Personnel/Benefits December 13, 2016 Ruston, LA
TO: Lincoln Parish Police Jury
FROM: Personnel/Benefits Committee
SUBJECT: Committee Report
The Personnel/Benefits Committee of the Lincoln Parish Police Jury met in the Police Jury Meeting Room, Third Floor, Lincoln Parish Courthouse, December 13, 2016, at 6:30 p.m. Present were: Theresa Wyatt, Chair; Randy Roberson, Jody Backus, Joe Henderson, and Annette Straughter.
ABSENT: None
Theresa Wyatt called the meeting to order and Randy Roberson delivered the invocation.
Jody Backus offered a motion, seconded by Joe Henderson, to amend the Agenda to include recommendations for the Convention and Visitors Board. The motion was voted upon and carried with the following votes:
YEAS: Wyatt, Roberson, Backus, Henderson and Straughter
The Parish Administrator presented Letters of Recommendation and credentials for various board appointments. The first appointment to be considered was for the Waterworks District No. 1. Mr. Rusty Mabry was the only candidate. Joe Henderson offered a motion, seconded by Randy Roberson, to recommend appointing Mr. Mabry to the Greater Ward One Waterworks District for a five year term. The motion was voted upon and carried with the following votes:
YEAS: Wyatt, Roberson, Backus, Henderson and Straughter
Annette Straughter offered a motion, seconded by Joe Henderson, to recommend appointing Mr. James Kavanaugh to the Waterworks District No. 1 for a five year term. The motion was voted upon and carried with the following votes:
YEAS: Wyatt, Roberson, Backus, Henderson and Straughter
Annette Straughter offered a motion, seconded by Joe Henderson, to recommend reappointing Mr. Willard Anderson to the Waterworks District No. 3 Board for a five year term. The motion was voted upon and carried with the following votes:
YEAS: Wyatt, Roberson, Backus, Henderson and Straughter
Randy Roberson offered a motion, seconded by Annette Straughter, to reappoint Mr. Richard Aillet to the Lincoln Parish Protection District for a two year term. The motion was voted upon and carried with the following votes:
YEAS: Wyatt, Roberson, Backus, Henderson and Straughter
Next on the Agenda was consideration of the vacancy on the Library Board of Control due to the resignation of Dr. Orr. There were three candidates: Mrs. Allison Mead, Ms. Deborah Holliman, and Ms. Gay O’Neal. After discussion, the votes were as follows:
Ms. Mead: Henderson Personnel/Benefits December 13, 2016 Ruston, LA
Ms. Holliman: Wyatt Ms. O’Neal: Roberson, Backus and Straughter.
Chair Wyatt stated that Mrs. O’Neal would fill the vacancy, for the unexpired term of Dr. Virgil Orr through March 10, 2020.
The next appointments to be considered were for two vacancies on the Convention and Visitor’s Bureau Board. Annette Straughter offered a motion, seconded by Jody Backus, to appoint Mr. Marco Born as the Louisiana Tech University representative. The motion was voted upon and carried with the following votes:
YEAS: Wyatt, Roberson, Backus, Henderson and Straughter
Randy Roberson offered a motion, seconded by Joe Henderson, to re-appoint Ms. Suzanne Douglas as the Grambling State University representative. The motion was voted upon and carried with the following votes:
YEAS: Wyatt, Roberson, Backus, Henderson and Straughter
There being no other business to come before the Committee, the meeting was adjourned.
Courtney Hall Theresa Wyatt Parish Administrator Committee Chair 111 December 13, 2016
The Lincoln Parish Police Jury met in regular session on Tuesday, December 13, 2016, at 7:00 p.m., at its regular meeting place in the Courthouse, Ruston, Louisiana. Present were: Theresa Wyatt, District One; Hazel D. Hunter, District Two; Randy Roberson, District Four; David Hammons, District Five; Walter Pullen, District Six; Jody Backus; District Seven; Joe Henderson, District Nine; Nancy Wilson, District Ten; and Annette Straughter, District Twelve.
Absent: Bobby Bennett, District Three; Skip Russell, District Eight; and Sharyon Mayfield, District Eleven
Mr. Jody Backus called the meeting to order and Walter Pullen delivered the invocation and led the Pledge of Allegiance.
Walter Pullen offered a motion, seconded by Randy Roberson, to approve the Agenda as presented. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Mr. Backus called for any public comments on the agenda as approved. There were none.
Joe Henderson offered a motion, seconded by Walter Pullen, to approve the minutes of the November 8, 2016 regular meeting. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Joe Henderson offered a motion, seconded by Annette Straughter, to enter into a Public Hearing for the consideration of ordinances. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
President Backus asked for any public comments on the ordinances to be considered for adoption. There being no public comments on any of the items, Annette Straughter offered a motion, seconded by Joe Henderson, to close the Public Hearing and reconvene regular session. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
The following ordinance adopting the Lincoln Parish Police Jury’s 2016 Amended Budget was considered for adoption:
ORDINANCE NO. 363-16-(1)
AN ORDINANCE to amend and re-enact the Operating Budget of Revenue and Expenditures for the year 2016 for the Police Jury of Lincoln Parish, Louisiana and to repeal Ordinance No. 343-15-(0) 112 December 13, 2016
BE IT ORDAINED BY THE POLICE JURY OF LINCOLN PARISH, LOUISIANA, convened in regular session this 13th day of December, 2016, that the 2016 budget of the Police Jury of Lincoln Parish, Louisiana, adopted by Ordinance No. 363-16-(1) be and hereby amended to read as follows:
SECTION I. The following estimates exhibiting items of Revenue by source for the fiscal year beginning January 1, 2016 and ending December 31, 2016, be and the same are hereby adopted and made the Budget of Revenue for the Lincoln Parish Police Jury for said year 2016:
SOURCE ANTICIPATED AMOUNT GENERAL FUND Taxes Ad Valorem Tax $ 1,178,004.00 Licenses & Permits License Tax (Insurance) $ 130,570.00 Alcoholic Beverage $ 6,300.00 Intergovernmental Revenue Severance Tax $ 1,200,000.00 State Revenue Sharing In Lieu of Taxes $ 60,895.00 Fire Insurance Rebate $ 188,000.00 Section 8 Housing Administration $ 4,525.00 Fees & Charges Court Reporter Fees $ 25,500.00 Use of Money & Property Interest Earnings $ 25,000.00 Rent & Royalties $ 28,000.00 Other Financing Sources Reimbursement of Wages & Benefits $ 11,500.00 TOTAL $ 2,858,294.00 SPECIAL ROAD FUND State Grant $ 535,000.00 Rents and Royalties $ 500.00 Other Financing Sources $ 8,200.00 TOTAL $ 543,700.00 ROAD CONSTRUCTION FUND Ad Valorem Taxes $ 1,688,000.00 Other Revenue $ 90,177.00 Use of Money & Property $ 5,000.00 Other Financing Sources $ 6,000.00 From Prior Years Fund Balance $ 60,839.00 TOTAL $ 1,850,016.00 ROAD MAINTENANCE FUND Ad Valorem Taxes $ 1,688,000.00 Other Revenue $ 90,177.00 Use of Money & Property $ 5,000.00 Other Financing Sources $ 6,000.00 From Prior Years Fund Balance $ 108,953.00 TOTAL $ 1,898,130.00
BRIDGE REPLACEMENT & ROAD ENHANCEMENT FUND Transfer In - Hospital Proceeds Investment Fund $ 41,970.00 Transfer In - Road and Bridge Construction $ 394,030.00 From Prior Year's Fund Balance $ - TOTAL $ 436,000.00
SOLID WASTE DISPOSAL FUND Special Sales Tax $ 4,840,000.00 Other Revenue $ 210,010.00 113 December 13, 2016
TOTAL $ 5,050,010.00
SOLID WASTE COLLECTION FUND Other Financing Sources - Tax Distribution $ 1,027,530.00 Excess Revenues/Expenditures $ (199,859.00) Other Revenue $ 79,000.00 TOTAL $ 906,671.00
PARK & RECREATION FUND Intergovernmental Revenue $ 130,000.00 Transfer In - General Fund $ 50,000.00 State Grants $ 19,167.00 Other Revenue $ 285,897.00 Excess Revenues/Expenditures $ (1,804.00) TOTAL $ 483,260.00
COURTHOUSE CAPITAL PROJECT FUND Use of Money & Property $ 2,500.00 Other Financing Sources $ 423,635.00 Excess Revenues/Expenditures $ (253,135.00) TOTAL $ 173,000.00 SEWER FUND Fees & Charges for Services $ 86,000.00 From Prior Years Fund Balance $ 2,095.00 TOTAL $ 88,095.00 SEWER EQUIPMENT REPLACEMENT FUND State Grants $ 40,000.00 From Prior Years Fund Balance $ 15,000.00 TOTAL $ 55,000.00 SECTION 8 HOUSING PROGRAM FUND Federal Grants $ 445,985.00 From Prior Years Fund Balance $ 49,965.00 TOTAL $ 495,950.00 SOLID WASTE EQUIPMENT RESERVE FUNDS Use of Money & Property $ 32,000.00 Other Financing Sources $ - From Prior Years Fund Balance $ 217,000.00 TOTAL $ 249,000.00 HEALTH UNIT FUND Intergovernmental Revenue $ 5,000.00 Other Financing Sources $ 18,500.00 Excess Revenues/Expenditures $ (4,800.00) TOTAL $ 18,700.00
HOSPITAL PROCEEDS INVESTMENT FUND Use of Money & Property $ 108,000.00 TOTAL $ 108,000.00
LIBRARY FUND Ad Valorem Taxes $ 1,516,577.00 Other Revenue $ 123,341.00 From Prior Year's Fund Balance $ 560,249.00 TOTAL $ 2,200,167.00
LIBRARY DEBT SERVICE FUND Ad Valorem Taxes $ 346,653.00 Other Revenue $ 350.00 From Prior Year's Fund Balance $ 65,247.00 114 December 13, 2016
TOTAL $ 412,250.00
LPPJ COMPLEX II BOND FUND Rents and Royalties $ 190,280.00 From Prior Year's Fund Balance $ 170.00 TOTAL $ 190,450.00
GRAND TOTAL - ESTIMATED REVENUE & OTHER FINANCING SOURCES $ 18,016,693.00
SECTION II. The following estimates exhibiting items of expenditures by function for the fiscal year beginning January 1, 2016 and ending December 31, 2016, be and the same are hereby adopted and made the budget of expenditures for the Lincoln Parish Police Jury for said year 2016:
FUNCTION BUDGETED AMOUNT
GENERAL FUND Legislative $ 187,153.00 Judicial $ 43,400.00 Elections $ 30,611.00 Financial & General Administration $ 623,414.00 General Government Buildings & Plant $ 946,746.00 Other General Administration $ 82,129.00 Public Safety $ 755,386.00 Health & Welfare $ 28,415.00 Culture & Recreation $ 137,540.00 Economic Development & Assistance $ 23,500.00 TOTAL $ 2,858,294.00
SPECIAL ROAD FUND Road & Bridge Construction & Maintenance $ 543,700.00
ROAD CONSTRUCTION FUND Road & Bridge Construction $ 1,850,016.00
ROAD MAINTENANCE FUND Road & Bridge Maintenance $ 1,898,130.00
BRIDGE REPLACEMENT & ROAD ENHANCEMENT FUND Bridge Replacement & Road Enhancement $ 436,000.00
SOLID WASTE DISPOSAL FUND Solid Waste Disposal $ 5,050,010.00
SOLID WASTE COLLECTION FUND Solid Waste Collection $ 906,671.00
PARK & RECREATION FUND Capital Outlay & Other Uses $ 483,260.00
COURTHOUSE CAPITAL PROJECT FUND Capital Outlay $ 173,000.00
SEWER FUND Operation & Maintenance $ 88,095.00
SEWER EQUIPMENT REPLACEMENT FUND Equipment Purchases $ 55,000.00
SECTION 8 HOUSING PROGRAM FUND 115 December 13, 2016
Rental Assistance & Administration $ 495,950.00
SOLID WASTE EQUIPMENT RESERVE FUNDS Equipment Purchases $ 249,000.00
HEALTH UNIT FUND Operation & Maintenance $ 18,700.00
HOSPITAL PROCEEDS INVESTMENT FUND Professional Services $ 15,000.00 Other Financing Uses $ 93,000.00 TOTAL $ 108,000.00
LIBRARY FUND Library Operation & Maintenance $ 2,200,167.00
LIBRARY DEBT SERVICE FUND Debt Services $ 412,250.00
LPPJ COMPLEX II BOND FUND Debt Services $ 190,450.00
GRAND TOTAL - ESTIMATED EXPENDITURES & OTHER FINANCING USES $ 18,016,693.00
SECTION III. The adoption of the above and foregoing budget of expenditures be and the same is hereby declared to be an appropriation of the amounts therein set forth to and for the various functions and budget classifications.
The above and foregoing Ordinance was introduced by Joe Henderson who moved its adoption. The motion was seconded by Annette Straughter and after having been read and considered by sections, was adopted by sections and as a whole by the following YEA and NAY vote:
Yeas: Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: Wyatt
Absent: Bennett, Russell, and Mayfield
Whereupon, the President declared the Ordinance duly adopted this 13th day of December, 2016.
/s/ Courtney Hall /s/ Jody Backus Courtney Hall Jody Backus Parish Administrator President
The following ordinance adopting the Lincoln Parish Police Jury’s 2017 Proposed Budget was considered for adoption:
ORDINANCE NO. 364-16-(0)
AN ORDINANCE adopting the Operating Budget of Revenue and Expenditures for the year 2017 for the Police Jury of Lincoln Parish, Louisiana.
BE IT ORDAINED BY THE POLICE JURY OF LINCOLN PARISH, LOUISIANA, convened in regular session this 13th day of December, 2016, that:
SECTION I. The following estimates exhibiting items of Revenue by source for the fiscal year beginning January 1, 2017 and ending December 31, 2017, be and the same are hereby adopted and made the Budget of Revenue for the Lincoln Parish Police Jury for said year 2017: 116 December 13, 2016
SOURCE ANTICIPATED AMOUNT GENERAL FUND Taxes Ad Valorem Tax $ 1,178,004.00 Licenses & Permits License Tax (Insurance) $ 130,570.00 Alcoholic Beverage $ 6,300.00 Intergovernmental Revenue Severance Tax $ 1,200,000.00 State Revenue Sharing In Lieu of Taxes $ 60,895.00 Fire Insurance Rebate $ 188,000.00 Section 8 Housing Administration $ 4,525.00 Fees & Charges Court Reporter Fees $ 25,500.00 Use of Money & Property Interest Earnings $ 25,000.00 Rent & Royalties $ 25,000.00 Other Financing Sources Reimbursement of Wages & Benefits $ 11,500.00 Miscellaneous $ 10,500.00 TOTAL $ 2,865,794.00 SPECIAL ROAD FUND State Grant $ 535,000.00 Fees & Charges for Services $ 500.00 Other Financing Sources $ 8,200.00 Excess Revenue/Expenditures $ (97,850.00) TOTAL $ 445,850.00 ROAD CONSTRUCTION FUND Ad Valorem Taxes $ 1,688,000.00 Other Revenue $ 90,177.00 Use of Money & Property $ 5,000.00 Other Financing Sources $ 6,000.00 Excess Revenue/Expenditures $ 113,235.00 TOTAL $ 1,902,412.00 ROAD MAINTENANCE FUND Ad Valorem Taxes $ 1,688,000.00 Other Revenue $ 90,177.00 Use of Money & Property $ 5,000.00 Other Financing Sources $ 6,000.00 TOTAL $ 1,789,177.00
BRIDGE REPLACEMENT & ROAD ENHANCEMENT FUND Transfer In - Hospital Proceeds Investment Fund $ 41,970.00 Transfer In - Road and Bridge Construction $ 113,030.00 TOTAL $ 155,000.00
SOLID WASTE DISPOSAL FUND Special Sales Tax $ 4,840,000.00 Other Revenue $ 225,010.00 TOTAL $ 5,065,010.00
SOLID WASTE COLLECTION FUND Other Financing Sources - Tax Distribution $ 1,110,630.00 Other Revenue $ (241,118.00) Excess Revenues/Expenditures $ 79,000.00 TOTAL $ 948,512.00
PARK & RECREATION FUND 117 December 13, 2016
Intergovernmental Revenue $ 130,000.00 Transfer In - General Fund $ 50,000.00 Other Revenue $ 245,000.00 State Grants $ 44,200.00 From Prior Years Fund Balance $ 17,358.00 TOTAL $ 486,558.00 COURTHOUSE CAPITAL PROJECT FUND Use of Money & Property $ 2,500.00 Other Financing Sources $ 488,208.00 Excess Revenues/Expenditures $ (340,708.00) TOTAL $ 150,000.00 SEWER FUND Fees & Charges for Services $ 86,000.00 Excess Revenues/Expenditures $ (3,258.00) TOTAL $ 82,742.00 SEWER EQUIPMENT REPLACEMENT FUND From Prior Years Fund Balance $ 15,000.00 TOTAL $ 15,000.00 SECTION 8 HOUSING PROGRAM FUND Federal Grants $ 445,985.00 From Prior Years Fund Balance $ 49,965.00 TOTAL $ 495,950.00 SOLID WASTE EQUIPMENT RESERVE FUNDS Use of Money & Property $ 32,000.00 Excess Revenues/Expenditures $ (32,000.00) TOTAL $ - HEALTH UNIT FUND Intergovernmental Revenue $ 5,000.00 Other Financing Sources $ 18,500.00 Excess Revenues/Expenditures $ (3,900.00) TOTAL $ 19,600.00
HOSPITAL PROCEEDS INVESTMENT FUND Use of Money & Property $ 108,000.00 TOTAL $ 108,000.00
LIBRARY FUND Ad Valorem Taxes $ 1,516,577.00 Other Revenue $ 139,000.00 From Prior Year's Fund Balance $ 777,187.00 TOTAL $ 2,432,764.00
LIBRARY DEBT SERVICE FUND Ad Valorem Taxes $ 346,653.00 Other Revenue $ 350.00 From Prior Year's Fund Balance $ 64,747.00 TOTAL $ 411,750.00
LPPJ COMPLEX II BOND FUND Rents and Royalties $ 195,280.00 Excess Revenues/Expenditures $ (1,780.00) TOTAL $ 193,500.00
GRAND TOTAL - ESTIMATED REVENUE & OTHER FINANCING SOURCES $ 17,567,619.00
SECTION II. The following estimates exhibiting items of expenditures by function for the fiscal year beginning January 1, 2017 and ending December 31, 2017, be and the same are hereby adopted and 118 December 13, 2016 made the budget of expenditures for the Lincoln Parish Police Jury for said year 2017:
FUNCTION BUDGETED AMOUNT
GENERAL FUND Legislative $ 185,747.00 Judicial $ 43,700.00 Elections $ 28,800.00 Financial & General Administration $ 642,018.00 General Government Buildings & Plant $ 1,013,830.00 Other General Administration $ 82,279.00 Public Safety $ 761,965.00 Health & Welfare $ 28,415.00 Culture & Recreation $ 55,540.00 Economic Development & Assistance $ 23,500.00 TOTAL $ 2,865,794.00
SPECIAL ROAD FUND Road & Bridge Construction & Maintenance $ 445,850.00
ROAD CONSTRUCTION FUND Road & Bridge Construction $ 1,902,412.00
ROAD MAINTENANCE FUND Road & Bridge Maintenance $ 1,789,177.00
BRIDGE REPLACEMENT & ROAD ENHANCEMENT FUND Bridge Replacement & Road Enhancement $ 155,000.00
SOLID WASTE DISPOSAL FUND Solid Waste Disposal $ 5,065,010.00
SOLID WASTE COLLECTION FUND Solid Waste Collection $ 948,512.00
PARK & RECREATION FUND Capital Outlay & Other Uses $ 486,558.00
COURTHOUSE CAPITAL PROJECT FUND Capital Outlay $ 150,000.00
SEWER FUND Operation & Maintenance $ 82,742.00
SEWER EQUIPMENT REPLACEMENT FUND Equipment Purchases $ 15,000.00
SECTION 8 HOUSING PROGRAM FUND Rental Assistance & Administration $ 495,950.00
SOLID WASTE EQUIPMENT RESERVE FUNDS Equipment Purchases $ -
HEALTH UNIT FUND Operation & Maintenance $ 19,600.00
HOSPITAL PROCEEDS INVESTMENT FUND Professional Services $ 15,000.00 Other Financing Uses $ 51,030.00 Transfer Out - Bridge Replacement Fund $ 41,970.00 119 December 13, 2016
TOTAL $ 108,000.00
LIBRARY FUND Library Operation & Maintenance $ 2,432,764.00
LIBRARY DEBT SERVICE FUND
Debt Services $ 411,750.00
LPPJ COMPLEX II BOND FUND Debt Services $ 193,500.00
GRAND TOTAL - ESTIMATED EXPENDITURES & OTHER FINANCING USES $ 17,567,619.00
SECTION III. The adoption of the above and foregoing budget of expenditures be and the same is hereby declared to be an appropriation of the amounts therein set forth to and for the various functions and budget classifications.
The above and foregoing Ordinance was introduced by Annette Straughter who moved its adoption. The motion was seconded by Hazel Hunter and after having been read and considered by sections, was adopted by sections and as a whole by the following YEA and NAY vote:
Yeas: Hunter, Roberson, Hammons, Pullen, Backus, Henderson, and Straughter
Nays: Wyatt and Wilson
Absent: Bennett, Russell, and Mayfield
Whereupon, the President declared the Ordinance duly adopted this 13th day of December, 2016.
/s/ Courtney Hall /s/ Jody Backus Courtney Hall Jody Backus Parish Administrator President
The following ordinance adopting the Humanitarian Enterprises of Lincoln Parish 2016 Amended Budget was considered for adoption:
ORDINANCE NO. 365-16-(1)
AN ORDINANCE to amend and re-enact the Operating Budget of Revenue and Expenditures for the year 2016 for the Humanitarian Enterprises of Lincoln Parish and to repeal Ordinance No. 345-15-(0).
BE IT ORDAINED BY THE POLICE JURY OF LINCOLN PARISH, LOUISIANA, convened in regular session this 13th day of December 2016, that the 2016 budget of the Humanitarian Enterprises of Lincoln Parish, adopted by Ordinance No. 365-16-(1) be and hereby amended to read as follows:
SECTION I. The following estimates exhibiting items of Revenue by source for the fiscal year beginning January 1, 2016 and ending December 31, 2016 be and the same are hereby adopted and made the Budget of Revenue for the Humanitarian Enterprises of Lincoln Parish for said year 2016:
SOURCE ANTICIPATED AMOUNT GENERAL FUND Use of Money & Property $ - Other Financing Sources $ 300 Excess Revenues/Expenditures $ (300) TOTAL $ -
TRANSPORTATION FUND Intergovernmental Revenue $ 70,600 120 December 13, 2016
Fees & Charges for Services $ 47,500 Use of Money & Property $ - Excess Revenues/Expenditures $ - TOTAL $ 118,100
LIHEAP ENERGY FUND Intergovernmental Revenue $ 21,726 Excess Revenues/Expenditures $ - TOTAL $ 21,726
COMMUNITY SERVICE BLOCK GRANT FUND Intergovernmental Revenue $ 294,858 Excess Revenues/Expenditures $ - TOTAL $ 294,858
CSBG ARRA Other Financing Sources $ 125 Excess Revenues/Expenditures $ (125) TOTAL $ -
GRAND TOTAL - ESTIMATED REVENUE & OTHER FINANCING SOURCES $ 434,684
SECTION II. The following estimates exhibiting items of expenditures by function for the fiscal year beginning January 1, 2016 and ending December 31, 2016, be an the same are hereby adopted and made the Budget of Expenditures for the Humanitarian Enterprises of Lincoln Parish for said year 2016:
FUNCTION BUDGETED AMOUNT
GENERAL FUND Operating Services $ -
TRANSPORTATION FUND Program Activities & Administration $ 118,100
LIHEAP ENERGY FUND Program Activities & Administration $ 21,726
COMMUNITY SERVICE BLOCK FUND Program Activities & Administration $ 294,858
CSBG ARRA Program Activities & Administration $ -
GRAND TOTAL - ESTIMATED EXPENDITURES & OTHER FINANCING USES $ 434,684
SECTION III. The adoption of the above and foregoing budget of expenditures be and the same is hereby declared to be an appropriation of the amounts therein set forth to and for the various functions and budget classifications.
The above and foregoing Ordinance was introduced by Annette Straughter who moved its adoption. The motion was seconded by Randy Roberson and after having been read and considered by sections, was adopted by sections and as a whole by the following YEA and NAY vote: 121 December 13, 2016
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, and Straughter
Nays: Wilson
Absent: Bennett, Russell, and Mayfield
Whereupon, the President declared the Ordinance duly adopted this 13th day of December, 2016.
/s/ Courtney Hall /s/ Jody Backus Courtney Hall Jody Backus Parish Administrator President
The following ordinance adopting the Humanitarian Enterprises of Lincoln Parish 2017 Proposed Budget was considered for adoption:
ORDINANCE NO. 366-16-(0)
AN ORDINANCE adopting the Operating Budget of Revenue and Expenditures for the year 2017 for the Humanitarian Enterprises of Lincoln Parish.
BE IT ORDAINED BY THE POLICE JURY OF LINCOLN PARISH, LOUISIANA, convened in regular session this 13th day of December 2016 that:
SECTION I. The following estimates exhibiting items of Revenue by source for the fiscal year beginning January 1, 2017 and ending December 31, 2017 be and the same are hereby adopted and made the Budget of Revenue for the Humanitarian Enterprises of Lincoln Parish for said year 2017:
SOURCE ANTICIPATED AMOUNT GENERAL FUND Use of Money & Property $ - Other Financing Sources $ 100 Excess Revenues/Expenditures $ (100) TOTAL $ -
TRANSPORTATION FUND Intergovernmental Revenue $ 147,010 Fees & Charges for Services $ 63,000 Use of Money & Property $ - From Prior Years Fund Balance $ - TOTAL $ 210,010
LIHEAP ENERGY FUND Intergovernmental Revenue $ 33,539 TOTAL $ 33,539
COMMUNITY SERVICE BLOCK GRANT FUND Intergovernmental Revenue $ 205,619 TOTAL $ 205,619
CSBG ARRA Other Financing Sources $ 560 Excess Revenues/Expenditures $ (560) TOTAL $ -
GRAND TOTAL - ESTIMATED REVENUE & OTHER FINANCING SOURCES $ 449,168 122 December 13, 2016
SECTION II. The following estimates exhibiting items of expenditures by function for the fiscal year beginning January 1, 2017 and ending December 31, 2017 be and the same are hereby adopted and made the Budget of Expenditures for the Humanitarian Enterprises of Lincoln Parish for said year 2017:
FUNCTION BUDGETED AMOUNT
GENERAL FUND Operating Services $ - TRANSPORTATION FUND Program Activities & Administration $ 210,010
LIHEAP ENERGY FUND Program Activities & Administration $ 33,539
COMMUNITY SERVICE BLOCK FUND Program Activities & Administration $ 205,619
CSBG ARRA Program Activities & Administration $ -
GRAND TOTAL - ESTIMATED EXPENDITURES & OTHER FINANCING USES $ 449,168
SECTION III. The adoption of the above and foregoing budget of expenditures be and the same is hereby declared to be an appropriation of the amounts therein set forth to and for the various functions and budget classifications.
The above and foregoing Ordinance was introduced by Annette Straughter who moved its adoption. The motion was seconded by Joe Henderson and after having been read and considered by sections, was adopted by sections and as a whole by the following YEA and NAY vote:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, and Straughter
Nays: Wilson
Absent: Bennett, Russell, and Mayfield
Whereupon, the President declared the Ordinance duly adopted this 13th day of December, 2016.
/s/ Courtney Hall /s/ Jody Backus Courtney Hall Jody Backus Parish Administrator President
Randy Roberson offered a motion, seconded by Annette Straughter, to approve the 2016 Amended Budget for the North Louisiana Exhibition Center. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Annette Straughter offered a motion, seconded by Randy Roberson, to approve the 2017 Proposed Budget for the North Louisiana Exhibition Center. The motion carried with the following votes:
123 December 13, 2016
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Joe Henderson offered a motion, seconded by Hazel Hunter, to approve the North Louisiana Criminalistics Laboratory 2016 Amended Budget. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Annette Straughter offered a motion, seconded by Randy Roberson to approve the North Louisiana Criminalistics Laboratory 2017 Proposed Budget. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Joe Henderson offered a motion, seconded by David Hammons, to adopt a resolution authorizing the President to execute an Intergovernmental Agreement with the Lincoln Parish Coroner.
RESOLUTION 2016-24
NOW, THEREFORE, BE IT RESOLVED that the Lincoln Parish Police Jury convened in Regular Session this 13th day of December, 2016 does hereby authorize the Police Jury President, Jody Backus, to sign the Inter-Governmental Agreement with the Lincoln Parish Coroner.
/s/ Jody Backus Jody Backus Lincoln Parish Police Jury President
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, and Wilson
Nays: None
Absent: Bennett, Russell, and Mayfield
Abstained: Straughter
Randy Roberson offered a motion, seconded by Annette Straughter, to adopt a resolution authorizing the President to execute and file application with the Louisiana DOTD for grant under 49 CFR 5311.
Resolution No. 2016-25
Resolution authorizing the filing of an application with the Louisiana Department of Transportation and Development for a grant under 49 CFR 5311, Non-Urbanized Area Formula Program and/or 49 CFR 5309, Discretionary Capital Program.
124 December 13, 2016
WHEREAS, the Secretary of Transportation and Development is authorized to make grants for mass transportation projects;
WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provisions by it of the local share of project costs;
WHEREAS, it is required by the Louisiana Department of Transportation and Development in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and
WHEREAS, it is the goal of the Applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment, or consultant and other services:
NOW, THEREFORE, BE IT RESOLVED by the Lincoln Parish Police Jury: (Applicant)
1. That Jody Backus is authorized to execute and file an application on behalf of Lincoln Parish Police Jury with the Louisiana Department of Transportation and Development, to aid in the financing of operating and/or capital assistance projects pursuant to the Rural Public Transit Program, 49 CFR 5311 and/or the Discretionary Capital Program, 49 CFR 5309.
2. That Jody Backus is authorized to execute and file with such applications an assurance or any other document required by the Louisiana Department of Transportation and Development effectuating the purposes of Title VI of the Civil Rights Act of 1964, as amended.
3. That Jody Backus is authorized to furnish such additional information as the Louisiana Department of Transportation and Development may require in connection with the application or the project.
4. That Jody Backus is authorized to set and execute affirmative minority business policies in connection with the project's procurement needs.
5. That Jody Backus is authorized to execute grant contract agreements on behalf of Lincoln Parish Police Jury with the Louisiana Department of Transportation and Development for aid in the financing of the operating or capital assistance projects.
6. This resolution is applicable for a period of one year unless revoked by the governing body and copy of such revocation shall be furnished to the DOTD.
/s/ Jody Backus Jody Backus Police Jury President
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Annette Straughter offered a motion, seconded by David Hammons, to adopt a resolution authorizing Rosalind Jones to enter into contract with the Louisiana Housing Corporation for Low Income Energy Assistance Program.
Resolution 2016-26
BE IT RESOLVED BY the Police Jury of Lincoln Parish, Louisiana, convened in regular session this 13th day of December, 2016, that Jody Backus, President, be and he is hereby authorized, empowered and instructed to execute the necessary contract documents between the Lincoln 125 December 13, 2016
Parish Police Jury and the Louisiana Housing Corporation (LHC) for the Low-Income Home Energy Assistance Program (LIHEAP).
BE IT FURTHER RESOLVED that Rosalind Jones, Executive Director, Humanitarian Enterprises of Lincoln Parish, is hereby designated the named contact person and signatory for said LIHEAP Program; and, said Rosalind Jones is further hereby authorized and instructed to do all things necessary to implement, maintain and administer said program in accordance with appropriate laws, guidelines and regulations pertinent thereto.
/s/ Jody Backus Jody Backus Police Jury President
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Annette Straughter offered a motion, seconded by Hazel Hunter, to adopt a resolution authorizing Tomika McDonald to enter into contract with the Louisiana Housing Corporation for Low Income Energy Assistance Program.
Resolution 2016-27
BE IT RESOLVED BY the Police Jury of Lincoln Parish, Louisiana, convened in regular session this 13th day of December, 2016, that Jody Backus, President, be and he is hereby authorized, empowered and instructed to execute the necessary contract documents between the Lincoln Parish Police Jury and the Louisiana Housing Corporation (LHC) for the Low-Income Home Energy Assistance Program (LIHEAP).
BE IT FURTHER RESOLVED that Tomika McDonald, Executive Director, Humanitarian Enterprises of Lincoln Parish, is hereby designated the named contact person and signatory for said LIHEAP Program; and, said Tomika McDonald is further hereby authorized and instructed to do all things necessary to implement, maintain and administer said program in accordance with appropriate laws, guidelines and regulations pertinent thereto.
/s/ Jody Backus Jody Backus Police Jury President
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Randy Roberson offered a motion, seconded by Hazel Hunter, to adopt a resolution endorsing Annette Straughter as candidate for the Police Jury Association of Louisiana Executive Board At-Large Member.
RESOLUTION 2016-28
A RESOLUTION OF ENDORSEMENT OF ANNETTE STRAUGHTER AS A CANDIDATE FOR THE EXECUTIVE MEMBER-AT-LARGE POSITION ON THE EXECUTIVE BOARD OF THE POLICE JURY ASSOCIATION OF LOUISIANA, AND OTHERWISE PROVIDING WITH RESPECT THERETO
126 December 13, 2016
WHEREAS, the Police Jury Association of Louisiana has six (6) Member-at-Large positions on its State Executive Board; and
WHEREAS, at its annual convention there will be a Member-at-Large vacancy; and
WHEREAS, Lincoln Parish is a member in good standing of the Police Jury Association of Louisiana; and
WHERAS, Annette Straughter is currently Police Juror for District 12 in Lincoln Parish and serves as an active member of various Police Jury Committees which include Finance, Health and Welfare Services (Chair), Long Range Planning, Personnel/Benefits, Economic Development and Public Work, as well as being selected to participate in the 2016-2017 Delta Regional Authority Leadership Institute Executive Academy; and
WHEREAS, Annette Straughter is active in civic, community, and non-profit programs in Lincoln Parish; and
WHEREAS, if elected Annette Straughter would serve the Police Jury Association of Louisiana as an excellent and effective Member-at-Large on its Executive Board.
NOW, THEREFORE, BE IT RESOLVED by the Lincoln Parish Police Jury in due, regular and legal session convened, that the Lincoln Parish Police Jury does hereby endorse Annette Straughter for election to the Member-at-Large position.
BE IT FURTHER RESOLVED, that this resolution be sent to the Police Jury Association and all Louisiana Parishes humbly requesting that they support and endorse, Annette Straughter as a candidate for Member-at-Large on the Executive Board of the Police Jury Association of Louisiana.
/s/ Jody Backus Jody Backus Police Jury President
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Next on the Agenda was to take action on bids. Randy Roberson offered a motion, seconded by Joe Henderson, to award the bridge replacement for the 2016 Capital Improvement Plan to Amethyst Construction in the amount of $224,264.00. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Joe Henderson offered a motion, seconded by Hazel Hunter, to accept the bid of Hill Oil Company for Gasoline and Diesel Fuel.
Item 1: Unleaded Gasoline Diesel Fuel
Hill Oil Company Previous Bid Unleaded Plus (89 Octane) $ 0.0975 $ 0.0975 127 December 13, 2016
Regular Unleaded (87 Octane) $ 0.0975 $ 0.0975 Ultra-Low Sulfur Diesel Fuel $ 0.1160 $ 0.1160 Regular No. 2 Diesel Fuel (Off Road Use) $ 0.1160 $ 0.1050
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Annette Straughter offered a motion, seconded by David Hammons, to accept the low bid of Ruston Rock-It for delivered C-1 Crushed Stone, C-2 Crushed Stone, C-3 Crushed Stone, washed maintenance gravel, and LA-SB2, and to accept the alternate bid of LJ Haddox and Son LLC for crushed concrete.
LINCOLN PARISH POLICE JURY Thursday, December 1, 2016 Item 2: GRAVEL MATERIALS
Ruston Rock- Previous Delivered Poco LJ Haddox & Son LLC It Bid C-1 Crushed Stone $39.25 $37.25 C-2 Crushed Stone $41.40 $39.40 C-3 Crushed Stone $41.40 $39.40 Washed Maintenance $24.75 $23.65 LA-SB2 $31.00 $31.00 Picked Up at Plant Washed Maintenance $26.00 - Alternate - Crushed Concrete LA-SB2 $30.00 $28.00 - Alternate - Crushed Concrete w/ Fines
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Annette Straughter offered a motion, seconded by Joe Henderson, to accept the low bid of Coburn’s for all pipe sizes and diameters 12 inch through 36 inch and Irrigation Mart for sizes 48”x20 Ft through 60”x20 Ft.
LINCOLN PARISH POLICE JURY Thursday, December 1, 2016 Item 3: Culvert Materials
Coburn's Irrigation Mart Previous Bid 12" 20 Ft $ 106.60 $ 107.80 $ 107.20 12" 30 Ft. $ 159.90 $ 161.70 $ 160.80 15" 20 Ft. $ 144.00 $ 145.60 $ 145.65 15" 30 Ft. $ 216.00 $ 218.40 $ 218.48 18" 20 Ft. $ 201.20 $ 203.40 $ 202.20 18" 30 Ft. $ 301.80 $ 305.10 $ 303.30 24" 20 Ft. $ 315.00 $ 318.40 $ 318.48 128 December 13, 2016
24" 30 Ft. $ 472.50 $ 477.60 $ 477.72 30" 20 Ft. $ 508.20 $ 513.60 $ 513.70 36" 20 Ft. $ 622.20 $ 622.00 $ 628.91 48" 20 Ft. $ 918.80 $ 918.60 $ 928.70 60" 20 Ft. $ 1,744.60 $ 1,744.40 $ 1,763.48
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Randy Roberson offered a motion, seconded by Joe Henderson, to accept the low bid of Amethyst Construction for hot mix materials.
LINCOLN PARISH POLICE JURY Thursday, December 1, 2016 Item 4: HOT MIX
Previous Amethyst Bid BASE PRICE PER TON F.O.B BIDDER'S PLANT $81.00 $81.00
The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Joe Henderson offered a motion, seconded by Randy Roberson, to set the 2017 meeting dates and times for the second Tuesday of every month at 7:00 PM. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, Wilson and Straughter
Nays: None
Absent: Bennett, Russell, and Mayfield
Next on the Agenda, Treasurer Laura Hartt gave a brief financial report.
Theresa Wyatt stated that the Personnel Committee met at 6:30 PM and the Committee recommends:
1. Appointing Mr. Rusty Mabry to the Greater Ward One Waterworks District for a five year term. 2. Appointing Mr. James Kavanaugh to the Waterworks District No. 1 Board for a five year term. 3. Reappointing Mr. Willard Anderson to the Waterworks District No. 3 Board for a five year term. 4. Reappointing Mr. Richard Aillet to the Lincoln Parish Protection District for a two year term. 5. Appointing Mrs. Gay O’Neal to the Library Board of Control for a five year term. 6. Appointing Mr. Marco Born as the Louisiana Tech University representative of the Convention and Visitor’s Bureau for a three year term. 7. Re-appointing Mrs. Suzanne Douglas as the Grambling State University representative of the Convention and Visitor’s Bureau for a three year term. 129 December 13, 2016
Randy Roberson offered a motion, seconded by Annette Straughter, to approve the minutes of the Personnel Committee. The motion carried with the following votes:
Yeas: Wyatt, Hunter, Roberson, Hammons, Pullen, Backus, Henderson, and Straughter
Nays: Wilson
Absent: Bennett, Russell, and Mayfield
Under Reports, Homeland Security Director Kip Franklin stated that Lincoln Parish had received a $300,832.00 in Hazardous Mitigation Funds to be used for flood reduction projects. After various other department reports and there being no other business or public comments to come before the Jury, the meeting was adjourned.
Courtney Hall Jody Backus Parish Administrator Parish President