USAID/ZAMBIA
QUARTERLY PROGRESS REPORT 2020 October 1, 2020 – December 31, 2020
USAID/AGIS: ACCOUNTABLE GOVERNANCE FOR IMPROVED SERVICE DELIVERY
January 30, 2021 Task Order: A-611-C-17-00005
Submitted by: Ms. Maureen Simuyandi, Chief of Party
Crown Agents USA
Contract No: AID-611-C-17-00005
Recommended Citation: Quarterly Progress Report – Quarter 1 October 1 – December 31, 2020
YEAR 4 QUARTER 1: QUARTERLY PROGRESS REPORT
Contract No: AID-611-C-17-00005
Recommended Citation: Quarterly Progress Report – Year 4 Quarter 1 Report: October 1, 2020 – December 31, 2020
Submitted to: Nina Bowen, COR U.S. Agency for International Development-Zambia
Submitted by: Crown Agents USA 1 1129 20th Street NW 1 Suite 500 Washington, D.C. 20036 1 T: (202) 822-8052
Publication Date: January 30, 2021
This report is made possible by the support of the American People through the United States Agency for International Development (USAID). The contents of this Quarterly Report are the sole responsibility of Crown Agents USA Inc. for the USAID/AGIS project and do not necessarily reflect the views of USAID, PEPFAR, or the United States Government.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 2 CONTENTS
CONTENTS...... 3 ACRONYMS ...... 4 1. PROJECT OVERVIEW ...... 7 1.1 Introduction and Project Description ...... 8 1.1.2 Project Description ...... 8 1.2 Sustainability ...... 9 2. ACTIVITY IMPLEMENTATION PROGRESS ...... 10 2.1 Activity Implementation Status ...... 10 2.2.1 Central-Level Activities ...... 10 2.2.2 District Level Activities ...... 12 2.2.3. Consultative Meetings with PFM Stakeholders ...... 15 2.2 Implementation Challenges ...... 15 3. INTEGRATION OF CROSSCUTTING ISSUES AND USAID FORWARD PRIORITIES ...... 16 3.1 Integration of Gender and Equity Issues ...... 16 3.2 Communications and Outreach ...... 17 3.3 Monitoring, Evaluation, and Learning (MEL)...... 21 3.4 Sustainability Mechanisms ...... 27 3.5 Local Capacity Development ...... 27 4. MANAGEMENT AND ADMINISTRATIVE ISSUES ...... 27 5. KEY LESSONS LEARNED ...... 28 6. PLANNED ACTIVITIES FOR NEXT QUARTERS ...... 28 7. COR COMMENTS FROM THE LAST REPORT ...... 30 8. FINANCIAL MANAGEMENT ...... 30 ANNEXES ...... 31 ANNEX I:Financial Management ...... 31 ANNEX II:USAID/AGIS MEL Performance ...... 32 Annex III:Work Plan Activity Summary Table...... 44 ANNEX IV:Communications ...... 50 ANNEX V:Summary of Stakeholders Met at Central Level ...... 54 ANNEX VI:Summary of Stakeholders Met at Sub-National Level ...... 61
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 3 ACRONYMS
ACC Anti-Corruption Commission AER USAID/AGIS Expected Results AMELP USAID/AGIS Activity Monitoring, Evaluation, and Learning Plan AO USAID/AGIS Objective ATT USAID/AGIS Trained Trainer CA USA Crown Agents USA CAG Cluster Advisory Group CDCS USAID Zambia Country Development Cooperation Strategy CoIA Controller of Internal Audit CoP Chief of Party COR Contracting Officer’s Representative COVID-19 Coronavirus Disease 2019 CSPR Civil Society for Poverty Reduction DCDP District Capacity Development Plan DEBS District Education Board Secretary DEBO District Education Board Office DHD District Health Director DHO District Health Office EP Emergency Procurement GESI Gender Equality, Social Empowerment, and Social Inclusion GIS USAID/AGIS Gender Integration Strategy GRZ Government of the Republic of Zambia IAR Internal Audit Report ICT Information and Communication Technologies IFMIS Integrated Financial Management Information Systems IRS Impact Research Study/Studies KIIS Key Informant Interviews MAP Management Action Plan M&E Monitoring and Evaluation MEL Monitoring, Evaluation, and Learning
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 4 MMS Management Monitoring System MoG Ministry of Gender MoGE Ministry of General Education MoH Ministry of Health MoNDP Ministry of National Development Planning OAG Zambia/Office of the Auditor General OBB Output Based Budgeting OGD Other GRZ Departments OCIA Office of Controller of Internal Audit PEO Provincial Education Office PESO Provincial Education Standards Officer PHO Provincial Health Office PFM Public Financial Management PO Planning Officer PIRS Performance Indicator Reference Sheet PMEC Payroll Management Establishment Control PRO Public Relations Officer PSMD Public Service Management Division PS Permanent Secretary PPA Zambia Public Procurement Act QPR Quarterly Progress Report Q1 Quarter 1 Q2 Quarter 2 Q3 Quarter 3 Q4 Quarter 4 SPO Senior Planning Officer STTA Short-Term Technical Assistance / Assistant SAC ZIPS Student Affairs Committee TAP Transformation Action Plan TCN Third Country National TOR Terms of Reference TWG Technical Working Group UK United Kingdom
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 5 USAID United States Agency for International Development USAID/AGIS USAID/Accountable Governance for Improved Service Delivery USG United States Government ZICA Zambia Institute of Chartered Accountants ZIPS Zambia Institute of Purchasing and Supply ZNPHI Zambia National Public Health Institute
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 6 1. PROJECT OVERVIEW
USAID: Accountable Governance for Improved Project Name Service Delivery Activity Start and End Date October 2017 – September 2022 Total Projected Funds $7,311,205 Contract Number AID-611-C-17-00005 Reporting Period October 1, 2020 - December 31, 2020
Financial Report as of December 31, 2020 Current Obligated Funds $6,383,363 Expenditures as of FY20 Q4 $4,617,054 October-20 $124,734 November-20 $116,438 Forex Gain/Loss Invoice $55,619 December-20 $174,247
Cumulative Expenditures as of FY20 Q4 $5,088,092
Pipeline (Balance) $1,295,271 As percentage of Obligated Funds 80% Accruals January 2021 $274,143
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1.1 Introduction and Project Description
This Quarterly Progress Report (QPR) highlights the first quarter of Year 4 of the USAID Accountable Governance for Improved Service Delivery (USAID/AGIS) project. It covers the period from October 1, 2020 to December 31, 2020.
The report provides a snapshot of the progress made implementing Tasks 3 and 4, including activities1 at both the central and subnational government levels. Specifically, it details highlights of the status of implementation as well as key challenges and corrective measures that were taken to resolve them and provides a status update on Monitoring and Evaluation (M&E) activities. It documents key lessons learned from mobilizing and engaging with a cross section of stakeholders, including counterpart ministries and other Government of the Republic of Zambia (GRZ) players, complementary USAID projects, and relevant Public Financial Management (PFM) and service-delivery projects funded by other partners in the target ministries and private sector. This report summarizes the activities planned for the second quarter of Year 4 and incorporates improvements made in response to comments on the last report.
Lastly, it provides a summary of the project’s burn rate, both actual and projected, the funds authorized for expenditure and actual expenditure in the first and second quarters, and the pipeline-projected expenditures in the second and third quarters of 2021. The financial report is based on staff utilization, Short-Term Technical Assistance (STTA), recruitment plans, procurement needs, and implementation of project activities.
1.1.2 Project Description
The overall objective of USAID/AGIS activities is to increase the transparency and accountability of the GRZ’s delivery of public health and education services through a focal lens that is based on PFM priorities that improve internal controls, internal audit, and procurement capacities.
Specifically, the project has five key objectives: • Improve fiscal management and accountability processes in the delivery of public services. • Support existing interventions that drive PFM reforms at the Ministry of Health (MoH) and Ministry of General Education (MoGE). • Strengthen the PFM capacity of local government structures to implement central-level institutional reforms that ultimately support improved health and education outcomes. • Strengthen the PFM capacity of local government structures to implement district-level institutional reforms that support improved health and education outcomes. • Provide demonstrable support to the cross-sectoral outcomes of USAID/Zambia’s Country Development Cooperation Strategy (CDCS). These objectives are structured as four key task areas that have guided priority interventions in the Transformation Action Plans (TAPs) and District Capacity Development Plans (DCDPs) for both ministries. Objective 5 is embedded in all project activities.
Figure 1 provides a full menu of tasks being implemented under USAID/AGIS over its life cycle.
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Figure 1: USAID/AGIS Project Tasks
1.2 Sustainability
To ensure continuity following the life of the project and to minimize interruptions during training, the project involves members of the respective Technical Working Groups (TWGs) at all provincial health and education offices, as core facilitators during PFM training sessions on Zoom. These facilitators are all being oriented on how to effectively deliver training via Zoom prior to their engagement.
The TWGs have improved their technical capacity, which has enabled them to deliver training to support the USAID/AGIS staff. As a result, they have been able to expand their areas of support and are able to conduct training in the districts where the USAID/AGIS project does not have a physical presence. The TWGs will also be essential to establishing and supporting the mentoring clusters that will be developed in Quarter 2 (Q2).
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2. ACTIVITY IMPLEMENTATION PROGRESS
2.1 Activity Implementation Status
During the period under review, the USAID/AGIS project made the following progress: • Conducted Management Monitoring Systems (MMS) training at the Office of the Auditor General (OAG). • Conducted Output Based Budgeting (OBB) training at the OAG. • Finalized project assessment tool and began data collection at both the central and district level. • PFM training of MoGE and MoH non-finance managers and specialized staff in the three additional districts of Mpika, Katete, and Chongwe. • The above training also included a gender module component. • Completed all 10 episodes of the PFM radio series, “The Public’s Money.” • Sponsored the Students National Debate at the 2020 Zambia Institute of Purchasing and Supply (ZIPS) Annual General Conference • Reactivation of gender committees at the central, provincial, and district levels. • The project worked closely with USAID and ministry counterparts to finalize the Year 4 work plan. This deliverable was approved by USAID in November 5, 2020 ; however, USAID/AGIS revised the Year 4 work plan to include additional activities. This revised work plan is pending USAID approval. (see the Management and Administrative Issues section of this report). • Recruitment for the Monitoring, Evaluation, and Learning (MEL) advisor is ongoing (see the Management and Administrative Issues section of this report).
o MEL Third Country National (TCN) STTA continues to provide remote support in addition to engaging additional support from the Crown Agents UK office to finalize MEL-related deliverables. • The Year 3 Annual Report was approved by USAID on December 16, 2020.
2.2.1 Central-Level Activities
Central Level Trainings In October, USAID/AGIS facilitated a five-day training session on the Zambian government’s MMS for 140 operational staff members from the OAG. This training was led by the Ministry of National Development Planning (MoNDP), which has been rolling out MMS in collaboration with the Smart Zambia Institute. The outcomes of the training were as follows.
• The MMS training enabled the OAG to monitor the progress of the activity Assistant Director - Monitoring and Evaluation Michael Mulwanda presents via Zoom implementation outlined on the Monitoring and Evaluation backbone and the impact of MMS.
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in its annual work plans and approved budget. • It helped the OAG to track the performance and budget allocations of other government institutions in the system, allowing for effective planning of its annual audits. • It helped the OAG to monitor project implementation across the country. • Thirteen OAG officers have been identified as MMS program users and mentors. In October 2020, USAID/AGIS facilitated a three-day training session for nine members of OAG senior management on using the Zambian government’s Management Monitoring System. The training was led by the MoNDP, which has been rolling out MMS in collaboration with the Smart Zambia Institute and the Ministry of Finance. The following were outcomes of the training. • Approved and monitored the progress of activity implementation outlined in the annual work plans and approved budget. • Aided the OAG in tracking performance and budget allocations of other government institutions in the system, allowing it to effectively plan for annual audits.
In November 2020, USAID/AGIS facilitated a five-day, OBB training for 138 staff at the OAG. The training was officially opened by the Deputy Auditor General (Corporate Services Division) Clare Mazimba and led by the Ministry of Finance. The following were outcomes of the training. • Understanding of OBB concepts, design, and programming as well as performance measurement and reporting. • Identifying and analyzing implications of OBB within auditing. Patricia Ntini, OAG acting senior auditor, participating virtually in a Next steps USAID/AGIS training During the OBB, gaps were identified, specifically the need to configure Integrated Financial Management Information Systems (IFMIS), which is required to accommodate OBB, andintegrate MMS and IFMIS. Currently, the two systems are not linked. The OAG and the Ministry of Finance are currently planning to set up a meeting in February 2021 to discuss the gaps.
USAID/AGIS Project Assessment USAID/AGIS consultant held virtual meetings with the MoGE TWG at the central level in December 2020. The procurement team at MoGE has committed to provide contact details of suppliers that we will interview regarding indicator 7; in which, the project is asking about private sector stakeholders that are reporting improved satisfaction levels with the procurement processes. The suppliers will be interviewed at the start of Quarter 2.
We have experienced challenges with MoH's participation as efforts to have MoH HQ interviewed have so far been unsuccessful as we have not gotten any response to our requests for an interview or procurement documents .
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2.2.2 District Level Activities
2.2.2.1 Eastern Province Chipata
From November 9 through November 13, 2020, the TWG pre-tested the AGIS financial management PFM performance assessment tool in Chipata. The purpose of the pre-test pilot was to ascertain whether the newly developed PFM assessment tools would be ready to meet financial management guidelines in educational institutions to improve education outcomes in the province. The team that administered the assessment tools consisted of 12 officers: Seven from the Provincial Education Office (PEO), three from the District Education Board Secretary (DEBS) and one head teacher from Chipata Day High School.
Institutions that were monitored included: • Eastern PEO. • Chipata DEBS • Chizongwe Secondary School.
The tool highlighted lapses like irregular holding of meetings in Finance, and Human Resources committees. At Chizongwe secondary school, no committees were found to be in place. As witnessed during the exercise. it was therefore noted that the tool. would significantly help institutions to financial management lapses, and also enabling them to adhere to the required financial management guidelines and ensuring more prudent use of meager public resources.
USAID/AGIS PFM Assessment focus group discussion
From November 23 to November 25, 2020, a three-day virtual focus group discussion took place that was organized by AGIS consultant Thomas Mugala. Thirteen officers participated in the AGIS impact assessment focus group discussion. Four came from the PEO, two from the District Education Board Secretary’s (DEBS) office in Chipata, one from the Provincial Health Office (PHO), three from the DEBS office in Petauke, and two from District Health Office (DHO) Petauke. Of the 13 participants, five were male, and eight were female.
Payroll Management /Sensitization Training USAID/AGIS, in conjunction with the Public Service Management Division (PSMD) and Payroll Management Establishment Control (PMEC), conducted a five-day payroll management training session in Chipata. The DEBS, Nkhonjera Phiri, and District Health Director Dr. Abel Shawa participated in a five-day payroll management training in Chipata from December 14 to December 18, 2020.The purpose of the training was to provide supervisors with in-depth knowledge of government payroll systems, including familiarizing them with access codes that enabled them to view the payroll, providing analysis of the various payroll-related reports, and teaching them to make informed decisions and ultimately reduce the number of payroll audit queries.
Participants appreciated the training as valuable information on how to manage the payroll that reduced the knowledge gap between supervisors and end users. However, it must be noted that this was the first in-person training held since the COVID-19 pandemic began in March 2020. It was imperative that organizers follow MoH guidelines regarding the pandemic and ensure they were strictly observed. Personal protective equipment such as face masks, hand wash water dispensers, and hand sanitizers were provided. Fifteen officers were trained, of which of five
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were female, and 10 were male. The trainees included one Provincial Education Standards Officer (PESO); two DEBS, from Katete and Petauke; two District Health Director (DHD), from Katete and Petauke; one planner from the PHO; four auditors, one from the PEO, one from the PHO, and two from the provincial administration; and two senior human resources officers from the provincial administration. A team of eight facilitators led by the PMEC director Sechwayo Nzima, conducted the training.
Petauke District Education Board Secretary Mumba Nkholoma and District Health Director Dr. Riches Siabbwalo participated in a five day-payroll management training session conducted in Chipata from December 14 to December 18, 2020. Five officers participated in an AGIS impact assessment focus group discussion, including two from health and three from education, one of them male and four of them female.
Katete Katete District is now among the AGIS pilot site in Eastern Province following USAID approval to add it in one more district in each of the three provinces of Eastern, Lusaka, and Muchinga. To bring the new district to parity, a financial management training session for supervisors and operatives was conducted November 23 to November 27, 2020. Eight members of the local TWG and two from the Lusaka PEO conducted the training of 19 officers, of which seven were female and 12 were male.
2.2.2.2 Lusaka Province Lusaka The TWG, in collaboration with PFM specialists, pre-tested the USAID/AGIS PFM performance assessment tool in Lusaka District from November 9 to 13, 2020. The purpose of the pre-test was to establish how well the newly developed PFM assessment tools would improve financial management at educational institutions in the province. The team that administered the assessment tools consisted of nine officers from the PEO, four officials from the DEBO, and one official from Libala secondary school.
Institutions that were monitored included: • Lusaka PEO • Lusaka DEBO • Libala Secondary School
By identifying various shortcomings during the exercise, the assessment tools will help educational institutions improve their adherence to the required financial norms by ensuring the accountable use of public finances. This will lead to a more effective and efficient financial management system and eventually to improved learner outcomes, which is the main goal of the MoGE.
Lusaka/Kafue Districts
USAID/AGIS PFM Assessment Focus Group Discussion A three-day virtual focus group discussion organized by consultant Thomas Mugala was held from November 23 to November 25, 2020. Eight officers participated in USAID/AGIS impact assessment focus group discussions. Three were from health and five from education, and one was a female. The provincial and district offices were represented.
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Chongwe Chongwe District is now among the AGIS pilot site in Eastern Province following USAID approval to add in one more district in each of the three provinces of Eastern, Lusaka, and Muchinga. To bring the district to a new level of parity, a financial management training session for school and hospital managers and administrative staff was conducted November 23 – 27, 2020. Ten members of the local TWG trained a total of 45 officers, 13 of them female and 32 males.
2.2.2.3 Muchinga Province Chinsali The Technical Working Group pre-tested the USAID/AGIS PFM Performance Assessment tool in Chinsali district from November 9 – 13, 2020. The purpose of the pre-test/pilot was to establish how suitable the newly developed PFM assessment tools were in the quest to improve financial management in educational institutions in the province. The team consisted of eight officers from the PEO, and two officials from the DEBO. The following institutions were monitored: • Muchinga PEO • Chinsali DEBO. • Kenneth Kaunda STEM School.
Arising from the various lapses that were discovered during the exercise, the assessment tools will undoubtedly help educational institutions change for the better in the adherence to the required financial norms in ensuring the judicious usage of public finances. This will lead to a more effective and efficient financial management system and eventually improved learner- performance, which is the core business of the MoGE.
USAID/AGIS Project Assessment focus group discussion. A three-day virtual focus group discussion organized by consultant, Thomas Mugala was held from November 23 – 25, 2020. Twelve officers out of which five were females participated in this USAID/AGIS impact assessment focus group discussion. Four officers came from the Chinsali Education office, one from PHO and seven from PEO.
Payroll Management /sensitization training USAID/AGIS working in conjunction with PSMD and PMEC conducted a five day payroll management training in Chinsali. This was the first in-person training since the outbreak of COVID-19. Personal protective equipment such as face masks and hand sanitizers were provided during the training to protect participants from COVID-19.
The District Education Board Secretary Mr. Hitami Kaala and the District Health Director Dr. Phillip Munkonge participated in five days payroll management training from 14-18 December 20. A total of fourteen officers out of which four were females from both health and education participated in the training. These comprised of the Provincial Health Director, Provincial Education Standards Officer, three District Education Board Secretaries, three District Health Directors (Chinsali, Mafinga and Mpika respectively), Senior Education Standards Officer, two Human Resource Officers, two Accountants and a Senior Internal Auditor. • Facilitators totaling eight led by the Assistant Director, Kuliwa Sitali conducted the training.
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• The purpose of the training was to provide supervisors with access codes to enable them view the payroll, analyze the various payroll related reports, make informed decisions based on the information and reduce payroll audit queries. • Participants appreciated the training and valuable information on how to manage the payroll was shared which some end users do not share with their supervisors.
USAID/AGIS Project Assessment Focus Group Discussion Three-day virtual focus group discussion organized by consultant Thomas Mugala was held from November 23 to November 25, 2020. Eight officers participated in USAID/AGIS impact assessment focus group discussions. Three were from health and five from education, and one was female. The provincial and district offices were represented.
Mpika Mpika is one of the new AGIS pilot sites in Muchinga Province following the approval by USAID to add one more district in the three Provinces of Eastern Lusaka and Muchinga respectively. To bring the new district to speed, a financial management training for both supervisors and operatives was conducted from 23-27 November, 20. A total of thirty-nine officers were trained, out of which nine were females. The Training was conducted by eight members of the Local TWG. This made it possible for the DEBS Annie Phiri Bwalya, the District Health Director Dr. Rodrique Kamunga and the accountant Paul Phiri to participate in the Payroll management training.
2.2.3. Consultative Meetings with PFM Stakeholders
In November 2020, USAID/AGIS held meetings with Controller of Internal Audit Office and MoGE staff to discuss the approved work plan for Year 4. Those in attendance resolved to form a USAID/AGIS project interface and activities implementation TWG in the institutions.
In December 2020, USAID/AGIS met with the MoH integrity committee to discuss its training. It produced the following resolutions: • The MoH Permanent Secretary (PS)-Administration would write a letter to USAID/AGIS welcoming the collaboration to reinforce the integrity committee at the MoH. • The MoH PS would draft a letter to the Anti-Corruption Commission (ACC) requesting trainers. • The training was scheduled to take place on January 25, 2021.
2.2 Implementation Challenges
During Quarter 1, USAID/AGIS faced challenges given the absence of an in-house MEL advisor. The remote MEL advisor, along with the office administrator, worked diligently to complete MEL activities during this time. (See the Management and Administrative Issues section for further details.) The TCN consultant worked to complete the Impact Research Study (IRS) 1 and 2, which are due to be completed by January 2021.
The project is awaiting final approval of the Year 4 work plan. The project completed its Year 4 work plan; however, during the final revisions, some activities that had been approved by USAID health team during the work plan brainstorming sessions were omitted. This was a result of downsizing in MoH support along with human resources and budgetary considerations. The
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project worked closely with USAID, specifically its health and education team, to finalize the Year 4 work plan.
The project expanded into three additional districts, one in each of the three provinces where USAID/AGIS currently operates. The work in the new districts will focus on MoGE staff only. The project conducted PFM training for non-finance managers and specialized staff in Katete, Chongwe, and Mpika districts. MoH staff were included in PFM training in the new districts because of the regular staff transfers between the two offices, especially in rural districts. This was to mitigate the problem of having staff with no PFM knowledge included in the mentoring clusters. No further activities will be implemented with MoH staff in the new districts, though the mentors from the original six districts will consist of both MoGE and MoH staff.
The announcement by the MoH and Zambia National Public Health Institute (ZNPHI) that a second wave of COVID- 19 was expected in December 2020 caused some planning challenges, as it was not known when and how the crisis would unfold. Activities such as the PMEC payroll training required in-person sessions, as sensitive information such as payroll codes could not be shared virtually.
The payroll management training was also conducted as the education sector was conducting Grade 9 and Grade 12 year-end examinations. This made it difficult for some participants from the sector to attend.
COVID-19 has continued to negatively impact in-person engagement with some stakeholders, due to stringent government measures to curb the spread of the virus. A spike in new infections since December 2020 has prompted to USAID/AGIS to continue working remotely with a ban on travel.
3. INTEGRATION OF CROSSCUTTING ISSUES AND USAID FORWARD PRIORITIES
3.1 Integration of Gender and Equity Issues
During Quarter 1, USAID/AGIS continued to focus on components of the two activities highlighted in the Gender Integration Strategy (GIS) for MoGE staff: Human Resource Capacity and Policy & Institutional Strengthening.
Human Resource Capacity Strengthening The gender advisor supported the project’s online PFM training for the health and education staff in the new districts of Chongwe, Mpika, and Katete with training material and case studies for the gender modules. The modules were delivered by Lusaka MoGE HQ PFM Gender Champion Miyoba Ngonya Hichilema and Lusaka DHO Gender Focal Person Roydah Zulu. The aim of the training was to help participants gain a basic understanding of key gender concepts and Zambia’s legal and institutional framework as well as enable participants to use gender tools and analysis to draw connections between their work and how their actions and/or non-actions might negatively or positively affect women’s empowerment and access to services.
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Policy & Institutional Strengthening In order to support the gender mainstreaming of the district and the USAID/AGIS decentralization team facilitating provincial clusters, the gender advisor worked with the Planning Directorate at the central level to start the process of developing gender clusters at the district and provincial levels. This ensures that gender is mainstreamed throughout the workstreams in their respective clusters. The gender cluster will ensure that there is representation within each of the other clusters at the provincial and district levels.
During Q1, USAID/AGIS supported the MoGE in its restructuring process, which involved the reactivation of gender committees at the central, provincial, and district levels. It was identified that the gender committees provided a mechanism that supports the gender champions within the ministries. The gender committees shall provide continued support to the gender champions after the USAID/AGIS project is completed Currently, the gender function falls under the Planning Directorate at the central level, the Senior Planning Officer (SPO) at the provincial level, the Planning Officers (PO) at the district level, and the guidance counsellors at the school level. However, this is an added responsibility in addition to core functions, which tend to take priority.
USAID/AGIS support involved assisting in the development of Terms of Reference (TOR) for the gender committees, which will be the structure used to mainstream gender through the clusters. Draft TOR were developed and are awaiting the input of the Ministry of Gender as the line ministry for all gender activities.
USAID/AGIS also supported the MoGE through the development of a template for gender mainstreaming guidelines specific to the departments under each cluster.
• Standardize simple documents. • Concurrently, the MoGE starts talks with the Ministry of Gender (MoG) on reviving gender committees at all levels (central, provincial, and district). Next steps / Planned Activities for the Next Quarter: • Finalize the gender committee TOR (with MoG input) and continue to support capacity building and training activities. • Engage the PS in writing to staff at the subnational level on identifying members for the gender clusters (gender champions and ambassadors) at the provincial and district levels with specific deadlines for submissions of names of the officers who will form these clusters. • Secure support from the MoG on reviving the gender committees at all levels (central, provincial, and district). • Draft gender mainstreaming guidelines specific to the departments under each cluster. • Onboard and train gender champions and ambassadors from the three provinces and 12 districts.
3.2 Communications and Outreach
In October 2020, the project successfully launched a 10-week radio series called ‘The Public’s Money Show’ on Capital FM, a new commercial talk radio station in Lusaka that covers divergent governance, industry, and socioeconomic issues. The show complemented the project’s technical efforts to strengthen accountability and transparency within the MoGE and MoH and sought to inform public perceptions regarding PFM in Zambia. It featured relevant PFM experts and was rebroadcast in all of USAID/AGIS’ target districts on the following stations:
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• ZNBC Radio 2 in Lusaka, but with nationwide coverage. • Hot FM, Lusaka’s leading radio station (select episodes). • Delight Radio in Chinsali. • Iso FM in Isoka and covering Mafinga. • Breeze FM in Chipata. • Radio Pasme in Petauke.
The communications specialist was actively involved in the development, pre-production, production, and post-production stages for all 10 episodes of this radio series as outlined in the table below:
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Episode Topic Guest Date of Broadcast on Capital FM No. 1 Are Zambians involved in making the Chimuka Nachibinga October 21, 2020 national budget? Resource Governance Coordinator Civil Society for Poverty Reduction (CSPR) 2 Considering the 2021 budget from a PFM Trevor Hambayi October 28, 2020 perspective. PFM Consultant 3 How to reduce opportunities for Maurice Nyambe November 4 2020 corruption? Executive Director Transparency International Zambia 4. Should we be concerned about the Felix Nkulukusa November 11, 2020 management of public resources? Former Permanent Secretary Ministry of Finance 5 The impacts of decentralization on service Dr. Alex Makupe November 18, 2020 delivery: case of health sector. Director Clinical Care and Diagnostic Services Ministry of Health 6 The impact of ghost workers on the wage Richard Kampamba November 25, 2020 bill: case of teachers. PFM Specialist Action Aid 7 Should the government continue buying Yusuf Dodia December 2, 2020 goods and services on credit? Economic Analyst 8 Why are findings of the Auditor General Chileshe G. Mange December 9, 2020 routinely ignored? Legal Researcher and Project Lead Centre for Trade Policy and Development (CTPD). 9 Why do public finances still rely on paper- Dr. Martin Mtonga December 16, 2020 based transactions? Deputy Secretary to the Cabinet and National E-Governance Coordinator for GRZ 10 How much support does Zambia get from Mwamba Peni December 23, 2020 donors? Former Public Policy Specialist in the Presidency at Cabinet Office
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In November 2020, USAID/AGIS sponsored the first ever Students National Debate by the ZIPS Students Affairs Committee (SAC) at the 2020 ZIPS Annual General Conference in Livingstone featuring procurement students from the University of Lusaka, Copperbelt University, and Evelyn Hone College. The students debated the topic, “Is the current supply chain curriculum able to produce graduates that will transform supply chains into business and economic enablers?” The debate fed into the conference’s overall theme, “Transforming Supply Chain into a Business and Economic Enabler for the Fourth Industrial Revolution (4IR) in the 20s – the African Way, Amidst COVID-19.”
A student speaking during the ZIPS Students highlighted the following issues during the debate: Students National Debate • There is a need for an updated curriculum that can expose students to practical Information and Communication Technologies (ICT) and enable them to efficiently handle electronic operations, which would be beneficial in times such as the current COVID-19 crisis. • There are inadequate procurement internships, most with short durations, to adequately expose students to industry experience during their studies. • Corruption allegations in the media, as a direct result of not following proper procurement procedures, are denting the public’s perception of the profession. • Procurement officers need to uphold the ethical code of conduct and ensure transparency and accountability in procurement dealings to protect the profession.
Based on this information, key decision makers and influencers in the procurement industry were able to identify gaps in the current purchasing and supply curriculum and may consider revising it. The debate promoted ethical leadership and helped enhance the capacity of the students who are upcoming procurement officers and may work in the GRZ institutions one day. The ZIPS president was pleased that USAID/AGIS had partnered with ZIPS on such a noble and exciting opportunity for the students and requested that the project consider a more long-term collaboration, which would equip students with the knowledge needed to champion transparency and accountability in the purchasing and supply profession so as to foster economic development.
A sample of the branded t-shirts USAID/AGIS sponsored for the students at the ZIPS Students National Debate.
Throughout the quarter, the communications specialist was in touch with the Public Relations Officer (PRO) from the OAG, Ellen Chikale, discussing ways USAID/AGIS could support the public dissemination of the 2019 Auditor General’s Report. Unfortunately, this plan was pushed to
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 20
Quarter 2, as the OAG was busy finalizing the report and then interpreting it for key stakeholders. On another note, the communications specialist and PRO jointly developed a success story on the MMS training supported by USAID/AGIS for release to the media, but OAG sign-off on this was delayed. Similarly, the MoGE PRO, Nondo Chilongo, and communications team were in regular contact with USAID/AGIS, sharing its recent success stories with them for their dissemination.
Next Steps: • Development of a PFM radio series and newspaper column with the OAG to disseminate information on the Auditor General’s Report or audit process. • Development of a podcast from select recordings of The Public’s Money Show for dissemination on the USAID social media platforms. • Updating of project infographics and development of infographics on key PFM processes including the procurement cycle, internal audit process, and Code of Ethics. • Workshop on governance and development reporting for senior journalists and editors from the mainstream media in Lusaka, who in turn will mentor their colleagues in the districts.
3.3 Monitoring, Evaluation, and Learning (MEL)
Building on the Year 3 achievements, the USAID/AGIS team continued to make inroads and demonstrated progress toward the project’s objectives and expected results (notably objectives 2, 3, and 4) and priority areas and its role in contributing to and supporting USAID/Zambia and the GRZ in their endeavors and objectives to improve governance, transparency, and accountability as well as service delivery. Additionally, initial steps were taken during the quarter to drive forward the project’s IRS with the MEL STTA working closely with Crown Agents UK PFM technical specialists to draft concept notes for both IRSs. The MEL STTA also worked with the project’s PFM advisor to draft baseline survey for Indicator 7.
Progress towards USAID/AGIS Objectives and Results As per the USAID/AGIS contract, the project has four objectives with four corresponding expected results and a cross-cutting expected result (see Table 1). Based on the contract’s stated objectives and results, the project has two overarching expected outcomes:
• Public-service delivery capability and improved performance. • Improved PFM at the sector level, which supports national efforts towards achieving a sustainable fiscal position.
During the quarter, the team continues building on Year 3 successes and making solid progress toward USAID/AGIS objectives and outcome 1: public-service delivery capability and improved performance1.
1 Improving public-sector capability to deliver services more efficiently and effectively is crucial to enabling sustainable and inclusive economic growth. The project supports better public capacity performance, as per the Situational Analysis report in the areas of internal controls, procurement, and audit at the MoH and MoGE. Examples of support include specialized capacity-building training, mentoring, performance management systems, and reform recommendations to improve transparency and accountability. The project will also pay attention to whole-government reforms driven at the central level by the MoF. In an effort to promote greater public accountability and transparency (in the above noted areas), USAID/AGIS will offer technical assistance and support at the request of the OAG.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 21
Table 1: USAID/AGIS Objectives and Expected Results No. USAID/AGIS Objective (AO) USAID/AGIS Expected Result (AER) 1 Improve fiscal management and Improved adherence to financial management, accountability processes in the procurement, and auditing policies by targeted delivery of public services. central, provincial, and district offices of the GRZ.
2 To support existing interventions Demonstrable improvements in transparency and that drive PFM reforms at the accountability, staffing levels in finance, MoH and MoGE. administrative, or other units involved in procurement, audit, and internal controls. Better resourced, better trained staff in relevant central offices, provinces, and districts. 3 Strengthen the PFM capacity of Reduced fiduciary risks associated with USAID local government structures to G2G support in the health and education sectors. implement central-level institutional reforms that ultimately support improved health and education outcomes. 4 To strengthen the capacity of GRZ Strengthened GRZ ability to finance, deliver, and personnel to adhere to established improve the quality of health and education policies and procedures in audit, services leading to improved health and procurement, and internal education outcomes. controls. 5 Demonstrable support to USAID/Zambia CDCS’s cross-sectoral outcomes.
USAID/AGIS Objective 1: Progress (Indicators 2, 3, and 11) Indicator 2: Number of anti-corruption measures proposed, adopted and/or implemented as result of assistance, to include laws, policies, or procedures (F Ind.: DR 2.4-4) Indicator 3: Number of mechanisms for external oversight of public resources use support by USG assistance (F Ind.: DR 2.4-2) Indicator 11: Reforms to government activities, processes, and policies that contribute to improved accountability and effective functioning of Zambia's PFM systems in health and education Progress remained static during the quarter. However, following discussions with USAID at the end of the quarter, it was agreed that USAID/AGIS should also report actions and reforms that promote improved fiscal management and accountability processes in the delivery of public services that fall outside of the parameters of Indicator 11. Therefore, USAID/AGIS supported OBB and MMS at the MoGE and OAG. OBB enhances the performance-orientation of the budget by entailing a clear relationship between program-funding levels and expected results (outputs), and MMS is a government-wide M&E management information system that allows for the monitoring of progress of the activity implementation outlined in its annual work plans and approved budget and tracks the performance and budget allocations. The OAG is using MMS to plan when to audit the various ministries.
• USAID/AGIS conducted OBB training at the MoH and the MoGE in Year 3, while MMS training at the MoGE and both OBB and MMS at the OAG was conducted in Year 4, Q1 USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 22
(MoGE Oct 2020 and OAG in Nov 2020). They are all using the newly acquired skills in MMS to monitor project implementation in government and annual workplanperformance, track the performance and budget allocations of other government institutions in the system and effective planning of its annual audits
For Indicator 2, during Q1, the MoH approved training for 11 integrity committees that were either constituted or reactivated at both the central and subnational levels at the MoH. The ministry wrote to the ACC seeking trainers, and USAID/AGIS is waiting for trainer allocations.
Unfortunately, during the quarter, USAID/AGIS made no inroads against Indicator 3, as the OAG TWG members were heavily involved in the dissemination of the 2019 OAG Annual Report, which was released in October 2020.
USAID/AGIS Objectives 2-4: Progress (Indicators 1, 5, and 9) Indicator 1: Number of GRZ officials receiving USG anti-corruption training (linked to Indicator 5 & 9) (F Ind.: DR 2.4-1) Indicator 5: Number of AGIS themed trainings implemented by AGIS trained trainers (ATT) in the MoH and MoGE (linked to Indicators 1 and 9) Indicator 9: Number of persons trained with USG assistance to advance outcomes consistent with gender equality or female empowerment through their roles in public- or private-sector institutions or organizations (linked to Indicator 5) (F Indicator.: GNDR-8) Progress on objectives 2-4 was achieved by strengthening and improving the capacity of MoGE and MoH personnel in the project’s key areas of procurement (including stores management), internal controls, and internal audit through training implemented by the USAID/AGIS team and USAID/AGIS-trained trainers. In addition to the project’s core ministries in this quarter, the USAID/AGIS technical capacity building training sessions were extended to include personnel from the MoNDP and the OAG. MoNDP officers were used to train OAG staff in MMS as this is the Ministry which has the technical expertise and mandated by GRZ to conduct the MMS trainings. Indicators 1, 5, and 9 demonstrate this progress (full details refer to Annex II) with Indicator 9 demonstrating progress towards objective 5 (demonstrable support to USAID/Zambia CDCS’s cross-sectoral outcomes).
In total, the USAID/AGIS team trained 363 unique participants (cumulative total of Indicators 1, 5, and 9), consisting of 121 females and 242 males, resulting in a female participation rate of 33%. This included 123 personnel (41 females and 87 males) from the MoGE and MoH, achieving 44% of the Year 4 target of 294. The majority of unique participants came from other GRZ departments (OGD), specifically the MoNDP and the OAG. The USAID/AGIS team trained a total of 235 personnel (84 females and 163 males), 12 from the MoNDP (4 females and 8 males), and 223 from the OAG (80 females, and 155 males), with an overall female participation rate of 34%. Training themes covered PFM training for non-financial managers, management monitoring systems, output based budgeting, and PFM monitoring tool testing.
The USAID/AGIS Trained Trainers (ATTs) (Indicator 5) implemented a total of 16 PFM training sessions for non-financial managers during the quarter—10 at the MoGE (district level), five at the MoH (district level), and one at the ACC.
USAID/AGIS Objective 5: Progress (Indicators 8 and 9) Indicator 8: Number of unique gender equality and social inclusion (GESI) reforms created and/or adopted through AGIS technical support at the MoH and MoGE (national) USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 23
Indicator 9: Number of persons trained with USG assistance to advance outcomes consistent with gender equality or female empowerment through their roles in public- or private-sector institutions or organizations (linked to Indicator 5) (F Ind.: GNDR-8)The USAID/AGIS gender advisor continued to drive forward GESI reforms within the MoGE and MoH via direct technical support and guidance. During the quarter, the USAID/AGIS gender advisor worked with the MoGE in developing the TORs for the activation of gender committees at all three levels of the GRZ— central, provincial, and district. Draft guidelines for the gender committees were also developed during the quarter (Indicator 8). USAID/AGIS female training participation rate was at 34% for the quarter. Training themes covered PFM training for non-financial managers, monitoring management systems, OBB, and PFM monitoring tool testing.
Impact Research Studies (IRS) 1 and 2 IRS 1 and 2 will explore the following: IRS 1: Does improving the Knowledge, Comprehension, and Technical Skills (KCTS) (collectively termed the capacity) of MoGE personnel to comply with and apply established policies and procedures in the core areas of procurement, audit, and internal controls result in a decrease in policy and procedural queries in internal audit reports? Does a decrease correlate with a decrease in policy and procedural queries in OAG audit reports (in the same core areas as the MoGE)? IRS 2: Emergency Procurements (EPs) are heavily and regularly used as the standard modus operandi for procuring materials and services in the education sector, particularly at the sub-national level. The research study will investigate the reasons for the high use of this option and whether emergency procurement rules and procedures are being adhered to correctly. With the onset of Covid-19, USAID/AGIS will include a compare-contrast analysis on the usage of EPs 12-months prior and post the onset of Covid-19. As noted in the Year 3 Annual Report, Year 4 will see a shift in focus from establishing and embedding core monitoring and performance activities to project and research studies. The aim is to start telling the collective impact story of the project—specifically the theory of change that if the capacity of MoGE staff is increased and strengthened in terms of procurement and internal controls, the ministry can demonstrate improved transparency and accountability thanks to improved PFM and delivery of core educational supplies and services. During the quarter, strides were taken to drive forward the project’s IRS with the MEL STTA working closely with the Crown Agents UK PFM technical advisor and the USAID/AGIS PFM advisor to draft concept notes for both IRS.
IRS No. 1 The assessment questions for IRS 1 have been drafted and will be translated into a mobile assessment survey. IRS 1 will utilize treatment and control groups, with participants who attended USAID/AGIS training sessions between November 2019 and November 2020 in the original six districts as the treatment group and participants from the three new districts as the control group. USAID/AGIS hopes to gain permission from the MoGE and MoH to carry out assessment surveys on procurement and internal audit personnel who do not attend USAID/AGIS training; these individuals will form part of the control group.
Stratified sampling will be used to select survey respondents from training course participants. The stratified sampling will ensure a fair representation of training course participants, specifically by geography, so that the pool of responses includes those who were trained in all the districts where USAID/AGIS has and is delivering training. This will prevent bias in the results due to a predominance of respondents from a particular province or training course that for a variety of reasons (e.g. the capacity of the trainers) may have been more or less effective than the program as a whole. Survey respondents will be chosen by random sampling from each USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 24
training course cohort. The control group, composed of survey respondents who have not been trained by USAID/AGIS, will be selected via random sampling from within the provincial offices in direct proportion to the number of respondents selected from each province who have received the training. This will ensure a fair basis of comparison, based on possible skills and education gaps across the staff, in each province.
IRS No. 2 The USAID/AGIS CoP and PFM advisor are endeavoring to obtain procurement information from the MoGE and MoH, specifically on the number of times Emergency Procurements (EPs) have been used by district staff from November 2019 to November 2020 and the reasons stated for using them over other procurement methods. Once this data is obtained, USAID/AGIS will do a random sampling of the total number of EPs used and work with the respective ministries to explore the reasons for the frequent use of this option and whether emergency procurement rules and procedures are being adhered to correctly. However, as reported in this QPR and the Year 3 Annual Report, USAID/AGIS could not access the GRZ reports. USAID/AGIS is planning to host quarterly data collection workshops to collect the reports in order to ease data collection.
Challenges During the Quarter Indicators 4, 6, and 7 During Quarter 3 (Q3), Year 3, it became apparent that Indicator 4 (change in actual versus contractual procurement bid award time (in days) for GRZ health and education materials/services) and Indicator 6 (percentage of internal audit report queries responded to and resolved as a result of USAID/AGIS strengthening and capacity-building activities) did not provide meaningful data as the reports had limited information and details which was not reliable for monitoring purposes. USAID/AGIS intends to engage the OCIA to review the quality of the reports during the audit manual review activity. The project will receive the information during the quarterly data collection workshoips. . This was also a concern communicated by USAID.
Indicator 4 results revealed that the 41 procurement bids awarded by the MoGE, with an average value of ZMW 1.79 million, were on average awarded 26.5 days prior to the advertised award date bringing into question the validity of the bid awards, namely, were all the regulatory steps of the procurement award life cycle applied and adhered to These results were unexpected and demonstrate that the expected outcome of the indicator was redundant. However, the results revealed the need for an in-depth review of how the MoGE and MoH procurement departments apply and adhere to the regulatory requirements as stated in the Zambia Public Procurement Act, and what overview processes are in place at the MoGE and MoH at the central level. It should also be noted that the USAID/AGIS team faced resistance from both ministries when requesting the procurement reports. Only the MoGE complied and supplied procurement reports that covered USAID/AGIS Q2 and Q3 of Year 3.
Regarding Indicator 6, the MEL STTA reviewed the MoGE Internal Audit Reports (IARs) and found several major areas of concern with the reports, most notably that the IARs had no Management Response and, of most concern, no Management Action Plan (MAP) (see Image 1). The impact of missing MAPs is that it makes it very challenging for internal audit teams to undertake the regulatory requirement of following up on all findings they post against departments at the 12-month mark. To address the low quality of the audit reports being
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 25
produced, AGIS will engage the OCIA to include this during the Audit manual review activity. AGIS will also utilize the audit and internal control consultant during the mentoring clusters as she is the immediate Controller of Internal Audit. The AGIS Decentralization Advisor is also a former GRZ Auditor who has the audit report writing technical skill and will supplement the consultant’s efforts.
However, it appears that the internal audit teams were not undertaking the regulatory requirement of following up on the findings posted against the ministry departments to ensure that the findings had been fully resolved, as there were no follow-up IARs. Internal audit department indicated that they were unable to make follow up on audit recommendations due to lack of adequate funding from central treasury. As per Indicator 4, the USAID/AGIS team faced extreme levels of resistance and obstacles from both ministries in obtaining IARs needed for the indicator. After concerted efforts, and with assistance from USAID, USAID/AGIS received several IARs from the MoGE only.
Image 1:
To address the concerns raised by USAID, the MEL STTA, the PFM advisor, the principal PFM consultant, and the Chief of Party (CoP) drafted and submitted six replacement indicators, three for each indicator. The theme of the indicators were retained: procurement for Indicator 4 and internal audit for Indicator 6. The replacement indicators are expected to be approved in January 2021 (Q2) during the USAID/AGIS-Zambia Monitoring, Evaluation, and Learning Project- USAID workshop.
Additionally, USAID raised some concerns in relation to Indicator 7 (percent of private-sector stakeholders (users of procurement bids) at the district level, stating improved satisfaction levels at the MoH and MoGE adhering to the simplified procurement bid process), namely that the indicator was ambiguous and needed greater clarity, and the number of private stakeholders interviewed should be increased. The MEL STTA proposed wording: The number of private stakeholders (users of procurement bids with a value < ZMW500k) at the district level stating that the MoGE and MoH are adhering to the correct procurement bid processes. To increase the reach of this indicator, USAID/AGIS proposed that Key Informant Interviews (KIIS) be swapped out for a mobile survey using survey monkey. USAID/AGIS believes that mobile surveys will enable the project to reach a far greater number of private stakeholders while protecting their identity during an election year. Final approval on the updates to Indicator 7 will take place in January 2021 (Q2) during the USAID/AGIS Zambia Monitoring, Evaluation and Learning Project-USAID workshop.
MEL Staffing Challenges During November, the USAID/AGIS team and the MEL STTA reviewed and interviewed several candidates for the role of permanent MEL manager. USAID/AGIS identified a preferred USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 26
candidate and had expected that the new permanent MEL advisor would onboard early Q2 of Year 4. Unfortunately, the candidate withdrew from the process. USAID/AGIS will undertake another round of interviews with candidates in early January 2021 (Q2) with the aim of putting forward a preferred candidate for approval by early February 2021. The MEL STTA (who came on board in November 2019) continues to support the project remotely.
3.4 Sustainability Mechanisms
To ensure continuity following the life of the project and minimize interruptions during training, USAID/AGIS is involving members of the TWGs at all provincial health and education offices as core facilitators during its PFM training sessions on Zoom. These facilitators are all being oriented prior to their engagement on how to effectively deliver training via Zoom.
Once the PFM training sessions have been concluded, the TWG will be a core part of the support of the mentoring clusters that will be established in Q2.
3.5 Local Capacity Development
USAID/AGIS has been able to train TWGs who have become Trainers of Trainers. These TWGs have been able to conduct training on their own with the support of USAID/AGIS, building local capacity, which is a sustainable measure.
Next Steps: The USAID/AGIS project is establishing mentoring clusters at the local level in Year 4. The clusters are currently being formed and will require mentors in the respective thematic areas. The TWGs will form part of the mentoring team. It is important to note that gender cuts across all five thematic areas, which include Non-Finance, Internal Controls, Audits, Human Resources, and Procurement and Stores.
4. MANAGEMENT AND ADMINISTRATIVE ISSUES
Below are details of management and administrative issues during Quarter 1 (Q1) of Year 4.
The MEL advisor position remained vacant during Q1 of Year 4. The project identified two candidates who turned down the offer. The project continues to actively recruit for this key position. During this time, the MEL TCN STTA and a CA UK team member are working together, along with the field team, to complete MEL activities and deliverables.
The project identified a STTA candidate to provide technical assistance and analysis to complete the Situational Analysis update and Strategic Stakeholder Review report. Due to delays during the approval process, the project intends to finalize these deliverables by March 19, 2021. The STTA candidate for the completion of the assessment tool was engaged in October, and this assessment tool, which feeds into the Strategic Stakeholder Review, shall be completed by the end of January 2021. The project assessment tool resulted in delays to secure interview appointment at the MoH headquarters and suppliers for the MoGE. The USAID/AGIS team is helping to secure these interviews.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 27
The project completed its Year 4 work plan, but during final revisions, some activities that were approved by the USAID health team during the work plan brainstorming sessions were omitted when completing the final version of the workplan. . This was a result of downsizing in MoH support along with human resources and budgetary considerations. The project worked closely with USAID, specifically the health and education team, to finalize the Year 4 work plan. The project expanded into three additional districts, one in each of the three provinces where AGIS currently operates. The new districts will focus on MoGE staff. The project conducted the PFM training for non-finance managers and specialized staff in Katete, Chongwe, and Mpika.
5. KEY LESSONS LEARNED
Several key lessons were learned during Q1 of Year 4. They are summarized below:
Key Implementation Challenges and Key Lessons Learned and Mitigation Risks Measures Undertaken/Proposed
I. COVID-19 caused a lack of in-person The Zoom platform delivery has reached out contact with our stakeholders. to many participants. It’s cost effective compared to in-person training.
II. Poor internet connectivity in most The availability of various internet providers districts makes support during COVID- provided an alternative when the other 19 challenging, as it is mostly virtual. networks were down. III. Power outages The office bought support batteries, which have been a great help, but the participants must move about to find stable power sources.
IV. AMELP and Performance Indicator Three indicators were identified for PIRS Reference Sheet (PIRS) reviews. review. Two of them (Indicator 4 and 6) were identified for replacement, which will be finalized after the USAID/AGIS Zambia MEL workshop in January 2021. Indicator 7 is also being updated and will be finalized in January 2021. After the PIRS review, the AMELP will be updated.
V. Shortage of critical staff such as A proposal has been made to the MoGE to procurement officers at the MoGE. provide for PFM positions in their structure, Teachers have taken up this as the MoH has done. Meanwhile, responsibility without fully USAID/AGIS is providing PFM training to understanding GRZ procurement teachers with accounting/procurement guidelines. responsibilities. USAID/AGIS is also exploring affiliations with oversight bodies such as ZIPS and ZICA.
6. PLANNED ACTIVITIES FOR NEXT QUARTERS
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 28
The table below summarizes planned broad activities for the next quarters. Reference Annex 3 Work Plan Activity Summary Table that presents activities against the Year 4 approved work plan on November 5, 2020 and the proposed timeline revision to:
Activity Deliverable Date Responsible i. Validation of full-cycle procurement, 11 January 2021 PFM advisor contract, and stores management training materials-MoGE
ii. Full-cycle procurement, contract, and 18 January 2021 PFM advisor stores management training-MoGE
iii. Performance/IT audit training-MoGE 01 March 2021 PFM advisor
iv. Integrity Committee training - MoH 08 February 2021 PFM advisor
v. Virtual mentoring of MoGE 30 March 2021 PFM advisor
vi. DQA MEL workshop 19 January 2021 CoP, TCN MEL advisor, PFM advisor vii. National tracking framework for audit 22 March 2021 PFM advisor/ MEL queries advisor
viii. Payroll management 15 February 2021 Decentralization advisor ix. Project assessment tool 30 January 2021 USAID/AGIS MEL consultant x. Finalize Situational Analysis Update and 19 March 2021 CoP Strategic Stakeholder Review
xi. Finalize procurement of IT equipment 30 March 2021 CoP for GRZ stakeholders
xii. Dissemination of the 2019 Auditor 30 March 2021 Communications General’s Report specialist
xiii. Training on governance reporting for 30 March 2021 Communications journalists specialist
xiv. Implementation of Gender Action Plans 30 September 2021 Gender advisor
xv. Grant allocation review 30 May 2021 Gender advisor
xvi. Baseline activities for indicators 4, 6 30 January 2021 PFM advisor and 7
xvii. Baseline survey questions for indicator 31 December 2020 AGIS PFM Advisor 7 & CoP
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 29
xviii. Implement indicator 7 baseline 31 January 2021 TCN MEL advisor, survey AGIS Technical Team and AGIS
PFM Advisor xix. Concept Notes for impact research 31 December 2021 TCN MEL advisor study 1 & 2
xx. Impact research study 2 – Survey 31 December 2021 PFM Advisor & COP Questions
7. COR COMMENTS FROM THE LAST REPORT
The COR requested quarterly reports that address project outcomes. The project has taken the appropriate measures to ensure that this and future reports include what is being achieved by the field team and by cross-cutting initiatives.
8. FINANCIAL MANAGEMENT
The burn rate in December experienced a spike due to the video equipment procurement for the USAID/AGIS head office and three provincial offices at government host sites. In December 2020, AGIS finalized the video equipment installation at the AGIS head office and three provincial offices at government host sites. The video equipment is to enhance the Zoom remote training experience for participants. The project intends to complete the procurement of ICT equipment approved by USAID on September 18, 2020 during Q2 of Year 4.
The project intends to invoice, for example, gains/losses prior to the financial books closing in December 2020.
Annex I features a graphic illustrating the anticipated project-obligated funds and actual expenditures by quarter.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 30
ANNEXES
ANNEX I:
Financial Management
Cash Flow Report and Financial Projections (Pipeline Burn Rate)
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 31
ANNEX II:
USAID/AGIS Performance Against DR Indicator Targets
Indicator 1: Number of government officials receiving United States Government (USG) anti- corruption training (DR2.4-1).
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 32
Indicator 1 by Central, Provincial Districts and Other GRZ Departments
Indicator 1: # of government officials receiving USG anti-corruption training (Std F Output Indicator DR2.4-1)
Data will be disaggregated by sex (female participation rate of 35%), ministry, department, ministry level, province, district (sub-national training).
Year 4 Oct - Dec 2020 Jan - Mar 2021 Apr - Jun 2021 Jul - Sept 2021
Male Female Male Female Male Female Male Female TOTALS
M IN IST RY O F G EN ERAL ED U C AT IO N ( M oG E)
MoGE - Central 0 0 0 0 0 0 0 0 0
Eastern - Chipata 3 3 0 0 0 0 0 0 6
Easter - Katete* 12 8 0 0 0 0 0 0 20
Eastern - Petauke 1 0 0 0 0 0 0 0 1
Lusaka - Chongwe* 23 7 0 0 0 0 0 0 30
Lusaka - Lusaka D ist r ict 2 7 0 0 0 0 0 0 9
Lusaka - Kafue 0 0 0 0 0 0 0 0 0
Muchinga - Chinsali 7 3 0 0 0 0 0 0 10
Muchinga - Mafinga 1 0 0 0 0 0 0 0 1
Muchinga - Mpika* 25 13 0 0 0 0 0 0 38
MoGE Sub-Totals 74 41 0 0 0 0 0 0
MoGE - TOTALS 115 0 0 0 115
Female Participation 35.7% # DIV/0! # DIV/0! # DIV/0!
MINISTRY OF HEALTH (MoH)
MoH - Central 0 0 0 0 0 0 0 0 0
Eastern - Chipata 3 0 0 0 0 0 0 0 3
Easter - Katete* 1 0 0 0 0 0 0 0 1
Eastern - Petauke 1 0 0 0 0 0 0 0 1
Lusaka - Chongwe* 0 0 0 0 0 0 0 0 0
Lusaka - Lusaka D ist r ict 0 0 0 0 0 0 0 0 0
Lusaka - Kafue 0 0 0 0 0 0 0 0 0
Muchinga - Chinsali 4 0 0 0 0 0 0 0 4
Muchinga - Mafinga 2 0 0 0 0 0 0 0 2
Muchinga - Mpika* 2 0 0 0 0 0 0 0 2
MoH Sub-Totals 13 0 0 0 0 0 0 0
MoH - TOTAL 13 0 0 0 13
Female Participation 0.0% # DIV/0! # DIV/0! # DIV/0!
Sub-Totals by Gender 87 41 0 0 0 0 0 0
TOTALS 128 0 0 0 128
YEAR 3 YTD - YEAR 4 YEAR 5 CO LLECTIVE MoGE & MoH Statistics TARGETS ACTUALS TARGETS ACTUALS TARGETS ACTUALS TARGETS ACTUALS
TOTAL PARTICIPANTS 344 1254 294 128 108 746 1382
Total Female Participants 116 500 102 41 37 255 541
Total Male Participants 218 754 192 87 71 481
Female Participation Rate 35% 40% 35% 32% 35% 35%
Variance: Actual Total vs Target 910 -166
Percentage of Target Achieved 365% 44% Variance: Actual Total Female vs Target 384 -61
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 33
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 34
Variance: The project does not have quarterly targets. During the quarter, the USAID/AGIS team trained a total of 351 new unique participants. The team has achieved 44% of the Year 4 target of 294, with 128 Ministry of General Education (MoGE) and Ministry of Health (MoH) personnel. Training themes covered Public Financial Management (PFM) training for non-financial managers, monitoring management systems, Output-Based Budgeting (OBB), and PFM monitoring tool testing. The quarter saw the expansion of AGIS trainings to include other GRZ departments, namely the OAG, and the AGIS team trained 223 (76 females and 147 males). Of the 351 participants, 117 were females resulting in a female participation rate of 33%.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 35
Indicator 2: Number of anti-corruption measures proposed, adopted, and/or implemented as a result of assistance, to include laws, policies, or procedures (DR2.4-4
Indicator 2: # of anti-corruption measures proposed, adopted and/or implemented as result of assistance, to include laws, policies, or procedures (Std F O utput Indicator DR2.4-4)
Data will be disaggregated by ministry, ministry level, type of measure, and status (proposed, adopted, implemented).
Year 4 Oct - Dec 2020 Jan - Mar 2021 Apr - Jun 2021 Jul - Sept 2021
Proposed Adopted Implemented Proposed Adopted Implemented Proposed Adopted Implemented Proposed Adopted Implemented TOTALS
M IN IST RY O F G EN ERAL ED U C AT IO N ( M oG E)
MoGE - Central 0 0 0 0 0 0 0 0 0 0 0 0 0
Eastern - Chipata 0 0 0 0 0 0 0 0 0 0 0 0 0
Easter - Katete* 0 0 0 0 0 0 0 0 0 0 0 0 0
Eastern - Petauke 0 0 0 0 0 0 0 0 0 0 0 0 0
Lusaka - Chongwe* 0 0 0 0 0 0 0 0 0 0 0 0 0
Lusaka - Lusaka D ist r ict 0 0 0 0 0 0 0 0 0 0 0 0 0
Lusaka - Kafue 0 0 0 0 0 0 0 0 0 0 0 0 0
Muchinga - Chinsali 0 0 0 0 0 0 0 0 0 0 0 0 0
Muchinga - Mafinga 0 0 0 0 0 0 0 0 0 0 0 0 0
Muchinga - Mpika* 0 0 0 0 0 0 0 0 0 0 0 0 0
MoGE Sub-Totals: Gender 0 0 0 0 0 0 0 0 0 0 0 0
MoGE TOTALS 0 0 0 0 0
MINISTRY OF HEALTH (MoH)
MoH - Central 0 0 0 0 0 0 0 0 0 0 0 0 0
Eastern - Chipata 0 0 0 0 0 0 0 0 0 0 0 0 0
Easter - Katete* 0 0 0 0 0 0 0 0 0 0 0 0 0
Eastern - Petauke 0 0 0 0 0 0 0 0 0 0 0 0 0
Lusaka - Chongwe* 0 0 0 0 0 0 0 0 0 0 0 0 0
Lusaka - Lusaka D ist r ict 0 0 0 0 0 0 0 0 0 0 0 0 0
Lusaka - Kafue 0 0 0 0 0 0 0 0 0 0 0 0 0
Muchinga - Chinsali 0 0 0 0 0 0 0 0 0 0 0 0 0
Muchinga - Mafinga 0 0 0 0 0 0 0 0 0 0 0 0 0
Muchinga - Mpika* 0 0 0 0 0 0 0 0 0 0 0 0 0
MoH Sub-Totals: Gender 0 0 0 0 0 0 0 0 0 0 0 0
MoH TOTALS 0 0 0 0 0
GRAND TOTALS 0 0 0 0 0
YEA R 3 YEA R 4 YEA R 5 CO LLECTIVE
Target: Total no proposed, adopted and/or implemented ACM 10 15 10 35
Actual: Total no proposed, adopted and/or implemented ACM 0 0
Proposed ACMs 0 0
Adopted ACMs 0 0
Implemented ACMs 0 0 Variance: Actual vs. Target -10 -15 -10 -35 Variance: There was no progress made on Indicator 2 during the quarter. The project will also be able to report on this Indicator in Q2 as not all evidence will be evidence from GRZ but some will be verified by the MEL advisor.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 36
Indicator 3: Number of mechanisms for external oversight of public resources use support by USG assistance - OAG (DR 2.4-2).
Variance: There was no progress made on Indicator 3 during the quarter. . The TWG only became active in Q2 as OAG was busy with their work planning and dissemination of the 2019 OAG’s report which came out in October 2020.
Indicator 9: The number of persons trained with USG assistance to advance outcomes consistent with gender equality and female empowerment through their roles in public- or private-sector institutions or organizations (GNDR 8).
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 37
Indicator 9 by Central, Provincial Districts and Other GRZ Departments Indicator 9: # of persons trained with USG assistance to advance outcomes consistent with gender equality or female empowerment through their roles in public- or private-sector institutions or organizations ( Std F O utput Indicator GN D R 8) Data will be disaggregated by sex (female participation rate of 35%), ministry, ministry level, and location
As of 30 June 2020, the trainings identified are either GESI dedicated training or PFM trainings that incorporate GESI trainings that lasted more than 3 hours.
Year 4 Oct - Dec 2020 Jan - Mar 2021 Apr - Jun 2021 Jul - Sept 2021 TOTALS
Male Female Male Female Male Female Male Female
Ministry of General Education ( MoGE)
MoGE - Central 0 0 0 0 0 0 0 0 0
Eastern - Chipata 6 5 0 0 0 0 0 0 11
Eastern - Katete* 12 7 0 0 0 0 0 0 19
Eastern - Petauke 0 0 0 0 0 0 0 0 0
Lusaka - Chongwe* 7 23 0 0 0 0 0 0 30
Lusaka - Lusaka D ist r ict 10 4 0 0 0 0 0 0 14
Lusaka - Kafue 0 0 0 0 0 0 0 0 0
Muchinga - Chinsali 12 6 0 0 0 0 0 0 18
Muchinga - Mafinga 0 0 0 0 0 0 0 0 0
Muchinga - Mpika* 13 24 0 0 0 0 0 0 37
MoGE Sub-Totals 60 69 0 0 0 0 0 0
MoG - TOTAL 129 0 0 0 129
Female Participation 53.5% # DIV/0! # DIV/0! 0.0%
Ministry of Health (MoH)
MoH - Central 0 0 0 0 0 0 0 0 0
Eastern - Chipata 2 0 0 0 0 0 0 0 2
Eastern - Katete* 0 0 0 0 0 0 0 0 0
Eastern - Petauke 0 0 0 0 0 0 0 0 0
Lusaka - Chongwe* 0 0 0 0 0 0 0 0 0
Lusaka - Lusaka D ist r ict 0 0 0 0 0 0 0 0 0
Lusaka - Kafue 0 0 0 0 0 0 0 0 0
Muchinga - Chinsali 2 0 0 0 0 0 0 0 2
Muchinga - Mafinga 0 0 0 0 0 0 0 0 0
Muchinga - Mpika* 0 0 0 0 0 0 0 0 0
MoH Sub-Totals 4 0 0 0 0 0 0 0
MoH - TOTAL 4 0 0 0 4
Female Participation 0.0% # DIV/0! # DIV/0! 0.0%
TOTALS 133 0 0 0 133
YEAR 3 YEAR 4 YEAR 5 CO LLECTIVE M oG E & M oH ST AT IST IC S TARGETS ACTUALS TARGETS ACTUALS TARGETS ACTUALS TARGETS ACTUALS
TOTAL PARTICIPANTS 200 731 150 133 80 430 864
Total Female Participants 70 295 52 69 28 150 364
Total Male Participants 130 436 98 64 52 280
Female Participation Rate 35% 40% 35% 52% 35% 35%
Variance: Actual Total vs Target 531 -17
Percentage of Target Achieved 366% 89% Variance: Actual Total Female vs Target 225 17
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 38
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 39
O T H ER G O V ERN M EN T D EPART M EN T S ( O D G )
Year 4 Oct - Dec 2020 Jan - Mar 2021 Apr - Jun 2021 Jul - Sept 2021
Male Female Male Female Male Female Male Female TOTALS
ACC - AntiCorruption Commission 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
Sub-Totals 1 0 0 0 0 0 0 0
TOTAL 1 0 0 0 1
Female Participation 0.0% # DIV/0! # DIV/0! # DIV/0!
O T H ER G RZ D EPART M EN T S YEA R 3 YEA R 4 YEA R 5 CO LLECTIVE
TOTAL PARTICIPANTS 0 1
Total Female Participants 0 0
Total Male Participants 0 1 Female Participation Rate 0% 0%
Variance: The project does not have quarterly targets. During the quarter, 134 participants (69 females and 65 males for a female participation rate of 52% during the quarter) attended training that promoted and advanced gender equality and female empowerment. This equates to 89% of the achievement of the Year 4 target of 150.
USAID/AGIS Year 3 Performance against Non-DR Indicators
Indicator 4: Change in actual versus contractual procurement bid award time (in days) for GRZ health and education materials/services (reported on a bi-annual basis only).
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 40
As noted in the body of the QPR, the existing Indicator 4 is going to be replaced, as the results revealed that the 41 procurement bids the MoGE awarded, with an average value of ZMW 1.79 million, were on average 26.5 days prior to the advertised award date. These results were unexpected and demonstrate that the expected outcome of the indicator was redundant. The MEL STTA drafted and submitted three replacement procurement-themed indicators for review and approval by USAID. It is expected that these replacement indicators will be approved in January 2021 (Q2) during the AGIS-Zambia Monitoring, Evaluation, and Learning Project-USAID workshop.
Oct - Dec 2020 Jan - Mar 2021 Apr - Jun 2021 Jul - Sept 2021 YTD Year 4 Male Female Male Female Male Female Male Female No. of No. of No. of No. of TOTAL TOTAL TOTAL Participant Particiapnt Participant Particiapnt Participant Particiapnt Participant Particiapnt Trainings Trainings Trainings Trainings Trainings Males Females s s s s s s s s MINISTRY OF GENERAL EDUCATION (MoGE) MoGE - Central 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Eastern - Chipata 1 16 9 0 0 0 0 0 0 0 0 0 1 16 9 Eastern - Petauke 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Lusaka - Lusaka District 2 23 7 0 0 0 0 0 0 0 0 0 0 23 7 Lusaka - Kafue 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Muchinga - Chinsali 1 31 14 0 0 0 0 0 0 0 0 0 1 31 14 Muchinga - Mafinga 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 70 30 0 0 0 0 0 0 MoGE Sub-Totals MoGE - TOTAL 30 100 0 0 0 0 0 0 30 70 30 Female Participation Rate 0% 0% 0% #DIV/0! 100 MINISTRY OF HEALTH (MoH) MoH - Central 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Eastern - Chipata 1 7 0 0 0 0 0 0 0 0 0 0 1 7 0 Eastern - Petauke 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Lusaka - Lusaka District 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Lusaka - Kafue 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Muchinga - Chinsali 1 5 0 0 0 0 0 0 0 0 0 0 1 5 0 Muchinga - Mafinga 1 2 0 0 0 0 0 0 0 0 0 0 1 2 0 MoH Sub-Totals 14 0 0 0 0 0 0 0 MoH - TOTAL 0 14 0 0 0 0 0 0 0 14 0 Female Participation Rate 0% 0% 0% #DIV/0! 14
GRAND TOTALS: TRAININGS & PARTICIPANTS 30 114 YEAR 3 TARGET: Trainings Only 10 YEAR 3 ACTUAL: Trainings Only 30 Variance: YTD Total vs Year 3 Target 20 Percentage of Target Achieved 300%
YEAR 3 - Total Participants 114 YEAR 3 - Total Female Participants 30 YEAR 3 - Total Male Participants 84 YTD Female Participation Rate (%) 26%
Indicator 5: Number of AGIS-themed training sessions implemented by AGIS-Trained Trainers (ATTs) at the MoH and MoGE.
Variance: The project does not have quarterly targets. During the quarter, 114 participants (30 females, and 84 males) attended trainings that promoted and advanced gender equality and female empowerment.
Indicator 6: Percentage of Internal Audit Report (IAR) queries responded to and resolved as a result of AGIS-implemented strengthening and capacity-building activities. As noted in the body of the QPR, the existing Indicator 6 is going to be replaced. The MEL STTA reviewed the MoGE IARs and found several major areas of concern in relation to the reports, most notably that the IARs had no Management Response and, of most concern, no Management Action Plan (MAP). The impact of missing MAPs is that it makes it very challenging for the internal audit teams to undertake the regulatory requirement of following-up on all findings they post against departments at the 12-month mark. However, it appears that the internal audit teams were not undertaking the regulatory requirement of following up on the findings posted against the ministry departments to ensure that the findings had been fully resolved, as there were no follow-up IARs. The MEL STTA drafted and submitted three replacement procurement-themed indicators for review and
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 41 approval by USAID. It is expected that approval of replacement indicators will take place in January 2021 (Q2) during the AGIS-Zambia Monitoring, Evaluation and Learning Project-USAID workshop.
Indicator 7: Percentage of private-sector stakeholders at the district level indicating improved satisfaction levels at the MoH and MoGE adhering to a simplified (procurement) bid process. USAID raised some concerns in relation to Indicator 7 (percent of private-sector stakeholders (users of procurement bids), at the district level, stating improved satisfaction levels at the MoH and MoGE adhering to the simplified procurement bid process) namely, that the indicator was ambiguous and needed greater clarity and the need to increase the number of private stakeholders being interviewed. The MEL STTA proposed wording: The number of private stakeholders (users of procurement bids with a value < ZMW500k) at the district level, stating that the MoGE and MoH are adhering to the correct procurement bid processes. To increase the reach of this indicator, USAID/AGIS proposes that key informant interviews (KIIS) be swapped out for a mobile survey using survey monkey. USAID/AGIS believes that mobile surveys will enable the project to reach a far greater number of private stakeholders while also protecting their identity during an election year. Final approval of the updates to Indicator 7 will take place in January 2021 (Q2) during the AGIS-Zambia Monitoring, Evaluation, and Learning Project-USAID workshop.
Indicator 8: Number of unique GESI reforms created and/or adopted through AGIS technical support at the MoH and MoGE (reported on an annual basis only).
Variance: While technically no progress was made towards Year 4 targets, the AGIS Gender advisor continued to drive forward GESI reforms within the MoGE and MoH via direct technical support and guidance. During the quarter, USAID/AGIS gender advisor worked with the MoGE in developing the terms of references (TORs) for the activation of gender committees at all three levels of the GRZ— central, provincial, and district. Draft guidelines for the gender committees were also developed during the quarter.
Indicator 10: Number of communiqués supported by USAID/AGIS (reported on an annual basis only).
Variance: The indicator is reported annually.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 42
Indicator 11: Reforms to government activities, processes, and policies that contribute to improved accountability and more effective functioning of Zambia's PFM systems in health and education. (reported on an annual basis only). Under this indicator, we intend to report USAID/AGIS implemented interventions that contribute to improved accountability such as the OBB and MMS trainings that have been conducted at OAG, MoGE and MoH. OBB and MMS have been conducted at OAG and MoGE and only OBB at MoH. There has been one outcome on each activity;
OBB – enhancing the performance-orientation of the Budget, by entailing a clear relationship between programme funding levels and expected results (outputs). MMS – enhanced capacity to monitor the progress of the activity implementation outlined in its annual work plans and approved budget, and track the performance and budget allocations
MoGE started implementing OBB in 2015, MoH and OAG in 2020 . Gaps were identified at MoGE and USAID/ AGISconducted training in 2020. AGIS conducted OBB training for MoH and MoGE in Y3 while MMS training at MoGE and both OBB and MMS for OAG conducted in Y4 Q1 (MoGE Oct 2020 and OAG in Nov 2020). This indicator is reported on an annual basis only.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 43
Annex III:
Work Plan Activity Summary Table
Level Completed Approved Y4 Revised Y4 Notes Work Plan Work Plan Planned Activity (November 5, Quarters 2020) Quarters Approved Work Plan on November 2020 Central Full-cycle procurement Quarters 1-4 Quarters 2-4 MoGE was only and contract available for training management training, material review in mentoring and quarter 2 monitoring (MoGE) for timely, accurate, value for money delivery of school textbooks and materials. Central Training in procurement Quarter 1 and Quarter 1 and audit to OAG. Quarter 2 Quarter 2 Central Design, build, and pilot, Quarters 1- 4 Quarters 2 - 4 In order to with the OAG, a publicly accommodate the available online National other planned activity Monitoring Framework with OAG this activity to track resolution of all was postponed to OAG reported audit begin in quarter 2. As queries - OAG the same staff are members of the TWG Central Revision of Operational Quarter 1 Quarters 2 – 3 In order to Manuals-Performance accommodate OCIA Audit-CoIA scheduling of activities, this activity was postponed to begin in quarters 2-3 Central Support for Performance Quarter 2 Quarters 2 – 3 In order to Auditing accommodate OCIA implementation-CoIA scheduling of activities, (Value for money) this activity was postponed to begin in quarter 2 Gender Implementation of Quarters 2 - 3 Quarters 2 - 3 Gender Action Plans - MoGE (HQ) Gender Grant allocation review - Quarter 2 Removed USAID/AGIS removed MoGE (HQ) activity this activity since UNICEF is currently providing adequate support on grant allocation to MoGE Communications Public sensitization of Quarter 1 Quarter 2 Delayed receipt of the the OAG report OAG report resulted in
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 44
the pushing this activity to quarter 2. Communications Training on accountable Quarter 2 Quarter 3 Due to delays with the reporting for journalists receipt of the OAG report, this activity was pushed back to quarter 3 in order to complete the public sensitization of the OAG report. Communications PFM radio series and X Quarter 1 and 4 Revision: Recording of The online series Quarter 1 only Public’s Money Show Previously and broadcast on the Quarter 1 and Lusaka-based radio Quarter 4 stations was completed in December 2020. USAID/AGIS determined that managing a second radio series remotely during recording/broadcasting would be challenging. However, the project determined the PFM radio series and rebroadcast on community radio stations provided high value during quarter 1 of this year. Communications Dissemination of Quarter 2 Quarter 3 Creative focus in simplified PFM quarter will be on the information dissemination of the OAG report. Communications Printing of posters, Quarter 2 Quarter 2 As the project’s focus infographics was shifting to MoGE in Y4, the updating of the infographics was dependent on the completion and approval of the workplan. Communications Exhibition at ZIPS X Quarters 1 – 4 Quarter 1 This activity identified conferences as low-impact considering the effect of the COVID-19 restrictions on participant engagement. Communications ZIPS student debate at X Quarters 1 – 4 Quarter 1 This activity was ZIPS conference completed during quarter 1. The project will not be sponsoring another debate this year.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 45
Communications Panel discussion at ZICA Quarters 1 - 4 Quarter 4 This activity is based and ZIPS conferences on dates set by ZICA and ZIPS. The project focused on the student debate at the ZIPS conference in the first quarter and is considering supporting a panel discussion at the conference in quarter 4. MEL After-activity review – Quarters 1 – 4 Quarters 1 - 4 quick/rapid lessons learned and data MEL Baseline activities for Quarter 1 Quarter 2 Delays resulted from indicators 4, 6 and 7 team consensus on new indicators. This activity to be completed by 21 February 2021 once PIRS are completed. MEL Data collection Quarters 1 - 4 Quarters 1 – 4 MEL Draft concept notes for Quarter 1 Quarter 2 Delays with hiring MEL each AMELP Impact advisor. Research Study MEL Impact Research Study 1 Quarters 2 – 4 Quarters 2 – 3 Delays with hiring MEL advisor has pushed this activity back. MEL Impact Research Study 2 Quarters 1-3 Quarters 2 – 3 Delays from concept note completion pushed the start of this activity by quarter. District Work with PSMD to train Quarters 1- 2 Quarter 2 This activity is HR, accounting, and scheduled to be audit staff at the MoGE completed by quarter and MoH in payroll 2. management using Zoom. District Train provincial audit Quarter 2 Quarter 2 committee members in the PFM Act of 2018. District Cash-flow forecasting for Quarters 2 -4 Quarters 2 -4 managers, accounting staff, and planners MoGE. District Establish cross-district Quarters 1 – 2 Quarters 1 - 2 The team focused on clusters, in collaboration completing the training with the district MoGE for non-finance and MoH, to encourage managers at MoGE in peer-to-peer knowledge- the 3 additional sharing among AGIS- districts in quarter 1. trained staff. Mentoring This activity was clusters will help pushed back to trainees apply accommodate the knowledge to practice. additional districts. District Host 5 mentoring Quarters 2 - 4 Quarters 2 - 4 clusters for all trained
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 46
staff including procurement and stores, human resources, accounting systems, internal audit, PFM for non-finance managers. Professional ethics and GESI are cross-cutting themes that will be addressed across all clusters. District Host quarterly and semi- Quarters 2 - 4 Quarters 2 - 4 annual review meetings via Zoom with provincial and district heads to discuss key weaknesses across procurement, internal controls, and internal audit and to identify opportunities for improvement. District Adapt the existing semi- Quarters 2 - 4 Quarters 2 - 4 annual assessment tool used by the provincial offices to include a review of the PFM practices that staff should be implementing. In MoGE. District Work with district Quarter 1 and USAID/AGIS proposed officials and agree on Quarter 4 Removed to delete this activity the criteria to be used to activity. as it was identified as reward outstanding Previously low impact; whereas employee performance reported on the activity to adapt in PFM through the Work Plan as the semi-annual existing Labor Day Quarter 4 assessment tool would awards. have a higher impact. District Develop a PFM Quarters 2 – 3 Quarters 2 – 3 Accountability Dashboard as a tool that will be used to track performance in all clusters (e.g. procurement, internal controls, and internal audit). In MoGE. District Using the PFM Quarters 2 – 4 Quarters 2 – 4 accountability dashboard, work with stakeholders to undertake a performance assessment to identify high performing institutions that will be rewarded as high achievers in PFM activities.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 47
District The PEO, DEBS and Quarters 2 – 4 Quarters 2 – 4 schools will use existing network channels such as What’sApp, local radio stations, emails, SMS etc. to disseminate PFM messages and best practices to stakeholders such as PTA, and traditional leaders. District Training for Non-Finance X Quarter 2 Quarter 1 This activity is targeted managers. At MoGE. at MoGE in three additional districts – Katete, Chongwe and Mpika and was completed in quarter 1. District Training for specialized X Quarter 2 Quarter 1 This activity is targeted staff, MoGE. at MoGE in three additional districts – Katete, Chongwe and Mpika and was completed in quarter 1. District Support MoGE for Quarters 2 - 4 Quarters 2 - 4 timely, accurate, delivery of school textbooks and materials. Additional activities since November 2020 N/A . To accommodate the other planned activity Development of with OAG this activity Planning Handbook – was postponed Central Quarter 3 incorporating Output beginning in quarter 2. Based Budgeting As the same OAG staff are members of the TWG Central Management N/A Quarter 2 Monitoring System Training – MoH N/A Quarter 2 To accommodate OCIA Support for Performance scheduling of activities, Central Auditing this activity was implementation-CoIA postponed beginning in quarters 2-3 N/A Quarter 2-3 Procurement processed commenced in year 3. Due to covid- 19 supply/chain delays, Procurement of IT the procurement will Central equipment for be finalized in Q2 of stakeholders. 2021. IT equipment to OAG and OoACCG was delivered . Awaiting delivery to OCIA. Delays resulted from
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 48
COVID-19 related logistics issues. N/A Quarter 2 This activity provides oversight and Integrity Committees Central stewardship for the training management of public resources. N/A Quarter 2 This activity provides oversight and provides an independent voice on the management of public resources. However, due to the various levels of Audit Committees professionalism in the Central training composition of audit committees, there is an identified need to strengthen them through orientations in PFM and auditing skills in collaboration with OCIA. Adapt the semi-annual N/A Quarters 2 – 4 The tool will be used b assessment tool used by standard officers who the provincial offices to report to DEBS. The District include review of the DEBS can use this tool PFM practices (MoGE: 9 to as a performance districts and MoH: 6 monitoring tool. existing districts only)
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 49
ANNEX IV:
Success Stories
USAID/AGIS supports training on Management Monitoring Systems at the Office of the Auditor General…As Deputy Auditor General CSD officially opens the virtual training
Linda Chonya, Principal Monitoring and Evaluation Officer at the Ministry of National Development Planning (L) with Patricia Ntini, Senior Planner at the Office of the Auditor General (R) facilitate the MMS training. Photo Courtesy of AGIS
The USAID Accountable Governance for Improved Service Delivery project (AGIS) facilitated virtual training on the Zambian government’s Management Monitoring System (MMS) for 140 operational staff from the OAG from October 5-9, 2020. This training was led by the Ministry of National Development Planning (MoDP), which has been rolling out MMS in collaboration with the Smart Zambia Institute and the Ministry of Finance.
MMS is a government-wide Monitoring and Evaluation (M&E) management information system that has been developed to facilitate the tracking of progress on implementation of all developmental programs and projects in Zambia from 2019 and beyond. The system currently has more than 1,500 users across government and agencies.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 50
Officially opening the training on October 5, 2020, Deputy Auditor General Corporate Services Division (CSD), Mrs. Clare Mazimba implored participants to take the training seriously as the system is an important tool for tracking the real time progress of workplans.
Mrs. Mazimba thanked the facilitators of the training for making time to take staff through the system. She was optimistic that the training would yield positive results.
Facilitators at the Office of the Auditor General’s training hub coordinate the MMS training
The MMS training will enable the OAG to monitor the progress of the activity implementation outlined in its annual work plans and approved budget. It will also help the office to track the performance and budget allocations of other government institutions in the system, allowing it to effectively plan for its annual audits.
The AGIS project, operating from 2017-2022, aims to increase government transparency and accountability in the delivery of health and education services at the Ministry of Health (MoH) and Ministry of General Education (MoGE). AGIS is providing technical support to the OAG to enhance the staff’s audit skills and improve the quality of audit reports being produced. With a $7.3 million investment from the United States Government, the project is being implemented in six districts selected from Zambia’s Eastern, Lusaka, and Muchinga provinces.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 51
ZIPS Students National Debate Participants’ Testimonials
Zowa Ngwira, Third Year Purchasing and Supply Student, University of Lusaka
I, Zowa Ngwira, attended the 8th Annual ZIPS Conference in Livingstone as a student participant. The conference provided a platform for us students to debate on how the topics of the curriculum can support economies and businesses.
The debate was eye-opening as it exposed the loopholes in the curriculum and allowed us to share our firsthand experiences on what the current curriculum has enabled us to do so far. The conference was packed with great speakers that integrated procurement with sectors like economics, agriculture, and mining. These fields are all inclined to purchasing, and this helped us understand the significance of our profession especially after the COVID-19 pandemic.
Participating in the debate and conference was a great experience for me, as I met and interacted with colleagues in the profession who have old and new knowledge about it. The speakers were well researched and had a logical trend of thought that connected well with what our field is about and what a huge impact it has on other professions and jobs.
This conference allowed many ideas to be shared and discussed in the light of helping each other become better procurement personnel. It was a good initiative to involve students in this meeting because it helped us learn more about procurement and allowed us to apply our theoretical knowledge on it even before we start work. It is important to continue involving us in such events, as through them we will gain new connections, learn how to keep up with the times and know how to handle situations arising in the field. With this new way of bringing professionals together, the field will be more controllable and understandable even to other disciplines.
Thank you to our sponsors USAID/AGIS for giving me and my teammates an opportunity to experience the ZIPS conference. It was a once in a lifetime experience.
Ezekiel Phiri Second Year Purchasing and Supply Student, Evelyn Hone College
My name is Ezekiel Phiri, I’m a second-year student pursuing Purchasing and Supply at Evelyn Hone College. It was such an honor and privilege to be given a chance to go to Livingstone for the 2020 ZIPS Students’ National Debate.
Having a chance to attend the 8th ZIPS Annual National Conference and see the people that went ahead of me in terms of school and the industry do their presentation taught me a lot and gave me so much inspiration and courage. Standing in front of all the distinguished delegates that attended to share our views on the current curriculum and showcase what we had prepared was amazing. I found the debate experience life changing and encouraging as a student.
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 52
A big thank you to the USAID/AGIS project, the ZIPS Students Affairs Committee (SAC) and Evelyn Hone College for trusting and giving me the opportunity to Livingstone attend the conference and participate in the debate. Thank you for the exposure; I did not take the opportunity for granted. It was a wakeup call for me to work extra hard. I hope for more of such events and activities in the future. Thank you once more.
The Public’s Money Show Tracker
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 53
ANNEX V:
Summary of Stakeholders Met at Central Level
ORGANIZATION FULL NAME MALE/FEMALE POSITION Office of the Auditor General Dick Chella Sichembe Male Auditor General Francis Mbewe Male Deputy Auditor General Emily Kauseni Female Director-DHRA Obed John Mwale Male Director Emmanuel Tembo Male Director Inonge Kumwenda Female Director Moses Mtonga Male Acting Director Revenue Evans Buumba Male Director Augustine Mwelwa Male Director Patrick Simusokwe Male Director Edwin Mulimba Male Senior Purchasing and Supplies Officer Dalton Munkombwe Male Assistant Director Lubaya Muchimba Male Senior Auditor Litia Mebelo Male Senior Auditor Blair Phiri Male Senior Auditor Godfrey Daka Male Assistant Director Gabriel Mashau Male Assistant Director Mutale Mulenga Male Assistant Auditor Nathan Siwale Male Auditor Kennedy Muntanga Male Senior Auditor Thomas Mumba Male Senior Auditor Fred Ngozo Male Auditor Clement Chaifyala Male Auditor Jonas Musonda Male Senior Auditor Mcrob Makhi Male Assistant Director Dailess Chimedza Female Principal Auditor Jesse Chilemalema Male Auditor Mafwila Mafwila Male Principal Auditor Mirriam Bukolo Female Principal Auditor Rodwell Shaputu Male Senior Auditor Vincent Banda Male Senior Auditor Martha Female Senior Auditor Mukamulemba Modise Hazyoondo Male Senior Auditor Mununga Mununga Male Senior Auditor Iread Gondwe Female Senior Auditor Eustace Mwansa Male Auditor Mariam B. Mubaya Female Auditor
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 54
Shanice Musonda Female Auditor Abadon Banda Male Auditor Beatrice L. Mayeya Female Auditor Peter K. Lupiya Male Auditor Mwaka Nakapite Female Auditor Thandiwe Kapotwe Female Senior Auditor Office of the Auditor General Ngawa Mphande Male Principal Auditor Addidge Mweemba Male Principal Auditor Clement Saifyela Male Auditor Kasomo Chaila Male Senior Auditor Stephen Mungole Male Senior Auditor Patrick Chibipe Male Principal Auditor Johnwell Silwamba Male Senior Auditor Chimfwembe Chipalo Male Principal Auditor Brian Makondo Male Senior Auditor Kacheche Patrick Male Senior Auditor Kabita Kabita Male Senior Auditor Egan Munshya Male Auditor Rachel Chisamba Female Senior Auditor Tiku Mumba Female Auditor Yandikani Phiri Male Senior Auditor Ken Chilao Male Assistant Director Doris Bwalya Female Principal Auditor Kazembe Prisca Musopelo Female Principal Auditor Hichilema Chilekwa Masanta Female Senior Auditor Kapembwa Simbao Male Senior Auditor Collins Nondo Male Senior Auditor Forbby Phiri Male Senior Auditor Sheila Mwansa Female Senior Auditor Zandile Makombe Female Auditor Mukamba Likando Kufanga Female Auditor Chifundo Shonga Male Auditor Orlando Vincent Male Assistant Auditor Mutale Isaac Kaira Male Assistant Auditor Rosalyn Kapambwe Female Senior ICT Officer Lubasi Sundano Female Chief CD/NTD officer Grace Hameja Female Chief CD/NTD officer Tendai Munthali Female CD/NTD officer Willies Chipango Male Assistant Director Desmond Banda Male Assistant Director Trevor Mwaba Male Ag. Principal Economist
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 55
Mukoba M. Male Senior Budget Analyst Mbulakulima Clement Mweetwa Male Senior Budget Analyst Zamiwe Sakala Female Budget Analyst Pythias Shindanyi Male System Developer Beenzu Siachifuwe Female Budget Analyst Chiluba kabeli Female Planner- Budgets Clare mazimba Female Deputy Auditor General Davy Siame Male Director - Planning Alfred Mbolela Male Assistant Director Office of the Auditor General Alfred Mulope Male ICT Officer Alfred Musonda Male Act. Ass. Director Almakia Sibutu Female Principal Auditor Alphoncious Male Assistant Director Malambo Angela Mbambara Female Executive Officer Annette Habweza Female Senior Auditor Arthur Siwila Male Principal Auditor Beatrice Mbewe Female Head Procurement Benson Mulilo Male Principal Auditor Besa Toka Male Senior Auditor Bonaventure Kalulu Male Senior ICT Officer Bonaventure Muyoba Male Senior Auditor Bornwell Mpofu Male Assistant Director Bowas Chebo Male Auditor Boyd Samalumo Male Assistant Director Brian Makina Male Principal Auditor Brian Mwamba Male Auditor Bridget Pesa Female Auditor Bright Buumba Male Principal Accountant Brighton Mpatisha Male Assistant Director Bwanga Mufweba Female Assistant Accountant Carol Moono Female Principal Auditor catherine Chishala Female Assistant Auditor Chana Kaulule Female Assistant Auditor Chanda Mukalamba Male Senior Auditor Charity Banda Zulu Female Senior Auditor Chazepa Moyo Male Principal Analyst Chikwanda Chituta Female Principal Auditor Chilekwa Monje Male Principal Auditor Chilombo Biemba Female Principal Auditor Chipo Zunduna Female Auditor Chishimba Mwewa Male Exe Assistant to Auditor General Chiyende Kabwe Male Senior Auditor
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 56
Christine Kabwe Female Acting Senior Internal Auditor Clara Bwembya Female Assistant Auditor Cynthia Matimba Female Principal Auditor Daliso Tembo Male Senior Auditor Dalton Munkombwe Male Assistant Director Danick Mfunte Male Senior Auditor David Ngoma Male Registry clerk Davie Mwipiko Male Auditor Dickson Kachali Male Principal Auditor Donald Chikule Male Assistant Accountant Donald Kasonde Male Principal Auditor Ellen Chikale Female Public Relations Officer Emmanuel Bwalya Male Senior ICT Officer Office of the Auditor General Emmanuel Nyalazi Male Senior Auditor Emmie Nakanyika Female Principal Auditor Evelyn Mutandwa Female Assistant Director Felistus Ng`uni Female Auditor Frank Daka Male Assistant Auditor Frank Kalemba Male Assistant Director Fungai Soko Male Senior Auditor Gaston Phiri Male Senior Auditor George Tembo Male Senior Auditor- R&D Godfredah Kamangu Female Principal Auditor Gregory Tembo Male Senior Auditor Henry Chafula Male Assistant Auditor Hurbert Banda Male Senior Auditor Inambao Mukubesa Male Senior Auditor Emmanuel Nyalazi Male Senior Auditor Emmanuel Bwalya Male Senior ICT Officer Emmie Nakanyika Female Principal Auditor Evelyn Mutandwa Female Assistant Director Felistus Ng`uni Female Auditor Frank Daka Male Assistant Auditor Frank Kalemba Male Assistant Director Fungai Soko Male Senior Auditor Gaston Phiri Male Senior Auditor George Tembo Male Senior Auditor- R&D Godfredah Kamangu Female Principal Auditor Gregory Tembo Male Senior Auditor Henry Chafula Male Assistant Auditor Hurbert Banda Male Senior Auditor Inambao Mukubesa Male Senior Auditor James Shilikweswe Male Auditor Jaxwell Mumba Male Assistant Accountant
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 57
Jeremiah Mwanza Male Principal Analyst Joel Manyonga Male Principal Auditor John Mulenga Male Assistant Director John Siameja Male Assistant Director Joyce Kubansa Female Accountant Juliet Bwalya Female Auditor Nyirenda Juliet Phiri Female Auditor Justin Bwalya Male ICT Officer Kainda Chivunda Male Auditor Kashweka Chabaya Female Principal Auditor Katongo Chama Male Auditor Ken Makayi Male Senior HRDO Kennedy Chikampa Male Senior Auditor Kennedy Meleki Male Assistant Accountant Keziya Namwinga Female Principal Auditor Kika Mbonile Male Auditor Kombe Chirwa Male Chief HRMO Office of the Auditor General Kratesco Kamungulu Female ICT Officer Lemmy Nsama Safeli Male Senior Auditor Leya Shapola Female Senior Auditor Litiya Mulala Male Senior Auditor Lubinda Sinyani Male Auditor Lucy Kasoma Female Assistant Auditor Lucy Namumba Female Auditor Luiza Nyondo Female Senior Auditor Lwamba Makasa Male Principal Auditor Magaisa Phiri Sakala Female Principal Auditor Maggie Moono Female Senior Auditor Maingaila Simuyandi Male Transport officer Mathews Mudenda Male Auditor Mawalera Tembo Male Senior Auditor Mayaba Bbuku Female Senior HRDO Mercy Sakala Female HRMO Monde Pangani Female Senior Auditor Moses Mukuwa Male Assistant Auditor Mtowa Mponda Male Principal Auditor Mubenga Shezongo Male Senior Auditor Mulambwa Mutondo Male Principal Auditor Mutinta Nachibinga Female Auditor Mwaka C. Mwenya Female Senior Auditor Mubukwanu Mwaka Kafunda Female Auditor Mwansa Chintonfwa Female Senior Auditor Kasongamulilo
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 58
Mwika Mpoya Male Auditor Mwila Munkanta Female Assistant Director Owen Muteke Male Procurement and Supplies Officer Ozias Mwanza Male Accountant Patricia Mwambazi Female Administrative Officer Patricia Ntini Female Acting Senior Auditor- Planning Peter Chilwana Male Auditor Pitman Habanyati Male Senior Auditor Progress Singogo Male Senior Auditor Prudence M. Sidambi Female Senior Auditor Pythias Simukonda Male Senior Auditor Raphael Sakala Male Acting Auditor Richard Lungu Male Senior Auditor Robert Kaluba Male Auditor Robert Kaunda Siame Male Principal Audit Ronald Hamubayi Male Assistant Auditor Ruth Lupeta Female Senior Auditor Saliya Matukutuku Female Senior Auditor Sara Mukuma Female Senior Auditor Shadreck Chitumbo Male Assistant Director Office of the Auditor General Sheila Katongo Male ICT Officer Simon Munyama Male Auditor Sira Nyirenda Male Assistant Director Smart Nguni Male Assistant Director Stephen M Jere Male Senior Accountant Susan Tembo Female PSO Sylvester Chilekwa Male Senior Auditor Teddy Sinyangwe Male Assistant Auditor Theressa Kukena Female Senior Auditor Mchimu Timothy Lesa Male Auditor Tracksons H Male Assistant Director Mweemba Trina Mvula Female Principal Auditor Warren Shibumba Male Senior ICT Officer Wiclith Sakala Male Assistant Director Wisdom Mweemba Male Principal Auditor Ministry of National Michael Mulwanda Male Assistant Director Development and Planning Linda Chonya Female Principal M&E Officer Chama Kapilya Male M&E Officer Public Service Management Kuliwa Sitali Female Ass. Director Division Mercy Monjeza Female PAO Humphery Silupya Male PA
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 59
Kaumbu Kambole Male PMO Melvin Zulu Male CSDO Chomba Chishala Male AO Anorce Banda Male PA
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 60
ANNEX VI:
Summary of Stakeholders Met at Sub-National Level
ORGANIZATION FULL NAME MALE/FEMALE POSITION EASTERN PROVINCE Provincial Administration Mervis Banda Female Human Resource Officer Nation Lusale Male Chief Human Resource Davis Chibuye Male Principal Internal Auditor Collins Muunda Male Assistant Internal Auditor Ministry of Health Dr.Charles Fanaka Male Chipata District Health Director Emmanuel J. Tembo Male Planner Riches Siabbwalo Male Petauke District Health Director Dr. Mbinga L. Mbinga Male Senior Medical Superintendent Wisdom Mulenga Male Senior Internal Auditor Dr Abel Shawa Male Katete District Health Director Prince Munyati Male Provincial ICT Siisii Wamunyima Male Provincial Procurement Ministry of General Dr. Allan Lingambe Male Provincial Education Officer Education Pauline Nambula Female Provincial Internal Auditor Dr. Beatrice M. Botha Female Provincial Education Standards Officer Beverley Chanda Female Provincial Human Resource Officer Paul Muyunda Male Provincial Procurement Malumbe Shingwele Female Accountant Lina S. M. Kamanga Female Chipata District Education Board Secretary Mumba Nkholoma Male Petauke District Education Board Secretary Ruth Nkhonjera Female Katete District Education Moyo Board Secretary Patrine B. Chilala Female District Education Standards Officer Mirriam Kausa Female Human Resource Officer Lyapa Sikazwe Male Accountant Naomi Ezra Zulu Female Planner Charles Ng'ambi Male Procurement Naomi Mwale Female Stores Chizongwe School Amos Makasa Male Head Teacher Kamuzyu Mambwe Male Procurement Mbalose Mwanza Female Accountant
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 61
Chipata Day Ackson Ngoma Male Deputy Head Kafumbwe Boarding Banda Fackson Male Head Teacher Sakala Peter Masauso Male Deputy Head Nkonde Kelvin Male Accts Asst Katete Girls Alifasi Phiri Male Head Teacher Vainess Phiri Female Deputy Head Nasson Fred Kasanda Male Accountant Chisale Day Derrick Nyirenda Male Head Teacher Katete Day Lester Mwale Male Head Teacher
ORGANIZATION FULL NAME MALE/FEMALE POSITION MUCHINGA PROVINCE Provincial Administration Kapaso Benson Male Principal Accountant Ernest Sichone Male Smart Zambia Officer Kwenga Manyoni Chikweni Male Accountant Charity Mukuka Female Chief Human Resources Chirwa Ministry Of Health Dr. Neroh Chilembo Male Provincial Health Director Dr. David Silweya Male Chinsali District Health Director Dr. Philip Munkonge Male Mafinga District Health Director Dr. Rodrigue Male Mpika District Health Kamunga Director Massy Zulu Male Provincial Purchasing and Supplies Officer Ruth Tasila Jere Female Senior Internal Auditor Samuel Sinkolongo Male Mpika Driver Paul Phiri Male Mpika Ass. Accountant Charles Muwowo Male Mafinga Driver Ministry Of General Dr. Allan Kaoma Male Provincial Education Officer Education Elizabeth Banda Female Senior Education Standards Officer Physical Sciences Musa Chipeta Male Assistant Accountant Makoselo Newton Male Senior Education Standards Officer Social Science Kaluba Helen M’soba Female Human Resources Management Officer Mwanakezwa Female Purchasing and Supplies Precious Assistant Foster Kangwa Female Senior Education Standards Officer – Language Nyirenda Kondwani Male Provincial Education Standards Officer
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 62
Mayaka Thomas Male Senior Education Standards Officer Special Education Victoria Luchembe Female Acting Human Resources Management Officer Patrick Lulenda Male Senior Human Resources Management Officer Anthony Chomba Male Statistician Philip Simwanza Male Senior Education Standards Officer – Open Distance Learning Oliver Mundanya Male Purchasing and Supplies Officer Gilbert Lungu Male Assistant Accountant Memory Shaputu Female Human Resources Management Officer Sunday Kabinga Male Senior Education Standards Officer – Business Studies Lukonde Faustin Male Assistant Accountant Kabwe Chinsali District Education Pardon K.C. Tesho Male District Education Board Board Secretary Lombanya Diana Female Assistant Human Resources Officer Mafinga District Education Hitami Kaala Male District Education Board Board Secretary Mpika District Education Phiri Annie Female District Education Board Board Secretary Ntambakwa Maggie Female District Education Standards Officer Museta Charley Male Assistant Statistician Matimba Eric Male Accounts Assistant Kasonka Patrick Male Stores Officer Chileshe Victor Male Human Resources Management Officer Changalilo Day Sec Kasabo Mary Female Head Teacher Changalilo Primary Mukuka Remmy Male Deputy Head Teacher Chibansa Day Sec Bwembya Elaston Male Head Teacher Chanda Bernadette Female Deputy Head Teacher Chilonga Secondary Chileshe Astridah Female Head Teacher Mwansa Daniel Male Deputy Head Teacher Chitulika Primary Musukwa Angela Female Head Teacher Silupya James Male Deputy Head Teacher Chitulika Day Secondary Kashina Angela Female Head Kabale Primary Nyimbili Amos Male Head Teacher Kabale Day Secondary Lungu Gidean Male Head Teacher Chewe Margret Female Deputy Head
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 63
Kampamba Day Sec Chiluba Benny Male Head teacher Chinyanta Bestone Male Deputy Head Kasenga Day Secondary Ngu'ni Hector Male Head Teacher Kanunga Dickson Male Deputy Head Katibunga Sec Kaminsa Constantino Male Head Teacher Chisanga Rank Male Deputy Head Teacher Lwitikila Girls Secondary Mwila Martin Male Deputy Head Teacher Malambwa Day Secondary Mweemba Hilda Female Head Teacher Chimangeni Douglas Male Deputy Head Teacher Mbola Day Sec Mutale Bertha Female Deputy Head Teacher Muma Abraham Male Head Teacher Mpika Boys Secondary Banda Lillian Female Head Teacher Chiyezhi Jonathan Male Deputy Head Teacher Mpika Day Sec Sinyangwe Frerah Male Head Teacher Simuchile April Male Deputy Head Teacher Mpika Pri Mutale Paxina Female Head Teacher Musakanya Primary Kanyanta Lemon Male Head Teacher Mwateshi Day Secondary Munshya Evans Male Head Teacher Lulamba Funny Female Deputy Head Teacher Nabwalya Secondary Kalunga Innocent Male Head Teacher
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 64
ORGANIZATION FULL NAME MALE/FEMALE POSITION LUSAKA PROVINCE Province Education Office Dr. Christopher B. Male Provincial Education Officer Sinkamba Ndiyoi Maliwa Female Senior Education Standards Muliwana Officer - Guidance Dr. Pamela Chirwa Female Senior Education Standards Officer – Open Distance Learning Loveness Nakaonga Female Provincial Education Standards Officer Emmanuel Mbewe Male Senior Human Resources Management Officer Judith Chifunbano Female Procurement Prisca Ngenda Female Senior Planning Officer Angela Lutempo Female Statistician Lillian Hacholi Female Stores Lusaka District Education Teddy Chibwe Male District Education Board Board Secretary Mumba Chileshe C. Female Planner Mirriam Namezi Female District Education Standards Officer Frank Muyowe Male Accountant Bennedette Busonge Female Senior Human Resource Mumba Management Officer Libala Secondary School Kaite Mukumba Felix Male Head Teacher Chongwe District Education Chanda Joseph Male District Education Board Board Secretary Kampelya Motive Male District Education Standards Officer Chileshe Lydia Female District Planning Officer Mwaba Kabaso Andrew Male Accountant Mwanza Billard Male Procurement Joyce Musonda Female Human Resources Chongwe Secondary Mukenani Nyambe Male Assistant Statistician Albert David Phiri Male Head Teacher Mushili Mwansa Male Accountant Kampamba Chisanga Female Procurement Magarate Mwachiyeya Msoni Masauso Male Head Teacher
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 65
Kowa Mpanga Male Accountant Moonga Physwel Male Procurement Silverst Secondary Moyo Enock Male Head Teacher Masoka Brian Male Accountant Chiinya Elias Male Procurement Matipula Combined Sinkamba Denny Male Head Teacher Sianyama Justine Male Procurement Mulukisi Victor Male Accountant Ndeke Secondary Lishandu Nyumbu Male Head Teacher Haguyu Kalindabenzu Male Accountant Palabana Day Secondary Banda Chisenga Female Head Teacher Cecilia Ngoma Lawrence Male Accountant Stephen Namaya Mulozo Female Procurement Mphango Hope Secondary Kaluba Christopher Male Head Teacher School Njobvu Evans Male Accountant Chanda Ireen Female Procurement Mukamambo II Girls Doreen Sonkasonka Female Head Teacher Secondary School Ackson Daka Male Accountant Aaron Malubila Male Procurement
USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 66