Annex 1 – Description of the Action
United Nations Development Programme Project Document
Project Title: EU Floods Recovery Programme – Reconstruction and rehabilitation of transport infrastructure
UNDAF Outcome(s): By 2020, individuals, the private sector and state institutions base their actions on the principles of sustainable development, and communities are more resilient to disasters and environmental risks
Expected CP Outcome(s): By 2020, individuals, the private sector and state institutions base their actions on the principles of sustainable development, and communities are more resilient to disasters and environmental risks
Expected Output(s): 1) Priority damaged transport infrastructure is reconstructed 2) Lessons learnt and best practices are shared at national and local levels
Executing Entity: United Nations Development Programme Brief Description The goal of the project is to assist the country’s recovery efforts in the aftermath of the floods that occurred in early 2015 by reconstructing damaged transport infrastructure. The “building back better” approach will be used to maximize resilience to future floods and mitigate the risk of floods in priority sensitive regions of the country. The project will build upon the experiences, results and lessons learned from past projects on emergency coordination support as well as ongoing programmes in the areas of disaster and climate risk reduction and integrated river basin management. The project will be implemented in close partnership with the Secretariat for European Integration, Ministries of Transport and Communication, Agriculture, Forestry and Water Management, Environment and Physical Planning, the Public Enterprise for State Roads, local governments of the affected municipalities as well as the key entities in the disaster risk management system in the country.
Programme Period: 2016 - 2020
Key Result Area: Disaster risk reduction, Total allocated resources: EUR 3,012,500 preparedness, response and recovery US$ 3,303,179 Atlas Award ID: ______(as per the UN Exchange rate for November 2015 1US$ = Start date: 20 November 2015 0,912 Euro) End Date 19 November 2017
PAC Meeting Date Management Arrangements DIM
Agreed by (UNDP): Louisa Vinton, Resident Representatove______
1. SITUATION ANALYSIS
BACKGROUND
Severe flooding hit much of the country in January and February 2015, causing widespread damage and economic losses. Heavy rainfall caused rivers to overflow in many locations, and 44 out of 80 municipalities experienced floods. The most affected regions were the basins of the Crna Reka, Bregalnica and Strumica rivers, which cover 45% of the territory of the country. Roughly 170,000 people were affected in all. The floods caused major damages to roads and bridges, interrupting transport. Much agricultural land was also flooded, causing extensive losses to farming families. Drainage and irrigation systems were also damaged, and private houses, private- sector industrial facilities, schools and public facilities in some villages were also flooded.
The country’s river basins – numbers 4, 5 & 6 were The flooded area in the Pelagonija Region alone was bigger most affected by the floods in spring 2015 than all of Dojran Lake, which has surface area of 43,100 km2.
A second flood-related disaster hit the country on 3 August 2015, when flash floods and mudslides struck the northwest Polog Region, killing six people and causing damage to municipal infrastructure and houses in the city of Tetovo and villages in the surrounding mountainous areas.
High vulnerability to floods As this rapid sequence of disasters suggests, the country is highly vulnerable to flooding. Some of this vulnerability stems from natural causes. Most river basins experience dramatic variations in water flows over time, and the risk of floods is also exacerbated by the country’s specific topography and land structure. However, human factors are also at work. Changing use of land and land cover – for example, cultivation or construction in wetland areas, and heightened erosion from logging in forests – are altering hydrological regimes, increasing the risk of floods. Other causes include neglected maintenance of regulated river segments, for example through the conversion of flood plains and river corridors for agricultural or commercial use; decaying or poorly maintained flood control infrastructure, for example by failing to clear drainage channels regularly; and insufficient use of existing dams and reservoirs to mitigate the risk of floods.
Vulnerability to floods contributes to a profile of the country as particularly disaster-prone. The country also faces a high risk of earthquakes, wild fires, droughts, extreme temperatures and landslides. But although earthquakes pose the largest risk in terms of the potential costs in human lives and material damages, and wildfires are the disaster that occurs most frequently, floods deserve particular attention because they are on the rise in terms of frequency and intensity.
Flooding is of particular concern owing to the impact of climate change. Of the 28 countries in Europe and Central Asia covered by the World Bank in its 2009 study, Adapting to Climate Change in Eastern and Central Europe, the country comes fourth in the occurrence of climate-related
2 natural disasters in the 1990-2008 period. And although climate-change research forecasts a rise in temperatures and 4 percent decrease in precipitation over the coming decade, the number of extreme weather events is expected to surge, bringing with them a heightened risk of flooding.
Flood response and impact The Government responded to the floods in early 2015 with the immediate deployment of personnel and equipment to affected areas. Among the institutions participating in the response were the National Directorate for Protection and Rescue, the Army, municipal public enterprises, the police and firefighters. They were supported by technical staff from relevant ministries. Significant support was provided by the Macedonian Red Cross, which delivered emergency supplies and evacuated endangered families to designated shelters (schools, dormitories).
In the flood aftermath, the Government commissioned a Rapid Damage and Needs Assessment (RDNA), with the aim to assess the full impact of the disaster on the country and, on the basis of the findings, to produce a feasible and sustainable Recovery Strategy for mobilizing financial and technical resources. The RDNA was coordinated by the Ministry of Agriculture, Forestry and Water Economy, in cooperation with experts from the World Bank and the European Union (EU).
The initial impact assessment estimated the total cost of the spring 2015 floods at EUR 35.691,672 million. Of this total, 62 percent were classified as damages and 38 percent as losses.
Table 1 Summary of damages and losses by sectors Sector Total (EUR) Share (%) Agriculture 13,671,655 38.3 Industry 536,459 1.5 Transport 15,276,736 42.8 Electricity 976 -- Water and sanitation 235,439 0.7 Irrigation and drainage 4,900,680 13.7 Housing 975,504 2.7 Education 94,224 0.3 Total 35,691,673 100.0
The floods caused heavy damage to the country’s transport infrastructure, including roads and bridges at national, regional and local level. According to the impact assessment, total costs in the transport sector were EUR 15.276 million, or 42.8 percent of all flood damages and losses. Damage to roads was assessed at EUR 2.27 million overall, and damage to bridges, at EUR 2.117 million. In all, 197 roads with a total length of 124 kilometers were damaged, including 7 national roads, 21 regional roads and 169 local roads. The floods also completely destroyed 11 bridges (3 regional and 8 local) and damaged 42 bridges (2 national, 6 regional and 34 local).
Damages to roads and bridges interrupted transport for short periods in many cases, and in some cases totally cut off transport. This had a negative impact on productive activities and travel between cities and villages in the affected areas. The resulting losses, traffic volume per day, the time required to rehabilitate or rebuild damaged infrastructure, the length of alternative routes and the unit price per kilometer were all calculated according to the PDNA methodology.
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Table 2. Transport damages and losses per municipality
Total damage Total Total Total transport transport Proposed damage Losses Municipality damage (roads + losses + for EU bridges (EUR) roads (EUR) bridges) damages funding (EUR) (EUR) (EUR) 1. Zrnovci 0 975,610 975,610 5,940,000 6,915,610 √ 2. Petrovec 0 65,041 65,041 3,362,218 3,427,259 / 3. Novaci 167,756 81,301 249,057 479,358 728,415 √ 4. Mogila 549,268 97,561 646,829 646,829 √ Makedonska 5. 56,911 0 56,911 572,400 629,311 / Kamenica 6. Sveti Nikole 89,431 61,789 151,220 309,557 460,776 √ 7. Delcevo 0 325,203 325,203 325,203 √ 8. Probishtip 138,211 0 138,211 89,280 227,491 √ 9. Konce 196,877 0 196,877 196,877 √ 10. Negotino 9,106 48,780 57,886 135,000 192,886 / Cesinovo- 11. 73,837 83,707 157,545 157,545 √ Oblesevo 12. Prilep 120,325 13,008 133,333 133,333 / 13. Pehcevo 52,033 81,301 133,333 133,333 / 14. Radovis 126,504 894 127,398 127,398 / 15. Kocani 51,220 73,171 124,390 124,390 / 16. Demir Kapija 49,145 67,657 116,802 116,802 / 17. Vinica 56,098 48,780 104,878 104,878 / 18. Stip 92,683 0 92,683 92,683 / 19. Vasilevo 56,585 31,463 88,049 88,049 / 20 KrivaPalanka 62,177 19,720 81,898 81,898 / 21 Gradsko 81,301 0 81,301 81,301 / 22 Rankovce 36,755 22,755 59,509 59,509 / 23 Bitola 36,748 0 36,748 36,748 / 24 Novo Selo 19,512 3,252 35,722 35,772 / 25 Bosilevo 32,520 0 32,520 32,520 / 26 Krivogastani 29,268 0 32,520 32,520 / 27 Veles 27,642 0 27,642 27,642 / 28 Gevgelija 26,341 0 26,341 26,341 / 29 Struga 10,163 0 10,163 10,163 / 30 Karbinci 8,130 0 8,130 8,130 / 31 Berovo 7,805 0 7,805 7,805 / 32 Resren 5,691 0 5,691 5,691 / Mavrovo- 33 1,626 0 1,626 1,626 / Rostushe Total 2,271,668.80 1,141,644.33 4,388,922.88 10,887,813 15,276,736
As presented in the table above, 33 municipalities in all were affected. The municipalities reporting the greatest total losses and damages to transport infrastructure are Zrnovci and
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Petrovec. However, the municipality of Petrovec declared a vast amount of losses in production and economic flows, but only a small amount of damages to infrastructure. The eight municipalities reporting the most costly damage to transport infrastructure were Zrnovci, Mogila, Delcevo, Novaci, Konce, Sveti Nikole, Cesinovo-Oblesevo and Probishtip. It is in these eight most- affected municipalities that transport reconstruction efforts were deemed most necessary.
On the basis of the RDNA, the national authorities requested recovery funding from the EU for four components: 1) reconstruction and rehabilitation of transport infrastructure; 2) support to agriculture; 3) reconstruction and rehabilitation of the irrigation and drainage network; and 4) reconstruction and rehabilitation of affected housing. The European Commission opted to focus assistance on the infrastructure components related to transport and to irrigation and drainage, as part of a broader strategy to improve capacities for flood protection and mitigation in the most affected areas.
Support to the agriculture sector will be provided under the IPARD Programme by increasing the IPA co-financing rate from 50% to 85% for flood-affected farmers. Damages to the housing sector were judged to be limited, so the EU declined to provide assistance in this area.
This project focuses on the reconstruction and rehabilitation of transport infrastructure. A second project will cover water infrastructure, mainly dams, riverbeds and drainage systems.
STRATEGY
The project strategy is based on the RDNA exercise carried out in February-March 2015 by an Inter-sectoral Working Group composed of representatives of relevant national institutions and experts from different areas supported by a team of experts from the World Bank. The RDNA assesses damages to transport infrastructure and provides recommendations for short, medium and long-term measures. The long-term measures – for example, the development and implementation of comprehensive river basin management plans, flood hazard and risk mapping, and early warning systems – are complex and time-consuming, so they will be addressed through separate future programmes with longer lifespans. Current EU assistance, by contrast, will focus on a selected set of priority short- and mid-term interventions defined in the RDNA. The project will target priority damaged transport infrastructure in eight locations in the country’s East, Southeast and Pelagonija regions (see Figure 1), with an emphasis on the reconstruction and rehabilitation of priority bridges and roads, as well as the stabilization of slopes and landslides affecting roads. Four of the chosen priority projects are in the mandate of the Public Enterprise for State Roads, as they are of national or regional importance; these sites are located in the municipalities of Zrnovci, Delchevo, Cheshinovo-Obleshevo and Probistip. In addition, priority damaged infrastructure in Mogila, Novaci, Sv. Nikole and Konce will be rehabilitated.
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Figure 1: Geographic location of the proposed recovery projects The relevance of the proposed specific rehabilitation projects based on RDNA has been further validated by applying additional criteria, including: a) the size of the affected population; b) access to other funding sources (all rehabilitation projects that are funded or likely to be funded from other sources, such as national and local government budgets, were not selected for funding under the EU recovery programme); c) alternative transport routes (transport infrastructure where there are no suitable alternative routes were given higher priority for EU funding); d) the complexity of rehabilitation projects (the projects that are considered more complex were prioritized for EU financial and technical assistance); and e) the urgency of reconstruction needs (the most urgent rehabilitation projects were already started with government funding in order not to wait for approval of the EU recovery programme); f) and availability of EU funding for transport infrastructure projects. Adequate and up-to-date technical documentation is a precondition for initiating infrastructure projects. This is available for the four projects of national or regional importance that are in the mandate of the Public Enterprise for State Roads, in the form of reviewed and approved basic designs. All designs and reviews for these projects have been completed by reputable companies (GEING as a designer and the Faculty of Civil Engineering as a reviewer) and are considered adequate. This means that implementation of these four projects can start immediately. The situation is different for the four projects at municipal and local level. Only the Municipality of Mogila has progressed significantly in the preparation of the necessary design documentation. The remaining municipalities (Novaci, Sveti Nikole and Konce) require assistance for the preparation of technical documentation. This will take more time but offers an excellent opportunity to design and implement sound reconstruction projects that embody the principle of “building back better’ in all phases of the project, starting from the design and review of the technical documentation, and then in the execution of the works. In the months preceding the start of the project, a thorough UNDP-led assessment of the prioritized projects has been conducted in close cooperation with the key stakeholders at national and local levels. This assessment validated the relevance and benefits of the proposed projects vis-à-vis national flood recovery priorities and also verified the existing engineering designs. The engineering designs have been evaluated against a number of critical parameters:
6 a) Are the causes of the damages adequately studied and included in the recovery projects? b) Will the recovered infrastructure have any influence on future flood occurrence? c) Are the main design/construction standards adequately applied? d) Do the design process and documents adhere to national regulations for construction projects?
Detailed descriptions for each of the proposed projects (Project IDs) are included in Annex I. The Project ID contains information on the type and priority of the project, the affected population, the estimated investment value, the maturity of technical documentation, the status of required permits, the exposure of the relevant locality to flood risk, as well as the socio-economic aspects, including the benefits of the projects for the communities and the country. The overall conclusion is that the existing technical documentation generally meets these criteria and can serve as the basis for immediate implementation of the necessary recovery works. The causes of the damages have been well analysed. All designs have sound hydrological/hydraulic analyses. However, additional in-depth assessment of these aspects will be carried out in the project’s early stages. Wherever necessary, modification in the design will be introduced to improve discharge capacities of bridges and culverts before issuing a call for submission of bids for construction works. As an extra safeguard against future damages, additional analyses will be conducted as part of the project in parallel to the construction works. Possible additional interventions may include off-site measures on nearby sources of sediment affecting the infrastructure (e.g., erosion prone areas, smaller torrents), stabilization of slopes and additional water control structures. Depending on the maturity of existing technical documentation, specific expert support will be provided by the EU recovery programme to further adjust existing engineering designs in order to ensure an increase in the resilience of rebuilt infrastructure to future floods (under the “building back better” approach), but also to help reduce future flooding (e.g., by increasing the conveyance/discharge capacity of bridges in line with the hydrological/hydraulic analyses, or reinforcing the terrain around this infrastructure to prevent any instability of sloping terrain that may cause further landslides). The overall programme will not only have a very positive impact in the areas affected by the floods, but will also increase the resilience of the transport sector as a whole, and will contribute to better understanding of the main principles of risk mitigation among the relevant stakeholders. UNDP will make every effort to create added value and increase the efficiency and effectiveness of all planned interventions by making synergies with other relevant ongoing interventions with the goal of supporting the advancement of the EU agenda in the country related in particular to the EU Floods and Water Framework Directives. Particular emphasis will be placed on projects focusing on the preparation of technical studies for flood risk assessments for the Strumica and Crna Reka River Basins and on the introduction of an early warning system. Of specific relevance is that UNDP has supported the preparation of multi-hazard and multi risk assessment for all municipalities in the country in partnership with the Crisis Management Centre. These assessments provide information and data on identified risk, exposed infrastructure and people, and coping capacity for each municipality and will be utilized to further ensure the that the “building back better” principle is embedded in all its projects.
Given that the floods recovery project is the first of its kind in the country to incorporate the main principles of disaster risk management, its successful implementation could establish a model for such integrated approach in construction and rehabilitation of transport infrastructures.
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Sustainability aspects
The sustainability of the recovery efforts would have a critical role not only ensuring the longevity of infrastructure’s functionality, but also in mitigating the risk of future flooding. The sustainability principles are embodied throughout the entire lifespan of the intervention, from design to commissioning and future maintenance and operation. The designs of recovered infrastructure will help minimize its vulnerability by applying better design standards and due consideration of the causes of damages (including conveyance capacities of infrastructure, effects of erosion processes and landslides and similar). Multi-level assurance of quality of designs will be introduced to ensure improved resilience of recovered infrastructure (reviews by independent reviewers and experts, verification during commissioning procedures, and requests for compliance with international design standards). There is a clear division of responsibilities for the future maintenance of the recovered infrastructure between the Public Enterprise for State Roads (for regional infrastructure) and municipalities (for local / municipal infrastructure). Considering the critical importance of the infrastructure for the normal functioning of entire socio-economic activity in the affected regions, the responsible institutions will allocate budgets for its regular maintenance and any future contingencies. One advantage is that the recovered infrastructure will require lower maintenance interventions and costs, because of better design and quality of execution. Responsible institutions will be advised on the optimal budgeting of future maintenance and possible physical interventions. The entire Action is designed to enable significant stakeholder participation and promote awareness on the benefits and maintenance needs of the recovered infrastructure. This is considered an important element of the social sustainability of all results.
______III- PROJECT OBJECTIVES, OUTCOME, INTENDED OUTPUTS AND ACTIVITIES
Impact/Overall Goal of the Project: Damaged transport infrastructure is built back better to maximize resilience to future floods and mitigate flooding risk in priority sensitive regions of the country
Project Outcome: The country and its citizens benefit from the reconstructed transport infrastructure, its increased resilience to floods and improved floods mitigation potential
Output 1: Priority damaged transport infrastructure is reconstructed
The project inputs (e.g., funds, expertise) will be transformed into long-lasting replicable results through carefully planned activities. The output would include the completion of the necessary technical documentation for the priority projects for which it is lacking followed by the physical execution of the priority recovery works. Mature recovery projects will be initiated immediately in parallel with complementary analyses of additional potential measures addressing the causes of the damages. This applies to the four projects in the mandate of the Public Enterprise for State Roads. For all other projects for which
8 the mandate of maintenance is with the local governments, the necessary technical documentation will be prepared and reviewed by qualified engineers, in accordance with the requirements of the relevant national legislation and enhanced resilience objectives. If there are any savings after the completion of the contracting procedures for the proposed projects, additional recovery projects may be considered under this project output. The prioritization process would be conducted through a transparent procedure by a comparative assessment of possible interventions against a set of objective criteria (including the relevance/importance of projects, the affected population, size of investment, co-funding opportunities, flood risks, maturity of project, and socio-economic and environmental aspects).
Activity 1.1 Design, technical review and permitting of selected reconstruction projects This activity will be implemented through a few interrelated stages, depending on the maturity of the existing technical documentation and its compliance with the “build back better” principles. These stages would include: a) further analysis of the existing recovery projects, in parallel with their execution, and identification of additional preventive measures; b) comprehensive review of new technical documentation prepared by the municipalities (e.g., Mogila); c) development and review of engineering designs for priority technical documentation for all other municipalities requiring assistance in this regard (e.g., Sv. Nikole, Konce and Novaci). The overall project implementation schedule will be aligned with this activity, depending on the status of each recovery project. The detailed description of the status of each project intervention (roads and bridges to be reconstructed) is included in Annex I. One particular advantage for an early start of physical interventions is the completed or advanced permitting procedures for the proposed recovery projects. No delays are anticipated in this direction because of: a) simpler permitting procedures for existing structures; b) no land ownership related issues; and c) urgency of recovery needs.
Activity 1.2 Execution of construction works and commissioning of restored infrastructure This activity encompasses all the necessary recovery/construction works which will be distributed across the project lifespan depending on the degree of maturity of the projects and the time needed to complete documentation and permitting procedures. The selection of the construction contractors for the proposed infrastructure projects will be carried out in accordance with UNDP procurement procedures that will ensure transparency, competitiveness and best value for money. Tenders will be open to both national and international construction companies. All works will be subject to multi-layer supervisory control provided by: a) a qualified supervising engineer as per the requirements of the national legislature; b) additional monitoring by a qualified independent engineer who will be hired to further strengthen UNDP’s internal capacities; c) project management staff with long-term experience from management of construction projects; and d) professional staff from the beneficiary institutions (e.g., engineers from the Public Enterprise of State Roads and the municipalities).
Upon finalization of the construction works and completion of the required documentation, the respective infrastructure will be commissioned and handed over to the relevant national/local authorities for future use and maintenance.
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To the extent possible, a cost catalogue will be prepared in order to avoid the risk that some of the beneficiaries may over- or under-estimate the value of the project. The cost catalogue will be derived from the earlier and current Bills of Quantities (BoQs) and signed contracts, and will include the average unit costs of items that are standard for transport infrastructure projects.
The following section summarizes the need for each of the four proposed rehabilitation projects in the mandate of the Public Enterprise for State Roads, along with a brief description of the type of necessary interventions:
1. Reconstruction of a bridge on the Kocani – Zrnovci regional road, Municipality of Zrnovci The regional road R1309 provides a direct (and the shortest) link between two municipal centers – Zrnovci and Kocani. It also provides a direct link between Zrnovci and the A3/M5 regional road that connects the wider region of eastern Macedonia to the country’s capital. The floods affecting this region caused major damages on this critically important 81.2-meter long bridge. Site inspections have revealed and documented these damages, verifying that bridge reconstruction is a particularly urgent need, because of the possibility of additional damages that would endanger its structural stability. In addition to reconstruction needs, the existing technical documentation adequately treats the causes of the damages. For this purpose the rehabilitation projects also includes: a) improvement/stabilization of the riverbed and riverbanks; b) enhanced discharge/conveyance capacity; and c) better protection against erosion at the bridge’s foundations. These interventions are based on sound geodetic, geotechnical, hydrological, hydraulic and structural analyses. The realization of this project would result in multiple benefits, including: a) restored connectivity for the local population; b) reduced travel time (avoiding alternative routes); c) reduced vehicle expenses for all road users; and d) increased resilience to future flooding, as a result of improved bridge design standards (flow capacity).
2. Reconstruction of a bridge on regional road R2346, Municipality of Delcevo The R2346 regional road is the only asphalt road/link between Razlovci and Trbotivishte, i.e., the municipal center Delchevo. It also provides a link to other municipal centers – Pehcevo, Berovo, Vinica – as well as to the A3/M5 regional road that connects the wider region of eastern Macedonia to the country’s capital. The 2015 floods damaged a 62.8-meter long bridge located on this regional road. Site investigations showed that deformations in the bridge structure resulted from incision processes in the riverbed and banks. This has been caused by a change in the direction of the river flow upstream of the bridge. Erosion in the bridge’s foundations threaten its structural stability. Reconstruction works and control of causes of the damage are considered an urgent need if more significant damage and the possible collapse of the bridge is to be prevented. The current technical documentation is based on a comprehensive set of geodetic, geotechnical, hydrological, hydraulic and structural analyses. Besides the necessary reconstruction works, this specifically analyses the erosion processes, proposing also adequate control measures. Once rehabilitated, the improved bridge would result in: a) restored connectivity for the local population; b) reduced travel time (avoided alternative routes); c) reduced vehicle expenses for all road users; and d) increased resilience to future flooding, as a result of improved bridge design standards (flow capacity).
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3. Reconstruction of a bridge/culvert on the regional road R2342, Municipality of Cesinovo – Oblesevo This project foresees reconstruction of a damaged bridge/culvert on the R2342 regional road. This road is the main connection between 10 villages and the municipal center of Cesinovo-Oblesevo. It is also a link to other municipal centers – Kochani, Probishtip and Shtip – as well as to the A3/M5 regional road that connects the wider region of eastern Macedonia to the country’s capital Skopje. The old concrete culvert near the village of Sokolarci was completely destroyed by the floods. In order to allow traffic to flow again, the local community installed a temporary culvert (concrete pipe). The culvert discharge capacity of the temporary culvert is insufficient, reducing the flow of water and further exacerbating the risk of flooding and damages. The project foresees reconstruction of the culvert (12.67m long) with an adjusted discharge capacity based on the hydrological and hydraulic features of the riverbed. Besides introducing a better discharge capacity, the existing technical documentation includes stabilization of the erosion processes in the riverbed and banks. The entire technical documentation is based on comprehensive geodetic, geotechnical, hydrological and hydraulic analyses and field investigations. Similarly to the previous two projects, the benefits of this intervention include: a) restored connectivity for the local population; b) reduced travel time (avoided alternative routes); c) reduced vehicle expenses for all road users; and d) increased resilience to future flooding, as a result of improved discharge capacity. 4. Stabilization of a landslide on the regional road R2236, Municipality of Probistip The floods activated a major landslide on the R2236 regional road on the territory of the Municipality of Probistip. This road connects the municipalities of Probistip and Sveti Nikole. It also joins the road to the municipality of Stip and helps these communities connect to the motorway to Skopje. The technical documentation for this project includes rehabilitation of the damaged road, and most importantly stabilization of the activated landslide, along with number of preventive measures. The project would result in the same benefits as the previous three projects. The rehabilitation of proposed transport infrastructure in the mandate of the municipalities of Mogila, Novaci, Sveti Nikole and Konce will commence as soon as the technical documentation is prepared, and the municipalities will be supported to develop it. The type of required interventions in these municipalities mainly include rehabilitation of priority damaged local roads, bridges and protective measures of smaller scale (drainage canals, culverts). Besides the rehabilitation, additional works will be designed and implemented to reinforce vulnerable infrastructure and address the causes of its damages (e.g., erosion processes and instability of terrain). The following section summarizes the scope and type of interventions as part of the proposed local infrastructure rehabilitation projects. The description of projects is based on review of existing municipal reports, technical documentation (where available) and verification field visits conducted in the course of the preparatory phase. While no major deviation from these descriptions of projects is expected, a more detailed understanding and better quantification of the anticipated works will be achieved once the technical documentation is available. 5. Rehabilitation of local transport infrastructure in the Municipality of Novaci Considering the size of flood impacts on local infrastructure in the Municipality of Novaci, a complex set of interventions are required not only to restore existing infrastructure, but also to
11 prevent its future damages from similar future events. Besides priority local roads in total length 2 km, there is a need of rehabilitating and upgrading existing flood control and other protective structures (e.g., retaining walls). Approximately 6 km long drainage network needs to be cleaned and restored to improve the protection of the priority local transport infrastructure. 6. Rehabilitation of local transport infrastructure in the Municipality of Mogila The rehabilitation projects for the Municipality of Mogila are the most mature compared with the projects proposed by other municipalities. The technical documentation for the majority of interventions is already available that would enable prompt start of works, however, after an additional review and improvement as required. A local road network in total length of 8 km and accompanying protective measures will be rehabilitated with the EU funding. 7. Rehabilitation of local transport infrastructure in the Municipality of Sveti Nikole The most significant intervention in the Municipality of Sveti Nikole will be the rehabilitation of a local bridge (15 m long), and a number of smaller repairs on existing road infrastructure. There is no technical documentation for the proposed rehabilitation projects. This will be provided in the project’s early stages. Special emphasis will be placed on the technical documentation for the bridge. It will include sound hydrological/hydraulic analyses as part of the analysis of causes of the damage. The newly constructed bridge will help reducing future flooding risks and prevent damage. 8. Rehabilitation of local transport infrastructure in the Municipality of Konce A total of 6 km of road network needs to be rehabilitated in the Municipality of Konce. Wishing to provide immediate protection of the existing infrastructure against future floods, the Municipality of Konce already repaired part of existing drainage canals and culverts, in line with existing technical documentation of older date. All these interventions will be subject to expert review and adjustment in the design (if necessary), so as to ensure improved efficiency in the conveyance of flood waves and better protection of transport infrastructure. Defect Liability The Defects Liability Period shall be at least twelve (12) months, calculated from the date of completion of the Works stated in the Certificate of Substantial Completion issued by the Engineer. During the Defects Liability Period, the Contractor shall finish the work, if any, outstanding at the date of the Certificate of Substantial Completion, and shall execute all such work of repair, amendment, reconstruction, rectification and making good defects, imperfections, shrinkages or other faults as may be required of the Contractor in writing by the Engineer during the Defects Liability Period and within fourteen (14) days after its expiration, as a result of an inspection made by or on behalf of the Engineer prior to expiration of the Defects Liability Period. Upon satisfactory completion of the work outstanding on the Works, the Engineer shall within twenty eight (28) days of the expiration of the Defects Liability period issue a Certificate of Final Completion. Liquidated Damages If the Supplier fails to supply the specified works within the time period(s) stipulated by the Contract, UNDP shall, without prejudice to its other remedies under the contract, deduct from the Contract price, as liquidated damages, a sum equivalent to 2 percent of the delivered price of the delayed works for each week of delay until actual delivery, up to a maximum deduction of 10 percent of the delayed works Contract price. Once the maximum is reached, the UNDP may consider termination of the Contract.
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Performance Security In accordance with the UNDP Procurement rules, all contracts exceeding USD 500,000 require a performance security in an amount sufficient to protect UNDP in the case of breach of contract by the Contractor. However, UNDP may require it for contracts lower than this amount depending on the potential cost of non-performance/breach of contract, the degree of risks involved in the performance of the work, and other factors, including but not limited to, performance history of the selected Offeror/s. The amount of the performance security may vary, depending on the nature and complexity of the requirements, and the magnitude of the risks. However, the recommended performance security should equal at least ten (10) percent of the total contract amount. A performance security is retained to extend sufficiently beyond the date of completion or receipt to cover defects or maintenance up to final acceptance by UNDP. In addition to the provision of a guarantee to protect against non-performance of a contract, such security may also cover warranty obligations, and any installation or commissioning requirements. The performance security shall be returned to the Contractor within 30 days after the completion of the contract, including any warranty obligations or defects liability period as may be agreed in the contract.
Output 2: Lessons learnt and best practices are shared at national and local levels Activity 2.1 Communications, sharing lessons learnt and public awareness-raising The project is expected to generate considerable information and knowledge from the practical implementation of contemporary approaches to recovering damaged infrastructure and enhancing its resilience to floods and other natural disasters. This will be shared through various national and international networks and at different events on topics related to infrastructure recovery, disaster risk reduction and flood risk management. In addition, meetings and public presentations on these topics will be organized to promote the “build back better” principle, achievements and lessons learned as well as introduce the public to the benefits of the newly restored infrastructure and its maintenance requirements. A systematic approach to communication and awareness-raising will be applied to mobilize stakeholders and resources and to create partnerships for the development and implementation of all recovery projects. Lessons learnt and guidance document for integrating the “build back better” concept into the engineering designs for the transport infrastructure will be prepared and shared with all relevant stakeholders in support of the replication/scaling-up efforts. The key project stakeholders will include the Ministry of Transport and Communications, the Public Enterprise for State Roads, Chambers of Commerce, the Association of Architects and Civil Engineers, the Public Enterprise ‘Makedonija pat’, the Ministries of Agriculture and Environment and local governments.
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4. RESULTS AND RESOURCES FRAMEWORK
Intended Outcome as stated in the Country Programme Results and Resource Framework: By 2020, individuals, the private sector and state institutions base their actions on the principles of sustainable development, and communities are more resilient to disasters and environmental risks Outcome indicators as stated in the Country Programme Results and Resources Framework, including baseline and targets: Indicator 1: Economic loss from natural hazards and disasters as a share of GDP; Baseline (2013): 2.6%; Target (2020): 2.1% Applicable Key Result Area (from 2014-2017 Strategic Plan): Disaster risk reduction, preparedness, response and recovery Partnership Strategy: UNDP will establish close collaboration and coordination with the EU Delegation and the key national stakeholders, particularly the Secretariat for European Affairs, the Ministry of Transport and Communication, the Public Enterprise for State Roads, the Ministry of Agriculture, Forestry and Water Economy, Ministry of Environment and Physical Planning, local governments and affected population in the target areas Project title and ID (ATLAS Award ID): INTENDED OUTPUTS OUTPUT TARGETS FOR INDICATIVE ACTIVITIES RESPONSIBLE INPUTS (YEARS) PARTIES Output 1 Targets (year 1) 1 Activity Result UNDP Staff Services - Priority damaged transport Design, technical review and Technical documentation (Bill of Ministry of 61100 Operations Manager infrastructure is reconstructed permitting of selected Quantities) prepared and Transport and Staff Services - 61100 Programme Officer reconstruction projects reviewed, and required permits Communication completed issued Staff Services - Project Baseline: Public Enterprise . Action for State Roads 61100 Manager 42.8 % of total damages and losses Staff Services - Contractors for the Prepare the design, carry out Selected local occurred in the infrastructure 61200 Procurement Associate execution of construction technical review of governments sector. Staff Services - works selected through documentation (BoQ) and ensure Increased risk and vulnerability of Programme Finance competitive tendering issuing of permits as needed transport infrastructure through Construction 61200 Associate procedures instability of sloping terrain that companies and Staff Services - Project may cause further landslides, the 2 Activity Result individuals 71400 Associate occurrence of aftershocks Construction works for Planned construction works Staff Services - following an earthquake, and majority of the project completed and restored 71400 Monitoring Officer possible occurrence of further interventions commenced infrastructure commissioned Individual Consultants - intensive rainfall and flooding . Action 71300 Local (Civil Engineer)
Targets (year 2) Select Contractors that will 71600 Travel (Per Diems) Indicators: Planned construction works execute the construction works, Travel (In-Country Number of reconstructed completed and and Supervising Engineers that 71600 transportation) bridges/culverts damaged by the commissioned will oversee the execution 72100 Contractual Services-
floods (at least 4 in total length of . Action Companies 161,67m) Cost Catalogue for Execute the construction works Communication constructing works (roads . Action 72400 services Number and length of recovered and bridges) compiled 74100 Audit services Commission the completed roads by category of road and works regions (at least 16 km of local . Action roads in four affected municipalities) Prepare cost catalogue for construction works At least one landslide on regional/local roads stabilized
Output 2 Targets (year 1) 1 Activity Result UNDP Lessons learnt and best practices Public awareness materials Understanding and knowledge of Secretariat for Staff Services - are shared at national and local prepared and disseminated the “built back better” principle European Communications levels to the key target groups increased among the key Integration 71400 Officer stakeholders Ministry of Travel (In-Country Baseline: Targets (year 2) . Action Transport and 71600 transportation) Communication Limited knowledge about the Guidance document for Consultative meetings with the 71600 Travel (Per Diems) contemporary approaches for implementation of the ‘build key stakeholders and Public Enterprise Contractual Services- recovery of infrastructure in back better’ principle in the beneficiaries for State Roads 72100 Companies accordance with the ‘build back national construction works . Action Selected local Audio Visual & Print 74200 Production better’ principles. The current design approaches prepared Prepare appropriate public governments design approaches often do not awareness raising materials Chamber of take the importance of enhancing Lessons learnt prepared and targeting the key project target Commerce resilience of the infrastructure into disseminated groups and beneficiaries Consulting consideration . Action companies and individuals Prepare and disseminate lessons Indicators learnt
# of Knowledge products and . Action
public awareness raising Prepare a guidance document for material implementation of the ‘build back better’ principle in the Guidance document for national design. incorporation of the “built back
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better” in place
ANNUAL WORK PLAN
Year: 2015/2016
EXPECTED OUTPUTS PLANNED ACTIVITIES TIMEFRAME PLANNED BUDGET RESPONSIBLE And baseline, indicators including annual List activity results and associated Q4 Q1 Q2 Q3 PARTY Funding Source Budget Description Amount targets actions Output 1 1. Activity Result 61100 - Staff Services - Priority damaged transport Technical documentation Operations Manager infrastructure is reconstructed (Bill of Quantities) prepared 61100 - Staff Services - Programme Officer and reviewed, and required permits issued 61100 - Staff Services - Baseline: . Action Project Manager 42.8% of total damages and losses 61200 - Staff Services - Prepare the design, carry occurred in the infrastructure sector. Procurement Associate out technical review of Increased risk and vulnerability of 61200 - Staff Services - documentation (BoQ) and transport infrastructure through Programme Finance ensure issuing of permits as instability of sloping terrain that may Associate needed cause further landslides, the 71400 - Staff Services - occurrence of aftershocks following an X X X EU Project Associate earthquake, and possible occurrence of 71400 - Staff Services - further intensive rainfall and flooding Monitoring Officer 71300 - Individual Indicators: Consultants - Local (Civil Engineer) Number of reconstructed bridges 71600 - Travel (Per damaged by the floods Diems) Number and length of recovered roads 71600 - Travel (In- by category of road and regions Country transportation) Annual Target: 72100 - Contractual Services-Companies
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Design, technical review and 72400 - permitting of selected reconstruction Communication projects completed services
Contractors for the execution of 2 Activity Result construction works selected through Planned construction works 61100 - Staff Services - competitive tendering procedures completed and restored Operations Manager Construction works for majority infrastructure 61100 - Staff Services - projects interventions commenced commissioned Programme Officer . Action 61100 - Staff Services - Project Manager Related CP outcome: Select Contractors that will 61200 - Staff Services - By 2020, individuals, the private sector execute the construction works, and Supervising Procurement Associate and state institutions base their actions 61200 - Staff Services - on the principles of sustainable Engineers that will oversee the execution X X X X EU Programme Finance development, and communities are Associate more resilient to disasters and . Action 71400 - Staff Services - environmental risks Execute the construction Project Associate works 71400 - Staff Services - Monitoring Officer 71600 - Travel (Per Diems) 71600 - Travel (In- Country transportation) 72100 - Contractual Services-Companies
Output 2 1 Activity Result
Lessons learnt and best practices are Understanding and shared at national and local levels knowledge of the “built 71400 - Staff Services - back better” principle Communications Officer
increased among the key 71600 - Travel (In- Baseline: stakeholders Country transportation) Limited knowledge about the X X X X EU 71600 - Travel (Per contemporary approaches for recovery Action Diems) of infrastructure in accordance with Consultative meetings with 72100 - Contractual the ‘build back better’ principles. The the key stakeholders and Services-Companies current design approaches often do beneficiaries 74200 - Audio Visual & not take the importance of enhancing Print Production resilience of the infrastructure into Action
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consideration Prepare appropriate public awareness raising materials targeting the key project Indicators target groups and # of Knowledge products and public beneficiaries awareness raising material Guidance document for incorporation of the “built back better” in place
Annual Targets: Public awareness materials prepared and disseminated to the key target groups
Related CP outcome: By 2020, individuals, the private sector and state institutions base their actions on the principles of sustainable development, and communities are more resilient to disasters and environmental risks TOTAL $ 2,158,796.18
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ANNUAL WORK PLAN
Year: 2016/2017
EXPECTED OUTPUTS PLANNED ACTIVITIES TIMEFRAME PLANNED BUDGET RESPONSIBLE And baseline, indicators including annual List activity results and Q4 Q1 Q2 Q3 PARTY Funding Source Budget Description Amount targets associated actions Output 1 1 Activity Result 61100 - Staff Services - Priority damaged transport Technical Operations Manager infrastructure is reconstructed documentation (Bill of 61100 - Staff Services - Programme Officer Quantities) prepared and reviewed, and 61100 - Staff Services - Baseline: required permits Project Manager 42.8% of total damages and losses issued 61200 - Staff Services - occurred in the infrastructure sector. Action Procurement Associate Increased risk and vulnerability of 61200 - Staff Services - Prepare the design, transport infrastructure through Programme Finance carry out technical instability of sloping terrain that may Associate review of cause further landslides, the 71400 - Staff Services - documentation (BoQ) occurrence of aftershocks following an X X X X EU Project Associate and ensure issuing of earthquake, and possible occurrence of 71400 - Staff Services - permits as needed further intensive rainfall and flooding Monitoring Officer
71300 - Individual
Indicators: Consultants - Local (Civil Engineer) Number of reconstructed bridges 71600 - Travel (Per damaged by the floods Diems) 71600 - Travel (In- Number and length of recovered roads Country transportation) by category of road and regions 72400 - Communication services 74100 - Audit services
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Annual Target: 2 Activity Result 61100 - Staff Services - Planned construction works completed Planned construction Operations Manager and commissioned works completed and 61100 - Staff Services - Cost Catalogue for constructing works restored Programme Officer (roads and bridges) compiled infrastructure 61100 - Staff Services - commissioned Project Manager
. Action 61200 - Staff Services - Related CP outcome: Procurement Associate Select Contractors By 2020, individuals, the private sector 61200 - Staff Services - that will execute the and state institutions base their actions Programme Finance construction works, on the principles of sustainable Associate and Supervising development, and communities are 71400 - Staff Services - Engineers that will more resilient to disasters and Project Associate oversee the execution environmental risks 71400 - Staff Services - . Action Monitoring Officer Execute the 71600 - Travel (Per Diems) construction works 71600 - Travel (In-Country transportation) 72100 - Contractual Services-Companies
Output 2 Activity Result Lessons learnt and best practices are Understanding and 71400 - Staff Services - shared at national and local levels knowledge of the Communications Officer “built back better” 71600 - Travel (In-Country principle increased Baseline: transportation) among the key 71600 - Travel (Per Diems) Limited knowledge about the stakeholders contemporary approaches for recovery 72100 - Contractual . Action of infrastructure in accordance with Services-Companies X X X X EU the ‘build back better’ principles. The Consultative meetings 74200 - Audio Visual & with the key Print Production current design approaches often do not take the importance of enhancing stakeholders and resilience of the infrastructure into beneficiaries consideration . Action Prepare and Indicators disseminate lessons learnt # of Knowledge products and public
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awareness raising material . Action Guidance document for incorporation Prepare a guidance of the “built back better” in place document for implementation of the ‘build back better’ Annual Targets: principle in the Guidance document for national design. implementation of the ‘build back better’ principle in the national construction works design approaches prepared
Lessons learn prepared and disseminated
Related CP outcome: By 2020, individuals, the private sector and state institutions base their actions on the principles of sustainable development, and communities are more resilient to disasters and environmental risks TOTAL $ 928,287.77
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DETAILED TIMELINE OF ACTIVITIES FOR THE IMPLEMENTATION PERIOD
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MANAGEMENT ARRANGEMENTS
Project implementation will be governed by the Delegation Agreement which be signed between the EU Delegation in Skopje and the UNDP Country Office in Skopje, and will be in line with UNDP’s Programme and Operations Policies and Procedures. Internally, the project will be implemented under the Direct Implementation Modality (DIM). The UNDP Country Office will be responsible for developing and managing the project, and ensuring that the project results are delivered as planned and that the project resources are used efficiently and effectively. In the course of project implementation UNDP will maintain close collaboration and coordination with the EU Delegation and the key national stakeholders, particularly the Secretariat for European Affairs, the Ministry of Transport and Communication, the Public Enterprise for State Roads, the Ministry of Agriculture, Forestry and Water Economy, the Ministry of Environment and Physical Planning, and local governments in the affected areas. A Project Board (PB) will be established as the main body responsible for the overall direction and management of the project. It will consist of representatives from the EU Delegation in Skopje, the UNDP Country Office, the Secretariat for European Integration and the Public Enterprise for State Roads. The Project Board is the group responsible for making management decisions by consensus when guidance is required by the Project Manager, including approval of project work plans and revisions. In order to ensure UNDP’s ultimate accountability, Project Board decisions are made in accordance with standards that ensure management for development results, best value for money, fairness, integrity, transparency and effective competition. In case a consensus cannot be reached within the Board, final decision shall rest with the UNDP Programme Manager (the UNDP Resident Representative) in consultation with the EU Delegation. The Project Board approves the Annual Work Plans (AWP). It also reviews and approves quarterly project plans when required, and authorizes any major deviation from the agreed quarterly plans. The Project Board has authority to sign off on the completion of each quarterly plan and start the next quarterly plan. In the course of project implementation Project Board assumes the following specific duties: . Overall guidance and direction to the project; . Review of each stage and approval of progress to the next; and . Review and approval of work-plans and any exception plan.
At the end of the project, the PB will: . Assure that all expected outputs have been delivered in a satisfactory manner; . Approve the Final Project Report; and . Approve the Lessons Learned Report.
The representatives of the Beneficiaries in the Project Board represent the interests of those who will ultimately benefit from the project. Their primary function within the Board is to ensure the realization of project results from the perspective of project beneficiaries. Project Assurance: Project Assurance is the responsibility of each Project Board member; however the role can be delegated. The project assurance role supports the Project Board by carrying out objective and independent project oversight and monitoring functions. This role ensures that project management milestones are met. Project Assurance has to be independent of the Project
Manager; therefore, the Project Board cannot delegate any of its assurance responsibilities to the Project Manager. A UNDP Programme Officer holds the Project Assurance role on behalf of UNDP. She/he ensures that funds are made available to the project and are managed efficiently and in line with their stated purpose; ensures that the project makes progress towards intended outputs; and performs regular monitoring activities, such as periodic monitoring visits and “spot checks.” The role of UNDP Deputy Resident Representative is to ensure that: resources entrusted to UNDP are utilized appropriately; the project makes progress towards intended outputs; and national ownership, ongoing stakeholder engagement and sustainability are addressed appropriately.
Project Management Structure
Project Board Senior Supplier Executive Senior Beneficiary
European Union and UNDP Deputy Resident Secretariat of UNDP Representative European Affairs Public Enterprise for State Roads
Project Assurance UNDP Programme Officer, Head of Environment Unit
Project Management Unit Administrative Support
UNDP Operations Team (procurement, Operations Project Manager Manager/HR, finance) Monitoring Officer
Project Assistant
Communications Officer
Expert Support Transport Infrastructure Expert
Figure 2 Project Management Structure
The Project’s day-to-day implementation will be carried out by the Project team composed of a Project Manager, Monitoring Officer and a Project Assistant, supported by the Programme Officer managing the Environmental Portfolio. The Project Manager, the Monitoring Officer, the Project Assistant and the Communications Officer will also be responsible for implementation of the EU Recovery project on water infrastructure and the cost for their salary shall be accordingly shared between these projects (such arrangement is already reflected in the project budget). The project team will be located in UNDP Country Office premises. Relevant members of the UNDP team will also support implementation in accordance with their area of expertise, particularly the Project Manager responsible for the Disaster Risk Reduction
27 projects. The Communications Officer will ensure that proper visibility of the action in line with the Joint Visibility Guidelines for EC-UN Actions in the Field. Additional support shall be provided by national transport infrastructure expert who will be hired to additionally strengthen internal construction projects implementation capacities of UNDP. S/he will advise on issues related to the technical designs, quality of works, applicable legislation, control of interim payment certificates etc. The UNDP Operations team will provide administrative support in terms of procurement, operations management, human resources, financial management, and other required admin support. UNDP’s direct costs will be charged in line with its rules and regulations, as outlined in the project document and budget. Financial transactions and financial statements shall be subject to the internal and external auditing procedures laid down in the Regulations and Rules of UNDP. Ownership of equipment, supplies and other properties financed from the contribution shall vest in UNDP. Matters relating to the transfer of ownership by UNDP to the national partners shall be determined in accordance with the relevant policies and procedures of UNDP. The project will be implemented in the period of 24 months which is considered as optimal for completion of all project activities. The main consideration while deciding on the duration of the project is given to the sessional nature of construction works which cannot be executed during the winter season, as well as the fact that the execution of such works is affected by the unfavourable weather conditions.
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MONITORING FRAMEWORK AND EVALUATION
The project will be monitored through the following activities. Project start: A Project Inception Workshop will be held within the first two months of project start with those entities which have assigned roles in the project organization structure, UNDP Country Office and other relevant stakeholders on central and local levels. The Inception Workshop is crucial to building ownership for the project results and to plan the annual work plan. The Inception Workshop should address a number of key issues including: a) Assist all partners to fully understand and take ownership of the project. Detail the roles, support services and complementary responsibilities of UNDP CO. Discuss the roles, functions, and responsibilities within the project's decision-making structures, including reporting and communication lines, and conflict resolution mechanisms. b) Based on the project results framework, finalize the first annual work plan. Review and agree on the indicators, targets and their means of verification, and recheck assumptions and risks. c) Provide a detailed overview of reporting, monitoring and evaluation (M&E) requirements. The Monitoring and Evaluation work plan should be agreed and scheduled. d) Discuss financial reporting procedures and obligations. e) Plan and schedule Project Board meetings. Roles and responsibilities of all project organization structures should be clarified and meetings planned. The first Project Board meeting should be held within the first 12 months following the inception workshop. An Inception Workshop report is a key reference document and shall be prepared and shared with participants to formalize various agreements and plans decided during the meeting. Within the annual cycle: On a quarterly basis, a quality assessment shall record progress towards the completion of key results, based on quality criteria and methods captured in the Quality Management (see Annex II). An Issue Log shall be activated in Atlas and updated by the Project Manager to facilitate tracking and resolution of potential problems or requests for change. The purpose of the Issue Log is to capture, categorize and track all Project Issues. A Project Issue is anything that could have an effect on the project (either detrimental or beneficial). Managing Project Issues will involve: capturing and formally logging the Project Issue; assessing the Project Issue to decide on the type and therefore what action is required; investigating the required actions; documenting the actions and confirming their completion; and reviewing the Issue Log on a regular basis to monitor progress on outstanding Project Issues. Based on the initial risk analysis submitted, a Risk Log shall be activated in Atlas and regularly updated by reviewing the external environment that may affect the project implementation. Risk can be defined as the possibility that an event will occur and affect the achievement of the project results either negatively or positively. As such, it can represent a threat or a missed opportunity. In order to contribute to a project’s success, risks are identified, assessed and prioritized. Then the possible actions to deal with these risks are considered and an appropriate action plan is developed (see Annex III). Based on the above information recorded in Atlas, a Project Progress Report (PPR) shall be submitted by the Project Manager to the Project Board through Project Assurance. The purpose of Project Progress Report is to provide the Project Board (and possibly other
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stakeholders) with a summary of the project status at regular intervals. The report compiles various financial and substantive data to compare project achievements with the project plans. The Project Board uses the report to monitor project progress. The Project Manager also uses it to advise the project Board of any potential problem or areas where the Board could help, by capturing information on risks and issues. Project Lesson-learned Log shall be activated and regularly updated to ensure on-going learning and adaptation within the organization, and to facilitate the preparation of the Lessons-learned Report at the end of the project. The purpose of the Lessons Learned Log is to be a repository of any insights and lessons based on good and bad experiences and behaviors. As part of a continuous improvement process, documenting lessons learned helps the project management team discover the root causes of problems that occurred and avoid those problems in later project stages or future projects. At the close of the project, key lessons learned will be extracted from the log and further elaborated in the Lessons Learned Report. The Log will be updated regularly, with any good or bad point that arises during the formulation and the implementation of the project. The lessons learned log and report will also be an integral component of UNDP’s knowledge sharing efforts and can be used to inform the development of other projects, programmes and policy work. Monitoring Schedule Plan shall be activated in Atlas and updated to track key management actions/events. The purpose of the Monitoring Schedule Plan is to serve as a tracker and communication tool about key monitoring events during the project lifecycle such as: annual review, audit, monitoring visit, donor report, evaluation etc. It also contains information on the due date (when the action should take place or be completed), milestone description (description of the monitoring action); comments (text field to provide further details and update about the status and/or completion of the monitoring action); completed (check box to indicate the actual completion of the monitoring action); date completed (actual completion date of the monitoring action), and responsibility (name of the person who has entered the information in Atlas). The Monitoring Schedule Plan will be prepared at the Inception Workshop. Annually: Annual Progress Report. An Annual Progress Report shall be prepared by the Project Manager and shared with the Project Board. The Annual Progress Report shall cover the whole year and will provide a comprehensive description of all relevant aspects of the implementation of the Action for the period covered. The Report shall provide a summary of activities carried out during the reporting period and results achieved against pre- defined annual targets at the output level, difficulties encountered and measures taken to overcome problems, eventual changes which need to be introduced, information on the implementation of the Visibility and Communication Plan, and any other information as deemed necessary to assess the progress of the project. The narrative report will be accompanied by the Annual Financial Report, and an Annual Work Plan for the upcoming year. UNDP will submit the Annual Progress Report within 60 days after the period covered by such report. Annual Project Review. Based on the above report, an annual project review shall be conducted during the fourth quarter of the year or soon after, to assess the performance of the project and appraise the Annual Work Plan (AWP) for the following year. In the last year, this review will be a final assessment. This review is driven by the Project Board and may involve other stakeholders as required. It shall focus on the extent to which progress is being made towards outputs, and that these remain aligned to appropriate outcomes.
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Final Report. UNDP will submit the Final Report to the EU Delegation in Skopje within six months after the end of the Implementation Period. The report will cover the entire period of implementation and shall include but limited to: summary and context of the Action, results achieved as measured by their corresponding indicators, agreed baseline and targets, and relevant data sources, and information on the implementation of the Visibility and Communication Plan. The narrative report will be accompanied by a Financial Report. UNDP will submit any other reports as required to the EU Delegation in Skopje in line with the reporting requirements set out in the signed Delegation Agreement between UNDP and EU and its relevant Annexes. Audit clause. Audit on project will follow UNDP Financial Regulations and Rules and applicable UNDP Audit policies. Evaluation. Evaluation of the project (Action) shall be conducted in line with the Financial and Administrative Framework Agreement (FAFA) in place between the European Union and the United Nations, and in accordance with the provisions of the signed Delegation Agreement and its relevant Annexes. Learning and knowledge sharing. Results from the project will be disseminated within and beyond the project intervention zone through existing information sharing networks and forums. The project will identify and participate, as relevant and appropriate, in scientific, policy-based and/or any other networks, which may be of benefit to project implementation though lessons learned. The project will identify, analyze, and share lessons learned that might be beneficial in the design and implementation of similar future projects. Communications and visibility. A detailed Communication and Visibility Action Plan is provided as Annex IV. The project shall comply with the “Joint Visibility Guidelines for EC-UN Actions in the Field”.
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LEGAL CONTEXT
This project document shall be the instrument referred to as such in Article 1 of the Standard Basic Assistance Agreement between the Government and UNDP, signed on 30 October 1995. UNDP as the Implementing Partner shall comply with the policies, procedures and practices of the United Nations safety and security management system. UNDP agrees to undertake all reasonable efforts to ensure that none of the UNDP funds received pursuant to the Project Document are used to provide support to individuals or entities associated with terrorism and that the recipients of any amounts provided by UNDP hereunder do not appear on the list maintained by the Security Council Committee established pursuant to resolution 1267 (1999). The list can be accessed via hthttp://www.un.org/sc/committees/1267/aq_sanctions_list.shtml. This provision must be included in all sub-contracts or sub-agreements entered into under this Project Document. The project will also comply with the Delegation Agreement signed between the EU and UNDP.
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ANNEXES
ANNEX I: DESCRIPTION AND ANALYSIS OF THE PROPOSED TRANSPORT INFRASTRUCTURE RECOVERY PROJECTS
1. PROJECT: RECONSTRUCTION OF BRIDGE ON REGIONAL ROAD IN MUNICIPALITY OF ZRNOVCI
Municipality: Zrnovci; Statistical region: East Watercourse: Bregalnica River Evaluation criteria Status Comments Type of project/rank Highest priority: Reconstruction of bridge on regional road (R1309) Affected population 3,264 Population of Zrnovci Municipality (2002 census) Estimated investment value Possibility for (co)financing on Low Municipality total budget in 2012: €372,675 local level Status: detailed technical design completed and reviewed Technical documentation Quality of design: Good Permitting: Completed Frequency of Based on information from a Needs Assessment Report flooding (UNDP, WMO, ISDR, and WB), floods are the dominant hazard in the country; also flood frequency and intensity have rising tendencies. The project is located in a high flood risk hazard area (see Map – Road infrastructure).
In January / February 2015 the Bregalnica river basin Exposure of locality to flood experienced three high water waves as a consequence of risk snow melting and continuous rainfall. Floods were recorded along the entire course of Bregalnica river. % of total damage The transport sector was the most affected one in the 2015 in 2015 floods floods, with 42.71% of total damages and losses. Municipality of Zrnovci is the second most affected by these floods, with 19.3% of the total damages and losses in the country. Nearly 100% of the damages and losses in Zrnovci is related to transport infrastructure. Indicators (data on Unemployment (2013): 19.5% (67% of MK average) regional level) Average net salary (2013): €249 (73% of MK average) GDP (2012): €627 mill (8.3% of RM total) GDP per capita (2012): €3,506 (95% of MK average) Local economy Dominant sectors: agriculture and textile industry Other The R1309 regional road is a direct (and shortest) link between two municipal centers – Zrnovci and Kochani. It is Socio-economic aspects also a direct link between Zrnovci and the A3/M5 regional road that connects the wider region of eastern Macedonia to the country’s capital Skopje. Expected benefits Restored connectivity/accessibility for the local population Reduced travel time (avoided alternative routes) Reduced vehicle expenses for all road users Increased resilience to future flooding, as a result of improved bridge design standards (flow capacity)
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2. Project: Reconstruction of bridge on regional road in Municipality of Delchevo Municipality: Delchevo; Statistical region: East Watercourse: Bregalnica River Evaluation criteria Status Comments Type of project/rank Highest priority: Reconstruction of bridge on regional road (R2346) Affected population 17,505 Population of Delchevo Municipality (2002 census) Estimated investment value Possibility for (co)financing on Average municipal budget 2012-2015: €4,217,547 Low to medium local level Average budget for capital expenditures: €1,232,000 Status: detailed technical design completed and reviewed Technical documentation Quality of design: Good Permitting: Completed Frequency of Based on information from a Needs Assessment Report flooding (UNDP, WMO, ISDR, and WB), floods are the dominant hazard in the country; also flood frequency and intensity have rising tendencies.
In January / February 2015 the Bregalnica river basin Exposure of locality to flood experienced three high water waves as a consequence of risk snow melting and continuous rainfall. Floods were recorded along the entire course of Bregalnica river. % of total damage The transport sector was the most affected one in the 2015 in 2015 floods floods, with 42.71% of total damages and losses. Among these, damages to roads represent 15% and damages to bridges 14% of the total damages and losses in the country. The Municipality of Delchevo is ranked as number 7 in assessed transport-related (bridges) damages and losses. Indicators (data on Unemployment (2013): 19.5% (67% of MK average) regional level) Average net salary (2013): €249 (73% of MK average) GDP (2012): €627 mill (8.3% of RM total) GDP per capita (2012): €3,506 (95% of MK average) Local economy Dominant sectors: agriculture, forestry, construction industry, services (insurance, health protection) Other The R2346 regional road is the only asphalt road/link between the Razlovci and Trbotivishte, i.e., the municipal Socio-economic aspects center Delchevo. It is also a link to other municipal centers – Pehchevo, Berovo, Vinica, as well as to the A3/M5 regional road that connects the wider region of eastern Macedonia to the country’s capital Skopje. Expected benefits Restored connectivity/accessibility for the local population Reduced travel time (avoided alternative routes) Reduced vehicle expenses for all road users Increased resilience to future flooding, as a result of improved bridge design standards (flow capacity)
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3. Project: Reconstruction of bridge/culvert on regional road in Municipality of Cesinovo – Oblesevo, including stabilization of the erosion processes in the riverbed and banks Municipality: Chesinovo – Oblesevo; Statistical region: East Watercourse: Bregalnica River Evaluation criteria Status Comments Type of project/rank Highest priority: Reconstruction of bridge/culvert on regional road (R2342) Affected population 7,490 Population of Cheshinovo Municipality (2002 census) Estimated investment value Possibility for (co)financing on Total municipal budget in 2012: €1,504,000 Low local level Construction period (est.) Status: detailed technical design completed and reviewed Technical documentation Quality of design: Good Permitting: Completed Frequency of Based on information from a Needs Assessment Report flooding (UNDP, WMO, ISDR, and WB), floods are the dominant hazard in the country; also flood frequency and intensity have rising tendencies. The project is located in a high flood risk hazard area (see Map 1 – Road infrastructure).
In January/February 2015 the Bregalnica river basin experienced three high water waves as a consequence of snow melting and continuous rainfall. Floods were recorded along the entire course of Bregalnica river. Exposure of locality to flood risk % of total damage The transport sector was the most affected one in the 2015 from 2015 floods floods, with 42.71% of total damages and losses. Among these, damages to roads represent 15% and damages to bridges 14% of the total damages and losses in the country.
The Municipality of Cheshinovo-Obleshevo is among the 10 most affected municipalities in the country. It is also ranked as number 11 in assessed transport-related (bridges) damages and losses. In addition, the municipality has experienced damages and losses in water and sanitation, housing and agriculture sectors. Indicators (data on Unemployment (2013): 19.5% (67% of MK average) regional level) Average net salary (2013): €249 (73% of MK average) GDP (2012): €627 mill (8.3% of RM total) GDP per capita (2012): €3,506 (95% of MK average) Local economy Dominant sectors: agriculture, mining, textile industry, services (transport) Other The R2342 regional road is an important link for 10 villages Socio-economic aspects to the municipal center. It is also a link to other municipal centers – Kochani, Probishtip and Shtip, as well as to the A3/M5 regional road that connects the wider region of eastern Macedonia to the country’s capital Skopje. Expected benefits Restored connectivity/accessibility for the local population Reduced travel time (avoided alternative routes) Reduced vehicle expenses for all road users Increased resilience to future flooding, as a result of improved bridge design standards (flow capacity)
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4. Project: Reconstruction of a landslide on regional road in the Municipality of Probishtip Municipality: Probishtip; Statistical region: East Watercourse: Bregalnica River Evaluation criteria Status Comments Type of project/rank Highest priority: Stabilization of a landslide on regional road (R2236) Affected population 16,193 Population of Probishtip Municipality (2002 census) Estimated investment value Possibility for (co)financing on Average municipal budget 2012-2015: €4,735,775 Low local level Average from budget for capital expenditures: €107,725 Status: detailed technical design is under preparation Technical documentation Quality of design: N/A Permitting: N/A Frequency of Based on information from a Needs Assessment Report flooding (UNDP, WMO, ISDR, and WB), floods are the dominant hazard in the country; also flood frequency and intensity have rising tendencies.
In January/February 2015 the Bregalnica river basin Exposure of locality to flood experienced three high water waves as a consequence of risk snow melting and continuous rainfall. Floods were recorded along the entire course of Bregalnica river. % of total damage The transport sector was the most affected one in the 2015 from 2015 floods floods, with 42.71% of total damages and losses. Municipality of Probishtip is ranked number 9 in assessed damages and losses to transport infrastructure. 100% of the damages and losses in Probishtip is related to transport infrastructure. Indicators (data on Unemployment (2013): 19.5% (67% of MK average) regional level) Average net salary (2013): €249 (73% of MK average) GDP (2012): €627 mill (8.3% of RM total) GDP per capita (2012): €3,506 (95% of MK average) Local economy Dominant sectors: agriculture, mining, textile industry, Socio-economic aspects services (transport, tourism) Other Expected benefits Restored connectivity/accessibility for the local population Reduced travel time (avoided alternative routes) Reduced vehicle expenses for all road users Increased resilience to future flooding
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5. Project: Reconstruction of local transport infrastructure in the Municipality of Novaci Municipality: Novaci; Statistical region: Pelagonija Watercourse: Crna Reka Evaluation criteria Status Comments Type of project/rank High priority: Reconstruction of local roads Affected population 3,549 Population of Novaci Municipality (2002 census) Estimated investment value Possibility for (co)financing on Average municipal budget 2013-2015: €3,318,800 Low to medium local level Average from budget for capital expenditures: €1,858,000 Construction period (est.) Status: detailed technical designs pending Technical documentation Quality of design: Permitting: Frequency of Based on information from a Needs Assessment Report flooding (UNDP, WMO, ISDR, and WB), floods are the dominant hazard in the country; also flood frequency and intensity have rising tendencies. The project is located in a high flood risk hazard area (see Map 1 – Road infrastructure).
In January/February 2015 the Crna Reka river basin experienced two consequent high water waves as a consequence of snow melting and continuous rainfall. Floods were recorded along the entire course of the river. Exposure of locality to flood Compared to historical data for the Novaci hydrological risk station, the 2015 water level and flowrate are the third highest since the most damaging floods in 1962 and 1979. % of total damage The transport sector was the most affected one in the 2015 from 2015 floods floods, with 42.71% of total damages and losses. Municipality of Novaci is ranked as number 4 on the list of most affected by these floods, with 7.4% of the total damages and losses in the country. 95% of the damages and losses in Novaci is related to transport infrastructure. In addition, the municipality has suffered from important damages in the housing, electricity, water and sanitation and agriculture sectors. Indicators (data on Unemployment (2013): 22.2% (77% of MK average) regional level) Average net salary (2013): €322 (94% of MK average) GDP (2012): €828 mill (10.9% of RM total) GDP per capita (2012): €3,552 (96% of MK average) Local economy Dominant sectors: agriculture, mining, electric energy production, services (health) Socio-economic aspects Other A few kilometres of local road network in the Municipality of Novaci has been damaged during the 2015 floods. Part of the drainage network along local roads has also been damaged.
Expected benefits Restored connectivity/accessibility for the local population Reduced travel time (avoided alternative routes) Reduced vehicle expenses for all road users
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6. Project: Reconstruction of local transport infrastructure in the Municipality of Mogila Municipality: Mogila; Statistical region: Pelagonija Watercourse: Crna Reka Evaluation criteria Status Comments Type of project/rank High priority: Reconstruction of local roads Affected population 6,710 Population of Mogila Municipality (2002 census) Estimated investment value Possibility for (co)financing on Total municipal budget in 2015: €2,832,230 Low local level Total from budget for capital expenditures: €1,435,691 Construction period (est.) Status: detailed technical design completed and under review Technical documentation Quality of design: to be determined after completing review Permitting: N/A Frequency of Based on information from a Needs Assessment Report flooding (UNDP, WMO, ISDR, and WB), floods are the dominant hazard in the country; also flood frequency and intensity have rising tendencies. The project is located in a high flood risk hazard area (see Map 1 – Road infrastructure).
In January/February 2015 the Crna Reka river basin experienced two consequent high water waves as a consequence of snow melting and continuous rainfall. Floods were recorded along the entire course of the river. Exposure of locality to flood Compared to historical data for the Novaci hydrological risk station, the 2015 water level and flowrate are the third highest since the most damaging floods in 1962 and 1979. % of total damage The transport sector was the most affected sector in the from 2015 floods 2015 floods, with 42.71% of total damages and losses. Municipality of Mogila was the most affected municipality by these floods, with nearly 31% of the total damages and losses in the country. Nearly 6% of the damages and losses in Mogila is related to transport infrastructure. In addition, the municipality has suffered from important damages in the housing (6% of total), electricity, and agriculture (85% of the country total) sectors. Indicators (data on Unemployment (2013): 22.2% (77% of MK average) regional level) Average net salary (2013): €322 (94% of MK average) GDP (2012): €828 mill (10.9% of RM total) GDP per capita (2012): €3,552 (96% of MK average) Local economy Dominant sectors: agriculture, services (transport, distribution, health) Socio-economic aspects Other A number of local roads and village streets in Mogila, which are managed by the municipality, have been damaged during the 2015 floods. The local road network is of critical importance for the local economy. Expected benefits Restored connectivity/accessibility for the local population Reduced travel time (avoided alternative routes) Reduced vehicle expenses for all road users
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7. Project: Reconstruction of local transport infrastructure in the Municipality of Sveti Nikole Municipality: Sveti Nikole; Statistical region: Vardar Watercourse: Bregalnica River Evaluation criteria Status Comments Type of project/rank High priority: Reconstruction of local roads Affected population 18,497 Population of Sveti Nikole Municipality (2002 census) Estimated investment value Possibility for (co)financing Average municipal budget 2013-2015: €4,647,650 Low on local level Average from budget for capital expenditures: €811,000 Construction period (est.) Status: detailed technical design pending Technical documentation Quality of design: N/A Permitting: N/A Frequency of Based on information from a Needs Assessment Report flooding (UNDP, WMO, ISDR, and WB), floods are the dominant hazard in the country; also flood frequency and intensity have rising tendencies.
In January/February 2015 the Bregalnica river basin experienced three high water waves as a consequence of snow melting and continuous rainfall. Floods were recorded along the entire course of Bregalnica river. % of total damage The transport sector was the most affected one in the Exposure of locality to flood from 2015 floods 2015 floods, with 42.71% of total damages and losses. risk Among these, damages to roads represent 15% and damages to bridges 14% of the total damages and losses in the country.
The Municipality of Sveti Nikole is among the top 10 municipalities in the country with affected infrastructure facilities by the recent floods. It is ranked as number 6 in assessed transport-related (bridges) damages and losses. In addition, the municipality has experienced significant damages and losses in the water and sanitation sector (13.4% of the total water sector damages in the country). Indicators (data on Unemployment (2013): 29.8% (103% of MK average) regional level) Average net salary (2013): €272 (79% of MK average) GDP (2012): €590 mill (7.8% of RM total) GDP per capita (2012): €3,838 (104% of MK average) Local economy Dominant sectors: agriculture, forestry, construction industry, services (insurance, health) Socio-economic aspects Other Number of local roads and a critically important local bridge in the Municipality of Sveti Nikole have suffered major damages caused by the 2015 floods.
Expected benefits Restored connectivity/accessibility for the local population Reduced travel time (avoided alternative routes) Reduced vehicle expenses for all road users
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8. Project: Reconstruction of local transport infrastructure in the Municipality of Konche Municipality: Konche; Statistical region: Southeast Watercourse: Bregalnica River Evaluation criteria Status Comments Type of project/rank High priority: Reconstruction of local roads Affected population 3,536 Population of Konche Municipality (2002 census) Estimated investment value Possibility for (co)financing on Average municipal budget 2013-2015: N/A Low local level Average from budget for capital expenditures: N/A Construction period (est.) Status: detailed technical design pending Technical documentation Quality of design: N/A Permitting: N/A Frequency of Based on information from a Needs Assessment Report flooding (UNDP, WMO, ISDR, and WB), floods are the dominant hazard in the country; also flood frequency and intensity have rising tendencies.
In January/February 2015 the Bregalnica river basin experienced three high water waves as a consequence of snow melting and continuous rainfall. Floods were recorded along the entire course of Bregalnica river.
Exposure of locality to flood % of total damage The transport sector was the most affected one in the 2015 risk from 2015 floods floods, with 42.71% of total damages and losses. Among these, damages to roads represent 15% and damages to bridges 14% of the total damages and losses in the country.
The Municipality of Konche is among the top 10 municipalities in the country with affected infrastructure facilities by the recent floods. It is ranked as number 9 in assessed transport-related (bridges) damages and losses. In addition, the municipality has experienced significant damages and losses in the water and sanitation, housing and agriculture sectors. Indicators (data on Unemployment (2013): 18.8% (65% of MK average) regional level) Average net salary (2013): €268 (78% of MK average) GDP (2012): €710 mill (9.4% of RM total) GDP per capita (2012): €4,102 (111% of MK average) Local economy Dominant sectors: agriculture, livestock, forestry Socio-economic aspects Other Local transport network in total length of over 6 km has been severely damaged in the Municipality of Konce as a result of the 2015 floods.
Expected benefits Restored connectivity/accessibility for the local population Reduced travel time (avoided alternative routes) Reduced vehicle expenses for all road users
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Annex II: Quality Management for Project Activity Results OUTPUT 1: Priority damaged transport infrastructure is reconstructed Activity Result 1 Execution of construction works and commissioning of Start Date: 01.11.2015 (Atlas Activity ID) restored infrastructure End Date: 31.09.2017 Purpose Reconstruction of priority damaged transport infrastructure (roads and bridges) in the affected municipalities in order to maximize resilience to future floods and mitigate flooding risk in priority sensitive regions of the country. Description This activity will be implemented through a few interrelated stages, depending on the maturity of the existing technical documentation and its compliance with the “build back better” principles. These stages would include: a) further analysis of the existing recovery projects, in parallel with their execution, and identification of additional preventive measures; b) comprehensive review of new technical documentation prepared by the municipalities (e.g., Mogila); c) development and review of engineering designs for priority technical documentation for all other municipalities requiring assistance in this regard (e.g., Sveti Nikole, Konce and Novaci). The next stage of implementation will be focused on carrying out the necessary recovery/construction works which will be distributed across the project lifespan depending on the degree of maturity of the projects and the time needed to complete documentation and permitting procedures. The selection of the contractors for the execution of the infrastructure projects will be carried out in accordance with UNDP procurement procedures that will ensure transparency, competitiveness and best value for money.
Quality Criteria Quality Method Date of Assessment how/with what indicators the quality Means of verification. what method When will the of the activity result will be will be used to determine if quality assessment of quality be measured? criteria has been met? performed? Compliance with the Bill of Quantities The Supervising Engineer will verify The quality of the works Compliance with the “Build Back that the construction works are will be monitored Better” principle carried out as per the Bill of regularly by the Quantities, and are compliant with Supervising Engineer, the
the respective national standards. Project Manager and the Additional quality assurance of all Monitoring Officer. works and control of interim and Upon completion of the final payment certificates will be works, an “As Build provided by an independent Design” for each of the transport infrastructure expert construction project will (engineer) be prepared and verified by the Supervising Engineer
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OUTPUT 2: Lessons learnt and best practices are shared at national and local levels Activity Result 2 Knowledge sharing and public awareness raising Start Date: 01.11.2015 (Atlas Activity ID) End Date: 31.10.2017 Purpose The purpose of this activity is to increase the understanding and knowledge of the key national stakeholders about the “built back better” principle in reconstruction/recovery projects. Description Planned actions to produce the activity result. The project is expected to generate considerable information and knowledge from the practical implementation of contemporary approaches to recovering damaged infrastructure and enhancing its resilience to floods and other natural disasters. This will be shared through various national and international networks and at different events on topics related to infrastructure recovery, disaster risk reduction and flood risk management. In addition, meetings and public presentations on these topics will be organized to promote the “build back better” principle, achievements and lessons learned as well as introduce the public to the benefits of the newly restored infrastructure and its maintenance requirements. A systematic approach to communication and awareness-raising will be applied to mobilize stakeholders and resources and to create partnerships for the development and implementation of all recovery projects. Lessons learnt and guidance document for integrating the “build back better” concept into the engineering designs for the transport infrastructure will be prepared and shared with all relevant stakeholders in support of the replication/scaling-up efforts. Quality Criteria Quality Method Date of Assessment how/with what indicators the quality Means of verification. what method When will the of the activity result will be will be used to determine if quality assessment of quality be measured? criteria has been met? performed? Satisfaction of the affected Survey among the affected Survey Report at the end population/beneficiaries population/beneficiaries of the project implementation Quarterly update of the lessons Learnt Log Understanding of the key target Surveys/Questionnaires among the Report of the surveys at groups about the resilient key target audience the beginning, mid and infrastructure and floods at the end of the project implementation Quarterly update of the lessons Learnt Log Level of implementation of the Appropriate tools for measuring the Brief Report for the Visibility and Communication Plan and impact of the public implementation of the results achieved awareness/communication activities Visibility and will be used Communication Plan will be prepared after the first year of the project implementation and at the end of the project implementation period. Updated lessons Learnt
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Log at the end of the first year and at the end of the project implementation period.
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Annex III: Risk Log # Description Date Type Impact & Countermeasures / Owner Submitted, Last Update Status Identified Probability Mngt response updated by 1 Changes imposed September Political Probability by the political 2015 P = 3 UNDP will liaises with UNDP Programme Automatically situation and Impact multiple Project Manager recorded in elections at stakeholders, I = 4 Manager ATLAS national and local including
levels professionals from The upcoming different institutions extraordinary on central and local Parliamentarian elections levels so as to ensure
in April 2016, and the project regular local elections in implementation the first quarter of 2017 proceeds regardless might slow down the of political conditions dynamic of the project and election implementation and/or processes; cause delays in issuing of permits. 2 Insufficient September Strategic Probability UNDP in close UNDP Programme Automatically understanding of 2015 P = 3 collaboration with Project Manager recorded in the” build back the key partners will Impact Manager ATLAS better” principle make sure that Supervising among the I = 4 everyone recognizes Engineers stakeholders and understands the
The urge to complete the need to ensure high activities ASAP might quality of all project have potentially negative intervention that is impact on the quality of based on build back works and consequently better principle. on the reputation of all This will be done involved partners through series of (Government, EU and meetings with the UNDP) key project beneficiaries and
partners, as well as continuous public awareness building
The project team will
use the best practices and lessons learnt from other similar projects, especially the Floods Recovery project in Bosnia and Herzegovina The Supervision Engineers will closely monitor the implementation of the construction works and endure the expected high quality 3 Prolonged September Regulatory Probability From early on the UNDP Programme Automatically procedures for 2015 P = 2 project ream will Project Manager recorded in issuing permits closely liaise with the Impact Manager ATLAS and/ or licences key national I = 4 institution responsible for
Delays in issuing issuing
respective permits and/or permits/licenses to licenses may have ensure timely potentially negative completion of all consequences on the required procedures effectiveness and timeliness of the interventions. 4 Significant September Financial Probability UNDP will closely UNDP Programme Automatically fluctuation of the 2015 P = 3 monitor the project Project Manager recorded in US$/EURO budget and timely Impact Manager ATLAS
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exchange rate I = 4 inform the EU and Significant fluctuation of national partners if the exchange rate might problems caused by result in deficiency of fluctuation funding thus jeopardizing the implementation of planned project interventions
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