Participatory District Planning a Process Description for Facilitators
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PARTICIPATORY DISTRICT PLANNING A PROCESS DESCRIPTION FOR FACILITATORS Ministry of Regional Development and Construction Regional Development Agency North Regional Development Agency South Regional Development Agency Centre CZU: 316.77 H 53 CONTENTS ABBREVIATIONS AND GLOSSARY .........................................................................6 1. PREFACE .............................................................................................................7 2. ABOUT THIS PROCESS DESCRIPTION .............................................................8 2.1 Purpose and Scope ..........................................................................................................8 2.2 Framework for the Facilitation of a Participatory SEDS Updating Approach ..............................................................................................................................8 Design & cover: Andrei Ichim 2.3 Alignment with the National Framework ..............................................................10 2.4 A Guide to the Reader ....................................................................................................11 3. PREPARATORY PHASE: GETTING STARTED .................................................14 3.1 Building the Facilitation Team .....................................................................................14 3.2 Monitoring of the Strategic Planning Process ......................................................15 3.3 Involving all Relevant Stakeholders .........................................................................17 Descrierea CIP a Camerei Naţionale a Cărţii 3.4 Collecting Data and Analysing the Situation .......................................................19 Participatory District Planning: A Process Description for STRATEGIC PHASE ..........................................................................................23 Facilitators / Melanie Hernandez-Sanchez. - Ch.: S. n., 4. 2013 (Tipogr. “Bons Offices”). - 192 p. 1000 ex. 4.1 Setting Objectives and Priorities................................................................................23 ISBN 978-9975-80-412-7 4.2 Introduction to the Participatory Definition of Rayon Priorities ...................24 4.3 Selecting Round Table Participants ..........................................................................26 4.4 Understanding the Purpose of Stakeholder Dialogues .....................................28 4.5 Checklist for Round Table Preparation .....................................................................29 4.6 Round Table 1 – Getting Started ................................................................................30 4.7 Round Table 2 – Defining Rayon Priorities .............................................................34 This publication was developed with the support of the 4.8 Between Round Table 2 and 3 – Making Rayon Priorities Measurable ........37 Deutsche Gesellschaft für Internationale Zusammenarbeit 4.9 Round Table 3 – Completing the Ranking Matrix ................................................38 (GIZ) GmbH, in the framework of the project “Modernization of 4.10 Ranking ...............................................................................................................................40 Local Public Services in the Republic of Moldova”. 4.11 Clustering ...........................................................................................................................42 The expressed opinions belong to the authors and do not nec- 4.12 Combining Ranking and Clustering .........................................................................44 essary reflect the view of GIZ and BMZ. 4.13 Round Table 4 – Feedback on Clustering Results and Input Elabo- ration for Action Plan .....................................................................................................45 Printed at: Publishing & Printing House Bons Offices 4.14 Hints for Round Table Facilitators ..............................................................................52 5. PLANNING PHASE ...........................................................................................54 5.1 Necessary Measures to Achieve Stated Objectives .............................................54 6. OPERATIONAL PHASE ....................................................................................55 Feredeului str., 4/6, Tel.: 0-22-500-895 6.1 Elaborating the Action Plan .........................................................................................55 www.bons.md, e-mail: [email protected] 6.2 Elaborating a Framework for the Monitoring & Evaluation of the Implementation ...............................................................................................................56 6.3 Writing a SEDS Chapter .................................................................................................57 6.4 Presenting the Results ...................................................................................................58 ISBN 978-9975-80-412-7 7. PRACTICAL EXAMPLES – RESULTS OF THE PILOT TESTING .......................64 LIST OF TABLES 7.1 Purpose and Scope ........................................................................................................64 Table 2-1: SEDS chapter structure with up- Table 7-6: Unweighted, clustered priorities 7.2 Water Supply and Sanitation Situation....................................................................64 dating phases and necessary steps ...................... 12 from the two rayons ................................................... 69 7.3 Rayon Teams and Stakeholder Involvement .........................................................67 Table 3-1: M & E tools for the SEDS updating Table 7-7: Priority weighting and selection process ............................................................................ 17 in the two rayons ......................................................... 71 7.4 Round Table 1 ...................................................................................................................68 Table 4-1: Calculation of the weighted score Table 7-8: Ranking of localities for Cahul rayon 73 7.5 Round Table 2 ...................................................................................................................69 for an example locality ............................................. 26 7.6 Round Table 3 ...................................................................................................................71 Table 7-9: Ranking of clusters for Cahul rayon .. 73 Table 4-2: Checklist for Round Table prepa- 7.7 Results of the Clustering and Prioritisation ............................................................72 ration ................................................................................ 29 Table 7-10: Action Plan working group re- sults RT 5 ......................................................................... 76 7.8 Round Table 4 and 5 .......................................................................................................75 Table 4-3: Simplified example of multi-crite- Table 10-1: Example Work Plan ................................ 82 7.9 Public hearings and consultations ............................................................................77 ria analysis for two localities ................................... 41 Figure 4-3: Simplified example for combina- Table 10-2: Possible Monitoring criteria and 8. THE PROCESS DESCRIPTION AND BEYOND .................................................78 tion of ranking and clustering ................................ 44 indicators ........................................................................ 84 9. REFERENCES ....................................................................................................80 Table 7-1: Factsheet WSS situation Cahul Table 10-3: Example Stakeholder Matrix .............. 89 rayon ............................................................................... 65 10. TOOLBOX FOR PRACTITIONERS ....................................................................82 Table 10-4: Example SWOT Matrix .......................... 91 Table 7-2: Factsheet WSS situation Riscani Table 10-5: Simplified multi-criteria analysis 10.1 Teamwork Techniques for Facilitators .....................................................................82 rayon ............................................................................... 66 for two localities.........................................................106 10.1.1 Joint planning ......................................................................................................82 Table 7-3: Composition of the pilot rayon Table 10-6: Template Action Plan ........................111 10.1.2 Team feedback ......................................................................................................83 teams .............................................................................. 67 Table 10-7: Example M & E Plan ............................115 10.2 Monitoring and Evaluation of the Approach ........................................................84 Table 7-4: Representation for the Stakehold- er Dialogue in pilot rayons ....................................... 68 10.2.1 Templates for the Monitoring of the SEDS updating process ..............86 Table 7-5: Expectations and contributions of 10.3 Stakeholder Analysis ......................................................................................................89