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AWESOME National Library Week April 6-12, 1986 "Get a head start at the library" LEGISLATIVE DAY IN WASHINGTON Tuesday, April 8 of National Library Week April 6-12, 1986 Spon§OrJi: American Library Association, District of Columbia Library Association, participating state library/media associations, and other contributing organizations. SCHEDULE Morning Briefing: 8:15-9:30 a.m., Rayburn House Office Building, Room 2168 (Gold Room), first floor. Information folders, last-minute instructions, briefing on status of library-related legislation. 8:40 a.m., briefing by Eileen D. Cooke, Director, ALA Washington Office; Jack Jennings, Counsel of House Committee on Education and Labor; and Susan Frost, Executive Director of the Committee for Education Funding. Coffee can be purchased in the Rayburn cafeteria or snack bar (see opening times below). Room 2105 has been reserved for participant's use between 10:00 a.m. and 4:00 p.m. NOTE: Hearing on impact on libraries of 0MB Circular A-130, zero budget proposals, etc., is scheduled for 10:00 a.m., Rayburn House Office Building 2175, by the House Postsecondary Education Subcommittee. Attend if possible. Congressional Office Visits: 9:45 a.m.-3:30 p.m., or according to your previously set appointments. Consult the Capitol Hill maps and directory in your folder for Congressional office and telephone numbers. Wrap-up Session: 4:00-5:00 p.m., Rayburn House Office Building, Room 2168 (Gold Room), first floor. Participants give informal reports of their meetings with legislators and their aides, and discuss events of the day. Congressional Reception: 5:00-7:00 p.m., Rayburn House Office Building, Room 2175. Informal attire. A photographer will be available if you wish to have pictures taken with your Senator or Representative for your local press. LUNCHEON SUGGESTIONS Full cafeterias as well as lunch counters and snack bars with limited seating are in the Capitol and Congressional office buildings. Check with Hill police for specific locations. Seating can be crowded, and at certain times is restricted to employees only. Early hours are often best. The main cafeterias on the Hill are listed below: Capitol Bldg. Coffee Shop . 7:30 - 11:45 1:15 - 3:30 Dirksen Bldg. Restaurant . 7:30 - 12:00 1:30 - 3:30 Hart Bldg. Restaurant . 7:30 - 7:00 Longworth Bldg. Cafeteria . 7:30 - 10:45 1:15 - 2:30 Madison Bldg. LC Cafeteria . 8:30 - 10:30 11:00 - 2:00 Rayburn Bldg. Cafeteria . 7:30 - 10:45 1:15 - 2:30 Rayburn Bldg. Snack Bar . 8:00 - 4:00 Russell Bldg. Coffee Shop . 7:30 - 3:30 Supreme Court Cafeteria . 7:30 - 10:00 11:30 - 2:00 Supreme Court Snack Bar . 10:30 - 12:10 1:30 - 3:30 Other Restaurants: A variety of sandwich shops and restaurants are within walking distance of the Hill. From the House side, go to the first few blocks of Pennsyl­ vania Ave., s. E. From the Senate side, go to 2nd & D Sts., N. E., and to the 200 block of Massachusetts Ave., N. E. SPONSORS LIBRARY LEGISLATIVE DAY 1986 Library and Related Associations and Institutions American Association of Law Libraries Friends of Libraries U.S.A. Art Libraries Society of North America Illinois Library Association Association for Library and Information Indiana Library Association Science Education Indiana Library Trustee Association Association for Library Service Iowa Library Association to Children Kentucky Department of Libraries Association of Public Library and Archives Administrators of South Carolina Louisiana Library Association Association of Research Libraries Maryland Educational Media California Library Association Organization California Media and Library Maryland Library Association Educators Association Medical Library Association Colorado Library Association Michigan Library Association Connecticut Library Association Minnesota Library Association Consortium of Universities of the Mississippi Library Association Washington Metropolitan Area Missouri Library Association Education Media Association National Librarians Association of New Jersey New Mexico Library Association Florida Library Association New York Library Association Friends of Alabama Libraries, Inc. North Dakota Library Association DAY Library and Related Associations and Institutions, (continued) North Dakota State Library South Carolina Library Association Ohio Library Association Special Libraries Association Oklahoma Library Association Texas Library Association Pennsylvania Library Association Urban Libraries Council School of Library and Information Virginia Library Association Science, Catholic University West Virginia Library Association of America Wisconsin Library Association 'Ifie :J{gtion's Li6rary Community South Carolina Association of School Young Adult Services Division Libraries requests the pleasure ofyour company Commercial, Industrial and Government Organizations at a reception hosted 6y Bureau of National Affairs (3-1:AC, Computers International, Inc. Baker & Taylor Hertzberg-New Method, Inc. 'Ifie tJJistrict Co[um6ia Li6ra,y .9Lssociation Canon U.S.A. , Inc. Highsmith Company, Inc. of CLSI, Inc. Informatics General Corporation Congressional Information Service International Communications antL Congressional Quarterly, Inc. Industries Association Coronet/MT! Knogo Corporation 'Ifie Jlmerican Li6rary .9Lssociation Dukane Corporation Library Bureau, Inc. Ebsco Subscription Services Porta-Structures Industries, Inc. to cefe6rate Encyclopedia Britannica Education R.R. Donnelley and Sons Company Corporation Spacesaver Corporation Follett Library Book Company Time-Life Books, Inc. Gaylord Brothers, Inc. 9{gtiona[ .Li6rary 'Weet on 'Iuesday1 .!ilpri[ 81 1986 from 5 - 7 p.m. 2(ay6urn Office 'BuifJ1ng1 room 2175 ~.'V.P. Yl:LJI 'Washington Office 547-4440 6y 'Iuesday1 .!ilpri[ L 198 6 WAYS TO COMMUNICATE WITH LEGISLATORS PERSONAL VISITS. Face to face discussion is the rrost effective means of camnmication, and essential to the establishment of a solid working re­ lationship if you do not already know each other. A meeting is rrore easily arranged early in a session, before pressures build up. All legislators have one or more district offices. Visits there will often be more convenient for you than in Washington. Menbers of Congress return periodically (check with the district office), during Congressional recesses, and between sessions. Constituents are always welccme in Washington. Be sure you have a finn appointment. Use the district office to make local or capitol appointments. (Get to know district staffs: secretaries and administrative assistants. Close working relationships will benefit in many ways. ) Take along others -- library director, trustee, Friend, representative of a conrnunity organization, citizen activist. Keep the delegation small enough for an easy exchange of viewp::,ints with the legislator. Leave your card and any written information you may have prepared. Follow up with a letter of appreciation for the time given to you, and include any additional information suggested by the visit. TELEPHONE CALIS. Once you have made the acquaintance of your representative, telephone calls are appropriate and easy. Make them sparingly to the legislator, woose time is heavily occupied. (Regular contact with staff is possible and desirable.) Telepoone to ask support before a hearing or floor vote; to ask for help with legislative colleagues; to convey urgent local concern. Judge how far to pursue by the reaction. Remenber that it is rrore difficult for a legislator to temporize in a conversation than by letter. LETTERS, I.EITERS, I.EITERS. These are the chief fuel which powers any legislative vehicle. They are read. They elicit responses. They . represent votes. (Each letter writer is deaned to represent several t . like-minded if less highly rrotivated constituents.) Letters may be formal or informal, typewritten or handwritten. They soould be ccmposed by you, giving your reasons for your position (and giving the legislator reasons to support it). If you are asking support for a particular bill, cite it by number and autoor, and give its title or subject matter. TELEX:;RAMS & MA.II.GRAMS. These are fast, easy ways to ccmnunicate with legislators when the need for action is critical: just prior to a cc:mnittee or floor vote. Use Western Union's nationwide toll-free telepoone number: 800-325-6000. Various low rates are available. * * * FIVE BASIC RULES FOR EF'F'EX:::TIVE CCMMUNICATION 1. Be Brief. A legislator's time is limited. So is yours. 2. Be Appreciative. Acknowledge past support, and convey thanks for current action. 3. Be Specific. Refer to local library and district needs. 4. Be Informative. Give reasons why a measure should be supported. 5. Br~ Courteous. Ask; do not deroarrl or threaten. Be positive but polite. AIA Washington Office 1986, with thanks to California Library Association. The most frequently used, correct forms of address are: To your Senator: To your Representative: The Honorable (full name) The Honorable (full name) United States Senate U.S. House of Representatives Washington, D.C. 20510 Washington, D.C. 20515 " Sincerely yours" is in good taste as a complimentary close. Remember to sign your given name and surname. If you use a title in your signature, be sure to enclose it in parentheses. Forms similar to the above, addressed to your state capital, are appropriate for your state representatives and senators. Where possible use your official letterhead. If this is not in order, and you write as an individual, use plain white bond paper, and give your official title following your signature as a means of identification and to indicate your competency to speak on the subject. DO's DON'Ts 1. Your Legislators like to hear opinions from home and 1. Avoid letters that merely demand or insist on votes tor or want to be kept informed of conditions in the district. against a certain bill; or that say what vote you want but Base your letter on your own pertinent experiences and not why. A letter with no reasoning, good or bad, is not observations. very influential. 2. If writing about a specific bill, describe it by number or its 2. Threats of defeat at the next election are not effective. popular name. Your Legislators have thousands of bills before them in the course of a year, and cannot always 3.
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