MEETING
PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
y REGULAR
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gg ADMINISTRATIVE SERVICE CENTER uintanilla uintanilla
Q 9050 Viscount Blvd. Board of Trustees Room - #A200 El Paso, Texas 79925
DATE: August 20, 2014 5:30 p.m. Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
1.0 GENERAL FUNCTIONS
1.1 Call to Order
Present 1.2 Roll Call Not Present
Motion 1.3 Approval of Minutes: Exhibit 1.3 Second
Ayes July 31, 2014 Pages 1-15 Nays Abstain The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes.
1.4 Welcome to Guests and Staff Members
1.5 Open Forum
1.6 Presentations by Individuals, Groups, and Organizations:
1.6.1 Representatives from the El Paso Chamber of Commerce will make a presentation on the Central Appraisal District.
1.6.2 Dr. William Serrata (President) will recognize individuals who have retired from the College District.
1.6.3 Ms. Olga Chavez (director, Diversity Programs) will make a presentation regarding Hispanic Heritage Month.
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Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
1.6.4 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association.
1.7 Communications: None
1.8 Board of Trustees Business: None
1.9 Board Reports
1.9.1 Treasurer’s Report Exhibit 1.9.1
July 31, 2014 Pages 16-42
No action is necessary.
1.9.2 President’s Report
1.9.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events at the College.
Motion 1.10 Consent Docket Second Ayes Nays Abstain
2.0 ADMINISTRATION - None
Agenda Regular August 20, 2014 Page 2
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3.0 PERSONNEL Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 3.1 Full-Time Institutionally Funded Actions Exhibit 3.1 Second
Ayes Pages 43-48 Nays Abstain
Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second
Ayes Pages 49-53 Nays Abstain
Motion 3.3 Appointment of new Tenured Faculty, reappointment of Exhibit 3.3 Second continuing Probationary Faculty and authorization for
Ayes the President to enter into written employment contracts Pages 54-55 Nays Abstain and contract addenda for the 2014-15 academic year with Tenured and Probationary Faculty members.
Agenda Regular August 20, 2014 Page 3
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3.0 PERSONNEL Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 3.4 Reappointment of continuing regular Classified Staff, Exhibit 3.4 Second Professional Support, and Administrative Staff and
Ayes authorization for the President to enter into written Pages 56-66 Nays Abstain employment contracts and contract addenda effective September 1, 2014, with the employees listed.
Motion 3.5 Authorization for the President to employ part-time No Exhibit Second faculty and staff for the 2014-15 fiscal year.
Ayes Nays Abstain
Motion 3.6 Information Items Exhibit 3.6 Second
Ayes (No action required) Page 67 Nays Abstain
Agenda Regular August 20, 2014 Page 4
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4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 4.1 Consideration and deliberation on the approval to renew Exhibit 4.1 Second contracts with the awarded purchasing cooperative
Ayes vendors for the district-wide purchase of office products Page 68 Nays Abstain in an amount not to exceed $750,000 in the aggregate.
Note: Approval of a contract renewal with various vendors as district-wide suppliers of office products for the period of September 1, 2014 – August 31, 2015. Funding is provided by each individual College department’s budget.
Resource Person: Ernst Roberts
Motion 4.2 Consideration and deliberation on the approval of a Exhibit 4.2 Second contract award for property, crime, liability, and cyber
Ayes security insurance with USI Southwest Inc., in the Page 69 Nays Abstain amount of $482,581.
Note: To approve a one-year contract award for district- wide commercial property, automobile, crime, general liability, educator’s legal liability, and cyber security insurance for the period September 1, 2014 – August 31, 2015. Funding is provided by the Insurance Property account.
Resource Person: Ernst Roberts
Agenda Regular August 20, 2014 Page 5
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4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 4.3 Consideration and deliberation on the increase of $4,061 Exhibit 4.3 Second to a two-year software maintenance contract with
Ayes Ellucian Higher Education for Banner Enterprise Pages 70-72 Nays Abstain Resource Planning (ERP), originally approved in the amount of $434,317.
Note: To approve a $4,061 increase to a previously approved two-year software maintenance support contract with Ellucian Higher Education for the Banner Enterprise Resource Planning (ERP) system. Funding is provided by the Software Maintenance account.
Resource Person: Jenny Girón
Motion 4.4 Consideration and deliberation on the approval to Exhibit 4.4 Second purchase copy paper from O-K Paper Centers for the
Ayes Instructional Service Centers and Academic Computing Page 73 Nays Abstain Services Labs for fiscal year 2014-15 in an amount not to exceed $175,000.
Note: To approve the purchase of copy paper for each one of the five Instructional Service Centers (ISCs) and the six Academic Computing Services (ACS) Labs for fiscal year 2014-15. Funding is provided by the Instructional Service Centers and Academic Computing Service Labs operating budgets.
Resource Person: Ernst Roberts
Agenda Regular August 20, 2014 Page 6
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4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 4.5 Consideration and deliberation on the approval to award Exhibit 4.5 Second contracts for advertising to various television stations for
Ayes fiscal year 2014-15 in the amount not to exceed $105,000 Pages 74-85 Nays Abstain in the aggregate.
Note: To award contracts for College advertising to various TV stations for fiscal year 2014-15. Funding is provided by the Marketing & Community Relations budget and other college departments.
Resource Person: Ernst Roberts
Motion 4.6 Consideration and deliberation on the approval to award Exhibit 4.6 Second contracts for advertising to various radio broadcasters for
Ayes fiscal year 2014-15 in the amount not to exceed $95,000. Pages 86-99 Nays Abstain Note: To award contracts for College advertising to various radio broadcasters for fiscal year 2014-15. Funding is provided by the Marketing & Community Relations budget and other college departments.
Resource Person: Ernst Roberts
Agenda Regular August 20, 2014 Page 7
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4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 4.7 Consideration and deliberation on the approval to award Exhibit 4.7 Second a contract to various outdoor advertisers for fiscal year
Ayes 2014-15 in the amount not to exceed $70,000 in the Pages 100-106 Nays Abstain aggregate.
Note: To award contracts for outdoor advertising to Clear Channel Outdoor and El Paso Southwest Outdoor for fiscal year 2014-15. Funding is provided by the Marketing & Community Relations budget and other college departments.
Resource Person: Ernst Roberts
Motion 4.8 Consideration and deliberation on the approval to award Exhibit 4.8 Second a contract to various cinema vendors for advertising for
Ayes fiscal year 2014-15 in the amount not to exceed $65,000. Pages 107-111 Nays Abstain Note: To award contracts for College advertising to various cinema vendors for fiscal year 2014-15. Funding is provided by the Marketing & Community Relations budget and other college departments.
Resource Person: Ernst Roberts
Agenda Regular August 20, 2014 Page 8
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4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 4.9 Consideration and deliberation on the approval of a Exhibit 4.9 Second contract renewal with Innovative Interfaces, Inc., for
Ayes annual maintenance of Sierra, the College’s library Pages 112-115 Nays Abstain system in the amount of $72,744.
Note: To renew contract with Innovative Interfaces for annual maintenance for Sierra, previously approved as Millennium, and Encore Synergy, which is an additional search retrieval service. Funding is provided by the Software Maintenance account.
Resource Person: Jenny Girón
Motion 4.10 Consideration and deliberation on the approval of a Exhibit 4.10 Second contract extension with PeopleAdmin, Inc., to provide
Ayes web-based recruitment, position and performance Page 116 Nays Abstain management with PeopleAdmin, Inc., in the amount of $69,393.
Note: To extend the contract with PeopleAdmin for the period September 1, 2014 – August 31, 2015. Funding is provided by the Software Maintenance account.
Resource Person: Ernst Roberts
Agenda Regular August 20, 2014 Page 9
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4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 4.11 Consideration and deliberation on the adoption of the Exhibit 4.11 Second Certificate of Order Setting Tax Rate of $0.128122 per
Ayes $100 valuation for fiscal year 2014-2015. Pages 117-120 Nays Abstain Note: The Board of Trustees is required to adopt a tax rate for the 2014-2015 fiscal year. To adopt a tax rate, the order must be read and approved.
Resource Person: Ernst Roberts
Agenda Regular August 20, 2014 Page 10
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5.0 PHYSICAL FACILITIES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 5.1 Consideration and deliberation on the approval to award a Exhibit 5.1 Second contract to AO General Contractor, Inc., for remodel of
Ayes the Valle Verde Student Services Center in the amount not Pages 121-124 Nays Abstain to exceed $2,035,671.
Note: The approval of this contract to renovate the existing Student Services Center will result in a modern, user-friendly environment that will foremost benefit students, faculty and staff alike. Funding is provided by the VV SSC Renovation Budget.
Resource Person: Ernst Roberts
Motion 5.2 Consideration and deliberation on the approval of Exhibit 5.2 Second expenditures with various vendors to purchase building
Ayes materials/supplies and/or services as needed for the Pages 125-127 Nays Abstain District for fiscal year 2014-15.
Note: To approve expenditures, in an amount not to exceed as indicated on the attached list, for September 1, 2014 to August 31, 2015. Funding is provided by the approved budgets for each construction project from Unexpended Plant funds.
Resource Person: Ernst Roberts
Agenda Regular August 20, 2014 Page 11
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6.0 CURRICULUM AND INSTRUCTION Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 6.1 Consideration and deliberation on the approval to renew Exhibit 6.1 Second the contract with Mesilla Valley Training Institute in the
Ayes amount of $255,500. Page 128 Nays Abstain Note: To approve the extension of the contract with Mesilla Valley Training Institute for educational services for the Professional Truck Driving Program from September 1, 2014 - August 31, 2015. Funding is provided by tuition, self-pay, Texas Workforce Commission, private employers, and Hazelwood.
Resource Person: Steven Smith
Motion 6.2 Consideration and deliberation on the approval of Exhibit 6.2 Second contract renewals for online databases and electronic
Ayes books with various vendors in amounts not to exceed Pages 129-139 Nays Abstain $206,166 in the aggregate.
Note: To approve contract renewals with online database and eBook providers for the El Paso Community College Libraries for the 2014-15 academic year. Funding is provided by the District-wide Library Databases budget and the Library Materials Replacement Fund.
Resource Person: Steven Smith
Agenda Regular August 20, 2014 Page 12
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7.0 STUDENT SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 7.1 Consideration and deliberation on the approval of a Exhibit 7.1 Second contract to support required academic assessment testing
Ayes of students with The College Board for fiscal year 2014-15 Pages 140-142 Nays Abstain in an amount not to exceed $120,000.
Note: To approve expenditures for test materials/units used for academic assessment of students. Funding is provided by the Alternative Testing/Accuplacer budget.
Resource Person: Linda Gonzalez-Hensgen
Motion 7.2 Consideration and deliberation on the approval of a Exhibit 7.2 Second contract award with Night Eyes Protective Services, Inc.,
Ayes to provide private security guard services on an as-needed Pages 143-146 Nays Abstain basis in an amount not to exceed $53,000 annually.
Note: To augment the Police Department services within the District. Funding is provided by the Vehicle Registration Fund.
Resource Person: Linda Gonzalez-Hensgen
Agenda Regular August 20, 2014 Page 13
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7.0 STUDENT SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 7.3 Consideration and deliberation on the approval of Exhibit 7.3 Second Continuing Education tuition rates for new courses.
Ayes Pages 147-148 Nays Abstain Note: As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates.
Resource Person: Steven Smith
Motion 7.4 Consideration and deliberation on the approval of Exhibit 7.4 Second Continuing Education tuition rates for revised courses.
Ayes Pages 149-150 Nays Abstain Note: Workforce/Economic Development & Continuing Education Department is requesting approval for changes in tuition.
Resource Person: Steven Smith
Agenda Regular August 20, 2014 Page 14
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8.0 COMMUNITY SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
Motion 8.1 Consideration and deliberation on the acceptance of cash Exhibit 8.1 Second donations.
Ayes Page 151 Nays Abstain Note: To accept the cash donations from Brenda Lucero on behalf of the estate of Dr. P. Cordova for the PTA Health Program, Barron’s Superette for the Vocational Nursing Program,, and Monica Wong for the Hummingbird Garden.
Resource Person: Ernst Roberts
Motion 9.0 UNFINISHED BUSINESS Second Ayes Nays Abstain
Motion 10.0 ADJOURNMENT Second Ayes Nays Abstain
Agenda Regular August 20, 2014 Page 15 MEETING
PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
y MINUTES
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gg ADMINISTRATIVE SERVICE CENTER uintanilla uintanilla
Q 9050 Viscount Blvd. Board of Trustees Room - #A200 El Paso, Texas 79925
DATE: July 31, 2014 5:30 p.m. Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie
1.0 GENERAL FUNCTIONS
1.1 Call to Order – The meeting was called to order at 5:43 by Board of Trustees Chair Art Fierro.
Present 1.2 Roll Call – All Trustees were present with the exception of Not Present Trustee John Uxer.
Secretary Selena Solis led the Board of Trustees and audience in the Pledge of Allegiance.
Motion 1.3 Approval of Minutes: Exhibit 1.3 Second
Ayes June 24, 2014 Pages 1-12 Nays Abstain The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes.
Motion to approve was made by Trustee Carmen Olivas
Graham and seconded by Trustee Brian Haggerty. Motion to approve passed.
1.4 Welcome to Guests and Staff Members – Mr. Fierro welcomed the guests and staff in the audience.
1.5 Open Forum - None
1.6 Presentations by Individuals, Groups, and Organizations:
1.6.1 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association.
Ms. Emma Hernandez (Professional Staff Association) congratulated Dr. Serrata for his leadership and receiving reaccreditation from the SACSCOC. She also addressed salary enhancement for staff.
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Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Dr. Carina Ramirez (president, Faculty Association) addressed the Board of Trustees regarding salary enhancement for faculty. She thanked Dr. Serrata for implementing the emergency travel fund for faculty. She also addressed concerns regarding the tuition increase for students.
1.7 Communications: None
1.8 Board of Trustees Business: Mr. Fierro announced that a communication had been sent to the Trustees regarding the availability for a workshop on Strategic Planning. He asked the Trustees to respond so that a date could be scheduled.
1.9 Board Reports
1.9.1 Treasurer’s Report Exhibit 1.9.1
June 30, 2014 Pages 13-38
No action is necessary.
1.9.2 President’s Report
1.9.2.1 Dr. William Serrata (College President) will update the Board of Trustees and
audience on recent events at the College.
Dr. Serrata commented on the Scholarship Check Presentation by Government Employees Credit Union in the amount of $10,000, the LULAC
scholarship reception, the start of the new Fall semester on August 24 and the 1st Annual Faculty/Staff Professional Day on Thursday, September 18.
Minutes Regular July 31, 2014 Page 2
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Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 1.10 Consent Docket Second
Ayes Motion to approve the consent docket was made by Trustee Nays Abstain Belen Robles and seconded by Ms. Solis. Motion to approve passed. (Note: Items 3.2 and 8.1 were included on the consent docket.)
2.0 ADMINISTRATION - None
Minutes Regular July 31, 2014 Page 3
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3.0 PERSONNEL Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second
Ayes Motion to approve was made by Mrs. Robles and seconded Pages 39-41 Nays Abstain by Mr. Fierro. Motion to approve passed.
Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second
Ayes Item adopted on the consent docket. Page 42 Nays Abstain
Motion 3.3 Deliberation and adoption of salary increases for College No Exhibit Second employees for the 2014-2015 fiscal year.
Ayes Nays Abstain Motion to postpone was made by Mr. Fierro and seconded by Ms. Solis. Motion to postpone passed.
Motion This item was addressed after item 4.5. Second
Ayes Motion to approve was made by Dr. Graham and seconded Nays Abstain by Mrs. Robles. Motion to approve passed.
Mr. Fierro clarified that the motion was to approve a 2% salary increase and moving forward with the salary compensation study.
Item 4.6 was the next item addressed.
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4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 4.1 Consideration and deliberation on the approval to Exhibit 4.1 Second purchase service and equipment from Troxell, Inc. for the
Ayes conversion of twenty-two (22) classrooms into technology- Page 43 Nays Abstain enhanced classrooms in the amount of $266,818.
Note: To convert twenty-two classrooms into technology- enhanced classrooms throughout the District bringing the total of technology-enhanced classrooms to 142. Funding is provided by the Integrated Technology Committee Fund.
Resource Person: Jenny Girón
Motion to approve items 4.1 and 4.2 was made by Mr. Fierro and seconded by Vice Chair Gracie Quintanilla. Motion to approve passed.
Motion 4.2 Consideration and deliberation on the approval of Exhibit 4.2 Second expenditures for advertising services with the El Paso
Ayes Times for fiscal year 2014-15 in an amount not to exceed Pages 44-46 Nays Abstain $75,000 in the aggregate.
Note: To approve expenditures for advertising services with the El Paso Times for fiscal year 2014-15. Funding is provided by each individual departmental budget.
Resource Person: Ernst Roberts
Item passed.
Questions were raised regarding the marketing campaigns and the advertising costs. The Trustees requested that a presentation be made at either the August or September Board meeting on the 2014-2015 marketing campaign.
Minutes Regular July 31, 2014 Page 5
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4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 4.3 Consideration and deliberation on the acceptance of the Exhibit 4.3 Second 2014 Certified Appraisal Roll prepared by the Central
Ayes Appraisal District. Pages 47-50 Nays Abstain Note: To accept the Certified Appraisal Roll for El Paso County Community College District as prepared by the Central Appraisal District for the 2014 tax year.
Resource Person: Ernst Roberts
Motion to approve the Certified Appraisal Roll in the amount of $38,140,477,339 was made by Mr. Fierro and seconded by Ms. Solis. Motion to approve passed.
Motion 4.4 Consideration and deliberation on the approval to increase Exhibit 4.4 Second tuition and general use fee for resident and non-resident
Ayes students for fiscal year 2014-2015. Page 51 Nays Abstain Note: To adopt the tuition and general use fee rate schedule for fiscal year 2014-2015.
Resource Person: Ernst Roberts
Motion was made by Mr. Fierro and seconded by Ms. Solis to approve an increase of $2 per credit hour for resident students, $4 per credit hour for non-resident students, with $1 of increase for Athletics, and an increase of $3 for the General Use Fee.
Minutes Regular July 31, 2014 Page 6
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4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 4.5 Consideration and deliberation on the adoption of the Exhibit 4.5 Second 2014-2015 Operating Budget.
Ayes Page 52 Nays Abstain Note: To adopt the 2014-2015 fiscal year Operating Budget for the El Paso County Community College District.
Resource Person: Ernst Roberts
Motion to approve was made by Ms. Solis and seconded by Mr. Fierro. Motion to approve passed.
Motion Upon reconvening from Executive Session, motion was Exhibit 4.5 Second made by Mr. Fierro and seconded by Mr. Haggerty to
Ayes revisit Item 4.5 and clarify that the amount of the operating Page 52 Nays Abstain budget adopted was $129,946,332. Motion passed.
Motion 4.6 Consideration and deliberation on the adoption of the Exhibit 4.6 Second 2014-2015 Auxiliary Fund Budget.
Ayes Pages 53-54 Nays Abstain Note: To adopt the Auxiliary Fund Budget for 2014-2015 fiscal year.
Resource Person: Ernst Roberts
Motion to approve was made by Dr. Graham and seconded by Ms. Solis. Motion to approve passed.
Item 3.3 was addressed at this time.
Minutes Regular July 31, 2014 Page 7
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4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 4.7 Consideration and deliberation on the approval of contract Exhibit 4.7 Second awards for collection agency services to S & S Recovery,
Ayes Inc. and Collecto, Inc. d/b/a/ EOS CCA. Pages 55-58 Nays Abstain Note: To approve the selection of two recommended collection agencies to maximize the collection of delinquent accounts receivable.
Resource Person: Ernst Roberts
Motion to approve was made by Mr. Fierro and seconded by Mrs. Quintanilla. Motion to approve passed.
Mr. Dunbar asked that the record show that the exhibits in section 4 that dealt with financial items, were all adopted by the Board of Trustees.
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5.0 PHYSICAL FACILITIES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 5.1 Consideration and deliberation on the approval to continue Exhibit 5.1 Second a contract with Trane US, Inc. for the rental of a 300-ton
Ayes air-cooled condensing unit to provide temporary cooling for Page 59 Nays Abstain the Valle Verde Campus in an amount not to exceed $95,914.
Note: To continue a week-to-week contract for the rental of a 300-ton air-cooled condensing united to provide temporary cooling for the Valle Verde Campus. Funding is provided by the VV Chiller Rental account.
Resource Person: Ernst Roberts
Motion to approve items 5.1 and 5.2 was made by Mr. Fierro and seconded by Mrs. Robles. Motion to approve passed.
Motion 5.2 Consideration and deliberation on the approval to enter Exhibit 5.2 Second into a contract with Trane US Inc. for the installation of a
Ayes new 500-ton chiller to be located at the Valle Verde Campus Pages 60-62 Nays Abstain chiller plant in an amount not to exceed $321,108.
Note: To enter into a contract for the installation of a new 500- ton chiller to replace the unit that experienced a motor failure in June of this year. Funding is provided by the VV Chiller Replacement account.
Resource Person: Ernst Roberts
Item passed.
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5.0 PHYSICAL FACILITIES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 5.3 Consideration and deliberation on the affirmation of the Exhibit 5.3 Second acquisition of services from Mijares-Mora Architects, Inc.
Ayes to design the Research & Accountability Department build Page 63 Nays Abstain out at the ASC A building in the amount of $118,783.
Note: To provide design services to include preparation of construction documents, bidding assistance, and construction administrative services for the 14,557 square foot expansion at the ASC A Building to provide space for the Research & Accountability Department. Funding is provided by the ASC A Research & Accountability Rebuild account.
Resource Person: Ernst Roberts
Motion to approve items 5.3 and 5.4 was made by Mr. Haggerty and seconded by Mr. Fierro. Motion to approve passed.
Motion 5.4 Consideration and deliberation on the approval to enter Exhibit 5.4 Second into a contract with the City of El Paso for the installation
Ayes of two (2) pedestrian flasher traffic signals located on Page 64 Nays Abstain Phoenix Drive adjacent to the Valle Verde Campus in an amount not to exceed $61,748.
Note: To install two (2) pedestrian flasher traffic signals on Phoenix Drive between Hawkins and Hunter Drive. Funding is provided by the Project Reserve Fund.
Resource Person: Ernst Roberts
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6.0 CURRICULUM AND INSTRUCTION Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 6.1 Consideration and deliberation on the acceptance of the Exhibit 6.1 Second High School Equivalency Grant from the U.S. Department
Ayes of Education in an amount of $461,215. Page 65 Nays Abstain Note: To develop and implement a comprehensive adult education program that will provide GED preparation to qualifying migrant workers and family members ages 16 and above.
Resource Person: Steven Smith
Motion to approve items 6.1 and 6.2 was made by Mr. Haggerty and seconded by Mrs. Robles. Motion to approve passed.
Motion 6.2 Consideration and deliberation on the approval of a Exhibit 6.2 Second contract with Allied Medical to supply nursing and
Ayes vocational nursing kits for student purchase. Pages 66-69 Nays Abstain Note: To provide nursing and vocational nursing students with the ability to purchase the supplies needed to work in one of the nursing laboratories for training and practice on various nursing skills.
Resource Person: Steven Smith
Item passed.
Minutes Regular July 31, 2014 Page 11
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7.0 STUDENT SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 7.1 Consideration and deliberation on the approval of Exhibit 7.1 Second Continuing Education tuition rates for new courses.
Ayes Pages 70-72 Nays Abstain Note: As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates.
Resource Person: Steven Smith
Motion to approve items 7.1 and 7.2 was made by Mr. Fierro and seconded by Dr. Graham. Motion to approve passed.
Motion 7.2 Consideration and deliberation on the approval of Exhibit 7.2 Second Continuing Education tuition rates for revised courses.
Ayes Pages 73-74 Nays Abstain Note: Workforce/Economic Development & Continuing Education Department is requesting approval for changes in tuition.
Resource Person: Steven Smith
Item passed.
Minutes Regular July 31, 2014 Page 12
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8.0 COMMUNITY SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
- Motion 8.1 Consideration and deliberation on the acceptance of Exhibit 8.1 Second monetary donations, a Hummingbird Garden fountain and
Ayes a Hummingbird Garden plaque. Page 75 Nays Abstain Note: To accept the monetary donations from Walmart and Sam’s Club for student orientations, and to accept the water fountain from Ron Clark, Brooks Gorden, and Rebecca Estrada and the plaque from Jack Edgar, Jose Pacheco, and Isaias Barraza for the Hummingbird Garden.
Resource Person: Ernst Roberts
Item adopted on the consent docket.
The Board of Trustees recessed into closed or Executive Session at 6:25 p.m. as authorized by the Open Meetings Act to deliberate on the purchase, exchange, lease or value of real property as authorized by §551.072 of the Texas Government Code; to consult with legal counsel regarding pending, contemplated or threatened litigation or settlement offers as authorized by §551.071(1) or on a matter in which the duty of legal counsel arises under §551.071(2) of the code; to deliberate on the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee as authorized by §551.074 of the code; and to deliberate regarding college district security as authorized by §551.076 of the code.
The meeting was reconvened at 7:18 p.m. Item 4.5 was addressed.
Minutes Regular July 31, 2014 Page 13
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8.0 COMMUNITY SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Consent Docket Mrs. Gracie
Motion 9.0 UNFINISHED BUSINESS Second
Ayes Mr. Fierro commented that at the last Board Meeting, the Nays Abstain Trustees heard a grievance presentation from Mr. McMullin, and after careful consideration, determined to take no action in open session. He commented that by taking no action, the decision of the administration was upheld.
Mr. Fierro commented that the next meeting would be held on August 20, 2014.
Motion 10.0 ADJOURNMENT Second
Ayes Motion was made by Mr. Fierro and seconded by Mr. Nays Abstain Haggerty to adjourn. Motion passed. The meeting was adjourned at 7:20 p.m.
Minutes Regular July 31, 2014 Page 14 Exhibit 3.1 Full-Time Institutionally-Funded Actions Anchondo, Arturo Brown, Deborah Business Development Advisor Instructor Professional Support Faculty Small Business Development Center Nursing Temporary Status Temporary (Lecturer) Status 09/01/14 – 08/31/15 08/18/14 – 05/16/15 Grade E Grade C/6 Extension of Appointment Competitive Appointment (Replacement Action)
Arriola, Jason Brown-Pirrone, Marybeth Testing Services Clerk Instructor Classified Staff Faculty Testing Services Nursing 08/25/14 – 08/31/14 Temporary (Lecturer) Status Grade C 08/18/14 – 05/16/15 Competitive Appointment Grade C/5 (Replacement Action) Competitive Appointment (New Position)
Avila, Mike Burnett, Lora Procurement Specialist Administrative Assistant Professional Support Classified Staff Contract Opportunities Center Auxiliary Services Temporary Status 09/01/14 – 08/31/15 09/01/14 – 12/31/14 Grade D Grade C Extension of Appointment Extension of Appointment
Barrera, Alfonso Chavez, Michelle Interim Network Engineer Interim Manager, Fabens Education Center Professional Support Professional Support Information Technology Foundation and Development Temporary Status Temporary Status 09/01/14 – 08/31/15 09/01/14 – 08/31/15 Grade I Grade F Extension of Appointment Extension of Appointment
(Exhibit 3.1.1) 08/20/14 Exhibit 3.1 Full-Time Institutionally-Funded Actions Cordisco, Teresa Guerrero, Hafid Administrative Associate Instructor Classified Staff Faculty Vice President, Administration & Financial Nursing Operations Temporary (Lecturer) Status Temporary Status 08/18/14 – 05/16/15 09/01/14 – 08/31/15 Grade C/6 Grade E Competitive Appointment Extension of Appointment (Replacement Action)
Galaviz, Cynthia Gutierrez, Keith Administrative Office Assistant Program Assistant Classified Staff Classified Staff Small Business Development Center Contract Opportunities Center Temporary Status Temporary Status 09/01/14 – 08/31/15 09/01/14 – 12/31/14 Grade C Grade D Extension of Appointment Extension of Appointment
Gonzalez, Enrique Hinojosa, Alexandra Coordinator, Interpreting Services Instructor Professional Support Faculty Center for Students with Disabilities Mass Communication 08/20/14 Temporary (Lecturer) Status Grade C 08/18/14 – 05/16/15 Termination of Employment Grade C/3 Competitive Appointment (New Position)
Guerra, Leticia Lopez, Kathleen Assistant Director, Dual Credit & Early Interim Associate Vice President, College High School Programs Workforce/Economic Development & Professional Support Continuing Education Dual Credit & Early College High School Administrator Programs Workforce/Economic Development & 08/25/14 – 08/31/14 Continuing Education Grade D 09/01/14 – 08/31/15 Competitive Appointment Grade F (Replacement Action) Extension of Appointment
(Exhibit 3.1.2) 08/20/14 Exhibit 3.1 Full-Time Institutionally-Funded Actions Luna, Raul New, Elizabeth Instructor Instructor Faculty Faculty American Sign Language- Interpreter Culinary Arts Tenure Track* Temporary (Lecturer) Status 08/18/14 – 05/16/15 08/18/14 – 05/16/15 Grade A/6 Grade A/7 Competitive Appointment Competitive Appointment (New Position) (New Position)
Monge, Thelma Ortiz, Estela Associate Comptroller, General Accounting Program Manager Professional Support Professional Support Accounting Workforce Development 09/01/14 – 08/31/15 Temporary Status Grade F 08/01/14 – 08/31/14 Extension of Appointment Grade D Extension of Appointment
Monreal, David Pagano, Dominic Interim Manager, Technical Support Instructor Professional Support Faculty Information Technology Theater Temporary Status Temporary (Lecturer) Status 09/01/14 – 12/31/14 08/18/14 – 12/13/14 Grade H Grade B/5 Extension of Appointment Competitive Appointment (New Position)
Navarro, Argelio Ramirez-Mancha, Valentin Interim Director, Military Student Success Interim Webmaster Administrator Professional Support Military Student Success Information Technology Temporary Status Temporary Status 09/01/14 – 08/31/15 09/01/14 – 08/31/15 Grade C Grade H Extension of Appointment Extension of Appointment
(Exhibit 3.1.3) 08/20/14 Exhibit 3.1 Full-Time Institutionally-Funded Actions Roman, Graciela Sanchez, Sarah Instructor Instructor Faculty Faculty Nail Technology Nursing Temporary (AVI) Status Temporary (Lecturer) Status 08/18/14 – 08/14/15 08/18/14 – 05/16/15 Grade A/5 Grade C/5 Competitive Appointment Competitive Appointment (Replacement Action) (Replacement Action)
Romero, Jesus Smith, Matthew Interim Technical Support Specialist II Instructor Professional Support Faculty Information Technology Theater Temporary Status Tenure Track* 09/01/14 – 12/31/14 08/18/14 – 05/16/15 Grade F Grade C/4 Extension of Appointment Competitive Appointment (Replacement Action)
Rosser, Patrick Trujillo, Alfred Instructor Buyer Faculty Professional Support Culinary Arts Purchasing & Contract Management Tenure Track* Temporary Status 08/18/14 – 05/16/15 09/01/14 – 08/31/15 Grade A/5 Grade C Competitive Appointment Extension of Appointment (New Position)
Salcedo, Alicia Velazquez, Maria Administrative Associate Career Services Specialist Classified Staff Classified Staff Contract Opportunities Center Career Services Temporary Status 09/02/14 – 08/31/15 09/01/14 – 12/31/14 Grade E Grade E Competitive Appointment Extension of Appointment (Replacement Action)
(Exhibit 3.1.4) 08/20/14 Exhibit 3.1 Full-Time Institutionally-Funded Actions Webb, Ernest Interim Dean, Math, Science, Career & Technical Education Administrator Dean, Math, Science, Career & Technical Education Temporary Status 09/01/14 – 08/31/15 Grade E Extension of Appointment
Zubiate, Bertha Occupational Education Lab Assistant Classified Staff Academic Computing Services Temporary Status 09/01/14 – 08/31/15 Grade D Extension of Appointment
*Tenure Track faculty members serve a period of five years in a faculty probationary status prior to being granted tenure status by the Board of Trustees.
(Exhibit 3.1.5) 08/20/14 Exhibit 3.1 Full-Time Institutionally-Funded Actions The following full-time, temporary Instructors (Lecturers) are extended for the period of 08/18/14 – 05/16/15.
NAME DISCIPLINE GRADE
Hernandez, Rodolfo Psychology C Luna, Juan Drafting & Design A Rojo, Virginia Vocational Nursing B
The following Adult Vocational/Special Program Instructors are extended for the period of 08/18/14 – 08/14/15.
NAME DISCIPLINE GRADE Acevedo, Jesus Diesel Mechanic B Almaguer, Martha Phlebotomy B Bacion, Linda Nursing Assistant B Barnes-Hawkins, Colonda Americana Language Program G Carrasco, Manuel Driver Education B Cazares, Jaime Automotive Technology A Cruz, Josie Cosmetology A Dominguez, Cecilia Cosmetology A Edwards, Marta Literacy Programs C Gilbertson, Thomas Welding Technology A Gonzalez, Alejandra Office Technology A Gonzalez, Margarita Americana Language Program G Kapadia, Monica Americana Language Program C Kraften, William Heating, Ventilation, & Air Cond. A Lan, Mary Americana Language Program C Mejia, Barnabie Welding Technology A Mendoza, Mireya Basic Skills B Molina, Laura Machining A Paz, Rudy Heating, Ventilation, & Air Cond. A Quigley, Charles Americana Language Program C Rivera, David Electrical Technology A Robles, Ozcar Americana Language Program C Rosales, Sonja Cosmetology A Salazar, Barbara Electrical Technology A Salazar, Jose Diesel Mechanic A Serrano, Manuel Law Enforcement Academy A Taggart, Tammy Massage Therapy A Ting, Chueh Industrial Manufacturing H
(Exhibit 3.1.6) 08/20/14 Exhibit 3.2 Full-Time Externally-Funded Actions Armendariz, Pablo Carrillo, Maria Procurement Specialist SSSP Student Assistant Professional Support Classified Staff Contract Opportunities Center SSSP Program DOD/DLA USDE – SSSP Temporary Status Temporary Status 09/01/14 – 12/31/14 09/01/14 – 08/31/15 Grade C Grade D Extension of Appointment Extension of Appointment
Armengol, Graciela Castillo, Maria SSSP Student Assistant Administrative Office Assistant Classified Staff Classified Staff SSSP Program Community Education Program USDE – SSSP DOE HEP 2014 Temporary Status Temporary Status 09/01/14 – 08/31/15 09/01/14 – 06/30/15 Grade D Grade C Extension of Appointment Extension of Appointment
Barraza, Moises Conway, Joseph Project Services Manager Manager, Contract Opportunities Center Professional Support Professional Support Architecture HSI STEM Grant Contract Opportunities Center HIS STEM Architecture DOD/DLA Temporary Status Temporary Status 09/01/14 – 08/31/15 09/01/14 – 12/31/14 Grade D Grade D Extension of Appointment Extension of Appointment
Cardoza, Seleste Devora, Jose Academic Advisor Driver II Professional Support Classified Staff Architecture International Education Program HSI STEM Architecture SEED Cycle 2013 Temporary Status Temporary Status 09/01/14 – 08/31/15 08/01/14 – 08/31/14 Grade B Grade C Extension of Appointment Extension of Appointment
(Exhibit 3.2.1) 08/20/14 Exhibit 3.2 Full-Time Externally-Funded Actions Devora, Jose Garcia-August, Jo Driver II Administrative Assistant Classified Staff Classified Staff International Education Program Customized Training SEED Cycle 2013 Apprenticeship Program FY15 Temporary Status Temporary Status 09/01/14 – 07/31/15 09/01/14 – 08/31/15 Grade C Grade D Extension of Appointment Extension of Appointment
Dominguez, Leticia Granillo, Antonia Popular Education Lead Facilitator Program Student Advisor Classified Staff Professional Support Community Education Program SSSP Program DOE HEP 2014 USDE - SSSP Temporary Status Temporary Status 09/01/14 – 06/30/15 09/01/14 – 08/31/15 Grade E Grade B Extension of Appointment Extension of Appointment
Espino, Hector Limon, Armando Business Development Advisor Business Development Advisor Professional Support Professional Support Small Business Development Center Small Business Development Center UTSA SBDC SBA 2014 UTSA SBDC SBA 2014 Temporary Status Temporary Status 09/01/14 – 09/30/14 09/01/14 – 09/30/14 Grade E Grade E Extension of Appointment Extension of Appointment
Flores, Maribel Lopez, Hortencia Business Development Advisor Program Student Advisor Professional Support Professional Support Small Business Development Center SSSP Program UTSA SBDC SBA 2014 USDE – SSSP Temporary Status Temporary Status 09/01/14 – 09/30/14 09/01/14 – 08/31/15 Grade E Grade B Extension of Appointment Extension of Appointment
(Exhibit 3.2.2) 08/20/14 Exhibit 3.2 Full-Time Externally-Funded Actions Lozoya, Raquel Martinelli, Lilia Administrative Assistant SEED Coordinator Classified Staff Professional Support Contract Opportunities Center International Education Program DoD/DLA SEED Cycle 2013 Temporary Status Temporary Status 09/01/14 – 12/31/14 09/01/14 – 07/31/15 Grade D Grade C Extension of Appointment Extension of Appointment
Marenstein, John Mason, Michael Transition Specialist- High School to College Procurement Specialist Completion Program Professional Support Classified Staff Contract Opportunities Center Recruitment & School Relations DOD/DLA HS to College Completion Program Temporary Status Temporary Status 09/01/14 – 12/31/14 08/25/14 – 08/31/14 Grade C Grade E Extension of Appointment Competitive Appointment (New Position)
Marrufo, Audrey Mora, Magdalena Training Coordinator Administrative Assistant Professional Support Classified Staff Small Business Development Center SSSP Program UTSA SBDC SBA 2014 USDE – SSSP Temporary Status Temporary Status 09/01/14 – 09/30/14 09/01/14 – 08/31/15 Grade D Grade D Extension of Appointment Extension of Appointment
Martinelli, Lilia Moreno, Norma SEED Coordinator SSSP Student Assistant Professional Support Classified Staff International Education Program SSSP Program SEED Cycle 2013 USDE – SSSP Temporary Status Temporary Status 07/01/14 – 08/31/14 09/01/14 – 08/31/15 Grade C Grade D Extension of Appointment Extension of Appointment
(Exhibit 3.2.3) 08/20/14 Exhibit 3.2 Full-Time Externally-Funded Actions Moreno, Salvador Ruiz, Elsa Institutional Research Specialist Administrative Office Assistant Classified Staff Classified Staff Institutional Research Small Business Development Center Architecture Grant UTSA SBDC SBA 2014 Temporary Status Temporary Status 09/01/14 – 08/31/15 09/01/14 – 09/30/14 Grade E Grade C Extension of Appointment Extension of Appointment
Muro, Maricruz Sanchez, Marcela Transition Specialist- High School to College SSSP Student Assistant Completion Program Classified Staff Classified Staff SSSP Program Recruitment & School Relations USDE – SSSP HS to College Completion Program Temporary Status Temporary Status 09/01/14 – 08/31/15 08/25/14 – 08/31/14 Grade D Grade E Extension of Appointment Competitive Appointment (New Position)
Olivas, Elizabeth Santana, Sonia Program Student Advisor Academic Advisor Professional Support Professional Support SSSP Program Architecture USDE- SSSP HSI STEM Architecture Temporary Status Temporary Status 09/01/14 – 08/31/15 09/01/14 – 05/31/15 Grade B Grade B Extension of Appointment Extension of Appointment
Rodriguez, Maria Simons, Hercilia Popular Education Lead Facilitator Popular Education Lead Facilitator Classified Staff Classified Staff Community Education Program Community Education Program DOE HEP 2014 DOE HEP 2014 Temporary Status Temporary Status 09/01/14 – 06/30/15 09/01/14 – 06/30/15 Grade E Grade E Extension of Appointment Extension of Appointment
(Exhibit 3.2.4) 08/20/14 Exhibit 3.2 Full-Time Externally-Funded Actions Suarez, Julie Procurement Specialist Professional Support Contract Opportunities Center DOD/DLA Temporary Status 09/01/14 – 12/31/14 Grade C Extension of Appointment
Velasco, Cynthia Manager, S.S.S.P. Program Professional Support SSSP Program USDE - SSSP Temporary Status 09/01/14 – 08/31/15 Grade D Extension of Appointment
(Exhibit 3.2.5) 08/20/14 New Tenured Faculty
NAME TITLE RANK GRADE
Auckland Andrew Nursing Instructor Associate Professor C Baeza Oscar Librarian VV Associate Professor C Biernacki Michele Physical Therapist Asst Instr Associate Professor A Guerra Daniel Culinary Arts Instructor Associate Professor A Jimenez Laura Vocational Nursing Instructor Associate Professor B Kalantarian Enayatallah Math Instructor NW Associate Professor H Mayfield Judith Dental Hygiene Instructor Associate Professor C McNiel Lisa Speech Instructor VV Associate Professor C Moreno Emmanuel Architecture Instructor VV Associate Professor C Pynes Patrick History Instructor VV Associate Professor C Ramirez Rafael Radiologic Technology Instruct Associate Professor B Sanchez Gale Librarian RG Associate Professor C Sosa Alicia Vocational Nursing Instructor Associate Professor B Valadez Alma Counselor TM Associate Professor C Vaughn Mary Business Instructor Associate Professor D
Continuing Probationary Faculty
NAME TITLE RANK GRADE
Acosta Elizabeth English Instructor VV Assistant Professor G Aiona Robin Emergency Medical Svcs Instr Assistant Professor A Ambriz Lorely Librarian Assistant Professor D Arreola Andria Vocational Nursing Instructor Assistant Professor B Arvizo Alvaro Speech Instructor VV Assistant Professor C Bell Rebekah Speech Instructor TM Assistant Professor C Bombach Kathleen English Instructor VV Assistant Professor C Bretado-Monroy Vanessa Counselor TM Assistant Professor C Camacho Vanessa History Instructor TM Assistant Professor C Camarillo Melinda Math Instructor TM Assistant Professor C Carrasco Francisco English Instructor VV Assistant Professor C Catalano Anthony Vocational Nursing Instructor Assistant Professor A Ceron Andrea Medical Assisting Instructor Assistant Professor B Chamblin Linda Sociology Instructor TM Assistant Professor D Chianelli Xiomara Biology Instructor TM Assistant Professor H Clarke Bill Math Instructor VV Assistant Professor C Conklin Michelle Education Instructor NW Assistant Professor C Crisafulli Zaira English Instructor TM Assistant Professor C De La Rosa MariaElena Librarian VV Assistant Professor C Demerson Rainy Dance Instructor Assistant Professor C Dominguez Abel ITSC Instructor VV Assistant Professor B Duarte Argelia Counselor RG Assistant Professor C Elliott Lisa Mass Communication Instructor Assistant Professor C
(Exhibit 3.3.1) 08/20/14 Continuing Probationary Faculty
NAME TITLE RANK GRADE
Escamilla Rebecca Biology Instructor NW Assistant Professor H Fabela Mary Counselor VV Assistant Professor C Fernandez Nicholas Psychology Instructor MDP Assistant Professor C Fowler Heather Nursing Instructor Assistant Professor C Gonzalez Laura Nursing Instructor Assistant Professor C Gonzalez Michael History Instructor VV Assistant Professor C Gutierrez Ruben Music Instructor VV Assistant Professor C Iniguez Ivan Biology Instructor NW Assistant Professor C Kirby Brian English Instructor RG Assistant Professor C Knapp Deborah Counselor VV Assistant Professor C Lambert Larry Info Tech Systems Instr VV Assistant Professor C Laveaga Minerva English Instructor VV Assistant Professor C Lopez De Lara Ricardo Counselor RG Assistant Professor C Macedo Alexandra Math Instructor RG Assistant Professor C Madrid Virginia Nursing Instructor Assistant Professor C Martinez Ruben Vocational Nursing Instructor Assistant Professor A McGill Rebecca English Instructor VV Assistant Professor E Meyer Jeffrey Music Instructor VV Assistant Professor H Miller Lisa Art Instructor TM Assistant Professor C Minott Eugenie Nursing Instructor Assistant Professor F Nelson John History Instructor TM Assistant Professor H Nelson Rodriguez Margaret English Instructor VV Assistant Professor C Pacheco-Lucero Jose Biology Instructor NW Assistant Professor H Park Hyung Lae Government Instructor TM Assistant Professor H Peregrino Sylvia Government Instructor MDP Assistant Professor H Rajabi Laila Biology Instructor VV Assistant Professor C Raley David History Instructor MDP Assistant Professor H Ramos-Gonzalez Maria Nursing Instructor Assistant Professor C Rodriguez Osvaldo Chemistry Instructor Assistant Professor G Saenz Patricia Counselor RG Assistant Professor C Saenz-Rivera Sergio Government Instructor VV Assistant Professor H Santos Roberto English Instructor VV Assistant Professor C Servin Christian Computer Science Instructor Assistant Professor F Sosa Armando Nursing Instructor Assistant Professor C Stadjuhar Debra Dental Hygiene Instructor Assistant Professor C Valles Shanan Psychology Instructor Assistant Professor C
(Exhibit 3.3.2) 08/20/14 Administrative Staff Contracts
NAME TITLE GRADE
Aguilar Cynthia Director College Readiness D Arriaga Martina Director Dual Crd & ECHSP D Badillo Maria Dean Arch Arts Math & Science E Bogle Barry Director Law Enforcement Trng Acad C Candelas Saul VP Research & Accountability G Cardoza Carla Director Career Services C Chacon Gerardo Exec Director IT Systems Appl E Chaparro Luis Director Library Tech Services C Chavez Olga Director Diversity Programs B Conklin Eileen Dean Arts BS Comm Oc Ed SS E Cordell Joyce Director Mrktg & Com Relations D Corral-Nava Nita Director Recruitment & School Rel C De La Fuente Marta Director CE Health C Eveler Janet Dean Arts Comm & Soc Science E Farias Jaime Dean Educ & Occ Prog VV E Ferguson Joseph Director Small Bus Dev Ctr C Fernandez Marco Exec Director Net Sys & Suprt Svcs E Flores Fernando Comptroller E Flores Juan Director Auxiliary Services C Gallardo Ruben Director Purchasing & Contract Mgmt D Giron Jenny VP Info Tech CIO G Gonzalez Linda VP Student Services G Gross Dolores Director Instl & Community Planning C Haan Mary Beth Director College Acred & Compliance D Hendry Daryle Exec Director Admission & Registrar E Hernandez Alejandro Director Human Resources Dev C Jones Arvis Director Std Ldrshp & Campus Life C Jones Robert Director Distance Education C Kay Carol Director Instl Research C Kelley Katherine Director Curriculum & Instruc Dev C Lawrence Alfred Director Grants Management C Lerma Raul Exec Director Stud Fin Aid E Lobato Richard Exec Director Physical Plant E Lockhart Janet Director Ctr for Student with Disab C Lopez Kathleen Director CE Bus/Ind Trng&Pers Enrch C Martinez Miguel Director International Education C Martinez Sara Director Workplace Literacy Prgrams C Mathis Claude Dean Amer Lang BS Comm PA E Meagher Paula Dean of Nursing E
(Exhibit 3.4.1) 08/20/14
Administrative Staff Contracts
NAME TITLE GRADE
Mitchell Paula Dean Health Occup Math & Sci E Nelson Nancy AVP Employee Relations F Olguin-Ryan Elizabeth Exec Director Human Resources E Penley Julie Dean Instructional Prgms MDP E Pierce Marisa Director Testing Services C Prieto Martha Director Records Management C Quiros Ondrea Director QEP C Ramirez Jose Chief of Police D Roberts Ernst VP Admin and Financial Ops G Rodarte Susana Dean ESL Reading Soc Sci VV E Rodriguez Lucia Director Student Success D Shaughnessy Josette AVP Budget & Financial Svcs F Smith Steven VP Instruction G Stroud James Director Institutional Effectiveness C Taboada Luz Director Workforce Development C Tellez Laura Director of Budgets D Tena Lydia Dean Instructional Prgms NW E Valerio Olga Dean ATC E Yanez Mary Director Senior Adult Programs B
Classified Staff One Year Contracts
NAME TITLE GRADE
Acosta Alma Financial Aid Specialist D Acosta Olga Campus Cashier C Acuna Adrian Certification Specialist C Alarcon Julio Campus Maintenance Tech E Alcantar Michael General Mechanic D Anguiano Laura Admission & Registration Asst D Apolinario-Ibay Penelope CD Financial Aid Student Loans F Armendariz Carlos ESL Lab Assistant TM E Arriola Jason Testing Services Clerk C Arroyo Maria Certification Specialist C Arroyos Dina Career Services Specialist E Barcenas Guadalupe FA CD Scholarships Exemptions F Bautista Barry Campus Maintenance Technician E Black Aida Administrative Associate E Burks Teresa Campus Cashier C
(Exhibit 3.4.2) 08/20/14
Classified Staff One Year Contracts
NAME TITLE GRADE
Caldera Ricardo Maintenance Worker I B Campbell Jennifer ISC Technician MDP C Campos Raul Peace Officer I D Cardenas Jorge Peace Officer I D Cardoza Sonia CD ALP Office E Castaneda Julio Maintenance Worker II C Castanon Margarita Career Services Assistant D Chavez Daniel Peace Officer II E Chavez Ernesto Campus Cashier C Chavira Savannah Administrative Assistant D Chavira Isabel Library Assistant MDP E Contreras Lorena Career Services Specialist E Cordero Rios Mayra Environmental Specialist F Cortez Paez Erick Maintenance Worker II C Cruz Victor Peace Officer I D Davila Ida Science Lab Assistant VV E De La Pena Vanessa Admin Office Assistant C De La Rosa Jaime Peace Officer I D Delgado Ana Career Services Assistant D Diaz Aaron Campus Maintenance Tech E Diaz Sandra Admin Office Assistant C Dominguez Lorenzo Maintenance Worker I B Dorado-Grove Alfredo Student Services Assistant II C Esparza Norma Admission & Registration Asst D Flores Maribel Administrative Office Assistant C Flores Lourdes Accounts Payable Clerk D Gallardo Lucy Sr Administrative Associate F Gamez Manuel Student Services Assistant II C Garcia Christopher Lab Assistant I B Garcia Jesus Admission & Registration Asst D Garcia Manuel Maintenance Worker I B Gentry Lisa Campus Cashier C Gonzalez Marlib Campus Life Representative D Gonzalez Ruben Property Control Assistant D Gonzalez Sylvia Administrative Assistant D Grajeda Jose Peace Officer I D Gutierrez Brandon Peace Officer I D Gutierrez Ezequiel Occupational Edu Lab Assistant D Hermosillo Griselda Administrative Associate E Hernandez Andres Peace Officer I D Hernandez Isabel Payroll Clerk D
(Exhibit 3.4.3) 08/20/14
Classified Staff One Year Contracts
NAME TITLE GRADE
Hernandez Luz Student Services Assistant II C Hernandez Maria Admin Office Assistant C Hernandez Yvonne Administrative Associate E Herr Alberto Campus Maintenance Technician E Herrera Maria Admin Office Assistant C Hoey Sandra Administrative Assistant D Holguin Rolando Peace Officer I D Jauregui Mary Accounts Payable Clerk D Jimenez Maria Administrative Assistant D Jones Leticia Administrative Associate E Lopez Andres Program Assistant D Lopez Yvonne Library Assistant E Luna Rebecca Admission & Registration Asst D Marquez Pamela Financial Aid Specialist D Martinez Daniel Maintenance Worker I B Mata Fernando Curriculum Monitoring Asst D Morales Antonio Peace Officer I D Negrete Marisol Administrative Assistant D Olan Paul Lab Assistant III VV E Ortega Beatrice Administrative Assistant D Ortiz Beatriz Administrative Assistant D Palomo Francisco Science Lab Assistant RG E Parral-Taylor Rachel Campus Cashier C Perez Antonio Maintenance Worker I B Pescador Lorena FA Spec Electronic Processes D Pineda Juan Adms & Regstr Spec DC/ECHSP E Ponce Jennifer ESL Lab Assistant VV E Powell Manuelita Administrative Assistant D Prieto Anthony Financial Aid Specialist D Quian Luis Peace Officer I D Ramos Brenda Library Assistant VV E Reyna Teresa Administrative Associate E Rodarte Hugo Media Services Assistant C Rodriguez Gilbert Peace Officer I D Rodriguez Jose Peace Officer I D Rodriguez Rigoberto Construction Worker C Rodriguez Sandra Admin Office Assistant C Rojas Carolina Occupational Edu Lab Assistant D Romero Alma Science Lab Assistant TM E Ruiz Ana Admission & Registration Asst D
(Exhibit 3.4.4) 08/20/14
Classified Staff One Year Contracts
NAME TITLE GRADE
Ruiz Juan Maintenance Worker II C Ruiz Samuel Supv Public Services VV F Saavedra Margaret GED Testing Assistant D Sachs Leah Dispatcher C Salas Cecilia ACS Lab Assistant C Salas Norma Adms & Regstr Spec DC/ECHSP E Segovia Antonio Maintenance Worker I B Serrano Leonardo Journey Construction Worker D Shin Youmi Fin Aid Spec Acad Progress D Soto Adalberto Peace Officer I D Teran Krystal Sign Language Interpreter D Torres Miguel Recruiter E Torres Ivan Academic Resource Spec E Torres-Guerra Ariana Administrative Assistant D Trejo Guillermo Occupational Edu Lab Assistant D Turon Teresa Peace Officer I D Vasquez Osvaldo Peace Officer I D Vasquez Patricia Career Services Specialist E Villalpando Veronica Lab Assistant II D Weaver Melissa Admission & Registration Asst D Webber John Sign Language Interpreter A Yalda Jacqueline Peace Officer I D Yanez Chrystabelle Employment Specialist E
Classified Staff Two Year Contracts
NAME TITLE GRADE
Aguilar Vickie Admissions & Registration Asst D Aguirre-Martinez Gaston Specialist FA VA D Alonzo Emily Admissions & Registration Asst D Alvarado-Santiesteban Angelica Accounts Payable Clerk D Armengol Maria ISC Technician TM C Arvizo Alicia Dispatcher C Badillo Adriana ACS Lab Assistant C Borjon Hector Payroll Clerk D Calderon Jose Peace Officer I D Camacho Fatima ISC Technician RG C Campuzano Carlotta Admissions & Registration Asst D Cano Marina Campus Coordinator E
(Exhibit 3.4.5) 08/20/14
Classified Staff Two Year Contracts NAME TITLE GRADE
Cardenas Lorena Reading Lab Assistant VV E Castro Maria Inst Research Specialist E Choi Myosun ACS Lab Assistant C Cisneros Javier Maintenance Specialist F Collins Melissa Payroll Clerk D Colon Lorenzo Peace Officer I D Contreras Denice Admissions & Registration Asst D Cravens-Perez Nelly Admissions & Registration Asst D Del Hierro Claudia Administrative Assistant D Delgado Teresa Administrative Assistant D Diaz Hilda Administrative Assistant D Dominguez Martin Sr Construction Worker F Escalante Elvira Admissions & Registration Asst D Fasolino Jenette Admissions & Registration Asst E Favela Norma ACS Lab Assistant C Fernandez Miguel Recruiter E Flores Tomas Peace Officer II E Franco Heriberto Peace Officer II E Garcia Cecilia Accounts Payable Clerk D Garza Christina Campus Coord Testing Services E Gonzalez Gabriel ACS Lab Assistant C Gutierrez Elva Academic Tutor B Huante Maria Payroll Clerk D Jaramillo Claudia Financial Aid Specialist D Kabariti Cynthia Program Assistant D Lazarin Olga Admissions & Registration Asst D Lerma Elvia Student Services Assistant II C Lopez Elsa Administrative Associate E Lopez Miguel Kinesiology Lab Assistant VV C Loya Elizabeth Supv Public Services MDP F Lujan Salvador Peace Officer I D Macias Teresa Administrative Assistant D Madrid Cynthia Administrative Assistant D Maldonado Frances Lab Assistant III E Mares Carlos Help Desk Clerk C Marin Elizabeth Administrative Assistant D Marquez Elizabeth Admissions & Registration Asst D Martinez Ana Administrative Associate E Martinez Josephine PBX Operator B Martinez-Tuberville Abigail Sr Administrative Associate F Mejia Sandra Administrative Associate E
(Exhibit 3.4.6) 08/20/14
Classified Staff Two Year Contracts NAME TITLE GRADE
Mejia-Soria Patricia Accounts Receivable Clerk D Mendez David Recruiter E Mendoza Efrain Budget Analyst E Mendoza Patricia GED Testing Assistant D Miramontes Veronica Campus Coord Testing Services E Montoya Cecilia Testing Services Clerk C Morales Christina Lab Assistant III TM E Moreno Ivette Institutional Research Asst C Moreno Jaime CD Assessment Testing F Ortega Jose Sr Painter F Pacheco Elvia Sr Administrative Associate F Padilla Estela ACS Lab Assistant C Palomino Laura Campus Coord Testing Services E Payan Angelica Accounts Receivable Clerk D Pelko Sandra Admissions & Registration Asst D Perez Carolina Administrative Assistant D Puente Yolanda Supv Public Services TM F Quinones Belinda Admissions & Registration Asst D Quiroz Norma Sr Administrative Associate F Ramirez Alejo Journey Painter D Ramirez Belia Administrative Assistant E Ramirez Manuela Administrative Associate E Rangel Evangelina Student Services Assistant II C Reyes Maria Administrative Associate E Reyes Maria Financial Aid Specialist D Reyes Nancy Administrative Assistant D Rivera Theresa Program Assistant D Rodriguez David Help Desk Attendant C Rodriguez Roberta Administrative Associate E Rosas Lucia Faculty Credentials Supervisor F Salazar Armando Campus Cashier C Saldanha Marian Occupational Edu Lab Assistant D Samaniego Raquel Occupational Edu Lab Assistant D Sano Angelica Special Projects Assistant F Sierra Irene Administrative Associate E Syed Mansur ACS Lab Assistant C Tafoya Rosa Popular Educ Lead Facilitator E Thomas Edward Peace Officer I D Tidwell Bianca Financial Aid Specialist D Trevino Martha Lab Assistant III TM E Valdespino Maria Financial Aid Specialist D
(Exhibit 3.4.7) 08/20/14
Classified Staff Two Year Contracts NAME TITLE GRADE
Vallejo Soledad Admissions & Registration Asst D Valles Patricia Administrative Associate E Valtierra Andres Admissions & Registration Asst D Varela-Garcia Raquel Human Resources Assistant D Vasquez Rebecca Purchasing Systems Assistant D Vazquez Jose Distributional Services Asst D Villalba Maria Administrative Assistant D Villegas Beatriz Reading Lab Assistant VV E Walker David Help Desk Clerk C Willmarth Brenda Sr Administrative Associate F Zamora Patricia Dispatcher C
Professional Support One Year Contracts
NAME TITLE GRADE
Alaniz Martha Worker's Comp Specialist B Amaya Maria Manager Student Services C Antunez Juanita Accountant C Arriola Hector Manager PREP D Barragan Joseph Captain H Barrera Alfonso Network Technician E Bibo Patricia Accountant C Bautista Norma Class & Comp Specialist B Blanco Laura Accountant C Cadena Luz Manager Distance Educ Programs D Campbell Sabrina CD Customized Training D Carrillo Angel EMT Lab Facilities Coord B Cazares Maria Finance Coordinator D Compean Cynthia Manager GED C Davila Guadalupe ACS Supervisor F Dominguez Mercedes Manager Student Services C Erivez Graciela Vocational Guidance Assistant B Escajeda Steve Lab Manager D Espinoza Debra Buyer C Estrada Evelyn Program Student Advisor B Flores Luis Graphics Designer C Gaines Jackie Sr Programmer Analyst H Gamez Armando CE Lab Coordinator C Garcia Gilbert CD Media Services D Gil Maria Manager Student Services C
(Exhibit 3.4.8) 08/20/14
Professional Support One Year Contracts
NAME TITLE GRADE
Gonzalez Octavio Facilities Manager G Gonzalez Patricia System Administrator I Graham Roger Manager Academic Resources D Guerra Leticia Asst Dir Dual Cred & ECHSP D Gutierrez Kathryn Head Softball Coach E Guzman Michael Lieutenant G Heiney James Marketing Specialist B Hines Cecilia Manager Academic Resources D Hubail Abraham Systems Software Architect L Leslie David Lieutenant G Loera Norma Class & Comp Analyst D Lopez Ines Assistant Director D Lopez Michelle Lab Facilities Supervisor B Luna Osvaldo CD Media Services D Maldonado Aquiles Property Control Supervisor C Martinez Maria Lab Facilities Supervisor B Martinez Robert Head Baseball Coach E Martinez Pascual Construction Supervisor D Martinez Sandra Program Student Advisor B Mejia Carlos Academic Advisor B Mejia Carlos CD Media Services D Melendez Patricia Manager Data Payables D Mendoza Maria CSD Campus Representative B Molina Torres Carlos Sr Programmer Analyst H Monreal David Tech Support Specialist II F Montano Cristobal ACS Supervisor F Montenegro Monica ACS Supervisor F Montes Patricia Lab Facilities Supervisor B Monzon Pablo Manager Career Services E Munoz Francisco Accountant C Nazario Darlina Accounts Receivable Manager D Oatley Christopher Graphics Designer C Pagan Norma Facilities Planner D Quinones Martha Program Student Advisor B Ramirez Jesus ACS Supervisor F Ramos Sergio CD Media Services D Reyes Maria HR Development Specialist B Rivera Pablo Program Student Advisor B Rodriguez Jaime CD Media Services D Rosales Laura Manager ISC C
(Exhibit 3.4.9) 08/20/14
Professional Support One Year Contracts
NAME TITLE GRADE
Salas Jesusita CD Media Services D Salazar Ana Program Student Advisor B Samaniego Francisco ACS Supervisor F Sanchez Martha Manager Academic Resources D Shahabi Elda Manager ISC C Silva Ralph Manager Assessment Programs H Simien Charles Manager Grants Management E Suarez Maria Manager ISC C Tharp Nancy Risk Manager E Timmons Michael Lieutenant G Torres Armando Manager Technical Support H Townsend James CD Media Services D Truman Della Manager Academic Resources D Tuberville Roy Manager Financial Aid C Urenda Leticia Manager Student Services C Valdez James Manager Grants Management E Vasquez Arturo Manager Tuition & Cashiering Svc D Vasquez Enrique Manager Vehicle Registration C Vasquez Lee Program Student Advisor B Yakubovsky Charles CSD Campus Representative B Zavala Victor Lab Facilities Supervisor B
Professional Support Two Year Contracts
NAME TITLE GRADE
Aguilera Debbie Manager Student Tech Services C Arellano Sara Academic Advisor B Coe James CD Customized Training D Eisenga Dana CD Athletic Information Prgm B Franco Doroteo Asst Director Diversity Prgm E Frescas Christina Research Associate D Grajeda Carlos Network Specialist H Hernandez Emma Finance Coordinator D Hernandez Louis Manager Intramural Activities C Jaurrieta Laura Manager Community Education Prgm D Lopez Juan Manager Distributional Services C
(Exhibit 3.4.10) 08/20/14
Professional Support Two Year Contracts
NAME TITLE GRADE
Medrano Maria Benefits Specialist B Molina Laura Academic Advisor B Mottley Reva IT Systems Manager K Muro Andres Community Edu Prgm Director E Nunez Irene Assoc Comp Financial Ops F Olivas David CD WFD Compliance D Olsen Sharon Technical Support Specialist E Ortega Rachel Curriculum Monitoring Spec C Palos Gloria Testing Svcs Program Assist B Rodriguez Maria Academic Advisor B Sample Barry Educational Develop Assist C Sanchez Melissa Manager Childrens College D Sayers Patti Database Manager J Tharp John Buyer C Torres Ricardo Managing Dir Physical Plant G Yanez Alberto Manager Employment Services E
(Exhibit 3.4.11) 08/20/14
Exhibit 3.6 Information Items (No Action Required)
Resignations: Retirements:
Dominguez, Martha Arneson, Beverly ESL Lab Assistant Instructor English as a Second Language Information Technology Systems 07/31/14 08/31/14
Terrones, Arlene Baquera, Richard Instructor Instructor Nursing History 08/15/14 08/31/14
Cano, Antonio Campus Maintenance Technician Operations & Maintenance 08/31/14
Contreras, Miguel ESL Lab Assistant English as a Second Language 08/31/14
Dickinson, Sharon Instructor Dental Assisting 08/31/14
Guerrero, Maria Del Rosario Counselor Counseling 08/31/14
Hackerson, Jo Ann Instructor Nursing 08/31/14
Hollis, Charlotte Librarian Library 08/31/14
Mayr, Armin Instructor Chemistry 08/31/14
Racine, Marie Instructor Radiation Therapy 08/31/14
(Exhibit 3.6.1) 08/20/14 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to Amount renew contracts with the awarded purchasing Not to Exceed: $750,000 cooperative vendors for the district-wide (Estimated annual aggregate purchase of office products. amount)
Requestor: Ruben Gallardo Area Responsible: Purchasing & Contract Management
Resource Persons: Ernst Roberts, Josette Shaughnessy, Ruben Gallardo
Purpose: Approval of a contract renewal with various vendors as district-wide suppliers of office products for the period of September 1, 2014 – August 31, 2015.
Explanation: The District uses office supplies and products (i.e. pens, writing pads, toner, etc.) in the normal course of operation.
Purchase orders are placed on-line and departments receive next-day delivery to 170 district- wide locations. This program reduces the number of paper-generated purchase orders and minimizes the use of District resources for the ordering and delivery of these products.
Purchases conducted through these purchasing cooperatives are in compliance with Texas Education Code 44.031 (a) (4); and the provisions of Texas Government Code, Chapter 791 – Interlocal Cooperation Contacts. Each of these contracts was competitively awarded.
Awarded vendors: TCPN R5023 BuyBoard 407-12 Region 19 #12-6789 Office Depot Staples Contract & Commercial, Inc. Shelby Distribution Inc. Business Services Division 3711 Brairpark Dr., Ste 275 dba Express Office Products 1313 George Dieter Drive, Ste B Houston, TX 77042 29D Butterfield Trail Blvd El Paso, TX 79936 El Paso, TX 79906
Region 19#12-6789 TCPN R4942 El Paso Office Products Gonzalez Office Products, Inc. 1550 Lionel 2929 Longhorn Blvd, Suite 106 El Paso, TX 79936 Austin, TX 78758 through the local representative Pencil Cup Office Products, Inc. 1701 Texas Ave. El Paso, TX 79901
The District would reserve the right to purchase office products from any competitively- awarded proposal through these approved purchasing cooperatives.
Funding is provided by each individual College department’s budget.
Recommendation: Approval by the Board of Trustees.
Vendors: Various - see above.
(Exhibit 4.1.1) 08/20/14 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of a contract award for property, crime, liability, Amount: $482,581 and cyber security insurance.
Requestor: Ruben Gallardo Area Responsible: Purchasing & Contract Management
Resource Persons: Ernst Roberts, Josette Shaughnessy, Ruben Gallardo
Purpose: Approval of a one-year contract award for district-wide commercial property, automobile, crime, general liability, educator’s legal liability, and cyber security insurance for the period of September 1, 2014 through August 31, 2015.
Explanation: Approval of this item will continue to provide insurance coverage district-wide for commercial property, automobile, crime, general liability, and educator’s legal liability claims for one year. Additionally, earlier this year, the College invested in a cyber- security policy to help protect it from cyber security and cyber-privacy liability claims.
Chapter 791 of the Texas Government Code allows for certain Interlocal agreements, including those for certain insurance coverage and reinsurance of such coverage. The District signed an Interlocal agreement with the Texas Association of Public Schools (TAPS) Property and Liability Fund on September 1, 2005. Texas Association of Public Schools would cover the District’s liability claims. The District similarly signed an Interlocal agreement with the Texas Public Entity Group, which was Board approved on September 9, 2009. Travelers Insurance, who would cover the District for property and crime losses, was awarded through this Group. These two agreements allow for the procurement of insurance services through the stated entities, pursuant to Chapter 791 of the Texas Government Code, Interlocal Cooperation Contracts.
Travelers Insurance (property and crime): $217,708 Texas Association of Public Schools (liability): 250,875 Cyber Security Insurance 13,998 Total: $482,581
The increased premium this year is due mainly to an increase in commercial property insurance rates, and smaller increases in educator’s legal liability and general liability insurance rates. Also, the cyber security policy is a new coverage for the College. Automobile insurance costs dropped this year.
Funding is provided by the Insurance Property account.
Recommendation: Approval by the Board of Trustees.
Vendor: USI Southwest Inc. 2505 E Missouri El Paso, TX 79903
(Exhibit 4.2.1) 08/20/14 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the increase of $4,061 to a two-year software maintenance contract with Ellucian Higher Education for Banner Enterprise Amount: $438,378 Resource Planning (ERP), originally approved in the amount of $434,317.
Requestor: Gary Chacon Area Responsible: Information Technology
Resource Persons: Jenny Girón, Gary Chacon
Purpose: To approve a $4,061 increase to a previously approved two-year software maintenance support contract with Ellucian Higher Education for the Banner Enterprise Resource Planning (ERP) system.
Explanation: On August 21, 2013, the Board of Trustees approved a two-year renewal support contract with Ellucian in the amount of $434,317. In February of 2014, Information Technology purchased additional software from Ellucian to address electronic document retention management. The addition of the document retention management software increased the total amount of support and renewal costs for the upcoming fiscal year 2014- 2015. The Texas Connection Administrative fee of $4,061 increases the total amount of the contract to $438,378. Document retention management software provides a cost-effective solution for campus-wide document retention and disposition, including identifying and purging expired documents according to EPCC policies and retention schedules administered by the Records Management Program.
The renewal of the maintenance contract on August 21, 2013 provides for the continuation of updates and upgrades to Banner, as well as technical support. The current version of Banner is 8.5.1 and a future release will begin the migration to Banner XE, which will be web based.
Banner is a suite of student and administrative software applications specifically designed for higher education institutions. The ERP system integrates all departments and functions across the College and can serve different departmental needs. It is utilized district wide by the following student support areas: Admissions & Registrar, Financial Aid Services, Counseling, and Student Web Services. Additionally, Banner supports the following administrative support areas: Budget, Accounting, Payroll, Accounts Payable, Bursar Services, Property Control, Purchasing & Contract Management, Human Resources, Document Management, and Banner employee web services. Banner is highly integrated and all of the modules use a common database. It allows for 24 x 7 system access via the web of information regarding student enrollment, grades, HR, finance and budget.
The Ellucian Banner software renewal maintenance is administered by Texas A&M University Corpus Christi and is part of an inter-local agreement with the Texas Connection Consortium (TCC). The TCC association is comprised of approximately 40 state universities, colleges, and community college districts.
Sole source letters follow this item.
Funding for the contract is provided by the Software Maintenance account.
Date: 09/01/14
Account: 11000-75006 Recommendation: Approval by the Board of Trustees Budget: $1,367,693
Vendor: Texas A&M University Expenditures Accounts Receivable – Thomas Oliver to date: $-0- 6300 Ocean Drive – Unit 5767 Corpus Christi, TX 78412-5767 Balance: $1,367,693
(Exhibit 4.3.1) 08/20/14 DocuSign Envelope ID : 8C19C6D4-2383-4635-B11 F-6C91 BDC663B2 ellucian
August 4, 2014
Art Gonzalez Purchasing Buyer EI Paso Community College PO Box 20500 EI Paso Texas 79998-0050
Dear Art,
We at Ellucian appreciate the opportunity to serve the technology requirements of EI Paso Community College and look forward to continuing and strengthening our technology relationship with you.
Ellucian is the exclusive licensor of numerous software products for the higher education marketplace. These products collectively are referred to as the "Ellucian Software," and include the company's Banner solutions. The Ellucian Software is fully developed, is integrated, licensed and maintained exclusively by Ellucian. Ellucian protects its intellectual property interests in Ellucian Software by carefully safeguarding distribution of the Ellucian Software. Licensees are required to execute a license agreement under which the users, at an institution level, agree to use Ellucian Software only for the purpose of conducting in house, non-commercial computing operations and further agree to limit use of Ellucian Software to those employees with a need to know. The Ellucian Software is protected under the copyright laws of the United States and the trade secret laws of the several states.
We hope that this information assists EI Paso Community College as it considers the licensure of Ellucian's Banner solutions. If I can be of further assistance, please do not hesitate to call. Many thanks for your consideration.
Sincerely,
Susa n L. Stern VP, Customer Relationship Operations
4375 Fair Lakes Ct Fairfax. VA 2203 USA Toll Free. -+1 8003282835
www.elluclan. com OFFICE OF THE VICE PRESIDENT INFORMATION TECHNOLOGY/CIO MEMORANDUM
TO: Ruben Gallardo, Director, Purchasing & Contract Mgmt.
FROM: n, Executive Director, IT systems~ . t,
THROUGH: Jenny .D., Vice President, Information Technology/CIO
DATE: August 7, 2014
SUBJECT: ElJucian as a Sole Source
The purpose of this memo is to validate the reasons in recognizing Ellucian as a sole source.
Ellucian is a sole source for Banner ERP because it exclusively develops, enhances, and maintains their proprietary software which in turn provides Ellucian clients with upgrades and enhancements that address federal requirements that are not available through other firms or individuals.
As a sole source, Ellucian provides a team that is focused on Texas specific solutions. The Texas connection consortium works with a team of Ellucian developers on state specific solutions by developing interfaces and reporting requirements to meet Texas mandates. These solutions are supported and maintained by Ellucian exclusively for Texas consortium colleges and universities in order to maintain proprietary governance.
In the state of Texas, all community colleges and universities, using Banner ERP can only obtain software solutions and services through Ellucian, as part of the Texas master agreement. The Texas master agreement has centralized all support services to colleges and universities_ FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to purchase copy paper from O-K Paper Centers for the Amount Not to Exceed: Instructional Service Centers and Academic $175,000 Computing Services Labs for fiscal year 2014-15.
Requestor(s): Marco Fernandez, Area Responsible: Academic Computing Services, Juan Flores Auxiliary Services
Resource Persons: Ernst Roberts, Jenny Girón, Josette Shaughnessy, Marco Fernandez, Juan Flores
Purpose: To approve the purchase of copy paper for each one of the five Instructional Service Centers (ISCs) and the six Academic Computing Services (ACS) Labs for fiscal year 2014-15.
Explanation: The Instructional Service Centers (ISCs) are major facilities for instructional support. In addition to photocopying, they provide word processing services, binding services, message center/answering services, mail distribution and fax services, as well as distribution of supplies to faculty and staff. The paper will be utilized by the ISCs for daily operation and available to district users outside the centers, on a charge-back basis.
The Academic Computing Services Labs (ACS) are open computer labs with several computer classrooms clustered around the labs. Students are supplied with paper by the ACS Department for printing during the academic year.
This purchase is conducted through the State Council on Competitive Government (CCG) Contract SPAS-001, as allowed by the Texas Education Code, Section 44.031 (a) (4).
Funding is provided by the Instructional Service Centers and Academic Computing Services Labs operating budgets.
Date: 09/01/14
Account: 11000-52101, 72003, 72004, 72005, 72006, 72007
Budget: $1,478,649 Recommendation: Approval by the Board of Trustees. Expenditures Vendor: O-K Paper Centers to date: $ -0- 6600 Montana, Suite O El Paso, Texas 79925 Balance: $1,478,649
(Exhibit 4.4.1) 08/20/14 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award contracts for advertising to various TV $105,000 stations for fiscal year 2014-15. (Annual aggregate)
Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations
Resource Persons: Ernst Roberts, Joyce Cordell
Purpose: Approval to award contracts for College advertising to various TV stations for fiscal year 2014-2015.
Explanation: These stations are sole source providers due to individual proprietary broadcasting rights. Sole source letters are on file with the Purchasing Department.
In supporting the district’s mission, it is critical that EPCC is easily recognized in the community as a top notch educational institution. Therefore, our message must be sent out through a multitude of media outlets in order to cover the broad target audience we are trying to reach.
Each television affiliate is considered a sole source because each affiliate airs programming from different national broadcast companies. This allows them the diversity of programming for their varied audiences based on age, gender, ethnicity, and income. For example, some stations serve a Spanish speaking audience vs. a younger audience vs. a 30-plus male audience. Other factors such as income, educational level, or occupation come into play. The audience demographic varies for each media outlet. Our future enrollment numbers may be greatly affected if we ignore any one of these audiences.
Sole source letters follow this item.
Funding is provided by the Marketing & Community Relations budget and other college departments.
Recommendation: Approval by the Board of Trustees.
Vendor: KVIA-TV KTSM-TV 4140 Rio Bravo 801 N. Oregon El Paso, TX 79902 El Paso, TX 79902
Date: 09/01/14 KFOX-TV KTDO-TV Account: 11000-14001 6004 N. Mesa 10033 Carnegie El Paso, TX 79912 El Paso, TX 79925 Budget: $ 282,012
Expenditures Entravision Communications Time Warner to date: -0- KINT-TV 7010 Airport Road 5426 N. Mesa El Paso, TX 79906 Balance: $ 282,012 El Paso, TX 79912
(Exhibit 4.5.1) 08/20/14
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award contracts for advertising to various radio $95,000 broadcasters for fiscal year 2014-15. (Annual aggregate)
Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations
Resource Persons: Ernst Roberts, Joyce Cordell
Purpose: Approval to award contracts for College advertising to various radio broadcasters for fiscal year 2014-15.
Explanation: These broadcasters are sole source providers due to individual proprietary broadcasting rights.
Radio stations often define their audience by age, gender, income, education, the station’s chosen format. Marketing asks for flexibility in choosing to advertise on smaller stations in addition to the ones listed below. Our future enrollment numbers may be greatly affected if we ignore any of these audiences.
Formats of El Paso Radio Stations
KLAQ 95.5 (Classic Rock) KBNA 97.5 (Spanish Contemporary) KISS 93.1 (Adult Contemporary) KINT 93.9 (Regional/Contemporary) KROD 600 AM (Sports Talk Radio) KSVE 1650 AM (ESPN Sports) KPRR 102 (Contemporary Hits) KYSE 94.7 (Norteña, Grupera) KTSM 99.9 (Soft Rock) KHRO 1150 AM (Oldies) KHEY 96 (Country) KOFX 92.3 (Classics) XHPX 98.3 XHTO 104.3 (Contemporary Hits)
Sole source letters follow this item.
Funding is provided by the Marketing & Community Relations budget and other college departments.
Recommendation: Approval by the Board of Trustees.
Vendor: Townsquare Media Clear Channel Radio MVS Radio 4189 N. Mesa 4045 N. Mesa 5862 Cromo El Paso, TX 79902 El Paso, TX 79902 Suite 151 KLAQ KISS KPRR KTSM KHEY El Paso, TX 79912 KROD XHPX
Entravision Communications Univision 5426 N. Mesa 221 E. Missouri Date: 09/01/14 El Paso, TX 79912 Suite 300 Account: 11000-14001 KINT KSVE KYSE El Paso, TX 79902 KHRO KOFX KBNA KAMA Budget: $ 282,012
Expenditures Southern Radio to date: -0- 2100 Trawood El Paso, TX 79935 Balance: $ 282,012 XHTO
(Exhibit 4.6.1) 08/20/14
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award a contract to various outdoor advertisers $70,000 for fiscal year 2014-15. (Annual aggregate)
Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations
Resource Persons: Ernst Roberts, Joyce Cordell
Purpose: Approval to award contracts for outdoor advertising to Clear Channel Outdoor and El Paso Southwest Outdoor for fiscal year 2014-15.
Explanation: Clear Channel Outdoor will provide outdoor advertising through billboards and a network of twelve (12) digital boards throughout the city, which includes two locations on Interstate 10.
Contracts must be signed in order to reserve choice locations which target EPCC’s demographic audience. Approval of this item will allow the College to advertise on the City’s only digital billboard network.
El Paso Southwest Outdoor Inc. will provide 6’ x 12’ smaller sized poster boards allowing to promote EPCC in neighborhoods and/or main roads.
Clear Channel Outdoor and El Paso Southwest Outdoor Inc. are sole source providers for these services because they reach unique demographics of viewers (age, gender, ethnicity, income, area of town, drive-time) by way of location and products. No other vendors have the exact locations and products important to EPCC to carry out its advertising campaigns.
Due to the large amount of inventory each of these companies have, Marketing asks for flexibility in choosing locations of the boards.
Sole source letters follow this item.
Funding is provided by the Marketing & Community Relations budget and other college departments.
Recommendation: Approval by the Board of Trustees. Date: 09/01/14
Vendor: Clear Channel Outdoor Account: 11000-14001 2305 Sparkman St. Budget: $ 282,012 El Paso, Texas 79903 Expenditures El Paso Southwest Outdoor, Inc. to date: -0-
825 E. Blacker Ave. Balance: $ 282,012 El Paso, Texas 79902
(Exhibit 4.7.1) 08/20/14
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award contract for advertising to various cinema $65,000 theaters for fiscal year 2014-15. (Annual aggregate)
Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations
Resource Persons: Ernst Roberts, Joyce Cordell
Purpose: Approval to award contracts for advertising to various cinema theaters for fiscal year 2014-15.
Explanation: These cinemas are the sole source providers in the El Paso area among the various theater locations.
National CineMedia Location Freedom Crossing Theater Fort Bliss Cinemark Cielo Vista Mall 8401 Gateway Blvd West Cinemark Tinseltown USA 11855 Gateway Blvd West Cinemark West and HDRemcon 7440 Remcon Cir Cinemark Movie Bistro Sunland Park Mall Cinemark East Montana 12704 Montana Ave
Screenvision Location Premiere Montwood 7 2200 N. Yarbrough Premiere Cinema 18 Bassett Place Mall Carmike El Paso 16 9840 Gateway Blvd North
Sole source letters follow this item.
Funding is provided by the Marketing & Community Relations budget and other college departments.
Recommendation: Approval by the Board of Trustees. Date: 09/01/14
Vendor: National CineMedia, LLC Account: 11000-14001 9110 Nichols Ave, Suite 200 Budget: $282,012 Centennial, CO 80112-3405 Expenditures Screenvision to date: -0- 360 Linden Oaks Balance: $282,012 Rochester, NY 14625
(Exhibit 4.8.1) 08/20/14
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of a contract renewal with Innovative Interfaces, Amount: $72,744 Inc. for annual maintenance of Sierra, the College’s library system.
Requestor: Lori Hoefner Area Responsible: Information Technology
Resource Persons: Jenny Girón, Lori Hoefner
Purpose: To renew contract with Innovative Interfaces for annual maintenance. Products include Sierra, previously approved as Millennium, and Encore Synergy which is an additional search retrieval service.
Explanation: Sierra links materials borrowed from EPCC libraries to borrowers and tracks purchases of materials and all other transactions. External hosting optimizes IT staff involvement and minimizes costs associated with in-house servers, minimizing downtime. Hosting includes warranty, software enhancements and installation of system patches. Sierra maintenance ensures continuous day-to-day operations and provides unlimited access to 24x7x365 helpdesk assistance, technical support and web based troubleshooting and tracking ensuring instructional business continuity. Encore Synergy is necessary for EPCC to continue to offer single search retrieval of library materials to students, including full text, course reserves and electronic materials as they are acquired. Sierra and Encore Synergy ease EPCC students’ current experience and transition to UTEP; our Innovative Interfaces library Partner.
An upgrade to Sierra from the original Innovative Interfaces product, Millennium, was Board approved in October 2011. This request is for renewal of annual maintenance and services for fiscal year 2014-2015.
Sierra Software Maintenance $47,760 External Hosting $10,234 Encore Synergy Renewal $14,750 Total Innovative Interfaces Contract $72,744 Future annual costs may be subject to increase of up to 6% per annum.
Funding is provided by the Software Maintenance account.
Sole source letters follow this item.
Date: 09/01/14
Account: 11000-75006
Budget: $1,367,693 Recommendation: Approval by the Board of Trustees Expenditures Vendor: Innovative Interfaces, Inc. to date: $-0- 5850 Shellmound Way Emeryville, CA 74608 Balance: $1,367,693
(Exhibit 4.9.1) 8/20/14 ••• • • lit Innovative
June 30, 2014
Mr. Ruben C. Gallardo Director of Purchasing and Contract Management EI Paso Community College P. O. Box 20500 E. Paso, TX 79998
Dear Mr. Gallardo:
EI Paso Community College has previously purchased the Sierra Library Services Platform. This software is exclusively provided by Innovative Interfaces and must be maintained exclusively by Innovative Interfaces, Inc.
There are several features that are part of the Sierra Services Platform that are uniquely suited to the mission of EI Paso Community College:
• Sierra is the only system that currently integrates e-book and licensed content transactions into the library management system. More and more of the content students use are purely digital, such as e-books. Sierra integrates digital content into the library system so that students and staff can see a complete picture of the library content they are using. • Sierra is the only vendor-supported system to provide services for integrating library data into social networking services. Social networking services such as FaceBook and Twitter, are where students spend their time and interact. The library is most often absent from this new "Digital Information Commons." Sierra has transformed the library system to allow easy integration of library information with social networking services putting library services and content where the students are. • Sierra is the only system that has been able to continue to leverage your previous investment in the Millennium Integrated Library System. Although Sierra is a completely new library system, it supports 100% of the products and functions you previously had in Millennium. This allows you to further leverage the financial and time commitment you made in the Millennium system.
In addition, no other vendor can perform the services required to maintain and support the Sierra Integrated Library System except for its' developer, Innovative Interfaces, Inc.
Sincerely,
\ .' \, r,l.... • "--, '- -'.'- ....-.~ \J Fl...C/l. 'C--\ Michael Brooding ~ Global Controller
IN, U\I,\,["I\I': IN J'I,:lZI;,\Ci':S, l:--.Jc:. ;8;0 ShlllmoullJ \Vay h11cry\illc, C\ 04(,OH (800) 878·6600 ••• • • It Innovative
June 302014
Mr. Ruben C. Gallardo Director of Purchasing and Contract Management EI Paso Community College P. O. Box 20500 EI Paso, TX 79998
Dear Mr. Gallardo:
EI Paso Community College previously purchased the Encore Synergy Discovery Platform, which is a public interface for the Sierra Integrated Library System. This software is exclusively provided by Innovative Interfaces and must be maintained exclusively by Innovative Interfaces, Inc.
There are a number of key features provided by Encore Synergy that are uniquely suited to the mission of EI Paso Community College and which can only be provided by Encore Synergy:
• Encore Synergy is also used by the University of Texas EI Paso, providing students who transfer from one institution to the other a standard interface for all library information and services and allowing the skills acquired in information retrieval at one institution to transfer to the next. No other Discovery Platform can provide the seamless transition between institutions for your students that Encore can. • Encore Synergy combines information sources and library services together in a single "Google-like" search interface in a way that no other system can, providing students and staff with access to physical library materials, course reading materials and course information, full-text database content and e-books all with a single search. No other Discovery Platform integrates course reading list materials or new titles or availability status of materials in real-time, information that is critical for your students' success. • Encore Synergy requires zero staff resources to administer, offering a real-time system that integrates all this data and all these services without requiring any additional staff resources or overhead; staff continue to do the work they have always done and Encore Synergy operates automatically. No other Discovery Platform offers a real-time system with zero maintenance requirements.
Sincerely, , . ) r \. ~ -...l.--'" ~ / ~l).1---z71 :> ~-r Michael Brooding Global Controller
1f'\:"l O V.\TIVJ·: lNT"IU'. \C l'.S, l"'C. 58S0 Shdlrn uunJ Way I·:meryvilk. (:. \ <)46 08 (800) 878-6600 Library Systems - IT
MEMORANDUM
TO: Ruben Gallardo, Director, Purchasing & Contract Mgmt.
FROM:
THROUGH:
DATE: July 21 , 2014
SUBJECT: Innovative Interfaces as a Sole Source
The purpose of this memo is to validate the reasons in recognizing Innovative Interfaces, Inc. as a sole source.
As the result of a Request for Proposal issued in 1998, EPCC Librarians; district wide, selected Innovative Interfaces, Inc. (iii) as the library automation vendor of choice. Today, Innovative Interfaces in the Sierra Integrated Library System, provides software for all facets of library functionality. In addition, Innovative Interfaces is a sole source for the Encore Synergy Discovery Platform, which is a library catalog interface for students and library patrons that mimics popular web search engines like Google. Last year, AirPAC was purchased through a grant. AirPAC allows students to view the library catalog on their smart phones. AirPAC, Encore, and the Sierra are exclusively provided by Innovative Interfaces and must be maintained exclusi vely by Innovative Interfaces.
Innovative Interfaces exclusively develops, enhances, and maintains AirPAC, Encore and Sierra, their proprietary software, which in tum provides Innovative Interfaces clients with upgrades and enhancements.
EI Paso Community College implemented the Innovative Interfaces during the 1998- 1999 academic year. The software has undergone two major improvements since, the most recent of which positions EPCC Libraries to utilize current and future technologies.
E1 Paso Community College first implemented Innovative Interfaces with Board Approval in 1999. FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on a contract extension with PeopleAdmin, Inc., to continue to Amount: $69,393 provide web-based recruitment, position and performance management.
Requestor: Elizabeth Ryan Area Responsible: Human Resources
Resource Persons: Ernst Roberts, Josette Shaughnessy, Elizabeth Ryan
Purpose: To extend the contract with PeopleAdmin, Inc., the college’s web-based, applicant tracking and performance appraisal system.
Explanation: The PeopleAdmin web-based solution will continue to allow the College to maintain an automated, paperless internet based system for accepting and processing thousands of employment applications; facilitating the recruitment process and applicant evaluation process; maintaining college position descriptions for job posting and performance evaluations; storing historical evaluations; and supporting the employee performance evaluation system.
The initial contract was awarded through CSP #06-019 in August 2006. In 2009, the performance management system was included to provide a more comprehensive enterprise system.
The effective period for the enterprise system purchased under this annual, renewable agreement is up to twelve (12) months from date of invoice, September 1, 2014– August 31, 2015.
Funding is provided by the Software Maintenance account.
Date: 09/01/14
Account: 11000-75006
Budget: $1,367,693 Recommendation: Approval by the Board of Trustees. Expenditures Vendor: PeopleAdmin Inc. to date: $-0- 805 Las Cimas Parkway, Suite 400 Austin, TX 78746 Balance: $1,367,693
(Exhibit 4.10.1) 08/20/14 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the adoption of the Certificate of Order Setting Tax Rate of $0.128122 per $100 valuation for fiscal year 2014-2015.
Requestor: Laura Tellez Area Responsible: Budget & Financial Services
Resource Persons: Ernst Roberts, Josette Shaughnessy, Laura Tellez
Purpose: The Board of Trustees is required to adopt a tax rate for the 2014-2015 fiscal year.
Explanation: In order to adopt a tax rate, the order must be read and approved. The El Paso County Community College District currently imposes a property tax rate of $0.124359 for every $100 of valuation. As of July 31, 2014, this rate has generated $47,137,590 in property tax revenue for fiscal year 2013-2014.
Based on the 2014 Certified Appraisal Roll, the effective tax rate is $0.128122. The administration is recommending the effective tax rate as the 2014-2015 adopted tax rate. The following table illustrates how the tax rate of $0.128122 will impact homeowners in El Paso County.
Current Taxes Taxes Home Paid to EPCC Due EPCC in Taxable Value in 2013 Tax Year 2014 Tax Year
$100,000 $124.36 $128.12 $125,000 $155.45 $160.15 $150,000 $186.54 $192.18
Recommendation: Approval by the Board of Trustees.
(Exhibit 4.11.1) 08/20/14 THE STATE OF TEXAS COUNTY OF EL PASO EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
CERTIFICATE FOR ORDER
We, the undersigned officers of the Board of Trustees of said District hereby certify as follows:
1. The Board of Trustees of said District convened in El Paso MEETING ON THE 20TH day of August, 2014, at the designated meeting place, and the roll was called of the duly constituted officers and members of said Board, to-wit:
Mr. Art Fierro, Chair Mr. Brian J. Haggerty Mrs. Gracie Quintanilla, Vice Chair Mrs. Belen B. Robles Ms. Selena N. Solis, Secretary Dr. John E. Uxer Dr. Carmen Olivas Graham and all of said persons were present, except the following absentees:
thus constituting a quorum. Whereupon, among other business the following was transacted at said Meeting.
BE IT ORDERED BY THE BOARD OF TRUSTEES OF THE EL PASO COUNTY COMMUNITY COLLEGE DISTRICT THAT THE MAINTENANCE AND OPERATION TAX RATE FOR THE DISTRICT FOR THE 2014 TAX YEAR BE SET AND ADOPTED IN ACCORDANCE WITH CHAPTER 26 OF THE TEXAS TAX CODE ENTITLED THE “PROPERTY TAX CODE” AS FOLLOWS:
Operations Tax Rate $0.128122 per $100 valuation
Total $0.128122 per $100 valuation
was duly introduced for the consideration of said Board and read in full. It was then duly moved and seconded that said Order be passed; and, after due discussion, said motion, carrying with it the passage of said Order, prevailed and carried by the following vote;
AYES:
NAYS:
(Exhibit 4.11.2) 08/20/14 2. That a true, full and correct copy of the aforesaid Order passed at the meeting described in the above and foregoing paragraph is attached to and follows this Certificate; that said Order has been duly recorded in said Board’s minutes of said Meeting pertaining to the passage of said Order; that the persons named above in the foregoing paragraph are the duly chosen, qualified and acting officers and members of said Board as indicated herein; that each of the officers and members of said Board was duly and sufficiently notified, officially and personally in advance, of the time, place and purpose of the aforesaid Meeting, and each of said officers and members consented, in advance to the holding of said Meeting for such purpose; and that said Meeting was open to the public, and public notice of the time, place and purpose of said Meeting was given, all required by Chapter 551 of the Texas Government Code.
SIGNED AND SEALED THE 20th day of August, 2014.
______Mr. Art Fierro Ms. Selena N. Solis Chair, Board of Trustees Secretary, Board of Trustees
(Exhibit 4.11.3) 08/20/14 THE STATE OF TEXAS COUNTY OF EL PASO EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
ORDER SETTING TAX RATE
WHEREAS, the Board of Trustees of said District has received, accepted and approved the certified appraisal roll for the 2014 tax year, and
WHEREAS, the District has calculated those tax rates and made such other calculations as required by law, and
WHEREAS, the Board of Trustees of said District wishes to adopt a tax rate:
THEREFORE, BE IT ORDERED BY THE BOARD OF TRUSTEES OF THE EL PASO COUNTY COMMUNITY COLLEGE DISTRICT:
1. That the Maintenance and Operation tax rate for the District for the 2014 tax year be set and adopted in accordance with Chapter 26 of the Texas Tax Code entitled the “Property Tax Code” as follows:
Operations Tax Rate $0.128122 per $100 valuation
TOTAL $0.128122 per $100 valuation
(Exhibit 4.11.4) 08/20/14 PHYSICAL FACILITIES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to award a contract to AO General Contractor, Amount Not to Exceed: Inc., for the remodel of the Valle Verde Student $2,035,671 Services Center.
Requestor: Rick Lobato Area Responsible: Physical Plant
Resource Persons: Ernst Roberts, Rick Lobato, Rick Torres
Purpose: The approval of this contract to AO General Contractor, Inc., to renovate the existing Student Services Center will result in a modern, user-friendly environment that will foremost benefit students, faculty and staff alike.
Explanation: This renovation will include a complete interior renovation of this building that will modernize the entire area. Included in this remodel is a complete re-roof of the building, the construction of a new storefront entrance that will shelter the building from westerly winds and replacement of the existing skylights. This remodel will also provide modern life safety and adequate operational space required for EPCC to provide needed services to the campus populations.
This recommendation is based on Competitive Sealed Proposal process (CSP) #14-010 per Texas Education Code 44.031.
Construction Contract $ 1,479,000 Alternate # 1 Store Front 11,413 Alternate # 4 Complete re Roof of the Building 325,300 Alternate # 5 Replacement of Skylights 34,897 Subtotal: $ 1,850,610 Contingency 10% 185,061 Total $ 2,035,671
Funding is provided by the VV SSC Renovation Budget.
Date: 08/12/14
Account: 91360-M91360
Budget: $2,035,671 Recommendation: Approval by the Board of Trustees. Expenditures to date: -0- Vendor: AO General Contractor, Inc. 1050 Diesel Dr. Balance: $2,035,671 El Paso, TX 79907
(Exhibit 5.1.1) 08/20/14 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
RENOVATION SERVICES: VALLE VERDE STUDENT ENROLLMENT SERVICES CENTER
CSP #14-010
ANALYSIS
The services secured through this Competitive Sealed Proposals (“CSP”) will be utilized by El Paso County Community College District on behalf of the Board of Trustees.
Requests for CSPs were advertised for two (2) consecutive weeks in the local newspaper, The El Paso Times. All such solicitations are also posted on the Purchasing & Contract Management page of the EPCC website. Proposal packets were issued to forty-nine (49) vendors. Proposals received are indicated on the CSP tabulation.
Proposers’ previous experience was reviewed, when available, on the proposals received. References from vendor vendors who submitted proposals were checked. It is the recommendation of the “CSP Analysis Committee” (Rick Lobato, Rick Torres, Linda Gonzalez, Claude Mathis, and Melissa Sanchez) that a contract be awarded to:
AO General Contractor, Inc. 1050 Diesel Dr. El Paso, TX 79907
(Exhibit 5.1.2) 08/20/14 ESA Construction El Paso Commercial CSP #14-010 Renovation Services: Student Enrollment AO General Banes General Benning Dantex Construction F.T. James Noble General Pride General Sunlight Enterprises Synergy Project Vonanza Company of Texas, Construction, Inc. dba The Services Building Contractor Inc. Contractors, Inc. Construction Inc. Co. Construction, Inc. Contractors Contractors, LLC Co., Inc. Consultants, Inc. Construction LLC Inc. Foret Companies The District requests two (2) complete proposal One proposal response packets of which one (1) must be an Provided Provided Provided Provided Provided Provided response packet Provided Provided Provided Provided Provided original with all the requested information, received. documentation, forms, etc.
Base Proposal for the complete project construction project as defined in the technical specifications of the Project Manual, excluding $ 1,479,000 $ 1,584,000 $ 1,715,148 $ 1,510,000 $ 1,425,000 $ 2,034,350 $ 1,665,544 $ 1,587,000 $ 1,625,000 $ 1,787,092 $ 1,516,784 $ 1,585,785 any alternates. Work will be substantially complete within 270 calendar from the date of notice to proceed.
Alternate #1 $ 11,413 $ 5,900 $ 11,205 $ 11,500 $ 10,000 $ 8,200 $ 8,888 $ 12,000 $ 10,000 $ 5,808 $ 20,159 $ 3,000
Alternate #2 $ 6,000 $ 10,800 $ 11,357 $ 6,000 $ 8,000 $ 13,300 $ 5,555 $ 6,000 $ 55,000 $ 4,497 $ 7,055 $ 5,733
Alternate #3 $ 102,000 $ 135,500 $ 189,867 $ 86,000 $ 300,000 $ 217,370 $ 88,888 $ 195,000 $ 150,000 $ 49,800 $ 108,369 $ 210,624
Alternate #4 $ 325,300 $ 348,700 $ 395,942 $ 300,000 $ 449,000 $ 362,400 $ 333,333 $ 395,000 $ 355,000 $ 401,368 $ 198,961 $ 417,632
Alternate #5 $ 34,897 $ 38,800 $ 47,361 $ 43,000 $ 37,000 $ 51,500 $ 33,333 $ 40,000 $ 42,000 $ 41,760 $ 20,699 $ 35,226
Base Proposal + alternates #1, #4, and #5 $ 1,850,610 $ 1,977,400 $ 2,169,656 $ 1,864,500 $ 1,921,000 $ 2,456,450 $ 2,041,098 $ 2,034,000 $ 2,032,000 $ 2,236,028 $ 1,756,603 $ 2,041,643 Base Proposal to be complete 270 335 270 270 270 270 270 270 240 255 270 270 within______calendar days: Required Information Respondent shall provide a minimum of three (3) references from organizations where similar and Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided recent projects have been provided Respondent will be required to submit a bid bond in an amount equal to 5% of the total proposed Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided cost: Respondent shall provide the total number of years it has been in business providing the services requested herein under its current name. Firm Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided must also disclose company ownership information.
Respondent shall provide a brief company history, including the key names and credentials of key personnel that will be involved in the project. In Provided Not provided Not provided Provided Provided Not Provided Not Provided Not Provided Provided Provided Provided Not Provided addition, provide the proposed project approach to complete the requested project.
Respondent shall submit a list of sub-contractors Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided by using Proposal form Attachment C.
Describe what separates our company from other Provided Not provided Not provided Provided Provided Not Provided Not Provided Not Provided Provided Provided Provided Not Provided organizations performing the same service.
Respondent is required to submit evidence of its safety record within the last two (2) years. OSHA Provided Not provided Not provided Provided Provided Not Provided Not Provided Not Provided Provided Provided Not Provided Not Provided compliance documentation is acceptable.
Signed copies of the Felony Conviction Form, Family Code Form & Conflict of Interest Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Form, and proposal submitted: Acknowledged Addenda #1,#2,#3, and #4. Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged CSP #14-010 Renovation Services: Student Enrollment Services Ratings x Factor Building El Paso Commercial ESA Construction F.T. James Vonanza AO General Banes General Benning Dantex Construction, Inc. Noble General Pride General Sunlight Enterprises Synergy Project Max Evaluation Criteria Ratings Key Factor Company of Texas, Construction, Construction Contractor Inc. Contractors, Inc. Construction Inc. Construction Co. dba The Foret Contractors Contractors, LLC Co., Inc. Consultants, Inc. Points Inc. Inc. LLC Companies Formula: (Low Base Amount + Purchase price (55 pts.) Alternate/s) ÷ (Other Base Bid n/a 52.21 48.86 44.53 51.82 50.29 39.33 47.33 47.50 47.55 43.21 55.00 47.32 55 Amount + Alternate/s) = N x 55 0 = Unable to evaluate due to inadequate or missing information The reputation of the vendor and 1 = Unsatisfactory of the vendor's goods and services 2 = Below average 1 2.6 2.0 2.2 2.2 2.6 2.2 1.8 2.0 2.2 1.4 1.8 2.0 5 (5 pts.) • Contractor's references 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate The quality of the vendor's goods or missing information and services (10 pts.) Contractor's 1 = Unsatisfactory demonstrated capabilities based 2 = Below average 2 4.8 2.2 1.0 4.0 4.0 1.6 1.0 1.8 3.0 3.6 3.6 2.4 10 on information provided in 3 = Average proposal response. 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate The extent to which the vendor's or missing information goods and services meet the 1 = Unsatisfactory District's needs (10) pts. 2 = Below average 2 4.8 2.0 0.8 4.4 4.4 1.6 0.8 1.6 3.6 3.2 4.0 1.6 10 Contractor's project approach to 3 = Average complete project. Contractor's 4 = Above average experience. 5 = Superior 0 = Unable to evaluate due to inadequate or missing information The vendor's past relationship 1 = Unsatisfactory 2 = Below average 1 2.4 1.6 0 1.2 2.4 1.0 0.6 02.00 005 with the District (5 pts.) 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory The vendor's safety record (5 pts.) 2 = Below average 1 2.0 002.0 2.0 0 0 01.81.8005 3 = Average 4 = Above average 5 = Superior 0= No The impact on the ability of the District to comply with laws and 1= Yes 1 1.0 00 0 00001.001.0 0 1 rules relating to Historically Underutilized Businesses (1 pt.)
0 = Unable to evaluate due to inadequate The total long term cost to the or missing information District to acquire the vendor's 1 = Unsatisfactory goods or services • Demonstrated 2 = Below average commitment to complete project 3 = Average 1 2.2 0.6 0.6 2.0 2.0 1.0 0.6 1.0 2.2 2.0 1.4 1.0 5 within timeframe • Duration of 4 = Above average pricing offered to District • Warranty as specified. (5 pts.) 5 = Superior 0 = Unable to evaluate due to inadequate or missing information Any other relevant factor 1 = Unsatisfactory specifically listed in the request 2 = Below average 0.8 1.34 0.34 0.02 0.86 1.18 0.00 0.00 0.48 1.33 1.17 0.69 0.00 4 for bids or proposals (4 pts.) 3 = Average 4 = Above average 5 = Superior Totals 73.35 57.59 49.15 68.48 68.88 46.73 52.13 54.38 64.67 56.38 67.49 54.32 *Comments: Synergy Project Consultant's proposal was deemed conditional since their base proposal is contingent upon the acceptance of all alternate's Recommend pricing (1-5) as submitted in their proposal response. award *
Scope of Work per Specification for CSP #14-010 Renovation Services: Student Enrollment Services Building The El Paso County Community College District (“District” or “Owner”) is requesting competitive sealed proposals from qualified respondents to serve as General Contractor providing renovation services related to the Valle Verde Student Enrollment Services Center located at 919 Hunter, El Paso, Texas, 79915. The successful respondent shall furnish all the labor, materials, services and equipment necessary for and incidental to the project as called for on the drawings and in the project manual. All materials, equipment, and construction shall be in compliance with local and national building codes. PHYSICAL FACILITIES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of expenditures with various vendors to purchase building materials/supplies or services as needed for the District for fiscal year 2014-15.
Requestor: Rick Lobato Area Responsible: Physical Plant
Resource Persons: Ernst Roberts II, Rick Lobato
Purpose: To authorize expenditures from September 1, 2014 to August 31, 2015 in an amount not to exceed as indicated on the attached list.
Explanation: The Physical Plant Department will utilize these vendors to purchase building materials/supplies or services for on-going construction projects and district-wide use, on an as-needed basis.
Purchases conducted through these purchasing cooperatives are in compliance with Texas Education Code 44.031 (a) (4); and the provisions of Texas Government Code, Chapter 791 – Interlocal Cooperation Contacts. Such contracts are competitively awarded.
Funding is provided by the approved budgets for each construction project from the Unexpended Plant Funds.
Recommendation: Approval by the Board of Trustees.
Vendor: See attached listings
(Exhibit 5.2.1) 08/20/14 El Paso Community College District PHYSICAL PLANT
Approval of Scope of Awards for Expenditures from Contract Vendors September 1, 2014 to August 31, 2015
Vendor Amount Explanation
Dunn Edwards Corp. Sherwin-Williams •To authorize expenditures for painting 4885 E. 52nd Place 1015 Eastside Rd. Not To Exceed supplies for fiscal year 2014-15. Los Angeles, CA 90058 El Paso, TX 79915 $75,000 Per vendor •Physical Plant will utilize these vendors on Region 19 #12-6838 an as-needed basis district wide.
Home Depot •To authorize expenditures for 11360 Rojas building materials/supplies for fiscal year El Paso, TX 79936 Not to Exceed 2014-15. $75,000 U.S. Communities #11019-RFP •Physical Plant will utilize these vendors on an as-needed basis district wide.
AO General Horizone Construction I, LTD •To authorize expenditures for asphalt, Contractor, Inc. 10517 Alameda Ave. sidewalk, landscaping, rockwall and related 1050 Diesel Dr. Socorro, TX 79927 services and materials for fiscal year 2014- El Paso, TX 79907 15.
Delta Unlimited, Inc. Martinez Irrigation & •Physical Plant will utilize these vendors on dba Delta Pest Control & Landscapes, Inc. an as-needed basis district wide. Lawn Services 7724 Toltec Dr 5869 Waycross El Paso, TX 79912 El Paso, TX 79924 Not to Exceed
$100,000 F&B Construction Pride General Contractors, Per vendor 11450 Rojas Dr., Ste. D18 LLC Office 17 5959 Gateway Blvd., West El Paso, TX 79936 Ste. 512 El Paso, TX 79925
Graco General Contractor The Sprinkler Guy 4328 Buckingham Dr. 1340 Whirlaway Dr. El Paso, TX 79902 El Paso, TX 79936
Region 19 #12-6794
Friedman Recycling of El Paso, LP •To authorize expenditures for 5835 Wren Not to Exceed recycling services for fiscal year 2014-15.
El Paso, TX 79924 $60,000 •Physical Plant will utilize this vendor for Region 19 #13-6960 recycling services on as as-needed basis district wide.
GCA Services Group •To authorize expenditures for the purchase P.O. Box 676003 Not to Exceed of janitorial paper goods for fiscal year Dallas, TX 75267 $300,000 2014-15.
CSP #10-001 •Physical Plant will utilize this vendor on an as-needed basis district wide.
Air Filters, Inc. Tri-Dim Filter Corp •To authorize expenditures for the purchase 8282 Warren Rd. 13971 Yorba Ave. Not to Exceed of air filters for fiscal year 2014-15. Houston, TX 77040 Chino, CA 91710 $90,000 •Physical Plant will utilize this vendor on BuyBoard #384-11 Region 19 #13-6941 an as-needed basis district wide.
(Exhibit 5.2.2) 08/20/14 Vendor Amount Explanation Assurance Fire Protection LLC Matrix Special •To authorize expenditures for fire 10041 Carnegie Ave. Systems, Inc. extinguishers, fire suppression systems, and El Paso, Texas 79925 3634 Wooster Ln. related purchases, installations, and El Paso, TX 79936 inspections for fiscal year 2014-15.
Century Fire Systems, LLC •Physical Plant will utilize these vendors on 490 Eagle Drive an as-needed basis district-wide El Paso, TX79912-5683 Not to Exceed $100,000 Region 19 #14-7043 Per vendor ------
Simplex Grinnell 5500 Midway Park Place NE Albuquerque, NM 87109
RFP #12-007
Advanced Security CFI Security •To authorize expenditures for fire and Contractors, Inc. 1845 Northwestern Dr., security alarm installation, maintenance, 135 Rio West Drive Ste. B monitoring, inspections, and related El Paso, TX 79903 El Paso, TX 79912 services for fiscal year 2014-15.
SD Technologies •Physical Plant will utilize these vendors on 11426 Rojas, Ste. A-9 an as-needed basis district wide. El Paso, TX 79936 Not to Exceed $100,000 Region 19 #12-6729 Per vendor ------Simplex Grinnell 5500 Midway Park Place NE Albuquerque, NM 87109
RFP #12-007
El Paso Rio Electric, Inc •To authorize expenditures for electrical repairs/services for fiscal year 2014-15. P.O. Box 962338 El Paso, TX 79996 Not Exceed $125,000 •Physical Plant will utilize these vendor on Region 19 #12-6813 an as-needed basis district wide.
(Exhibit 5.2.3) 08/20/14 CURRICULUM AND INSTRUCTION ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to renew the contract with Mesilla Valley Training Amount: $255,500 Institute and El Paso County Community College District.
Requestor: Kathleen Lopez Area Responsible: Workforce Development
Resource Persons: Steven Smith, Kathleen Lopez, Luz Taboada
Purpose: To approve the extension of the contract with Mesilla Valley Training Institute for educational services for the Professional Truck Driving Program between El Paso County Community College District and Mesilla Valley Training Institute. The result of this action will extend the contract through August 31, 2015.
Explanation: To provide educational services for the Professional Truck Driving Program at the Contractor’s site under the terms and conditions provided in RFP#05-027. The contractor will be paid an amount not to exceed $255,500 for the year, based on enrollment, this amount is an estimate only. The contractor will also provide the District with additional classroom space to conduct the Diesel Mechanic Program at the Doniphan location.
Funding is provided by tuition, self-pay, Texas Workforce Commission, private employers, and Hazelwood.
Recommendation: Approval by the Board of Trustees.
Vendor: Mesilla Valley Training Institute 7440 Doniphan Dr. El Paso, TX 79835
(Exhibit 6.1.1) 08/20/14
CURRICULUM AND INSTRUCTION ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of Amount: (Not to Exceed) contract renewals for online databases and electronic $206,166 books in the El Paso Community College Libraries. (Annual aggregate)
Requestor: Luis Chaparro Area Responsible: Library Technical Services Resource Persons: Steven Smith, Jaime Farias, Paula Mitchell, Luis Chaparro Purpose: To approve contract renewals with online database and eBook providers for the El Paso Community College Libraries for the 2014-2015 academic year.
Explanation: To provide the most current information that offers our students diverse electronic sources to support their academic work, the EPCC libraries have identified the following electronic information vendors as essential. Gale CENGAGE Learning offers a diverse collection of databases supporting the entire EPCC curriculum. This vendor has proprietary rights to Literature Criticism Online (LCO), which offers a unique collection of ten digitized databases available for consultation 24/7. LCO contains literary databases and more than 200,000 essays providing critical and historical information on various topics read and researched by EPCC students.
ProQuest’s Science Journals and Nursing and Allied Health databases provide up to-date information and research in these areas. It is also the only database carrying the New York Times from 1851 to the present.
LexisNexis is a database that provides information on business and legal resources. It is used by faculty and students in the Paralegal Program. It is the only database that carries the El Paso Times as well as legal resources that meet the informational needs of our faculty and students.
EBSCO provides access to electronic books in the eBook Subscription Academic Collection via EBSCOhost® proprietary search platform.
Gale CENGAGE Learning, ProQuest Information and Learning, LexisNexis, and EBSCO Publishing Co. are sole source vendors. The Purchase and Contract Management Department has current sole source letters signed by officials of their respective companies.
Date: 09/01/14 The District reserves the right to purchase library electronic services from any competitively-awarded proposal. Such contracts are in compliance with Texas Account: 11000-52124 Education Code 44.031. Budget: $170,000 Funding is provided by District-wide Library Databases budget and the Library Materials Replacement Fund. Expenditures to date: $ -0- Sole source letters follow this item. Balance: $170,000 Recommendation: Approval by the Board of Trustees.
Vendors: LexisNexis EBSCO Publishing Co Date: 09/01/14 9443 Springboro Pike 10170 Church Ranchway, Account 12290- S12290 Miamisburg, OH 45342 Suite 450 Westminster, CO 80021 Budget: $36,166
ProQuest Information & Gale CENGAGE Learning Expenditures to date: $ -0- Learning 27500 Drake Road 6216 Payshere Circle Farmington Hills, MI Balance: $36,166 Chicago, IL 60674 48331
(Exhibit 6.2.1) 08/20/14
STUDENT SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of a contract to support required academic Amount Not to Exceed: assessment testing of students for fiscal year $120,000 2014-15.
Requestor: Marisa Pierce Area Responsible: Testing Services
Resource Persons: Linda Gonzalez-Hensgen, Marisa Pierce
Purpose: To approve expenditures for FY 2014-2015 for test materials/units used for academic assessment of students.
Explanation: The Texas Higher Education Coordinating Board/Texas Success Initiative mandates that all undergraduate students who enter a public institution of higher education be tested in reading, writing, and math skill areas prior to entering college level courses. The request for increase in funds stems from two (2) main changes:
TSI assessment and ACCUPLACER units will need to be purchased separately – ACCUPLACER has a new role. All area high school students will be testing with EPCC units until the new TSI is available at each school district increasing our on-site testing.
The new TSI test is the initial assessment for course placement purposes. The College Board is the sole provider of this service.
A sole source letter follows this item.
Funding is provided by the institutional department budget.
Date: 07/9/14
Account: 11000, 63003 Recommendation: Approval by the Board of Trustees. Budget: $133,004
Vendor: The College Board Expenditures to date: -0- ACCUPLACER Dept. P.O. Box 4112 Balance: $133,004 New York, NY 10023
(Exhibit 7.1.1) 08/20/14
STUDENT SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of Amount a contract award to provide private security guard Not to Exceed: services on as per need basis to the El Paso $53,000 Community College. annually
Requestor: Jose Ramirez Area Responsible: Police Department
Resource Persons: Linda Gonzalez Hensgen, Jose Ramirez
Purpose: To alleviate the shortage of Campus Police Officers as required to provide twenty-four hour security on an as-needed basis at the District’s facilities.
Explanation: The use of private security services is to augment the Police Department at various locations within the District. Staffing shortages preclude the Department from assigning a Police Officer to the Alpha Center, Administrative Office, and coverage for events district wide.
This recommendation is based on request for Competitive Sealed Proposals (CSP) #14- 013, as allowed by Texas Education Code 44.031. The initial contract award shall be for three (3) years, from award date, with an option to renew with administrative approval, for an additional two (2) years, for a potential maximum contract term of five (5) years. Renewals will be based upon satisfactory vendor performance and administrative approval.
Funding is provided by the Vehicle Registration Fund.
Date: 07/29/14
Account: 31001-L31001
Recommendation: Approval by the Board of Trustees. Budget: $208,264
Expenditures Vendor: Night Eyes Protective Services, Inc. to date: $141,566 2407 E. Yandell, Suite C El Paso, TX 79903 Balance: $66,698
(Exhibit 7.2.1) 08/20/14
El PASO COMMUNITY COLLEGE DISTRICT
SECURITY SERVICES
CSP #14-013
ANALYSIS
The services contained in this request for Competitive Sealed Proposals (“CSP”) will be utilized by the El Paso Police Department on behalf of the Board of Trustees. The request for the proposals was issued for the purpose of obtaining a qualified vendor to provide security services on an as-needed basis to protect the students, public, College personnel and property.
Requests for proposals were advertised for two (2) consecutive weeks in the local newspaper, El Paso Times and the College’s website. CSP packets were issued to sixteen (16) vendors: Artco Protective Services, Bid Ocean, Blackstone Security Services, Border Security and Investigations, CES, CFI, Fidelis Protective Services, Marsden South, MBM, Night Eyes Protective Services, Inc., North Atlantic Security, Premier ISA, SD Technologies, Techzone, Trans America Protection Corporation and Vets Security America. Artco Protective Services’ proposal was disqualified due to failure to meet minimum years of business experience. Proposals received are indicated on the CSP tabulation.
It is the recommendation of the “CSP Analysis Committee” (Luz Terrones, Joseph A. Barragan and Michael Guzman) that a contract be awarded to:
Night Eyes Protective Services, Inc. 2407 E. Yandell, Suite C. El Paso, TX 79903
The initial contract award shall be for three (3) years, from award date, with an option to renew with administrative approval, for an additional two (2) years for a potential maximum contract term of five (5) years. Renewals will be based upon satisfactory vendor performance and administrative approval.
(Exhibit 7.2.2) 08/20/14 CSP#14-013 Security Services Blackstone Security Night Eyes Protective Vendor Services Inc. Services, Inc. Vendor Requirements Respondent shall provide a minimum of three (3) references from organizations where similar services have been Provided Provided provided using PROPOSAL FORM ATTACHMENT A. Vendor must be an established security services provider with at least three (3) years business experience. Vendor Provided Provided must provide evidence of this in their proposal response.
All guards assigned to the District must be in possession of a current State Basic Security Certificate and have a Provided Provided minimum of 3 (three) years of experience. Evidence of this must be provided in the proposal response.
Awarded vendors must provide current proof of insurance for general liability, auto and workers compensation as indicated under the General Conditions on page 4, item #12. Insurance certificates must be updated for the term Not provided Provided of the contact award. In your proposal response, please include the names, titles, resumes and contact information including telephone and email address for key personnel who will be responsible for providing services to the District. Information Provided Provided must be updated in the event of changes in personnel. Any other relevant information concerning the kind, quality, and extent of proposed service. Provided Provided Vendor must state whether it operates in El Paso, Texas only or is a regional or national company. If the vendor is a regional or national company, describe what resources are available locally to handle administrative issues. Provided Provided State the city & state where your company’s headquarters is located. Acknowledged receipt of Addendum #1 Acknowledged Acknowledged Provided evidence as being a Historically Underutilized (HUB) Not provided Provided Vendor has its principal place of business in this state (Texas). AZ TX Family code form, felony conviction form, and conflict of interest from provided. Provided Provided Cost Proposal Respondent agrees to hold the prices, if awarded, through the duration of the initial contract term (three years). Any increase in prices for the fourth and fifth years(s) must be tied to the Consumer Price Index (CPI) and agreed Not indicated Agrees to by the District before implementation. HOURLY RATE: $11.25 $11.50 OVERTIME/WEEKEND RATE: $16.88 $11.50 HOLIDAY RATE: $16.88 $11.50 RESPONSE TIME ON CALL OUTS: 30 minutes 2 Hours CSP #14-013 Security Services Blackstone Security Night Eyes Protective Maximum Evaluation Criteria Ratings Key Factor Services Inc. Services, Inc. Points 1 = Unsatisfactory- Pricing appears too high The purchase price (30 pts.) 2 = Acceptable- Pricing is moderate 10.016.7 30.0 30 3 = Superior-Pricing is appropriate, within market values
0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory The reputation of the vendor and of the vendor's goods or services (10 pts.) 2 = Below average 2.0 8.7 9.3 10 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory The quality of the vendor's goods or services (15 pts.) 2 = Below average 3.0 11.0 12.0 15 3 = Average 4 = Above average 5 = Superior 0 = Unacceptable; proposal lacks sufficient detail for proper evaluation 1 = Unsatisfactory The extent to which the vendor's goods or services meet the District's needs (25 pts.) 2 = Below average 5.0 20.0 25.0 25 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory The vendor's past relationship with the District (5 pts.) 2 = Below average 1.0 0 0 5 3 = Average 4 = Above average 5 = Superior The impact on the ability of the District to comply with laws and rules relating to 0 = No 1 0 1 1 Historically Underutilized Businesses (1 pt.) 1 = Yes 0 = Unable to evaluate due to inadequate or missing information The total long term cost to the District to acquire the vendor's goods or services 1 = Unsatisfactory 2 = Below average 1.0 4.3 5.0 5 (5 pts.) 3 = Average 4 = Above average 5 = Superior For a contract for goods and services, other than goods and services related to 0 = No telecommunication and information services, building construction and maintenance, 1 = Yes or instructional materials, whether the vendor or the vendor’s ultimate parent company 1.0 0 1 1 or majority owner: (A) has its principal place of business in this state; or (B) employs at least 500 persons in this state. (1 pt.)
0 = Unacceptable; proposal lacks sufficient detail for proper 1 = Unsatisfactory 2 = Below average Any other relevant factor specifically listed in the request for bids or proposals (8 pts.) 3 = Average 1.6 5.0 7.0 8 4 = Above average 5 = Superior Total Points: 65.7 90.3 100 Comments: Artco Protective Services' proposal was disqualified due to failure to meet required minimum years of business experience Scope of Work as per the Specifications in CSP#14-013 Security Services The El Paso County Community College District (“District”) is seeking proposals for security services from a qualified agency. Proposals will be evaluated on the basis of an agency’s demonstrated ability to provide consistent, high quality service, and to meet the District’s security services requirements.
STUDENT SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of Continuing Education tuition rates for new courses.
Area Responsible: Workforce/Economic Development & Requestor: Kathleen Lopez Continuing Education
Resource Persons: Steven Smith, Kathleen Lopez
Purpose: Approve tuition rates for new CE courses.
Explanation: As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates.
Recommendation: Approval by the Board of Trustees.
(Exhibit 7.3.1) 08/20/14
COURSE TITLE HOURS TUITION
Advanced Technology CMP 147 IT Security Tools & Techniques 48 $520 EET 021 Fire Extinguisher Training 2 $29 RET 101 Introduction to Renewable Energy Technologies 64 $307 Business/Industry Training & Personal Enrichment PIE 637 Introduction to QuickBooks 2013 – Online 24 $80 PIE 638 Introduction to Criminal Law – Online 24 $80 PIE 639 The Analysis and Valuation of Stocks – Online 24 $80 PIE 640 Everyday Math – Online 24 $80 PIE 641 Introduction to CSS3 and HTML5 – Online 24 $80 PIE 642 Start & Operate Your Own Home-Based Business – Online 24 $80 CE Health AHP 355 Drug Calculations for Nursing 12 $75 Workforce Development WSP 110 Basic Electrical Trades Externship 60 $326 WSP 111 Construction Trades Externship 60 $326 WSP 112 Computer General Office Skills Externship 60 $326
(Exhibit 7.3.2) 08/20/14
STUDENT SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of Continuing Education tuition rates for revised courses.
Area Responsible: Workforce/Economic Development & Requestor: Kathleen Lopez Continuing Education
Resource Persons: Steven Smith, Kathleen Lopez
Purpose: Approve tuition rates for revised CE courses.
Explanation: Workforce/Economic Development & Continuing Education Department is requesting approval for changes in tuition. Comments column describes reasons for each course.
Recommendation: Approval by the Board of Trustees.
(Exhibit 7.4.1) 08/20/14
OLD OLD NEW NEW COURSE TITLE COMMENTS HOURS TUITION HOURS TUITION Business/Industry Training & Personal Enrichment PIE 722 Using the Internet in 12 $69 24 $80 Vendor the Classroom – Online changed instructional contact hours and price per student. PIE 724 Research Methods for 12 $72 24 $80 Vendor Writers – Online changed instructional contact hours and price per student. CE Health AHP 144 Intermediate 64 $288 64 $258 Concurrent Ultrasound Physics course. Has not been offered since 2008. Law Enforcement/Safety & Security SDE 238 Certified Protection 118 $397 118 $400 Discrepancy Officer Designation – in the Part 1 tuition and was increased by $3.00 SDE 239 Certified Protection 122 $397 122 $400 Discrepancy Officer Designation – in the Part II tuition and was increased by $3.00
(Exhibit 7.4.2) 08/20/14
COMMUNITY SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the acceptance of cash donations.
Requestor: Leticia Jones Area Responsible: Marketing & Community Relations
Resource Persons: Ernst Roberts, Joyce Cordell
Purpose: To accept the donation of $140 from Brenda Lucero on behalf of the estate of Dr. P. Cordova.
To accept the donation of $109.96 from Barron’s Superette.
To accept the donation of $3,000 from Monica Wong.
Explanation: The $140 cash donation will be used to assist in the PTA Health Program with lab coats and hip skeletal models.
The $109.96 cash donation will be used to purchase two (2) full sheet cakes and 24 cupcakes for the Vocational Nursing Program pinning ceremony.
The $3,000 cash donation will be used to purchase materials for the fabrication of the fountain for the Hummingbird Garden.
Recommendation: Approval by the Board of Trustees.
(Exhibit 8.1.1) 08/20/14