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Notice of Meeting NOTICE OF MEETING TO: Chairperson: Deputy Mayor Ian Tooley Deputy Members: Mayor Karen Redman Cr David Hughes Cr Paul Koch Cr Merilyn Nicolson Cr Adrian Shackley Cr Robin Symes NOTICE is hereby given pursuant to the provisions of Section 87(4) of the Local Government Act, 1999, that the next Corporate & Community Services Committee meeting for the Town of Gawler will be held in the Conference Room, Town of Gawler Administration Centre, 43 High Street, Gawler East on Tuesday 7 February, 2017 commencing at 7:00pm. A copy of the Agenda for the above meeting is supplied as prescribed by Section 87(8) of the said Act. ........ ............................. Erin Findlay Manager Library & Community Services 2 February 2017 Page 1 of 14 CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING AGENDA 7 FEBRUARY 2017 TOWN OF GAWLER Meeting of the Town of Gawler Corporate & Community Services Committee to be held on Tuesday 7 February 2017 at 7:00pm in the Council Chamber, Town of Gawler Administration Centre, 43 High Street, Gawler East. A G E N D A 1. Statement of Acknowledgement Chair – “We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today.” 2. Attendance Record 2.1 Roll Call 2.2 Apologies 2.3 Motions to grant Leave of Absence 2.4 Leave of Absence 3. Deputations / Public Open Forum 4. Petitions Nil 5. Confirmation of Minutes - Committee Meeting held on 15 November 2016 6. Business Arising from Minutes Nil 7. Officer Reports Page No. 7.1 Terms of Reference – Corporate and Community Services 4 Committee 7.2 Appointment of Deputy Chair to Corporate and Community 6 Services Committee 7.3 ICT Strategy 2016-2019 (Draft) 8 7.4 Regional Starclub Officer 11 8. Council Members Reports Nil 9. Items Listed for Discussion Nil Page 2 of 14 CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING AGENDA 7 FEBRUARY 2017 10. Items for Discussion at Future meetings 11. Questions on Notice Nil 12. Questions Without Notice Nil 13. Motions on Notice Nil 14. Motions Without Notice Nil 15. Correspondence Nil 16. Confidential Reports Nil 17. Close Next Ordinary Meeting Tuesday 14 March 2017 commencing at 7.00pm Page 3 of 14 CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING AGENDA 7 FEBRUARY 2017 REPORTS BY OFFICERS Item Number 7.1 Title TERMS OF REFERENCE – CORPORATE AND COMMUNITY SERVICES COMMITTEE Date 7 February 2017 Author(s) Patricia Coonan, Governance Officer Reference CC12/97; CR17/5141; CR17/5157; CR17/3288 Previous Motion Council Meeting, 24/01/2017, Motion No. 2017:01:09 Attachment/s Under Attachment 1 – Terms of Reference for CCS Separate Cover Attachment 2 – Delegations for Council Committees OFFICER’S RECOMMENDATION Item 7.1 – Terms of Reference – Corporate and Community Services Committee (CC12/97) That the Corporate and Community Services Committee notes its new Terms of Reference as adopted by Council at its meeting held on 24 January 2017. BACKGROUND At its meeting held on 24 January 2017, Council resolved the following: Moved by Cr Shackley Seconded by Cr Symes Motion No: 2017:01:09 That Council: 1. Notes the Governance Audit Report and the recommendations contained within. 2. Notes the Actions from Recommendations report. 3. Notes as per the resolution of Council at its meeting on 24 November 2015, that the following Section 41 Committees are to be subject to Part 2 of the Local Government (Procedures at Meetings) Regulations 2013: a. Corporate and Community Services Committee b. Infrastructure and Environmental Services Committee 4. Adopts the new Terms of Reference for: a. Audit Committee b. CEO Performance Management Panel c. Corporate and Community Services Committee d. Elderly Centre Advisory Committee (as amended) e. External Funds Committee f. Gawler Heritage Collection Committee g. Gawler Youth Advisory Committee h. Infrastructure and Environmental Services Committee i. Gawler Urban Rivers Biodiversity Working Group j. Reconciliation Action Plan (RAP) Working Group Page 4 of 14 CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING AGENDA 7 FEBRUARY 2017 COMMENTS/DISCUSSION In June 2016 the Governance Team engaged Norman Waterhouse Lawyers to undertake an audit of Council’s governance functions. The Governance Audit reviewed Council’s practices as at July 2016. Councils’ are not legislatively required to undertake an external governance audit. The audit was commissioned in the context of seeking continuous improvement in respect of the governance functions of Council. During the Audit is was identified that the Terms of Reference for a number of Council’s committees could be refined. As a result of this particular recommendation, the Governance Team has re-written and streamlined the Terms of Reference for all Council committees and working groups. The new Terms of Reference for the Corporate and Community Services Committee are attached to this report (Attachment 1). It is important to note that the Terms of Reference have been created from new templates that have been reviewed by Norman Waterhouse Lawyers for legislative compliance. The Terms of Reference should be read in conjunction with the delegations relevant to the Corporate and Community Services Committee that Council also adopted at its meeting on 24 January 2017 (Attachment 2). COMMUNICATION (INTERNAL TO COUNCIL) NIL CONSULTATION (EXTERNAL TO COUNCIL) NIL POLICY IMPLICATIONS NIL STATUTORY REQUIREMENTS Local Government Act 1999 FINANCIAL/BUDGET IMPLICATIONS NIL COMMUNITY PLAN Objective 5.2: Be recognised as a ‘best practice’ Local Government organisation Page 5 of 14 CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING AGENDA 7 FEBRUARY 2017 REPORTS BY OFFICERS Item Number 7.2 Title APPOINTMENT OF DEPUTY CHAIR TO CORPORATE AND COMMUNITY SERVICES COMMITTEE Date 7 February 2017 Author(s) Chris Haynes, Governance Officer Reference CC10/2268; CR17/521 Previous Motion CCS, 02/02/2016, Motion No. CCS:2016:02:04 Attachment/s Under NIL Separate Cover OFFICER’S RECOMMENDATION Item 7.2 – Appointment of Deputy Chair to Corporate and Community Services Committee (CC10/2268) That ____________________________ be appointed Deputy Chair of the Corporate and Community Services Committee until the Council meeting held in November 2017. BACKGROUND At the Corporate and Community Services Committee meeting held on 2 February 2016, the Committee adopted the following Motion: Moved by: Mayor K Redman Seconded: Cr A Shackley Motion No: CCS:2016:02:04 That Cr R Symes be appointed Deputy Chair of the Corporate and Community Services Committee until the Council meeting held in November 2016. COMMENTS/DISCUSSION In accordance with the Terms of Reference for the Corporate and Community Services Committee Members are requested to appoint a Deputy Chair to the Committee for a term ending on the date of the Council meeting to be held in November 2017. CONSULTATION (EXTERNAL TO COUNCIL) Nil POLICY IMPLICATIONS Council has delegated authority to the Committee to appoint a Deputy Chair. Page 6 of 14 CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING AGENDA 7 FEBRUARY 2017 STATUTORY REQUIREMENTS Local Government Act 1999 FINANCIAL/BUDGET IMPLICATIONS Nil COMMUNITY PLAN Objective 5.2: Be recognised as a ‘best practice’ Local Government organisation Page 7 of 14 CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING AGENDA 7 FEBRUARY 2017 REPORTS BY OFFICERS Item Number 7.3 Title ICT STRATEGY 2016-2019 (DRAFT) Date 7 February 2017 Author(s) Paul Horwood, Manager Finance and Corporate Services Reference CC16/1392; CR17/3129; CR16/58729 Previous Motion NIL Attachment/s Under Attachment 1 – ICT Strategy 2016-2019 (Karen White) Separate Cover Karen White will give a brief presentation to the Council on this matter. OFFICER’S RECOMMENDATION Item 7.3 – ICT Strategy 2016-2019 (Draft) (CC16/1392) That the Corporate and Community Services Committee recommends to Council that: 1. The Draft ICT Strategy 2016-2019 be received. 2. Any feedback received be considered and a final strategy be prepared. _____________________________________________________________________ BACKGROUND The need to undertake and prepare an ICT Strategy was triggered in respect to both the need to review and update our strategic ICT understanding but also in readiness of council’s move to the new Administration Centre and soon to commence Civic Centre Redevelopment. To this end, Karen White, an independent IT consultant, was engaged to undertake the development of such a Plan. The recently completed Information & Communications Technology (ICT) Strategy 2016-2019 has been considered by both the internal IT Steering Group and the Executive Management Team, and is now tabled to the Committee for information purposes (Attachment 1). It should be acknowledged that the ICT Strategy is primarily an “internal” document targeted at informing a refocus of Council’s ICT department to better meet internal business needs, which in turn will improve service delivery to the community and external clients. COMMENTS/DISCUSSION The IT industry is subject to continual change and ongoing technological enhancements. Page 8 of 14 CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING AGENDA 7 FEBRUARY 2017 Given that virtually all of Council’s internal and external services are heavily reliant on such technology, it is accordingly crucial that Council keeps abreast of technology changes and enhancements that stand to facilitate improvements in the delivery of internal and external services provided by the Council. The ICT Strategy 2016-2019 report incorporates the key elements of reviewing the current IT Team operations within Council, towards identifying opportunities for the Team to more effectively respond to current and future operational business needs, and identifying emerging IT trends that may have a future relevance for Council. With respect to the existing IT Team operations, the ICT Strategy 2016-2019 challenges conventional IT service delivery and provides for the IT Team transitioning to more of an enhanced business-focussed and IT innovation exploration outlook.
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