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Camp Staff Policies & Procedures Middletown Family YMCA

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Camp Staff Policies & Procedures Middletown Family YMCA Camp Staff Policies & Procedures Middletown Family YMCA EMERGENCY NUMBERS Ambulance 911 Police Department 911 Fire Department 911 Middletown Family YMCA 404 N. Cass Street Middletown, DE 19709 (302)616-YMCA(9622) Silver Lake Pool/Camp (302) 302-449-1304 Center Director David Halley (302) 898-4835 (cell) [email protected] Camp Office Christi Reaves [email protected] Membership Coordinator Michelle Hummel [email protected] YMCA Mission Statement The YMCA of Delaware is an association of people of all ages, ethnic groups and religiou s affiliations that strive to cultivate the human potential, self-esteem and dignity of all people. Our organization exists to develop and practice the Christian principals of love, caring, inclusiveness, justice and peace...and to enrich the emotional, physical and social life of all individuals, families and our community. Character Development The YMCA embraces the values of Caring, Honesty, Respect and Responsibility as the basis of all YMCA operations, staff training, and program development. The Western Family YMCA is committed to improving our community through its future leaders, our children. Character development challenges us to accept and demonstrate positive values. Our staff is expected to serve as role models in addition to teaching and promoting good character. Our programs are conduits of our mission. Good character is the expected result. Caring (Red): Smiles at others and welcomes them, willing to help others, going above the call of duty Honesty (Blue): Walks the talk, does not or would not cheat others, admits when wrong, does not or would not steal Respect (Yellow): Tries hard to obey the rules, does not litter, thanks others, does not gossip about others Responsibility (Green): Is a role model for other children, practices the YMCA values at all times, takes care of the environment around them Code of Conduct (See attached sheet) Time and Attendance Time should be recorded at the arrival and departure time of all employees. Time and attendance are the legal record of hours for which you will be paid; therefore, it is most important that the system be used properly. Falsifying your time is cause for immediate dismissal from employment. More information on Time and Attendance procedures will be given during camp training. All counselors are allowed a total of 5 days off for the summer season. Call-outs and vacation time will subtract from these allotted days. Day off requests should be turned into at least 2 weeks in advance. In the event of low attendance, due to holidays or inclement weather, you may be asked to job share. Your Unit Director will determine your altered schedule which may include up to one day off per week. Although camp ends at 6:00 PM, occasionally a parent will arrive to pick up their child late. If you are a part of the evening closing staff, you are expected to stay with any remaining children until they are all picked up. All staff, full-time and part-time will be paid straight time, up to 40 hours per week. All staff schedule changes or switches must be approved through the director. Contact the director if you are running late. Tardiness or absenteeism may result in immediate dismissal Tardiness and unaccounted for absenteeismDress is Code seen as a safety violation. 1. Must wear a YMCA t-shirt at all times. (Exceptions must be approved by the Director) 2. Must wear a YMCA name badge. 3. May wear a sweater or sweatshirt on cooler days or mornings 4. Clothing must be in good condition, w/o holes, frays, or signs of heavy wear. 5. Apparel w/ slogans or pictures in inappropriate places on the body are forbidden (e.g. a slogan or word across the seat of shorts or pants.) 6. Apparel that is too tight or too revealing is forbidden. This includes tank tops, plunging necklines, skin-tight pants or shorts, etc. No underwear should be showing. Bare midriffs and super-baggy, low-slung pants are not permitted. 7. Jewelry should be appropriately conservative. Employees (male or female) are limited to two earrings per ear while on duty and no other visible pierced jewelry is allowed (e.g. nose rings, tongue rings, etc.) 8. Visible tattoos are permissible; however, if a tattoo represents an inappropriate theme (e.g., nudity, violence, vulgarity, profanity, etc.), the employee is required to cover the tattoo while on duty. 9. Hair, including facial hair for males that is unkempt, or bizarrely colored or styled (e.g. pink color, Mohawk cut, etc.), is not appropriate. 10. Must have access to a clock (e.g. phone or wristwatch). 11. Hats and sunglasses are permitted during outdoor activities. 12. Must wear sneakers while playing in the woods or fields. 13. Swimsuits are permitted while participating in water activities. Bikinis are not permitted, however a t-shirt may be worn over the bikini if another swimsuit is not available. 14. For any other questions regarding the dress code, please ask your direct supervisor. Medication On occasion it may become necessary for a youth to take medication while at day camp. For safety reasons, youth should not keep nor self-administer their medications. All medications will be collected and locked inside the camp office. For all medications a parent must complete a “Permission to Administer Medication” form with exact instructions. The medicine must be in the original bottle or container. Children are encouraged to take their own medicine as able. Staff that have a Delaware Certificate to Administer Medication, may help children that need assistance with their medicine. When medicine is given to a child, it will be noted in the medical log. Injuries If a child becomes injured, proper First Aid procedures should be followed. All staff must possess a current certification in Red Cross Emergency First Aid and a First Aid manual will be available in the Camp Office. If it is not an emergency, address the problem and fill out a YMCA Incident Report Form. If the youth is injured and is need of medical attention, follow the emergency procedures detailed in the Western Family YMCA Emergency Procedures Manual. Missing child- CHILD CARE CODE Some of the children in our care are wandering children, some might have custody issues with parents, and our YMCA is open to members -so we need to keep constant watch of our children- we count kids before and after every activity and before we move from any location- we count FACES- not heads! When you realize that a camper is missing these are the steps to follow: 1. At the beginning of each day- make sure your attendance is correct- its easy to mistake Monday for Tuesday- and we often have different kids on different days- make sure the camper is in attendance that day!! 2. Make sure that you have counted FACES- not HEADS- determine which camper is not with the group 3. One staff member remain with the group, the other search local areas (within the area you realized you are missing a camper- ie- at the pool, check the locker room) 4. Act immediately! Call the member service desk (use voice intercom) and say: “This is (name) in (state your program/child care area –.) Observe and activate “Child Care code Emergency – NOW”” 5. Member service staff must act immediately by making the announcement, “Attentio n all staff, observe and activate child code emergency – NOW” 6. Childcare staff must describe perpetrator, child and vehicle if seen, in written form. Be ready to share this information with the other staff who can expedite the search. 7. Staff will lockdown and secure all doors immediately, program secretary or office staff will notify the main building. 8. Childcare/program staff will secure each classroom and monitor the children in the group. During Day Camp, all groups will remain at their current location, take a head count, and wait for notification from a director. 9. The staff person who initiated the search must search for the child and secure a walkie-talkie for communication during the search. That same person is the only one who can call off the search if the child is located, identified and secured. 10. While the search is in progress no members, staff, or children are allowed to leave childcare or enter the building. Concerned parents may enter the building to check on their children, but no one is to leave until the emergency is resolved. The caregiver left in charge must maintain control and address concerns from parents and children in a confidential manner. 11. After 10 minutes, if not found, YMCA director staff will contact police at 911, or as needed due to incident or injury. 12. When the staff that initiated the code calls off the emergency, member services will announce, “Attention all staff, Childcare code has ended. Thank You.” 13. An incident form and a parent phone call must be made immediately after the emergency situation. Risk Management Risk management is paying attention to and knowing how to manage all safety issues. Safety is our number one priority. Specific safety issues for camp: Pool: ensure the lifeguards are always scanning the pool, know the campers swim level, and follow all posted pool rules Transportation: accurate head counts, no eating, no standing, no switching seats while the bus is moving, follow all posted bus rules Field Trips: constant head counts, ensure all bathrooms are safe for children, have appropriate medication and first aid supplies on hand, have a cell phone with you encase of an emergency Open bodies of water: pay attention when on hikes, boating, or other water activities. Perform constant head counts and make sure appropriate lifejackets are worn.
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