SOUTH TARANAKI DISTRICT COUNCIL Egmont Plains Community
Board Agenda
Wednesday 21 August 2019 Rāhotu Primary School Library, 5825 South Road (SH45), Rāhotu 9.30 am
South Taranaki Alive with opportunity Egmont Plains Community Board - Governance Information
Governance Information
Committee Members
Mr Craig Dingle (Chairperson) Mr Andy Whitehead (Deputy Chairperson) Ms Sharlee Mareikura Mr Brian Vincent
Councillor Bonita Bigham
Roles of Community Boards
Community Boards are set up under Section 49 of the Local Government Act 2002 (LGA 2002) and their role is detailed under section 52 of the LGA 2002 to: ∑ Represent and act as advocates for the interests of their community; ∑ Consider and report on all matters referred to it by the Council or any matter of interest or concern to the Community Board; ∑ Make an annual submission to the Council on expenditure within the community; ∑ Maintain an overview of services provided by the Council within the community; ∑ Act as a channel of communication between the community and Council; ∑ Undertake any other responsibilities delegated by the Council.
Health and Safety Message
In the event of an emergency, please follow the instructions of Council staff.
If there is an earthquake – drop, cover and hold where possible. Please remain where you are until further instruction is given.
Conflicts of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interest they might have.
Karakia Timatanga
Ki runga Ki raro Ki roto Ki waho Rire rire hau Pae márire
2 Egmont Plains Community Board - Agenda
Egmont Plains Community Board – 21 August 2019
Karakia Timatanga
1. Apologies
2. Open Forum and Presentations
3. Confirmation Of Minutes
3.1 Egmont Plains Community Board 10 July 2019 ...... Page 6
4. Matters Arising
4.1 List printed on 9 August 2019 ...... Page 10
5. Information Reports
5.1 Community Development Activity Report ...... Page 11 5.2 District LibraryPlus Report – June and July 2019 ...... Page 18 5.3 Egmont Plains Facilities Usage Report – 2019/20 ...... Page 23
Next Meeting Date: Wednesday 13 November 2019 Sandfords Event Centre, Opunake
3 Egmont Plains Community Board - Apologies 1
1. Apologies
Leave of Absence
The Board may grant a member leave of absence following an application from that member. Leave of absences will be held in the Public Excluded section of the meeting.
4 Egmont Plains Community Board - Open Forum and Presentations 2
2. Open Forum
The Council has set aside time for members of the public to speak in the public forum at the commencement of each Council, Committee and Community Board meeting (up to 10 minutes per person/organisation) when these meetings are open to the public. Permission of the Mayor or Chairperson is required for any person wishing to speak at the public forum.
5 Egmont Plains Community Board - Confirmation of Minutes
3
Board Minutes
To Egmont Plains Community Board Date 21 August 2019 Subject Egmont Plains Community Board – 10 July 2019 (This report shall not be construed as policy until adopted by full Council)
Executive Summary
1. The Egmont Plains Community Board met on 10 July 2019. The Egmont Plains Community Board is being asked to confirm their minutes from 10 July 2019 as a true and correct record.
Recommendation
THAT the Egmont Plains Community Board adopts the minutes from their meeting held on 10 July 2019 be confirmed as a true and correct record.
Discussion
2. Officers will include additional commentary if required.
f:\community boards\report - recieve board minutes ep.docx Page 1 of 1 Created on 29 November 2018
6 Egmont Plains Community Board - Confirmation of Minutes
69 3 Egmont Plains Community Board
Minutes of the Ordinary Meeting of the Egmont Plains Community Board held at the Sandfords Event Centre, Tasman Street, Ōpūnake, Wednesday 10 July 2019, commencing at 9.30 am.
PRESENT: Craig Dingle (Chairperson), Sharlee Mareikura, Brian Vincent and Councillor Bonita Bigham.
IN ATTENDANCE: Deputy Mayor Phil Nixon, Councillor Clem Coxhead, Fiona Greenhill (Group Manager Community and Infrastructure Services), Julie Ingram (Support Services Administrator), three members of the public and one member of the media.
APOLOGIES: Nil.
1 Confirmation of Minutes
1.1 Egmont Plains Community Board Meeting held on 29 May 2019
RESOLUTION (Mr Dingle/Ms Mareikura)
29/19 EP THAT the Egmont Plains Community Board adopts the minutes from the meeting held on 29 May 2019 as a true and correct record. CARRIED
2 Funding Applications
2.1 Coastal Singers – Mosaic sofa at allocated site at Ōpūnake Lake.
An application was received from Coastal Singers for funding toward a mosaic sofa at the allocated site at Ōpūnake Lake.
The Board were very supportive of the project.
RESOLUTION (Mr Dingle/Mr Vincent)
30/19 EP THAT the Egmont Plains Community Board allocates $1,500 from their Discretionary Fund to the Coastal Singers for funding toward a mosaic sofa at the allocated site at Ōpūnake Lake. CARRIED
2.2 Waimate Plains Property Society Incorporated – Paint three shops
An application was received from Waimate Plains Property Society Incorporated for funding toward painting three shops.
Councillor Bigham declared a conflict of interest
Mr Dingle suggested the Council’s Painting Incentive Scheme would be more appropriate for the Society to apply to.
https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/EPC/Egmont Plains Community Board Minutes 2019-07- 10.docx
7 Egmont Plains Community Board - Confirmation of Minutes
70 3 RESOLUTION (Ms Mareikura/Mr Dingle)
31/19 EP THAT the Egmont Plains Community Board declined the Waimate Plains Property Society Incorporated for funding toward painting three shops. CARRIED
2.3 Ōpūnake Community Baths Society Incorporated – To Repair and repaint community pools
An application was received from Ōpūnake Community Baths Society Incorporated for funding toward repairing and repainting the community pools.
It was noted that the Ōpūnake Community Baths were a great community asset.
RESOLUTION (Cr Bigham/Mr Vincent)
32/19 EP THAT the Egmont Plains Community Board allocates $2,817.40 from their Discretionary Fund to the Ōpūnake Community Baths Society Incorporated for funding toward repairing and repainting the community pools. CARRIED
3 Information Reports
3.1 Community Development Activity Report
The report updated the Board on progress with community development projects and activities across the District and other items of interest.
RESOLUTION (Mr Dingle/Ms Mareikura)
33/19 EP THAT the Egmont Plains Community Board receives the Community Development Activity Report – 8 July 2019. CARRIED
3.2 District LibraryPlus Report – May 2019
The report covered the range of library activities and statistics across the District for May 2019.
RESOLUTION (Ms Mareikura/Mr Dingle)
34/19 EP THAT the Egmont Plains Community Board receives the District LibraryPlus Report – May 2019. CARRIED
3.3 Egmont Plains Facilities Usage Report – 2018/19
The facility usage report summarised the total usage of a range of Council owned assets and services, within the South Taranaki District.
RESOLUTION (Mr Dingle/Cr Bigham)
35/19 EP THAT the Egmont Plains Community Board receives the Egmont Plains Facilities Usage Report – 2018/19. CARRIED
https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/EPC/Egmont Plains Community Board Minutes 2019-07- 10.docx
8 Egmont Plains Community Board - Confirmation of Minutes
71 3 3.4 2019 Local Body Elections
The report highlighted the important dates in association with the upcoming election.
RESOLUTION (Mr Dingle/Ms Mareikura)
36/19 EP THAT the Egmont Plains Community Board receives the 2019 Local Body Elections information report. CARRIED
The meeting concluded at 9.51 am.
Dated this day of 2019.
…………………………………………. CHAIRPERSON
https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/EPC/Egmont Plains Community Board Minutes 2019-07- 10.docx
9 Egmont Plains Community Board - Matters Arising
Egmont Plains Community Board Matters Arising 4
Reference/Source Group Department Project Committee/Meeting Matters Arising Update Responsible (Team) Deadline Date
No Matters Arising
9/08/2019
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5 Information Report
To Egmont Plains Community Board From Community Development Manager, Claire Symes Date 21 August 2019 Subject Community Development Activity Report
Executive Summary
1. This report updates the Egmont Plains Community Board on progress with community development projects and activities across the District and other items of interest.
Recommendation
THAT the Egmont Plains Community Board receives the Community Development Activity Report – 17 July 2019.
District Activities
Town Centre Masterplans
2. Community meetings were held in Ōpūnake, Manaia, Pātea, Waverley and Eltham to seek feedback on the draft town centre masterplans and comments were also sought from the communities at the LibraryPlus until 2 August. All of the comments have now been fed back to the consultants and the reviewed masterplans will be workshopped by the Council and Community Board Chairs on 28 August. The final documents will be presented at the 9 October Council meeting.
Mayor’s Taskforce for Jobs – Panel Discussion
3. On 24 July the South Taranaki Mayor’s Taskforce for Jobs (MTFJ) and Hāwera Bizlink hosted a panel discussion with the three South Taranaki secondary school principals to discuss “Is business youth ready?”.
4. A diverse range of points were covered, including building relationships with students who come from families with widely disparate values, cultures and structures, use of cellphones in the workplace, understanding of employment contracts and the norms of working for an employer. An audience of approximately 45 attended representing businesses, educators and community organisations.
Mayor’s Taskforce for Jobs – Youth to Work Awards
5. Organisation for the Youth to Work Awards continue with final nominations totalling 34 across the six categories. Around 150 people have registered to attend the celebration event on 29 August at TSB Hub. Events
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Ice Skate Tour
6. Thanks to TSB Community Trust, as part of the South Taranaki Winter Events Programme, the Hāwera Community Centre was transformed into a large artificial ice 5 rink for the 2019 Ice Skate Tour. The first week the ice skate rink was booked out for schools and during this time we had 611 students from 15 schools around the District give ice skating a go. All schools with year 5 and 6 classes were invited to book a space and a bus, which were kindly funded by TSB Community Trust, meaning that there was no cost to the schools for participating.
7. The rink was also open to the public and this generated 1,708 skaters (including 449 adults, which is quite a high number of adults and teenagers for ice skating).
8. Curling was also offered and was taken up by 86 people including a large group who came along with the Stratford District Youth Council. This was a great activity to include and encouraged people to give something new a try.
9. In total 2,435 people attended the Ice Skate Tour with no injuries recorded. Robin from the Ice Skate Tour was very pleased with the venue and found that it was perfect for the extra-large ice rink.
School Holiday Programme
10. Due to the Ice Skating Rink being in Hāwera for the first week of the school holidays, holiday activities were only organised for the second week of the July holiday period. This holiday period we had excellent attendance at activities with the majority being fully booked, or close to. Below is a breakdown of the numbers from the activities.
Date Event Numbers Tuesday 9 July Roller Skating 114 Thursday 11 July Roller Skating 70 Monday 15 July Movie Magic – Secret Life of Pets 55 Monday 15 July Plastic free July – Bees Wax Wraps 8 Tuesday 16 July Roller Skating 160 Tuesday 16 July Pair of Puppets 5 Wednesday 17 July Board Game Fun 14 Wednesday 17 July Movie Magic – The Lion King 96 Thursday 18 July Roller Skating 116 Thursday 18 July 3D Fridge Art 12 Friday 19 July Gym Sports 10 Friday 19 July Swim and Slide combo 26
Upcoming Events
Family Fun at the Movies, Hāwera (TBC) August Family Fun at the Movies, Ōpūnake 25 August School Holiday Programme 30 September – 13 October Scale Ship Regatta 2 and 3 November Elektra (to replace the previous fireworks event) 8 November Arts in the Park 7 December
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Pātea Ward
Pātea Billboards
11. The photographic billboards by local photographer, Nicky Gray and funded by the 5 Pātea Community Board’s Local Discretionary Fund have been installed on the Mobil Station and next to the Red Rock Café in Pātea. The 3 x 2 metre beach images have received favourable comments.
Eltham Ward
Soldiers Park
12. The spot spraying was completed in Soldiers Park a few weeks ago and it is now ready for planting. A well-attended community planting day was held on Saturday 3 August. Eltham Primary school will be assisting with planting and this will also happen during August.
Bridger Park Extension
13. Work at the Bridger Park extension site has been put on hold due to a sewer pipe issue running through the area that is being developed. Council contractors are installing a new manhole and sewer drainage pipe then work on the development can recommence.
Hāwera-Tangahoe Ward
Doggy Doo Bins
14. The doggy doo bins and bag dispensers purchased through shared funding by the Hāwera Community Board and the Council have been delivered. The Ōhawe Progressive Association have installed a single bin at Ōhawe Beach. The remaining four bins and dispensers will be installed by the Council’s maintenance team as time allows. One bin will be set up at each end of the Denby Road Pathway and two bins will be placed at the Beech Place Reserve and dog park.
Waihi Reserve Ablution Pod
15. A blessing was held at the Waihi Beach Reserve on Monday 5 August for the self- contained ablution pod which is to be installed in the next few weeks. The pod has been built out of a shipping container and will have two toilets, one which is fully accessible.
Egmont Plains Ward
Ōpūnake Lions Loop Trail
16. The Ōpūnake Lions Club have completed the access work for both bridges on the Ōpūnake Loop Track. The track above the old weir has also been constructed. Ōpūnake High School students have continued to work with the Lions Club in assisting the build project and will also be involved with the planned riparian planting.
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Community Meeting at Cape Egmont Boat Club
17. Another site meeting is to be held at the Cape Egmont Boat Club to discuss the possible siting of an ablution pod on Thursday 8 August. Present at the meeting will be the engineer who built the pod and the surveying company that has been contracted for 5 placing the pods around the District.
Funding
Council Funding Round Dates for 2019
Council Open Close Focus Area Funds Rural Hall 28 June 27 September Eligible applicants notified directly. Grant Community Surveillance System 28 June 27 September Eligible applicants notified directly. Maintenance Fund Creative Local arts projects meeting the criteria Communities 30 July 10 September broad community involvement, diversity or Scheme young people. The development or maintenance of Waimate public assets that are located on Council- Development 9 September 11 October owned property or reserves in the Levy Waimate area. Sport NZ Rural Travel costs for regular, local sports 1 October 8 November Travel Fund competitions. Pātea Pātea residents over the age of 15 years Centennial 1 November 29 November enrolling in part, or full-time, tertiary study Bursary in 2020.
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Local Discretionary Funds
Funding Applications 5 18. The latest deadline for the 2019 Local Discretionary Fund applications was 27 July. There is one round of Local Discretionary Funding remaining for 2019. The final round closes for applications on 21 October.
19. As in 2018, all eligible and completed applications (including attachments), are provided to all Community Boards prior to the Board meetings. Only the application form will appear in the Community Board agendas for consideration.
Discretionary Fund Balances
20. Please find attached each Community Board’s Discretionary Fund current balance for the 2019/20 financial year (Appendix 1). As each Community Board was able to carry over up to 20% of their annual allocation from the 2018/19 financial year, any carryovers to the 2019/20 financial year have been included in the total budget for the year.
[Seen by] Claire Symes Fiona Greenhill Community Development Group Manager Community and Manager Infrastructure Services
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Appendix 1 Total Hāwera-Tangahoe Community Board $36,999.00 Budget Date Applicant Purpose Amount Balance 5 Neighbourhood 8 July 2019 Support South Casino Night Fundraiser $554.00 $36,445.00 Taranaki 30 July 2019 Chair’s Discretion Altrusa Hawera $100.00 $36,345.00 Bunnings Reimbursement – Gary 5 August 2019 Chair’s Discretion $30.05 $36,314.95 Brown Remaining balance $36,314.95
Hāwera-Tangahoe Community Board Committed Funds Total $20,000.00 Committed Amount Amount Date Applicant Purpose Committed Uplifted 29 January Hāwera-Tangahoe Replace Water Tower Lights $10,000.00 - 2018 Community Board 19 November Okaiawa Community Dam Site Beautification $8,000.00 - 2018 Group 19 November Hāwera-Tangahoe Sound Shell Installation $2,000.00 - 2018 Community Board $0.00
Eltham Community Board Total $14,118.38 Budget Date Applicant Purpose Amount Balance Returned funds - To print a ‘Town Eltham Community 24 July 2019 of Firsts’ information board for +$314.10 $14,432.48 Development Group Eltham Remaining balance $14,432.48
Eltham Community Board Committed Funds Total $6,689.50 Committed Amount Amount Date Applicant Purpose Committed Uplifted Purchase and install a drinking 19 November Eltham Community fountain at Victoria Park, $3,000.00 $2,129.85 2018 Board Kaponga 21 January Eltham Community Purchase and install a drinking $2,643.50 $2,112.08 2019 Board fountain at Taumata Park, Eltham Eltham Community 27 May 2019 New signage for Soldiers Park $1,046.00 - Board $4,241.93
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Pātea Community Board Total $13,344.58 Budget 5 Date Applicant Purpose Amount Balance Pātea Rugby League Trip to Wellington to play curtain 10 July 2019 $1,500.00 $11,844.58 Club raiser for the Warriors 15 July 2019 Chair’s Discretion Billboards for Patea $20.00 $11,824.58 Balance Remaining $11,824.58
Pātea Community Board Committed Funds Total $5,500.00 Committed Amount Amount Date Applicant Purpose Committed Uplifted Pātea Community 6 March 2019 Purchase 2 x drinking fountains $4,500.00 $3,350.10 Board Pātea Community 29 May 2019 Waverley Sound System $1,000.00 - Board $3,350.10
Egmont Plains Community Board Total $20,263.25 Budget Date Applicant Purpose Amount Balance Mosaic Sofa at allocated site at 10 July 2019 Coastal Singers $1,500.00 $18,763.25 Ōpūnake Lake Waimate Plains 10 July 2019 Paint 3 shops Declined $18,763.25 Property Society Inc. Ōpūnake Community Repairing and repainting for pool 10 July 2019 $2,817.40 $15,945.85 Baths Society Inc. surfaces on all four pools Balance Remaining $15,945.85
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5 Information Report
To Egmont Plains Community Board From Libraries and Cultural Services Manager, Cath Sheard Date 21 August 2019 Subject District LibraryPlus Report – June and July 2019
Executive Summary
1. This report covers the range of library activities and statistics across the District for June and July 2019.
Recommendation
THAT the Egmont Plains Community Board receives the District LibraryPlus Report – June and July 2019.
LibraryPlus Activities
Public Outreach and Events
2. During the 2018/19 year a wide range of events and programmes were held including book clubs, board game sessions, drag queen story times, quizzes, gardening and craft groups, author talks and book launches. These events and programmes help newcomers make friends, provide companionship for the socially isolated and ensure a safe environment for the diverse people in our communities. Social interaction in a welcoming setting helps build resilient communities and any time people come through our doors we have the opportunity to upsell a book.
3. Recent examples include the annual Adult Teddy Bears picnic at Ōpūnake LibraryPlus. Attendees brought bears and soft toys and shared interesting stories behind acquisition of the toys and the memories attached to them. In Waverley the community morning teas are a highlight for users, with up to 25 people attending. Community members look forward to this weekly gathering, with many baking and bringing along treats to share. In Eltham crafters gather each Tuesday with their knitting and crochet and participate in International Knit in Public Day.
4. Dr Mihi Ratima and her husband were guests at Casual Cuppa at Hāwera LibraryPlus in July, talking about Puanga celebrations and what this time means to their family. Talented weaver sculptor and musician, Rhegan Brooks (Ngāruahine / Te Whanau-A-Apanui), held two workshops based on the traditional style of short poi. People learnt the history of the performing arts piece and made their own from colourful fabrics with a contemporary twist. A selection of Rhegan’s artwork was displayed, including two pieces of sculptural weaving and a mixed media painting.
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5. Ronald Hugh Morrieson Short story judge Dame Fiona Kidman spent an evening talking about her Acorn Foundation Fiction prize winning book This mortal boy. Fiona shared the storyline and some of her research, read a passage and answered questions. The 5 following evening a smaller group of people met poetry judge James Brown. A member of the public read a couple of his poems, followed by James, who had everyone laughing at some of his work and then pausing to reflect on others.
Children’s Services
6. In Waverley 18 children enjoyed a Pony Party, with a house-trained pony visiting the LibraryPlus. The family brought in a saddle and helmet for some pony rides around the facility. Children made Hobby Horses out of rolled up paper and card to take home. A cake was donated by a local parent, everyone sang Happy Birthday to the pony and enjoyed some party food in keeping with the theme of the featured book Mini Whinny: Happy Birthday to me.
7. Sensory Hour is now being held at Waverley LibraryPlus, increasing accessibility to the facility for children and adults with sensory deficits who struggle with noise, bright lights and crowds. Staff turn off lights, close the public computers and keep other activities to an absolute minimum. Regular library users have embraced the idea, even talking in whispers. There are specific areas for children with different needs, including a tent with soft play things, a weighted toy and textured cushions.
8. Participation has grown with each session of Sensory Hour and feedback has been positive. The Branch Librarian received the following email; I just wanted to feed back about how amazing the sensory hour at the Waverley library on a Wednesday from 1.30 to 2.30 is. Sarah is completely welcoming, creative, kind and very understanding of the student’s needs. The atmosphere is perfect. My student who is autistic absolutely loves it and it is so wonderful to see him so happy and relaxed. Schools can be very busy, over stimulating and exhausting for students with sensory needs. He doesn’t always speak very much yet on the way to & from and at the Waverley library sensory hour he chats and sings away. He really enjoys the peace and the variety and just having the time to explore and discover without being rushed or having to write about it. As well as the sensory displays he also enjoys reading the newspaper and reading books. He loves to get books out as well. X’s mother has told me that he is really excited and looks forward to it”.
9. Staff run a variety of events and programmes to encourage a love of reading and lifelong learning. One recent example is a competition at Manaia LibraryPlus to promote the Junior Non-Fiction collection. Children borrowed and read a non-fiction book then wrote down something they learnt from the book. There were nine entries, with the winner of a small prize drawn at random.
10. Puanga was celebrated across the District during June and in Eltham staff took Puanga out to the Kōhanga Reo. Over 40 pre-schoolers and 14 adults enjoyed learning about this special time of year with the assistance of local, Puhi Nuku. Children made paper feathers which were made into a kite for display in Eltham LibraryPlus.
11. The school holiday programme was centred around finalist books in the New Zealand Book Awards for Children and Young Adults. One activity at Manaia LibraryPlus was based on the finalist Puffin the Architect; children created fantasy structures using cardboard, paint and craft materials, utilising several engineering techniques.
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12. The annual Taranaki Secondary School Literary Challenge trophy changed hands for the first time in five years when New Plymouth Girls’ High School beat the defending school, second place getters Sacred Heart Girls’ College, who had held the trophy since 2014. 5 Teams of five read the NZ Book Awards for children and young adults finalist books and competed in ten rounds in total. Teams were from: Waitara High School, Hāwera High School (2 teams), Ōpūnake High School, Stratford High School, New Plymouth Girls’ High School (2 teams), Sacred Heart Girls’ College (2 teams) and Taranaki Diocesan Stratford.
Digital Services
13. Hāwera LibraryPlus staff have completed nine sessions at Hāwera Primary, with each class having three different sessions showing them how 3D printers work. Staff printed a seahorse necklace so children could watch the printing and showed examples of completed items alongside those that had not printed correctly either because of a power- cut, a fault in the design or the printer head over heating. They introduced the Thingiverse website, where items are created and shared for anyone to print.
14. The Aotearoa People’s Network Kaharoa (APNK) refresh was completed at the beginning of the month. The refresh involved removing the current equipment, then installing chrome boxes and making chrome books available to the public. Staff have been learning alongside customers and APNK staff have been available to help. The refresh has been a steep learning curve for some customers but overall people are happy with the new technology.
15. Staff attended the Digital Hui held during the school holidays in Hāwera which hosted teachers from schools around South Taranaki. The Hāwera LibraryPlus were invited to demonstrate the technologies that are available for use with schools. Story Box was promoted along with Press Reader and Borrow Box. The technology shown included Bee Bots, Blue Bots, Edison’s, 3D Printer, 3D Doodle Pens, Scratch, Tinker Cad and Oculus VR Goggles. This was an opportunity to continue building our relationship with teachers and reinforce the idea of libraries as knowledge centres.
16. The reach of the LibraryPlus social media presence continues to grow. A successful individual blog post can be read by over 245 people. Last month Facebook posts had a total reach of 10,405 for the month with the highest reaching post at 1,684. The highest number of engagements for one post was 339 (engagements are comments, shares and link clicks). During July Twitter posts collected 3,091 impressions with the top tweet gaining 220 impressions.
Statistics
Wi-Fi Sessions
17. Statistics for Wi-Fi sessions will soon be available following changes in APNK service delivery by the Department of Internal Affair’s (DIA) contractors. These are released on the tenth of each month via 2 Degrees so are not yet available for July.
Circulation
18. Issues for June were 12,931 compared with 13,600 for the same period last year. Issues for July were 14,853 compared with 13,091 for the same period last year. Issues for the year ended 30 June 2019 were 173,681 compared with 173,141 for the year prior.
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YTD Issues 2019/20 5 8000
7000
6000
5000
4000
3000 Number of of Issues Number
2000
1000
0 Eltham Hawera Kaponga Manaia Opunake Patea Waverley eBooks 2018/2019 1354 6702 212 689 1288 948 953 945 2019/2020 2867 7477 118 774 1721 1121 1201 994
New Resources
19. The acquisitions department has processed 9,586 new resources and distributed them across the seven LibraryPlus branches in the 2018/19 financial year. Of these items, 38% were for children and teens. 1,095 new resources were added in July; 32% were for children and teens.
YTD Acquisitions 2019/20 450 400 350 300 250 200
New Releases New 150 100 50 0 Adult Children' Adult Children' Large Teen Teen Non Audio Non s Non Fiction s Fiction Print Fiction Fiction Fiction Fiction YTD 2019/20 7 388 280 231 90 65 34 0
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Membership
20. Membership of the libraries stands at 14,549 or 54% of the population. This decrease is 5 due to removing borrowers who have not used their card to access digital or physical items in the last three years.
Conclusion
21. The highlight for the year ended 30 June 2019 was the small increase in issues, which is against the trend within New Zealand and globally. This reflects the hard work staff put into building and maintaining a district of readers and lifelong learners. This, coupled with an innovative and full programme and events calendar, ensures our LibraryPlus are thriving facilities at the heart of each community.
[Seen by] Cath Sheard Fiona Greenhill Libraries and Cultural Services Manager Group Manager Community and Infrastructure Services
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5 Information Report
To Egmont Plains Community Board From Community Services Executive Assistant, Kirsty Jamieson Date 21 August 2019 Subject Facilities Usage Report (This report shall not be construed as policy until adopted by full Council)
Executive Summary
1. The facility usage report summaries the total usage of a range of Council owned assets and services, within the South Taranaki District and is attached as Appendix 1.
Recommendation
THAT the Egmont Plains Community Board receives the Facilities Usage Report.
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Egmont Plains Facility Usage Report - 2019/20 ŌPŪNAKE
Opunake Cemetery Monthly and Year to Date (YTD) Figures - Burials (B) and Cremations (C) July August September October November December January February March April May June YTD B C B C B C B C B C B C B C B C B C B C B C B C B C Burials and Cremations 11/12 1 0 2 0 0 0 1 1 4 1 4 1 1 1 0 2 0 0 1 1 1 0 0 1 15 8
Burials and Cremations 12/13 0 0 1 1 2 1 1 1 0 0 1 0 1 0 1 1 0 0 0 0 0 0 0 0 7 4
Burials and Cremations 13/14 0 0 1 2 3 0 0 0 0 0 0 2 1 0 0 1 0 0 2 1 0 0 1 0 8 6 5
Burials and Cremations 14/15 1 0 1 2 2 1 0 1 1 0 1 0 0 0 1 1 2 2 1 1 0 1 1 0 11 9
Burials and Cremations 15/16 1 0 1 1 3 0 1 0 0 1 1 1 2 2 1 0 0 1 0 0 1 0 1 1 12 7
Burials and Cremations 16/17 0 0 4 0 4 0 1 0 4 1 0 1 1 0 0 0 2 1 2 0 1 1 2 2 21 6
Burials and Cremations 17/18 1 1 0 2 3 0 2 0 2 0 1 0 1 5 2 2 1 0 2 1 0 0 2 1 17 12
Burials and Cremations 18/19 1 0 1 0 1 0 1 2 1 2 1 1 1 0 3 0 1 0 0 1 1 1 3 0 15 7
Burials and Cremations 19/20 1 2 1 2
Ōpūnake Town Hall Monthly and Year to Date (YTD) Attendance Figures (People) July August September October November December January February March April May June YTD
Monthly Figures 11/12 9 5 8 7 5 5 5 10 9 6 6 4 79
Monthly Figures 12/13 0 5 9 13 9 8 8 7 9 11 3 3 85
Monthly Figures 13/14 6 9 13 4 5 4 4 3 18 22 11 11 110
Monthly Figures 14/15 6 16 16 18 22 21 17 15 16 8 7 8 170
Monthly Figures 15/16 7 13 7 7 190 180 60 300 190 325 150 60 1,489
Monthly Figures 16/17 480 255 125 124 104 164 30 90 50 260 80 240 2,002
Monthly Figures 17/18 70 140 135 40 30 180 90 90 210 310 120 110 1,525
Monthly Figures 18/19 190 50 80 140 40 70 20 110 210 220 315 180 1,625
Monthly Figures 19/20 130 130 Please note the Monthly Figures from November 15/16 onwards record attendance figures rather than booking figures.
Sandfords Event Centre Monthly and Year to Date (YTD) Attendance Figures (People) July August September October November December January February March April May June YTD Monthly Figures 11/12 67 40 46 39 43 24 23 41 85 73 118 102 701
Monthly Figures 12/13 70 25 73 48 41 52 31 48 64 71 Unavailable 105 628
Monthly Figures 13/14 75 57 38 40 46 26 23 34 69 63 77 78 626
Monthly Figures 14/15 58 65 58 28 68 55 34 57 88 68 103 101 783
Monthly Figures 15/16 3,248 2,849 1,908 1,439 2,904 1,279 902 2,819 1,910 2,379 5,044 6,481 33,162
Monthly Figures 16/17 3,220 2,152 2,505 2,146 3,046 1,355 206 1,882 2,215 1,930 4,617 4,646 29,920
Monthly Figures 17/18 2,428 2,635 1,702 2,728 2,612 1,088 850 1,644 2,120 1,422 3,003 3,564 25,796
Monthly Figures 18/19 2,186 1,905 1,421 2,490 2,985 2,132 636 2,271 2,963 2,842 4,713 6,396 32,940
Monthly Figures 19/20 3,312 3,312 Please note the Monthly Figures from July 15/16 onwards record attendance figures rather than booking figures.
Last updated: 9/08/2019 Page 1 of 6
24 Egmont Plains Community Board - Information Reports
Egmont Plains Facility Usage Report - 2019/20
Ōpūnake Landfill/Transfer Station Monthly and Year to Date (YTD) Figures July August September October November December January February March April May June YTD Vehicle Numbers 11/12 56 75 73 79 81 84 113 100 124 101 102 99 1,087
Vehicle Numbers 12/13 81 99 98 102 89 109 126 102 110 91 88 74 1,169
Vehicle Numbers 13/14 94 81 84 106 101 123 108 87 109 129 102 83 1,207
Vehicle Numbers 14/15 82 98 45 62 105 82 85 48 41 39 42 30 759
Vehicle Numbers 15/16 54 111 47 53 95 83 71 85 123 101 79 73 975 5
Vehicle Numbers 16/17 118 85 74 105 92 76 117 85 23 97 77 68 1,017
Vehicle Numbers 17/18 90 46 53 88 101 160 138 109 81 92 89 92 1,139
Vehicle Numbers 18/19 92 112 68 57 51 69 65 54 63 46 60 38 775
Vehicle Numbers 19/20 42 42
Ōpūnake Swimming Pool Monthly and Year to Date (YTD) Attendance Figures (People)
July August September October November December January February March April May June YTD
Attendance Numbers 11/12 Closed Closed 881 2,288 3,475 2,250 1,272 3,659 5,068 1,041 Closed Closed 19,934
Attendance Numbers 12/13 Closed Closed 557 2,040 3,290 1,951 1,545 2,619 3,889 1,587 113 Closed 17,591
Attendance Numbers 13/14 Closed Closed 114 1,996 2,293 2,001 1,532 3,392 4,225 2,146 120 Closed 17,819
Attendance Numbers 14/15 Closed Closed Closed 2,212 2,975 2,182 1,170 3,319 4,121 448 Closed Closed 16,427
Attendance Numbers 15/16 Closed Closed Closed 1,544 2,332 1,450 790 3,570 3,778 2,129 Closed Closed 15,593
Attendance Numbers 16/17 Closed Closed Closed 1,854 2,692 1,486 1,280 2,827 3,038 1,617 Closed Closed 14,794
Attendance Numbers 17/18 Closed Closed Closed 1,502 2,507 2,349 1,606 2,655 2,531 1,073 Closed Closed 14,223
Attendance Numbers 18/19 Closed Closed Closed 2,414 2,394 1,786 1,317 2,268 Not yet received Not yet received Closed Closed 10,179
Attendance Numbers 19/20 Closed Closed Closed Closed Closed 0 Please note that from October 2010 the figures also include spectators. MANAIA Manaia Cemetery Monthly and Year to Date (YTD) Figures - Burials (B) and Cremations (C) July August September October November December January February March April May June YTD
B C B C B C B C B C B C B C B C B C B C B C B C B C
Burials and Cremations 11/12 1 0 3 0 2 1 0 0 0 0 0 0 1 0 0 1 0 2 2 0 2 1 2 0 13 5
Burials and Cremations 12/13 0 3 0 0 0 0 1 0 2 1 0 2 1 1 0 0 1 0 0 0 1 1 0 0 6 8
Burials and Cremations 13/14 0 0 1 2 0 0 0 0 0 1 0 0 0 0 0 1 0 1 0 0 0 0 0 1 1 6
Burials and Cremations 14/15 0 0 1 0 1 0 1 3 1 1 0 1 1 0 0 1 0 0 0 1 0 0 0 0 5 7
Burials and Cremations 15/16 0 0 1 0 3 0 1 0 1 0 1 2 1 0 0 0 1 0 0 1 1 3 2 1 12 7
Burials and Cremations 16/17 0 0 1 0 2 1 1 0 0 1 0 1 0 1 1 3 0 0 1 0 1 0 1 1 8 8
Burials and Cremations 17/18 1 0 1 0 0 0 1 1 0 0 3 1 1 0 0 0 1 0 0 0 0 1 1 0 9 3
Burials and Cremations 18/19 0 0 0 0 0 0 0 1 1 1 0 0 0 2 1 0 0 2 2 1 1 1 2 0 7 8
Burials and Cremations 19/20 1 1 1 1
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25 Egmont Plains Community Board - Information Reports
Egmont Plains Facility Usage Report - 2019/20
Manaia Town Hall Monthly and Year to Date (YTD) Booking Figures July August September October November December January February March April May June YTD
Monthly Figures 11/12 24 11 5 20 21 16 5 10 11 7 16 13 159
Monthly Figures 12/13 17 14 13 10 8 10 7 6 5 8 15 15 128
Monthly Figures 13/14 18 4 5 6 10 3 2 2 9 15 6 12 92
Monthly Figures 14/15 11 8 10 7 7 8 2 6 5 10 10 1 85 closed closed closed closed closed closed closed closed closed closed closed closed 5 Monthly Figures 15/16 0 temporarily temporarily temporarily temporarily temporarily temporarily temporarily temporarily temporarily temporarily temporarily temporarily Please note the Manaia Town Hall was closed temporarily in July 2015. Figures will be available once the building is reopened.
Manaia Landfill / Transfer Station Monthly and Year to Date (YTD) Figures July August September October November December January February March April May June YTD
Vehicle Numbers 11/12 49 31 45 51 56 54 58 52 137 60 59 53 705
Vehicle Numbers 12/13 48 44 45 47 39 48 60 47 89 50 48 52 617
Vehicle Numbers 13/14 44 39 47 65 71 82 47 35 40 153 38 41 702
Vehicle Numbers 14/15 27 35 33 43 52 42 35 29 40 37 15 21 409
Vehicle Numbers 15/16 30 35 0 31 52 58 61 28 37 45 30 43 450
Vehicle Numbers 16/17 39 26 28 45 41 54 37 43 2 40 18 31 404
Vehicle Numbers 17/18 31 33 41 44 52 49 51 24 40 34 30 32 461
Vehicle Numbers 18/19 23 41 49 40 42 49 48 45 53 36 42 43 511
Vehicle Numbers 19/20 46 46
Manaia Swimming Pool Monthly and Year to Date (YTD) Attendance Figures (People)
July August September October November December January February March April May June YTD
Attendance Numbers 11/12 Closed Closed Closed Closed Closed 719 1,541 1,709 190 Closed Closed Closed 4,159
Attendance Numbers 12/13 Closed Closed Closed Closed Closed 1,734 3,065 3,252 1,039 Closed Closed Closed 9,090
Attendance Numbers 13/14 Closed Closed Closed Closed Closed 2,086 2,042 2,799 587 Closed Closed Closed 7,514
Attendance Numbers 14/15 Closed Closed Closed Closed Closed 2,369 4,468 3,127 977 Closed Closed Closed 10,941
Attendance Numbers 15/16 Closed Closed Closed Closed Closed 1,688 3,362 3,178 647 Closed Closed Closed 8,875
Attendance Numbers 16/17 Closed Closed Closed Closed Closed 1,963 2,517 1,871 642 Closed Closed Closed 6,993
Attendance Numbers 17/18 Closed Closed Closed Closed Closed 1,538 3,562 2,335 666 Closed Closed Closed 8,101
Attendance Numbers 18/19 Closed Closed Closed Closed Closed 1,427 2,215 2,661 644 Closed Closed Closed 6,947
Attendance Numbers 19/20 Closed Closed Closed Closed Closed Closed Closed Closed
Last updated: 9/08/2019 Page 3 of 6
26 Egmont Plains Community Board - Information Reports
Egmont Plains Facility Usage Report - 2019/20 Southlink Bus Service Statistics (Showing Average Passenger Numbers per Trip) Average Cost Waverley to Hāwera July August September October November December January February March April May June YTD Recovery 2011/2012 12.5 16.1 18.3 18.9 21.8 20.4 18.8 21.0 22.3 21.6 16.5 13.8 18.50 38.80% 2012/2013 13.9 18.9 22.6 22.8 27.1 25.6 26.0 28.3 25.1 25.4 23.4 24.8 23.66 40.00% 2013/2014 26.6 20.3 21.0 22.0 17.3 16.3 15.1 14.6 20.4 17.3 14.5 13.6 18.25 47.40% 2014/2015 17.5 23.5 18.3 18.6 15.0 17.9 15.6 18.8 15.5 16.6 11.9 14.8 17.00 56.24% 5 2015/2016 14.6 13.6 10.4 11.5 14.0 13.9 17.0 15.8 15.0 19.4 15.1 15.8 14.68 48.87% 2016/2017 13.9 14.4 14.9 10.0 13.3 15.6 14.0 14.4 11.9 14.5 14.3 11.2 13.53 44.56% 2017/2018 10.9 11.3 10.0 14.0 11.5 16.4 12.8 12.9 10.3 9.8 12.9 8.6 11.78 32.35%
2018/2019 7.6 9.8 9.5 9.9 11.0 11.2 15.2 8.8 6.9 6.2 6.8 6.8 9.41 19.10%
2019/2020 Not yet received
Average Cost Ōpūnake to Hāwera July August September October November December January February March April May June YTD Recovery 2011/2012 13.4 19.4 24.5 25.0 25.6 23.6 24.6 21.5 23.8 14.5 18.6 13.3 20.65 35.70% 2012/2013 15.0 12.0 13.9 13.4 14.3 17.5 12.6 11.4 9.0 9.5 12.9 10.9 12.70 19.90% 2013/2014 9.5 13.4 10.8 7.8 10.5 11.3 10.6 10.5 6.8 5.3 6.2 7.1 9.15 20.70% 2014/2015 5.5 8.0 8.4 5.3 7.8 2.9 5.8 7.4 4.8 4.1 5.8 4.8 5.88 17.02% 2015/2016 5.7 3.4 9.0 4.2 6.0 2.4 2.1 4.3 3.1 5.0 1.5 5.1 4.32 12.96% 2016/2017 4.6 4.6 6.0 2.8 4.6 5.3 2.8 2.9 4.5 3.6 6.4 3.7 4.32 13.41% 2017/2018 2.0 4.5 3.9 4.0 5.3 4.2 2.8 4.4 5.3 3.4 2.0 2.6 3.70 11.27%
2018/2019 2.8 1.2 3.3 2.6 3.8 1.4 1.7 3.9 3.0 4.5 3.0 4.1 2.94 4.5%
2019/2020 Not yet received Average Cost Ōpūnake to New Plymouth July August September October November December January February March April May June YTD Recovery 2011/2012 10.5 6.0 15.5 13.9 16.6 14.9 17.0 18.6 18.1 16.1 19.0 14.2 15.03 34.30% 2012/2013 12.4 16.9 11.3 14.8 16.5 20.0 14.5 23.7 14.4 20.8 12.5 11.4 15.76 19.90% 2013/2014 16.8 11.7 18.8 12.3 19.3 13.3 20.5 17.5 11.6 16.3 10.7 16.3 15.43 30.00% 2014/2015 13.8 10.3 14.8 10.5 13.6 12.4 10.9 11.5 10.8 8.1 10.9 7.5 11.26 23.08% 2015/2016 12.3 9.8 9.3 12.7 10.4 9.8 7.9 11.4 9.0 7.4 8.9 10.4 9.94 21.46% 2016/2017 10.3 9.4 7.7 5.8 9.0 8.5 6.8 9.8 7.3 6.6 6.8 8.2 8.02 17.62% 2017/2018 6.6 7.6 7.3 6.3 11.9 10.7 10.3 11.0 6.4 7.1 6.6 7.1 8.24 16.60% 2018/2019 8.5 8.1 10.1 7.1 9.3 7.7 6.3 6.1 6.6 5.0 7.5 7.6 7.49 16.00%
2019/2020 Not yet received Average Cost Manaia to Hāwera July August September October November December January February March April May June YTD Recovery 2011/2012 6.8 7.8 10.3 9.3 8.8 9.3 8.4 9.0 8.5 9.9 8.8 7.8 8.73 26.50% 2012/2013 6.7 7.3 8.0 7.8 7.8 6.8 5.8 5.8 4.5 6.0 5.3 5.0 6.40 16.30% 2013/2014 4.2 4.0 6.0 3.6 5.0 4.1 4.8 3.3 2.4 2.5 2.8 3.4 3.84 12.00% 2014/2015 4.1 4.0 5.3 3.1 4.6 3.7 4.0 4.5 3.6 3.8 3.3 3.2 3.93 11.08% 2015/2016 5.3 3.1 5.6 5.8 6.1 5.8 6.4 6.3 6.1 6.5 6.9 6.9 5.90 16.69% Last updated: 9/08/2019 Page 4 of 6
27 Egmont Plains Community Board - Information Reports
Egmont Plains Facility Usage Report - 2019/20 2016/2017 7.4 6.5 5.5 5.3 5.4 5.1 4.2 4.5 4.8 4.6 5.2 6.1 5.38 16.43% 2017/2018 5.6 3.3 3.8 2.8 3.0 3.4 3.5 2.1 3.3 2.8 2.3 3.0 3.24 10.20% Route no longer in Route no longer in Route no longer in Route no longer in Route no longer in Route no longer in Route no longer 2018/2019 2.9 3.0 1.0 3.0 1.8 service service service service service service in service 2.34 8.46%
5
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28 Egmont Plains Community Board - Information Reports
Egmont Plains Facility Usage Report - 2019/20 ŌPŪNAKE King Street Flats, Opunake [5 flats] (OLD) Monthly and YTD Occupancy Figures Five Flats Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Occupancy 11/12 4 4 4 4 4 4 4 4 4 4 4 4 Occupancy 12/13 4 4 4 4 4 4 4 4 4 4 4 4 Occupancy 13/14 4 4 4 4 4 4 4 4 4 4 4 4 Occupancy 14/15 4 4 4 4 4 4 4 4 4 4 4 4 Occupancy 15/16 4 4 4 4 4 4 4 4 4 4 4 4 5 Occupancy 16/17 4 4 4 4 4 4 4 4 4 4 4 4 Occupancy 17/18 4 4 4 4 4 4 4 4 4 4 4 4 Occupancy 18/19 4 3 3 3 3 3 3 3 3 3 3 3 Occupancy 19/20 3 YTD Occupancy % 80% 60% 60% 60% 60% 60% 60% 60% 60% 60% 60% 60% King Street Flats, Opunake [6 flats] (NEW) Monthly and YTD Occupancy Figures Six Flats Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Occupancy 11/12 6 6 6 6 6 6 6 6 6 6 6 6 Occupancy 12/13 6 6 6 5 5 5 5 4 4 4 4 4 Occupancy 13/14 4 5 5 5 5 5 6 6 6 6 6 6 Occupancy 14/15 6 6 6 6 6 6 6 6 6 6 6 6 Occupancy 15/16 6 6 6 6 6 6 6 6 5 6 6 6 Occupancy 16/17 6 6 6 6 6 6 6 6 6 6 6 6 Occupancy 17/18 6 6 6 6 6 6 6 5 5 5 6 6 Occupancy 18/19 6 6 6 6 6 6 6 6 6 6 6 6 Occupancy 19/20 6 YTD Occupancy % 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% MANAIA Tauhuri Flats, Manaia [6 flats] Monthly and YTD Occupancy Figures Six Flats Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Occupancy 11/12 6 6 6 6 4 4 5 4 4 4 4 4 Occupancy 12/13 4 4 4 4 4 4 4 4 4 4 4 4 Occupancy 13/14 5 5 5 5 5 6 6 6 6 6 6 6 Occupancy 14/15 6 6 6 5 5 5 6 6 6 6 6 6 Occupancy 15/16 6 6 6 6 6 6 5 6 6 6 5 5 Occupancy 16/17 5 6 6 6 6 6 6 6 6 6 6 6 Occupancy 17/18 6 6 5 5 5 5 6 6 6 6 6 6 Occupancy 18/19 6 5 5 5 6 6 6 6 6 6 6 6 Occupancy 19/20 6 YTD Occupancy % 100% 83% 83% 83% 100% 100% 100% 100% 100% 100% 100% 100%
Last updated: 9/08/2019 Page 6 of 6
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