yorkshire & York Investment Committee had both endorsed the Hard Ings Road Improvements project. This would allow the scheme to progress to the detailed design stage, with resulting expenditure of £418,000 to allow Gateway 2 to be reached in Summer 2016.

In respect of the Cycle City Ambition Grant 2, it was reported that the bid application had been successful and a further £22.107m had been allocated by the Department for Transport as part of the total programme cost of £30.279m.

Resolved:

(i) That the progression of the Hard Ings Road Improvements scheme to proceed through Gateway 1 be approved.

Page 374 (ii) That the WYCA’s capital programme to accommodate the new Cycle City Ambition Grant 2 be amended and the associated expenditure of £30.279m as set out in the submitted report be approved.

19. Officer Arrangements

The Authority considered a report of the Director of Resources in respect of the following:

• The continuing arrangements in the short term for the Head of Paid Service for the WYCA. • The establishment of the post of Managing Director for the WYCA and arrangements for recruitment to the post. • The proposed TUPE transfer of the Regional Economic Intelligence Unit from Leeds City Council to the WYCA.

Members considered the establishment of a full time permanent post of Managing Director for WYCA which would include the responsibilities and duties of the Head of Paid Service. It was also proposed to set up a recruitment panel to be chaired by the Chair of the Authority to manage all aspects of the recruitment process and to make a recommendation to the full WYCA in due course.

The Authority also considered the proposed TUPE transfer of the 5 Regional Economic Intelligence members of staff from Leeds City Council to WYCA from 1 September 2015.

Resolved:

(i) That the Chief Executive of Kirklees continue in his role as the WYCA’s Head of Paid Service until such time as a permanent appointment is made to include the responsibilities of the post.

(ii) That the post of Managing Director be established.

(iii) That a Recruitment Panel be established to recruit to the post of Managing Director and that the arrangements for establishing and operating the Panel be delegated to the Head of Paid Service in consultation with the Chair of the Authority.

(iv) That the Recruitment Panel be politically balanced and should also include Roger Marsh with the Panel being chaired by Councillor Peter Box.

(v) That the TUPE transfer of the Regional Economic Intelligence Unit from Leeds City Council to the WYCA on 1 September 2015, subject to the satisfactory conclusion of the ongoing due diligence work be approved.

Page 375 20. Exclusion of the Press and Public

The West Yorkshire and York Investment Committee considered a recommendation to exclude the press and public from Appendices 1 & 2 to Agenda Item 18, which contained exempt information defined in Paragraph 3 of Schedule 12A Local Government Act 1972.

Resolved: It was agreed that for the reasons outlined below, the public interest would be better served by maintaining the exemption, and, therefore, the press and public were excluded from inspecting Appendices 1 & 2 to Agenda Item 18:

(i) It was agreed that disclosure of Appendix 1, Agenda Item 18 would, or would be likely to prejudice the company’s commercial interests, and could undermine the process, future processes, or the outcome on this occasion, to the detriment of the WYCA and the public interest.

(ii) It was agreed that in respect of Appendix 2, Agenda Item 18, that in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, because it is in the interests of the WYCA and public that the Secretary and Solicitor provide legal advice to the WYCA without risk of its disclosure, as such disclosure would prejudice the WYCA’s position.

21. West Yorkshire & York Superfast Broadband Delivery Project

The Authority considered a report which provided an update on the status of the West Yorkshire and York superfast broadband delivery project Phase 2 “WYLB2”.

It was reported that following the decision to proceed in procuring a private sector partner to deliver New Generation Access broadband infrastructure across West Yorkshire and York, considerable progress had now been made.

Members were advised that a deal had been secured which included 99% of the WYCA’s priorities and was one of the best value for money deals of the Phase 2 contracts in the country.

It was reported that there was only one supplier on the BDUK framework (BT) within the constraints of procurement rules and legislation to progress the project and tender documentation had been issued detailing the funding available and outputs required. Members had been provided with a confidential summary of the key points arising from the tender including details of how the offer seeks to deliver enhancements in priority areas.

It was noted that an urgent decision on whether or not to proceed with the project was required because the state aid exemption and framework agreement that the

Page 376 contract was being awarded under was due to expire on 28 June 2015. The WYCA therefore recommended to proceed with the contract.

Resolved:

(i) That the Authority enters into the following agreements:

• The BDUK grant agreement with the Department for Culture, Media and Sport.

• The contract with BT for the installation of superfast broadband infrastructure.

• The operational integration side letter and changes required to accelerate the build.

• Any other documentation that the Head of Economic Development believes is necessary to implement the project which will be concluded by the Head of Economic Strategy in consultation with the Secretary and Solicitor.

(ii) That for the purpose of paragraph 13.2.1 of the WYCA Overview & Scrutiny Standing Orders, this decision is an “urgent” decision which shall not be subject to call in and which may be implemented immediately to preserve the availability of the State Aid Bloc Exemption which would otherwise be lost.

(iii) That WYCA and the partner local authorities continue to work with BT and other digital infrastructure providers to ensure that all residents and businesses within West Yorkshire and York have access to superfast and further enhanced broadband services, particularly the core economic areas, city centres and areas of greatest deprivation.

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WEST YORKSHIRE JOINT SERVICES COMMITTEE THURSDAY 11 JUNE 2015

PRESENT: Bradford Councillor S Duffy Councillor V Slater

Calderdale Councillor G Carter Councillor A Collins Councillor A Miles

Kirklees Councillor K Smith Councillor A Pinnock

Leeds Councillor P Grahame

Wakefield Councillor E Blezard Councillor R Lund

The Business Manager opened the meeting and invited nominations for the position of Chair.

1. APPOINTMENT OF CHAIR

Resolved – Councillor Lund was appointed Chair of the West Yorkshire Joint Services Committee until the next Annual Meeting.

2. APPOINTMENT OF DEPUTY CHAIR

Resolved – Councillor P Grahame was appointed Deputy Chair of the West Yorkshire Joint Services Committee until the next Annual Meeting.

3. APOLOGIES

Apologies were submitted on behalf of J Badger (Director of Finance & Property) and Councillors Blake, Swift, Graham, Urry, Flynn, Walls and Taylor.

4. CHAIR’S ANNOUNCEMENTS

The Joint Committee Members and Officers present introduced themselves.

Page 379

The Chair requested that the Chairs of the Sub-Committees remain after the meeting to arrange dates and times for briefing meetings.

The Chair invited Members to take a tour of the building following the meeting and asked Members wishing to have new photographs taken for ID cards to remain after the meeting.

Members were asked to complete the Register of Interest form relating to interests outside their own authorities. Interest was drawn to Sections 12 relating to Trade Union membership.

The Chair informed Members that there would be a short presentation at the end of the meeting on budget strategy.

The Chair thanked former Members of the Committee for their support and commitment to the organisation over many years.

5. MEMBERS DECLARATION OF INTEREST

No declarations were made.

6. MINUTES

Resolved - That the Minutes of the meetings of the Committee held on 26 March 2015 be signed as a correct record.

7. APPOINTMENT OF SUB-COMMITTEES, JOINT CONSULTATIVE COMMITTEE AND APPOINTMENTS AND APPEALS PANEL

The Committee considered the appointment of Sub-Committees and Members were updated on the manner in which each of the constituent District Councils was represented on the Joint Committee. It was proposed that the Archives, Archaeology and Trading Standards Sub-Committee comprises those Members not being Leaders of their respective councils.

Resolved - (1) That the Joint Services Committee establish an Archives, Archaeology and Trading Standards Sub-Committee to comprise those Members not being Leaders of their respective councils as follows: Councillors Blezard, Carter, Collins, Duffy, Flynn, Graham, Grahame, Hemingway, Lund, Miles, Pinnock, Smith, Slater, Urry, and Walls.

(2) That Councillors, Blezard, Carter, Collins, Duffy, Grahame, Pinnock, and Smith or their nominees be appointed to serve on the Governance and Audit Sub-Committee.

(3) That Councillors, Duffy, Graham, Grahame, Lund, Miles, Smith, Urry, and Walls and be appointed to serve on the Joint Consultative Committee

Page 380

(4) That Councillors, Blezard, Carter, Collins, Graham, Lund, Pinnock, Slater, Urry and Walls, or their nominees, be appointed to serve on the Appointments and Appeals Panel.

Reason for the Decisions – To assist the efficient administration of the Committee.

8. APPOINTMENT OF CHAIRMEN AND DEPUTY CHAIRMEN OF SUB-COMMITTEES

Resolved – (1) Councillor V Slater was appointed Chair of the Archives, Archaeology and Trading Standards Sub-Committee until the next Annual Meeting.

(2) Councillor A Miles was appointed Deputy Chair of the Archives, Archaeology and Trading Standards Sub-Committee until the next Annual Meeting.

(3) Councillor K Smith was appointed Chair of the Governance and Audit Sub- Committee until the next Annual Meeting.

(4) Councillor P Grahame was appointed Deputy Chair of the Governance and Audit Sub-Committee until the next Annual Meeting.

9. SCHEDULE OF MEETINGS

Resolved – (1) The Joint Services Committee and the Archives, Archaeology and Trading Standards Sub-Committee will meet on the following dates:-

Joint Services Committee

Thursday 30 July 2015 Thursday 24 September 2015 (Statement of Accounts 2014/15) Thursday 3 December 2015 (Budget 2016/17) Thursday 28 January 2016 Thursday 17 March 2016 (Service Delivery Plan) (Moved forward) Thursday 9 June 2016 (Annual Meeting)

Archives, Archaeology and Trading Standards Sub-Committee

Thursday 30 July 2015 Thursday 24 September 2015 Thursday 3 December 2015 Thursday 28 January 2016 Thursday 17 March 2016

(2) That Members of the Governance and Audit Sub-Committee will meet on the following dates:-

Page 381

Governance & Audit Sub-Committee

Thursday 16 July 2015 Thursday 10 September 2015 Thursday 19 November 2015 Thursday 3 March 2016

(3) That the schedule be subject to further consultation and amendment by the Chief Officer, with the agreement of the Chairman, if circumstances require.

Reason for the Decisions – To assist the efficient operation of the Committee and its Sub-Committees.

10. JOINT SERVICES COMMITTEE WORK PROGRAMME 2015/16

A report of the Business Manager presented the Joint Services Committee Work Programme for 2015/16. The Chair summarised the main reports that will be presented to Members during 2015/16.

Resolved – (1) Members noted the draft Committee Work programme for 2015/16 as appended to the report.

(2) Members agreed to notify Officers if they wish to add further items to the Work Programme.

Reason for the Decision – To ensure that Members have sufficient time allocated in the Committee meetings to consider reports that reflect the highest priority.

11. FINANCIAL OUTTURN 2014/15

A report of the Business Manager gave details of the Financial Out-turn position of the Joint Services for 2014/15. The Head of Commercial Services and Resources updated Members on the achievements over the last two years to ensure the savings target was met. Additionally information was provided on each service area with variances highlighting the key opportunities and risks. Members were updated on potential requirement for further savings in 2016/17 and the work that is currently being undertaken for the budget strategy.

Resolved – (1) Members noted the financial out-turn position 2014/15.

(2) Members noted the in year use of reserves and those reserves earmarked for future use.

Reasons for the Decisions – (1) To ensure Members are aware of the current Financial Out-turn position of the Joint Services Committee 2014/15.

(2) To ensure Members have an opportunity to review the adequacy of reserves bearing in mind the challenges still faced by the organisation.

Page 382

Note: These minutes are subject to approval as a correct record at the next meeting of the Committee.

Page 383 This page is intentionally left blank

WEST YORKSHIRE JOINT SERVICES COMMITTEE THURSDAY 30 JULY 2015

PRESENT: Bradford Councillor S Duffy Councillor M Walls

Calderdale Councillor A Collins Councillor A Miles

Kirklees Councillor K Smith

Leeds Councillor P Grahame Councillor B Flynn Councillor B Urry

Wakefield Councillor M Graham Councillor J Holmes Councillor R Lund

12. APOLOGIES

Apologies were submitted on behalf of, Councillors Slater, Hemingway, Pinnock and Carter and J Badger (Director of Finance & Property).

13. SUBSTITUTE MEMBERS

The Chair announced that Councillor I Khan would be substituting for Councillor V Slater.

14. CHAIR’S ANNOUNCEMENTS

Members agreed that the following Members would be the Media Spokesperson for their District:

Bradford: Councillor V Slater (Chair: Archives, Archaeology and Trading Standards Sub Committee). Calderdale: Councillor A Miles (Deputy Chair: Archives, Archaeology and Trading Standards Sub Committee Kirklees: Councillor K Smith (Chair: Governance and Audit Sub-Committee) Leeds: Councillor P Grahame (Deputy Chair: Joint Services Committee ) Wakefield: Councillor R Lund (Chair: Joint Services Committee)

Page 385

The Chair reported on award successes in Trading Standards. The SAFER Team celebrated their success in winning this year’s National TSI ‘Hero Award’ for the project’s significant contribution to consumer protection in the community and Enforcement Officer Lucy Norton has won an award for her outstanding achievements in gaining professional qualifications in Consumer Affairs and Trading Standards.

15. MEMBERS DECLARATION OF INTEREST

No declarations were made.

16. MINUTES

Resolved - That the Minutes of the meetings of the Committee held on 11 June 2015 be signed as a correct record.

17. ANNUAL INTERNAL AUDIT REPORT 2014/15

A report of the Director of Finance (s151 Officer) provided Members with details of Internal Audit work at WYJS, together with the performance of the Internal Audit Section during 2014/15. The Internal Audit Manager confirmed that Internal Audit’s overall opinion is positive and will be included in the Annual Governance Statement. Members were informed that this report was considered by the Governance and Audit Sub-Committee on 16 July 2015 who recommended endorsement of the Report and Opinion.

Resolved – Members endorsed the Annual Internal Audit report and opinion for 2014/15 as appended to the report.

Reason for Decision - To report control assurances of the Servicing Authority’s Service Manager – Internal Audit & Risk in accordance with the PSIAS.

18. THREE YEAR INTERNAL AUDIT PLAN

A report of the Business Manager presented a three year internal audit plan. The Audit Manager summarised the benefits of a three year audit plan which covers all key risks over the period. The plan was approved by the Governance and Audit Committee on 16 July and welcomed by Members.

Resolved – Members approved the draft three-year Internal Audit Plan as appended to the report.

Reasons for the Decision – To ensure Members are aware of the proposed work to be undertaken by Internal Audit during 2015/16, 2016/7 and 2017/18.

19. EXTERNAL AUDIT ARRANGEMENTS 2015/16

Page 386

A report of the Business Manager updated Members of the current matters relating to the statutory external audit for the Join Committee following the provisions of the local Audit and Accountability Act 2014. The report was considered by the Governance and Audit Sub-Committee on 16 July when Members recommended continuation with internal auditing which will provide assurance to the Section 151 Officer and Members. A report will be presented to the September meeting for approval to procure an external auditor.

Resolved – (1) Members approved the continuation of the external audit process contained with the report.

(2) Members will receive a further report in September 2015 setting out the process for procuring an external auditor for the 2015/16 and future years.

Reasons for the Decisions – (1) To inform Members of the change in legislation and how this impacts on the Joint Committee.

(2) To ensure Members are aware of the responsibilities for both West Yorkshire Joint Services and KPMG in accordance with the Code of Audit Practice.

20. REVIEW OF CORPORATE RISK REGISTER WEST YORKSHIRE JOINT SERVICES

A report of the Business Manager provided Members with a revised corporate strategic risk register. The Head of Commercial Services and Resources reported that the register and revised policy had been considered in detail by the Governance and Audit Sub-Committee who recommended approval.

Resolved – (1) Members approved the Corporate Strategic Risk Register appended to the report.

(2) Members approved the Risk Management Policy 2015 as appended to the report.

Reason for the Decision – To continue to follow a structured approach to managing risk in line with Joint Services Policy.

(2) To ensure risks are considered in a programmed manner with action improvements to effectively manage or minimise risk being considered and monitored.

21. CONTRACT PROCEDURE RUES

The Resources Manager updated on changes to the Public Contract Regulations 2015 and their impact on contract procedure rules for the Joint Committee. The rules which came into force in February, open up contracts to proper competition and are already being followed. Members were informed the

Page 387

rules had been considered in detail by the Governance and Audit Sub- Committee who recommended approval.

Resolved – Members approved the attached Contract Procedure Rules.

Reason for the Decision – To promote competition and ensure that the Joint Committee Contract Procedure Rules (CPR) incorporate the requirements of the Public Contract Regulations 2015.

22. MEMBERS’ HANDBOOK AND REGISTER OF GIFTS AND HOSPITALITY

A report of the Business Manager presented revisions to the draft Members’ Handbook for 15/16 which had been considered by the Governance and Audit Sub-Committee on 16 July who recommended acceptance of the proposed changes. The Business Support Manager updated on an additional revision to the handbook to reduce the number of employee representatives on the Joint Consultative Committee from five to three.

Resolved – (1) Members noted the report and approved the proposed changes.

(2) A copy of the final version will be produced for each Member.

(3) Members agreed to acquaint themselves with the contents of the Members’ Handbook and the policies held on the Joint Services’ Internet site under ‘Democracy and Governance’.

Reason for the Decision - To ensure that Joint Services continue to meet the requirements of corporate governance and operate within the framework of ethical, financial and legal considerations.

23. MINUTES OF THE MEETING OF THE JOINT CONSULTATIVE COMMITTEE

The Business Manager submitted a copy of the Minutes of the meeting of the Joint Consultative Committee held on the 29 January 2015 for information.

Resolved – That the Minutes of the meeting of the Joint Consultative Committee held on 29 January 2015 be adopted.

Reason for the Decision – To ratify the Minutes of the Joint Consultative Committee.

24. REVENUE BUDGET MONITORING 2015/16

A report of the Business Manager provided Members with an early projection of the out-turn position at the end of March 2016. The Resources Manager drew attention to severance costs incurred achieving required savings. Members were informed analytical services remains a major area of concern. The

Page 388

Manager provided an update on general and earmarked reserves and summarised Budget revisions.

Resolved – (1) Members noted the early projected out-turn position and the reserves position.

(2) Members approved minor variations to the budget as set out in section 5.5 of the report.

Reasons for the Decisions – (1) To ensure that Members are aware of the financial position of WYJS, the potential use of reserves, ongoing and future financial pressures faced by the service.

(2) To ensure budget have been updated to reflect known events and changes since their approval in December 2014.

IN PRIVATE

25. BUDGET STRATEGY AND ORGANISATION DEVELOPMENT 2016/17 to 2019/20 (EXCEMPT UNDER PARAGRAPH 3)

A report of the Chief Officer outlined a budget strategy to manage potential budget reductions including options for service reductions and information about potential for growth.

Resolved – Members agreed the recommendations outlined in the report.

Reasons for the Decisions – (1) The timetable for making budget reductions is such that action needs to be taken as soon as possible to ensure that a full year effect reduction is made in 2016/17.

(2) Officers will have to go to Leaders/Chief Executives in autumn 2015 to agree a budget strategy so a proposal needs to be formed to put to them.

Note: These minutes are subject to approval as a correct record at the next meeting of the Committee.

Page 389 This page is intentionally left blank 23 July 2015 W www.bradlord,gov.uk Minutes of a meeting of the West Yorkshire Pension Fund Joint Advisory Group held on Thursday 23 July 2015 at West Yorkshire Pension Fund, Aldermanbury House, Bradford

Commenced 1300 Concluded 1415 PRESENT - Gouncillors Bradford Members Calderdale Members Thornton (Ch) Lynn Miller (DCh) Metcalfe Kirklees Members Leeds Members Mather Dawson Richards Wakefield Members Trade Union Representatives Forster I Greenwood - Unison Jones L Bailey - Unison

Apologies: Councillor Speight (Wakefield); Councillor Firth (Kirklees); Councillor Baines (Calderdale); Councillors Davey and Harrand (Leeds), Scheme Member K Sutcliffe

1. ELECTION OF CHAIR

Resolved -

That Councillor Thornton be elected Ghair for the Municipal Year 2015116.

Councillor Thornton in the Chair

2. ELECTION OF DEPUTY CHAIR

Resolved -

That Gouncillor Miller be elected Deputy Chair for the Municipal Year 2015116.

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Page 391 1 23 July 2015 3. DISCLOSURES OF INTEREST

All those present who were members or beneficiaries of the West Yorkshire Pension Fund disclosed, in the interests of transparency, an interest in all relevant business under consideration.

ln the interest of transparency lan Greenwood disclosed that he would shortly be involved in work for private equity providers Bridgepoint and declared that when that work was commenced he would no longer participate in discussions about that company.

Action: Assisfanf City Solicitor

4. MINUTES

Resolved -

That the minutes of the meeting held on 29 January 2015 be signed as a correct record.

5. INSPECTION OF REPORTS AND BACKGROUND PAPERS

There were no appeals submitted by the public to review decisions to restrict documents.

6 WEST YORKSHIRE PENSION FUND (VVYPF) ADMTNTSTRATTON BUDGET OUTTURN 31 MARCH 2015

The report of the Director, West Yorkshire Pension Fund (WYPF) (Document "A") summarised the total costs of administering pensions and investments costs tor 2O14115.

Appended to the report was an analysis of the 2014115 expenditure between pensions administration and investments and comparisons of those costs to the 2014115 estimates and last year's spend.

The total cost of managing the portfolio was reported together with investment costs per member for 2014115 which, it was revealed, was likely to be the lowest cost for Local Government Pension Scheme investments when figures were produced later in the year.

The report revealed a favourable variance between the estimate and outturn figure for 2014115 and this was reported as being mainly due to reductions in accommodation costs; an under spend on the actuarial cost; reductions in employee costs due to staffing and systems efficiencies; reductions in support service recharges; printing and posting cost reductions and other running cost reductions as a result of efficiencies across the fund.

Members questioned what contribution the fund made towards training employees and the provision of apprentice schemes. They were advised that the fund had an established training and development programme for existing staff and had recruited four apprentices. The provision of graduate opportunities for young people was also being considered. Resolved - That the report be noted.

ACTION: Director, West Yorkshire Pension Fund

Page2 392 23 July 2015 7. UNAUDITED REPORT AND ACCOUNTS 2014/15

The Director, West Yorkshire Pension Fund submitted the unaudited Report and Accounts which provided a summary of West Yorkshire Pension Fund's financial position for the year ended 31 March 2015 (Document "8"). lt was reported that an update report would be presented after the completion of the year end audit by Mazars LLP.

Document "B" revealed the value of the Fund over the year to 31 March 2015 had increased by 9.17%. The closing net assets of the Fund over the previous five years were presented.

A significant reduction in net cash flow was reported compared to the 2013/14 figures as a result of a transfer of cash for Probation Services, Ministry of Justice Pensions, to Greater Manchester Pension Fund.

The return of investments was reported as above the Fund specific benchmark, however, was below the average return of all local authority pension funds and placed the Funding in the 73'd percentile of all local authority funds. Annualised averages for the medium and long term were provided. Active membership increases were reported and resulted in an increase of 4.8% from 256,561 to 268,780 members.

Reduced costs and increased membership were welcomed and the Director, West Yorkshire Pension Fund, attributed the success to the Fund's employees. lt was explained that publicity, marketing and support for those auto enrolled to the scheme had resulted in members remaining with in the Fund.

Members questioned the key issues which trustees should consider regarding employee contributions and deficits. ln response it was explained that a 22 year plan had been developed which would allow for a gradual adjustment of budgets to recover the deficit.

The return comparison for Property versus Gilt and UK Equity returns provided in the lnvestment Markets chapter of the accounts was discussed and an indication of investment in property in the Leeds City Region was requested. ln response it was explained that the bulk of investments were spread throughout the country, however, details of investments of approximately Ê3Omillion in the Yorkshire and Humberside Region were provided. lt was requested that, when considering investment, the area of benefit for Members of the WYPF be considered.

Resolved -

That the unaudited Report and Accounts of the West Yorkshire Pension Fund for the financial year ended 31 March 2015, appended to Document "B"n be approved.

ACTION: Director, West Yorkshire Pension Fund

8 EXTERNAL AUDIT STRATEGY MEMORANDUM FOR WEST YORKSHIRE PENSION FUND 201412015

The External Auditor (Mazars LLP) presented a report (Document "C") which set out the plan in respect of the external audit of West Yorkshire Pension Fund for the year ending 31 March 2015. The document set out the audit approach, included an assessment of the significant risks of material misstatement in the accounts and outlined the proposed testing strategy to address the identified risks. lt was repofted that the document had been

Page 393 3 23 July 2015 approved by the Governance and Audit Committee and Members were asked to note the Audit Strategy Memorandum for 2014115.

Members were advised that the lnternational Standard on Auditing (lSAs) required external auditors to communicate with Those Charged with Governance (TCWG) on a number of matters including significant risks and how the auditor proposed to address them.

Significant risks and key judgement areas contained in the external audit plan included the auditor's responsibility to consider fraud in an audit of financial statement which required auditors to consider the potential for management override if controls were insufficient to detect error or may not be effective in detecting fraud. An additional risk identified was the valuation of unqualified investments. A bespoke range of audit procedures were in place to address risks and assurances were provided that no specific concerns had been identified in the way that the Fund operated. The requirement on TCWG was a standard which must be considered in all audit reports.

The Director, West Yorkshire Pension Fund, advised Members that the audit fee for the coming year had been secured at the rate for the previous year. Resolved -

That the Audit Strategy Memorandum for 2A14115 be noted.

ACTION: Director, West Yorkshire Pension Fund

9. WEST YORKSHIRE PENSION FUND CONFLICT OF INTEREST POLICY

The Director, West Yorkshire Pension Fund presented a report, (Document "D") which introduced the West Yorkshire Pension Fund Conflict of lnterest Policy.

It was reported that from April 2015 certain public sector pension schemes must be governed and administered under the Public Service Pensions Act. Managers and Pension Board members must, therefore, comply with a number of legal requirements. One requirement was to ensure that any Conflict of lnterest was properly identified and managed. lt was explained that procedures had been in place for a number of years to address that issue but those procedures must now be formally documented.

A copy of the Conflict of lnterest Policy was appended to the repoft and Members were advised that a Register of lnterests would be established and available at each meeting Resolved - That the Conflict of lnterest Policy, attached as an appendix to Document "8" be approved.

ACTION: Director, West Yorkshire Pension Fund

10. LOCAL GOVERNMENT PENSION SCHEME 2014

The report of the Director, West Yorkshire Pension Fund (Document "E") updated the Joint Advisory Group on changes to the Local Government Pension Scheme Regulations

Page 394 4 23 July 2015 (LGPS) 2014 including an update on the establishment of the West Yorkshire Pension Fund's (WYPF) Pension Board. lt was reported that since the introduction of the new LGPS there had been two sets of amendment regulation issued:-

. Local Government Pension Scheme (Amendment) Regulations 2015 o Local Government Pension Scheme (Amendment) (Governance) Regulation 2015

The first revision was a technical amendment. The second amendment was the requirement to establish a Pension Board and had been discussed at the meeting on 29 January 2015. The Terms of Reference for the Pension Board were appended to the report. lt was explained that due to the strict time schedule for the organisation of the board its establishment and Terms of Reference had been approved at the Governance and Audit Committee.

Document "E" also reported overriding legislation which had been introduced covering Freedom of Choice and The Role of the Pensions Regulator.

Members of the Pension Board were currently being nominated and it was envisaged that the first meeting would be held in the autumn.

Resolved -

(1) That the report be noted

(2) That the Pension Board's Terms of Reference, appended to Document "E" be noted.

ACTION: Director, West Yorkshire Pension Fund

11. REVIEW OF ADDIT¡ONAL VOLUNTARY CONTRIBUTION PROVIDERS

A report was submitted by the Director, West Yorkshire Pension Fund (Document "F") in relation to the findings of the annual review of the performance of the Additional Voluntary Contribution Providers in terms of investment performance, financial strength, investment capabilities, charging structure and administration.

Document "F" revealed that West Yorkshire Pension Fund had three Additional Voluntary Contribution Providers, namely:

o Equitable Life Assurance Society, o Scottish Widows, and . Prudential

Annually the West Yorkshire Pension Fund asked consulting actuary Aon Hewitt's lnvestment Consulting Division to review the performance of the Additional Voluntary Contribution Providers in terms of investment performance, financial strength, investment capabilities, charging structure and administration. The report outlined the findings of the review.

A Member referred to the requirement to ensure that Additional Voluntary Contributions (AVCs) were procured to provide the best value for members. He questioned how value for money was demonstrated and why, when the retirement age had been extended, beneficiaries may be disadvantaged financially. ln response it was explained that Aon Hewitt's Investment Consulting Division acted as the Fund's independent advisor and

Page5 395 compared the providers in the market. The code of practice and l."grtrtoï followed was appended to Document "F". The Member questioned the rates quoted and it was agreed that he would discuss the issue with the Director, West Yorkshire Pension Fund, out side of the meeting. "it:Îi:

The view that people having AVCs arranged by the WYPF would expect WYPF to be responsible for that provision was expressed and assurances were provided that Aon Hewitt met regularly with providers and AVC arrangements were monitored. Resolved - (1) That the outcome of the annual review of WYPF's Additional Voluntary Contribution Providers be noted.

(21 That the recommendations of Aon Hewitt in nespect of the changes to the lifestyle options as set out in paragraphs 3.6; 3.8 and 4.5 of Document "F", be approved.

(3) That the changes to available funds set out in section 5 of Document "F" and the list of approved funds set out in Appendix D to Document "F" be approved.

ACTION: Director, West Yorkshire Pension Fund

12. AGTUARIAL VALUATION 2016

The report of the Director, West Yorkshire Pension Fund, (Documen, "G"), informed Members that the triennial actuarial valuation of the West Yorkshire Pension Fund was due on 31 March 2016 and would determine the level of employers' contributions from April 2017 onwards. An initial meeting with the Actuary would be arranged in the autumn when the issues relating to the valuation and investment markets would be explored in some depth.

ln response to discussions about the issues to be discussed at that meeting a Member stressed his belief that stability of contributions was a key factor. He believed that there would be some scope to reduce optimism in some assumptions but that maintaining the level of contributions would be the sensible approach to take.

It was stressed that as the data for the valuation would be submitted soon after the financial year end employers would be reminded that meeting the deadline for year end returns at 31 March would be essential to ensure the data submitted to the actuary was as accurate as possible. Following questions it was confirmed that there had been problems obtaining that information on time for previous valuations and officers were working hard to ensure that monthly contribution returns were received. Resolved - That the report be noted.

ACTION: Director, West Yorkshire Pension Fund

Page6 396 23 July 2015 13. RISK MANAGEMENT

The Director, West Yorkshire Pension Fund presented the latest Risk Management Report for the West Yorkshire Pension Fund (Document "H").

The report ide¡tified 43 risks associated with the operation of the West Yorkshire Pension Fund which was a reduction from 46 in the previous report. The risks which had been removed were the introduction of the Local Government Pension Scheme 2014; the relocation of the WYPF head office and security in the previous Argos Chambers location. Members were advised that the new premises had the benefit of 24 hour security and alarms.

It was explained that officers had identified all risks which had been rated and plotted on a matrix and a risk tolerance line agreed in order to prioritise the risks. The matrix measured each risk for its likelihood and impact in terms of its potential for affecting the ability of WYPF to achieve its objectives. Resolved - That the latest Risk Management Report for the West Yorkshire Pension Fund, appended to Document "H", be noted.

ACTION: Director, West Yorkshire Pension Fund

14. SHARED SERVICE PARTNERSHIP WITH LINCOLSHIRE PENSION FUND

West Yorkshire Pension Fund's shared service partnership to provide a pensions administration service for Lincolnshire Pension Fund (LPF) commenced on 1 April 2015. The report of the Director, West Yorkshire Pension Fund, (Document "1"), provided an update on the partnership to date.

Document ¡rl" revealed that the transfer of service from Mouchel, the previous administrator, to WYPF had gone smoothly with little impact on the wider membership of both WYPF and LPF.

A number of issues had arisen including some overpayments made by the previous administrators which were now being addressed. Difficulties had also been incurred in obtaining pensions information regarding Lincoln County Council employees from Serco, who provided the Human Resources Function for Lincoln City Council, as they lacked the resources or expertise to provide that information. Serco were recruiting staff to alleviate the issue and WYPF was supporting them by providing staff who could extract the information required

It was explained that following the announcement that Contracting Out would cease in 2016, HM Revenue and Customs (HMRC) had arranged for Pension Schemes to reconcile the Guaranteed Minimum Pensions (GMPs) with records held by the Department for Work and Pensions (DWP). The Pensions Unit had registered their interest with HMRC and had now received initial data. lt was felt that potential issues could arise if DWP records were inaccurate and the issue may be the subject of a future report to the Joint Advisory Group. ln response to questions about the level of satisfaction with the transfer a Member referred to a meeting he had attended where it had been reported that the level of cooperation provided by WYPF had been outstanding.

Page 397 7 23 July 2015 Following questions about the cost effectiveness of the partnership it was reported that the cost per member was estimated to meet targets and expected to reduce further.

Members questioned if lessons had been learned throughout the transfer process which could be utilised in the future. ln response it was confirmed that issues had been minor and had been recorded and would be reviewed. Some difficulty had been experienced because of the condition of record keeping which had been unknown at the commencement of the process.

Resolved - That the report be noted.

ACTTON: Director, West Yorkshire Pension Fund

15. TRAINING, CONFERENCES AND SEMINARS

Members were advised that the training of Joint Advisory Group Members to understand their responsibilities and the issues they would be dealing with was treated as a high priority.

The Director, West Yorkshire Pension Fund submitted a report, (Document "J"), which informed Members of training courses, conferences and seminars which may assist them. Full details of those events were available at the meeting.

Members were requested to give consideration to attending the training courses, aanfarannao anÄ caminaro oaf n¡¡f in ñn¡rrmanf t¡ l" vvrrr919rrv90 gttv 99lrrllrqlù ùvt vvt trr vvvulltuttL v .

No resolution was passed on this item.

16. ANNUAL MEETINGS

The report of the Director, West Yorkshire Pension Fund (Document "K") informed Members that the West Yorkshire Pension Fund would hold two Annual Meetings in 2015, with one meeting being for employers and one arranged for scheme members. Resolved - That the details of the WYPF Annual Meetings tor 2015 be noted.

ACTION: All Members

Chair

Note: These minutes are subject to approval as a correct record at the next meeting of the Gommittee.

m inutes\WYPFjag23Julyl 5

THESE MINUTES HAVE BEEN PRODUCED, WHEREVER POSSIBLE, ON RECYCLED PAPER

PageI 398 Agenda Item 12

Report author: Mariana Pexton Tel: 0113 247 4043

Report of Chief Executive

Report to Full Council

Date: 16th September 2015

Subject: Devolution

Are specific electoral Wards affected? Yes No If relevant, name(s) of Ward(s):

Are there implications for equality and diversity and cohesion and Yes No integration?

Is the decision eligible for Call-In? Yes No

Does the report contain confidential or exempt information? Yes No If relevant, Access to Information Procedure Rule number: Appendix number:

Summary of main issues

1. This report is intended to update Members on matters in the Leeds City Region Local Enterprise Partnership (LEP) and through the West Yorkshire Combined Authority (WYCA).

2. The main issues described in this report are from the latest public WYCA meeting in July.

Recommendations

3. Members are asked to consider the content of this paper and on action that might be needed from Leeds City Council as a result.

Page 399 Purpose of this report

1.1 This report is intended to update Members on matters in the Leeds City Region LEP and the West Yorkshire Combined Authority.

1.2 Specifically this report provides details of the latest public combined authority meeting in July.

2 Background information

2.1 Following cross party agreement this is the second report to Full Council to provide an update to Members on the work of the WYCA and Leeds City Region LEP.

2.2 The March devolution deal to the WYCA gave a number of functional powers on transport, skills, business support and housing, but was seen very much as being a first step deal and the start of the process. Since then, a deadline was set by George Osborne of the 4th September for any city region to submit formal, fiscally neutral proposals and an agreed geography for a devolution deal to the Treasury. The WYCA has been working with other partner authorities to draw up proposals for a further devolution deal which has been submitted to the Treasury (please see annex 1: Leeds City Region devolution submission).

2.3 As well as devolution, the following items were discussed at the Combined Authority meeting on the 23rd July.

2.3.1 Growth Deal projects

This item was to update on projects under the Leeds City Region Growth Deal and also to approve funding of up to £4.4m for housing schemes in Kirklees and Leeds (Bath Road) and support for the Huddersfield Incubation & Innovation Programme.

2.3.2 West Yorkshire Young Persons' Concessionary Travel Scheme

The Combined Authority agreed that, from November, half-fare bus and train travel will be extended to all 16 to 18 year-olds living in West Yorkshire. The change supports WYCA’s ambition to increase young people’s access to apprenticeships and training. This extension will be managed within existing resources of the Combined Authority.

2.3.3 Apprenticeship Grants for Employers (AGE)

The meeting approved the start of Apprenticeship Grants for Employers (AGE) as August 2015, being available to businesses with up to 250 employees within the West Yorkshire Combined Authority areas of West Yorkshire and York. Core grants will be £1,200 (up to 3 per business) with a further £800 available to organisations that support the LEPs skills priorities, offer apprenticeships in sectors where skill shortages exist and support the LEP’s work with the Joseph Rowntree Trust on low-wages.

2.3.4 Budgets for LEP Projects and Programmes

Page 400 WYCA approved the transfer of project budgets of almost £900,000 for the Green Deal Communities Fund, £2.76m for Tackling Long Term Youth Unemployment and almost £11m for the Growing Places Fund from Leeds City Council, as part of the formal transfer of the LEP to WYCA.

2.3.5 Devolution

A verbal update was given, confirming that a list of 27 ‘asks’ was submitted to Government for discussion with ministers and civil servants. Discussions with neighbouring authorities were taking place over the footprint of any potential deal.

2.3.6 Review of WYCA and LEP roles in strategic planning

The meeting referred the Leeds City Region Planning Portfolios Board's 36 recommendations back to districts for further consideration before they are brought back to the Combined Authority at a later date for consideration and approval.

3 Corporate Considerations

3.1 Consultation and Engagement

As this report is providing an update from a WYCA meeting, there hasn’t been any specific consultation and engagement.

3.2 Equality and Diversity / Cohesion and Integration

There are no specific implications for this report.

3.3 Council policies and Best Council Plan

The Best Council Plan priorities refer to aspects of the WYCA work and are undertaken in that context.

3.4 Resources and value for money

There are no specific implications for this report.

3.5 Legal Implications, Access to Information and Call In

There are no specific legal implications arising from this report.

3.6 Risk Management

There are no specific implications for this report.

4 Recommendations

4.1 Members are asked to consider the content of this paper and action that might be needed from Leeds City Council as a result.

5 Background documents1

Page 401 5.1 None

Page 402

C/o West Yorkshire Combined Authority Wellington House 40-50 Wellington Street Lord O’Neill of Gatley Leeds Commercial Secretary to the Treasury LS1 2DE Unit 1 1 Horse Guards Road London SW1A 2HQ 4TH September 2015

Dear Lord O’Neill,

On behalf of the Leaders of West Yorkshire Councils, North Yorkshire District Councils of Craven, Harrogate and Selby, City of York Council and Leeds City Region Enterprise Partnership, we have pleasure in submitting our proposals to the Treasury to secure a transformational devolution deal covering our shared geography of the Leeds City Region.

We recently discussed with you in Leeds that securing devolved powers to the City Region will likely pose some technical and administrative challenges. Therefore we would ask for your continued help and guidance in finding a way through, including how to ensure that, if necessary, an associate membership model is made meaningful and encourages collaboration on specific priorities and impact.

The following case for a Leeds City Region deal which fulfils the objective criteria of helping close the national productivity gap and balancing the books, which is at the heart of the Chancellor’s Northern Powerhouse aspiration, is however compelling:

• it is an economic powerhouse in its own right, comprising dynamic urban and rural areas, with a population of 2.8m with a GVA of £57.7bn; • forms a coherent economic geography, with a 92.7% self-contained labour market, and particular synergies such as between York, Harrogate and Leeds; • has very strong business support and a LEP that covers the full Leeds City Region functional economic area; • through the award of the biggest Growth Deal in the country, the Government has recognised the extraordinary level of ambition contained in the Leeds City Region Strategic Economic Plan (SEP); • our devolution proposals will accelerate and deliver the full extent of the ambition contained within our SEP including: £5.2bn additional economic output; 62,000 jobs, £675m benefits

Page 403

savings to the Exchequer, and the City Region will become a net contributor to the public purse; • a deal would also build coherently on our track record of delivering: a “NEET-free” City Region; a Growth Hub to meet the support needs of growing local businesses and sectors; and a £1.4bn West Yorkshire Plus Transport Fund (which alone will create in the medium term an additional 20,000 jobs and 2% uplift to the City Region’s GVA), underpinned by streamlined and robust local decision-making arrangements; • and finally, the City Region has the economic clout to provide a strong voice in our wider proposals for a ‘Council for the North’ which establishes formal links with Sheffield, Manchester, the North East, Merseyside, the East Riding and Humberside.

Our set of 27 fiscal, transport, housing, business, skills, and public service devolution proposals, which we believe would transform our ability to deliver the SEP’s ambition to deliver extraordinary economic growth to all parts of the City Region, is attached to this letter.

Understanding how effective our devolution deal policies are in achieving economic, social or environmental outcomes is also important. To undertake evaluations as robustly and efficiently as possible, we will seek work in partnership including with the What Works Centre for Local Economic Growth.

We are grateful for your continued support to ensure that our ambition for a transformative devolution deal is realised by the Spending Review and look forward to working with you on this most important agenda over the coming weeks.

Yours sincerely

Cllr Peter Box Cllr Judith Blake Chair, West Yorkshire Combined Authority Leader, Leeds City Council

Roger Marsh Chair, Leeds City Region Enterprise Partnership

Page 404

Leeds City Region Devolution Asks 4th September 2015 Fiscal: • Control of a 10-year infrastructure precept, which is exempt from the Council Tax capping regime, to deliver major new investments such as a world class ‘metro-style’ public transport network that is HS2 and HS3 ready; • Power to levy and retain Supplementary Business Rates to invest in major strategic infrastructure in a similar way to the London Crossrail scheme; and • Retention of 100% of the local growth in business rates.

Transport:

• Responsibility for a devolved and consolidated transport budget, with a multi-year settlement to be agreed at Spending Reviews; • Responsibility for franchised bus services (subject to the Buses Bill) to secure access to ‘fare box’ revenues, and for integrating simple smart ticketing across all local modes of transport; • Devolved ownership of local rail stations, with associated budgets; • Devolved powers, responsibility and maintenance budgets for a locally defined strategic highways network (including the M621 and M606), including new traffic management powers such as moving traffic enforcement; and • A Memorandum of Understanding with Highways England with regards to traffic management and emergency management on the M62.

Housing, Regeneration and Planning:

• Control of a new £500 million Housing and Regeneration Investment Fund, including a fiscally-neutral transferred £350m revolving loan facility; • Enterprise Zone / Tax Increment Financing status for major developments at growth areas around principal transport hubs, including Leeds South Bank, York Central, Bradford City Centre, Wakefield, Huddersfield and Halifax , as well as any new wider area based Enterprise Zones that may be established in areas such as in the Colne Valley, Dewsbury and Harrogate; • To be the Government’s delivery agency (potentially via a Land Commission arrangement similar to London) to ensure assets are used and disposed of in a way that supports growth and regeneration, to include local assets, such as those belonging to HCA, Network Rail, Highways England, NHS, MoD - and other Public Assets not currently controlled by the HCA; • Responsibility for a strategic infrastructure investment plan to direct infrastructure investment priorities which will provide long term confidence to those wishing to invest in the City Region; • Powers to incentivise developers to bring forward strategic sites and prevent land banking - and to bring empty buildings back into use; • Responsibility for budgets, including DCMS/BDUK, to deliver ultrafast broadband connectivity and further develop the market; • Responsibility for local energy generation and efficiency; and • Responsibility for flood defence capital investment through devolved DEFRA and Environment Agency powers and budgets.

Page 405

Growth/ Investment:

• Responsibility for managing European Structural and Investment Funds in the same way as London; • Responsibility for devolved and integrated business support budgets, building on the LEP’s growth hub, including the resources for Growth Accelerator, Manufacturing Advice Service (MAS), Innovate UK and UK Trade and Investment (UKTI) Export Advice. Working closely with the City Region Universities and HEFCE, secure greater influence over national investment in HE for innovation and business engagement, so it is better linked to our priority economic sectors, for example via Catalyst and knowledge exchange funds. This will build on the Memorandum of Understanding already in place with the City Region Universities; • Identify a significant share of national investment for global R&D facilities on a par with the Crick Institute, to accelerate our Northern Powerhouse research and SME commercial strengths in digital health innovation and innovative manufacturing - and work with the City Region to relocate a Research Council to our area; and • Secure ring fenced UKTI resource on inward investment and sector specialists, and deliver culture, arts and tourism through oversight of devolved funding held by Arts Council England and Heritage Lottery Fund.

Education, Skills and Employment

• Responsibility for regional education advisory services, innovation funds for kinship care, family group conferencing and multi-agency interventions to put children and young people at the heart of the economic growth strategy; • Powers to drive the improvement of careers advice and schools - and for local authorities to be able to intervene in academy schools deemed by Ofsted to be failing; • Control of Further Education capital and revenue budgets (including 16-18 provision) - and powers to reshape and re-structure local skills provision that is responsive to the needs of employers and communities, including giving approval for and development of specialist technical & vocational education facilities; • Devolved budgets for employer-led skills investment to allow our joined-up skills brokerage service to help more employers offer apprenticeships; • Devolved DWP national programmes and budgets targeted at addressing worklessness (currently the Work Programme).

Public Service Reform

• To adopt Police and Crime Commissioner powers - and explore potential oversight of other ‘blue light’ and criminal justice services to improve interoperability and protect the front line; and • Control of a programme that extends the successful Troubled Families model of joined-up public services to a cohort of adults with multiple and complex needs, with financial costs and benefits shared between local and national partners.

Page 406 Agenda Item 13

COUNCIL MEETING – 16th September 2015

NOTICE OF: Reference No: Date Received: Date Forwarded:

White Paper WP1 07/09/15 08/09/15

Submitted by: Councillor Andrew Carter Relevant Board/Regulatory Panel: Executive Board Executive Member/Chair: Leader of Council Relevant Director Director of City Development

Councillor Andrew Carter

Deadlines for submission

White Papers - 10.00 am on the day before the issue of the Summons Questions - 10.00 am on Monday before the meeting Amendments - 10.00 am on the day before the meeting (including references back)

(All submissions should be made to Governance Services for receipt to be recorded and distribution made)

Page 407 This page is intentionally left blank Agenda Item 14

COUNCIL MEETING – 16 SEPTEMBER 2015

NOTICE OF: Reference No: Date Received: Date Forwarded:

White Paper WP2 7/9/15 8/9/15

Submitted by: Councillor Lisa Mulherin Relevant Board/Regulatory Panel: Executive Board Executive Member/Chair: Executive Member for Health, Wellbeing and Adults Relevant Director Director of Public Health

Council believes the damage that will be done by Government decisions announced to date cannot be overestimated and will work with partners in the city on the effects of the cuts.

Deadlines for submission

White Papers - 10.00 am on the day before the issue of the Summons Questions - 10.00 am on Monday before the meeting Amendments - 10.00 am on the day before the meeting (including references back)

(All submissions should be made to Governance Services for receipt to be recorded and distribution made)

Page 409 Page 410 Agenda Item 15

COUNCIL MEETING – 16th SEPTEMBER 2015

NOTICE OF: Reference No: Date Received: Date Forwarded:

White Paper WP3 7/9/15 8/9/15

Submitted by: Councillor Ann Blackburn Relevant Board/Regulatory Panel: Executive Board Executive Member/Chair: Executive Member (Communities) and/or Executive Member (Regeneration, Transport and Planning) Relevant Director Director of City Development and/or Director of Environment and Housing This Council notes:

 The Government cancelling the introduction of Zero Carbon Home Standards in 2016.  The negative impact this will have on householders at risk of fuel poverty in new housing.  The missed opportunity to reduce carbon emissions in new developments.  The loss of income to the local economy as a result of these lower energy efficiency standards, as householders’ income is spent paying energy bills rather than in local shops and on local services.

This Council believes:

 That under the principle of ‘localism’ councils can determine their own standards on land that they own if those standards comply with UK Building Regulations.  That the internationally recognised ‘Passivhaus Standard’ offers an alternative to the UK’s diminished energy efficiency ambitions for new-build housing.  That the Passivhaus Standard complies with UK Building Regulations and can deliver heating bills of less than £100/year for the average three bedroom terrace house.

Deadlines for submission

White Papers - 10.00 am on the day before the issue of the Summons Questions - 10.00 am on Monday before the meeting Amendments - 10.00 am on the day before the meeting (including references back)

(All submissions should be made to Governance Services for receipt to be recorded and distribution made) Page 411 Page 412 Agenda Item 16

COUNCIL MEETING – 16th SEPTEMBER 2015

NOTICE OF: Reference No: Date Received: Date Forwarded:

White Paper – Not for debate WP4 7/9/15 8/9/15

Submitted by: Councillor Judith Blake Relevant Board/Regulatory Panel: Executive Board Executive Member/Chair: Leader of Council Relevant Director Chief Executive

This Council congratulates Leeds Rhinos on their superb victory in the recent Challenge Cup final and recognises the continuing pride that the whole city feels from their achievements.

This victory is just the latest in a long line of phenomenal successes for the current team over more than a decade.

Deadlines for submission

White Papers - 10.00 am on the day before the issue of the Summons Questions - 10.00 am on Monday before the meeting Amendments - 10.00 am on the day before the meeting (including references back)

(All submissions should be made to Governance Services for receipt to be recorded and distribution made)

Page 413 This page is intentionally left blank