City Council Meeting Agenda

Monday, July 22, 2019 – 4:00 p.m. Council Chambers, Guelph City Hall, 1 Carden Street

Please turn off or place on non-audible all electronic devices during the meeting.

Please note that an electronic version of this agenda is available on guelph.ca/agendas.

Guelph City Council and Committee of the Whole meetings are streamed live on guelph.ca/live.

Authority to move into closed meeting That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider:

Confirmation of Minutes of the closed meetings of Council held June 10, 12 and 24, 2019.

IDE-2019-78 Dolime Update Section 239 (2)(e) and (f) of the Municipal Act relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

IDE-2019-81 Baker District Redevelopment – Proposed Development Management Agreement and Proposed Development Site Section 239 (2)(c) of the Municipal Act relating to a proposed or pending acquisition or disposition of land by the municipality or local board.

CS-2019-71 Strategy to Address Provincial Legislative Changes Section 239 (2)(b), (c) and (d) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; and labour relations or employee negotiations.

Monday, July 22, 2019 City of Guelph Council Agenda Page 1 of 6

Open Meeting – 6:30 p.m.

O Canada Silent Reflection First Nations Acknowledgement Disclosure of Pecuniary Interest and General Nature Thereof

Presentations:

1. Medal Presentation to Chloe Massey Canada Games, held in February 2019 in Red Deer, Alberta Bronze Medal in two Categories: Team Free and Team Technical Artistic Swimming, 10 person team, 16-18 year olds

Confirmation of Minutes: (Councillor O’Rourke) That the minutes of the open Council Meetings held June 10, 12, 24, and July 8, 2019, and the open Committee of the Whole Meeting held July 2, 2019, be confirmed as recorded and without being read.

Committee of the Whole Consent Report:

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Committee of the Whole Consent Report, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

CS-2019-61 2018-2022 Council Composition and Employment Status Review

Recommendation: 1. That a Council Composition and Employment Status Review be conducted by a third party subject matter expert during the 2018-2022 term of Council with the intent that any proposed changes to be subsequently approved by Council take effect for the 2022-2026 term of office.

2. That the costs associated with the Council Composition and Employment Status Review, as outlined within report CS-2019-61, dated July 2, 2019, be referred to the 2020 budget process.

Monday, July 22, 2019 City of Guelph Council Agenda Page 2 of 6

CS-2019-68 2020 Council and Committee Meeting Schedule

Recommendation: That the 2020 Council and Committee Meeting Schedule, included as Attachment-1 to Report CS-2019-68, titled 2020 Council and Committee Meeting Schedule, dated July 2, 2019, be approved, as amended.

IDE-2019-68 Sign By-law Variance - 100 Gordon Street

Recommendation: That the request for a variance from Table 1, Row 6 of Sign By-law Number (1996)-15245, as amended, to permit a building sign with an area of 2.29m2 to be located on the first storey of a building face fronting an adjacent property at a distance of 2.82m from the property line of 100 Gordon Street, be approved.

IDE-2019-69 Sign By-law Variances - 43 Arthur Street South

Recommendation: 1. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 12.48m2 to be located on the first storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

2. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 3.77m2 to be located above the first storey of a building face, fronting the road allowance at 43 Arthur Street South, be approved.

3. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated building sign with an area of 2.66m2 to be located 1.32m above the ground at 43 Arthur Street South, be approved.

IDE-2019-16 On-Street Parking Policy Review

Recommendation: 1. That following Traffic Investigation Policies dated June 16, 2003, be rescinded:  Parking and Stopping Restrictions at School Crossings Policy 019;  On-street Parking Changes (Convenience Request) Policy 020;  On-street Parking Changes (Safety Request) Policy 021;  Parking Restrictions at Kiss ‘N Ride Zones Policy 022;  Parking on Multi-lane Highways (marked four or more lanes) Policy 023;  Parking Restrictions in New Subdivisions Policy 024;  Overnight Parking Prohibitions Policy 025;  Stopping Restrictions at School Bus Loading Zones Policy 026;  Parking and Stopping Restrictions at School Crossings Policy 027;

Monday, July 22, 2019 City of Guelph Council Agenda Page 3 of 6

 Public Loading Zones Policy 028;

2. That the attached On-Street Parking Policies be adopted by Council and be in effect as of August 1st, 2019.

IDE-2019-70 Private Well and Septic System Decommissioning Grant

Recommendation: 1. That Council approves the Private Well and Septic Decommissioning Grant Program Terms and Conditions included as part of Attachment 1 to the report.

2. That Council delegates authority to the Deputy CAO of Infrastructure, Development and Enterprise to approve, execute and amend related documents, including agreements, if any, required to implement and optimize the Private Well and Septic System Decommissioning Grant Program, subject to approved Council funding and the satisfaction of the Deputy CAO of Infrastructure, Development and Enterprise and the City Solicitor.

3. That staff be directed to report back to the Committee of the Whole as part of the Water Services Annual Report on program participation achieved through the Private Well and Septic System Decommissioning Grant Program.

CS-2019-69 Vacant and Excess Land Subclass Review

Recommendation: That the commercial and industrial vacant and excess land subclass discounts be phased out over two years beginning in 2020; reducing the discount from 30 per cent to 15 per cent in 2020 and fully eliminating the discount in 2021.

CS-2019-21 2019 First Tri-annual Capital Variance Report

Recommendation: 1. That the report CS-2019-21, titled 2019 First Tri-annual Capital Variance Report and dated July 2, 2019, be received.

2. That $1,100,000 be transferred from capital account WT0013 Burke Treatment to WT0041 Membro Well Facility Upgrades for the new works required as per the Ministry of Environment, Conservation and Parks change in the Water Street Wellfield permit to take water (PTTW).

Monday, July 22, 2019 City of Guelph Council Agenda Page 4 of 6

Council Consent Agenda:

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

IDE-2019-80 Service Agreement with Our Energy Guelph

Recommendation: That Council approve the proposed service agreement with Our Energy Guelph.

CS-2019-76 Strategy to Address Provincial Legislative Changes

Recommendation: 1. That a 2020 budget reduction strategy to address the taxation and user fee affordability impacts resulting from provincial legislative changes and the desire to invest in delivering Council’s Strategic Plan, be approved.

2. That staff be directed to identify budget reduction options focused on: a. services not identified as a priority through Council’s Strategic Plan b. services that score above average satisfaction through the Customer Satisfaction Survey c. services that are not a legislated requirement or are delivering at service levels above legislated levels.

3. That staff be directed to provide correspondence to the City’s local boards and shared services requesting a budget reduction strategy be implemented with options for Council to consider as part of 2020 budget approval.

Items for Discussion:

The following items have been extracted from the Committee of the Whole Consent Report and the Council Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

IDE-2019-84 Baker District Redevelopment – Progress Update and Financial Impacts

Presentation: Helen Loftin, General Manager, Business Development and Enterprise Duncan Bates, Consultant, Diamond Schmitt Architects Tara Baker, General Manager, Finance/City Treasurer

Monday, July 22, 2019 City of Guelph Council Agenda Page 5 of 6

Recommendation: 1. That the Baker District Steering Committee be directed to work with the Guelph Public Library Board and Windmill Development Group to provide an alternative new main library design option that: a. is not more than $34 million excluding the cost of land and site preparation; and b. aligns space consistent to the Council-endorsed Guelph Public Library business case as referenced in IDE-2018-22 Baker District Redevelopment Status Update; and c. gives priority to spaces that do not compete with other city-owned facilities and services.

2. That the Baker District Steering Committee be directed to investigate alternative shared-use parking options for both the public and library parking requirements on the proposed Baker District Redevelopment Site.

Special Resolutions

By-laws

Resolution to adopt the By-laws (Councillor Piper).

Mayor’s Announcements

Please provide any announcements, to the Mayor in writing, by 12 noon on the day of the Council meeting.

Notice of Motion

Adjournment

Monday, July 22, 2019 City of Guelph Council Agenda Page 6 of 6

Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on June 10, 2019 at 6:00 p.m.

Attendance

Council: Mayor C. Guthrie Councillor P. Allt Councillor R. Goller Councillor C. Billings Councillor J. Hofland Councillor C. Downer Councillor M. MacKinnon Councillor D. Gibson Councillor D. O’Rourke Councillor J. Gordon Councillor L. Piper

Absent: Councillor B. Bell Councillor M. Salisbury

Staff: Ms. D. Tremblay, Acting Clerk Ms. D. Black, Council and Committee Coordinator

Call to Order (6:00 p.m.)

Mayor Guthrie called the meeting to order.

Authority to Resolve into a Closed Meeting of Council

1. Moved by Councillor Hofland Seconded by Councillor Goller

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2) (c) and (k) of the Municipal Act with respect to a proposed or pending acquisition or disposition of land by the municipality; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

Voting in Favour: Mayor Guthrie, Councillors Allt, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (11) Voting Against: (0) Carried

Closed Meeting (6:02 p.m.)

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

June 10, 2019 Guelph City Council Meeting Page 1

The following matters were considered:

PS-2019-11 Animal Control Services and Pound Services

Rise and recess from Closed Meeting (6:27 p.m.)

Council recessed.

Attendance

Council: Mayor C. Guthrie Councillor R. Goller Councillor P. Allt Councillor J. Hofland Councillor B. Bell Councillor M. MacKinnon Councillor C. Billings Councillor D. O’Rourke Councillor C. Downer Councillor L. Piper Councillor D. Gibson Councillor M. Salisbury Councillor J. Gordon

Staff: Mr. S. Stewart, Acting Chief Administrative Officer Ms. C. Clack, Acting Chief Administrative Officer, Public Services Mr. T. Salter, General Manager, Planning and Building Services Mr. D. DeGroot, Senior Urban Designer Mr. M. Witmer, Senior Development Planner Ms. A. Watts, Development Planner I Mr. B. Bond, Senior By-law Administrator, Planning and Building Services Ms. D. Tremblay, Acting Clerk Ms. D. Black, Council and Committee Coordinator

Open Meeting (6:30 p.m.)

Mayor Guthrie called the meeting to order.

Closed Meeting Summary

Mayor Guthrie spoke regarding the matters addressed in closed and identified the following:

PS-2019-11 Animal Control Services and Pound Services Staff were given direction on this matter.

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

Presentations

Guelph Predators U19AA Ringette Team 2018-2019

Mayor Guthrie presented the Guelph Predators U19AA Ringette Team of 2018-2019 with medals for being gold medal winners in their Provincial and National division.

June 10, 2019 Guelph City Council Meeting Page 2

Harm Reduction Housing – Concept Information

Adrienne Crowder, Wellington Guelph Drug Strategy Manager, provided details of the proposed concept.

Cathryn Haight, Peer Workers, Guelph Community Health Centre, provided details of her experience and explained how the program would benefit those in need.

Karen Lomax, Outreach Prevention Coordinator, ARCH, provided input from those that would benefit from the program.

1. Moved by Councillor Goller Seconded by Councillor Hofland

That staff be directed to work with the Wellington Guelph Drug Strategy group and report back to Council on the request presented at City Council on June 10, 2019.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (12) Voting Against: (0) Carried

Urban Design Awards Decision

David DeGroot, Senior Urban Planner, provided information regarding the Urban Design Awards program and its timelines.

Council Consent Agenda

The following items were extracted:

CON-2019-53 Request for an Extension of Draft Plan Approval 55 and 75 Cityview Drive North File: 23T-12501

Balance of Council Consent Items

2. Moved by Councillor Piper Seconded by Councillor Downer

That balance of the June 10, 2019 Consent Agenda as identified below, be adopted:

PS-2019-12 Fixed Gear Brewing Company – By the Glass Manufacturer’s Limited Liquor Sales Licence Application

That Council support Fixed Gear Brewing Company’s application to the Alcohol and Gaming Commission of Ontario for a By the Glass - Manufacturer’s Limited Liquor Sales Licence for their brewery located at 355 Elmira Road, Unit #135 as set out in Report PS-2019-12 dated, June 10, 2019.

June 10, 2019 Guelph City Council Meeting Page 3

IDE-2019-64 Ministry of Transportation Connecting Links Program 2019-2020 – York Road Reconstruction from Ontario Street to Stevenson Street

1. That Council authorize staff to submit an application to the Ministry of Transportation with respect to the Connecting Link Program for the reconstruction of York Road from Ontario Street to Stevenson Street.

2. That Council authorize staff to confirm to the Ministry of Transportation the following:

i. The submitted Application meets the requirements of MTO’s Connecting Links Program as described in the Program Guide; ii. A comprehensive Asset Management Plan including connecting links has been completed and publically posted; iii. The municipality will comply with the conditions that apply to designated connecting links under the Highway Traffic Act to ensure the safe and efficient movement of provincial traffic; and iv. The Application is complete and factually accurate.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (12) Voting Against: (0) Carried

Items for Discussion

CON-2019-53 Request for an Extension of Draft Plan Approval 55 and 75 Cityview Drive North File: 23T-12501

Councillor Allt requested clarity regarding clauses 2 and 3 of the recommendations.

3. Moved by Councillor Billings Seconded by Councillor Piper

1. That in accordance with Section 51(33) of the Planning Act, the application by GSP Group on behalf of Debrob Investments Limited/Fusion Homes for an extension to Draft Plan Approved Subdivision 23T-12501, municipally known as 55 and 75 Cityview Drive North be approved with a five (5) year lapsing date to July 12, 2024, subject to the draft plan conditions approved by City Council on June 13, 2016 contained in ATT-4 of Infrastructure, Development and Enterprise Services Report 2019-53, dated June 10, 2019.

2. That in accordance with Section 51(45) of the Planning Act, administrative and technical revisions have been made to draft plan conditions approved by City Council on June 13, 2016 to update standard wording and new service area names and staff titles, update By-law numbers and allow transition to the City’s assumption model.

June 10, 2019 Guelph City Council Meeting Page 4

3. That in accordance with Section 51(47) of the Planning Act, City Council has determined that no public notice is required as changes to the draft plan conditions are administrative and technical in nature and are therefore considered to be minor.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (12) Voting Against: (0) Carried

Planning Public Meeting

Mayor Guthrie announced that in accordance with The Planning Act, Council is now in a public meeting for the purpose of informing the public of various planning matters. The Mayor asked if there were any delegations in attendance with respect to the planning matters listed on the agenda.

IDE-2019-57 Statutory Public Meeting Report 78 and 82 Eastview Road Proposed By-law Amendment File: OZS19-004, Ward 2

Michael Witmer, Senior Development Planner, advised the applicant is requesting to rezone the property to the standard R.3A, Residential Townhouse Zone along with associated Wetland (WL) and Conservation Land (P.1) to permit 57 cluster townhouse units and to recognize natural heritage features. He provided information regarding the surrounding properties and addressed the natural heritage system. He noted the applicant is not requesting any specialized, site-specific zoning provisions.

Robert Russell, Robert Russell Planning Consultants Inc., on behalf of the applicant, provided details regarding the application. He addressed concerns raised by delegates about the natural heritage, the roadway, traffic, parking and privacy. He advised he will speak to his client regarding the feasibility of obtaining Net Zero status.

Jeff Lerch, a neighbourhood resident, voiced opposition to the proposal due to the removal of trees, lack of privacy, risk of a higher crime rate, overflow parking issues, emergency services access, site lines, noise and light pollution, grading, groundwater issues, wetlands destruction and inadequate setbacks. He requested a deer study and believes monitoring of the property should occur for at least a year to protect the trees and natural heritage. He also suggested the plan configuration needs to change.

The Mayor left the Chair and Councillor Allt assumed the Chair. (8:25 p.m.)

Rubina Heddokheel raised concerns about the roadway within the complex due to a lack of privacy, safety, parking and snow removal.

Jeremy O’Connor, a neighbourhood resident, believes there are too many units being proposed for the property, the road standards are inadequate and water hookup exemptions are necessary so he does not want the current proposal approved. He also noted the lack of sidewalks, loss of trees, inadequate grading, and impacts on the adjacent properties. He would also like to see confirmation of the wetlands boundary.

June 10, 2019 Guelph City Council Meeting Page 5

The Mayor resumed the Chair. (8:32 p.m)

Mark Hedden, a Ward 1 resident, raised concerns about the tree management plan and requested a longer stewardship agreement be put in place. He also expressed concern about the effects on bees.

Amulet Smithson, a neighbourhood resident, addressed concerns about the loss of wildlife habitat, the road width and the minimal visual access. She requested that the plan be altered to increase space between units and adjust the road location.

Christine Philips, a neighbourhood resident, raised concerns about the potential tree loss - particularly the large willow tree. She also addressed safety issues due to a potential increase in crime, the lack of a sidewalk, the location of the road and low visibility. She also spoke about noise, traffic and parking issues.

Naomi Ridout, a neighbourhood resident, spoke about safety concerns, particularly for children and believes an increase in petty crime will occur. She believes there are inadequate water resources to maintain care of new trees or provide fire protection

Councillor Salisbury arrived at the meeting (9:01 p.m.)

Discussion ensued and issues raised for staff to consider included: addressing visual barriers, tree removal and planting, visitor parking spaces, sidewalks, lighting pollution, trail connectivity, fencing, accessibility and walkability, wetland boundaries, and whether a deer study would be required.

Staff were encouraged to work to ensure the Community Energy Initiative and applicable Official Plan sections are being met and the developer strives to meet Net Zero carbon goals.

Council encouraged staff to assist with meetings between the neighbourhood and the developer.

4. Moved by Councillor Allt Seconded by Councillor Gibson

That Report IDE-2019-57 regarding a proposed Zoning By-law Amendment application (File: OZS19-004) by Robert Russell Planning Consultants Inc., on behalf of the owners 2613598 Ontario Inc. and 2589618 Ontario Inc. to permit the development of 57 cluster townhouses on the properties municipally known as 78 and 82 Eastview Road and legally described as Part of Lot 2, Concession 5, Division C, Former Township of Guelph from Infrastructure, Development and Enterprise dated June 10, 2019, be received.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (12) Voting Against: (0) Carried

June 10, 2019 Guelph City Council Meeting Page 6

Items for Discussion

IDE-2019-02 Procedure to Request Temporary Suspension of Enforcement of Driveway Regulations: Draft Framework Presentation

The following people delegated on this matter: Tatjana Gavrilov Linda Davis, McElderry Residents’ Community Group

Councillor Salisbury arrived at the meeting. (9:04 p.m.)

5. Moved by Councillor MacKinnon Seconded by Councillor Goller

That the provisions identified in the September 10, 2018 motion of Council, related to driveway width enforcement, continue until the review of Section 4.13 of By-law (1995)-14864 is completed as part of the comprehensive Zoning By- law review, and that no further action on an interim procedure for requested suspension of enforcement of driveway regulations be pursued at this time.

Voting in Favour: Mayor Guthrie, Councillors Billings, Gibson, Goller, MacKinnon, O’Rourke and Salisbury (7) Voting Against: Councillors Allt, Bell, Downer, Gordon, Hofland and Piper (6) Carried

Planning Public Meeting

Mayor Guthrie announced that in accordance with The Planning Act, Council is now in a public meeting for the purpose of informing the public of various planning matters again. The Mayor asked if there were any delegations in attendance with respect to the planning matters listed on the agenda.

IDE-2019-56 Statutory Public Meeting Report 51-53 College Avenue West Proposed By-law Amendment File: OZS19-003, Ward 5

Abby Watts, Development Planner I, explained the applicant is requesting to change the existing Residential Single Detached Zoning to a Specialized Residential Semi- Detached/Duplex Zone. She noted that no new development will occur and the purpose is to allow the applicant to apply for a consent to sever so separate ownership of each side of the semi-detached building could occur. She also advised of existing non-complying items as listed within the report.

June 10, 2019 Guelph City Council Meeting Page 7

6. Moved by Councillor MacKinnon Seconded by Councillor Billings

That Report IDE-2019-56 regarding a proposed Zoning By-law Amendment application (File: OZS19-003) by AJ Lakatos Planning Consultant on behalf of the owner, Fabpiovesan Holdings Inc. to recognize the existing semi-detached dwelling on the property municipally known as 51-53 College Avenue West, and legally described as Part of Lot 8, Registered Plan 283, City of Guelph, from Infrastructure, Development and Enterprise dated June 10, 2019, be received.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper, Salisbury (13) Voting Against: (0) Carried

By-laws

7. Moved by Councillor Goller Seconded by Councillor Gibson

That By-laws Numbered (2019) - 20411 to (2019) - 20413, inclusive, are hereby passed.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, MacKinnon, O’Rourke, Piper, Salisbury (11) Voting Against: Councillors Gordon and Hofland (0) Carried

Mayor’s Announcements

The Mayor acknowledged staff efforts regarding the Raptor basketball viewing at Market Square held June 7th and the attempts made for the viewing again on June 10th.

Adjournment (10:30 p.m.)

8. Moved by Councillor Gibson Seconded by Councillor Goller

That the meeting be adjourned. Carried

Minutes to be confirmed on July 22, 2019.

______Mayor Guthrie

______Donna Tremblay - Acting Clerk

June 10, 2019 Guelph City Council Meeting Page 8

Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on June 12, 2019 at 4:06 p.m.

Attendance

Council: Mayor C. Guthrie Councillor J. Gordon Councillor P. Allt Councillor J. Hofland Councillor B. Bell Councillor MacKinnon Councillor C. Billings

Absent: Councillor C. Downer Councillor D. O’Rourke Councillor D. Gibson Councillor L. Piper Councillor R. Goller Councillor M. Salisbury

Staff: Ms. C. Clack, Acting CAO/Deputy CAO Public Services Mr. T. Lee, Acting CAO/Deputy CAO Corporate Services Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk

Special Council – Leadership, Communications and Team Building Training

Call to Order (4:06 p.m.)

Mayor Guthrie called the meeting to order.

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

Authority to Move into Closed Meeting

1. Moved by Councillor Allt Seconded by Councillor Hofland

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (3.1) of the Municipal Act for the purpose of educating or training the members.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Gordon, Hofland and MacKinnon (7) Voting Against: (0) Carried

June 12, 2019 Special City Council Meeting Page 1

Closed Meeting (4:19 p.m.)

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

The following matter was considered:

Leadership, Communications and Team Building Training

Rise and recess from Closed Meeting (6:28 p.m.)

Council recessed.

Open Meeting (6:29 p.m.)

Attendance

Council: Mayor C. Guthrie Councillor R. Goller Councillor B. Bell Councillor J. Hofland Councillor C. Billings Councillor MacKinnon Councillor C. Downer Councillor D. O’Rourke Councillor J. Gordon Councillor L. Piper

Absent: Councillor P. Allt Councillor D. Gibson Councillor M. Salisbury

Staff: Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk

Closed Meeting Summary

Mayor Guthrie spoke regarding the matters addressed in closed and identified the following:

Leadership, Communications and Team Building Training Mayor Guthrie advised that council received information and participated in a training session.

Adjournment (6:33 p.m.)

9. Moved by Councillor Goller Seconded by Councillor O’Rourke

That the meeting be adjourned. Carried

June 12, 2019 Guelph City Council Meeting Page 2

Minutes to be confirmed on Monday, July 22, 2019.

______Mayor Guthrie

______Stephen O’Brien-City Clerk

June 12, 2019 Guelph City Council Meeting Page 3

Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on June 24, 2019 at 6:03 p.m.

Attendance

Council: Mayor C. Guthrie Councillor D. Gibson Councillor P. Allt Councillor R. Goller Councillor B. Bell Councillor J. Gordon Councillor C. Billings Councillor J. Hofland Councillor C. Downer Councillor M. MacKinnon

Absent: Councillor D. O’Rourke Councillor L. Piper Councillor M. Salisbury

Staff: Mr. S. Stewart, Acting CAO/Deputy CAO, Infrastructure, Development and Enterprise Services Ms. C. Clack, Acting CAO/Deputy CAO, Public Services Mr. T. Lee, Acting CAO/Deputy, CAO Corporate Services Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk Ms. L. Cline, Council and Committee Coordinator

Call to Order (6:03 p.m.)

Mayor Guthrie called the meeting to order.

Disclosure of Pecuniary Interest and General Nature Thereof

Councillor Goller disclosed a pecuniary interest regarding the public appointment to The Elliot Community Board of Trustees as his father is a resident of The Elliott Community.

Authority to Resolve into a Closed Meeting of Council

1. Moved by Councillor Downer Seconded by Councillor MacKinnon

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2) (b) of the Municipal Act with respect to personal matters about an identifiable individual, including municipal or local board employees.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland and MacKinnon (10) Voting Against: (0) Carried

June 24, 2019 Guelph City Council Meeting Page 1

2. Moved by Councillor Downer Seconded by Councillor MacKinnon

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Gordon, Hofland and MacKinnon (9) Voting Against: (0) Carried

Closed Meeting (6:04 p.m.)

Disclosure of Pecuniary Interest and General Nature Thereof

Councillor Goller disclosed a pecuniary interest regarding the public appointment to The Elliot Community Board of Trustees as his father is a resident of The Elliott Community.

The following matters were considered:

Confirmation of Minutes of the closed meetings of Council held March 18, March 25, April 23, May 13 and June 4, 2019 and the closed meeting of Committee of the Whole held May 6, 2019.

CS-2019-65 June 2019 Public Appointments to the Community Wellbeing Grant Allocation Panel

June 2019 Public Appointment to The Elliott Community Board of Trustees

Rise and recess from Closed Meeting (6:06 p.m.)

Council recessed.

Attendance

Council: Mayor C. Guthrie Councillor J. Gordon Councillor P. Allt Councillor J. Hofland Councillor B. Bell Councillor M. MacKinnon Councillor C. Billings Councillor D. O’Rourke Councillor C. Downer Councillor L. Piper Councillor D. Gibson Councillor M. Salisbury Councillor R. Goller

Staff: Mr. S. Stewart, Acting CAO/Deputy CAO, Infrastructure, Development and Enterprise Services Ms. C. Clack, Acting CAO/Deputy CAO, Public Services

June 24, 2019 Guelph City Council Meeting Page 2

Mr. T. Lee, Acting CAO/Deputy, CAO Corporate Services Ms. K. Dedman, General Manager, Engineering and Transportation Services/City Engineer Mr. T. Salter, General Manager, Planning and Building Services Ms. B. Swartzentruber, Executive Director, Strategy, Innovation and Intergovernmental Services Ms. H. Flaherty, General Manager, Parks and Recreation Ms. C. Kennedy, Manager, Policy and Intergovernmental Relations Mr. L. Jefferson, Manager, Open Space Planning Mr. D. Mast, Associate Solicitor Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk Ms. L. Cline, Council and Committee Coordinator

Open Meeting (6:33 p.m.)

Mayor Guthrie called the meeting to order.

Closed Meeting Summary

Mayor Guthrie spoke regarding the matters addressed in closed and identified the following:

Minutes Closed Meetings of Council held March 18, March 25, April 23, May 13 and June 4, 2019 and Closed Meetings of Committee of the Whole held May 6, 2019 These minutes were adopted by Council.

CS-2019.65 June 2019 Public Appointments to the Community Wellbeing Grant Allocation Panel The Mayor advised that information was received and Council will report on this matter later in the meeting.

June 2019 Public Appointment to The Elliott Community Board of Trustees The Mayor advised that information was received and Council will report on this matter later in the meeting.

Disclosure of Pecuniary Interest and General Nature Thereof

Councillor Goller disclosed a pecuniary interest regarding the public appointment to The Elliot Community Board of Trustees as his father is a resident of The Elliott Community.

Staff Recognitions:

Smart Cities Challenge Award The Mayor provided remarks regarding the $10 million prize awarded to the City of Guelph, in partnership with the County of Wellington, for the Smart Cities Challenge and recognized the following City and County staff for their efforts:

Scott Stewart Barb Swartzentruber

June 24, 2019 Guelph City Council Meeting Page 3

Cathy Kennedy Jenna Morris Jana Burns Leah Parolin Alex Chapman Jennifer Smith Crystal Ellis Tara Sprigg Jessie Finkelberg Alison Springate Marina Grassi Das Soligo Kelly Guthrie Gina van den Berg Michelle Lowther Cam Walsh Barb Maly Doug Waram Tyson McMann

Presentations:

Smart Cities Update Scott Stewart, Acting CAO/Deputy CAO, Infrastructure, Development and Enterprise Services, provided introductory remarks on the Smart Cities Challenge update.

Barb Swartzentruber, Executive Director, Strategy, Innovation and Intergovernmental Services, outlined the Smart Cities office and governance structure that will support the implementation of the Our Food Future project.

Cathy Kennedy, Manager, Policy and Intergovernmental Relations, outlined the approach and next steps in formalizing the implementation plan for the project. She also recognized the project delivery partners who have been involved in the initiative.

Impact of Provincial Legislative Changes to the City of Guelph Scott Stewart, Acting CAO/Deputy CAO, Infrastructure, Development and Enterprise Services, provided a high-level overview of the impacts of provincial legislative changes to the City of Guelph.

Tara Baker, General Manager, Finance/City Treasurer, provided further details regarding the implications of Bill 108 and provincial budget announcements on the City.

Confirmation of Minutes

3. Moved by Councillor Gordon Seconded by Councillor Goller

That the minutes of the open Council Meetings held May 13, 16, 23, 27, 28 and June 4, 2019, and the open Committee of the Whole meetings held June 4, 2019, be confirmed as recorded and without being read.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13) Voting Against: (0) Carried

June 24, 2019 Guelph City Council Meeting Page 4

Committee of the Whole Consent Report

4. Moved by Councillor Allt Seconded by Councillor Hofland

That the June 24, 2019 Committee of the Whole Consent Report as identified below, be adopted:

CAO-2019-09 Internal Audit Work Plan Update – 2019

That report CAO-2019-09 Internal Audit Work Plan Update – 2019, dated June 4, 2019 be received.

CAO-2019-10 Status of Outstanding Management Action Plans – Q1 2019

That report CAO–2019–10 Status of Outstanding Management Action Plans-Q1 2019, dated June 4, 2019 be received.

CAO-2019-11 Project Management Process Audit Report

That report CAO-2019-11 Project Management Process Audit Report, dated June 4, 2019 be received.

CS-2019-19 2018 Unconsolidated Financial Statements

That report CS-2019-19 titled, 2018 Unconsolidated Financial Statements and dated June 4, 2019 be received for information.

CS-2019-20 2018 Consolidated Financial Statements and External Audit Findings Report

That report CS-2019-20 titled, 2018 Consolidated Financial Statements and External Audit Findings Report, dated June 4, 2019, be approved.

CS-2019-31 2019 Debenture Issue

1. That capital projects identified in Table 1 of report CS-2019-31 dated June 4, 2019 be approved for debt financing in the amounts as listed.

2. That the City Treasurer be authorized to proceed with the marketing through the City’s fiscal agent, of a debenture issue in the principal aggregate amount of $33,074,500 for a term on exceeding twenty years.

3. That the 2019 debt servicing costs estimated at $417 thousand be approved to be funded from the City’s applicable capital reserve funds in accordance with Table 2 in report CS-2019-31.

CS-2019-18 First Quarter 2019 Operating Variance Report

That report CS-2019-18 First Quarter 2019 Operating Variance Report dated June 4, 2019 be received for information.

June 24, 2019 Guelph City Council Meeting Page 5

PS-2019-09 Paramedic Services Response Time Performance Plan for 2020

1. That Report PS-2019-09 “Paramedic Services Response Time Performance Plan for 2020” be received.

2. That the Response Time Performance Plan for 2020 be set as recommended by staff in Report PS-2019-09.

PS-2019-10 Business Licence Fees 2019

1. That staff be directed to prepare the necessary amendments to Business Licence Bylaw (2009)-18855, to incorporate the 2019 fees as identified in Public Services Report PS-2019-10 dated June 4, 2019.

2. That staff be directed to review the payday loan business and bring forward possible amendments to Business Licence Bylaw (2009)-18855 for Council’s consideration.

PS-2019-07 Agreements with Guelph Community Sports and Soccer Incorporated

1. That staff be directed to terminate the Municipal Capital Facility Agreement and Lease between the City of Guelph and Guelph Community Sports dated September 11, 2006.

2. That the loan outstanding to Royal Bank of Canada, owed by Guelph Community Sports, and guaranteed by the City of Guelph, in the amount of approximately $255,000, be paid in full upon termination of the agreement referenced in recommendation #1 (plus related charged including, if applicable, accrued interest, termination fees, and outstanding arrears) and funded from the Tax Rate Operating Contingency Reserve.

3. That the City, through the Parks and Recreation Department, shall assume full operational control of the dome facility on June 30, 2019.

4. That the dome facility operations for the 2019-2020 indoor season be incorporated in the Parks and Recreation Department and any net operating variance be subject to the City’s ongoing financial processes governed by the City’s Budget Monitoring Policy and Year-End Surplus Allocation Policy.

5. That staff be directed to prepare a report to Council in Q2 2020 to consider options for the future of the dome facility, including a facility assessment, capital plan, operating model, and recommendations for future use.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13) Voting Against: (0) Carried

June 24, 2019 Guelph City Council Meeting Page 6

Items for Discussion

PS-2019-08 Leash Free Program Policy

Colleen Clack, Acting CAO/Deputy CAO, Public Services, provided opening remarks regarding the updated leash free program policy.

The following delegates spoke regarding this item: Eileen Gross Michael Grand Helen Prinold Tina Widowski Christi Cooper

The following delegates were not present: Tanya Gevaert Beverley Fretz

5. Moved by Councillor O’Rourke Seconded by Councillor Hofland

1. That Council approve the implementation plan outlined in the Leash Free Study for the construction of leash free facilities at Bristol Street Park and Peter Misersky Park in 2019 and Lee Street Park in 2020 included as ATT-2 to the report PS-2019-08.

2. That Council direct staff to seek further leash free policy input as part of the community engagement of the Parks and Recreation Master Plan update so future leash free decisions can be evaluated with consideration for overall community priorities for outdoor recreation space.

3. That Council approve the revised Leash Free Program Policy, as attached to the staff memo “Council requested update to the Leash Free Program Policy”, with an effective date of July 1, 2019.

Council recessed at 9:25 p.m. and reconvened at 9:32 p.m.

Amendment

6. Moved by Councillor Piper Seconded by Councillor Salisbury

That point number 12 in section 2.0 of the revised Leash Free Program Policy be amended to read: “Children younger than 6 years of age must not enter a fenced leash free area. Users under the age of 17 must be accompanied and supervised by an adult at all times in a fenced leash free area.”

June 24, 2019 Guelph City Council Meeting Page 7

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gordon, O’Rourke, Piper and Salisbury (9) Voting Against: Councillors Gibson, Goller, Hofland and MacKinnon (4)

Carried

Main Motion as Amended

7. Moved by Councillor O’Rourke Seconded by Councillor Hofland

3. That Council approve the revised and amended Leash Free Program Policy, as attached to the staff memo “Council requested update to the Leash Free Program Policy”, with an effective date of July 1, 2019.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13) Voting Against: (0) Carried

CS-2019-66 June 2019 Public Appointments to the Community Wellbeing Grant Allocation Panel

8. Moved by Councillor Downer Seconded by Councillor Gibson

1. That Kuusta Laird Barry, Molly Gallant, Molly Kriksic, Morris Twist, Sally Wismer, and Aida Valois be reappointed to the Wellbeing Grant Application Panel for a term ending June, 2021.

2. That Shannon McIntyre and Hannah Senitt be appointed to the Wellbeing Grant Application Panel for a term ending June, 2020.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13) Voting Against: (0) Carried

June 24, 2019 Guelph City Council Meeting Page 8

June 2019 Public Appointment to The Elliott Community Board of Trustees

9. Moved by Councillor Piper Seconded by Councillor O’Rourke

That Dale Whiteside be appointed to The Elliott Community Board of Trustees for a three year term commencing September 2019.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0) Carried

UNHCR’s Stand #WithRefugees Campaign

10. Moved by Councillor Allt Seconded by Councillor Piper

That the City of Guelph support the UNCHR’s Stand #WithRefugees Campaign.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13) Voting Against: (0) Carried

By-laws

11. Moved by Councillor Hofland Seconded by Councillor Allt

That By-laws Numbered (2019)-20414 to (2019)-20416, inclusive, are hereby passed.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13) Voting Against: (0) Carried

Mayor’s Announcements

Councillor Goller announced that on Wednesday, July 10, he and Councillor Gordon are hosting a Ward 2 Picnic from 5-7 p.m. at the North End Harvest Market at Waverley Drive School.

Adjournment (10:14 p.m.)

12. Moved by Councillor Bell Seconded by Councillor Gibson

That the meeting be adjourned. Carried

June 24, 2019 Guelph City Council Meeting Page 9

Minutes to be confirmed on Monday, July 22, 2019.

______Mayor Guthrie

______Stephen O’Brien - City Clerk

June 24, 2019 Guelph City Council Meeting Page 10

Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on July 8, 2019 at 6:32 p.m.

Attendance

Council: Mayor C. Guthrie Councillor J. Gordon Councillor B. Bell Councillor J. Hofland Councillor C. Billings Councillor M. MacKinnon Councillor C. Downer Councillor D. O’Rourke Councillor R. Goller Councillor L. Piper

Absent: Councillor P. Allt Councillor D. Gibson Councillor M. Salisbury

Staff: Mr. S. Stewart, Acting CAO/Deputy CAO, Infrastructure, Development and Enterprise Services Mr. T. Salter, General Manager, Planning and Building Services Mr. C. DeVriendt, Manager, Development Planning Ms. M. Aldunate, Manager, Policy Planning and Urban Design Ms. L. Sulatycki, Senior Development Planner Ms. K. Nasswetter, Senior Development Planner Ms. L. Lefler, Environmental Planner Mr. C. Lorenz, Environmental Planner Mr. D. McMahon, Manager, Legislative Services/Deputy City Clerk Ms. L. Cline, Council and Committee Coordinator

Call to Order (6:32 p.m.)

Mayor Guthrie called the meeting to order.

Councillor Piper arrived at 6:34 p.m.

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

Council Consent Agenda

IDE-2019-34 Decision Report 19-59 Lowes Road West Draft Plan of Vacant Land Condominium and Zoning By-law Amendment File: 23CDM-17504 and ZC1615 Ward 6

1. Moved by Councillor MacKinnon Seconded by Councillor Billings

July 8, 2019 Guelph City Council Meeting Page 1

1. That the application from Reid’s Heritage Homes on behalf of Parry Schnick and Catriona Forbes for a Zoning By-law Amendment (ZC1615) to change the zoning from the current “Residential Single Detached” (R.1B) Zone to a “Specialized Single Detached” (R.1D-52) Zone to permit the development of 36 single detached dwellings on the properties municipally known as 19-59 Lowes Road West and legally described as All of Lots 3, 4, 5 and 6, Registered Plan 508 and Part of Lots 15 and 16, Registered Plan 467, Geographic Township of Puslinch, City of Guelph, be approved in accordance with Attachment-3 of the Infrastructure, Development and Enterprise Report 2019-34 dated July 8, 2019.

2. That the application from Reid’s Heritage Homes on behalf of Parry Schnick and Catriona Forbes for approval of a proposed Draft Plan of Vacant Land Condominium (23CDM-17504) consisting of 36 single detached dwelling units, as shown in Attachment-9, applying to the properties municipally known as 19- 59 Lowes Road West and legally described as All of Lots 3, 4, 5 and 6, Registered Plan 508 and Part of Lots 15 and 16, Registered Plan 467, Geographic Township of Puslinch, City of Guelph, be approved for a period of five (5) years in accordance with conditions noted in Attachment-3 of the Infrastructure, Development and Enterprise Report 2019-34 dated July 8, 2019.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (10) Voting Against: (0) Carried

Planning Public Meeting

IDE-2019-63 Statutory Public Meeting Report 7 and 9 Omar Street and 19 Alma Street North Proposed Zoning By-law Amendment File: OZS19-005 Ward 3

Lindsay Sulatycki, Senior Development Planner, advised that the applicant has submitted an application for a zoning by-law amendment to permit the development of two new single detached residential dwellings and the redevelopment of two existing single detached residential dwellings on the subject lands. She provided a brief history of the property, outlined the current official plan designation and provided details regarding the specialized zoning regulations that are being requested through the application.

Nancy Shoemaker, Black, Shoemaker, Robinson & Donaldson Limited, on behalf of the owner, provided a summary of the proposed development. She outlined the various plans and studies that have been prepared in support of the application and described how the proposal meets the Provincial Policy Statement, Growth Plan for the Greater Golden Horseshoe, and the City of Guelph Official Plan.

July 8, 2019 Guelph City Council Meeting Page 2

Richard Wayne Barber, neighbouring property owner, expressed concerns with the 0.6 metre setback to 15 Omar Street, the future intent of the vacant lot to the rear of 15 Omar Street and the condition of the house at 9 Omar Street.

2. Moved by Councillor Hofland Seconded by Councillor Goller

That Report IDE-2019-63 regarding proposed Zoning By-law Amendment application submitted by Black, Shoemaker, Robinson and Donaldson Limited on behalf of the owner, Knight Lumber Limited to permit the development of two new single detached residential dwellings and the redevelopment of the two existing single detached residential dwellings on lands municipally known as 7 and 9 Omar Street and 19 Alma Street North, and legally described as Lots 62, 64, 65 and Part Lot 63, Registered Plan 258, City of Guelph from Infrastructure, Development and Enterprise dated July 8, 2019, be received.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (10) Voting Against: (0) Carried

IDE-2019-66 Statutory Public Meeting Report 361 Whitelaw Road Proposed Official Plan and Zoning By-law Amendments File: OZS18-003, Ward 4

Katie Nasswetter, Senior Development Planner, provided information on the revised applications for official plan and zoning by-law amendments to permit a residential development containing up to 700 units. She outlined the site context and surrounding land uses, the current and proposed official plan and zoning designations, and the specialized regulations that are being requested. She summarized the revisions made to the application, including a reduction in the total number of units, the location and configuration of the proposed apartment buildings, and access to the site.

Hugh Handy, GSP Group Inc., on behalf of the owner, provided details regarding the site context, provided an overview of the development strategy and characteristics, and summarized the modifications to the applications from the original submission.

Gerry Johnston, area resident, expressed concerns related to blocking out sunlight, increased traffic and parking problems, a reduction in wildlife, construction noise, and a loss of privacy.

Kathy Johnston, area resident, expressed concerns related to building height, environmental impacts, loss of nature and health impacts.

Tom Ryan, area resident, expressed concerns related to insufficient parking for the proposed development.

Paul McNamara, area resident, expressed concerns related to density, parking, intensification, congestion and additional infrastructure costs.

July 8, 2019 Guelph City Council Meeting Page 3

Hugh Whiteley raised concerns related to the speed and volume of traffic that will be generated by the proposed development. He recommended that traffic calming measures be implemented as part of the application.

Dean Chan, area resident, expressed concerns related to traffic, parking, speed of vehicles and safety issues along Whitelaw Road.

3. Moved by Councillor MacKinnon Seconded by Councillor Goller

That Report IDE-2019-66, regarding a proposed Official Plan and Zoning By-law Amendment application (File: OZS18-005) by GSP Group on behalf of the owners: Armel Corporation, to permit a mixed density residential development and a neighbourhood park on the lands municipally known as 361 Whitelaw Road and legally described as Part of the NE Half of Lot 5, Concession 1, Division ‘B’ (Geographic Township of Guelph), City of Guelph, from Infrastructure, Development and Enterprise dated July 8, 2019, be received.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (10) Voting Against: (0) Carried

Council recessed at 9:14 p.m. and reconvened at 9:22 p.m.

Items for Discussion

IDE-2019-72 Environmental Advisory Committee and River Systems Advisory Committee Review

Melissa Aldunate, Manager, Policy Planning and Urban Design, provided opening remarks regarding the Environmental Advisory Committee and River Systems Advisory Committee Review.

The following delegate spoke regarding this item: Hugh Whiteley

4. Moved by Councillor MacKinnon Seconded by Councillor Goller

1. That a Natural Heritage Advisory Committee be established for the City of Guelph in accordance with report IDE-2019-72.

2. That the existing Environmental Advisory Committee and the River Systems Advisory Committee be disbanded as of December 31, 2019 and members thanked for their contributions to the City of Guelph.

3. That staff be directed to develop terms of reference for the City of Guelph Natural Heritage Advisory Committee for consideration by City Council in Q4 2019.

July 8, 2019 Guelph City Council Meeting Page 4

Amendment

5. Moved by Councillor Bell Seconded by Councillor Piper

1. That a Natural Heritage Advisory Committee be established for the City of Guelph in accordance with report IDE-2019-72.

2. That the existing Environmental Advisory Committee be disbanded as of December 31, 2019 and members thanked for their contributions to the City of Guelph.

3. That staff be directed to develop terms of reference for the City of Guelph Natural Heritage Advisory Committee and amended terms of reference for the River Systems Advisory Committee for consideration by City Council in Q4 2019.

Voting in Favour: Councillors Bell, Gordon and Piper (3) Voting Against: Mayor Guthrie, Councillors Billings, Downer, Goller, Hofland, Mackinnon and O’Rourke (7) Defeated

Main Motion

It was requested that the clauses be voted on separately.

6. Moved by Councillor MacKinnon Seconded by Councillor Goller

1. That a Natural Heritage Advisory Committee be established for the City of Guelph in accordance with report IDE-2019-72.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, Hofland, MacKinnon and O’Rourke (9) Voting Against: Councillor Piper (1) Carried

7. Moved by Councillor MacKinnon Seconded by Councillor Goller

2. That the existing Environmental Advisory Committee and the River Systems Advisory Committee be disbanded as of December 31, 2019 and members thanked for their contributions to the City of Guelph.

Voting in Favour: Mayor Guthrie, Councillors Billings, Downer, Goller, Hofland, MacKinnon, O’Rourke and Piper (8) Voting Against: Councillors Bell and Gordon (2) Carried

July 8, 2019 Guelph City Council Meeting Page 5

8. Moved by Councillor MacKinnon Seconded by Councillor Goller

3. That staff be directed to develop terms of reference for the City of Guelph Natural Heritage Advisory Committee for consideration by City Council in Q4 2019.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (10) Voting Against: (0) Carried

By-laws

9. Moved by Councillor MacKinnon Seconded by Councillor O’Rourke

That By-laws Numbered (2019)-20417 to (2019)-20419, inclusive, are hereby passed.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (10) Voting Against: (0) Carried

Mayor’s Announcements

Councillor Goller announced that on Wednesday, July 10, he and Councillor Gordon are hosting a Ward 2 Picnic from 5 to 7 p.m. at Waverley Drive School in support of the North End Harvest Market.

Adjournment (10:22 p.m.)

10. Moved by Councillor Hofland Seconded by Councillor Gordon

That the meeting be adjourned. Carried

Minutes to be confirmed on Monday, July 22, 2019.

______Mayor Guthrie

______Dylan McMahon - Deputy Clerk

July 8, 2019 Guelph City Council Meeting Page 6

Minutes of Committee of the Whole Meeting Held in the Council Chambers, Guelph City Hall on Tuesday, June 2, 2019 at 2:01 p.m.

Attendance

Council: Mayor Guthrie Councillor J. Gordon Councillor B. Bell Councillor J. Hofland Councillor C. Billings Councillor M. MacKinnon Councillor C. Downer Councillor D. O’Rourke Councillor D. Gibson Councillor L. Piper Councillor R. Goller Councillor M. Salisbury

Absent: Councillor P. Allt

Staff: Mr. S. Stewart, Acting Chief Administrative Officer/Deputy CAO Infrastructure, Development and Enterprise Ms. K. Dedman, Acting Deputy CAO Infrastructure Development and Enterprise/General Manager, Engineering and Transportation Services Transportation, Engineering Mr. T. Lee, Acting Chief Administrative Officer/Deputy CAO Corporate Services Mr. J. Laur, Chief Building Official Mr. S. Anderson, Supervisor, Traffic Engineering Ms. M. Grassi, Strategic Business Advisor Ms. K. Pletch, Human Resource Manager, Talent Organizational Development Mr. B. Bond, Zoning Inspector III, Senior By-Law Administrator Ms. J. Juste, Program Manager, Sustainable Development Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk Ms. D. Tremblay, Council and Committee Coordinator

Call to Order (2:01 p.m.)

Mayor Guthrie called the meeting to order.

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

Staff Recognitions

Councillor O’Rourke introduced and presented the following staff recognitions.

Peter Busatto, retired General Manager, Environmental Services was recognized for receiving the Canadian Public Relations Society – Hamilton - Public Relations Champion of the Year Award.

William Bond, Zoning Inspector III and Nicholas Rosenberg, Program Manager, Building Permits were recognized for receiving the Association of Municipal Managers, Clerks and Treasurers - Executive Diploma in Municipal Management.

Page 1

Peter Rider, Source Water Risk Management Official, Kristin Pressey, Source Water Protn Program Coordinator, Kealy Dedman, General Manager, Engineering and Transportation Services, Dave Belanger, Program Manager, Water Supply, Emily Stahl, Manager Technical Services Water Services, Scott Cousins and Wayne Galliher, Divisional Manager, Water Services were recognized for receiving the American Water Works Association - Exemplary Source Water Protection Award

Councillor Goller arrived at 2:03 p.m.

Consent Agenda – Governance

Mayor Guthrie resumed the Chair.

The following items were extracted:

CS-2019-61 2018-2022 Council Composition and Employment Status Review CS-2019-68 2020 Council and Committee Meeting Schedule

Councillor Piper arrived at 2:12 p.m.

CS-2019-61 2018-2022 Council Composition and Employment Status Review

1. Moved by Councillor Salisbury Seconded by Councillor Goller

1. That a Council Composition and Employment Status Review be conducted by a third party subject matter expert during the 2018-2022 term of Council with the intent that any proposed changes to be subsequently approved by Council take effect for the 2022-2026 term of office.

2. That the costs associated with the Council Composition and Employment Status Review, as outlined within report CS-2019-61, dated July 2, 2019, be referred to the 2020 budget process.

Voting in Favour: Mayor Guthrie, Councillors, Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0) Carried

CS-2019-68 2020 Council and Committee Meeting Schedule

Amendment

2. Moved by Councillor Billings Seconded by Councillor Piper

That the 2020 Council and Committee Meeting Schedule, included as Attachment-1 to Report CS-2019-68, titled 2020 Council and Committee Tuesday, July 2, 2019 Committee of the Whole Page 2

Meeting Schedule, dated July 2, 2019, be approved with the following amendment:

July 27, 2020 Council meetings moved to July 20, 2019.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0) Carried

Main Motion as Amended

3. Moved by Councillor Billings Seconded by Councillor Piper

That the 2020 Council and Committee Meeting Schedule, included as Attachment-1 to Report CS-2019-68, titled 2020 Council and Committee Meeting Schedule, dated July 2, 2019, be approved, as amended.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0) Carried

Consent Agenda – Infrastructure, Development and Enterprise

Councillor Gibson assumed the Chair

The following items were extracted:

IDE-2019-69 Sign By-law Variances - 43 Arthur Street South

Councillor Gibson presented the balance of the July 2, 2019 Infrastructure, Development and Enterprise Consent Agenda.

4. Moved by Councillor Piper Seconded by Councillor Hofland

That the balance of the July 2, 2019 Consent Agenda – Infrastructure, Development and Enterprise as identified below, be adopted:

IDE-2019-68 Sign By-law Variance - 100 Gordon Street

That the request for a variance from Table 1, Row 6 of Sign By-law Number (1996)-15245, as amended, to permit a building sign with an area of 2.29m2 to be located on the first storey of a building face fronting an adjacent property at a distance of 2.82m from the property line of 100 Gordon Street, be approved.

IDE-2019-16 On-Street Parking Policy Review

1. That following Traffic Investigation Policies dated June 16, 2003, be rescinded:

Tuesday, July 2, 2019 Committee of the Whole Page 3

 Parking and Stopping Restrictions at School Crossings Policy 019;  On-street Parking Changes (Convenience Request) Policy 020;  On-street Parking Changes (Safety Request) Policy 021;  Parking Restrictions at Kiss ‘N Ride Zones Policy 022;  Parking on Multi-lane Highways (marked four or more lanes) Policy 023;  Parking Restrictions in New Subdivisions Policy 024;  Overnight Parking Prohibitions Policy 025;  Stopping Restrictions at School Bus Loading Zones Policy 026;  Parking and Stopping Restrictions at School Crossings Policy 027;  Public Loading Zones Policy 028;

2. That the On-Street Parking Policies as ATT 1 to Report IDE-2019-16 On Street Parking Policy Review dated July 2, 2019, be adopted by Council and be in effect as of August 1st, 2019.

IDE-2019-70 Private Well and Septic System Decommissioning Grant

1. That Council approves the Private Well and Septic Decommissioning Grant Program Terms and Conditions included as part of Attachment 1 to report IDE- 2019-70 Private Well and Septic System Decommissioning Grant dated July 2, 2019.

3. That staff be directed to report back to the Committee of a Whole as part of the Water Services Annual Report on program participation achieved through the Private Well and Septic System Decommissioning Grant Program.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0) Carried

IDE-2019-69 Sign By-law Variances - 43 Arthur Street South

5. Moved by Councillor Downer Seconded by Councillor Hofland

1. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 16.03m2 to be located on the third storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

2. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 12.48m2 to be located on the first storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved. Tuesday, July 2, 2019 Committee of the Whole Page 4

3. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 3.77m2 to be located above the first storey of a building face, fronting the road allowance at 43 Arthur Street South, be approved.

4. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated building sign with an area of 2.66m2 to be located 1.32m above the ground at 43 Arthur Street South, be approved.

Amendment

6. Moved by Councillor Downer Seconded by Councillor Hofland

That “illuminated” be removed from clause 2 as follows:

Point of Order

Mayor Guthrie raised on a point of order regarding the necessity of “illumination” in recommendation 2. The Chair asked that staff clarify and staff advised that it was not required given their correspondence and communication with the sign vendor.

Amendment to the Amendment

7. Moved by Councillor Bell Seconded by Councillor O’Rourke

That “non-illuminated” be added to recommendations 1 and 2 as follows:

1. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated building sign with an area of 16.03m2 to be located on the third storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

2. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated building sign with an area of 12.48m2 to be located on the first storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

Point of Privilege

Councillor Downer raised a point of privilege regarding comments made by Mayor Guthrie of “nit picking”. The Mayor apologized and the comments were retracted. The Chair ruled that the apology was acceptable.

Tuesday, July 2, 2019 Committee of the Whole Page 5

It was requested that the clauses be voted on separately.

8. Moved by Councillor Bell Seconded by Councillor O’Rourke

1. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an non-illuminated building sign with an area of 16.03m2 to be located on the third storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

Voting in Favour: Councillors Bell, Billings, Downer, Hofland, Goller, Gordon, MacKinnon, O’Rourke and Piper (9) Voting Against: Mayor Guthrie, Councillor Gibson and Salisbury (3) Carried Point of Order

Mayor Guthrie raised on a point of order regarding clarity in which recommendations were being voted on. The Chair sought advice of the Clerk who advised that, as there had been a request to separate the votes for the two amended clauses, the vote was with respect to the amendment to recommendation 1 and that the following vote would be on the amendment to recommendation 2 which would then be followed by a vote on all four recommendations as amended.

9. Moved by Councillor Bell Seconded by Councillor O’Rourke

Voting in Favour: Councillors Billings, Hofland, Gordon, MacKinnon, O’Rourke (5) Voting Against: Mayor Guthrie, Councillors Bell, Downer, Gibson, Goller, Piper and Salisbury (7)

Defeated Main Motion as Amended

It was requested that the clauses be voted on separately.

10. Moved by Councillor Downer Seconded by Councillor Hofland

Voting in Favour: Councillors Bell, Goller, MacKinnon, O’Rourke, and Salisbury (5)

Tuesday, July 2, 2019 Committee of the Whole Page 6

Voting Against: Mayor Guthrie, Councillors Billings, Downer, Hofland, Gibson, Gordon and Piper (7) Defeated

Point of Order

Mayor Guthrie raised on a point of order seeking clarification of the carried and defeated votes. The Chair provided clarification that the vote on the amendment to recommendation 1 was carried, the vote on the main motion to recommendation 1, as amended, was defeated. The Clerk clarified that recommendation 1 would not come forward for Council’s approval at the end of the month.

11. Moved by Councillor Downer Seconded by Councillor Hofland

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, Goller, MacKinnon, O’Rourke, Piper and Salisbury (10) Voting Against: Councillors Hofland and Gordon (2) Carried

12. Moved by Councillor Downer Seconded by Councillor Hofland

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, MacKinnon, O’Rourke, Piper and Salisbury (9) Voting Against: Councillors Gordon, Goller and Hofland (3) Carried

13. Moved by Councillor Downer Seconded by Councillor Hofland

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0) Carried

Tuesday, July 2, 2019 Committee of the Whole Page 7

Point of Privilege

Councillor Piper raised on a point of privilege relating to comments that Council should make themselves aware of the contents of the staff report and come forward to Council with a different opinion and that staff should assist Council with wording on the recommendation. Councillor Piper advised that she believed that these comments were inappropriate as it does not provide clear direction to staff. The Chair provided clarification of his comments, advised that he was encouraging members to ensure they were aware of a resource chart that was included in the report and ruled that they were in order.

Point of Order

Councillor Downer raised on a point of order stating that any member of council could bring a motion relating to recommendation 1 to the Council meeting at the end of the month. The Chair confirmed and ruled that would be in order.

Items for Discussion – Infrastructure, Development and Enterprise

IDE-2019-73 Setting the Course: A Continuous Improvement and Employee Engagement Service Area Initiative

Marina Grassi, Strategic Business Advisor and Kerry Pletch, Human Resource Manager, Talent Organizational Development summarized the setting the course: a continuous improvement and employee engagement service area initiative.

14. Moved by Councillor Piper Seconded by Councillor MacKinnon

That Report IDE-2019-73 “Setting the Course: A Continuous Improvement and Employee Engagement Service Area Initiative” dated July 2, 2019 be received.

Voting in Favour: Mayor Guthrie, Councillors, Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0) Carried

IDE-2019-71 Downey Road Transportation Improvement Plan – Implementation Update

Steve Anderson, Supervisor, Traffic Engineering provided an update on the implementation of the Downey Road Transportation Improvement Plan.

15. Moved by Councillor MacKinnon Seconded by Mayor Guthrie 1. That staff be directed to develop plans by the end of Q4 2019 for the removal of curb bump-outs from Downey Road and realign the on-street parking and bicycle lanes to account for these removals.

2. That staff be directed to implement Phase 2 of the recommendations proposed in the 2017 Downey Road Transportation Improvement Plan (COW-IDE-2016.5),

Tuesday, July 2, 2019 Committee of the Whole Page 8

with the exception of the installation of speed cushions which shall not be undertaken at this time.

3. That staff be directed to continue monitoring the traffic operations along Downey Road including intersection operations at Niska Road following the road re-opening.

Point of Order

Mayor Guthrie requested to remove his second from the motion. The Chair sought advice from the Clerk. The Clerk advised that it may be more appropriate for the mover to withdraw the motion.

The Motion was withdrawn.

Deferral Motion

16. Moved by Councillor Bell Seconded by Councillor Billings

1. That the decision with respect to Staff Report IDE-2019-71 titled “Downey Road Transportation Improvement Plan – Implementation Update” dated July 2, 2019, be deferred until the Niska Bridge opens and radar is installed; and

2. That staff continue to monitor.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, MacKinnon, O’Rourke, Piper and Salisbury (9) Voting Against: Councillors Goller, Gordon and Hofland (3)

17. Moved by Councillor O’Rourke Seconded by Councillor MacKinnon

That staff be directed to consult with the community regarding future traffic measures on Downey Road including, but not limited to, potentially removing curb outs.

Point of Order

Councillor Goller raised on a point of order regarding whether the motion was in order as it related to the deferral motion. The Chair sought advice from the Clerk and ruled that the motion was not in order.

Committee recessed at 5:14 p.m. and reconvened at 5:23p.m. Councillors Gibson and Salisbury left the meeting at 5:14 p.m.

Infrastructure, Development and Enterprise Chair and Staff Announcements

Consent Agenda –Corporate Services

Tuesday, July 2, 2019 Committee of the Whole Page 9

Councillor MacKinnon assumed the Chair

18. Moved by Mayor Guthrie Seconded by Councillor Billings

That the July 2, 2019 Consent Agenda –Corporate Services as identified below, be adopted:

CS-2019-69 Vacant and Excess Land Subclass Review That the commercial and industrial vacant and excess land subclass discounts be phased out over two years beginning in 2020; reducing the discount from 30 per cent to 15 per cent in 2020 and fully eliminating the discount in 2021.

CS-2019-21 2019 First Tri-annual Capital Variance Report 1. That the report CS-2019-21, titled 2019 First Tri-annual Capital Variance Report and dated July 2, 2019, be received.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Hofland, Goller, Gordon, MacKinnon, O’Rourke, and Piper (10) Voting Against: (0) Carried Councillors Gibson and Salisbury arrived at 5:23

Adjournment (5:24 p.m.)

19. Moved by Mayor Guthrie Seconded by Councillor Billings

That the meeting be adjourned. Carried

Minutes to be confirmed on Monday, July 22, 2019.

______Mayor Guthrie

______Stephen O’Brien - City Clerk

Tuesday, July 2, 2019 Committee of the Whole Page 10

Staff Report

To City Council Service Area Infrastructure, Development and Enterprise Services Date Monday, July 22, 2019 Subject Service Agreement with Our Energy Guelph Report Number IDE-2019-80

Recommendation That Council approve the proposed service agreement with Our Energy Guelph.

Executive Summary Purpose of Report This report follows up from the Council resolution passed in response to IDE-2019- 47 Community Energy Initiative Update: Pathway to Net Zero Carbon. Key Findings Our Energy Guelph (OEG) has established its Board of Directors, has been incorporated as a not-for-profit enterprise in Ontario, and has established a one- year budget. The proposed service agreement sets out the City’s expectations that OEG shall fulfill in exchange for the funding that Council approved on May 27, 2019. Financial Implications Refer to report CS-2019-56 Dividend Allocation Policy.

Report During the Council meeting of May 27, 2019, the following motion was passed unanimously: 1. That staff pursue a service agreement with Our Energy Guelph (OEG) to act as the City’s Community Energy Initiative (CEI) delivery partner. 2. That the service agreement between OEG and the City of Guelph come back to Council for approval. 3. That the Service Agreement include the following conditions prior to execution of the agreement: a. That the OEG board be established; b. That letters of incorporation be approved and in effect; c. That a one-year budget breakdown be established; and d. That funding for years 3 through 5 be approved after a two-year follow up report demonstrating that the year two goals have been achieved.

Page 1 of 4 4. Consistent with the level of urgency around climate change mitigations expressed by the International Panel on Climate Change (IPCC), that staff be directed to include in the service agreement with Our Energy Guelph an obligation to report against the “45% reduction by 2030” timeline that the IPCC recommends, in addition to the net zero by 2050. In accordance with clause 1, a service agreement has been drafted based on key points outlined in Attachment 1 – Internal Memo: Suggested content for Our Energy Guelph Service Agreement. The City of Guelph Department of Legal, Realty and Court Services used this content as a basis for developing a formal legal agreement. In accordance with clause 2, please see Attachment 2 – Service Agreement between the City of Guelph and Our Energy Guelph. In accordance with clause 3a, the OEG Board of Directors has been established and held its inaugural meeting on July 10, 2019, with the following membership:

Name Organization

Kirby Calvert (Co-Chair) Department of Geography, University of Guelph; Community Energy Knowledge Action Partnership

Jonathan Knowles (Co-Chair) Tradeforce Tech

Helen Loftin City of Guelph

Brandon Raco Sustainability Office, University of Guelph

Mark Colvin (Treasurer) eMerge Guelph

Kristen Tilley Guelph Chamber of Commerce

Anne Toner Fung Innovation Guelph

Sara Ganowski Alectra Utilities

Indigo Kim/Ceana Fan (shared seat) Guelph Youth Council

Dave Sabola Member at large (retired from Pepsico)

Mike Kazmaier Clean Cut Energy

Vicki Gagnon Independent Electricity System Operator

Mike Darmon Guelph Coalition for Active Transportation

In accordance with clause 3b, OEG was incorporated as a not-for-profit enterprise under the laws of the Province of Ontario as of May 31, 2019, per Attachment 3 - Letters Patent of Our Energy Guelph. The board members listed in that document

Page 2 of 4 were temporary, and an amendment request is being submitted to the Ministry of Government and Consumer Affairs to reflect the board membership listed above. In accordance with clause 3c, the first year budget for OEG is provided in Attachment 4 – OEG First Year Budget. Financial Implications The financial implications of this report are provided in report CS-2019-56 Dividend Allocation Policy. Consultations This report was developed in consultation with Our Energy Guelph and the City of Guelph Finance Department. Corporate Administrative Plan

Overarching Goals Service Excellence Financial Stability Innovation Service Area Operational Work Plans Our Services - Municipal services that make lives better Our People - Building a great community together Attachments Attachment-1: Internal Memo: Suggested content for Our Energy Guelph Service Agreement Attachment-2: Service Agreement between the City of Guelph and Our Energy Guelph Attachment-3: Letters Patent of Our Energy Guelph Attachment-4: OEG First Year Budget

Page 3 of 4 Departmental Approval Antti Vilkko, General Manager, Facilities Management Report Author Alex Chapman, Manager, Climate Change Office

Approved By Recommended By Antti Vilkko Scott Stewart General Manager, Facilities Deputy Chief Administrative Officer Management Infrastructure, Development and Infrastructure, Development and Enterprise Services Enterprise Services 519-822-1260 extension 3445 519-822-1260 extension 2490 [email protected] [email protected]

Page 4 of 4 Attachment 1 INTERNAL MEMO

DATE June 25, 2019 TO Antti Vilkko FROM Alex Chapman DIVISION Climate Change Office DEPARTMENT Facilities Management SUBJECT Suggested content for Our Energy Guelph service agreement ______

The purpose of this memo is to propose content to be included in the service agreement between the City of Guelph and Our Energy Guelph, pursuant to resolutions passed in the Council meeting held on May 27th, 2019.

The agreement should address the following:

Obligations of OEG: 1. Maintain one seat with full voting privileges on the OEG Board of Directors for an appointee of the Corporation (a member of staff) 2. Prepare annual budget for review by the Board of Directors and submit to the City for information 3. Prepare annual financial statements for review by the Board of Directors and submit to the City for information 4. Hire full-time Executive Director 5. Execute the work plan shown in Schedule 1, attached a. The Board of Directors shall have authority to adjust timing and priority of these tasks, and add others, as it sees fit 6. Submit proposals for specific work products, including: a. Developing a community-scale Climate Adaptation and Resilience Plan b. Support for Net Zero Carbon targets for the Guelph Innovation District and Clair Maltby c. Collaborative opportunities in municipally-focused organizations such as: i. Federation of Canadian Municipalities – Partners for Climate Protection program ii. Clean Air Partnership iii. Quality Urban Energy Systems of Tomorrow iv. Global Covenant of Mayors for Climate and Energy v. ICLEI – Local Governments for Sustainability d. Support for Corporate CEI-related programs (e.g. GEERS, thermal energy networks) 7. Produce a public annual report on: a. Community progress toward specified goals: i. 45% reduction in greenhouse gas emissions from 2010 levels by 2030 ii. Net Zero Carbon by 2050 b. Actions taken in support of the 25 technical actions that comprise the low- carbon pathway are noted in Schedule 2, attached. The role of the Board of Directors, ED, and yet-to-be-established advisory groups, is to continually evaluate and refine the business cases around the 25 technical actions and influence the implementation in the most effective way possible. c. Actions taken in support of the ten aspects of OEG organizational development per the May 2018 CEI update (see Schedule 3, attached) i. This shall include progress on obtaining alternative sources of funding to fill the gap left as the Corporation’s contribution steps down from 100% in Year 1 to 50% in Year 5 d. Key Performance Indicators for each item on the work plan, to be identified in cooperation with the Corporation 8. Carry over any unused funds to subsequent budget year

Obligations of the Corporation: 1. Appoint a member of staff or Council to serve on the OEG Board of Directors 2. Provide funding to OEG per Schedule 4, attached 3. Meet annually with OEG to review the findings reported in the Corporate Energy Progress Report as a basis for continued municipal and community energy alignment.

Schedule 1 – Work plan Item Description Timing 1 Coordinate and support OEG Board of Directors (meetings, Year 1 documentation) 2 Take up residence at office location when identified, including Year 1 negotiation of any applicable occupancy agreements 3 Establish framework for performance and budget reporting to Board and Year 1 City, including Key Performance Indicators (KPIs) and reporting schedule to include at minimum:  Information report in quarters 1, 2, and 3 (process reporting, excluding KPIs)  A report/presentation to Council annually (end of 4th quarter, including KPIs) 4 Convene CEI Investment Strategy working group to re-evaluate Year 1 technical action prioritization, and, for each action, develop a detailed business case; develop implementation plans; establish action-specific governance; and execute 5 Provide direction to existing volunteer leaders Year 1 6 Recruit additional volunteer leaders Year 2 7 Develop GEERS Report in Q3 in coordination with existing GEERS Year 1 Advisory Group 8 Convene advisory group for new construction; work with Canadian Home Year 1 Builders Association on Net Zero Home adoption rate to meet target of action #1, Incrementally increase the number of net zero new homes to 100% by 2030 (see Schedule 2, below) 9 Convene advisory group for on-site renewable generation; develop Year 1 action plan to meet targets of actions #8, Solar photovoltaic (PV) systems are installed on 80% of all buildings by 2050; and #10, 20 megawatts (MW) of commercial scale ground mounted solar PV is installed per year between 2018 and 2050 (see Schedule 2, below) 10 Provide community communications support for Action #17, The transit Year 1 fleet is fully electrified by 2050 (see Schedule 2, below), in coordination with the City 11 Convene DE team and deliver DE Lessons Learned report Year 2 Item Description Timing 12 Perform detailed feasibility study for downtown DE system per action Year 2- #11, A 16 MW seasonal storage district energy system is installed in the 5 downtown area (see Schedule 2, below), and provide support for any additional DE opportunities (e.g. Guelph Innovation District, Clair- Maltby) 13 Assume leadership of the ECOA team and programs such as Sustainable Year 1 Citizen and My World, My Choice; deliver a minimum of one major community convening event per year 14 Establish regular status update schedule and procedures with City Year 1 15 Follow schedule and approach for status reporting to Council per item 3, Year 1 above 16 Establish approach to coordinate advocacy efforts with City Year 1 17 Assume co-leadership of GEMs Year 1 18 Continue Sustainable Waterloo Region expansion project Year 1

Schedule 2 – Technical actions Action Description N/A BUILDINGS N/A New buildings 1 Incrementally increase the number of net zero new homes to 100% by 2030. 2 Incrementally increase the number of non-residential buildings that achieve Passive House levels of performance to 100% by 2030. Existing buildings 3 Retrofit 98% of pre-1980 dwellings by 2050, with retrofits achieving thermal and electrical savings of 50%. 4 Retrofit 98% of dwellings built between 1980-2017 by 2050, with retrofits achieving average thermal and electrical savings of 50%. 5 Retrofit 98% of pre-2017 industrial, commercial, and institutional buildings by 2050, with retrofits achieving average thermal and electrical savings of 50%. 6 Every building will be recommissioned on a ten-year cycle, achieving energy savings of 15% on pre-2017 building stock. N/A ENERGY SYSTEM 7 Air source heat pumps are added to 50% of residential buildings and 30% of commercial buildings by 2050. Ground source heat pumps are added to 20% of residential and 40% of commercial buildings by 2050.

8 Solar photovoltaic (PV) systems are installed on 80% of all buildings by 2050. These PV systems provide on average 30% of consumption for building electrical load for less than 5 storeys and 10% for multi-unit buildings greater than 5 storeys and commercial buildings. 9 Heat pumps for hot water installations are scaled up to 80% of residential buildings by 2050, and 50% of commercial buildings by 2050. 10 20 megawatts (MW) of commercial scale ground mounted solar PV is installed per year between 2018 and 2050. 11 A 16 MW seasonal storage district energy system is installed in the downtown area. Action Description 12 67 MW of energy storage is installed by 2050 to reduce the curtailment of the ground-mounted PV. 13 50 MW of wind energy is installed by 2050 outside of city limits. 14 Local production is maximised, and additional renewable natural gas is imported to displace natural gas consumption in buildings. 15 100 kilowatts of run of river hydro electricity generation is added. N/A TRANSPORTATION 16 Transit is introduced in areas with high density and insufficient transit. 17 The transit fleet is fully electrified by 2050. 18 The cycling and walking mode share is increased. 19 The percentage of trips that are rideshare is doubled by 2050. 20 A car-free downtown is created by 2040. 21 The municipal fleet is electrified by 2050. 22 100% of new passenger vehicles are electric by 2030. 23 95% commercial vehicles are electric by 2030. 24 100% of new vehicles are autonomous by 2035. N/A INDUSTRY 25 The efficiency of process motors is increased by 50% by 2050.

Schedule 3 – Organization Action Description 1 Governance 2 Host organization 3 Financial resources and business model 4 Volunteer management 5 Progress reporting 6 Education, awareness, and outreach – The spiral staircase toward an energy aware electorate 7 Advocacy 8 Business relationships 9 Projects and programs 10 Defining the ongoing role of the City

Schedule 4 – Funding instalments Year Funding Approval Date OEG budget City share City contribution 1 9/1/2019 $175,000 100% $175,000 2 9/1/2020 $178,500 90% $161,000 3 9/1/2021* $182,100 80% $145,500 4 9/1/2022 $185,700 65% $120,500 5 9/1/2023 $189,400 50% $94,500 Total N/A N/A N/A $696,500

* Funding for Years 3 through 5 to be approved after a two-year follow-up report demonstrating that the Year 2 goals have been achieved.

Alex Chapman Manager, Climate Change Office Facilities Management T 519822-1260 x 3324 E [email protected] Attachment 2

SERVICE AGREEMENT

THIS SERVICE AGREEMENT made this [.] day of July, 2019.

BETWEEN:

THE CORPORATION OF THE CITY OF GUELPH, a municipal corporation exercising powers and duties under the Municipal Act, 2001, among other Acts, and having an office at 1 Carden Street, Guelph, Ontario N1H 3A1 (the “City”)

-and-

OUR ENERGY GUELPH, a corporation incorporated pursuant to the laws of the Province of Ontario and having an office at 78 – 165 Terraview Crescent, Guelph, Ontario N1G 5G9 (“OEG”)

(each a “Party” and, collectively, the “Parties”)

RECITALS

1. The City is a municipal corporation.

2. OEG is a corporation without share capital, incorporated pursuant to Letters Patent, dated May 31, 2019.

3. Following its consideration of Report Number IDE-2019-47, entitled “Community Energy Initiative Update: Pathway to Net Zero Carbon,” City Council resolved, among other things, that City staff pursue a service agreement with OEG to act as the City’s Community Energy Initiative (“CEI”) delivery partner.

4. The City and OEG have entered into this service agreement (the “Agreement”), pursuant to which OEG will act as the City’s CEI delivery partner.

NOW THEREFORE THIS AGREEMENT WITNESSES THAT, in consideration of the mutual covenants and agreements herein contained, the Parties hereto agree as follows:

ARTICLE 1 INTERPRETATION

1.1 Interpretation. Throughout this Agreement:

1 (a) any word importing the singular number shall include the plural and vice versa;

(b) any word importing gender shall include all genders;

(d) all dollar amounts are in lawful money of Canada.

1.2 Headings. The headings in this Agreement are for convenience only and shall not in any way limit or be deemed to construe or interpret the terms and provisions of this Agreement.

1.3 Schedules. The following Schedules annexed hereto and incorporated by reference are deemed to be an integral part of this Agreement as if they had been set forth herein:

Schedule “1” - Work Plan Schedule “2” - Technical Actions Schedule “3” - Organization Schedule “4” - Funding Instalments

1.4 Applicable Law. This Agreement and all documents, instruments and agreements related thereto shall be construed and enforced in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein.

1.5 Successors and Assigns. This Agreement shall enure to the benefit of and shall be binding on the City and OEG and their respective successors and permitted assigns.

1.6 Severability. Any provision of this Agreement that is prohibited or unenforceable in any jurisdiction shall not invalidate the remaining provisions hereof, and any such prohibition or unenforceability in any jurisdiction shall not invalidate or render unenforceable such provision in any other jurisdiction. In respect of any provision so determined to be unenforceable or invalid, the Parties agree to negotiate in good faith to replace the unenforceable or invalid provision with a new provision that is enforceable and valid in order to give effect to the intent of the original provision to the extent permitted by law and in accordance with the intent of this Agreement.

1.7 Time of Essence. Time shall be of the essence of this Agreement.

ARTICLE 2 OBLIGATIONS OF OEG

2.1 Board Member. OEG shall reserve and at all times maintain one (1) seat on its Board of Directors (the “Board”) for an appointee of the City, who shall be a member of City staff.

2 2.2 Budget. OEG shall prepare an annual budget for review by the Board, which budget shall be submitted to the City for information purposes.

2.3 Financial Statements. OEG shall prepare annual financial statements for review by the Board, which financial statements shall be submitted to the City for information purposes.

2.4 Executive Director. OEG shall hire an individual to serve in the position of full- time Executive Director, who shall report to the Board and whose duties and responsibilities shall include, but not be limited to, executing the Work Plan referenced in Article 2.5 of this Agreement.

2.5 Work Plan. OEG shall execute the Work Plan as set out in Schedule 1 attached hereto and forming part of this Agreement. The Board shall have the authority to adjust the timing and priority of the tasks that are included in the Work Plan, and to add other tasks as it deems necessary.

2.6 Specific Work Product. OEG shall submit for the City’s consideration proposals for specific work products, which shall include, but not be limited to:

(a) developing a community-scale Climate Adaptation and Resilience Plan;

(b) supporting net-zero carbon targets for the Guelph Innovation District and the Clair Maltby area;

(i) the Federation of Canadian Municipalities’ Partners for Climate Protection Program;

(ii) the Clean Air Partnership;

(iii) the Quality Urban Energy Systems of Tomorrow;

(iv) the Global Covenant of Mayors for Climate and Energy;

(v) the ICLEI (Local Governments for Sustainability); and

(d) supporting CEI-related programs, including the Guelph Energy Efficiency Retrofit Strategy (“GEERS”), and thermal energy networks.

2.7 Annual Report. OEG shall produce a public annual report on:

(a) community progress towards specified goals, being:

(i) forty-five (45%) per cent reduction in greenhouse gas emissions from 2010 levels by the year 2030;

3 (ii) achieving net zero carbon by the year 2050 (the “Target”);

(b) steps taken in support of the twenty-five (25) technical actions that comprise the low-carbon pathway, which actions are set out in Schedule 2 attached hereto and forming part of this Agreement. The role of the Board, the Executive Director and the yet-to-be-established advisory groups is to continually evaluate and refine the business cases supporting the twenty-five (25) technical actions and influence their implementation in the most effective way possible;

(c) actions taken in support of the ten (10) aspects of OEG’s organizational development, pursuant to the May 2018 CEI update, which aspects are set out in Schedule 3 attached hereto and forming part of this Agreement. This shall include progress in respect of actions taken to obtain alternative sources of funding to fill the gap left when the City’s financial contribution under this Agreement decreases from one hundred (100%) per cent in Year 1 to fifty (50%) per cent in Year 5; and

(d) key performance indicators for each item on the Work Plan, which will be identified in consultation with the City.

2.8 Unused Funds. OEG shall be permitted to carry over any unused funds from one budget year to the next.

ARTICLE 3 OBLIGATIONS OF THE CITY

3.1 Board Member. In accordance with Article 2.1 of this Agreement, the City shall appoint a member of its staff to serve on the Board.

3.2 Funding Term. The City shall fund OEG’s operations in accordance with the schedule of installments set out in Schedule 4 attached hereto and forming part of this Agreement. Notwithstanding the generality of the foregoing, the City’s funding for Year 3 through Year 5 shall only be approved following its receipt and review of a two-year follow-up report from OEG, which demonstrates that OEG’s Year 2 goals have been achieved.

3.3 Corporate Energy Progress Report. A staff member(s) of the City’s Facilities Management Department shall meet annually with OEG for the purpose of reviewing the findings reported in the Corporate Energy Progress Report, which shall serve as the basis for continued municipal and community energy alignment.

ARTICLE 4 GENERAL MATTERS

4.1 Interpretation. For the purposes of Article 4.2, “Business Day” means a day other than Saturday, Sunday, a corporate holiday or shutdown or a holiday as recognized by either Party.

4 4.2 Notice. Any notices, correspondence or other documents required or permitted to be given under this Agreement shall be in writing and shall be delivered by hand or by courier, by pre-paid registered mail, or by electronic communication and shall be deemed to have been properly given on the date of delivery if delivered by hand or by courier, the first (1st) Business Day after the date sent if delivered by electronic communication and five (5) Business Days after dispatch by pre-paid registered mail, addressed to the party to whom it was sent at the address, or e-mail of such party set forth below or at such other address or e-mail as the receiving party shall subsequently designate to the other party by notice given in accordance with this Article 4.2:

Notice to the City:

Antti Vilkko General Manager of Facilities Management 1 Carden Street Guelph, ON N1H 3A1

[email protected]

Notice to OEG:

Kirby Calvert Jonathan Knowles Co-Chairs 78 – 165 Terraview Crescent Guelph, ON N1G 5G9

[.]

Either Party hereto may from time to time change its address for notice by giving Notice to the other Party hereto in accordance with the provisions of this Article 4.2.

4.3 Further Assurances. Each of the City and OEG shall, from time to time, execute and deliver all such further documents and instruments and do all acts and things as the other Party may reasonably require to effectively carry out or better evidence or perfect the full intent and meaning of this Agreement.

4.4 Whole Agreement. This Agreement together with the Schedules attached hereto constitutes the whole and entire agreement between the Parties with respect to the subject matter hereof.

4.5 Amendments and Waivers. No modification of or amendment to this Agreement shall be valid or binding unless set forth in writing and duly executed by both of the Parties hereto, and no waiver of any breach of any term or provision of this Agreement shall be effective or

5 binding unless made in writing and signed by the Party purporting to give the same and, unless otherwise provided, shall be limited to the specific breach waived.

4.6 Counterparts. This Agreement may be executed in one or more counterparts, each of which when so executed shall constitute an original and all of which together shall constitute one and the same agreement.

[Signature page follows]

6 IN WITNESS WHEREOF, the Parties hereto have executed and delivered this Agreement on the date written opposite that Party’s signature.

THE CORPORATION OF THE CITY OF GUELPH

By: ______Date Name: Scott Stewart Title: Deputy Chief Administrative Officer Infrastructure, Development and Enterprise

I have authority to bind the corporation.

OUR ENERGY GUELPH

______By: ______Date Name: Kirby Calvert Title: Director

______By: ______Date Name: Jonathan Knowles Title: Director

We have authority to bind the corporation.

7 Schedule 1 Work Plan

Item Description Timing 1 Coordinate and support OEG Board of Directors (meetings, Year 1 documentation) 2 Take up residence at office location when identified, including Year 1 negotiation of any applicable occupancy agreements 3 Establish framework for performance and budget reporting to Board and Year 1 City, including Key Performance Indicators (KPIs) and reporting schedule to include at minimum:  Information report in quarters 1, 2, and 3 (process reporting, excluding KPIs)  A report/presentation to Council annually (end of 4th quarter, including KPIs) 4 Convene CEI Investment Strategy working group to re-evaluate Year 1 technical action prioritization, and, for each action, develop a detailed business case; develop implementation plans; establish action-specific governance; and execute 5 Provide direction to existing volunteer leaders Year 1 6 Recruit additional volunteer leaders Year 2 7 Develop GEERS Report in Q3 in coordination with existing GEERS Year 1 Advisory Group 8 Convene advisory group for new construction; work with Canadian Home Year 1 Builders Association on Net Zero Home adoption rate to meet target of action #1, Incrementally increase the number of net zero new homes to 100% by 2030 (see Schedule 2, below) 9 Convene advisory group for on-site renewable generation; develop Year 1 action plan to meet targets of actions #8, Solar photovoltaic (PV) systems are installed on 80% of all buildings by 2050; and #10, 20 megawatts (MW) of commercial scale ground mounted solar PV is installed per year between 2018 and 2050 (see Schedule 2, below) 10 Provide community communications support for Action #17, The transit Year 1 fleet is fully electrified by 2050 (see Schedule 2, below), in coordination with the City 11 Convene DE team and deliver DE Lessons Learned report Year 2 12 Perform detailed feasibility study for downtown DE system per action Year 2- #11, A 16 MW seasonal storage district energy system is installed in the 5 downtown area (see Schedule 2, below), and provide support for any additional DE opportunities (e.g. Guelph Innovation District, Clair- Maltby) 13 Assume leadership of the ECOA team and programs such as Sustainable Year 1 Citizen and My World, My Choice; deliver a minimum of one major community convening event per year 14 Establish regular status update schedule and procedures with City Year 1 15 Follow schedule and approach for status reporting to Council per item 3, Year 1 above 16 Establish approach to coordinate advocacy efforts with City Year 1 17 Assume co-leadership of GEMs Year 1 18 Continue Sustainable Waterloo Region expansion project Year 1

8 Schedule 2 Technical Actions

Action Description BUILDINGS New Buildings 1 Incrementally increase the number of net zero new homes to 100% by 2030. 2 Incrementally increase the number of non-residential buildings that achieve Passive House levels of performance to 100% by 2030. Existing Buildings 3 Retrofit 98% of pre-1980 dwellings by 2050, with retrofits achieving thermal and electrical savings of 50%. 4 Retrofit 98% of dwellings built between 1980-2017 by 2050, with retrofits achieving average thermal and electrical savings of 50%. 5 Retrofit 98% of pre-2017 industrial, commercial, and institutional buildings by 2050, with retrofits achieving average thermal and electrical savings of 50%. 6 Every building will be recommissioned on a ten-year cycle, achieving energy savings of 15% on pre-2017 building stock. ENERGY SYSTEM 7 Air source heat pumps are added to 50% of residential buildings and 30% of commercial buildings by 2050. Ground source heat pumps are added to 20% of residential and 40% of commercial buildings by 2050.

8 Solar photovoltaic (PV) systems are installed on 80% of all buildings by 2050. These PV systems provide on average 30% of consumption for building electrical load for less than 5 storeys and 10% for multi-unit buildings greater than 5 storeys and commercial buildings. 9 Heat pumps for hot water installations are scaled up to 80% of residential buildings by 2050, and 50% of commercial buildings by 2050. 10 20 megawatts (MW) of commercial scale ground mounted solar PV is installed per year between 2018 and 2050. 11 A 16 MW seasonal storage district energy system is installed in the downtown area. 12 67 MW of energy storage is installed by 2050 to reduce the curtailment of the ground-mounted PV. 13 50 MW of wind energy is installed by 2050 outside of city limits. 14 Local production is maximised, and additional renewable natural gas is imported to displace natural gas consumption in buildings. 15 100 kilowatts of run of river hydro electricity generation is added. TRANSPORTATION 16 Transit is introduced in areas with high density and insufficient transit. 17 The transit fleet is fully electrified by 2050. 18 The cycling and walking mode share is increased. 19 The percentage of trips that are rideshare is doubled by 2050.

9 Action Description 20 A car-free downtown is created by 2040. 21 The municipal fleet is electrified by 2050. 22 100% of new passenger vehicles are electric by 2030. 23 95% commercial vehicles are electric by 2030. 24 100% of new vehicles are autonomous by 2035. INDUSTRY 25 The efficiency of process motors is increased by 50% by 2050.

10 Schedule 3 Organization

Action Description 1 Governance 2 Host organization 3 Financial resources and business model 4 Volunteer management 5 Progress reporting 6 Education, awareness, and outreach – The spiral staircase toward an energy aware electorate 7 Advocacy 8 Business relationships 9 Projects and programs 10 Defining the ongoing role of the City

11 Schedule 4 Funding Instalments

Year Funding Approval Date OEG budget City share City contribution 1 9/1/2019 $175,000 100% $175,000 2 9/1/2020 $178,500 90% $161,000 3 9/1/2021* $182,100 80% $145,500 4 9/1/2022 $185,700 65% $120,500 5 9/1/2023 $189,400 50% $94,500 Total $696,500

* Funding for Years 3 through 5 to be approved after a two-year follow-up report demonstrating that the Year 2 goals have been achieved.

12 Attachment 3 This space is for Ontario Corporation Number Ministry Use Only Nurr · ,." -- 1"\nt<>rin Espace reserve a l'usage exdusif du ministere 5011184

~ Ministry of Gnvemment 1

d•••• s..... l ••• s...... MMinisterAY. of ...... ~ . J ...... M.AJ.t ...... 20.Le.f9. mm1s. .. , r...e es erv ce Government and ~~ ~~ gouveme~entaux et Consumer Senitces ~ • des 5ervlces lUX consommateurs Director I Direetrice per/par

APPLICATION FOR INCORPORATION OF A CORPORATION WITHOUT SHARE CAPITAL REQUETE EN CONSTITUTION D'UNE PERSONNE MORALE SANS CAPITAL-ACTIONS 1. The name of the corporation is: (Set out in BLOCK CAPITAL LETTERS) Denomination sociale de Ia societe : (Ecrire en LETTRES MAJUSCULES SEULEMENT) Form2 y Corporations 0 u R E N E R G G u E L p H Act Formule 2 Loi surles personnes morales

2. The address of the head office of the corporation is: Adresse du siege social : 78-165 Terraview Crescent (Street & Number or R.R. Number & if Multi-Office Building give Room No.) (Rue et numero au numero de Ia R.R. et, s'il s'agit d'un edifice a bureaux, numero du bureau) Guelph (Name of Municipality or Post Office) (Postal Code) (Nom de Ia municipalite au du bureau de paste) (Code postal) 3. The applicants who are to be the first directors of the corporation are: Requerants appeles a devenir les premiers administrateurs de Ia personne morale : First name, middle names and Address for service, giving Street & No. or R.R. No., Municipality, surname Province, Country and Postal Code Prenom, autres Prenoms et nom Domicile elu, y compris Ia rue et le numero, le numero de Ia R.R. au de famille le nom de Ia municipalite, Ia province, le pays et le code postal Kirby Calvert 78-165 Terraview Crescent, Guelph, Ontario, N1G 5G9

Jonathan Knowles 208 Severn Drive, Guelph N1E OC6

Alex Chapman 100 Ingram Drive, Guelph, Ontario N1E OH1

07109 (2017/07) ©Queen's Printer for Ontario, 2017/© lmprirneur de Ia Reine pour !'Ontario, 2017 Page 1 of/de 4 4. The objects for which the corporation is incorporated are: Objets pour lesquels Ia personne morale est constituee:

To establish and maintain a community organization to implement the Community Energy Initiative, for the purposes of: 1. Promoting the reduction of energy costs. 2. Promoting a growing and strong local economy. 3. Building healthy and resilient communities.

07109 (2017/07) Page 2 of/de 4 5. The special provisions are: Dispositions particulieres:

The corporation shall be carried on without the purpose of gain for its members, and any profits or other accretions to the corporation shall be used in promoting its objects.

La personne morale doit exercer ses activites sans rechercher de gain pecunia ire pour ses membres, et tout benefice ou tout accroissement de l'actif de Ia personne morale doit etre utilise pour promouvoir ses objets.

07109 (2017/07) Page 3 of/de 4 6. The names and address for service of the applicants: Nom et prenoms et domicile elu des requerants : First name, middle names and Address for service, giving Street & No. or R.R. No., Municipality, Province, surname Country and Postal Code Prenom, autres Prenoms et nom Domicile elu, y compris Ia rue et le numero, le numero de Ia R.R. ou le nom de famille de Ia municipalite, Ia province, le pays et le code postal

Kirby Calvert 78-165 Terraview Crescent, Guelph, Ontario, N1G 5G9

Jonathan Knowles 208 Severn Drive, Guelph N1E OC6

Alex Chapman 100 Ingram Drive, Guelph, Ontario N1E OH1

This application is executed in duplicate. La presente requete est faite en double exemplaire.

Signatures of applicants Signature des requerants

,, .

07109 (2017/07) Page 4 of/de 4 Attachment 4 - OEG First Year Budget

N/A 2020 2021 2022 2023 2024 Revenue N/A N/A N/A N/A N/A City of Guelph service agreement $175,000 $156,188 $136,553 $116,070 $94,713 Other sources $0 $22,313 $45,518 $69,642 $94,713 Total revenue $175,000 $178,500 $182,070 $185,711 $189,426 Expenses Payroll & Benefit expense – Full-time and part-time staff $150,000 $153,000 $156,060 $159,181 $162,365 Office space rental $4,746 $4,841 $4,938 $5,036 $5,137 Computer lease $830 $846 $863 $881 $898 Smartphone plan $678 $692 $705 $719 $734 Website (domain, hosting, email, forms) $402 $410 $419 $427 $435 Miscellaneous other expenses $18,344 $18,711 $19,085 $19,467 $19,856 Total expenses $175,000 $178,500 $182,070 $185,711 $189,426 N/A N/A N/A N/A N/A N/A Assumptions N/A N/A N/A N/A CPI inflator 2% N/A N/A N/A N/A Employer pension contribution 3% N/A N/A N/A N/A Laptop lease rate 5% N/A N/A N/A N/A Laptop lease term (years) 3 N/A N/A N/A N/A Laptop base cost $2,000 N/A N/A N/A N/A Smartphone monthly plan $50 N/A N/A N/A N/A 10C full-time permanent desk monthly cost $350 N/A N/A N/A N/A Life insurance coverage $50,000 N/A N/A N/A N/A Life insurance monthly premium $200 N/A N/A N/A N/A AD&D coverage $50,000 N/A N/A N/A N/A AD&D monthly premium $13 N/A N/A N/A N/A Short term disability monthly premium N/A N/A N/A N/A N/A Long term disability monthly premium N/A N/A N/A N/A N/A Extended health monthly premium $150 N/A N/A N/A N/A Dental plan monthly premium $150 N/A N/A N/A N/A Total assumed payroll cost above salary 25% N/A N/A N/A N/A HST 13% N/A N/A N/A N/A

Staff Report

To City Council Service Area Corporate Services Date Monday, July 22, 2019 Subject Strategy to Address Provincial Legislative Changes Report Number CS-2019-76

Recommendation 1. That a 2020 budget reduction strategy to address the taxation and user fee affordability impacts resulting from provincial legislative changes and the desire to invest in delivering Council’s Strategic Plan, be approved. 2. That staff be directed to identify budget reduction options focused on: a. services not identified as a priority through Council’s Strategic Plan b. services that score above average satisfaction through the Customer Satisfaction Survey c. services that are not a legislated requirement or are delivering at service levels above legislated levels. 3. That staff be directed to provide correspondence to the City’s local boards and shared services requesting a budget reduction strategy be implemented with options for Council to consider as part of 2020 budget approval.

Executive Summary Purpose of Report To provide information related to the 2020 budget development and seek Council approval on the approach to address the budget impacts resulting from provincial legislative changes. Key Findings During the 2020 budget process, Council will be faced with difficult decisions as the signaled provincial budget downloads are realized at the same time Council is trying to address the infrastructure gap, invest in the Strategic Plan priorities and grapple with the cost of growth and development implications from the recently enacted Bill 108. Given these challenges ahead, staff are recommending a strategy to bring forward options for reducing costs which will include reducing service and programming levels, slowing investment in City Building and Growth capital projects, eliminating non-legislated service provisions, increasing revenues beyond inflationary increases, and taking a proactive approach to invest in efficiency opportunities

Page 1 of 4

across the corporation. The current political environment has given municipalities no other choice but to re-evaluate our core service delivery responsibilities and consider alternative, collaborative solutions for some programs. Financial Implications There are no direct financial implications resulting from this report, however the intended outcome of the financial strategy would be budget reductions.

Report As previously communicated to Council on Monday April 1, 2019, through report CS-2019-40, the 2020 budget is being developed in a shortened time period with no significant changes to the process as a result of this “double budget year” and the Strategic Plan development that is currently underway. Due to the provincial budget and other legislative announcements in the first half of 2019, the purpose of this report is to update and seek Council approval on the strategy staff intends to take in developing a fiscally responsible budget that continues to meet citizens’ expectations for core service delivery and continues on the path to achieving sustainable infrastructure funding while maintaining affordability for our rate and tax payers. The following budget directives are for all City departments, local boards, and shared services. 2020 Base Budget Development Directive  2020 inflationary gross expenditure target (between 1.8% and 2%)  revenue target increase to be reflective of current market conditions  2020 operating impacts from 2019 approved capital projects to be incorporated as projects are completed 2020 Growth or Service Enhancement Budget Development Directive  no growth or service enhancement budget requests will be presented to Council with the exception of o audit or service review recommendations where considered urgent o Strategic Plan initiatives identified as a priority in 2020  in-year Council decisions included for Council confirmation and approval  provincial budget and legislative impacts will be segregated for Council discussion  service level reductions and efficiencies for Council discussion and approval o these may be presented and discussed in closed session due to potential human resources considerations. Budget reductions will be required to offset provincial budget impacts and maintain property tax/user fee affordability. A recent report from Moody’s, a national credit rating agency, warns that the municipal sector will be significantly impacted by the provincial changes in 2020 and future years. Staff are working to identify options for Council consideration early in the budget process to address these concerns using the following approach:  identify legislated services where the current service level exceeds the minimum legislated service level  identify discretionary services and programs where levels of service could be reduced or eliminated

Page 2 of 4

 reducing 2020 transfers to City Building and/or Growth Reserve Funds which will mean slowing growth development servicing and the deferral or reduction in size of capital projects over a longer time horizon (Transit, Library, Active Transportation Network)  stopping City Building or Growth capital projects approved prior to 2020 but not yet initiated  identify revenue streams that could increase above inflationary rates  identify budget savings by making one-time investment in technology or other processes for proactive modernization of the City’s back-office functions Staff intend to identify options internally using the following guidelines: i. Service level change focus: Staff will be focused on identifying specific service level impacts rather than an across-the-board efficiency target. Staff do not recommend a one-size-fits-all approach that would mean fringe budget reductions like staff training, and office supplies. This is not a sustainable budget approach and will leave the City with having a similar budget conversation in future years. This is a time to be bold and start identifying the services to which we have a financial obligation versus an advocacy or other partnership role to play. ii. City-wide approach: Staff are recommending that the budget impacts resulting from the provincial downloads be offset through budget reductions across the City and not just in those directly affected areas. iii. Corporate Strategic Plan: Council will approve a strategic plan in September 2019 that will not only identify what are the most important services or functions of the City, but it will also provide clarity on what is not a priority. Staff will be using the results of this plan to identify budget reduction opportunities to ensure the City’s financial resources are aligned with Strategic Plan objectives. iv. Customer Satisfaction Survey: As part of our on-going commitment to be responsive to our citizens, the City will be updating the Citizen Satisfaction Survey this summer. This body of work will also inform budget reduction conversations as there may be some services where a decrease in satisfaction is palatable. It is imperative as the City moves through these fiscal challenges that Council is an ambassador for these changes. Council priorities change over time as political, environmental, and citizen expectations change. The City budget is lean and in order to achieve the level of sustainable savings that will be required to address the various financial challenges, service levels will need to change, or other revenues will need to increase. Staff will provide Council with an operating budget status update in September that will identify preliminary budget reduction options. Financial Implications There are no direct financial implications resulting from this report.

Page 3 of 4

Consultations Finance staff met with the Executive Team and Corporate Management Team to discuss the approach for the 2020 budget given the financial challenges the City will be facing due to changes at the Provincial level. Further, there was over a year of community engagement through the development of the City’s Community Plan which will serve as the foundation of the City’s Strategic Plan. The Customer Satisfaction Survey will also provide for current data for making budget reduction decisions. Community engagement should occur through master planning and project planning; the budget is just a reflection of the consultation work that is already in place. Corporate Administrative Plan

Overarching Goals Financial Stability Service Area Operational Work Plans Our Services - Municipal services that make lives better Our Resources - A solid foundation for a growing city Attachments None Report Author Karen Newland, BBA,CMA,CPA Manager Finance Client Services

Approved By Recommended By Tara Baker, CPA, CA Trevor Lee General Manager Finance and Deputy Chief Administrative Officer City Treasurer Corporate Services Corporate Services 519-822-1260 ext. 2281 519-822-1260 ext. 2084 [email protected] [email protected]

Page 4 of 4

Staff Report

To City Council Service Area Infrastructure, Development and Enterprise Services Date Monday, July 22, 2019 Subject Baker District Redevelopment - Progress Update and Financial Impacts Report Number IDE-2019-84

Recommendation 1. That the Baker District Steering Committee be directed to work with the Guelph Public Library Board and Windmill Development Group to provide an alternative new main library design option that: a. is not more than $34 million excluding the cost of land and site preparation; and b. aligns space consistent to the Council-endorsed Guelph Public Library business case as referenced in IDE-2018-22 Baker District Redevelopment Status Update; and c. gives priority to spaces that do not compete with other city-owned facilities and services. 2. That the Baker District Steering Committee be directed to investigate alternative shared-use parking options for both the public and library parking requirements on the proposed Baker District Redevelopment Site.

Executive Summary Purpose of Report To provide Council with an update on the progress of the Baker District Redevelopment as well as a summary of the high level financial plan related specifically to the library and parking components and propose fiscal mitigation options for those public spaces within the redevelopment. To reiterate that the City is committed to building a new main library and parking in the downtown core as part of the Baker District site. To address the need to be dynamic and responsive to the changing fiscal environment as a responsible approach to negotiating through this complex redevelopment process. Key Findings The Baker District Redevelopment has taken some great steps forward along the planning process continuum, with a focus on the community engagement and input towards the Baker District design. The most recent deliverable from this work is the draft design of the new main library that is included in Attachment 1 to this report.

Page 1 of 9

Subsequent to approval of the Guelph Public Library (GPL) business case in February 2018 and throughout this period of planning and design, new information is available for Council to consider in their deliberations towards the final approval of the Baker District public space scheduled in the fall of 2019.  On May 28, 2018, Council approved a strategy to become a 100% Renewable Energy corporation and a Net Zero Carbon City by 2050. All City investments moving forward should be reviewed with this lens and the current proposed parking structure on this site may contradict these goals.  The City developed and presented a funded 10-year capital plan in January 2019 that identified a City Building funding shortfall of approximately $20 million by 2028. Staff advised Council that this will need to be addressed through Strategic Plan prioritization and identification of mitigation strategies.  The City approved a Development Charge (DC) By-law in February 2019, informed from an 18-month DC Study that provides restrictions on the allowable cost and square feet under DC provincial legislation for both the library and the parking areas.  On May 29, 2019, the draft design of the proposed Main Library was revealed after a successful community engagement period. It includes a quantum of space allocated for public meeting areas and a multi-purpose room with 300 seats, which compete directly with the City’s community spaces at the River Run Center and other city facilities.  On June 6, 2019, the province enacted Bill 108 that creates significant uncertainty with future revenues associated with the planned public components of the Baker District including libraries, parks and parking services.  It has also been identified that the cost to build parking beyond one floor below grade will result in the need to go through bedrock and lead to excessive costs. Staff are considering alternative shared parking arrangements, where residential spaces could be used as commercial/public spaces during the workday. As a result of the above findings, staff are recommending that for both the library and parking components of the site, options for mitigating the financial risk and exposure of the public components be investigated and brought back to Council as part of the final site design approval. Financial Implications The current forecasted budget for the Baker District Redevelopment public facility components, excluding planning, land acquisition and site preparation totals approximately $80 million. This is based on collecting $24 million in DCs, $20 million from parking user fees, and $36 million from property taxes. Completion of the City’s DC Background Study, changes in the DC Act from the passage of Bill 108, progressive maturity of the City’s long-term financial planning and further site investigation have changed the underlying assumptions that Council’s previous decisions were based upon. While City services are provided to our community through a wide range of delivery models; provincially designated service providers, municipal corporations, contracted service providers, local boards and services delivered directly by the municipality, all of these are funded by one taxpayer. The financial impacts associated with competing service delivery and changing provincial legislation require consideration and mitigation measures.

Page 2 of 9

Report Since November 2018, those involved in the Baker District project have engaged the community through 31 different events and activities in person, online or comment boxes. To date, there have been three public open houses, five pop-up events and two multi-stakeholder focus sessions resulting in approximately 1,400 personal interactions and 29 interactions with various community groups, organizations, and institutions, including downtown businesses, residents, churches and social clubs. Currently, there is a graffiti wall at the central library, comment boxes at each library branch, as well as online question boards and community surveys. The City is committed to building a new main library and parking in the downtown core. The scope of the project requires review and consideration given the impacts of a changing environment as the City moves through this complex redevelopment process. Background Included in the planned public component of the Baker District Redevelopments are City-operated parking, a new main library and an urban park. On February 13, 2018, Council approved the new main library to be 88,000 square feet at an approximate cost at that time of $526 per square foot totaling $46.25 million (excluding certain planning and management costs). This was an important data set for the Baker District request for proposal document as it provided definition of the public space planned for that site and it provided an estimate for the 10-year capital plan. The parking component was tied to the Parking Master Plan that identified the Baker District as one of the four planned parkades in the downtown with a total of 500 parking spaces on that site. On July 16, 2018, Council announced that Windmill Development Group (Windmill) was the successful proponent to the City’s request for proposal for the Baker District Development and subsequently entered into a pre-development management agreement (PDMA) to begin the planning, community engagement and site design required for a successful development. Changes in assumptions Subsequent to entering into the partnership with Windmill in mid-2018, there is new information for Council to be aware of and to consider in their deliberations towards the final approval of the Baker District public space scheduled in September 2019. It is important that Council is aware of this upcoming decision point and to direct staff to report back on any remaining information Council feels is required to provide confidence in the decision-making process. Climate Crisis, 100% Renewable and Net Zero Carbon On May 28, 2018, Council approved a strategy to become a 100% Renewable Energy Corporation and a Net Zero Carbon City by 2050. Council further strengthened this commitment in May 2019, when the City acknowledged that there is a Climate Crisis and the importance of the City doing its part to address this global issue. With this direction, all City investments, especially long-term

Page 3 of 9 facility projects, should be reviewed with this lens and for this reason, the current proposed dedicated parking structure on the Baker District site may contradict these goals by providing dedicated parking as the City looks to increase transit ridership and decrease dependencies on automobiles. 10-Year Funded Capital Plan As reported and presented in January 2019, the City has been focusing on maturing the long-term financial planning models and policies. The 2019-2028 Capital Budget was the first funded capital plan for the City and provides staff and Council the foundation to make informed financial decisions regarding affordability and impacts on future tax rates. The 2019 budget identified a shortfall in City Building funding of upwards of $20 million by 2028 that would need to be addressed with Council through Strategic Planning priority setting through 2019. Included in the 2019- 2028 capital plan was $6 million of City Building funding for the library, meaning that if the current proposed main library design is approved, the 10-year City Building funding deficit will increase to $30 million. This deficit will need to be made up from other sources of funding, including infrastructure renewal funds that have already been proven to be in a critically underfunded state. Staff urge Council to take this as an opportunity to consider the developing Strategic Plan priorities and aligning these with the City’s financial resources. Development Charge Study and Bylaw Putting aside the potential impacts of Bill 108 which came later, City Council approved a Development Charge (DC) By-law in February 2019, which was informed by an 18-month background study that identified restrictions on the allowable cost and square footage under provincial DC legislation for both the library and parking services. The 500 space parkade was over the service level standard with only $7.1 million or 26% of the planned cost to be funded from DCs. The balance would be funded through the City’s recently approved parking financial model, requiring parking rates to be increased higher than anticipated to cover the additional costs. Site investigation has also identified the presence of bedrock near the surface which would drastically increase the cost of construction if additional underground levels were required to accommodate this number of parking spaces on the site. For this reason, staff are requesting that Council support the investigation of alternative parking models such as non-dedicated or shared parking to reduce the fiscal impacts of the DC limitations. The current proposed main library footprint, as included in Attachment 1, and estimated cost is in excess of the 10-year historical service level cap, therefore it requires more property tax funding than previously planned.

Page 4 of 9

Table 1 Size and cost comparisons of Library scenarios (size in square feet and cost in millions)

Original DC Study Current Request for business limitation draft design new design case (2017) (2019) (2019) (2019)

Total Size 88,000 88,000 90,000 65,000

Total Cost $46.25 $50.16 $50.16 + $34.18

Infrastructure Renewal $12.93 $15.37 $15.37 $15.37 (replacement of existing facility) Tax Funded*

Growth Requirements DC $29.99 $16.93 $16.93 $16.93 Funded

Growth Requirements $3.33 $1.88 $1.88 $1.88 Tax Funded

City Building (above $0 $15.98 $15.98+ $0 service standard) Tax Funded

*Note that this amount does not include the proceeds from the sale of the current library, which will reduce this tax amount required in all four options. The capital plan has been funded based upon the Council-adopted resolution number 10 from February 13, 2018, which stipulates “That the current location of the Downtown Public Library… and that any proceeds from the sale of this property and/or land be used toward the overall construction of the new downtown main library”. Based on the DC collection restrictions, which are based upon the service level currently provided to residents, staff are recommending a design option that is no more than 65,000 square feet. This will limit the property tax funding needed only for the amount to replace the existing current main library, which is approximately 29,000 square feet. Proposed New Main Library Design After a successful community engagement period, on May 29, 2019, the draft design of the new proposed Main Library was revealed to the public at two open houses. The design includes a space allocated for public meeting areas, a multi- purpose room with up to 300 seats and space designated for library staff that exceeds the planned staff space in the Council-endorsed business plan. Staff are concerned with the capital and operating fiscal implications of the multi- use and meeting area spaces due to the competing nature/interest this space will have with other City-owned sites including the River Run Centre, the Guelph Museum, City Hall, the Evergreen Center, the Victoria Road Recreation Center and the West End Recreational Center. The City is concerned that offering this space at

Page 5 of 9 the main library, at discounted rates, will negatively impact River Run, Museum and other city rental revenues causing upward pressure on property taxes. Staff recognize that Library patrons are interested in these types of spaces at lower rates then are currently offered at current City facilities. Staff propose to work with the Library as well as the City’s own internal facility providers to develop a strategy to be presented to Council in time for the 2021 operating budget that would address these concerns. Maximizing the use of existing city-owned spaces while minimizing impacts to operating and capital budgets would be the objective of these discussions. The City is also concerned that the proposed design includes staff work space that is considerably in excess of the Council-endorsed business plan that was benchmarked to industry metrics. This increase to the planned staff space may be a reflection of the future operating business plan of the GPL, however in the absence of this plan, City staff are concerned with the operating impacts of this expanded space. Staff are recommending that Council request a new design that gives priority to space that does not compete with other City services and that aligns the total space by function to the Council-endorsed GPL business plan. More Housing, More Choice Bill 108 Impacts On June 6, 2019, the province enacted new legislation which will alter the way the City will fund certain growth-related capital projects. Currently, based upon the newly announced regulations for Bill 108, effective January 1, 2021, the City will not be able to collect DCs for parks, parking or libraries. The Baker District development is currently planning to be funded $24 million from these DCs (library $16.9 million and parking $7.1 million) and therefore this is another added concern to the funding equation of the public components of this site and the reason for staff to request alternative options with respect to both service designs. The replacement Community Benefit Charge (CBC) authority is still in the early design stage by the province. The City will not likely know, prior to Council approving the Baker District development plan in the fall of 2019, if this new revenue stream will fully replace the eliminated DCs leaving this portion of the funding at risk. Site Conditions As previously mentioned, it has been identified that the bedrock on portions of the site may be relatively close to the surface, therefore substantially increasing the cost to build parking beyond one floor below grade. Staff are considering alternative shared parking arrangements, where residential spaces could be used as commercial/public spaces during the workday. This approach would mitigate cost and align the project better with the climate-related long-term goals of the Corporation and the City as a whole. This same approach would be investigated for parking that is required for the library patrons. Further, this approach would support other long-term visions for the City including encouraging the modal split identified in the Official Plan and Transportation Master Plan that is currently under a review. Additionally, one of the proposals to meeting carbon reductions is creating a car-free zone in the downtown.

Page 6 of 9

Financial Implications The current forecasted budget for the Baker District public facility components, excluding planning, land acquisition and site preparation totals approximately $80 million. This is based on collecting $24 million in DCs, $20 million from parking user fees, and $36 million from property taxes. As identified above, a number of factors have occurred subsequent to that forecasted budget and thus contributed to the recommendation to Council to request and investigate alternative options that mitigate the tax supported financial components of the Baker District site. The Completion of the City’s DC Background Study, changes in the DC Act from the passage of Bill 108, progressive maturity of the City’s long-term financial planning and further site investigation have changed the underlying assumptions that Council’s previous decisions were based upon. Consultations Baker District Steering Committee Corporate Administrative Plan

Overarching Goals Financial Stability Innovation Service Area Operational Work Plans Our Resources - A solid foundation for a growing city Our Services - Municipal services that make lives better Attachments Attachment 1 – GPL proposed concept design Departmental Approval Tara Baker, General Manager Finance/Treasurer Christopher C. Cooper, General Manager Legal Realty and Court Services/City Solicitor Helen Loftin, General Manager Business Development and Enterprise

Page 7 of 9

Report Author James Krauter, Manager Revenue and Taxation/Deputy Treasurer

Approved By Tara Baker General Manager, Finance/City Treasurer Corporate Services 519-822-1260 extension 2084 [email protected]

Approved By Christopher C. Cooper General Manager, Legal, Realty and Court Services/City Solicitor Corporate Services 519-822-1260 extension 2288 [email protected]

Approved By Helen Loftin General Manager, Business Development and Enterprise Infrastructure, Development and Enterprise Services 519-822-1260 extension 3567 [email protected]

Page 8 of 9

Recommended By Recommended By Scott Stewart Trevor Lee Deputy Chief Administrative Officer Deputy Chief Administrative Officer Infrastructure, Development and Corporate Services Enterprise Services 519-822-1260 extension 2281 519-822-1260 extension 3445 [email protected] [email protected]

Recommended By Colleen Clack Deputy Chief Administrative Officer Public Services 519-822-1260 extension 2588 [email protected]

Page 9 of 9

CONTRACTOR MUST CHECK & VERIFY ALL DIMENSIONS ON THE JOB.

DO NOT SCALE DRAWINGS.

1 ALL DRAWINGS, SPECIFICATIONS AND RELATED DOCUMENTS ARE THE COPYRIGHT PROPERTY OF THE ARCHITECT AND MUST BE RETURNED UPON REQUEST. REPRODUCTION OF DRAWINGS, AN 401 SPECIFICATIONS AND RELATED DOCUMENTS IN PART OR IN WHOLE IS FORBIDDEN WITHOUT THE WRITTEN PERMISSION OF THE ARCHITECT.

THIS DRAWING IS NOT TO BE USED FOR CONSTRUCTION UNTIL SIGNED BY THE ARCHITECT.

Area Legend :

100 -Library Public Areas

200 -Library Exit Collection Stair 3 Areas

300 -Work Space Areas Transformer/ Generator Room Storm Management Tank 392 ft² 935 ft² [36.43 m²] [86.90 m²] 400 -Building Support Areas

ISSUED 500 -Multi - No. Date Description Main. Elec. purpose room l 1 2019 06 10 ISSUED FOR GPL CONCEPT DESIGN COSTING Room ntia Areas side ing 2 2019 06 24 ISSUED FOR CLIENT CONCEPT COSTING 238 ft² Re ark le P [22.14 m²] cyc Bi #1 t² 02 f 600 -Outdoor 5 m²] .68 [46 Space Areas

Server, fire panel 700 -Residential Tel. Switch Lobby 189 ft² [17.52 m²] Areas

Circulations Fire Pump Areas Room 251 ft² [23.36 m²] Main Mechanical Room 793 ft² 6 [73.67 m²] . 0 0

ry m ibra L le icyc Plumbing B ge ora St t² Room 94 f it 1 m²] 251 ft² Ex .05 B [18 [23.36 m²] ir 2 Sta 1 AN 403 ice erv S tor est. leva V E 2 ft² 8 ²] 2 m [7.6 Boiler Residential Room Bycicle 762 ft² Parking #2 [70.83 m²] 488 ft² [45.34 m²]

Vest. 84 ft² [7.83 m²] Pit tor leva Waste/ Recyc. Room ry E t² ibra 71 f 778 ft² L 1 m²] .87 [72.26 m²] [15 oom ge R tora al S t² Waste ner 08 f Ge 5 m²] .23 Elev. [47

TO Res. ION Exit Elevator ECT Stair 1 ONN 1 P C P2 AN 402 M L RA TIA Elevator TEN Vest. PO 183 ft² [17.03 m²] m 6.00 6.00 m

m 6.00

m king 0 Par 5.5 lev. . E TYP

t. Ves

2 . 7 T 5 Y P m . 6.00 m 6.00 m

1 Exit ir 4 AN 403 Sta

ISSUE FOR INFORMATION ONLY

NOT FOR CONSTRUCTION 1833-Baker-Building_detached.rvt

1 AN 401 BAKER DISTRICT REDEVELOPMENT

1 AN 402 Baker Street Guelph, Ontario, Canada

AREA PLANNING - LEVEL P1

Scale: As indicated

6/26/2019 6/26/2019 5:11:20 PM Project No: 1833 Date: Double-click here to enter Project Start Date AN 100 CONTRACTOR MUST CHECK & VERIFY ALL DIMENSIONS ON THE JOB.

DO NOT SCALE DRAWINGS.

THIS DRAWING IS NOT TO BE USED FOR CONSTRUCTION UNTIL SIGNED BY THE ARCHITECT.

Area Legend :

100 -Library Public Areas

200 -Library g Collection Exit Corridor Exit istin Areas 92 ft² Stair 3 Ex g [8.52 m²] ildin ) Bu HC 300 -Work Space h C Gas Meters Elec. Closet Telecom Room uelp Areas 204 ft² 103 ft² 104 ft² (G [18.92 m²] [9.60 m²] [9.69 m²]

400 -Building Support Areas D e ISSUED a d 500 -Multi - No. Date Description R E fe purpose room n a 2 2019 06 24 ISSUED FOR CLIENT CONCEPT COSTING a C t² d 93 f Areas m 5 m²] .09 p L [55 a t o n 600 -Outdoor e s P ice erv Space a n S Areas r tio k ula oom in rc kr Ci r ² g o 9 ft W 111 ²] 0 m G 4.0 700 -Residential [10 a Lobby r a Areas g e Circulations Areas t men art e Dep ffic d O ea ft² H 182 m²] by 6.94 ob g [1 L g rtin atin So Se t² m 17 f o 5 m²] Ro .00 9 ft² [48 84 ²] 91 m [78.

Shared Loading xit E B Areas ir 2 bby ed Sta t² Lo s ule 39 f +U 4596 ft² ib 2 m²] s st .23 ion [426.96 m²] Ve 2 ft² [22 ct ice 11 ²] lle ks rv 41 m Co oo Se 10. B t² . [ 65 f ev 8 m²] El .39 2 ft² [80 10 ²] 6 m sh [9.4 Tra ling cyc Re 7 ft² 34 ²] 8 m 1 32.2 [ AN 403

Floor Opening 53 ft² [4.93 m²]

le Floor Opening Ma 14 ft² WR [1.33 m²] Floor Opening t² 09 f 33 ft² 3 m²] Bedbug .75 Receiving/ Maintenance [3.06 m²] [28 treatm. le Holding Room Workroom ma 547 ft² Fe 385 ft² Room [50.83 m²] WR ry [35.80 m²] 112 ft² t² ra 55 f Lib [10.42 m²] 3 m²] rs .98 to [32 va Exit le ft² Exit E 189 m²] Stair 1 v. 7.53 Corridor Waste Uni [1 363 ft² Elev. Facility Manager WR laza [33.75 m²] ft² P 88 ft² 133 or Mail Office m²] do ft² [8.19 m²] .36 ut 709 192 ft² [12 O 18 m²] Mail Room Room d 8.10 [17.86 m²] nde [173 BOH 124 ft² Exte ne [11.57 m²] 25 Zo 98 ft² Residential . 11 urs Garbage Chute an o 6 ft² [9.12 m²] J H 59 ²] 37 ft² ral 7 m Elevator nt t² 55.3 [3.46 m²] Ce 34 f [ 164 ft² 2 m²] 1 .70 [15.27 m²] [21 AN 402 Up

ir Residential Lobby Sta Vestibule blic 1253 ft² Pu 95 ft² n 2 ft² [116.40 m²] ai 26 ²] [8.81 m²] M 36 m Outreach [24. 796 ft² [73.94 m²] y ID obb RF Lobby L t² s Lobby 54 f te Universal 6 m²] a .75 G ft² CACF Storage [60 83 ] Office m² 90 ft² 251 ft² WC 7.69 175 ft² [ [8.35 m²] [23.29 m²] 102 ft² [9.49 m²] [16.25 m²]

ule g stib Baker Street Baker in e t² rk V 20 f a 7 m²] P .89 v. [66 E le 5 ft² 9 ²] 4 m [8.8 ds tral Hol Cen ers ice ock rv L 2 ft² Se 7 ²] nt 65 m Poi [6. 4 ft² 135 ²] 5 m 25.7 t [1 Exi 4 air St t² Adult Fiction 34 f 2 m²] .71 8979 ft² [21 [834.21 m²]

1 AN 403

rop ok D ISSUE FOR INFORMATION ONLY Bo 4 ft² 3 ²] 5 m [3.1 NOT FOR CONSTRUCTION

1 AN 402 1833-Baker-Building_detached.rvt

et Stre ew ed N pos Pro

1 AN 401 BAKER DISTRICT REDEVELOPMENT

Baker Street Guelph, Ontario, Canada

AREA PLANNING - LEVEL 1

01 2 5 10m 15m Scale: As indicated

6/26/2019 6/26/2019 5:11:25 PM Project No: 1833 Date: Double-click here to enter Project Start Date AN 101 CONTRACTOR MUST CHECK & VERIFY ALL DIMENSIONS ON THE JOB.

DO NOT SCALE DRAWINGS.

ALL DRAWINGS, SPECIFICATIONS AND RELATED DOCUMENTS ARE THE COPYRIGHT PROPERTY OF THE 1 ARCHITECT AND MUST BE RETURNED UPON REQUEST. REPRODUCTION OF DRAWINGS, SPECIFICATIONS AND RELATED DOCUMENTS IN PART OR IN WHOLE IS FORBIDDEN WITHOUT THE AN 401 WRITTEN PERMISSION OF THE ARCHITECT.

THIS DRAWING IS NOT TO BE USED FOR CONSTRUCTION UNTIL SIGNED BY THE ARCHITECT.

Area Legend :

Exit 100 -Library et 3 Public los tair . C S ft² ec ft² 17 Areas El 26 2 m²] 1 m²] .15 .72 [20 [11 200 -Library Collection Areas Info Services com 970 ft² Tele [90.12 m²] oom 300 -Work Space R t² 17 f Areas 1 m²] .87 [10

400 -Building Support Areas ILL t² ISSUED 86 f 4 m²] 500 -Multi - .14 [45 purpose room No. Date Description Areas 2 2019 06 24 ISSUED FOR CLIENT CONCEPT COSTING ir Sta en's dr t² Up 600 -Outdoor hil 68 f C 1 m²] .61 Space [15 Areas Tech Services 1468 ft² [136.42 m²] Floor Opening 700 -Residential 387 ft² Lobby [35.92 m²] Areas

Circulations Areas ren hild C tion llec o 1 ft² C 298 ²] 1 2 m 06.0 [12 n ctio olle n C s ldre ea Chi f Ar taf ft² S 122 ] 1 m² it 4.25 Ex [10 B ir 2 ta t² S 47 f 2 m²] e .93 vic [22 Ser lev. E t² 10 f 1 m²] .23 [10

Floor Opening 1 AN 403 18 ft² [1.63 m²] le Ma R W t² 41 f 2 00m²] 1.540 [22

Floor Opening 15 ft² Family [1.40 m²] Washrooms Floor Opening le 53 ft² 144 ft² ma [13.33 m²] Fe [4.92 m²] WR ft² tor y 427 ] ni ar m² Ja br 9.63 t Li s [3 lose tor C ft² va 38 le ft² 1 m²] E 189 .83 m²] l [12 .53 ra [17 ent Storage C tion 113 ft² ula irc ft² [10.49 m²] C 609 ] 1 m² Exit 9.46 v. [14 Stair 1 Uni 195 ft² R W t² [18.14 m²] Residential 11 f Garbage Chute 1 m²] .32 Elevator 45 ft² [10 1 184 ft² [4.15 m²] [17.11 m²] AN 402 Floor Opening 361 ft² [33.54 m²]

Main Public Stair 238 ft² [22.07 m²]

Vestibule 117 ft² Dn [10.91 m²] L oun Children 1 ge 31 f [12 t² .19 Collection m²] 12981 ft² [1206.02 m²]

Mu lti- P urp Ma ose Sto in Ro Ad rag (3 Spa om L de 334 e 00 ce ob d [3 ft² s by 1.05 3 ea S m² 672 ts) 4 pa ] [34 ft² 27 f ce 1.12 [39 t² m² .65 ] m²]

Pre sen tati Ar on Ve ea st 483 ibu [4 ft² Storage 9 le 4.90 1 ft² m² 135 ft² [8. ] 42 m [12.54 m²] ²]

1 AN 403 Children Children General Focus Area Creative Patron Area 1283 ft² 230 ft² 756 ft² [119.18 m²] [21.34 m²] [70.24 m²] Stage Area 200 ft² [18.56 m²] ISSUE FOR INFORMATION ONLY Flexible Use NOT FOR CONSTRUCTION Space 1765 ft² [164.02 m²] Soft Landscaping Area 308 ft² 1833-Baker-Building_detached.rvt [28.58 m²]

RETRACTABLE SEATING ON FLAT FLOOR 1 AN 402

BAKER DISTRICT 1 REDEVELOPMENT AN 401

Baker Street Guelph, Ontario, Canada

AREA PLANNING - LEVEL 2

01 2 5 10m 15m Scale: As indicated

6/26/2019 6/26/2019 5:11:27 PM Project No: 1833 Date: Double-click here to enter Project Start Date AN 102 CONTRACTOR MUST CHECK & VERIFY ALL DIMENSIONS ON THE JOB.

DO NOT SCALE DRAWINGS.

ALL DRAWINGS, SPECIFICATIONS AND RELATED DOCUMENTS ARE THE COPYRIGHT PROPERTY OF THE ARCHITECT AND MUST BE RETURNED UPON REQUEST. REPRODUCTION OF DRAWINGS, SPECIFICATIONS AND RELATED DOCUMENTS IN PART OR IN WHOLE IS FORBIDDEN WITHOUT THE WRITTEN PERMISSION OF THE ARCHITECT. 1 THIS DRAWING IS NOT TO BE USED FOR CONSTRUCTION UNTIL SIGNED BY THE ARCHITECT. AN 401 Area Legend :

Exit 100 -Library lec. 3 E tair Public et S ft² los 225 ] Areas C t² m² 30 f 0.91 1 m²] [2 .05 [12 200 -Library Collection Reference Areas m Collection eco 1013 ft² Tel 300 -Work Space [94.08 m²] oom Areas R t² 19 f 1 m²] .04 [11

400 -Building Support Floor Opening Areas 547 ft² [50.86 m²] ISSUED 500 -Multi - purpose room No. Date Description Areas 2 2019 06 24 ISSUED FOR CLIENT CONCEPT COSTING

600 -Outdoor Space Areas

Dn 700 -Residential Open to Lobby Below Areas

Circulations Areas lt ry Adu ibra ) ng L (IT You tion ems llec st ft² o 3 ft² Sy 262 ] C 305 ²] 1 m² 7 m 7.25 3.6 [11 [28

xit E B ir 2 ta t² S 47 f 2 m²] .93 ice [22 erv S tor leva E 6 ft² 10 ²] 6 m [9.8

Floor Opening 1 18 ft² AN 403 [1.63 m²] le Ma WR t² 41 f 2 m²] n to .37 pe [22 O w Belo Floor Opening 24 Person Non-Fiction 15 ft² Floor Opening [1.40 m²] 53 ft² Meeting Room Collection [4.92 m²] 917 ft² 10067 ft² [85.15 m²] [935.25 m²] Floor Opening ale itor ry 720 ft² r em an bra [66.89 m²] o F J t Li d e ors i R los at r W C t² v r 7 ft² 38 f Ele ft² 42 ²] 1 ²] 184 ] o 7 m 83 m m² Storage Meeting Room 9.6 12. .10 C [3 [ [17 115 ft² [10.65 m²] Storage l w tra e 133 ft² Cen n i [12.36 m²] tio V ula irc ft² d C 146 ] e 1 m² t 6.48 Exit . [10 c niv e Maker U t Stair 1 o Res .Elevator R r 195 ft² W t² Space 226 ft² 11 f P [18.14 m²] 1 m²] 1136 ft² [20.97 m²] .27 1 [10 [105.54 m²] Floor Opening AN 402 to 244 ft² pen O w [22.70 m²] Belo

Main Public Stair 265 ft² [24.63 m²]

Up Floor Opening 45 ft² [4.18 m²]

M S .P.R oun d R 1 oo 80 f m [16 t² .70 m²]

Re cor din Op Stu g en dio B to S + Floor Opening elow tora 3 ge 4072 ft² 68 f [34 t² [378.32 m²] .16 m²]

1 AN 403

ISSUE FOR INFORMATION ONLY

NOT FOR CONSTRUCTION

1 AN 402 1833-Baker-Building_detached.rvt

1 AN 401

BAKER DISTRICT REDEVELOPMENT

Baker Street Guelph, Ontario, Canada

AREA PLANNING - LEVEL 3

01 2 5 10m 15m Scale: As indicated

6/26/2019 6/26/2019 5:11:30 PM Project No: 1833 Date: Double-click here to enter Project Start Date AN 103 CONTRACTOR MUST CHECK & VERIFY ALL DIMENSIONS ON THE JOB.

DO NOT SCALE DRAWINGS.

AN 401 THIS DRAWING IS NOT TO BE USED FOR CONSTRUCTION UNTIL SIGNED BY THE ARCHITECT.

Area Legend :

Exit 100 -Library lec. 3 E air Public et St t² los 21 f Areas C t² 2 m²] 23 f .57 1 m²] [20 .38 [11 200 -Library Collection Areas com Tele oom 300 -Work Space R t² 11 f Areas 1 m²] .28 [10

400 -Building Support Areas

ISSUED 500 -Multi - purpose room No. Date Description Areas 2 2019 06 24 ISSUED FOR CLIENT CONCEPT COSTING

Air Handling Units 600 -Outdoor Room Space 3385 ft² Areas [314.50 m²] 700 -Residential Lobby Areas

Circulations Areas

tion llec Co ve ft² hi 034 ] rc 7 m² A 3.44 [65

xit E B ir 2 ta t² S 47 f 2 m²] Archives .92 e [22 Staff rvic Se r 900 ft² vato [83.61 m²] le t² E 10 f 1 m²] .23 [10

1 AN 403

le Ma n to WR Ope Archive Collection ft² low 248 Be 7034 ft² Floor Opening m²] 3.03 [653.44 m²] 12 ft² [2 [1.15 m²] Floor Opening ale 49 ft² Staff Fem [4.54 m²] Washrooms WR 4 ft² Floor Opening 40 ²] 140 ft² 7 m Floor Opening 746 ft² 37.5 [13.01 m²] [ 30 ft² [69.35 m²] ry r [2.80 m²] ra o Lib s tor id va r le t² r Exit Stair 1 E 89 f 1 m²] o 195 ft² .53 [17 C [18.14 m²] t Jan. Exi l w tra e ir 2 en i Closet ta C ion V S 6 ft² lat 70 ft² 18 ²] u 5 m irc ft² d 7.2 C 252 ] e [6.48 m²] [1 1 m² t 6.28 [11 c Residential e Garbage Chute t o Staff Shared Elevator 42 ft² r 184 ft² [3.93 m²] v P Supports Areas [17.11 m²] Uni 1082 ft² R Floor Opening 1 [100.56 m²] W 308 ft² ft² to 104 n AN 402 m²] [28.65 m²] pe .65 O w [9 Belo Main Public Stair 265 ft² [24.65 m²]

Dn S afe P Ro ray om er R / 1 o 69 f om [15 t² Library .71 m²] Administration Ves tibu 4381 ft² 103 le [ ft² [406.98 m²] 9.55 m²] 2 Pe rso n M Tab R eet le & oom ing 20 Ch 4 s Pe St a 89 f M rs or ir [45 t² ee on ag .47 ti 250 e m²] ng [ ft² 6 R 23.2 70 f m 0 m [62 t² . ²] .29 m²]

10 0 P Me eop 6 etin le -Pe g R M rs 186 oo ee on [1 6 ft² m tin 1 73. g 0- C 40 m 2 Ro M Pe a ²] 04 f o e rs te [18 t² m e on rin .99 tin K g m²] g R itc 29 o he 0 ft om 37 n [26 ² 4 ft .96 [34 ² 1 m²] .77 m²] Ou AN 403 tdo or B 5 al 86 f co [54 t² ny .48 m²]

ISSUE FOR INFORMATION ONLY

NOT FOR CONSTRUCTION 1833-Baker-Building_detached.rvt

1 AN 402

1 BAKER DISTRICT AN 401 REDEVELOPMENT

Baker Street Guelph, Ontario, Canada

AREA PLANNING - LEVEL 4

01 2 5 10m 15m Scale: As indicated

6/26/2019 6/26/2019 5:11:35 PM Project No: 1833 Date: Double-click here to enter Project Start Date AN 104