MINUTES OF CITY COUNCIL MEETING OF THE CITY OF BUENA PARK HELD JANUARY 12, 2016
Vol. 47 Pg. 162
CALL TO ORDER
The City Council met in a regular session on Tuesday, January 12, 2016, at 5 p. m., in the City Council Chamber of the Civic Center, 6650 Beach Boulevard, Buena Park, California, Mayor Smith presiding.
ROLL CALL
PRESENT: Berry, Brown, Swift, Vaughn, Smith ABSENT: None
Also present were: Jim Vanderpool, City Manager; Steven L. Dorsey, City Attorney; and Shalice Tilton, City Clerk.
INVOCATION
The invocation was led by Rabbi Lawrence Goldmark.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Joel Rosen, Director of Community Development.
PRESENTATIONS
Council Member Brown presented a fifteen year service award to Ruth Santos of the Community Development Department.
Council Member Berry presented a twenty -five year service award to Doug Brodowski of the Public Works Department.
Council Member Vaughn presented a proclamation for Korean -American Day to Brian Kim of the Korean -American Federation of Orange County.
The Beautification -Environmental Commission presented the following Holiday Decoration Award Winners:
First Place Maria & Kevin Smith 7345 Cherokee Cir.
Second Place Jerry & Connie Wold 7681 Haldor Place
Third Place Hector Solis, Sr. & Jr. 7690 Lantana Dr.
Assistant City Engineer David Jacobs introduced Sowmya Chandrasekhar, Transportation Planner for Iteris Engineering. Iteris provides traffic consulting services to the City.
ORAL COMMUNICATIONS
Mayor Smith announced that this is the time for the public to speak on any city -related issue and inquired if anyone present desired to speak. City Council Minutes January 12, 2016 Vol. 47 Pg. 163
Bev Harrison, representing Alzheimer's Orange County, presented the mission of the organization to provide services to 84, 000 residents affected by Alzheimer' s. Programs are free of charge for any Orange County resident, including helpline, support groups, family care, educational materials, workshops, physician outreach, and advocacy for legislation. For additional information visit www.alzoc.org.
There being no requests to speak, Mayor Smith closed oral communications.
CONSENT CALENDAR ( 1 - 7)
Mayor Smith announced that Consent Calendar Items 1 through 7 would be acted upon by one motion affirming the actions as recommended on the agenda and agenda bills submitted and inquired if anyone present desired to have any item removed for separate consideration. There being no requests for separate consideration the following action was taken:
MOTION: Berry SECOND: Swift AYES: Berry, Swift, Brown, Vaughn, Smith NOES: None
MOTION CARRIED that all actions recommended on Consent Calendar Items 1 through 7 be approved.
Minutes 1. APPROVAL OF MINUTES Meeting of November 24, 2015, 3: 30 p. m., November 24, 2015, 5 p. m., December 8, 2015, 3:30 p. m., December 8, 2015, 5 p. m.
Recommended Action: Approve.
APPROVED.
Finance 75 2. RESOLUTIONS APPROVING CLAIMS AND DEMANDS
Recommended Action: Adopt resolutions.
ADOPTED the following titled resolutions:
RESOLUTION NO 13354: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $4, 099, 828.67 DEMAND NOS. 375723 THROUGH 375896 CANCELLED NO. 375064 VOIDS SEE ATTACHED LIST
RESOLUTION NO 13355: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $ 38, 628. 80 DEMAND NOS. 375897 THROUGH 375909
RESOLUTION NO 13356: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $ 1, 466, 990. 56 DEMAND NOS. 375910 THROUGH 376179 CANCELLED NOS. 375866, 375867, AND 375908 VOIDS SEE ATTACHED LIST
RESOLUTION NO. 13357: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $675, 139. 07 COVERING REGULAR PAYROLL ENDING NOVEMBER 20, 2015
RESOLUTION NO. 13358: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $ 703, 702. 88 COVERING REGULAR PAYROLL ENDING DECEMBER 4, 2015 City Council Minutes January 12, 2016 Vol. 47 Pg. 164
RESOLUTION NO. 13359: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $ 24, 917. 78 COVERING RETIREE PAYROLL ENDING DECEMBER 31, 2015
RESOLUTION NO. 13360: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $661, 257. 81, COVERING REGULAR PAYROLL ENDING DECEMBER 18, 2015
Reports & Studies 129 3. TREASURER' S REPORT FOR THE MONTH OF NOVEMBER 2015 Reports on all investments including value, original purchase price, maturities, and a summary of cash by fund.
Recommended Action: Receive and file the reports.
Commendations 65 4. RESOLUTION HONORING AND COMMENDING LINDA LONG UPON HER RETIREMENT
Recommended Action: Adopt resolution.
RESOLUTION NO 13361: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, HONORING AND COMMENDING LINDA LONG ON HER RETIREMENT
APPROVED the recommended action.
Proclamations 119 5. PROCLAMATION FOR KOREAN -AMERICAN DAY
Recommended Action: Approve proclamation.
APPROVED the recommended action.
Contracts 70 C -2689 6. FINAL PAYMENT FOR THE 2013 -14 & 2014 -15 WHEELCHAIR RAMP AND FLAT CONCRETE PROJECT
Purpose: To issue final payment and file a Notice of Completion for the 2013 -14 & 2014 -15 Wheelchair Ramp and Flat Concrete Project.
Recommended Action: 1) Accept project as complete and ratify final payment to Golden State Constructors in the amount of $4, 037.50; and 2) Direct the City Clerk to file a Notice of Completion.
Records Destruction 171 7. RESOLUTION TO DESTROY SPECIFIED RECORDS AND DOCUMENTS NO LONGER REQUIRED IN THE POLICE DEPARTMENT'S PROFESSIONAL STANDARDS OFFICE Purpose: To destroy records no longer required or needed for any purpose and are occupying needed storage space in the Police Department' s Professional Standards Office.
Recommended Action: Adopt a resolution authorizing the destruction of certain records in the Police Department' s Professional Standards Office, which are more than five years old and are no longer required pursuant to statutory retention requirements.
RESOLUTION NO. 13362: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE POLICE DEPARTMENT City Council Minutes January 12, 2016 Vol. 47 Pg. 165
NEW BUSINESS ( 8 - 10)
Contracts 70 C -2778 C -2779 8. PROFESSIONAL SERVICES AGREEMENTS WITH VIEWPOINT GOVERNMENT SOLUTIONS, INC. FOR PERMITTING SOFTWARE Staff report by Joel W. Rosen, AICP, Director of Community Development
Purpose: To upgrade the City' s permitting system for increased efficiency, remote operation capabilities, and improved citizen access to meet the goals of the City of Buena Park 2015 -2017 Strategic Plan.
Recommended Action: 1) Approve an agreement with ViewPoint Government Solutions, Inc. ( "ViewPoint ")to provide permitting software set -up, data migration, training, and implementation for a one -time cost not to exceed $ 33, 000; 2) Approve an agreement with ViewPoint to provide permit software annual licensing and maintenance in an amount not to exceed $ 26, 000 annually for the first three years; 3) Authorize the City Manager and City Attorney to make any and all necessary, non -monetary changes to the agreement; and 4) Authorize the City Manager and City Clerk to execute the agreement.
MOTION: Berry SECOND: Brown AYES: Berry, Brown, Swift, Vaughn, Smith NOES: None
MOTION CARRIED to approve the recommended action.
PW Proj. 125 PW -817 Contracts 70 C -2780 Budgets 47 9. CONTRACT WITH LOS ANGELES ENGINEERING, INC. FOR THE BEACH BOULEVARD STREETSCAPE IMPROVEMENTS PROJECT —PHASE I : PROJECT "A" AND PROJECT " B" Staff report by Jim Biery, Director of Public Works
Purpose: To approve plans and specifications and to hire a contractor for the Beach Boulevard Streetscape Improvements Project " A" and Project " B ". This project will be funded by former Redevelopment Agency ( RDA) bond proceeds.
Recommended Action: 1) Adopt a resolution approving plans and specifications; 2) Award a contract to Los Angeles Engineering, Inc. in the amount of $ 1, 188, 166; 3) Authorize contingency funds in the amount of $118, 817 in the same purchase order; and 4) Authorize the City Manager and the City Clerk to execute the contract.
MOTION: Brown SECOND: Vaughn AYES: Brown, Vaughn, Berry, Swift, Smith NOES: None
MOTION CARRIED to approve the recommended action.
RESOLUTION NO. 13364: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK APPROVING PLANS AND SPECIFICATIONS FOR THE BEACH BOULEVARD STREETSCAPE IMPROVEMENTS PROJECT "A" AND PROJECT "B" IN SAID CITY.
Codes 64 10. ORDINANCE AMENDING REQUIREMENTS OF THE WATER EFFICIENT LANDSCAPING CHAPTER 13. 30 AND AMENDING TITLE 13 OF THE BUENA PARK MUNICIPAL CODE Staff report by Jim Biery, Director of Public Works
Purpose: To amend the requirements of Chapter 13. 30 Water Efficient Landscaping to implement changes imposed and required by the State of California Department of Water Resources that aim to conserve water due to the ongoing drought.
Recommended Action: 1) Approve an Ordinance amending the requirements of Chapter 13.30 Water Efficient Landscaping; and 2) Approve the Revised Guidelines for Implementation of the Ordinance. City Council Minutes January 12, 2016 Vol. 47 Pg. 166
MOTION: Berry SECOND: Vaughn AYES: Berry, Vaughn, Brown, Swift, Smith NOES: None
MOTION CARRIED to approve the recommended action and to ADOPT the following titled ordinance:
ORDINANCE NO. 1598: AN ORDINANCE OF THE CITY OF BUENA PARK, CALIFORNIA, AMENDING REQUIREMENTS OF THE WATER EFFICIENT LANDSCAPING CHAPTER 13.30, AND AMENDING TITLE 13 OF THE BUENA PARK MUNICIPAL CODE
CALL TO ORDER 6 P. M.
PUBLIC HEARING ( 11 - 13)
Codes 64 Master Plan 14.2 Zone Changes 14.5 11. PUBLIC HEARING — ORDINANCE FOR ZONE CHANGE NO. Z15 -002 FROM CM COMMERCIAL MANUFACTURING) TO GMU ( GENERAL MIXED USE) CONCERNING CONSTRUCTION OF AN 18 -UNIT CONDOMINIUM DEVELOPMENT AT 7069 TO 7071 THOMAS STREET Staff report by Monique Schwartz, Assistant Planner
Purpose: To adopt an ordinance for zone change to allow for construction of an 18 -unit condominium development, including site improvements.
Recommended Action: 1) Adopt an Ordinance approving Zone Change No. Z15 -002 from CM ( Commercial Manufacturing) to GMU ( General Mixed -Use) in conjunction with the construction of an 18 -unit condominium development at 7069 to 7071 Thomas Street.
Mayor Smith stated that this was the time and place for a public hearing to consider a zone change for construction of an 18 -unit Condominium Development at 7069 to 7071 Thomas Street and requested a staff report.
Ms. Schwartz gave an overview of the proposed development as outlined in the written staff report. The proposed development includes demolition of existing non -conforming uses and construction of an 18 -unit condominium development on an approximately 0. 78 -acre site located at 7069 to 7071 Thomas Street in the CM ( Commercial Manufacturing) zone. Because the zoning designation does not allow residential uses, it is necessary to change the zoning from CM ( Commercial Manufacturing) to GMU ( General Mixed -Use). The development project is an extension to the Aldea Walk development, previously approved under Development Agreement No. DA14 -005 and Tentative Tract Map No. 14 -006.
Mayor Smith opened the public hearing and inquired if anyone present desired to speak. There being no one desiring to speak, Mayor Smith closed the public hearing.
MOTION: Brown SECOND: Swift AYES: Brown, Swift, Berry, Vaughn, Smith NOES: None
MOTION CARRIED to approve the recommended action and ADOPT the following titled ordinance:
ORDINANCE NO. 1599: ZONE CHANGE NO. Z15 -002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BUENA PARK APPROVING ZONE CHANGE NO. Z15 -002 FROM CM ( COMMERCIAL MANUFACTURING) TO GMU GENERAL MIXED -USE) ON PROPERTY LOCATED AT 7069 TO 7071 THOMAS STREET WITHIN THE CITY OF BUENA PARK City Council Minutes January 12, 2016 Vol. 47 Pg. 167
Codes 64 Elections 74 12. PUBLIC HEARING — ORDINANCE ESTABLISHING FIVE DISTRICTS FOR ELECTION OF CITY COUNCIL MEMBERS AND RESOLUTION ADOPTING A CITY COUNCIL DISTRICT MAP Staff report by Shalice Tilton, City Clerk
Purpose: To hold a public hearing and receive comments ( 1) on changing the system for electing members of the City Council from an at -large system to an election by district and ( 2) on the proposed City Council district map.
Recommended Action: 1) Adopt an ordinance establishing a City Council district electoral system; and 2) Adopt a resolution establishing the boundaries of the five City Council districts.
Mayor Smith stated that this was the time and place for a public hearing to consider an ordinance establishing five districts for election of City Council Members.
City Clerk Tilton and Douglas Johnson, President of National Demographics Corporation gave an overview of the steps taken to draw voting districts as outlined in the written staff report. At its December 8, 2015, public hearing, the City Council selected its Preferred Map, which is a five -district map formerly identified as NDC 5.
Mayor Smith opened the public hearing and inquired if anyone present desired to speak.
Val Sadowinski, a 41 - year Buena Park resident commented that the NDC 5 district map ( the map that is proposed for adoption) is fatally flawed and bad for Buena Park. He favored the Coalition 3 map which is endorsed by the Latino and Korean communities and the community at large because it is equitable and balanced. He spoke in opposition to the NDC 5 district map because the Flower Tract is split between Districts 2 and 3; District 2 extends south of the 91 Freeway; a large apartment complex east of Knott Avenue is apportioned to District 5 ( instead of District 2) which is evidence of gerrymandering.
Marge Rollins, a resident since 1960 residing on El Verano Drive, favored a five district map, but expressed disappointment in the proposed map because it cuts into the neighborhood. She commented that those running for City Council office must represent the entire community without disparity or regard to ethnic background, and she encouraged integration of all ethnicities.
Charles Kim confirmed that the City Council must consider adjustments to the district boundaries after each Federal census. He commended the City on its redistricting process and supported the proposed plan, acknowledging that adjustments to the boundaries can be made after the 2020 Federal census.
There being no one further desiring to speak, Mayor Smith closed the public hearing.
At the request of City Attorney Dorsey, Mr. Johnson provided the following information to address concerns raised during the public hearings regarding gerrymandering and the Preferred Map.
Regarding the Preferred Map: District 2 extends below the 91 Freeway, but follows the major roads of Western Avenue, Stanton Avenue, and La Palma Avenue. This is in contrast to the Coalition 3 map, whose District 2 extends above Artesia Boulevard, which likely would raise concern with that neighborhood.
The apartment complex at Knott Avenue and Melrose Street is included in District 5 ( as opposed to District 2) because of population balancing, and it follows the Buena Park Elementary School District Trustee area lines. This is in contrast to the Coalition 3 map whose boundaries contain jogs, for example one boundary cuts out an apartment building by going through two parking lots and the alleyway. The Flower Tract west of Stanton Avenue is in District 2 and east of Stanton Avenue is in District 3. This was necessary due to population balancing. While it does not keep the entire neighborhood in one district, the boundary follows a major road, Stanton Avenue, and it gives the Flower Tract neighborhood two council representatives.
District 5 is compact and its northern border follows the major streets of La Palma Avenue, San Marino Drive ( a diagonal street), and Crescent Avenue. The boundary lines are drawn in a compact manner, following major roadways, such as Knott Avenue. City Council Minutes January 12, 2016 Vol. 47 Pg. 168
The boundary lines are easy to follow and understand, making it easier for voters to participate. The map achieves equal population balance and undisputable compliance with the Voting Rights Act. The map meets the concerns raised by Coalition letter. The map keeps communities of interest and neighborhoods together.
Council Member Brown commented that he initiated the districting process in advance of receiving a legal demand letter, stating he favors the five -district Council Preferred Map. Mr. Johnson commented that recently six other cities in the region received legal demand letters, and the City was wise to initiate the process on its own authority.
Mayor Smith commented that Coalition 3 map gerrymanders and breaks up the districts. He commented that the person who helped develop the Coalition 3 map resides in a district that was drawn to not include an incumbent. He favored the Preferred Map because it is the fairest and best choice available to avoid splitting neighborhoods.
Council Member Berry inquired about the motivation of non -residents to draw maps. Mr. Johnson responded it is typical because non -residents may own businesses in the City, have some stake in the City, or otherwise are interested in the districting process. He commented that ultimately the City Council selects the final map.
Council Member Berry thanked residents who actively participated and commented that the City has delivered on its goal of establishing districts. He added that the boundary lines can be fine tuned when they are redrawn and adjusted according to population growth after the next Federal census. Council Member Berry commented that he grew up in the Flower Tract, and the existing high school district boundaries divide the Flower Tract, so it is not a foreign idea of a district boundary line splitting the Flower Tract.
Council Member Vaughn commented that establishing voting boundaries does not change the City Council' s accountability to all residents, and the City Council must continue to work together, without regard to districts.
City Manager commended City Clerk Tilton as the staff lead for the project.
MOTION CARRIED to ADOPT the following titled ordinance and to ADOPT the following titled resolution:
ORDINANCE NO. 1600: AN ORDINANCE OF THE CITY OF BUENA PARK, CALIFORNIA, ESTABLISHING FIVE CITY COUNCIL DISTRICTS FOR A BY- DISTRICT ELECTORAL SYSTEM AND CERTAIN RELATED MATTERS
RESOLUTION NO. 13363: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, ADOPTING A MAP OF FIVE CITY COUNCIL DISTRICTS FOR A BY- DISTRICT ELECTORAL SYSTEM
Codes 64 Zone Changes 14. 5 Licenses & Permits 96 13. PUBLIC HEARING — ORDINANCES REVISING BUSINESS LICENSE REGULATIONS APPLICABLE TO MASSAGE SERVICES AND BUSINESSES BY AMENDING TITLE 5 AND REVISING ZONING STANDARDS FOR MASSAGE ESTABLISHMENTS BY AMENDING TITLE 19 OF THE BUENA PARK MUNICIPAL CODE Staff report by Jay Saltzberg, Planning Manager
Purpose: To establish new facility, operational, and sanitation requirements as well as zoning regulations for massage establishments.
Recommended Action: 1) Adopt an ordinance revising regulations for massage services and businesses by amending Title 5 of the Buena Park Municipal Code; and 2) Adopt an ordinance revising zoning standards for massage establishments by amending Title 19 of the Buena Park Municipal Code.
Mayor Smith stated that this was the time and place for a public hearing to consider business license regulations applicable to massage services and businesses. City Council Minutes January 12, 2016 Vol. 47 Pg. 169
Mr. Saltzberg reviewed the proposed ordinances revising regulations for massage services and businesses and revising zoning standards for massage establishments as outlined in the written staff report. The proposed business license amendments regulate massage therapists and massage establishments in the interest of the public health, safety, and welfare. The amendment relies upon the State certification process of the California Massage Therapy Council, and provides certain minimum standards for the operation of massage establishments, their managing employees, and massage therapists and practitioners. The proposed new zoning regulations ( Title 19) for massage establishments provide definition, entitlement, and location requirements. Existing permitted massage establishments operating in a zone where they are no longer automatically permitted must be discontinued or relocate and obtain a conditional use permit within five years of the effective date of the Ordinance. On December 16, 2015, the Planning Commission recommended ( 7 -0) the revised Title 19 zoning regulations for approval by the Council.
Mayor Smith opened the public hearing and inquired if anyone present desired to speak.
Rod Williams supported the City regulating massage services and businesses. He commended the City of its moratorium on massage establishments.
There being no one desiring to speak, Mayor Smith closed the public hearing.
MOTION CARRIED to ADOPT the following titled ordinances:
ORDINANCE NO. 1601: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BUENA PARK REVISING REGULATIONS APPLICABLE TO MASSAGE SERVICES AND BUSINESSES, AND AMENDING TITLE 5 OF THE BUENA PARK MUNICIPAL CODE
ORDINANCE NO. 1602: TEXT AMENDMENT NO. C15 -001 AN ORDINANCE OF THE CITY OF BUENA PARK REVISING ZONING STANDARDS FOR MASSAGE ESTABLISHMENTS, AND AMENDING TITLE 19 OF THE BUENA PARK MUNICIPAL CODE
MAYOR/ CITY COUNCIL REPORTS
Council Member Vaughn reported on the following: December 11 Giving Children Hope Event for Needy Families December 12 Sears Shopping Spree Event for Needy Children December 19 Buena Park School District Education Foundation Event Providing New Mattresses to Needy Families December 19 Buena Park Coordinating Council Event for Needy Families; she thanked Rock and Brews for providing 200 frozen chickens. December 21 Homelessness Ad Hoc Committee December 22 Arirang Festival Committee Event January 11 Buena Park High School District —School Board Month Presentation
Council Member Brown reported on the following: December 18 Metrolink Board Meeting December 22 Arirang Festival Committee Event January 7 Southern California Association of Governments Economic Summit January 11 Orange County Council of Governments Executive Management Committee
Mayor Pro Tem Swift reported on the following: Buena Park Education Committee Regarding El Nino Preparation January 7 My Gym Grand Opening at the Buena Park Mali OCFA Executive Committee Special Meeting January 11 Fullerton Joint Union High School District Citizen Bond Oversight Committee Meeting
Mayor Smith reported on the following: December 12 Sears Shopping Spree Event for Needy Children 102nd December 23 Birthday for Mary Hicks January 6 Orange County Sanitation District Committee January 7 My Gym Grand Opening at the Buena Park Mall January 7 Rock and Brews Restaurant Event City Council Minutes January 12, 2016 Vol. 47 Pg. 170
CITY MANAGER REPORT
City Manager Vanderpool reported on the following: State of the City presentation to be held February 3, 2016, 11: 30 a. m., Knott' s Berry Farm Hotel. This year's theme is " It's a Beautiful Day."
RECESS
Mayor Smith recessed the meeting at 6: 59 p. m. and announced the meeting would be reconvened in the Main Conference Room for study session. The meeting was reconvened at 7: 18 p. m.
STUDY SESSION ( 14 - 22) ( Adjourn to Conference Room)
14. DISCUSSION AND DIRECTION REGARDING THE 800 MHZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM ( CCCS) COUNTY INFRASTRUCTURE BACKBONE FINANCING Report by Aaron France, Assistant to the City Manager
Mr. France reported that County of Orange will provide a financing participation agreement that allows the City to join other agencies in financing its backbone portion of the 800 MHz Countywide Coordinated Communications System ( CCCS). The City' s estimated cost for the infrastructure backbone upgrade is $ 753,679. The infrastructure backbone does not include the console and radio equipment, estimated to be $ 2. 1 million.
Following discussion, Council gave staff direction to proceed with the necessary steps to enter into a financing agreement between the County of Orange and participating cities at an estimated total financing cost to the City of $985, 133 over a 15 year period. The City Council requested confirmation on financing terms including the interest rate and if there is a pre- payment penalty.
14A. DISCUSSION AND DIRECTION ON THE PARK -IN -LIEU FUND BALANCE AND PRIORITIZING FUTURE PARK PROJECTS Report by Jim Vanderpool, City Manager
The City Council reviewed the status of the Park -in -Lieu Fund Balance. The City has designated $ 1. 697 million for major projects including Playground Equipment at Boisseranc Park, Ehlers Event Center Exterior Renovations, Liberty Hall Renovations, and a Pedestrian Gate at the New Community Center. The current undesignated fund balance is $ 1. 736 million, and the City anticipates additional revenues for Fiscal Year 2016 -17 to be $ 3. 8 million for a total projected undesignated balance of $5.536 million. Some of the upcoming identified park projects not included in the budget are the Larwin Park Master Plan and the Edison Right -of- Way Walking Paths. Additionally there are conceptual ideas raised by individual council members regarding renovation and /or relocation of the Woman' s Club, historical preservation of properties, formation of an historic district, and relocation of Knott' s Berry Farm' s House of Reflections church.
Following discussion, the report was received and filed. It was clarified that Park -In -Lieu Funds are needed for upgrading and replacing existing park infrastructure as well as for identified future projects such as the Larwin Park Master Plan and the Edison Right -of -Way Trail Project.
15. DISCUSSION AND DIRECTION REGARDING THE DRAFT LARWIN PARK MASTER PLAN Report by Jim Biery, Director of Public Works, and Craig Sensenbach, Associate Landscape Architect for RJM Design Group
Mr. Biery and Mr. Sensenbach presented the preliminary conceptual plan and preliminary cost estimate for Larwin Park improvements. The conceptual plan was developed after holding two community workshops and identifying residents' priorities. The priorities include parking off Ball Road, a walking trail, fitness stations, a new clubhouse /community building, shade structures, contiguous playground /tot lot improvements, a spray play area, a taller perimeter wall, improved perimeter lighting, a resurfaced and lighted basketball court, and upgraded landscaping. If City Council Minutes January 12, 2016 Vol. 47 Pg. 171
constructed as proposed, implementation of the Larwin Park Master Plan would cost approximately $6. 2 million dollars, excluding the cost for civil, building, landscape, irrigation, and electrical design services. There are no funds budgeted for this purpose in the current budget.
During discussion, the City Council expressed its desire to make major improvements to the park, but raised concern about funding and the limited Park -In -Lieu Funds. The City Council favored a phased project, with the first phase addressing deferred maintenance items, playground /tot lot areas, and public safety issues. The City Council generally favored giving higher priority to the Ball Road parking lot and new bathrooms, with lesser priority to the clubhouse replacement because of vandalism and limited use.
Following discussion, the City Council directed staff to bring back a phased plan for the Larwin Park Improvement Project with Phase 1 not to exceed $ 2 million and to include tot lot improvements and a review by the Police Chief.
16. REVIEW OF CITY COUNCIL PROTOCOLS INCLUDING DISCUSSION OF NEW POLICIES RELATED TO COMMITTEE APPOINTMENTS, TRAVEL, HOSTING EVENTS, AND TELECONFERENCING Report by Shalice Tilton, City Clerk
This item was removed for the agenda and scheduled for a future meeting.
17. CITY COUNCIL APPOINTMENTS TO OUTSIDE BOARDS AND COMMITTEES Report by Shalice Tilton, City Clerk
CITY COMMITTEES OUTSIDE COMMITTEES
STEVE BERRY Buena Park Foundation Santa Ana River Flood Prot. (Alt.) Oversight Board
ART BROWN Buena Park Foundation Santa Ana River Flood Prot.
FRED SMITH Buena Park Foundation Orange County Sanitation District Oversight Board ( San District Appt.)
BETH SWIFT Buena Park Foundation Orange County Fire Authority Interjur. Planning Forum GMA # 1 ( Alt.) Interjur. Planning Forum GMA #2 ( Alt.)
VIRGINIA VAUGHN Buena Park Foundation OC San District ( Alt.) Interjur. Planning Forum GMA # 1 Interjur. Planning Forum GMA #2
18. CITY COUNCIL APPOINTMENTS AS LIAISONS TO CITY COMMISSIONS Report by Shalice Tilton, City Clerk
The following appointments were made for City Council Liaisons to City Commissions per Policy Statement No. 28:
Beautification -Environmental Commission Council Member Berry Citizen Advisory Committee Council Member Berry Fine Arts Commission Council Member Vaughn Park and Recreation Commission Mayor Smith Planning Commission Mayor Pro Tem Swift Senior Commission Council Member Vaughn Traffic & Transportation Commission Council Member Brown
19. CITY COUNCIL CALENDAR
The following items were calendared for future discussion:
Exterior Renovation of Ehlers Event Center to Include Terrace Concrete ( Berry) City Entrance Monument Signs Replacement ( Berry) City -Owned Electric Charging Station and Hydrogen Fuel Station —Grant Funded ( Vaughn) City Council Minutes January 12, 2016 Vol. 47 Pg. 172
20. CITY COUNCIL REPORT
No report.
21. CITY MANAGER REPORT
City Manager Vanderpool reported on the following:
The Source has moved its administrative offices out of the city -owned Tarbell building and into its new office building. The City will be entering to negotiations with Knott' s Berry Farm on the disposition of the city -owned property on Stanton Avenue.
Realignment of roles in the Economic Development Department.
22. COMMISSION /COMMITTEE APPOINTMENTS /REMOVALS
No report.
ADJOURNMENT
There being no further business, Mayor Smith adjourned the meeting at 8: 35 p. m. to Tuesday, January 26, 2016, at 3: 30 p. m. The regular meeting will begin at 5 p. m.
ATTEST:
eia: City Clerk