MEETING OF MASSEY UNIVERSITY COUNCIL FRIDAY 5 DECEMBER 2014 commencing at 10.15 am to be held in UNIVERSITY HOUSE MEETING ROOM UNIVERSITY HOUSE MANAWATU CAMPUS MASSEY UNIVERSITY COUNCIL A meeting of Massey University Council will be held in University House Meeting Room, University House, Manawatu Campus on Friday 5 December 2014 Commencing at 10.15am AGENDA- PART I Official Information Act 1982 and Local Government Official Information and Meetings Act 1987 Massey University (including its Council) is subject to the Official Information Act 1982. This means that if a specific request for disclosure is made, information that it holds must be disclosed unless non-disclosure can be justified in the terms of the Official Information Act 1982. Matters that are included in Part II and most matters in the Finance Section of Council (or Committee) meetings are protected from disclosure under the Official Information Act 1982. That is, non-disclosure of information relating to such matters can usually be justified in terms of the Official Information Act 1982. Therefore, care should be taken to ensure that papers relating to Part II or Finance Section matters are not seen outside Council (or its relevant Committee) and that such matters are not mentioned outside Council (or its relevant Committee). All requests (whether written or oral) by any person who is not a Council member for information included under Part II or the Finance Section of Council (or Committee) meetings and requests for the minutes of those parts of Council (or Committee) meetings must be referred immediately to the Registrar for decision on disclosure or otherwise. Individual members are advised not to disclose Part II or Finance Section matters. Interest: Declaration and Disqualification In accordance with the Education Act 1989 members are reminded that if they have any direct or indirect pecuniary interest (including their conditions of service as the Chief Executive or as a member of the staff of the institution) in a matter being considered or about to be considered by the Council (or Committee) then as soon as possible after the relevant facts have come to their knowledge they: (a) must disclose the nature of the interest at a meeting of the Council (or Committee); (b) must not be present during any deliberation or take part in any decision of the Council (or Committee) with respect to that matter unless the Council decides otherwise. Page 1 of 6 Index Item Paper Number Number 1.0 INTRODUCTION 1.1 Welcome 1.2 Health and Safety Briefing 1.3 Apologies A 1.4 Declaration of Interest/ Register of Interest 1.5 Meeting Agenda Review B 1.6 Minutes of Council meetings - Part I - meeting held on 3 October C14/152 2014 1.7 Matters Arising C 1.8 Follow-up Schedule as at 5 December 2014 D 1.9 Council Agenda Plan as at 5 December 2014 2.0 KEY REPORTS 2.1 Chancellor’s Report - Part I - oral E 2.2 Vice-Chancellor’s Report – Part I C14/153 3.0 STRATEGIC DISCUSSIONS No Part 1 Strategic Discussion 4.0 DECISION ITEMS 4.1 University Policy F 4.1.1 Emergency Management Policy C14/154 4.2 University Council Related Documents G 4.2.1 Review Council Code of Conduct 2015 C14/155 HI 4.2.2 Review Guidelines for Conduct of Council and Council C14/156 Committee Meetings 2015 JK 4.2.3 Emergency Statute C14/157 4.2.4 Council Committee Terms of Reference L 4.2.4.1 Disciplinary Committee C14/158 M 4.2.4.2 Finance Committee - Interim C14/159 5.0 ITEMS FOR NOTING N 5.1 Financial Report for the ten months ending 31 October 2014 C14/160 5.2 Academic Board Reports O 5.2.1 Academic Board Report for meeting held on 15 October 2014 C14/161 PQ 5.2.2 Academic Board Report for meeting held on 19 November 2014 C14/162 5.3 Election: Chancellor and Pro-Chancellor 2015 - Oral 6.0 INFORMATION/BACKGROUND ITEMS R 6.1 Council Evaluation 2014 C14/163 Page 2 of 6 7.0 MOVING INTO PART II 7.1 Exclusion of the Public THE CHANCELLOR WILL MOVE THAT, EXCLUDING • Mr Stuart Morriss, Assistant Vice-Chancellor Operations, International and University Registrar • Ms Rose Anne MacLeod, Assistant Vice-Chancellor – Strategy, Finance, IT and Commercial Operations • Mr James Gardiner, Director of Communications • Ms Jackie Koenders, Council Secretary WHO HAVE, IN THE OPINION OF COUNCIL, KNOWLEDGE THAT COULD BE OF ASSISTANCE, MEMBERS OF THE PRESS AND PUBLIC BE NOW EXCLUDED FROM THE MEETING SO THAT FOR THE UNDERNOTED REASONS THE FOLLOWING MATTERS MAY BE DISCUSSED WITHOUT PUBLIC DISCLOSURE; THE COMMITTEE BEING SATISFIED, WHERE APPROPRIATE, THAT THERE ARE CONSIDERATIONS WHICH OUTWEIGH THE PUBLIC INTEREST OF DISCLOSURE. Reference: Section 48 (1) of the Local Government and Information and Meetings Act 1987. Reference: Section 9 as detailed hereunder of the Official Information Act 1982. Item Reason for Proposed Public Exclusion Item 8.1 C14/164 These matters were considered in Part II of Confirmation of Minutes – meeting held on 3 the meeting held on 3 October 2014 October 2014 Item 8.2 These matters were considered in Part II of Matters Arising the meeting held on 3 October 2014 Item 8.3 These matters were considered in Part II of Follow-up Schedule as at 5 December 2014 the meetings held on 3 October 2014 and before Item 9.1 To prevent the disclosure or use of official Chancellor’s Report information for improper gain or improper advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 9.2 To prevent the disclosure or use of official C14/166 information for improper gain or improper Vice-Chancellor’s Report – Part II advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 11.1.1 To prevent the disclosure or use of official C14/167 information for improper gain or improper 2015 Operating Budget advantage Reference: section 9 2 (k) Item 11.1.2 To prevent the disclosure or use of official C14/168 information for improper gain or improper 2015 Ten Year Capital Plan advantage Reference: section 9 2 (k) Item 11.1.3 To prevent the disclosure or use of official C14/169 information for improper gain or improper University Annual Plan advantage Reference: section 9 2 (k) Item 11.2.1 To prevent the disclosure or use of official C14/170 information for improper gain or improper Business Case - Human Resource advantage Information Systems (HRIS) Reference: section 9 2 (k) Item 11.2.2 To prevent the disclosure or use of official C14/171 information for improper gain or improper Business Case - Marae Refurbishment advantage Page 3 of 6 Item Reason for Proposed Public Exclusion Project – Wellington Campus Reference: section 9 2 (k) Item 11.3 To prevent the disclosure or use of official C14/172 information for improper gain or improper Bad Debt Write Off advantage Reference: section 9 2 (k) Item 11.4.1.1 To prevent the disclosure or use of official C14/175 information for improper gain or improper Massey Ventures Ltd – Statement of advantage Corporate Intent and Budget 2015 Reference: section 9 2 (k) Item 11.4.1.2 To prevent the disclosure or use of official C14/176 information for improper gain or improper Massey Ventures Ltd – Update of MVL advantage Audit Opinion Reference: section 9 2 (k) Item 11.4.2 To prevent the disclosure or use of official C14/177 information for improper gain or improper Agri One Ltd: Statement of Corporate Intent advantage 2015 Reference: section 9 2 (k) Item 11.5 To prevent the disclosure or use of official C14/178 information for improper gain or improper Council Committee Membership 2015 advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 11.6 To prevent the disclosure or use of official C14/179 information for improper gain or improper Appointment of Council Health and Safety advantage Person 2015 Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 11.7 To prevent the disclosure or use of official C14/180 information for improper gain or improper In Council Graduation advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 11.8 To prevent the disclosure or use of official C14/181 information for improper gain or improper Honorary Awards Committee advantage Recommendations Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 11.9 To prevent the disclosure or use of official C14/182 information for improper gain or improper Health and Safety Governance and advantage Management Arrangements Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 12.1 To prevent the disclosure or use of official C14/183 information for improper gain or improper Health and Safety Report for the period advantage September to October 2014 Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 12.2 To prevent the disclosure or use of official C14/184 information for improper gain or improper Renewal of Insurance 2015 – Report advantage Delegation Reference: section 9 2 (k) Item 12.3 To prevent the disclosure or use of official C14/185 information for improper gain or improper Consolidated Performance Report – Quarter advantage Three 2014 Reference: section 9 2 (k) Item 12.4 To prevent the disclosure or use of official C14/187 information for improper gain or improper Financial Report for the eight months ended advantage 31 October 2014 Reference: section 9 2 (k) Page 4 of 6 Item Reason for Proposed Public Exclusion Item 12.5 To