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Mr. Art Fierro Dr. Ca Rmen Oliva S Gra H Am Mr. Brian J. Ha Gg Erty Mrs. Gracie Q Uintanilla Mrs. Belen B. Robles Ms. Selena N

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Mr. Art Fierro Dr. Ca Rmen Oliva S Gra H Am Mr. Brian J. Ha Gg Erty Mrs. Gracie Q Uintanilla Mrs. Belen B. Robles Ms. Selena N MEETING PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT y REGULAR ert gg ADMINISTRATIVE SERVICE CENTER uintanilla uintanilla Q 9050 Viscount Blvd. Board of Trustees Room - #A200 El Paso, Texas 79925 DATE: August 20, 2014 5:30 p.m. Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie 1.0 GENERAL FUNCTIONS 1.1 Call to Order Present 1.2 Roll Call Not Present Motion 1.3 Approval of Minutes: Exhibit 1.3 Second Ayes July 31, 2014 Pages 1-15 Nays Abstain The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes. 1.4 Welcome to Guests and Staff Members 1.5 Open Forum 1.6 Presentations by Individuals, Groups, and Organizations: 1.6.1 Representatives from the El Paso Chamber of Commerce will make a presentation on the Central Appraisal District. 1.6.2 Dr. William Serrata (President) will recognize individuals who have retired from the College District. 1.6.3 Ms. Olga Chavez (director, Diversity Programs) will make a presentation regarding Hispanic Heritage Month. y ert gg uintanilla uintanilla Q Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie 1.6.4 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association. 1.7 Communications: None 1.8 Board of Trustees Business: None 1.9 Board Reports 1.9.1 Treasurer’s Report Exhibit 1.9.1 July 31, 2014 Pages 16-42 No action is necessary. 1.9.2 President’s Report 1.9.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events at the College. Motion 1.10 Consent Docket Second Ayes Nays Abstain 2.0 ADMINISTRATION - None Agenda Regular August 20, 2014 Page 2 y ert gg uintanilla uintanilla Q 3.0 PERSONNEL Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie Motion 3.1 Full-Time Institutionally Funded Actions Exhibit 3.1 Second Ayes Pages 43-48 Nays Abstain Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second Ayes Pages 49-53 Nays Abstain Motion 3.3 Appointment of new Tenured Faculty, reappointment of Exhibit 3.3 Second continuing Probationary Faculty and authorization for Ayes the President to enter into written employment contracts Pages 54-55 Nays Abstain and contract addenda for the 2014-15 academic year with Tenured and Probationary Faculty members. Agenda Regular August 20, 2014 Page 3 y ert gg uintanilla uintanilla Q 3.0 PERSONNEL Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie Motion 3.4 Reappointment of continuing regular Classified Staff, Exhibit 3.4 Second Professional Support, and Administrative Staff and Ayes authorization for the President to enter into written Pages 56-66 Nays Abstain employment contracts and contract addenda effective September 1, 2014, with the employees listed. Motion 3.5 Authorization for the President to employ part-time No Exhibit Second faculty and staff for the 2014-15 fiscal year. Ayes Nays Abstain Motion 3.6 Information Items Exhibit 3.6 Second Ayes (No action required) Page 67 Nays Abstain Agenda Regular August 20, 2014 Page 4 y ert gg uintanilla uintanilla Q 4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie Motion 4.1 Consideration and deliberation on the approval to renew Exhibit 4.1 Second contracts with the awarded purchasing cooperative Ayes vendors for the district-wide purchase of office products Page 68 Nays Abstain in an amount not to exceed $750,000 in the aggregate. Note: Approval of a contract renewal with various vendors as district-wide suppliers of office products for the period of September 1, 2014 – August 31, 2015. Funding is provided by each individual College department’s budget. Resource Person: Ernst Roberts Motion 4.2 Consideration and deliberation on the approval of a Exhibit 4.2 Second contract award for property, crime, liability, and cyber Ayes security insurance with USI Southwest Inc., in the Page 69 Nays Abstain amount of $482,581. Note: To approve a one-year contract award for district- wide commercial property, automobile, crime, general liability, educator’s legal liability, and cyber security insurance for the period September 1, 2014 – August 31, 2015. Funding is provided by the Insurance Property account. Resource Person: Ernst Roberts Agenda Regular August 20, 2014 Page 5 y ert gg uintanilla uintanilla Q 4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie Motion 4.3 Consideration and deliberation on the increase of $4,061 Exhibit 4.3 Second to a two-year software maintenance contract with Ayes Ellucian Higher Education for Banner Enterprise Pages 70-72 Nays Abstain Resource Planning (ERP), originally approved in the amount of $434,317. Note: To approve a $4,061 increase to a previously approved two-year software maintenance support contract with Ellucian Higher Education for the Banner Enterprise Resource Planning (ERP) system. Funding is provided by the Software Maintenance account. Resource Person: Jenny Girón Motion 4.4 Consideration and deliberation on the approval to Exhibit 4.4 Second purchase copy paper from O-K Paper Centers for the Ayes Instructional Service Centers and Academic Computing Page 73 Nays Abstain Services Labs for fiscal year 2014-15 in an amount not to exceed $175,000. Note: To approve the purchase of copy paper for each one of the five Instructional Service Centers (ISCs) and the six Academic Computing Services (ACS) Labs for fiscal year 2014-15. Funding is provided by the Instructional Service Centers and Academic Computing Service Labs operating budgets. Resource Person: Ernst Roberts Agenda Regular August 20, 2014 Page 6 y ert gg uintanilla uintanilla Q 4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie Motion 4.5 Consideration and deliberation on the approval to award Exhibit 4.5 Second contracts for advertising to various television stations for Ayes fiscal year 2014-15 in the amount not to exceed $105,000 Pages 74-85 Nays Abstain in the aggregate. Note: To award contracts for College advertising to various TV stations for fiscal year 2014-15. Funding is provided by the Marketing & Community Relations budget and other college departments. Resource Person: Ernst Roberts Motion 4.6 Consideration and deliberation on the approval to award Exhibit 4.6 Second contracts for advertising to various radio broadcasters for Ayes fiscal year 2014-15 in the amount not to exceed $95,000. Pages 86-99 Nays Abstain Note: To award contracts for College advertising to various radio broadcasters for fiscal year 2014-15. Funding is provided by the Marketing & Community Relations budget and other college departments. Resource Person: Ernst Roberts Agenda Regular August 20, 2014 Page 7 y ert gg uintanilla uintanilla Q 4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie Motion 4.7 Consideration and deliberation on the approval to award Exhibit 4.7 Second a contract to various outdoor advertisers for fiscal year Ayes 2014-15 in the amount not to exceed $70,000 in the Pages 100-106 Nays Abstain aggregate. Note: To award contracts for outdoor advertising to Clear Channel Outdoor and El Paso Southwest Outdoor for fiscal year 2014-15. Funding is provided by the Marketing & Community Relations budget and other college departments. Resource Person: Ernst Roberts Motion 4.8 Consideration and deliberation on the approval to award Exhibit 4.8 Second a contract to various cinema vendors for advertising for Ayes fiscal year 2014-15 in the amount not to exceed $65,000. Pages 107-111 Nays Abstain Note: To award contracts for College advertising to various cinema vendors for fiscal year 2014-15. Funding is provided by the Marketing & Community Relations budget and other college departments. Resource Person: Ernst Roberts Agenda Regular August 20, 2014 Page 8 y ert gg uintanilla uintanilla Q 4.0 FINANCIAL SERVICES Mr. Art Fierro OlivasDr. Carmen Graham Mr. Brian J. Ha Consent Docket Mrs. Belen B. Robles Robles B. Mrs. Belen Ms. Selena N. Solis Dr. JohnUxer E. Mrs. Gracie Motion 4.9 Consideration and deliberation on the approval of a Exhibit 4.9 Second contract renewal with Innovative Interfaces, Inc., for Ayes annual maintenance of Sierra, the College’s library Pages 112-115 Nays Abstain system in the amount of $72,744. Note: To renew contract with Innovative Interfaces for annual maintenance for Sierra, previously approved as Millennium, and Encore Synergy, which is an additional search retrieval service. Funding is provided by the Software Maintenance account. Resource Person: Jenny Girón Motion 4.10 Consideration and deliberation on the approval of a Exhibit 4.10 Second contract extension with PeopleAdmin, Inc., to provide Ayes web-based recruitment, position and performance Page 116 Nays Abstain management with PeopleAdmin, Inc., in the amount of $69,393.
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