Carl Albert State College Policies & Procedures Manual Of 2012 With revisions thereaer FY17 Edition Approved by the CASC Board of Regents BOARD OF REGENTS POLICIES AND PROCEDURES MANUAL FOR CARL ALBERT STATE COLLEGE Approved by the CASC Board of Regents July 2012 (With Board Approved Amendments & Adoptions after July 2012) POLICIES AND PROCEDURES MANUAL OF CARL ALBERT STATE COLLEGE CONTAINING ALL RESOLUTIONS, MOTIONS, AND OTHER ACTIONS ADOPTED BY THE BOARD OF REGENTS OF CARL ALBERT STATE COLLEGE OF A PERMANENT AND GENERAL NATURE, APPROVED ON JULY 17, 2012 AND APPROVED OR REVISED THEREAFTER. COMPILED, COPIED, AND PUBLISHED By AUTHORITY OF THE BOARD OF REGENTS March 2017 Edition Carl Albert State College 1507 S. McKenna Poteau, Oklahoma 74953 ii TABLE OF CONTENTS iii TABLE OF CONTENTS Page Preface Note (Mission, Values, and Goals) vi Historical Note viii Chapter 1: Administration 1 Subchapter A. Board of Regents 1 Subchapter B. Office of the President: Administrative Departments 7 Chapter 2: Academic Affairs 11 Chapter 3: Business Affairs 41 Chapter 4: Personnel 47 Chapter 5: Student Affairs 69 Chapter 6: Telecommunications 99 Chapter 7: Affirmative Action/ADA Compliance Policy 103 Chapter 8: Campus Complaints/Grievances 109 Chapter 9: Carl Albert State College Foundation 119 Appendices: I. Adoption Resolution 123 II. Basic Documents Pertaining to the History and Development of Carl Albert State College 125 III, Policies of Oklahoma State Regents of Higher Education on Admission and Retention of Students 133 IV. Constitution of the Student Body Government of Carl Albert State College 147 V. Complaint/Grievance Form 157 VI. Constitution of Carl Albert State College Faculty Association 161 VI I. Capitalization and Depreciation Policy 165 VI II. Miscellaneous 167 IX. Procedures for Amending this Manual 177 iv PREFACE v CASC Mission Statement To provide affordable, accessible and exceptional education that fosters student success. CASC Vision Statement CASC faculty and staff will provide an exemplary learning community by creating excellent educational opportunities that are responsive to the needs of the area and enable students to achieve their aspirations and develop into successful participants in an ever-changing world. CASC faculty and staff are dedicated to these Values: 1. Student Centricity – a supportive learning-centered community created to meet diverse student needs in the achievement of academic and personal goals for lifelong learning opportunities 2. Educational Quality – exceptional programs and services striving for continuous improvement for student success 3. Integrity – honesty, courtesy, responsibility, and ethical conduct within the college community and with other constituencies 4. Accessibility – a broad range of academic programs, general education, and student services to meet student needs in an efficient, effective, and economical manner 5. Community Collaboration – cooperative partnerships with other educational institutions, agencies, and organizations to better the global community 6. Leadership – engagement and civic responsibility at local, national and global levels CASC faculty and staff pursue these Goals: A. Preparation of students for success in further educational endeavors, careers, and a life of service and leadership; B. High academic standards and rigor; C. Evaluative processes of educational experiences to provide data-driven assessments and outcomes; D. Instilling student perseverance, independent learning, and critical thinking skills throughout college and life; E. Providing a safe and conducive environment for learning; F. Contemporary and effective use of technology; G. Promoting local opportunities for student and community success; H. Encouraging a global perspective and lifelong learning. *For the resolution by the Carl Albert State College Board of Regents adopting this Manual, see Appendix I. vi HISTORICAL NOTE vii HISTORICAL NOTE Carl Albert State College was founded as Poteau Junior College in 1933 to offer educational opportunities to students who, because of the Great Depression, could not afford the costs of leaving home to attend school. Some of the first faculty members were University of Oklahoma professors who had lost their teaching positions when the University curtailed services during the Depression. The college operated under the administrative and financial control of the Poteau Public School’s Board of Education until World War II forced its closing. The public school district also provided physical facilities in the high school for the college. The college re- opened in the same physical facilities and under the same financial and administrative control immediately after the war. Since then, its operation has been continuous. In the late 1940s the name of the college was changed to Poteau Municipal Junior College and in the early 1950s the name was changed again to Poteau Municipal College. The institution, however, remained a part of the public school system. As was the case during the pre-war period, the school’s financial support during the post-war period was derived mainly from student tuition and fees. In 1967, the Oklahoma Legislature passed and the governor signed into law Senate Bill No. 2, which provided for the establishment and operation of “community junior colleges” under the jurisdiction of the coordinating board for the state system of higher education, the Oklahoma State Regents for Higher Education (See Appendix II, Document 1). The law also provided the establishment of a community college district, some State financial support, and the election of a board of trustees. Under the provision of that Bill, the colleges at Poteau and similar institutions at Sayre, El Reno, Seminole, Midwest City, and Oklahoma City began immediately to move to establish themselves as “community junior colleges.” The first step for the college at Poteau was budgetary separation of College and public school funds. As a second step, the public school’s board of education described its district as a college campus. District voters approved the issue, and in 1967 the first building was constructed on the present campus. In 1970 the college’s presidency was separated from the public school’s superintendence. Total separation from the public schools occurred in 1971 when voters of the community college district elected a board of trustees to serve only the college. The name of the college was changed to Carl Albert Junior College in 1971 in honor of the Speaker of the U.S. House of Representatives who represented the congressional district in which the college is located. In the Spring of 1973, the Oklahoma Legislature passed and the governor signed into law House Bill No. 1049 providing the “community junior colleges” upon request could become state junior colleges and members of the Oklahoma State System of Higher Education (See Appendix II, Document 2). The board of trustees in June of that year passed a resolution requesting membership in the State System and sent it to the Oklahoma State Regents for Higher Education (See Appendix II, Document 3). The State Regents approved the request in a resolution on July 23, 1973. Conversion of the college to a state-owned and state-supported institution was officially completed when the governor appointed a board of regents and they were sworn into office on October 25, 1973 (See Appendix II, Document 4). In the Spring of 1990, the Oklahoma Legislature passed and the governor signed into law House Bill No. 1965, (See Appendix II, Document 5) providing that Carl Albert Junior College be renamed Carl Albert State College. Carl Albert State College has made immeasurable contributions to education in eastern Oklahoma. Its clientele, regents, administration, and faculty believe future contributions will be even greater. viii CHAPTER 1 ADMINISTRATION Subchapter A. Board of Regents Article I - Board Created; Powers and Duties Section 1-1 Board of Regents: Created The Board of Regents of Carl Albert Junior College was created pursuant to House Bill 1049, Section 16, passed by the Oklahoma Legislature in 1973, which authorized and directed the Oklahoma State Regents for Higher Education to change the status of Carl Albert Junior College and other “community junior colleges: from that of “community junior college” to that of “state junior colleges” and members of the Oklahoma State System of Higher Education. Carl Albert Junior College became a “state junior college” October 25, 1973, when the governor appointed a board of regents and they were sworn into office.1 In the spring of 1990, the Oklahoma Legislature passed and the governor signed into law House Bill No. 1965 providing that Carl Albert Junior College be renamed Carl Albert State College. Section 1-2 Board of Regents: It’s Role. A. The Board of Regents of Carl Albert State College is the governing board of the College and, as such, has full authority over all aspects of the college and final responsibility for its proper operation, subject only to higher authority. B. The objectives, purposes, nature, range and pace of efforts of the college are the concern of the Board of Regents. The Board of Regents is a policy-making body, and general policies may be developed from time to time as for the direction of the administration of the college. These policies may be initiated by members of the Board or by the Board working with the chief executive officer, the President. Such policies so established constitute guidelines for the President in formulating administrative organization,