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M I N U T E S M I N U T E S of the BOARD OF REGENTS FOR THE OKLAHOMA AGRICULTURAL AND MECHANICAL COLLEGES for the September 13, 2019 Regular Board Meeting September 13, 2019 INDEX FOR THE MINUTES OF THE MEETING OF THE BOARD OF REGENTS FOR THE OKLAHOMA AGRICULTURAL AND MECHANICAL COLLEGES September 13, 2019 I. Items Pertaining to the Board of Regents for the Oklahoma A&M Colleges - Of Interest to All the Colleges Page Approval of Order of Business 1 Approval of regular minutes 1 Approval of special minutes 2 Announcement of next Board meeting 2 Approval of future Board meeting 2 Approval of 2020 Schedule of Regular Board Meetings 2 Attachment to this portion of the minutes (Order of Business and Agenda) 3-13 Fiscal Affairs and Plant Facilities Committee Report 172 Academic Affairs, Policy and Personnel Committee Report 172 Regents’ Steering Committee re: NEO A&M College Presidential Selection Process 172 Approval of Memorial Resolutions for Dr. Isabel Louise Keith Baker & Ronald Ray “Rusty” Martin 172 Revisions to Board Policy 1.17 – Requests by the Public for Information or to Present Matters to the Board 173 Revisions to Board Policy 3.13 – Extracurricular Use of Institutional Facilities, Areas or Media for the Purpose of Expression 173 Approval of Personnel Actions 174 Report by Chief Executive Officer 174 Report by General Counsel 174 Report by Chief Audit Executive 174 Adjournment 175 Attachments to this portion of the minutes 176-178 Signature Page 179 17 II. Business With the Colleges Page OKLAHOMA PANHANDLE STATE UNIVERSITY Opening Comments by President Faltyn 14 Approval of personnel actions 14 Equipment and construction services for the Anchor D Arena roof 14 Selection of an on-call architect to assist with a masterplan 15 Selection of an on-call architect to assist with renovation to Student Union 15 Approval to enter agreement with Capital Education 15-17 Attachment to this portion of the minutes 18-19 OPSU Agenda 20-56 Comments by Chairman Tucker Link Regarding the Passing of Boone Pickens 57 -i- September 13, 2019 II. Business With the Colleges (continued) Page CONNORS STATE COLLEGE Opening Comments by President Ramming 58 Adoption of Memorial Resolution for Dr. Frank C. Borovetz, Jr. 58 Approval of personnel actions 58 Academic Program Review Reports 58 Clinical affiliation agreement for fiscal year 2020 with Fresenius 59 CSC Agenda 60-117 NORTHEASTERN OKLAHOMA A&M COLLEGE Opening Comments by Interim President Dr. Mark Rasor 118 Approval of personnel actions 119 Student Support Services Grant 2019-2020 Allocation 119 Allied Jobs Program 2019-2020 Allocation 119 Adult Education & Family Literacy Grant 2019-2020 Allocation 119 Title III – Investing in Access and Success Grant 2019-2020 Allocation 119 Authorization to enter agreement with ComPsych Guidance Resources Worldwide 120 Request to hire contractors to complete repairs at the Carter House 120 NEO Agenda 121-140 LANGSTON UNIVERSITY Opening Comments by President Smith 141 Approval of personnel actions 141 Peace officer commission 141 Approval of Engagement Amendment with Deloitte & Touche LLP 142 Execution of three Memoranda of Understanding with OSU 142 USDA Grants Update 143 Ratification of interim approval to engage Belfor for emergency disaster and property recovery services 143 LU Agenda 144-153 OKLAHOMA STATE UNIVERSITY Opening remarks by President V. Burns Hargis 154 Presentation by Dr. Pam Ehlers, Director of OSU Career Services 154 Adoption of Memorial Resolutions (Thomas Bertenshaw & Ruth List) 155 Policy and Operational Procedures and Academic Affairs Request to change name of the Center for Veterinary Health Sciences back to the College of Veterinary Medicine 156 Approval of personnel actions 156 Approval of proposed new degrees and program modifications 157 Administration and Finance Approval of peace officer commissions 157 -ii- September 13, 2019 II. Business With the Colleges (continued) Page OKLAHOMA STATE UNIVERSITY (continued) Ratification of Interim Board approval granting authority for KOSU to renew lease with Hart Partners and make payments under the lease, of an estimated amount of $110,000 annually for a term of five years 157 Actions required to refund financed debt on capital projects 157 Actions required to finance potential new capital projects 157 Renewal of lease agreement between KOSU and City of Ponca City, Oklahoma 158 Naming of the new Center for Veterinary Health Sciences classroom building 158 Renaming of the Unmanned Systems Innovation Laboratory to Excelsior 158 Permission to withdraw approval to accept Gift-in-Kind donation of Karsten Creek Golf Course 158 Amendments to contributions plans 158 Enter into agreements with finalist benefit respondents 158 Approval to execute a contract for support services with OSU Research Foundation 158 Begin selection process for an architectural firm to assist OSU with the design and Construction of a Transportation Operation and Maintenance Facility (TOMF) 159 Begin selection process for a construction management firm to assist OSU with the design and Construction of a Transportation Operation and Maintenance Facility (TOMF) 159 Selection of construction management firm to assist OSU with design and construction of a new flight training center 159 Increase budget for spaces in the Legacy Plaza West Tower project 160 Approval of purchase requests 160 Attachment to this portion of the minutes 161-170 III. Public Comments 171 -iii- MINUTES OF THE MEETING OF THE BOARD OF REGENTS FOR THE OKLAHOMA AGRICULTURAL AND MECHANICAL COLLEGES SEPTEMBER 13, 2019 Notice of this meeting was filed with the Oklahoma Secretary of State on September 13, 2018. The Board of Regents for the Oklahoma Agricultural and Mechanical Colleges met in the Council Room, 412 Student Union, Oklahoma State University, Stillwater, Oklahoma, on September 13, 2019. Board members present: Mr. Tucker Link, Chairman; Mr. Rick Davis, Vice Chairman; Mr. Calvin Anthony; Mr. Douglas Burns; Mr. Jarold Callahan; Mr. Joe Hall; Dr. Trudy Milner; and Mrs. Lou Watkins. Absent: Mrs. Blayne Arthur. Others present: Mr. Jason Ramsey, Chief Executive Officer; Ms. Jessica Russell, Director of Public Policy; Mr. Steve Stephens, General Counsel; Ms. Michelle Finley, Chief Audit Executive; Ms. Kyla Eldridge, Executive Administrative Associate; and Ms. Nicole Nixon, Administrative Assistant. After the Chief Executive Officer announced a quorum was present and affirmed that all documents had been filed, the meeting was called to order at approximately 10:08 a.m. I. BOARD OF REGENTS’ BUSINESS A. Approval of Order of Business (The Order of Business and Agenda are collectively identified as Attachment A and attached to this portion of the minutes.) Regent Watkins moved and Regent Burns seconded to approve the Order of Business as presented. Those voting aye: Board Members Anthony, Burns, Callahan, Davis, Link, Milner, and Watkins. No: None. Abstentions: None. Absent: Arthur and Hall. The motion carried. B. Approval of Regular Minutes Regent Milner moved and Regent Callahan seconded to approve the minutes of the June 14, 2019 Regular Meeting of the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. 1 Board of Regents’ Business - 2 September 13, 2019 Those voting aye: Board Members Anthony, Burns, Callahan, Davis, Link, Milner, and Watkins. No: None. Abstentions: None. Absent: Arthur and Hall. The motion carried. C. Approval of Special Minutes Regent Anthony moved and Regent Watkins seconded to approve the minutes of the August 22-23, 2019 Special Meeting / Retreat Session of the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Those voting aye: Board Members Anthony, Burns, Callahan, Davis, Link, Milner, and Watkins. No: None. Abstentions: None. Absent: Arthur and Hall. The motion carried. D. Announcement of Next Board Meeting Chairman Link announced that the next Board meeting will be held on October 25, 2019, in the A.R. and Marylouise Tandy Building, OSU Center for Health Sciences, 1111 W. 17th Street, Tulsa, Oklahoma. E. Approval of Future Board Meeting Regent Anthony moved and Regent Callahan seconded to approve the meeting scheduled for December 6, 2019, in the Multipurpose Room, 142 School of Physical Therapy, Langston University, Langston, Oklahoma. Those voting aye: Board Members Anthony, Burns, Callahan, Davis, Link, Milner, and Watkins. No: None. Abstentions: None. Absent: Arthur and Hall. The motion carried. F. Approval of 2020 Schedule of Regular Board Meetings Regent Milner moved and Regent Anthony seconded to approve the 2020 Schedule of Regular Board Meetings as presented. Those voting aye: Board Members Anthony, Burns, Callahan, Davis, Link, Milner, and Watkins. No: None. Abstentions: None. Absent: Arthur and Hall. The motion carried. 2 MEETING OF THE A & M BOARD OF REGENTS ATTACHMENT A September 13, 2019 Council Room 412 Student Union Oklahoma State University Stillwater, Oklahoma ORDER OF BUSINESS REGULAR MEETING OF THE BOARD OF REGENTS FOR THE OKLAHOMA AGRICULTURAL AND MECHANICAL COLLEGES Secretary of State meeting notice was filed on September 13, 2018. Approval of Order of Business Approval of Minutes of Regular Board Meeting of June 14, 2019 Approval of Minutes of Special Board Meeting (Retreat/Study Session) of August 22-23, 2019 DATES OF NEXT REGULAR MEETINGS For Information Purposes Only: October 25, 2019 -- A.R. and Marylouise Tandy Building, OSU Center for Health Sciences, 1111 W. 17th St., Tulsa, Oklahoma For Consideration of Approval: December 6, 2019 -- Multipurpose Room, 142 School of
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