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Usaid/Zambia Quarterly Progress Report 2020

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USAID/ZAMBIA QUARTERLY PROGRESS REPORT 2020 October 1, 2020 – December 31, 2020 USAID/AGIS: ACCOUNTABLE GOVERNANCE FOR IMPROVED SERVICE DELIVERY January 30, 2021 Task Order: A-611-C-17-00005 Submitted by: Ms. Maureen Simuyandi, Chief of Party Crown Agents USA Contract No: AID-611-C-17-00005 Recommended Citation: Quarterly Progress Report – Quarter 1 October 1 – December 31, 2020 YEAR 4 QUARTER 1: QUARTERLY PROGRESS REPORT Contract No: AID-611-C-17-00005 Recommended Citation: Quarterly Progress Report – Year 4 Quarter 1 Report: October 1, 2020 – December 31, 2020 Submitted to: Nina Bowen, COR U.S. Agency for International Development-Zambia Submitted by: Crown Agents USA 1 1129 20th Street NW 1 Suite 500 Washington, D.C. 20036 1 T: (202) 822-8052 Publication Date: January 30, 2021 This report is made possible by the support of the American People through the United States Agency for International Development (USAID). The contents of this Quarterly Report are the sole responsibility of Crown Agents USA Inc. for the USAID/AGIS project and do not necessarily reflect the views of USAID, PEPFAR, or the United States Government. USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 2 CONTENTS CONTENTS............................................................................................................................................................. 3 ACRONYMS ........................................................................................................................................................... 4 1. PROJECT OVERVIEW ....................................................................................................................................... 7 1.1 Introduction and Project Description ..................................................................................... 8 1.1.2 Project Description ................................................................................................................................... 8 1.2 Sustainability ................................................................................................................................ 9 2. ACTIVITY IMPLEMENTATION PROGRESS ............................................................................................... 10 2.1 Activity Implementation Status ............................................................................................. 10 2.2.1 Central-Level Activities ......................................................................................................................... 10 2.2.2 District Level Activities .......................................................................................................................... 12 2.2.3. Consultative Meetings with PFM Stakeholders ............................................................................. 15 2.2 Implementation Challenges .................................................................................................... 15 3. INTEGRATION OF CROSSCUTTING ISSUES AND USAID FORWARD PRIORITIES ........................... 16 3.1 Integration of Gender and Equity Issues ............................................................................. 16 3.2 Communications and Outreach ............................................................................................. 17 3.3 Monitoring, Evaluation, and Learning (MEL)...................................................................... 21 3.4 Sustainability Mechanisms ..................................................................................................... 27 3.5 Local Capacity Development .................................................................................................. 27 4. MANAGEMENT AND ADMINISTRATIVE ISSUES ................................................................................... 27 5. KEY LESSONS LEARNED ............................................................................................................................... 28 6. PLANNED ACTIVITIES FOR NEXT QUARTERS ......................................................................................... 28 7. COR COMMENTS FROM THE LAST REPORT .......................................................................................... 30 8. FINANCIAL MANAGEMENT ....................................................................................................................... 30 ANNEXES ............................................................................................................................................................ 31 ANNEX I:Financial Management .................................................................................................... 31 ANNEX II:USAID/AGIS MEL Performance ..................................................................................... 32 Annex III:Work Plan Activity Summary Table.............................................................................. 44 ANNEX IV:Communications ............................................................................................................ 50 ANNEX V:Summary of Stakeholders Met at Central Level ....................................................... 54 ANNEX VI:Summary of Stakeholders Met at Sub-National Level ........................................... 61 USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 3 ACRONYMS ACC Anti-Corruption Commission AER USAID/AGIS Expected Results AMELP USAID/AGIS Activity Monitoring, Evaluation, and Learning Plan AO USAID/AGIS Objective ATT USAID/AGIS Trained Trainer CA USA Crown Agents USA CAG Cluster Advisory Group CDCS USAID Zambia Country Development Cooperation Strategy CoIA Controller of Internal Audit CoP Chief of Party COR Contracting Officer’s Representative COVID-19 Coronavirus Disease 2019 CSPR Civil Society for Poverty Reduction DCDP District Capacity Development Plan DEBS District Education Board Secretary DEBO District Education Board Office DHD District Health Director DHO District Health Office EP Emergency Procurement GESI Gender Equality, Social Empowerment, and Social Inclusion GIS USAID/AGIS Gender Integration Strategy GRZ Government of the Republic of Zambia IAR Internal Audit Report ICT Information and Communication Technologies IFMIS Integrated Financial Management Information Systems IRS Impact Research Study/Studies KIIS Key Informant Interviews MAP Management Action Plan M&E Monitoring and Evaluation MEL Monitoring, Evaluation, and Learning USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 4 MMS Management Monitoring System MoG Ministry of Gender MoGE Ministry of General Education MoH Ministry of Health MoNDP Ministry of National Development Planning OAG Zambia/Office of the Auditor General OBB Output Based Budgeting OGD Other GRZ Departments OCIA Office of Controller of Internal Audit PEO Provincial Education Office PESO Provincial Education Standards Officer PHO Provincial Health Office PFM Public Financial Management PO Planning Officer PIRS Performance Indicator Reference Sheet PMEC Payroll Management Establishment Control PRO Public Relations Officer PSMD Public Service Management Division PS Permanent Secretary PPA Zambia Public Procurement Act QPR Quarterly Progress Report Q1 Quarter 1 Q2 Quarter 2 Q3 Quarter 3 Q4 Quarter 4 SPO Senior Planning Officer STTA Short-Term Technical Assistance / Assistant SAC ZIPS Student Affairs Committee TAP Transformation Action Plan TCN Third Country National TOR Terms of Reference TWG Technical Working Group UK United Kingdom USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 5 USAID United States Agency for International Development USAID/AGIS USAID/Accountable Governance for Improved Service Delivery USG United States Government ZICA Zambia Institute of Chartered Accountants ZIPS Zambia Institute of Purchasing and Supply ZNPHI Zambia National Public Health Institute USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 6 1. PROJECT OVERVIEW USAID: Accountable Governance for Improved Project Name Service Delivery Activity Start and End Date October 2017 – September 2022 Total Projected Funds $7,311,205 Contract Number AID-611-C-17-00005 Reporting Period October 1, 2020 - December 31, 2020 Financial Report as of December 31, 2020 Current Obligated Funds $6,383,363 Expenditures as of FY20 Q4 $4,617,054 October-20 $124,734 November-20 $116,438 Forex Gain/Loss Invoice $55,619 December-20 $174,247 Cumulative Expenditures as of FY20 Q4 $5,088,092 Pipeline (Balance) $1,295,271 As percentage of Obligated Funds 80% Accruals January 2021 $274,143 USAID/AGIS Y4 Quarter 1 Report (October 1 – December 31, 2020) 7 1.1 Introduction and Project Description This Quarterly Progress Report (QPR) highlights the first quarter of Year 4 of the USAID Accountable Governance for Improved Service Delivery (USAID/AGIS) project. It covers the period from October 1, 2020 to December 31, 2020. The report provides a snapshot of the progress made implementing Tasks 3 and 4, including activities1 at both the central and subnational government levels. Specifically, it details highlights of the status of implementation as well as key challenges and corrective measures that were taken to resolve them and provides a status update on Monitoring and Evaluation (M&E) activities. It documents key lessons learned from mobilizing and engaging with a cross section of stakeholders, including counterpart ministries and other Government of the Republic of Zambia (GRZ) players, complementary USAID projects, and relevant Public Financial Management
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