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102120 Board Agenda

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102120 Board Agenda GREATER ORLANDO AVIATION AUTHORITY AGENDA DATE: OCTOBER 21, 2020 DAY: WEDNESDAY TIME: 2:00 P.M. LIVE STREAM: www.orlandoairports.net CISCOWEBEX: https://goaaevents.webex.com/goaaevents/onstage/g.php?MTID=e6fb0fcee14488a2e1c12280b4b65d736 DIAL IN: 408-418-9388 / ACCESS CODE: 132 903 2997 Please note that all board meetings are held virtually until further notice (Executive Order 20.69). If you would like to provide a written statement for the board meeting on an item being considered on the agenda, please send your statement to [email protected] by 1:00 p.m. Eastern Standard Time on October 21, 2020. Your statement will be read or summarized for the Board, depending on the length of the statement, and it will be included in the public record. If you would like to speak on an item being considered on the agenda, please send your request to [email protected]. All speaker requests must be received no later than 1:00 p.m. Eastern Standard Time on October 21, 2020. Each speaker is limited to 3 minutes. Include your name, who you represent, and the item on which you request to speak. I. CALL TO ORDER II. ROLL CALL III. CONSIDERATION OF AVIATION AUTHORITY MINUTES FOR SEPTEMBER 16, 2020 IV. RECOGNIZING YEARS OF SERVICE V. CONSENT AGENDA (These items are considered routine and will be acted upon by the Aviation Authority in one motion. If discussion is requested on an item, it will be considered separately. Items under this section are less than $1 million dollars) A. Recommendation to Accept Committee Minutes B. Recommendation to Dispose of Surplus Property C. Recommendation to Approve Second Amendment to Lease Agreement (GSE Facility) at Orlando International Airport, with AFCO GSE MCO, LLC D. Recommendation to Approve First Amendment to Operations Center Lease Agreement at Orlando International Airport, with Spirit Airlines, Inc. E. Recommendation of the Construction Committee to Approve Amendment No. 3 to Addendum No. 26 to the Continuing Program and Project Management Services (Owners Authorized Representative Prime Entity) Agreement with A2 Group, Inc. for Additional Construction Phase Owner’s Authorized Representative Services for Project Bid Package No. 00486, Runway 18L-36R Rehabilitation and Related Work, at the Orlando International Airport F. Recommendation of the Construction Committee to Approve Change Order(s) to Various Contracts G. Recommendation to Accept a Public Transportation Grant Agreement for Orlando International Airport from the Florida Department of Transportation H. Recommendation of the Professional Services Committee to Approve Addendum No. 5 to the Base Agreement with Gentrack Limited, Corp. for Year 2 License and Support Services in support of W-00375, Resource Management System (RMS) at the Orlando International Airport I. Recommendation of the Professional Services Committee to Rank Firms for Professional Services (PS) 658, Orlando Executive Airport Property Management, Brokerage, and Advisory Services, at the Orlando Executive Airport J. Recommendation of the Professional Services Committee to Rank Firms for W-S00144, Selection of Design/Build Firms for the Buildout of the South Terminal C Airline and Tenant Spaces Projects, at the Orlando International Airport K. Recommendation to Approve the Second Amendment to the Temporary Construction License Agreement by and between the Aviation Authority and Brightline Trains Florida LLC, joined by the City of Orlando (Second Amendment) L. Recommendation to Confirm the Appointment of a New Member and to Confirm the Reappointment of four Existing Members to the Orlando Executive Airport Advisory Committee M. Recommendation to Adopt 2021 Aviation Authority Board Calendar N. Recommendation to Revise Organizational Policy, Greater Orlando Aviation Authority Bylaws, Section 101.01, Administration NOTE: Any person who desires to appeal any decision made at these meetings will need record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based. GREATER ORLANDO AVIATION AUTHORITY AGENDA FOR ITS OCTOBER 21, 2020, MEETING PAGE 2 VI. PROCUREMENTS A. Variable Frequency Drive Repair and/or Replacement Services VII. NEW BUSINESS A. Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 02-21, Building Automation Systems Preventative Maintenance and Repair Service to MC2, Inc. B. Recommendation of the Concessions/Procurement Committee to Approve Amendment No. 1, First Renewal Option to Purchasing Contract No. 03-18, Operation and Management of Parking Facilities at the Orlando International Airport, with ABM Aviation, Inc. C. Recommendation of the Construction Committee to Approve Amendment No. 1 to Addendum No. 8 to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture for Additional Insurance and Bond Costs for W-S00131, South Terminal C, Phase 1 – TK Insurance at the Orlando International Airport D. Recommendation of the Construction Committee to Authorize the Purchase of Technology Equipment (EME Video Processors and Servers, and Tertiary Structure Equipment) in support of W-S00138, South Terminal C, Phase 1 – Experiential Media Environment (EME) at the Orlando International Airport, from SACO Technologies, Inc. E. Recommendation to Approve the Second Extension to the Engagement Letter with Rumberger Kirk as Interim General Counsel F. Recommendation to Authorize the Chief Executive Officer (CEO) to establish a Voluntary Separation Incentive Program (VSIP) and enter into Employment Separation Agreements which Exceed Policy Guidelines VIII. INFORMATION SECTION (No action is required on the item(s). Board members should feel free to ask questions on the item(s).) A. Notification of Chief Executive Officer Approvals for October Board Meeting B. Notification of Release of RFP/RFB/RFQ’s (under $500,000) C. Notification of the Professional Services Committee’s Approval of the Lists of Pre-Qualified Subcontractors/Suppliers for Major Trade Packages for the South Terminal C, Phase 1, Program, at the Orlando International Airport D. Construction Progress Report For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. Lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. The lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. Lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available on the Aviation Authority’s offices web site. Please contact the Director of Board Services with questions at (407) 825-2032. NEXT SCHEDULED BOARD MEETING IS ON WEDNESDAY, NOVEMBER 11, 2020 DRAFT On WEDNESDAY, SEPTEMBER 16, 2020, the GREATER ORLANDO AVIATION AUTHORITY met in regular session virtually through Cisco WebEx, with the meeting live streamed on You Tube (OrlandoAirports). Chairman Good called the meeting to order at 2:00 p.m. The meeting was posted in accordance with Florida Statutes with a quorum participating. Office of the Governor, Executive Order Number 20-69 Authority members present, M. Carson Good, Chairman Ralph Martinez, Vice Chairman Mayor Jerry Demings, Treasurer Mayor Buddy Dyer Also present, Phillip N. Brown, Chief Executive Officer and Secretary Kathleen Sharman, Chief Financial Officer Larissa Bou, Executive Assistant of Board Services and Recording Secretary Dan Gerber, Interim General Counsel For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. Lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. Lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying.
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