2010 Spring Board Meeting April 11, 2010
Southern District ITE Portsmouth, VA 2010 2010 Spring Board Meeting April 11, 2010
Agenda
Southern District ITE Portsmouth, VA 2010
SDITE 2010 ANNUAL BOARD MEETING RENAISSANCE PORTSMOUTH HOTEL & WATERFRONT CONFERENCE CENTER PORTSMOUTH, VIRGINIA
APRIL 11, 2010 (3:00 PM to 5:30 PM) AMPHITHEATER
I. Call to Order
II. Agenda Review and Self Introductions
III. Tribute to Deceased Members
IV. Approval of Minutes from 2009 Winter Board Meeting (T. White)
V. District Officer Reports A. President Westmoreland * D. Past President Mohammadi B. Vice-President T. White E. International Director Stammer * (Financial Report) C. Secretary-Treasurer B. White
VI. District Committee Reports A. Annual Meeting / Local Arrangements Update (Tynch/Yorks/Foster) B. Audit (B. White) C. Awards (Kinton) * D. Education/Student Chapters (Damron) * E. Historical Records (Stammer) F. Membership (T. White) * G. Nominations (Hanchey) * H. Tellers (Hanchey) I. Publications (Hammond) J. Student Scholarship Traffic Bowl (Foster) K. Strategic Planning (Seymour) * (Leadership Development, Technical Knowledge, Workforce Development, Annual Meetings. and Information Communications and Outreach Teams)
VII. Other District Reports A. ABD Report (Stewart) B. SDITE Budget Review Committee (T. White) * C. “The Connector” (Snow) D. Student Chapter Webcasts (Walker) E. State DOT Involvement in ITE (Westmoreland) F. Section Scholarship Program Best Practices (Hanchey)
VIII. Section Reports (from District Reps. - 3 minutes each – cover top 3 items) A. Alabama (Reeves/Holladay) * B. Deep South (Fulton) * C. Georgia (Long/Strickland) * D. Kentucky (Walker) * E. North Carolina (McDonald/Privette/Lacy/Dalton) * F. South Carolina (Davis) * G. Tennessee (Bottoms/Dougherty) *
H. Virginia (Cashman/Brown) *
IX. Future Annual Meetings A. 2011 in Lafayette, LA (4/10/11 – 4/13/11 – Hilton Lafayette – Smith/Tramel) B. 2012 in Lexington, KY (4/15/12 – 4/18/12 – Hilton Lexington Downtown – Scott Walker) C. 2013 in Charlotte, NC (Scott Putnam) D. 2014 in Georgia (Long/Strickland) E. 2015 in Mississippi (Fulton) F. 2016 in Tennessee (Bottoms/Dougherty)
X. International ITE Report and Vice Presidential Candidates’ Comments
XI. Old Business A. District Administrator Responsibilities (Westmoreland) B. Operations Manual Update (Hanchey) C. Website Update (Reese) D. SDITE Traffic Bowl Team Support - ITE Annual Meeting, Vancouver (Damron)
XII. New Business A. Resolution of Appreciation – LAC (T. White) B. Resolution of Appreciation – ABD (T. White) C. Resolution of Appreciation – Consultants (T. White) D. Establish New Student Chapter at University of Alabama (Damron/Holladay/Jones) E. Date of Year-End Board Meeting in Lexington, KY (12/5/10 – 12/6/10 – Walker) F. SDITE Non-Profit Exploration (Hanchey) G. HelmsBriscoe Presentation (Pionke/Mark Rosendahl) H. Other New Business
XIII. Announcements
XIV. Adjournment
Note: (*) Written report required 2010 Spring Board Meeting April 11, 2010
Minutes from Previous Board Meeting
Southern District ITE Portsmouth, VA 2010
Southern District ITE (SDITE) Winter Board Meeting Minutes Lafayette, Louisiana Sunday, December 13, 2009
I. Call to Order a. The meeting was called to order by President Karen Mohammadi at 4:12 PM. II. Agenda Review and Self Introductions a. President Karen Mohammadi reviewed the agenda with everyone and then each person in attendance introduced themselves. III. Other Introductory Issues a. Travel cost is a big issue with members. b. Hibbett Neel to provide some ideas for members. IV. Section Reports a. Alabama Section - Doug Caudle 1. 149 members including 46 affiliates and 3 retired 2. Proud of annual meeting in Gulf Shores during the second full week of June 3. Service project - SALTEENS – Saving Alabama Teens – safe driving seminar for teens (80 teenage drivers) 4. 2 student chapters – no Chapter at Alabama Auburn University of Alabama Birmingham 5. Scholarship $>133,000 – 2 awards $6,750 6. Bass tournament raised $900 7. Enjoyed having everyone in Birmingham for 2009 SDITE meeting 8. We are happy that Becky was elected to be SDITE Secretary Treasurer
b. Deep South Section - Jonathan Kiser 1. Discussion after Alabama about their success with scholarship program 2. 3 meetings throughout year – Winter, Summer, Fall (New Orleans) 3. Joint meeting with Alabama in 2009 4. General funds $19k 5. 6 scholarships - $3,500 6. MS State won Traffic Bowl 7. 2nd place in 2009 SDITE Traffic Bowl 8. Members making presentations at MS State and MSU 9. Try to help Jackson State to establish a student section 10. MS State at Lafayette is the largest student section 11. Trying to encourage LSU to reactivate their student chapter
c. Georgia Section - Todd Long
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1. Three newsletters represent the annual report 2. Started a mentoring program this fall a. 6 mentors / 6 protegees – meet once a month as a group for 2 hours – meet once a month one-on-one b. Topics – dealing with media, proper etiquette 3. SDITE Leadership Training – 12 people going through program – absolute success 4. Hosted a technical seminar in Augusta with South Carolina with 50 people 5. Successful monthly meetings 6. Scott Mohler has been President this year and has done an outstanding job
d. Kentucky Section - Jeff Moore 1. 156 members – most are from private sector 2. Looked at officers’ terms – Vice President and Treasurer position combined into a three year term 3. Involved in legislative activities – Mitch McConnel from Kentucky encouraging more dollars to be used for infrastructure 4. Four meetings this year 5. Trying to engage new traffic engineers at DOT 6. Hosted 4 webinar workshops to entice more involvement from the DOT – access management, sign reflectivity, safety – partner with VSPE and APWA sections
e. North Carolina Section - Dale Privette, Troy Peoples 1. Section annual meeting hosted with the MPO conference in Raleigh in November 2. Scholarship program included changes – wanted to change the date that the scholarships were given to students so they would have them at school 3. Program is so strong so that they increased the scholarship levels 4. UNC Charlotte, trying to get a student section started 5. 90 new members in 2009 thanks to membership committee 6. Strong traffic engineering council – webinars attended by over 200 people 7. Raised $10k due to Casino Night and silent auction
f. South Carolina Section - Jeff Davis 1. Section is very active in large part to Past President of Jae Maddox 2. two meetings held at USC and South Carolina State (on campus) 3. Hosted a vendor day – ABD members met with Section members 4. School outreach program is active 5. International ITE award for newsletter of their size 6. three student chapters – Clemson has been successful, SC State growing program, and USC – no student chapter at Citadel 7. Awarded three scholarships – 1 Citadel and 2 Clemson 8. Jae Maddox put a nice history of the Section together since 1953
g. Tennessee Section - Jeff Hammond
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1. Four quarterly meetings – trying to partner with other Sections – will be partnering with Kentucky in Bowling Green 2. Membership numbers increased slightly 3. Good attendance from Tennessee at Birmingham 4. Special thanks to Bill Seymour and Richard Atkins for helping with Annual meeting where they presented a sneak peak of leadership training materials 5. Financial situation is strong – auction raised a very amounts 6. Offered a year-to-year scholarship – one offered this year on behalf of TDOT – 4 scholarships (one specifically to students not offered every year)
h. Virginia Section - Bill Cashman 1. Approximately 400 members 2. $50k annual budget 3. Three continuing education courses offered using a safety grant from DMV 4. Two established student chapters – UVA and VA Tech 5. Old Dominion is starting a new student chapter in 2010 6. Scholarship fund – will be awarding 3 scholarships 7. Three meetings annually 8. Tough to get VDOT involved due to budget cuts 9. Traffic bowl – UVA won this year
V. Open Discussion a. Any sections trying to do things to help boost membership other than webinars? 1. Virginia – schedule meetings throughout the state with speakers from that part of the state since overnight travel is very difficult 2. Deep South – New Orleans meeting – membership is not a reimbursable expense – attending meeting is a reimbursable expense 3. Tennessee – as meetings move throughout the state – much more local participation – DOT spread into 4 regions – more people attend when the meeting is close to them 4. North Carolina – tried to get different DOT staff involved in presentations
b. Student scholarships – are undergraduates, graduates, or both eligible? 1. Alabama – only juniors and seniors are eligible for scholarships – covers the entire year for each student 2. Georgia – several scholarships go to students who have already enrolled in Transportation Engineers of the Future – goal to get undergraduates to go to graduate school – 2 students involved in program at a time – $15k per year (commit to work for GDOT for 3 years) – trying to start a new program called Environmental Engineers of the Future 3. South Carolina – focus on undergraduates to help them 4. Virginia – no policy – tend to focus on undergraduates 5. Tennessee – focus on graduates
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c. ABD Jeff - Temple 1. Spoke to Jim Stewart and Tommy Lee 2. Pleased with turn out at Birmingham 3. Looking forward to meeting in Portsmouth
d. Future Annual Meetings 1. 2010 Portsmouth, VA - John Yorks a. April 11-14 b. Room rates $139 night c. Expecting $250 registration cost for early
2. 2011 Lafayette, LA - Tony Trammel a. Committee met last week b. Negotiated contract with hotel last week – took 6 months c. April 10-13, 2011 d. Room rate $132 e. Rough draft budget is being assembled f. ABD – in discussions with Vermillian (Acadian) for event g. Bring crayfish appetite h. Cajun music will be on display i. Spouse programs are under development
3. 2012 Lexington - Scott Walker a. Draft contract for review by Cindy and ITE – Hilton b. April 15-18, 2012 c. Covington will be a joint meeting with adjacent District in 2012
4. 2013 Charlotte - Troy Peoples a. City of Charlotte b. Largest urban area in NC c. NASCAR Hall of Fame will be open by then d. Try to centrally locate it within the city e. Have not pinned down a hotel sight yet f. Will coincide with NCSITE 50th anniversary
5. 2014 Georgia - Todd Long a. Keith Strickland and Todd Long are co-chairs b. Were going to hold it Jeckyll Island – redevelopment is not going to occur c. Next options called Callaway Gardens d. April 13? - Easter is on April 20
6. 2015 Mississippi
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a. No planning at this time
e. Leadership Development Program Update – Jim Westmoreland 1. Bill Seymour, Richard Atkins, Brent McKinney, Dan Turner, David Low, John Edwards, Jim Westmoreland
2. Copy of Leadership Handbook distributed
3. Background a. Two surveys distributed to the membership b. Develop two modules - Mentoring - Effective meetings c. Piloted the training program with Georgia Section – sponsored by both SDITE and GASITE ($2k provided by both organizations) d. Developed around the needs of the members e. Focused on results – implementation and evaluation f. Pilot with TSITE and members in the Triad of North Carolina g. Equip members to become leaders in the transportation profession – goal h. Our approach to training - Developed advanced reading materials - Engaging questions and discussions - Sharing experiences and lessons learned - Overview of key info - Encourage participants to take action and evaluate their leadership effectiveness
4. What’s included? a. 6 leadership modules - Developing leaders - Positive change - Demonstrating character b. Eight Core Practice Modules - Building relationships with elected officials - Building relationships with peers - Developing vision and action plans - Mentoring employees - Evaluating leadership effectiveness - Effective leadership communications
5. Feedback from the program a. Top three features - Inspiring, motivational, relevant
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b. Interaction with peers, interaction with ITE leadership
6. Top three things to make it successful a. Organize accountability b. Each section needs a champion c. Speakers d. Most effective leadership training e. Leadership training is sorely lacking
7. Currently aware of interest in Alabama, Virginia, and North Carolina
8. How to move forward? a. Develop a marketing and implementation plan b. Work through District Administrator c. Plan to make a recommendation to the Board tomorrow to keep this training program going
Meeting adjourned at 6:20 PM
Southern District ITE (SDITE) Winter Board Meeting Minutes Lafayette, Louisiana Monday, December 14, 2009 I. Call to Order a. Meeting was called to order at 7:45 AM by President Karen Mohammadi b. Phone call was set up to allow remote meeting attendees to join us
II. Approval of Board meeting minutes a. Page 7, there needs to be a correction Jeff Moore is from Kentucky – Should be Jeff Davis b. Change the location of the ABD function c. Motion to approve by Jim Westmoreland d. Seconded by Bob Mabry
III. Officer Reports a. President – Karen Mohammadi 1. Organization is such a well-oiled machine 2. Pleasure to serve 3. Advancing new ideas and new thoughts 4. Improve communication between officers through monthly conference call a. Discussed issues as they were came up b. Learn from each other and from people who have been on the Board for multiple years 5. Accomplishments a. Wonderful meeting in Birmingham Page | 6
b. New educator award – applied for an International program c. Update of Operations Manual d. Update of the website e. New student section with one new one on the way f. Leadership training g. Traffic bowl transition h. New logo i. New administrator position j. Hibbett Neel running as Vice President – embassador for SDITE k. Make first time visitors feel comfortable 6. Structure to strategic planning? a. 1/3 of the board is committed to strategic planning
b. Vice-President – Jim Westmoreland – no report 1. Need to prepare a letter from the SDITE Board to share our stance on the International Traffic Bowl
c. Secretary-Treasurer – Tim White 1. Budget report 2. Establishing budget priorities will be key 3. Dues increases possibility? Increase the due 10% by the Board – a larger increase must be approved by the full membership. 4. Addressed key budget issues both on the income and expense side 5. Action Item: Investigate how much the dues to can be increased 6. Other sponsorship opportunities at the Traffic Bowl? 7. Dyan: Student poster sessions at International – no funding included in the budget 8. Bob: District needs to step up to the plate, because the students are important 9. Possibility of using the Temple Scholarship to send students to International 10. This year we are $12k over budget 11. Need to look long-term at sustained programs such as the Traffic Bowl to make sure that we find ways to fund these programs
d. Past President – Craig Hanchey 1. Redo the Operations Manual 2. Need to include a section on electronic voting by coordinating with new website company
e. ITE Representative – Bob Stammer see report 1. Strategic planning is a major theme – not sure that international has developed a strong theme a. Struggling with a way to present it in an understandable way b. Workforce development 2. Membership and services need 70 people to pay a. Sent out dues notices earlier b. Pushed people to pay earlier
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c. In Aug, we were 3% ahead – 70 people behind 3. Services a. 2 council free memberships 4. Finances a. Budget - $8M b. Targeted reserve of 75% - $6 M – 80% reserve used in 1980s c. Spend surplus in down years d. Shortfall in 2009 is $500k e. Shortfall projection in 2010 is $388k f. 6 positions have been reduced g. New publications – revenue generator h. Meetings continue to lose money – rethink Technical and Annual meetings i. Savannah meeting will be on Sustainability j. Need to adjust the financial exposure especially k. No dues increase for 2010
5. Publications a. Projected new publications for 2010 – look at report for names b. Basic transportation text – out in 2010? 6. Headquarters a. Move into the Army Navy building (2 blocks from White House) – new location b. Sign lease for 15 years c. Bigger conference room 7. Next year is the 80th anniversary of ITE 8. Traffic Bowl a. Will happen in Vancouver b. 10 districts in ITE c. Possible sponsorships d. Could universities provide travel expenses as well? e. Need to be resourceful – students will find a way f. Provide incentive from SDITE – not fund the whole price g. Want Tommy to be the MC possibly h. Reference text? Canadian resources? i. Bob represents SDITE on Traffic Bowl Task Force 9. Council involvement is important 10. Encourage people to be involved 11. Awards at ITE last year – SDITE was well represented 12. Three meetings attended by Bob each year 13. Troy Peoples will be Vice Presidential candidate – SDITE is proud of two nominees in a row 14. Will be a write-in candidate from the Western District 15. Need help from Sections a. Need to know when Section Meetings are happening
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b. Goal – visit each section at least once over three-year term c. Need copies of newsletters - Tennessee and Kentucky now sending newsletters
f. International Vice Presidential Candidate - Troy Peoples 1. Many rules for where presentations can be made 2. District – personal discussions are allowed, but no other presentations can be made 3. NCSITE – can make presentation at home Section 4. Friends of the campaign can help at each level 5. 4 days at the meeting was challenging – grueling process 6. Thanks for Karen’s kind words
g. 2010 Annual meeting John Yorks 1. Meeting registration form – early registration until March 1 2. Renaissance Hotel - $139 per night 3. Budget $92k expenses / $250 early registration / $170 early spouses 4. ABD – abbreviated harbor tour / trip to Nauticus Museum 5. Golf registration ends March 13 6. Technical tour a. Light rail project close to being open - Ride on the trains for light rail b. Modeling and simulation center tour c. Tour of Traffic Operations Cener
IV. Committee Reports
a. Annual Meeting Statistics 1. 373 registrants – substantially more than what we budgeted for – walk-in registration 2. $4,646.85 check given to Tim as profit from the meeting 3. Paypal fee is 3% per person figured in as an expense of the meeting 4. Walk-in registrations were also able to be done with Paypal
b. Audit Committee – no report
c. Awards Committee – Craig Hanchey for Colin Kinton 1. Colin Kinton soliciting comments from Section Representatives 2. Encourage Sections to submit for awards
d. Historical Committee – Bob Stammer 1. Starts in 1960s and ends in 1990s
e. Membership Committee – Tim White 1. No written report – membership down 2%
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f. Nominations – Craig Hanchey 1. Craig in contact with all Section presidents 2. Obtained two names so far 3. Should have a slate of candidates soon
g. Strategic Plan – Bill Seymour 1. Major Accomplishments a. Website update total b. Student member survey conducted c. Leadership oversight team formed and presented trained – total of 14 training modules developed - Conducted pilot training sessions - Richard Atkins has spearheaded this effort d. Draft update of the 2010 strategic plan e. 5 goal areas - Strategic plan update – final draft (anything in yellow is a suggested review – anything in red included in Jim’s goals for 2010) - Marketing leadership development training to get training out to sections - Update of the LAC manual – maintaining the manual on the website - New tri-fold of Plan will be submitted at Annual meeting 2. Move to accept the update the Strategic Plan update by Bill Seymour 3. Seconded by Bob Stammer 4. Motion approved 5. Karen: Thanks to Bill for assistance with spearheading this effort
h. Highlights of IC&O activities – John Van Winkle 1. SDITE Vice President assigned duty of coordinating with Website upgrades (needs to one person) – possibly district administrator? 2. Encourage all sections to develop email distribution lists 3. Operations manual needs to be reflect the achievements of the IC&O including electronic balloting 4. Ask sections to mentor young members to achieve leadership positions 5. Important that we update the website – need someone in charge of coordinating updates that is accountable 6. Email addresses – meeting notices, training opportunities, and general information 7. See value of having young members take an active role in leadership – commit to it as a District to spread the work around 8. New website should be up and running by the Annual Meeting 9. Craig: need to figure out electronic voting to be documented in Ops Manual
i. SPAM Committee – Cindy Pionke 1. Looking at ways to increase attendance on Wednesday morning a. Public sector cannot get approval for Wednesday if Tuesday night is not available
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b. Possibly include a survey with registration to find out member preference for Wed c. Possibly include professional development at a different time of the meeting
j. Newsletter Committee – Jeff Hammond 1. 3 newsletters 2. Looking at draft strategic plan – quarterly email news bulletins 3. Timing of receiving material – Late December, Late March, Early Fall 4. NEED TO SEND JEFF BUDGET Information
k. Workforce Development Committee 1. ½ day leadership training at Portsmouth meeting 2. Bulk of committee’s work has been focused around developing a survey for students – response rate has been great
l. Student Activities Committee – Dyan Damron 1. 24 student chapters with 20 active chapters 2. New chapters – Jackson State in Mississippi, Old Dominion in Virginia 3. Established student chapter liaisons – focused on recent graduates 4. CHEVRON newsletter is a good way to communicate with students 5. Highlight student chapter has been a success 6. Survey – 365 surveys were distributed – results were handed out at the meeting a. Less than 100 actual members and over 260 non-ITE members responded b. Interested in meeting topics and networking – why attending meetings - 143 people would be willing attend and present a poster session - Interested in joining webinars? Definitely - On-line forum? Yes – talk to students in Texas or California - Some students will fund their own way if they really want to attend - Some suggestions were really fantastic 7. Student paper competitions coming up – encourage 8. Ten years ago 100 student members – 500 student members now
m. Traffic Bowl Committee – James Foster 1. Clemson won again this year – 4 years in a row 2. International Traffic Bowl a. Rules are different b. May need to change our SDITE rules to match international rules - If winning team cannot attend then second place will attend - 4 student members on team (including an alternate) – must be ITE student members (registered as a student member) c. No information about student faculty advisor attending d. 2 complimentary rooms for teams e. Vancouver – passports will be required
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f. Teams from one school should be attending g. Competition resources - MUTCD and Canadian MUTCD - Highway Capacity Manual and Canadian HCM - ITE website - Responses can be in English or Metric h. Not enough teams then they will go to a wild card i. No second round – straight to final round to save time j. Answers must be in the form of a question k. MC has to read the entire question before answer can be given l. Prize for winning? Not been announced yet m. Approval to change the format? Committee makes the change – one round and same documents as ITE n. Travel expense to be covered by SDITE or section or both? o. William H. Temple Traffic Bowl logo will continue to be used 3. New chairman of Traffic Bowl Committee needs to be identified after the Portsmouth meeting 4. Bob: Pick amount that SDITE will fund that is reasonable. Advisor has resources to get to the meeting 5. Bob prepared motion to support this year’s team to Vancouver with a $4k budget 6. Motion seconded by Tom Swanson 7. Motion approved for Jim to add $4k to the budget for travel in the 2010 budget
V. Old Business a. New Logo Contest – Karen Mohammadi 1. 30 options submitted 2. 6 final options approved for voting 3. Ballots were passed out 4. Ballots were tallied 5. Drop out Options B, E, and F – lowest votes 6. Options A, C, D were valid 7. Option A – all states are black, nowhere does it state, take off Florida, how will it look in B/W 8. Option D – More modern – S and D need to be same size, close the D – tough to read state names 9. Option C – Roads 10. Hand votes were taken by all meeting attendees – Option A was chosen
b. District Administrator Position – Karen Mohammadi /Craig Hanchey 1. Results of survey of other districts included in the package of materials 2. Position is key – big learning curve especially for Secretary-Treasurer a. Taxes are challenging to prepare b. Consistency from year to year c. Colin Kinton’s idea to hire a professional in the area to support us d. Someone to help Board transition from year to year Page | 12
e. Handle some of the routine repetitive tasks 3. James: Question about 4.4 – how will Secretary-Treasurer’s role be changed 4. Craig: main responsibility: help with taxes and help with income statement 5. Second set of eyes – corporate memory of District / facilitator and enabler 6. Karen: 4.1 identifies key area of job description 7. One contact with ITE for membership information 8. Bill C.: Appoint a committee of past officers to “put meet on the bone” 9. Becky: What are the responsibilities of the Secretary-Treasurer versus the Administrator 10. Tim: Three years of service will add consistency 11. Bill S.: Amendment – approve the position now and work out the details for position description by the Annual meeting 12. Board action to approve administrator position – does this need to go before membership? No 13. James: 6 month transition could be done – would be a good idea 14. Position will be a non-voting member of the Board 15. Bob S. seconded revision to original motion 16. Motion to approve the position of District Administrator was passed 17. Appointment of position will be conducted by Jim at Annual meeting
VI. New Business a. Travel Cost 1. District considered doing video conferencing for meetings 2. Get feedback from the Board 3. Schedule for meetings so people can call in at a specific time 4. Bob S: don’t make it too easy on members – people should attend
b. New Student Chapter – Dyan Damron 1. Jackson State Charter 2. Motion to accept Jackson State as a student chapter by Bill Seymour 3. Motion seconded by Bob Mabry 4. Motion approved 5. Goes to International Board for final approval 6. Get someone from SDITE Board to present the charter to the University
c. International Vice President Assistance 1. Bob covered this during his discussion
d. Hibbett’s Second Letter 1. Western District scholarship program 2. Missouri Valley Section recognizes life members – should do this at District meeting in program 3. Consider joint meetings with District 3 (Ohio, Michigan, Indiana) or Florida 4. Florida Section/District – Georgia to look into this a. June – Annual Meeting Page | 13
b. 50th anniversary
e. SDITE Connections – Jim Westmoreland 1. Improved communications within the district 2. Goals in document a. Include quarterly emails to all members b. Highlight the best practices of the sections c. Meeting opportunities d. District news e. Will work with Jeff H. and IC&O committee 3. Develop a bi-monthly forum with section reps and Board a. Conference call with structured agenda b. Discuss best practices 4. Sponsor two section ITE webinars a. Sharing resources with ITE with student chapters b. Focused on career development 5. SAFETEA-LU review team 6. Leadership development training program marketing a. Section champion should coordinate with Richard Atkins 7. Appoint a district administrator 8. Carry on monthly coordination calls with executive leadership 9. Creation of a work group that focuses on the budget a. Not on a sustainable path to cover all of all priorities 10. Have not identified leaders to assist with these efforts
f. 2010 Budget – Jim Westmoreland 1. Discussion about all expenses a. Richard Caudle presented the Alabama motion to present the budget to provide 2nd and 3rd place prizes to the Traffic Bowl finalists - Amendment to the motion of Alabama provided by Richard Caudle to provide gifts to 2nd and 3rd place teams for one year - Motion seconded by Bob Mabry - Motion approved b. Strategic Planning portion of the budget - Incentive plan - $2000 - Misc. team expenses - $500 - Leadership training program (up to three sections to participate) - $6000 (dollar for dollar support from Section) – different presenters for this training program at other sections (identify section champions) - Richard has the PowerPoint presentations for the leadership development training materials 2. Motion to approve the budget was made by Bob Mabry
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3. Motion seconded by Jeff Moore 4. Discussion - 37% of the budget spent on students / $11,500 students 5. Budget was approved by Board
g. Dates for the year-end board meeting in Lexington – December 5-6, 2010
h. Assemble a work group of past presidents and key committee members to address the budget 1. Maybe the leadership program can provide a revenue source from ITE to possibly purchase our materials - perspective of reserve balance for SDITE and set specific goals
i. New officers were sworn in
j. Meeting adjourned by Jim Westmoreland at 1:30 PM
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2010 Spring Board Meeting April 11, 2010
District Officer Reports
Southern District ITE Portsmouth, VA 2010
MEMORANDUM
To: SDITE Board Members
From: Jim Westmoreland, P.E.
Date: April 4, 2010
Subject: President’s Report
I. “SDITE Connections 2010”
This year I decided to focus my efforts and leadership on a series of initiatives I call “SDITE Connections 2010”. As the name implies, “SDITE Connections 2010” is a set of goals, strategically targeted, to provide our members with a number of new (and existing) opportunities to get involved and “connected” with each other and SDITE at a much higher level.
Core to “SDITE Connections 2010” are three key elements: enhanced member communications and information sharing; enhanced Section and Student Chapter best practices identification and promotion; and continued focus on the implementation of our Strategic Plan.
Each of these elements have previously been identified by our members as needing extra work and attention (via member surveys, past meeting input, etc.), and all are viewed as critical in helping SDITE fulfill its mission and in providing better service and value to our members.
While “SDITE Connections 2010” is already off to a great start (thanks to the efforts and leadership on many of our members!), we are still early in the year and could use everyone’s help and good ideas to make this even more successful. Therefore, please contact any of the goal Chairs identified below to get “connected” today!
“SDITE Connections 2010” Goals:
• Develop and distribute quarterly e-mail news bulletin to membership (“The Connector”). Terry Snow – Chair
• Develop quarterly conference call forum for Section Presidents to share best practices. Jim Westmoreland – Chair
• Develop and implement two SDITE Student Chapter Webcasts (e.g., “What’s in IT for mE?” and “Choices and options for your future – public, private, academic”). Scott Walker – Chair
• Continue Implementation of SDITE’s 2012 Strategic Plan. Bill Seymour – Chair and Team leaders
• Provide SDITE Leadership Development Program in (2-3) other Sections. Richard Atkins – Chair
• Appoint District Administrator and determine responsibilities by Annual Meeting. Jim Westmoreland – Chair and Exe. Committee
• Establish SDITE Budget Review Committee. Tim White – Chair and four (4) Past Presidents
• State DOT Involvement in ITE. Troy Peoples – Chair
• Section Scholarship Best Practices. Craig Hanchey – Chair
• Bimonthly SDITE Leadership Coordination Calls. Jim Westmoreland – Chair and SDITE Leaders
II. District Administrator Appointed – Craig Hanchey
During the Winter Board meeting, the SDITE Board of Directors approved moving ahead with the appointment of a District Administrator. An initiative of Past President Karen Mohammadi, the general purpose of the District Administrator will be to ensure consistency in the administration of finances, policies, and procedures of the Southern District. In addition, the District Administrator will serve as an ex-officio member of the Board and be available to help the President and other Board members fulfill a broad array of work tasks and responsibilities.
The new position is to be appointed by the President, confirmed by the SDITE Board (to be handled at the Executive Board Meeting – April 11th), and will serve a term of three (3) years. The District Administrator is required to be a member of ITE and should have actively participated in SDITE activities for 10 to 15 years.
In early January, I appointed Craig Hanchey to serve as SDITE’s first District Administrator. Craig is a Past President of SDITE, has been actively involved in the District for many years, and has been instrumental in the development and upkeep of such items as the District’s Operations Manual, bylaws, current website, etc. Please join me in congratulating Craig on this appointment and for his leadership in taking on this new and very important role for SDITE.
III. “Who is James Foster”?
The say all good things must come to an end but, it doesn’t mean we have to agree with it, like it, or be happy about it! James Foster has announced that the Portsmouth meeting will be his last go round as the head of the “William H. Temple Scholarship Challenge” (aka, The Student Traffic Bowl).
Throughout the years, James has put his heart, soul, and passion in developing, improving, refining, SDITE’s Student Traffic Bowl. Not only has he made an outstanding difference for the District though his actions, he has also helped shape and influence the professional interest and lives of countless Students and young professionals. Great job James Foster!
IV. Time to Vote! - Troy Peoples – Candidate for ITE International Vice President
Troy Peoples is running for ITE International Vice President. Troy has had a distinguished professional career, has been a member of and leader in ITE for almost 40 years, and most importantly, Troy is a member of SDITE.
Simply put, the time has come for the Southern District to take action and elevate one of our own to lead ITE into the future. Vote!
2009 SDITE END OF YEAR BUDGET REPORT January 1, 2009 thru December 31, 2009
Actual Budget (Encumbered) Difference OPENING CASH BALANCE Financial Management Account Balance $59,671.88 $77,980.25 Deposits from Previous Years Budget $0.00 $0.00 Deposits from 2008 Annual Meeting $3,500.00 $3,500.00 Less Checks from 2008 Budget ($4,698.85) ($4,698.85)
Budget Year Opening Balance 1 $58,473.03 $76,781.40
INCOME 2008 Annual Meeting Return $3,500.00 $3,500.00 $0.00 Dues $15,000.00 $15,585.20 $585.20 Earnings $2,500.00 $267.68 -$2,232.32 TOTAL INCOME $21,000.00 $19,352.88 -$1,647.12
EXPENSES
Accounting/Bank Fee 2 100.00 125.00 25.00 Annual Meeting Advance 3,500.00 3,500.00 0.00 District Awards and Expenses 900.00 2,040.65 1,140.65 Board Expenses 1,600.00 2,118.53 518.53 Burton Marsh Fellowship 250.00 0.00 (250.00) International Director Travel 6,000.00 3,000.00 (3,000.00) President's Travel 2,000.00 0.00 (2,000.00) Executive Board Travel 1,000.00 483.40 (516.60) Misc. and Office Supplies 200.00 60.18 (139.82) Newsletter 250.00 0.00 (250.00) Printing and Postage 2,500.00 2,113.64 (386.36) New Student Chapter Receptions 250.00 0.00 (250.00) Student Chapter Awards 500.00 1,650.00 1,150.00 Student Chapter Grants 1,200.00 200.00 (1,000.00) Student Paper Awards 600.00 900.00 300.00 Student Paper Travel 800.00 200.00 (600.00) Website 6,000.00 7,470.00 1,470.00 Traffic Bowl 200.00 0.00 (200.00) Traffic Bowl Team Travel 5,000.00 4,061.50 (938.50) Strategic Planning 3 5,500.00 3,298.47 (2,201.53) TOTAL EXPENSES 38,350.00 31,221.37 (7,128.63)
NET -$17,350.00 -$11,868.49 $5,481.51
ENDING CASH BALANCE $41,123.03 $64,912.91
1 Amount shown as ending balance on 2008 Tax Return 2 Annual Maintenance Fee charged 7/29/09 3 Includes $3k for Annual Meeting Incentive
MEMORANDUM
To: President Jim Westmoreland From Karen Mohammadi Date: March 24, 2010 Re: Past President Report
It was a great honor and pleasure to serve as the 2009 President of the Southern District ITE and to work with the SDITE Board. I believe a number of important items were discussed at the December Year-End Board meeting, many of which will likely require future dialogue and action. In my opinion, the most important of these is the SDITE’s true mission.
A quick overview of our budget would indicate that our primary mission is to serve and promote student sections. Albeit important, it will be interesting to see if this is what our members perceive to be our most important role.
I would like to take the opportunity to thank each of the people involved in getting three key items completed last year, the website update, the new logo (competition) and the district administrator’s position defined. The monthly discussions with the officers proved to be quite effective in also getting a number of smaller issues resolved quickly and moving all items forward to conclusion.
I am particularly excited to how the changes in the way we treat first time attendees at our Annual Meetings will impact membership long term. Last year at this time, my message to the District was that we need to reach out to younger attendees and members and encourage them to become active in the District. So, I encourage the board to do just that in the days ahead.
I look forward to serving President Westmoreland and the rest of the SDITE Board on the Nominations committee this year.
Sincerely,
Karen Mohammadi SDITE Past President
Memorandum
To: Jim Westmoreland, SDITE President and SDITE Executive Board
From: Bob Stammer, Southern District International Director
Subject: International Director Report for 2010 Annual Meeting (Portsmouth, VA)
Date: March 29, 2010
The ITE International Board of Directors has met once in Savannah, GA since my last report in December, 2009. The following comments highlight some of the more salient actions by the International Board of Direction (IBOD) held during the Savannah Spring Technical Meeting.
Strategic Planning
Using the term “MEGA Issues” is now out of vogue within ITE. ITE on the International level is still struggling with Strategic Planning. The first meeting of the year of the International Board of Direction (IBOD), typically in March each year, is the IBOD meeting where the ITE Strategic Plan will be revisited each year. Much time was spent in Savannah regarding our Strategic Plan and progress was made.
The four specific goals of the ITE Strategic Plan (and some actions) are in the areas of:
• Quality of Life – webinars and mobility and safety issue efforts
• Professional Knowledge – become THE recognized transp. leader, the trend towards elimination of TE depts.., and the forthcoming 2010 Manual of Transportation Studies.
• Transportation Public Policy – be more intentional in both “hearing” and then “acting”.
• The Profession – produce an intro textbook, have more quality articles in ITE Journal, and increase efforts for younger members.
Membership and Services
On the services side, there are discussions about the maintenance, or even expansion of services, in a constrained economy. I did not hear anything further about allowing two “free” council memberships, but certainly endorse this.
Financial Matters
ITE Annual Operating Budget is ~$8 million per year. The targeted reserve of 75% of the annual meeting budget or $6 million has been achieved. ITE has not been immune to the economic downturn, and the 2009 shortfall was $483K+, and two-year total shortfalls in 2008 and 2009 budgets were slightly over $1M. International, just like SDITE, is looking at how to reverse this non-sustainable trend. No additional staff position reductions have been necessary.
IBOD is very aware of the IBOD’s responsibility for “financial balance” and the perception of “cutbacks” versus “extravagant offices” when it comes to the new ITE Headquarters planned move to the Army and Navy building at 1627 “Eye” St., N.W. The new location is four blocks from the current location which we moved into 10 years ago, and is two blocks from the White House, and within a block of both the Farragut North and Farragut West Metro Stations (Red, Orange, and Blue Lines).
A $200K goal has been set for the 80th Anniversary Fund. We did receive a $50K grant from FHWA and EPA for the Savannah Spring Meeting. All indications are that it was a successful meeting.
The increasing numbers of Life Members and Agency Members present rising costs to International as 80% of dues (collected or not) is returned to Districts and Sections.
Traffic Bowl Activities
A major effort is occurring to initiate a Traffic Bowl competition at our Annual Meeting. This will happen in Vancouver. Differences across Districts are diverse. A Task Force has been established, and I am proud to represent SDITE on this task force. Our own Tommy Lee has accepted the emcee’s role in Vancouver in August, 2010.
Council Involvement
Southern District members are encouraged to become more involved in Council activities and to assume leadership positions. The Coordinating Council (COCO) Meetings, typically held the day after IBOD meetings, are an excellent way to better understand the inter-workings of ITE. Anyone chairing a Council will become a member of COCO. A recent mission statement of COCO is as follows:
“The mission of the ITE Councils is to enhance professional collaboration and advance the technical body of knowledge through communities of common interest.”
ITE Spring and Annual Meetings
As mentioned earlier, the Southern District hosted a Technical Conference in Savannah, GA in April. The 2012 Annual Meeting will be in Atlanta, GA on August 12-15, 2012. Make your plans to attend.
The formats for Technical and Annual Meetings “are a changin’ !!” This is exciting.
Publications
ITE has a flurry of recently released new publications and would welcome their purchase by members. We need your dollars! Publications continue to be a revenue generator.
Projected 2010 publications for sale by ITE include:
Signal Maintenance Handbook, Manual of Transportation Studies, MUTCD, Highway Capacity Safety Manual, Parking Generation, Rural Geometric Design Handbook, CSS Report RP {Designing Walkable Urban Thoroughfares}, and Basic Transportation Engineering Text.
International Initiatives
Headquarters is working to expand virtual networks to improve membership benefits in numerous regions in U.S. and throughout the world.
Emerging/Other Issues
ITE is still enduring “attacks” on yellow clearance interval techniques. Specifically the National Motorist Association is attempting to under mind red light running enforcement.
ITE has taken great interest in SDITE’s Leadership Efforts.
Historical records on the international level are not as extensive as the Southern District’s. they have names of winners, but connecting the winner to a District or Section is problematic.
Retirement of Tom Brahm’s and other senior staff will not take us by surprise.
You WILL hear more about the 80th Anniversary Fund!
Summary
Let me know how I can help you or any of our District or Section Members. I did announce what certainly is one of SDITE’s greatest HIRES….District Administrator Craig Hanchey.
2010 Spring Board Meeting April 11, 2010
District Committee Reports
Southern District ITE Portsmouth, VA 2010
AUDIT COMMITTEE REPORT
TO: Jim Westmoreland SDITE President
FROM: Becky White SDITE Secretary-Treasurer
DATE: April 13, 2010
SUBJECT: Audit of Financial Records
The Audit Committee of the Southern District ITE has reviewed the financial records of the District for the Year 2009 and has found that the records are in order and provide adequate documentation of expenditures and receipts.
AUDIT COMMITTEE: Chairman ______
Member ______
Member ______
Member ______
Duties:
• Review checkbook for accuracy. Match balance reported in most recent financial statement from bank with balances in the financial statement. • Scan disbursements for any unusual looking expenditure. If unusual expenditures exist, review backup documentation to understand expenditure. • Randomly select a sample of disbursements and make sure documentation exists for the disbursements. • Review a copy of the tax returns for the previous year to ensure that returns have been filed (if review is after tax return due date). • Review most recent financial statement. • Sign Audit Committee Report form and note any comments. • Report to the membership at the Annual Business Meeting.
Memorandum
To: Jim Westmoreland, SDITE President From: S. Colin Kinton, PE, 2009 Awards Committee Chair Date: March 29, 2010 Subject: Awards Committee Report
The 2009 SDITE Awards Committee consists of the following individuals:
• Colin Kinton – Committee Chair • Craig Hanchey – Vice-Chair • Stan Polanis • Slade Exley • Kenny Voorhies • John Van Winkle
The committee is responsible for selecting the winners for the following awards:
• The Outstanding Section Awards (Groups 1 and 2); • The Herman J. Hoose Distinguished Service Award; • The Marble J. Hensley Outstanding Individual Activity Award; • The Joseph M. Thomas Young Member Award; • The John F. Exnicios Government Employee Outstanding Service Award; and • The Excellence in Transportation Engineering Education Award.
The committee also prepares certificates, framing, materials related to the presentation of these awards, and updates a booklet describing the awards and past winners for distribution at the Annual Banquet. Certificates of award are also prepared for our student chapter and paper award winners. The committee has completed its work and will present the awards at the Annual Banquet. In addition, we will be submitting the Southern District’s Outstanding Section report to International ITE for their awards consideration. I wish to thank the members of the committee for their help and assistance in reviewing the nominations and organizing the awards. It has been a pleasure serving the Southern District and I look forward to the next chapter of my service to this organization. Southern District ITE Education & Student Chapter Committee Annual Report – Spring 2010
Submitted by Dyan Damron, chair Neel-Schaffer, Inc. 210 25th Avenue North, Suite 800 Nashville, TN 37203 Phone: 615-383-8420 Fax: 615-383-9984 Email: [email protected]
Committee Members Alison Catarella-Michel John J. Funny Brian Fulton
Student Chapters As of 2010, the Southern District of ITE has 28 student chapters listed with 24 currently active. This year we added a new student chapter at Jackson State University. We have also received an application for an additional student chapter at the University of Alabama and have received an interest in a new student chapter at Tennessee State University.
Student Chapter Competition In late 2009, I sent an email notification to all student chapters notifying them of the 2009 student chapter competition and student paper competition. I sent several reminders in early 2010. They were informed in each email of the contest rules and of the March 1, 2010 deadline.
I received chapter reports from 17 universities. The list of the universities (in no particular order) that submitted a Chapter Report for 2009 include the following: • University of North Carolina Charlotte • North Carolina State • South Carolina State • Clemson • Virginia Tech • Jackson State University • Auburn University • Alabama-Birmingham • North Carolina A&T • University of Kentucky • University of Mississippi • University of Louisiana Lafayette • Vanderbilt University • Georgia Tech • University of Memphis • University of Tennessee* • Mississippi State University* *Ineligible for competition due to late submittal, but will receive money for submittal
The 2009 Student Chapter Award Winners will be kept a secret until the awards are presented at the 2010 SDITE Annual Meeting in Portsmouth. It should be noted that we had a very close race this year with five chapters all ranked near the top.
Graduate Student Paper Results Nine graduate students submitted technical papers.
The 2009 Graduate Student Paper Competition Winner is Ismail Zohdy from Virginia Tech. His paper was titled “Physical Approach for Modeling Left-Turn Gap Acceptance Behavior”.
The runner-up for the Graduate Student Paper Competition is Priyanka Alluri from Clemson with a paper entitled “Comparison of traditional and advanced methods in identifying roadway sections for safety improvements”.
There are three Honorable Mentions for the Graduate Student Paper Competition • William Minor, Auburn, “Use of Ramp Metering in Metropolitan Seattle” • Zachary Bugg, NCSU, “An Exploration of the Relationships between Auxiliary Through Lane (ATL) Utilization, Congestion, and Delay Savings” • Cheng Zhong, UAB, “Crash Prediction on Rural Roads”
Undergraduate Student Paper Results One undergraduate student submitted a technical paper.
The 2009 Undergraduate Student Paper Competition Winner is Jeffery Karafa from the University of Memphis. His paper was titled “State-of-the-Art in Freight Modeling”.
The awards for the graduate and undergraduate student paper competition will be presented at the SDITE Annual Meeting in Portsmouth.
Student Chapter Liaisons In spring 2009, an effort was begun to establish current SDITE members as student chapter liaisons between the Southern District and each student chapter. We have had positive feedback from the schools that the liaisons have been a positive addition and have assisted greatly with communication and awareness. The liaisons have also been very helpful to this committee.
New Student Chapters We have received an application for a new student chapter charters in 2010 from the University of Alabama. The applications and letters of recommendation for approval from this Committee are attached.
The Chevron This student newsletter has continued to be successful and appears to be a good way to communicate with the students. Also, a different student chapter has been featured in each of the newsletters. Response from the students has been very positive and they all are very appreciative and pleased to have the chance to be featured. The Spring 2010 edition of the Chevron will be posted following the Annual Meeting in Portsmouth.
International ITE In 2009 International ITE decided to allow students to present poster sessions at the International Annual Meeting and to hold Traffic Bowl Competitions (beginning in 2010 in Vancouver). These are two student activities in which the students of District 5 are familiar and have shown that they are competent. I would strongly encourage the Executive Board to consider providing funding for at least one of our students to attend the International Annual Meeting to present a poster session and our winning Traffic Bowl team to attend for competition in the International Traffic Bowl. I would also strongly encourage SDITE to identify at least one SDITE member who will be traveling to Vancouver to act as a guide and/or point-of-contact for the Traffic Bowl team. This being the first year, there will be many activities and arrangements with which the students will likely need assistance.
2009 Student Survey At the end of 2009, we received approximately 350 completed student surveys. This committee is extremely proud of this number of completed surveys. We will be continuing to work with Jeff Moore (WDC Chair) as we analyze the results of the surveys and determine how it can help us move forward with our students.
Conclusion The Education & Student Chapter Committee is proud to announce that this is undeniably the highest level of participation we have ever had – not only in terms of the number of chapters submitting reports, but the activities exhibited throughout the reports. We’ve seen new chapters emerging as true competitors in the chapter competitions and have had new interest among universities which have never had ITE student chapters.
Two of our three student paper winners will be attending the annual meeting in Portsmouth. They will be presenting a poster session on Monday and Tuesday that we have set this us especially for the student paper winners. They will both be staying through Tuesday evening for the awards banquet. The advisor of our third paper winner will be in attendance at the awards banquet to accept his award. I am so thrilled with the direction this committee is going. Our students are participating at an increasing rate and are excelling at their endeavors. I continue to be appreciative of and excited about the District’s help, support, and promotion of our students.
MEMORANDUM
TO: Jim Westmoreland SDITE President FROM: Tim White SDITE Vice President DATE: March 30, 2010 SUBJECT: District Membership Report
Listed below is a summary of the SDITE membership by each Section. As of March 1st, there were 1,485 voting members within the District and 2,030 total members when Students and Institute Affiliates are added.
Southern District Institute of Transportation Engineers Total Membership as of 3/1/2010
Total Total Non- Honorary Institute Esteemed Section Members Fellows Voting Students Voting Total Members Affiliates Colleagues Members Members Alabama 103 21 0 124 75 2 4 81 205 Deep South 148 20 1 169 86 0 17 103 272 Georgia 254 35 2 291 42 5 6 53 344 Kentucky 57 16 0 73 25 1 9 35 108 NorthCarolina 254 56 0 310 50 5 8 63 373 SouthCarolina 53 19 0 72 56 0 10 66 138 Tennessee 204 37 0 241 83 4 7 94 335 Virginia 157 48 0 205 37 5 8 50 255 Total SDITE 1230 252 3 1485 454 22 69 545 2030
MEMORANDUM
TO: Jim Westmoreland SDITE President FROM: Craig Hanchey SDITE 2008 Past President DATE: March 30, 2010 SUBJECT: District Nominations Report
The Nominations Committee consulted via phone and email and assembled a list of candidates for 2011 SDITE Officers. The two candidates selected by the Committee both agreed to run for office. The nominations were forwarded to the Executive Board and then were announced to the membership by Becky White, Secretary‐Treasurer. On‐line voting has commenced and will be tabulated at the Annual Business Meeting.
The Candidates are as follows:
President Tim White (VA) Vice President Becky White (AL) Secretary‐Treasurer Martin Bretherton (GA) and Cindy Pionke (TN)
INSTRUCTIONS TO TELLERS COMMITTEE
1. Once assembled, select a Chair to report the results at the Annual Business Meeting.
2. Review the tabular summary of votes and make sure that only one vote is recorded per member.
3. Compare the tabular summary of votes to the provided roster of eligible voters. Discount any ballot cast by an ineligible participant. The committee as a whole is responsible for rejecting ineligible ballots. The committee’s decision is final.
4. Verify the total votes for each candidate.
5. Write the names of the winners on the Tellers Committee Report form provided by the Secretary-Treasurer. If none was provided, simply write the results on a blank sheet of paper. DO NOT write the number of votes on the report, only the winning names.
6. Count the total number of invalid or rejected ballots and write the number in the space provided on the report form.
7. Sign the report and return to the meeting.
8. At the end of the Annual Business Meeting, when the President asks for a report from the Tellers Committee, the Chair should provide an oral report on the results and then give the written report form to the Secretary-Treasurer.
9. The President should ask for a motion to destroy the ballot summary list and if one is approved, the ballot summary should be destroyed by the Tellers Committee.
TELLERS COMMITTEE REPORT
TO: Jim Westmoreland SDITE President
DATE: April 13, 2010
SUBJECT: 2011 SDITE Officers Election
Listed below are the results for the election of 2011 SDITE Officers. The counted ballots were cast electronically by eligible voters (according to a provided SDITE membership list).
BALLOT for 2011 Southern District ITE Officers (check winner)
President: Tim White □
Vice President Becky White □
Secretary-Treasurer Martin Bretherton □
OR Cindy Pionke □
Ballots Voided ______(Number of voided ballots)
TELLERS COMMITTEE: Chairman ______
Member ______
Member ______
Member ______
SDITE Strategic Planning Committee ______
March 25, 2010
To: Jim Westmoreland, SDITE President
FROM: Bill Seymour, SDITE Strategic Planning Committee Chair
SUBJECT: SDITE Strategic Planning Report for 2010 Annual Meeting
On behalf of our Goal Area Team Leaders, I am pleased to share the accomplishments of the SDITE Strategic Planning Committee during 2009 and early 2010. A Strategic Planning Committee meeting will take place on Monday, April 12, 2010, at the Annual Meeting at Portsmouth, Virginia; each Goal Area Team will meet as well.
Major Accomplishments
• Web site update has been completed and is being reviewed by the IC&O Committee. Board members will be asked to review the changes and provide final comments from SDITE Board at Annual Meeting. • Student Member and Student Chapter Advisor survey completed. • A Leadership Oversight Team (LOT) was established to help finalize, present and improve Leadership Development Training modules. • A total of 14 Leadership Development Training modules were developed. • Pilot Leadership Development Training was conducted in 2009. • The first complete Leadership Development Training was conducted in 2009. • A draft update of the 2010 Strategic Plan was prepared for Board review at the Year-End Board Meeting in Lafayette; Board approval was given. A handout of the new 2012 SDITE Strategic Plan will be distributed at the Annual Meeting.
Leadership Development
• Conducted pilot leadership training sessions with a small group of transportation professionals in NC to refine the Leadership Development Training program. • In coordination with the Leadership Oversight Team: o Completed Leadership Development Training modules o Conducted pilot leadership training sessions at the Tennessee Section Summer Meeting o Conducted complete Leadership Development Training for the Georgia Section in two, two-day sessions in September and November o Providing Leadership Training as professional development sessions at Annual Meeting in Portsmouth, Virginia; sessions will include Leadership Overview, Conducting Effective Meetings and Leader Communications. A total of 80 people have registered for this training. o The Alabama and North Carolina Sections have each submitted for and received SDITE grants for the complete Leadership Training program (14 modules). o The major task for the LOT will be to determine how to sustain the Leadership Development Training in the future. • Provided input for the update of the 2010 Strategic Plan.
Information Communication and Outreach
• Continued work to complete final revisions to the website through a private consultant. • Plan to finalize responses and input to complete website update after Annual Meeting in Virginia; will obtain Board comments at the Portsmouth meeting. o It is noted that completion of the website update is just the beginning; there will be continuing opportunities to make the website more valuable to members; also, the website needs to be promoted to members so members will see its value and use it more. • Encouraged and will continue to encourage sections to have members become more active in outreach opportunities and efforts, especially with school kids such as at career fairs, etc. • Powerpoint presentations developed by members for outreach efforts will be posted on the website as a resource and idea generator to assist members preparing outreach presentations for schools and civic organizations in their communities. • Arranged for a session at the Annual Meeting in Portsmouth on E-mail Communication Systems; three SDITE Sections (DS, KY and NC) will present on how to develop, manage and operate an effective E-mail Communication System. • Provided input for the update of the 2010 Strategic Plan.
Workforce Development
• Distributed and completed student survey to student members and student advisors. • Plan to have survey information summarized for the Year-End Board Meeting. • Working with Technical Knowledge Team on a joint session for the 2010 Annual Meeting. • Working with IC&O on Powerpoint presentations and resource list for outreach efforts, as well as classroom activities such as Engineering Day. • Provided input for the update of the 2010 Strategic Plan.
Technical Knowledge
• Working with the Virginia Section on the Annual Meeting; promoted the need to have sessions added on the new HSM and MUTCD. • A professional development session will be held at the Annual Meeting in Virginia on Leadership Development. • Working with WFD on a joint session for the 2010 Annual Meeting • Working on reporting accomplishments in each section. • All sections have published their technical resources on the web; the Technical Knowledge Team plans on updating the information in 2010. The webmaster has all the latest information. The information was also published in the latest edition of the newsletter. • Will work with the LA Technical Chair to award the Best Technical Paper award in 2011; it has been several years since this award had been presented. • Plan to publish technical session info from AL and VA technical programs on website in 2010. • Working on publishing more information in the newsletter in future editions about the technical activities being conducted by the sections. • Continue to work with IC&O Committee to get technical information published on web and in newsletters. • Provided input for the update of the 2010 Strategic Plan.
Annual Meetings
• Update of LAC Manual is well underway – includes text, spreadsheet and timelines for various tasks; Chapters 1, 2, 4 and 5 are under review. Need to add ABD information. • Annual Meetings Team recommends we collect additional data from the Annual Meeting each year and make it available to future LACs. This would include: o Room sizes that have been used at hotels for various functions o Preregistration numbers o Walk-up registrations o Attendance at food events • New contractor (Helms-Briscoe) will be able to help with hotel decisions; Helms- Briscoe will give a pitch on what they can do and how they can help at the Board Meeting in Portsmouth. • Looking at Operations Manual to see where overlaps may occur • Working with Lafayette LAC. • Provided input for the update of the 2010 Strategic Plan.
2010 Spring Board Meeting April 11, 2010
Other District Reports
Southern District ITE Portsmouth, VA 2010
MEMORANDUM
March 29, 2010
To: Craig Hanchey, PE SDITE District Administrator
From: Terry Snow, PE
RE: Annual Meeting District Report - “The Connector” eBlast
INTRODUCTION As part of President Jim Westmoreland’s “SDITE Connections 2010”, one of his top goals was to “Develop and distribute quarter email news bulletins to membership”. “The Connector” as he cleverly named it, is designed to highlight SDITE news, Section best practices, meeting opportunities, and student chapter news. His instructions were to develop and submit the “The Connector” in February May, August, and November.
LOGISTICAL PROCESS The following process was developed and implemented in order to develop and produce “The Connector”: • A template for “The Connector” was developed by Katy O’Brien-Connell with guidance from Craig and Jim. The new SDITE Logo was used a foundation of the template. • Content for “The Connector” was provided by Jim, Craig, and Jeff Hammond, PE. • Craig provided the web link information. • Katy formatted the content and embedded the web links and emailed “The Connector” to Jeff for distribution. • Using the SDITE members email distribution list, Jeff emailed “The Connector” eBlast to SDITE members.
The logistical process was a challenge at first but due to the dedication and cooperation of Katy, Jim, Craig, and Jeff, “The Connector” eBlast development and distribution process has been streamlined and easy to implement.
STATUS The following summarizes “The Connector” progress to date: • Template was developed on February 2, 2010. • The inaugural Volume 1 was distributed to the SDITE membership on February 3, 2010. • Three (3) additional volumes are scheduled to be developed and distributed in May, August, and November of 2010. • We stand ready to use “The Connector” eBlast more frequently to disseminate information as needed.
CONCLUSION “The Connector” has been well received based on feedback from SDITE leadership and members. We stand ready to publish more volumes as needed to meet the “SDITE Connections 2010” goals.
Please contact me at [email protected] or 919.755.0583 if you have any questions. cc: Jim Westmoreland, PE, SDITE President
421 Fayetteville Street, Suite 1303 Raleigh, NC 27601 919.755.0583 f 919.832.8798 www.WilburSmith.com
SDITE Student Chapter & Potential Student Member Webcasts
Overview: At the December 2009 Southern District ITE (SDITE) Annual Board Meeting in Lafayette, LA, 2010 President Jim Westmoreland shared his vision for SDITE through an initiative called “SDITE Connections 2010.” As part of this vision, he indicated an interest in further engaging transportation engineering students in ITE. This included the development of webcasts that could be shared live with ITE Student Chapters throughout the SDITE. In addition, these webcasts should be recorded for future viewing through the SDITE website.
Presentation 1: What’s in IT for mE?”
Description: The intent of this webcast is to inform students in ITE Student Chapters about offerings from the Institute of Transportation Engineers (ITE). This includes a perspective from International ITE, the Southern District of ITE (SDITE) and the Section level of ITE. Participants will learn about benefits as a student (as well as a future professional), meetings, scholarships, competitions, networking opportunities, and available reference materials. Participants will also be given suggestions on how to get involved in the organization at the various levels. Presenters will consist of professionals from each level of the ITE organization.
Potential Presentation Candidates:
Moderator: Scott Walker International: Bob Stammer, Amir Rizavi (works with Paul Eng Wong in NY)] SDITE: Dyan Damron Section: Bob Mabry (Deep South), Mike Ridgeway (SC), and Dr. Stephanie Ivey (Univ of Memphis)
Targeted Webcast Date: TBD
Presentation 2: “Choices and options for your future – public, private, academic”
Description: The intent of this webcast is to inform students in ITE Student Chapters about the various opportunities they may choose in the transportation engineering industry with an emphasis on public sector, private sector, and academic careers. Presenters from each of the three areas will provide an overview of their career path, a summary of their responsibilities, pros / cons of each of their respective areas, and how ITE plays a role in each.
Potential Presentation Candidates:
Moderator: Scott Walker Public: Jim Westmoreland (NC) Private: Craig Hanchey, Dyan Damron, Bob Murphy Academic: Bob Stammer, Dr. Stephanie Ivey (Univ of Memphis)
Targeted Webcast Date: TBD
Location: NC State University (NCSU). Scott will coordinate with Eugene Murray at ITRE on specifics.
Costs: Each webinar will cost between $300 - $400. This would cover webcasting (labor and equipment) from one of NCSU’s distance learning classrooms for up to 2 hours (allowing extra time for possible overrun on a scheduled 1-hour meeting), plus some CTE staff time to help you coordinate the event. The estimate assumes the event will be held on a weekday during normal University hours.
NCSU has a few classrooms equipped for webcasting, with seating capacities ranging from 24- 88 persons. These rooms are most available on Fridays, Wednesdays, and Mondays in that order, and least available on Tuesdays and Thursdays.
Dates: According to Eugene Murray, it is too early on the distance learning facilities calendar to lock in a specific webcast room for fall semester, but I recommend that we narrow down the month and, if possible, the week of the webcast ASAP so we can get the event on the fall planning calendar.
Sessions: Sessions will last approximately 50 minutes to complement the typical one-hour university course length. Assuming 3 presenters, each presenter will have between 10 and 15 minutes to present. Questions and answers may occur after each presenter or at the end of all three presentations. If there is an audience, it is expected that some questions will come from this group; however, questions through the computer system may also be allowed.
Next Steps:
- Scott: Identify possible candidates to present - Scott: Contacted representatives at NC State to alert them of webcasts (no response) - Dyan: Poll student chapters to identify appropriate day of week / time of day and the technology & location options for the webcast - Bob: Think about appropriate International ITE personnel to potential present (or is it Bob?)
SOUTHERN DISTRICT ITE STUDENT SCHOLARSHIP PRACTICES ‐ DRAFT SUMMARY
Section Number and Value of Scholarships? It is anticipated that the 2010 Charles E. Alexander Memorial Transportation Engineering Scholarship will have an award value of $6,800 and that the 2010 Billy Jones Memorial Traffic Engineering Scholarship's award value will be $2,500. However, the HMR Alabama ALSITE Scholarships, Inc. Board of Directors retains the sole discretion to change the value of each award or not to grant either award in 2010. Deep South Varies. This past year, awarded 6 scholarships, one for $1000, and 5 for $500 each, totaling $3,500. Georgia Varied in recent years from 3 at $2,000 each to 5 at $1,500 each. Kentucky $1500 worth of scholarships to the winners of KYSITE Traffic Bowl. The number of scholarships can vary from 3 to 6. Tier 1 (undergraduate end of 1st year): 3 x $1,000; Tier 2 (undergraduate end of 2nd and 3rd year): 2 x $3,000 ; Tier 3 (end of 4th North Carolina year): 1 x$2,000 Three scholarships (Stafford/Clark scholarship, Gilbert H. Rowe scholarship and SCITE Scholarship). Ranges from $500 to $1,000 South Carolina per year each. Tennessee Four scholarships $2,000 each 3 Scholarships per year max. Only one student from each of the 3 student chapters in Virginia may win. The value of each Virginia scholarship is $1,500; so, up to $4,500 may be awarded in any given year.
Section Are both undergraduate and graduate students eligible? Alabama Undergraduate only DeepDeep SouthSouth BothBoth, althoughalthough hhaveave didiscussedscussed aallowingllowing unundergraduatesdergraduates ononlyly. Georgia Both Kentucky Both North Carolina Tier 1 and Tier 2 are for undergrads; Tier 3 is for grads South Carolina Undergraduate only Tennessee Three open to both graduates and undergraduates. Fourth specifically targeted at undergraduates only. Virginia Both
Page 1 of 4 4/11/2010 SOUTHERN DISTRICT ITE STUDENT SCHOLARSHIP PRACTICES ‐ DRAFT SUMMARY
Section Application process used Alabama Written applications. Application, written expression of interest in career of transportation, recommendations, although discussed going to student Deep South papers Georgia Application Kentucky Participate in traffic bowl Application required for all 3 tiers; Verification of participation in student chapter required from student chapter advisor or North Carolina liaison for Tier 2 and 3; Faculty recommendations accepted but not required South Carolina application, essay, transcript and recommendation. Tennessee Application and brief essay/statement of “Transportation Engineering Career Commitment”. Virginia Application and verification by Faculty Advisor. Recommendations and transcripts optional.
Section How are selections made? Applicants should demonstrate a strong commitment to the discipline of Transportation Engineering in their coursework and Alabama outside activities, and must be academically classified as a Junior or Senior. Financial need is one of the key items which will be considered Deep South Committee reviw of applications Academics (grades), civic and ITE activity, leadership roles in those activities, etc. Want to award to those who will significantly Georgia contribute to the profession, to the profession in Georgia, to ITE, and to the Georgia Section. KentuckyKentucky ResultsResults ofof KYSITE TrafficTraffic BowlBowl North Carolina Based on individual merits as determined by the scholarship committee based on the applications received Grades, activities, recommendations, primarily interest shown in transportation ‐ classes taken, summer jobs, class projects South Carolina emphasizing transportation. Academic performance, demonstration of leadership ability, evaluation of the “Transportation Engineering Career Commitment Tennessee Statement, and need. Appraisal of the applicant’s justification for the award, educational plans, potential for development within the transportation Virginia profession, leadership capacity, and demonstrated civic responsibility
Page 2 of 4 4/11/2010 SOUTHERN DISTRICT ITE STUDENT SCHOLARSHIP PRACTICES ‐ DRAFT SUMMARY
Section How are funds raised?
Alabama Annual Meeting Auction, $10 surcharge on ALSITE Meeting registration fees, newsletter sponsorships and donations.
Deep South Scholarship Auction and $5 per member from dues and $5 per member from meeting registration Two major fundraising events: the Past President's luncheon and the Dr. John Moskaluk Scholarship Auction. Many of the Past Georgia Presidents write a $100 check to our fund at the luncheon where they provide advice and guidance to the new Section president. Kentucky Golf outing and a silent auction North Carolina Money raised through donations, mid‐year and annual golf tournaments, and annual silent auction South Carolina Golf Tournament Tennessee Scholarship Auction, $5 per member from dues, website/newsletter advertisement spots, golf tournament and donations. Virginia Golf Tournament
Section Scholarship Fund balance (Spring 2010 Approx.) Alabama $140,000 ($7,000 in operating funds and $133,000 endowment) Deep South $18,000 Georgia $63,000 Kentucky Raise funds each year to award scholarships that year. NorthNorth CCarolinaarolina $107, 000 (M(Moneyoney marmarketket accountaccount $57, 000, CD $50, 000) South Carolina $50,500 (Stafford/Clark account $26,500 and the Rowe account $24,000). Tennessee $53,000 Virginia $30,000
Section Where are funds kept? Alabama Separate coporation set up by ALSITE Deep South ITE Georgia ITE Kentucky General account North Carolina ITE South Carolina ITE (two accounts) Tennessee ITE Virginia ITE
Page 3 of 4 4/11/2010 SOUTHERN DISTRICT ITE STUDENT SCHOLARSHIP PRACTICES ‐ DRAFT SUMMARY
Section Comments Alabama Have awarded 39 scholarships (first in 1986). Deep South tries to give at least one scholarship to a student in each of our Universities with ITE student chapters and some Deep South years have had trouble getting applications from the students. Also provides funding to the Exploring Engineering Academy, a week‐long residential program for high school students at Georgia Tech. The Scholarship Committee typically provides $1,600 each year, which is offered by the Academy administrators Georgia as half‐scholarships to four students. In addition, the Georgia Section ITE is one of about 20 engineering firms and other entities that contribute annually to the Transportation Engineers of the Future Scholarship, a scholarship at Georgia Tech to encourage students to make a career at Georgia DOT. Georgia Section ITE typically donates $2,000 to $3,000 per year to the program
Before the Traffic Bowl, we have student paper competitions. However, we only received a couple of submissions each year. When the Traffic Bowl became popular, the Section thought it would be a good mechanism to award the money. However, the Section Board is currently reconsidering our scholarship process. We feel that we have to drag students to the competition Kentucky sometimes for free money and sometimes the enthusiasm during the competition isn't there. We rarely see the students that compete transition into the Section as active members which leads us to wonder if the effort is worth it. We'd rather find students that really want the money. We modified our program to “tiers” trying to get students interested in the profession and in ITE earlier in their academic career. We assigned our already named scholarships to fit within these tiers. Where previously we targeted more graduate North Carolina students we now target more undergrads and in the case of Tier 1, we target students who are likely not even student chapter members yet. With Tier 1, 1 scholarship winner is identified from each of our 3 eligible schools. Tier 2 and 3 can go to student chapter members at any of the of the 3 schools South Carolina Tried auctions to raise money in the past, but for our group the golf tournament works best. For the most part our auction has been a consistent success. We also have one scholarship funded via a golf tournament which Tennessee is a new effort. A recent change that we made official in 2008 was extending the deadline for application to early September and award at the fall meeting in October. In previous years, the deadline was in early summer and the award was made at the annual meeting in July. The change allowed more time to publicize the scholarship and for students to respond during the beginning of fall Virginia semester. Another change is that in the past the application was somewhat more demanding. Applicants were required to provide official transcripts, a financial statement outlining the applicant’s budget, and two sponsorship forms. These requirements were later relaxed.
Page 4 of 4 4/11/2010 2010 Spring Board Meeting April 11, 2010
Section Reports
Southern District ITE Portsmouth, VA 2010 INSTITUTE OF TRANSPORTION ENGINEERS Alabama Section Annual Report for the period January 1, 2009 to December 31, 2009
Current Officers and Committee Chairs:
Elected Leadership: President Doug Peterson Vice President Dennis Dickey Secretary/Treasurer Scott Rumble Immediate Past President Chris Reeves Affiliate Director Christy Cahalan Assistant Affiliate Director Mary Margaret Nicholson Section Representative Richard Caudle
Committee Chairs: Technical Bob Vecellio Nominations Chris Reeves Newsletter Chris Sellers Membership Ken Cush Meeting Arrangements Dennis Dickey Welcoming Julie Lenoir Legislative Dale Lenoir Awards Chris Reeves ABD Tommy Lee Scholarship David Griffin Tellers Ed Watt Student Chapter Liaison Doc Dorsey (Auburn) Chris Reeves (UAB) Student Services & Education Chris Reeves Alabama T² Center Liaison Rod Turochy Website Rod Turochy Alabama DOT Relations Dan Turner Service Projects Becky Malenke Alabama Safety Coordinator Waymon Benifield Past Presidents Chris Reeves
Membership:
Number Membership Grade Section Annual Dues Rate 3 Fellow Retired $______149 Member $ 15.00 51 Student Member $______
Section Affiliates [List Each Type]: 24 Affiliate I $ 15.00 17 Affiliate II $ 45.00
1
Financial:
Does your section have a Federal Employer Identification Number? [X] Yes [ ] No
If yes, what is the number? 20-5372700
Treasurer’s Report – Year End Report January 1, 2009 - December 31, 2009
Beginning Balance – January 1, 2009 $9,162.12
Expenses January 1, 2008 - December 31, 2009 $12,428.12 Income January 1, 2008 – December 31, 2009 $16,843.35
Ending Balance – December 31, 2009 $13,577.35
Was there a change in the Section Bylaws during this reporting period? (If yes, please attach a copy of the new bylaws.)
[ ] Yes [X] No
Technical Activities:
ALSITE continued work on a program – SALTEENS (Saving Alabama Teens) - to promote teen driver safety.
ALSITE partnered with ALDOT to provide technical assistance for the 2009 Safe Routes to School program.
Members of the Alabama Section served on the Transportation Technical Committee of the Birmingham Area Metropolitan Planning Organization:
Richard L. Caudle, Greg Dawkins (Vice Chairman), Dennis Dickey, Scott Holladay, Rodney L. Long, Mary Margaret Nicholson, Chris Reeves, John Stewart
Members of the Alabama Section served on the State of Alabama Safety Implementation Plan Task Force:
Waymon Benifield, Richard Caudle, Jim Chandler, Elaine Ferguson, Julie Lenoir, Tim Taylor, Dan Turner
Legislative Activities during this reporting period:
ALSITE, in cooperation with the State Safety Coordinating Committee promoted ten (10) pieces of Legislation this year including a Red Light Running Camera Enforcement Bill. See attached report for details.
2 Meetings held during this reporting period:
Date: April 19-22, 2009 Location: Birmingham Purpose: SDITE Annual Meeting Attendance: unknown
Date: June 4-5, 2009 Location: Gulf Shores Purpose: ALSITE 37th Annual Meeting Attendance: 59
Date: October 7, 2009 Location: Talladega Purpose: Fall Meeting Attendance: 71
Upcoming Meetings:
Date: to be announced Location: Montgomery Purpose: Spring Meeting
Date: June 9-11, 2010 Location: Gulf Shores Purpose: ALSITE 38th Annual Meeting
Date: to be announced Location: Guntersville Purpose: Fall Meeting
Student Chapter Activities during this reporting period:
(Please see accompanying report)
Awards presented during this reporting period:
Award Name: Transportation Engineer of the Year Recipient: Richard L. Caudle
Award Name: Meritorious Service Award Recipient: Becky Malenke
Award Name: Certificate of Appreciation Recipient: Cody Long
3 1 ALSITE Journal / 2009
2009 ALSITE ANNUAL REPORT
ALABAMA SECTION INSTITUTE OF TRANSPORTATION ENGINEERS
News Features
7 Calendar Board of Directors 2 President’s Message by Doug Peterson, P.E. PRESIDENT Doug Peterson, P.E. Gonzalez‐Strength & 3 Membership Departments Associates, Inc.
4 Financial Statement 15 Strategic Plan VICE‐PRESIDENT Dennis Dickey, P.E. 18 ALSITE 5 Meetings City of Birmingham Committees SECRETARY/ 8 Awards TREASURER Scott Rumble, P.E. PBS&J 10 Legislative Activities
On the Cover: IMMEDIATE PAST Talladega 11 Student Chapters PRESIDENT Superspeedway, site of J. Chris Reeves, P.E. the Fall, 2009 ALSITE 14 Scholarships City of Hoover meeting
SECTION REPRESENTATIVE 16 ALSITE Bass Tournament Richard L. Caudle, P.E.
Skipper Consulting, Inc. 17 Service Projects ALSITE JOURNAL is published yearly by the AFFILIATE DIRECTOR 19 Website and Newsletter Alabama Section Christy Cahalan Institute of AECOM Transportation Engineers. All rights ASSISTANT AFFILLIATE reserved, except for brief quotation with DIRECTOR attribution. Mary Margaret Nicholson TRC Worldwide Engineering
1 ALSITE Journal / 2009
meeting to receive his award and also participated in a poster session along with the Doug Peterson, P.E. other student paper winners. Next, I would like to congratulate the Auburn Student Chapter (I ALSITE President see a pattern forming here) for placing runner
up in the 2008 SDITE Outstanding Student In spite of the Section Award. Rod Turochy has a good group struggling economy, of students active in the chapter and deserves a this has been a lot of credit. successful year for
ALSITE. With the Another dynamic duo, Tommy Lee and Jim SDITE Annual Meeting in Birmingham and the Stewart, did another great job planning the Annual Meeting in Gulf Shores we could not Annual Meeting in Gulf Shores. Much like the have pulled everything off without the SDITE meeting, at the Board meeting on committed support and participation of our Tuesday night before the meeting began on membership. I’d like to take the opportunity in Wednesday, Tommy cautioned the Board that this message to thank some of the people that we might be a little short covering all the made a difference to the Section this year. expenses for the meeting. However, in the end,
attendance was a little better than we had Becky White and Scott Rumble did a great job expected and the meeting made a small profit co‐chairing the LAC committee for the SDITE for the Section. Annual Meeting. Scott’s organization and
Becky’s subtle yet firm way of keeping Becky Malenke has continued to do a great job everybody on schedule made them a great as the Service Projects Committee chair. She, team. They will be first to say that they could along with her committee and various not have pulled it off without everyone doing volunteers, has continued to expand the their part and that’s true. Everyone on the LAC SALTEENS initiative and has some events and all of the volunteers that helped during the scheduled for this fall that I’m sure she will planning and at the meeting made it a update everyone on. tremendous success.
Ken Cush did a great job serving as the local There are several highlights from the SDITE arrangements chair for Fall meeting, and meeting involving members of the Alabama Dennis Dickey, as he has done all year, Section that I would like to recognize. First, I’d assembled a good technical program for the like to recognize the team from Auburn meeting at the Talladega Superspeedway on University for representing the Alabama October 7th. Section in the Student Traffic Bowl competition.
We are proud of their effort and appreciate It’s been an honor to serve as ALSITE President their participation. Second, I would like to this year and a privilege to work with everyone congratulate Alexander Shoemaker from and get to know them better. The Section is in Auburn University for winning the Graduate good hands with Dennis becoming President Student Paper Competition for his paper next year as well as the years to come with “Effects of Speed Tables on Vehicle‐Pedestrian Scott Rumble and Scott Holladay working their Interactions and Safety Impacts on a College way up. Campus Street”. Alexander attended the ALSITE Journal / 2009 2
The Alabama Section Welcoming Committee say I have a great committee! It’s been exciting currently boasts 149 Members are important to the last few years because members, 46 Affiliate the Alabama Section. ITE has voted to sponsor members, and 3 Without them, there would welcome baskets which we be no Section. Serving our organize. The baskets that retired members. members is likewise aren’t given out at the This represents an important. One important district/annual meetings are increase of six initiative taken in 2007 and auctioned off to raise money extending through 2008 and for ITE scholarships.” members over 2008. 2009 is our Welcoming We had two Committee, chaired by members inducted as ALSITE member Julie Lenoir with Skipper Consulting. The “Life Members” in Welcoming Committee International ITE: makes sure all new members Brian Bowman and are oriented at meetings, and are even provided a gift Malcolm Beasley. basket at the Annual Meeting in Gulf Shores.
25 gift packages were distributed at the 2009 Annual Meeting in Gulf Shores by the Welcoming Committee this year. By Scott Rumble, ALSITE Secretary/Treasurer Here is a portion of an interview conducted with Julie about the purpose of the Welcoming Committee:
“The welcoming committee was started to encourage new members and visitors. It also helps get people involved and find their place in ITE. Also, the committee helps people network and connect. So, we mainly focus on outreach. I’d just like to
3 ALSITE Journal / 2009
ALSITE began 2009 with Scholarships, Inc. to bolster ALSITE is operating $9,162.12 in the bank. the scholarship fund. ALSITE on a sound financial During the course of 2009, also makes periodic basis. Our financial we had an income of memorial contributions to $16,843.35 and expenses of the scholarship fund. In stewardship allows $12,428.12, leaving an end‐ addition, proceeds from the us to fully support of‐year bank account of ALSITE Scholarship Auction, our strategic plan $13,577.35. the ALSITE Golf Tournament and ALSITE Bass Tournament initiatives, including Major income is derived also go to the scholarship support of student from the payment of fund. activities, outreach member dues, receipts from meeting registrations, and A new initiative enacted by to the community, advertisements in the ALSITE the Membership to fund the assistance to Newsletter. ALSITE Scholarships program governmental in 2009 was to direct all The nature of major proceeds from newsletter agencies, and expenses incurred relate to advertising to the scholarship providing services to meetings, support of the fund as a directed gift to ALSITE members. student chapters, and directly fund scholarships. expenses of running the This accounted for a $725 Section. donation in 2009. By Scott Rumble, ALSITE Secretary/Treasurer The current dues structure In the year 2009, ALSITE for ALSITE is as follows: contributed over $7,300 to the scholarship fund from all Members ‐ $15 these sources. Affiliate I ‐ $15 Affiliate II ‐ $45
ALSITE’s Federal Employee Identification Number (FEIN) is 20‐5372700.
A significant portion of ALSITE’s annual expenses goes in support of the ALSITE Scholarship program. $10.00 of every full registration at each ALSITE meeting is remitted to ALSITE ALSITE Journal / 2009 4
ITE in Alabama is all ALSITE 2009 Spring Meeting President with the KPS Group about meetings. from Birmingham, Alabama. Meetings are our The Spring Meeting was held Three additional technical in conjunction with the 2009 session were included in the opportunity to share SDITE Annual Meeting at agenda with a total of eleven technical knowledge, Ross Bridge Resort on April presentations on subjects conduct the business 19‐22, 2009. A business such as: Hurricane meeting was held during the Evacuation, ITS, LED Street of the organization, Section Breakfast on Lighting, Central Computer and have a great Tuesday. Software for Signals, time fellowshipping Operation Lifesaver, ALSITE Annual Meeting Pediatric Trauma, and Red and networking with Light Running. Special guest other transportation The Annual Meeting of the speakers included Mr. Mark officials from across Section was held at The Bartlett, the FHWA Division Beach Club in Gulf Shores on Administrator and Mr. Dave the State. ALSITE June 3‐5. A total of 59 full Harris, also from the FHWA, typically has three registrants attended the discussing Stimulus funding meetings each year, meeting, and 93 were and the state of the Highway present for the Thursday Trust Fund. in the spring, evening banquet. summer and fall. The highlight of the Annual The technical program Meeting each year is the included a Professional Awards Banquet and Development Seminar on the Scholarship Auction. Dr. Dan subject of “Sustainability”, Turner’s auctioneering is one which was conducted by Mr. of the highlights of the trip. Darrell C. Meyer, Senior Vice We have quickly learned that By Dennis Dickey, ALSITE Vice President
5 ALSITE Journal / 2009
induction of the The technical program new officers for included five speakers on 2010. Those topics which included: officers are as NASCAR safety initiatives, follows; Dennis ADA, and travel times on Dickey – President, variable message signs. Scott Rumble – Vice President, The highlight of the meeting Scott Holladay – was a ride for everybody at Secretary/ the meeting in the 2009 Treasurer, Chris official track pace cars, which Reeves – District were a Dodge Charger and a you must pay attention Representative, Dodge Challenger. Top during the auction… or you Mary Margaret Nicholson – reported speeds in the never know what you may be Affiliate Director, and Jamie Charger were over 160 miles purchasing. As always the Jones – Assistant Affiliate per hour. auction helps to benefit the Director. Congratulations to Billy Jones and Charles all the new officers. Alexander Memorial scholarships. A total of ALSITE 2009 Fall Meeting $4,466 was raised for ALSITE Scholarships during the The ALSITE 2009 Fall Meeting auction. Congrats to this was held in the Media Center year’s recipients, Hayley Cole at the Talladega Super‐ and James Kyzar, speedway in Talladega, respectively. Alabama on October 7, 2009 58 Alabama Section During the banquet this year, members and 13 student ALSITE honored Richard members attended this Caudle of Skipper Consulting meeting. as the 2008 Transportation Engineer of the Year. Becky Malenke was also honored with a Meritorious Service Award for her tremendous devotion and service to ALSITE as chairman of the Service Projects Committee. Finally, Cody Long was given a Certificate of Recognition for his work in organizing the annual ALSITE Bass Tournament.
Also, we cannot discuss the meeting without the
ALSITE Journal / 2009 6 SDITE 2009 Annual Meeting year – congratulations Becky! Calendar
But, just a few statistics on the SDITE meeting. Over 370 ALSITE has the following people attended this year’s events planned for 2010 meeting – that’s pretty good, especially considering the economy. We had 225 ITE The Spring Meeting will be member and non‐member held at the Hyundai registrations, plus 45 Automobile Plant in “The best one ever.” That is students, 57 Associated Montgomery, Alabama. what a long‐time ITE Business Division (ABD) Date is to be announced. member who has been to members and 46 spouse/ many SDITE conferences said special guests. We also had about this year’s meeting. I 41 participate in the golf The Annual Meeting will be think anyone who attended tournament and 35 attend held at The Beach Club in the SDITE meeting this year the technical tour which was Gulf Shores Alabama on at the Mercedes‐Benz June 9‐11, 2010. This year’s facility. The technical meeting will be a joint program was excellent and meeting with the Deep everybody enjoyed the social South Sections, and events that we had arrangements are being throughout the conference. formulated to invite the A special thanks goes out to panhandle of Florida to this year’s meeting as well. at the Ross Bridge Golf Resort and Spa would have The Fall Meeting will be to agree. Many, many held at Lake Guntersville people spent a lot of time State Park and Lodge. The and energy organizing the date is to be determined SDITE meeting this year. The and will be announced. Local Arrangements Committee (LAC) was the ABD who hosted the assembled by Becky White Sunday night hospitality several years ago and we suites and the Monday night have all had a good time ABD Event at the Barber working together. And, of Vintage Motorsports course, Becky provided great Museum – both nights were leadership from start to fantastic! And, thank you finish. She will get to use James Foster for the great that great leadership ability job you do year in and year as she becomes SDITE out with the Traffic Bowl. Secretary/Treasurer next
7 ALSITE Journal / 2009
The Alabama Section Transportation Engineer of Certificate of Recognition ITE made three the Year Award awards during 2009 ‐ A Certificate of Recognition the Transportation The Transportation Engineer was given to Cody Long, of the Year award was given traffic engineer with Skipper Engineer of the Year to ALSITE District Consulting, Inc. for his award; a Meritorious Representative and Past service since 2007 as the Service Award; and a President Richard L. Caudle, organizer of the ALSITE traffic engineer with Skipper Scholarships Bass Certificate of Consulting in Birmingham. Tournament. Since 2007, the Recognition. This award recognizes an Bass Tournament has been individual, who, over the responsible for the donation extent of their career, has of over $1,300 to the ALSITE made a substantial Scholarship fund. contribution to transportation in the State of Alabama. This award is given By Chris Reeves, ALSITE Immediate only to ALSITE member. Past President
Meritorious Service Award
A Meritorious Service Award was given to Becky Malenke, engineer with Neel‐Schaffer, for her service since 2007 as the chairman of the Service Projects Committee. Under her leadership, ALSITE has reached out to the community through the SALTEENS project, job‐ shadowing, and the ALSITE Safe Routes to School initiative. The Meritorious Service award is an award which is given at the discretion of the Board of Directors in special recognition of contributions to the Alabama Section ITE.
ALSITE Journal / 2009 8 A Brief History of ALSITE Awards
SDITE - Outstanding ALSITE - ALSITE - Division/Section Transportation Transportation Safety Engineer of the Year Award 1977 1979 1985 - Charles E. 1983 - Senator Pascual 1981 Alexander Vacca 1986 1987 - Richard P. 1984 - Dr. David Brown 1990 Kramer 1985 - Charles E. 1991 1990 - Dr. Daniel S. Alexander & Robert 1993 Turner Doyle, Jr. 1994 1991 - Darrell B. Skipper 1988 - Joe Robinson 2001 (Group II) 1992 - Dr. Robert L. 1990 - Cecil W. Colson, 2002 (Group II) Vecellio Jr. 2003 (Group II) 1993 - Harold M. 1992 - J. Fred O'Brien, 2004 (Group II) Raynor, Jr. Jr. 2005 (Group II) co- 1994 - Robert L. Wolfe, 1993 - Billy Joe recipient with Deep Sr. DeRamus South Section 1995 - W. Gerald 1994 - Wesley E. Elrod Anderson 1997 - Nancy A. Hudson 1996 - James A. Meads 1998 - Joe W. Ruffer SDITE - Outstanding 1998 - David R. Griffin 2000 - William J. Student Chapter 2000 - Ed Watt Metzger 2001 - John Garrett 2001 - ALDOT 3rd 1977 - Auburn University 2002 - Robby Anderson Division & Birmingham 1978 - Auburn University 2004 - William J. Traffic Engineering 1979 - Auburn University Metzger 2002 - Alabama Safe 1980 - Auburn University 2007 - Locke D. "Bubba" Kids 1981 - Auburn University Bowden 2005 - Joe Robinson & 1982 - Auburn University 2008 – John Murphy Jon Howell 1983 - Auburn University 2009 – Richard L. Caudle 2006 - Joe Wilkerson 1984 - Auburn University 2008 - Rep. Jim (ITE Outstanding McClendon Student Chapter) 1985 - Auburn University 1987 - Auburn University 1989 - Auburn University 2002 - Auburn University
9 ALSITE Journal / 2009
Politics is a strange State Safety Coordinating Seat Belts by all passengers, animal in Alabama. Committee increase fine $25 to $50
Nevertheless, the The State Safety Strengthen Graduated Driver Alabama Section ITE Coordinating Committee License has endeavored to (SSCC) is a committee which is appointed by the Governor Red Light Camera play a key role in the to advance transportation shaping of safety issues in the State, Ignition Interlock transportation‐ and includes representatives from the Department of Red Light Running Cameras related legislation in Transportation, Department the State of Public Safety, the Attorney Implementation of red light Generals Office, the Sherriff’s running enforcement Association, and local law cameras has been an uphill enforcement officials. battle in Alabama. Several attempts have been made by By Waymon Benefield, ALSITE Liaison Several members of ALSITE ALSITE members to push to the State Safety Coordination serve on various Statewide legislation. When Committee subcommittees of the SSCC these efforts have failed, and are responsible for the several local jurisdictions development and have tried to get local implementation of legislation legislation passed through for transportation safety in the legislature, but to no the State. During 2009, the avail. The City of following transportation Montgomery and ALSITE safety initiatives were members Locke D. Bowden developed and submitted to and Stuart Manson were the State legislature in the able to get the City of form of bills: Montgomery to pass municipal legislation to Prior alcohol, out of state install red light running and Aggravated DUI cameras within the City of Montgomery. These are now No previous Driver License operational and providing excellent benefits in regards Attempting to allude to safety.
Arrest for misdemeanor if not seen by officer
ALSITE Journal / 2009 10
Alabama has two active student chapters – Auburn University and the University of Alabama at to raising funds for the Birmingham ITE Student chapter this activity provided University of Chapter Update transportation students a Alabama at great opportunity for Birmingham. The Fundraising/ Professional experiential learning. Service Project total student 3rd Annual Student Awards membership in In the fall semester 2008 the Luncheon UAB Student chapter Alabama is 51. collaborated with a local On December 5th, 2008, the
transportation engineering UAB ITE student chapter
consulting firm and collected organized and hosted the 3rd traffic data as a fundraising Annual Student Awards activity for the ITE Student By Virginia Sisiopiku, University of Chapter at UAB. The effort luncheon to celebrate the Alabama at Birmingham Student involved collection of traffic achievements of Advisor; and Rod Turochy, Auburn volume data at 64 transportation students. The University Student Advisor intersections in the event took place in Birmingham City Center Birmingham, AL and was using manual counters attended by 27 participants. during the afternoon peak. During the event, graduate Traffic signal data were also students from UAB, UAH and recorded. All students in the UA presented technical transportation program at papers to showcase their UAB were involved in the research activities. Awards effort that was coordinated were presented to 3 by the faculty advisor Dr. Virginia Sisiopiku. In addition transportation students from
11 ALSITE Journal / 2009
each university to allow Auburn University ITE them to travel to Student Chapter Update Washington DC to attend 88th Annual Meeting of the The Auburn University Transportation Research Student Chapter of ITE has a long and decorated history, Board. UAB honorees with a charter starting in included Ms. Ozge 1976. During these 33 years, Cavusoglu, Mr. Michael the students involved have Shinouda, and Mrs. Germin used ITE to develop skills, Fadel. knowledge, and professional contacts to help improve key E‐Day VISTA Training Webinars abilities necessary becoming professionals in the field of Every year, Auburn transportation. Developing University hosts an event The UAB ITE Student chapter these abilities is the driving known as Engineering Day (E‐ facilitated a 3 week webinar‐ force when our student Day). At this event, last held based workshop on Visual chapter organizes events and on February 27, 2009, middle Interactive System for activities for its members. and high schools from Transport Algorithms (VISTA) Prominent examples of such around the southeast visit software platform. events are discussed below. the campus to learn more
about the engineering TRB Annual Meeting program Auburn University The training was offered by has to offer. The Student Dr. Mouskos at the City The annual meeting of the Chapter provides its services College of New York (CCNY) Transportation Research in helping organize and and Mr. Barrett from VTG Board, held in January in maintaining the bus‐shuttle Inc. and facilitated by Dr. Washington, D.C., continues services for guests visiting Sisiopiku at UAB. The training to serves as one of this the Samuel Ginn College of Student Chapter’s primary covered VISTA’s features and Engineering. ITE student resources in providing its capabilities, steps involved in members who volunteered members with contacts and to ride on each shuttle preparing and running a base experience pertaining to the provided visiting students case network in VISTA, transportation field. Four ITE and parents with answers to details on reports and student members were in any questions and kept a visualize outputs, and attendance this year to passenger count for future information on how to attend meetings and records. ITE members filling introduce changes in the presentations, with student this role effectively served as base case in order to members, Mary Robbins, ambassadors to the College evaluate different scenarios. Johnnie Waid, and Alex of Engineering. Shoemaker presenting A demonstration involving transportation‐related hands‐on experimentation research. also took place on how to participate.
ALSITE Journal / 2009 12
Local Elementary Schools Outreach Programs
Our student chapter has been conducting an on‐going service project with local elementary schools. Student members volunteered their time to assist one local school, Cary Woods Elementary, with their annual “Walk and Bike to School Day”. This event teaches the schoolchildren about safety‐related issues with walking and bicycling to school. ITE student members helped by ensuring the children remained safe during the event. Additionally, the student chapter here at Auburn University developed a program to teach children about civil engineering and specifically, transportation engineering. ITE student members presented this information at Cary Woods to over 150 fourth and fifth graders and have been in contact with additional local schools to continue the program in the upcoming months.
13 ALSITE Journal / 2009
In 2009, ALSITE The Board of Directors of Outdoor Action University Scholarships, Inc. Harold M. Raynor ALSITE Honors Program. He has awarded two Scholarships, Inc., is pleased been the point man for the to announce the winners for University of Alabama scholarships in the the 2009 Scholarship Student Chapter to host the amount of $7,300.00. Awards. James Hugh Kyzar national Concrete Canoe Our current IV of the University of competition this June. He Alabama will receive the plans to work with ALDOT scholarship fund Charles E. Alexander upon graduation. balance is Memorial Transportation $137,464.33, and we Engineering Scholarship and Billy Jones Memorial Hayley L. Cole of Auburn Transportation Engineering anticipate that we University will receive the Scholar will award two Billy Jones Memorial Traffic scholarships again in Engineering Scholarship. The Hayley Cole from Naples, Charles E. Alexander Florida is a senior in Civil 2010 with a Memorial award is $4,800 Engineering at Auburn combined value of and the Billy Jones Memorial University and plans to $9,300.00. award is $2,500. graduate in Spring 2010. She is a member of ITE, Chi
Charles E. Alexander Epsilon, Tau Beta Pi and the By Robert Vecellio, Chairman, ALSITE Memorial Transportation Society of Women Engineers. Scholarships, Inc. Engineering Scholar She has been a co‐op student with Brasfield & Gorrie and
worked on the I‐65 widening James Kyzar from Andalusia, project in Montgomery. Her Alabama plans to graduate work experience made her with a Civil Engineering realize "the importance and degree from the University of Alabama Tuscaloosa in benefits of having a solid
Spring 2010. He is also background in transportation
working on a minor in engineering when working
business administration. His with the DOT".
employment since high
school has been with Hoar Both applicants identified Construction in Birmingham, financial need in order to CDG Engineers & Associates complete their education. in Andalusia and with the James Kyzar pointed out that Alabama DOT in Tuscaloosa. "the burden of paying for my James has been active in remaining semester and ASCE, an Ambassador for the summer school will be on me College of Engineering and a and my parents". Hayley student leader in the Cole has not received
ALSITE Journal / 2009 14 financial aid in the past and STRATEGIC PLAN pointed out that she "must now find a way to help my Goal One: Serve Governmental Agencies parents fund an additional Address the technical needs of the Alabama Department of year's worth of out‐of‐state Transportation by identification of critical areas that would be tuition in an already strained met through training activities developed and offered by economy". ALSITE.
Harold M. Raynor ALSITE Assist local governmental agencies in addressing their technical needs though training activities and presentations at Scholarships is pleased to organizational meetings. award scholarships to these two deserving students. Provide expertise to other organizations throughout the state James and Hayley will such as Metropolitan Planning Organizations, developers, and receive their scholarship ADECA. awards at the Annual Take a leadership role in the development and adoption of Banquet in Gulf Shores on model ordinances. June 4. Please give them a warm ALSITE welcome for Goal Two: Provide Service to our Membership their achievements. Develop members’ technical capabilities through professional development, strong technical programs at all meetings, and continue the annual meeting as a “center piece” for the Section.
Communicate with the membership through email, web page and the newsletter.
Recognition of membership by communicating individual awards received at section, district, and international levels. Recruit and nurture young members.
Goal Three: Outreach
Perform service projects throughout the year.
Establish additional student chapters at other state institutions.
Continue and expand the scholarship program.
Provide public awareness of ALSITE through a speakers bureau, contact with local news agencies, and by public relations training for members.
15 ALSITE Journal / 2009
ALSITE hosted the The third annual ALSITE bass 1st Place ‐ Huffstutler & Nye tournament was held on ‐ 13.77 lbs. third annual Bass Friday, October 16, 2009. 2nd Place ‐ Harbison & Tournament on The tournament was held on Arrington ‐ 10.58 lbs. Logan Martin Lake on Logan Martin Lake this year 3rd Place ‐ Britt & Phillips ‐ and was a great success. We 9.36 lbs. October 16, 2009. 9 had 9 boats to participate. 4th Place ‐ Meads & Wampol boats participated We are very blessed to say ‐ 9.29 lbs. and $360 in proceeds that all participants finished 5th Place ‐ Stovall & Hughes ‐ the event safely and all 7.78 lbs. were donated to the weighed their catches. 6th Place ‐ Slaughter & Scholarship Fund Prickett ‐ 7.74 lbs. after $720 in award This year we were able to T7th ‐ Long & Golab ‐ No generate a $360 donation to Weight Draw money was Harold M. Raynor ALSITE T7th ‐ Franks ‐ No Weight distributed. Scholarships Inc. We Draw awarded cash prizes to the T7th ‐ Cassidy & Hill ‐ No top three finishers in the Weight Draw tournament as well as a $100 By Cody Long, ALSITE Bass “no weight” prize. Our top All fish were weighed, Tournament Chairman finishers in the tournament photographed and released were as follows: into the lake to bite another day.
We were fortunate this year to have a great line up of sponsors whose generosity made this event a great success. Thanks to all who participated, and we hope to see you all again at next year’s event!
ALSITE Journal / 2009 16
The Alabama Section SALTEENS technical session at the SDITE currently has three meeting in April. ALSITE continues to work active service hard on its service project to The SALTEENS work group projects ongoing: a promote safe driving among also worked closely with The job shadowing teens. SALTEENS, which Children’s Hospital of stands for Saving Alabama Alabama in conducting a program; support for Teens: An ALSITE Safe Driving “Crash Course Teen Driving the Safe Routes to Initiative, is nearing its final Summit” at Boutwell School program; and stages. The goal of this Auditorium on October 28, project is to create 2009. 80 teens from across a program known as presentation materials for Jefferson County were “SALTEENS”, or our our members to present to invited to attend this “Saving Alabama teens in Alabama schools, summit. The Birmingham youth groups, and civic News had an article which Teens” project. organizations. was on page 1 of the Local News which featured this We have completed work on event. Phase III of the project, which is the preparation of a Job Shadowing safe teen driving DVD. The film class at Vestavia Hills ITE student chapters in High School filmed the Alabama are invited to By Becky Malenke, ALSITE Service necessary video clips. A participate in our Job Projects Chairman young lady who survived a Shadowing Program. This horrible accident during her year‐round program offers teenage years agreed to college students the share her testimony, and a opportunity to spend a day local celebrity lent his voice with a practicing to narrate portions of the transportation engineer. Job presentation. We are also in shadowing opportunities are the process of preparing available throughout the additional distribution state in a variety of materials, which include a list transportation professions of resources and tips for including government, teens, parents, and other consulting, and academic adults who work with teens. venues. As students submit We shared the completed applications to ALSITE, they presentation as part of a will be paired with an ALSITE member in their requested
17 ALSITE Journal / 2009
geographical region and area of interest. ALSITE Committees Safe Routes to School Member and Affiliate Services Awards Chris Reeves Legislative Dale Lenoir Meeting Arrangements, Program & Dennis Dickey Site Selection Membership Ken Cush Newsletter & Publicity Chris Sellers Website Rod Turochy The Alabama Section of the Welcoming Committee Julie LeNoir Institute of Transportation Engineers offers free traffic Nominating Chris Reeves engineering services to help agencies develop project Nominating‐Affiliates Christy Cahalan ideas and cost estimates for the submission of Safe Past Presidents Chris Reeves Routes to School grant applications to the Alabama Professional Development Department of ALDOT Relations Dan Turner Transportation. We pair Bob Vecellio Technical agencies with a local traffic Dennis Dickey engineering professional to perform surveys and help Service Projects Becky Malenke scope projects. Student Services and Education Chris Reeves During 2009, ALSITE professionals assisted the Tellers Committee Ed Watt following cities with Safe Routes to School grant Liaisons applications: ALSITE Scholarships, Inc. David Griffin Associated Business Division Tommy Lee • Uniontown ITE Student Chapter (Auburn) Walter Dorsey • Demopolis ITE Student Chapter (UAB) Chris Reeves • Gadsden Alabama Safety Coordinating Waymon Benefield Committee Alabama Technology Transfer Center Rod Turochy
ALSITE Journal / 2009 18
Getting information ALSITE.ORG THE STREET
to the 200 members ALSITE.ORG is a full‐featured The Alabama Section of ALSITE is a website providing members Newsletter has a whole new challenge at times. and visitors access to an look this year under the array of ALSITE information, direction of our new editor, Technology has come including membership, Chris Sellers. The banner to play an important meetings, publications, and now reads “THE STREET”, role. ALSITE has student information. The site and is published three times is maintained by the Auburn a year, immediately prior to adopted an University Student Chapter each of the three Section electronic newsletter and is edited by webmaster meetings. Each issue is which is published Jeff Stephenson. packed full of information on events, members, and three times a year. technical subjects of interest Information is also to ALSITE members. disseminated Advertising space in the Newsletter is provided for through our website, supporters of ALSITE. All alsite.org. proceeds from advertising go directly into the ALSITE Scholarship fund.
19 ALSITE Journal / 2009
This publication has been proudly brought to you by the Alabama Section Institute of Transportation Engineers
Mission
The mission of ALSITE is to provide a leadership role in developing, operating, and improving the transportation system for the citizens of Alabama. ALSITE promotes the transportation profession by educating and developing its members and the transportation community.
DEEP SOUTH SECTION REPORT SOUTHERN DISTRICT ANNUAL MEETING April 11, 2010
CURRENT OFFICERS AND COMMITTEE CHAIRS:
2010 Officers President – Jeff Altman Vice-President – Brad Engels Sec/Treasurer – Jonathan Kiser Section Representative – Brian Fulton Affiliate Director – Lauren Picou
2010 Committee Chair Appointments: Membership – Jonathan Kiser Nomination – Thomas Swanson Publication – Nicole Stewart Technical – Travis Smith Safety – Bob Canfield Awards – LP Ledet Scholarship – Doug Robert, Susan Treadway National Policy/Legislative – Bob Canfield, Bob Mabry
MEMBERSHIP 2009 2010 Student, SITE 74 88 Member, MITE 120 148 Fellow, FITE 16 20 Esteemed Colleague, EC 17 17 Honorary, HITE 1 1 TOTAL 228 274
Deep South ITE has 136 Members who have paid section dues for 2010, as compared to 107 in 2009. We are aggressively pursuing new members, and expect our membership to continue to grow as the year progresses.
TECHNICAL ACTIVITIES
Two newsletters were published and distributed via e-mail to all members. E-mail distribution list was also used to convey technical information to members, meeting information and updates on DSITE issues.
MEETINGS & PROGRAMS
Summer Meeting – Biloxi, MS: On July 15-17, 2009 we met at the Imperial Palace in Biloxi. As always we had a great technical program, great food, great fun and great scholarship auction. There was a technical tour of the Gulf Regional Transit Authority Multimodal Center including a fieldtrip on one of their rubber tire “Trolleys” to view an Access Management project on US Highway 90.
Fall Meeting – New Orleans, LA: On October 15-16, 2009 we met at the new LaDOTD Regional Traffic Management Center. A tour of the facility was one of the highlights of the meeting. In addition to the excellent technical program for the meeting, there was a roadway departure workshop hosted by the LTAP. It was the largest attendance of any of her workshops and with 80 paid attendees, the largest attendance of our DSITE meetings. Four MSU ITE Student Chapter officers also attended the meeting.
Winter Meeting – Hattiesburg, MS: On February 25-26, 2010 we met at the MDOT District 6 office. Over 80 people, including students, attended the meeting. A tour of the new Traffic Management Center was provided by MDOT. During the meeting, we had an excellent technical program, we held the 5th Annual MS Traffic Bowl for our student members, a social function with live music, business meeting, and a golf outing. One of the highlights of the meeting was the JSU Student Chapter being recognized as the newest student chapter within SDITE. Becky White, SDITE Secretary-Treasurer, presented them with a certificate for their new Charter Membership.
Summer Meeting – Gulf Shores, AL: The 2010 Annual Meeting will be held at the Beach Club on June 9-11, 2010. This meeting will be in conjunction with the Alabama Section of ITE. The meeting will feature a solid technical agenda, a traffic bowl between the Sections, a scholarship auction, golf tournament, awards banquet, and lots of networking. We are looking forward to a successful meeting.
2011 SDITE ANNUAL MEETING PLANS LAC Chairman: Tony Tramel, Travis Smith Much work has been done in preparation for the 2011 SDITE Annual Meeting in Louisiana. The meeting will be held at the Hilton-Lafayette on April 10-13, 2011.
http://www1.hilton.com/en_US/hi/hotel/LFTLHHF-Hilton-Lafayette-Louisiana/index.do?WT.srch=1 Hilton – Lafayette 1521 West Pinhook Road, Lafayette, Louisiana, United States 70503-3158 Tel: 1-337-235-6111
STUDENT ACTIVITIES
Mississippi State University On October 1, 2009, Jonathan Kiser and Bob Mabry gave a presentation to the MSU Student Chapter, and later received 21 completed SDITE Student Survey forms. Most recently, the MSU Student Chapter won the DSITE Student Traffic Bowl during our Winter Meeting in Hattiesburg. This is the 5th consecutive year that a team from MSU has won the competition. They will now represent the Deep South Section at the Annual SDITE meeting in Portsmouth, Virginia.
University of Mississippi On October 20, 2009, Jonathan Kiser and Bob Mabry gave a presentation to the Ole Miss Student Chapter, and later received 31 completed SDITE Student Survey forms. Most recently, the Ole Miss Student Chapter came in third place at the DSITE Student Traffic Bowl, but hopes to come back strong in 2011. They also submitted an annual Student Chapter Report to SDITE, and had one of their members submit a Technical Report for consideration at the SDITE Annual Meeting in Portsmouth, Virginia.
Jackson State University The JSU Student Chapter was officially created on December 14, 2009, as the SDITE Board voted unanimously to accept their Charter Membership. Dr. Feng Wang is the faculty Adviser for our newest student chapter. Most recently, the JSU competed in our DSITE Student Traffic Bowl during our Winter Meeting in Hattiesburg, where they came in second place. Additionally, they submitted their first student chapter report to SDITE, and hosted Jonathan Kiser and Bob Mabry at one of their local meetings.
University of Louisiana, Lafayette The ULL ITE Student Chapter represented Louisiana in the SDITE Traffic Bowl in Birmingham. Although their membership is down they are still the largest ITE Student Chapter in the state.
Louisiana State University Gabby Tassin and Lauren Picou meet with the LSU transportation class, to encourage them to have an active LSU-ITE Student chapter.
A listing of the Faculty Advisors and Chapter Liasons for the Student Chapters within the Deep South ITE Section is as follows:
ITE Student Chapter Faculty Advisor Chapter Liason Mississippi State University Dr. Li Zhang Jonathan Kiser/Bob Mabry University of Mississippi Dr. Waheed Uddin Jonathan Kiser/Bob Mabry Jackson State University Dr. Feng Wang Jonathan Kiser/Bob Mabry University of Lousiana-Lafayette Dr. Xiaoduan Sun Tony Tramel Lousiana State University Dr. Sherif Ishak Lauren Picou
SCHOLARSHIPS AND FINANCIAL
Our General Fund Balance is about $13,000 as of March, 2010. 6 Scholarships for a total of $3,500 were given this year. We currently have about $18,000 in the DSITE scholarship fund.
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INSTITUTE OF TRANSPORTATION ENGINEERS
Georgia Section Annual Report For Period January 1, 2009 to December 31, 2009
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INSTITUTE OF TRANSPORTATION ENGINEERS
Georgia Section Annual Report
Board of Directors 3
Committees and Chairs 4
Committees and Roles 5
Membership Information 9
Financial Information 10
Technical Activities 12
Legislative Activities 17
Meetings held in 2009 18
Student Chapter Activities 25
Awards Presented 29
Section Accomplishments 33
Committees Activities 38
President’s Final Words 50
Attachments (Newsletters)
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Board of Directors
The Georgia Section's Board of Directors provided vision and leadership that helped the Section achieve its goals for 2009. Board members include:
Position Name Phone No. Email address
President Scott Mohler 678-808-8811 [email protected]
Vice President David Low 770-594-6422 [email protected]
Secretary-Treasurer Mike Holt 770-619-0118 [email protected]
District Representative Keith Hogsed 770-813-0882 [email protected]
District Representative Todd Long 404-631-1023 [email protected]
Affiliate Director Brook Martin 770-528-4065 [email protected]
Past President Carla Holmes 678-438-0881 [email protected]
Clerks— Carrie McKinney and Alex Kennedy
Passing the Georgia Section ITE gavel from Carla to Scott and the 2009 Officers 4 | P a g e
Committee Chairs
Committee Chairperson E-mail Phone
Ambassador Tim Brandstetter [email protected] 770.825.0744 Annual Report Todd Long [email protected] 404.631.1021 Awards Carla Holmes [email protected] 678.438.0818 Audio/Visual Robert Baker [email protected] 770.971.5407 Career Guidance Scott Younker [email protected] 678.808.8881
Finance Martin Bretherton [email protected] 770.946.5744
ices Historian Charles Bopp [email protected] 404.848.5722 Life Membership Donald Gaines [email protected] 404.355.4010 Membership David Benevelli [email protected] 770.246.6257 Mentoring Program Todd Long [email protected] 404.631.1021 Member Serv Member Nominations Carla Holmes [email protected] 678.438.0818 Past Presidents Keith Hogsed [email protected] 770.813.0882 Alexandra Clerk [email protected] 770.431.8666 Kennedy Website Joe Gillis [email protected] 678.808.8800 Young Members Kristin Turner [email protected] 770.431.8666 Annual Meeting Dan Dobry [email protected] 770.971.5407
Engineers Week Steven Sheffield [email protected] 678.477.3659 Summer Seminar John Karnowski [email protected] 770.813.0662 /Event 2014 SDITE Annual Mtg. Keith Strickland [email protected] 404.946.5744
Coordination WTS/ITE Golf
Meeting Tom Udell [email protected] 404.379.1887 Tournament (Special)
Safety Louis Chalmers [email protected] 404.861.3959 Technical Jonathan Reid [email protected] 404.364.5225 GDOT Driveway Manual Safety & Safety
Technical Randall Parker [email protected] 770.813.0882 Review (Special) GA Engineer Magazine Dan Dobry [email protected] 770.971.5407
GPTQ Consultant Kent Black [email protected] 770.754.0755 Relations Committee Marketing Sameer Patharkar [email protected] 404.946.5727 Outreach Outreach
Committees Newsletter John Edwards [email protected] 404.264.0789 Scholarship Taylor Stukes [email protected] 770.613.9558
GA Conservancy Shaun Green [email protected] 404.463.2437 ITE International Liaison John Edwards [email protected] 404.264.0789 Legislative Peter Hortman [email protected] 678.808.8800 Georgia Tech Dwayne Tedder [email protected] 770.933.0280 Southern Poly Jim Tolson [email protected] 404.624.7119
Outreach Liaisons Outreach Georgia Southern (NEW) Phillip Allen [email protected] 678.808.8810 5 | P a g e
Committees and Roles
Member Services Committees
Ambassador Committee - Welcomes members at ITE monthly meetings and annual meeting. Assists secretary treasurer in providing meeting registration and name tags.
Annual Report - Prepares a report detailing the ITE Georgia Section activities for the year in the format suitable for submission to the ITE Southern District. The goal of the committee is to document the year’s activities to provide the best possible chance to win the ITE Southern District outstanding section award.
Awards - Selects winners for section award categories as determined by the committee. Award categories include: Georgia Section Best Technical Paper, Idea Sharing Award, Georgia Section Agency Award, The John D. Edwards, Jr. Individual Achievement Award, and Transportation Professional of the Year, The Karl Bevins Distinguished Service Award, and Award of Special Recognition.
Audio/Visual - Coordinates with Vice President and Annual Meeting Committee Chair to determine audio/visual needs for monthly and annual meetings. Arranges for delivery, setup and take down of audio/visual equipment for each event.
Career Guidance - Encourages elementary, middle and high school students to choose engineering as a profession and highlights the transportation engineering profession. Participate in the ―Introduce a Girl to Engineering‖ program as a part of the Georgia Engineering Alliance’s February Engineering Week activities. Meet with middle school girls and their parents to share their experiences as engineers and ITE members. Participate in the ―Exploring Engineering Academy‖. This program is an engineering camp sponsored by the Georgia Engineering Foundation and the Learning for Life Division of the Atlanta Area Council, Boy Scouts of America. The weeklong camp is held at Georgia Tech, which enables the participants to experience college life through living in the dormitories and eating at the dining hall. The camp is designed for about 20 students to come and explore the different engineering disciplines through various field trips, hands on activities, presentations, and demonstrations.
Finance - Provides long-term financial oversight for the Georgia Section. The committee consists of three Past Presidents, each serving rotating 3-year terms. One purpose of the Committee is to conduct an annual audit of the Treasurer's records and the Summer Seminar records. 6 | P a g e
Historian - Responsible for the maintenance and safe keeping of the history of the Section. The historian updates the History of the Section through the current year. Recruits "official" photographer(s) for Section. Specifically, the Historian shall collect and file in the permanent files of the Section at least one copy for each of those designated.
Life Membership - Identifies international ITE members who are eligible for life membership.
Mentoring Program (NEW) – Establishes new mentoring program. Purpose of program is for older members to mentor young members through a six month mentoring program. Anticipate mimicking WTS’ mentoring program. Chairperson will work with President to develop program guidelines, estimate budget, find mentors and protégés, and plan and conduct mentor/protégé events. Goal is to conduct first program in 2009.
Membership - Recruits new members to the section, district and international ITE. Works to retain existing members. Recruits agency memberships. Works closely with the Affiliate Director to process new Affiliate Memberships. A goal of the membership committee is to make all new members feel welcome and encourage their involvement in Georgia Section Committees.
Nominations - Nominates candidates for section offices. Will solicit nominations from the membership for 60 days beginning in mid-July.
Past Presidents - Organize the annual meeting of the Georgia Section ITE Past Presidents. The primary objectives of the meeting are to raise money for the scholarship fund and to advise the Board of Directors on issues related to the Section. After the meeting, prepare a summary of the issues discussed.
Clerk - Assists the Secretary-Treasurer in taking minutes of the Board Meetings and Teleconferences, Committee Chair Meetings, and all Section Business Meetings. Website - Provides routine web site information updates and setup of website. Posts current information including the online newsletter for viewing or download.
Young Members/Activities - Develops and sponsors activities that are directed at the social and professional development of the Section's young members (under 35 years of age). Typical activities could include social outings, professional mentoring program, and community outreach activities. Have at least one event per quarter. Work with the Traffic Bowl Team to prepare them for competition.
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Meeting Coordination Committees
Annual Meeting - Makes arrangements for the Georgia Section Annual Business Meeting, held in December and the Annual Dinner held the following January.
Engineers Week - Assists in organization of the Georgia Engineering Alliance ―Engineers Week‖ Activities. Serves as a liaison regarding schedule for submission of applications for awards and participation in events.
Summer Seminar - Organizes and hosts a three day technical seminar program that showcases current and future technology and enhances the exchange of information. This year’s summer seminar will return to the King and Prince resort on St. Simons Island.
2014 SDITE Annual Mtg. - Organizes and hosts the Southern District Annual Meeting, which is a three day seminar including technical sessions, exhibit hall, traffic bowl, and awards banquet.
WTS/ITE Golf Tournament – Coordinates with the Atlanta Chapter of Women in Transportation (WTS) to organize and host a joint golf tournament to raise scholarship funds.
Technical and Safety Committees
Safety - Sponsors studies, develops reports or training sessions concerning various safety issues that relate to the Traffic Engineering field.
Technical - Develops technical reports through sub-committee studies and provides the technical resources for the Board and other committee chairs and members. The Technical Committee is comprised of sub-committees that share a common interest and form for a specific purpose. The goal of the Technical Committee is to contribute to presentations, papers, or seminars for the edification of the membership.
GDOT Driveway Manual Review (Special) – Special committee appointed by the President in 2009 to assist the Georgia Department of Transportation (GDOT) by reviewing and providing feedback on the Department’s updates to the Driveway Manual.
Outreach Committees
Georgia Engineer Magazine - This Liaison is a part of the editorial board for the Georgia Engineer Magazine, in which the ITE Georgia Section participates as a Georgia Engineering Alliance member. The editorial board identifies topics and solicits articles for inclusion in the Georgia Engineering Magazine. 8 | P a g e
GPTQ Consultant Relations Committee – This Liaison participates on the GPTQ Consultant Relations Committee and communicates activities and suggest taking actions to the GATITE Board and membership.
Marketing - Promotes the Georgia Section ITE and the transportation profession in general through coordination of marketing efforts.
Newsletter - Prepares a quarterly newsletter to address news and activities within the ITE Georgia Section. In addition to the monthly announcements of the meeting and items in the Georgia Engineer, the newsletter provides a link between the various member categories: state, local, consultant, vendors, students and educational institutions
Scholarship - Awards annual scholarship to a deserving transportation engineering student. Works to permanently endow the scholarship fund. The scholarship committee chairman also takes an active role in soliciting items for the Summer Section scholarship auction.
Outreach Liaisons
Georgia Conservancy - Maintains contact with Georgia Conservancy and attends their meetings. Briefs ITE Georgia Section on activities and issues that could be addressed by ITE.
ITE International Liaison - Acts as the Liaison between the Georgia Section and ITE International and other ITE Sections.
Legislative - Provides updated information to the Section on pending legislation relevant to transportation. Coordinates with Georgia Engineering Alliance to determine legislation of potential interest to members and participates in annual legislative reception (held in February).
Student Chapter (Georgia Tech and Southern Polytechnical) Liaisons - Coordinates with the student chapters regarding their ITE activities. Encourages students to pursue transportation engineering careers and assists with integrating student members into the ITE Georgia Section activities. This includes an annual luncheon on each campus. An important event for this year will be the organization of a student team to represent Georgia in the ITE Southern District Traffic Bowl scholarship competition.
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Membership Information
Membership numbers and dues:
Membership Grade Section Dues #Members
International Esteemed 8 $0 Members Colleague/Honorary
Fellow $25.00 36
Member $25.00 256
Institute Affiliate $25.00 4
Student Member $25.00 56
Total International 360
Members
Section Affiliates Total Affiliate Members $25.00 96
Total All Members 456
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Financial Information
Does your section have a Federal Employer Identification Number?
[ ] No [ X ] Yes If yes, what is the number? 20-5885507
Checking account (Wachovia) Beginning balance on 1/1/2009 = $19,843.78 Income Annual dinner $3,330.00 Affiliate dues $2,564.00 International dues $6,574.00 Miscellaneous income $13.00 Refund of coupons $594.00 Monthly meetings $7,909.64 Total income $20,984.64 Expenses Annual dinner $5,652.11 Awards $113.94 Bank charges $76.92 Board meetings $873.02 Business license $110.00 Communications $814.10 GEA office expenses $6,270.16 GEA magazine subscription $1,047.80 Marketing $762.60 Mentoring program $967.49 Monthly meetings $9,004.46 Past President's luncheon $540.00 Presidents discretionary fund $142.39 Sponsorship $5,504.76 Supplies $166.70 Tax return preparation $1,131.79 Travel $1,600.00 Workshops & Seminars $2,020.54 Total expenses $36,798.78 Net income (expense) $(15,814.14) Ending balance on 12/31/2009 = $4,029.64 11 | P a g e
CD account (Bank of America) Beginning balance on 1/1/2009 = $10,276.24 Interest earned $289.19 Withdrawal on 8/24/09 $(10,565.43) Ending balance on 12/31/2009 = $ -
Money Market Account (Wachovia) Beginning balance on 1/1/2009 = $28,505.28 Deposit from BOA CD on 8/24/09 $10,565.43 Transfer from Sum Sem acct on 8/28/09 $11,333.98 Interest earned $198.12 Ending balance on 12/31/2009 = $50,602.81
Summer Seminar Account (Wachovia) Beginning balance on 1/1/2009 = $5,792.19 Summer Seminar deposits $51,952.76 Summer Seminar expenses $(46,249.47) Additional deposits $338.50 Transfer to Money Mkt acct on 8/28/09 $(11,333.98) Ending balance on 12/31/2009 = $500.00
Scholarship Account (ITE International) Beginning balance on 1/1/2009 = $59,949.30 Income $10,760.10 Expenditures $(7,613.40) Ending balance on 12/31/2009 = $63,096.00
Ending balance of all funds = $118,228.45
Was there a change in the Section Bylaws during this reporting period? (If yes, please attach a copy of the new bylaws.) [ ] Yes [ X ] No
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Technical Activities Jonathan Reid and Sujith Racha
On September 25, the Georgia ITE Section held a "Technical Exchange" meeting in Augusta, Georgia as part of the Technical Committee goal of providing networking and technical information sharing with its members in areas outside of metro Atlanta area. The event was co-sponsored by the South Carolina ITE Section, joining the two organizations that received "Sections of the Year Awards‖ for Southern District ITE. The meeting was hosted by W R Tool Engineers, Inc. who generously donated the use of their conference room and facilities for the day. Seven presentations were given centered around the theme of Intersection Innovation. Over fifty people attended representing state and government agencies and consultant firms. Attendees were from Charleston and Columbia (South Carolina), and Augusta, Atlanta, Savannah, and Rome (Georgia).
The presenters and topics included: Roundabout Projects in Roswell Ga. Andrew Antweiler, Transportation Planner from the City of Roswell, Georgia, provided a summary of roundabout projects in the City of Roswell. He also talked about the GDOT Analysis Tool (Version 1.1) for evaluating roundabout capacity.
Unconventional Arterial Intersection Operation, Management and Design Jonathan Reid (PB) discussed the constraints of conventional intersection design and the need for unconventional arterial intersection design with new innovative approaches. He also talked about the unconventional arterial intersection design tool developed for Maryland State Highway that encourages ―out-of-the-box‖ thinking in project development.
Planning for Local Special Events Traffic Steve Cassell, Traffic Engineer for the City of Augusta, Georgia, discussed the challenges and the problems in handling special event traffic in a highly developed urban environment. Augusta should have a good handle on this considering it hosts the Masters Golf Tournament every year. This presentation illustrated 13 | P a g e
how the best ―thought-out‖ special event traffic control plans need fine-tuning during and after implementation. The conflicts between pedestrian and vehicular traffic demand unique and innovative solutions.
Arterial ITS Applications Bayne Smith(URS) provided an overview of how to provide congestion-free smart corridors, using as examples the Minnesota Urban Partnership Agreement Transit Technology Project and the San Mateo County Smart Corridors Program completed by URS.
Improving Corridor Operations with Superstreets Lori Mahany, Traffic Engineer with the North Charleston, South Carolina office of Stantec Consulting Services, discussed improving corridor operations with superstreets. The presentation focused on managing congestion on urban arterials safely and efficiently using superstreets: a type of intersection in which minor cross-street traffic is prohibited from going through or left at a divided highway intersection and is instead allowed to make a right turn to access a U-turn to proceed in the desired direction.
Traffic Safety Evaluation Koushik Arunachalam, Senior Traffic Engineer with ARCADIS gave a presentation titled ―Traffic Safety Evaluation.‖ The presentation focused on the limitations of conventional safety analyses and methodologies to predict safety performance using state-of-the-art microscopic simulation tools and the Surrogate Safety Assessment Model (SSAM), an FHWA-developed post processor to microscopic simulation.
Access Management Practice (Driveways are intersections too!) Carl Gosline, Transportation Planner for Richland County, South Carolina, discussed access management practices (and that driveways are intersections too!). He expressed concern regarding deficiencies in the codes and the importance of access points on rural roads.
In addition to the technical presentations, Mike Holt and Rick Day provided updates on their respective Section activities. The event was well received and attendees liked that the range of technical information the Technical Exchange covered. They especially liked the 4.5 professional development hours obtained at a low cost for this one-day event. During the debriefing discussions with the Section Committee, it was decided to make the Technical Exchange an annual fall event, with the possibility of adding a spring venue that could ―partner‖ with other border state sections for locations that may not have access to the regular ITE Section meetings (A Columbus/Phoenix City event with the Alabama Section was mentioned as a possibility.)
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2009 Summer Seminar (as a Technical Activity)
The Georgia Section ITE Annual Summer Seminar, chaired by John Karnowski, was again held at the King & Prince Beach Resort on St. Simons Island from Sunday, July 20th through Wednesday, July 23rd. The theme of this year’s meeting was ―Getting There‖ and it fulfilled its promise to bring excellent presentations and speakers to get on track for ―What’s Next‖ in transportation. In spite of the poor economic conditions and the possible loss of attendees, the meeting was a great success for delegates, guests and their families. The meeting was attended by over 300 people with a decline of only 40 or so attendees compared to last year. A wide variety of social events, athletic contests, and 16 technical sessions were held during the three day event.
Mr. Gerald Ross, P.E., Deputy Commissioner/Chief Engineer of Georgia DOT kicked off the meeting as our Keynote Speaker. Mr. Ross gave an excellent enthusiastic speech that energized the audience and set the stage for a successful meeting. He described the programs of the department and some of the funding issues the department is encountering for transportation improvements in Georgia. Mr. Ross stressed that additional funding for transportation was needed for all modes. He complimented those groups that had brought the transportation funding issue ―to the forefront‖ in the 2009 Session. He encouraged everyone to contact their representatives to support 2010 efforts, and he was optimistic that the 2010 Legislature would address the shortfall in transportation funding. He also encouraged the audience, consisting of primarily traffic engineers, to seek cost effective and innovative solutions to our transportation challenges.
Todd Long, a Georgia Section ITE Board Member, also participated in the Summer Seminar. Todd gave an overview on Senate Bill 200, which recently passed the Georgia General Assembly. The Governor signed the bill in May 2009, and the bill establishes a Director of Planning position to which the Governor appointed Todd Long. Todd was confirmed by the House of Representatives Transportation Committee on August 19. Todd explained that the Director of Planning is tasked with working with the Department of Transportation to deliver a program that is realistic. His duties will broadly include the 15 | P a g e
development of a Statewide Strategic Transportation Plan and the Statewide Transportation Improvement Program. There are also many other duties required to carry out the provisions set forth in SB 200.
Michael Robertson, of the Georgia Regional Transportation Authority gave an interesting overview of the efforts of the TIME Task Force and TRIP Towing Program. These programs are some of the most successful efforts by Georgia DOT to reduce congestion and delay on the Atlanta Freeway system. In 2007 GDOT measured an average 269 minute clearance time for incidents expected to be TRIP. The TRIP program began in January 2008 where the average TRIP incident took 106 minutes to clear. So far in 2009 the average TRIP Incident is just 93 minutes. The TRIP program has been very successful with an average time value savings of $360,000 per incident.
Chad Hartley of the Georgia DOT provided a presentation on the evolution of GDOT’s planning and implementation of hurricane evacuation of coastal Georgia. Steve Cassell, Traffic Engineer for the City of Augusta, discussed the challenges and the problems in handling Special Event Traffic in a highly developed urban environment. Augusta should have a good handle on this since they host the Masters Golf Tournament every year. This presentation illustrated how the best ―thought-out‖ special event traffic control plans need fine tuning during and after implementation. The conflicts between pedestrian and vehicular traffic demand unique and innovative solutions.
Short Form Session This year at the Summer Seminar, a new type of session was introduced to maximize the opportunity for more members to present technical materials. The Short Form Session utilized a ―panel of speakers‖, each of who gave a five minute presentation on a topic of their choice.
The speakers and their topics were:
Elise Barrella, Sustainable Transportation Dwayne Henclewood, Real-Time Simulation of Performance Measures Alec Pochowsky, Life-Cycle Costs of Roundabouts 16 | P a g e
Tom Wall, The Effects of Streetcar Integration on Corridor Capacity Nick Wood, Demographic Profiles and Congestion Pricing for Interstate I-85 Commuters Eli Veith, Implementation of Red-Red Flash
Bicycle and Pedestrian session coordinator Lisa Randall served as the moderator for a session on Bicycle and Pedestrian Issues. Speakers included: •Charlie Denney, Alta Planning + Design - Bicycling Infrastructure Innovations •Larraine Vance, Cobb County DOT – Cobb County Bicycle and Pedestrian Planning Initiatives • Ed McBrayer, PATH Foundation on PATH 2009 – the Latest Techniques for Building Multi-Use Trails • Rebecca Serna & Amy Goodwin, Atlanta Bicycle Coalition - State of Bicycle Transportation in Atlanta
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Legislative Activities
Through the efforts of the Legislative Committee and the Sections involvement in the Georgia Legislative Coalition, the Section kept our members informed about critical transportation legislation in the state. Once again, of primary concern was the issue of a shortage of money to fund the growing transportation needs in the state. As a Board, we agreed to help sponsor the Building Georgia Legislative Reception. The Building Georgia Legislative Reception was hosted by ACEC/G, AGC and AIA Georgia Chapters. Affiliate sponsors included ITE, ASCE, GAWP, and the National Brownfield Association. The event drew approximately 350 attendees, including engineers, architects, contractors, and over 30 legislators, as well as several government agency employees. The event was preceded by a state of the industry presentation by the AIA, followed by a presentation by Tom Leslie on the status of the industry and infrastructure legislation. In addition, the Section helped sponsor the 2009 Transportation Summit held November 5, 2009 at the World Congress Center. (See Meeting section for details) 18 | P a g e
Meetings held in 2009
The Georgia Section hosted numerous meetings throughout the year. Summaries of these meetings are below.
Meetings Number PDH Total of Meetings Hours Annual Awards 1 0 0 Monthly Luncheon 9 0.5 4.5 Summer Seminar 11 1.5 16 Tech Exchange 1 6 6 Mentor/Protégé 6 1.5 9 Leadership Dev 2 9 18 Annual Business 1 0 0 Total 53.5
Annual Awards Dinner/Social On January 17, 2009, the Annual Dinner and Fun Night was hosted by the Georgia Section at the Maggiano’s at Cumberland Mall. The attendees were treated to a great reception and dinner. The evening was capped off by a Mystery Theater Production and the 2008 awards for the Georgia Section. The entertainment during the Awards Dinner was provided by the Murder Mystery Players. They reenacted a murder with the purpose of allowing a table of attendees to use clues presented during the presentation to ―solve the mystery‖. The ―gist‖ of the story is a group of actors who are vying for the leading role of a play and the resulting murder of the supposed leading candidate for the role.
Annual Dinner at Maggianos
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Monthly Luncheon Meetings The Georgia Section held regular monthly meetings throughout the year to keep our members abreast of the latest developments in transportation engineering and planning, and to provide them with valuable networking and professional development opportunities. The following table summarizes these monthly luncheons, which had record attendance this year. In order to make attendance less of a financial burden, the Section offered discounted registration fees for public sector, student and unemployed members. At each Luncheon meeting, we tried to have an Agency SpotlITE that highlights one of our participating agencies. This is an effort to get more government employees to attend the meetings.
20 | P a g e Date Speaker/Topic Location
January 17, Scott Mohler, GA ITE President Maggiano’s 2009 Annual Awards Dinner
Tom Leslie, Georgia Engineering Alliance February 12, ―State Legislation for Transportation Funding‖ Mary Mac’s 2009 Agency SpotlITE: City of Roswell DOT
Richard Anderson, GRTA Executive Director
March 12, ―IT3: Governor Perdue’s Statewide Transportation partnership IT3, Mary Mac’s 2009 Investing in Tomorrow’s Transportation Today.‖
Agency SpotlITE: Georgia Regional Transportation Authority George Schoener, Executive Director of the I-95 Coalition
―Multi-state Transportation Corridor Management: The I-95 Corridor Coalition as a Model of Future Transportation Operations Strategy‖ April 9, 2009 GA Tech ITE GA Tech Student Chapter The Georgia Tech ITE Student Chapter Members introduced themselves, told what research they were working on and provided their contact information.
Joint Monthly Meeting with ASCE
Russell McMurry, GDOT District 1 District Engineer May 1, 2009 Mary Mac's ―I-85 / SR 316 Interchange‖
Agency SpotlITE: City of Alpharetta DOT Shane Totten, Principal of Gerding Collaborative, Board of U.S. Green Bldgs. Council
―LEED, Alternative Commuting Transportation & Ways to Reduce Impact on Climate Change‖
June 11, 2009 Steve Acenbrak & David Low, City of Roswell DOT Director & Mary Mac's Deputy Director
―Transportation Strategies to Reduce Impact on Climate Change‖
Named Summer Seminar Scholarship Auction after Dr. John Moskaluk, posthumously. President Scott Mohler presented plaque to John’s wife Sandy to honor him
July 19-22, King & Prince GA ITE Summer Seminar 2009 St. Simons, GA 21 | P a g e
Carolyn Rader, Atlanta Regional Commission August 13, ―ARC’s Lifelong Communities Initiative & Transportation for Aging Mary Mac's 2009 Americans‖
Scott Zehngraff & Paul Denard,
GDOT Office of Traffic Operations
September ―Modern Roundabouts in Georgia‖ Mary Mac’s 10, 2009 featuring a national overview of roundabouts; website; GDOT’s new roundabout policy; analysis tool; photos of example roundabouts in Georgia
Ben Buchan (Southern Tech Alumnus), Southern October 8, Georgia DOT State Urban Design Engineer Polytechnic State 2009 ―Context Sensitive Design‖ University ITE SPSU Student Chapter
Mario Candia-Martinez, Kittelson & Associates November 12, ―Highway Safety Manual‖ Mary Mac's 2009
Annual Business Meeting December 10, Scott Mohler, President Georgia ITE, Presiding Mary Mac's 2009 State of the Section report, recognition of 2009 committees, induction of 2010 officers, and a statement from the 2010 Section President
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2009 Meeting Attendance Summary
Non- Members/ Private Public Students/ Sector Sector Unemployed Spouse/ Total Date Location Members Members Members Guest Attendance
1/17/2009 Maggianos 50 14 42 106
2/12/2009 Mary Macs 59 16 10 85
3/12/2009 Mary Macs 58 17 3 78
4/9/2009 Georgia Tech 43 9 5 57
5/1/2009 Holiday Inn-Select 31 6 1 38 (joint meeting w/ASCE)
6/11/2009 Mary Macs 56 6 2 64
7/19- 22/2009 King & Prince Resort 85 33 8 71 197*
8/13/2009 Mary Macs 53 15 7 75
9/10/2009 Mary Macs 66 15 4 85
10/8/2009 Southern Tech 30 10 8 48
11/12/2009 Mary Macs 48 12 8 68
39 12/10/2009 Mary Macs 30 3 6
Total annual attendance = 578 150 61 113 940 *Children not included in number. Potentially, over 300 people attended. 23 | P a g e
Southern District ITE Annual Meeting in Birmingham The Southern District held their annual meeting at the Renaissance Ross Bridge Golf Resort near Birmingham Alabama from April 19 to 22, 2009. The meeting was well-attended with a total registration of 369 persons. There were sixteen Technical Sessions over two days; two Professional Development Sessions, a Field Technical Tour; the Traffic Bowl (four sessions); the Opening Session and, of course, an interesting social program. In addition there were two days of exhibits of technical hardware and software by the Associated Business Division. Georgia was well-represented at the meeting with 28 members and guests present. There were 14 Georgia speakers in technical or professional development presentations and two technical sessions were moderated by Georgia members. Perhaps the most significant professional development from Georgia’s standpoint was the approval by the Southern District Board to support the proposed Georgia Section Training Program with a matching grant of $1,000 to develop and test the program. Vice President did a good job of presenting the scope and budget for the program.
Georgia Section Members in Birmingham Several presentations were made by Georgia Section members: Kenny Voorhies on ITS, Dwayne Tedder on Road Diets; Ben Glover on Newly Designed Traffic Signals; Peggy Allen on ITS Technology To Improve Pedestrian Safety; Dwayne Henclewood on Real Time Simulation of Arterials; Peng Yue on Traffic Simulation; David Kall on High Occupancy Toll Lanes; Betsy Williams and Travis White on Population Growth and Adaptive Signal Control; Yanzhi Xu on Mileage-Based Value Pricing; Scott Mohler on Lessons in Incident Management; Jay Bockish and Nithin Gomez on Innovative Intersection Improvements at US 78 / SR 124 intersection and Marsha Bomar on Ethics-Is Your Personality Your Friend or Foe?
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2009 Transportation Summit On Thursday, November 5, 2009, the Georgia Engineering Alliance hosted its annual Transportation Summit at the Georgia World Congress Center. Georgia ITE is an active member of the Alliance. The meeting was a well-attended event from all sides of the engineering industry, including representatives from private sector firms, state and local governments and local community organizations. The General Session was broken up into three separate discussions. The first opened with a panel to discuss the status of transportation funding legislation. Georgia Trend Magazine's Neely Young moderated the discussion between Mike Kenn from Georgians for Better Transportation, Metro Atlanta Chamber President Sam Williams, MARTA Chairman Michael Walls, and the ARC Transportation and Air Quality Committee Chair, Tad Leithhead. The discussion focused on how to avoid recent failures in the legislature and what might be possible this next session. At present it appears that disagreement continues in the Capitol between regional versus statewide needs, between one percent and one-half percent tax rates and on where the money will be spent. GDOT Planning Director and ITE Board member, Todd Long then led a discussion on the statewide planning process and how it will affect project delivery in the future. It is anticipated that a more efficient process will lead to a more predictable and accurate statewide plan in the future. This was the intention of the legislature when they passed SB 200 during the 2009 Legislative Session. The final session of the morning was led by David Doss who discussed the need for the state to get High Speed Rail back on track in Georgia. Earlier this year USDOT Secretary Ray LaHood criticized Georgia for its lack of attention and focus on intermodal activities as compared to neighboring states. The lunch and afternoon sessions served as this year's Georgia Partnership for Transportation Quality meeting. Normally held in Athens during early December, GPTQ serves as a great opportunity for the public and private sectors in engineering and construction industry to come together and discuss the latest and greatest in transportation. At the Summit, a total of nine presentations were given in the areas of Project Management, Planning, and Environment and Design. The Summit was a great event for the several hundred participants. There was no shortage of education and networking to be had. 25 | P a g e
Student Chapter Activities
Georgia Tech 2009 was a busy year for the Georgia Tech ITE student chapter and the transportation department. The chapter officers and advisors for 2009-10 are:
. President: Alek Pochowski . Vice-President of Finance: Tom Wall . Vice-President of Outreach: Brent Weigel . Events Chair: Matt Kittelson . Secretary: Stacey Mumbower . Immediate Past President: Dwayne Henclewood . Membership Chair: Carlos Campo . Webmaster: Brittany Luken . Community Service Chair: Yi Lin Pei . Intramural Chair: John O’Har . Advisor: Dr. Michael Hunter . Georgia Section Liaison: Mr. Dwayne Tedder The chapter’s membership includes both graduate and undergraduate students from both the Transportation program within Civil and Environment Engineering and the City & Regional Planning Department in the College of Architecture. One of the Chapter’s goals is to educate members about the many employment opportunities in the transportation engineering field. Furthermore, being a student organization, the Chapter aims to promote social events where the students can meet each other and get together to discuss their research. Below is a list of activities that the student chapter sponsored in 2009:
. 2009 Transportation Research Board Annual Meeting in Washington, D.C. . Competed in Traffic Bowl at the Southern District ITE meeting in Birmingham, Alabama . Participated in the Georgia ITE Summer Seminar in St. Simon’s Island, Georgia
Our first spring 2009 business meeting was held on February 17, 2009 and was designed as an internship talk since many students expressed interest in gaining transportation work experience. Student members shared their summer internship experiences at a variety of firms and agencies, and offered advice on how to obtain one. ITE officers also covered plans for upcoming meetings, intramural softball, and service activities. 26 | P a g e
On March 12, 2009, Dwayne Tedder, Group Manager at PBS&J and GT ITE liaison to GA ITE joined us to discuss his professional experiences, and project challenges. Our annual joint ITE cookout meeting, with GA ITE was held on April 9, 2009. Our keynote speaker was Mr. George Schoener, Executive Director of the I-95 Coalition who talked about: ―the role of a multi-state corridor coalition in addressing coordinated incident management, real-time traffic information, and intermodal passenger and freight transportation systems within the context of a long term vision for the I-95 corridor‖ The Summer Seminar was attended by Alek Pochowski, Dwayne Henclewood, Tom Wall, Elise Barrella, and Nick Wood. On August 25, 2009, GA ITE held their first meeting of the 2009-2010 academic year. The purpose and goals of ITE, and ITE at Georgia Tech were discussed. On September 17, 2009, Taylor Stukes from Iteris, Inc. spoke to us about the Georgia Section of ITE 2009 Transportation Engineering Scholarship, the triple option, a few interesting projects he has worked on, and some career advice he has picked up over his many years in the profession. On October 13, 2009, Dwayne Tedder from PBS&J spoke to us about his role as liaison between ITE at Georgia Tech and Georgia ITE, PBS&J, interviewing tips, and a reversible HOT lane project called the Northwest Corridor. On November 19, 2009, Jody Peace and his colleagues from Arcadis spoke to us about Arcadis, career advice, and safety analysis. On November 24, 2009, Dr. Meyer talked about the Transportation Research Board Annual Meeting (TRB). On, December 3, 2009, Ariel Hart from the AJC spoke about transportation in Georgia, and her experience covering transportation for the AJC. This was a joint meeting between the Student Planning Association (SPA), WTS, GA ITE and Students for Progressive Transit.
Tech ITE Students at 2009 TRB Tech ITE and WTS members TEAM Buzz Day of Service 27 | P a g e
Southern Polytechnic State University
The Southern Polytechnic State University (SPSU) ITE Student Chapter had a late start for the 2009 calendar year. They lost the leadership of their ITE chapter president early in the year and elected a new chapter body in mid September. The goal of attending at least four of the student chapter meetings was not met; however SPSU did host a meeting with the Georgia Section ITE in October. On October 8, 2009 the SPSU Student Chapter hosted a joint meeting with the Georgia Section ITE at the SPSU campus. The guest speaker was Mr. Ben Buchan, Georgia Department of Transportation. The newly elected SPSU officers were introduced. All proceeds from the meeting benefited the SPSU ITE Student Chapter. SPSU ITE Student Chapter and other transportation students at Southern Poly participated in the Southern District Education and Student Chapter Committee survey in 2009. This initiative is part of an effort to increase the student chapter activity and encourage other students to participate in ITE.
Student Chapter ITE President Clayton Smith (right) receiving check from ITE GA Chapter Vice President. 28 | P a g e
Guest speaker and Graduate, Ben Buchan, at joint ITE student chapter meeting
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Awards Presented
The following awards were presented at the Georgia Section’s Annual Awards Dinner, held on January 17, 2009. Keith Strickland, Chairman of the Awards Committee presented the awards. The awards specified in the Georgia Section Procedures Manual are as follows: The Transportation Professional of the Year The Transportation Professional of the Year is presented to a transportation professional who has contributed substantially to the safe and efficient movement of people or goods in Georgia. This year’s award was presented to Randy Hulsey, Director of Transportation for Douglas County’s Department of Transportation.
Georgia Section Agency Award The Georgia Section Agency Award is presented to an agency which has distinguished itself through improvements in the field of transportation. The intent of this award is to recognize governmental or quasi- governmental agencies which have made significant transportation improvements in their area of jurisdiction. This year this award was presented to the Evermore Community Improvement District for assistance providing GDOT during the US 78 Median Construction Project.
The John D. Edwards, Jr. Individual Achievement Award The John D. Edwards, Jr. Individual Achievement Award is presented to a Georgia Section Member/Affiliate who has unselfishly given his/her time and talents to the advancement of the Georgia Section during the previous twelve months. The intent of this award is to recognize those Members/Affiliates of the Section who have given of themselves toward achieving the goals of the Section. In 1999, this award was named in honor of John D. Edwards, Jr., first President of the Georgia Division and ITE International President in 1985. This award was presented to John Karnowski, P.E for his outstanding efforts leading the 2007 Technical Committee and the 2008 Summer Seminar Technical program.
The Karl Bevins Distinguished Service Award The Karl Bevins Distinguished Service Award is presented to a person who has demonstrated the qualities of competence, professionalism and dedication exemplified by Karl Bevins as the first Traffic Operations Engineer in Georgia. The intent of this award is to recognize highly competent and professional engineers who practiced in the field of traffic and/or transportation over a number of years. The recipient must be an 30 | P a g e
active member of the International ITE and the Georgia Section. This year this award was presented to Charles Bopp, Jr. P.E. for dedicated, lifelong service to the Georgia Section. Special Recognition Award Bayne Smith, Jr., P.E. was awarded for exceptional service in preparation of 2007 Georgia Section Annual Report that won 2008 Southern District Best Section Award.
Special Recognition Award Kristin Turner was awarded for her faithful and patient service to the Georgia Section Board during their lengthy meetings in 2008 as 2007/2008 Section Clerk and as the 2007 Chair of Ambassador Committee.
Recognition of Carla Holmes service as President and a certificate of appreciation was made by President Scott Mohler to Carla W. Holmes for her originality, ingenuity and outstanding service as the 2008 President. During the ceremony Scott held up the sample T-shirt which had the image of a member wearing a T-shirt with the inscription ―Be an ITE MEmber‖. What originality!
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During the presentation of SDITE Awards for the year 2008, the Georgia Section won the 2008 SDITE Outstanding Section Award.
Scott Mohler accepting Best Section Award
The Georgia Section also received the Best Section Activities Award from International ITE. The award is given annually and ―recognizes the overall quality of section activities, be they technical or non technical in nature, and may include meetings, committees, technical reports, seminars, career guidance, public relations and training programs.‖ The Georgia Section previously received this award in 1997. John Edwards accepted the award from ITE President Ken Voigt at the Annual Meeting in San Antonio. John’s acceptance speech follows:
“In 1962 a young traffic engineer from Cincinnati, Ohio moved to Atlanta, Georgia and with Karl Bevins, Atlanta’s City Traffic Engineer and Bill Derrick, the State Traffic Engineer formed a local organization of traffic engineers-the Atlanta Association of Traffic Engineers - which subsequently became the Georgia Division ITE and then the Georgia Section ITE. From 10 founding members in 1963 the organization grew to 333 members in 2009. On behalf of the Georgia Section Board, President Scott Mohler, Past President Carla Holmes and the entire Section membership, I accept this award. We are honored and are appreciative of the selection by International ITE.”
Other honoree dinner attendees from Georgia included Betsy Williams and Bob Rausch from TransCore, Kenny Voorhies from Cambridge Systematics, Art Haynes (retired), and John Funny from Grice and Associates.
Marsha Anderson Bomar has received the Jane F. Garvey Transportation Leadership Award from the University of Massachusetts - Amherst ITE Student Chapter. The award is presented to a woman in recognition of her outstanding leadership affecting women in transportation and remarkable contributions to the field.‖ Jane Garvey was the first female FAA Administrator and was appointed to the position by President Bill Clinton.
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New Life Members
The Georgia Section announced the following four new Life Members at the August Meeting:
• John Bennett, City Manager, Rome • Karl Alf, Retired, Georgia DOT • Arthur Haynes, TransCore • Bob Alexander, Retired, City of Albany Traffic Engineer 33 | P a g e
Section Accomplishments
New Southern District Leadership Development Program
Are you interested in improving your management skills? Are you interested in advancing your career? Are you ―totally involved‖ in the transportation profession as a career? Then this Leadership program is for you. The Southern District Board approved the development of a Leadership Development Program in 2007 for use by the District and Sections in training current members who are managers in their respective positions. At the Spring Board meeting the Board approved the expenditure of $2000 on a matching basis with the Georgia Section ITE for the development and implementation of the first training session. The first sessions were held in Georgia on September 11 and 12 in Atlanta and the second session was held November 6 and 7, 2009 with an attendance of 20-25 persons. The development of the program content has been done by Richard Atkins, P.E. with the help of an ―Oversight Team‖ of five persons representing various Sections of the District. The members of the ―Oversight Team‖ and their affiliation are:
• Jim Westmoreland N.C. Section, Chairman (SDITE Vice President) • Brent McKinney, N.C. Section • John Edwards, Georgia Section • Bill Seymour, Tennessee Section • Dan Turner, Alabama Section
The presentations were done in a series of seven modules titled Core Management Practices including conducting meetings, developing relationships with political leaders, effective communications, developing vision and action plans, engaging stakeholders, evaluating leadership effectiveness, and mentoring and coaching employees. In addition to the modules outlined above there was a general session on Key Leadership characteristics. All of the modules outlined above was presented in a Power Point Format with plenty of time for interaction and discussion between the moderators and the attendees. A leadership handbook composed of the Power Point presentations was given to each of the participating members of the leadership sessions. After this series in Georgia, the Oversight Team and the participants provided feedback and modification of the presentations based on what is learned. The revised presentations will now be available to other Sections and Districts as needed.
The evaluation of the session by the attendees received very high marks and the Oversight Team was pleased with the results. The attendees were very complimentary of the sessions 34 | P a g e
on Building Relationships With Elected Officials by Kay Love, City Manager of Roswell; Developing Leaders by Dan Turner of the University of Alabama and Creating Vision and Action Plans by Bill Seymour of the Kentucky Transportation Cabinet. Another two-day session was held on November 13th and 14th. At this session topics included: Building Relationships With Fellow Professionals by John Edwards; Mentoring and Coaching by Todd Long of Georgia DOT and Marsha Bomar of Street Smarts and Creating Positive Change by Richard Atkins of Triad Transportation. Upon completion of the Georgia sessions, Jim Westmoreland, V.P. of SDITE and the Oversight Committee evaluated the results and recommended further actions.
Their recommendations were presented to the District Board at their December Meeting in Louisiana. One of the interesting aspects of the Leadership Development Program is that several persons are contributing a tremendous amount of time to provide the training program. The District Oversight Team consisting of Richard Atkins, Jim Westmoreland, Dan Turner, Brent McKinney, Bill Seymour and John Edwards have contributed hours and hours of uncompensated time, to make this happen. Richard Atkins was the real ―Champion‖ of the program in providing research, write-ups of the various topics and Power Point presentations for each of the program modules. David Low also deserves credit for arranging the meeting location and space, as well as working on the organization and budget, reproducing session notes and generally making sure the presenters and attendees have everything they need. A special thanks from the Georgia Section goes to everyone who helped make this program happen.
Leadership Training participants:
. Scott Mohler, URS . David Low, City of Roswell . Mike Holt, World Fiber . Carla Holmes, Gresham Smith & Partners . Keith Strickland, HNTB . Jonathan Reid, Parsons Brinckerhoff . Eric Graves, City of Alpharetta . Naveed Jaffar, Florence & Hutcheson . Steve Acenbrak, City of Roswell (Session 1 only) . Todd Barker, Ecological Solutions . Adolfo Guzman, Clark Patterson Lee . Jonathan Byrd, City of Anniston, AL (Session 2 only)
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Oversight Team/Instructors:
. Richard Atkins, Triad Transportation Partnerships . John Edwards . Bill Seymour, HDR . Dan Turner, University of Alabama . Jim Westmoreland, North Carolina DOT . Brent McKinney
Other Instructors:
. Kay Love, City of Roswell, City Administrator – Dealing with Elected Officials . Marsha Anderson Bomar, Street Smarts, President – Mentoring Employees . Todd Long, Georgia DOT, Director of Planning – Mentoring Employees
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Mentoring Program
The Georgia Section ITE created its first ever Mentoring Program in 2009. With the leadership of the ITE Board of Directors, a team of individuals headed by Todd Long and Marsha Anderson Bomar has been developing this program since January 2009. Our Mentoring Program is similar to an extremely successful program developed by Women in Transportation (WTS) with which some of you may be familiar. Our program is open to both International ITE Members and GA ITE Affiliate Members. GA ITE’s Mentoring Program is designed to provide current leaders in the transportation profession (mentors) an opportunity to share experiences, resources, philosophies, and lessons learned with younger ITE members (protégés) who have demonstrated potential for leadership roles. The goal is for our mentors to transfer knowledge from one generation to the next. Protégés are typically transportation engineers/planners with at least two years of experience who have demonstrated a potential and desire for future promotions to leadership positions within their organizations; they are highly motivated individuals with a willingness to learn. The program accommodated six mentors and six protégés, and took place over a six-month period beginning in August 2009 and ending in January 2010. The program included recognition at the GA ITE Annual Awards Dinner. There was one formal session per month with all the mentors and protégés. These meetings lasted approximately two hours and took place over a meal.
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Topics included: Politics and Relationships Dealing with the Media Basic Financial Management Business Etiquette and Presentation Skills Gender, Cultural and Age Issues Leadership Development
Our 2009 mentors and protégés are: Scott Mohler - Andrew Antweiler Marion Waters - Paul DeNard Bayne Smith - Travis Hurt John Hibbard - Alvin James Jr. Patrece Keeter - Kristin Turner Andy Phlegar - Scott Younker
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Committee Activities All of the 2009 Georgia Section Committees were active helping the Section reach its 2009 goals.
The following committees provide members opportunities for professional growth and advance the goals of the profession, while also assisting the Section in serving its members. Below are highlights from some of the 2009 Georgia Section Committees.
Ambassador – Tim Brandsetter This Committee welcomes members at ITE monthly meetings and annual meeting. This position also assists Secretary-Treasurer in providing meeting registration and name tags. We had great participation from this committee making our meetings flow smoothly.
Annual Report - Todd Long Preparation of the 2009 Annual Report typically falls on the shoulders of the 2nd year Southern District Representative. During the course of the year, information about activities is gathered so that a report can be produce at the end of the year and turned into ITE International. Todd Long with the help of the officers and the Newsletter Committee prepared the Annual Report. Career Guidance - Scott Younker The Career Guidance Committee is focused on outreach to students and connecting ITE members with the needs of established volunteer programs.
Erin Brinton, & Scott Younker staffed a display table on February 14, 2009 on Introduce a Girl to Engineering day the Georgia Tech Campus.
Scott Younker volunteered as a scorekeeper at the 2009 US First.org Peachtree Regional held at the Gwinnett Center on February 26-28, 2009.
Several members served as mentors to sophomore & junior high school students during the Exploring Engineering Academy the week of June 7-12, 2009 based at the Georgia Tech Campus. Additionally, the following ITE members are actively involved on the 2009 camp steering committee with David Smith leading the Civil Engineering day, Julie Woo leading the ITE-Transportation day, and Alexandra Kennedy in charge of Mentors/Volunteers.
Liang Zhou judged the Gwinnett Science Fair sponsored by the Notre Dame Academy at the Gwinnett Environmental and Heritage Center on February 21, 2009. The event included 23 judges and 120 students from 10 schools. Judge’s responsibilities include talking with students about their projects, scoring projects, and collaborating with fellow judges to determine the top three entries.
Steven Sheffield & Brendetta Walker coordinating volunteers to staff a display table at the February 13, 2010 ―Introduce a Girl To Engineering‖ day at the Georgia Tech Convention Center. 39 | P a g e
Committee Members: Mallory Brewer, Erin Brinton, Travis Hurt, Keary Lord, Alexandra Kennedy, Kelly Rosenberger, Steven Sheffield, Lisa Slonus, David Smith, Brendetta Walker, Liang Zhou. Finance - Martin Bretherton
In 2009, the Finance Committee played a key role in ensuring the Section’s financial viability, as well as in providing recommendations for improvement. Among this committee’s activities in 2009 are: Approved the 2008 Audit of the Treasurer’s and Summer Seminar financial records. The Committee developed a 2010 Pro-forma budget. Made recommendations to the Board on the following areas: - Improved training and transition between the 2009 and 2010 Secretary- Treasurers, and other improved accounting practices. -Provided report to Board on ways section can improve operations. Membership - David Benevelli
The Membership Committee, led by David Benevelli, was formed in 2008 to focus on the Section’s recruitment, retention, and reactivation efforts. Previously membership activities were performed by the Affiliate Director. The formation of this committee allowed both International and Affiliate membership issues to be effectively addressed. The Committee’s activities for 2009 included:
The committee chair prepared a newsletter article encouraging the section’s membership to maintain and monitor their contact information in order to ―keep in touch‖ with section activities. The committee conducted a membership renewal program for 64 current members. The committee is tracking meeting attendance and provided the Board a graphic showing the trend over the calendar year. The committee chair is working with the section’s Board of Directors to prepare a plan focusing on increasing membership and participation of public sector professionals. The committee chair is working with the section’s Secretary/Treasurer to resolve membership lists and sources in order to generate an accurate directory and membership records.
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DATE ACTIVITIES March 5, 2009 Board Committee Chairs Meeting March 6, 2009 Compared the 2007 section membership directory with the latest ITE International Roster and identified members with the same, revised, or new contact information. The separate lists will be combined for the next meeting. June 5, 2009 The committee met to process the latest membership directory lists. Outdated information was found for approximately 150 members. An action item was undertaken to identify the source of the large discrepancy. October 2, 2009 The committee met and coordinated activities for the membership renewal program. The committee members each spent the following week contacting members encouraging renewal. October 16, 2009 Reviewed the results of the membership renewal program. Prepared a list of members that committed to renew. Transmitted the list to the section’s Secretary/Treasurer for re- billing. October 28, 2009 Board meeting to present and discuss the results of the renewal program. November 5, 2009 Submitted section newsletter article encouraging the membership to ―keep in touch‖ and maintaining their contact information. December 23, 2009 Committee chair met with the Board to begin discussions for next year’s program to address public sector participation and membership levels.
Committee Members: Names of all Committee Members who participated this year:Bhargava ―Rama‖ Chilukuri, Sunita Nadella, Kimberly Mullins
Mentoring Program - Todd Long/Marsha Anderson-Bomar (See earlier narrative provided above) Past Presidents -Keith Hogsed It is a tradition that the Past Presidents of the Georgia Section meet annually with the Board to discuss the progress of the Section and to offer comments on current issues and operations. The meeting took place on September 23, 2009 at Maggianos in Buckhead. 41 | P a g e
Meeting Attendees: Scott Mohler (President), David Low (Vice President), Mike Holt (Secretary-Treasurer), Keith Hogsed (District Rep.), Todd Long (District Rep.), Brook Martin (Affiliate Director), Carla Holmes (Immediate Past President), Carrie Mussman (Clerk), Taylor Stukes (Scholarship Committee Chair), Marsha Bomar, Charles Bopp, Martin Bretherton, John Edwards, Richard Fangmann, Hallie Smith, Keith Strickland, Betsy Williams Scott welcomed the group, reviewed an agenda, and the attendees provided self introductions. President Scott Mohler reviewed the section activities for 2009, including the following: 2008 Annual Report, Summer Seminar , Mentoring Program, Leadership Training Program, Driveway Manual Committee, Joint Technical Exchange – a Georgia/South Carolina joint meeting, Joint Meetings with ASCE and WTS, Newsletter, student chapters and the 2014 SDITE Meeting. 1. Idea Sharing a. Younger member involvement – Kristin Turner has been leading the Young Member Committee, but there has been minimal involvement. The YM committee went whitewater rafting in August, but it took encouraging phone calls and participation by older members to drum up participation (21 attendees). The following suggestions were offered for consideration: i. Host a luncheon for younger members to gain input on what they are looking for in ITE and how they want to get involved. ii. Consider GAITE joining Facebook or Twitter. iii. Challenge senior members of the section to bring a younger person with them to a monthly meeting. iv. Strongly encourage (or require) mentoring program graduates to join a committee upon graduation. 2. Schedule for Annual Meetings and Past Presidents Luncheons – a discussion ensued about how to schedule these meetings and incorporate the annual awards presentation and mentoring program graduation into one of these meetings. At the September Board Meeting, the following decisions were made: a. February 11, 2010 – 2009 Awards, Mentoring Graduation, and Monthly Meeting b. December 9, 2010 – 2010 Awards, Mentoring Graduation, and Annual Meeting c. Both meetings will be scheduled at Maggianos, if available. d. Past Presidents Meeting will remain a mid-year meeting intended to receive input from past presidents. Next board will consider inviting younger members (maybe current or past protégés) to attend this meeting to share the younger members perspective. 3. 2010 Ideas – David Low developed a list of his ideas to possibly implement in 2010, but unfortunately we didn’t have time to hear and discuss his ideas. Instead, David’s list was distributed by email to all attendees and non-attending past president’s for their input. 42 | P a g e
Website - Joe Gillis The major activities of the 2009 Website Committee included moving website to new host provider—Blue Host. The committee also added Shawn Pope on the committee who will help give the website a new look. The website also now includes ITE Board meeting minutes and luncheon speaker notes when available. The website is to have a new look by 2010 and this committee will continue to provide training on the survey console to elections, reservations, etc. Young Members - Kristin Turner
The ITE Young Members Committee escaped rainy Atlanta on Sunday, Aug. 30th to head for the misty mountains of Tennessee for whitewater rafting on the Ocoee River in Ducktown, Tennessee. This outdoor adventure event is one of the highlights each year for the committee. Participating GAITE members came from both the private and public sector agencies and as well as Georgia Tech ITE student chapter. A few family members also actively participated in the rafting trip. While the day started out to be cold and rainy, that could not deter the participants from having a great time. Twenty young (and not-so-young) members and guests boarded four rafts as we conquered the middle Ocoee River.
Annual Meeting - Dan Dobry
The committee made all of the arrangements and held the Annual Meeting on Saturday evening January 17, 2009 at Maggiano’s Restaurant. Not only did spouses and guests enjoy the meal, fellowship, and see the presentation of the Annual Awards but everyone enjoyed the Murder Mystery Theater performance.
At the direction of the Board in acknowledgement of the challenging economic times, the next Annual Meeting is returning to the afternoon luncheon format. In addition to presenting Annual Awards, the graduates of the Mentoring Program will be acknowledged.
Engineer’s Week - Steven Sheffield The Georgia Section was a sponsor of 2009 Georgia Engineers Week and provides additional support in the way of having a representative on the Georgia Engineering Alliance (GEA) E-Week Committee. Below are the committee’s accomplishments: 1. Served as principal liaison to Georgia ITE and ITS Georgia for the coordination of volunteers and/or nominations for the following upcoming Engineering Week student events: Introduce A Girl (IAG) Bridge Building Future City – event to be held at the Southern Polytechnic State University. 2. Served as principal liaison to Georgia ITE and ITS Georgia for the coordination of volunteers and/or nominations for the following upcoming Engineering Week professional events: 2009 Georgia Engineers Week Award Banquet – held in February 2009 at the Georgia Tech Hotel Conference Center. 2009 Engineer of the Year Award – to be awarded in the following categories: 43 | P a g e
o Engineer of the Year o Lifetime Achievement in Engineering o Engineer of the Year in Industry o Engineer of the Year in Education o Engineer of the Year in Government o Engineer of the Year in Construction o Engineer of the Year in Private Practice o Young Engineer of the Year o Student Engineer of the Year o Engineering Technology Student of the Year 2009 Engineering Excellence Award 3. Regularly provided announcements to representatives of Georgia ITE and ITS Georgia to be distributed to members and affiliates regarding opportunities and schedules of events. Summer Seminar (See earlier part of Annual Report under Technical Activities) 2014 SDITE Annual Meeting - Keith Strickland and Todd Long Preparations are being made for the 2014 SDITE Annual Meeting. Keith and Todd interviewed staff at Jekyll Island and Callaway Gardens for potential sites. Todd gave a report at the 2009 SDITE Business meeting on preparations. WTS/ITE Golf Tournament - Tom Udell The Atlanta Chapter of the Women’s Transportation Society partnered with the Georgia Section to host the first Annual WTS/ITE golf tournament at the North Fulton Golf Course on October 1, 2009. The tournament was a very popular event with 60 participants from both organizations participating. Players enjoyed a wonderful round of golf with fellow transportation professionals from a host of public and private sector. The weather was beautiful-a fine fall day-and the participants had a great time. The proceeds from the tournament went to the WTS Scholarship Fund. The first place team consisted of Erick Fry—URS Corporation, Bryan Ricks—Cobb County DOT, Ron Osterloh and Teresa Edwards—Pond and Company, too first place. Technical - Jonathan Reid
(See Technical Activities section of the report)
Driveway Manual - Randall Parker
The GDOT requested GA ITE to provide review and input on proposed changes to the Regulations for Driveway & Encroachment Control (Driveway Manual) originally issued in May 2004 and periodically revised. A committee of interested engineers volunteered to help. Among these were Todd Long, Shaun Green, Chris Barrow, Michael Roberson 44 | P a g e
(GRTA), Keith Golden, Scott Zehngraff, Kathy Bailey, Daphne Cautela, Sharmelda Barrow (GDOT), Abdul Amer (A&R), Marion Waters, Kent Black (GSP), John Walker, Robert Ross (KHA), Harry Graham (LAI), and Randall Parker (Street Smarts) chairing. The committee members received the draft of the Manual after the District Traffic and Access Management Engineers had reviewed the proposed changes and suggested additional improvements and corrections for review. The committee then met twice at the TMC on May 6 & 20,2009 to review the Manual. Fifteen engineers participated at both meetings, representing GDOT, GRTA, and five (5) consulting firms. Most, if not all, were ITE members. GA Engineer Magazine - Dan Dobry Dan participated in the bimonthly GEC editorial board meetings for the Georgia Engineer Magazine. As a representative of the GA ITE Section, had an article published in the April- May issue on SPLOST programs in the Georgia Engineer. Dan also solicited and coordinated publication of an article in the Dec- Jan issue by ARC on Federal funding legislation. Lastly, Dan coordinated submission of the Section President’s letter for printing in the bi-monthly magazine.
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Newsletter - John Edwards
The Georgia Section Newsletter Committee produced four issues of the newsletter in 2009 with publication dates of February, May, September and December. A total of 40 pages of multi-color text and pictures were included in the quarterly issues. In addition to the placement on the Section’s website, hard copies were printed and mailed to the Life Members that had requested copies and to the persons featured under the ―Pioneer Profile‖ series. The September and December issues were also provided to the Section Board in a printed format for their convenience and use.
The articles in the newsletter ranged from research topics from universities and the FHWA to ―personals‖ relating to individual members. We also tried to include articles and announcements from International ITE-especially reports from the Southern District Director. From a committee viewpoint, we now have four persons serving on the committee, each with an assigned task in the production of the newsletter. We had four meetings of the committee- typically about six weeks prior to the production date of a particular issue; for instance, we met in January for the February issue. The members of our committee are: John D. Edwards, Editor, Amy Diaz, Sujith ―Rama‖ Chilukuri, Sujith Racha and Joe Gillis. Amy is a reviewer of the newsletter. Rama does the layout of the final project and writes some of the text. Racha is new on board but is interested in writing articles and did the article on the Georgia/South Carolina joint technical seminar in the fall. Joe Gillis is an ―unofficial‖ member of the committee, but we rely on him to get the newsletter up on the website. We are still looking for members and wish to expand the mailing list-especially to political leaders involved with transportation issues.
Published several presentations on ―SpotlITE‖ to encourage greater public agency participation.
Published several items from International ITE including the vice presidential platforms and the candidates pictures.
Continued the ―Pioneer Profile‖ that was started in 2008. This is a brief summary of the original founding members of the Section and how they contributed to the profession.
Scholarship - Taylor Stukes 46 | P a g e
The 2009 Scholarship Committee members were as follows: Philip Allen (URS Corporation), Ron Sherwood (Atlanta International Airport), Kristin Turner, PE (ARCADIS), and Paul Giles (Cobb County) For each of the past five years, the Georgia Section has provided at least $6,000 in scholarships to engineering students who have significant academic achievement, financial need, a commitment to the profession and to ITE, and a desire to practice in Georgia. We also provide funds each year for the Exploring Engineering Academy program of Atlanta Area Council of the Boy Scouts of America, a program for high school students interested in pursuing an engineering education. All our funds come from two annual events: the Scholarship Auction at our summer Seminar meeting and the Past President’s Luncheon. The Scholarship Auction is supported through the donation of items (such as ―retired‖ traffic signal equipment, children’s toys, a week stay at a mountain cabin or beach house, and other unusual items) and the outstanding generosity of our membership, which has always been happy to purchase every single item offered for sale. The 2009 Scholarship Auction raised almost $6,250 during the worst economic conditions in the committee’s existence. The Past President’s Luncheon is an opportunity to meet with chapter Past Presidents, report on the Committee’s activities, and receive donations and suggestions about other activities which would benefit our scholarship program. This year’s Luncheon raised over $1,100. For 2009, we received 15 applications representing students from both engineering schools in Georgia, and awarded four scholarships of $1,500 each at our December monthly meeting. We will award $1,600 – four half-scholarships – to the Exploring Engineering Academy during the spring of 2010.
Georgia Conservancy - Shaun Green
Founded in 1967, the Georgia Conservancy collaborates, advocates and educates to protect Georgia's natural environment. Blueprints for Successful Communities is a unique growth management program of the Georgia Conservancy that places emphasis on the protection of natural resources, brings a diverse and inclusive array of stakeholders to the table in a stakeholder-driven community planning process, provides educational training on public engagement and quality growth concepts and policies, and maintains active interdisciplinary partnerships to bring a broad range of expertise to the table. The Georgia Conservancy works with communities to develop an action plan to make the most of their assets and face their growth challenges head on. The Blueprints report – available to the public – is the community's implementation plan and their guide to achieving their vision.
In 2009, GAITE Georgia Conservancy Committee continued to provide opinions, expertise and support to the Blueprints effort. Through this committee, GAITE was actively engaged in coordination meetings with other Blueprint Partner entities (e.g. American Institute of Architects, Green Building Council, American Society of Landscape Architects, Georgia 47 | P a g e
Planning Association, Georgia Tech College of Architecture, etc.) where ideas, directions and policy considerations were vetted for effectiveness and unintended consequences. In addition to these Blueprint Partners Meetings, which is basically a steering committee meeting for the Blueprints Program, GAITE representatives also were an integral part of the weekend and evening Blueprint Workshops, where community members go through planning exercises to document a vision and action plan for their community. Having GAITE present provided instant feedback to questions of costs, feasibility, outcomes, context and trade-offs. Again in 2008, GAITE’s Georgia Conservancy Committee provided significant value to communities in Georgia through the Georgia Conservancy and their now decade-old Blueprints for Successful Communities program.
Blueprints Partners Meetings, held at Georgia Conservancy offices in Atlanta… (January 30, March 20, June 26, September 25) Blueprints Newton County Meetings, held in Covington, GA… (February 11, March 11, April 18) Blueprints Pinpoint Meeting, held in Chatham County, GA… (November 6) Good Urbanism 101 was an educational outreach program sponsored by the Georgia Conservancy and organized through the Blueprints Partners. This 6-class course focused on quality urban design, with an emphasis on walkability, integration of alternative transportation options, sustainability, and the relationship between urban infrastructure and the urban experience. These classes ran Tuesdays and Thursdays from October 27 through November 12 in Atlanta. In other news, Pierre Howard was named President of the Georgia Conservancy and Katherine Moore was hired to be the Growth Management/Blueprints Program Manager. Committee members included Taylor Stukes, Kent Black and Shaun Green.
The 2009 Blueprints Partners assisted with a time of transition in the Georgia Conservancy. As a new President was named and a new Blueprints Program Manager hired, the Blueprints Partners ensured continuity of focus and quality of service to communities for whom the Georgia Conservancy had already undertaken community planning assistance. Newton County, the Pinpoint community (located near Savannah), and the Lindbergh LaVista corridor in metro Atlanta were all communities that were receiving technical planning assistance through the Blueprints Program in 2009. Due in large part to the technical guidance provided by the Blueprints Partners, these communities’ projects were successfully completed. The Lindbergh LaVista corridor Blueprints report was adopted by DeKalb County in December 2009 and will be incorporated in the ―Supplemental Plans‖ section of the County Comprehensive Plan. The Newton County Conservation Plan is currently being utilized by government and business leadership to guide financial and infrastructure investments by County leadership. Lastly, the Pinpoint Blueprints report is being formally presented to the community this month and is anticipated to become part of a Gullah-Geechee corridor plan, in conjunction with a Blueprints plan already performed for 48 | P a g e
the Sandfly community and an upcoming 2010 Blueprints project for the Hog Hummock community. ITE International Liaison - John Edwards This committee was responsible for monitoring all newsletters and other material put out by ITE International. That information was then included in the Georgia Section newsletter. A review of the ITE international meeting is also included in the Section newsletter. John also maintains contact with International newsletter coordinator. In addition, John also posted material for candidates for International office. John attends International meetings as he is available. This year he attended the International meeting in San Antonio, TX. Legislative - Peter Hortman Through the efforts of the Legislative Committee and the Sections involvement in the Georgia Legislative Coalition, the Section kept our members informed about critical transportation legislation in the state. Once again, of primary concern was the issue of a shortage of money to fund the growing transportation needs in the state. As a Board, we agreed to help sponsor the Building Georgia Legislative reception. The Building Georgia Legislative Reception was hosted by ACEC/G, AGC and AIA Georgia Chapters. Affiliate Sponsors included ITE, ASCE, GAWP, and the National Brownfield Association. The event drew approximately 350 attendees, including engineers, architects, contractors, and over 30 legislators, as well as several government agency employees. The event was preceded by a state of the industry presentation by the AIA, followed by a presentation by Tom Leslie on the status of the industry and infrastructure legislation. In addition, the Section helped sponsor the 2009 Transportation Summit held November 5, 2009 at the World Congress Center. (See Meeting section for details) Georgia Tech and Southern Poly Liaisons - Dwayne Tedder and Jim Tolson (See Student Activities portion of document)
Note: We were not able to start a new Student Section at Georgia Southern University this year. We made contact but the school did not meet minimum requirements to become a student section.
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President’s Final Words
2009 Georgia Section Board Meeting
2009 WAS A GREAT YEAR! It has been an absolute pleasure to serve as the Georgia Section ITE President in 2009! It’s been an amazing, rewarding, enriching, growing, and inspiring experience. I have been truly inspired by the selfless volunteerism of many of our members, whose volunteer efforts are genuinely focused on helping others, not themselves. The passion and devotion of our members is what makes ITE great, and it has certainly been a GREAT year! The following are my favorite highlights of the year and there were many:
Best Section Activities Award At the international ITE Annual Meeting held in San Antonio, Texas in August, the Georgia Section won the Best Section Activities Award. This is a huge honor as it is only awarded to one ITE section in the world.
A Successful Summer Seminar Again! The Georgia Section ITE Annual Summer Seminar was again a huge success, even during these difficult financial times. The meeting was attended by over 300 people with a decline of only 40 or so attendees compared to last year.
The Mentoring and Leadership Development Programs With an obvious passion to develop our young members and leaders alike, three of our veteran members stepped up this year to take the lead in creating our new Mentoring and Leadership Development Programs. Todd Long and Marsha Bomar took the reins of the 50 | P a g e
mentoring program, devised a plan, and made it happen with our first mentoring event in August 2009 and our first Mentoring graduation ceremony scheduled for February 2010. Plans are being made to make this an annual program.
David Low not only planned all of our monthly meeting speakers this year, he also instigated and organized our new Leadership Development Program. David learned about the Southern District ITE’s interest in developing a leadership program, and he jumped at the opportunity, leveraging $2,000 from the District to use towards our new leadership program. David worked closely with Richard Atkins to develop two 24-hour leadership retreats at the Simpsonwood Retreat Center in Norcross, Georgia. The attendees found the program well worth their investment of time and money, and our goal now is to make this an annual event.
Our First Joint South Carolina/Georgia Technical Exchange On September 25, 2009, the Georgia and South Carolina ITE Sections jointly held a Technical Exchange meeting in Augusta, Georgia as part of the Technical Committee’s goal of providing networking and technical information sharing with our members in areas outside of metro Atlanta. Over 50 people attended from public agencies and consultant firms, and the attendees were thrilled to earn 4.5 PDHs (professional development hours) for just a $15/20 (public/private) fee. Because of the success of the seminar, it was decided to make the Technical Exchange an annual fall event, with the possibility of also adding a spring event partnering with another bordering state’s ITE section.
In addition to the mentoring, leadership development, and technical committees discussed above, the following activities also occurred in 2009:
GDOT Driveway Manual Review WTS/ITE Golf Tournament Young Members Committee Rafting Trip Career Guidance Committee Quarterly Newsletters Georgia Engineer Magazine articles
In closing, I'd like to mention one of our long time Georgia Section members, Martin Bretherton, who we're very proud of for his active ITE participation at the Section and International level. For the Section, Martin has led our Finance Committee for many years, and Internationally Martin is currently a member of both the ITE Traffic Engineering Council Executive Committee and the ITE Safety Council Executive Committee. He also serves as Peer Reviewer for the ITE Journal and chaired the SDITE Technical Knowledge Committee the past four years. Martin is currently running for the Secretary-Treasurer posting in SDITE.
I’d also like to mention that the Georgia Section is proud to have been selected as the host of the 2012 ITE Annual Meeting and Exhibit. The meeting will be held on August 12 – 15, 2012 at the Westin Peachtree Plaza Hotel in Atlanta. Georgia ITE Initiatives for 2010
Encourage More Public Sector Involvement Even during a difficult year economically, we can grow. We grow by offering services people who are not currently members participate in and find of high value. We have set a goal to grow by 10 percent, from 406 to 447 members in 2010. Only 32 percent of our membership is in the public sector, so we need to take some initiatives to encourage more public sector membership. We have asked several Past Presidents to work with our Membership Committee to visit ten public agencies, successfully recruit five of them and to encourage them to get actively involved by mentoring them throughout the year. We will continue at our monthly meetings to offer public agencies a chance to tell us about your organization through a 5-10 minute presentation in our Agency SpotlITE. We plan to create chapters to involve members in Georgia’s second tier cities: first in Savannah this year, then, if that is successful, perhaps in Columbus, Macon, and Augusta in future years. We will have two one-day technical seminar programs this year, not in Atlanta.
Provide Interesting Programs Create a Program Committee chaired by Vice President Mike Holt to generate ideas and speakers for all meetings and to retool the format of the meetings. Change the format of our meetings to make them interactive, exciting and fresh. As always we will have a wide variety of interesting and informative presentations at our annual Summer Seminar at St. Simons Island July 18-21.
In 2011, we would like to initiate a new two day winter conference, a Winter Workshop similar to our Summer Seminar. Planning for this important event will take place during 2010. Rotate this around the state each year.
Modernize and Retool the Organization Set up electronic payment for meetings. Hire a futurist to work with the Georgia Section Board, our key committee chairs and younger members on Strategic Visioning to reshape and retool the organization. What will the world and the profession look like in 2020? How should we shift our resources to meet the changing needs of our membership? The futurist will help the Section to recraft an organization, through updating our Strategic Plan, to meet the future needs of our members.
Training The world we operate in continues to change at a rapid pace. So that we all can be as current as possible to do our best to address the transportation issues, the Section will continue to sponsor a number of training opportunities. We will continue two programs that started last year. If you are interested in taking a leadership role in your organization, look for information on SDITE Leadership Training. If you know of young engineers who are ready to move up the ladder, encourage them to apply for our Mentoring Program. ITE Member Benefits
Some of the benefits of joining ITE are:
• Networking with fellow professionals;
• Cost effective professional development activities;
• Technological and personal skills development;
• Input to local and national policy decisions; Georgia Section Institute of • Monthly meetings—transportation community speakers; Transportation Engineers
• Weekly transportation news emails. c/o Georgia Engineering Alliance 233 Peachtree Street Active Public Agencies: Harris Tower, Suite 700 • Georgia Department of Transportation Atlanta, Georgia 30303 • Cobb County DOT 404-521-2324 • DeKalb County DOT 404-521-0283 Fax • Douglas County DOT www.gaite.org • Gwinnett County DOT
• Federal Highway Administration
Sharing Knowledge to Advance Transportation What is ITE? A snapshot into our section… How to Join?
The Institute of Transportation Engineers Awarded 2009 Southern District Best Section There are two ways of joining the (ITE) is an international professional society State Traffic Engineer, Georgia Section of the Institute of with members in 80 countries. ITE is Keith Golden, presenting at a Transportation Engineers, Inc. headquartered in Washington, D.C., and monthly meeting includes a worldwide network of almost 15,000 transportation engineers, planners, and 1. You can join as an International others responsible for safe and efficient Member of ITE through the movement of people and goods on streets, International office in Washington, highways, and transit systems. Since 1930, ITE D.C. (see www.ite.org for informa- has been providing transportation professionals tion about joining International ITE). If you are an International with programs and resources for increased Member, you are automatically a knowledge and advancement, including: Georgia Section Member and part of your International Dues will go to Governor’s Director of Planning, Todd Long • Professional development seminars Speaking at the 2009 Summer Seminar the Georgia Section. • Technical reports • Monthly journals 2. It is also possible to join the Georgia • Local, regional, and international Section as a “Section Affiliate” conferences without belonging to the Interna- • Publication of technical manuals tional Organization Please visit
• Exchange of opinions, ideas, techniques, Members at the 2008 www.gaite.org and select and research. Southern District Meeting “Application to Join” to download the membership application. The application is the first step in that ITE members are employees of government process. agencies, regional planning offices, consulting firms, educational institutions, product For International ITE Information: manufacturers, university students and other +1 202.289.0222 +1 202.289.7722 Fax transportation related disciplines. www.ite.org
The GA Section ITE has over 400 2008 Summer Seminar Scholarship Auction transportation professionals working together Student Chapter Meeting to improve their skills and advance at GA Tech transportation issues in the state.
Technical Exchange: Georgia-South Carolina Section Meeting
KENTUCKY SECTION REPORT Southern District Board Meeting April 11, 2010
The Kentucky Section of ITE had a great year in 2009 complete with interesting meetings as well as productive technical activities and webinars. Our officers for 2009 and 2010 and committee chairs for 2010 are shown below:
KYSITE Officers for 2009 President: Scott Walker [email protected] Vice Pres: Adam Kirk [email protected] Treasurer: Lindsay Walker [email protected] Secretary: Ashley Williams [email protected] Sec. Rep: Bill Seymour [email protected] Director: Ron Herrington [email protected] Director: Jo Anne Tingle [email protected] Past Pres. Jeff Moore [email protected]
KYSITE Officers for 2010 President: Adam Kirk [email protected] VP / Treasurer: Lindsay Walker [email protected] Secretary: Brad Johnson [email protected] Sec. Rep: Bill Seymour [email protected] Director: Steve Cummins [email protected] Director: Eric Green [email protected] Director: Tony Lewis [email protected] Past Pres. Scott Walker [email protected]
KYSITE Committee Chairs for 2010 Technical Adam Kirk Membership Steve Cummins Student Services Coordinator (UK) Eric Green Student Services Coordinator (UL) TBD Traffic Bowl / Scholarship Eric Green Newsletter Paul Slone Web Site Scott Walker Annual Banquet Lindsay Walker Awards Scott Walker Auction Anne Warnick Golf Outing TBD
For complete contact information on KYSITE officers, please go to http://www.kysite.com/2010_Officers.html
2010 Activities to Date
Call for Presentations (January): President Adam Kirk sent an email to KYSITE members soliciting interest from potential presenters for 2010 KYSITE Technical Meetings.
E-Day (Feb 20): With assistance from KYSITE, the University of Kentucky Chapter of ITE participated in Engineering Day (E-Day) at the university on February 20, 2010. E-Day is an open-house at the UK College of Engineering intended to provide a hands-on look at engineering for elementary, middle and high school students. The Student Chapter was responsible for the activities which included a paper bridge competition.
Spring Meeting (March 17): KYSITE's first meeting of the year was held on March 17. Over 30 professionals were in attendance to learn about: Updates in the 2010 Highway Capacity Manual; Information on the Highway Safety Manual; and the upcoming Roundabout Policy for the Kentucky Transportation Cabinet.
2009 Technical Activities
PTOE Review Course - KYSITE hosted an all-day training course on February 18th as an alternative option to the ITE webinar PTOE Review program. Ten individuals participated in the course. Three local professionals with current PTOE certification in Kentucky, Bob Flener, David Lee and Adam Kirk, taught the course. ITE review materials were obtained and utilized for the review course. Thanks to Qk4’s Louisville office for allowing their conference space to be used for the course.
Engineers Day Open House at the University of Kentucky - KYSITE made its second appearance at the 2009 E-Day on February 22nd at the Engineering Quadrangle on the University of Kentucky Campus in Lexington. The event is a day for young students to explore what engineers do in a fun, interactive environment. Contests and demonstrations teach engineering concepts and exhibitors help answer real-world questions. KYSITE had a booth and worked with members of the University of Kentucky Student Chapter. KYSITE plans to return to this exciting E-Day event next year!
2009 Legislative Activities
Transportation Components of Economic Stimulus – Scott Walker, KYSITE’s President, wrote to United States Senators Mitch McConnell and Jim Bunning to encourage the continued consideration of the amendment sponsored by the Senate Transportation Appropriations Subcommittee and the Interior Appropriations Subcommittee to H. R. 1 to increase funding for infrastructure that was rejected by the Senate. KYSITE was noted to support funding used to finding solutions for the increasing congestion and aging infrastructure in our state.
2009 Meetings
Spring Meeting - KYSITE conducted its spring meeting in Lexington on April 8, 2009, at the Hyatt Regency Lexington. The topic of the meeting was Marketing and Ethics. The morning speaker was Franklin “Lin” Vaughan, who discussed the What, Why, Who, Where, and How’s in order to market one’s professional services to clients. He gave insightful examples of potential marketing opportunities, including how a simple company logo on his vehicle resulted in a longterm project with big profits. The afternoon speaker was Ron Herrington. He was accompanied by two members of the Kentucky Board of Licensure of Professional Engineers and Land Surveyors, Debbie Moses and Steven Gardner. There were a total of 23 members in attendance who earned 3.0 PDH’s.
SDITE Annual Meeting - Several KYSITE Members, spouses, and University of Kentucky students attended the 2009 Southern District ITE (SDITE) Annual Meeting. It was held April 19- 22 at the beautiful Renaissance-Ross Bridge Resort near Birmingham, AL. Kentucky was well- represented at the meeting and very active. This included presentations by KYSITE members, some members who facilitated sessions as well as others who served in many of SDITE’s committees. Karen Mohammadi also represented Kentucky as Southern District President. We are exceptionally proud of our Traffic Bowl team from UK. The team included Nithin Ararwal, Amanda Corder, and Tony Fields. Our team won their preliminary round which put them in the finals against some tough competition. While they did not ultimately win the competition, they did not give up and represented the state very well.
Joint Meeting in Bowling Green - On June 4th and 5th, the Kentucky and Tennessee sections of ITE met for an exciting meeting in Bowling Green, Kentucky. The festivities started on Thursday afternoon with a game of golf at Crosswinds Golf Course. Then, more than 20 met at Mariah’s for dinner. A few individuals endured the unusually cold and wet conditions to take in a double header between the new Bowling Green Hotrods and Lexington Legends. On Friday, approximately 50 people attended the technical session. Four presentations were made over the course of the morning. First, Karen Mohammadi and Jeff Moore made a presentation on the Bowling Green Ballpark Transportation Study. This was followed by a presentation by Dawn Foster and Rajit Ramkumar on the Knoxville Transit Center Study. Following a short break, Brent Sweger presented the KYTC Connectivity Model Ordinance. To wrap up the presentations, Ben Ledsinger presented Getting Around Downtown: Antique Street Cars to Light Rail in Memphis TN. We then enjoyed a catered lunch buffet by the Holiday Inn and wrapped up the meeting with individual section business meetings where the Kentucky Section focused on training opportunities and how to engage more engineers in these training opportunities
Fall Meeting - The meeting was held at the Speed Engineering School on the campus of the University of Louisville on October 20, 2009. We had close to 20 members in attendance who obtained 2.5 PDH credits for participation. Presentations were based on multimodal components of transportation engineering. Presenters included: Michael Galbraith of H. W. Lochner and the League of American Bicyclists; Tony Catalina of Entran; and Shawn Dikes of Parsons Brinckerhoff.
KYSITE Annual Meeting – The KYSITE Annual Meeting, Dinner, Silent Auction and Traffic Bowl was held on November 12, 2008, at the Buffalo Trace Distillery in Frankfort, Kentucky. Over 45 members and guests were in attendance for this exciting meeting. The evening began with an optional tour of the distillery, and then a social time. The Silent Auction began after the tour was completed. Following dinner, five students from the University of Kentucky and one from the University of Louisville participated in the annual Traffic Bowl which is used to award our scholarship money. We paired the students to create three teams of two. We congratulate all of the students and thank them for their participation. During the Business Meeting / Awards portion of the meeting, Lindsay Walker was awarded the Ron Herrington Younger Member Award and Scott Walker was awarded the KYSITE Individual Activity Award for his efforts over the past few years. Andy Terwilleger conducted the swearing-in of officers which Brad Johnson, the 2010 Secretary as well as three new Directors. The Silent Auction raised nearly $940 this year.
2009 Continuing Education Workshops
Access Management Webinar - KYSITE began the first of three May webinars on May 5, 2009 in Louisville, KY. The webinar was entitled “Applying Access Management Principles to Existing Roadways” and was hosted through ITE. The meeting was held at the Vogt Building on the University of Louisville campus. While attendance wasn’t as high as we had hoped, we appreciate those who were able to attend.
Signal Timing Webinars - The Lexington-Fayette Urban County Government (LFUCG) Division of Traffic Engineering and KYSITE teamed up yet again on the second and third webinars held in May. This time, the topic was on traffic signal timing concepts; the webinars were held on May 19 and 21. The webinar on May 19 focused on the development of signal timing plans while the second focused on advanced signal timing concepts including adaptive signal control. We were pleased with the turnout for each presentation and would like to thank LFUCG again for their continued support of KYSITE.
Sign Retroreflectivity – Part 1 – On October 15, a webinar on sign retroreflectivity was hosted and was sponsored by 1) The Bluegrass Branch of the American Public Works Association (APWA); 2) The Kentucky Section of the Institute of Transportation Engineers (KYSITE); and 3) The Bluegrass Chapter of the Kentucky Society of Professional Engineers (KSPE). This marked the first time the three organizations have partnered together. The meeting was held at the Lexington-Fayette Urban County Government Division of Traffic Engineering. The webinar discussed a plan to comply with the Federal Highway Administration (FHWA) enacted changes to the Manual on Uniform Traffic Control Devices (MUTCD) that require new retroreflectivity maintenance standards for signs. Over 45 attendees enjoyed a pizza lunch as well as obtained 2.0 professional development credits.
Sign Retroreflectivity – Part 2 – On November 5, the second webinar on sign retroreflectivity was hosted again at the LFUCG Division of Traffic Engineering. The second webinar expanded upon the topics in the first webinar. Again, attendees enjoyed lunch and dessert. 2.0 credits were also issued for this course.
Safety Aspects of Timing Traffic Signals – On December 18, a webinar was hosted at LFUCG Division of Traffic Engineering with a topic of safety with traffic signals timings. Attendees were treated to a lunch and dessert provide by multiple professional organizations, including KYSITE.
Operation Manual Changes
Several changes were made to the KYSITE Operation Manual Changes:
• The number of Officer positions was reduced from four (4) to three (3) o Previously, we had: President Vice-President Treasurer Secretary o With the new changes, we will have: President Vice-President / Treasurer Secretary • The responsibilities for the Vice-President and Treasurer are now combined. • The number of Directors was increased from two (2) to three (3) • Directors will now be assigned specific responsibilities to assist Officers o Workforce Development / Continuing Education for Professionals o Membership o University / Student Affairs • Directors will also be asked to fill in if a vacancy occurs in the Vice-President / Treasurer or Secretary position • Term limits have been added for Section Representative and Directors o Section Representative is a two-year term Can have two consecutive terms Must sit out one term if there is desire to fill role again unless no one else wants position o Director is a three-year term Cannot have two consecutive terms unless no one else is interested in running One new Director will be elected each year in order to avoid two new Directors in the same year • Clarification has been added with respect to the roles of the Southern District ITE Champions for SDITE Strategic Plan (this was part of an earlier effort in 2008 to clarify these roles)
KYSITE Membership
Fellows 16 Members 60 Student Members 28 Esteemed Colleagues 9 Section Affiliates 43
Total 156
Report submitted by Scott Walker, P.E., PTOE, Kentucky Section Representative
Kentucky Section of the Institute of Transportation Engineers
KYSITE Newsletter
Spring 2009 KYSITE Members Prep for Conferences Edition Several KYSITE members and other representatives of Kentucky will be heading to warmer climates this Spring to present at upcoming transportation conferences. The following members will be at the Southern District ITE Annual Meeting in Birmingham in April:
• Steve Cummins (Lexington-Fayette Urban County Government) and Paul Slone (URS Corporation) will co-present a paper “Contracting Traffic Signal Retiming Services: A Public and Private Perspective”
• Adam Kirk (Kentucky Transportation Center) will present “Practical Solution Concepts for Planning and Designing Roadways”
• Mark McIntosh (HDR Engineering, Inc.) and Tony Barrett (Barrett Partners, Inc) will present the Hamburg Place Greenway Trail
• Eric Green (Kentucky Transportation Center) and Daniel Turner (University of Alabama) will present the Highway Safety Manual Workshop
• Ben Edelen (HDR Engineering, Inc.), Bill Seymour (HDR Engineering, Inc.) and Scott Walker (Parsons Brinckerhoff) will present Special Event Planning for the 2010 World Equestrian Games
Inside this issue: Also, Ron Herrington presented a paper “Reducing Lexington’s Carbon Footprint” at the 2009 National Conference on Transportation Operations for Planned and Un- KYSITE Members 1 planned Events in Phoenix in late March. This paper looks closely at changes made lo- Prep for
Conferences cally in transportation and land use to lessen the impact on the environment.
Best of luck to those presenting and PLEASE bring the warm weather back with you! If Upcoming Events 1 you will be presenting at a conference or seminar in the future and would like to pro- vide information to us, please contact Ashley Williams. Recent KYSITE 2-3 Happenings Upcoming Events . . . Annual SDITE Meeting April 19-22 Renaissance Ross Bridge Golf Resort & Spa President’s Message 3 Birmingham, AL
Announcements & 4 KY Lifesavers Conference April 27-29 Marriott Downtown Trivia Louisville, KY Letter to Senators 5 Access Management Webinar May 5 Vogt Building, U of L Speed School Louisville, KY Membership 6 Signal Timing Webinars May 19, 21 Phoenix Building, LFUCG 3rd Floor Application Lexington, KY KY-TN Joint Meeting June 4-5 Bowling Green, KY
Recent KYSITE Happenings
ITE Members Educate Local Youth on E-Day On February 21st, UK’s Student ITE Chapter helped arrange activities and information booths for visitors attending the UK Engineering Day in Lexing- ton. As part of National Engineer’s Week, the University of Kentucky’s Col- lege of Engineering has hosted the event for young students to explore what engineers do in a fun, interactive environment. E-Day includes many displays by different engineering organizations and competitions, such as the newspa- per bridge contest and the egg drop, stress engineering thought processes and problem-solving skills. This year, over 35 exhibitors were present for the event.
The UKITE Student Chapter sponsored two booths this year. First was the newspaper bridge competition where contestants created bridges using only one pound of newspaper and tape, which were then loaded with newspapers until they collapsed. Winning bridge designs were those which scored highly in aesthetics and which had the highest ratio of supported weight to bridge weight. Second was a trivia game where kids answered questions related to traffic engineering after buzzing in using the custom made, traffic themed buzzer system. Annual participation in Engineering Day is a valuable pro- motional media source for the student chapter and for the field of Transportation Engineering. The event also provides the opportunity for members of UKITE to interact with children and young adults and to encourage engineering as a career possibility.
A special thanks to UKITE members, Tony Fields and Nithin Agarwal, for all their help in making this a successful event! Local PTOE Training Course Held KYSITE hosted an all-day training course on February 18th as an alternative option to the ITE webinar PTOE Review program. Ten individuals participated in the course. Three local professionals with current PTOE certi- fication in Kentucky, Bob Flener, David Lee and Adam Kirk, taught the course. ITE review materials were ob- tained and utilized for the review course. Thanks to Qk4’s Louisville office for allowing their conference space to be used for the course.
Louisville Students Get a Glimpse of the Future For the second consecutive semester, Dr. Al Harris, who teaches the introductory transportation class at the University of Louisville asked KYSITE to present to his class. “I think it is very valuable to have practicing engi- neers in to speak to our students. The ITE perspective makes it even more pertinent to the class, “ stated Dr. Harris. Two active KYSITE members, Ashley Williams and Tony Lewis, volunteered to share their insight and personal experiences with transportation engineering with the class. Last fall, Tony presented along with KYSITE’s current treasurer, Lindsay Walker.
On March 30th, Tony and Ashley, both with ENTRAN’s Louisville office, gave overviews of their transportation backgrounds and projects they have recently completed in the Louisville area. This was a great opportunity to generate some interest in the transportation area with local college students. They also discussed KYSITE’s an- nual college scholarships and membership benefits.
Page 2 KYSITE Newsletter KYSITE Proves Marketing & Ethics Can Coexist On April 8, the Kentucky Section of ITE hosted its spring meeting in downtown Lexington at the Hyatt Regency Hotel. There was a good turnout for the meeting with 23 members in attendance. The morning speaker was Franklin “Lin” Vaughan, with the Vaughan Group, LLC, a local civil and electrical engi- neering firm. Mr. Vaughan discussed the What, Why, Who, Where, and How’s in order to market one’s pro- fessional services to clients. He gave insightful examples of potential marketing opportunities, including how a simple company logo on his vehicle resulted in a long- term project with big profits. The afternoon speaker was long-time KYSITE member, Ron Herrington, the Director of Traffic Engineering at the Lexington-Fayette Urban County Government (LFUCG). He was accompanied by two members of the Kentucky Board of Licensure of Professional Engineers and Land Sur- veyors, Debbie Moses and Steven Gardner. Knowledge was tested on Kentucky’s laws and regulations pertaining to the licensing and monitoring of PEs. Ron quizzed the group with several “what-if” scenarios pertaining to professional engineers’ professional prac- tice and conduct. Everyone seemed to enjoy the networking opportunities during the breaks and the Hot Brown that was served for lunch. Those in attendance also earned 3.0 PDH’s to apply toward the 30 hours now required for renewal of their Kentucky Professional Engineer- ing License.
Message from the KYSITE President
It’s hard to believe that it’s already April and With events schedule for May and June includ- Spring is upon us. We’ve had a great start to ing webinars and our joint meeting with the the year including the PTOE Training, E-Day Tennessee Section in Bowling Green, I hope participation, and Spring Meeting. And we’re you will be able to find something that inter- only getting started! ests you. If not, give me a call and we’ll see what we can find. I hope to see you at a
meeting soon! A large group of us will be in attendance at the SDITE Annual Meeting in Birmingham and we wish our students the best of luck as they compete in the Traffic Bowl competition. As we prepare to host the same meeting in Ken- Scott Walker, PE tucky in a few years, this will give us yet an- 2009 KYSITE President other opportunity to start our preparations.
Spring 2009 Edition Page 3 Announcements
Pre-pay Online for KYSITE Meetings KYSITE is now offering the ability to prepay for meetings using a credit card through PayPal. At this point, it is an option and not required. KYSITE will still accept checks and cash as payment at the be- ginning of a meeting. However, utilizing the PayPal account will make things easier for meeting pay- ments, Section Dues, etc. Our goal is to make it the preferred payment method, especially for the Annual Meeting, so that we do not have long lines at the door (this was an issue last year!).
KYSITE.com Seeks Webmaster
KYSITE is actively searching for an individual to maintain our website. Recently, Scott Walker has completed a major overhaul to the website and is now much improved. We would like to assign a member with the task of keeping our website up-to-date and informative for our members. If you are interested in becoming KYSITE’s new webmaster or have any ques- tions, email [email protected].
KYSITE Newsletter Trivia
Answer: The number of times the current KYSITE officers’ names get mentioned in this newsletter.
Email the correct question to the answer above to [email protected] with the Subject Line: SPRING 2009 TRIVIA and you could attend your next KYSITE meeting for free! Of the correct responses, we’ll randomly choose a winner.
Do you have some transportation trivia that will stump your colleagues? Send it in to Ashley Williams, [email protected].
Page 4 KYSITE Newsletter On February 5th, Scott Walker, KYSITE president, sent a letter to Senators Jim Bunning and Mitch McConnell in regards to the American Recovery and Reinvestment Act. The letter demonstrated KYSITE’s support for the increase in funding for infrastructure and the Reauthorization of the SAFETEA-LU.
Spring 2009 Edition Page 5 Kentucky Section of the Institute of Transportation Engineers
To:
We’re on the Web! www.kysite.com
Want to become a KYSITE Member? Our yearly Section dues for all members are $15, with $5 providing scholarship opportunities for Kentucky engineering students.
Name: ______Title: ______
Company/Agency: ______Send this form & payment to: Address: ______(Make checks payable to “KYSITE”) City, State, ZIP: ______Lindsay Walker, PE Parsons Brinckerhoff E-mail Address: ______2333 Alumni Park Plaza Suite 330 Lexington, KY 40517 Are you interested in obtaining information about International ITE Phone: 859-245-3869 membership? ____ YES ____ NO Email: [email protected]
SSeeccttiioonn AAnnnnuuaall RReeppoorrtt
For the period from January 1, 2009 to December 31, 2009 For the North Carolina Section March 1, 2010
Activities Report January 1, 2009 to December 31, 2009 Page 1 of 27 North Carolina Section of the Institute of Transportation Engineers Officers
2009 Board of Directors President Stephanie Privette, P.E. Vice President Russell Dalton, P.E. Secretary Mike Kennon, P.E. Treasurer Keith Lewis, P.E. Section Director 08 09 Fred Burchett, P.E. Affiliate Director 08 09 Kevin Smith, P.E. Affiliate Director 09 10 Brian Murphy, P.E. District 5 ITE Representative 09 11 Dale Privette, P.E. District 5 ITE Representative 08 10 Mark McDonald, P.E. District 5 ITE Representative 07 09 Troy Peoples, P.E. 2009 Council Chairs Council Director 08 09 Jeff Dale, P.E. Transportation Planning Council Meredith VanDuyn, P.E. Traffic Engineering Council Bo Winstead, P.E. Consultant/Vendor Council Jody Lewis, P.E. , Caroline Kone, E.I. Administrative Council Larry Goode, P.E., Joe Milazzo, P.E. 2009 Committee Chairs Membership Committee Terry Hopkins, P.E. Operations Committee Radha Krishna Swayampakala, P.E. Nominations Committee Kevin Lacy, P.E. Awards Committee Terry Hopkins, P.E. & Christa Greene, P.E. Scholarships Committee Fred Burchett, P.E. Local Meetings Committee Sreekanth Nandagiri, P. E. Annual Meeting Committee Will Letchworth, P.E. Mid Year Meeting Committee Meredith VanDuyn, P.E. Involver Newsletter Danielle Brewer Web Site Radha Krishna Swayampakala, P.E. Student Chapter Advisors Section Liaison Fred Burchett, P.E., North Carolina State University Billy Williams, Ph. D., P.E. North Carolina A&T University Elham Fini, Ph.D. University of North Carolina –Charlotte Srinivas Pulugurtha, Ph. D., P. E.
Activities Report January 1, 2009 to December 31, 2009 Page 2 of 27 North Carolina Section of the Institute of Transportation Engineers Membership
As shown below, the organization is structured to include: Members, Affiliate Members, New Members, Student Members, and Life Members. Members and Affiliate Members pay the same amount in membership dues. New Members are required to pay only $15 for the first year. Student and Life Members are not required to pay dues. Members are those who also have joined International ITE. Affiliate Members are those who are only members of the North Carolina Section. The North Carolina Section also has members that belong to two Affiliate Government Agencies (City of Charlotte, and City of Greensboro). Number Membership Grade Section Annual Dues Rate 271 Member $35.00 43 Member Life $0.00 77 Student Member $0.00 250 Affiliate $35.00 641 Total The Membership Committee was successful in recruiting 19 new members, 20 new affiliate members and 52 new student members during 2009. The Membership Committee enhanced its functions during 2009 and achieved the following: Maintained $15 new member fee (reduced from $35 to attract more new members). Conducted a membership drive. Contacted every new member to extend invitations to NCSITE sponsored meetings and council participation. New members participated in a signature contest at the 2009 Annual Meeting. New members were encouraged to locate and make contact with board members. This interaction gave board members an opportunity to introduce themselves and welcome new members. Board members then signed the new member’s signature page. Once new members obtained the required amount of signatures, they were then entered into a drawing. The winner of the drawing received $200 American Express Gift Card.
Activities Report January 1, 2009 to December 31, 2009 Page 3 of 27 North Carolina Section of the Institute of Transportation Engineers Membership Communication
NCSITE has three systems to communicate with its membership: Website, Listserv and Newsletter. Website The Operations Committee continued to enhance the features and functionality of the NCSITE website – www.ncsite.org. We have provided Online Registration and Online Payments for all NCSITE sponsored meetings in 2009. Approximately 500 people used this feature on our website to register and/or pay online for various NCSITE meetings. All of the NCSITE members, affiliates and student members have online login information for ncsite.org. Upon login, the members are able to view and/or update their profile (including the contact information, council of interest, professional registration information and etc), renew membership and finally pay online.
Activities Report January 1, 2009 to December 31, 2009 Page 4 of 27 North Carolina Section of the Institute of Transportation Engineers Membership Communication
Listserv In 2009, a total of 65 emails were sent to members, affiliates, and student members announcing the NCSITE sponsored events, National ITE/SDITE related activities, job postings and major legislative updates pertained to our industry. NCSITE maintains contact with its membership through Listserv system: NCSITEOfficial and NCSITEOptional. “NCSITEOfficial” is used by our Members and Affiliates for dissemination of information to the entire membership, information that is deemed pertinent to and by the NCSITE Board, committees, and Councils. Types of communications received from this Listserv will include official notices or announcements from International ITE, the Southern District, and the NCSITE Board and Councils, meeting notices and invitations, newsletters, etc. We intend for each and every Member and Affiliate to be included on this list. "NCSITEOptional" is used by our Members and Affiliates for dissemination of optional information such as job postings, company announcements, non ITE sponsored activities information and etc. Members may unsubscribe from this Listserv.
Activities Report January 1, 2009 to December 31, 2009 Page 5 of 27 North Carolina Section of the Institute of Transportation Engineers Membership Communication
Newsletter In addition to the Listserv, NCSITE also produces a newsletter “Involver” every quarter. This newsletter includes Presidents Message, summary of International ITE/SIDTE/NCSITE activities during the reporting period, council updates, meeting announcements, job postings, and technical articles. Below is a screenshot of April, 2009 Involver:
Activities Report January 1, 2009 to December 31, 2009 Page 6 of 27 North Carolina Section of the Institute of Transportation Engineers Financial
Does your section have a Federal Employer Identification Number? [ X ] Yes [ ] No If yes, what is the number? 20 3850457
The section utilizes the International ITE Tax ID Number (TIN) for items related to the scholarship funds International ITE administers. Checking Beginning Balance Checking Account $38,710
Income Membership Dues $11,149 Gross Income from Meetings $65,890 Investment Income $239 Scholarship Fund $4,892 Other Income $700 Total Income: $82,870 Balance: $121,580 Expenditures Bank Fees $12 Website/Network Fees/ITRE Administrative Fees $4,425 Meetings $67,928 Council Expenses $1,316 Transfers to International ITE Scholarship Funds and Awards $12,000 Board Expenses (Future Cities Competition) $250 Executive Assistance $10,459 Student Chapter Contributions (SDITE Quiz Bowl Travel) $807 Miscellaneous $384 Total Expenditures: $97,581 Balance: $23,999 Savings Balance on Hand $45 Total Savings: $45 Balance: $24,044 Scholarship Savings Scholarship Savings $69,459 Scholarship CD $35,178 Transfer from Checking $12,000 Interest $1,318 Scholarship Balance: $117,955 Scholarship Awards $11,000 Balance: $106,955
Ending Balance of All Funds $130,999
Activities Report January 1, 2009 to December 31, 2009 Page 7 of 27 North Carolina Section of the Institute of Transportation Engineers Bylaws
Was there a change in the Section Bylaws during this reporting period? (If yes, please attach a copy of the new bylaws.) [ ] Yes [ X ] No
Activities Report January 1, 2009 to December 31, 2009 Page 8 of 27 North Carolina Section of the Institute of Transportation Engineers Technical Activities
The technical activities conducted and initiated in 2009 include multiple technical meetings which are highlighted in the Meetings Summaries portion of this report.
Activities Report January 1, 2009 to December 31, 2009 Page 9 of 27 North Carolina Section of the Institute of Transportation Engineers Legislative Activities
NCSITE's Administrative Council leads legislative efforts. Potential Bills are tracked in the State Legislature and information is shared with members thru special email communication as appropriate. Policy changes at the NCDOT and local government are also identified and information shared thru interactive presentations by NCDOT staff at Administrative council meetings, special email communications or thru the Involver, our newsletter. NCSITE representatives participate in statewide legislative committees organized by the NC League of Municipalities, an advocacy group for local and county government. Our members also participated in a special committee advising the NCDOT on reform of its project implementation process. NCSITE also is a member of NC Go! whose mission statement is "To support efforts to improve transportation funding and improve the state's transportation infrastructure." This membership and support of NC GO! enhances the Section's involvement with legislative issues and impact on improving the transportation within North Carolina.
Activities Report January 1, 2009 to December 31, 2009 Page 10 of 27 North Carolina Section of the Institute of Transportation Engineers Meeting Schedule
2009 was another busy and successful year for meeting attendance and support during the year. This section includes a brief overview of the multitude of meetings offered to the membership in 2009 as well as student chapter, Southern District, and International ITE events that were supported by our members and affiliates. Presentations and summaries from several of these meetings are also available on the Section’s web site. Meetings Held During this Reporting Period: Date: January 16, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Board Meeting Attendance: 17 Date: January 28, 2009 Location: Kimley Horn Office, Raleigh, NC Purpose: Transportation Planning Council Meeting and Social Hour Attendance: 7 Date: February 18, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Transportation Planning Council Meeting Attendance: 6 Date: February 20, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Board Meeting Attendance: 15 Date: March 18, 2009 Location: Kimley Horn Office, Raleigh, NC Purpose: Traffic Planning Council Meeting and Social Hour Attendance: 12 Date: March 18, 2009 Location: Kimley – Horn Office, Raleigh, NC Purpose: Traffic Engineering Council Meeting Attendance: 12 Date: March 25, 2009 Location: NCSU, Raleigh, NC Purpose: Student led Meeting Attendance: 60 Date: April 8, 2009 Location: Kimley – Horn Office, Cary, NC Purpose: Traffic Planning Council Meeting Attendance: 4 Date: April 16, 2009 Location: Kimley Horn Office, Raleigh, NC Purpose: Traffic Engineering Council Meeting Attendance: 8 Date: April 17, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Board Meeting Attendance: 12 Date: April 19 22, 2009 Location: Birmingham, AL Purpose: SDITE Annual Meeting NCSITE Members Attendance: 15 Date: May 5,7,19 & 21, 2009 Location: Webinar Purpose: Signal Timing Webinar Attendance: 120 Date: May 11, 2009 Location: NC League of Municipalities Office, Raleigh, NC Purpose: Admin Council Meeting Attendance: 20
Activities Report January 1, 2009 to December 31, 2009 Page 11 of 27 North Carolina Section of the Institute of Transportation Engineers Meeting Schedule
Meetings Held During this Reporting Period (continued): Date: May 13, 2009 Location: Kimley Horn Office, Raleigh, NC Purpose: Transportation Planning Council Meeting and Social Hour Attendance: 6 Date: May 21, 2009 Location: HNTB Office, Raleigh, NC Purpose: Traffic Engineering Council Meeting Attendance: 8 Date: June 18, 2009 Location: Wilbur Smith Associates Office, Raleigh, NC Purpose: Traffic Engineering Council Meeting Attendance: 11 Date: June 10 12, 2009 Location: Sea Trail, Sunset Beach, NC Purpose: Mid Year Meeting Attendance: 40 Date: June 12, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Board Meeting Attendance: 9 Date: July 16, 2009 Location: PBS&J Office, Raleigh, NC Purpose: Traffic Engineering Council Meeting Attendance: 7 Date: July 23, 2009 Location: Raleigh & Charlotte, NC Purpose: ITS in Workzones Webinar Attendance: 11 Date: August 9 12, 2009 Location: San Antonio, TX Purpose: International ITE Annual Meeting NCSITE Members Attendance: 4 Date: August 20, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Traffic Engineering Council Meeting Attendance: 12 Date: August 26, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Board Meeting Attendance: 12 Date: October 1, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Board Meeting Attendance: 11 Date: October 7, 2009 Location: Kimley Horn Office, Raleigh, NC Purpose: Transportation Planning Council and Social Hour Attendance: 16 Date: October 7, 2009 Location: Kimley – Horn Office, Raleigh, NC Purpose: Traffic Engineering Council Meeting Attendance: 14 Date: October 26, 2009 Location: NC League of Municipalities Office, Raleigh, NC Purpose: Admin Council Meeting Attendance: 15 Date: November 4 6, 2009 Location: Sheraton Downtown, Raleigh, NC Purpose: NCSITE/NCAMPO Annual Meeting and Board Meeting Attendance: 486
Activities Report January 1, 2009 to December 31, 2009 Page 12 of 27 North Carolina Section of the Institute of Transportation Engineers Meeting Schedule
Meetings Held During this Reporting Period (continued): Date: November 5, 2009 Location: Kimley Horn Office, Cary, NC Purpose: Board Meeting Attendance: 14 Date: November 18, 2009 Location: Raleigh & Charlotte, NC Purpose: Eat ‘n Educate Attendance: 60 Date: December 17, 2009 Location: Backyard Bistro, Raleigh, NC Purpose: Traffic Engineering Council Meeting End of Year Luncheon Attendance: 6
Activities Report January 1, 2009 to December 31, 2009 Page 13 of 27 North Carolina Section of the Institute of Transportation Engineers Board and Council Activities
NCSITE Board Meetings Held Bi Monthly The NCSITE Board Meetings are working meetings attended by the leadership of the NC Section. The location and the attendance both vary between meetings, but each meeting is open to all Board Members, Committee Chairs, and Council Chairs. Traffic Engineering Council Meetings held Monthly Chair – Bo Winstead, HNTB The Traffic Engineering Council meetings are held in Raleigh. The attendance varies between meetings. This working group met eight times in 2009 to set the course for the Traffic Engineering Council and to monitor the progress of tasks. Sub committee Chairs for the Local Meetings (Sreekanth Nandagiri), User Groups (Bastian Schroeder), and Annual Meeting (Will Letchworth) were selected to lead the effort in these specific areas. In 2009, The TEC hosted a Signal Timing Webinar, an ITS in Workzones Webinar, an Eat ‘n’ Educate presentation on Diverging Diamond Interchanges and the council assisted efforts for the Annual meeting. Transportation Planning Council Meetings held Monthly Chair – Meredith VanDuyn, Kimley Horn and Associates, Inc. The NCSITE Transportation Planning Council (TPC) held a total of seven organizational meetings this year as summarized below, including two meetings held jointly with the Traffic Engineering Council (TEC). Total attendance was 60 people (counting some members more than once for attendance at multiple meetings), with an average attendance of 8 9 NCSITE members per meeting. TPC Meeting #1 was held on January 28, 2009, at Kimley Horn and Associates, Inc.’s (KHA) downtown Raleigh office, and seven people attended. At this meeting, TPC members developed the Council’s goals for 2009 and began discussing ideas for the Mid Year Meeting. The meeting was followed by a Social Hour at 101 Café. TPC Meeting #2 was held on February 18, 2009, at KHA’s Cary office, and six people attended. The purpose of this meeting was to continue organizing the agenda and events for the Mid Year Meeting. A Social Hour was not held afterward. TPC Meeting #3 was held jointly with the TEC on March 18, 2009, at KHA’s downtown Raleigh office, and 15 people attended. The Councils shared ideas about increasing membership, agenda items for the Mid Year Meeting, and enjoyed a Social Hour following the meeting at the Flying Saucer. TPC Meeting #4 – A lunch meeting was held with six members of the TPC, including several Board members, at the Raleigh Times to discuss and plan Mid Year Meeting details. TPC Meeting #5 was held on April 8, 2009, at KHA’s Cary office to discuss TPC membership recruitment ideas and continue planning the Mid Year Meeting. Four people attended; no Social Hour was held afterward. TPC Meeting #6 was held on May 13, 2009, at KHA’s downtown Raleigh office, and six people attended. The purpose of this meeting was to wrap up final details of the Mid Year Meeting. A Social Hour was held afterward at Raleigh Times. TPC Meeting #7 was held jointly with the TEC on October 7, 2009, at KHA’s downtown Raleigh office, and 16 people attended. Todd Delk gave a presentation on his recent work on the US 70 Corridor in James City, NC. A Social Hour was held afterward at the Busy Bee Café.
Activities Report January 1, 2009 to December 31, 2009 Page 14 of 27 North Carolina Section of the Institute of Transportation Engineers Board and Council Activities
Administrative Council Meetings held during the year Chair – Larry Goode and Joe Milazzo, Regional Transportation Alliance The NCSITE Administrative Council held two meetings this year. In the spring, NCDOT Chief Operating Officer Jim Trogdon, P.E. addressed approximately 20 members of the Council on May 11, 2009 on the transformation efforts that the Department is undertaking. In the fall, Ms. Susan Howard with the NC Governor's office for NCDOT presented on October 26, 2009 to approximately 15 members on topics including ARRA (stimulus funding) and high speed rail. In addition, Administrative Council members assisted with identifying and assisting speakers at the June 12th morning session of the NCSITE mid year meeting at Sea Trail (Tom Egar, NC Ports Authority; Richard Wiley, NC Railroad Company; Jim Westmoreland, P.E., NCDOT Deputy Secretary for Transit) and Council co chair Joe Milazzo II, P.E. presented at the Annual Meeting in Raleigh. Consultant Vendor Council Chair – Jody Lewis, M/A/B and Caroline Kone, WSP Sells This year the Consultant Vendor Council hosted two golf tournaments in 2009: i) at the mid year meeting with 19 participants and ii) at the annual meeting with 32 participants. Also, the Consultant Vendor Council arranged for sponsors for both events, and arranged for vendors to have booths at the annual meeting. At the annual meeting, the Consultant Vendor Council held a silent auction to raise money for scholarship fund and contributed approximately $2,500 to the NCSITE scholarship fund.
Activities Report January 1, 2009 to December 31, 2009 Page 15 of 27 North Carolina Section of the Institute of Transportation Engineers Meeting Summaries
Student led Meeting, March 25, 2009 PDHs – 4.5
The 2009 NCSITE Student Led Meeting was hosted by NCSU’s student chapter and held at the McKimmon Center in Raleigh. The meeting featured three technical sessions of student presentations on a variety of topics ranging from alternative interchange design, to pavement marking performance, to assessing the impact of commuter rail stations on transportation needs. The meeting was highlighted by the keynote speaker, Jim Westmoreland, NCDOT’s Deputy Secretary for Transit, who spoke to the audience during a North Carolina style BBQ lunch. The meeting attracted over 60 students and professionals from across the state. Traffic Signal Timing Webinar, May 5, 7, 19 & 21, 2009 PDHs 6
The Traffic Signal Timing Webinar was a huge success. Hosted by NCDOT’s Traffic Engineering Branch, the webinar, produced by ITE, was presented on May 5th, 7th, 19th and 21st from noon to 1:30 pm each day. Attendance averaged 30 people over the four days and included representatives from NCDOT, Raleigh, Cary, Durham, and a number of private engineering firms. Mid Year Meeting on June 10 12, 2009 PDHs – 8.5
The 2009 Mid Year Meeting, sponsored by the Transportation Planning Council – Making NCSITE Funner, began with the Golf Tournament at the fabled Sea Trail Golf Courses in Sunset Beach. A total of 19 golfers enjoyed the beautiful weather and participated in the tournament. The mid year meeting started with a technical tour to the Sunset Beach Bridge over the Intracoastal Waterway, which was under construction at the time. This bridge has a long history, and will be replacing the 48 year old pontoon bridge. Wayne Currie, NCDOT Division 3 Resident Engineer, let the mobile session. After lunch, NCSITE president Stephanie Privette, P. E., officially started the meeting with a welcome and update on the NCSITE achievements through the first part of the year and plans for the remainder portion of the year. The first technical session was moderated by Russell Dalton, NCSITE Vice president. Technical presentations were given by Mike Rutkowski and Brett Wood of Kimley Horn and Associates on the
Activities Report January 1, 2009 to December 31, 2009 Page 16 of 27 North Carolina Section of the Institute of Transportation Engineers Meeting Summaries
Market Street Corridor Study, Wilmington; David Griffin of URS Corporation on Sunset Beach Bridge History and Associated Planning and Environmental Studies; and Paul Koch of Stantec on Second Bridge to Oak Island. The second technical session was moderated by Radha Krishna Swayampakala, RS&H. Technical presentations were given by David Griffin of URS Corporation on Corridor Management Plan for the Cape Fear Historic Scenic Byway; Roberto Miquel, Wilbur Smith Associates on Hurricane Evacuation Transportation Modeling and Analysis; and Skip Johnson, LPA Group on I 73 Project in South Carolina. The evening’s entertainment included a cruise on the Hurricane II based in Calabash, where attendees enjoyed 45 minute ride on Intracoastal Waterway while socializing with 30 other members. A southern style buffet dinner was also served. On Friday, NCSITE board members met for a breakfast meeting to discuss the current year and future of NCSITE. Friday’s first technical session titled “Intermodal Issues from the Perspective of North Carolina’s Leaders in the Field” was moderated by Larry Goode, NCSITE Administrative Council co chair. Technical presentations were given by Tom Eagar, NC State Ports Authority; Richard Wiley NC Railroad Company and Jim Westmoreland, NCDOT. After a small break, Jim Westmoreland, NCDOT gave an overview of “NCDOT New Directions” and update on SDITE activities. Before adjourning the meeting, Stephanie Privette, NCSITE President drew a winner for the Door Prize – an iPod Shuffle and thanked all the attendees and Sea Trail Resort for hosting the meeting and discounted accommodations. ITS in Workzones Webinar, July 23, 2009 PDHs 2
On July 23, 2009, the TEC sponsored a second webinar presented by ITE on the subject of Coordinating, Planning and Managing the Effects of Roadway Construction with ITS Technology. This particular webinar marked the first time that the TEC arranged for multiple sites hosting the webinar simultaneously. In addition to the site hosted by the NCDOT’s Traffic Engineering Branch in Garner, RS&H hosted a second site at its Charlotte office. There were a total of 11 attendees between the two sites. Two PDHs were available to the attendees.
Activities Report January 1, 2009 to December 31, 2009 Page 17 of 27 North Carolina Section of the Institute of Transportation Engineers Meeting Summaries
Annual Meeting on November 4 6, 2009 PDHs 12
The 2009 NCSITE Annual Meeting held at the downtown Raleigh Sheraton hotel greeted guests with the theme Building New Partnerships. That truly set the tone for the conference. It was a very successful event attended by 486 people including professionals and students associated with NCSITE and professionals associated with the MPOs and RPOs across the state. What are these new partnerships you may ask? This was in fact a combined conference with NCAMPO. Since the NCAMPO annual meeting happened to be in Raleigh in 2009 the NCSITE Board felt it was a great idea to bring the two groups together to share ideas, maximize exposure of the organization and give our members already under financial strain a way to attend both conferences at once. The typical one day format for the NCSITE Annual Meeting was incorporated into the three day NCAMPO format. Members had the option of attending the single day or the whole conference. We have been working to reach out to transportation planners since the origins of the Transportation Planning Council in the NC Chapter and this was a great way to bring the top names in planning across NC to our conference. It was an organizational nightmare but thanks to the hard work of individuals with both organizations it was a great success. NCSITE was in charge of the registration while the Capital Area MPO was in charge of the local arrangements. Topics at the conference ranged from green beltways in Atlanta to streetscapes in Charleston and even transit and air quality modeling in Knoxville. Local projects like the Hillsborough Street roundabouts and streetscape were highlighted. Participants traveled by bus to see the construction first hand, hear updates from the project team and walk the corridor while marveling at LED street lights and complicated construction phasing transforming the busy four lane arterial. Sessions included regional projects like the US 1 corridor from Raleigh to Wake Forest and local projects like the Cary downtown streetscape. Whether it was learning about the current best practices for pedestrian and bicycle facilities from NCDOT or about the 2030 City of Raleigh Comprehensive Plan from city staff, professionals and students alike gained a wealth of knowledge at this highly attended conference. The extended format allowed for more social opportunities as well. Starting off the conference was the annual golf tournament. 32 golfers enjoyed the event at the Lonnie Poole golf course located at NC State University. Professionals from both organizations were also given the opportunity to enjoy an evening at the Marbles Museum in downtown Raleigh for food and socializing at the end of first day. The second day included a combined lunch with over 450 people. Gene Conti, NC Secretary of Transportation, spoke to this very large and enthusiastic crowd. Afterward, the NCSITE achievement awards were presented. The second day ended with an entertaining Casino Night at the host hotel.
Activities Report January 1, 2009 to December 31, 2009 Page 18 of 27 North Carolina Section of the Institute of Transportation Engineers Meeting Summaries
Students were highlighted at the conference in several activities. The annual scholarship quiz bowl was held to determine which NC student chapter would be sent to the 2010 SDITE Annual Meeting to compete. NC State University came out victorious this year. Our annual meeting also gives us the opportunity to recognize the outstanding student chapter of the year judged on their activities. This year the Cribbins Cup went to UNC Charlotte for their accomplishments throughout the year. Scholarship winners were also announced. These students received their scholarships earlier in the year but the annual meeting allows the membership to recognize their achievements. The NCSITE Silent Auction scholarship fundraising activity has become an annual tradition as well and this year it rose over $2,400 toward student scholarships. The 2010 NCSITE Board was inducted at the end of the second day after recognizing the accomplishments of our outgoing president, Stephanie Privette. Incoming president, Russell Dalton, presented a series of three professional involvement challenges as goals each NCSITE member can reach during the coming year. The annual meeting left us looking optimistically toward 2010. Eat ‘n’ Educate on November 18, 2009 PDHs 1
The presentation in Raleigh touted the advantages and innovations of the unconventional Diverging Diamond Interchange design and was made by Gilbert Chlewicki, P.E. with Dewberry. It covered the features, advantages, and disadvantages of this progressive interchange design and provided images of the first such interchange to be completed in the United States. The meeting was well attended both in Raleigh and in Charlotte via conference call.
Activities Report January 1, 2009 to December 31, 2009 Page 19 of 27 North Carolina Section of the Institute of Transportation Engineers Student Chapter Activities
The North Carolina Section strived to continue and expand its support of the student chapters during 2009. Involvement from the section includes attendance at student chapter meetings and functions, financial support of the chapters and functions, and support of the Section Quiz Bowl champions at the Southern District Meeting Quiz Bowl competition. This year NC State University represented North Carolina at the SDITE Meeting in Birmingham. For the past several years the student chapters have conducted a “Student Led” NCSITE Meeting in the spring. Each of the three student chapters in North Carolina have taken turns hosting the Student Led Meeting with all the chapters participating as presenters. This year NC State hosted the Student Led Meeting in Raleigh. One method used to recognize the outstanding efforts of one of the student chapters is the annual presentation of the Paul D. Cribbins Cup at the Annual Meeting Awards Banquet. The 2009 recipient of the cup was the UNCC Student Chapter. UNC Charlotte Student Chapter Faculty Advisor – Dr. Srinivas Pulugurtha, Ph. D., P. E. NCSITE Liaisons– Radha Krishna Swayampakala, P.E., Justin Carroll, P.E. The UNC Charlotte student chapter has had a very active and successful year and continues to grow. There are 34 student chapter members, nine international ITE student members, and four Faculty who are international ITE members. The chapter organized 10 professional meetings, one field trip (to the Charlotte DOT Traffic Control Center), participated in one Engineering Picnic event, volunteered for Habitat for Humanity, and completed a Trip Generation Data Collection Project for International ITE. UNC Charlotte capped a great year by attending the SDITE conference in Birmingham, Alabama. The UNC – Charlotte student chapter again won the Paul D. Cribbins Cup recognizing the outstanding student chapter in North Carolina for the year. In addition, UNC Charlotte students were actively involved in funded and un funded research activities. Findings from the research were presented at five professional conferences. The Chapter has used several different methods to finance its travel needs to meetings and conferences. Aside from donations and grants, the Student Chapter sells T shirts (with UNC Charlotte and ITE Student Chapter logo) to raise funds to help with the finances for attending future professional conferences and meetings. President: Ryan Brumfield, Vice President: Yashaswi Kotagiri, Treasurer: Nathan Conard, Secretary: Harini Mangilipally.
Activities Report January 1, 2009 to December 31, 2009 Page 20 of 27 North Carolina Section of the Institute of Transportation Engineers Student Chapter Activities
NCSU Student Chapter Faculty Advisor – Dr. Billy Williams, Ph.D., P.E. NCSITE Liaison – Will Letchworth, P.E. The NCSU Student Chapter had a very successful year in 2009. The Chapter had 33 active members, with eight international student members and three Faculty who are international members. 19 NCSU student chapter members attended TRB in January where several NCSU student chapter members shared their research. NCSU student chapter members hosted the Student Led meeting in Raleigh where several presented. In April students attended the Southern District ITE Meeting in Birmingham and participated in the Traffic Quiz Bowl. The chapter continued n active service program where NCSU student chapter members adopted a highway for clean up for another year. The NCSU student chapter President was Becky Haley, the Vice President was Soheil Sajjadi, the Treasurer was Katy Salamati, and the Secretary was Zachary Bugg. NCSU also conducted monthly meetings on campus that featured various presenters from the transportation profession. NC A&T University Chapter Faculty Advisor – Dr. Eli Fini, Ph.D. NCSITE Liaison – Deniece Swinton, P.E., Lakesha Dunbar The NC A&T student chapter now has 27 members. This year the civil engineering department hired a new transportation professor, Dr. Eli Fini, who took over as faculty advisor for the organization. In the spring, the NCA&T student chapter attended the Student Led meeting in Raleigh. Several members made presentations at the meeting. The chapter also participated in the NCSITE Traffic Quiz Bowl. President, Michael Atkinson; vice president Ursula Richardson; treasurer, Ashanti Hepburn; and secretary, Cara Butler.
Activities Report January 1, 2009 to December 31, 2009 Page 21 of 27 North Carolina Section of the Institute of Transportation Engineers Scholarship Program
In 2009, NCSITE presented a total of six scholarships – one sophomore, one freshman, three juniors and one graduate student at the Annual Meeting. Those scholarships and the recipients are listed below. Scholarship Name Recipient Class, School Amount Allen L. Williford Memorial Andrew Lipetzky Sophomore, NCSU $1,000 Herman J. Hoose Memorial Colby Hietbrink Freshman, UNC Charlotte $1,000 D. Brent McKinney Honorary Bree Pelham Junior, NC A&T $1,000 Cyrus Painter Memorial Britnee Adams Junior, NC A&T $3,000 Roy D. Williams Memorial Amanda Kerr Junior, NCSU $3,000 Don Blackburn Memorial Prasanna Reddy Kusaum Grad Student, UNC Charlotte $2,000
Activities Report January 1, 2009 to December 31, 2009 Page 22 of 27 North Carolina Section of the Institute of Transportation Engineers Member Recognition Awards
Each year, the North Carolina Section recognizes outstanding members along with one non member for their contributions to the profession, the Section, and the transportation industry. The winners are selected by a peer group and are recognized during the Annual Meeting. The Awards Committee was excited to offer award nominations through the NCSITE web site. This portion of the web site was included to present an overview of each award and a history of past recipients. This year the Section presented the following awards at the 2009 Annual Meeting. The following listing announces the winners and outlines the recipient’s contributions to NCSITE that justify the award. For information on the criteria for the awards, and to view a listing of past recipients, go to: http://www.ncsite.org/awards.html Robert Dodge Professional Image Award Dr. Joe Hummer was presented the Robert Dodge Professional Image Award during the Quiz Bowl in the afternoon. He graduated from Michigan State University with a Bachelor's and Master’s of Science degree. He received his Doctorate from Purdue University. He is the author of numerous technical papers and articles and also an international expert on highway safety and innovative intersection designs. He has taught transportation engineering classes at two North Carolina Universities: UNCC and NCSU. Currently he is a Professor at NCSU. He has served as Student Chapter Liaison for several years. Many of those years, his chapter was the recipient of the Cribbins Cup for Outstanding Student Chapter. Throughout his teaching career, Dr. Hummer has instilled thousands of civil engineering students with both the knowledge and confidence needed for successful transportation careers. He is a consummate professional, who invariably displays a calm, confident, yet passionate demeanor in both individual and group settings. Congratulations to Joseph E. Hummer, Ph.D., P.E. of North Carolina State University for winning this award! R.V. Moss Lifetime Service Award Burt Tasaico was presented the R.V. Moss Lifetime Service Award. Burt’s wife, Jill, was in attendance for the presentation. He graduated from North Carolina State University with a Bachelor’s of Science degree and a Master’s of Science degree in Civil Engineering. He has participated on numerous committees and has served as President of the North Carolina Section ITE in 2001. He is currently working on compiling some of the NCSITE historical information. He is a previous recipient of the NCSITE President’s Award that recognizes someone that has shown exceptional dedication to the sitting President and to the Section. He has been employed with NCDOT since 1996, and during this time he has held various positions both in the Program Development Branch, Information Technology Division, and most recently in the Financial Management Division as the State Program Analysis Engineer. Congratulations to H. A. “Burt” Tasaico, P.E. of North Carolina Department of Transportation for winning this award!
Activities Report January 1, 2009 to December 31, 2009 Page 23 of 27 North Carolina Section of the Institute of Transportation Engineers Member Recognition Awards
Jay Quinn Technical Excellence Award Mike Reese was presented the Jay Quinn Technical Excellence Award. Mike’s wife, Bobbie, was in attendance for the presentation. He graduated with a Bachelor’s of Science degree in Civil Engineering from North Carolina State University. The Jay Quinn Technical Excellence Award requirements were recently updated to recognize recipients that share their technical knowledge and expertise for the benefit of the NCSITE. Mike is the first recipient of this revised award. He has made a significant contribution to the success of NCSITE through his leadership at Annual Meetings, Local Meetings, and Workshops. He is a very active member of the Traffic Engineering Council. He provides technical expertise through seminars, workshops, and offers to do whatever is needed for NCSITE events. He has taught many technical courses including: Logo Signing Conferences, Driveway Manual Policies and Practices, and Access Management Training. For numerous years, he has taken leadership of the Southern District ITE web site. He was a finalist for the Joseph M. Thomas Young Member Award through the Southern District ITE this past spring. He has attended SDITE meetings and TRB meetings at his own cost and for many years, and opened his hotel room to struggling students attending TRB. He coordinates transportation events for the Special Olympics North Carolina games. His professional experience ranges from positions in Signing, Work Zone Traffic Control, Signals and Geometrics, and currently as the Congestion Management Project Engineer for the Western Region with NCDOT. Congratulations to Michael P. Reese, P.E. of North Carolina Department of Transportation for winning this award! Contribution to Transportation Award Senator S. Clark Jenkins was presented the Contribution to Transportation Award. He served as the Division 4 NCDOT Board of Transportation Representative from 1993 to 2003. In 2003, he was elected to serve as the Senate representative for the 3rd District which represents Edgecombe, Martin, and Pitt Counties, and he is now serving his 4th term in this position. He currently serves on the following committees: Transportation Appropriations, Appropriations/ Base Budget, Commerce, Finance, Judiciary, Pension & Retirement & Aging, and Transportation. Leadership roles in these committees include serving as the Co Chair of Senate Finance Committee, and he is the past Chairman of the Transportation Appropriations Committee and is currently serving as the Vice Chairman. He is the leading sponsor of transportation legislation in the Senate. He served on the 21st Century Transportation Committee as a Subcommittee Chairman and was instrumental in the passing of the local option sales tax for transit that passed this session. He also sponsored legislation this session to place a floor on the variable gas tax rate of 12.4 cents or 7% of the wholesale price whichever is higher. This will increase NCDOT revenues by $125 million during the current biennium.
Congratulations to Senator S. Clark Jenkins for winning this award!
Activities Report January 1, 2009 to December 31, 2009 Page 24 of 27 North Carolina Section of the Institute of Transportation Engineers Member Recognition Awards
Young Professional Award Radha Krishna Swayamapakala was presented the Young Professional Award. His wife, Bhavana, was in attendance for the presentation. Radha Krishna graduated with his Bachelor’s Degree in Civil Engineering from Kakatiya University and received his Master’s Degree in Transportation Engineering from the University of North Carolina at Charlotte. His leadership of the Operations Committee has led to extended enhancements of user services for the members of NCSITE including additional web site functionality including online registration for meetings, online membership renewals for Affiliates, and online award nominations. He is organizing the expansion of historical information available on the web site. Just in 2009, he has participated in Board Meetings as the Chair of the Operations Committee, attended Traffic Engineering and Transportation Planning Council meetings, participated in the Scholarship Committee, and participated in the Awards Committee without knowledge of his nomination or receipt of this award. He has influenced many UNC Charlotte students to participate in NCSITE activities through his strong work ethic and his passion for transportation. His commitment to NCSITE continues as he has accepted the responsibility of the Section’s incoming Secretary for 2010. He is a Project Engineer with RS&H Engineers in Charlotte, NC. Congratulations to Radha Krishna Swayampakala, P.E. of RS&H for winning this award! New Member Award Todd Delk was presented the New Member Award. He graduated with a Bachelor’s of Science degree in Civil Engineering from North Carolina State University and a Master’s in Civil Engineering from Georgia Tech. He was involved with the NC State Student Chapter and NCSITE prior to moving to Georgia for Graduate School and had reengaged with the NC Section since his return in 2005. He has contributed to monthly meeting arrangements, provided technical presentations for the TPC, worked diligently with the logistics of previous Mid year meetings and the agendas for the Annual Meeting. He is co chair and co founder of the “Committee for People Who Want to Make NCSITE Funner and Other Good Things Like That”, which has encouraged recruitment of new NCSITE members and existing members to increase participation. He has been responsible for the Student Quiz Bowl for the past several years in varying capacities. He is the incoming Chair for the Transportation Planning Council for 2010 2011. During the day he can be found developing corridor studies, transportation planning, and roundabout analysis at Kimley Horn where he has worked since 2005. Congratulations to Todd B. Delk, P.E. of Kimley Horn for winning this award! Cribbins Cup Award The cup is awarded to the outstanding student chapter within the Section. The Awards Committee reviewed the Annual Reports from NCSU, UNC Charlotte, and NCA&T. Since Paul Cribbins who was not in attendance to present the award, Dr. Joe Hummer represented the Outstanding Student Chapter Award to the UNC Charlotte students. Congratulations to the students and faculty of UNC Charlotte for winning this award !
Activities Report January 1, 2009 to December 31, 2009 Page 25 of 27 North Carolina Section of the Institute of Transportation Engineers Activities Summary
NCSITE continued efforts to improve its already high level of member services. While 2009 activities are chronicled in this report, a few noteworthy achievements include: Expanded Membership by adding over 80 new members/affiliates/students. Increased section revenue by over 15% and transferred $12,000 to Scholarship fund maintained by International ITE. Continued improving and overhauling the Section’s Website. Provided Online Registration and Online Payments for all NCSITE sponsored meetings in 2009. Improved online features on the Section’s Website including affiliate membership renewal, contact information update, PDHs tracking and etc. The Operations Committee performed an extensive coordination with the National ITE to update/clean the Section’s database. Conducted 32 meetings throughout the year. Held a multi day mid year meeting with enhanced spouse activities. Introduced technical presentations at council meetings. Throughout the course of the year the membership had a vast selection of meetings to attend. Providing members with the opportunity to earn credit for up to 35.5 professional development hours (PDHs). Participation in SDITE Annual Meeting and International ITE Annual Meeting. Offered free technical training webinars to the membership: four sessions on Signal Timing, one session on ITS in Workzones and one session on Diverging Diamond Interchange concept. Held Annual Meeting jointly with NCAMPO. The typical one day format for the NCSITE Annual Meeting was incorporated into the three day NCAMPO format. Members had the option of attending the single day or the whole conference. NCSITE has been working to reach out to transportation planners since the origins of the Transportation Planning Council in the NC Chapter and this was a great way to bring the top names in planning across NC to our conference. Over 500 members attended mid year and annual meetings Extensive Student Chapter activities with three Chapters including regular meetings, a Student led NCSITE meeting and quiz bowl. Awarded six Scholarships (total of $11,000) and seven Member Recognition Awards related to professional achievement and contribution to Transportation.
Activities Report January 1, 2009 to December 31, 2009 Page 26 of 27 North Carolina Section of the Institute of Transportation Engineers Meeting Agendas
NCSITE SPONSORED MEETING AGENDAS
Activities Report January 1, 2009 to December 31, 2009 Page 27 of 27 North Carolina Section of the Institute of Transportation Engineers 2009 NCAMPO / NCSITE Annual Conference Session Presentations
Wednesday 8am - until Golf at Lonnie Poole Course, NCSU, Raleigh 1pm - 2pm Full Conference Registration 2pm - 3pm Welcome and Housekeeping Items
3pm-3:30pm BREAK
3:30pm - 5pm Joint Session: Projects of Regional Impact US-1: Real World Interim Improvements Atlanta Beltway
6pm - 9pm Social – Marbles Museum
Thursday
7am - 8:30am NCSITE Board Meeting 7:30am - 8:30am One Day Registration / Continental Breakfast
8:30am - 10am Session 1
1A Montague Ave Streetscape, N Charleston Cary Streetscape - Integrating Art in Transportation
1B Conducting A Traffic Separation Study MPO Best Practices: Freight Planning
1C Bicycle Planning and Implementation Best Practices: Ped Facility Design/ Bike Planning Bike Ped Facilities Design Best Practices
1D Triangle Expressway
10am - 1030 BREAK
10:30am - noon Session 2
2A Joint TMCs Econolite DCMS2
2B N. Wilkesboro One Way/ Two Way Downtown Plan Green Streets Planning/ Trans Planning & Design (Jacksonville and Garner)
Complete Streets Policy 2009 NCAMPO / NCSITE Annual Conference Session Presentations
2C Transportation Environment Land Use Data Enterprise GIS-Based Work Order Software NC Street Centerline Content Standard
2D The Bus Stops Here Charleston On Board Bus Survey
2E MOBILE TOUR Hillsborough Street noon - 1:30pm Lunch Secretary of Transportation Gene Conti NCSITE Awards
1:30pm - 3pm Session 3
3A MPO Best Practices: NJ Trans Plan & Hampton Roads Raleigh 2030 Comp and Bike Plans
3B Non-Motorized Trip Model Modeling of Sandy Ridge Rd.
3C Large Scale Coordination in Evacuation Planning 10 years since Floyd: Travel Information in NC
RTA 3D Low Cost Intersection Solutions for Safety and Capacity (FAST) Partners in Safety / TEAAS Data for Municipalities
3E MOBILE TOUR Bike Ped
3pm -3:30pm BREAK
3:30pm-5pm Session 4
4A Air Quality/ Public Awareness in Gaston Co. Knoxville Transit / Air Quality modeling
4B Nashville TN North Corridor Mobility Study Tennessee I-40 / I-81 Corridor Feas Memphis to Bristol Video File
4C Transit Regional Coordination Economy, Environment, Energy APTA Reauthorization
NCSITE Session – 4D ITE Leadership and Business Session
5pm-5:45pm Student Scholarship 2009 NCAMPO / NCSITE Annual Conference Session Presentations
Quiz Bowl
6pm - 10pm Casino Night - Sheraton
Friday 7:30am- 8:30am Breakfast - Jim Trogdon - Presentation
8:45am – 10:15am Joint Session – Reorganization / Reauthorization / ARRA
Developing Relationships FA ARRA Implementation / Reporting Training; ARRA Status ARRA Stimulus Project Flowchart Funding Process for Federally Funded TIP Projects
1015am – 10:45am BREAK South Carolina Section Report District 5 ITE Board Meeting April 11, 2010
South Carolina ITE has a total membership of 127, including 72 voting members and 55 students. Through the leadership of our Section Board, we have had a great year in 2009 that included a host of activities to serve our members, enhance our profession, support students, and benefit the traveling public of the Palmetto State. So far in 2010 we have held a Spring Section meeting, held an officer’s planning meeting, and participated in a career day presentation. The following provides an overview of our Section activities:
I. Current Officers and Committee Chairs President Bryan D. Webb, PE, PTOE Vice President Jeffrey J. Ingham, PE, PTOE Secretary/Treasurer Elizabeth Carpenter, PE Section Representative William J. Davis, PhD, PE Affiliate Director Jennifer T. Bihl, PE Past President Jae H. Mattox, III, PE Scholarship Gaye Sprague, PE Community & Outreach Chair Mike Ridgeway, PE Newsletter Editor Jae H. Mattox, III, PE Social/Golf Don Turner, PE & Mike Ridgeway, PE Technical Chair Sunny Nandagiri, PE, PMP Nominations/Awards Hesha Gamble, PE, PTOE Membership Chair V. Carol Jones, PE Student Chapter Coordinator Wayne Sarasua, PhD, PE Website Berry Mattox, EI (refer to www.scs-ite.org )
II. Spring Meeting – University of South Carolina, March 25 The Spring Section meeting was held in the civil engineering building on the Univ. of South Carolina campus in Columbia. Following a short business meeting, Dan Hinton, Safety and Traffic Engineer, SC Division, Federal Highway Administration presented a 2-hour seminar on revisions to the MUTCD. 52 members and guests were in attendance. SCSITE awarded 2 PDH’s to seminar participants.
III. SCSITE Career Day – Columbia, January 22 Patty Langland and Pierre Rambharose from SCDOT Traffic Engineering presented during Career Day at Polo Road Elementary on January 22. They took a Work Zone sign, a pedestrian push button assembly and a traffic signal to the presentation. The students were kindergarten through 5th grade
IV. SCSITE Executive Board Meeting – Columbia, January 21 10 members of the SCITE Executive Board met to discus Section business, activities and events for the upcoming year. Topics included; 1.) 2010 Budget and scholarship funds; 2.) Hosting a technical
South Carolina ITE – Spring 2010 Report, Dist. 5 Executive Board Meeting 1
workshop; 3.) Technical project and Service; 4.) Legislative activities; 5.) Student Chapter involvement; 6.) Means to increase membership; 7.) SCITE quarterly newsletter; 8.) Section website; and 9.) Section meetings dates and locations.
V. Annual Awards Banquet and Holiday Party – Columbia, Dec. 3 The Annual Christmas Party was held on Thursday, December 3rd at MacDougall’s in Columbia’s Vista. A record number of 60 members, spouses, students and friends attended. The atmosphere and food were both outstanding. A highlight of the evening was the annual presentation of SC ITE scholarships to the student recipients from Clemson and The Citadel. Scholarship recipients are identified below along with their remarks and appreciation expressed to the Section. 2009 Gilbert H. Rowe Scholarship – Cadet Joseph Robertson, The Citadel – My name is Joe Robertson and I am a senior engineering student at The Citadel. In May I will graduate with a B.S. in Civil Engineering and I plan to attend graduate school at Clemson University for transportation engineering this fall. I am originally from Charleston, SC, but I have lived most of my life in North Augusta, SC. Ever since I was little, I have always enjoyed learning how and why things work, which is why I decided pursue an engineering degree. However, it wasn’t until my junior year at The Citadel that I decided that I wanted to become a transportation engineer. After taking several transportation-related classes and attending the Transportation Review Board’s annual meeting last year, I realized how important transportation engineering is in today’s society. I also worked with Dr. Jeff Davis on various transportation projects over the summer, which further expanded my interest in the field. I am looking forward to working as a transportation engineer in South Carolina, and I intend on doing the best work that I can to improve our transportation systems. I would like to sincerely thank SCSITE for awarding me the Gilbert H. Rowe scholarship. I feel truly honored to have been selected for this award 2009 Stafford-Clark Scholarship – Mr. Andrew Covington, Clemson University – My name is Andrew Covington and I am from Durham, North Carolina. I am a senior at Clemson University and will graduate in May of 2010 with a bachelor’s degree in Civil Engineering. After graduation I plan on pursuing a master’s degree in Transportation Systems at Clemson University. When I came to Clemson I knew I wanted to be a Civil Engineer, but wasn’t sure what area of Civil Engineering I wanted to pursue. After taking my first class on Transportation Engineering I knew that it was the field I wanted to work in. Since that class I have taken more transportation related courses, and plan on focusing on transportation during graduate school. I would like to thank SCSITE for choosing me as one of your scholarship recipients and for helping me to further my education in the transportation field. 2009 SCSITE Scholarship – Mr. Mitchel Cooper, Clemson University – My name is Mitchel Cooper and I am senior in Civil Engineering with a Transportation Emphasis at Clemson University. I am from Pelion, SC and have a strong passion for this state and making it a safer and more efficient place to travel. I struggled academically at times and thought that maybe Civil Engineering wasn’t for me. This all changed in my intro Transportation Engineering class at Clemson. This class and the helped me find a place in a field that is so diverse. Through research work with Dr. Jennifer Ogle and summer internships with SCDOT, specifically my final SCDOT summer in Preconstruction Support Roadway Design with Mr. Robert Bedenbaugh, I have been reenergized about my desire to work in the Transportation field. Through this research and work experience I feel better prepared to tackle projects I may be faced with in my soon coming career. I look forward to a long lasting career in South Carolina and the SCSITE scholarship has been very beneficial in helping me finish up my degree to make this happen. I am very grateful for this scholarship and thank all those involved with making this possible.
South Carolina ITE – Spring 2010 Report, Dist. 5 Executive Board Meeting 2
VI. Vendor Day – Hosted by SC Section ITE, October 8 SC ITE member Liz Carpenter organized the first of its kind in South Carolina, Vendor Day for traffic- related exhibitors hosted by SC Section ITE. The event created with the intention of providing city and local governments, transportation consultants and SCDOT roadway and signal maintenance personnel an opportunity to meet traffic equipment vendors and see the latest and greatest technology applications. The program included 28 traffic-engineering vendors, luncheon and technical program with four presenters. This was a fantastic opportunity for engineers to see what technologies are available and for foremen/field crews to speak directly with the vendors who manufacture equipment (signal systems, signs & markings, work zone safety, software) they use and rely upon daily. There were 165 participants at the event held on Oct. 8 at Brookland Conference Center in W. Columbia, including City, State and County Engineers, Technicians, Supervisors and Field crews; Consulting Engineers; and University staff. The technical program included the following presentations: • Vegetation Control for Safety – Dr. Burati, Clemson University • ADA Mobility Accessibility – Dr. Jennifer Ogle, Clemson University • Improving Corridor Operations with Super Streets – Lori Mahany, Stantec • Congestion Management Plan for Malfunction Junction – Dipak Patel - SCDOT
VII. Fall Meeting - Scholarship Golf Tournament, September 3 Mike Ridgeway and Don Turner, with the help/support from Section members and local companies, organized this year’s SC ITE Section Scholarship Golf Tournament. The tournament was held at the Northwoods Country Club in Columbia on September 3, 2009 and by any account this year’s scholarships tournament was a huge success. SC’s Secretary of Transportation, Buck Limehouse was the keynote speaker during the event luncheon. Howard Chapman presented a Life Membership Certificate to Fred McGary and Hesha Gamble presented the ITE Newsletter award to Jae Mattox. 35 sponsors helped support the event and fundraising activities, which raised $7,000 for the scholarship fund. There were a total of 64 participants along with other ITE member volunteers. First Place Winners of the Tournament was the team of John Carroll (Collins Engineering), Tucker Creed (SCDOT), Jae Mattox (SCDOT), and Jim O’Connor (Collins Engineering). Their names will be engraved on the Don Turner Championship Jug. Don has served as tournament Co-Chair and contributed in countless ways to making the tournament and SC ITE activities a success. Don is retiring after 38 years of service with SCDOT.
VIII. Spring/Fall 2009 School Outreach Initiative Mike Ridgeway coordinated a statewide school outreach initiative. The goal was to talk to K-12 students about traffic engineering and the transportation engineering profession. Here is a summary of the presentations provided through this initiative: Greenville High School, Gaye Sprague; Brennen Elementary (Columbia) 5th graders, Mike Ridgeway; Beaufort Elementary School, Colin Kinton; SC State Museum Career Day (Columbia), Girls in Science, ages 10-14, SC DOT; Greenville Summer Transportation Program, City of Greenville; and, SC DOT Career Day (Chester), Elizabeth Carpenter. Approximately 240 students directly participated in one of these events. The benefits of increasing the visibility of our profession to schoolchildren are an obvious connection for our organization.
IX. Summer Meeting – University of South Carolina, June 16 The Summer Section meeting was held June 16 at the University of South Carolina’s Swearingen Engineering Center in Columbia, South Carolina. The meeting included a catered luncheon and a technical presentation. 45 members and guests were in attendance. The technical presentation for the
South Carolina ITE – Spring 2010 Report, Dist. 5 Executive Board Meeting 3
Summer Meeting was an ITE web-based seminar on the “Operational Effects of Geometric Design”. This seminar, sponsored by Sprague and Sprague Consulting Engineers, was led by Robert K. Seyfried, PE, PTOE, FITE and covered a variety of topics including the functional classifications of roadways, horizontal and vertical design controls, sight distance, roadside obstacles, and intersection channelization. The seminar was very informative and great way to earn those all important professional development hours. Thanks to Gaye Sprague for sponsoring this event and to Nathan Huynh and USC for their hospitality. Without their support, this event would not have been possible.
IX. Student Chapter Activities Institution Advisor Major activities Clemson Univ. Dr. Wayne Sarasua service projects & meetings South Carolina State Univ. Dr. Yuanchang Xie seminars & technical projects Univ. of South Carolina Dr. Nathan Huynh meetings & forums Citadel (student members) Dr. William J. Davis traffic service project & ITE mtg.
Clemson ITE Student Chapter – Lee Tupper The last few months have been busy for the Clemson chapter. Last semester we managed to graduate four ITE members with their Master’s so we congratulate them and wish them luck in the future. Graduates included: Sherry Kang, Tahera Anjumen, Vijay Bendigeri, Sudhakar Pandurangan We also added one new member to the chapter who started his PhD in January. In January the chapter started the semester by supporting a trip to the annual Transportation Research Board Meeting in Washington, D.C. This trip gave several students the opportunity to tour our nation’s capital for the first time as well as experience the conference. Three ITE members represented Clemson by participating in poster sessions and making presentations. While in DC members also visited with some of the national ITE leaders at the National ITE Reception and held our own chapter social at a local Mexican restaurant. During February the chapter participated in several community activities, which have begun to be annual events. Several members were in charge of representing their countries at Clemson Elementary’s International festival and the chapter also helped conduct cleanup of the Clemson Elementary School nature trail, which allowed members to get outside and dirty for a change. By the time you read this the chapter will have helped put on the 2nd Annual World Thinking Day on campus which this year will have over 75 girl scouts plus their parents to experience cultures from all over the world amongst other things. The event will send girls home with homemade clothing that resembles those native to other countries as well as food, dances, games, and songs. Plans are in the works for our chapter to attend the Southern District ITE meeting coming up in April and members are preparing for the SC Traffic Bowl competition. Our chapter plans to help out Greenville city planners with a pedestrian count in downtown Greenville during a week in March. We are really excited about joining Clemson’s ASCE chapter for a tour of the I-385 project during the media day on February 26 where we’ll get a tour of the site and watch some paving and bridge work up close. Other plans for the rest of the semester include at least one guest speaker and potentially a tour/ demonstration of the driving simulator used in the psychology department on campus.
SCSU ITE Student Chapter – Dr. Yuanchang Xie SCSUITE members had two field trips during the past few months. The first trip was to a UPS distribution center located in Orangeburg. Ms. Marissa Droze showed the students around the UPS center. She also demonstrated the utilization of advanced information technologies (e.g., GPS, GIS) for scheduling UPS trucks. The other field trip was to a weigh station on Interstate 26 between Orangeburg and Charleston. Officers at the weigh station explained to the students how the station can screen overloaded trucks and protect the freeway infrastructure. Various detectors installed at the weigh station
South Carolina ITE – Spring 2010 Report, Dist. 5 Executive Board Meeting 4
can accurately measure the weight of each truck axle. They can also catch trucks transporting radioactive materials. Many of the students have taken Applications of GIS&GPS and Intelligent Transportation Systems courses before. These trips provided them excellent opportunities to see the real-world applications of what they have learned in class. Other than the field trips, four students in the MST program (Edward Starks, Shaun Hemingway, Lydia Edwards, Taurean Marshall) traveled to Washington DC in January and attended the 89th TRB Annual Meeting. Meeting: On January 20th, SCSUITE held its first general meeting in 2010 and elected five new officers: Carlos Bonfim (President), Andre Prescod (Vice-President), Joseph Mackey (Treasurer), Everett Davis (Public Relations Director), and Willyce Davis (Secretary).
Univ. of South Carolina ITE Student Chapter – Megan Hyman The University of South Carolina ITE student chapter held a meeting before the end of the fall semester in which SCDOT’s Carol Jones talked about traffic signal control. Everyone in attendance found this to be a very interesting topic because of the recent advancements in traffic signal technologies. The Chapter really enjoyed getting to meet other state members at the SCSITE Christmas Party and will be eager to participate in other events. In order to revamp student interest in ITE, we joined up with USC’s ASCE Chapter to hold combined meetings about transportation issues. There are several combined meetings planned throughout the spring semester. The Chapter is also continuing our membership drive as well as starting up some fundraisers.
The Citadel ITE Student Members – Hillary Harris 10 students from The Citadel attend the ITE Technical Conference and Exhibit in Savannah, Georgia on March 16. The theme of this conference was “Meeting Transportation’s 21st Century Challenges”. Over 300 engineers and planners from around the globe attended this conference to discuss the latest traffic and transportation issues. The students attended the conference as a professional development activity associated with CIVL 425, Transportation Capstone Design, a course taught by Dr. William J. Davis focusing on a real world highway interchange design project. The ten students who attended the conference included Chad Tripp, Belen Keating, Mario Sias, Cody Gosnell, Henry Dominick, Kean Steele, Hillary Harris, Bryce Parker, Ryan Ivy and Roy Cuaton. Not only was the experience enlightening, it provided valuable guidance and useful information students can use during the process of completing their capstone design projects. Students conducted a traffic study at the Isle of Palms Marina Traffic Study. Critical feedback from the Mayor and City Council was received during a presentation to the Property Committee on May 5, 2009. Lastly, ITE student members, Alex Wilson, Phillip Marino, Bruce Rasmussen, Preston Dukes and Joe Robertson, participated in the following transportation research projects: • Data collection for SC DOT’s research project on “Guidelines for Longitudinal Pavement Marking Applications,” being conducted via a partnership with Clemson University, involving a sample- based study of pavement marking retroreflectivity on primary and secondary roads located across South Carolina. • Research study being conducted with MUSC, Department of Pediatrics, entitled “Evaluation of Childhood Obesity & Built Environment Factors Surrounding Elementary Schools in Charleston County, SC” involving a case study analysis of 9 local schools. • Multi-Use trail user counts, manual classification counts, (e.g., bikers, walkers, runners, etc.) and intercept surveys, being conducted in Charleston on the West Ashley Greenway, Ashley River Road Bike Path and in Durham, NC on the American Tobacco Trail. The purpose of the research is to develop a better understanding of daily trail use and optimal design elements for multi-use paths in urban areas.
South Carolina ITE – Spring 2010 Report, Dist. 5 Executive Board Meeting 5 Volume III, Issue IV—Winter 2009
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Virginia Section of the Institute of Transportation Engineers (VASITE) 2009 Section Annual Report December 2009 Tim Foster, PE - President Steve Froncillo, EIT - Director (AFF) John Yorks - Vice President Paul Anderson, P.E. - Director (AFF) Robin Grier - Secretary Craig Eddy, P.E., PTOE - Director (ITE) John Hendrickson, AICP - Treasurer John Cejka, P.E. - Director (ITE) Kirsten Tynch, PE, PTOE - Past President Mike Corwin, PE - District 5 Representative Bill Cashman, AICP - District 5 Representative Section Annual Report for the period January 1, 2009 to December 31, 2009 for the Virginia Section CURRENT OFFICERS AND COMMITTEE CHAIRS: Officers: President: Tim Foster, PE Vice President: John Yorks, PE Secretary: Robin Grier Treasurer: John Hendrickson, PE Past President: Kirsten Tynch, PE, PTOE Directors (ITE): Craig Eddy, PE, & John Cejka, PE Directors (AFF): Steve Froncillo, PE, & Paul Anderson, PE District 5 Representatives: Mike Corwin, PE & Bill Cashman, AICP Committees/Chairperson(s): Affiliate Organizations: Mark Jamison, PE, PTOE Annual Meeting: Tim Foster, PE Audit/Teller: John Yorks, PE Awards: Bryant Goodloe, PE Bylaws: Chris Gay, AICP Continuing Education: Kathryn Brown, PE Facilities: Pete Leavitt & Tim Foster, PE Historian/ Archivist: Vacant ITS Virginia Liaison: Carl Tewksbury, PE Legislative: Vacant Local Arrangements: Pete Leavitt Newsletter: Chris Lawrence, PE Nominations: Chris Gay, AICP Operations Manual: Tim White, PE, PTOE Programs: Tim Foster, PE – Spring Mtg. Tim Foster, PE – Annual Mtg. Tim Foster, PE – Fall Mtg. Public Relations: Kelli Stamm Regional Programs: John Hendrickson, PE - Hampton Roads Chris Gay, AICP – Northern Virginia RJEC/VA Engineer Liaison: George Rogerson, Jr. Safety: Bryan Katz, PE Scholarship: Chris Daily, EIT Site Selection (2010 SDITE Annual Mtg): Kirsten Tynch PE,, Tim Foster, PE, and Mike Greenwood, PE University Relations: Virginia Tech - Paul Anderson, PE, PTOE University of Virginia – Carl Tewksbury, PE Old Dominion University – Wes Parler Web Site Manager: George Rogerson, Jr. 1 MEMBERSHIP: Section Annual Number Membership Grade Dues Rate 3 Honorary $0 25 Fellow $20 1 FellowLife $20 124 Member $20 0 Member Life $20 0 Member Retired $20 0 Associate $20 6 Student Member $0 Notes: ***--New members pay a one-time $5 fee. Section Affiliates: Section Annual Number Membership Grade Dues Rate 244 Section Affiliate $20 8 Section Student Member $0 FINANCIAL: For the Period January 1, 2009, through December 31, 2009 VASITE Federal Employer Identification Number: 90-0329186 Balance of Funds on Hand at the Beginning of the Reporting Period: $33,299.81 Income for the Reporting Period: Membership Dues $5,747.00 Gross Income from Meetings $20,088.00 Investment Income $21.31 Advertising Income $2,625.00 Other Principal Sources of Income (please list below): Continuing Education Grants & Course Fees 15,346.90 Miscellaneous $75.00 Scholarship Donations $75.00 Traffic Bowl $0.00 Golf Outing $2,355.00 Total Income: $46,333.21 Expenditures for the Reporting Period: Newsletter Printing/Postage $2,100.00 Travel $4,776.93 Meetings $24,757.49 Special Projects $0.00 Awards $1,183.19 Other Expenditures: 2 Continuing Education $15,720.05 Expenditures for the Reporting Period (cont.): Golf Outing $1,686.38 Committee Expenses $0.00 Website Maintenance $4,984.75 Scholarship Fund $0.00 Traffic Bowl $1,809.74 Accounting $620.96 Miscellaneous Expenses $839.90 Total Expenditures: $58,479.39 Net Income (Expense): ($12,146.18) Balance of Funds on Hand at the End of the Reporting Period: $21,153.63 SECTION BYLAWS: Was there a change in the Section Bylaws during this reporting period? (If yes, please attach a copy of the new bylaws.) The membership voted in June to change the bylaws to allow electronic voting. Bylaws not yet have been modified. TECHNICAL ACTIVITIES DURING THIS REPORTING PERIOD: List Projects underway by title and, if available, provide expected date of completion: 1. Participation on VDOT’s Access Management Regulation Policy Advisory Committee –the regulations went into effect by July 1, 2008. Tim White and Tim Foster represented VASITE on this important committee. 2. Worked with VDOT to implement the Chapter 527 legislation. List Projects by title which were completed during this reporting period and, if available, attach a copy of the report: None LEGISLATIVE ACTIVITIES DURING THIS REPORTING PERIOD: The main purpose of this function is to keep the membership aware of any legislation impacting us in our profession. There was no major legislation in the year 2009. MEETINGS HELD DURING THIS REPORTING PERIOD: Date: March 19-20, 2009 Location: Portsmouth, Virginia Purpose: Spring Seasonal Meeting The spring seasonal meeting was held at the Renaissance Hotel and Convention Center on March 20th in Portsmouth, Virginia, with over 68 people in attendance. Topics covered included the VDOT Photo Enforcement Engineering Safety Assessments by Michelle J. Smith, P.E. - VHB, the Newport News ITS Master Plan and 3 Implementation by Karen McPherson, P.E. and Jon Chambers, P.E. – Kimley-Horn and Associates, the City of Suffolk Update on Assuming Maintenance Responsibilities from VDOT by Robert E. Lewis – City of Suffolk, Travel Demand Management at Old Dominion University by John Hendrickson – PB Hampton Roads Office, Subdivision Street Acceptance Guidlines, Subdivision Street Acceptance Guidelines by Nick Donohue, Assistant Secretary of Transportation and Richard Caywood, Virginia Department of Transportation, Roundabout Installations in the City of Richmond by Tom Flynn, City of Ricmond, Commonwealth Rail Relocation by Jeff Florin - Virginia Port Authority, and the Norfolk Light Rail Project by Marie Arnt - Hampton Roads Transit. In 2010, no spring meeting will be held as Virginia Hosts the SDITE Annual Meeting in Portsmouth, Virginia at the Renaissance Portsmouth Hotel and Waterfront Conference Center. Date: June 24-27, 2009 Location: Virginia Beach, Virginia Purpose: Annual Section Meeting The VASITE Annual Meeting was held in Virginia Beach at the Sheraton Oceanfront with over 80 people in attendance. Activities started on Wednesday evening with a Welcome Reception. The annual Board Meeting was held after the reception on the 24th. The Annual VASITE Meeting was opened on Thursday morning with a welcome from the City Manager James Spore, City of Virginia Beach and followed by Jason Cosby, Director of Public Works, City of Virginia Beach. The annual VASITE Business Meeting was held afterwards, followed by a series of technical presentations. The first session covered topics relating Land Use & Transportation. The VA Beach Comprehensive Plan - A New Process by Mark Schnaufer, VA Beach Planning Department started things off followed by Navigating the Future: Hampton Roads 2034 Long-Range Transportation Plan by Andy Pickard, Hampton Roads MPO, and Princess Anne Historic Area - Integrating Transportation, Land Use and Preservation by Clay Bernick, VA Beach Planning Department. The second session was on Hot Topics including a Traffic Responsive Signal System Case Study - Reston Parkway by Monty Abbas, Virginia Tech. The day ended with the third Session – Multimodal Transportation which included VA Ports & Multimodal Transportation by Jeff Florin, VA Port Authority Executive Director for Operations, Complete Streets for Older Adults - An AARP and ITE Policy Research Initiative by Amanda Taylor, Renaissance Planning Group, and VTRANS, Scenario Planning & MPOs by James Lambert, University of Virginia. Thursday evening activities began with a reception followed by the Annual Banquet and Awards dinner. The annual meeting concluded on Friday morning with two more technical sessions. The fourth technical session covered Road Safety Assessments - State of the Practice by Becky Crowe, Federal Highway Administration and Heather Rigdon, Science Applications International Corporation plus Photo Enforcement - A Virginia Perspective on Implementation by Brian Walters, VA Beach Police Department PhotoSafe Coordinator and Mike Clements, VDOT Traffic Engineering. The last session concluded with Non Traditional Intersection Design - A Local Case Study by Tim Rayner, PB Americas and the Last Traffic Signal on the Route 28 Freeway by Randy Dittberner, VDOT Northern Region Traffic Engineering Program Mgr. Date: October 8-9, 2009 Location: Wintergreen, Virginia Purpose: Fall Seasonal Meeting The fall seasonal meeting was held at the Wintergreen Resort, with 65 people in attendance, including 20 students. The VASITE board meeting was held on October 8, and the formal meeting began on Friday morning, October 9. The first session began with NCITE Shopping Center Trip Generation Study – Follow Up Report by Will Letchworth, Wilbur Smith, STOP vs. YIELD in Crosswalks for Pedestrian Safety by Young-Jun Kweon, VTRC, and the Route 29 Corridor Study Status by Joe Springer, Parsons Transportation Group. The second session was devoted to a presentation on an Overview of the Virginia APELSCIDLA Board and New Continuing Education Requirements for Professional Engineers by Kathleen Nosbisch, Executive Director, Board for Architects, Professional Engineers, Land Surveyors, Certified Interior Designers and Landscape Architects. The third and last 4 session included Geographic Risk Assessment Methodology for Access Management, Corridor Protection, and Land Use Decisions by James H. Lambert, P.E., D.WRE, Ph.D., University of Virginia and Projects Involving VDOTs LD241 Plan Requirements for Work Zone Safety and Mobility by Paul Kelley, VDOT. The meeting concluded with a very spirited 6th Annual Student Traffic Bowl competition between teams comprised of students from Virginia Tech (VT) and the University of Virginia (UVA). The team from UVA won the hard fought competition and will be traveling to Portsmouth, VA next April for the SDITE competition. STUDENT CHAPTER ACTIVITIES DURING THIS REPORTING PERIOD: Representatives from the student chapters at Virginia Tech and traveled to Charleston, SC, in April to participate in the SDITE Traffic Bowl competition. A team from Virginia Tech and a team for the University of Virginia competed in the 4th Annual VASITE Traffic Bowl competition held during the Fall Seasonal meeting at the Wintergreen Resort. The team from Virginia Tech prevailed in the competition and will be representing the Section at the 2008 SDITE Traffic Bowl which will be conducted during the SDITE Annual Meeting in Birmingham, Alabama. AWARDS PRESENTED DURING THIS REPORTING PERIOD: Form of Award: Plaque Award Name: Distinguished Service Award Recipient’s Name: Kirsten Tynch, P.E., PTOE Purpose of Award: Active in field of transportation for 10 years or more and shall have made continuous, significant contributions to the transportation engineering profession for at least 5 years. Form of Award: Plaque Award Name: Outstanding Individual Activity Award Recipient’s Name: John Hendrickson, AICP Purpose of Award: Outstanding contributions to the transportation engineering profession in general and to the section in particular during the year in which the award is made. Form of Award: Plaque Award Name: Young Member Award Recipient’s Name: Kathryn Brown Purpose of Award: Awarded to an individual, under the age of 35, who, over that person’s young professional career, has contributed to the advancement of transportation engineering and the Virginia Section of the Institute of Transportation Engineers. SECTION HIGHLIGHTS: Continuing Education In conjunction with VDOT’s new Work Zone Traffic Control Training program, a two-day comprehensive workshop that provided the required Advanced training needed by July 1, 2009 was held in April. The course was aimed at consultants and others who have not received the advanced training and needed to prior to the July 1st deadline. A Signal Design class was taught by Earl Hughes in June at our annual meeting in Virginia Beach. In addition, VASITE, with the help of DMV grant, tried something new and sponsored viewings of some ITE provided webinars. Attendance to these webinars will be FREE to all VASITE members. These webinars were available for viewing from three locations across the state including: Hampton Roads, Richmond and Roanoke. There were four webinars hosted this fall. 5 VASITE has secured the DMV grant again for the 2010 fiscal year and plans to continue to offer its members great DPH and educational opportunities. Scholarship Program The Scholarship Program continues to be a very important function for our organization. Currently, $3 of each individual’s membership dues go directly to the scholarship fund. Anthony Amadeo Gallo from the University of Virginia and Sashikanth Gurran from Virginia Tech were awarded the $1,500 stipends at VASITE’s Fall Meeting in Wintergreen. ODU has been added to the list of schools eligible for the scholarship program. Membership VASITE presently has 159 ITE members and 247 affiliate members, for a total membership of 406. We have a marketing program ongoing to increase our membership. Three years ago we changed the rates charged for our conferences and continuing education courses to provide discounts to our members and for early registration. This change made a substantial difference in our membership recruiting efforts. We continue to move the spring meeting around the state in an effort to encourage membership among engineers in areas outside of the Hampton Roads and Richmond regions. 2010 SDITE Annual Meeting The committee chaired by Kirsten Tynch, Tim Foster, and John Yorks have continued their planning for the 2010 SDITE Annual Meeting. The meeting dates are Sunday, April 10 through Wednesday, April 14, 2010. The Renaissance Portsmouth Hotel and Waterfront Conference Center will be the host hotel, located on the banks of the Elizabeth River. Most committees are staffed and meetings have continued throughout the year. Traffic Bowl As mentioned previously, our 6th Annual VASITE Traffic Bowl was held during our Fall Meeting in Wintergreen, Virginia. Three students from UVA competed against three students from Virginia Tech for the rights to represent VASITE at the 2009 SDITE Traffic Bowl. The winning team was from UVA. NEWLY ELECTED OFFICERS FOR 2010 President – John Yorks, PE Vice-President – Robin Grier Secretary – Steve Brich Treasurer – Bill Wuensch District 5 Representative – Bill Cashman, AICP District 5 Representative – Kathryn Brown Affiliate Director – Paul Anderson, PE ITE Director – John Cejka, PE 6 2010 Spring Board Meeting April 11, 2010 Future Annual Meetings Southern District ITE Portsmouth, VA 2010 MEMORANDUM TO: Jim Westmoreland, President ITE Southern District FROM: Todd Long and Keith Strickland, 2014 Southern District Annual Meeting Co-Chairs SUBJECT: Update on Meeting Arrangements 03.23.10 The Georgia Section Local Arrangements Committee has continued to investigate potential meeting sites for the 2014 Annual Meeting in Georgia. Working with a hotel consultant, Mark Rosendahl of HelmsBriscoe, we have identified the following potential meeting site locations: 1. Ritz-Carlton Lodge, Reynolds Plantation, Greensboro, GA 2. The Lodge and Spa at Callaway Gardens, Pine Mountain, GA 3. Chateau Élan Winery and Resort, Braselton, GA 4. Legacy Lodge and Conference Center, Buford, GA 5. Marriott Evergreen Conference Resort, Stone Mountain, GA One or both of us will be visiting the above sites in the next few months. As of this date, we have visited the Ritz-Carlton Lodge and Callaway Gardens. Since the Ritz-Carlton Lodge is one of the finest resorts in the country, it is most impressive site of the five listed above. There are issues of cost and location that may influence the selection of one of the other four sites. The locations of the proposed sites are shown in Exhibit 1 on the following page. The Evergreen Resort is located in Metro Atlanta. Legacy Lodge and Chateau Élan are located just outside of Atlanta. The Ritz-Carlton Lodge and Callaway Gardens are both one-hour drives from Atlanta. The proposed 2014 nightly hotel rates range between $149 to $215. Each hotel site has different financial requirements. Page | 1 MEMORANDUM EXHIBIT 1 - 2014 Southern District Annual Meeting Site Location Maps 4 3 Atlanta 5 1 2 Page | 2 2010 Spring Board Meeting April 11, 2010 Old Business Southern District ITE Portsmouth, VA 2010 MEMORANDUM TO: Jim Westmoreland SDITE President FROM: Craig Hanchey DATE: March 30, 2010 SUBJECT: SDITE Operations Manual Update An update of the Operations Manual has been completed and is ready for adoption by the Board at the April 11th Board Meeting. Printed draft versions of the Operations Manual were distributed at both the Spring 2009 District Board Meeting and December Board Meeting. In addition, pdf copies were submitted to Officers and Board Members several times in 2009 and 2010. All comments received were addressed and incorporated into the new Manual. I recommend that the Board adopt the new Operations Manual to replace the old Operations Manual that was adopted in 1997. The new Operations Manual has been written to allow minor changes and updates at the discretion of the Executive Board and major changes needing full Board approval. 3.7. DISTRICT ADMINISTRATOR 3.7.1. General – The purpose of the District Administrator is to ensure consistency in the administration of finances, policies, and procedures for the Southern District. The Administrator shall serve primarily as a resource for SDITE Officers and the SDITE Board. A. The Southern District Administrator shall assist the elected Officers in the routine activities of the District. The role is intended as an operations role and not a policy role. B. The District Administrator shall serve as an ex-officio member of and parliamentarian to the Southern District Board. C. The duties of the Administrator should be periodically reviewed and adjusted as necessary. 3.7.2. Term of Service - Minimum three (3) years. The Board may replace the Administrator at any time during the term. 3.7.3. Appointment Process: A. The President, in consultation with the Executive Board, should recommend a candidate(s) for the District Board’s consideration and vote every third year. In the event an Administrator must be replaced in the middle of a term, the President should recommend a candidate(s) at the next District Board Meeting. B. For ease of transition, the President may want to make an appointment during the final year of the District Administrator’s term so that the new Administrator can work with the outgoing Administrator before the new term begins. 3.7.4. Qualifications - The District Administrator must be a member in the Institute of Transportation Engineers. A District Administrator should be a Past President of the Southern District and should have actively participated in the District for a long period of time so as to be familiar with the history and operations of the District. A. Prerequisites (should include): 1. Past President of the Southern District 2. Active membership with the Southern District (10 to 15 years) 3. Ability to attend Southern District Board meetings 4. Employer support for 3 year commitment. 5. Length of service to the Southern District as a District officer, District Committee Chair/Member, Section Representative, etc. (10 to 15 years) 6. Additional consideration may include other experience such as International Officer experience, International Task Force Member, International Council Chair, etc. 3.7.5. Duties - The District Administrator shall: A. Serve as an ex-officio member of and parliamentarian to the Southern District Board. B. Attend Southern District Board Meetings. 22 Draft 03-02-10 C. Coordinate membership data retrieval from ITE. 1. Membership List - An electronic file with membership information may be obtained from International ITE. Access to this information is limited to a single person in the District. a. The list should be requested in January. The file should be transmitted to the Newsletter Editor and the Vice President for their use. b. The list should be requested again in October and then transmitted to the Newsletter Editor and the Vice President for their use. New members may have been added, addresses may have changed, etc. 2. Membership Report – The Vice President is responsible for the Membership Report. The report should be based upon membership information obtained from International ITE by the District Administrator in January and October and supplied to the Vice President. 3. Submit electronic list of eligible voters to the Secretary-Treasurer for use in announcement of candidates and in voting. D. Electronic Voting – coordinate electronic voting with the Webmaster and Secretary- Treasurer. E. Assist the Secretary-Treasurer in preparation of financial reports and other Treasurer duties as required. F. SDITE Bank Account: 1. The District Administrator should serve as the primary contact with the financial institution holding the District’s funds. It has been difficult in the past to have this transferred annually. 2. The District Administrator should contact the SDITE fund manager to obtain signature forms for transferring the signature authority to the incoming Secretary- Treasurer. The Secretary-Treasurer should keep the checkbook and write all checks. G. The District Administrator should prepare and file the appropriate ITS Tax form. H. Maintain the District's Operations Manual. This involves keeping the master electronic file, revising it as necessary to incorporate changes adopted by the Board, and distributing copies as requested. I. Coordinate with the Local Arrangements Committees (LACs) for future Southern District Annual Meetings. J. Manage the Southern District’s award program. Assist the Awards Committee Chair each year as necessary. 23 Draft 03-02-10 1. Maintain list of all past award recipients. 2. Coordinate selection of new award recipients with Awards Committee Chair. Submit the Outstanding Educator Award winner to ITE for the Wilbur S. Smith Distinguished Transportation Educator Award competition. 3. Prepare all award certificates and plaques. a. Obtain individual and Section awards winners from the Awards Committee Chair. b. Obtain Student Paper and Student Chapter winners from the Education and Student Chapter Committee Chair. c. Obtain Technical Paper winners from the Chair of the Technical Council d. Prepare plaque for the Past President. K. Pre-Annual Meeting Activities: 1. Prior to Annual Meeting, coordinate with the President on the Spring Board Meeting and Annual Business Meeting. a. On behalf of the President, approximately 30 days prior to the Annual Meeting, request written reports from all Officers and Committee Chairs for the Board Meeting. b. Request that all documents be in word processing format. Scanned documents are ok, but can be very large. Documents converted into a pdf format directly from their native format are much better. Compile all of the reports into a document for use at the Board Meeting. c. At a minimum, binders with all materials should be prepared for the expected number of attendees. d. If possible, and if the file won’t be too large, a single pdf file with the materials may be emailed to all attendees for their review. 2. Contact Officers and Section Presidents to inquire if any Members passed away since the previous year. Deceased Members will be recognized at the Annual Business Meeting. 3. If desired by the President, prepare a power-point or other visual presentation for the Annual Business Meeting. L. Post Annual Meeting Activities: 1. Results of the Election (names and addresses of all elected Officers of the District and the dates on which the terms of each begins and expires) should be reported in writing to the International Director and to the Institute Headquarters within 30 days after the election. 24 Draft 03-02-10 2. Next Year's Annual Meeting Information – Information on the following year’s Annual Meeting should be sent to ITE including dates, location and name of contact person. The Secretary-Treasurer should contact the International Director to determine if this needs to be done. M. Pre Year-End Board Meeting Activities – solicit and prepare reports and meeting materials similar to the Spring Board Meeting. N. Perform other duties as assigned by the President. 3.7.6. Funding: A. The District Administrator should be reimbursed for administrative expenses (copying, postage, etc.) B. At the Board’s discretion, the District Administrator may be provided with reimbursement for travel expenses to attend Board Meetings or an Annual Stipend (consistent with the approved Annual Budget). 25 Draft 03-02-10 2010 Spring Board Meeting April 11, 2010 New Business Southern District ITE Portsmouth, VA 2010 RESOLUTION OF APPRECIATION 2010 ANNUAL MEETING LOCAL ARRANGEMENTS COMMITTEE WHEREAS the organization and management of the Annual Meeting of the Southern District, Institute of Transportation Engineers, is primarily the responsibility of the members and friends of the Southern District who reside in and near the host city; and WHEREAS the success of the meeting is directly related to those who dedicate their time unselfishly to organizing the meeting; and WHEREAS this 58th Annual Meeting has resulted in very informative technical sessions and most enjoyable social opportunities for all in attendance; NOW THEREFORE BE IT RESOLVED that the members here assembled express their appreciation individually and collectively to all who gave so unselfishly of their time and efforts to contribute to the committees or by participating in the program. Special gratitude is expressed to Tri-Chairs Tim Foster, Kirsten Tynch and John Yorks and to the members of the Local Arrangements Committee: ABD – Andy Keel and Steve Hedrick, Entertainment - Kathryn Brown and Scott Dunn, Finance – Lynn Allsbrook and Tim Rayner, Golf – Tim White and Danny Lamie, Historian/Photography – Steve Whitlock and Bill Wuensch, Public Relations – John Hendrickson and Michelle Smith, Registration – Rick Lowman, Robin Grier, Carol Hamlin and Steve Brich, Special Guests – Bill Cashman and Craig Eddy, Spouse Activities – Jack Tynch and Laura Smith, Technical Program – Jeff Minnix, Rhys Keller and Katherine Simon, Technical Tours – Robert Lewis and Jason Souders, Traffic Bowl – Charles Smith and Chris Daily, Transportation – Ed Bohlman and David Benn, Facilities – Pete Leavitt and Barry Cross, Donations – Bill Wuensch and Irene Shuman, Web Page – George Rogerson, Signs/Graphics – John Cejka and Craig Eddy, Audio/Visual – Jackie Kassel, Randy Cooper and John Chambers. ______President Vice President ______Secretary-Treasurer International Director 2010 Southern District ITE Annual Meeting Portsmouth, Virginia April 11-14, 2010 RESOLUTION OF APPRECIATION 2010 ANNUAL MEETING ASSOCIATED BUSINESS DIVISION WHEREAS the organization and management of the Annual Meeting of the Southern District, Institute of Transportation Engineers, is primarily the responsibility of the members and friends of the Southern District who reside in and near the host city; and WHEREAS the success of the meeting is directly related to the dedication and enthusiasm of those who participate and support the meeting; and WHEREAS this 58th Annual Meeting has resulted in very informative technical sessions and most enjoyable social opportunities for all in attendance; NOW THEREFORE BE IT RESOLVED that the members here assembled express their appreciation individually and collectively to all who gave so unselfishly of their time and efforts to contribute to the success of the meeting. Special gratitude is expressed to Andy Keel and Steve Hedrick for their hard work, and to all the officers and other members of the Associated Business Division and their associates for their participation, cooperation, and hospitality. ______President Vice President ______Secretary-Treasurer International Director 2010 Southern District ITE Annual Meeting Portsmouth, Virginia April 11-14, 2010 RESOLUTION OF APPRECIATION 2010 ANNUAL MEETING SPONSORING FIRMS WHEREAS the organization and management of the Annual Meeting of the Southern District, Institute of Transportation Engineers, is primarily the responsibility of the members and friends of the Southern District who reside in and near the host city; and WHEREAS the success of the meeting is directly related to the dedication and enthusiasm of those who participate and support the meeting; and WHEREAS this 58th Annual Meeting has resulted in very informative technical sessions and most enjoyable social opportunities for all in attendance; NOW THEREFORE BE IT RESOLVED that the members here assembled express their appreciation to all the consulting firms who gave so unselfishly of their time and resources to enhance the success of the meeting. The generous contributions of the many consultants and their respective companies have been greatly appreciated, and the names of the individual consultants, and/or their companies, have been displayed for all to see throughout this meeting. ______President Vice President ______Secretary-Treasurer International Director 2010 Southern District ITE Annual Meeting Portsmouth, Virginia April 11-14, 2010 MEMORANDUM To: Jim Westmoreland, president SDITE From: Education & Student Chapter Committee Dyan Damron, chair Alison Catarella-Michel John Funny Brian Fulton Date: March 28, 2010 Re: SDITE Student Chapter Charter – University of Alabama District 5’s Education and Student Chapter Committee has reviewed the application documents from the University of Alabama to join our district as a student chapter. On behalf of the Committee, I would like to recommend that the Board of Directors for District 5 grant the student chapter charter application for the University of Alabama. They appear to have interested students and a willing chapter advisor who is also a member of International ITE. The Education and Student Chapter Committee would be proud to include this university as our 29th student chapter. Transportation degree options offered by the Department of Civil, Construction & Environmental Engineering at the University of Alabama Bachelor of Science in Civil Engineering with a Minor in Transportation Systems Engineering Bachelor of Science in Construction Engineering with a Minor in Transportation Systems Engineering Masters of Science in Civil Engineering with a concentration in Transportation Systems Engineering Doctor of Philosophy in Civil Engineering with a concentration in Transportation Systems Engineering Minor in Transportation Systems Engineering at the University of Alabama The Department of Civil, Construction, and Environmental Engineering offers a minor in transportation systems engineering which requires 15 hours of coordinated coursework. Requirements for the Minor in Transportation Systems Engineering Required Coursework (9 hours) o CE 350 - Highway Design and Construction (3 hours) o CE 458 / 558 - Traffic Engineering (3 hours) Transportation Electives (6 hours minimum) o CE 451 / 551 - Geometric Design of Highways (3 hours) o CE 452 / 552 – Transportation Safety and Security (3 hours) o CE 453 / 553 – Intelligent Transportation Systems ( 3 hours) o CE 454 / 554 – Urban Transportation Planning (3 hours) o CE 457 / 557 – Pavement Design ( 3 hours) o CE 459 / 559 - Pavement Rehabilitation (3 hours) o CE 491/591 Transportation Systems Analysis o CE 591/691 Sustainable Transportation o CE 573 – Statistical Applications (3 hours) o CE 481 / 581 – Legal Aspects of Engineering and Construction (3 hours) o CE 417 – Project Management (3 hours) o CE 418 – Engineering Management (3 hours) o GES 501 – Operations Research (3 hours) o GES 585 – Genetic Algorithms (3 hours) o GY 458 / 558 – Urban Planning and Analysis (3 hours) o GY 465 / 565 – Regional Planning and Analysis (3 hours) o GY 466 / 566 – Regional and Urban Transport Systems (3 hours) o OM 517 – Supply Chain Modeling and Analysis (3 hours) o ME 461 / 561 – Systems Simulation (3 hours) For additional information regarding the minor in transportation systems engineering, please contact the Department of Civil, Construction, and Environmental Engineering, Room 260 HM Comer Hall, 205-348-6550. Current Students - Please submit your minor form found under the "Current Students" to room 260 HM Comer Transportation and related courses offered by the Department of Civil, Construction & Environmental Engineering at the University of Alabama CE 220 Infrastructure in the Environment. (3-0) 3 hours. Permitting, environmental impact statements, and other environmental issues associated with human activities and engineering projects. CE 260 Elementary Surveying. (2-3) 3 hours. Prerequisite: DR 133 and MATH 125. Precise measurement of lengths, angles, areas, and elevations in geodetic systems; computation of construction control, including highway alignment and land areas. CE 350 Highway Design and Construction. (3-0) 3 hours. Prerequisite: CE 260. Introduction to highway geometric design, drainage, traffic-control devices, pavements, economic analysis, and construction. CE 551 Geometric Design of Roadways. (3-0) Three hours. Prerequisite: CE 350. Application of the principles of geometric design: alignment, vertical control, drainage, traffic control, interchanges, and intersections. Design projects will be prepared to illustrate standard techniques. CE 552 Traffic Safety and Security. (3-0) Three hours. Prerequisite: CE 350. Introduction to transportation safety and security issues. Site/situation identification techniques, risk assessment, countermeasure analysis, cost effectiveness, construction, and evaluation. CE 553 Intelligent Transportation Systems--ITS. (3-0) Three hours. Prerequisite: CE 350. Introduction to intelligent transportation systems including traffic management, institutional and planning issues; system architecture, and system design/construction/operation. CE 554 Urban Transportation Planning. (3-0) Three hours. Prerequisite: CE 350. An introduction to the planning process, software associated with transportation modeling, and conducting transportation planning and traffic impact studies. CE 560 Front End Planning. (3-0) Three hours. Prerequisite: CE 366 Principles and applications for effective early planning of capital facilities, including: finance, economics decision making, risk management, team alignment, and front end planning processes and tools. CE 563 Construction Cost Estimating. (3-0) Three hours. Prerequisite: CE 366 Addresses the estimating and cost control function from conceptual planning through project execution. Topics include productivity analysis, organization of estimates, cost forecasting, estimating tolls and techniques, contingency planning and relationship to contract types and project execution strategies. CE 557 Pavement Design and Construction. (3-0) Three hours. Prerequisite: CE 340. The thickness design of base, subbase, asphalt, and concrete layers for highway pavements, including both design and construction aspects. CE 558 Traffic Engineering. (3-0) Three hours. Prerequisite: CE 350. Vehicle operating characteristics, traffic flow, geometric design of road and intersections, and methods of traffic control. CE 559 Pavement Rehabilitation. (3-0) Three hours. Prerequisite: CE 350. This course covers two areas concerning care of existing highway asphalt and concrete pavements. Major maintenance includes overlay design, additional drainage, recycling, and slab repair. Routine maintenance includes distress surveys, pothole repair, and crack and joint sealing. CE 561 Horizontal Construction Methods. (3-0) Three hours. Prerequisite: CE 366 Introduction to horizontal construction engineering equipment and methods. Design of horizontal construction systems, and construction operation analyses and simulation. CE 564 Safety Engineering. (3-0) Three hours. Prerequisite: GES 255 or equivalent. Not open to students with credit for CE 464. An exposure to safety engineering and accident prevention including state and federal laws related to general and construction projects. Topics include accident theories, safety regulations, Construction Safety Act, hazards and their control, human behavior and safety, and safety management. CE 573 Statistical Applications in Civil Engineering. (3-0) Three hours. Prerequisite: MATH 238. Applications of statistical and probabilistic methodologies for analysis and solution of practical civil engineering problems, including frequency and risk analysis, analyses of experimental data, and systems simulation and optimization. CE 653 Traffic Planning. (3-0) Three hours. Prerequisite: CE 350. The role of transportation and traffic in urban planning; the relationship of traffic facilities to land use, zoning, and planning studies. Institute of Transportation Engineers UNIVERITY OF ALABAMA STUDENT CHAPTER BYLAWS ARTICLE I — ANNUAL FEES AND DUES Sec. 1.1 — Annual dues and special assessments or fees shall be levied by a two-thirds vote of all Chapter Members. ARTICLE II — GOVERNMENT Sec. 2.1 — The elected officers of the Chapter shall consist of a President, a Vice President, a Secretary, and a Treasurer. The elected officers and the Student Chapter advisor shall constitute an Executive Board, as required by the charter. Sec. 2.2 — The terms of elected officers shall be for not more than one academic year until succeeding officers have been duly elected. Sec. 2.3 — Newly elected officers shall take office at the first regular meeting following the election. Sec. 2.4 — Nomination and election shall take place as near as practicable to the end of the spring semester. Sec. 2.5 — The election procedure shall be as follows: Nominations shall be made from the floor by members of the Chapter. The election shall be by secret ballot, the ballots to be distributed to and collected from members present at the meeting. Sec. 2.6 — Should any elective office become vacant before the expiration of its term, the remaining officers shall call an election to fill the vacancy. ARTICLE III — DUTIES OF THE OFFICERS Sec. 3.1 — The President shall preside at all meetings of the Chapter and shall perform such other duties as are incumbent upon such office. Sec. 3.2 — The Vice President shall assist the President and shall assume the duties of the President when the latter is temporarily unable to discharge the duties of his or her office. Sec. 3.3 — The Secretary shall keep a record of all transactions of the Chapter, attend to notification of meetings, conduct all essential correspondence for the Chapter, keep a roll of the members of the Chapter, and submit an annual report to the Institute of Transportation Engineers. Sec. 3.4 — The Treasurer shall take charge of all funds belonging to the Chapter and shall be prepared to render an account of Chapter funds at each meeting. ARTICLE IV — MEETINGS Sec. 4.1 — At least three (3) meetings shall be held each semester on a day set by the President as most suitable to Chapter members, speakers, and guests. The President may call a special meeting when necessary. Sec. 4.2 — A quorum must be present to conduct business, and a quorum shall be one half of the membership. Sec. 4.3 — All meetings shall be conducted according to “Robert’s Rules of Order.” ARTICLE V — AMENDMENTS Sec. 5.1 — Proposals to amend these Bylaws may be made by the officers or by written petition signed by at least four members. Sec. 5.2 — Any amendment to the Constitution or Bylaws shall be considered favored by an affirmative vote of two-thirds of the membership, and shall become effective upon notice of approval by the International Board of Direction of the Institute of Transportation Engineers. Institute of Transportation Engineers UNIVERITY OF ALABAMA STUDENT CHAPTER CHARTER ARTICLE I – PREAMBLE Section 1.1 - As authorized by the Constitution of the Institute of Transportation Engineers, Inc., hereinafter referred to as the Institute, the District Board of District ______, as recorded in the minutes of its meeting on (mm/dd/yyyy), , grants this Charter for the University of Alabama Student Chapter of the Institute, hereinafter referred to as the Chapter. Section 1.2 - The Charter shall be effective beginning in (mm/dd/yyyy), , and shall remain in effect, including any amendments, until rescinded by the District Board. Section 1.3 - This Charter shall, on the date it becomes effective, supersede any previous charter or constitution of a Chapter enrolling members from the designated area and shall annul any by-laws of such a Chapter which may be in conflict with it. ARTICLE II - LOCATION AND PURPOSE Section 2.1 - The location designated as that of this Chapter shall be the University of Alabama. Section 2.2 - The purpose of this Chapter shall be to promote the advancement of transportation and traffic engineering by fostering the close association of students with the transportation and traffic engineering profession and the Institute; to acquaint students with topics of interest in transportation and traffic engineering through the medium of competent speakers and of Chapter-sponsored trips; to foster the development of professional spirit, to promote common interests among students and to encourage the enhancement and optimization of facilities for transportation and traffic engineering study. ARTICLE III - MEMBERSHIP Section 3.1 - Any student enrolled at the University of Alabama shall be eligible for membership in the Chapter, and may become a member of the Chapter upon filing an appropriate application with the Secretary of the Chapter and upon payment of Chapter fees and dues. Section 3.2 - Any Chapter Member in good standing shall be entitled to all the privileges of the Chapter including the right to vote, except as provided in Article IV, Section 4. 1. Section 3.3 - The regulation of the membership shall be specified in the by-laws. ARTICLE IV - GOVERNMENT Section 4.1 - The government of the Chapter shall be vested in its elected officers, and Student Chapter advisor, who shall constitute an Executive Board, as provided in the by-laws of the Chapter. The Chapter by-laws may specify such elective officers as the Chapter desires provided that there shall be a President, at least one Vice President, a Secretary and a Treasurer or Secretary Treasurer, each of whom shall be either a member of the Institute or a Chapter Member who has filed an application to become a member. Section 4.2 - The Executive Board of the Chapter shall manage the affairs of the Chapter in conformity with the provisions of this Charter and bylaws of the Chapter and the policies of the Institute. Section 4.3 - By-laws of the Chapter shall provide the manner of nominating and electing officers and shall specify their terms of office. Section 4.4 - The chapter shall adopt by-laws to govern appointment of committees, number and times of meetings, assessment of fees and dues, method of amending by-laws and such other matters as the Chapter may desire, provided such by-laws do not conflict with this Charter, the Constitution of the Institute of Transportation Engineers or policies of the Institute and its International Board of Direction. Section 4.5 - By-laws of the Chapter may be adopted and amended after adoption only if the proposition is submitted in writing to all voting members of the Chapter at least 30 days in advance of the date on which action is proposed. Adoption and amendment shall require an affirmative two-thirds vote of those voting, provided that the total number is not less than a majority of the voting membership of the chapter. Section 4.6 - By-laws of the Chapter shall not take effect until filed with and approved by the District Board and the approved bylaws filed with the Institute. At any time thereafter, the District Board may annul any part of the Chapter's by-laws, which it considers to be contrary to the Constitution or to the best interests of the District of the Institute, by giving notice in writing to the elected officers of the Chapter and to the Institute. Section 4.7 - A Chapter Faculty Advisor shall be appointed annually by the District Board. The Student Chapter Advisor shall be a member of the Institute of Transportation Engineers and shall hold the grade of Associate Member or higher. ARTICLE V - RELATION OF CHAPTER TO DISTRICT AND INSTITUTE Section 5.1 - The Chapter shall not assume to speak for the District or the Institute unless authorized in the particular matter in question by the District Board or the Institute International Board of Direction. Section 5.2 - The Chapter shall not identify itself with national groups or organizations, but may identify itself with local University of Alabama groups or organizations. Section 5.3 - Names and addresses of all elected officers of the Chapter and the dates on which the terms of each begins and expires shall be reported in writing to the District Director and to the Institute Headquarters within 30 days after election. Section 5.4 - The Chapter shall submit a written annual report to the District Board on April 1st each year. The report shall include a summary of the Chapter's activities for the previous twelve months and a roster of the Chapter's active membership. Section 5.5 - The Institute of Transportation Engineers will not be responsible for debts contracted by the Chapter or will it give financial assistance to the Chapter. No dues or fees will be required to be paid by the Chapter to the Institute or District. ARTICLE VI - AMENDMENT OF CHARTER Section 6.1 - The Chapter's elected officers will be notified in writing by the District Board of Direction of any proposed amendment to this Charter approved by the Institute International Board of Direction so that the Chapter may have an opportunity for a hearing before the International Board of Direction concerning the proposed amendment. The amendment with or without change shall not become effective until six months after notification. SUBSCRIBED FOR THE BOARD OF DIRECTION OF DISTRICT _____ INSTITUTE OF TRANSPORTATION ENGINEERS ______ District _____ President Date ______(mm/dd/yyyy) Institute of Transportation Engineers UNIVERITY OF ALABAMA STUDENT CHAPTER PROPOSED SDITE/ALSITE LIAISONS Jeffrey D. Stephenson, PE, PTOE Senior Project Manager Sain Associates, Inc. Consulting Engineers/Surveyors 244 West Valley Avenue, Suite 200 Birmingham, AL 35209 v. 205.940.6420 f. 205.940.6433 e. [email protected] Cody Long, PE Skipper Consulting Inc. 3644 Vann Road Suite 100 Birmingham, Alabama 35235 v. 205.655.8855 f. 205.655.8825 e. [email protected] Institute of Transportation Engineers UNIVERITY OF ALABAMA STUDENT CHAPTER PROPOSED FACULTY ADVISOR Steven L. Jones, Jr., Ph.D. Associate Professor Department of Civil, Construction & Environmental Engineering University of Alabama Box 870205 Tuscaloosa, AL 35487 office: Bevill A127J t. 205.348.3137 f. 205.348.6862 e. [email protected] ITE Member No. 22724