Inception Report

EuropeAid/135314/C/SER/MULTI Contract number 2014/352-249

Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2

Progress Report 5

Period 5: December 2016 – May 2017 01 September 2017

This project is funded A project implemented by the European Union by a consortium led by MWH

Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Report Title Progress Report #5

Version Version 2

Date 01 September 2017

Key experts: Sergej Anagnosti Michael Elmquist Antonin Petr Prepared By Non-Key experts: Roberto Rudari – ERRA & Data and Information Sharing NKE Marco Massabo – Flood Risk Management & Disaster Loss Data NKE Natasa Holcinger – Disaster Risk Assessment NKE

Coordinated by Sergej Anagnosti, Team Leader

Reviewer 1 Caterina Cigala, Project Manager

Progress Report 5 - 01 September 2017 ii Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Summary

PROJECT TITLE: Prevention, Preparedness and Response to Natural and Man-made Disasters in Eastern Partnership countries – PPRD East 2

CONTRACT NUMBER: 2014/352-249

COUNTRIES: Armenia, Azerbaijan, Belarus, Georgia, Republic of Moldova and Ukraine

LEAD CONTRACTOR

NAME MWH

ADDRESS Nysdam Office Park Avenue Reine Astrid, 92 B-1310 La Hulpe BELGIUM

TEL. NUMBER +32 2 6552258

FAX NUMBER +32 2 6552280

CONTACT PERSON Caterina Cigala

SIGNATURE

DATE OF REPORT: 01 September 2017

AUTHOR OF REPORT: Sergej Anagnosti, Team Leader

EU PROJECT MANAGER: Jean-François Moret

The opinions expressed in this report are the sole responsibility of the authors and can in no way be taken to reflect the views of the European Union.

Progress Report 5 - 01 September 2017 iii Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Table of Content

ABBREVIATIONS ...... VI EXECUTIVE SUMMARY ...... 10 1. PROGRAMME SYNOPSIS ...... 10

1.1. OVERALL OBJECTIVE ...... 10 1.2. PURPOSE ...... 10 1.3. RESULTS TO BE ACHIEVED ...... 11 1.4. GENERAL MANAGEMENT ...... 11 2. SUMMARY OF PROGRAMME'S PROGRESS (DECEMBER 2014 - MAY 2017) ...... 15 3. DETAILED PROGRESS ON EACH ACTIVITY AREA DURING THE REPORTING PERIOD ...... 16

3.1. ACTIVITY AREA A ...... 17 3.2. ACTIVITY AREA B ...... 22 3.3. ACTIVITY AREA C ...... 25 3.4. ACTIVITY AREA D ...... 30 3.5. ACTIVITY AREA E ...... 32 4. COUNTRY UPDATES DURING THE REPORTING PERIOD ...... 37

4.1. ARMENIA ...... 37 4.2. AZERBAIJAN ...... 38 4.3. BELARUS ...... 38 4.4. GEORGIA ...... 40 4.5. MOLDOVA ...... 40 4.6. UKRAINE ...... 41 5. PLANNING FOR THE NEXT REPORTING PERIOD ...... 43

5.1. ACTIVITY AREA A ...... 43 5.2. ACTIVITY AREA B ...... 47 5.3. ACTIVITY AREA C ...... 53 5.4. ACTIVITY AREA D ...... 59 5.5. ACTIVITY AREA E ...... 60 ANNEXES ...... 62

ANNEX 1 - RESOURCES UTILISATION UP TO THE REPORTING PERIOD ...... 62 ANNEX 2 - LIST OF PPRD EAST 2 EVENTS’ PARTICIPANTS ...... 62 ANNEX 3 – LETTERS SENT BY TL TO THE SC MEMBERS FROM ARMENIA, AZERBAIJAN AND UKRAINE ...... 62 ANNEX 4 – POLICY BRIEF: PROPOSAL FOR APPROXIMATION OF EUFD IN GEORGIA ...... 62 ANNEX 5 – MD FRM WG MEETING: AGENDA, LIST OF PARTICIPANTS AND THE ACTION PLAN ...... 62 ANNEX 6 – PROPOSAL FOR MODIFICATION OF THE MD GOVERNMENTAL REGULATION ON FRM NO. 887 OF 11 NOVEMBER 2013 ...... 62 ANNEX 7 – 13TH MEETING OF THE WORKING GROUP ON FLOOD MANAGEMENT AND CLIMATE CHANGE ADAPTATION IN THE DNIESTER RIVER BASIN ...... 62 ANNEX 8 – UA PARTICIPATION AT THE 21ST MEETING OF THE WORKING GROUP OF FLOODS ...... 62 ANNEX 9 – THE LIST OF GEOSPATIAL DATA NEEDED FOR THE PFRA ...... 62 ANNEX 10 – EOE PROGRAMME ON USAR AZ MES – DEMA 19-21 APRIL 2017 ...... 62 ANNEX 11 – ADVANCE TRAINING COURSE 2 REPORT ...... 62 ANNEX 12 – RTTX REPORT ...... 62

Progress Report 5 - 01 September 2017 iv Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

ANNEX 13 – EU MOLDEX 2017 1ST PLANNING CONFERENCE REPORT ...... 62 ANNEX 13A – DRAFT EXERCISE INSTRUCTIONS ...... 62 ANNEX 14 – EUROPEAN COMMISSION’S FORMAL INVITATION TO EUCPM PARTICIPATING STATES ...... 62 ANNEX 15 – EU MOLDEX 2017 VIP PROGRAMME AND OBSERVERS’ PROGRAMME ...... 62 ANNEX 16 – NOMINATIONS FOR EU MOLDEX 2017 OBSERVERS’ PROGRAMME, EUCPT AND EVALUATORS 62 ANNEX 17 – EOE PROGRAMME ON DLD GE SSCMC – ACPDR SLOVENIA 15-17 MAY 2017 ...... 62 ANNEX 18 – GE PARTICIPATION AT THE 9TH EUROPEAN LOSS DATA WORKSHOP ...... 62 ANNEX 19 – BY RAD 1ST WG MEETING ...... 62 ANNEX 20 – MOLDOVA RAISING AWARENESS ABOUT DISASTERS FRAMEWORK DOCUMENT ...... 63 ANNEX 21 – CIVIL PROTECTION VOLUNTEERISM REGIONAL WORKSHOP ...... 63 ANNEX 22 – EU GOOD PRACTICE IN CIVIL PROTECTION VOLUNTEERISM ...... 63 ANNEX 23 – EUD BY RAISING AWARENESS “FACES OF PROJECTS” ...... 63 ANNEX 24 – 3RD STEERING COMMITTEE MEETING ...... 63 ANNEX 25 – FLOOD RISK MANAGEMENT REGIONAL WORKSHOP ...... 63 ANNEX 26 – EU MOLDEX 2017 2ND PLANNING CONFERENCE REPORT ...... 63 ANNEX 27 – EU MOLDEX 2017 WORKSHOP ON TRANSFER OF TECHNICAL KNOWLEDGE AND EXPERIENCE . 63 ANNEX 28 – EU MOLDEX 2017 DRAFT TERMS OF REFERENCE FOR THE EUCPT ...... 63 ANNEX 29 – EU MOLDEX 2017 DRAFT TERMS OF REFERENCE FOR EVALUATORS ...... 63 ANNEX 30 – EU MOLDEX 2017 INFO SHEET ...... 63

Progress Report 5 - 01 September 2017 v Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

ABBREVIATIONS

ACPDR Administration of the Republic of Slovenia for Civil Protection and Disaster Relief ADT Advanced Training Course AM Armenia EU funded TA Project "Support to Ukraine in approximation of the EU environmental APENA acquis” AZ Azerbaijan BAT Basic Training Course BoO Base of Operations BY Belarus CAG Country Advisory Group CBRN Chemical, Biological, Radiological and Nuclear CIMA International Centre on Environmental Monitoring Research Foundation (Italy) CIS Commonwealth of Independent States CJCE Cooperation with Journalists and Communication Experts CMC Crisis Management Centre (Finland) CP Civil Protection CPC Civil Protection Committee Civil Protection and Emergency Situations Service of the Ministry of Internal Affairs of CPESS the Republic of Moldova CPV Civil Protection Volunteerism CZ Czech Republic DEMA Danish Emergency Management Agency DG Directorate General Humanitarian Aid and CP Department of the European Commission – Directorate DG ECHO General DG NEAR Directorate-General for Neighbourhood and Enlargement Negotiations DIPECHO Disaster Preparedness ECHO Programme DK Denmark DLD Disaster Loss Data DRA Disaster Risk Assessment DRM Disaster Risk Management DRR Disaster Risk Reduction EaP Eastern Partnership EC European Commission

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EFAS European Flood Awareness System EFFIS European Forest Fire Information System Emergency Management Agency of the Ministry of Internal Affairs of Georgia (Previ- EMA ously Emergency Management Department of the MoIA) EMT Exercise Management Team ENPI European Neighbourhood and Partnership Instrument ENVSEC Environment and Security Initiative EMT Exercise Management Team EoE Exchange of Experts Programme ERRA Electronic Regional Risk Atlas ERCC Emergency Response Coordination Centre ESRI Environmental Systems Research Institute EU European Union EUCPM European Union Civil Protection Mechanism EUCPT European Union Civil Protection Team EUD European Union Delegation EUFD European Union Flood Directive EU MOLDEX Full-scale Field Exercise organised within the PPRD East 2 Programme 2017 EXCON Exercise Control FRM Flood Risk Management GDACS Global Disaster Alert and Coordination System GE Georgia GIS Geographic Information System GPS Global Positioning System HNS Host Nation Support HR Croatia ICT Information, Communication and Telecommunication Technologies INSARAG International Search and Rescue Advisory Group INSPIRE Infrastructure for Spatial Information in Europe IPA Instrument for Pre-Accession Assistance EU funded Project on Disaster Risk Assessment and Mapping in the Western Balkans IPA DRAM and Turkey JRC Joint Research Centre KE Key Expert LEMA Local Emergency Management Authority

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LL Lessons Learnt/Lessons Learned LoP List of Participants LSULS Lviv State University of Life Safety MD Moldova MENRP Ministry of Environment and Natural Resources Protection (Georgia) MES Ministry of Emergency Situation MIA Ministry of Internal Affairs MoA Ministry of Agriculture MS Member State NAG(s) National Advisory Group(s) NAHMS Natural and Anthropogenic Hazards Management Service (Georgia) NAPR National Agency of Public Registry NATO North Atlantic Treaty Organization NAU National Aviation University NCS National Communication Strategy NEA National Environmental Agency (Georgia) NFP National Focal Point NGO Non-governmental organization NKE Non-Key Expert NPC National Programme Coordinator NSDI National Spatial Data Infrastructure OGC Open Geospatial Consortium OPM Operational Management Training Course OSCE Organization for Security and Co-operation in Europe OSOCC On-Site Operation Co-ordination Centre PFRA Preliminary Flood Risk Assessment EU funded "Programme for the Prevention, Preparedness and Response to Man-made PPRD East and Natural Disasters" in the ENPI East Region QGIS Quantum Geographical Information Service RA Republic of Armenia RAD Raising Awareness about Disasters REC Regional Environmental Centre RO Romania ROM Result Oriented Monitoring RTTX Regional Table-Top Exercise

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RW Regional Workshop SAR Search and Rescue SC Steering Committee SDI Spatial Data Infrastructure SES State Emergency Service of Ukraine SNCO State Non-Commercial Organisation SOPs Standard Operating Procedures SOS Sensor Observation Services SRCT Standard Review Correspondence Table SSCMC State Security and Crisis Management Council of Georgia TA Technical Assistance TL Team Leader ToA Table of Analysis ToC Table of Concordance ToR Terms of Reference TTX Table Top Exercise UA Ukraine UN United Nations UNDP United Nations Development Programme UNECE United Nations Economic Commission for Europe UNEP United Nations Environmental Programme UNISDR United Nations International Strategy for Disaster Reduction UN OCHA United Nations Office for the Coordination of Humanitarian Affairs US(A) United States (of America) USAR Urban Search and Rescue VHF Very High Frequency VIPs Very Important Persons WG Working Group WRMS Water Resources Management Service WMS-T Web Mapping Services - Time

Progress Report 5 - 01 September 2017 ix Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

EXECUTIVE SUMMARY

This Progress Report provides an overview of the EU Programme for "Preparedness, Prevention and Re- sponse to Natural and Man-made Disasters in EaP Countries" (PPRD East 2) implementation in the period November 2016-May 2017 and presents the work plan for the next reporting period (June-November 2017). This report is based on the PPRD East 2 Work Plan 2016-2018 and the previous Progress Re- ports, all approved by the EU. Chapter 1 provides the Programme synopsis, Chapter 2 presents a brief summary of the Programme’s overall implementation in the period December 2014 – May 2017, while Chapter 3 details implementation progress made within each Activity Area during this 5th reporting period. Chapter 4 presents Partner Countries’ updates and finally Chapter 5 presents activities proposed to be implemented in the next reporting period (June-November 2017). During the six months of this reporting period, all six Partner Countries continued with the Programme implementation - although Armenia, Azerbaijan and to a certain extent Ukraine did not fully meet the ex- pectations of the Work Plan 2016-2018, as highlighted in the letters the Programme sent to Steering Committee members of this countries. The focus of the reporting period was, naturally, on the fast- approaching EU MOLDEX 2017 with series of preparatory meetings, planning conferences, and the table- top exercise organized through the region and particularly in Moldova. The Programme continued push- ing for the establishment of new relevant inter-institutional working groups in the Partner Countries, but with limited success so far. However, already established WGs (on FRM, DRA, DLD, HNS, RAD, and CPV) met in several occasions in most countries. As a result, Armenia adopted two decrees pertaining to HNS and a Concept Law on Volunteerism. In Belarus, HNS elements in line with the EU HNS Guidelines addressing "host (receiving) nation" function were further developed as part of the "Plan for protection of population and territory in case of natural and man-made disasters in Republic of Belarus". Moldova as well made progress on HNS with the adoption of a Governmental Regulation on HNS. Still in Moldova, the national inter-institutional WG on FRM held its inaugural meeting, whereas Ukraine presented progress in approximation to the EUFD at the 21st meeting of the (European) Working Group of Floods. Georgia presented their progress in developing national DLD system at the 9th European Loss Data Workshop and took the decision to develop a stand-alone national DRA methodology.

1. PROGRAMME SYNOPSIS

1.1. OVERALL OBJECTIVE The overall objective of the PPRD East 2 is, as per the Programme's Terms of Reference, to contribute to the peace, stability, security and prosperity of the Eastern Partner Countries and to protect the environment, the population, the cultural heritage, the resources and the infrastructures of the region by strengthening the countries’ resilience, preparedness and response to man-made disasters and disasters caused by natural hazards.

1.2. PURPOSE Based on the results of the PPRD East Programme - Phase 1, the purposes of the PPRD East 2 are:  Strengthening Partner Countries' civil protection capacities for disaster prevention, preparedness and response;  Strengthening regional cooperation and bringing the Partner Countries progressively closer to the European Union Civil Protection Mechanism (EUCPM).

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The Programme covers Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine.

1.3. RESULTS TO BE ACHIEVED Result A. In the Partner Countries, the institutional and legal framework on disaster management and prevention is improved and approximated to the EU acquis and best practices. This entails in particular that: a. The relevant provisions of the EU acquis and best practices related to the prevention and management of disasters (e.g. EU Floods Directive, EU Civil Protection policies) are transposed in the national legislations or regulatory frameworks and are implemented. In case this relevant EU acquis and best practices cannot be fully transposed during the lifetime of the Programme, national roadmaps leading to it are established and approved; b. Development of regional and national action plans implementing Risk Assessment Poli- cies/Strategies and progress in the development of national risk assessments and disaster risk management planning are achieved; c. Legislative framework and inter-institutional arrangements in this domain have been adapted and formalised, in particular on the basis of the recommendations of the PPRD East Programme Phase 1. Result B. Partner Countries and Participating States of the EUCPM cooperate closely through regular exchanges of information, expertise and best practices, trainings, table-top exercises and a joint regional exercise. Result C. The Electronic Regional Risk Atlas (ERRA), developed under PPRD East Programme Phase 1 is further developed and put in practical use by Partner Countries. Data accessibility and comparability is improved at national and regional levels, in line with the requirements of the Hyogo Framework for Action Agreement and in consistency with the European common approach for developing national loss databases and sharing of information. Result D. Awareness about disasters (natural and man-made), their prevention and response, is improved in the Partner Countries, amongst CP professionals, volunteers and within the population in general.

1.4. GENERAL MANAGEMENT The Programme is managed and implemented from a Regional Office in Kyiv, Ukraine, and from a dedicated Programme Office in the Danish Emergency Management Agency (DEMA) in Birkerød, Denmark.

The composition of the PPRD East 2 Steering Committee, which is the decision-making body of the Pro- gramme established during the Inception Period, has seen one change during the reporting period. Mr Zviad Katsashvili has been released of his duties as a Director of Emergency Management Agency of the Ministry of Internal Affairs of Georgia, and Mr Nikoloz Siradze was appointed as a new Director (http://police.ge/en/shs-ministrma-sagangebo-situatsiebis-martvis-saagentos-akhali-direqtori- danishna/10760), and as the new Steering Committee member. Colonel Artavazd Davtyan, Head of Pop- ulation Protection and Organization of Disasters Consequences Elimination Department of Rescue Ser- vice of MES of Armenia, has been appointed as the National Programme Coordinator, replacing Mr Hovhannes Yemishyan. A list of Steering Committee members and of National Programme Coordinators (NPCs) is available on the Programme's website: http://pprdeast2.eu/en/about-pprdeast2/steering- committee/, http://pprdeast2.eu/en/about-pprdeast2/nacionalnye-koordinatory/.

The Programme is managed by:

From the contracting authority:

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 Mr Jean-François Moret, EU Project Officer, EU Delegation to Ukraine, in close cooperation with:  Ms Erika Conti, DG ECHO, Brussels  Ms Angela Bularga, DG NEAR, Brussels.

From the contractor (backstopping team):  Mr Henrik Høigaard, Project Director, Birkerød, Denmark  Ms Anca Andreescu, Senior Project Manager, Brussels  Ms Caterina Cigala, Project Manager, Brussels  Ms Eva Viktoriyova, Project Assistant, Brussels  Ms Galina Sidelkovska, Project Assistant/Office Manager, Kyiv, Ukraine.

The following experts implemented the Programme during the reporting period:  Key-Expert (KE) Team: o Mr Sergej Anagnosti, Team Leader (KE1) o Mr Michael Elmquist, Civil Protection Key Expert (KE2) o Mr Antonin Petr, Capacity Building Key Expert (KE3)  Specialised Non-Key Experts (NKE): o Mr Roberto Rudari, Information and Data Sharing and ERRA NKE o Mr Marco Massabo, Flood Risk Management and Disaster Loss Data NKE o Ms Natasa Holcinger, Disaster Risk Assessment NKE (who replaced Ms Eva Trasforini) o Mr Davide Miozzo, Volunteerism in Disaster Risk Management NKE o Ms Tatiana Bedrina, Flood Risk Management and Disaster Loss Data NKE o Mr Esa Ahlberg, ADT Course Director and Team Trainer NKE o Mr Alan Pellowe, Team Trainer NKE o Mr Phil Langdale, Host Nation Support and Team Trainer NKE o Mr Ville-Veikko Pitkanen, Team Trainer NKE o Mr Martin Thomsen, Team Trainer NKE o Ms Veronique Ruggirello, Information & Media NKE o Ms Anastasiya Nurzhynska National Communication Strategy NKE  Local Coordinators (Non-Key Experts): o Ms Karine Taslakyan, Armenia o Mr Tarlan Arzumanov, Azerbaijan o Ms Elena Kachynskaya, Belarus o Mr Kakhaber Mamuladze, Georgia o Ms Iordanca-Rodica Iordanov, Moldova o Ms Olena Goryeva, Ukraine.

The Annex 1 provides information on the use of resources up to the end of Period 5. The figures are in- dicative; final figures will be provided after the relevant expenditure verification is completed.

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While the overall utilisation of resources has been in line with the Programme’s timeline1, some constraints with the working days available for NKEs have been repeatedly noticed and discussed in the previous periods. As foreseen in the previous progress report, during the 5th reporting period the problem has become particularly pressing for Junior Non Key Experts and some actions were duly taken with the agreement of the contracting authority. In fact, the additional needs for Junior Experts’ days have been covered and compensated with some ad- justments and reallocation among Programme’s budget lines. More specifically, a shift of working days from the KE2 category to Junior Non-Key Experts’ has been proposed after internal discussion with the team and finally approved by the contracting authority by means of Administrative Order 75. Such reallocation modified the total allocation of working days among experts’ categories as follows:  TL: 880 man-days  KE2: 842 man-days  KE3: 880 man-days  SNKEs: 1250 man-days  JNKEs: 644 man-days Nevertheless, the proposed reallocation was purposely minimal and meant to ensure the smooth continuation of the activities, while avoiding a more impactful reorganisation in a moment in which much uncer- tainty was still around the further development of ERRA and the consequent possible future revision of the work plan. Therefore, now that the position of the contracting authority regarding ERRA is known, further adjust- ments and reallocation among Programme’s budget lines is envisaged in order to rebalance the availability of resources against the revised Programme’s needs for the remaining 18 months of implementation. During the reporting period, the presence of the Key Experts in the EaP region was approximately: 36% for the KE1, 31% for KE2 and 25% for KE3, with details provided in the table below. Notwithstanding the ToR requirement of minimum 50% of key experts’ days spent in the beneficiaries countries, it has been agreed with the Contracting Authority that as long as the presence of the KEs in the region continues to contribute to the implementation of this Work Plan and considering the fact that the Work Plan was designed and agreed with both the EU and Partner Countries, it is acceptable to continue with this level of presence in the Partner Countries. The Programme will continue to monitor closely the presence of the Key Experts in the region and will provide this information in the progress reports.

1 About 63% of available man-days and 47% of incidental budget has been used over 2 years and half of project implementation (i.e. 63% of project’s duration)

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1st reporting 2nd reporting 3rd reporting 4th reporting Dec Jan Feb Mar Apr May

period period period period 2016 2017 2017 2017 2017 2017 Sergej A.

Region 60 46,5 33,5 45,5 2 0 0 5 8 5 205,5 36% Home-based 47 62 63 69 14 18 10 14 10,5 8 315,5 55% Other 8 12,5 15 3 0 2 6 4 0 6 56,5 10% SUM 115 121 111,5 117 16 20 16 23 18 19

Micheal E. Region 43,5 42 24,5 23 0 0 4 5 0 10 152 31% Home-based 47 21,5 38,5 49 0 0 0 0 0 6,5 162,5 49% Other 9 42 31 25,5 12 11 16 18 8 0 172,5 100% SUM 99,5 105,5 94 95,5 12 11 20 23 8 16,5 Dusan Z.

Region 3,5 3,5 17% Home-based 9 9 44% Other 8 8 39% SUM 23,5 Antonin P.

Region 7 67 21 35,5 3 0 1 9 0 2 145,5 25% Home-based 10 56 88 80 19 18 16 10,5 17,5 15 330 57% Other 55 3 17 13,5 0 2 3 0 0 5 98,5 17%

SUM 22 126 126 129 22 20 20 19,5 17,5 22

Other (Lviv, Savona, Ispra, Istanbul, Brussels, Bulgaria, Tinglev, DEMA)

Key Experts Region 506,5 31% Home-based 817 49% Other 335,5 20%

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2. SUMMARY OF PROGRAMME'S PROGRESS (DECEMBER 2014 - MAY 2017)

During the first reporting period (December 2014 – June 2015), the focus was twofold: 1) on the implementation of the initial Programme activities, namely organisation of the first round of the National Adviso- ry Group (NAG) meetings, participation at the EU CP Forum, organisation of the ERRA Regional Work- shop and conceptualisation and preparation of the first Basic Training Course (BAT) and follow-up assessment missions, and 2) on the finalisation, and subsequent adoption, of the Inception Report and Work Plan at the 1st Steering Committee meeting, plus development of the Programme's motto and logo, communication products and design of the PPRD East 2. During the second reporting period (July – November 2015), the main accomplishments were the successful organisation of all planned capacity building events: all 4 BATs, Disaster Lost Data (DLD) and EU Floods Directive (EUFD) Regional Workshops – and the update of all six Country Profiles, available on the Programme's website since December 2015 for Armenia, Belarus, Georgia, Moldova and Ukraine, and since March 2016 for Azerbaijan. During the third reporting period (December 2015 – May 2016), the main achievements were the development, endorsement and adoption of the PPRD East 2 Work Plan 2016-2018 and its subsequent implementation, what entitled mostly further capacity building through Operational Management (OPM) and Advance Training Courses (ADT) and five HNS Table-Top Exercises (TTX), the finalisation of the Re- gional Guidance on Flood Risk Management (FRM) and the appointment of thematic focal points, plus the establishment of respective national thematic Working Groups (WGs). During the fourth reporting period (June – December 2016) the Programme continued to implement country specific activities, either through national inter-institutional WGs or through direct communication and cooperation with the appointed thematic focal points. At the regional level, in addition to the development of the Draft Flood Risk Management Protocol for Trans-boundary Dniester River Basin and the Draft Guidelines to Develop the National Communication Strategy for Raising Awareness about Disasters in English and Russian, regional workshops on lessons learned, ERRA, development of national communication strategies, and cooperation with journalists and communication experts, as well as the CP volunteerism study tour were organised. The planning of the full-scale field exercise EU MOLDEX 2017 commenced. The reporting period concluded with the 3rd round of NAG meetings. During the fifth reporting period (November 2016 – May 2017) the Programme focused on the preparation and organisation of the full-scale field exercise EU MOLDEX 2017, also by conducting the 1st Plan- ning Conference and the Regional Table-Top Exercise. The second and final civil protection Advance Training Course and the Civil Protection Volunteerism Regional Workshop were complemented with the implementation of country specific activities, either through national inter-institutional WGs (like the ones on Raising Awareness about Disasters in Belarus and on the Flood Risk Management in Moldova) or through direct communication and cooperation with the appointed thematic focal points. The reporting period commenced with the 3rd NPC and SC meetings. The Programme website was maintained and regularly updated in English and Russian (http://pprdeast2.eu/en/, http://pprdeast2.eu/ru/), as was – in almost real-time – the Programme’s Face- book page (https://www.facebook.com/PPRDEast2/). In total, 6 regional and 2 national events were organised by the Programme during this reporting period. A total number of 229 persons participated, out of which 154 (67%) were representatives of key beneficiaries (i.e. national CP authorities), while 75 (33%) were representatives of other national and international CP and DRM institutions and organizations (Annex 2), what testifies of the high interest for the PPRD East 2 activities, even outside the CP circles. Considering the total implementation period – December 2014-May 2017 – the PPRD East 2 organised and/or facilitated participation of in total 1506 experts at 62 events (meetings, workshops, seminars, con-

Progress Report 5 - 01 September 2017 15 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 ferences, study tour, forum) - 797 (53%) were representatives of CP/DRM authorities, while 709 (47%) were representatives of other national and international CP and DRM institutions and organizations (An- nex 2).

3. DETAILED PROGRESS ON EACH ACTIVITY AREA DURING THE REPORTING PERIOD

This Chapter presents in detail the activities undertaken during this 5th reporting period (December 2016 – May 2017). It follows the structure and format of the PPRD East 2 Work Plan 2016-2018 presented in Chapter 5 of the Progress Report #2. The focus of Programme implementation in this reporting period was on the preparation of and for the full-scale field exercise EU MOLDEX 2017, at the regional and at the national level, both from programmatic and administrative/logistic perspective. As some Partner Countries - Armenia, Azerbaijan and to a certain extent Ukraine - were less active than expected, the Programme decided to address respective Steering Committee members in writing, in May 2017. These letters are presented in Annex 3. As of 30 July 2017, formal answer was received only from Armenia but not from Azerbaijan or Ukraine. In a summary, the following progress has been observed during the reporting period:

Armenia - Two Decrees that include HNS related elements have been adopted by the Government: o Decree on the use of international airports during disasters (which includes a specific part on provision of HNS) has been adopted on 3 February 2017, and o National DRM Strategy (which includes a task to locally customize “EU HNS Guidelines”) has been adopted on 10 April 2017 - Concept of a Law for Volunteerism has been adopted by the Government on 23 March 2017 - 27 experts participated at 6 regional events, 25 (93%) from MES and 2 (7%) from other national institutions - The Ministerial Order No 623 was issued on 7 June 2017 appointing/re-appointing the Steering Committee member, National Programme Coordinator, thematic Focal Points and Ministerial Working Group members. The only newly appointed FP is in the area of Raising Awareness about Disasters – Ms Narine Gndoyan replaced Mr Nikolay Grigoryan - During writing this report, Colonel Artavazd Davtyan, Head of Population Protection and Organization of Disasters Consequences Elimination Department of Rescue Service of MES, has been appointed as the National Programme Coordinator, replacing Colonel Hovhannes Yemishyan - In addition, the Team Leader received the invitation to meet the newly appointed Minister of Emer- gency Situations of Armenia, Mr Tonoyan; meeting was conducted on 09 August 2017 and was used to discuss the issues related to the implementation of PPRD East 2 Programme in Armenia

Azerbaijan - 19 experts participated at 6 regional events, 17 (89%) from MES and 2 (11%) from other national institutions - EoE on SAR – 5 MES representatives visited DEMA on 19-21 April 2017

Belarus

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- HNS elements in line with the EU HNS Guidelines addressing “host (receiving) nation” function are under development as a separate section in the “Plan for protection of population and territory in case of natural and man-made disasters in Republic of Belarus” - 37 experts participated at 6 regional and 1 national events (7 in total), 28 (76%) from MES and 9 (24%) from other national institutions

Georgia - 18 experts participated at 6 regional events, all 18 (100%) from EMA - EMA and SSCMC reached the decision to develop stand-alone national DRA methodology - Progress in developing national DLD system presented at the 9th European Loss Data Workshop - EoE on DLD – 4 SSCMC representatives visited ACPDR Slovenia on 15-17 May 2017

Moldova - Governmental Regulation on HNS adopted on 6 June 2017 as a Governmental Decision No.408 - 62 experts participated at 6 regional and 1 national events (7 in total), 46 (74%) from CPESS and 16 (26%) from other national institutions - Inaugural meeting of the FRM WG held on 22 March 2017

Ukraine - 30 experts participated at 6 regional events, 20 (67%) from SES and 10 (23%) from other national institutions - Progress in the approximation to the EUFD presented at the 21st meeting of the (European) Working Group of Floods

3.1. ACTIVITY AREA A Activity Area A addresses Flood Risk Management (FRM) and approximation to the EUFD and DRA. It aims at improving Partner Countries’ existing legal and institutional framework, in line with the EU acquis and EU good practices. Activity A.1 Capacity Building for the Implementation of the EU Floods Directive (EUFD) and for addressing flood prevention . Task A.1.1 Update on EUFD adoption in the EaP region o Subtask A.1.1.3 Legal and Institutional Framework for FRM and Approximation to the EUFD The activities of this subtask aim to provide Partner Countries with assistance and to enhance their FRM practices through approximation to the EUFD. During the reporting period the following activities were implemented: Armenia: on several occasions, PPRD East 2 team stressed to the Ministry of Emergency Situations (MES) the importance of establishing an inter-institutional WG. Once established, the WG will draft a by- law on FRM, including flood risk assessment, in line with the EUFD. During the reporting period, this inter- institutional WG has not been created, and this is one of the issues addressed in the letter the Pro- gramme sent to the SC member. Azerbaijan: the creation of an inter-institutional WG to draft a secondary legal act on FRM in line with the EUFD is not progressing. PPRD East 2 has encouraged several times the Ministry of Emergency Situa- tion to establish this WG. As per the activity of providing expert assistance to the State Water Resource

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Agency for the review of the State Programme for Flood Prevention (2016-2020), the Programme team is yet to receive the document. This perceived lack of cooperation has been addressed in a letter sent to the SC member. Georgia: during the reporting period #4, it has been clarified that the Natural and Anthropogenic Hazards Management Service of the MENRP has the responsibility to develop draft legal acts for the approximation to EUFD. During the current reporting period, MENRP and the National Environmental Agency conducted a re-organization and the Water Resources Management Service of MERNP assumed the responsibility of drafting the legal acts with the overall support of the Legal Department of MERNP. Follow- ing such reorganization, the new FRM Focal Point for PPRD East 2 activities is Ms Mariam Makarova, Head of the Water Resources Management Service while Ms Nana Aghlemashvili from the Legal De- partment has been confirmed as the legal expert of MENRP. During the reporting period #4, the PPRD East 2 team and the experts from NAHMS developed a proposal for the approach for the approximation to EUFD in Georgia presented in the “Policy Brief: proposal for approximation of EU Floods Directive in Georgia” (Annex 4). The Policy Brief envisages adding one specific article to the Draft Water Code (Chapter X, Article 40) in order to include the main provisions of EUFD in Georgian national legislation. The Policy Brief has been reviewed by the FRM Focal Point and the MENRP legal expert and modification of the text in the article has been included in order to avoid ex- plicit reference to the EU regulations - which is in accordance with the Georgian legal language and practice - and to align the deadline for completion of Preliminary Flood Risk Assessment with the deadline included in the EU Association Agreement of Georgia (Preliminary Flood Assessment should be concluded by the 2019). Moldova: The inter-institutional FRM Working Group has been established and the 1st inaugural meeting was organized on 22 March 2017 (Agenda, LoP and the Action Plan are attached in Annex 5). The scope of the work of FRM WG is to improve the institutional framework and subdivision of roles and responsibilities of national authorities and agencies in FRM, and to develop a proposal for modification of the Gov- ernment Regulation No 887 of 11 November 2013 by including time limits for the implementation of the EUFD requirements. The meeting was chaired by the Ministry of Environment in close cooperation with the Civil Protection and Emergency Situations Service of the Ministry of Internal Affairs. PPRD East 2 proposed the WG Action Plan for the period 2017 – 2018 (attached in Annex 5), which was endorsed by the WG. Consequently, PPRD East 2 drafted a proposal for modification of the Governmental Regulation No 887 of 11 November 2013 by including time limits for the implementation of the requirements of the EUFD in the Republic of Moldova (Annex 6). When/if approved, it will align Moldova to the time limits adopted by EU MS. The proposal is currently reviewed by the FRM Focal Point and the FRM WG. Ukraine: PPRD East 2 and the APENA Project continued to jointly support Ukraine in the approximation of its national regulatory framework to the EUFD. APENA supported the Interdepartmental Commission chaired by SES in the development of the methodologies for Preliminary Flood Risk Assessment. PPRD East 2 has provided to APENA and SES comments and review on the methodology for PFRA in order to align the methodology to EUFD and the PPRD East 2 Regional Guidelines on FRM. SES invited PPRD East 2 to participate at the next meeting of the Inter-departmental Commission (organised on 18 July 2017) and to review the following orders:  Order of the Ministry of Internal Affairs on approval of Methodology on preliminary flood risk assessment;  Order on development of flood risk management plan;  Annex to Order on PFRM development: Approximate structure of flood risk management plan. These documents are being analysed by the PPRD East 2.

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Flood Risk Management in Dniester River Basin PPRD East 2 participated at the 13th Meeting of the Working Group on Flood Management and Climate Change Adaptation in the Dniester River Basin. The WG meeting was organised as a conclusion of the Project “Climate Change and Security in Eastern Europe, Central Asia and the Southern Caucasus”, led by the OSCE and jointly implemented by the OSCE, UNEP, UNECE, UNDP and REC within the framework of the Environment and Security (ENVSEC) Initiative. The meeting was held on 23 March 2017 in Chisinau, Moldova (Draft Agenda and LoP are attached in Annex 7). PPRD East 2 presented the Draft Flood Risk Management Protocol for trans-boundary Dniester river basin. Participants agreed that this document might guide the work of a WG under the future Dniester River Basin Commission. The new Dniester River Basin Treaty has been ratified by Ukraine in June 2017. After extensive consultations with the UA NPC and MD FRM Focal Point (namely Mr Nazar Boryshkevych and Mr Andrei Ursache), the PPRD East 2 team shared the draft Protocol with all other relevant institutions and invited the Ministry of Environment of Moldova (Ms Inga Podoroghin) and Ministry of Ecology and Natural Resource of Ukraine (Mr Oleksandr Bon) to review the draft Protocol and send their feedbacks. No feedback was received during the reporting period.

Participation to the European Working Group on Floods Partner Countries have been informed at NAG/CAG meetings organised in October-November 2016 about the possibility to present their achievements in FRM and approximation to the EUFD at the 21st meeting of the Working Group of Floods that was held on 15-16 March 2017 in Bucharest, Romania. It was decided that UA should present their accomplishments in in the approximation to the EUFD. Mr Yurii Nabyvanets from the Ukrainian Hydro-meteorological Institute participated at the meeting, outlin- ing the basic principles and approaches used by his Institute in developing national methodology for Pre- liminary Flood Risk Assessment. The mission report of Mr Nabyvanets is attached in Annex 8.

. Task A.1.2 Trainings to strengthen the capacities needed for the implementation of EU Floods Directive o Subtask A.1.2.2 - Regional Flood Risk Management Workshop During the reporting period, PPRD East 2 organized a Regional Flood Risk Management Workshop on 12-13 July 2017 in Tbilisi with the aim to strengthen networking and exchange of lessons learned among all Partner Countries and more particularly between Partner Countries who have selected FRM as a thematic priority. The Regional Flood Risk Management Workshop aimed at increasing the capacity of Partner Countries in producing and preparing flood risk information, data and maps in line with the provisions of EUFD. It included training sessions on PPRD East 2 Regional Guidelines for Flood Risk Management, on GIS appli- cations, and on how to conduct the Preliminary Flood Risk Assessment using the Regional Guidelines. During the workshop, colleagues from Ukraine shared the recently developed draft version of the PFRA methodology with all other Partner Countries.

. Task A.1.3 Development of flood hazard maps and flood risk maps The list of geospatial data for the implementation of the Preliminary Flood Risk Assessment has been shared with Partner Countries (Annex 9). The initial data survey has been completed by Partner Countries as part of the pre-requisite for the participation at the Regional Flood Risk Management Workshop. The geospatial data survey covers four thematic topics as requested by EUFD, namely human health, environment, cultural heritage and economic activity. The survey provides information on scale, source, provider and format. The completeness of provided information was discussed during the FRM Regional Workshop.

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Activity A.2 Development and/or further improvement of national risk assessments . Task A.2.0 Improving legal and institutional framework on Disaster Risk Assessment The PPRD East 2 Work Plan 2016-2018 defines the steps to be undertaken in each Partner Country to include systematic Disaster Risk Assessment (DRA) into national regulations and practices. During previous reporting periods, DRA Focal Points were appointed in all countries. The establishment of inter-ministerial national WG for some of the interested Partner Countries was addressed. One of the recommendations shared by the PPRD East 2 team with the Partner Countries was to include the EU DRA Guidelines in the national law or sub-law addressing DRA. In order to harmonize the evaluation of correspondence of goals and main topics addressed by the Guidelines and the content of documents put at the attention of Programme team by the single Partner Country, a Standard Review Correspondence Table (SRCT) has been defined. The SRCT is meant only for identifying the level of concordance of the considered documents to the main principles and topics of EU DRA Guidelines. A “level of reference” is assigned to each topic as an instrument to highlight the topics to be addressed in order to fully reflect the EU DRA Guidelines. Three sections are included into the SRCT: i) EU DRA Guidelines – targeted objectives; ii) EU DRA Guidelines – DRA process; iii) EU DRA Guidelines – important topics. At the end of the SRCT, comments and recommendations should synthesize the results of the analyses. Armenia: the draft DRR National Strategy – received and translated by PPRD East 2 during the reporting period #5 – has been preliminary analysed through the help of the SRCT. The Strategy addresses DRA as part of the overall DRM, though it does not specify the methodologies to be adopted and the distribution of roles and responsibilities of institutions and stakeholders for DRA. A first draft of SRCT has been prepared and highlights the need to explicitly refer to EU DRA Guidelines as well as to prepare DRA methodologies for both national and local levels. Azerbaijan: the establishment of the DRA WG is still pending, even if its composition was already sug- gested by the PPRD East 2 during the reporting period #3, and the importance of completing this step was again highlighted during the DRA Regional Workshop in Tbilisi (reporting period #4). These issues have been communicated on several occasions to NPC and SC members, including during the 3rd SC meeting and in the letter sent to the SC member. Georgia: the recommendation shared during the DRA Regional Workshop in Tbilisi addressed the possibility of harmonizing the two already existing methodologies for DRA, identified and used by EMA and SSCMC respectively. One of the methodologies is described and used in the National Threat Assessment Document (that cannot be shared with PPRD East 2 for security reasons). By oral communication, PPRD East 2 has been informed that the same methodology has been adopted in the National Strategy for Disaster Risk Reduction, yet to be received in English. Once received, the possibility of harmonisation of existing DRA methodologies will be explored. In addition, during the meeting held on 21 June 2017, the need to develop stand-alone national DRA methodology has been communicated to PPRD East 2 by DRA Focal Point from SSCMC. This initiative has been endorsed by GE NPC, thus PPRD East 2 decided to proceed accordingly – to provide assistance to Georgia in the establishment of the national DRA inter-institutional WG and to facilitate the process of national DRA methodology development by the national DRA inter-institutional WG. Moldova: as CPESS expresses the intention to address DRA through a separate project focused on DRA, PPRD East 2 has started gathering information on similar experiences and projects from other Member States.

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Initial direct contact has been established with the CP of Romania that has implemented a similar project in the past (RO-RISK - Risk assessment of national disasters - Project co-funded by the European Social Fund Operational Program Administrative Capacity). The analysis is underway to determine how much of the Romanian project can be replicated in Moldova environment. In addition, preliminary acceptance has been received from Romania to host the Exchange of Experts (EoE) visit from Moldova focused on DRA. Ukraine: the PPRD East 2 team provided recommendations on how the Sectoral Risk Management Committee (once established, as prescribed by the “Regulations on Risk Management Organizations”) should address the development of DRA methodology in line with the EU DRA Guidelines, Guidelines for Hazard and Risk Assessment used during PPRD East Phase 1, and the EU good practice. The recommendations addressed:  the necessity for the Committee to set its position regarding the general approach to disaster risk reduction, adopting EU DRA Guidelines principles;  the necessity of developing suitable sub-laws or procedures addressing DRA-related topics such as the coordination among authorities and agencies, the involvement of external experts in the definition and application of DRA methodologies or the communication with the public;  the introduction of EU DRA Guidelines principles in the national sectoral scientific research programme, to be defined by the Committee, with the goal of improving the understanding of risks, their impacts and alternatives for risk mitigation; one of the expected outputs of this programme is the per- fection of a risk assessment methodology, including hazard and risk mapping; and  the definition of a roadmap for the development and implementation of a DRA methodology in the country.

The PPRD East 2 remains committed to support Partner Countries in developing, adjusting and enhancing their national DRA methodology based on their experience with the Guidelines for Hazard and Risk Assessment used during PPRD East Phase 1, on EU Guidelines on DRA, and EU good practices.

. Task A. 2.2 Multi-Risk Disaster Assessment at National Scale Accessible and comparable disaster risk information at national level are crucial for improving DRM strategies and practices. This task aims at elaborating and producing new, harmonized and more accessible disaster hazard and risk assessments at national levels, and uploading them to the ERRA platform. As the developed of DRA methodologies in Partner Countries is still on-going, this activity will actually be initiated once substantial advancements will be achieved by Partner Countries.

Activity A.3 Provision of support for the improvement of countries’ legislative framework and inter-institutional arrangements . Task A.3.2 Support for recommendation uptake The PPRD East 2 has been continuously mainstreaming the vision and principles of the INSPIRE Di- rective in the Partner Countries. Georgia is the only Partner Country that selected the INSPIRE Directive as a thematic topic to be addressed within the PPRD East 2 Programme. Despite several inquiries through the NPC and the INSPIRE National Focal Point at EMA, it was not possible to establish contact with the National Agency of Public Registry of the Ministry of Justice (the leading national agency for the implementation of the INSPIRE Directive in Georgia) in order to confirm that the metadata structure described in the analysed document (the draft version of the Georgian National Spa- tial Data Infrastructure Metadata Specification, available at http://nsdi.gov.ge/en/) is the final standard to

Progress Report 5 - 01 September 2017 21 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 contribute to the Georgian NSDI. Working under the assumption that this is the valid standard, further analysis has been done confirming that the metadata structure highly resembles the classical implementation of the INSPIRE directive specifications. No tailored standards have been set for the implementation of the Natural Hazard and Disaster Risk As- sessment information topics, the topic of PPRD East 2 concern. This is confirmed also by the metadata regulation exposed by the Georgian NSDI web site. The NSDI site provides both a metadata editor and a metadata validator to check for compliance with the NSDI rules. Such tools need to be checked against the metadata records that can be provided through the ERRA metadata editor. The compilation rules proposed by the Georgian authorities refer to the European Commission regulation No 1205/2008 for the implementation of the Directive 2007/2/EC with regards to metadata. A discussion with NAPR, as Geoportal manager, is needed to identify the right procedure for contributing the data published by ERRA or any DRA dedicated Geoportal in EMA to the NSDI.

3.2. ACTIVITY AREA B Activity B.1 Capacity building through CP trainings and exchange of information, expertise and best practice regarding the Union Civil Protection Mechanism (EUCPM) . Task B.1.1 Strengthening Network of National Programme Coordinators and Operational 24/7 Contact Points During the reporting period, the strengthening of network of NPCs and Operational 24/7 Contact Points was mainly addressed through the conduct of the Regional Table-Top Exercise (RTTX), which involved the operational contact points in all Partner Countries as well as in three Member States of the EUCPM and the ERCC. Furthermore, the conduct of the last CP training course (ADT 2) also offered an opportunity to strengthen this network. Building on a now well-established cooperation with DG ECHO, the PPRD East 2 further facilitated the participation of representatives from the Partner Countries in the Exchange of Experts (EoE) Programme. On 19-21 April 2017, five experts from the Ministry of Emergency Situations of Azerbaijan visited DEMA to learn about the organisation and training of a Search and Rescue (SAR) team with a view to the INSARAG classification of the team. The EoE programme and the list of participants are attached in An- nex 10.

. Task B.1.2 Capacity Building through Lessons Learnt The analysis of lessons learnt has become an integrated item in connection with all activities related to the preparation of the EU MOLDEX 2017. In connection with the RTTX conducted on 28-29 March 2017 an immediate discussion of the lessons learnt was conducted in each Partner Country and reports on the impressions were collected and compiled into a single report (see Task B.2 below). The report, and the impressions from the RTTX, have been discussed at the 2nd Planning Conference for the exercise EU MOLDEX 2017 (see Activity B.3 below).

. Task B.1.3 Civil Protection Training Programme o Subtask B.1.3.3 Advance Training Course The second and final Advanced Training Course (ADT 2) was conducted on 15-19 May 2017 at the Crisis Management Centre in Kuopio, Finland. It included a study visit to coordination centres in Helsinki. As previously agreed, this ADT courses was reserved for experts who had completed the BAT and OPM courses before and who had sufficient knowledge of English to attend a course with no translation into Russian. Almost a year before the course, the PPRD East 2 Experts sent to each Partner Country a list of recommended participants, some of which needed to spend time before the course on intensive language

Progress Report 5 - 01 September 2017 22 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 trainings. The recommendations included those participants who had shown the highest levels of knowledge, interest and activity at the previous courses, and who appeared to have at least a basic knowledge of English. These lists were shared with the Partner Countries’ NPCs, with the recommendation that these persons should be given priority for participation at the ADT 2. NPCs agreed and endeav- oured to nominate four participants each, as recommended. However, due to the limited availability of English speakers, and a conflict of dates, Azerbaijan had only three participants, and Ukraine only one. The target audience of the five-day ADT 2 were emergency managers and experts likely to be team leaders of national teams involved in international CP assistance interventions. As opposed to the EUCPM training programme, aiming at training EU Team Leaders, this training aimed at national team leaders operating together with EUCPM teams. In addition to updates on the EUCPM, the Mechanism Partners, and Host Nation Support, the course included modules on political aspects of international disaster relief operations, media relations, and exercises on diplomatic negotiations and information gathering in an emergency environment. Throughout the course, participants were asked to complete daily evaluations and, at the end, an overall course evaluation using the standard format prescribed for EUCPM courses. The course was conducted with a high degree of satisfaction (4.96 out of 5). The report on ADT 2 is available in Annex 11, which also includes written comments by the participants. 20 participants attended the ADT 2 course: 15 represented CP organisations while 5 represented other ministries or the Red Cross/Rec Crescent Societies.

Activity B.2 Capacity building through Table-Top Exercises (TTXs) on Host Nations Support (HNS) . Task B.2.1 Follow-up on the HNS TTXs organised in each Partner Country The Government of Armenia adopted two Decrees that include HNS related elements - Decree on the use of international airports during disasters (which includes a specific part on provision of HNS) has been adopted on 3 February 2017, and National DRM Strategy (which includes a task to locally customize “EU HNS Guidelines”) has been adopted on 10 April 2017. Documents were not provided during the reporting period (despite repeated requests), so the Programme experts were not able to analyse it or to provide their comments and feedback. With an aim to facilitate information sharing and exchange of experience, the HNS legislation developed by Partner Countries (Georgia and Moldova), and by EU MS (Croatia) have been shared with MES. In Belarus, MES implemented HNS elements through the Government Resolution dated 13 June 2016, № 450 "On some issues of management of emergency situation liquidation". The HNS “sending nation” function, which covers provision of both rescue teams and in-kind material, is covered by existing Presi- dential Decree № 269 amended in 2016. The HNS “host (receiving) nation” function is planned to be covered by a separate section in “Plan for protection of population and territory in case of natural and man- made disasters in Republic of Belarus”. This section is under development, to be finished by September 2017. In Georgia, the adoption of the draft Governmental Decree on HNS developed by EMA with the PPRD East 2 expert support is due till the end of 2017. The CPESS of Moldova has finalised the Governmental Regulation on HNS, and it was adopted on 6 June 2017 as Governmental Decision No.408. Programme also provided examples of HNS legislation developed by EU MS (Croatia and Czech Republic). Responding to the request of the HNS NFP of Ukraine, the Programme provided support in a form of provision of examples of HNS legislation developed by other Partner Countries (Belarus, Georgia and Moldova) and the EU MS (Croatia and Czech Republic). At the meeting following the RTTX, it was agreed that SES would develop an initial draft HNS legislative document, which they will share with the PPRD East 2 for commenting. Till the end of this reporting period no draft was provided.

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Programme actually approached most of EU MS asking for examples of national HNS legislation, regulations and procedures, and upon the analyses of documents received from Croatia, Czech Republic, Fin- land, Poland and Romania, decided to share HR and CZ documents with Partner Countries.

. Task B.2.2 Conduct of a Regional Table-top Exercise The Regional Table-Top Exercise (RTTX) was conducted on 28-29 March 2017. It was conducted simultaneously at the operational centres of the emergency services of the six Partner Countries, three EU member states (Czech Republic, Denmark, and Romania) and the ERCC in Brussels. It was decided that the RTTX would be based on the same disaster scenario as the EU MOLDEX 2017 planned for September 2017. The RTTX simulated the exchange of information (notification of disaster, request for assistance, offers of assistance, clarification of HNS arrangements) taking place between the Partner Countries’ Governments and the ERCC prior to the actual sending of assistance/rescue teams. In that way, the RTTX served as the command-post lead-in to the EU MOLDEX 2017. In order to assist the experts in Partner Countries, and to serve as Exercise Control (EXCON), one expert from the PPRD East 2 team was present in each Partner Country and in the ERCC. The role of the experts was to respond to questions that might arise and to ensure that the appropriate messages were sent and received in time. The exercise provided an excellent opportunity to test the application of the EU Guidelines on HNS, including the use of the formats for requesting and offering assistance, although, both communication problems and delays in responding occurred during the RTTX, as expected. The general impression from the exercise participants was that this format of exercise – engaging the coordination centres of several countries simultaneously – was a novelty that proved to be very successful, and that the presence of international experts to support the actors in each Partner Country was indis- pensable. It was felt, however, that the country requesting assistance (in this case Moldova) derived more benefit from the exercise than the others, and that it would be beneficial to conduct similar exercises where the other Partner Countries in turn could be the focus of international assistance. More than 100 experts took part in the RTTX representing roughly 80% from CP and 20% from other authorities. The attendance lists indicated 19 participants in Armenia, 10 in Azerbaijan, 16 in Belarus, 9 in Georgia, 33 in Moldova, and 24 in Ukraine. A full report on the RTTX and its annexes are attached in Annex 12.

Activity B.3 Capacity building through full-scale field exercise The first formal Planning Conference for the full-scale field exercise EU MOLDEX 2017 took place in Chisinau on 01-02 March 2017. The Planning Conference discussed the modalities for the participation of teams from each Partner Country and from three EUCPM Participating States (Czech Republic, Den- mark, and Romania). Of particular concern was the need to arrange transportation of the teams and equipment from Armenia, Azerbaijan, and Georgia. The 1st Planning Conference also discussed the arrangements for the forthcoming RTTX (see activity B.2.2 above) and agreed that the RTTX would serve as the command-post lead in to the EU MOLDEX 2017. In addition to the statements and interventions by the countries participating in the exercise, the Planning Conference also heard statements by Moldovan authorities representing Customs, Border Control, and Ministry of Agriculture, concerning the formalities of entry into Moldova of personnel, equipment, and search dogs. Furthermore, the communications expert of the Civil Protection and Emergency Services Sector (CPESS) of Moldova presented the arrangements for the use of VHF radios during the exercise.

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The report on the 1st Planning Conference is attached at Annex 13. The 1st Planning Conference was attended by 18 experts from the Partner Countries (8 from Moldova, and 2 from each of the other Partner Country) plus representatives of the Czech Republic and Denmark. Subsequent to the 1st Planning Conference, negotiations were conducted between the PPRD East 2 team and each of the Partner Countries, Denmark, Czech Republic and Romania to clarify exactly what kind of team or sub-teams each country would bring. Particularly in regard to Armenia, Azerbaijan, and Georgia, the negotiations also aimed to clarify the precise weight and volume of the equipment to be transported by air, as well as to ascertain that the equipment would not include restricted items of any kind. Intensive cooperation took place between the PPRD East 2 team and the staff of CPESS to reach agreement on the detailed budget indicating precisely which items would be covered by Moldova and which by the Programme. Furthermore, the cooperative effort, supported by the experts from DEMA, aimed to decide upon the final selection of exercise sites and arrangements for their preparation bearing in mind the need to ensure safety while also creating a sufficiently challenging environment to operate. Meanwhile, and in preparation of the 2nd Planning Conference, the draft Exercise Instructions were updated and issued on 01 June 2017 (see Annex 13a). The draft included among other matters draft Terms of Reference for the EUCPT and for the evaluators, draft programmes for observers and for VIPs, and nomination forms for EUCPT members, evaluators, and observers. The EU funded EoE Programme, ad- ministered by Technische Hilfswerk from Germany, kindly agreed that 10 observes from EUCPM Partici- pating States could be funded under the Programme, in addition to 15 observers from Partner Countries and 1 observer from Algeria. The European Commission issued the formal invitation to EUCPM Participating States on 07 June 2017, (Annex 14). During the 2nd Planning Conference (which took place during writing this report on 14-15 June 2017), apart from the discussion of detailed arrangements for the exercise, it was decided to revise the programmes for observers and VIP. The revised programmes are attached in Annex 15. By the time of the finalisation of this report, nominations have been received for 23 observers (not including observers from Partner Countries), 3 EUCPT members, and 4 evaluators (Annex 16).

3.3. ACTIVITY AREA C Activity C.1 Further development of ERRA

During the reporting period preparatory activities related to Activity A.2 and Activity C.2 have been undertaken within the Activity C.1.

. Task C.1.1 Further improvement of ERRA The actual improvement of the ERRA system is subject to some external variables that were under consideration during the reporting period. In particular, only during writing this report the European Commis- sion communicated to the Programme its decision to postpone the upgrade of ERRA to a next phase of the PPRD East Programme, as the long-term sustainability of ERRA has first to be insured before EU funds are committed for this upgrade. In addition, the Programme was also informed that activities on ERRA till the end of the Programme should be limited to keeping the application running in the 6 Partner Countries (more details in Chapter 5). While these decisions were under deliberation, the Programme concentrated on providing support to Partner Countries in the use and uptake of ERRA by: 1. Identifying, in cooperation with Activity A.1 and Activity A.2, DRA data and information with the aim to improve the current content of the ERRA; and

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2. Monitoring the current ERRA installations, in order to be able to intervene in case fixes are needed. As per point 1, carried out jointly with Activity A.1 and Activity A.2, it focused, on one hand, on capturing the specificities of each Partner Country and, on the other hand, on setting-up a reference set of data for the further development of DRA at national level. This key DRA dataset is proposed with the aim to improve the content of the present ERRA repository, as well as to assist in homogenising the information layers at the regional level. In addition, it can/should be also used by Partner Countries as a benchmark for identification of potential information gaps and avenues for future investment in information production. PPRD East 2 continued promoting and facilitating the use of ERRA in Partner Countries through:  mainstreaming ERRA with other national initiatives. This activity required coordination and, from a technical point of view, the integration and interoperability of ERRA with other institutional geoportals. The implementation of this activity has a different significance depending on the Partner Countries’ different levels of advancement into IT platforms implementation and SDI definition. Specifically, for countries like Georgia and Moldova that have an undergoing activity in respect to the development of a NSDI, a full interoperability will be guaranteed. In the case of Georgia this is strictly connected with the Activity A.3 for which analysis of the country metadata profile has been carried out. For the other countries, the PPRD East 2 is in the process of selecting, together with the main beneficiaries, the initiatives that need to be linked with the ERRA portal assessing the feasibility in consideration of interest, time and budget constraints.  data sharing inside Partner Countries and within the EaP region. Already established inter- institutional WGs for FRM, DRA and DLD have been assisted in defining the rules for information sharing inside their respective countries with particular focus on data sharing between institutions and the general public, as well as for information sharing outside the Partner Country with particular focus on the EaP region in the context of the PPRD East 2. In this sense, the DRA inter-institutional WGs are envisaged to serve as the main reference for defining ERRA data sharing policies as well as to define improved use cases for the ERRA upgrade. In Armenia, the Programme is planning to leverage on the Geospatial Data Working Group for DRM established by the WB under the National Disaster Risk Management Program. In Georgia, the links are created directly with EMA and SSCMC.

. Task C.1.2 Interoperability of ERRA [or using ERRA to visualise results of Early Warning Sys- tems, as requested by Azerbaijan] o Subtask C.1.2.2 Enhancement of ERRA interoperability Specific modalities to enhance the interoperability of ERRA have been developed and included in the Terms of Reference of the ERRA upgrade. Specifically, the upgraded ERRA will be interoperable with EFAS - European Flood Awareness System, EFFIS - European Forest Fire Information System; GDACS, UNISDR - Global Assessment Report, INFORM platform from JRC. The services picked for the interoperability enhancement of the ERRA system are continuously evolving and it is necessary to constantly maintain contact with the institutions providing the web services selected for connection thanks to previous activities. PPRD East 2 has agreed with the JRC on the modalities for the interoperability of EFAS and EFFIS with the ERRA upgraded system. Because of the nature of the data delivered by EFAS and EFFIS, PPRD East 2 has analysed and identified the type of information that can be linked to the ERRA platform in its current form (EFAS and EFFIS relate to real-time and forecast information in case of floods and forest fires, whereas the ERRA platform shows static or slowly varying information). In addition, and especially for EFAS, a formal agreement has to be reached with the State Hydro- Meteorological Service to receive EFAS data and redistribute it to interested institutions accessing ERRA. The PPRD East 2 has proposed to closely support Partner Countries on this path by coordinating with the

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EU technical counterparts and clarifying critical points if necessary. No request for facilitation has been expressed by the Partner Countries. As described in the previous progress reports and with regards to the Copernicus EMS rapid mapping, the PPRD East 2 team remained available to support the CP authorities by identifying the most effective procedure to trigger the service through EU Delegations (since they are the only authorised users of the Copernicus service in the Partner Countries) and in case to visualize the results in ERRA. In case the Copernicus Risk & Recovery service will be of interest to Partner Countries, the assistance should not only address the facilitation of the formal process, but also the preparation of the technical requests needed to be delivered to the Copernicus team to finalise the ToR for the service implementation. All the preparation activities with respect to the ERRA interoperability with other web services have been performed (e.g. web services identification and analysis), but there is a need for permanent update and this activity will thus be kept alive during the next reporting periods.

Activity C.2 Improving national disaster loss data collection and processing . Task C.2.3 Support for the implementation of a system for collection of Disaster Loss Data (DLD) o Subtask C.2.3.1 Legal and institutional development of DLD system Armenia: The inter-institutional national WG is not yet established. PPRD East 2 has encouraged several times MES to finalize this process, including in the letter sent to the SC member. Georgia: SSCMC developed the Reform Agenda of the Natural Hazard Loss Assessment and Recovery System of Georgia based on the Action Plan drafted by PPRD East 2 and endorsed by the Inter- Ministerial DLD WG led by SSCMC. As part of the Reform Agenda, on-going activities include developing classification of natural hazards according to the EU’s INSPIRE Directive by SSCMC with the support of MENRP, MIA, and MoA. The classification will serve as the bases of proper accounting of natural hazards, improvement of the assessment of the relevant risks and dissemination of information to fulfil reporting obligations of the country. The process of creating unified and comparable physical damage indicators for all main sectors (agriculture, energy, health, etc.) has commenced under SSCMC leadership. SSCMC consulted relevant agencies in order to develop sector specific list of assets (asset groups) that could be damaged by disasters caused by natural hazards. The preliminary elaboration of National Classification of Emergencies (aggre- gated on operational levels) has been prepared. The PPRD East 2 team facilitated the participation of SSCMC representatives in the EoE Programme and four SSCMC experts visited ACPDR Slovenia in the period 15-17 May 2017. The focus of the visit was the DLD accounting system of Slovenia from the regulatory to the technological points of view (report on the EoE is available in Annex 17). SSCMC has negotiated to receive assistance from UNDP for the implementation of the Reform Agenda of the Natural Hazard Loss Assessment and Recovery System of Georgia. As the UNDP DLD Project is yet to start, PPRD East 2 and SSCMC have jointly defined the modalities of interaction with UNDP implementation team in order to ensure full harmonization of the two initiatives and guarantee the complementary of the support provided. The table below summarizes the status of the implementation of the above mentioned actions:

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Action Status

Comparison of the classification of emergencies used in Georgia Completed (in Georgian) and the Hazard Classification according to JRC DLD Guidance (2015), INSPIRE and SEVESO Directives; Elaboration of National Classification of Emergencies (aggregat- On-going ed and operational levels);

Comparison of loss data currently collected in Georgia and the Comparison with JRC DLD JRC DLD Guidance (2015), as well as Sendai Framework; (indica- guidance is completed tors and sub-indicators) Comparison with Sendai Indica- tors will be completed once the indicators are officially adopted Elaboration of National Loss Indicators based on JRC DLD Guid- On-going ance (2015) as well as the Sendai indicators (Events registered in database, Indicators for DLD accounting, Thresholds for Disaster Loss Data)

Moldova: following the internal CPESS reorganisation that took place in April 2017, Mr Adrian Ciobanu, Main Specialist in Planning and Analysis Division, has been appointed as a new DLD Focal Point. Moldova provided in November 2016 (in Romanian language) the preliminary comparison of the classification of emergencies and associated losses with the JRC DLD Guidance from 2015. The final version was developed and provided to PPRD East 2 for review in July 2017. Basically, the hazards classification used in Moldova is consistent with INSPIRE classification excluding tsunami, volcanic events and underground fires that are not relevant for Moldova. As per the loss data currently collected in Moldova, the preliminary analysis showed that indicator for human and physical losses adopted in Moldova are consistent with the one of JRC DLD Guidance (2015), while economic loss indicators related to agriculture, industry, commerce, water supply and tourism are not present in the Moldovan system. The comparison of the Sendai indicators and indicators adopted in Moldova are under finalization. The work on the comparison is continuing and further refinements will be received in the next reporting period. The table below summarizes the status of on-going activities.

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Action Status

Comparison of the classification of emergencies and associated Under finalization losses adopted in Moldova and the JRC DLD Guidance (2015); comparative analysis of loss data currently collected in Moldova and the JRC DLD Guidance (2015) and Sendai targets Definition of set of National Loss indicators based on JRC DLD On-going Guidance (2015) as well as the Sendai indicators (Events registered in database, Indicators for DLD accounting, Thresholds for DLD)

In addition, preliminary agreement has been reached with Slovenian Civil Protection to host Moldavian EoE on DLD sometimes during the autumn 2017, similar to the one undertaken in May 2017 by Georgian experts. Ukraine: the inter-ministerial national DLD WG has been established and is coordinated by SES. A first WG meeting was held on 30 September 2016 in Kyiv and a DLD Action Plan has been endorsed by this WG. The implementation of the Action Plan has been delayed and PPRD East 2 encouraged SES to take concrete measures in order to advance with the implementation of the Action Plan, as mentioned in the letter sent to SC member. On 21 June 2017, a second meeting of the WG was held. The Comparison of the classification of emergencies and associated losses with JRC-DLD guidance and Sendai targets was finalised at that occasion. The WG highlights the need of organizing a regional DLD event on the implementation of the Sendai Framework related to DLD. The table below summarizes the status of the on-going activities envisaged in the WG Action Plan:

Action Status

Comparison of the classification of emergencies and associated Finalized damage and losses introduced in Ukraine and the classification included in the JRC-DLD Guidance (2015); comparative analysis of the damage and loss data available in Ukraine, and the data envisaged in the JRC-DLD Guidance (2015) Definition of a set of national damage and loss indicators on the On-going basis of the JRC-DLD Guidance (2015), as well as the indicators included in the Sendai Framework (events registered in the database; the criteria for recording the disaster damage and loss data; thresholds of the disaster damage and loss data)

As reported in the Progress Report #2, legal and institutional development of DLD system has not been selected as a priority by Azerbaijan and Belarus.

o Subtask C.2.3.2 Improving data accessibility and comparability at national, regional and European level

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PPRD East 2 established direct contact with the European Working Group on DLD coordinated by the JRC. Partner Countries have been informed during NAG/CAG meeting in October - November 2016 that the Programme would facilitate presentation of Partner Countries’ achievements in the development of the DLD national systems at the 9th European Loss Data Workshop organised on 20-21 March 2017 in Brussels, Belgium. Mr Aleksandre Revia, Director of Department of Economic Security, Office of State Security and Crisis Management Council of Georgia participated. His positive feedback is summarised in the following para- graph from his Mission Report (Annex 18): “Since Georgia is at the stage of comprehensive revision of existing practices and introduction of new loss assessment methodologies, participation in the workshop, engagement with the presenters and discussing different models were very useful. An important benefit was also meeting with peers from the EU countries and institutions. Building such network is very useful to share experience and professional views on different subject matters and challenges.”

3.4. ACTIVITY AREA D Activity D.1 Review and Further development and implementation of the Communication Strategy . Task D.1.1 Revision and update of the PPRD East Communication Strategy The main focus continued to be on drafting National Communication Strategies (NSC) for Raising Aware- ness about Disasters (RAD) in those Partner Countries where the national inter-ministerial WGs were established and active. During the reporting period, the inter-ministerial national WG for drafting the NCS (RAD WG) has been established in Belarus, in addition to the WGs previously established in Armenia, Moldova and Ukraine. Azerbaijan planned to establish the RAD WG in the beginning of 2017, however this goal was not met yet. The inaugural meeting of the RAD WG in Belarus was held on 14 March 2017. The PPRD East 2 experts provided comments on the initial draft of the National Communication Strategy prepared by the MES, and guidance/recommendations for the next steps of the Strategy development. The meeting concluded with division of tasks and responsibilities for finalizing the draft, and for development of the Action Plan for the NCS implementation. The meeting of the BY RAD WG was attended by 6 participants of whom 3 were from MES, 2 from other Governmental institutions and 1 from the EU Delegation. Draft Agenda, LoP and meeting minutes are available in Annex 19. The process of drafting of the NCS in Moldova has been hampered by the lack of interest and motivation of national DRM stakeholders other than CPESS. In consultation with CPESS, the Programme provided a framework document in which roles and responsibilities of all national stakeholders in raising awareness about disaster i.e. in developing and implementing NCS are presented and explained. The framework document is attached as the Annex 20. According to information received from the SES, the Ukrainian RAD WG was not active and needs to be re-established. This is one of the issues addressed in the letter sent to SC member. According to the information received during the 3rd Steering Committee meeting, Armenia has been drafting the National Communication Strategy. However, despite the Programme’s efforts, we did not receive any additional information regarding its status, neither any information on the support Programme might provide. Similarly, Programme has not received the new date for the RAD WG meeting. In addition, and as already reported, the Programme facilitated the Armenian request to learn more on EU experience in raising awareness about disasters. Unfortunately, since July 2016 German colleagues have been waiting for the official letter from the Armenian MES in order to initiate the official procedure and to organise the proposed EoE.

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During writing this report, the new Ministerial Order was received from Armenia in which the appointment of new RAD FP was announced as well as the nomination of the members of Ministerial RAD WG. The newly appointed RAD FP has been addressed with the issues presented above.

. Task D.1.5 Continuation of initiated work with journalists o Subtask D.1.5.2 Further development of the PPRD East 2 Journalist Network With the aim to implement one of the conclusions of the Regional Workshop on Cooperation with Journal- ists and Communication Experts, the Programme invited journalists to participate in PPRD East 2 Re- gional TTX in March 2017. Only one of them reacted to this invitation and none took part in that event. Due to the extremely low interest of journalists to participate to the Regional TTX (an integral part of the EU MOLDEX 2017), the Programme decided to provide an opportunity to students in journalism to learn about the role of media during international emergency response operations. PPRD East 2 will invite a group of students of journalism from Moldovan universities to participate at EU MOLDEX 2017 and simu- late media during the exercise.

Activity D.2 Collaboration with EU Delegations and coordination with other DRM initiatives in Partner Countries . Task D.2.1 Synergies with other DRM initiatives During the reporting period, the Programme continued cooperation with the EU-funded APENA Project in Ukraine. Initial contact established with the IPA DRAM Project was further expanded with IPA DRAM participation at the 3rd SC meeting of the PPRD East 2 Programme, and with PPRD East 2 participation at the 1st IPA DRAM SC meeting. Similarly, PPRD East 2 Programme participated and/or was presented at the:  13th Meeting of the Working Group on Flood Management and Climate Change Adaptation in the Dniester River Basin organised by UNECE and OSCE,  CP Committee Meeting organised by DG ECHO within the EUCPM,  Sub-regional Workshop for Eastern Europe and Caucasus on industrial accident prevention: Chemicals management, identification and notification of industrial hazardous activities organised by UNECE; and  DIPECHO IV in Southern Caucasus: Lessons Learned Exercise organised by DG ECHO. In addition, contacts are maintained with the “Strengthening coordinated response in Armenia and Geor- gia through improved Red Cross organisational emergency preparedness (EmPrep)” Project and with the UNDP DLD Project in Georgia. As reported earlier, PPRD East 2 continued to facilitate the Partner Countries’ participation in the DG ECHO Exchange of Experts (EoE) Programme. Also, the Programme invited representatives of UN agencies and national Red Cross/Red Crescent societies to several Programme’s events.

. Task D.2.2 Coordination with EU Delegations (EUDs) During the 5th reporting period, the PPRD East 2 team continued to systematically inform well in advance all EUDs about Programme’s events organised in their country. EUDs were of course systematically invited and we, as always, offered to meet bilaterally. EUDs were present at our events in Belarus and Mol- dova. In regard to the EUD Moldova, increased interest and quite active participation has to be reported, especially in regard to the preparation of and organisation of the EU MOLDEX 2017. As already reported, during writing this report the 2nd Planning Conference of the EU MOLDEX 2017 has been organised in Chis- inau, and the EUD Moldova representative, Mr Steven Daniels, also participated in the press conference

Progress Report 5 - 01 September 2017 31 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 organised by the Programme and CPESS (http://pprdeast2.eu/en/2017/eu-moldex-2017-planning-press- conference/). DG ECHO representative, Ms Erika Conti, also participated in the 2nd Planning Conference.

3.5. ACTIVITY AREA E Activity E.1 Fostering volunteerism in DRM . Task E.1.1 Improving National Volunteer System o Subtask E.1.1.3.1 Regional Joint Activities Regional Workshop on Civil Protection Volunteerism: According to the Programme’s Work Plan 2016-2018, the Programme organised on 30-31 May 2017 in Minsk, Belarus, a 2-day Regional Workshop on CP Volunteerism (CPV), involving representatives of national CP authorities, volunteer organisations and municipalities from all 6 Partner Countries. The workshop fully met its objectives in:  providing Partner Countries’ experts regional forum and the opportunity to present the progress made, and to exchange the experience in developing and establishing the national CPV legal and institutional system,  discussing procedures and process which Italian Red Cross undertook to become certi- fied/recognised CPV organisation in Italy,  guiding Partner Countries through the normative evolution of CPV in the EU context, and  presenting the EU Aid Volunteers Initiative as potential source of further support for the development of civil protection volunteerism in Partner Countries. The workshop was delivered through a series of lectures given by the PPRD East 2 experts and by external lecturers representing the Education, Audiovisual and Culture Executive Agency of the European Commission and the Italian Red Cross, and through discussions conducted in small WG followed by ple- nary debates. After the workshop, the participants were asked to complete an overall event evaluation. Feedbacks were extremely positive, with an average level of satisfaction of 4.8 (out of maximum 5). In total, 15 participants took part in the workshop – 11 from CP authorities of the key beneficiaries, 1 from Azerbaijani Red Crescent and 1 from Belarus Red Cross Associations, and 2 represented Moldovan municipalities. Workshop Report is attached in Annex 21. With an aim of supporting Partner Countries in the development of the national CPV legal and institutional frameworks, and in the development of national database of CPV organisations, the Programme has provided Partner Countries with the “Assessment tool for comparative analysis of civil protection volunteerism” (Annex 22). This assessment tool, which was originally developed by a consortium of the EU funded Project BE DRIN (http://www.bedrin.eu), has been adapted by the Programme experts for its use by the Partner Countries. This adapted tool aims to provide a set of information essential to understand, elaborate and strengthen civil protection volunteerism systems. It follows the conceptual scheme of requirements needed for the certification as a Hosting Organization by DG ECHO under the EU Aid Volunteer In- itiative. Additionally, the Programme provided the Partner Countries with a template of “Application for Registra- tion with Central Registry of Civil Protection Volunteer Organisations” (Annex 22). This template was originally developed by the Italian CP authorities, and subsequently adapted by the Programme experts to serve as an example of the EU good practise for registration of CP volunteer organisations in national database of CP volunteer organisations.

o Subtask E.1.1.3.2 Azerbaijan, Belarus, Moldova and Ukraine national activities CPV in Moldova: As a follow up to the inaugural meeting of the national CPV WG, CPESS has developed a draft Regulation for CP Volunteerism. However, this draft was not provided to the PPRD East 2 yet, so the experts had no opportunity to comment it.

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CPV in Belarus: Following the findings and conclusions from the Study Tour on CPV and the 1st CPV WG meeting, the MES has decided to establish new voluntary fire-fighting organisations. This new concept is introduced in a draft Law amending the existing “Law on Fire Safety”. Since the initial draft Law has been returned by the Parliament with additional comments, the adoption process will be repeated and it is expected to have the draft Law adopted by September/November 2017. When the new Law is adopted, the MES will develop more specific Governmental Resolution detailing the establishment of the new voluntary fire-fighting organisations. CPV in Ukraine: Although initial information indicated that the Ukrainian NFP and the CPV WG are in place, the prolonged period of non-activity confirmed the necessity to re-identify the CPV NFP and to re- establish the CPV WG. During the reporting period, no progress has been achieved in this regard. However, despite the non-existence of the NFP and the CPV WG, the UA representative at the CPV RW portrayed a new concept of a national CPV system recently developed by a WG created as a part of the on-going decentralization and reconstruction process of the national CP system. This process also included development of a new Law introducing the new CPV system. In the follow-up discussion with UA representatives, it became clear that this WG is not aware of the PPRD East 2 Programme and its activities in the area of CPV. It was agreed by both parties to establish, through the NPC, close working rela- tionship to explore synergies and complementarities, and the modalities how the PPRD East 2 Pro- gramme can support this on-going decentralization and reconstruction process. It was agreed that the Programme would provide the expert advice on the draft Law when it is distributed to other line Ministries. Even though Armenia did not select CPV as a priority activity to be addressed within the Programme, certain positive progress in CPV was reported during CPV RW. On 23 March 2017 a Concept of a Law for Volunteerism has been adopted by the Government, thus providing the bases for developing a Law for General Volunteerism, with a goal to be adopted by November 2017. Although the Law is intended to cover entire volunteerism, there are specific parts that focus on CPV. It was agreed that the draft Law should be shared with the PPRD East 2, so we will be able to provide our support and comments.

Activity E.2 Ensuring Project Visibility . Task E.2.1 Develop and implement Visibility Plan o Subtask E.2.1.2 Implement Visibility plan During the reporting period, the Programme web portal continued posting on all planned and conducted activities, documents developed either by the Programme or by other relevant institutions. The Pro- gramme’s mailing list has now reached 699 subscribers with confirmed (active) status, compared to 581 six months ago. This again proves the growing interest for our activities in the Partner Countries and globally as well. Below are some key statistics showing a very positive and constant status in terms of numbers of PPRD East 2 website visits:

Figure 1: Programme’s website statistics since December 2016

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A new banner providing direct link to the PPRD East 2 website have been posted on the website of the MES of Belarus, in addition to those of MES of Armenia and CPESS of Moldova. Reciprocally, the banner of MES of Belarus has been posted on the Programme website. The establishment of these “direct” links with remaining three beneficiaries is in the process. Also in regard to Belarus, Programme participated in the visibility activity organised by the EUD in Belarus “Faces of Projects”. The objective was to increase the knowledge of general population on EU funded assistance to Belarus presenting results, benefits and changes that EU funded projects bring into people's life. Four MES representatives are selected as the PPRD East 2 “Heroes in Belarus”, and their photos, together with the infografics, are exhibited in 10 municipalities in Belarus in period June-October 2017. In- fografics is available in Annex 23, whereas information on the opening event is available at http://euprojects.by/news/photo-exhibition-faces-of-projects-in-maladzie-na/. The PPRD East 2 Facebook page continued to be regularly updated and provided almost real-time information on the Programme's and Partner Countries activities and events as well as relevant ECHO Daily Flashes, ECHO Daily Maps and updates on EU Humanitarian Aid & CP issued by the ERCC. Unfortunately, due to a recent hacking attack on the PPRD East Programme Facebook account, the PPRD East 2 team lost access to it, so cannot provide the usual Facebook statistics. The new, PPRD East 2 Facebook account has been created (https://www.facebook.com/PPRDEast2/), and we are exploring the possibility to merge into it information provided on the previous Facebook page. During the reporting period a third PPRD East 2 Newsletter was prepared. This third issue of our newsletter focuses on the results the PPRD East 2 Flagship Initiative has achieved at mid-term of its implementation. We have decided to cross-interview the manager of the Programme, Mr Jean-François Moret, and the Steering Committee members of each of the 6 PPRD East 2 Partner Countries. This way, we provided a wide overview of where the Programme stands at the moment as well as opinions, comments and suggestions on how we could make together the best possible use of the remaining time and resources before the Programme ends in November 2018. Newsletter #3 in English and Russian is available at http://pprdeast2.eu/wp-content/uploads/2017/06/PPRD-East-2-newsletter3.en_.pdf, http://pprdeast2.eu/wp-content/uploads/2017/06/PPRD-East-2-newsletter3.ru_.pdf. In addition to the Newsletter, Programme has developed the Fact Sheet, providing the brief overview of the Programme as of April 2017 – also available on the web site in English and in Russian: http://pprdeast2.eu/wp-content/uploads/2017/04/PPRDEast2-FactsSheet.04.2017.en_.pdf, http://pprdeast2.eu/wp-content/uploads/2017/04/PPRDEast2-FactsSheet.04.2017.ru_.pdf.

Activity E.3 Programme Management . Task E.3.1 National Programme Coordinators meetings The third NPC meeting was held on 2 February 2017 in Brussels, Belgium. It served as a technical preparatory meeting ahead of the Steering Committee meeting.

. Task E.3.2 Steering Committee meetings The 3rd SC meeting took place in Brussels on 2 February 2017. The event was organised by the Pro- gramme team with the guidance of and in close cooperation with DG ECHO and DG NEAR. It brought together Steering Committee members and National Programme Coordinators from Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine, representatives from the European Commission, as well as representatives from EUCPM Participating States, from relevant EU-funded initiatives, as well as NATO and UN officials. In total, some 40 participants attended the meeting. The opening statement of Mr Johannes Luchner, Director of Emergency Management Directorate at DG ECHO, highlighted the PPRD East 2 Programme as a pioneer initiative developed in the midst of a

Progress Report 5 - 01 September 2017 34 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 review and improvement process of the European disaster risk management structures and approaches, focusing not only on response, but also on preparedness and prevention. In this vein, Mr Luchner praised PPRD East 2 for delivering good results both in prevention and preparedness for response, in line with the Sendai framework for disaster risk reduction. In complementary remarks from DG NEAR, Mr Vassilis Maragos, Head of Unit, welcomed participants and highlighted the focus on results across all EU-funded programmes hence the need to ensure ownership and sustainability of work done jointly. The Steering Committee members:  Took note of recent developments on the civil protection/disaster risk management policies;  Welcomed the updates on the EUCPM;  Agreed to step up cooperation with the "SEVESO Capacity Building in EU Neighbourhood Coun- tries " project;  Expressed satisfaction over the results achieved by the Programme together with 6 Partner Countries who succeeded in advancing and establishing legal and institutional frameworks in areas as FRM, DLD, DRA, HNS, RAD and CPV;  Endorsed the main tasks and activities envisaged for the remaining implementation period;  Discussed and agreed the details of the EU MOLDEX 2017, the regional full-scale field exercise, which will take place in September 2017 in Moldova. The meeting reconfirmed that PPRD East 2 is a platform for exchanges at both policy and expert levels. It helps creating synergies with other initiatives and connections for a better-prepared and resilient region. Participating States to the EUCPM were also strongly encouraged to contribute to the Programme and find more subjects and topics to address jointly. PPRD East 2 is also considered as an instrument for the European Commission to establish closer cooperation with the countries of the Eastern neighbourhood, also at bilateral level. Agenda, List of Participants and Report of the meeting are available in Annex 24.

. Task E.3.4 Programme Reporting The Progress Report #4 has been partially approved by the EU on 12 April 2017, whereas the whole Pro- gress Report was approved during the writing of this report. During the reporting period a Result Oriented Monitoring (ROM) of the PPRD East 2 Programme was performed. The objective of the ROM review was to conduct an assessment of the relevance, efficiency, effectiveness and sustainability of the project and to provide conclusions and recommendations to support implementation and achievement of results. The ROM review was carried in accordance with the European Commission's methodology for ROM, using a questionnaire and information obtained during the missions to BY, GE, MD and UA. As stated in the ROM report, "PPRD East 2 is presently responding to the needs of the Partner Countries following the Steering Committee's decision in January 2016 to allow each Partner Country to select the activities that correspond to their needs, priorities and current policies. For the three Association countries involved (Georgia, Moldova and Ukraine) the Programme is highly relevant as it directly supports their bilateral agendas of approximation to the EU acquis." In addition, "the WGs are proving to be an efficient and cost effective mechanism through which PPRD East 2 can strengthen the CP systems of the Partner Countries", whereas the quality of the regional trainings has been to a high standard. At the same time, the ROM report stated that "the tender to redesign the ERRA platform using open source software and train teams of four experts in DRA and IT in each Partner Country to operate ERRA has also experienced delays of around 6 months. However, the upgrade of ERRA is complex as it is based on interoperability with other geo-portals operating in the Partner Countries, including those sup-

Progress Report 5 - 01 September 2017 35 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 porting early warning systems (EWS). It is also not clear how it will deliver support to DLD or DRA while there are delays in applying DRA in line with the EU acquis. In addition, there are inadequate guarantees in place to ensure quality control of data inputs will be permanently funded and supervised at the regional level". The ROM report concluded that "ERRA is unlikely to have the guarantees in place to ensure its operation and maintenance is secured at the regional level over the long-term" and recommended to EU and the Programme "to discuss how the upgrade to ERRA can be scaled down or postponed (to a possible third phase, or transferred to another pertinent project)". This recommendation was taken into full account by EU when the decision to postpone the upgrade of ERRA to a next phase of the PPRD East Programme was communicated to the Programme. In the Chap- ter 5 of this report the Programme presented activities planned to be undertaken to secure the long-term sustainability of ERRA.

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4. COUNTRY UPDATES DURING THE REPORTING PERIOD

The purpose of this section is to complement countries’ background information presented in previous reports (Inception report and progress reports #1, #2, #3 and #4) and provide an update on substantial changes and key activities/events relevant to the CP, DRM and the PPRD East 2 Programme that have occurred during the reporting period in Partner Countries.

4.1. ARMENIA On 1 February 2017 Acting Minister of Emergency Situations Mr Haykaram Mkhitaryan received Mr Al- brecht Broemme, Federal German Government Commissioner for Emergencies and Head of Federal Agency for Technical Relief. The purpose of the meeting was a detailed discussion and the signing process of the Memorandum on Cooperation between the MES of Armenia and the Federal Agency for Technical Relief of the Federal Ministry of Interior of Germany. According to a Presidential Decree of 6 February 2017, Mr David Tonoyan has been appointed Minister of Emergency Situations. President Sargsyan earlier signed a Decree relieving Mr Tonoyan from his duties of First Deputy Minister of Defence of Armenia. In the period February-May, newly appointed Minister Tonoyan met numerous foreign dignitaries and discussed the opportunities to extend and further enhance cooperation in the area of CP and DRM. Minister Tonoyan met NATO Defence Enhancement Education Program Expert Group representatives, led by project coordinator Mr Zhan Danduryan; co-chairs of Armenian-Russian Intergovernmental Com- mission on Military-Technical Cooperation; Ambassador Extraordinary and Plenipotentiary of the French Republic to Armenia Mr Jean-Francois Charpentier and Internal Security Attaché of the French Embassy in Georgia Mr Bruno Baldyuk; Mr Keiji Yano, landslide project coordinator of Japan International Coopera- tion Agency; Ms Magdy Martinez- Soliman, UN Secretary General’s Assistant Administrator, Director of the Bureau for Policy and Programme Support, UNDP and Mr Bradley Busetto, the UN Resident Coordi- nator, UNDP Resident Representative in Armenia; Head of the EU Delegation to Armenia, Ambassador Mr Piotr Antoni Świtalski, Head of Cooperation Section of the EU Delegation to Armenia Mr Hoa-Binh Adjemian and representative of the RA Ministry of Foreign Affairs A. Margaryan; Ambassador Extraordi- nary and Plenipotentiary of Islamic Republic of Iran to Armenia Mr Seyed Kazem Sadjadi; Mr Srdjan Stojanovic, DG ECHO Rapid Response Coordinator for the Eastern Neighbourhood, Central Asia, Iraq and Iran; and the delegation headed by Wolfgang Schmidt, German Red Cross Baden- Wurttemberg Provincial Branch. On 6 April 2017 the RA Government approved the DRR National Strategy and its Action Plan, defining the national strategic priorities and targets for DRM. National DRR Strategy is in compliance with the Sendai Framework for Action 2015-2030. On 27 April 2017 a field exercise on "Organization and implementation of search and rescue operations in case of an earthquake" was conducted in accordance with the INSARAG requirements, with the aim to raise the level of preparedness of USAR teams for international deployment. On 4 May 2017 Mr Enriko Apriamov was appointed Deputy Minister of Emergency Situations of Armenia. On 3 May 2017 President Sargsyan signed a decree relieving Lt. General Enriko Apriamov from the post of First Deputy Chief of the General Staff of the Armed Forces, and discharging him from military service. Deputy Minister Apriamov will coordinate and monitor the civil defence, “Centre of Disaster Medical Treatment” SNCO, and the activities of the Armenian-Russian Humanitarian Centre, in order to deepen cooperation with the Russian Federation. (Biography can be found at: http://www.mes.am/en/news/item/2017/05/04/nor-texakal/).

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MES and the US Embassy’s Office of Military Cooperation in Armenia organized on 22 May 2017 a two- day practical workshop on “Crisis Communication”. Representatives of almost all state agencies, as well as representatives of Armavir, Aragatsotn, Kotayk and Shirak regional administrations responsible for media attended the workshop. On 24 May 2017 MES Rescue Service Deputy Director, Major General Vrezh Gabrielyan, received Bruno Balduk, the Internal Security Attaché of the French Embassy in Georgia, and discussed the possibility of cooperation between Armenia and Georgia during disasters that are most frequent in the region. On 24-25 May 2017 the MES organized a two-day command-staff exercise titled “Organization and implementation of population protection in case of nuclear and/or radiological total accident at Armenian Nuclear Power Plant”. The event was organized with the support of the Office of Military Cooperation of the US Embassy in Armenia. The main objective of the event was to improve response capacities and skills of state and local self-government bodies in a case of nuclear and/or radiological accident.

4.2. AZERBAIJAN Trainings on rescue and search in avalanches as well as skiing preparedness were held in Gabala on 12- 19 February 2017 in the frame of a cooperation action between the MES and the Federal Ministry of In- ternal Affairs of Austria. On 28 February 2017 the MES organized scientific-practical conference on the topic “Mutual activity in civil protection when combatting disasters”. On 14 April 2017 a table-top exercise was held with the participation of the several MES departments, the Crisis Management Centre and the MES Academy. The objective was to increase knowledge and skills of the MES international rescue team. An earthquake was simulated and the INSARAG guidelines, procedures and instructions were practiced.

4.3. BELARUS On 17 January 2017, Mr Vladimir Vashchenko, the Minister of Emergency Situations, met Mr Cesar Na- vas Vera, the Minister-Coordinator on Security of the Republic of Ecuador, and a MoU was signed between the rescue agencies of the two countries on cooperation in the field of prevention and management in disasters and emergencies. On 24 January 2017, an exercise was arranged in Bobruisk region, Mogilev oblast, which was unex- pected by the local authorities and aimed at testing the readiness of management and forces of the state emergency system to respond to emergencies typical for the wintertime. The exercise simulated the collapse of the roof in one of the largest hypermarkets in Bobruisk because of the snow load and complemented with an accident in the heating system caused by earthworks in the street. The main objective of the exercises was to optimize response and to improve inter-agency cooperation. On 25 February 2017, a technical meeting on cooperation with the European Flood Warning System (EFAS) was held at the Republican Centre for Emergency Management and Response of MES. Submis- sion of the Belarusian hydro-meteorological data to the EFAS system and the technical aspects of the formation and presentation of forecasts of hazardous hydrological phenomena by EFAS to Belarus were discussed. On 28 February – 1 March 2017 Mr Nikolai Chechotkin, the Head of the SES of Ukraine visited the MES of Belarus. The leaders of Belarusian and Ukrainian CP agencies discussed issues of cooperation in the field of emergency management and signed three documents:  an Agreement between the Government of the Republic of Belarus and the Cabinet of Ministers of Ukraine on cooperation in the field of air search and rescue,

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 Rules of Interaction and Information Exchange between the Republican Centre for Emergency Management and Response of the MES of Belarus and the Department of Emergency Response of the SES of Ukraine, and  a Joint Action Plan between the MES of Belarus and the SES of Ukraine for the implementation of the Agreement between the Government of the Republic of Belarus and the Cabinet of Minis- ters of Ukraine on cooperation in the field of emergency prevention and response in 2017-2020. On 4 March 2017 Minister Vashchenko met Mr Mikhail Harabadzhiu the Head of the Civil Protection and Emergency Situations Service of the MIA of Moldova, and discussed prospects of bilateral relations, including training of specialists from Moldova at the MES Civil Protection University, the forthcoming exercise EU MOLDEX 2017, and assistance of the MES Special Forces in potential training of Moldovan rescuers for INSARAG certification. On 15 March 2017 a special tactical exercise took place at the shopping centre in Minsk. According to the scenario, visitors were unable to leave the building due to a strong smoke, so they were rescued by helicopter Mi-8. All evacuation procedures, actions of the shopping centre personnel and rescuers were prac- tised during the exercise. During the night of 28-29 March 2017 a special tactical exercise took place at the Minsk subway. 26 units of emergency equipment and 110 rescuers were involved in extinguishing a burning train in the tunnel between stations, and in removing blockages formed after a partial collapse of a tunnel, all under the threat of ionizing radiation. On 30 March 2017 MES conducted scheduled training flights of Mi-8 and Mi-26 helicopters to train crews in using helicopter water buckets (3000 and 15000 litres), as from April to September MES helicopters are actively involved in fire-fighting activities. On 30 March 2017 MES presented a draft model Law "On Civil Protection" at the meeting of the Joint Commission at the CIS Inter-parliamentary Assembly on harmonization of legislation in the sphere of security and countering new challenges and threats. The draft Law is aimed at harmonizing and unifying the legislation of the CIS member states in the field of prevention and elimination of emergencies and com- bines two parallel systems: the system of civil defence (in wartime) and the system of prevention and liquidation of emergency situations (in peacetime). On 7 April 2017 Mr Gennady Lasuta, Deputy Minister and PPRD East 2 SC member, headed the Bela- rusian delegation at the first meeting of the Belarusian-Polish subcommittee on saving and protecting the population in emergency situations that was held in Janów Podlaski in Poland. Both parties emphasized the necessity to increase opportunities for prevention and joint response in case of natural and man-made disasters and other emergencies. On 11-13 April 2017 a sub-regional workshop for Eastern Europe and Caucasus was held in Minsk on industrial accident prevention: chemicals management, identification and notification of industrial hazardous activities. It was organized by the MES of Belarus and the United Nations Economic Commission for Eu- rope (UNECE) with the support of the Governments of Germany and Norway to assist beneficiary countries in the implementation the UNECE Convention on the Transboundary Effects of Industrial Accidents. On 19 April 2017 Mr Lassina Zerbo, the Executive Secretary of the Comprehensive Nuclear-Test-Ban Treaty Organization, visited the MES Republican Centre for Emergency Management and Response. On 4 May 2017 a videoconference was organized for the implementation of the decisions of the 4th meeting of the Joint Board of the MES of Russia, the MIA of Kazakhstan and the MES of Belarus, as well as the 2nd meeting of the Joint Scientific and Technical Council of the Rescue Agencies of the States- members of the Eurasian Economic Union. On 19 May 2017 Minister Vashchenko met representatives of the General Directorate of Civil Protection and Police of the MIA of the Republic of Sudan, and discussed organization of mutually beneficial cooperation in the field of prevention of and response to emergency situations.

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4.4. GEORGIA On 6-10 December 2016, a delegation from the Lviv State University of Life Safety (LSULS) visited Geor- gia and met Mr Zviad Katsishvili, Director of the Emergency Management Agency of MIA. Technical and legal aspects of future cooperation were discussed, as well as the possibility for LSULS to delive skill improvement training programme for Georgian fire-fighters and rescuers. On 11 January 2017, the National Strategy for Disaster Risk Reduction and its Plan of Action was adopted by the Government. The document was elaborated by experts under the coordination of the State Se- curity and Crises Management Council, with the participation of international and national NGOs. The main goal of this Strategy is to establish Governmental inter-agency flexible and effective system, which provides joint and coordinated efforts to reduces the risks of the man-made and disasters caused by natural hazards. The adopted Plan of Action defines specific actions and activities, responsible agencies and if needed auxiliary agencies/organizations, specific time and finance resources for the Strategy implementation. The Strategy ensures implementation of the taken responsibilities of Natural Disaster Man- agement directions within “Georgia – EU Association Agreement” and is aligned with the Sendai Frame- work for Disaster Risk Reduction 2015-2030. On 6-10 February 2017 the interagency US-Georgian crisis response exercise “Kolkhida 2017” was held. The main goal was to ensure coordination between the state agencies, effective distribution of available resources and adequate crisis response during natural and technological disasters. As per simulation scenario, Kobuleti was declared a place of natural disaster - buildings, roads and other infra- structural facilities were damaged as a result of an earthquake. The representatives of Ministry of Agricul- ture, Ministry of Foreign Affairs and other state agencies as well as Georgia Red Cross participated in the exercise. “Kolhida 2017” was conducted under the leadership of Ministry of Internal Affairs and through the organizational support of the National Guard of the Georgian Armed Forces and the State Security and Crisis Management Council. US Georgia National Guard, US European Command and the US Corps of Engineers provided support for the exercise implementation. On 30-31 May 2017 the Disaster Management Country Team meeting was organised by UN OCHA. The meeting was used to present different assessment methodologies and tools - Georgia Red Cross Society presented their assessment forms - rapid, detailed and household assessments, whereas UN OCHA presented Multi-Cluster/Sector Initial Rapid Assessment - a joint needs assessment tool that can be used in sudden onset emergencies.

4.5. MOLDOVA CPESS will implement, in cooperation with the Ukrainian partners, the project "Developing a Territorial Early Warning System for floods in the Prut River Region". The Project is financially supported by the Eu- ropean Union through the Eastern Partnership Program of Moldova-Ukraine Territorial Cooperation 2017- 2018. On 1 February 2017 the grant-contract signing ceremony was held. The overall objective of the Project is to reduce the environmental, economic and social impact of natural disasters and risks by timely providing notification and information to citizens and to the public authorities. During the first week of March, a delegation of the MIA and the leadership of CPESS conducted a working mission to Belarus. Prospects of bilateral relations, training of specialists from Moldova at the MES BY Civil Protection University, the forthcoming exercise EU MOLDEX 2017, and the assistance of the MES BY Special Forces in potential training of Moldovan rescuers for INSARAG certification were discussed. CPESS representatives visited on 13-15 of March 2017 SES in the Odessa region. Opportunities for cross-border cooperation during emergency situations were discussed. An intervention algorithm was established and border-crossing points were defined. Both parties agreed to develop a Cooperation Agree- ment that should enter into force by the end of 2017.

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On 14 March 2017 a delegation of the MIA of Georgia visited the CPESS Emergency Situations Opera- tions Centre. The purpose of the visit was to exchange experience in receiving foreign emergency assistance and to discuss the mechanism for the implementation of projects supported by the European Union. On 25 April - 12 May 2017 CPESS hosted a delegation of the Operation Florian (charity set up by British fire-fighters to save lives overseas by donating reconditioned fire engines and emergency equipment, http://www.operationflorian.com). During the mission, the English team provided technical support to Mol- dovan colleagues, and shared their experience in the field of emergency intervention. On 23-26 May 2017, in occasion of the 30th anniversary of the Chornobyl disaster, the International Com- petition for the Application Sports of Rescuers and Fire-fighters took place in Lvov, in memory of Chorno- byl fire-fighters. 10 teams from four countries participated in the competition, namely Ukraine, Bulgaria, Turkey and the Republic of Moldova. The competition aimed at developing the sporting spirit among fire- fighters and strengthen friendship with colleagues from other countries. New volunteer fire-fighting stations were inaugurated on 3 May 2017 in Sculeni, Ungheni district and on 22 May 2017 in Tocuz, Căușeni district. These volunteer fire-fighting stations were opened with the CPESS support within the Strengthening rescue and fire-fighting service in rural areas Programme.

4.6. UKRAINE On 6-10 December 2016 a delegation of the Lviv State University of Life Safety (LSULS) visited Georgia and met Mr Zviad Katsishvili, Director of the Emergency Management Agency of MIA. Technical and legal aspects of future cooperation were discussed, as well as the possibility for LSULS to deliver skill improvement training programme for Georgian fire-fighters and rescuers. On 8 December 2016 the Kharkiv Polytechnic University hosted the VІІІ International Conference “Life Safety in Modern World”. The Conference was organized by SES, European Association for Safety, Kharkiv State Administration and other stakeholders. The conference was attended by more than 40 edu- cational institutions from Kazakhstan, USA, Poland, Slovakia and other countries. The overall theme of the Conference was improvement of human life indicators in the world and in Ukrainian cities in particular. Discussions covered transport and environmental safety, human safety in modern world, information and expert systems in securing life safety and other topics. On 12 December 2016 Mr Mykola Chechotkin, Head of SES met Mr David Boldwin, Commander of Na- tional Guard of California, USA, and representatives of the US Embassy in Ukraine to discuss directions for cooperation and partnership in the area of CP. Mr Chechotkin emphasized that Californian fire-fighting experience is extremely valuable in the light of undergoing SES reforms of the fire-fighting sector. On 24-26 January 2017 delegation of SES, National Police Departments in Kirovohrad region, National Aviation University (NAU) and volunteer organizations visited the city of Budo in Norway to share experience of search and rescue operations. Flight Training Academy at NAU and “NORD” University had signed an Agreement to create a SAR training centre at the Academy, with the financial support from the Government of Norway. On 20 February 2017 Mr Ruslan Biloshytsky, Deputy Head of SES, met officials from DG ECHO and the Centre of Pre-Medical Care and Disaster Medicine from Sweden. Further cooperation in implementing “Standardization of Ukrainian Crisis Management” Project was discussed as well as the preparation for trainings. Training took place on 18-21 April 2017 at the National University of Civil Protection in Kharkiv. 60 participants represented the Ministry of Health, Emergency Medicine, National Police, SES and com- munity volunteer organisations. On 1 March 2017 SES Delegation visited Belarus. Mr Chechotkin, met Mr Vashchenko, Minister of Emer- gency Situations of Belarus. Ukrainian and Belarusian sides discussed past cooperation and outlined future directions of cooperation in the field of prevention and response to natural and man-made disasters. As stated above, three documents were signed:

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 an Agreement between the Government of the Republic of Belarus and the Cabinet of Ministers of Ukraine on cooperation in the field of air search and rescue,  Rules of Interaction and Information Exchange between the Republican Centre for Emergency Management and Response of the MES of Belarus and the Department of Emergency Response of the SES of Ukraine, and  a Joint Action Plan between the MES of Belarus and the SES of Ukraine for the implementation of the Agreement between the Government of the Republic of Belarus and the Cabinet of Minis- ters of Ukraine on cooperation in the field of emergency prevention and response in 2017-2020. On 7 April 2017 an Agreement on developing joint plan to reform State Emergency Service of Ukraine was reached at the meeting between Mr Volodymyr Groysman, Prime Minister of Ukraine, and Ms. Rose Gottemuller, Deputy General Secretary of NATO. The Joint Plan includes institutional and technical mod- ernization of SES. On 15 May 2017 PM Groysman visited Israel. A Declaration of Intent on Cooperation in Prevention and Response to Emergencies was signed between the two countries. It is a first step towards a full bilateral agreement that anticipates prompt and timely mutual assistance, exchange of information and utilization of modern technologies for prevention and response to disasters. May 22-26 2017 Mr Biloshytsky, Deputy Head of SES participated at the 5th Global Platform for Disaster Risk Reduction Meeting, held in Cancun, Mexico. Ukraine should receive UNISDR assistance for the implementation of Sendai Framework. On 23-26 May 2017 the International Competition for the Application Sports of Rescuers and Fire-fighters took place in the memory of Chornobyl fire-fighters. This was the 30th anniversary and was held in Lvov, Ukraine. 10 teams from 4 countries participated in the competition: Ukraine, Bulgaria, Turkey and the Re- public of Moldova. The competition aims to develop the sporting sprite among the fire-fighters and strengthen friendship with colleagues in other countries.

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5. PLANNING FOR THE NEXT REPORTING PERIOD

5.1. ACTIVITY AREA A Activity A.1 Capacity Building for the Implementation of the EU Floods Directive and for addressing flood prevention As reported in the Work Plan 2016-2018, activities presented here are aimed at providing assistance to Partner Countries to enhance their Flood Risk Management (FRM) practice and to support them in their efforts to approximate their national legal and institutional setup to the EUFD. . Task A.1.1 Update on EUFD adoption in the EaP region o Subtask A.1.1.3 Legal and Institutional Framework for FRM and approximation to EUFD During the next reporting period, the PPRD East 2 will continue assisting Partner Countries to advance towards the achievements of two main objectives: 1) Transposition of the EU acquis and improvement of their national institutional framework for FRM based on the EUFD; 2) Improvement of their institutional framework for FRM in the context of transnational river basins.

Building upon the progress already achieved, proposed objectives are: Armenia: during the 3rd SC meeting in February 2017, MES reconfirmed its readiness to finalize the establishment of an inter-institutional national WG on FRM. As FRM Focal Point, Mr Muradyan, participated at the FRM Regional Workshop organised in mid-July in Tbilisi, the opportunity was used to discuss what additional assistance PPRD East 2 can provide for the establishment of the FRM WG in Armenia. Similar- ly, the meeting of the PPRD East 2 TL and the AM MES Minister held in August 2017 was used to detail FRM activities planned to be implemented in Armenia. Once the FRM WG is established, the PPRD East 2 team will: a. provide legal assistance for the development of a Table of Concordance (ToC) for the Armenian legislation (article by article analysis) for the transposition of the EUFD, b. provide legal assistance for the drafting of a new by-law that includes the provision of the EUFD into the legal framework: Unit of Management, Competent Authorities, Preliminary Risk Assess- ment, Hazard and Risk Mapping, FRM Planning (as part of River Basin Management Plans). As the estimated timeframe needed for implementation of these activities is 18 months following the establishment of the inter-ministerial national WG, the WG should ideally start working at the latest in Sep- tember 2017. Azerbaijan: the PPRD East 2 team will continue providing support to MES for establishing an inter- institutional national WG on FRM, although there are today no clear indications on when this WG could be established. This point was specifically raised in the letter sent in May 2017 by the Programme to the national Steering Committee Member but, to date, no answer or comment was received. However, during the 3rd SC meeting back in February 2017, the MES had confirmed again its intention to establish such a WG. As the FRM Focal Point, Mr Hasanzade, participated at the FRM Regional Work- shop organised in mid-July in Tbilisi, the opportunity was used to discuss what additional assistance PPRD East 2 can provide for the establishment of the FRM WG in Azerbaijan. Once the FRM WG is established and becomes operational, the Programme will provide legal assistance to the WG for the development of a secondary legal act on flood risk assessment and management in line with the requirements of the EUFD. This legal act should clarify roles and mandates of all stakeholders in Flood Risk Assess- ment and FRM, should be based on the river basin management principle and should introduce the water basin bodies into the institutional framework of FRM in Azerbaijan. Since the estimated timeframe needed

Progress Report 5 - 01 September 2017 43 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 for implementation of this activity is 18 months following the establishment of the WG, the first meeting of the WG should be conducted in September 2017 the latest. The expert assistance will be also provided to the State Water Resource Agency for the review of the State Programme for Flood Prevention (2016-2020), once the State Programme is received (Programme asked for this document last time at the 3rd SC meeting organised in Brussels on 2 February 2017). Georgia: the PPRD East 2 experts will support the Water Resources Management Service (WRMS) and the Legal Department of MENRP by: a. Providing legal assistance in the finalization of the proposal for modification of the draft Law on Water Resources Management by including the main provisions of EUFD; b. Provide support to WRMS, Natural Environmental Agency and EMA in drafting a secondary law/regulation on the Methodology for FRM Planning that includes Preliminary Flood Risk As- sessment, Flood Hazard and Risk Mapping and FRM Plan. The finalization of the methodology will complete the approximation of the Georgian legislation to EUFD. More specifically, the Pro- gramme will provide legal and technical assistance in reviewing the draft methodology for Prelim- inary Risk Assessment and in clarifying roles and responsibilities of different stakeholders in Pre- liminary Risk Assessment, Hazard and Risk Mapping and FRM Planning. The first meeting with MENRP representatives was held on 11 July 2017, during which the above listed PPRD East 2 technical assistance has been discussed, clarified and accepted by MENRP. Moldova: The PPRD East 2 will support the established inter-institutional WG for enhancing the institutional framework for approximation to the EUFD and for the implementation of the FRM Action Plan.

Action Duration Status

Definition of time limits for PFRA, FHM July 2017 Proposal has been prepared and and FRM, FRMP and inclusion on the approved by the Focal Point, final programme of measure of River Basin approval is expected in the next Management Plan reporting period

Identification of regulations and planning July 2017 documents that influences Flood Risk Management

Stakeholder and institutional mapping re- October 2017 lated to FRM

Role and responsibilities on flood risk da- October 2017 ta and information sharing (PFRA, FHRM)

Policy brief for the Regulation on clarifi- End of 2017 cation of the institutional framework

Draft Regulation on clarification of the in- End of 2018 stitutional framework for the implementation of Regulation on FRM

Ukraine: In the next reporting period, the PPRD East 2 will, in close coordination with the APENA Project, continue to providing technical support to the Interdepartmental Commission (“Interdepartmental Com-

Progress Report 5 - 01 September 2017 44 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 mission for the implementation of Directive 2007/60/EC of the European Parliament and the Council of 23 October 2012 on the management of flood risk assessment") by reviewing the methodology for Flood Hazard Assessment and FRM Planning in order to ensure coherence with the EUFD and PPRD East 2 Regional Guidelines on FRM. The Programme participated at the meeting of the Interdepartmental Com- mission organised on 18 July 2017 in Kyiv and used the opportunity to meet newly appointed APENA experts responsible for FRM.

Flood Risk Management in trans-boundary Dniester River Basin: The new Dniester Treaty has been ratified by Ukraine during the writing of this report (June 2017) and envisages the creation of the Dniester River Basin Commission. Therefore, PPRD East 2 team will closely follow the process of establishing the Commission in order to initiate direct dialogue within the Commission on the finalization and approval of the FRM Protocol. In parallel, the Programme team will continue consultations among line-ministries of Ukraine and Moldova for the finalization of the Protocol. The following institutions have been identified as the key interlocutors: the Division on Management of Water Resources and Sea of the Ministry of Ecology and Natural Re- sources of Ukraine, and Agency "Apele Moldovei" of the Ministry of Environment of Moldova.

European Working Group on Flood PPRD East 2 will continue to facilitate presentations of Partner Countries’ achievements on FRM and approximation to EUFD at the next meeting of the WG of Floods that will most likely take place in autumn 2017.

Task A.1.2 Trainings to strengthen capacities needed for the implementation of the EUFD o Subtask A.1.2.2 - Regional Flood Risk Management Workshop PPRD East 2 organised a FRM Regional Workshop on 12-13 July 2017 in Tbilisi, Georgia. The objective was to encourage networking and exchange of lessons learned amongst all Partner Countries, to further foster legal and institutional changes in Partner Countries towards the EUFD approximation and to improve Partner Countries technical capacity to produce and elaborate flood risk information and maps, specifically on PFRA, in line with the provisions of the EUFD. A dedicated part of the workshop focused on technical GIS tools and methodologies for development of PFRA in line with the EUFD and the PPRD East 2 Regional Flood Risk Management Guidelines. As per the approved PPRD East 2 Work Plan, the Regional Workshop is to complement national activities Part- ner Countries will undertake in developing and applying of the said methodologies as part of Task A 1.3. As part of Task A 1.3, after the Regional Workshop, PPRD East 2 will provide technical assistance for development and implementation of PFRA methodology to the Partner Countries that have started this process. The assistance will build upon the workshop's achievements. Therefore, PPRD East 2 expecta- tion is that the Partner Countries representatives/experts, that have been selected to participate at the regional workshop, shall also be delegated to lead the development of flood hazard and flood risk maps in their respective countries. Workshop attended 14 participants. Georgia, Moldova and Ukraine were represented with 3 representatives (2 flood risk assessment and management experts and 1 GIS expert) as these countries are active in EUFD approximation. The other three Partner Countries were represented with experts of flood risk assessment and management: 2 participants from Azerbaijan and Armenia, and 1 from Belarus. With an aim to share the EU good practice, Croatian Waters and the Join Research Centre presented their experience at the workshop. Draft Agenda and draft List of Participants are attached in Annex 25, whereas the workshop report will be provided with the progress report #6.

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Task A.1.3 Development of flood hazard maps and flood risk maps On the basis of the PPRD East 2 FRM Regional Guidelines, which was in details presented at the Re- gional FRM Workshop, and the training on PFRA methodologies, which was provided during the Regional FRM workshop, PPRD East 2 will provide technical assistance for adaptation and implementation of PFRA methodologies in Partner Countries that have started this process. The assistance will build upon the workshop's achievements and will start with the finalization of the survey on existing dataset needed for the elaboration of PFRA and to be included into the PFRA methodologies. The technical assistance will be provided in the form of guidance and coaching as well as expert advisory missions.

Activity A.2 Development and/or further improvement of national risk assessments . Task A.2.0 Improving legal and institutional framework on Disaster Risk Assessment (DRA) The PPRD East 2 intends to further assist the established inter-ministerial national WGs (in Moldova and Ukraine, in Azerbaijan when established) as well as National DRA FPs and responsible national institutions (in Armenia and Georgia) to further implement activities presented in the Work Plan 2016 and review by-laws, regulations and procedures drafted by the WGs and responsible institutions. Armenia: PPRD East 2 will finalize and share with DRA FP recommendations on the improvement of the DRR National Strategy in order to include the principle of EU DRA Guidelines and to explicitly consider DRA among the main actions needed for the implementation of the Strategy with reference to the activities aiming at strengthening the scientific and informational framework. Recommendations will also address the definition of roles and responsibilities for DRA. To this end, the DRM institutional framework described in the DRR Strategy and the definition of the ToA (Table of Analysis) prepared during the DRA Regional Forum in Tbilisi will be used as a basis when developing recommendations. Azerbaijan: The PPRD East 2 intends to provide further advice and guidance to MES and inter- institutional national WG - once established - in drafting secondary legal acts regulating DRA. The PPRD East 2 will give advices about its composition. Since the estimated timeframe needed for implementation of these activities is 18 months following the establishment of the WG, it is hoped that this WG will be established as soon as possible, as highlighted in the letter sent in May 2017 to the SC member. Georgia: activities will focus on facilitating the inter-institutional WG establishment and facilitating a stand-alone national DRA methodology development by the WG. PPRD East 2 will analyse the existing methodologies as well and review the possibility of using the two methodologies already existing for DRA at national level, used by SSCMC and EMA respectively, while developing the new methodology. The process of DRA will be facilitated and after receiving the National Strategy for DRR a set of recommendations to implement the process and the EU DRA Guidelines into the existing documents will be provided. A further effort will be devoted to clarify the institutional roles and responsibilities in DRA, and to this end, PPRD East 2 will support the DRA WG in the definition of institutional subdivisions of roles and responsibilities reflecting the current practice of producing disaster risk related information that takes level of risk into consideration with all its components. Moldova: PPRD East 2 will support CPESS and the WG to prepare a bankable DRA project proposal for addressing existing DRA needs and challenges in Moldova. Two potential financial sources will be explored - one is EUD in Moldova, and the other one is a DG ECHO “Call for proposals for prevention and preparedness projects in the field of civil protection and marine pollution”. The project proposal will be based of the PPRD East 2 Country Profile and the experience of other MS. In addition, the Programme will finalize the negotiations on preliminary agreed EoE on DRA with Romania, aiming for late Octo- ber/early November 2017 as potential timing for this EoE. Ukraine: The “Regulations on risk management” identifies the Sectoral Risk Management Committee as the main player in the definition of a methodology for DRA at national level. PPRD East 2 intend to support the DRA WG in the definition of a roadmap – shared with the Committee – for the definition of the methodology (containing also references to the EU DRA Guidelines) and for its implementation in the na-

Progress Report 5 - 01 September 2017 46 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 tional DRA process. To this end, PPRD East 2 intends to further promote the completion of the ToA for roles and responsibilities, already drafted during the previous reporting periods.

Activity A.3 Provision of support for the improvement of countries’ legislative framework and inter-institutional arrangements . Task A.3.2 Support for recommendation uptake EMA has the responsibility to manage DRA related data and maps. Those maps need to be organised in a proper geoportal that allows also the access to this thematic data. This geoportal, represented for the moment by ERRA, will serve as a dedicated application for the analyses and management of disaster hazard and risk layers. National Geoportals, when they exist, aim at making different categories of data accessible, including the ones on DRA. The PPRD East 2 team will analyse the current metadata tool available from the NSDI and compare the metadata structure with the one existing for the DRA data in EMA. From a first analysis based on the current metadata catalogue of ERRA, no big differences are present, but the PPRD East 2 experts will help EMA to correctly insert the metadata in accordance with the NSDI requirements, so that layers can ap- pear in the metadata catalogue. Once the metadata are properly set, a similar technical support will be done for the services provided by ERRA (or the chosen geoportal) so that they can be listed in the services’ catalogue in the NSDI. To attain these goals cooperation with NAPR Focal Point as NSDI manager is mandatory. PPRD East 2 will continue to support EMA for the further implementation and utilization of the INSPIRE Directive in Georgia. Instructions in selecting relevant information to be uploaded in ERRA or in the selected geoportal will be provided to EMA in parallel to the development of C1 activities that are complementary and needed in order to fulfil the goals of the INSPIRE Directive implementation.

5.2. ACTIVITY AREA B Activity B.1 Capacity building through CP trainings and exchange of information, expertise and best practice regarding the EUCPM . Task B.1.1 Strengthening Network of National Programme Coordinators and Operational 24/7 Contact Points During the second part of 2017, the main activity under this component work will be the regional full-scale field exercise EU MOLDEX 2017 in September 2017. As reported, the Exchange of Experts (EoE) Programme has been utilised as an efficient way to share information and strengthen networks between experts across borders. The PPRD East 2 will continue facilitating new EoE, as long as they are in areas relevant to the Pro- gramme. In addition, the EU Civil Protection Forum will provide an additional opportunity for Partner Countries to be invited to participate with 2 senior representatives. This will once more serve to strengthen the network of CP officials from Partner Countries and from countries participating in the EUCPM.

. Task B.1.2 Capacity Building through Lessons Learnt (LL) As mentioned above (Chapter 3.2 Task B.1.2) the LL from the RTTX were discussed at the 2nd Planning Conference for the exercise EU MOLDEX 2017 (detailed Conference report will be provided with the next progress report). During the EU MOLDEX 2017, a team of evaluators will take notes and will participate in a first discussion of LL (a “hot wash-up”/ Workshop on Transfer of Technical Knowledge and Experience) on the last day of the exercise together with team leaders, team trainers, OSOCC participants including the EUCPT, and the exercise management team. Written observations will then be compiled and included in the documen-

Progress Report 5 - 01 September 2017 47 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 tation for the LL Conference to be held early in 2018. As previously reported, using the Czech Republic- Moldova bilateral development project “Improvement of fighting power and professional competence of the Moldovan fire-fighters” as a starting point, the PPRD East 2 established close cooperation and coordination with the Directorate General of the Fire Rescue Service of the Ministry of Interi- or of the Czech Republic. This cooperation resulted in the participation of the CZ HAZMAT rescue team in EU MOLDEX 2017. Czech experts also participated in both EU MOLDEX 2017 Planning Conferences, and as follow-up, PPRD East 2 has received a kind invitation from the Czech Directorate General of the Fire Rescue Service to co-host the LL Conference in Prague, Czech Republic at the beginning of 2018.

Activity B.2 Capacity building through table-top exercises (TTX) on Host Nations Support (HNS) . Task B.2.1 Follow-up on the HNS TTXs organised in in each Partner Country During the next reporting period, the PPRD East 2 team will continue to work closely with the NFPs and the HNS Country Teams/inter-governmental WGs to further develop and implement HNS legislation and HNS Standard Operating Procedures (SOPs) in line with PCs’ national specifics and the EU HNS Guide- lines. The focus will be placed on all Partner Countries to use what exist during the EU MOLDEX 2017. In addition, the possibility to organise a dedicated event/session on HNS as part of the EU CP Forum or back-to-back to CPC meeting will be discussed with DG ECHO. The objective would be to provide a forum for Partner Countries to present the achievements accomplished in the area of HNS and to exchange experience with their EUCPM peers in developing and implementing HNS legislation and HNS Standard Operating Procedures.

Activity B.3 Capacity building through full-scale field exercise Exercise Location and Timeframe The full-scale field exercise EU MOLDEX 2017 has already been preceded by the following events:  1st Planning Conference held on 01-02 March 2017, and  Regional Table-Top exercise on 28-29 March 2017. By the time of writing this report, the 2nd Planning Conference has taken place in Chisinau on 14-15 June 2017 (draft Agenda and the draft List of Participants are available in Annex 26). It is agreed that the exercise itself will take place in Moldova on 18-21 September 2017. Monday 18 Sep- tember is planned as the arrival day for the participants. Exercise activities will take place on Tuesday 19 September and Wednesday 20 September 2017. On Thursday 21 September 2017, while the rescue teams are departing, a workshop will be arranged to exchange technical knowledge and experience, and to collect the first impressions learnt by evaluators, Exercise Control (EXCON) and OSOCC members, team leaders, team trainers, and observers in the exercise (draft Agenda is available in Annex 27). A follow-up LL Conference was originally planned for November 2017, however, due to a possible conflict with other activities, it was decided to postpone the LL Conference to a later date, possibly at the end of January or beginning of February 2018, as reported above under Task B.1.2.

Exercise Participation, Intervention Teams The exercise will include intervention teams from each Partner Country and three EU Member States (Czech Republic, Denmark, and Romania). For administrative and financial reasons, the total number of participants of each Partner Country intervention team must not exceed 24. The 24 persons should include the Team Leader and a Liaison Officer. Evaluators and EXCON members will be additional to the 24 persons. Furthermore, the European Commission will mobilise an EU Civil Protection Team (EUCPT) to assist in the running of the OSOCC. The exercise budget will cover the costs for teams from Partner

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Countries and the EUCPT. The teams from the EU Member States will participate at their own cost ex- cept as regards catering at the Base of Operations, which will be covered by the exercise budget. As of end of July 2017, the participation of the following teams has been indicated:

ARMENIA  OSOCC – 2 persons  CBRN Monitoring Team – 5 persons  Medium USAR Team – 17 persons

AZERBAIJAN  Team Leader - 1 person  Liaison Officer - 1 person  OSOCC Officer - 1 person  USAR Team - 14 persons  CBRN sampling and detection - 3 persons  Divers retrieving items under water - 4 persons

BELARUS  Team Leader – 1 person  Fire rescuers – 14 persons incl. 2 drivers, 1 canine handler, 1 doctor  Rescuers-chemists-dosimetrist – 6 persons incl. 1 driver  Specialist to maintain equipment – 1 person  Camp maintenance – 1 person  Bus driver – 1 person

GEORGIA  Team Leader – 1 person  OSOCC Liaison – 2 persons  Fire-fighting group – 7 persons  USAR Group – 7 persons  Climbers – rope rescue – 7 persons

UKRAINE  Team Leader – 1 person  Rescue – 4 persons  Experts Risk Rescue – 4 persons  Chemists, assessment – 3 persons  Chemists, decontamination – 3 persons  Cynologists/dog handlers – 4 persons  Drivers, engineers – 4 persons

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 Truck driver – 1 person

CZECH REPUBLIC  CBRN Module

DENMARK  OSOCC Support Module (TAST)

ROMANIA  CBRN Research and evaluation team – 12 persons

Coordination and Communication 1. Exercise Planning All participating countries have nominated a focal point for exercise planning. Jointly, the focal points con- stitute a virtual Exercise Management Team (EMT), led by PPRD East 2 and CPESS. The members of the EMT must not be team leaders or participants in the actual exercise, but are expected to be part of the Exercise Control (EXCON) when established. Coordination with the EMT members is taking place by e-mail, before, during and after the exercise Plan- ning Conferences held in March and June 2017. The EMT members are responsible for providing accurate information concerning their national participation in the exercise. The PPRD East 2 and CPESS are keeping the exercise instructions updated with this information.

2. During the exercise The EXCON will control and supervise all exercise activities from a location at the Base of Operations (BoO). The EXCON will inject requests for assistance and other injects to the OSOCC (through the Local Emergency Management Authority - LEMA) and will ensure that the allocations of tasks by the OSOCC provide for a full level of activity by all teams. The LEMA will work closely with the EXCON to ensure that injects are made at the right time to the right recipients. The LEMA will provide requests for assistance to the OSOCC, and will receive information from the OSOCC about the allocation of tasks to teams.2 The LEMA will maintain contact with the Local Incident Commanders to keep them informed of the decisions on allocation of teams. Normal national communications systems will be used for this purpose. The OSOCC will receive requests for assistance from the LEMA and will propose allocation of tasks to individual teams. The OSOCC will inform the LEMA of the decisions made. Once the tasks have been allocated and conveyed, the OSOCC will keep itself informed of the progress of the rescue operation through information from the Liaison Officers. In the afternoon, the OSOCC will compile and send a progress report to the ERCC. The OSOCC will be supported by an EU Civil Protection Team (EUCPT). Draft Terms of Reference for the EUCPT have been presented to the EU Commission (attached in Annex 28). The Liaison Officers will remain in the OSOCC and will be responsible for maintaining contact with the Team Leaders in the field. Mobile phones with pre-paid SIM cards will be used for this purpose, simulat- ing the use of satellite phones. Liaison Officers will inform their Team Leaders of the tasks given to them,

2 The LEMA may need to approve the allocation of tasks by the OSOCC before the tasks are distributed

Progress Report 5 - 01 September 2017 50 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 and will inform the OSOCC of progress in the response (arrival at the site of operation, established contact with Local Incident Commander, cooperation with other teams, rescue operations undertaken and completed). The Team Leaders from assisting countries will receive instruction from the OSOCC via their respective Liaison Officer. Once they arrive at the scene, they must establish contact with the Local Incident Com- mander and will operate under his/her instructions. They will keep the Liaison Officer informed of the progress made. The Local Incident Commander will receive information from the LEMA about allocation of teams, and will receive the foreign teams at the scene of operation, will give them their individual tasks on the scene and invite them to cooperate with other teams at the scene. In case of any dispute between teams at the scene, the Local Incident Commander has the authority to make decisions. To support the learning process during the exercise, the PPRD East 2 Programme will provide Team Trainers each of whom will follow the team from one Partner Country. The task of the Team Trainers will be to provide feedback to the team after each intervention operation is finished. The Team Trainers will not interfere in the decisions by the Team Leader and the Local Incident Commander concerning the operational deployment of the team.

Evaluators and Observers The exercise will be accompanied by up to four evaluators (ToR for evaluators is attached in Annex 29). Their work will focus on evaluating:  the participating teams / experts - not judging individuals or the technical capacity of modules / teams (unless requested to do so), but the overall cooperation within / between the different elements in the exercise; and  exercise design, planning and conduct; its contents and flow. They will use different evaluation tools (tailored to the needs of the different target groups and measured against quantitative and qualitative criteria) like questionnaires, interviews, hot-washes, debriefings, self- evaluation forms, feedback from participants, etc. The evaluations will be compiled into a working document for the Lessons-Learnt Seminar to be conducted in early 2018. Observers will be given the opportunity to follow different parts of the exercise. Transport and interpreta- tion support will be provided. Draft Observers Programme is attached in Annex 15. The proposed exercise structure is described as follows:

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Public Information (visibility) strategy In accordance with the requirements for visibility stated in the PPRD East 2 ToR, the following visibility activities have been or will be undertaken:  A dedicated logo for the exercise was prepared.

The logo is similar to the PPRD East 2 Programme logo, but with the name “EU MOLDEX 2017” replacing the words “PPRD EAST 2”. The logo will be used on all information material concerning the exercise, and on ID cards and on vests and polo shirts issued to EXCON, Evaluators and Observers.  Information on the PPRD East 2 website (www.pprdeast2.eu) about the field exercise is being updated regularly as the planning progresses.  Press releases have been issued in connection with the Planning Conference(s) and will be issued at an appropriate time before the exercise.

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 Both CPESS and PPRD East 2 will nominate a focal point for media relations prior to and during the exercise. The focal points must (together) be able to communicate in English, Russian, and Moldo- van.  Invitations to local and international media will be distributed in advance of the exercise.  Photo and video opportunities will be identified for the media. Transport and escort will be provided.  Leaflets and printed background information will be available for distribution to media. A 2-page information sheet has been prepared (included under Annex 30).  A media briefing will be arranged prior to the media visit to exercise sites, and after the visit, a press conference will be arranged.  Arrangements will be made for the recording of a short video on the exercise.  Dedicated training of Moldovan journalists students is planned to take place on 17 September 2017, also as a preparatory session as journalists students will, guided and supported by the PPRD East 2 Info&Media NKE, role-play media during the exercise. To enhance visibility, all participants will be issued with polo-shirts and rucksacks with the exercise logo.

5.3. ACTIVITY AREA C Activity C.1 Further development of ERRA . Task C.1.1 Further improvement of ERRA The Electronic Regional Risk Atlas is a DRA visualisation IT platform developed during the Phase 1 of the PPRD East Programme. The PPRD East 2 worked in the direction of making the current version more re- liable, suggesting improvements from the technological and content side in close consultation with the Partner Countries. The expert team also worked on identifying a road map for sustainability for the ERRA system in future, for which the contribution of the European Commission through the Joint Research Cen- tre is seen as crucial. ERRA is organised in a network of nodes: national nodes and one aggregating regional node. The management – administration and maintenance – of the regional node is essential for the good functioning of the system. Up to now, this management has been done by the PPRD East Programme (Phase 1 and Phase 2). As all phases of the PPRD East Programme are time limited, management of the ERRA regional node by the Programme is only a temporary solution. The high technical knowledge and experience of JRC experts, and the overall scientific leadership in the areas of DRA and DLD collection and processing at the EU level, as complementary effort to what is happening in the EUCPM Participant States, point at JRC as a perfect entity to assume the responsibility to manage the regional node and the overall ERRA system on the long run. In order to achieve this, i.e. in order to secure the ERRA sustainability (also reflecting to the ROM report and the recommendation stated in Chapter 3, Task E.3.4), it would be necessary for PPRD East 2 to:  transfer to JRC technical knowledge of ERRA system;  discuss the technical compatibility of ERRA with the systems JRC is currently working on; and  agree on a smooth road map to transfer the ERRA system to the JRC control. Taking into account all above stated, and the conclusions and recommendations of the ROM report related to ERRA, the EC decided to postpone the upgrade of ERRA to a next phase of the PPRD East Pro- gramme, as the long-term sustainability of ERRA must be first insured before EU funds are committed for this upgrade. In addition, as also communicated by EC, till the end of the Programme, activities on ERRA should be limited to keeping the application running in the 6 Partner Countries, taking into account all challenges the current system has shown and that have been documented in the previous progress reports.

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Within this framework, two activities are considered as a priority in the next reporting period. The first activity will focus on providing IT remote and on site assistance for the proper maintenance and running of ERRA in the all six Partner Countries. However, since the IT maintenance and the use of existing ERRA system can bring distinctive challenges, PPRD East 2 team would like to detail the potential risks that might be faced and the possible mitigation measures. Before listing the potential challenges, here is the summary of the current situation regarding the ERRA system:  in the previous progress reports, we stated: “The platform was developed some years ago, using software components that were consolidated at that time. Now these components are quite old and they are no more supported in the new scenario of cutting-edge technologies, an example is the core component of the web GIS, the HSLayer open source project, which has stopped running in 2012. Furthermore, the design of the first version of the ERRA platform is out-dated and the maintenance, upgrading and support has become challenging. There are several systems and different pro- gramming languages used: the portal is based on Java liferay CMS, the client components are in HTML and Javascript, external modules are written in php, and other server functionalities are in py- thon language. Thus, the learning curve to manage and administrate, and improve the system is very steep. In addition, many server components are needed to install ERRA and many of them are no more supported and maintained, therefore problems may arise to obtain these components in future installations. There may also be security issues considering the possibility of new vulnerabilities that may not be easy to fix.”  at the time of writing this report, the situation concerning national ERRA installations is as follows:

Partner Status reported in the progress report #3 Note Country Armenia Two national installations: - Institute of Geological Sciences of the National Academy of Sciences (operational) - Ministry of Emergency Situations (not operational) Azerbaijan Three national installations: - Ministry of Emergency Situations (operational) - Institute of Geography of the National Academy of Science (operational) - Ministry of Ecology and Natural Resources (yet to decide whether ERRA to be installed or not Belarus One national installation on a Virtual Server MES has informed PPRD East 2 on their decision to have an ERRA installation on a local server Georgia Two national installations: - NEA (operational) - EMA (operational) Moldova One national installation – CPESS (operational) Ukraine One national installation – SES (operational)

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PPRD East 2 considers the conclusions stated in previous progress reports still valid - there is a possibility/risk that new ERRA issues will arise in the future. First of all, security concerns have to been considered. Security relies on software updates. Both the Op- erating System update and the single software update are crucial for getting new functionalities and for fixing security problems. In the present situation of ERRA, many software components installed are tested with reference to a specific version. If some of these software components are updated, they might cause conflicts in the ERRA setup and the system might not be able to work unless some developers’ work would be displaced. This means that software like GeoServer or LifeRay (that are still lively open projects) cannot/should not be updated, as the update might cause conflict with the other components.3 A similar problem exists with the Operating System update: ERRA runs on the Debian 7.9 that was released in September 2015, and cannot/should not be updated to the last version (Debian 9). As soon as regular and ordinary updates of operating system are installed there is the risk to become not compatible with existing old IT components of ERRA, potentially hampering some ERRA functions. Even maintaining the original versions of the Operational System and software might be challenging. As an example, an old (not-updated) version of Geoserver might not be compatible with the most recent versions of the geographic files used. A similar problem might occur with Postgre/PostGIS, as the old (not- updated) version might not support the most recent geo-referenced files uploaded by end users. It must be noted, that during the fourth and fifth reporting periods, some installations encountered new problems related to the above-mentioned issues, testifying the instability of the ERRA software and the challenges of its maintenance. Considering all above stated, the following activities are envisaged for the next reporting period and till the end of the Programme:  IT on-site assistance for fixing the existing ERRA installations and for providing IT training to adminis- ter and use of ERRA system. o The assistance will focus on: update on the status of ERRA installations and active support to any requested new or renewed installation (due to the availability of new servers), and fixing problems that may have arose in the previous two reporting periods;  IT remote assistance on maintenance: for problems related to the bugs that were resolved in October 2015, for configuration of new users and upload of new files, and support for interoperability requests with other systems;  IT assistance for fixing any new malfunction of ERRA that are not related to the bugs already resolved (BG02: print function; BG03: new file upload; BG04: registration form; BG05: layer list; BG06: add catalogue to map; and BG07: add Manual). o PPRD East 2 will analyse each specific malfunction, what caused the malfunction and what are the implications, and will prepare a description of the work and the level of effort needed to be undertaken for fixing the identified malfunction. The IT assistance will be provided for fixing malfunctions that would hamper the substantial utilization of ERRA system and that will be considered critical by the PPRD East 2 and the Contracting Authority. The second activity will focus on ensuring the long-term sustainability of the system. The role of JRC in taking responsibility of the system is a crucial starting point, so the PPRD East 2 plans to closely inter- act with DG ECHO and JRC, including through dedicated meeting(s) to clarify DG ECHO and JRC vision

3 For instance, ERRA uses Liferay ver. 6.1.1 GA2 released in 2012 while last Liferay version is 7.0.3 released in 2017. Similar situation is with Geoserver: ERRA uses Geoserver version v2.3.3 released in 2013, while v2.11.1 has been released this year.

Progress Report 5 - 01 September 2017 55 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 on the technical side and of the future of the system and identify operational mid and longer term options for JRC to ensure the sustainability of the system itself. Taking this into account connection with the other activities A.1, A.2 and C.2 becomes even more relevant, thus the link with these activities will be enhanced and all data collected in the context of these activities will be prepared to be included in the ERRA database.

. Task C.1.2 Interoperability of ERRA [or using ERRA to visualise results of Early Warning Sys- tems, as requested by Azerbaijan] o Subtask C.1.2.2 Enhancement of ERRA interoperability Enhancing the interoperability of ERRA is one of the key objectives of its improvements. So many more information are readily available to be included comparing to the situation 4 years ago that even without a major shift in technology many information layer can be connected to the ERRA System. The analysis of interoperability highlighted some key links to be developed: EFAS (the European Flood Awareness System), EFFIS (the European Forest Fire Information System), GDACS, UNISDR - Global Assessment Report, and the INFORM platform of the JRC. PPRD East 2 has agreed with JRC the modalities for the interoperability with EFAS and EFFIS – two systems working in real-time/forecasting mode, whereas ERRA has been conceived to show static or slow varying information. Although the technology behind the current system is old, standards used by the current version of ERRA are compatible with services offered by most of the identified system. The next reporting period will be devoted to test the compatibility of the identified web services and the current system. As already stated, for EFAS the access to the system is not only a technical problem, but a formal agreement has to be reached with the National Hydro-Meteorological Services to receive EFAS data and redistribute it to the interested institutions accessing ERRA. This is already possible for Moldova and Ukraine. The PPRD East 2 will support Partner Countries in clarifying critical points, when relevant and requested by the Partner Countries. An addition, the PPRD East 2 team remain available to Partner Countries to provide support to trigger the Copernicus EMS rapid mapping service through EU Delegations (since they are the only authorised users of the Copernicus service in the Partner Countries) and to visualize the results in ERRA. In case Coperni- cus Risk & Recovery service is of an interest to Partner Countries, the assistance should not only address the facilitation of the formal process, but also the preparation of the technical requests needed to be delivered to the Copernicus team to finalise the ToR for the service implementation.

Activity C.2 Improving national disaster loss data (DLD) collection and processing . Task C.2.3 Further support to the implementation of a DLD collection system PPRD East 2 intends to provide further support to Partner Countries, at legal and institutional levels, to improve DLD accessibility and comparability at national, regional, and European levels, in line with the requirements of the Sendai Framework for Action and the European “Guidance for recording and sharing disaster damage and loss data – Towards the development of operational indicators to translate the Sen- dai Framework into action”4.

4 Guidance for recording and sharing disaster damage and loss data – Towards the development of operational indicators to translate the Sendai Framework into action: EU expert working group on disaster damage and loss data; European Commission, Joint Research Centre, Institute for the Protection and the Security of the Citizen, 2015, ISBN 978-92-79-47452-1, ISSN 1831-9424

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o Subtask C.2.3.1 Legal and institutional development of DLD system In the next reporting period, PPRD East 2 will continue to support Georgia, Moldova and Ukraine with the implementation of the endorsed DLD Action Plans, as well as Armenia, once the inter-institutional national WG is established. Armenia: Once the WG is established, the PPRD East 2 will participate at its inaugural meeting and will provide support to implement the Action Plan. As PPRD East 2 is approaching the last 18 months of implementation, the establishment of the WG shall be finalized at the very beginning of the next reporting period. The issue of implementing DLD activities in Armenia will be also addressed during the prospective meeting of the PPRD East 2 TL with the Minister. Georgia: as reported before, SSCMC has received new support from UNDP for the implementation of the Plan of Action developed within the PPRD East 2 assistance. SSCMC and PPRD East 2 has agreed on the modality of interaction between PPRD East 2 and the UNDP Project - PPRD East 2 will provide review and recommendations on intermediary and final outputs prepared by the UNDP experts in order to align the new system with JRC Guidance and EU good practice. Moldova: as the implementation of the Action Plan has been slightly delayed, the timeframe has been adjusted. Below are description of the actions and updated timeframe for the support that PPRD East 2 will provide to CPESS and the inter-ministerial national WG in the next reporting period:

Actions Time Frame

Finalization of the Comparison of the classification of emergen- October 2016 – July 2017 cies and associated losses that is adopted in Moldova and the JRC DLD Guidance (2015); comparative analysis of loss data currently collected in Moldova and the JRC DLD Guidance (2015) as reported in Annex 1 and 2 Definition of set of National Loss indicators based on JRC DLD July 2017 – October 2017 Guidance (2015) as well as the Sendai indicators (Events registered in database, Indicators for DLD accounting, Thresholds for Disaster Loss Data) Identification of the main institution responsible for the coordina- July 2017 – October 2017 tion of the collection and recording of DLD and of the role of other ministries, national agencies and local authorities Definition of Legislative Acts to be developed for adapting the July – December 2017 current legal framework to enable the sharing of data at EU and at global level. Draft the needed Legal Act

In addition, as Moldavian experts have asked for the opportunity to learn more about the conceptualisation, establishment, utilisation and enhancement of the EU Member State DLD system, the PPRD East 2 has initially discussed the possibility to utilise again EoE Programme and organise yet another visit to Slovenia. Depending on the progress made, the opportunity to participate in DLD EoE will be also offered to UA. Ukraine: as the implementation of the Action Plan has been slightly delayed, the timeframe of the activities has been accordingly adjusted. Below are description of the actions and updated timeframe for the

Progress Report 5 - 01 September 2017 57 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 support that PPRD East 2 will provide to SES and the inter-ministerial national WG in the next reporting period:

Actions Time Frame

Finalization of Comparison of the classification of emergencies October 2016 – July 2017 and associated losses that is adopted in Ukraine and the JRC DLD Guidance (2015); comparative analysis of loss data currently collected in Ukraine and the JRC DLD Guidance (2015) Definition of set of National Loss indicators based on JRC DLD July 2017 – October 2017 Guidance (2015) as well as the Sendai indicators (Events registered in database, Indicators for Disaster Loss Data accounting, Thresholds for Disaster Loss Data) Identification of the main institution responsible for the coordina- July 2017 – October 2017 tion of the collection and recording of DLD and of the role of other ministries, national agencies and local authorities Revision of current legislation and preparation of amendments October 2017 – March 2018 for enabling the sharing of DLD at EU and International level according to JRC DLD Guidance (2015) and Sendai indicators.

o Subtask C.2.3.2 Improving data accessibility and comparability at national, regional and Europe- an levels PPRD East 2 aims at enabling and enhancing exchange of data on disaster losses at regional, European and international levels. In the next reporting period, PPRD East 2 intends to facilitate the participation of Partner Countries representatives to the European WG on DLD coordinated by the JRC. The next meeting of the European DLD WG is planned in the second half of 2017. Reacting on the request received by colleagues from Ukraine to organise the regional event on clarifying the EU DLD requirements in relation to the Sendai Framework indicators, the PPRD East 2 will explore the opportunity to organise back-to-back session with the DLD WG meeting planned for the spring 2018. The aim is to provide sufficient time to Partner Countries to make adequate progress in the establishment of national DLD system that can be presented to their peers in Europe, and to have enough time to discuss and coordinate with JRC the organisation of the joint event of EU Member States and Partner Coun- tries on EU DLD requirements in relation to the Sendai Framework indicators. As presented in Chapter 3, initially it was planned to provide targeted technical assistance for the use of upgraded ERRA and its DLD module (proposed to be developed on the basis of the new JRC data model) as a tool for supporting the application of the operational procedures and to improve their accessibility at all levels – local, national, regional and international. As the development of the upgraded ERRA is postponed and thus the development of the DLD module, the PPRD East 2 intends to establish a direct contact with JRC in order to identify the best suitable tool, preferably the one already utilised among the EU Member States, also to be used by Partner Countries for sharing disaster loss data at the regional and international level.

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5.4. ACTIVITY AREA D Activity D.1 Review and implementation of the Communication Strategy . Task D.1.1 Revision and update of the PPRD East Communication Strategy In the Partners Countries where the inter-ministerial working groups are established and functioning (Bel- arus and Moldova), the Programme will continue supporting, either through participation at meetings of the national inter-ministerial WG or remotely, the drafting process of national communication strategies so that the Strategy and the Action Plan, which should be an integral part of the Strategy, are finalised as originally planned in the second half of 2017. As the maximum envisaged time needed for the implementation of activities presented in the Work Plan 2016-2018 is up to 15 months following the inaugural meeting of the inter-ministerial national WG, Arme- nia, Azerbaijan and Ukraine will be encouraged to promptly establish national inter-institutional WGs.

. Task D.1.2 National awareness raising campaigns on Disaster Risk Management (DRM) and . Task D.1.3 National media campaigns on DRM Since these activities are aimed to support the implementation of the National Communication Strategies for Raising Awareness about Disasters that are to be developed within the Task D.1.1, the actual content of these activities will depend on the conclusion put forward by the national WGs established to develop the National Communication Strategies. The concrete forms and themes of the campaigns will be discussed and selected with the national authorities during the drafting process of the National Communication Strategies and in close cooperation with other relevant partners, particularly with the DIPECHO programme if active in the country.

. Task D.1.4 Awareness raising in schools o Subtask D.1.4.2 Development and implementation of school awareness raising The development and eventual implementation of any school awareness raising activities will be directly linked to the development and implementation of the National Communication Strategies in the Partner Countries. The concrete forms and themes of these awareness raising activities in schools will be discussed and selected with the national authorities during the drafting process of the National Communica- tion Strategies. The implementation of this subtask is therefore subject to the adoption of the National Communication Strategies.

. Task D.1.5 Continuation of initiated work with journalists o Subtask D.1.5.2 Further development of the cooperation with journalists With an aim to implement the conclusions of the Regional Workshop on Cooperation with Journalists and Communication Experts, and to enlarge and deepen the journalists’ knowledge gained at the CJCE RW, the Programme will continue:  encouraging Partner Countries to invite journalists to participate in the development of National Communication Strategy in their respective countries;  inviting journalists to participate in PPRD East 2 events (workshops, National/Country Advisory Group meetings, etc.), and encouraging Partner Countries to do the same in their respective activities. In addition, the Programme decided to invite a group of journalist students from Moldova (5 to 10 persons) to participate at the EU MOLDEX 2017 playing role of national and international media, guided and

Progress Report 5 - 01 September 2017 59 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 supported by the Info&Media NKE. Before the exercise, this group will receive a specialised 1-day training focused, inter alia, on:  the EU CP Mechanism, its scope and role in international emergency response operations,  other international actors involved in international emergency response operations,  role of media in disaster situations and in international emergency response operations.

Activity D.2 Collaboration with the EU Delegations and coordination with other DRM initiatives in Partner Countries . Task D.2.1 Synergies with the other DRM initiatives The PPRD East 2 expert team will continue to seek synergies with other CP, DRM and DRR related initiatives in the region and beyond, thus ensuring proper information sharing and reducing the risk of duplication of efforts with other EU and non-EU funded projects and programmes.

. Task D.2.2 Coordination with EU Delegations Cooperation with EUD is expected to be further enhanced. Additional support will be requested from EUD in exploring bilateral EU-Partner Country opportunities to address CP/disaster risk management needs. Already established close cooperation and the extensive exchange of information with EUD MD is expected to be increased, especially immediately before and during the EU MOLDEX 2017 exercise.

5.5. ACTIVITY AREA E Activity E.1 Fostering volunteerism in DRM . Task E.1.1 Improving the National Volunteer System o Subtask E.1.1.3.2 Belarus, Moldova and Ukraine national activities The PPRD East 2 experts will continue supporting the national WGs in Belarus, Moldova and Ukraine in the process of development and implementation of the legal and institutional framework for CPV, and in developing and refining the national databases of volunteers and volunteer organisations within CP activities. In Belarus, it will include support in further development of the draft Law amending the existing “Law on Fire Safety”. The main effort will be on supporting the development of the follow-up Governmental Reso- lution, on creation of the national database CP of volunteer organisations and a system for their registration. In Moldova, the main focus will be on supporting the development of a new Law for CPV, and in development of the rules for functioning of volunteer organisations within the CPESS. As explained in Chapter 3.5, the NFP and the national WG of Ukraine was not established yet, postpon- ing then the implementation of this PPRD East 2 activity in Ukraine. However, since the Programme has established contacts with the members of the existing WG on CPV, it will continue to seek additional synergies between this WG and Programme activities. As already agreed, one of them will be the provision of our expert support in the development of the draft Law on CPV. Additionally, the Programme will support and encourage the NPC to identify the NFP and to establish the CPV WG, ideally based on the existing WG, thus preventing any duplication of effort and ensuring maximum effectiveness in use of national and PPRD East 2 resources allocated for the development of the CPV system in Ukraine. Once Programme receives the draft of Armenian Law on volunteerism, the PPRD East 2 experts will analyse it and will provide their feedback to ensure that the draft Law is as much in line with the EU good practice as possible.

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Activity E.2 Ensuring Project Visibility . Task E.2.1 Develop and implement Visibility Plan o Subtask E.2.1.2 Implement Visibility plan The implementation of the visibility and communication plan will continue, in close cooperation with the national CP authorities, Local Coordinators and EU Delegations - in particular for the dissemination of press releases (prepared and translated by the Programme). The website and the Facebook page will continue to be regularly updated. The PPRD East 2 team will continue to try to establish “direct” link between the websites with key beneficiaries from Azerbaijan, Georgia and Ukraine and the PPRD East 2 website. A 4th edition of the PPRD East 2 Newsletter will be conceptualized before and developed immediately after the EU MOLDEX 2017. The focus will be on the full-scale field exercise.

Activity E.3 Programme Management . Task E.3.3 National Advisory Groups meetings The fourth round of NAG/CAG meetings in Partner Countries is scheduled for autumn 2017:  31 October 2017 Azerbaijan  07 November 2017 Ukraine  09 November 2017 Armenia  23 November 2017 Belarus  28 November 2017 Moldova  30 November 2017 Georgia. The PPRD East 2 Programme would like to point out that NAG/CAG meetings should be perceived as an excellent opportunity for JRC, DG ECHO, DG NEAR and EUD in Partner Countries to establish direct cooperation with key national DRM actors. In addition, these meetings can be utilised also to present on- going and future TA opportunities at the national, cross-border or regional level.

. Task E.3.4 Programme Reporting The Programme has to report to the European Commission every 6 months. The next progress report is due on 31 December 2017, which will mark the end of the 6th reporting period (June-November 2017).

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ANNEXES

ANNEX 1 - RESOURCES UTILISATION UP TO THE REPORTING PERIOD

ANNEX 2 - LIST OF PPRD EAST 2 EVENTS’ PARTICIPANTS

ANNEX 3 – LETTERS SENT BY TL TO THE SC MEMBERS FROM ARMENIA, AZERBAIJAN AND UKRAINE

ANNEX 4 – POLICY BRIEF: PROPOSAL FOR APPROXIMATION OF EUFD IN GEORGIA

ANNEX 5 – MD FRM WG MEETING: AGENDA, LIST OF PARTICIPANTS AND THE ACTION PLAN

ANNEX 6 – PROPOSAL FOR MODIFICATION OF THE MD GOVERNMENTAL REGULATION ON FRM NO. 887 OF 11 NOVEMBER 2013

ANNEX 7 – 13TH MEETING OF THE WORKING GROUP ON FLOOD MANAGEMENT AND CLIMATE CHANGE ADAPTATION IN THE DNIESTER RIVER BASIN

ANNEX 8 – UA PARTICIPATION AT THE 21ST MEETING OF THE WORKING GROUP OF FLOODS

ANNEX 9 – THE LIST OF GEOSPATIAL DATA NEEDED FOR THE PFRA

ANNEX 10 – EOE PROGRAMME ON USAR AZ MES – DEMA 19-21 APRIL 2017

ANNEX 11 – ADVANCE TRAINING COURSE 2 REPORT

ANNEX 12 – RTTX REPORT

ANNEX 13 – EU MOLDEX 2017 1ST PLANNING CONFERENCE REPORT

ANNEX 13A – DRAFT EXERCISE INSTRUCTIONS

ANNEX 14 – EUROPEAN COMMISSION’S FORMAL INVITATION TO EUCPM PARTICIPATING STATES

ANNEX 15 – EU MOLDEX 2017 VIP PROGRAMME AND OBSERVERS’ PROGRAMME

ANNEX 16 – NOMINATIONS FOR EU MOLDEX 2017 OBSERVERS’ PROGRAMME, EUCPT AND EVALUATORS

ANNEX 17 – EOE PROGRAMME ON DLD GE SSCMC – ACPDR SLOVENIA 15-17 MAY 2017

ANNEX 18 – GE PARTICIPATION AT THE 9TH EUROPEAN LOSS DATA WORKSHOP

ANNEX 19 – BY RAD 1ST WG MEETING

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ANNEX 20 – MOLDOVA RAISING AWARENESS ABOUT DISASTERS FRAMEWORK DOCUMENT

ANNEX 21 – CIVIL PROTECTION VOLUNTEERISM REGIONAL WORKSHOP

ANNEX 22 – EU GOOD PRACTICE IN CIVIL PROTECTION VOLUNTEERISM

ANNEX 23 – EUD BY RAISING AWARENESS “FACES OF PROJECTS”

ANNEX 24 – 3RD STEERING COMMITTEE MEETING

ANNEX 25 – FLOOD RISK MANAGEMENT REGIONAL WORKSHOP

ANNEX 26 – EU MOLDEX 2017 2ND PLANNING CONFERENCE REPORT

ANNEX 27 – EU MOLDEX 2017 WORKSHOP ON TRANSFER OF TECHNICAL KNOWLEDGE AND EXPERIENCE

ANNEX 28 – EU MOLDEX 2017 DRAFT TERMS OF REFERENCE FOR THE EUCPT

ANNEX 29 – EU MOLDEX 2017 DRAFT TERMS OF REFERENCE FOR EVALUATORS

ANNEX 30 – EU MOLDEX 2017 INFO SHEET

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