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Event Invitation Hand and Power Tools Addendum 1 Hand and Power Tools Issue Date: 1/20/2019 Questions Deadline: 2/5/2019 04:00 PM (CT) Response Deadline: 2/12/2019 10:00 AM (CT) Contact Information Contact: Rick Moore, Buyer Address: Plano Independent School District 6600 Alma Drive Plano, TX 75023 Phone: (469) 752-0287 x Fax: (469) 752-0281 x Email: [email protected] Page 1 of 148 pages Deadline: 2/12/2019 10:00 AM (CT) Hand and Power Tools Addendum 1 Event Information Number: Hand and Power Tools Addendum 1 Title: Hand and Power Tools Type: Request for Proposal Issue Date: 1/20/2019 Question Deadline: 2/5/2019 04:00 PM (CT) Response Deadline: 2/12/2019 10:00 AM (CT) Notes: Although we are legally required to accept paper proposals, we strongly request that proposers submit this proposal electronically. No faxed or emailed submittals shall be accepted. Please feel free to call us if you require any assistance with this submittal. Electronic bidding will eliminate errors, eliminate unnecessary work, and is more friendly to the environment. Your cooperation is appreciated. SCOPE: The purpose of this Request for Proposal is to establish a competitive contract for the supply of hand and power tools for Plano Independent School District (the District) on an “As Needed” basis. All proposerss supplying prices shall be established vendors whose primary business includes tool sales. ANNUAL EXPENDITURE: The estimated expenditure for this contract is approximately $85,000.00 per year. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually. TERM: This proposal will be firm for two (2) year from date of award, with the option to be renewed for three (3) additional years, in one (1) year increments, provided all prices remain firm and both parties agree. Ship To Information Billing Information Address: Plano ISD Warehouse Contact: Loren Allen 6600 Alma Drive Address: 2700 West 15th St. Facility Services Att'n: Accounts Payable Dept. Plano, TX 75023 Accounts Payable Fax: (469) 752 x0297 Administrative Center Plano, TX 75075 Fax: (469) 752 x8117 Email: [email protected] Bid Attachments Insurance Requirements.doc Download District's Insurance Requirements Standard Terms and Conditions.doc Download District's Standard Terms and Conditions Page 2 of 148 pages Deadline: 2/12/2019 10:00 AM (CT) Hand and Power Tools Addendum 1 Standard Terms and Conditions-Supplemental (Parts).docx Download District's Standard Terms and Conditions - Supplemental W9 2014 with Instructions.pdf Download W-9 Form W-9 Memo.doc Download W-9 Memo Bid Attributes 1 Acceptance There are 62 Bid Attributes associated with this proposal. Bid Attribute #1 through #13 and Bid Attribute #15 through #43 do require a response. Bid Attribute #14, and #44 through #62 are instructional and do not require a response. Failure to respond to the required attributes will result in a 'submission error'. Paper submissions must have all required attributes completed; an uncompleted attribute may result in a 'non-responsive' submission. Please select page 2 on the right hand side of the gray bar below in order to view the next page of Bid Attributes. Bid Attribute Note #1: REQUIRED FIELDS - Proposers MUST fill in ALL blanks in the "LINE ITEMS" section of this proposal for their submission to be considered. If the line item doesn't apply to your company and you don't want to propose, then a NO BID must be entered. Bid Attribute Note #2: CAUTION - Proposers are advised to hit "SAVE" before leaving each screen in the e- bidding process. Failure to save your work per screen of activity will result in an inaccurate filing of the proposal or failing to submit the proposal. Just remember to SAVE, SAVE, SAVE. Bid Attribute Note #3: SUPPLEMENTAL PROPOSALS - Plano ISD reserves the right at any time during the term of this proposal to obtain supplemental proposals should the awarded vendors not be able to comply with the proposal or be able to meet additional needs required by the District. This decision will be based on the needs of the District and will be the sole discretion of the District. Have you read and understood the Standard Terms & Conditions, Specifications and Bid Attributes contained herein, and do you further agree to abide and accept said Terms & Conditions and Specifications? Yes No (Required: Check only one) 2 Authorized Distributor Indicate the manufacturer(s) for which your firm is an authorized distributor. (Required: Maximum 4000 characters allowed) Page 3 of 148 pages Deadline: 2/12/2019 10:00 AM (CT) Hand and Power Tools Addendum 1 3 Award, Non-Exclusivity This proposal will be awarded in the best interests of the District and could result in a split award. The District reserves the right to accept or reject any and all proposals and to waive technicalities and informalities, and to be the sole judge of quality and equality. Awards will be based on what, in our opinion, is most advantageous to Plano ISD. Plano ISD will also have the option to award the proposal to a primary and secondary vendor, to be used in the event the primary vendor is unable to provide service in an efficient manner, or if Plano ISD prefers a second opinion. If the primary vendor does not provide adequate service, they will be given notice in writing and a meeting will take place to discuss the inadequacies. If the problem continues, the contract will be terminated. The secondary vendor will be notified and will have the same opportunity of the first, at the price the vendor quoted on their original proposal. Nothing in this Contract may be construed to imply that Vendor has the exclusive right to provide products and/or services to Plano ISD. During the Term of this Contract, Plano ISD reserves the right to use all available resources to procure other products and/or services as needed and doing so will not violate any rights of Vendor. Will your company accept a split contract award? Yes No (Required: Check only one) 4 Bid Attachments There are five (5) attachments with this proposal: District’s Insurance Requirements. District's Standard Terms & Conditions. District's Standard Terms & Conditions - Supplemental. W-9 Blank Form. District's W-9 Memo. Have you reviewed each of the attachments? Yes No (Required: Check only one) 5 Contact Name for Quotes Indicate the contact information for quotes, including person's name, phone number, fax number and e-mail address. (Required: Maximum 500 characters allowed) 6 Co-Op Purchasing This proposal will be available for members of the Educational Purchasing Cooperative of North Texas to utilize as well as the Collin County Governmental Purchasers Forum. The current members of EPCNT are school districts and government entities in Region X and Region XI. A list of current members can be found at the coop’s website http://www.epcnt.com. The Collin County Forum is comprised of municipalities, school districts, colleges, universities and other government entities within Collin County. A list of its members can be linked to from the Collin County website http://www.collincountytx.gov/purchasing/Pages/default.aspx . Is your firm willing to allow other governmental entities to purchase off this contract, if awarded, under the same terms and conditions? Yes No (Required: Check only one) 7 Debarment and Suspension In accordance with the provisions of Appendix A of 49 CFR (Code of Federal Regulations), Part 29, your firm certifies that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal, State or Local Government department or agency, to the best of your knowledge. See the State of Texas Comptroller of Public Accounts Debarred Vendors List at http://comptroller.texas.gov/procurement/prog/vendor_performance/debarred/debarred_vendors_print.html and the Federal Government's System for Award Management (SAM) https://www.sam.gov/portal/SAM/. No, we are not debarred Yes, we are debarred (Required: Check only one) Page 4 of 148 pages Deadline: 2/12/2019 10:00 AM (CT) Hand and Power Tools Addendum 1 8 Delivery Does your firm provide a delivery service for parts ordered on a purchase order? Yes No (Required: Check only one) 9 Delivery Charge If you answered "Yes" to Bid Attribute #8, what is your firm's delivery charge? $ (Optional: Numbers only) 1 Delivery using a Courier Service 0 If you answered "No" to Bid Attribute #8, does your firm use a courier service for delivering expedite orders? Yes No (Optional: Check only one) 1 Delivery Charge for Courier Service 1 If you answered "Yes" to Bid Attribute #10, indicate the charge for using a courier service for a four hour delivery. $ (Optional: Numbers only) 1 Delivery Time 2 Indicate the number of days for normal delivery after receipt of order (ARO). (Required: Maximum 1000 characters allowed) 1 Disclosure of Interested Parties- Form 1295 PROCESS 3 NOTE this is a new requirement that became effective for all contracts/agreements that the district enters into after December 31, 2015. This disclosure will be required of the vendor that is selected for the award of this bid/proposal. The Purchasing Department will contact the recommended proposer(s) to initiate the disclosure process. The awarded contract will not be valid until the process is complete. The rules from the Texas Ethics Commission for this process can be found at the following web site: https://www.ethics.state.tx.us/legal/ch46.html The following link will guide you to the web page for tutorials for obtaining a log-in and password and a tutorial on how to create and submit a certificate.
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