Travel Plan Network Minutes

Date: 27/06/2019 Time: 09:30 – 14:00

Location: Solent University, Southampton

Chair: Nick Farthing, (Hampshire Chamber of Commerce, Three Rivers Partnership/Transport Works)

Minutes: Leon Girling, My Journey Team, Southampton City Council

Present: 1. Nick Farthing (Hampshire Chamber of 20. Jason Light (Eastleigh Borough Council) Commerce, 21. Robin Chave (Southampton Science Park) 37 2. Three Rivers Partnership/Transport Works) 22. Emma Purchase (Coopervision) 3. Liz Harris (Solent University) 23. Mary Andrew (Natural England) 4. Mark Bailey (Aviva Health) 24. Sandra Unterhollenberg (Natural England) 5. Carrie Dickson (Hampshire Fire and Rescue 25. Richard Palmer (Arqiva Ltd) Service) 26. Steve Winter (????????) 6. Amanda Morris (Hampshire County Council) 27. Dolly Gulliford (BBC South) 7. Becky Hoddy (Paris Smith) 28. Andrew Anderson (Liftshare) 8. Laura Porter (NOC) 29. Nick Stokes (Zedify) 9. Rosie Daniels (NOC) 30. David Munday (WeWheel, The Hub Cycleworks) 10. Richard Walker (Solent NHS Trust) 31. Nikki Honer (Bluestar) 11. Robin Birch (Condor Office Solutions) 32. Patrick Darlington (Yellow Bike) 12. Tim Pougher (Lloyds Register) 33. Jo Meekley (Love to Ride) 13. Elizabeth Giles (Quilter) 34. Carolyn Ireland (My Journey, Southampton City 14. Sophia Shakur (The Environment Centre) Council) 15. Adam Goulden (The Environment Centre) 35. Neil Tuck (My Journey, Southampton City Council) 16. Sophie Appleby (ABP Southampton) 36. Natalie Martin (My Journey, Southampton City 17. Cali Sparks (Eastleigh Borough Council) Council) 18. Steve Hobbs (Go South Coast) 37. Leon Girling (My Journey, Southampton City 19. Adam Tewkesbury (University of Council) Southampton) Apologies: David Coyle (Enterprise Holdings) Geoff Hobbs (Southampton City Council) David Horrex (Liftshare) Andy Whincup (My Journey, Southampton City Council) Richard Hall (Future South) Hannah Chivers (My Journey, Southampton City Council) Rebecca Hadley (Go Southampton) Wade Holmes (Southampton City Council) Sarah Woodward (West Quay) Lynn Murphy (Southampton City Council) Lorna Powell (NOCS) Ruth Magennis (Cycling UK) Karen Farwell (B&Q) Tabitha Dickson (British Cycling) Alex McArthur (Mayflower Theatre) Ruth Miller (British Cycling) Sue Simmonite (ABP Southampton) Dilys Gartside (Cyclewise) Kerrie Grant (Unilink Bus) Wendy Hislop (Solent NHS Trust) Lisa Mullins (Quilter) Garth Fiona (NHS Solent) Jo Agres (South Western Railway) Claudia Murg (We Make Southampton) Andy Shaw (Bluestar Bus) Martin Walton (Solent University) Leon Maidment (HCS Safety Ltd) Eleanor Powell (Paul Basham Associates) Tom Trueman (AECOM) Jessica Lloyd (Paul Basham Associates) Hazel Agombar (Hampshire County Council) Megan Streb (Sustrans)

Please contact Leon to amend any information within these minutes and send feedback on format and content, and what you would like to see / hear about next time [email protected] Thank you.

Agenda item Actions

1 Networking Venue courtesy of Solent University, thank you Liz Harris & Martin Walton.

2 Welcome All: Noted Introduction by the chair Hand over to Leon for the Twitter challenge . Leon asked those delegates attending that have a Twitter account to tweet throughout the meeting about all the presenters and any important information that should be shared with other businesses within Southampton, such as the Workplace grants etc. When tweeting please add: @WorkplaceTravel and @myjourneyhants  The delegate that tweeted the most about the day’s event will receive a £25 John Lewis shopping voucher and an emergency cycle kit worth over £100 for their workplace.

3 Quick fire updates All: Noted

1. Dolly Gulliford (BBC) The BBC has recently applied for a Workplace Access Fund grant to install EV Charging Points for staff to utilise. In order to apply and receive the grant we

(with Leon’s support) have drafted a Travel Plan and completed a staff travel survey. We have also formed a Sustainable Travel Steering Group involving a number of senior members of staff. Leon attended our most recent meeting. The group discussed whether some staff need to travel at all, could we change company policy to enable more staff to work from home, and could operational staff receive assignments before commuting to Broadcasting House, preventing

unnecessary travel into the City. The group discovered that their senior Transport Correspondent (Paul Clifton) is a trained Smarter/Eco Driving Instructor. During the meeting Paul said he would be happy to train staff in how to drive smarter in order to ensure the companies pool vehicles are more eco- friendly.

4 Elevator pitches All: Please promote a. Liftshare (Andrew Anderson) Liftshare, Currently there is a ‘FREE’ public car sharing scheme for the City. To find out more visit Zedify, and register at https://liftshare.com/uk/community/southampton WeWheel, However, if you would like to discuss setting up a localised car sharing scheme for your Bluestar, staff then please contact us via David Horrex: [email protected] YellowBike to

your staff and Our new exciting tool is ‘Scoping Smart Mobility’. Using postcode data it enables a encourage your business to see what travel options are available to staff, whether people could car workplace to share, utilise public transport or local cycle networks. The mapping data enables a participate. business to develop a sustainable transport strategy.

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b. Zedify (Nick Stokes) Better deliveries for better cities. Why our kind of delivery service works: - Pollution killing 800,000 in Europe - Restrictions on access and vehicles - Competition for curb side space - Last mile can be up to 28% of cost Customers want: - Great flexibility and ethical deliveries We have: - E-assist pedal cycles - Carry up to 200kg. 1.5m3 - Top speed 15.5mph - Custom-built IT platform - Customer portal for online booking All cargo bikes and electric vans exempt from Itchen bridge toll To find out more: Nick Stokes, Operations Manager [email protected]

c. WeWheel (Dave Munday) Free floating short-term rentals (YoBike type) and long rental bike solution. WeWheel is vehicle subscription made easy. Simply download the app, scan through the list of bicycles available in your city, select, subscribe and have it delivered to your door. The WeWheel app allows you to upgrade your bike/subscription. WeWheel uses a digital lock, simply scan the QR code to unlock the bike. You can also share the WeWheel subscription with family and friends. For further questions please contact: [email protected]

d. Bluestar (Nikki Honer) Following the trial of the UK’s first air filtering bus, Bluestar are excited to announce the trial was a success and will be fitting the air filter to a further 5 buses – full details and savings calculations can be found here https://www.bluestarbus.co.uk/air-filtering-bus- trial-success

Bluestar Promise – have you made it yet? If you and you colleagues are willing to swap 1 car journey to a bus journey once a week, bluestar will offer you a discount code to use on a dayrider via their mobile app – contact Steve Hobbs

To continue their work towards sustainability bluestar have made some bee friendly planters out of old bus tyres which are now decorating their yard. Please contact Nikki if you have any further queries [email protected]

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e. Yellowbike (Patrick Darlington) - Problem: 895 bike thefts per day reported to Police in England and Wales - Police advise that 4 times more bikes are stolen than reported - Potential bike thefts: 4,475 per day - 80% have bike locks when stolen - With YellowBike you just – Tap, Scan, Select, Wrap and Close. To find out more visit yellowbike.biz [email protected]

5 Obstacles and Opportunities: Skill sets (Leon leading)

Workshop activity What skills people want to develop, what they want to know about and who can help.

1. Writing a car parking policy Have skill: - Adam Tewkesbury – UoS - Cali Sparks – Eastleigh BC Would like to know more: - Amanda Morris – HCC

2. Electric Car Charging points Have skill: - Adam Tewkesbury – UoS - Jason Light – Eastleigh BC Would like to know more: - Robin Chave – UoS Science Park - Laura Porter- NOC - Rob Birch – Condor

3. Retro fitting for electric bikes Have skill: - Dave Munday – WeWheel/The Hub Cycleworks Would like to know more: - Mary Andrew – Natural England - Sandra Unterhollenberg – Natural England - Dolly Gulliford – BBC - Elizabeth Giles – Quilter - Rob Birch – Condor - Adam Tewkesbury – UoS

4 4. Getting deals from Public Transport providers Have skill: - Nikki Honer - Bluestar - Steve Hobbs – Go South Coast - Amanda Morris – HCC - Adam Tewkesbury – UoS Would like to know more: - Robin Chave – UoS Science Park - Elizabeth Giles – Quilter - Carrie Dickson – Hamps F&R - Laura Porter – NOC - Richard Palmer – Arqiva - Emma Purchase – Coopervision - Tim Pougher – Lloyds Register - Sandra Unterhollenberg – Natural England - Dolly Gulliford – BBC - Mary Andrew – Natural England

5. Writing a great press release, using social media to your advantage Have skill: - Steve Winter - ? - Nikki Honer – Bluestar - Dolly Gulliford – BBC Would like to know more: - Mary Andrew – Natural England - Sandra Unterhollenberg – Natural England - Adam Tewkesbury – UoS - Mark Bailey – Aviva Health

6. Working with HR to input into and learn about cycle schemes Have skill: - Becky Hoddy – Paris Smith Solicitors - Dave Munday – WeWheel/The Hub Cycleworks - Adam Tewkesbury – UoS Would like to know more: - Amanda Morris – HCC - Emma Purchase – Coopervision - Rob Birch – Condor - Liz Harris – Solent Uni

5 7. Employee engagement/communication Have skill: - Laura Porter - NOC - Tim Pougher – Lloyds Register - Nikki Honer – Bluestar - Adam Tewkesbury – UoS - Mary Andrew – Natural England - Amanda Morris – HCC Would like to know more: - Elizabeth Giles – Quilter - Emma Purchase – Coopervision

8. Making a business case/ funding case Have skill: - Tim Pougher – Lloyds Register - Adam Tewkesbury – UoS - Andrew Anderson – Liftshare - Cali Sparks – Eastleigh BC Would like to know more: - Laura Porter – NOC - Adam Goulden – Env Centre - Sophie Appleby – ABP - Becky Hoddy – Paris Smith Solicitors - Emma Purchase – Coopervision - Carrie Dickson – Hamps F & R - Richard Palmer – Arqiva - Mary Andrew – Natural England - Liz Harris – Solent Uni - Amanda Morris – HCC

9. Cost benefit analysis Have skill: - Dave Munday – WeWheel/The Hub Cycleworks - Adam Tewkesbury - UoS Would like to know more: - Mark Bailey – Aviva Health - Laura Porter - NOC - Elizabeth Giles – Quilter - Dolly Gulliford – BBC - Tim Pougher – Lloyds Register - Becky Hoddy – Paris Smith Solicitors - Sophie Appleby – ABP - Liz Harris – Solent Uni - Amanda Morris – HCC

6 10. Digital Technologies/Apps Have skill: - Mary Andrew – Natural England Would like to know more: - Tim Pougher – Lloyds Register - Nick Stokes – Zedify Southampton - Richard Palmer – Arqiva - Adam Goulden – Env Centre - Rob Birch – Condor - Sophia Shakur – Env Centre - Adam Tewkesbury – UoS - Amanda Morris – HCC - Nikki Honer – Bluestar

11. Writing Travel Plans Have skill: - Leon Girling – My Journey Team SCC - Natalie Martin – My Journey Team SCC - Adam Tewkesbury – UoS - Dolly Gulliford – BBC - Laura Porter – NOC - Amanda Morris - HCC Would like to know more: - Tim Pougher – Lloyds Register - Carrie Dickson – Hamp F & R - Elizabeth Giles – Quilter - Sophie Appleby – ABP - Mary Andrew – Natural England

6 Updates from the team All: Southampton City Council’s My Journey Team Please promote My Journey and a. Workplace Access Fund Grant 2019-20 (Leon) its various Delegates please note the WAFG 2019-20 is now open. products and Application closing date is Friday 6th September 2019. services to your Businesses can apply for a match funded grant up to £5k. staff and

Grant applications can be obtained at encourage your https://myjourneysouthampton.com/workplaces/workplace-grant workplace to participate. The My Journey Workplace Team are available to meet and discuss your grant

applications to provide pre and post application support. Please contact us at [email protected]

What can you use the grant money for? Previous grant recipients have used the grant to:  Upgrade wet room/dry room facilities (The Hub Cycleworks)  Install shower/changing facilities (ABP Southampton)

7  Purchase pool bikes for staff to access (Aviva Health)  Improved cycle parking (Hamps Fire & Rescue/University of Southampton)

b. Travel Hierarchy (Natalie) We can share the following image for you to use in policy documents, email signatures etc.

c. Webpage with logos (Natalie) Thank you to all those who have provided an up to date logo of your organisation. We have updated the TPN page on the My Journey website. If you haven’t provided us with logo yet, please do so. We wouldn’t want to leave you out as a valued member of the TPN.

8 d. Bosses on bikes (Natalie) - Material will be circulated soon - Please encourage your managers/bosses in your workplace to have Their photo take and be the face of an internal ‘Bosses on Bikes’ campaign. - #BossesOnBikes - #MyJourneyHants

e. Summer of events (Carolyn) Let’s Ride Southampton Sunday 21st July – Free Cycling Festival Visit Letsride.co.uk Come along, volunteer, join a guided ride, publish a ride social, share with friends and colleagues

Women’s Festival of Cycling

- 4x Saturdays in July –cycle skills coaching for women - 11th July –‘Mountain of Dreams’ book promotion and cycle with Laura Bingham - 27th July –event at Riverside Park with led rides and a “try-a-bike” (with

women-specific bikes, trailers and balance bikes) - 28th July –Women of Southampton history ride

Cycle September – Community events Grants up to £500 Some ideas: - Bike check-ups/repairs - Maintenance workshops - Led rides - Bike try-outs - Temporary street closures - Social events

Application deadline 19th July 2019.

Apply at: https://www.southampton.gov.uk/people-places/grants-funding/cycle- september-grants.aspx

9 f. Love 2 Ride (Jo) - 600 Participants in Bike Week including 44 new riders - 118 Organisations and 1,731 people in Southampton have registered to L2R Those registered riders have recorded:  79,575 rides  760,449 miles  153,902 LBS CO2

Cycle September will involve a ‘Workplace Cycle Challenge’  Compete with similarly-sized organisations  There will be prize draws

How can Love to Ride (Jo) help you? Provide promotional material – emails, posters and flyers Help to organise events for your staff Dr Bike, Led Rides, Bike breakfast/picnic, Try-a-bike

Find out more and register at: lovetoride.net/Southampton

g. Funding (Neil) The My Journey team have sourced further funding beyond the Department for Transport Access Fund 2017-2020 programme. We want to keep supporting local organisations. Further details will be announced once we have officially received the funds in the bank.

7 The English Coast Path in the Solent Sandra Unterhollenberg and Mary Andrew – Natural England Q: What is the England Coast Path? The Marine and Coastal Access Act 2009, establishes the coastal access duty – to create; - A long-distance walking route around the English coast and - The coastal margin, land beside it, which should be accessible to the public of foot. In discharging this duty we follow statutory guidance – the Coastal Access Scheme. The England Coast Path will be a well way-marked 2,700 mile long National Trail. Investment in the Solent area £750k investment proposed for the Isle of Wight stretch, which includes Southampton area. There are plans to upload the walking route to ‘Google Trekker’.

10 8 SCN1 Launch Neil Tuck – Southampton City Council

Southampton Cycle Network 1 (SCN1) is the first of a number of new cycle routes across the City. The route runs from Totton, Redbridge, Millbrook and City Centre. Head to our website to explore the SCN1 route, pick up some useful tips. Visit myjourneysouthampton.com/SCN1 There has been a leaflet drop to 11,116 homes in the area Enter our photo competition to win a £100 voucher for the New Forest Water Park. To take part: 1. Capture a photo of yourself on the SCN1 2. Share on Facebook, Twitter or Instagram 3. Tell us your #No1ReasontoRide Winners will be announced on the My Journey Facebook Page on Monday 2 September 2019 1.

9 Adult cycle training All: The My Journey team is offering FREE cycle confidence sessions for residents and Please promote workplaces in of Southampton. The training is suitable for both new and returning FREE cycle cyclists, sessions are available for individuals, families or groups of friends/work colleagues. training to your staff and To book please either register your interest here consider https://myjourneysouthampton.com/cycle/cycle-confidence or contact the workplaces organising a team and discuss your workplaces interest in a group training session Please contact us training day. at [email protected]

10 Summary SCC Team: Natalie Martin – My Journey Team, Southampton City Council. Circulate to TPN The morning has focused around the following themes: a list of awards 1. What do you think about particular modes of travel relating to our 2. Why people choose the travel choices they do field of work. 3. What can we do to help facilitate a change

11 Thank you Liz Harris and Martin Walton at Solent University for hosting the TPN  All.

12 AOB All: Please 1. If you have a Twitter account please support the My Journey and Workplace support the Team by following @myjourneyhants & @WorkplaceTravel TPN. 2. Could we please ask if your company conducts an annual Staff Travel Survey, could you share your modal split data with the My Journey Workplace Travel Planning Team. This will help us evidence how people travel in the City and support us as we seek further funding to support local businesses. 3. The Workplace Travel Planning Team can support your business by providing you with a FREE staff survey tool, which we can analyse and provide you with a

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13 Date of next TPN meetings The Christmas TPN will be on Wednesday 4th December 2019. All: Please Leon Girling will be coordinating this event. Please offer your suggestions for what you make every would like to see / hear, and offers for hosting, chairing, catering would be much effort to attend appreciated. If Leon has a minimum of 60 delegates in attendance he will host the these events. event wearing a Father Christmas costume. If you don’t attend you may go on the If you feel we naughty list. need to cover Please contact Leon by emailing him at [email protected] other topics, please email us Thank you very much to all for your participation. your suggestions.

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