COCHISE COUNTY ADOPTED BUDGET
FV2020-2021
JULY 1, 2020 TO JUNE 30, 2021
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COCHISE COUNTY Public Programs... Personal Service Cochise County Adopted Budget FY 2020‐21
Table of Contents
Prefix ………….…………..……………………………………………………………………………………………………… i 2 ‐ Community Profile ….….……………………………………………………………………………………………….. 1 3 ‐ Long Term Strategic Goals ………..….………………………………………………………………………………. 6 4 ‐ Budget Overview, Priorities & Issues …………………….……………………………………………………… 9 5 ‐ Organization Chart ….….………………………………………………………………………………………………… 13 6 ‐ Fund Structure …….….……………………………………………………………………………………………………. 15 7 ‐ Financial Information ……………….…………………………………………………………………………………… 17 8 ‐ Revenues .…………………………………………………………………………………………………...... 21 9 ‐ Expenses .…………………………………………………………………………………………………………………….… 27 10 – Fund Balances ……………………………………………………………………………………………………………. 32 11 ‐ Long Term Financial Plan …….….…………………………………………………………………………………… 39 12 ‐ Capital Infrastructure Planning ………..….……………………………………………………………………… 46 13 ‐ Position Summary Schedule ………….….………………………………………………………………………… 60 14 ‐ Department Information ……….……………………………………………………………………………………. 67 Board of Supervisors ……….….…………………………………………………………………………………… 68 County Administration ………………………………………………………………………………………………. 70 Treasurer ….……………………………………………………………………………………………………………. 72 Assessor .….……………………………………………………………………………………………………………… 74 Recorder …..……………………………………………………………………………………………………………… 76 Elections …..……………………………………………………………………………………………………………… 78 County Attorney .….…………………………………………………………………………………………………… 83 Clerk of the Superior Court .……………………………………………………………………………………… 85 Judicial Branch ……………….….…………………………………………………………………………………… 87 Constables …………………………………………………………………………………………………………. 108 Public Defense Departments .………………………………………………………………………………….. 110 Finance & Procurement …….….…………………………………………………………………………………… 113 Information Technology ………………..….……………………………………………………………………… 117 Development Services .….…………………………………………………………………………………………. 119 Facilities …..……………………………………………………………………………………………………………… 123 Human Resources …………….….…………………………………………………………………………………… 126 Sheriff’s Office ….……………………………………………………………………………………………………. 129 Medical Examiner …………….….…………………………………………………………………………………… 132 Emergency Services ….……………………………………………………………………………………………. 134 Health & Social Services …………………………………………………………………………………………… 137 School Superintendent .….……………………………………………………………………………………….. 144 Library District ……..……………………………………………………………………………………………………. 146 Public Works ……….….……………………………………………………………………………………………….. 148 Engineering & Natural Resources ….……………………………………………………………………….. 152 Housing Authority ……………….……………………………………………………………………………………. 155 Cochise Combined Trust ……………….….……………………………………………………………………… 157 General Government ……….….…………………………………………………………………………………… 159 Street Light Improvement Districts …………………………………………………………………………… 163 15 ‐ Glossary ……………………………………………………………………………………………………………………… 165 16 ‐ State Budget Schedules …………………………………………………………………………………………… 171
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Cochise County Adopted Budget Fiscal Year 2020 - 2021 July 1, 2020 to June 30, 2021
Vision: Cochise County fosters diverse, vibrant and safe communities, planning for the future while honoring our legendary cultural heritage.
Mission: Provide regional leadership and effective, high-quality services with personal and professional integrity
Board of Supervisors:
Tom Borer Ann English District 1, Chairman District 2, Vice-Chairman
Peggy Judd District 3
County Administration:
Richard Karwaczka Sharon Gilman County Administrator Associate County Administrator
Kim Lemons Clerk of the Board
i Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Cochise County, Arizona, for its Annual Budget for the fiscal year beginning July 1, 2019. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe out current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
ii Cochise County Map & Supervisor Districts
iii County Officials Board of Supervisors District 1 ...... Tom Borer, Chairman District 2 ...... Ann English, Vice-Chairman District 3 ...... Peggy Judd County Administrator ...... Richard Karwaczka Associate County Administrator...... Sharon Gilman Clerk of the Board ...... Kim Lemons Elected Officials Clerk of the Superior Court...... Amy Hunley Constable ……………………...... Melissa Wirthlin Constable ...... Donald Fenn County Assessor ...... Philip S. Leiendecker County Attorney ...... Brian McIntyre County Recorder...... David W. Stevens County Sheriff...... Mark Dannels County Superintendent of Schools...... Jacqui Clay County Treasurer...... Catherine Traywick Justice of the Peace - Bisbee ...... Janus Poppe Justice of the Peace - Douglas ...... Alma Vildosola Justice of the Peace - Benson ...... Bruce Staggs Justice of the Peace - Willcox ...... Trevor Ward Justice of the Peace – Sierra Vista...... Pat Call Justice of the Peace - Bowie ...... Ruben Adame Superior Court Judge – Division 1 ...... Laura Cardinal Superior Court Judge – Division 2 ...... John F. Kelliher Jr. Superior Court Judge – Division 3 ...... David Thorn Superior Court Judge – Division 4 ...... Timothy Dickerson Superior Court Judge – Division 5 ...... James Conlogue, Presiding Judge Superior Court Judge – Division 6 ...... Terry Bannon
iv Appointed Department Heads Chief Probation Officer...... John Schow Development Services Director...... Daniel Coxworth Elections Director ...... Lisa Marra Juvenile Detention Director ...... James Blount Public Defender ...... Vacant Legal Defender ...... Vacant Legal Advocate ...... Sara Xochitl Orozco Finance Director ...... Keith Bounocore IT Director/Chief Information Officer...... Joe Casey Facilities Director ...... Henry Meraz Human Resources Director ...... Elda Orduno Risk Management Director ...... Julie Morales Emergency Services Director ...... Gabriel Lavine Health & Social Services Director ...... Vacant Public Works Director ...... Martin Haverty Engineering & Natural Resources Director...... Jackie Watkins Library Director ...... Amadee Ricketts Housing Director ...... Anita M. Baca
v 2 - Community Profile
Cochise County Cochise County, home to an estimated 130,319 residents, encompasses 6,219 square miles of the Southeast corner of Arizona. It is one of fifteen counties that cover the State of Arizona. Cochise County is bordered to the east by New Mexico, to the north by Graham and Greenlee Counties, to the west by Santa Cruz and Pima Counties, and to the south by the Republic of Mexico. There are two international border crossings with the Republic of Mexico, located at Naco, and Douglas, Arizona, providing access to Naco, and Agua Prieta, Sonora, respectively.
Cochise County 1 Adopted Budget FY 20-21
Major transportation routes include: Interstate 10 which runs generally east/west across the northern portion of the County, with State Highways 80, 90, 92, and 191 connecting local communities. The main line of the Union Pacific Railroad runs through the cities of Benson and Willcox. Benson is also home to the County’s AMTRAK passenger station. Further, there are eight general aviation airports. The Cochise County Airport in Willcox and Bisbee Douglas International Airport are owned and operated by Cochise County.
Cochise County enjoys a year-round temperate climate, above 4,000’ in elevation, with the highest peaks pushing 9,500’. Geographic features include: Huachuca Mountains, Mule Mountains, Dragoon Mountains, Chiricahua Mountains, and the last major free flowing high desert river in the west, the San Pedro River. The communities of Benson, Huachuca City, Sierra Vista, Bisbee, Tombstone, Douglas, and Willcox all call Cochise County home. Additionally, several unincorporated areas are located here: Dragoon, Bowie, Sunizona, Sunsites, Elfrida, Naco, McNeal, St. David, San Simon, Palominas, and Portal.
Tourism is a growing economic driver. Cochise County attracts visitors from across the globe each year who come to experience the region's myriad outdoor recreational activities, including golfing, birding, hiking and camping, its award-winning wine tasting rooms and vineyards, its boutiques and art galleries, and rich cultural history. Three National Parks are in Cochise County: Chiricahua National Monument, Coronado National Monument, and Fort Bowie National Historic Site. There are two State Parks: Kartchner Caverns State Park and Tombstone Courthouse State Historic Park.
Native American history is rich in Cochise County as the Chiricahua Apaches resided across southwest New Mexico, Southeast Arizona, and Northern Sonora and Chihuahua, Mexico. Spanish explorer Francisco Vazquez de Coronado passed through the area in the 16th century, as did the Mormon Battalion in the mid-19th Century, and later, Fort Huachuca was established during the Apache Wars in the late 19th Century. It was here in Fort Huachuca, and Cochise County, the US Army stationed some of the inspirational Buffalo Soldier Regiments. The infamous events of the OK Corral gunfight, and Geronimo’s surrender also occurred in Cochise County during the 19th Century. Cochise County is also home to unique pre-history sites such as the Lehner Mammoth Kill Site, the Naco Mammoth Kill Site, and the Murray Springs Clovis Site. More recent history includes the boom and bust mining industry leaving the ghost towns of Fairbanks, Charleston, and Millville.
Quality of life is enhanced by: four hospitals and several clinics providing comprehensive health care; planned growth with new home developments and amenities to fit any lifestyle; higher education campuses throughout the county.
Fort Huachuca Fort Huachuca (an active U.S. Army installation located in Sierra Vista) is the largest employer in Cochise County. The fort provides critical resources, infrastructure, and services to more than 50 unique tenant units and missions with national-level requirements, including three of the fastest-growing missions in the Army and Department of Defense: military intelligence, cybersecurity, and unmanned aircraft systems. As of September 2018, approximately 2,300 active duty military personnel were assigned to Fort Huachuca. There are also approximately 2,700 trainees (students) temporarily assigned to the fort for training on any given day (with more than 8,000 trained on site each year). Fort Huachuca directly employs approximately 2,700 civilian workers with an additional 400 civilians employed by other agencies operating on the installation, including U.S. Department of Homeland Security, Fort Huachuca
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Accommodation Schools, Army & Air Force Exchange Service, and others. The fort also contracts with numerous area firms employing several thousand workers.
The resident population of Fort Huachuca (those residing on post) was 6,160 as of January 2019, which includes 1,054 military personnel and 2,600 family members residing in on-post family housing, as well as 2,506 unmarried or unaccompanied military personnel residing in troop billets (including students assigned temporarily for training).
In 2017, the Maguire Company released its Economic Impact of Arizona’s Principal Military Operations report, which estimated the annual direct, indirect, and induced impact of Fort Huachuca on Cochise County at $2.9 billion. The employment impact was estimated at 21,327 jobs countywide with $999.2 million in associated earnings.
Sierra Vista The largest municipality in Cochise County, Sierra Vista is located about 30 miles south of Interstate 10, 75 miles southeast of Tucson, and 190 miles southeast of Phoenix. It is home to Fort Huachuca and boasts a diverse, well-travelled, and highly educated population. The Sierra Vista City Council has long recognized the need to diversify the local economy through increased business development and has continued to champion economic development efforts in its strategic plan. These efforts have included improvements in the historic West End, the Municipal Airport Diversification Study, the Technical Assistance Program for local businesses, and a streamlined permitting process.
Bisbee Bisbee is the county seat of Cochise County. It is located approximately 95 miles southeast of Tucson along State Route 80. Named the best historic small town in the United States by USA Today, Bisbee is a former mining community that has evolved into a thriving center for the arts, retail, and restaurants. Thanks to its close proximity to the international border towns of Naco and Douglas, Bisbee attracts thousands of visitors annually from Mexico, as well as throughout Arizona and beyond. It was also highlighted as one of the top 18 places to visit globally in 2018 by respected travel publisher Frommer’s.
Cochise County 3 Adopted Budget FY 20-21
Benson Benson is the fourth largest municipality in Cochise County, located approximately 45 miles southeast of Tucson, along Interstate 10, State Routes 80 and 90, and the main line of the Union Pacific Railroad. Of the County’s seven municipalities, Benson is projected to see the fastest population growth through 2050. In large part, this is due to the Villages at Vigneto, a 28,000-home and commercial development. Benson is home to Kartchner Caverns State Park – named best cave in the nation by USA Today – which attracts thousands of visitors annually. The city also has the only AMTRAK passenger station in the county.
Huachuca City Huachuca City is located along State Route 90, north of Sierra Vista, and about 24 miles south of Interstate 10. It borders Fort Huachuca, providing a convenient and affordable location for its workforce. The Huachuca City Town Council is committed to improving the community through forward-thinking policies and a business-friendly environment. Its location between Sierra Vista and Interstate 10 makes it an ideal place for retail and service businesses that can take advantage of the thousands of vehicles travelling through the town on a daily basis.
Tombstone World famous Tombstone, otherwise known as “The Town too Tough to Die,” is located approximately 71 miles south of Tucson, along State Route 80. Home to popular attractions like the Bird Cage Theatre, Big Nose Kate’s Saloon, and the O.K. Corral, this authentic Wild West town also offers quirky stores, lodging, saloons, and restaurants, as well as proudly offering “gun fights daily”.
Douglas Douglas is located along the U.S.- Mexico border and is the second largest city in Cochise County. It is approximately 120 miles southeast of Tucson, and 70 miles southeast of Interstate 10. US Route 191 directly connects Douglas to I- 10. The city shares an international border with Agua Prieta, Sonora, Mexico, with a population of nearly 80,000. The Douglas Port of Entry is the second largest commercial port in Arizona, measured by total value of imports and exports. The port is open 24-hours a day, seven days a week to vehicle and pedestrian traffic, supporting thousands of visitors crossing daily. The Douglas
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retail market serves an estimated population of 100,000, with most cross-border visitors entering the United States for the purposes of shopping.
Willcox Willcox is located along Interstate 10, halfway between Phoenix and El Paso, with access to the main Union Pacific railway line. Known as the “Cattle Capital of America,” Willcox’s economy is based largely on agriculture. The region’s award- winning wineries are attracting attention from across the state and beyond, with the vineyards producing around 75 percent of the grapes used in the flourishing Arizona wine industry. The area is also the second largest producer of pistachios globally, and other specialty crops include apples, peaches, pecans, cotton and small grains. One of the world’s largest hydroponic tomato greenhouse companies is also in the region.
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3 - Long Term Strategic Goals
The Cochise County Board of Supervisors adopted a three-year Strategic Work Plan on March 13, 2018, culminated at the end of 2020 – roughly in sync with County Supervisor four-year terms. In January 2020, the new County Board of Supervisors will be tasked with created a new Strategic Plan. The Vision, Mission and Priorities from this Strategic Plan are outlined below. Important updates and accomplishments are listed as bullet points under each priority.
Vision Cochise County fosters diverse, vibrant and safe communities, planning for the future while honoring our legendary cultural heritage.
Mission Provide regional leadership and effective, high-quality services with personal and professional integrity.
Priority 1: Economic Development Countywide Commercial Port of Entry near Douglas • The Board of Supervisors adopted resolution 19-09 supporting a two-port solution in Douglas to enhance commercial opportunities related to cross-border trade. A Master Plan is in development in cooperation with Federal, State and local stakeholders. Keep County Data Current • Implementation of ADP time and attendance for payroll and an employee portal for internal workforce management. • Improved transparency through public access to county data through TROCS (Treasurer’s Office) GIS (Assessor/Development Services) and OnBase (Open Records Requests). Support the Growing Wine Industry • Robb’s Road Improvement Project made possible through the award of a $475,000 Arizona Commerce Authority grant in 2018. The County applied for the Economic Strengths Project Grant. Robbs Road, which leads to local vineyards and tasting rooms and is currently a dirt road, will be paved from Kansas Settlement Road, east to Wayward Winds Road. • New signs directing visitors to local tasting rooms installed in the area, following a $5,000 donation from energy company Kinder Morgan. • Development Services working with two new projects: Tirrito Farm and Equine & Wine County Airports • County signed twenty-year lease for hangar at Bisbee Douglas International Airport to an aircraft painting company. • Recent upgrade of well water delivery system for Airport Campus tenants Technology Infrastructure • Approved grant for e-rate fiber • Infrastructure to K-12 schools • Upgraded internet connectivity for rural Library Branches • Rural County Library Branches now loaning out internet Hotspots • FY21 Budget continued implementation of County-wide paperless transition Marketing - Economic Development and Tourism • County joined the Arizona/Mexico Commission to promote international opportunities • Marketing and rebranding efforts ending after Citizens did not like the new logo •
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Priority 2: Promote Environmental Issues Policy Development for Water Issues • Restructured Highway and Floodplain department to create the Engineering and Natural Resources Department. This department provides focus on water resources and conservation efforts. Water Conservation • Member of the Cochise County Recharge Network (CCRN), a non-government entity consisting of local stakeholders. • BOS approves agreement to purchase effluent from the City of Bisbee, for possible future discharge into the San Pedro River. Wildlife Management • Continued participation with the Eastern Counties Coalition regarding predatory species Support Access to Public Lands • Partnered with El Dorado Holdings and Forest Service to establish easement for parking area and road for access to the Whetstone Mountains, 2018 • Reconvened the Public Lands Committee in 2018 • Constructed a walking trail along the Palominos Recharge Site
Priority 3: Increased Intergovernmental Cooperation SEACOM (Southeast Arizona Communications Center) • SEACOM fully operational, and recruiting new organization members • An Intergovernmental Agreement established with the City of Sierra Vista for cost sharing Cochise County Tourism Council • Continued partnership in the Cochise County Tourism Council, including funding of $34,000 Explore offering additional services to other government organizations when resources allow • Continued revision and enhancement of Animal Control IGA’s with local cities/towns • BOS exploring the sustainability of a County Animal Shelter Community Health & Wellness • Completion of Community Health Improvement Plan 2017-2022 • Improved Environmental Health inspection and revised fee schedule approved by BOS for FY20 • FY20 Budget includes additional staff in Emergency Services Department
Priority 4: Workforce Development Recruitment and Succession Planning • Tuition reimbursement revised and funded in FY21 Budget • Continued use of compensation data to drive market compensation policy Staff Development Plan • Human Resources expanding leadership training opportunities • Employee evaluations focused on continuous performance improvement
Priority 5: Efficient Administration Practices County Organization Chart Review • Reorganized the following departments: o Solid Waste and Highways combined into Public Works o Highways and Floodplain changed to Engineering and Natural Resources o Planning and Zoning changed to Development Services o Human Resources and Risk Management separated into individual departments
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o Office of Legal Advocate created to enhance Indigent Defense services • Review All Job Descriptions • FY21 Budget included classification and compensation study completed by HR and Budget Departments
Priority 6: Maintain Fiscal Responsibility Determine Healthy Reserve Goal • FY21 Budgeted at approximately 18 million in reserves Strategies for Funding Employee Retirement Systems • BOS adopted PSPRS funding policy as required by Statute • Continue practice of pre-paying minimum payment at beginning of the Fiscal Year
Priority 7: Infrastructure Management and Development Develop a 3-year Capital Budget for Infrastructure from Sales Tax Budget
Evaluate Current and Future Building Needs • County-wide department relocation adopted by BOS Develop County Road Improvement Plan • County completed a survey of all County maintained roads. Data will drive road maintenance and improvement decisions for future.
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4 - Budget Overview, Priorities, Issues & Short-term Organizational Factors
The Fiscal Year 2020-21 County Budget is balanced at $187,842,969. The Fiscal Year 2020-21 General Fund is balanced at $84,675,999. The Fiscal Year 2020-21 County Budget includes a General Fund Contingency of $17,900,000. In summary – the County is in a fair financial position, as we move forward alongside all Counties and Municipalities in these uncertain times. Lastly, pursuant to ARS 41-563 and the Arizona Constitution, Article IX, Section 20 - the Fiscal Year 2020-21 budget is within the Expenditure Limit of $70,932,839.
Revenues For Fiscal Year 2020-21, the revenues were budgeted conservatively, due to the COVID-19 Stay at Home orders and corresponding economic uncertainty. This is especially noticeable regarding consumer-based sales taxes (State, County, Vehicle, Gas taxes). Notable changes in revenues include:
General Fund • Total General Fund revenues are projected to decrease by $1.0m from FY20 Amended Budget • Property Tax Levy will increase to $26,027,089 if the rate remains 2.6747. Levy increase is due to new construction and the increased value of current properties – therefore a Truth in Taxation (TNT) advertisement/hearing will be necessary. Property tax is budgeted, conservatively, at a lower collection rate (95%). Lower collection rate results in a roughly flat budgeted amount. • State Shared Revenue (Transaction Privilege Tax) is projected at $13.1m, down from 13.2m budget in FY20. However, TPT is projected to be 14.5m at the end of FY20. We have budgeted roughly flat compared to FY20 – projecting a decrease of roughly 10%. • County half cent sales tax is projected conservatively at $6.4m, down from 6.9m in FY20. Yet, the half-cent sales tax is projected to top 8.0m in FY20. Again, we have budgeted extremely conservatively compared to FY20 – projecting a decrease of 20%. Half-cent Sales Tax is distributed to the General Fund (4.1m), Rural Transfer Stations (374k), IT Capital (500k), and Capital Projects (1.4m). • Vehicle License Tax (VLT)(General Fund) budgeted at 3.6m, down from 3.9m in FY20 – based on a decrease of 20% from our highest years since 2007. Highway Fund – Public Works Department & Engineering and Natural Resources Department • Highway User Revenue Fund (HURF) is projected at $9.2m, a decrease from 9.6m in FY20. FY20 is showing strong HURF revenues – projected to top 10.0m. As with VLT – we have budget a decrease of 20% from the highest years since 2007. • Vehicle License Tax (HURF) is projected at 1.8m, a slight decrease from 1.9m in FY20. Again, based on a decrease of 20% from the highest years looking back to 2007. Library Secondary Taxing District • Property Tax Levy will increase to $1,411,945 if the rate remains 0.1451. Levy increase is due to new construction and the increased value of current properties – therefore a Truth in Taxation (TNT) advertisement/hearing will be necessary. Property tax is budgeted, conservatively, at a lower collection rate (95%). Lower collection rate results in a roughly flat budgeted amount. Flood Control Secondary Taxing District - Engineering & Natural Resources Department
Cochise County 9 Adopted Budget FY 20-21
• Property Tax Levy will increase to $2,146,641 if the rate remains 0.2597. Levy increase is due to new construction and the increased value of current properties – therefore a Truth in Taxation (TNT) advertisement/hearing will be necessary. Property tax is budgeted, conservatively, at a lower collection rate (95%). Lower collection rate results in a roughly flat budgeted amount. Expenses The proposed Fiscal Year 2020-21 Final Budget was largely driven by projected decreases in revenues due to the COVID-19 situation. No new initiatives were approved, and most departmental expenses remained flat. Major changes for FY21:
• Total expenses decreased by $1.0m from FY20 Amended Budget • Closure of the Juvenile Detention Center effective end of CY2020. Projected FY21 savings of $525k and projected future annual savings of approximately 1.0m. • Board of Supervisors eliminated Community Enhancement Funds. Projected FY21 savings of $502k of which $300k is the annual amount, and $202k is the carryover from FY19 – which was not spent in FY20. • Development Services Department – eliminated a position resulting in approximately $90k savings in salary and EREs • Travel & Training was reduced, as most conferences and out of County trainings were cancelled – resulting in a saving of $112k • Fleet Department normally charges departments based on mileage, R & M, and projected replacement costs. For FY21, Fleet will not charge the replacement component of the departmental charge. This means Departments, i.e. the General Fund, for this year only will not invest in replacement vehicles. The Fleet Department will still be able to purchase new vehicles, yet not at the pace of previous years. This resulted in a General Fund savings of $490k • Arizona Counties Insurance Pool (ACIP) annual costs increased from $681k to $830K • The Arizona CARES Act funding of potentially 5.7m is not included in this budget. When the funds become available, and the exact amount determined – it will be brought to the Board of Supervisors for acceptance. • Projected increase of $225k for 2020 Election costs in the Recorder and Election Departments. Market Salary Adjustments For the three years of FY18, FY19, & FY20 the County disbursed approximately 1.0 million each year to bring the workforce to a market-based pay plan. For FY21, all previously disbursed funds are now part of each Departments’ base budget and no salaries were affected due to budget cuts in FY20. If further market adjustments are to be made for FY21, I recommend disbursing funds after the first quarter to better observe revenue fluctuations due to the COVID-19 Stay at Home orders.
Employee Benefits (employee related expenses (EREs)) As a whole – the cost of benefits provided for employees remained roughly flat.
• Arizona State Retirement System (ASRS) – increased from 12.11% to 12.22% on the employee and employer portions. The 0.11% employer increase was absorbed by the County. The 0.11% increase on the employee side will be included in the market compensation plan. This will allow Directors and Appointing Authorities to disburse the increase in their workforce as they determine necessary to meet the market pay plan. • Public Safety Personnel Retirement System (PSPRS) – the total annual payment remained roughly flat at approximately $2.5m.
Cochise County 10 Adopted Budget FY 20-21
• Health Insurance – the Cochise Combined Trust saw some mild increases in fees, however, our costs remained flat due to changes in plan enrollments with more employees now selecting the High Deductible Health Plan (HDHP). Personnel Updates For FY21, the County undertook a comprehensive FTE Inventory to fully account for all personnel and positions. This also served to eliminate decades worth of positions being “held open” or “kept vacant” or “unfunded, but still on the books”. Total General Fund positions are 601.3 FTEs, being 587.7 full-time and 13.6 part-time. Total positions from all funds are 886.3 FTEs, being 847.5 full-time and 38.8 part-time. This is a change from FY20 which had 613.1 FTEs in the General Fund, and a total count of 920.0 FTEs. Again, this change in FTEs is precipitated by the County-wide inventory – not a wholesale reduction in force.
Funding Requests In total, the Board of Supervisors received twenty-six funding requests, totaling approximately $754k in one-time costs, and $1.9m in annual costs. No funding requests were approved unless funding could be found via reducing expenses, i.e. budget neutral. Approved requests:
• Public Defender – Defense Investigator ($41k) and Legal Secretary ($43k) position changes were funding via reduced contract attorney expenses. • Health – Medical Director contract ($61k) and Mosquito Surveillance Program ($46k) costs were funded via a grant, and reductions in travel, training, and community outreach. • Coordinated Courts Funding Requests were not approved by Superior Court
One-Time Annual Department Description Cost Costs Court Administration $ 50,000 $ - Chamber Remodel Court Administration $ 75,000 $ - Strategic planning consultant JP4 Willcox $ - $ 40,027 Judicial Court Assistant JP5 Sierra Vista $ 80,000 $ - Court Remodel JP5 Sierra Vista $ - $ 46,526 JP Pro Temp hours increase JP5 Sierra Vista $ 220,000 $ - Upgrade video conference equipment JP6 Bowie $ - $ 40,000 Judicial Court Assistant Public Defender $ - $ 40,937 Def Invest from Special Rev to GF Public Defender $ - $ 42,643 Leg Secretary Health Dept $ - $ 60,500 MD Medical Direction for Jail Health Dept $ - $ 46,225 Vector-borne infection monitoring Recorder $ 16,000 $ - Shelves Schools $ - $ 18,662 Grant ended, move jail educ expense to GF Sheriff $ - $ 207,604 Holiday Pay Sheriff $ - $ 338,576 Overtime Sheriff $ - $ 205,280 Comp Time $ 441,000 $ 1,086,980 State Cost Shifts State Cost shifts are now reflected in their own Department, which will allow better tracking and visibility to the local taxpayers. • Arizona Department of Revenue (ADOR) mandatory county contribution projected at $82,662.
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• Arizona Department of Juvenile Corrections (ADJC) was eliminated in FY20. • Arizona Health Care Containment Cost System (AHCCCS) mandatory County contribution projected at $7,644,000. Expenditure Limit Pursuant to ARS 41-563 and the Arizona Constitution, Article IX, Section 20 - the Fiscal Year 2020-21 budget is within the FY 2020-21 Expenditure Limit of $70,932,839. This limit is reached via calculation which considers population and inflation, with a baseline of 1978.
Unfunded Pension Liabilities Cochise County is solely responsible for fully funding the Public Safety Personnel Retirement System (PSPRS) pension plan, and the Corrections Officer Retirement Plan (CORP). Additionally, Cochise County is jointly responsible for the Elected Official Retirement Plan (EORP).
Short-term Organization Wide Factors Several short-term organization wide factors exerted some pressures on the budget process in FY20-21. First, the departure and subsequent recruitment of the County Administrator – at the time of writing, the Board of Supervisors just selected a new administrator, Mr. Richard Karwaczka, who previously served as the County Public Defender.
Next, changes in the Board of Supervisors will surely affect the direction and strategic planning of the entire County. At the time of writing, District 3 Supervisor Peggy Judd will retain her seat, after winning in the primary election, as there is no challenger in the general election. The District 1 Supervisor seat will change in January 2021 from the incumbent Supervisor Tom Borer, to Supervisor Elect Tom Crosby. The District 2 Supervisor seat, held by Supervisor Ann English, is up for election in the 2020 General Election. With changes in administration, change in one Board seat guaranteed, and the potential for change in a second Board seat – the strategic direction of the County is yet to be determined. To note, the current County Strategic Plan ran roughly parallel to the four-year Supervisor term, so the new Board will be tasked with creating a new strategic plan, regardless of its makeup.
Conclusion In summary – the County is in a fair financial position with a diverse tax base and a strong reserve balance. However, the County will continue to be vulnerable to unfunded pension liabilities – the current amount, and future increases – all in the face of future economic uncertainties due to the COVID-19 pandemic.
Cochise County 12 Adopted Budget FY 20-21
5 – Cochise County Organizational Charts
Cochise County 13 Adopted Budget FY 20-21 The above organization chart reflects the whole county, specifically including the Elected Officials who manage Constitutional Offices and the Judicial Branch. This clearly delineates the span of control of the Appointed County Administrator, and shows which Offices are accountable to the voters of Cochise County.
The County Departments under the auspices of the Appointed County Administrator are not Constitutional Offices, meaning the Departments were created by the Board of Supervisors. The County enterprise funds, and internal service funds are located within this structure.
Cochise County 14 Adopted Budget FY 20-21 6 - Fund Descriptions and Structure
Fund Types: • General Fund – the Counties main operational fund. Revenues include property tax, State sales tax, County sales tax, fees, fines, vehicle license taxes, and intergovernmental revenue. Expenditures operational costs associated with all departments except those departments with a dedicated special revenue source (Floodplain, Library, Highways) • Special Revenue Fund – funds reserved for legally restricted revenues and expenses. This includes departmental grant funds, Highway User Revenue Funds (HURF), and Special District funds such as Library and Floodplain. • Enterprise Fund – funds that act as a business unit, responsible for collecting revenue and providing services with that revenue. • Internal Service Fund – funds that provide services to, and generate revenue from, other County Departments, such as Fleet Maintenance. • Capital Improvement Fund – funds that are utilized for long term capital projects.
Fund Structure
Cochise County
Special Revenue Internal Service General Fund Enterprise Funds Capital Funds Funds Funds
Departmental Airport Fleet Services IT Capital Grants Operations
Public Works - Cochise HURF Elections Capital Solid Waste Combined Trust
County Structure Special Districts Capital
Cochise County 15 Adopted Budget FY 20-21
Departmental/Fund Relationship General Fund Special Revenue Enterprise Internal Service Board of Supervisors X Treasurer X Assessor X Recorder X Elections X X County Attorney X X Clerk of the Court X X Court Administration X X Superior Court Divisions X X Court Security X X Law Library X X Mandatory Judicial Services X X Justice Courts 1 -6 X X Constables X Adult Probation X X Juvenile Probation X X Juvenile Detention X Public Defender X X Legal Defender X X Legal Advocate X X Indigent Defense Coordinator X General Government X Procurement X Finance X Information Technology X Development Services X Airport Operations X X Facilities X Human Resources X Risk Management X Sheriff X X Medical Examiner X Emergency Services X X Public Works X X Engineering & Natural Resources X Health & Social Services X X Aging & Social Services X X School Superintendent X General Government Overhead X Housing X Library District X Flood Control District X Fleet Services X Cochise Combined Trust X
Cochise County 16 Adopted Budget FY 20-21
7 – Financial Information
Basis of Budgeting Cochise County utilized modified lump sum and base-line budgeting for FY21. Modified lump sum budgeting provided a fixed amount of funds to each department, with lump sums for personnel and operational expenses. This provides flexibility to department heads and elected officials, while also preventing the use of operational funds to fund personnel, or vice versa.
Base line budgeting is the process of taking the prior year’s budget as the starting point for the upcoming year’s budget. The base-line budget process is simpler because a budget is not created from scratch, however, generally only allows for incremental changes year over year.
All departmental budgets were carried over from the previous Fiscal Year. Adjustments to line-items were based on the increase or decrease of one-time revenues and annually recurring revenues.
Basis of Accounting The County prepares its budget on a modified accrual basis of accounting, which is the same basis of accounting used to prepare the fund based financial statements presented in the County’s Financial Statements. This governmental basis of accounting means that revenues are estimated for the fiscal year if they are susceptible to accrual (e.g., amounts that can be determined and will be collected within the accrual period). Principal and interest on long-term debt are budgeted as expenditures when due, whereas other expenditures are budgeted as liabilities that are expected to be incurred during the current period.
Financial Guidelines The balanced budget specifies the expenditures match revenues at all fund levels. Increases or decreases in expenses generally match the revenue stream, as changes in one-time expenses were funded via one-time revenues, and annual expenses were funded with annual revenues. For FY21, no departmental budgets were reduced. Regarding Salaries and Employee Related Expenses (ERE): • The General Fund budget is adopted as a modified lump sum budget, meaning amounts budgeted for salaries and ERE should be used for salaries and employee benefits and all other operating dollars should be used as budgeted. • Positions can be reclassified, removed and recreated, or salary adjustments given within the budgeted dollars. • If a Department or Elected Official Office wishes to increase position count that exceeds the current budget capacity, approval from the BOS for both the position and increase budget must be received.
Administration of the Budget The County’s Final (or Adopted) Budget authorizes and limits any and all expenditures by County departments and functions. The Board of Supervisors (BOS) has designated the County Administrator as their agent to monitor and administer the budget, working through the Budget and Finance Departments. The final budget adopted by the BOS cannot be increased during the fiscal year, except for certain grant-related funds. This requires that budgets be developed at 100% of total estimated sources. Any budget modifications to increase expenditures, including personnel, require BOS approval. For personnel services, the County Administrator can approve temporary changes in staffing types that do
Cochise County 17 Adopted Budget FY 20-21
not expand the number of positions or exceed the budget. Staff or budget increases in personnel services require BOS approval. Temporary employee services are controlled at the total budgeted amount rather than by position. The General Fund budget is adopted as a modified lump sum budget, meaning amounts budgeted for salaries and employee benefits cannot be used for other types of expenses without County Administrator approval. Budget amendments or modifications that do not exceed the Board approved budget must be approved by the applicable elected official or department director.
Budget Process Cochise County adopts its budget on a fiscal year basis beginning on July 1 and ending on June 30 of the following year. The County Administrator has the responsibility to develop and present a proposed balanced budget annually to the BOS for all County functions and departments. This is accomplished through a multi-stage process beginning in February and concluding with the preliminary and final budgets submitted in June after final property assessed values are available from the Arizona Department of Revenue and the Cochise County Assessor’s Office. By statute, the final budget cannot exceed the preliminary budget in total. Property tax rates must be set by the BOS for all taxing entities within the County by the third Monday in August.
The Board of Supervisors, along with the County Administration, pursued a collaborative budget process. The Budget Team met with all departments and offices as the process began, presenting on expectations, and funding requests. The Board of Supervisors then met with all elected offices reviewing budget and funding requests. The Board of Supervisors made recommendations to County Administration on what funding requests to include in the Tentative Budget. The Board of Supervisors adopted the Tentative Budget in June, 2020 and adopted the Final Budget in July, 2020. Contingency Funds Arizona law prohibits increases in budgeted expenditures for all funds in total after the Board of Supervisors adopts the preliminary budget. Consequently, all available sources including fund balances are required to be appropriated. The BOS must approve use of general fund contingency amounts and the use of other fund’s contingency amounts. The County Administrator must approve use of other fund’s contingency amounts.
Truth in Taxation A truth in taxation notice and hearing is required under A.R.S. §42-17107 if the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the previous year. For FY21, Truth in Taxation Hearings were conducted for the County Property Tax, Flood Control District Property Tax, and the Library District Property Tax.
Expenditure Limitation All Arizona counties are subject to annual expenditure limits set by the State of Arizona, Economic Estimates Commission. Changes in the annual expenditure limitation are based on inflationary and population factors.
Budgetary Control The principal goal of budgetary control is to ensure that actual expenditures do not exceed budgeted expenditures. The adopted budget establishes the basis for all transactions throughout the year and facilitates the monitoring of financial activity. Subsequent control is exercised throughout the fiscal year
Cochise County 18 Adopted Budget FY 20-21
with the use of daily budgetary control, budgetary accounting, budget reports, budget revisions, and a year-end analysis of budget performance.
• Line Item Control—Cochise County departments may spend appropriations within their operations budget without formally reallocating the budget between line items. Budget compliance according to state statute is at the department or fund level. • Budgetary Control—Cochise County maintains budgetary control to ensure that actual expenditures do not exceed budget limits at the fund level. Control is accomplished by reviewing purchase orders to monitor the level of encumbrances and to determine the remaining unencumbered balances. • Budget Reports—Budget reports are used to continuously monitor budget capacity and performance. Budget reports comparing actual results to budgeted amounts should be prepared at least monthly and departments should review them on a timely basis
Departmental Responsibilities • Each department is responsible for managing its budget and ensuring compliance with these policies and procedures, i.e., performing the ongoing tracking of revenues and expenditures each month to guard against expenditures in excess of budget or the under-collection of budgeted revenues. Departments should be prepared to explain unexpected variances from the budget. • Departments may spend appropriations within their operations budget without formally reallocating the budget between line items. Budget compliance according to state statute is at the department or fund level. • Requests for transfers between salaries and the other budget categories must be submitted to the County Administrator for approval. The department should submit the request with an analysis of how this change will impact the department’s budget. One-time salary savings cannot be used to fund recurring expenditures.
Reserve Fund Budgeting Responsible reserve policies will provide adequate resources for cash flow and contingency purposes while maintaining reasonable tax rates.
• The County will maintain a contingency for cash liquidity purposes in the County General Fund equal to at least 10% of its annual operating budget. • The County will maintain a contingency account within the General Fund’s annual operating budget to provide for unanticipated expenditures and/or to meet unexpected increases in service demands. Use of these funds is subject to the BOS approval. • In other significant funds, the Highway User Revenue Fund and certain other special revenue funds, the County will maintain, whenever possible, a contingency fund for cash liquidity purposes equal to at least 10% of their annual operating budget. This will be evaluated on a fund-by-fund basis. • Available fund balances shall not be used for ongoing operating expenditures unless a determination has been made that available balances are in excess of required guidelines and that plans have been established to address future operating budget shortfalls. When using fund balances, emphasis shall be placed on one-time uses. • An annual review of cash flow requirements and appropriate fund balances shall be undertaken to determine whether modifications are appropriate for the reserve/contingency policies.
Cochise County 19 Adopted Budget FY 20-21
Revenue Budgeting Funding for public programs should be derived from a fair, equitable and adequate resource base, while minimizing tax differential burdens.
• Property tax revenues were projected based on the Assessor calculations of assessed values • The County will try to maintain a diversified and stable revenue structure to shelter it from the short-term fluctuations in any one revenue source. • The County will follow an aggressive policy of collecting tax revenues. The County shall continuously explore new sources for revenue. • The County shall consider user fees, and other funding sources, when appropriate, to fund services. User fees should be used when there is a direct relationship between the costs of the service and the user. User fees allow the County to provide services without increases to the general tax burden. • The County, utilizing a neutral third party, establishes recovery rates for direct and indirect costs for user fees and charges. These shall be regularly reviewed to determine if pre-established recovery goals are being met. • Fees are adopted by the Board of Supervisors and are periodically reviewed. • The County will conservatively estimate its annual revenues by an objective, analytical process. This will include the use of historical trends, current local economic trends, national and global economic trends, and changes in state and federal laws and policies.
Public Safety Personnel Retirement System (PSPRS) Policy In June 2019, the Board of Supervisors adopted a PSPRS Policy. In accordance with A.R.S. § 38-863.01, the Board of Supervisors shall employ the following strategies to stabilize PSPRS Annual Required Contribution (ARC) and reduce the Unfunded Actuarial Accrued Liability (UAAL):
• In the first month of the fiscal year (July), the County shall pay, in full, the minimum ARC as projected by PSPRS for the new fiscal year. • During the annual budget development process, the ARC rate shall be determined as 50% or the rate published in the system’s annual actuarial report, whichever is greater. • In the final month of each fiscal year (June), the County shall make a supplemental contribution payment utilizing 100% of the projected current fiscal year savings in the Cochise County Sheriff’s Office General Fund budget. The Board of Supervisors, through the County Supervisors Association, may actively lobby the Arizona State Legislature to reform PSPRS and provide funding relief.
Budget Calendar Event Timeframe Budget Initiation February Departmental Budget Work-Sessions February - March Budgets/Funding Requests Due from Depts End of March BOS Work Session April - May Advertising/TNT June Tentative budget adoption June Final Budget Adoption July Tax rate Adoption August
Cochise County 20 Adopted Budget FY 20-21
8 – Revenues
The County generate revenues from myriad of sources: taxes, licenses, permits, intergovernmental sources, charges for services, fines, forfeits, interest, state grants, federal grants, vehicle license tax, and gas taxes (Highway User Revenue Funds). Budget and Finance projected sales tax revenues based on five-year trends, also partnering with analyses from the County Supervisors Association, and the Arizona Department of Revenue. All Fund Revenues Amount All Funds General Fund 84,675,999 The County budget is made up of many funds (see Special Revenue Funds 26,712,331 Capital Funds 15,973,036 Fund Structure for fund type descriptions). Pie chart Enterprise Funds 10,487,177 below reflects the composition of Revenues for the Internal Service Funds 19,169,699 All Funds County Budget by fund type. Library District 2,579,203 Flood Control District 7,764,024 HURF/Highway Department 20,481,500 Total 187,842,969 Revenues - All Funds Flood Control District 4%
Library HURF/Highway District Department 1% 11%
Internal Service Funds 10% General Fund 45%
Enterprise Funds Capital Funds 6% 9% Special Revenue Funds 14%
Cochise County 21 Adopted Budget FY 20-21
General Fund Taxes include: County sales tax, personal property tax, real General Fund Revenues Amount property tax, delinquencies, penalties and interest. Property Tax 26,155,735 Intergovernmental revenues include: liquor license, payments State Sales Tax 13,100,000 in lieu of taxes (federal government), FEMA reimbursements, County Sales Tax 4,100,000 State lottery revenue, State Shared Revenue (transaction Vehicle License Tax 3,600,000 privilege tax), Justice of the Peace salary reimbursements, Licenses and Permits 30,500 election reimbursements, search and rescue reimbursements, Intergov. 3,967,926 State Elected Official Retirement Plan (EORP) reimbursements, Service Charges 3,046,136 and City/Special district agreement charges. Charges for Fines & Forfeits 937,373 services include fees from: Justice Courts, Superior Courts, Interest 200,000 Juvenile Detention, Assessor, Recorder, Voter Registration, Misc 427,028 Treasure, and planning dockets, attorney fees, leases, public Transfers In 201,149 health service fees, vital record fees, and airplane fuel sales. Oher 30,000 Fines and forfeits are charged in Justice Courts, Superior 55,805,847 Courts, Magistrate Courts, and bond forfeitures. (Table & Chart do not include contingency, which is reflected below).
General Fund Revenue Sources County Sales Vehicle License Tax Tax 7% 6%
Licenses and Permits
State Sales Tax 0.1%
24%
Intergov. 7%
Service Charges 6%
Fines & Forfeits Property Tax 2% 47% Interest 0.1%
Misc 1% Oher Transfers In 0.1% 0.1%
Cochise County 22 Adopted Budget FY 20-21
General Fund Contingency General Fund Contingency 20,000,000
15,000,000
10,000,000
5,000,000
- FY 16 FY 17 FY 18 FY 19 FY 20 FY 21
Table above shows budgeted General Fund Contingency history. Contingency Funds are the County reserve funds. Contingency Funds are included within the General Fund, yet not included in the expenses information above as Contingency is our “savings account” and not a true expense as it is not planned to be actually expended. Contingency Funds can only be spent during the year by a vote of the Board of Supervisors – in which case the reason is presented in a public meeting and a vote in public is held.
Major Sources of Revenue:
Property Tax Property tax is generated via a $2.6747 primary property tax rate for the General Fund, budgeted to generate a levy of $26,027,090 for FY 21. The Library District has a secondary property tax rate of $0.1451, budgeted to generate a levy of $1,411,956 for FY21. The Flood Control District has a secondary property tax rate of $0.2597, budgeted to generate a levy of $2,146,341 for FY21. Truth in Taxation hearings were advertised and held during the FY21 budget process as the increases in levies were a result of both new construction and increased property values. Note: charts below reflect actual amounts in blue and budgeted amounts in red.
Property Tax - General Fund 30,000,000 Year Rate 25,000,000 FY 15 2.6276 20,000,000 FY 16 2.6276 FY 17 2.6276 15,000,000 FY 18 2.6747 10,000,000 FY 19 2.6747
5,000,000 FY 20 2.6747 FY 21 2.6747 - FY 16 FY 17 FY 18 FY 19 FY 20 FY 21
Cochise County 23 Adopted Budget FY 20-21
Property Tax - Flood Control District 2,500,000 Year Rate 2,000,000 FY 15 0.2597 FY 16 0.2597 1,500,000 FY 17 0.2597 FY 18 0.2597 1,000,000 FY 19 0.2597 FY 20 0.2597 500,000 FY 21 0.2597
- FY 16 FY 17 FY 18 FY 19 FY 20 FY21
Property Tax - Library District
1,600,000 Year Rate 1,400,000 FY 15 0.1451 1,200,000 FY 16 0.1451 1,000,000 FY 17 0.1451 800,000 FY 18 0.1451 600,000 FY 19 0.1451 FY 20 0.1451 400,000 FY21 0.1451 200,000 - FY 16 FY 17 FY 18 FY 19 FY 20 FY 21
County Half Cent Sales Tax Cochise County levies a one-half cent sales tax on purchases in the County. For FY21, the County Sales Tax is projected at approximately 6.4 million. This revenue is disbursed between the General Fund (4.1m), Solid Waste Fund (0.37 m), IT Capital Fund (0.5 m), and Capital Improvements Fund (1.4 m). County Half Cent Sales Tax (all funds) 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21
Cochise County 24 Adopted Budget FY 20-21
The following chart shows the County Half Cent Sales tax breakdown by industry. County Sales Tax by Industry
TRANSIENT JET FUEL LODGING TAX 2.35% 0.01%
MRRA AMOUNT 0.24%
REMOTE RETAIL RETAIL 3.81% 55.86% OTHER 0.40% UTILITIES 9.20% COMMUNICATIONS 1.77%
RESTAURANTS & PUBLICATION BARS 0.05% 8.86% CONTRACTING - PRIME JOB PRINTING 15.29% 0.04%
AMUSEMENT PERSONAL PROPERTY 0.32% RENTAL 1.80%
State Shared Tax The State Shared Tax, aka Transaction Privilege Tax, is intergovernmental revenue disbursed to Counties, Cities, and Towns, generated from the State Sales Tax.
State Shared Sales Tax (Transaction Privelage Tax) 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 - FY 16 FY 17 FY 18 FY 19 FY 20 FY 21
Cochise County 25 Adopted Budget FY 20-21
Highway User Revenue Fund (HURF) The State gas tax is disbursed to Counties, Cities, Towns, and various State agencies. HURF revenue is disbursed to the Highway Fund solely for County road maintenance and repair. HURF revenues are generated from motor vehicle fuel tax, motor vehicle registrations fees, motor carrier tax, and operator license fees, and Vehicle License Taxes (listed separately below). For FY21, HURF revenues are budgeted at 7.3m, drastically lower due to the economic uncertainty surrounding the pandemic.
Highway User Revenue Fund (Gas Tax) 12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
- FY 16 FY 17 FY 18 FY 19 FY 20 FY 21
Vehicle License Tax The State charges a Vehicle License Tax (part of HURF) for licensing a vehicle in the state of Arizona. VLT revenues are budgeted at $5.35 million for FY21. The VLT is disbursed between the General Fund and Highway Fund.
Vehicle License Tax Revenue (General Fund & Highway Fund) 7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
- FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21
Cochise County 26 Adopted Budget FY 20-21
9 – Expenses
The following tables (next several pages, landscape) display the budgeted amounts, actual amounts, and variance for FY18, FY19, and FY20 for the General Fund, Highway Fund, Library District Fund, and Flood Control District Fund. Also included are the FY21 budgeted amount for these funds.
Description of Expense Categories • Personnel Services – expenses related to employing people - salaries, wages, temporary employees, payroll taxes, health insurances, retirement contributions, and workers’ compensation insurance. • Supplies – expenses for supplies needed to operate - office supplies, books, dues, subscriptions, fuels, oils, lubricants, repair & maintenance supplies, small tools, safety equipment, and clothing or uniforms. • Contractual services – expenses charges from other entities providing a service to the County - charges for heavy and light fleet usage (internal services departments), professional consultants, contract attorneys (for Indigent Defense) utilities, joint expenses such as SEACOM, postage, shipping, travel, training, memberships, and repair & maintenance. • Support and Care of Persons – expenses to care for citizens in County custody, or needing County services – meals, clothing, bedding, hospital, medical, and dental charges. • Judicial expenses – expenses related to the judicial system – court costs, court reporters, court interpreters, Pro-Tem Judges, investigators, jury fees, psychological evaluations, arbitration and transcription services. • Capital Outlay – expenses for capital items, large items that will be used over the course of many years – vehicles, construction equipment, major building repairs/renovations, new construction. • Contingency – expenses reserved for emergencies, the County’s savings account. • Other – indirect costs, refunds, rebates, judgements damages, postage, and inmate labor. • Transfer (other financing sources) – transfers to other funds or other entities – County matches for grants, transfer to other law enforcement entities of RICO funds. Analysis The first pie chart shows all General Fund expenses based on category, including Contingency (as contingency is technically an expense, and included in the General Fund). However, this does not provide the most accurate comparison ratio of expenses since the Contingency is not a true expense, and more like a saving account – which just happens to be included in the General Fund.
FY21 Budgeted Judicial Support & Care Expenses of Persons 1.7% 10.4% Contingency Contractual Account Services 20.8% 13.0% Other Financing Sources
Supplies 0.2%
2.4% Personnel Services 51.5%
Cochise County 27 Adopted Budget FY 20-21
The second pie chart shows a ratio of General Fund expenses based on categories more reflective of actual expenditures – with the Contingency (aka saving account) removed.
Other Financing FY21 Budgeted Sources 0.3% Judicial Expenses 2.2%
Support & Care of Persons 13.1% Personnel Services Contractual 65.0% Services 16.4%
Supplies 3.1%
Personnel expenses (salary and employee related expenses, aka benefits) are budgeted at 100%. This means all positions are budgeted to be filled for 100% of the year; albeit this is never the case, which creates “built in” vacancy savings. Looking at the personnel budgeted versus actuals, and the variance, for all funds shows we spend about 90-95% of the budgeted amount for personnel services.
Contingency budgeted versus actuals shows we rarely tap into contingency, and when doing so, it is for minimal amount (225k in the General Fund in FY20). Exception to this is the Highway Fund, which is FY20 spent a significant amount (2.8m) on road projects.
Lastly looking at the totals, the County does not go over budget. The Variance columns also show the County rarely goes over budget in any specific expense category, and when doing so, it is minimal when compared to the total budget.
Debt Cochise County has no debt, except for retirement system debt, namely, the Public Safety Personnel Retirement System (PSPRS). Current unfunded retirement liabilities: • PSPRS – Tiers 1 & 2 funded status of 37.6%; Tier 1 & 2 Unfunded Liability of 35.4m o Sole responsibility of Cochise County, for 179 members (active & retirees) • CORP – Detention Tiers 1 & 2 funded status of 56.0%; Unfunded Liability of 6.3m o Sole responsibility of Cochise County, for 114 members (active & retirees) • CORP – AOC Tiers 1 & 2 funded status of 54.1%; Unfunded Liability of 406.5m o Pooled responsibility of Arizona Office of Courts (AOC), for 3,501 members (active & retirees)
Cochise County 28 Adopted Budget FY 20-21
• EORP – Funded status of 33.6%; Unfunded Liability of 650.3m o Pooled responsibility for only 1,891 members (active & retirees) • ASRS - Funded status of 73.2%; Pension Liability of $14.6 billion; total assets of $41.7 billion o Pooled responsibility of 564 employers, and tens of thousands of members
Cochise County 29 Adopted Budget FY 20-21
FY 18 FY 18 FY18 FY 19 FY 19 FY19 FY 20 FY 20 FY20 FY21 General Fund Budgeted Actual Variance Budgeted Actual Variance Budgeted Actual Variance Budgeted Personnel Services 42,377,995 37,770,223 4,607,772 43,457,803 40,274,082 3,183,721 44,070,500 40,781,811 3,288,689 44,334,007 Supplies 1,808,283 1,461,283 347,000 1,652,188 1,879,400 (227,212) 2,221,457 1,812,499 408,958 2,104,935
Contractual Services 9,120,689 7,685,831 1,434,858 10,439,015 8,359,665 2,079,350 11,112,193 9,129,009 1,983,184 11,151,432 Support & Care of Persons 9,038,148 9,083,244 (45,096) 9,103,430 8,901,065 202,365 8,984,252 8,698,276 285,976 8,943,112 Judicial Expenses 1,604,625 1,617,544 (12,919) 1,756,977 1,517,174 239,803 1,691,679 1,696,028 (4,349) 1,466,215 Capital Outlay 118,400 78,519 39,881 172,058 419,053 (246,995) - 231,362 (231,362) - Contingency Account 16,774,581 - 16,774,581 17,616,596 - 17,616,596 17,929,202 225,000 17,704,202 17,900,000 Other (1,224,767) (1,351,374) 126,607 (1,062,669) (1,364,638) 301,969 (1,172,192) (1,106,480) (65,712) (1,394,877) Other Financing Sources 399,723 336,015 63,708 204,781 46,809 157,972 192,583 109,966 82,617 171,175 Operating Transfers 68,000 46,886 21,114 68,000 68,000 - 68,000 68,000 - -
30 Total 80,085,677 56,728,174 83,408,179 60,100,611 85,097,674 61,645,471 84,675,999
FY 18 FY 18 FY18 FY 19 FY 19 FY19 FY 20 FY 20 FY20 FY21 Highway Fund Budgeted Actual Variance Budgeted Actual Variance Budgeted Actual Variance Budgeted Personnel Services 4,685,802 3,902,697 783,105 4,867,067 4,187,857 679,210 5,509,751 4,165,701 1,344,050 4,801,177
Supplies 4,800,000 4,250,032 549,968 4,223,705 3,324,550 899,155 3,203,000 2,307,143 895,857 3,260,000 Contractual Services 3,688,787 3,234,641 454,146 5,281,607 3,614,770 1,666,837 7,665,150 3,381,324 4,283,826 5,287,159 Support & Care of Persons 267,500 588,985 (321,485) ------Judicial Expenses ------Capital Outlay ------Contingency Account 6,040,646 - 6,040,646 5,370,538 - 5,370,538 3,423,279 2,792,639 630,640 5,814,640 Other 1,256,113 1,059,622 196,491 1,106,113 1,073,692 32,421 1,120,113 1,063,310 56,803 1,168,524 Adopted Other Financing Sources 56,073 16,073 40,000 56,073 361,927 (305,854) 150,000 1,078,063 (928,063) 150,000 Operating Transfers ------Total 20,794,921 13,052,050 20,905,103 12,562,798 21,071,293 14,788,180 20,481,500 Budget Cochise
FY
County 20-21
FY 18 FY 18 FY18 FY 19 FY 19 FY19 FY 20 FY 20 FY20 FY21 Library District Budgeted Actual Variance Budgeted Actual Variance Budgeted Actual Variance Budgeted Personnel Services 519,429 499,327 20,102 528,183 505,467 22,716 555,846 541,692 14,154 612,726 Supplies 141,726 100,149 41,577 161,036 114,393 46,643 162,916 114,397 48,519 193,876 Contractual Services 151,000 110,255 40,745 136,511 122,335 14,176 145,526 118,071 27,455 145,819 Support & Care of Persons ------Judicial Expenses ------Capital Outlay ------Contingency Account 633,083 - 633,083 800,353 - 800,353 996,030 - 996,030 1,113,094 Other 348,109 348,204 (95) 348,347 357,630 (9,283) 385,347 354,863 30,484 418,688 Other Financing Sources ------95,000 Operating Transfers 95,000 95,000 - 95,000 95,000 - 95,000 95,000 - - Total 1,888,347 1,152,937 2,069,430 1,194,827 2,340,665 1,224,023 2,579,203 31
FY 18 FY 18 FY18 FY 19 FY 19 FY19 FY 20 FY 20 FY20 FY21 Flood Control District Budgeted Actual Variance Budgeted Actual Variance Budgeted Actual Variance Budgeted Personnel Services 816,525 624,547 191,978 938,764 580,042 358,722 552,085 494,346 57,739 491,589 Supplies 790,950 208,801 582,149 403,500 146,137 257,363 298,500 35,116 263,384 286,500 Contractual Services 1,845,172 649,644 1,195,528 1,187,350 216,854 970,496 2,464,869 219,362 2,245,507 2,310,186 Support & Care of Persons ------Judicial Expenses ------Capital Outlay 300,000 52,684 247,316 - 60,526 (60,526) - - - - Contingency Account 1,164,804 - 1,164,804 3,002,561 - 3,002,561 2,699,701 71,850 2,627,851 3,046,961
Adopted Other 338,573 356,358 (17,785) 335,810 355,163 (19,353) 334,810 334,810 - 548,088 Other Financing Sources ------221,850 (221,850) 1,080,700 Operating Transfers 236,073 84,706 151,367 91,073 - 91,073 200,000 - 200,000
Budget Total 5,492,097 1,976,740 5,959,058 1,358,724 6,549,965 1,377,334 7,764,024 Cochise FY County 20-21
10 - Fund Balances
The following reflects the annual fund balances changes and seasonal trends for major funds.
General Fund Cash Balance Trends 30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
-
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
General Fund Fiscal Beginning Fund Ending Fund Percentage Change Year Balance Balance Change FY 15-16 26,985,589 28,396,431 1,410,842 5.2% FY 16-17 28,396,431 26,660,129 (1,736,302) (6.1%) FY 17-18 26,660,129 27,286,234 626,105 2.3% FY 18-19 27,286,234 24,876,784 (2,409,450) (8.8%) FY 19-20 24,876,784 21,785,343 (3,091,441) (12.4%)
General Fund – over the previous half decade, the Board of Supervisors and County Administration have purposefully drawn down some of the large fund balance in an effort to keep property tax rates low. To that effort, the budget has been slightly structurally unbalanced – as some one-time revenues (cash carry forward) were expended on recurring expenses. The chart also shows the seasonality of revenues, specifically Property Tax with the bulk of that revenue stream being received in the fall and spring.
Cochise County 32 Adopted Budget FY 20-21
Highway Fund - Cash Balance Trends 12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
-
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Highway Fund Fiscal Beginning Fund Ending Fund Percentage Change Year Balance Balance Change FY 15-16 5,522,413 7,962,486 2,440,073 44.2% FY 16-17 7,962,486 10,330,184 2,367,698 29.7% FY 17-18 10,330,184 9,216,378 (1,113,806) (10.8%) FY 18-19 9,216,378 10,719,981 1,503,603 16.3% FY 19-20 10,719,981 10,441,313 (278,668) (2.6%)
Highway Fund – cash balances in the Highway Fund can fluctuate greatly in response to consumer activity, miles driven, vehicle fuel efficiency and large road projects. The Highway Fund is funded via the gas tax (Highway User Revenue Funds (HURF)) and Vehicle License Taxes (VLT) – both of which are driven by consumer activity. The trend for the Highway Fund, over the prior five years is for the fund balances, on average, to increase, with FY20 showing one of the higher balances of the timeframe. Seasonal trends are show based on vehicle usage, or consumer activity, yet are not as drastic as the trends visible with property tax driven funds.
Cochise County 33 Adopted Budget FY 20-21
Flood Control District - Cash Balance Trends 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 -
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Flood Control District Fiscal Beginning Fund Ending Fund Percentage Change Year Balance Balance Change FY 15-16 4,967,971 3,541,549 (1,426,422) (28.7%) FY 16-17 3,541,549 4,089,000 547,451 15.5% FY 17-18 4,089,000 4,154,863 65,863 1.6% FY 18-19 4,154,863 4,838,803 683,940 16.5% FY 19-20 4,838,803 5,609,222 770,419 15.9%
Flood Control District (FCD) – this District has shown increasing fund balances over the prior four years. While having seasonal trends due to property tax, the Flood Control District does not see the large swings as see in the General Fund, because the FCD has relatively low recurring expenses (low employee count). The FCD budget is largely comprised of contingency for large capital projects. The increases in fund balances are largely due to increases in property valuations and thereby increased levies.
Cochise County 34 Adopted Budget FY 20-21
Library District - Cash Balance Trends 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 -
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Library District Fiscal Beginning Fund Ending Fund Percentage Change Year Balance Balance Change FY 15-16 803,636 742,982 (60,654) (7.5%) FY 16-17 742,982 857,370 114,388 15.4% FY 17-18 857,370 1,035,791 178,421 20.8% FY 18-19 1,035,791 1,206,620 170,829 16.5% FY 19-20 1,206,620 1,348,793 142,173 11.8%
Library District – this District, as well as the FCD, has had increasing fund balances over the prior four years. Like the General Fund, yet unlike the FCD, the Library District does show the seasonal swings due to property tax revenues. The Library District expenses (contrary to the FCD) are mostly recurring (employees, routine book purchases, software), and not heavily spent on large one-time projects. The increases in fund balances are largely due to increases in property valuations and levies.
Cochise County 35 Adopted Budget FY 20-21
Light Fleet Reserve - Cash Balance Trends 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 -
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Light Fleet Fund Fiscal Beginning Fund Ending Fund Percentage Change Year Balance Balance Change FY 15-16 3,289,601 3,784,904 495,303 15.1% FY 16-17 3,784,904 3,993,890 208,986 5.5% FY 17-18 3,993,890 3,229,827 (764,063) (19.1%) FY 18-19 3,229,827 2,132,492 (1,097,335) (34.0%) FY 19-20 2,132,492 1,556,689 (575,803) (27.0%)
Light Fleet Fund – this fund is an internal service fund, providing the service of vehicles, gas, and vehicle maintenance to County Departments. Specifically, Light Fleet provides passenger vehicles. The fund balance is largely used for new vehicle purchases. The fund balance has seen decreases over the last three years due to new vehicle purchases. For FY20, the County will not include a charge for vehicle replacements in the internal service charges – yet, with this fund balance new vehicles may still be purchased on an as needed basis. FY22, the County will return to charging replacement costs. There are little season trends to this fund as it is not based on property tax or consumer activity.
Cochise County 36 Adopted Budget FY 20-21
Heavy Fleet Reserve - Cash Balance Trends 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 -
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Heavy Fleet Fund Fiscal Beginning Fund Ending Fund Percentage Change Year Balance Balance Change FY 15-16 1,544,762 1,520,995 (23,767) (1.5%) FY 16-17 1,520,995 1,697,327 176,332 11.6% FY 17-18 1,697,327 2,222,283 524,956 30.9% FY 18-19 2,222,283 2,536,415 314,132 14.1% FY 19-20 2,536,415 4,037,116 1,500,701 59.2%
Heavy Fleet Fund - as with the Light Fleet Fund, the Heavy Fleet Fund is an internal service department providing Heavy Fleet services to County Departments. This fund balance is a result of the vehicle replacement cost charged to County Departments as they use the vehicles throughout the year. This fund has grown steadily, in anticipation of vehicle purchases. Contrary to the Light Fleet Department, the Heavy Fleet replacement expenses are fewer in number, yet larger in cost. There are little season trends to this fund as it is not based on property tax or consumer activity.
Cochise County 37 Adopted Budget FY 20-21
Solid Waste Operations - Cash Balance Trends -
(500,000)
(1,000,000)
(1,500,000)
(2,000,000)
(2,500,000)
(3,000,000)
(3,500,000)
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Solid Waste Operations Fiscal Beginning Fund Ending Fund Percentage Change Year Balance Balance Change FY 15-16 (2,667,293) (2,737,127) (69,834) 2.6% FY 16-17 (3,195,213) (2,557,067) 638,146 (20.0%) FY 17-18 (2,682,040) (2,088,271) 593,769 (22.1%) FY 18-19 (2,207,678) (1,235,008) 972,670 (44.1%) FY 19-20 (1,641,563) (827,432) 814,131 (49.6%)
Solid Waste Operations – this fund historically carried a negative balance as part of a strategic move to have the General Fund subsidize a portion of the Solid Waste Operation. With a change of leadership this course was reversed and fees for service were increased to cover the cost of operations. This increase in fees and aggressive cost cutting has reversed the course on carrying a negative balance as reflected in the above chart. Public Works staff is projecting that this fund will be on the positive side of the ledger by FY23 at the latest.
Cochise County 38 Adopted Budget FY 20-21
11 - Long Term Financial Plan
Cochise County’s long-term financial plan is based upon providing statutorily mandated services to its resident population. While expenses are naturally affected by larger market forces, the primary driver is population levels, which in turn impacts service load.
The Board of Supervisors and County Administration monitor and consider local, regional, and national circumstances in long-term decision-making. The following sections outline relevant statistics, local, regional, and national factors driving long-term decision-making. This plan is divided into two sections: Population, and Economic Factors.
Population Cochise County’s population has increased since 1980, as of 2019 totaling 129,778. The 2019 population remains below the high of 131,346 in 2010. During the last forty years, neither the County nor any City/Town has seen steady growth. Except for Bisbee, and Tombstone, every City/Town has shown growth since 1980 – however, every City/Town and the County has shown a peak a subsequent decline in population. High Since Low Since Change Since Change Since 1980 2019 1980 1980 1980 Peak Benson 4,246 5,054 5,098 3,722 808 (44) Bisbee 7,156 5,369 7,423 5,297 (1,787) (2,054) Douglas 13,187 16,656 17,638 12,677 3,469 (982) Huachuca City 1,707 1,794 2,104 1,707 87 (310) Sierra Vista 25,065 44,035 45,794 25,065 18,970 (1,759) Tombstone 1,642 1,338 1,642 1,211 (304) (304) Willcox 3,116 3,652 3,806 3,116 536 (154) Unincorporated 30,271 51,880 53,246 27,035 21,609 (1,366) Incorporated 56,119 77,898 80,106 56,119 21,779 (2,208) Cochise Total 86,390 129,778 131,436 86,390 43,388 (1,658)
Cochise Total 140,000
120,000
100,000
80,000
60,000
40,000
20,000
- 19801982198419861988199019921994199619982000200220042006200820102012201420162018
Cochise County 39 Adopted Budget FY 20-21
Cochise County - Un/Incorporated Population 140,000
120,000
100,000
80,000
60,000
40,000
20,000
- 19801982198419861988199019921994199619982000200220042006200820102012201420162018
Unincorporated Incorporated
Sierra Vista Tombstone 50,000 1,800 45,000 1,600 40,000 1,400 35,000 1,200 30,000 1,000 25,000 800 20,000 15,000 600 10,000 400 5,000 200 - -
1980 1983 1986 1989 1992 1995 1998 2001 2004 2007 2010 2013 2016 2019 1980 1983 1986 1989 1992 1995 1998 2001 2004 2007 2010 2013 2016 2019
Benson Bisbee 6,000 8,000 5,000 7,000 6,000 4,000 5,000 3,000 4,000 2,000 3,000 2,000 1,000 1,000 - - 1980 1983 1986 1989 1992 1995 1998 2001 2004 2007 2010 2013 2016 2019 1980 1983 1986 1989 1992 1995 1998 2001 2004 2007 2010 2013 2016 2019
Cochise County 40 Adopted Budget FY 20-21
Douglas Huachuca City 20,000 2,500
15,000 2,000
1,500 10,000 1,000 5,000 500 - -
1980 1983 1986 1989 1992 1995 1998 2001 2004 2007 2010 2013 2016 2019
1980 1983 1986 1989 1992 1995 1998 2001 2004 2007 2010 2013 2016 2019
Willcox 4,000
3,000
2,000
1,000
- 1980 1983 1986 1989 1992 1995 1998 2001 2004 2007 2010 2013 2016 2019
Projected Population
Cochise County - Projected Population Estimates Arizona Office of Economic Opportunity 170,000
160,000
150,000
140,000
130,000
120,000
110,000
100,000 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050
Flat Estimate High Estimate
The Arizona Office of Economic Opportunity (AZ OEO), and Economic Services and Population Estimates provides differing possibilities of population growth for Cochise County through 2050. One estimate
Cochise County 41 Adopted Budget FY 20-21
shows a roughly flat estimate, and the other estimate projects the possibility of growth to approximately 160 thousand residents by 2050.
Economic Factors
Local Local trends in population, assessed values, average age, and average household income will shape the face of our government. Other factors include local revenue, and local policies regarding debt, and infrastructure. Property taxes are a primary source of revenue affected by the long-term business cycle, yet less perturbed by short term market variations. These qualities of property tax, derivative of assessed valuation, allows them to serve as a long-term gauge of the County’s economic direction. Alternatively, County and State shared sales taxes are subject to short-term market volatility, and seasonality. Topped off with fees and fines, the County’s revenue is as diversified as the State legislature allows.
Local decisions regarding growth and infrastructure will affect the long-term financial future. For infrastructure, County facilities will match the service loads, with regard to geography. For FY20, County leadership is actively relocating and adjusting building footprints to match facilities and services to changing population centers. Road infrastructure follows a similar design – the County shall accept and maintain or reject roads in relation to population centers, usage, and HURF revenues.
Regional Regional factors, outside the control of the County, will greatly affect the form it takes in the future. The State of Arizona and the Phoenix-metro area are strong players in national migration, generally seeing a positive net increase in population. This emigrant population spans from young people, and recent college grads, to retirees. However, this trend has been visible since the turn of the century and is not a guarantee for the length of any long-term financial plan. It is important to follow the State and Phoenix-metro economies as two major sources of revenue, HURF and State shared sales tax, are redistributive in nature and, as such, effected by the state economy. Cochise County’s potential for growth rests on two major housing projects – Castle & Cooke’s Tribute development in Sierra Vista, and the Villages of Vigneto in Benson – which face struggles at the regional level. Additionally, Cochise County is home to a burgeoning wine industry, which grows more than 75 percent of the grapes used by Arizona’s award-winning winemakers. At the state level, the wine industry has an annual economic output of around $52 million. As more vineyards continue to be planted, Cochise County is providing active support to an industry that impacts local jobs growth, sales and property taxes, and tourism.
National/Global Nationally, Cochise County economics intersects the triad of politically divisive national conversations: cross border trade and migration; federal land management; and US military infrastructure driven by foreign policy. Cochise County is home to 85 miles of international border, three US Border Patrol stations, and two US Customs land Port of Entries. A significant portion of Cochise County trade and sales tax revenue is derivative of daily cross border shoppers. Cochise County has partnered with the City of Douglas to advocate for a second commercial Port of Entry in that City. A US General Services Administration study recommended a two-port solution. While the County and City of Douglas have no decision-making authority with regards to federal projects such as this, we continue to advocate for these changes due to the significant, positive economic impact for the region.
Cochise County 42 Adopted Budget FY 20-21
Cochise County is home to three national parks, many tracts of Bureau of Land Management land, and parts of the National Forest, totaling 914,855 acres of federal land, that being 22.99% of the County. As with cross border traffic and security, decisions of staffing, funding, recreational potential, and natural resource usage of these federal lands, does not rest in Cochise County and are susceptible to political pressures at all levels.
Lastly, Fort Huachuca calls the City of Sierra Vista and Cochise County home. Fort Huachuca houses 2,300 permanently stationed personnel, with 8,000 military personnel transitioning through annually, and employs over 3,000 civilian workers. It is estimated Fort Huachuca provides for over 21,000 jobs countywide, with $999 million in associated earnings, and a countywide economic impact of $2.9 billion. While decisions regarding the Fort’s future staffing, training, and funding levels are decided at the federal level, and highly tied to national politics, and global military involvements; the County has partnered with the City of Sierra Vista and the Huachuca 50 group to fund a Washington D.C.-based military lobbyist.
Data Opposed to the population data above, setting the service load, economic factors will affect revenue streams with which the County provides services.
Below the General Fund balance history shows the budgetary stance of the County over the prior 15 years. The green phase (green arrow at bottom) shows a period of budget surpluses with increasing fund balances. The red phase (red arrow at bottom) shows a period of budget deficits with decreasing fund balances. The Board must decide how long to manage this trend of deficits and further must decide how much cash to burn before making a pivot. This pivot will be a combination of increases in tax revenue and/or decreases in expenses. This decision will decide the fund balance in the next ten years. Three phased arrows at right side of chart outline the possibilities of when this pivot can happen; green stabilizing at a very healthy fund balance over20m; yellow showing a healthy fund balance of 15m; while red showing an unhealthy fund balance of under 10m.
Cochise County 43 Adopted Budget FY 20-21
Annual property valuations are an economic benchmark of the County. Values have fluctuated with the economic cycle over the prior ten years. The next ten years of property values cannot be predicted. However, it may take several paths outlined in the chart: red for longtime decreases; yellow for stable fluctuations; green for increasing. This will affect the County’s largest source of revenue, property tax.
Next, chart below, Property Tax Collection rate is another benchmark of the local economy. The green zone reflects collection rates of 97-100% normally seen during economic boons. The yellow zone is intermediate; while the red zone is collection rates below 95% normally seen in a recession.
Notice the 2008-9 recession was delayed and dampened in Cochise County due to the Federal/Military economic presence. During this time both the General Fund balance and property valuations increased through 2011/12, then decreased. Collections rates also hit lows in 2011/12.
Cochise County 44 Adopted Budget FY 20-21
Another metric to evaluate property tax values, revenue, and collection rates is property tax penalties and interest. Penalties and interest increase in economic depressions/recessions as a result of lower collection rates. The FY20 (bright orange) shows penalties/interest falls in the rough middle of the prior five years amounts – neither the highest nor lowest. However, this will be a valuable metric over the next decade to measure economic health – moving inversely to property tax values and collection rates.
Property Tax Penalties & Interest 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 -
FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Conclusion While regional and national factors remain beyond the control of the County – especially given its international border location – our financial decision-making process remains based upon data gathering and analysis. The Board of Supervisors’ Strategic Plan provides a guiding tool for County Administration and Department Directors to effectively plan both short and long-term financial strategies. Careful and consistent monitoring of population and economic drivers such as Fort Huachuca, major housing developments, the wine industry, tourism, and the Douglas Port of Entry, allow us to take a proactive, rather than reactive, approach to changes in market forces.
Cochise County 45 Adopted Budget FY 20-21
12 - Capital Infrastructure Planning
Cochise County plans for capital improvement via several planning documents:
• Highways FY20-21Annual Workplan o Annual Workplan is broken down into quarterly workplan with a work session with the Board of Supervisors to demonstrate quarterly progress, and upcoming work plan. o Annual Workplan is initiated by analyzing current pavement conditions for each section of roadway. Each section has a numerical value assigned and a Pavement Condition Index to ensure the roadwork is properly prioritized. • 2040 Long Range Transportation Plan • Bisbee Douglas International Airport Master Plan • Cochise County Airport Master Plan • Cochise County Facilities Department Building Enhancement Plan Funding The County generates revenue for Capital Improvements via Highway User Revenue Funds (HURF), Vehicle License Taxes (VLT - part of HURF), the Flood Control secondary taxing district, and a half cent County Excise tax (see Revenue section for details).
Highways FY20-21 Annual Workplan Summary
On an annual basis, the Board of Supervisors has a work session to review the annual Highway workplans. The highlights of the FY20-21 Annual Workplan includes: five-year post rehab PCI; review of County infrastructure by type and quality; and the status of major and minor projects. The workplan is designed to protect and preserve County Road Infrastructure. A break down on types and percentage of valuation is derived for each type of infrastructure. The Network Valuation displays the type of asses, the value, and the percentage of total. Total mileage is 678.9, with a valuation of $516.5 million. The Post Rehab Pavement Condition Comparison shows the qualify of current Cochise County infrastructure/network. Most of the network is rated good, very good, or excellent. The County scored a 69 out of 100 on the PCI rating scale with a backlog of 6.8% of the total. This backlog is where major efforts will be focused during the coming fiscal year, to bring those roads up from poor condition to excellent thereby improving the overall PCI score.
Cochise County 46 Adopted Budget FY 20-21
The strategy for roads with the network that are good to excellent is to ensure that we slow the degradation on their condition by applying a maintenance coat in order to persevere their condition longer term than normal. This strategy will allow a long-term savings that will enable staff to use those savings for the below listed major projects.
Cochise County 47 Adopted Budget FY 20-21
Major Road Design Projects for FY21: • Robbs Road – construction started August 2019 • S Kings Ranch Road – construction started, complete • Moson Road – ROW acquisition, preliminary and cost analysis started • Hereford Road – culvert extensions • Ft Grant Road, north 7.2 miles from County line south to Ingram Road • Bell Road • Arabian Drive • Cochise Stronghold • Arzberger • Davis Road • Mormon Road 2040 Long Range Transportation Plan Summary
The Long-Range Transportation Plan, established in 2015, known as the 2040 LRTP, was developed and includes a set of potential programs, policies, strategies and multi-modal projects to help move people and goods from one place to another. It also identifies the major transportation and economic corridors in the County, prioritizing them for proactive right-of-way acquisition, improvements and future upgrades. The 2040 LRTP assessed the overall anticipated costs of operating and maintaining the existing transportation system as well as the costs of building, operating and maintaining new capital investments. It also compares those costs to anticipated revenues to determine the extent to which new transportation revenues may be needed.
Key Cochise County transportation statistics • Between 2009-2013, an average of 77.1% of workers 16 years and older drove to work, 10.8% • carpooled, 4.9% walked, 4.4% worked from home, 0.5% used transit and 2.3% used other means. • The reported average travel time to work in 2010 was 19.1 minutes. • The highest travelled roads in the County’s system, exceeding 4000 vehicles per day, are • Hereford Road and Ramsey Road, south of Sierra Vista. • The rural roadway network covers vast areas served by unimproved roads, frequently with one access point that may become impassable in bad weather. • Only 34 percent of the vehicle miles traveled in the County occur on non-state owned roadways; the state-maintained facilities function as the County’s major arterial and collector system. • By the year 2040, almost 45 percent of the total vehicle miles traveled in Cochise County will be on Interstate 10. Adding in miles traveled on the state highway system brings this number to approximately 79 percent. The remaining 21 percent of vehicle travel is projected to occur on the county-maintained collector and minor access roadway system. Another 15 percent of travel, not included in the transportation model, is estimated to occur on neighborhood or local roads. • An average of 4.33 vehicle crashes occurs every day in Cochise County. 39 percent of these crashes occurred within the unincorporated County area but 76 percent of all fatalities and 37 percent of all injuries were within the unincorporated County area in 2012.
Cochise County 48 Adopted Budget FY 20-21
Major Findings • Population and Housing will grow: but likely not as fast as has previously been projected in development plans submitted to the County. An average of less than one percent a year, with a total increase of about 24.7 percent, is anticipated during the horizon year of this 2040 LRTP. • Travel patterns will change as aging Baby Boomers no longer can drive and the younger Millennials and Gen Y choose not to drive. The desire to have “hands off the wheel and on the keyboard” is accelerating technological innovations in driverless transportation options. • Many of the County’s roadways have been in existence, and in use, for over 100 years. Most follow historic travel routes and are therefore of cultural significance. Some are considered to be historically significant roadways for the purposes of mandated archeological reviews. • The fact that over half of the County's vehicle trips are on the state highway system emphasizes the interdependence between the federal, state, County and local jurisdiction roadway networks to provide efficient mobility to County residents. • Bridge structures are aging and are being adversely impacted by unusual weather events and changes in drainage flows: 15 bridges and 1 culvert are in immediate need of repair or replacement, 9 bridges are in poor condition, and 12 are structurally deficient. • Non-profit organizations currently provide areas within unincorporated County some level of transportation services for the mobility impaired and transit-dependent populations. Supporting these organizations is a cost effective method of addressing these needs and it is not recommended that the County become a direct transit provider during this planning period. • There is no functional bicycle system developed; however, many low volume roadways serve recreational bicyclists and there is a desire to provide some level of services to this alternative mode of travel. At the national level, a request has been made to designate a national bicycle route through portions of Cochise County on both state and county facilities. • Only a few pedestrian facilities currently exist, although numerous federal and state trail facilities are recreational destinations. There are no formal mechanisms in place at this time to develop or maintain existing or future County pedestrian facilities. • Connections to general aviation airports and the international Ports of Entry are insufficient. Various plans guide facility development but connecting freight, passenger vehicles and pedestrians to and through these critical economic generators is unplanned, unfunded and inadequate. • Railroads will likely move more freight in the future: preservation of those railroad routes is important and providing warning lights and barricades to alert drivers of approaching trains at railroad crossings is a key safety recommendation. • Just slightly over 52 percent of the County’s highway system has perfected right-of-way; few • roadways have adequate right-of-way for future improvements or drainage structures. It is not • typical that a jurisdiction does not hold control over their own roadways and drainage structures: in • addition, there are restrictions on the use of federal or state funds on non-jurisdiction owned • facilities. • Existing annual revenues of just over $9.9 million do not meet the minimal and basic transportation service needs of the County estimated for the current year at a minimum of $13.3 million. • Existing revenues are insufficient to maintain the current transportation system. About 15 miles of existing pavement is expected to unravel this year; the rate of disintegration of existing paved structures is projected to escalate, with an estimated loss of 592 paved lane miles by 2040.
Cochise County 49 Adopted Budget FY 20-21
• Existing revenues are insufficient to provide improvements to the current transportation system. Typical costs for a mile of brand-new roadway average $487,000; re-surfacing a chip- seal surface is estimated at $125,350 a mile; maintaining native-surfaced roadways is estimated at $1,000 a mile. • Forecasted revenues for the next 25 years are estimated to be $491,030,056. Of that estimate, approximately $46,145,683 is restricted to activities in the FEMA designated floodplain. Estimated revenues are approximately 35 percent less than what this planning period requires. • Future system needs are roughly estimated to be $777,150,000; the first phase is estimated to range from $13.3 to $21.2 million a year; the later phase ranging from $21.2 to $40.8 million a year and the 2035 and Beyond category from $40.8 to $75.5 million a year
County Board Direction • Many recommendations are integrated with other important activities of the County. Other departments, such as those working with education, health, planning or economic development should be involved in implementing the 2040 LRTP recommendations. • The existing Roadway Design Standards should be amended to include additional low volume, context sensitive and rural roadway standards within the next two years. This effort is tentatively identified for the 2016-2018 timeframe. • Staff should bring forward to the Board a rural dirt road standard, as an interim measure, while seeking a grant to update the Roadway Design Standards. • Re-assessing roadways in the existing maintained roadway system, based on technical data and current traffic counts is desired; however, there is strong concern about losing previous County financial investments in existing hard-surfaced roadways. • Supporting the economic drivers of the County, including agricultural and ranching activities should be a priority for infrastructure investment. • Perfecting the Right-of-Way on County maintained roadways should also be a priority; given funding constraints, efforts to obtain voluntarily contributions and donations should be pursued within the legal framework of the Uniform Act. • Given funding constraints, the County should not consider providing direct transit services in the near-term of this plan; however, as resources allow, support of existing transit systems is desired. • Given funding constraints, the County regretfully does not see the possibility of a proactive development of bicycle and pedestrian facilities, amenities or enhancements in the near-term of the plan. However, the Board supported the concept of US Bicycle Route 90 through Cochise County, with a Letter of Support, under the Board chairman’s signature, transmitted to the State. • Given that there is no mandate to adopt a Long-Range Transportation Plan, and that a full County-wide public outreach has not yet been done, staff should incorporate the 2040 LRTP recommendations into the Highway and Floodplain Dept. internal guiding documents.
Recommendations • Strategically and systematically re-assess the roadway system: Develop and adopt an updated rural Roadway Design Standards; then, based on prioritized criteria, re-assess roadway
Cochise County 50 Adopted Budget FY 20-21
classifications and systematically convert existing low-volume chip-seal roadways to improved rural dirt roadway standards. • Maintain what we have: Seek to keep our current high-volume and higher-classification roadways from falling into a failing condition using proactive maintenance techniques to defer higher reconstruction costs into later years. • Perfect what we have: Seek to gradually increase resources towards perfecting the County’s transportation system right-of-way. As resources increase throughout the 2040 planning period, seek to obtain advance right-of-way for future corridors. • Improve what we have: In the near-term, seek to leverage state funded projects, grant opportunities and private sector partnerships to improve the existing roadway network, while seeking to increase revenues for the later term improvements identified in this plan. • Connect missing links: Once local revenues are identified and approved by voters, connecting missing links can be prioritized and constructed either as partnered projects with federal, state or regional funds or independently as County funded projects.
• Increase Alternative Mode Options: By the year 2035, it is anticipated that new revenue sources through federal, state or regional sources will be identified and approved by either congressional, legislative or voter initiatives. These revenue sources can then be applied to enhancing alternative mode options through improved roadway cross-sections and implementation of the recommendations of completed Bicycle, Pedestrian and other planning efforts conducted in early time-frames of this plan. • Enhance freight and economic generator routes: Critically important economic generator routes, including those that serve general aviation airports and the international Ports of Entry, should be targeted for enhanced transportation corridors. • Integrate telecommunications/emergency technologies/technological innovations: By the horizon year of this 2040 LRTP, it is anticipated that there will be new technological innovations that will improve travel options and communication within the County. Staff and funding resources should be directed toward integrating these innovations into the future transportation system. Intelligent transportation systems and driverless transport options are likely to be elements of the post-2040 transportation system, even in rural areas of the County.
Bisbee Douglas International Airport Master Plan Summary
Bisbee Douglas International Airport (the Airport) is a general aviation airport located in southeastern Arizona, approximately ten miles north of Douglas, Arizona and 24 miles east of Bisbee, Arizona in Cochise County. The Airport was initially constructed during 1941-1943 by the United States Army Corps of Engineers (through the War Department) as the Douglas Army Airfield, to become a major bomber training facility.
On May 13, 1949, the U.S. government, acting through the War Assets Administration deeded the Douglas Army Airfield to Cochise County. The airfield was named Bisbee Douglas International Airport. The existing airport property encompasses approximately 3,000 acres which is owned and operated by Cochise County. The operation and maintenance of the airport is the responsibility of the County’s
Cochise County 51 Adopted Budget FY 20-21
Facilities Management Department. The County Board of Supervisors is responsible for the administrative and financial oversight of the airport.
The Airport is located adjacent to Highway 191, which if taken north will connect to Interstate 10 (I-10). The Airport is also within close proximity to Arizona Highways 80 and 92; Highway 80 can be used to access the community of Bisbee and Highway 90 to access the community of Sierra Vista. A variety of attractions surround both Bisbee and Douglas, such as the rich mining history and several wildlife preserves and conservation areas.
There are two active runways at Bisbee Douglas International Airport: Runway 17-35 and Runway 8-26. Runway 17-35 is 6,430 feet long, 100 feet wide, and serves as the primary runway. Runway 8-26 is 4,966 feet long, 60 feet wide, and serves as the crosswind runway.
A 6,250 square foot terminal building is located on the southeast portion of the airfield, along the east side of the aircraft parking apron. Within the terminal building, visitors to the airfield are offered various amenities: Services provided by Cochise County include aircraft fueling, weather briefing and flight planning, a pilot lounge, and restrooms. Aircraft tie-down space and hangar rentals are also available.
Future airport development at Bisbee Douglas International Airport is included in this Airport Master Plan and covers a 20-year planning period. Development items are grouped into three phases:
• Phase I, Short-term (1-5 years) • Install new MIRL on Runway 8-26 • Install new airfield visual and navigational aids • Renovate existing terminal building • Install fuel facility credit card payment device • Realign/reconstruct existing taxiway A4 • Reconstruct existing taxiway A3 • Reconstruct existing taxiway A • Install perimeter fencing and gates • Phase II, Medium-term (6-10 years) • Construct runway 8-26 bypass taxiway • Conduct environmental assessment for Runway 17 extension • Runway 17 extension with construction of full parallel taxiway; removal of non-standard taxiway A1 & A4 • Relocate and/or demolish aircraft hangars • Phase III, Long-term (11-20 years) • Construct full parallel taxiway to Runway 8-26 • Land acquisition (approx. 4 acres) Runway 8 RPZ • Expand existing aircraft parking apron
Forecast of Aviation Activity Forecasts of aviation activity serve as a guideline for the timing required for implementation of airport improvement programs. Activity projections are made based on estimated growth rates, area demographics, industry trends and other indicators. Forecasts are prepared for the short-term (0-5 years), the medium-term (6-10 years) and the long-term (11-20 years) planning periods. Using forecasts within these time frames allows airport improvements to be timed to meet demand.
Cochise County 52 Adopted Budget FY 20-21
Bisbee Douglas International Airport serves a mix of single- and multi-engine piston aircraft, along with turboprop, turbojet, and helicopter aircraft. This fleet mix performs such aeronautical activities as business and recreational transport, emergency medical evacuation (medevac), aerial firefighting, flight training, and some military operations.
Some factors that have historically influenced airport activity at Bisbee Douglas International Airport include the use of the airport as a base for the U.S. Forest Service firefighters during wildfire season in Arizona (May through July) and air medevac operations providing essential emergency medical transportation using both fixed-wing aircraft and rotorcrafts. These activities are forecasted to remain at the airport, at least in the short- and medium-term time frame, and will continue to contribute to the overall total annual operations at the airport.
Some factors which may influence aviation demand at the Airport in the future include: 1) the recently executed (September 2013) memorandum of understanding (MOU) between Cochise County and the City of Douglas for non-exclusive use of the non-movement areas on the airport property; 2) the continued growth of the Cochise College Flight Training Program at Cochise College Airport (located just a few miles southwest of Bisbee Douglas International Airport). Flight students currently use Bisbee Douglas International Airport to practice instrument approach procedures.
With the projected increase in the number of flight students at Cochise College, annual operations at Bisbee Douglas International Airport may increase to some extent; and lastly 3) the Airport is located in close proximity to the U.S./Mexico border and the Douglas Port of Entry. The Port is one of the busiest ports of entry in the southwest. Likewise, in addition to its close proximity to the Douglas Port of Entry, the Airport is located adjacent to Foreign-Trade Zone 139. Foreign-Trade Zones (FTZ) are designed to encourage companies to maintain and expand their operations in the United States through such benefits as a reduction in tariffs, minimizing processing fees, expediting the transport of goods from the Port of Entry, and providing an 80 percent reduction in state real and personal property taxes. The close proximity of the Airport to FTZ 139 could be advantageous to the County; for example, with the influx of new businesses and workers to the area, and with the continued influx of Mexican visitors into the County and the establishment of manufacturing plants and warehouses on both sides of the border, Bisbee Douglas International Airport has the potential to serve both business and recreational users alike.
Summary of Aviation Activity Forecasts Year Based Aircraft Local Ops Itinerant Ops Instrument Ops Total Ops 2013 5 1,517 403 48 1,920 2018 5 2,125 565 67 2,690 2023 6 2,550 678 81 3,228 2028 6 2,550 678 81 3,228 2033 6 2,550 678 81 3,228
Development Funding The County’s ability to fund the recommended projects is a major consideration in preparing the Capital Improvement Plan (CIP). Approximately 15 airport development projects and $14.3 million (2014 dollars) in capital needs over the 20-year planning period has been identified as an outcome of the facility requirements and development alternatives portions of the Master Plan. More than $12 million
Cochise County 53 Adopted Budget FY 20-21
of the total is eligible for grant funding from the Federal Aviation Administration (FAA), as well as over $600,000 from the Arizona Department of transportation’s (ADOT) – Multimodal Planning Group (Aeronautics). Approximately $1.1 million of the total cost would be the responsibility of Cochise County. It should be noted that some of the County’s total cost is for the relocation of hangars and for infrastructure improvements that are not grant eligible. These costs can be recovered over time through lease revenue. The table below outlines the costs associated with the 20-year financial development plan (2014 dollars). Development Phase Total FAA Share State Share Local Share Phase I - Short-term Development 4,430,000 4,015,746 197,127 217,127 Phase II - Medium-term Development 4,350,000 3,505,810 172,095 672,095 Phase III - Long-term Development 5,505,000 5,012,853 246,074 246,073 Total Development 14,285,000 12,534,409 615,296 1,135,295
Cochise County Airport Master Plan Summary
Cochise County Airport (the Airport) is a general aviation airport located in southeastern Arizona, approximately four miles west of the City of Willcox in Cochise County. The airport was originally built for use by the United States military as a bomber training facility in the early 1940’s. At some point after World War II, perhaps in the early 1950’s, the government transferred the Airport over to Cochise County, where it was developed into a civilian airport. The existing airport property encompasses approximately 960 acres. The operation and maintenance of the airport is the responsibility of the County’s Facilities Management Department. The County Board of Supervisors is responsible for the administrative and financial oversight of the airport.
Cochise County Airport is geographically situated in the north-central portion of Cochise County and on the west edge of the City of Willcox, along the north side of Interstate 10. I-10 is the major highway providing access to Tucson to the west and New Mexico to the east. Highway 191 provides north/south access through the County and to Mexico to the south.
There is one active runway at Cochise County Airport, Runway 3-21. Runway 3-21 is 6,095 feet long, 75 feet wide, and serves as the primary runway. The Airport is also serviced by the Fixed Base Operator (FBO) Walden Aviation. A small building approximately 2,250 square feet in size houses a pilot lounge area, restrooms, and a pilot shop. Two fulltime owners/employees operate the FBO. Fuel can be purchased from the FBO, and minor airframe and powerplant services are available if needed. Aircraft tie-down space and hangar rentals are also available to the flying public. There are currently four hangars in use at the Airport, two of which are owned by Cochise County.
Forecast of Aviation Activity Forecasts of aviation activity serve as a guideline for the timing required for implementation of airport improvement programs. Activity projections are made based on estimated growth rates, area demographics, industry trends and other indicators. Forecasts are prepared for the short-term (0-5 years), the medium-term (6-10 years) and the long-term (11-20 years) planning periods. Using forecasts within these time frames allows airport improvements to be timed to meet demand.
Cochise County Airport serves a mix of single- and multi-engine piston aircraft, along with turboprop, turbojet, and helicopter aircraft. This fleet mix performs such aeronautical activities as business and
Cochise County 54 Adopted Budget FY 20-21
recreational transport, (occasional) agricultural, emergency medical evacuation (medevac), aerial firefighting, and some military operations.
Some factors that have historically influenced airport activity at Cochise County Airport include a strong local pilot base and the use of the airport by flight students enrolled in Cochise College’s Flight Training Program. Cochise College has one of the largest flight training programs in southeastern Arizona, and flight training activity, such as instrument approach procedures and touch-and-go operations, are performed at Cochise County Airport on a weekly basis. Law enforcement and forestry operations also contribute a small portion of the aviation activity currently occurring at the airport. These activities are forecasted to remain, at least in the short- and medium-term time frame, and will continue to contribute to the overall total annual operations at the airport.
Other factors influencing aviation demand will be driven by the local economic conditions in the nearby city of Willcox and the surrounding rural areas. Any future development on or adjacent to the airport could potentially increase aviation activity. One example that may potentially have a positive influence on airport activity is the continued growth of the Willcox area agricultural micro-enterprise community. Examples of these micro-enterprise businesses unique to the Willcox area include approximately a dozen wineries and a couple specialty U-pick farms, such as Apple Annie’s. Not only do these specialty businesses attract tourists to the community, they also attract business/corporate entities as well. Thus, based upon the continued growth of these micro-enterprises, Cochise County Airport may see an increase in its recreational and corporate aircraft operations, including a potential increase in demand for hangars on the airfield over the 20-year planning period.
Summary of Aviation Activity Forecasts Year Based Aircraft Local Ops Itinerant Ops Instrument Ops Total Ops 2013 25 10,626 2,824 336 13,450 2018 26 11,050 2,938 349 13,988 2023 28 11,900 3,164 376 15,064 2028 29 12,326 3,276 390 15,602 2033 31 13,176 3,502 416 16,678
Development Funding The County’s ability to fund the recommended projects is a major consideration in preparing the Capital Improvement Plan (CIP). Approximately 21 airport development projects and $12.8 million (2014 dollars) in capital needs over the 20-year planning period has been identified as an outcome of the facility requirements and development alternatives portions of the Master Plan. More than $8.5 million of the total is eligible for grant funding from the Federal Aviation Administration (FAA), as well as nearly $500,000 from the Arizona Department of Transportation’s (ADOT) – Multimodal Planning Group (Aeronautics). Approximately $3.6 million of the total cost would be the responsibility of Cochise County. It should be noted that some of the County’s total cost is for the construction of hangars and for infrastructure improvements that are not grant eligible. These costs can be recovered over time through lease revenue. The table below outlines the costs associated with the 20-year financial development plan.
Development Phase Total FAA Share State Share Local Share
Cochise County 55 Adopted Budget FY 20-21
Phase I - Short-term Development 4,720,000 4,279,820 210,092 230,088 Phase II - Medium-term Development 6,310,000 3,264,501 227,751 2,817,748 Phase III - Long-term Development 1,800,000 1,183,780 58,110 558,110 Total Development 12,830,000 8,728,101 495,953 3,605,946
Facilities Department Building Enhancement Plan Summary
Cochise County Facilities Department is responsible for maintenance and repair of al County facilities and the long-term planning of County Facility development and construction.
Cochise County Facility Inventory
Tombstone County Facility Footprint - Square Footage 1% Sunsites 1% Benson 4% Sunizona 1% Willcox 10% St. David 1%
San Simon Sierra Vista 1% 11% Bisbee Portal/Paradise 40% 1%
Huachuca City 1% Douglas 25%
Elfrida 1%
Dragoon Double Adobe Bowie/San Simon 1% 1% 1%
Cochise County 56 Adopted Budget FY 20-21
Location / Facility Sq Ft Benson Total 28,480 Road Yard 4,000 Service Center 18,000 Transfer Station 6,480 Bisbee Total 290,944 Admin Building 15,139 Heavy Fleet 9,375 Jail Administration 14,860 Jail Complex 26,516 Light Fleet 11,545 Melody Lane 103,332 NOC 1,578 Old Bisbee High School 47,187 Old Naco Road Yard 13,574 Quality Hill 33,858 Road Yard 7,500 Transfer Station 6,480 Bowie/San Simon Total 9,323 Justice Court 1,723 Old Justice Court 1,120 Transfer Station 6,480 Double Adobe Total 6,480 Transfer Station 6,480 Douglas Total 182,866 BDI 155,694 Road Yard 10,686 Service Center 10,006 Transfer Station 6,480 Dragoon Total 6,480 Transfer Station 6,480 Elfrida Total 8,899 Road Yard 1,680 Sheriff Substation 739 Transfer Station 6,480 Huachuca City Total 9,575 Western Regional Landfill 9,575 Portal/Paradise Total 6,480 Transfer Station 6,480 San Simon Total 7,080 Old Jail 600 Transfer Station 6,480 Sierra Vista Total 77,328 Foothills 17,446 Regional Service Center 53,402 Transfer Station 6,480 St. David 6,480
Cochise County 57 Adopted Budget FY 20-21
Transfer Station 6,480 Sunizona 6,480 Transfer Station 6,480 Sunsites 6,480 Transfer Station 6,480 Tombstone 6,480 Transfer Station 6,480 Willcox Total 72,689 Detention Facility 3,350 Dog Pound 2,100 Road Yard 8,491 Service Center 13,192 Transfer Station 12,960 Willcox Airport 32,596 Grand Total 732,544
Facilities Department Workplan • Benson o Road Yard – complete a new shop building • Sierra Vista o Foothills Facility . Demolish Jail Annex . Remodel Schools Office • Bisbee o Melody Lane Complex . Public Fiduciary Storage – remodel needed . Employee Training Center – new construction/remodel needed . Procurement/Facility Building – new roof needed . Re-key – all buildings in complex needed . Building A – new roof needed o Old Bisbee . Court Administration – new roof needed . Courthouse – pedestrian bridge – needs replacement . Re-key – Courthouse & Court Admin . NOC – needs new roof o Judd Drive – Sheriff/JP Complex . Administration – needs repaint . Jail Complex – needs new roof • Douglas o Road Yard – new office/shop needed o RSC – new roof needed o RSC – HVAC needed • Bisbee Douglas International Airport (BDI) o Well System . Backflow meter . Flow meters
Cochise County 58 Adopted Budget FY 20-21
o Terminal – abatement and remodel needed • Elfrida o Library – bathroom under construction • Willcox o Fleet Area – seal/paint needed
Cochise County 59 Adopted Budget FY 20-21
13 – Position Summary Schedule
Full-Time Equivalents (FTEs) FY19-20 FY20-21 Change General Fund 613.05 603.30 (9.75) Special Revenue Funds 307.97 285.00 (22.97) Total 920.02 888.30 (31.72)
Changes in FY20-21 • No new positions were approved in the FY21 Budget • The Juvenile Detention Center is slated to be closed on December 31, 2020 – resulting in the elimination of approximately 9.20 FTEs • The drastic decrease in FTEs between FY20 and FY21 is not the result of layoffs or a reduction in force. It is the result of the County no longer counting positions that were held vacant, “frozen”, or defunded throughout the previous several years. In the Spring of 2020, in preparation of the FY21 Budget process, the County undertook an FTE Inventory – leading to a more accurate accounting of approved FTE positions.
Fund - Department - Name FTEs
100 - GENERAL FUND 603.3 105 - BDI Airport 1.0 109 - Light Fleet 8.5 121 - CAO - Victim Comp 0.4 126 - CAO – Juvenile Victim Rights 0.5 129 - CAO - FTG 0.2 130 - CAO - DPS 2.1 134 - CAO - HIDTA 1.9 135 - CAO - ADJC Byrne 1.5 136 - CAO - CJE 1.7 138 - CAO - FTG 1.0 147 - APO - Service Fees 2.8 149 - APO - Comm Punish 0.6 151 - Law Library 1.2 152 - APO - St Aid 14.4 153 - JPO - St Aid 2.0 155 - JPO - Diversion Intake 4.8 156 - JPO - Diversion Fees 0.5 158 - APO - IPS 14.0 159 - JPO - Surveillance 3.8 160 - APO - DEA 0.7 163 - MJS - Conciliation/Med 0.9 167 - Ct Adm - Ct Improvement 0.8
Cochise County 60 Adopted Budget FY 20-21
171 - County Library 10.1 200 - SO - Financial Crimes 1.5 202 - SO - HIDTA 0.2 203 - SO - Jail Enhancement 1.0 208 - SO - Inmate Welfare 1.5 215 - SO - Border Strike Force 0.3 221 - HSS - PH Accreditation 0.8 222 - HSS - PHEP 1.5 223 - HSS - Maternal Child 0.3 224 - HSS - AZ Drug 1.3 226 - HSS - Child Care 3.0 227 - HSS - Breastfeeding 0.8 228 - HSS - WIC 9.5 232 - HSS - Family Planning 0.9 239 - HSS - SEAGO 3.0 242 - HSS - Teen Pregnancy 2.2 243 - HSS - Immunization 2.6 245 - HSS - Health Start 6.1 249 - HSS - Tobacco 5.4 251 - PW/ENR - HURF 73.5 261 - ENR - Flood District 5.4 271 - Housing 6.0 281 - SOS - Jail Ed 0.7 313 - JP3 - Enhancement 1.0 315 - JP5 - Enhancement 2.0 505 - Solid Waste Ops 43.1 525 - HSS - Med Ed 1.0 529 - HSS - Health Policy 1.5 540 - APO - Drug Ed 2.0 553 - JPO - Juvenile Vic Rights 0.3 555 - JPO – Treatment Services 1.8 556 - JPO - Diversion 1.0 559 - JPO - Drug Court 1.5 561 - Court Adm - PSI 0.6 562 - Ct Adm - AZTEC 1.0 563 - Ct Adm - Court Sec Fee 6.0 564 - Ct Adm - Court Enhancement 1.6 570 - SO - GIITEM 3.8 578 - CAO - Bisbee IGA 1.0 585 - Ct Adm - CASA 2.0 600 - Heavy Fleet 11.5 Total FTEs All Funds 888.3
Cochise County 61 Adopted Budget FY 20-21
FTE FTE FTEs by Classification FT PT Account Clerk 5.0 0.5 Accountant II 10.0 0.5 Accountant III 1.0 0.0 Accounting Manager 1.0 0.0 Accounting Technician 5.0 0.0 Administrative Aide 1.0 0.0 Administrative Assistant 20.0 1.3 Administrative Assistant, Judicial 6.0 0.0 Administrative Coordinator 7.0 1.0 Administrative Manager 11.0 0.0 Animal Control Officer 5.0 0.0 Appraiser Aide 1.0 0.0 Appraiser I 10.0 0.0 Appraiser II 2.0 0.0 Appraiser III 1.0 0.0 Archive Technician 1.0 0.0 Assessor 1.0 0.0 Assessor Technician 16.0 0.0 Assistant Director - Facilities 1.0 0.0 Associate Clerk - Chief Deputy Clerk of SC 1.0 0.0 Associate County Administrator 1.0 0.0 Associate Court Administrator 1.0 0.0 Associate Director - HR 1.0 0.0 Attorney III 27.0 0.0 Budget Manager 1.0 0.0 Building Inspector 3.0 0.0 Building Official 1.0 0.0 Business Manager 5.5 0.0 Buyer 2.0 0.0 CARTOGRAPHER 1.0 0.0 Case Manager (Health/Aging) 5.0 0.8 Chief Deputy Assessor 1.0 0.0 Chief Deputy Attorney 2.0 0.0 Chief Deputy Recorder 1.0 0.0 Chief Deputy School Superintendent 1.0 0.0 Chief Deputy Sheriff 1.0 0.0 Chief Deputy Treasurer 1.0 0.0 Chief Technology Officer 1.0 0.0 Civil Engineer, PE 1.0 0.0
Cochise County 62 Adopted Budget FY 20-21
Clerk 7.0 2.5 Clerk of the Board of Supervisors 1.0 0.0 Clerk of the Superior Court 1.0 0.0 Code Compliance Officer 2.0 0.0 Constable 1.0 0.0 Constable - Honorary 0.0 0.0 Contracts Administrator 1.0 0.0 Correctional Health Technician 1.0 0.0 County Administrator 1.0 0.0 County Attorney 1.0 0.0 Court Administrator 1.0 0.0 Court Assistant 44.0 0.7 Court Reporter 2.0 0.0 Court Specialist 11.0 0.5 Courtroom Clerk 8.0 0.8 Courtroom Service Supervisor 1.0 0.0 Custodian 17.0 0.6 Cyber Security Analyst 1.0 0.0 Database Web Specialist 1.0 0.0 Defense Investigator 1.0 0.0 Deputy - Sergeant 13.0 0.0 Deputy Clerk of the Board 1.0 0.0 Deputy Director Admin Services - Health 1.0 0.0 Deputy Director Emergency Services 1.0 0.0 Deputy Lieutenant 4.0 0.0 Deputy Public Fiduciary 1.0 0.0 Deputy Sheriff 70.0 0.0 Deputy Sheriff Commander 3.0 0.0 Detention Corporal 6.0 0.0 Detention Lieutenant 2.0 0.0 Detention Nurse 3.5 2.3 Detention Officer 64.0 1.0 Detention Officer Sergeant 5.0 0.0 Detention Officer Supervisor 2.0 0.0 Director Development Services 1.0 0.0 Director Elections 1.0 0.0 Director Facilities 1.0 0.0 Director Finance 1.0 0.0 Director Health 1.0 0.0 Director Housing Authority 1.0 0.0 Director Human Resources 1.0 0.0
Cochise County 63 Adopted Budget FY 20-21
Director Library District 1.0 0.0 Director Public Works 2.0 0.0 Director, IT (CIO) 1.0 0.0 Division Director Risk Management 1.0 0.0 Division Director, Judicial 3.5 0.0 Division Director, Prevention Services 1.0 0.0 Emergency Preparedness Specialist 1.0 0.0 Emergency Services Coordinator/Director 1.0 0.0 Engineering Technician 13.0 0.6 Environmental Engineer Tech 1.0 0.0 Environmental Health Specialist 6.0 1.5 Epidemiologist 1.0 0.0 Equipment Operator I 2.0 0.0 Equipment Operator II 8.0 0.0 Equipment Operator III 16.0 0.0 Evidence Custodian 2.0 0.0 Facilities Maintenance Supervisor 1.0 0.0 Facilities Maintenance Worker 13.0 0.0 Finance Manager 1.0 0.0 Floodplain Administrator 1.0 0.0 Foreman 4.0 0.0 GIS Analyst 2.0 0.0 Grant Funded Project Consultant 0.5 0.0 Health Educator I 3.0 0.8 Health Educator II 4.0 1.5 Health Educator III 10.0 1.5 Human Resource Analyst 2.0 0.0 Interpreter 4.0 0.0 IT Project Manager 2.0 0.0 IT Technician 7.0 0.0 JP - Benson 1.0 0.0 JP - Bisbee 1.0 0.0 JP - Bowie 1.0 0.0 JP - Douglas 1.0 0.0 JP - Sierra Vista 1.0 0.0 JP - Willcox 1.0 0.0 Laborer 24.0 0.6 Legal Secretary 15.0 0.0 Legal Secretary Supervisor 4.0 0.0 Librarian, Systems 1.0 0.0 Library Branch Manager 1.0 2.4
Cochise County 64 Adopted Budget FY 20-21
Mail Clerk - Supervisor 2.0 0.0 Mechanic 14.0 0.0 Network Engineer 1.0 0.0 Network Engineer, Senior 1.0 0.0 Operations Supervisor - Clerk 5.0 0.0 Paralegal 7.0 0.9 Permit Technician 4.0 0.0 Planner 1.0 0.7 Probation Division Director 2.0 0.0 Probation Officer 32.0 0.0 Probation Regional Supervisor 6.0 0.0 Probation Surveillance Officer 4.0 0.0 Probation Technician 1.0 0.0 Program Coordinator 12.0 2.8 Program Manager 21.5 1.8 Program Specialist 4.0 0.5 Property Manager 1.0 0.0 Public Defender 3.0 0.0 Public Fiduciary 1.0 0.0 Public Health Dietitian 0.0 0.8 Public Health Emergency Prep 1.0 0.0 Coordinator Public Health Nurse 4.0 4.5 Public Health Nurse Practitioner 1.0 0.0 Public Health Nutritionist 0.0 0.8 Public Information Officer 1.0 0.0 Recorder 1.0 0.0 Recorder Technician 4.0 0.0 Records Specialist 4.0 0.0 Registered Land Surveyor 1.0 0.0 Religious Program Coordinator 1.0 0.0 Right of Way Agent 1.0 0.0 Risk & Safety Administrator 1.0 0.0 Safety Loss Control Analyst 1.0 0.0 School Superintendent 1.0 0.0 Secretary 10.0 0.8 Security Chief 1.0 0.0 Security Officer 18.0 0.0 Security Supervisor 1.0 0.0 Sheriff 1.0 0.0 Shop Supervisor 2.0 0.0 Social Worker 1.0 0.0
Cochise County 65 Adopted Budget FY 20-21
Solid Waste Fee Attendant 6.0 2.6 Solid Waste Worker, Entry Level 7.0 0.6 Solid Waste Worker, Senior 6.0 0.0 Superintendent of Operations - Highway 4.0 0.0 Superior Court Judge 5.0 0.0 Superior Court Judge Pro-Tem 1.0 0.0 Supervisor 3.0 0.0 Survey Technician 1.0 0.0 Systems Administrator 4.0 0.0 Systems Administrator, Senior 1.0 0.0 Tax Specialist 3.0 0.0 Teacher - Juvenile Detention 0.0 0.7 Transportation Planner 1.0 0.0 Treasurer 1.0 0.0 Truck Driver 7.0 0.0 Victim Advocate 3.0 0.0 Vital Records Specialist 1.0 0.0 Zoning Administrator 1.0 0.0 Total 849.5 38.8 Grand Total 888.3
Cochise County 66 Adopted Budget FY 20-21
14 ‐ Department Information
The following pages contain information on each County Department. The first page explains the function of the department; the major changes for FY 21; accomplishments for the previous year, FY 20; and Goals and objectives for the upcoming year, FY 21. The second page shows the departments financial information. The Expenses pie chart and table shows how the department spends its funding; category information:
Personnel Services – expenses related to employing people ‐ salaries, wages, temporary employees, payroll taxes, health insurances, retirement contributions, and workers’ compensation insurance. Supplies – expenses for supplies needed to operate ‐ office supplies, books, dues, subscriptions, fuels, oils, lubricants, repair & maintenance supplies, small tools, safety equipment, and clothing or uniforms. Contractual services – expenses charges from other entities providing a service to the County ‐ charges for heavy and light fleet usage, professional consultants, utilities, joint expenses such as SEACOM, postage, shipping, travel, training, memberships, and repair & maintenance. Support and Care of Persons – expenses to care for citizens in County custody, or needing County services – meals, clothing, bedding, hospital, medical, and dental charges. Judicial expenses – expenses related to the judicial system – court costs, court reporters, court interpreters, Pro‐Tem Judges, investigators, jury fees, psychological evaluations, arbitration and transcription services. Capital Outlay – expenses for capital items, large items that will be used over the course of many years – vehicles, construction equipment, major building repairs/renovations, new construction. Contingency – expenses reserved for emergencies, the County’s savings account. Other – indirect costs, refunds, rebates, judgements damages, postage, and inmate labor. Transfer – transfers to other funds or other entities – County matches for grants, transfer to other law enforcement entities of RICO funds. The Funding sources pie chart and table show where the departments receive their funding, category information:
General Fund Subsidy – not all departments generate revenue, and some departments are not designed to generate revenue. These departments are funded from General Fund revenues, mostly from sales tax and property tax. Departmental Revenue – departments may generate revenue from their own operations such as: court fees & fines, Recorder fees & fines, animal licenses, charges for immunizations, and charges for planning/design reviews. Special Revenue – revenue from specific sources for specific purposes, most typically grants. This revenue can only be spent for the purpose it was provided to the County. Sources of special revenue are listed below the Funding pie chart and table.
Lastly, Full Time Equivalents (FTEs) are listed for the department, by General Fund and Special Revenue Funding.
Cochise County 67 Adopted Budget FY 20-21
Board of Supervisors
Function Statement: The Board of Supervisors is the governing and policy-making body of Cochise County. The Board is empowered to perform acts necessary to fully discharge its duties as the legislative authority of County government. The powers of the Board are very broad in nature and are defined in the Arizona Revised Statutes: 11-251 (Powers of Board).
Changes for FY21: Per Board of Supervisors Policy 1605, the annual budget may include community enhancement funds for each supervisor district for specific purposes. Providing the General Fund revenues exists, $100,000 in community enhancement funds may be allocated for each Board member per fiscal year. However, the revenue projections for FY 21 were uncertain at the time of budget development. Therefore, the Board did not include these funds, eliminating $300,000 from the FY 21 Board of Supervisors budget. County Administration Department was separated out from the Board of Supervisors Department to better reflect the actual cost of the two separate functions.
Accomplishments: • The Board contracted with Stantec Consulting to complete a Water/Wastewater Engineering Master Plan for the proposed new Commercial Port of Entry in Douglas. • Updated the Cochise County Tourism Council agreement with partner municipalities to reflect goals of economic development and equitable cost share. • The County, in partnership with the Cochise Conservation Resource Network, made comments on the Bureau of Land Management Resource Management Plan that resulted in BLM adding recognition of recharge projects. Goals and Objectives for FY21: • Develop a Strategic Plan for 2021-2024. Performance measures: • Number of records accessible to the public • Tax rate preparation for Countywide rate/levy adoption • Number of IGAs with local government entities • Number of policies revised and implemented • Statistical and market indicators for economic growth within the county
Cochise County 68 Adopted Budget FY 20-21
Board of Supervisors
General Fund Expenses Funding Sources
Supplies 0.4% Personnel Services 95.8% General Fund Subsidy 100.0% Contractual Services 3.7%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 345,123 345,123 General Fund Subsidy 15,000 862,762 360,123 Supplies 1,500 1,500 1,500 Departmental Revenue Contractual Services 13,500 13,500 13,500 Special Revenue Support/Care of Persons Total 15,000 862,762 360,123 Judicial Expenses Capital Outlay Contingency (CEF) 502,639 Sources of Special Revenue Funding FY21 Other NONE Transfer Total 15,000 862,762 360,123 Notes: For FY20, the BOS Department was separated from County Administration. In prior years the BOS and County Adminstration were consolidated in one department.
FY20 includes the Community Enhancement Funds (CEF) of $502,639, which FTEs FY20 FY21 Change were moved from HURF to this department for better tracking. The CEF spending was ultimately eliminated in FY21. General Fund 3.00 3.00 0.00 Special Revenue Funds 0.00 0.00 0.00 FY19 shows solely the Supervisors' travel and supplies budget (no salary, Total 3.00 3.00 0.00 benefits).
Cochise County 69 Adopted Budget FY 20-21
County Administration
Function Statement: The County Administrator manages the day-to-day operations of the County; implements policies and programs approved by the Board of Supervisors; acts as a liaison between the Board of Supervisors and the external departments and has direct supervision over the internal departments. One of the main functions of the County Administrator is to develop and implement the $188 million budget. The Board of Supervisors’ Office is made up of the Board, County Administration (Budget, Risk Management, Indigent Defense Coordination, and Public Information), and the Clerk of the Board Staff (Records Management/Special Districts).
Indigent Defense Coordinator (IDC): Assignment of Cases to indigent defense offices after a determination of indigence and referral by Cochise County Courts, provides financial management to the departments and coordinates the pool of private attorneys who also provide indigent defense services. Cases referred to IDC are assigned first to the Public Defender, Legal Defender and Legal Advocate Departments. If a case presents a conflict of interest or if an office must overload a case due to insufficient staff and the other two offices cannot accept the case, and/or if there are multiple defendants, IDC will assign cases to private attorneys at county expense.
Risk Management: functions primarily to effectively prevent, control and minimize the County’s exposure through superior programs, resources, education and communication in advancing sound risk management and safety principles.
Changes for FY21: County Administration Department was separated out from the Board of Supervisors Department to better reflect the actual cost of the two separate functions.
Accomplishments: • Established a quarterly schedule of training to facilitate the skill development of managers and line staff. • Cochise County Adopted Budget FY 2019-2020 received the Distinguished Budget Presentation Award from GFOA. Goals and Objectives for FY21: • Work with a newly sworn-in Board to develop a Strategic Plan for 2021-2024. • Invest in website design and enhance accessibility and transparency to County Records. • Perform policy review to ensure alignment with Strategic Plan Priorities.
Cochise County 70 Adopted Budget FY 20-21
County Administration
General Fund Expenses Funding Sources
Supplies Contractual 6.2% Services 33.6%
Judicial Expenses General Fund 19.2% Personnel Subsidy Services 100.0% 33.5% Other 7.5%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 996,690 1,542,205 1,197,472 General Fund Subsidy 1,440,328 3,625,169 3,573,391 Supplies 16,400 21,955 221,205 Departmental Revenue Contractual Services 327,285 1,094,056 1,199,761 Special Revenue Support/Care of Persons Total 1,440,328 3,625,169 3,573,391 Judicial Expenses 699,000 687,000 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 99,953 267,953 267,953 NONE Transfer Total 1,440,328 3,625,169 3,573,391 Notes: For FY20 the BOS and County Administration Departments were seperated to better differentiate the budgets between the two.
For FY20 Risk Management and Indigent Defense divisions were placed under the County Administration Department. Previously, these divisions FTEs FY20 FY21 Change were defined as their own departments ‐ hence the apparent large increase from FY19 to FY20. General Fund 13.50 13.50 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 13.50 13.50 0.00
Cochise County 71 Adopted Budget FY 20-21
Treasurer’s Office
Function Statement: The Cochise County Treasurer is the fiscal custodian of the County and is responsible for the administration and control of cash and securities. The duties involved in this responsibility include tax administration; receipt, deposit and disbursement of cash; supervision of county bank accounts; cash flow projections; investment of idle funds; debt management of bond issues, lines of credit and registered warrants. The County Treasurer is a Constitutional officer who plays a crucial role in county government administration.
Changes for FY21: • Possible Tax Lien Sale Online • Reformat Online Tax Statement to Match Printed Tax Notice • Work with other county offices to offer updated payment methods • Implement an alternative payment program for jury warrants
Accomplishments: • AQ2 Check Scanning System TAX PAYMENTS PROCESSED • Treasurer Parcel Inquiry Public Website 70,000 $46,000,000.00 $45,000,000.00 60,000 • Mortgage Postcards $44,000,000.00 • Delinquent Notice Postcards 50,000 $43,000,000.00 • Reformat of Printed Tax Notices $42,000,000.00 40,000 • Permanent Tax Roll Record Books $41,000,000.00 printed from TROCS System 30,000 $40,000,000.00 $39,000,000.00 • Printed Free Dump Day Cards for 20,000 $38,000,000.00 Solid Waste Department $37,000,000.00 10,000 • Continue to fight legislation that $36,000,000.00 would jeopardize the tax lien system 0 $35,000,000.00 and shorten the property owner’s 2017 2018 2019 redemption options and timeline Payments Processed Tax Collections
Cochise County 72 Adopted Budget FY 20-21
Treasurer's Office
General Fund Expenses Funding Sources Supplies Departmental 1.2% Revenue 8.2% Special Revenue 26.4%
Contractual Personnel Services Services 15.6% 83.2% General Fund Subsidy 65.5%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 894,984 955,784 943,994 General Fund Subsidy 966,450 1,027,450 1,008,791 Supplies 17,877 17,877 13,970 Departmental Revenue 125,700 125,700 125,700 Contractual Services 179,289 179,489 176,527 Special Revenue 344,155 406,285 406,285 Support/Care of Persons Total 1,436,305 1,559,435 1,540,776 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 107 ‐ Treasurer/Trustee Sale 305,291 Transfer 113 ‐ Taxpayer's Info Fund 100,994 Total 1,092,150 1,153,150 1,134,491 Total Special Revenue Funding 406,285
FTEs FY20 FY21 Change General Fund 17.00 17.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 17.00 17.00 0.00
Cochise County 73 Adopted Budget FY 20-21
Assessor’s Office
Function Statement: The Cochise County Assessor's Office has the responsibility to locate, identify and value all locally assessable property within Cochise County at fair market value as defined by Arizona State Constitution and Title 42 of the Arizona Revised Statutes. This office maintains current property ownership records and property assessment maps. Exemptions for qualifying organizations and individuals are processed annually as are Senior Property Valuation Protection Option applications.
Primary Statutory Duties: • Generate annual property tax assessment roll • Annually identify all property within county subject to taxation • Determine and maintain current ownership of all real property within county • Establish and maintain accurate parcel maps for all property within county • Annually determine full cash value of all taxable property within the county • Annually determine and maintain current legal classification of all taxable property within county • Annually mail business/agricultural approved personal property forms to all businesses • Annually assess each taxable mobile home within county • Annually process, grant or deny all personal & organizational property tax exemptions • Annually grant or deny all Senior Property Valuation Freeze Options applications • Annually process Agricultural Land Use applications, review 25% of AG land annually • Annually process Historical, Golf Course, Shopping Center properties • Annually meet statutory full cash value sales ratio standards • Annually notify every property owner of record of FCV, LPV & legal classification • Annually rule on every real /personal property valuation appeal • Annually attend all Board of Equalization meetings, supply all information possessed • Annually assist county attorney, AZDOR in preparation, representation in AZ Tax Court • Annually make all Board of Equalization and AZ Tax Court corrections to assessment roll • Annually complete assessment roll by December 1 • Annually certify/report net assessed values to all taxing jurisdictions, AZ Property Oversight Commission • Annually report net assessed values to all school districts & special districts • Appraise every parcel with the county every three (3) years • Annually make on-site inspection of 25% of agricultural land parcels • Annually grant/deny & process all tax roll corrections • Maintain AZ State certified appraisal staff • Use and maintain AZDOR prescribed property assessment data processing system • Report assessed values, property ownership list for creation/annexation of special districts
Cochise County 74 Adopted Budget FY 20-21
Assessor's Office
General Fund Expenses Funding Sources Departmental Revenue Supplies 0.9% 0.5%
Personnel Services Contractual 86.4% Services General Fund Subsidy 13.1% 99.1%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,740,791 1,855,791 1,888,367 General Fund Subsidy 1,993,183 2,122,647 2,166,996 Supplies 13,900 16,900 11,900 Departmental Revenue 24,000 24,000 19,000 Contractual Services 262,492 273,956 285,729 Special Revenue Support/Care of Persons Total 2,017,183 2,146,647 2,185,996 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other None Transfer Total 2,017,183 2,146,647 2,185,996
FTEs FY20 FY21 Change General Fund 36.00 36.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 36.00 36.00 0.00
Cochise County 75 Adopted Budget FY 20-21
Recorder’s Office
Function Statement: The County Recorder performs two essential functions: processing documents primarily related to real estate transactions and maintaining voter registration records for all jurisdictions within the county and performing related responsibilities as statutorily required.
Cochise County 76 Adopted Budget FY 20-21
Recorder's Office
General Fund Expenses Funding Sources Supplies 0.7%
Special Contractual General Fund Revenue Services Subsidy 22% 48.9% 23%
Personnel Services Departmental 50.4% Revenue 55% Other 0.1%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 410,334 384,667 416,542 General Fund Subsidy 321,126 (89,473) 245,902 Supplies 3,700 10,200 5,400 Departmental Revenue 237,000 655,000 581,000 Contractual Services 143,092 170,060 404,360 Special Revenue 166,114 183,099 231,189 Support/Care of Persons Total 724,240 748,626 1,058,091 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 1,000 600 600 103 ‐ Document Storage ‐ Recorder 150,233 Transfer 322 ‐ HAVA Grant ‐ Recorder 53,217 Total 558,126 565,527 826,902 323 ‐ Recorder Special Election 27,739 Total Special Revenue Funding 231,189
FTEs FY20 FY21 Change General Fund 6.00 5.00 (1.00) Special Revenue Funds 0.00 0.00 0.00 Total 6.00 5.00 (1.00)
Cochise County 77 Adopted Budget FY 20-21
Elections
Function Statement: Mission: To professionally perform the duties of the Elections Department with integrity, a spirit of innovation, accessibility, transparency, and efficient use of taxpayer resources while emphasizing outstanding customer service and maintaining professional election standards.
The Elections Department reports to the Board of Supervisors. Service Description: Prepares, administers, and conducts federal, state, and local elections in accordance with, and not limited to, the Arizona Revised Statutes, the Secretary of State’s Procedure Manual, the Help America Vote Act (HAVA), and other applicable laws and regulations. The department also provides contract election services and assistance to cities within the County and special districts (school districts, fire districts, sanitation, road improvement, hospital, water districts and the community college district).
Elections operations consist of five distinct categories:
Campaign and Candidate Services for County Offices and Special Districts • Prepare and distribute an election calendar for each election • Prepare, proof, and distribute a candidate handbook • Administer, accept, and process candidate filing paperwork • Process Referendum, Initiative, and Recall filings • Participate in candidate challenge and legal court claims • Execute Intergovernmental Agreement (IGA) for each jurisdiction requiring election services • Maintain fee schedule of services
Vote-by-Mail, Vote Center Ballot, and Sample Ballot Processing • Design, proof, and deploy test, sample, Vote-by-Mail, and Election Day ballots • Program election in State database (AVID) and Election Management System (Electionware) • Create and maintain a ballot inventory • Process and count Vote-by-Mail and Election Day ballots • Conduct post-election audits • Conduct handcount audit after a statewide and/or federal election • Canvass elections and prepare reports • Cancel and appoint elections when required • Bill jurisdictions for election services
Warehouse/Drayage Operations • Conduct logic and accuracy testing required by Secretary of State prior to every election • Test and program voting equipment to include tabulators, voting machines and electronic poll books. • Follow chain of custody procedures and other physical and digital security measures necessary to ensure the integrity of the election
Cochise County 78 Adopted Budget FY 20-21
• Deliver and retrieve all equipment from vote center locations • Track all elections assets • Prepare and deploy vote center supplies • Deploy supplies to meet the needs of all voters, including reasonable accommodations for voters with disabilities
Vote Center Services • Continually evaluate the number and location of vote centers • Conduct a suitability survey for every voting location to ensure compliance with the Americans with Disabilities Act • Contract with vote center locations • Develop and implement training materials • Establish written checklists and procedures to ensure consistency • Recruit, train, assign and deploy vote center workers, couriers, troubleshooters • Recruit, train, and maintain election boards including early board, write-in, provisional, receiving, and handcount audit board.
Voter Outreach • Conduct outreach and education, including high school and college students • Speak to civic and private groups about elections • Maintain positive working relationship with County Political Party Chairmen
Changes for FY21: Formula grant from the Help America Vote Act (HAVA) funds in the amount of $71,592. Reimbursable grant from the AZVote Safe Program (Coronavirus Aid, Relief, and Economic Security (CARES) Act in the amount of $167,958 to help mitigate the impact of COVID-19 on elections. The Arizona Secretary of State finalized a new Election Procedures Manual that enables us to provide more uniformed guidance and enforcement of election law across the state. The Arizona Legislature implemented some new election laws including moving the date of the August Primary Election up 3 weeks earlier starting in 2020.
Accomplishments: The Elections Department was relocated to a new site in August 2019. This move provides the department more security as well as a more condensed working floorplan. Required an additional tabulator (DS450) to ensure prompt counting of early ballots due to increase in early ballots my mail at a cost of $54,325 Implemented a variety of written checklists and procedures to ensure efficient, consistent elections for voters and candidates while maintaining integrity and transparency. Joined the Multi-State Information Sharing & Analysis Center (hereinafter “MS-ISAC) which • Connects us to a network of state and local election officials from across the country, as well as key federal agencies that monitor and improve elections security. • Provided access to the latest information and best practices around elections and county level cybersecurity, at no cost to the county.
Conducted 4 out of 5 elections during a world-wide pandemic (COVID-19) with no impact to the election process.
Cochise County 79 Adopted Budget FY 20-21
Goals and Objectives for FY21: Continuing to always serve the public and maintain their confidence by managing all elections as accurately and securely as possible, and to reach out to every qualified voter in our county, enabling them to cast their ballot in a friendly and informative environment. Security of elections continues to be a high focus issue and we’ll continue to work with our state and federal partners to ensure secure elections. Continually review and evaluate current elections security.
Actively pursue public outreach avenues to share information about the election and voting process and to correct misinformation whenever possible in order to maintain voter confidence.
Performance measures: The Elections Department operates on a calendar year schedule and conducted the following elections in this cycle with no known deficiencies:
November 2019 – All mail Tombstone School Budget/Bond Issue
Voter Ballots Cast Registered % Voted Turnout Voters Early 34% 1702 5,003 34%
Willcox School Budget/Bond Issue
Voter Ballots Cast Registered % Voted Turnout Voters Early 39% 1359 3,528 39%
March 2020 – All mail City of Douglas Mayor and Council
Voter Ballots Cast Registered % Voted Turnout Voters Early 35% 2650 7,477 35%
March 2020 – 17 Vote Centers Presidential Preference Election (Democratic Candidates Only Participated)
Voter Ballots Cast Registered % Voted Turnout Voters Early 48% 9,888 20,356 90%
Cochise County 80 Adopted Budget FY 20-21
May 2020 – All mail City of Douglas Mayoral Runoff
Voter Ballots Cast Registered % Voted Turnout Voters Early 35% 2628 7,593 35%
August 2020 – 17 Vote Centers (All races same ballot) Primary Election – Federal/State/County/Precinct Committeemen candidates City of Benson Tax Question and Mayor and Council City of Bisbee Mayor and Council City of Tombstone Mayor and Council City of Willcox Council
Voter Ballots Cast Registered % Voted Turnout Voters Early 37% 28,523 76,795 85%
November 2020 – 17 Vote Centers (All races same ballot) Presidential General Election – Federal/State/County candidates and 2 State Propositions City of Bisbee 2 Tax Questions and 12 Charter Amendments City of Sierra Vista Council City of Tombstone Tax Question Town of Huachuca City Tax Question and Council Bowie Fire District Board Naco Sanitary District Board Palominas Fire District Board Benson School District Board Bowie School District Board St. David School District Board Sierra Vista School District Board
The Elections Department will conduct 4 elections in 2021 if required: March 9, May 18, August 3, and November 2, 2021. These elections will be Vote by Mail when possible. Odd year elections are usually held for Charter Cities, School Districts (November), possible Recall or Special Elections as required.
Cochise County 81 Adopted Budget FY 20-21
Elections Department
General Fund Expenses Funding Sources
Departmental Contractual Revenue Supplies Services 17% Special 3.3% 62.3% Revenue 13%
General Fund Personnel Subsidy Services 70% 34.4%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 241,264 218,670 240,337 General Fund Subsidy 428,298 449,184 560,168 Supplies 20,200 18,600 23,100 Departmental Revenue 58,000 77,350 138,600 Contractual Services 224,834 289,264 435,331 Special Revenue 100,032 Support/Care of Persons Total 486,298 526,534 798,800 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 321 ‐ HAVA Grant ‐ Elections 71,592 Transfer 401 ‐ Elections Equipment Replacement Fund 28,440 Total 486,298 526,534 698,768 Total Special Revenue Funding 100,032
FTEs FY20 FY21 Change General Fund 3.00 3.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 3.00 3.00 0.00
Cochise County 82 Adopted Budget FY 20-21
County Attorney’s Office
Function Statement: The Cochise County Attorney’s Office prosecutes felony and juvenile criminal cases in the Superior Court of the State of Arizona; misdemeanor criminal cases in the Cochise County Justice of the Peace Courts. We also provide legal advice and representation to Cochise County departments, the Cochise County Board of Supervisors and some county Special Districts. We also provide victim services and provide adoption assistance at no charge to adopting parents.
Cochise County 83 Adopted Budget FY 20-21
County Attorney's Office
General Fund Expenses Funding Sources Supplies Departmental 1.60% Revenue Contractual 1.0% Special Services Revenue 3.25% 34.9% Personnel Services Judicial 85.31% Expenses 8.02% General Fund Subsidy Other 64.1% 0.04% Transfer 1.78%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 2,179,973 2,377,640 2,476,944 General Fund Subsidy 2,220,741 2,771,362 2,858,484 Supplies 44,573 49,052 46,339 Departmental Revenue 217,028 184,882 44,817 Contractual Services 81,392 81,153 94,233 Special Revenue 1,908,824 1,625,224 1,556,123 Support/Care of Persons Total 4,346,593 4,581,468 4,459,424 Judicial Expenses 29,950 393,526 232,950 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 126 1,126 120 ‐ Attorney Victim ‐ Restitution 15,215 Transfer 101,881 54,747 51,709 121 ‐ Attorney Victim Compensation 81,835 Total 2,437,769 2,956,244 2,903,301 123 ‐ Attorney Criminal Enhancement 6,928 124 ‐ Attorney Anti‐Racketeering 410,446 125 ‐ Attorney Victim Assistance (2,556) 126 ‐ Attorney Juvenile Victim Rights 34,550 128 ‐ Victim Witness Interest Holding 1,673 129 ‐ Attorney Fill the Gap 73,548 FTEs FY20 FY21 Change 130 ‐ Attorney DPS 127,386 General Fund 30.80 32.30 1.50 131 ‐ Attorney Diversion 80,022 Special Revenue Funds 11.20 9.70 (1.50) 134 ‐ Attorney HIDTA 277,145 Total 42.00 42.00 0.00 135 ‐ Attorney ACJC (Byrne) 167,038 136 ‐ Attorney CJE 230,693 137 ‐ AZ Auto Theft Authority 1,822 138 ‐ Attorney Fill the Gap (188,963) 139 ‐ Attorney Victim ‐ Subrogation 10,824 215 ‐ Border Strike Task Force 110,701 566 ‐ APAAC Technology Grant 606 567 ‐ Immigration Enforcement 48,210 578 ‐ Attorney IGA 69,000 Total Special Revenue Funding 1,556,123
Cochise County 84 Adopted Budget FY 20-21
Clerk of the Superior Court
Function Statement: The Clerk of the Superior Court is an elected office established by the Arizona Constitution with duties and responsibilities prescribed by the Arizona Revised Statutes. The Clerk is the official record keeper for the Superior Court, the Jury Commissioner, and the Probate Registrar. Duties include keeping minutes of court proceedings, collecting fees and fines, issuing marriage licenses, and accepting passport applications.
Cochise County 85 Adopted Budget FY 20-21
Clerk of the Superior Court
General Fund Expenses Funding Sources
Supplies Departmental 2.4% Revenue 9.3% Contractual Personnel General Fund Services Services Subsidy 4.5% 87.1% 84.4% Judicial Special Expenses Revenue 6.0% 6.3%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,488,621 1,627,470 1,695,674 General Fund Subsidy 1,534,513 1,681,051 1,754,803 Supplies 38,900 38,900 47,500 Departmental Revenue 222,500 222,500 192,500 Contractual Services 95,290 102,979 87,629 Special Revenue 171,514 171,597 131,344 Support/Care of Persons Total 1,928,527 2,075,148 2,078,647 Judicial Expenses 116,500 116,500 116,500 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 142 ‐ Child Support Automation 1,710 Transfer 17,702 17,702 162‐ Document Storage ‐ Clerk of the Court 97,470 Total 1,757,013 1,903,551 1,947,303 560 ‐ Spousal Maintenance Enforcement Fee 31,917 568 ‐ Domestic Violence Assessment Fee 247 Total Special Revenue Funding 131,344
FTEs FY20 FY21 Change General Fund 30.00 31.00 1.00 Special Revenue Funds 2.00 0.70 (1.30) Total 32.00 31.70 (0.30)
Cochise County 86 Adopted Budget FY 20-21
Judicial Branch
The Judicial Brant Includes: Court Administration; Superior Court Divisions; Law Library; Court Security; Mandatory Judicial Services; Justice Courts; Juvenile Detention; Adult & Juvenile Detention
Function Statement: We provide fair, impartial and timely justice in all matters brought before the Courts The Superior Court in Cochise County is a court of general jurisdiction in Arizona. Superior Court judges hear all types of cases involving civil claims of $10,000 or more, felony cases, extraditions, mental health cases and matters pertaining to domestic relations: divorce, annulment, child support and probate (including guardianships). The Juvenile Court is a division of the Superior Court and hears all matters concerning juvenile delinquency, dependency and adoptions. The Superior Court is also the appellate court for cases coming from limited jurisdiction (municipal and justice) courts in Cochise County. Currently there are six Superior Court judges in Cochise County under the administrative supervision of the Presiding Judge, who is appointed by the Chief Justice of the Arizona Supreme Court. Four judges are in Bisbee, Arizona. Two judges, including the juvenile court judge, are in Sierra Vista, Arizona. The Office of Court Administration provides administrative and budgetary oversight and services to both the Superior Court and the six Justice Courts in Cochise County. This office serves as the liaison between the judicial branch and the executive and legislative branches locally and on a state level. Programs and services provided by Court Administration include: • Alternative Dispute Resolution Program (ADR) • Automation and Field Training • Case Management • Court Interpreters • Court Security • Family Conciliation Court • Judicial Human Resources Department • Law Library • Court Appointed Special Advocate Program (CASA) Changes for FY20/21: Any changes to the department that are new for FY20/21.
• Presiding Superior Court Judge will be retiring December 31, 2020 • Newly elected Superior Court Judge will take office January 2021 • New Presiding Judge will be appointed prior to December 31, 2020 • Drug Court programs have been suspended Accomplishments for FY19/20: • Consolidated the Court Administrator and Chief Probation Officer positions into one position which resulted in the elimination a CORP retirement position • Established a Judicial Executive Team (JET) to coordinate and collaborate on resources and operations • Implemented market adjustments and performance increases for Judicial employees
Cochise County 87 Adopted Budget FY 20-21
• Updated Judicial organization chart • Hosted Supreme Court Oral Arguments at Bisbee High School • Sponsored Adoption Day event • Six employees are participating in Certified Court Manager and Executive training • Implemented leadership and supervisory training • Judicial IT manager completed cybersecurity academy • Court Security Supervisor/Interim Chief became a Certified Firearms Instructor • CASA volunteers increased through recruitment efforts • Successfully utilized technology to minimize in person proceedings due to the COVID pandemic • Audio recording of Civil and Criminal Court proceedings made available to the public on YouTube • Installed 25 new security cameras • Updated mixers and digital recording in all courtrooms • Full audio/visual upgrade in Division 2 • Added remote court reporting services in Division 5 • Purchased new firearms, tasers, and vests for Court Security • Awarded competitive Court Security Improvements grant that allowed the purchase of three magnetometers for court security • Awarded two competitive pandemic grants totaling $132,825 to purchase plexiglass, glove, masks, and sanitizing equipment and supplies
Goals and Objectives for FY20/21: • Update and create a new Judicial Branch Strategic Plan • Arm Court Security Officers • Add additional security cameras • Provide one-time disbursements for eligible personnel
Performance Measures: We track the following case processing and timely resolution performance measures:
• Average number of days to adjudicate criminal felony cases = 129 days • To dispose of 65% of felony cases within 90 days = 56.27% • To dispose of 85% of felony cases within 180 days = 77.49% • To dispose of 90% of felony cases within 365 days = 94.10% Outcomes: • Due to the Administrative Order from the Arizona Supreme Court that limited court operations during the COVID pandemic, the case processing time increased last fiscal year. However, our investment in technology allowed the courts to continue operating while following the pandemic guidelines.
Cochise County 88 Adopted Budget FY 20-21
Court Administration
General Fund Expenses Supplies Funding Sources 2.6%
Contractual Services 14.6%
Personnel General Fund Special Services Subsidy Revenue 80.9% 47.1% 52.9%
Transfer 1.9%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,004,253 1,345,861 1,054,304 General Fund Subsidy 1,307,735 1,677,249 1,303,220 Supplies 85,347 104,047 33,750 Departmental Revenue Contractual Services 107,035 89,287 190,166 Special Revenue 2,036,741 1,444,429 1,465,696 Support/Care of Persons Total 3,344,476 3,121,678 2,768,916 Judicial Expenses 39,000 39,000 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 141 ‐ Expedited Child Support 111,026 Transfer 72,100 99,054 25,000 145 ‐ Court Security Improvement 35,600 Total 1,307,735 1,677,249 1,303,220 150 ‐ Fill the Gap 521,315 157 ‐ Emancipation Admin Cost 219 161 ‐ Local Court Assistance Fund 19,000 164 ‐ Judicial Collections 10,358 166 ‐ SB 1398 23,236 167 ‐ Court Improvement Program 38,561 FTEs FY20 FY21 Change 169 ‐ Clerk JCEF 36,026 General Fund 15.01 12.70 (2.31) 300 ‐ Phote Enforcement Proc 2,913 Special Revenue Funds 7.80 5.40 (2.40) 561 ‐ PSI Grant 89,822 Total 22.81 18.10 (4.71) 562 ‐ AZTEC Field Support 73,720 563 ‐ Justice Court Security Fee 33,701 564 ‐ Court Admin ‐ Court Enhancement Fund 329,194 565 ‐ School Corssing Enforcement Fund 5,620 585 ‐ CASA Grant 122,384 586‐ DCPI Grant 13,001 Total Special Revenue Funding 1,465,696
Cochise County 89 Adopted Budget FY 20-21
Superior Court Divisions
General Fund Expenses Funding Sources Departmental Revenue 14.5% Supplies 2.0%
Personnel Services 94.4% Contractual General Fund Services Subsidy 3.6% 85.5%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,401,534 1,278,797 1,157,673 General Fund Subsidy 1,329,376 1,221,440 1,048,871 Supplies 23,850 21,850 24,500 Departmental Revenue 123,017 105,157 177,902 Contractual Services 27,009 25,950 44,600 Special Revenue Support/Care of Persons Total 1,452,393 1,326,597 1,226,773 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other None Transfer Total 1,452,393 1,326,597 1,226,773
FTEs FY20 FY21 Change General Fund 15.00 13.00 (2.00) Special Revenue Funds 0.00 0.00 0.00 Total 15.00 13.00 (2.00)
Cochise County 90 Adopted Budget FY 20-21
Court Security
General Fund Expenses Funding Sources
Special Personnel Revenue Services 25.9% 96.8%
Supplies General Fund 1.3% Subsidy Contractual 74.1% Services 2.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 381,172 461,705 747,531 General Fund Subsidy 399,454 513,520 772,631 Supplies 3,950 28,950 9,700 Departmental Revenue Contractual Services 14,332 22,865 15,400 Special Revenue 404,465 469,039 269,546 Support/Care of Persons Total 803,919 982,559 1,042,177 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 563 ‐ Justice Court Security Fee 269,546 Transfer Total Special Revenue Funding 269,546 Total 399,454 513,520 772,631
FTEs FY20 FY21 Change General Fund 9.50 14.00 4.50 Special Revenue Funds 9.50 6.00 (3.50) Total 19.00 20.00 1.00
Cochise County 91 Adopted Budget FY 20-21
Law Library
Expenses Funding Sources
Supplies Contractual 49.6% Services 1.7% Libray District Departmental Contingency Subsidy Revenue 11.0% 47.2% 52.8% Personnel Services 37.7%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 76,887 83,157 75,867 Departmental Revenue 69,272 122,681 106,424 Supplies 85,647 100,000 100,000 Libray District Subsidy 100,000 95,000 95,000 Contractual Services 4,237 4,237 3,500 Special Revenue Support/Care of Persons Total 169,272 217,681 201,424 Judicial Expenses Capital Outlay Contingency 2,501 30,287 22,057 Sources of Special Revenue Funding FY21 Other None Transfer Total 169,272 217,681 201,424
FTEs FY20 FY21 Change General Fund 0.00 0.40 0.40 Special Revenue Funds 1.49 0.80 (0.69) Total 1.49 1.20 (0.29)
Cochise County 92 Adopted Budget FY 20-21
Mandatory Judicial Services
General Fund Expenses Funding Sources
Judicial Personnel Special General Fund Expenses Services Revenue Subsidy 85.4% 14.6% 47.3% 52.7%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 6,870 6,825 58,789 General Fund Subsidy 283,510 316,965 403,789 Supplies Departmental Revenue Contractual Services 3,240 3,240 Special Revenue 325,918 366,222 362,143 Support/Care of Persons Total 609,428 683,187 765,932 Judicial Expenses 273,400 306,900 345,000 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 163 ‐ Conciliation/Meditation 93,535 Transfer 168 ‐ Children's Issues Ed 20,750 Total 283,510 316,965 403,789 549 ‐ Probate Fees 247,858 Total Special Revenue Funding 362,143
FTEs FY20 FY21 Change General Fund 0.10 1.00 0.90 Special Revenue Funds 1.40 0.80 (0.60) Total 1.50 1.80 0.30
Cochise County 93 Adopted Budget FY 20-21
Justice Courts
Function Statement: We provide fair, impartial and timely justice in all matters brought before the Courts The mission of this court is to assist individuals in resolving legal disputes, to protect the rights of all individuals who are before the court, to impose and enforce proper sanctions against those who are found to have violated the law, and to accomplish all these duties in a manner which will instill the public's confidence in the judicial system.
There are six Justice Courts in Cochise County. The courts are in Bisbee, Douglas, Benson, Willcox, Sierra Vista, and Bowie. Justice courts handle traffic violations, both civil and criminal; misdemeanors with fines up to $3,500; felony initial appearances and preliminary hearings; and civil cases not exceeding $10,000. The Justices of the Peace are elected officials and serve four-year terms.
Changes for FY20/21: Any changes to the department that are new for FY20/21.
• Newly elected Justice of the Peace for Sierra Vista will take office January 2021 • New court manager for Willcox Justice Court • New court manager for Bowie Justice Court • Audio recording of Civil and Criminal Court proceedings will continue to be made available to the public on YouTube Accomplishments for FY19/20: Did the department accomplish anything in the prior year? Tell us about it.
• Court Manager completion of Arizona Court Manager course • New court manager for Bisbee Justice Court • Enhanced court services with victim access capabilities via Skype for weekend and holiday initial hearings • Installed new technology for digital recording in the courtrooms • Installed new technology for AZPOINT in court lobbies for the public • Audio recording of Civil and Criminal Court proceedings made available to the public on YouTube Goals and Objectives for FY20/21: • Update and create a new Judicial Branch Strategic Plan • Arm Court Security Officers Performance Measures: • Justice of the Peace Pro Tempore to perform approximately 500 initial appearances = 906 • Track number of case filings by Court with monthly and time standard reports. Outcomes: • Increased customer satisfaction with online payment option and technology services. • Improved Court efficiency with new case management system.
Cochise County 94 Adopted Budget FY 20-21
Justice Court # 1 ‐ Bisbee
General Fund Expenses Funding Sources Supplies 1.05%
Special Contractual Revenue Services 22.6% Personnel 2.43% Services 96.45% General Fund Judicial Departmental Subsidy Expenses Revenue 54.8% 0.07% 22.6%
Other 0.01%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 341,261 373,485 359,781 General Fund Subsidy 161,175 234,804 264,082 Supplies 3,375 4,400 3,900 Departmental Revenue 192,916 152,416 108,954 Contractual Services 9,155 9,035 9,055 Special Revenue 104,897 105,692 108,918 Support/Care of Persons Total 458,988 492,912 481,954 Judicial Expenses 250 250 250 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 505050166 ‐ SB 1398 1,176 Transfer 301 ‐ Local JCEF JP # 1 25,464 Total 354,091 387,220 373,036 311 ‐ JP Enhancement Fund 82,278 Total Special Revenue Funding 108,918
FTEs FY20 FY21 Change General Fund 5.00 5.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 5.00 5.00 0.00
Cochise County 95 Adopted Budget FY 20-21
Justice Court # 2 ‐ Douglas
General Fund Expenses Funding Sources
Personnel Special General Fund Services Revenue Subsidy 95.3% Supplies 36.3% 33.7% 1.9%
Contractual Departmental Services Revenue 2.9% 30.0% Other 0.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 433,729 481,173 487,651 General Fund Subsidy 138,079 154,082 270,680 Supplies 9,500 9,500 9,500 Departmental Revenue 320,123 351,593 241,273 Contractual Services 14,953 14,982 14,782 Special Revenue 247,863 292,291 292,057 Support/Care of Persons Total 706,065 797,966 804,010 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 202020166 ‐ SB 1398 2,142 Transfer 302 ‐ Local JECF JP # 2 55,121 Total 458,202 505,675 511,953 312 ‐ JP 2 Enhancement Fund 234,794 Total Special Revenue Funding 292,057
FTEs FY20 FY21 Change General Fund 7.00 7.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 7.00 7.00 0.00
Cochise County 96 Adopted Budget FY 20-21
Justice Court # 3 ‐ Benson
General Fund Expenses Funding Sources
Special Revenue 40.1% Personnel Supplies General Fund Services 1.3% Subsidy 95.9% 24.4% Contractual Services Departmental 2.7% Revenue 35.5% Other 0.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 453,416 467,946 461,931 General Fund Subsidy 35,139 99,468 196,066 Supplies 6,004 6,004 6,354 Departmental Revenue 440,331 388,192 285,369 Contractual Services 16,000 13,660 13,100 Special Revenue 323,562 328,353 322,442 Support/Care of Persons Total 799,032 816,013 803,877 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 505050166 ‐ SB 1398 1,616 Transfer 303 ‐ Local JCEF JP # 3 54,386 Total 475,470 487,660 481,435 313 ‐ JP 3 Enhancement Fund 266,440 Total Special Revenue Funding 322,442
FTEs FY20 FY21 Change General Fund 7.00 7.00 0.00 Special Revenue Funds 1.00 1.00 0.00 Total 8.00 8.00 0.00
Cochise County 97 Adopted Budget FY 20-21
Justice Court # 4 ‐ Willcox
General Fund Expenses Funding Sources General Fund Subsidy 15.2%
Supplies Special Personnel 0.8% Revenue Services 28.1% 96.6% Contractual Services 2.5% Departmental Revenue Judicial 56.7% Expenses Other 0.1% 0.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 377,505 385,078 383,926 General Fund Subsidy 133,517 110,047 83,799 Supplies 3,700 3,580 3,000 Departmental Revenue 258,185 289,178 313,444 Contractual Services 10,352 10,302 10,052 Special Revenue 148,916 146,748 155,340 Support/Care of Persons Total 540,618 545,973 552,583 Judicial Expenses 100 220 220 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 454545166 ‐ SB 1398 4,092 Transfer 304 ‐ Local JCEF JP # 4 37,264 Total 391,702 399,225 397,243 314 ‐ JP 4 Enhancement Fund 113,984 Total Special Revenue Funding 155,340
FTEs FY20 FY21 Change General Fund 5.50 5.00 (0.50) Special Revenue Funds 1.00 0.00 (1.00) Total 6.50 5.00 (1.50)
Cochise County 98 Adopted Budget FY 20-21
Justice Court # 5 ‐ Sierra Vista
General Fund Expenses Funding Sources
Special General Fund Personnel Revenue Subsidy Services 26.0% 95.0% 30.8% Supplies 2.0% Contractual Departmental Services Revenue 2.8% 43.2% Other 0.3%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 765,043 786,317 815,636 General Fund Subsidy 190,579 192,837 357,161 Supplies 20,575 21,125 17,000 Departmental Revenue 619,939 638,680 501,400 Contractual Services 22,700 21,875 23,725 Special Revenue 357,891 360,152 301,233 Support/Care of Persons Total 1,168,409 1,191,669 1,159,794 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 2,200 2,200 2,200 166 ‐ SB 1398 5,360 Transfer 305 ‐ Local JCEF JP # 5 87,584 Total 810,518 831,517 858,561 315 ‐ JP 5 Enhancement Fund 208,289 Total Special Revenue Funding 301,233
FTEs FY20 FY21 Change General Fund 14.00 13.00 (1.00) Special Revenue Funds 2.00 2.00 0.00 Total 16.00 15.00 (1.00)
Cochise County 99 Adopted Budget FY 20-21
Justice Court # 6 ‐ Bowie
General Fund Expenses Funding Sources
Special Revenue Personnel Supplies 53% Services 1.0% 95.7% General Fund Contractual Subsidy Services 24% 3.4% Departmental Judicial Revenue Expenses 23% 0.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 277,833 300,216 320,067 General Fund Subsidy (160,883) (7,275) 172,698 Supplies 2,405 3,205 3,205 Departmental Revenue 452,016 322,016 161,894 Contractual Services 10,845 11,270 11,270 Special Revenue 350,102 377,508 377,378 Support/Care of Persons Total 641,235 692,249 711,970 Judicial Expenses 50 50 50 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 166 ‐ SB 1398 845 Transfer 306 ‐ Local JCEF JP # 6 76,993 Total 291,133 314,741 334,592 316 ‐ JP 6 Enhancement Fund 299,540 Total Special Revenue Funding 377,378
FTEs FY20 FY21 Change General Fund 4.00 4.00 0.00 Special Revenue Funds 1.00 0.00 (1.00) Total 5.00 4.00 (1.00)
Cochise County 100 Adopted Budget FY 20-21
Adult and Juvenile Probation
Function Statement: The primary goal of the Cochise County Adult Probation Services Division (APSD) is to protect the safety of the community by serving as an extension of the Court. Adult Probation Officers provide services for adult offenders who have been placed on probation at the Superior Court level. Various probation programs exist, ranging from unsupervised probation to Intensive Probation Supervision.
The primary goal of the Cochise County Juvenile Probation Services Division (JPSD) is to motivate youth for change and ensure public safety through direct, cost-effective, and meaningful service to families and victims. Optimally, the majority of youth will be successfully diverted from the Juvenile Court, as most youth will self-correct with minimal formal involvement and supportive re-direction. Equally important, responses that include intensive levels of supervision, direct services and structure, including removal from the home or community, will be directed toward that smaller portion of identified youth that are determined to present an increased risk to public safety.
Officers utilize Evidence-Based Practices (EBP) which are strategies that have been shown through current, scientific research to lead to a reduction in offender recidivism. These tools and techniques allow probation officers to determine the offender's risk and needs so they can be supervised at an appropriate level and placed into the proper programs.
Changes for FY20/21: Any changes to the department that are new for FY20/21. Adult and Juvenile Probation Services Division: We continue to work through the COVID pandemic guidelines for supervision issued by the Arizona Supreme Court. We have implemented new supervision protocols using technology.
Accomplishments for FY19/20: • Juvenile Probation Services Division: o Continued implementation of the Crossover Youth Practice Model (CYPM); o Hired Program Coordinator to oversee Juvenile Detention Alternatives Initiative (JDAI), CYPM, and Kids at Hope (KAH); o A collections specialist was hired in September 2019 to assist in collecting clients’ outstanding financial obligations; o Participated at the National Night Out event in Sierra Vista; and o Utilized Title 4e for appropriate cases. • Adult Probation Services Division o Started updating all administrative policies; o Updated all supervision policies; o Acquired additional facilitator for Moral Reconation Therapy (MRT); o Certified officers in Motivational Interviewing (MI) skills; o Completed AOC OS/FROST training in January 2020; o Completed ASUS-R training in February 2020; o All officers certified with new 9mm guns; o An additional court assistant was hired due to the increased workload. This employee will also assist in the JPSD as necessary;
Cochise County 101 Adopted Budget FY 20-21
o A fifth presentence officer was hired in September 2019 to assist with processing the increase in case filings; o Handling of all probationer payments was successfully transferred to the Clerk of the Superior Court in the fall of 2019; o AOC Employee of the Year – Martha Huntley; o AOC Supervisor of the Year – Henry Meraz; and o AOC Probation Officer of the Year – Stephanie Schaaf.
Goals and Objectives for FY20/21: • Juvenile Probation Services Division: o Continue to make efforts to reduce the amount of time youth are held in detention pending placement; o Restructure and revitalize the local collaborative for the Juvenile Court Integrated System (JDAI and CYPM); o Continue to develop and strengthen the working relationship with the bench, the County Attorneys’ Office and defense attorneys so that each role, responsibilities and requirements are best understood; o Develop a smooth transition of the Detention closure and development/implementation of the Detention Screening and Transport Center; and, o Increase the number of successful releases from probation. • Adult Probation Services Division o Attempt to reduce Petition to Revoke filings by collaborating with the County Attorney’s Office to discuss probation-stipulated pleas and probation tails (prison re-entry cases); o Complete EPICS II and SUSTAIN training for all officers and start utilizing these models to produce better outcomes for clients; o Acquire additional facilitators for Moral Reconciliation Therapy (MRT) and teach this course to probationers in Sierra Vista; o Certify and re-certify officers in Motivational Interviewing (MI) skills; o Teach life skills/interview skills courses to probationers; o Prepare for the triennial Operational Review conducted by the Administrative Office of o the Courts.
Performance Measures: • Juvenile Probation Services Division: o Number of Disposition Reports filed: 133 o Number of youth successfully released from probation: 55 o Number of youth who were placed in the diversion program and successfully completed o consequences: 207 o Average monthly Standard supervision population: 49 o Average monthly Juvenile Intensive Probation Supervision: 7 o Average monthly diversion population: 33
• Adult Probation Services Division: o Number of presentence reports filed: 628
Cochise County 102 Adopted Budget FY 20-21 o Number of Petitions to Revoke filed: 324 (12% included violations for new crimes) o Number of adult offenders who successfully completed requirements and were discharged from probation (including early terminations, IPS/Standard): 249 o Average monthly Intensive Probation Supervision population: 83 o Average monthly Standard supervision population: 768
Cochise County 103 Adopted Budget FY 20-21
Adult Probation
General Fund Expenses Funding Sources
Supplies General Fund 0.5% Subsidy 18.2% Personnel Contractual Services Services 87.3% 10.2% Special Revenue Transfer 81.8% 2.1%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 476,831 526,402 545,269 General Fund Subsidy 528,140 608,000 624,800 Supplies 1,000 3,000 3,000 Departmental Revenue Contractual Services 50,309 70,791 63,465 Special Revenue 2,169,347 2,710,528 2,801,183 Support/Care of Persons Total 2,697,487 3,318,528 3,425,983 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 147 ‐ Adult Probation Service Fee 709,158 Transfer 0 7,807 13,066 149 ‐ Adult Probation Comm. Punishment 39,882 Total 528,140 608,000 624,800 152 ‐ Adult Porbation St. Aid Enhancement 999,354 158 ‐ Adult Probation IPS Grant 852,742 160 ‐ Adult Probation DEA 52,264 540 ‐ Drug Treatment Education 95,844 557 ‐ Domestic Violence TF 1,106 590 ‐ Extra Adult Probation Assessment 47,969 FTEs FY20 FY21 Change 591 ‐ Adult Probation LEARN Lab 1,812 General Fund 8.40 8.70 0.30 592 ‐ Transferred Youth 1,052 Special Revenue Funds 33.98 35.10 1.12 Total Special Revenue Funding 2,801,183 Total 42.38 43.80 1.42
Cochise County 104 Adopted Budget FY 20-21
Juvenile Probation
General Fund Expenses Funding Sources
Supplies 2.8% General Fund Subsidy Personnel 30.316% Services Contractual 85.8% Services Special 10.7% Revenue 69.681% Departmental Transfer Revenue 0.6% 0.003%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 2,122,507 510,626 456,741 General Fund Subsidy 2,345,384 590,703 532,177 Supplies 24,947 14,922 14,995 Departmental Revenue 650 50 50 Contractual Services 98,542 61,932 57,091 Special Revenue 1,024,784 1,258,000 1,223,194 Support/Care of Persons 96,940 Total 3,370,818 1,848,753 1,755,421 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 148 ‐ Juvenile Probation Services Fees 49,556 Transfer 3,098 3,273 3,400 153 ‐ Juv Prob State Aid Enhancement 132,349 Total 2,346,034 590,753 532,227 154 ‐ Juv Prob Family Counsel 18,551 155 ‐ Diversion Intake 292,891 156 ‐ Diversion Fees 59,859 159 ‐ Juv Prob Surveillane Grant 265,762 170 ‐ Juv X‐Fees 3,609 550 ‐ Project Restore 178 FTEs FY20 FY21 Change 553 ‐ Juv Ct ‐ Juv Victim Rights 17,804 General Fund 7.55 6.90 (0.65) 554 ‐ Title IV‐E 88,917 Special Revenue Funds 16.03 15.50 (0.53) 555 ‐ Juvenile Treatment Services 144,211 Total 23.58 22.40 (1.18) 556 ‐ Diversion Consequences 52,271 559 ‐ Drug Court/State 83,102 584 ‐ Juv X Diversion Fees 14,134 Total Special Revenue Funding 1,223,194
Cochise County 105 Adopted Budget FY 20-21
Juvenile Detention
Function Statement: It is the mission of Cochise County Juvenile Court Services (CCJCS) to motivate youth for change and ensure public safety through direct, cost-effective, and meaningful service to families and victims. CCJCS utilizes a team of energized, well-trained and dedicated professionals, skilled in the use of Evidence- Based Practices (EBP) designed to identify areas of need and implement appropriate services. Those services are targeted to address issues adversely impacting youth, families and the community in a meaningful way—and ultimately bring restorative justice to victims. It is the central focus of CCJCS to see that every youth, regardless of family background or circumstance, is empowered with the belief in his or her own value and limitless potential.
Detention provides short-term secure confinement for delinquent youth awaiting adjudication, placement, or serving a sentence as ordered by a Juvenile Court Judge. Detention is designed to provide short-term control of youths who pose an immediate danger to themselves or others.
Changes for FY20/21: • Entered into an intergovernmental agreement with Cochise County School Superintendent to oversee the Juvenile Detention Education program effective July 1, 2020. • Juvenile Detention center will be closing December 31, 2020 and the children will be transferred to Santa Cruz and Pinal counties through an intergovernmental agreement. Accomplishments for FY19/20: • December 2019 Detention Audit with zero discrepancies • Shift log and notes shared electronically to enhance communications and reduce paper • Decreased overtime and compensation accrual through revised scheduling Goals and Objectives for FY20/21: • Successfully transfer detention services to Santa Cruz and Pinal counties • Repurpose the detention center space
Performance Measures/statistics: • Number of intakes per year Outcomes: • Tracking the number of intakes per year helps determine the staffing and funding level that is needed.
Cochise County 106 Adopted Budget FY 20-21
Juvenile Detention
General Fund Expenses Funding Sources
Supplies Personnel 0.7% Services 90.6% General Fund Contractual Subsidy Services 100.0% 1.7%
Support/Care of Persons 6.9%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,587,373 1,113,864 General Fund Subsidy 1,735,675 1,228,769 Supplies 13,150 9,050 Departmental Revenue 250 Contractual Services 39,762 20,855 Special Revenue 68,929 Support/Care of Persons 95,640 85,000 Total 0 1,804,854 1,228,769 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other None Transfer Total 1,735,925 1,228,769
FTEs FY20 FY21 Change General Fund 24.50 17.30 (7.20) Special Revenue Funds 2.00 0.00 (2.00) Total 26.50 17.30 (9.20)
Cochise County 107 Adopted Budget FY 20-21
Constable
Function Statement: This Department’s primary function is to serve process from Arizona Courts and out of state Court systems, per ARS 22-131. Our purpose is to provide courteous and professional service in a timely and diligent manner. Our goal is to accomplish our objectives while meeting and exceeding the standards of trust and integrity the public deserves.
Accomplishments: Our office remained open during the COVID-19 virus. Our office has continued to service the public through-out the pandemic with little to no interruptions in service.
Goals and Objectives for FY21: To continue to exceed the standard of trust given to our department.
Performance Measures: For 2019 our office served 1,085 papers, with approximately 1,948 interactions. We use excel spread sheets to track our services and attempts.
Cochise County 108 Adopted Budget FY 20-21
Constable
General Fund Expenses Funding Sources Departmental Revenue 9.8%
Personnel Services 95.9%
Supplies 0.4% General Fund Subsidy… Contractual Services 3.8%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 158,032 181,284 175,812 General Fund Subsidy 147,802 170,664 165,394 Supplies 1,000 684 684 Departmental Revenue 18,000 18,000 18,000 Contractual Services 6,836 6,762 6,886 Special Revenue Support/Care of Persons Total 165,802 188,664 183,394 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other None Transfer Total 165,868 188,730 183,382
FTEs FY20 FY21 Change General Fund 3.06 3.06 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 3.06 3.06 0.00
Cochise County 109 Adopted Budget FY 20-21
Public Defender / Legal Defender / Office of the Legal Advocate
Function Statement: Public Defender (PD), Legal Defender (LD) and Office of the Legal Advocate (OLA): Duties are prescribed by statute in ARS 11-584. The offices provide indigent defense services for persons charged with criminal offenses in felony, probation revocation, misdemeanor, appeal, rule 32, extradition, mental health commitments, guardianship, juvenile delinquency and dependency proceedings and other matters pursuant to the statue that are authorized by the Board of Supervisors. Each of the indigent defense departments operate independently with separate staff.
Goals and Objectives for FY20/21: • Provide quality indigent defense representation through: o Use of technological efficiencies like e-filing and video conferencing; o Hiring and retaining quality staff; o Minimize reliance on private attorneys for indigent defense services; o Accurate tracking of caseload statistics and efficient use of department budgets including consolidation of resources like legal research tools, supplies and fleet vehicles whenever possible.
Accomplishments for FY19/20: • Reduced the number of cases assigned to private attorneys. • Participated in new program called Give Recovery a Chance (GRACe) to aid clients with mental health issues and reduce costly court cases. • Acquired federal grant Title IV money to reimburse the county for a portion of the costs of representation in dependency cases. • Reorganization of closed case files to reduce future conflict withdrawal from cases.
Performance Measures/statistics: The IDC Office tracks the number of new cases assigned, and the cost of indigent defense on a fiscal year basis. Collectively the offices watch for trends in case numbers and costs in order to allocate resources efficiently, and to minimize reliance on private attorneys for indigent defense representation.
TOTAL INDIGENT Cases Assigned DEFENSE TOTAL to PD, LD and EXPENSES (incl FISCAL CASES OLA Defense Cases Assigned private atty YEAR ASSIGNED Offices Private Attys expense) FY19/20** 3,174 1,986 1,188$ 3,353,292 FY18/19* 3,588 1,981 1,607$ 3,381,659 FY17/18 3,645 1,958 1,687$ 3,530,120 FY16/17 3,208 1,745 1,463$ 3,536,667 *OLA Dept created February, 2019 **Covid pandemic may have affected total cases.
Cochise County 110 Adopted Budget FY 20-21
Public Defender
General Fund Expenses Funding Sources Departmental Revenue 5.7%
Personnel Supplies Services 1.9% Special General Fund 93.2% Revenue Contractual Subsidy 10.1% Services 84.2% 1.8% Judicial Expenses 3.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,477,690 1,070,409 1,013,082 General Fund Subsidy 1,488,833 1,078,984 1,017,799 Supplies 25,315 16,630 20,850 Departmental Revenue 79,730 68,730 68,730 Contractual Services 31,008 18,075 19,997 Special Revenue 160,425 142,568 122,642 Support/Care of Persons Total 1,728,988 1,290,282 1,209,171 Judicial Expenses 34,550 42,600 32,600 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 101 ‐ Public Defender Training 4,501 Transfer 104 ‐ Aid to Indigent Defense 118,141 Total 1,568,563 1,147,714 1,086,529 Total Special Revenue Funding 122,642
FTEs FY20 FY21 Change General Fund 13.00 12.00 (1.00) Special Revenue Funds 0.00 0.00 0.00 Total 13.00 12.00 (1.00)
Cochise County 111 Adopted Budget FY 20-21
Legal Defender
General Fund Expenses Supplies Funding Sources 1.9% Special Revenue 0.3% Contractual Services 2.7%
Personnel Services Care of 92.0% Persons 0.03% General Fund Subsidy 99.7% Judicial Expenses 3.4%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 921,644 546,973 677,098 General Fund Subsidy 978,216 642,346 736,139 Supplies 19,068 22,551 14,000 Departmental Revenue Contractual Services 20,171 21,589 19,796 Special Revenue 2,100 2,137 2,251 Care of Persons 200 200 200 Total 980,316 644,483 738,390 Judicial Expenses 17,133 51,033 25,045 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 112 ‐ Legal Defender Training 2,251 Transfer Total Special Revenue Funding 2,251 Total 978,216 642,346 736,139
FTEs FY20 FY21 Change General Fund 11.00 12.00 1.00 Special Revenue Funds 0.00 0.00 0.00 Total 11.00 12.00 1.00
Cochise County 112 Adopted Budget FY 20-21
Office of Legal Advocate
General Fund Expenses Funding Sources
Supplies 1.5% Personnel Services 94.1% Contractual Services General Fund 1.9% Subsidy 99.8% Judicial Expenses 2.5%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 949,789 992,846 General Fund Subsidy 1,024,454 1,055,257 Supplies 14,690 16,216 Departmental Revenue Contractual Services 17,375 19,595 Special Revenue 2,599 Support/Care of Persons Total 0 1,024,454 1,057,856 Judicial Expenses 42,600 26,600 Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 184 ‐ Legal Advocate Training 2,599 Transfer Total Special Revenue Funding 2,599 Total 0 1,024,454 1,055,257
FTEs FY20 FY21 Change General Fund 6.00 8.00 2.00 Special Revenue Funds 0.00 0.00 0.00 Total 6.00 8.00 2.00
Cochise County 113 Adopted Budget FY 20-21
Finance
Function Statement: The Finance Department is primarily a service department that supports the Board of Supervisors, County Administrators, County departments and the public. These services include maintaining timely, accurate, comprehensive records of all financial transactions; establishing and maintaining a system of internal controls adequate to assure protection of County assets; providing timely, comprehensive, well- designed annual and interim financial reports; processing all invoices for payment; processing each BI- weekly payroll and preparing all federal and state reports; purchasing goods and services in accordance with State statutes and the County procurement policy; assisting in the budget process; and coordinating the annual audit of the County’s financial statements.
The Finance Department provides the County departments with timely financial and policy information and support. The Finance department assists other County departments with financial analysis and promotes financial accuracy and accountability. In addition, the Finance Department promotes compliance with applicable policies, procedures, laws, and regulations. Included in the Finance Department is Procurement.
Changes for FY20/21: The department had experienced changes in staff at all levels at the end of FY20 and this brought stability in departmental operations for FY20/21. The department also implemented various refinements in work processes that will bring greater efficiencies in FY20-21.
Accomplishments for FY19/20: The department provided financial support by compiling and monitoring departmental annual operating budgets with operational accounting support. The department, in conjunction with other County departments, compiled the monthly forecasts with the goal of improving department financial management and strategic planning objectives. The department processed 26 payrolls paying an average of 900 employees bi-weekly, conducted 109 accounts payable runs; issued over 7,200 warrants; produced over 5,800 journals; and maintained 230 individual accounting funds in FY19/20.
The department prepared various external and internal operation reports; coordinated and monitored County budgets; performed internal audits; monitored fiscal position for all County departments; assisted in managing all County grants in conjunction with other departments; and assisted departments with all accounting functions. Created, compiled, and issued interim and year-end financial statements, along with other Federal, State, and County reports; facilitated subsequent audits by the Office of the Auditor General and outside CPA firms; monitored accounting transactions for compliance with generally accepted accounting principles and applicable laws; and maintained various elements of the County's financial system, including the records for the County's capital assets.
Goals and Objectives for FY20/21: Continue to provide quality financial services to the County in the most effective and efficient manner for fulfilling the County’s vision and mission.
Cochise County 114 Adopted Budget FY 20-21
Finance
General Fund Expenses Funding Sources
Supplies 0.9%
Personnel Services Contractual 88.8% Services General Fund 10.2% Subsidy 100.0% Other 0.1%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 812,849 886,849 749,607 General Fund Subsidy 888,463 983,138 844,087 Supplies 11,705 11,705 7,600 Departmental Revenue 20,000 Contractual Services 83,909 84,584 86,380 Special Revenue Support/Care of Persons Total 908,463 983,138 844,087 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 500 None Transfer Total 908,463 983,138 844,087
FTEs FY20 FY21 Change General Fund 9.50 9.50 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 9.50 9.50 0.00
Cochise County 115 Adopted Budget FY 20-21
Procurement
General Fund Expenses Funding Sources
Personnel Services Supplies 89.7% 4.1%
General Fund Subsidy Contractual 100.0% Services 6.1%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 283,515 291,206 274,323 General Fund Subsidy 298,986 328,731 305,748 Supplies 2,700 24,525 12,625 Departmental Revenue Contractual Services 12,771 13,000 18,800 Special Revenue Support/Care of Persons Total 298,986 328,731 305,748 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other None Transfer Total 298,986 328,731 305,748
FTEs FY20 FY21 Change General Fund 4.00 4.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 4.00 4.00 0.00
Cochise County 116 Adopted Budget FY 20-21
Information Technology (IT)
Function Statement: Cochise County I.T. Department provides innovative technology solutions and services; empowering Cochise County government to meet the needs of the community through technology and the dedicated services of our skilled professional staff. We believe that technology can help improve the government’s functions through connections, communications and efficiencies. The Information technology department builds and strengthens these connections, not only among County employees but between the government and residents as well. The IT Department has a team of highly skilled professionals who deliver on this promise through reliable infrastructure, responsive services, innovative applications, and greater transparency of information.
Accomplishments for FY18/19: • Partnered with AZPM to install new tower to get citizens access to NPR • Enhanced physical and logical security • Implemented a new Treasurer financial system to allow citizens to pay taxes online. • Increased access to data through GIS to the public. • Implemented a new financial and HR system to improve county employee efficiencies and accountability Goals and Objectives for FY19/20: • Enhance collaboration between internal departments. • Expand self-service for Cochise County citizens. • Increase network connectivity to remote schools and libraries.
Cochise County 117 Adopted Budget FY 20-21
Information Technology (IT)
General Fund Expenses Funding Sources Supplies Departmental 5.2% Revenue 1.5% Personnel Services 58.8%
Contractual General Fund Services Subsidy 36.0% 98.5%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,576,711 1,624,636 1,644,322 General Fund Subsidy 2,426,954 2,695,543 2,756,030 Supplies 68,445 166,445 145,700 Departmental Revenue 42,000 42,000 42,000 Contractual Services 823,798 946,462 1,008,008 Special Revenue Support/Care of Persons Total 2,468,954 2,737,543 2,798,030 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other None Transfer Total 2,468,954 2,737,543 2,798,030
FTEs FY20 FY21 Change General Fund 21.50 21.00 (0.50) Special Revenue Funds 0.00 0.00 0.00 Total 21.50 21.00 (0.50)
Cochise County 118 Adopted Budget FY 20-21
Development Services
Function Statement: Development Services is a Department of three divisions: Planning & Zoning, Code Compliance, and Building Safety. This department also manages the Airport Operations enterprise.
Planning & Zoning is responsible for the orderly growth of the unincorporated areas of the County, implementing development standards and processing requests to rezone the property, special use authorization, and zoning variance request.
Code Compliance enforces the Zoning Regulations to protect property values and keep Cochise County beautiful. Violations of the County's Zoning Regulations are processed for hearing by the County Hearing Officer or preparing violations for the County Attorney's Office. The overarching goal of Code Compliance is the resolution of code violations.
Building Safety ensures building construction in Cochise County is safe and sanitary. The Division is a one-stop-shop for building permits, processing joint permit applications to include building plans, right- of-way permits, septic permits, and floodplain use permits.
Changes for FY20/21: • Update the Cochise County Comprehensive Land Use Plan to support development near the anticipated new Commercial Port of Entry and the Bisbee-Douglas International Airport. • Continue with updates to the Zoning Regulations to improve the quality of development in the County, allow for the highest and best use of property, and increase economic development opportunities. • Fully implement the new permit tracking system that allows a paperless permit application. The new system will allow for inspection requests online as opposed to calling the inspection line. • Update and verify the Department's Geographic Information System (GIS) layers to ensure accuracy for Department staff and public consumption. Accomplishments for FY19/20: • Intergovernmental Agreement (IGA) for Planning Services for the City of Willcox. • Increase in Planning Fees to reduce the Department's subsidy from general funds. • Increased revenue by 28% and decreased Department expenses to reduce the Department's subsidy from the general fund for Department operations. Department revenue funded 85.8% of operating expenses exceeding the expected 75% minimum. • Implementation of the Foreclosure Registry to monitor vacant properties with homes to ensure the property is maintained and code compliant. • Created a Zoning layer in GIS for public use in the web map. • Implemented an online chat option for customers to reduce customer visits to the front counter and phone calls. • Closed the Sierra Vista permit office as a result of COVID-19 to better allocate resources in anticipation of reduced revenue as a result of the pandemic. Off-set by improved online resources and implementation of a new online permit tracking system.
Cochise County 119 Adopted Budget FY 20-21
Goals and Objectives for FY20/21: • Continue to improve customer service and customer experience to reduce friction in the permitting process. • Paperless permit application process. • Continue to digitize all permit records and allowing for public access to documents via the internet. • Reduce blight in the County with active code compliance and use of the hazard abatement funds. • Support neighborhood clean-ups by volunteers. • Begin cleaning and clearing dump site on Dake Road. • Improve economic development opportunities by leveraging existing county resources and updating the Comprehensive Plan and Zoning Regulations. • Support the infrastructure and land use planning associated with the proposed new commercial port of entry in Douglas. • Support annexations by incorporated communities. • Partner with incorporated communities in the County to increase economic development opportunities and improve the quality of life for all Cochise County residents. • Better reporting matrix of permit activity and staff performance using the new permit tracking system. Performance Measures: • Increase the percentage of resolved code compliance cases without going to Court. • Decrease the amount of time for permit issuance. • Maintain or reduce expenses through the use of technology and efficient distribution of available Department resources. Minimize the Department's general fund subsidy in the Department's budget (see graph below). To be accomplished by: o Encourage permit activity by supporting an improving economy that further encourages development in Cochise County. o Continue to partner with incorporated communities with intergovernmental agreements (IGA) for planning and building services. o Increase development revenue and the tax base of Cochise County with targeted economic development initiatives.
Cochise County 120 Adopted Budget FY 20-21
Development Services
General Fund Expenses Funding Sources
Supplies 1.5% Personnel Special General Fund Services Revenue Subsidy 70.8% 27.5% 30.1%
Contractual Services 27.8% Departmental Revenue 42.5%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,260,487 1,256,604 1,121,631 General Fund Subsidy 1,027,110 981,317 656,780 Supplies 37,840 29,500 23,500 Departmental Revenue 650,700 695,200 928,500 Contractual Services 429,721 390,413 440,149 Special Revenue 600,000 600,000 Support/Care of Persons Total 1,677,810 2,276,517 2,185,280 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other (50,238) 259 ‐ Brownsfield Revitalization 600,000 Transfer Total Special Revenue Funding 600,000 Total 1,677,810 1,676,517 1,585,280
FTEs FY20 FY21 Change General Fund 15.50 14.50 (1.00) Special Revenue Funds 0.00 0.00 0.00 Total 15.50 14.50 (1.00)
Cochise County 121 Adopted Budget FY 20-21
Airport Operations
Airport Enterprise Expenses Total Funding Sources General Fund Revenue 2% Transfer 22.6% Contingency 31.8% Personnel Services 5.2% Enterprise Supplies Revenue 9.2% 98% Contractual Services 31.2%
Airport Enterprise Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 102,949 60,000 60,558 General Fund Subsidy 8,288 Supplies 122,701 131,050 107,800 General Fund Revenue 10,144 21,960 21,720 Contractual Services 168,351 194,032 364,893 Enterprise Revenue 766,879 731,171 1,170,047 Support/Care of Persons Total 785,311 753,131 1,191,767 Judicial Expenses Capital Outlay Contingency 107,878 81,089 371,796 Other Transfer 265,000 265,000 265,000 Total 766,879 731,171 1,170,047
General Fund FY19 FY20 FY21 FTEs FY20 FY21 Change Budgeted Expenses Personnel Services General Fund 0.00 0.00 0.00 Supplies 2,621 2,500 Enterprise Revenue 1.00 1.00 0.00 Contractual Services 15,781 17,760 16,710 Total 1.00 1.00 0.00 Support/Care of Persons Judicial Expenses Capital Outlay Contingency Other 303030 Transfer Total 18,432 20,290 16,740
Cochise County 122 Adopted Budget FY 20-21
Facilities Management
Function Statement: The Facilities Management Department is responsible for the internal operation and maintenance management of county buildings and infrastructure. Our goal is to provide a comfortable, clean, safe and functioning work environment for governmental services, in an energy efficient and cost-effective manner.
Services we Provide: Maintenance and Support Services: Responsible for maintaining and repairing county owned or lease facilities by providing the following skilled trade services:
• Plumbing • Carpentry • Electrical • HVAC maintenance and repair • Painting • Metal work • Landscape and ground maintenance • General services, departmental move, office furniture assembly/relocations • Preventive Maintenance • Oversight of Contracted Maintenance Services for elevators, fire alarms, security monitoring and pest control.
Custodial Services: Responsible for the daily cleaning and sanitation of county owned facilities by providing the following services:
• Daily general housekeeping/cleaning • Floor maintenance services • Emergency clean ups • Sanitization/Disinfecting as required during COVID 19
Project Management Services: Responsible for planning, designing and oversight of major capital improvement projects:
• Provide feasibility concept and cost for construction projects • Project management and oversight • Construction contract administration • Facility inspections
Changes for FY21: In FY21 we reorganized the leadership team in Facilities to focus on project management, fiscal responsibility, and output efficiencies. In addition, we implemented new procedures for all custodial staff to ensure custodial compliance with CDC guidelines for COVID (sanitization).
Cochise County 123 Adopted Budget FY 20-21
Accomplishments: This year we upgraded our work order system to increase efficiencies in our work order response times and organization of work order records. We have also changed our work schedules for all staff to ensure department wide efficiencies and coverage. We have also updated logistics to ensure communication with customers improved regarding major projects.
Goals and Objectives for FY21: This year we are focused on the major repair of four county building roofs, improving the water infrastructure system at the Bisbee/Douglas International Airport (BDI), and upgrading the entire heating/cooling systems in our court building. We will also build a new office at the Douglas Road yard, Phased project for access control and re-keying, pedestrian bridge replacement at the Bisbee Courthouse. At BDI the airport terminal will be abated and remodeled. The County Admin building will also be abated and the bathroom project in Elfrida will be finished.
Performance measures: Over the last year we have closed out work orders that had been open for several years. Through our work order system, we receive instant feedback from customers regarding their satisfaction with the work we do. We focus on positively recognizing employees that excel and working to improve the work product of those that need improvement. We continuously track work order numbers and project timelines to ensure we’re measuring our productivity, based on our resources and communicate that information with county administration. Throughout the last couple of years, we have received more positive input from our customer base, related to the work performed, professionalism of our staff, and timeliness in our responses.
As our buildings age our workload is consistently changing and we are focused on updating and upgrading system as it becomes necessary, while committing to fiscal responsibility as public servants. We have adapted to the ever-changing needs of our customers due to a worldwide pandemic and made changes accordingly while keeping the safety and health of our employees at our forefront. We realize that although a pandemic is not everlasting, the changes it brought on will change our entire environment and our focus on sanitization and safety procedures for the future.
Cochise County 124 Adopted Budget FY 20-21
Facilities Management
General Fund Expenses Funding Sources
Contractual Supplies Services 15.4% 40.8%
General Fund Personnel Subsidy Other Services 100.0% 42.6% 1.2%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,506,117 1,636,117 1,669,655 General Fund Subsidy 3,823,813 4,033,291 3,923,017 Supplies 636,450 579,905 604,905 Departmental Revenue Contractual Services 1,615,154 1,771,269 1,602,457 Special Revenue Support/Care of Persons Total 3,823,813 4,033,291 3,923,017 Judicial Expenses Capital Outlay Contingency 21,092 Sources of Special Revenue Funding FY21 Other 45,000 46,000 46,000 None Transfer Total 3,823,813 4,033,291 3,923,017
FTEs FY20 FY21 Change General Fund 34.00 34.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 34.00 34.00 0.00
Cochise County 125 Adopted Budget FY 20-21
Human Resources
Function Statement: The Human Resources Department is responsible for assisting county departments in recruiting and selecting qualified employees; providing training for all new and existing employees; educating employees on county benefits; analyzing and improving county job classifications and compensation programs; developing county policies and procedures; providing guidance to departments on interpreting and applying policies and procedures; ensuring compliance with federal and state laws and regulations related to employment law; providing information and guidance to employees concerning employee rights; investigating and resolving personnel complaints; and implementing the Board of Supervisors’ strategic plan related to personnel.
Changes for FY21: Advertising of new positions within the county are no longer advertised in local papers. The county was not seeing a return on investment in paper advertising. Human Resources is now advertising solely on governmentjobs.com and on websites related to specific professions and trades.
Accomplishments: • Created and implemented Supervisor 101 and 102 training for employees. • Implemented Traumatic Events Counseling/Policy/Education and Reporting to State of Arizona as required by A.R.S. 38-672 & -673. • Continued development and use of ADP to support all county departments (ADP reports; EEO4; worksite locations; 1095C). • Implemented NEOGOV screening and rating of candidates for new hire selection. • Updated job descriptions. • Updated signage required by federal/state law. • Implemented minimum wage changes. • Updated various policies: Education reimbursement; Attendance during influenza or another viral pandemic outbreak; Telecommuting; Separation of service. • Updated records to meet records retention schedule. • Rolled out and completed annual benefits enrollment. • Altered new employee orientation from in-person to remote Teams meetings to address COVID- 19 concerns. • Modified FMLA and ADA procedures to improve tracking, documentation, and employee experience. • Implemented employee leave rights and provided training on Families First Coronavirus Response Act. • Updated new employee sexual harassment/discrimination training via ACIP Safe Personnel Video Goals and Objectives for FY21: • Change background check system currently in place. • Update policies (Merit Rules and other HR policies). • Continue to learn and implement new ADP uses. • Expand supervisor and employee training. • Review/update benefits and roll out a successful open enrollment.
Cochise County 126 Adopted Budget FY 20-21
• Implement statistical/numbers driven measurements for progress and change related to human resources. Performance measures: Human Resources has received positive feedback from its clients (departments and employees) on the many changes and progress it has made in the past year. HR is still working on implementing statistical/numbers driven measurements for departmental and county wide progress/changes.
Cochise County 127 Adopted Budget FY 20-21
Human Resources
General Fund Expenses Funding Sources Supplies 8.63%
Contractual Personnel Services Services 24.01% 67.33% General Fund Subsidy 100.0% Other 0.03%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 380,425 389,473 399,526 General Fund Subsidy 542,588 585,152 593,954 Supplies 24,784 55,284 51,204 Departmental Revenue Contractual Services 136,629 139,645 142,474 Special Revenue Support/Care of Persons Total 542,588 585,152 593,954 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 750 750 150 None Transfer Total 542,588 585,152 593,354
FTEs FY20 FY21 Change General Fund 5.00 5.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 5.00 5.00 0.00
Cochise County 128 Adopted Budget FY 20-21
Sheriff’s Office
Function Statement: It is the mission of the Sheriff’s Office to provide professional, high quality and effective law enforcement and correctional services in partnership with the community. We are committed to the protection of life and property; the preservation of peace, order, and safety; the vigorous enforcement of Local and State Laws; and the defense of the Constitution of the State of Arizona and the Constitution of the United States of America in a fair and impartial manner.
Changes for FY21: The major impacts to the Sheriff’s Office budget are listed below:
• The Sheriff’s Office has added one part-time Public Information Officer/Assistant employee who will be paid through jail enhancement funds. This employee’s primary function will be research, education, outreach, and public information releases reference detention functions. Sheriff Dannels is still working on the holiday pay funding shortages caused by changes in county policies. Since the Sheriff’s Office operates 24 hours a day, this left the Sheriff’s Office payroll budget short by approximately $500,000.00.
• Also, the Sheriff’s Office was informed that approximately three hundred thousand dollars was taken out of our vehicle budget. Though we understand that the mileage rate per mile was reduced, Sheriff Dannels has concerns of what impact it will eventually have on our public safety vehicles.
• Due to the unknown impact COVID19 pandemic may have on the overall county budget, the Sheriff’s Office did not put in any decision packages requesting new equipment.
Presently, Sheriff Dannels has left one Commander and two Sergeant positions vacant and will delay filling the Chief Deputy position due to his concerns of balancing the Sheriff’s Office budget. Though these budget shortages are concerning, the women and men of the Sheriff’s Office are committed to providing the same level of service it has for years to the community.
Accomplishments: As a service organization, the Sheriff’s Office has daily contact with hundreds of people in our communities and detention centers. The real accomplishment for the Sheriff’s Office this year has been surviving the COVID19 pandemic with very few cases affecting our line staff. Also, the Sheriff’s Office has been successful in obtaining federal and state COVID19 grants to help pay for personal protection equipment.
The Southeast Arizona Law Enforcement Training Academy continues to grow as law enforcement agencies throughout the state look for an affordable regional academy for their recruits. This academy is a partnership between Cochise County Sheriff’s Office, Sierra Vista Police Department and Cochise Community College. This partnership continues to get stronger as more law enforcement agencies take advantage of this cost saving academy that provides a quality education for their recruits.
The weekly First Watch Audio Community Connection remains on the air with Sheriff Dannels and Public Information Officer Carol Capas. The radio show provides weekly information about Sheriff’s Office
Cochise County 129 Adopted Budget FY 20-21
activities and crime trends. It has developed into a popular commute or morning coffee radio show for the community.
Goals and Objectives for FY21: On January 1, 2021, the Federal Bureau of Investigation will be replacing the Uniform Crime Report with the National Incident-Based Reporting System for collecting and analyzing crime trends in the United States. This is a major advancement in reporting crime trends that has taken at least one decade to complete. All law enforcement agencies in the United States will be moving to that new platform by that date.
Southeastern Arizona Communications (regional public safety communications center) is dispatching fire departments in Cochise County with Pro QA medical software for emergency medical calls. The software helps dispatchers provide pre-arrival instructions to people helping an injured person until the arrival of qualified medical personnel. Pro QA police dispatch software will be tested in early 2021 to determine the feasibility of the product for law enforcement agencies in Cochise County.
Performance Measures: When looking at crime trends for the first nine months of this year, the Sheriff’s Office has seen increases in assaults, child neglect, domestics, fraud, identity theft, juvenile problems, robbery and child molestations; yet there have been decreases burglaries, property theft, graffiti and vandalism. It appears that the COVID19 pandemic influences crime due to the change in our social environment.
Cochise County 130 Adopted Budget FY 20-21
Sheriff's Office
General Fund Expenses Supplies Funding Sources 2.3% Departmental Revenue 1.2% Contractual Services Personnel 10.3% General Fund Services Subsidy Special 83.4% 77.1% Revenue Support/Care 21.7% of Persons 3.2%
Other 0.8%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 13,045,311 13,601,808 13,921,424 General Fund Subsidy 15,937,433 16,806,628 16,440,426 Supplies 220,519 321,519 376,414 Departmental Revenue 259,259 252,259 246,228 Contractual Services 2,277,062 2,369,517 1,726,316 Special Revenue 3,986,932 5,089,449 4,629,846 Support/Care of Persons 518,800 518,800 527,500 Total 20,183,624 22,148,336 21,316,500 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 135,000 247,243 135,000 200 ‐ Financial Crimes Unit 421,960 Transfer 201 ‐ Stonegarden Program 397,922 Total 16,196,692 17,058,887 16,686,654 202 ‐ HIDTA 71,748 203 ‐ Jail Enhancement 569,020 205 ‐ Sheriff Law Enforcement ‐ RICO 100,500 206 ‐ Sheriff Federal OT Reimbursement 5,722 207 ‐ Sheriff Donations Fund 14,601 208 ‐ Sheriff Inmate Welfare 453,686 FTEs FY20 FY21 Change 210 ‐ Victims Rights & Assistance 10,400 General Fund 171.00 171.00 0.00 211 ‐ Private Donor 92,030 Special Revenue Funds 10.00 10.00 0.00 212 ‐ AZ Criminal Justice Grant (Byrne) 122,971 Total 181.00 181.00 0.00 215 ‐ Border Strike Task Force 521,540 570 ‐ GIITEM 1,835,060 573 ‐ Gov Office of Hwy Safety 12,335 574 ‐ Are You Okay Program 351 Total Special Revenue Funding 4,629,846
Cochise County 131 Adopted Budget FY 20-21
Medical Examiner
Function Statement: The Medical Examiner investigates any deaths that are sudden, unexpected, or in which the cause of death is not certain – specifically all cases listed in ASR 11-593.
Medical Examiner services are provided through an Intergovernmental Agreement with Pima County. The Pima County Office of the Medical Examiner (PCOME) is a fully accredited by the National Association of Medical Examiners (NAME).
Cochise County 132 Adopted Budget FY 20-21
Medical Examiner
General Fund Expenses Funding Sources
Contractual Services 100.0%
General Fund Subsidy 100.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services General Fund Subsidy 425,000 425,000 425,000 Supplies Departmental Revenue Contractual Services 425,000 425,000 425,000 Special Revenue Support/Care of Persons Total 425,000 425,000 425,000 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other None Transfer Total 425,000 425,000 425,000
FTEs FY20 FY21 Change General Fund 0.00 0.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 0.00 0.00 0.00
Cochise County 133 Adopted Budget FY 20-21
Office of Emergency Services
Function Statement: The Cochise County Office of Emergency Services meets the ARS and BoS Resolution mandated functions by facilitating coordination, communication, and resource allocation in order to enable county departments and first response agencies to provide timely response to and recovery from emergencies and disasters. The department has two full time paid positions and approximately 50 volunteers who provide services to the county. The volunteer staff are organized into two divisions: Radio Amateur Communications Emergency Services (RACES), and Subject Matter Experts supporting specialty projects.
Changes for FY21: In FY21 the office will continue to expand services within our capabilities and refine processes and procedures to ensure high quality service to the community. Most notably grant funding opportunities for interagency and collaborative projects has been expanded to provide increased revenues and benefit to the community at no additional cost. This is accomplished by leveraging re-allocation funding from existing grant programs and the effective management of fulltime staff time and efforts.
Accomplishments: FY20 was a busy year for the office. Operationally OES supported response coordination for no less than 25 major incidents and three Emergency Operations Center activations for large events. This year was also the first-year regional specialty response resources were activated. Through the county HAZMAT teams participation and integration with the four-border county regional HAZMAT response. This partnership ensured timely, appropriate, and effective resources were brought to bear in our county to protect lives and property. The OES also activated the Emergency Operations Center for the COVID-19 pandemic and continues to support Public Health initiatives in response to this on going event. Through a collaborative and coordinated effort, the office was able to facilitate timely information and resources in support of local responders.
During this year’s preparedness efforts OES planned and coordinated the execution of multiple interagency individual skills courses, tabletop and functional exercises, and drills that culminated in the annual full-scale exercise. This event hosted by Tombstone public safety agencies evaluated the county response to a large-scale multi-agency incident.
Our planning efforts have focused largely on annual updates to plans as required by state and federal regulations as well as strategic initiatives through the local emergency planning committee. In 2019 the strategic communications sub-committee was formed with OES as the chair and facilitator. This year all of the year one strategic goals were completed to include the countywide Fire and EMS common radio channel project allowing the myriad of rural and municipal fire departments to communicate regardless of location in Cochise County.
Lastly, OES aggressively pursued additional grant funding through federal and state grant programs such as: Emergency Management Performance Grant, State Homeland Security Grant Program, Emergency Response Fund, Hazardous Materials Emergency Preparedness Grant, and the Community Wildfire Protection Grant programs. Through local agency partnerships some of these projects were directly awarded to local agencies while the application, coordination, and championing of the grant was completed by OES. In FY20 the Office of Emergency Services successfully managed $1,031,654 in competitive grants a 400% increase in grant funding over FY19. Additionally OES facilitated the FEMA
Cochise County 134 Adopted Budget FY 20-21
recovery funding applications for both response to civil unrest and the on going COVID-19 statewide disaster declarations. Through the State Disaster Declaration Public Assistance Grant and the Federal Disaster Declaration Public Assistance Grant, OES facilitated the recovery of disaster related costs in excess of $40,000 which is increasing as the disaster continues.
Goals and Objectives for FY21: The following annual goals are designed to address critical shortfalls in the organization and developing Cochise County as an industry leader of emergency management in the rural environment. These goals focus on achieving integrated, unified, and industry standards for all emergency service lines in the county. 1. Planning a. Update the County Emergency Response Plan to include new FEMA requirements to address specific “Community Lifelines” b. Update County Hazard Vulnerability Assessment c. Update County Strategic Communications Plan d. Update the Community Wildfire Protection Plan 2. Operations a. Build capacity within specialty resource caches b. Incident management team NQS qualified at individual level c. Expanded stakeholder involvement in county mutual aid agreements d. Increase interoperable communications at the tactical level e. Increase information sharing 3. Outreach a. Targeted messaging to at risk areas and populations b. Increase speaking engagements with community groups c. Templated community action tool kit 4. Training and Exercises a. Revise multi-year training and education plan to address impacts of the COVID-19 response b. Build instructor capacity for training shortfalls c. Countywide training and exercise conference
Performance measures/statistics (numbers/data): Planning – Planning is measures of performance are based on compliance with applicable State and Federal Planning guidelines as well as the functionality of current plans. If plans are used during real- world incidents, they are considered functional.
Operations – Operational measures of performance are based on the ability of OES to coordinate large scale response and if local responders can communicate and obtain resources in a timely manner. We evaluate our local operational capacity on the frequency and scale of external support requests to regional and state resource providers. Operations are also evaluated during preparedness training and exercises to identify gaps and shortfalls in the local community which in turn drives additional training events, grant requests, and planning efforts.
Grants – Grants measures of performance are based on the total dollar amount awarded in competitive grants to Cochise County agencies. The target goal for FY21 is to increase this amount by 20% over FY20.
Cochise County 135 Adopted Budget FY 20-21
Office of Emergency Services
General Fund Expenses Funding Sources Special Revenue 6.5% Supplies 6.1% Departmental Personnel Revenue Services 48.9% 68.9% Contractual Services General Fund 19.1% Subsidy 44.6%
Other 5.9%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 97,444 188,490 198,983 General Fund Subsidy 25,131 130,747 137,740 Supplies 3,800 8,000 17,757 Departmental Revenue 145,107 145,107 151,195 Contractual Services 51,994 62,364 55,205 Special Revenue 15,158 8,000 20,000 Support/Care of Persons Total 185,396 283,854 308,935 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 17,000 17,000 17,000 218 ‐ Homeland Security Grants 20,000 Transfer Total Special Revenue Funding 20,000 Total 170,238 275,854 288,945
FTEs FY20 FY21 Change General Fund 2.00 2.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 2.00 2.00 0.00
Cochise County 136 Adopted Budget FY 20-21
Health and Social Services
Function Statement: The mission of Cochise Health & Social Services is to foster an exceptional quality of life by advocating for a community-centered culture of health through unparalleled public health service.
Cochise Health and Social Services (CHSS) provides a broad range of public health services to county residents. This includes immunizations for the un- and under-insured; family planning; STD testing and counseling; TB screening and control; vital records; indigent burial; restaurant and public accommodation inspections; public fiduciary; aging services; county emergency services and planning; detention medical oversight; WIC; Health Start; healthy living classes; teen pregnancy prevention education; tobacco prevention services; and worksite and school wellness assistance. We regularly partner with other health care providers throughout the county to optimize the impact of limited resources for the betterment of our residents.
Our department is organized into several operating divisions, including: Nursing/Detention Medical Services, Prevention Services, Emergency Management/Preparedness, Environmental Health Services (EHS), Public Fiduciary/Area Agency on Aging, and Vital Records.
Environmental Health Services: enforces state and local laws and regulations through compliance inspections under delegation agreements with ADHS and ADEQ.
Public Fiduciary: The Public Fiduciary, with the support of division staff, serves as court-appointed guardian, conservator and personal representative of last resort pursuant to Arizona Revised Statutes. Additionally, the Public Fiduciary functions as court accountant, at the request of the court, reviewing court-accountings filed with the court by private licensed fiduciaries and unlicensed family fiduciaries with the purpose of resolving court concerns. The Public Fiduciary Division provides probate information to the community, not legal advice.
Area Agency on Aging: The Area Agency on Aging (AAA) Division provides case management services to both care recipients and unpaid family caregivers. Services are generally restricted to older individuals aged 60 or over per SEAGO Service Specifications. Case managers conduct client in-home assessments, provide referrals for home delivered meals, attendant care and respite (services funded by SEAGO). Additionally, case managers link clients to other services available in the community. Case Management support enables elderly and disabled county residents to remain in their homes longer, living independently with supports for as long as safely possible.
Finance: The finance group processes all monetary transactions, including payroll, accounts payable, accounts receivable, and budget preparation and monitoring.
Prevention: The Prevention Services Division is a collection of programs focused on improving individual and community health through a variety of interventions including evidence-based approaches, community outreach, one-on-one education, support and resource referral, organizational policy and practice changes and community-based systems and environmental changes. Funded primarily through Arizona Department of Health Services grants and supported by Cochise County Board of Supervisors and Cochise County Board of Health, this collection of 30 staff in nine programs provides over 7,000 interventions with over 5,000 individuals, families, schools and businesses in eight Cochise County
Cochise County 137 Adopted Budget FY 20-21 communities, in partnership and collaboration with over 50 different community organizations. Vital Records: Provides Death and Birth certificates for the Cochise County Residents.
Changes for FY21: • Emergency Management/Preparedness: o Implemented several community-based interventions and strategies to address the COVID-19 pandemic. o Establish mass fatality storage capacity within the county that exceeded ADHS standards. • Environmental Health Services: o Proposed an updated fee schedule and develop a new Cochise County Environmental Services Code. o Hire new and qualified EHS personnel to enhance inspection and complaint response. o Realign EHS division personnel to better accomplish the mission with limited resources. o Develop position description and hire an EHS Program Manager. • Pub Fid: o Complete Fiduciary License application and required process for Property/Asset Manager and current Public Fiduciary Case Manager Trainee. o Retirement of Lead Case Manager and plan to hire to fill the position. • Area Agency on Aging: o Implemented telephonic client visits following established protocol by the Department of Economic Security through the Southeastern Arizona Governments Association (SEAGO). o Initiated the process for paperless case management files using DAARS software from DES through SEAGO. • Prevention: o Hired a new Program Manager and Registered Dietitian for the WIC Program. o Converted all WIC services to remote service delivery to respond to the Covid-19 Pandemic. Remote Nutrition Education will continue after the pandemic ends. o Expanded Health Start Home Visiting services to include deliverables under the Maternal Health Innovation Project. o Awarded new 5-year contracts for Health Start and Healthy People Healthy Communities. o Hired a new Program Manager for the Maternal Child Health services and Opioid Prevention programs – These programs/grants are not part of the Prevention Services Division • Nursing/Detention Medical Services: o Solicit and contract for a new Medical Director for Detention Medical and Clinical Services oversight. o Develop and hire for two nurse management positions for Detention Medical and Clinicals Services programs respectively. • Finance: o Recently hired Grants Manager for new position to improve grants management and deliverable compliance. • Vital Records: o Changed Vital Records request and delivery procedures to ensure public safety while continuing to provide required services.
Cochise County 138 Adopted Budget FY 20-21
Accomplishments: • Emergency Management/Preparedness: o Secured additional funding for COVID-19 prevention and intervention activities. o Implemented flexible case and contact investigation team. o Distributed PPE to high-risk community organizations and facilities. • Public Fiduciary: o Relocated the Public Fiduciary office from Old Bisbee to the Melody Lane complex. o Implemented changes to ward visitation requirements pursuant to order issued by the Arizona Supreme Court in relation to COVID-19. o Continue to serve as guardian, conservator and personal representative to 86 wards and estates. o Implemented careful restrictions to ensure ward safety in supervised long-term placements throughout Cochise, Pima and Maricopa Counties with zero ward fatalities due to COVID-19. • Area Agency on Aging: o Continue to provide case management services for 481 clients through funding from SEAGO and the County’s General Fund. o Provided Information and Referral services to Cochise County residents regardless of age during the COVID-19 response. • Prevention: o Continue to provide community outreach, education, and resources during the COVID- 19 pandemic while providing for public and employee health and safety. o Supported CHSS in the mission of COVID-19 response by reallocating personnel to provide contact tracing for positive cases and exposed persons. o Converted all WIC services to remote service delivery to respond to the Covid-19 Pandemic. Remote Nutrition Education will continue after the pandemic ends. o Expanded Health Start Home Visiting services to include deliverables under the Maternal Health Innovation Project. o Awarded new 5-year contracts for Health Start and Healthy People Healthy Communities. • Finance: o Hired a Grants Manager for a new position towards the beginning of the fiscal year to ensure improved grant management and compliance. • Vital Records: o Continued to provide Vital Records services while implementing COVID-19 safety strategies.
Goals and Objectives for FY21: • Emergency Management/Preparedness: o Assist all county healthcare agencies and providers with COVID-19 response measures. o Provide timely and accurate information pertaining to COVID-19 legislative changes and regulatory interpretation. o Develop and implement a county mass immunization strategy and plan for assumptive COVID-19 vaccine distribution. • Environmental Health Services:
Cochise County 139 Adopted Budget FY 20-21
o Continue to advocate for more staffing and meeting mandates of our delegation agreements. o Proposed an updated fee schedule and have developed a new Cochise County Environmental Services Code. o Advocate for upgraded environmental testing equipment to perform higher quality evaluations. o Assist County permitted establishments with re-opening and maintain COVID-19 regulatory compliance. • Public Fiduciary: o To continue providing Public Fiduciary services during the COVID-19 pandemic. o To reach 100% of revenue goal. o To maintain case manager caseloads at no more than 30 cases. • Area Agency on Aging: o To utilize 100% of SEAGO grant funds awarded. o To maintain case manager caseloads at no more than 140 cases. o To continue providing Case Management as well as Information and Referral services during the COVID-19 pandemic. • Prevention o To increase WIC enrollment and participation from 82% to 87% by September, 2021. o To increase Health Start enrollment and participation rates 10% by June, 2021. o To increase Health Promotion community education services by 10% by June, 2021. • Nursing/Detention Medical Services: o Prevent the spread of communicable diseases through immunization administration program. o Prevent the occurrence of communicable disease presentation in Detention facilities. o Conduct laboratory testing of suspected tuberculosis and STD cases with follow on treatment as required. • Finance: o Work with various divisions in revising budgets and strengthening budget planning and procedures. o Develop a handbook and staff training materials for grant program managers and employees. • Vital Records: o Update funeral home service contracts improving partnerships with all local funeral directors. Performance measures/statistics: • Emergency Management/Preparedness: o Secured more than 1.3 million dollars in Enhanced Laboratory Capacity grant funding to bolster Cochise County COVID-19 testing capabilities. o Provided 15 COVID-19 rapid test machines to area healthcare partners and agencies. o Funded more than 12,000 COVID-19 tests through partner testing blitzes. o Enhanced Cochise County mass immunization storage and delivery capabilities. o Received and distributed more than 500,000 individual personal protective equipment items throughout Cochise County. • Environmental Health Services: o Compliance activities and Smoke-free AZ through annual reporting to ADHS.
Cochise County 140 Adopted Budget FY 20-21
• Public Fiduciary: o Number of court appointments, investigations and case closures per calendar year. o Percentage reached of revenue goal. o Number of county residents assisted with probate information. • Area Agency on Aging: o Number of clients served per month. o Percentage of SEAGO grant funds collected YTD. o Number of home-delivered meals authorized for County residents YTD. o Number of service hours authorized for County residents YTD (attendant care, respite and short- term housekeeping). • Prevention Services o WIC – Number of clients enrolled monthly; number of clients served quarterly. o Health Start – Number of clients enrolled monthly; number of home visits provided monthly; number of clients graduated annually; number of classes provided monthly; number of community education sessions provided quarterly. o Teen Pregnancy Prevention – Number of teens educated annually; number of schools served annually. o Tobacco Prevention – Number of community education sessions provided monthly; number of Youth enrolled in Youth Coalition annually; number of policy/systems/environmental changes supported annually. o HAPI & Chronic Disease – Number of SHACs (School Health Advisory Council) supported monthly; number of ADHS Worksite Wellness awards supported annually; number of evidence-based model classes provided monthly; number of enrollees & graduates of classes annually. • Nursing/Detention Medical Services: o Decrease communicable disease occurrence rates among vaccinated age range population. o Limit number of Detention acquired communicable diseases. o Increase in STD testing and treatment compliance. • Finance: o Processing error rates. o Delinquent item rates. o Budget performance reports. • Vital Records: o Outputs, same-day service for birth and death applications. o Average turn-around time per application. o Amendments and corrections processing time. o Survey links issued with every individual application to invite feedback for Vital Records.
Cochise County 141 Adopted Budget FY 20-21
Health & Social Services
General Fund Expenses Supplies Funding Sources Departmental 3.4% Revenue 8.8%
General Fund Contractual Subsidy Services 37.0% Personnel 15.3% Services 70.8% Special Revenue 54.2% Care of Persons 10.4%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 2,116,819 2,234,551 2,321,726 General Fund Subsidy 2,508,981 2,635,600 2,649,087 Supplies 106,718 104,772 112,700 Departmental Revenue 373,300 373,300 629,651 Contractual Services 250,844 276,155 502,890 Special Revenue 3,304,488 3,698,941 3,877,656 Care of Persons 407,900 393,422 341,422 Total 6,186,769 6,707,841 7,156,394 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 221 ‐ Public Health Accreditation 61,116 Transfer 222 ‐ Public Health Emergency Preparedness 249,066 Total 2,882,281 3,008,900 3,278,738 223 ‐ Maternal & Child Health 69,876 224 ‐ AZ Prescription Drug Overdose Prevention 334,540 225 ‐ Nutrition Grant 2,342 226 ‐ Child Care Health Consultation 229,469 227 ‐ Breastfeeding Counseling Service 79,053 228 ‐ WIC Grant 859,713 FTEs FY20 FY21 Change 229 ‐ Health Reserve Fund 76,662 General Fund 33.60 33.60 0.00 231 ‐ SEABHS HIV/Aids Outreach 23,933 Special Revenue Funds 36.70 36.70 0.00 232 ‐ Family Planning 205,013 Total 70.30 70.30 0.00 234 ‐ TB Control 44,283 237 ‐ Health STD Grant 68,290 240 ‐ Smoke Free Arizona 74,171 242 ‐ Teen Pregnancy Prevention 156,203 243 ‐ Immunization Program 297,350 245 ‐ Health Start 413,940 249 ‐ Tobacco Education Grant 434,600 525 ‐ Medical Cont Education 55,298 529 ‐ Health Policy Initiative 142,738 Total Special Revenue Funding 3,877,656
Cochise County 142 Adopted Budget FY 20-21
Public Fiduciary
Expenses Funding Sources Other Departmental Contractual 2.8% Revenue Services Support/Care of 7.6% Special 3.8% Persons Transfer Revenue 35.1% 6.9% 25.2%
General Fund Supplies Personnel Subsidy 4.4% Services 67.2% 47.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 429,584 471,227 462,372 General Fund Subsidy 8,550,150 8,478,967 883,081 Supplies 7,750 7,350 43,250 Departmental Revenue 110,000 110,000 100,000 Contractual Services 32,800 39,004 37,273 Special Revenue 306,096 330,333 330,333 Support/Care of Persons 8,079,590 7,976,190 344,990 Total 8,966,246 8,919,300 1,313,414 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 42,426 27,196 27,196 239 ‐ SEAGO Case Management AAA 330,333 Transfer 68,000 68,000 68,000 Total Special Revenue Funding 330,333 Total 8,660,150 8,588,967 983,081
Note:
For FY21, the Arizona Health Cost Care Containment System (AHCCCS) charge to Cochise County was moved from the Public Fiduciary Department to the State Cost Shift Department. This better reflects expenses the State of FTEs FY20 FY21 Change Arizona has shifted to Cochise County. This explains the drastic drop in General Fund 7.50 7.50 0.00 expenses from FY20 to FY21. Special Revenue Funds 3.00 3.00 0.00 See State Cost Shift Department for FY21 AHCCCS costs. Total 10.50 10.50 0.00
Cochise County 143 Adopted Budget FY 20-21
School Superintendent
Function Statement: The School Superintendent’s Office serves as fiscal agent and education service agency for the school districts in Cochise County, as well as overseeing the jail education program for juveniles.
Accomplishments for FY18/19: • Innovations in Education Conference (2 day conference) o Over 200 participants, 10 vendors, 40 sessions • Douglas Education Advisory Partnership Council in Douglas and Sierra Vista Educational Advisory Council, partnering with Expect More Arizona • Odysseyware Rural Schools Consortium & Training o An online program that provides our small schools with digital curriculum for grades 3-12 in math, language arts, science, social studies and CTE.
Goals and Objectives for FY19/20: To empower stakeholders in our educational system for student success and county success by providing the following:
• County-wide Round Table Workshop • Innovations in Education Conference • County School Board Member Training • CTE Teacher & Business Leader Workshop • Achieve Cochise (in collaboration with the Governor’s Achieve60AZ initiative) Performance Measures & Relevant Statistics: We use surveys to get stakeholders engaged and provide us with input on the type of services they would like us to provide. A recent educational survey provided us with data from 714 Cochise County residents, from 20 of the 22 school districts.
Cochise County 144 Adopted Budget FY 20-21
School Superintendent
General Fund Expenses Funding Sources Departmental Revenue 4.6% General Fund Supplies Subsidy 1.3% Personnel 33.2% Services 90.1% Contractual Services Special 6.5% Revenue 62.2% Transfer 2.0%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 368,391 438,269 445,818 General Fund Subsidy 369,028 440,180 434,555 Supplies 4,500 4,680 6,672 Departmental Revenue 42,000 44,000 60,000 Contractual Services 28,137 31,231 32,065 Special Revenue 757,359 712,109 813,503 Support/Care of Persons Total 1,168,387 1,196,289 1,308,058 Judicial Expenses Capital Outlay Contingency Sources of Special Revenue Funding FY21 Other 275 ‐ IDEA Secure Care Grant 264 Transfer 10,000 10,000 10,000 276 ‐ School Fund 181,758 Total 411,028 484,180 494,555 278 ‐ Small Schools 167,552 279 ‐ Partners in Science & Math Tech 73,671 280 ‐ School Reserve Fund 25,699 281 ‐ Jail Education Program 48,826 282 ‐ Juvenile Detention Ed 144,690 283 ‐ ELL Title III Consortium 26,886 FTEs FY20 FY21 Change 287 ‐ Healthy Families 131,516 General Fund 6.00 6.00 0.00 551 ‐ Title I Juv Education 12,641 Special Revenue Funds 0.70 0.70 0.00 Total Special Revenue Funding 813,503 Total 6.70 6.70 0.00
Cochise County 145 Adopted Budget FY 20-21
Library District
Function Statement: The Cochise County Library District’s mission is to promote the joy of reading, the discovery of ideas, and the power of information.
The Library District supports countywide library service by operating branch libraries in the rural communities of Bowie, Elfrida, Portal, Sunizona, and Sunsites, and providing support services for the municipal libraries in Benson, Bisbee, Douglas, Huachuca City, Sierra Vista, Tombstone, and Willcox. Support services include a shared online catalog and inventory control system, library courier, collection support, and access to ebooks and electronic resources.
Changes for FY20/21: The improvements to the Elfrida Library building which were budgeted for FY 2019/20, are moving forward in 2020/21 due to delays in finding a contractor.
Accomplishments for FY19/20: • In FY19/20, libraries countywide circulated 450,583 physical items and 48,082 ebooks and digital audiobooks. • The rural library branches circulated 39,490 physical items, hosted 17,757 visits from the public, and provided 27,918 computer and wi-fi sessions. • In May 2020, the Library District entered a reciprocal lending agreement with several other Arizona library systems, enabling Cochise County library card holders to access more than 60,000 additional ebooks and digital audiobooks at no additional cost to the Library District. • FY19/20 was the first full year of One County, One Card, which enables residents to use existing library cards at any public library countywide. To celebrate the improvement in customer service and cooperation between libraries, the Library District held a photo contest to select an iconic Cochise County image for a new library card. The new cards, provided by the Friends of the Library District, were introduced in June, 2020.
Goals and Objectives for FY20/21: • The Library District will continue to strengthen digital collections and low-contact services in order to maintain flexibility and provide a high level of public service in an uncertain public health environment. • The Library District will create videos and other digital content to raise awareness of library collections and services.
Performance Measures & Relevant Statistics: The Library District measures circulation (physical and digital), visits from the public, computer and WIFI sessions, and participation in library events. The Library District also tracks the number of items transferred between libraries, website visits, and usage of electronic research tools.
Cochise County 146 Adopted Budget FY 20-21
Library District
Expenses Funding Sources
Contingency 43.2% District Other Revenue 16.2% 99% Contractual Services Special 5.7% Personnel Revenue Services Law Library 1% Supplies 23.8% Subsidy 7.5% 3.7%
Library District Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 528,183 555,846 612,726 General Fund Subsidy Supplies 161,036 162,916 193,876 District Revenue 2,069,430 2,340,665 2,579,203 Contractual Services 136,511 145,526 145,819 Special Revenue 4,027 27,027 30,419 Support/Care of Persons Total 2,073,457 2,367,692 2,609,622 Judicial Expenses Capital Outlay Contingency 800,353 996,030 1,113,094 Sources of Special Revenue Funding FY21 Other 348,347 385,347 418,688 172 ‐ State grant Aid 08‐A‐2 25,000 Law Library Subsidy 95,000 95,000 95,000 175 ‐ Friends of Library 3,819 Total 2,069,430 2,340,665 2,579,203 182 ‐ CFSA ‐ Troller Fund 1,600 Total Special Revenue Funding 30,419
FTEs FY20 FY21 Change Library District 10.10 10.10 0.00 Special Revenue 0.00 0.00 0.00 Total 10.10 10.10 0.00
Cochise County 147 Adopted Budget FY 20-21
Public Works Department
Function Statement: The Public Works Department consists of the Highway Operations Division, Solid Waste Operations Division as well as the Fleet Operations Division.
The Highway Operations Division maintains, repairs and constructs the County roads that have been accepted by the Cochise County Board of Supervisors. This Division continually ensures that all roads, paths and trails are safe for multi-modal transport. This group conducts field work from five individual Road Yards.
The Solid Waste Operations Division is responsible for providing a high-quality, cost-effective and environmentally safe solid waste disposal service to its customers through a regional solid waste disposal service. This group receives solid waste at any of 16 sites located in the county. The service is provided in conformance with the terms of the intergovernmental agreements for solid waste disposal services between Cochise County and the participating cities while operating within the funding limitations of the system.
The Fleet Operations Division ensures all County vehicles and Heavy Equipment are maintained, repaired, replaced and operate safely and efficiently. This group conducts maintenance and repair work at four sites within the county.
Changes for FY21 • For FY21, the department was restructured, adding the Fleet Operations Division to the other two divisions. Accomplishments:
Highway Operations Division • Decreased overtime and associated expenditures by 30%, due to shift in strategies, moving the workgroup into a maintenance mode as opposed to a construction workgroup. • Continued the implementation of the FOG seal program on all county-maintained roads. This surface treatment program is designed to maintain and preserve the pavements that are rated in the inventory to be in good condition to excellent. Staff maintained 220 miles last year and added another 210 miles of roads “FOG’d” in FY20 to preserve roughly 2/3 of county roads to date. Solid Waste Operations Division • Began implementation of 5-year CIP established last fiscal year. Contractor rebuilt door barriers at 3 of the 5 Urban transfer Stations, making backing much safer. Additionally, with assistance from the Highway Operations Division rebuilt approaches at two Rural Transfer Stations ensuring customers are safer when backing and unloading vehicles. • Implemented the Air Space Usage/Density program with a contractor performing density analysis with the assistance of a drone on a quarterly basis. Results are utilized as performance metrics for staff as they achieve goals to maximize the valuable airspace at the Western Regional Landfill. We will continue to monitor staff’s performance on this key performance indicator on a quarterly basis. Before the program began the goal was to achieve 900 pounds
Cochise County 148 Adopted Budget FY 20-21
per cubic yard, which is an average for landfills in the Southwest. Staff performed well, exceeding that number, and averaging 1,000 pounds per cubic yard. Which will lengthen the life of our landfill. • Continued with the increased contribution to the SW Development Fund (CIP) with an additional $200,000 being moved there by FY end. These additional revenues above costs were generated from the successful roll-off rental can and metal recycling programs. The dollars will be used to help offset costs in the 5-year CIP, to help minimize the possibility of a rate increase. Fleet Operations Division • Successfully restructured the Department aligning the Fleet Division with the other two divisions. This strategic move created long-term vacancy savings. Goals and Objectives for FY21:
Highway Operations Division • Further decrease overtime expenditures by 50%, bringing the two-year OT decrease to 80% as compared to past years. • Decrease workplace accidents and injuries by 50%, This will be accomplished thru increased safety training and an increase in safety incentive pay for employees, funded thru overtime savings. • Successfully complete the major chip seal project (re-paving) in Bay Acres in Douglas as well as Washington Street in Douglas. • Finish the surface treatment FOG program and complete the operation on the final third of paved county roads. In FY22 we will start the process over and re-FOG the first 1/3 of county roads already completed. • Develop a one-year workplan for this fiscal year and present to the Board of Supervisors. Continue to meet with the Board of Supervisors to receive feedback and present our quarterly work plan. Solid Waste Operations Division • Continue with year 2 of the 5-year CIP focusing mainly on the transfer stations and identified renovations and repairs that are needed both for safety and operational efficiency purposes. • Implement debit/credit card processing at our 5 Urban Transfer Stations and the Western Regional Landfill. • Work with outside consultant to analyze and confirm density and airspace performance. Continue to manage the landfill in a way that maximizes airspace and achieve a 1,000 pound per cubic yard average for the year. These specific efforts and metrics will maximize landfill lifespan. • Fleet Operations Division • Expand service intervals for sedans and pick-ups from 4,000 to 6,500 miles before a minor service is required. This action will allow mechanics to spend more time on each vehicle, reduce supply costs and improve customer service. • Reduce County fleet size from 487 to 407 or 80 vehicles, by working with all departments to identify, auction or re-purpose severely underutilized vehicles. This will reduce risk, insurance costs as well as overall fleet user fees. • Implement the extension of the lifespan and replacement of several vehicles from 180,000 to 200,000 miles. Extending the lifespan of these vehicles will result in significant savings without increasing major repair costs.
Cochise County 149 Adopted Budget FY 20-21
Public Works
Public Works ‐ Operational* Budgeted Expenses All Funding Sources Landfill Closure 8.6% Solid Waste Enterprise Landfill Contingency 15.5% Contractual 19.7% Development Services 7.2% 30.1% Other 6.6%
HURF Supplies Transfer Revenue 14.5% Personnel 4.9% 67.2% Services 24.2% Waste Tire Grant 1.5%
Operational* All Budgeted FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Funding Sources Personnel Services 6,860,658 6,273,442 5,693,879 Operational* Funds Supplies 4,438,310 3,324,254 3,404,700 General Fund Contractual Services 7,073,991 9,387,355 7,079,670 HURF Revenue 20,905,103 19,566,843 19,091,229 Support/Care of Persons Solid Waste Enterprise 3,306,734 3,852,390 4,410,211 Judicial Expenses Total 24,211,837 23,419,233 23,501,440 Capital Outlay Contingency 3,443,828 2,114,560 4,622,546 Special Revenue/Reserve Funds Other 1,435,131 1,362,776 1,543,799 Landfill Closure 2,016,822 2,233,668 2,453,514 Transfer 662,919 956,846 1,156,846 Landfill Development 353,345 1,153,345 2,033,032 Total 23,914,837 23,419,233 23,501,440 Waste Tire Grant 406,769 415,913 420,373 *Operational = HURF and Solid Waste Enterprise expenses Total 2,776,936 3,802,926 4,906,919
All Revenues Total 26,988,773 27,222,159 28,408,359 FTEs FY20 FY21 Change HURF 54.80 54.80 0.00 Solid Waste 43.10 43.10 0.00 Total 97.90 97.90 0.00
Cochise County 150 Adopted Budget FY 20-21
Heavy & Light Fleet Services
Expenses Funding Sources
Personnel Services Supplies 12.92% Contractual 34.80% Services 2.44% Heavy Fleet Light Fleet Other Revenue Revenue 0.05% 57% 43% Contingency Depreciation 19.85% Capital Outlay 0.04% 29.90%
Total Fleet Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,425,020 1,529,220 1,397,326 General Fund Subsidy Supplies 3,133,777 3,564,715 3,765,454 Light Fleet Revenue 6,401,966 5,965,432 4,608,842 Contractual Services 173,500 186,624 263,951 Heavy Fleet Revenue 6,099,111 6,083,791 6,210,469 Support/Care of Persons Total 12,501,077 12,049,223 10,819,311 Depreciation 4,000 4,000 Capital Outlay 2,566,742 2,887,394 3,234,894 Sources of Special Revenue Funding FY21 Contingency 5,196,588 3,871,620 2,148,036 None Other 5,450 5,650 5,650 Transfer Total 12,501,077 12,049,223 10,819,311
FTEs FY20 FY21 Change General Fund 0.00 0.00 0.00 Internal Service Funds 20.00 20.00 0.00 Total 20.00 20.00 0.00
Cochise County 151 Adopted Budget FY 20-21
Engineering and Natural Resources
Function Statement: The Engineering and Natural Resources Department (ENR) is responsible for the planning, engineering design, surveying, and construction management of the County’s transportation and drainage system, floodplains, and natural resources. ENR will continue to fulfill the objectives as set forth by the Board of Supervisors Strategic Plan.
The divisions of the Department include the Flood Control District and Engineering.
Flood Control District: serves as a steward of the County’s natural resources to guide residents, prospective newcomers and the developing community about flooding and erosion issues. The District is responsible for floodplain administration duties of the National Floodplain Insurance Program and the Community Rating System. Responsibilities include issuing floodplain use permits and erosion setback requirements for buildings, reviewing environmental documents, provide education and outreach on flood hazards, and stormwater discharges. Outreach and education efforts ultimately help to reduce flood damage, maintain the environmental benefits provided by floodplains and conserve our soils. The District oversees a robust program and network of rainfall, groundwater and streamflow monitoring throughout the County. Monitoring data helps to guide decision-making for future flood control and recharge projects. The Alert rain gauges collect and send rainfall data to the National Weather Service to inform the District and residents about impending flood events.
Engineering Division: • Field Technical Services section performs a variety of specialized functions on County- Maintained Roads providing soil testing and utility location for design and construction projects; installs and maintains regulatory, guidance and warning signs, as well as street name signs for the 911 program. • Survey section provides project support with field survey data collection for design. Maintains the Public Land Survey System monuments found inside of County right of way. Provides support to Public Works Department in the form of design layout for construction and surveying support to other county departments as needed. • Engineering section provides designs and construction inspection of County-Maintained roadways and infrastructure; erosion control features; and issues permits of all work within the County’s right-of-way. This division also develops design requirements and details to provide consistent standards and specifications for the roadway network in Cochise County. • Transportation section collects and analyzes traffic data for transportation planning to assess potential future conditions and needs. This work is guided by a Long-Range Transportation Plan that was adopted by the Board to project transportation needs to the County for the next 20 years. • Right of Way section issues permit approvals and inspection of improvements made by individuals and companies in the County’s rights of way, as well as investigating and addressing encroachment and access issues. Negotiate and acquire property on behalf of Cochise County for public road projects from private property owners and State and Federal Agencies. Prepare cost estimates for right-of-way acquisition. Research property titles, answer public question regarding property transfers, right-of-way, encroachments and road maintenance. Intergovernmental right-of-way project research and development.
Cochise County 152 Adopted Budget FY 20-21
Changes for FY21: • With anticipated decrease in Highway User Revenue Funds (HURF) the FY21 budget was decrease by 22 % from FY20. • Cross-training of staff to perform multiple duties. • An Environmental Projects Coordinator was brought on as permanent ¾ staff to assist with the County’s representation on the myriad of collaborative, regional efforts, including the Fort Huachuca Sentinel Landscape, Cochise Conservation and Recharge Network, and the Upper San Pedro Partnership Technical Committee. This staff person also oversees the County’s monitoring program; assists with the management of the County’s recharge projects; and works on providing recreational and educational access to the public at certain recharge project sites. This position is replacing 2 part time staff. Accomplishments: • ENR major projects completed are Robbs Road and Fort Grant Road, both in the Willcox area. • Partnered with the United States Geological Society (USGS) to develop and establish 2-foot contour maps for the entire County to be utilized for future and current development.
Goals and Objectives for FY21: • Implement Citizenserve data management software for permitting and tracking of flood plain and ROW permits and citizen concerns. • Increase the number of shelf-ready road projects. • Develop a bridge replacement plan for the 60 bridges on County maintained roads. • Use the LiDAR elevation data to increase the precision of flood control and engineering design analysis. • Inspection and cleaning of public drainage channels in the County and work with the Cities on channels within their jurisdiction. • Develop an electronic GIS system for inspection and maintenance of dedicated public drainage channels. Performance measures/statistics (numbers/data): • Track number of permits issued and time to complete.
Cochise County 153 Adopted Budget FY 20-21
Engineering & Natural Resources
Total Expenses Funding Sources
HURF Contingency Revenue 33.3% 15%
Contractual Other Services 6.0% 25.8% Transfer Flood Control 11.8% District Personnel 85% Services Supplies 19.8% 3.3%
Total Budgeted Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Expenses Sources Personnel Services 938,764 1,923,035 1,809,610 General Fund Subsidy Supplies 403,500 338,500 306,500 Flood Control District 5,959,058 6,549,965 7,764,024 Contractual Services 1,187,350 2,548,369 2,362,436 HURF Revenue 1,504,450 1,390,271 Support/Care of Persons Total 5,959,058 8,054,415 9,154,295 Judicial Expenses Capital Outlay Contingency 3,002,561 2,699,701 3,046,961 Other 335,810 344,810 548,088 Transfer 91,073 200,000 1,080,700 Total 5,959,058 8,054,415 9,154,295
FTEs FY20 FY21 Change Flood Control District 5.40 5.40 0.00 HURF 18.90 18.70 (0.20) Total 24.30 24.10 (0.20)
Cochise County 154 Adopted Budget FY 20-21
Housing Authority
Function Statement: The Housing Authority of Cochise County (HACC) was established by the Cochise County Board of Supervisors and is governed by a Board of Commissioners appointed from the local community. HACC’s mission is to expand affordable housing options, promote home ownership and improve the quality of housing in Cochise County.
Cochise County 155 Adopted Budget FY 20-21
Housing Authority
Expenses Funding Sources HCV Contingency 11.45% 1.1%
HOPWA 3.64% Personnel Housing Services Payments 10.2% HAP 84.9% (projected) Hogar 84.87% 0.04%
Supplies Casa Primeras 3.8% 0.01%
Total Budgeted Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Expenses Sources Personnel Services 328,785 361,712 361,805 General Fund Subsidy Supplies 150,523 119,836 136,651 HCV 348,399 416,730 406,518 Contractual Services HOPWA 129,218 129,218 129,218 Housing Payments 3,208,703 3,209,000 3,014,040 Casa Primeras 353 353 353 Judicial Expenses Hogar 1,338 1,338 1,338 Capital Outlay HAP (projected) 3,208,703 3,209,000 3,014,040 Contingency 66,091 38,971 Total 3,688,011 3,756,639 3,551,467 Other Transfer Total 3,688,011 3,756,639 3,551,467 Notes: HCV ‐ Housing Choice Voucher HOPWA ‐ Housing Opportunity individuals With Aids Casa Primeras ‐ inactive Hogar ‐ inactive HAP ‐ Housing Assistant Payments (projected)
FTEs FY20 FY21 Change General Fund 0.00 0.00 0.00 Special Revenue Funds 6.00 6.00 0.00 Total 6.00 6.00 0.00
Cochise County 156 Adopted Budget FY 20-21
Cochise Combined Trust
Function Statement: The Cochise Combined Trust is a self-insured trust for employee benefits ‐ currently comprised of Cochise County and Cochise College. The County provides employees a comprehensive benefits package including: health insurance, dental insurance, vision insurance, life insurance, and short-term disability. No employees are budgeted in this fund.
Cochise County 157 Adopted Budget FY 20-21
Cochise Combined Trust
Expenses Funding Sources
Contractual Services 98.3%
Internal Service Rev. 100% Contingency 1.7%
Total Budgeted Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Expenses Sources Personnel Services General Fund Subsidy Supplies Internal Service Rev. 8,350,388 8,350,388 8,350,388 Contractual Services 8,205,691 8,205,692 8,205,692 Special Revenue Support/Care of Persons Total 8,350,388 8,350,388 8,350,388 Judicial Expenses Capital Outlay Contingency 144,697 144,696 144,696 Sources of Special Revenue Funding FY21 Other None Transfer Total 8,350,388 8,350,388 8,350,388
FTEs FY20 FY21 Change General Fund 0.00 0.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 0.00 0.00 0.00
Cochise County 158 Adopted Budget FY 20-21
General Government, Overhead & State Cost Shifts
Function Statement: The General Government department is responsible for receiving revenue such as County sales tax, State shared revenue, and property taxes. Expenses paid from the General Government Department include: professional services such as payroll technology, travel, training, State cost shifts (ADOR) and joint dispatch dues (SEACOM). No employees are budgeted in this department.
The General Government Overhead department consistent of contingency funds, and revenue from other departments/funds such as overheard (indirect costs) and the per parcel fee.
The State Cost Shifts Department sequestered costs the State of Arizona has shifted to Counties for better tracking. Cochise County has no control over these costs, as they are determined solely by the State Legislature and Governor’s Office during the State Budget process.
No employees are budgeted in these department.
Cochise County 159 Adopted Budget FY 20-21
General Government
Expenses Funding Sources
Contractual Services 58.5% Intergovernmental Charges 32.0% 0.2%
Taxes Interest 66.8% 0.4% Supplies Personnel Other 4.6% Services 1.6% 35.3% Misc 0.5% Other 0.1%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,689,920 828,850 1,098,154 Taxes 33,597,590 34,081,917 33,855,735 Supplies 132,000 442,000 142,000 Intergovernmental 16,176,685 16,276,685 16,230,785 Contractual Services 1,802,770 1,882,580 1,820,800 Charges 95,000 95,000 95,000 Support/Care of Persons Interest 200,000 200,000 200,000 Judicial Expenses 367,000 Misc 236,400 236,400 236,400 Capital Outlay 172,058 Other 30,000 30,000 30,000 Contingency Total 50,335,675 50,920,002 50,647,920 Other 470,400 133,662 51,000 Transfer Total 4,634,148 3,287,092 3,111,954 Sources of Special Revenue Funding FY21 None
FTEs FY20 FY21 Change General Fund 0.00 0.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 0.00 0.00 0.00
Cochise County 160 Adopted Budget FY 20-21
General Government Overhead
Expenses Funding Sources Per Parcel Fee 1.4%
Indirect Costs Contingency 5.2% 100.0% Cash Carry Forward 93.4%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Personnel Services 1,140,420 Cash Carry Forward 28,030,859 28,870,152 28,870,152 Supplies Per Parcel Fee 416,001 366,686 435,735 Contractual Services Indirect Costs 1,575,354 1,548,431 1,591,284 Support/Care of Persons Judicial Expenses Capital Outlay Sources of Special Revenue Funding FY21 Contingency 17,595,504 17,929,202 17,900,000 None Other Transfer Total 18,735,924 17,929,202 17,900,000
FTEs FY20 FY21 Change General Fund 0.00 0.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 0.00 0.00 0.00
Cochise County 161 Adopted Budget FY 20-21
State Cost Shifts
Expenses Funding Sources
AHCCCS Contribution AHCCCS General Fund 28.7% Expanded Subsidy Coverage Long Term Care 100.0% 3.2% Contributions 67.1%
Arizona Dept of Revenue 1.1%
General Fund Budgeted Funding FY19 FY20 FY21 FY19 FY20 FY21 Budgeted Expenses Sources Long Term Care Contributions 5,181,000 General Fund Subsidy 7,726,622 AHCCCS Contribution 2,214,800 Departmental Revenue AHCCCS Expanded Coverage 248,200 Special Revenue Arizona Dept of Revenue 82,622 Total 0 0 7,726,622 Total 0 0 7,726,622
Sources of Special Revenue Funding FY21 None
FTEs FY20 FY21 Change General Fund 0.00 0.00 0.00 Special Revenue Funds 0.00 0.00 0.00 Total 0.00 0.00 0.00
Cochise County 162 Adopted Budget FY 20-21
Street Light Improvement Districts
Function Statement: The Board of Supervisors is the governing board for five Street Light Improvement Districts (SLIDS): Bowie; Sunsites; Naco; Golden Acres; Pirtleville.
These districts generate revenue via a special district property tax to provide streetlights.
Changes for FY19/20: • Bowie SLID increased tax rate by 5% from 1.0102 to 1.1057 in response to declining property values/levy and increased expenses. Increased tax rate necessary to keep the district solvent.
Cochise County 163 Adopted Budget FY 20-21
Street Light Improvement Districts (SLID)
SLID Property Tax Levies FY21 SLID Property Tax Rates FY21 25,000 1.2000
1.0000 20,000
0.8000 15,000
0.6000
10,000 0.4000
5,000 0.2000
0 0.0000 Naco Sunsites Bowie Golden Acres Pirtleville Naco Sunsites Bowie Golden Acres Pirtleville
SLID Property FY19 FY20 FY21 SLID Property Tax Rates FY19 FY20 FY21 Tax Levies Naco 7,982 8,066 8,202 Naco 0.4049 0.4049 0.4049 Sunsites 20,197 19,988 21,029 Sunsites 0.4208 0.4208 0.4208 Bowie 11,957 11,359 12,227 Bowie 1.1057 1.0102 1.0607 Golden Acres 7,325 7,555 7,956 Golden Acres 0.3705 0.3705 0.3705 Pirtleville 11,704 11,551 12,680 Pirtleville 0.5511 0.5511 0.5511
Cochise County 164 Adopted Budget FY 20-21
15 - Glossary
Abatement—A complete or partial cancellation of a levy imposed by the county. Abatements usually apply to tax levies, special assessments, and service charges.
Account classification—A name, number, or distinctive symbol that identifies general ledger accounts, such as assets, liabilities, fund equity, revenues, and expenditures.
Accounting system—The methods and records established to identify, assemble, analyze, classify, record, and report the county’s transactions, and to maintain accountability for the related assets and liabilities.
Accounts payable—A short-term liability account reflecting amounts owed to individuals or organizations for goods and services received by the county. Amounts due to other funds or other governments are not classified as accounts payable.
Accounts receivable—An asset account reflecting amounts due from individuals or organizations for goods and services furnished by the county. Amounts due from other funds or other governments are not classified as accounts receivable.
Accrual basis of accounting—A method of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of the timing of related cash flows.
Accrued liabilities—Amounts owed but not yet due. For example, accrued wages payable is a liability for wages earned by employees between the last payment date and the balance sheet date that are not yet paid.
Ad valorem tax—A tax based on value, such as a property tax or sales tax
Agency funds—One of four types of fiduciary funds. Agency funds are used to report resources held by the county in a purely custodial capacity (assets equal liabilities). Agency funds typically involve only the receipt, temporary investment, and remittance of fiduciary resources to individuals, private organizations, or other governments.
Allocation of costs—The act of designating a portion of any allowable cost to a specific account, department, or program. The allocation may be made on any reasonable basis, such as square footage occupied, number of personnel, or salaries.
Amortization—The gradual extinguishment of an amount over a period of time, such as the retirement of a debt by serial payments to the creditor or into a sinking fund. Examples also include amortization of bond premium or discount.
Assessed valuation—A valuation set for real estate or other property by a government as a basis for levying taxes.
Assessment roll—In the case of real property, the official list containing the legal description of each
Cochise County 165 Adopted Budget FY 20-21
parcel of property and its assessed valuation. The name and address of the last known owner are usually shown. In the case of personal property, the official list containing the name and address of the owner, a description of the personal property, and its assessed value.
Basis of accounting—The timing of recognition; when the effects of transactions or events should be recognized for financial reporting purposes. There are three bases of accounting: accrual, modified accrual, and cash. Basis of accounting is an essential part of measurement focus because the timing of recognition is necessary to accomplish a particular measurement focus.
Bond—A written promise to pay a specified sum of money (called the face value or principal amount) at a specified future date, together with interest until maturity, and secured by the issuer’s faith and credit.
Budget—An itemized and systematic plan of operation for a given period that estimates proposed expenditures and the means of financing them.
Budgetary control—The control or management of financial activity, in accordance with an approved budget, to keep expenditures within the limits of available appropriations and revenues.
Capital assets—Land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, and all other tangible or intangible assets that are used in operations and that have initial useful lives of more than 1 year.
Capital budget—A plan of proposed capital expenditures and the means of financing them. Capital expenditures—An expenditure intended to benefit future periods. Generally, the acquisition of or improvements to capital assets.
Capital projects fund—Fund type used to account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed by proprietary funds and trust funds. Capitalization threshold—The dollar value at which a county elects to capitalize individual assets that are used in operations and that have initial useful lives of more than 1 year.
Cash—The term, as used in connection with cash flows reporting, includes not only currency on hand, but also demand deposits with banks or other financial institutions. Cash also includes deposits in other kinds of accounts or cash management pools that have the general characteristics of demand deposit accounts in that the county may deposit additional cash at any time and withdraw cash at any time without prior notice or penalty.
Cash basis of accounting—Basis of accounting that recognizes transactions or events when related cash amounts are received or disbursed.
Chart of accounts—A list of all accounts used in an accounting system.
Compensated absences—Absences such as vacation, illness, and holidays, for which it is expected employees will be paid.
Comprehensive annual financial report (CAFR)—A financial report that encompasses all funds and component units of the county. The CAFR should contain (a) the basic financial statements and required
Cochise County 166 Adopted Budget FY 20-21
supplementary information, (b) combining statements to support columns in the basic financial statements that combine information from more than one fund or component unit, and (c) individual fund statements as needed. The CAFR is the county’s official annual report and also should contain introductory information, schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, and statistical data.
Debt service fund—Governmental fund type used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest.
Deed—A written, notarized instrument conveying an interest in real property.
Delinquent taxes—Taxes remaining unpaid on and after the date on which a penalty for nonpayment is attached.
Department—A functional county unit. Examples are the county assessor and the board of supervisors.
Depreciation—Expiration in the useful lives of capital assets, attributable to wear and tear, deterioration, environmental factors, inadequacy, and obsolescence. Also, the portion of a capital asset’s cost, charged as an expense during a particular period. In accounting for depreciation, a capital asset’s cost, less any salvage value, is prorated over the estimated useful life of such an asset, and each period is charged with a portion of such cost.
Encumbrances—Commitments related to unperformed contracts for goods or services.
Enterprise fund—Proprietary fund type used to report an activity for which a fee is charged to external users for goods or services.
Expenditure—Decrease in net financial resources under the current financial resources measurement focus. Expenditures are transactions that are not properly classified as other financing uses.
Expenditure limitation—A system mandated by the Arizona Constitution to control county expenditures and limit increases in spending to adjustments for inflation and population growth.
Financial audits—Audits designed to provide independent assurance of the fair presentation of financial information.
Financial resources—Resources that are or will become available for spending. Financial resources include cash and resources ordinarily expected to be converted to cash. Financial resources also may include inventories and prepaids.
Fiscal year—Any period to which the annual operating budget applies and at the end of which a county determines its financial position and reports financial transactions. The fiscal year for Arizona counties is July 1 through June 30.
Fund—A fiscal and accounting entity with a self-balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, and changes therein, are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions, or limitations.
Cochise County 167 Adopted Budget FY 20-21
Fund balance—The difference between fund assets and fund liabilities reported in a governmental fund. Fund type—One of 11 classifications into which all individual funds can be categorized. Governmental fund types include the general fund, special revenue funds, capital projects funds, debt service funds, and permanent funds. Proprietary fund types include enterprise funds and internal service funds. Fiduciary fund types include pension (and other employee benefit) trust funds, investment trust funds, private purpose trust funds, and agency funds.
General fund—The general fund is one of five governmental fund types and typically serves as the chief operating fund of the county. The general fund is used to account for all county financial resources except those required to be accounted for in another fund.
General ledger—A record containing the accounts needed to report the financial position and the results of a county’s operations.
General obligation bonds—Bonds for which the issuing body pledges its full faith and credit for repayment. General obligation bonds are payable from taxes and other general revenues.
Generally Accepted Accounting Principles (GAAP)—The conventions, rules, and procedures that serve as the norm for the fair presentation of financial statements. The various sources of GAAP for counties are set forth by SAS No. 69, The Meaning of “Present Fairly in Conformity with Generally Accepted Accounting Principles” in the Independent Auditor’s Report.
Generally Accepted Auditing Standards (GAAS)—The rules and procedures that govern the conduct of a financial audit. There are ten basic standards, classified into three broad categories: general standards, standards of fieldwork, and standards of reporting. The Auditing Standards Board of the AICPA publishes Statements on Auditing Standards and related interpretations to comment and expand upon these basic standards.
Governmental Accounting Standards Board (GASB)—The ultimate authoritative accounting and financial reporting standard-setting body for state and local governments. The GASB was established in June 1984 to replace the National Council on Governmental Accounting.
Governmental funds—Funds generally used to account for tax-supported activities. There are five different types of governmental funds: the general fund, special revenue funds, capital projects funds, debt service funds, and permanent funds.
Grant—A contribution or gift of cash or other assets from another government or private organization to be used or expended for a specified purpose, activity, or facility.
Indirect costs—Costs that are incurred for the common benefit of more than one county activity and are not specifically identifiable with a particular activity. Indirect costs may be allocated and charged to a state or federal project along with direct costs when an indirect cost rate has been approved.
Intergovernmental revenues—Revenues from other governments in the form of grants, entitlements, shared revenues, or payments in lieu of taxes.
Journal entry—The original record of an accounting transaction or adjustment for errors in amount or
Cochise County 168 Adopted Budget FY 20-21
classification. It includes the date, account titles and numbers to be debited and credited, amounts, and an explanation of the entry.
Legal debt limit—The maximum amount of debt that a county is legally permitted to issue.
Levy—(verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (noun) The total amount of taxes, special assessments, or service charges imposed by a governmental unit.
Limited property value—A value determined by A.R.S. §42-13301 that is used as the basis for assessing, fixing, determining, and levying primary property taxes.
Management’s discussion and analysis (MD&A)—A component of required supplementary information used to introduce the basic financial statements and provide an analytical overview of the county’s financial activities.
Modified accrual basis of accounting—Basis of accounting according to which (a) revenues are recognized in the accounting period in which they become measurable and available and (b) expenditures are recognized in the accounting period in which the fund liability is incurred, if measurable, except for unmatured interest on general long-term debt and certain similar accrued obligations, which should be recognized when due.
Object code—The part of an account code that identifies specific types of revenue, expenditure, or balance sheet accounts.
Other financing source—An increase in current financial resources that is reported separately from revenues to avoid distorting revenue trends. The use of the other financing sources category is limited to items so classified by GAAP.
Permanent funds—A governmental fund type used to report resources that are legally restricted to the extent that only earnings, and not principal, may be used for purposes that support the county’s programs. Perpetual inventory system—An inventory system in which receipts and issues of supply items are recorded in the inventory records as the transactions occur. When this inventory system is used, the quantity and value of inventory may be determined at any time from the inventory records.
Pooled investment—Monies of various funds commingled for investment purposes. Monies may be pooled to obtain a higher yield on investments and to allow for improved investment management. Prepaid items—Amounts paid in advance for a benefit not yet received, such as prepaid rent and unexpired insurance premiums.
Primary property taxes—Ad valorem taxes that are based on value and levied against real property and improvements, except for secondary property taxes; used to fund the county’s general operating expenditures.
Public monies—Includes bonds, evidence of indebtedness, and money belonging to, received by, or held by, state, county, district, city, or town officers in their official capacity.
Reserved fund balance—The portion of a governmental fund’s net assets that is not available for
Cochise County 169 Adopted Budget FY 20-21
appropriation.
Revenue bonds—These bonds are generally used to finance the construction or acquisition of capital assets of revenue-producing projects and proprietary funds. The bonds are secured through project revenues or the assets purchased.
Revenues—Increases in the net current assets of a governmental fund type from other than expenditure refunds, interfund transfers, and debt issue proceeds. Also, increases in the net total assets of the government-wide financial statements and for a proprietary fund type from other than expense refunds, capital contributions, and interfund transfers.
Secondary property taxes—Ad valorem taxes used to pay the principal, interest, and redemption charges on bonded indebtedness or other lawful long-term obligations issued or incurred for a specific capital purpose. Includes amounts assessed under a county levy limit override.
Shared revenues—Revenues levied by one government but shared on a predetermined basis, often in proportion to the amount collected at the local level, with another government or class of governments. Single audit—An audit performed in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
Special district—An independent unit of the county organized to perform a single function or a restricted number of related functions. Special districts usually have the power to incur debt and levy taxes. However, certain types of special districts are entirely dependent upon enterprise earnings and cannot impose taxes. Examples of special districts are water districts, drainage districts, flood control districts, hospital districts, fire protection districts, transit authorities, and electric power authorities. Special revenue fund—A governmental fund type used to account for the proceeds of specific revenue sources, other than for major capital projects, that are legally restricted to expenditures for specified purposes.
Tax roll—The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two are distinguishable.
Taxes—Compulsory charges levied by a government to finance services performed for the common benefit.
Cochise County 170 Adopted Budget FY 20-21
16 – State Budget Schedules
OFFICIAL COUNTY BUDGET FORMS COCHISE COUNTY Fiscal Year 2021
Cochise County 171 Adopted Budget FY 20-21
COCHISE COUNTY Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2021
FUNDS S c Fiscal h Special Revenue Capital Projects Enterprise Funds Year General Fund Fund Debt Service Fund Fund Permanent Fund Available Total All Funds
2020 Adopted/Adjusted Budgeted Expenditures/Expenses* E 1 85,097,674 76,568,398 24,733,118 8,386,487 194,785,677
2020 Actual Expenditures/Expenses** E 2 67,926,917 68,597,581 2,167,792 5,774,841 144,467,131
2021 Fund Balance/Net Position at July 1*** 3 28,870,152 28,870,152
2021 Primary Property Tax Levy B 4 24,725,735 24,725,735
2021 Secondary Property Tax Levy B 5 4,366,895 4,366,895
2021 Estimated Revenues Other than Property Taxes C 6 30,878,963 72,339,862 15,973,036 10,487,177 129,679,038
2021 Other Financing Sources D 7
2021 Other Financing (Uses) D 8
2021 Interfund Transfers In D 9 201,149 1,741,595 265,000 1,006,846 3,214,590
2021 Interfund Transfers (Out) D 10 (171,175) (2,036,569) (1,006,846) (3,214,590)
2021 Reduction for Amounts Not Available: 11
LESS: Amounts for Future Debt Retirement
Future Capital Projects
Maintained Fund Balance for Financial Stability
2021 Total Financial Resources Available 12 84,675,999 76,706,757 15,973,036 10,487,177 187,842,969
2021 Budgeted Expenditures/Expenses E 13 84,675,999 76,706,757 15,973,036 10,487,177 187,842,969
EXPENDITURE LIMITATION COMPARISON 2020 2021 1 Budgeted expenditures/expenses $ 194,785,677 $ 187,842,969 2 Add/subtract: estimated net reconciling items 3 Budgeted expenditures/expenses adjusted for reconciling items 194,785,677 187,842,969 4 Less: estimated exclusions 124,628,277 116,910,130 5 Amount subject to the expenditure limitation $ 70,157,400 $ 70,932,839 6 EEC expenditure limitation $ 70,157,400 $ 70,932,839
* Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. *** Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund).
4/19 Arizona Auditor General's Office SCHEDULE A Official County Budget Forms COCHISE COUNTY Tax Levy and Tax Rate Information Fiscal Year 2021
2020 2021 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 37,942,813 $ 38,701,669
2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $
3. Property tax levy amounts A. Primary property taxes $ 24,751,917 $ 24,725,735 B. Secondary property taxes Library District $ 1,311,451 $ 1,341,348 Flood Control District 1,967,617 2,039,024 Fire District Assistance 941,485 924,430 Naco SLID 8,065 8,202 Sunsite SLID 19,988 21,029 Bowie SLID 11,358 12,226 Golden Acres SLID 7,555 7,956 Pirtleville SLID 11,551 12,680 Total secondary property taxes $ 4,279,070 $ 4,366,895 C. Total property tax levy amounts $ 29,030,987 $ 29,092,630
4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ 24,840,617 (2) Prior years’ levies (3) Total primary property taxes $ 24,840,617 B. Secondary property taxes (1) Current year's levy $ 4,336,784 (2) Prior years’ levies (3) Total secondary property taxes $ 4,336,784 C. Total property taxes collected $ 29,177,401
5. Property tax rates A. County tax rate (1) Primary property tax rate 2.6747 2.6747 (2) Secondary property tax rate Library District 0.1451 0.1451 Flood Control District 0.2597 0.2597 (3) Total county tax rate 3.0795 3.0795 B. Special assessment district tax rates Secondary property tax rates Fire District Assistance 0.1000 0.1000 Naco SLID 0.4049 0.4049 Sunsite SLID 0.4208 0.4208 Bowie SLID 1.0102 1.0607 Golden Acres SLID 0.3705 0 Pirtleville SLID 0.5511
* Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year.
4/19 Arizona Auditor General's Office SCHEDULE B Official County Budget Forms COCHISE COUNTY Revenues Other Than Property Taxes Fiscal Year 2021
ESTIMATED ACTUAL ESTIMATED REVENUE REVENUES* REVENUES SOURCE OF REVENUES 2020 2020 2021 GENERAL FUND Taxes Prop Delinquent $ 430,000 $ $ 430,000 Prop Penalites & Interest 1,000,000 1,016,722 1,000,000 Auto Lieu 3,910,000 3,000,002 3,610,000 County Half Cent 4,000,000 4,009,654 4,100,000 Licenses and permits Non- business Licenses & Permits 31,000 31,502 30,500 Busuiness License & Permits 30,000 19,208 30,000 Intergovernmental Federal Government 2,462,138 16,135 2,471,195 Federal Gov Grants 42,000 46,285 63,300 State Government 13,960,562 11,316,624 13,806,920 State Gov Grants 785 733 785 Misc IG 623,591 516,643 695,726 Charges for services General Gov 2,064,210 2,105,459 2,062,285 Public Safety 144,000 90,479 136,000 Health and Welfare 589,300 452,576 845,651 Resale 3,200 2,347 2,200 Fines and forfeits Fines 1,238,400 1,414,012 907,373 Forfeits 30,000 30,000 Investments Interest 200,000 398,782 200,000
Miscellaneous Misc 402,650 474,522 427,028 Other 30,000 10,452 30,000 Total General Fund $ 31,191,836 $ 24,922,137 $ 30,878,963
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year.
4/19 Arizona Auditor General's Office SCHEDULE C Official County Budget Forms COCHISE COUNTY Revenues Other Than Property Taxes Fiscal Year 2021
ESTIMATED ACTUAL ESTIMATED REVENUE REVENUES* REVENUES SOURCE OF REVENUES 2020 2020 2021 SPECIAL REVENUE FUNDS List Fund: 101 - PDO - Training $ 4,520 $ 4,407 $ 4,501 103 - Recorder - Doc Storage 154,233 150,377 150,233 104 - PDO - Aid to Ind Def 138,048 134,597 118,141 107 - Treas - Trustee Sales 305,291 297,659 305,291 111 - High Knoll Ranch 1,000 1,000 112 - LDO - Training 2,137 2,084 2,251 113 - Treas - Tax Payer Info 100,994 98,469 100,994 115 - BOS Grants 1,500 120 - CAO - Victim-Rest 15,443 15,057 15,215 121 - CAO - Victim Comp 83,611 81,521 81,835 123 - CAO - Crim Enhance 6,928 6,755 6,928 124 - CAO - Anti-Rack 410,446 400,185 410,446 125 - CAO Victim Asst (2,556) (2,556) 126 - CAO - Juv Vict Rights 34,562 33,698 34,550 127 - Child Support 54 53 128 - CAO - Victim Witness 2,043 1,992 1,673 129 - CAO - FTG 66,404 64,744 73,548 130 - CAO - DPS 127,601 124,411 127,386 131 - CAO - Diversion 170,065 165,813 80,022 134 - CAO - HIDTA 199,233 194,252 277,145 135 - CAO - ADJC Byrne 144,172 140,568 167,038 136 - CAO - CJE 223,729 218,136 230,693 137 - CAO - Auto Theft 1,822 1,776 1,822 138 - CAO - FTG (61,186) 118,435 (188,963) 139 - CAO - Victim-Sub 10,824 10,553 10,824 141 - Crt Adm - Child Sup 96,154 93,750 111,026 142 - Clrk SC - Child Sup Auto 1,701 1,658 1,710 143 - Det Ed 48,989 47,764 145 - Court Security 35,600 147 - APO - Srvs Fees 584,500 569,888 709,158 148 - JPO - Srvs Fees 42,045 40,994 49,556 149 - APO - Comm Punish 71,681 69,889 39,882 150 - Crt Adm - FTG 404,681 394,564 521,315 151 - Law Library 217,681 212,239 201,424 152 - APO - St Aid 992,939 968,116 999,354 153 - JPO - St Aid 133,375 130,041 132,349 154 - JPO - Family Counsel 17,880 17,433 18,551 155 - JPO - Diversion Intake 323,587 315,497 292,891 156 - JPO - Diversion Fees 50,700 49,433 59,859 157 - Crt Adm - Emancipation 219 214 219 158 - APO - IPS 886,405 864,245 852,742 159 - JPO - Surveillance 311,865 304,068 265,762 160 - APO - DEA 31,227 30,446 52,264 161 - Crt Adm - Local Crt Asst 130,308 127,050 19,000 162 - Clrk SC - Document 85,716 83,573 97,470 163 - MJS - Conciliation/Med 113,321 110,488 93,535 164 - Crt Adm - Judicial Coll 10,058 9,807 10,358 166 - SB - 1398 60,231 58,725 38,467 167 - Ct Adm - Ct Imprvmt 38,561 37,597 38,561 168 - MJS - Children Issues 16,748 16,329 20,750 169 - Crt Adm - JCEF 32,970 32,146 36,026 170 - JPO - X-Fees 2,725 2,657 3,609 171 - County Library 2,340,665 1,245,779 2,579,203 172 - Lib - State Aid 23,000 22,425 25,000 175 - Lib - Friends of Lib 4,027 3,926 3,819 182 - Lib - CFSA - Troller 1,600
4/19 Arizona Auditor General's Office SCHEDULE C Official County Budget Forms COCHISE COUNTY Revenues Other Than Property Taxes Fiscal Year 2021
ESTIMATED ACTUAL ESTIMATED REVENUE REVENUES* REVENUES SOURCE OF REVENUES 2020 2020 2021 184 - OLA - Training 2,599 186 - FDAT 941,485 941,485 924,431 187 - St Dvd Water Dist 596 581 620 188 - Naco SLID 8,389 8,179 10,312 189 - Sunsites SLID 26,063 25,411 26,549 190 - Bowie SLID 11,423 11,137 12,227 191 - Golden SLID 9,189 8,959 10,467 192 - JTPA 1,100,000 1,072,500 2,100,000 193 - Transit - State Asst 11,136 10,858 11,547 194 - Cochise Water Dist 696 679 724 195 - Pirtleville SLID 12,612 12,297 17,191 196 - CLPP 37,500 36,563 199 - Elfrida Water Dist 1,000 975 1,000 200 - SO - Financial Crims 904,629 882,013 421,960 201 - SO - Stonegarden 1,497,720 397,922 202 - SO - HIDTA 155,207 151,327 71,748 203 - SO - Jail Enchnmt 562,075 548,023 569,020 205 - SO - RICO 135,000 131,625 100,500 206 - SO - Fed OT 7,552 7,363 5,722 207 - SO - Donations 14,606 14,241 14,601 208 - SO - Inmate Welfare 400,201 390,196 453,686 210 - SO - Victims Rights 10,402 10,142 10,400 211 - SO - Private Donor 426,387 415,727 92,030 212 - SO - Byrne 120,192 117,187 122,971 215 - SO - Border Strike Force 387,597 377,907 632,241 216 - SEACOM 860,854 839,333 750,000 218 - OES - DHS Grants 8,000 7,800 20,000 221 - HSS - PH Accred 109,451 106,715 61,166 222 - HSS - PHEP 237,293 231,361 249,066 223 - HSS - Maternal Child 69,275 67,543 69,876 224 - HSS - AZ Drug 240,958 234,934 334,540 225 - HSS - Nutrition 9,323 9,090 2,342 226 - HSS - Child Care 93,400 91,065 229,469 227 - HSS - Breastfeeding 60,625 59,109 79,053 228 - HSS - WIC 727,412 709,227 859,713 229 - HSS - Health Reserve 110,422 107,661 76,662 231 - HSS - HIV 23,704 23,111 23,933 232 - HSS - Family Planning 229,541 223,802 205,013 234 - HSS - TB 13,792 13,447 44,283 237 - HSS - STD 66,479 64,817 68,290 239 - HSS - SEAGO 330,333 322,075 330,333 240 - HSS - Smoke Free 95,580 93,191 74,171 242 - HSS - Teen Prg 174,405 170,045 156,203 243 - HSS - Immuniz 340,866 332,344 297,350 245 - HSS - Health Start 376,841 367,420 413,940 249 - HSS - Tobacco 379,320 369,837 434,600 251 - PW/ENR - HURF 21,071,293 20,544,511 20,481,500 252 - PW - Davis Rd 150,000 146,250 150,000 253 - Heritage 27,066 26,389 254 - School Cross 1,000 975 258 - ENR - Recharge 650,700 634,433 1,450,700 259 - DSD - Brownsfield 600,000 585,000 600,000 260 - Pearce Land Sales 300 293 300 261 - ENR - Flood Dist 6,549,965 6,386,216 7,764,024 267 - Wine Country 703,375 685,791 271 - Housing 547,639 533,948 537,427 275 - SOS - IDEA 264 276 - SOS - School 181,758 177,214 181,758 278 - SOS - Small School 167,552 163,363 167,552
4/19 Arizona Auditor General's Office SCHEDULE C Official County Budget Forms COCHISE COUNTY Revenues Other Than Property Taxes Fiscal Year 2021
ESTIMATED ACTUAL ESTIMATED REVENUE REVENUES* REVENUES SOURCE OF REVENUES 2020 2020 2021 279 - SOS - Sci Math 73,671 71,829 73,671 280 - SOS - School Reserve 25,699 25,057 25,699 281 - SOS - Jail Ed 43,906 42,808 48,826 282 - SOS - Juv Det Ed 61,121 59,593 144,690 283 - SOS - Title III 26,886 26,214 26,886 287 - SOS - Healthy Fam 131,516 128,228 131,516 300 - Crt Adm - Photo Enf 2,913 2,840 2,913 301 - JP1 - JCEF 26,714 26,046 25,464 302 - JP2 - JCEF 59,948 58,449 55,121 303 - JP3 - JCEF 54,648 53,282 54,386 304 - JP4 - JCEF 35,664 34,772 37,264 305 - JP5 - JCEF 81,186 79,156 87,584 306 - JP6 - JCEF 76,768 74,849 76,993 311 - JP1 - Enhancement 78,978 77,004 82,278 312 - JP2 - Enhancement 232,343 226,534 234,794 313 - JP3 - Enhancement 273,705 266,862 266,440 314 - JP4 - Enhancement 111,084 108,307 113,984 315 - JP5 - Enhancement 278,966 271,992 208,289 316 - JP6 - Enhancement 300,740 293,222 299,540 321 - Elec - HAVA 71,592 322 - Rec - HAVA 1,127 1,099 53,217 323 - Rec - Spec Elec 27,739 27,046 27,739 525 - HSS - Med Ed 86,758 84,589 55,298 529 - HSS - Health Policy 110,171 107,417 142,738 540 - APO - Drug Ed 87,233 85,052 95,844 549 - MJS - Probate Fees 238,123 232,170 247,858 550 - JPO - Project Restore 178 174 178 551 - SOS - Title I 15,940 15,542 12,641 553 - JPO - Juv Vic Rights 17,784 17,339 17,804 554 - JPO - Title IV-E 54,210 52,855 88,917 555 - JPO - Trtmt Svcs 142,228 138,672 144,211 556 - JPO - Diversion 54,176 52,822 52,271 557 - APO - Dom Violence 1,050 1,024 1,106 559 - JPO - Drug Court 98,446 95,985 83,102 560 - Clk SC - Spousal Maint 31,917 31,119 31,917 561 - Crt Adm - PSI 81,398 79,363 89,322 562 - Ct Adm - AZTEC 64,802 63,182 73,720 563 - Ct Adm - Ct Sec Fee 476,136 464,233 303,247 564 - Ct Adm - Crt Enchmt 389,835 380,089 329,194 565 - Ct Adm - School Cross 5,620 5,480 5,620 566 - CAO - APAAC 606 591 606 567 - CAO - Immigration 48,210 47,005 48,210 568 - Clrk SC - DV Assmt Fee 198 193 247 569 - IV-D 52,065 50,763 570 - SO - GIITEM 2,040,655 1,989,639 1,835,060 573 - SO - GOHS 8,955 8,731 12,335 574 - SO - Are You Okay? 344 335 351 578 - CAO - Bisbee IGA 138,860 135,389 69,000 581 - JCRF 4,000 3,900 584 - JPO - X Fees 8,801 8,581 14,134 585 - Ct Adm - CASA 117,612 114,672 122,384 586 - Ct Adm - DCPI 13,001 590 - APO - Extra 45,651 44,510 47,969 591 - APO - LEARN 7,812 7,617 1,812 592 - APO - Transfer Youth 2,030 1,979 1,502 109 - Light Fleet $ 5,965,432 $ 2,357,268 $ 4,608,842 501 - Cochise Combined Trust 8,350,388 8,219,192 8,350,388 600 - Heavy Fleet 6,083,791 2,617,237 6,210,469
4/19 Arizona Auditor General's Office SCHEDULE C Official County Budget Forms COCHISE COUNTY Revenues Other Than Property Taxes Fiscal Year 2021
ESTIMATED ACTUAL ESTIMATED REVENUE REVENUES* REVENUES SOURCE OF REVENUES 2020 2020 2021 Total Special Revenue Funds $ 76,568,380 $ 68,597,581 $ 76,706,757 DEBT SERVICE FUNDS
None $ $ $ Total Debt Service Funds $$$
CAPITAL PROJECTS FUNDS
400 - Capital $ 23,757,126 $ 1,538,190 $ 15,170,985 401 - Election Capital 27,790 28,440 450 - IT Capital 933,091 629,602 758,500 601 - Computer Replacement 15,111 15,111 Total Capital Projects Funds $ 24,733,118 $ 2,167,792 $ 15,973,036
PERMANENT FUNDS
None $ $ $ Total Permanent Funds $$$
ENTERPRISE FUNDS
105 - BDI Airport $ 731,171 $ 1,180,687 $ 1,170,047 502 - SW - Landfill Closure 2,233,668 2,453,514 504 - SW - Landfill Develop 1,153,345 95,621 2,033,032 505 - Solid Waste Ops 3,852,390 4,376,257 4,410,211 506 - SW - Waste Tire 415,931 122,276 420,373 Total Enterprise Funds $ 8,386,487 $ 5,774,841 $ 10,487,177
TOTAL ALL FUNDS $ 140,879,821 $ 101,462,351 $ 134,045,933
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year.
4/19 Arizona Auditor General's Office SCHEDULE C Official County Budget Forms COCHISE COUNTY Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 2021 OTHER FINANCING INTERFUND TRANSFERS 2021 2021 FUND SOURCES (USES) IN (OUT)
GENERAL FUND 0600 - Attorney $$$13,817$(51,709) 0810 - Court Admin (25,000) 0820 - SC Divisions 162,602 1100 - Adult Prob (13,066) 1200 - Juvenile Prob (3,400) 1300 - Public Defender 24,730 6000 - Area Agency on Aging (68,000) 9000 - Schools (10,000) Total General Fund $ $ $ 201,149 $ (171,175)
SPECIAL REVENUE FUNDS 104 - PDO - Aid to Ind Def $ $ $ 63,913 $ (24,730) 105 - BDI (265,000) 126 - CAO - Juv Vict Rights 2,360 130 - CAO - DPS 1,762 135 - CAO - ACJC 47,587 138 - CAO - FTG 67,275 150 - Ct Adm - FTG (309,790) 151 - Law Library 95,000 154 - JPO - Fam Counsel 3,400 160 - APO - DEA 13,066 161 - Local Court Asst (19,000) 169 - JCEF (2,500) 171 - Library (95,000) 202 - SO - HIDTA 22,449 205 - SO - RICO (53,192) 208 - SO - Inmate Welfare (18,500) 212 - Byrne 30,743 239 - SEAGO - AAA 68,000 251 - Hwy/ENR - HURF (150,000) 252 - ENR - Davis Rd 150,000 258 - ENR - Recharge 1,080,700 261 - ENR - Flood District (1,080,700) 281 - Jail Education 28,500 301 - JP1 - JCEF (404) 302 - JP2 - JCEF (687) 303 - JP3 - JCEF (555) 304 - JP4 - JCEF (610) 305 - JP5 - JCEF (1,794) 306 - JP6 - JCEF (290) 561 - PSI 35,000 562 - AZTEC 31,840 578 - Bisbee IGA (13,817) Total Special Revenue Funds $ $ $ 1,741,595 $ (2,036,569)
DEBT SERVICE FUNDS None $$$$ Total Debt Service Funds $$$$
CAPITAL PROJECTS FUNDS 400 - Capital $ $ $ 265,000 $ 601 - Computer Replacement
4/19 Arizona Auditor General's Office SCHEDULE D Official County Budget Forms COCHISE COUNTY Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 2021 OTHER FINANCING INTERFUND TRANSFERS 2021 2021 FUND SOURCES (USES) IN (OUT) Total Capital Projects Funds $ $ $ 265,000 $
PERMANENT FUNDS None $$$$ Total Permanent Funds $$$$
ENTERPRISE FUNDS 105 - BDI Airport$$$$ 502 - SW - Landfill Closure 206,846 504 - SW - Landfill Develop 800,000 505 - Solid Waste Ops (1,006,846) Total Enterprise Funds $ $ $ 1,006,846 $ (1,006,846)
TOTAL ALL FUNDS $ $ $ 3,214,590 $ (3,214,590)
4/19 Arizona Auditor General's Office SCHEDULE D Official County Budget Forms COCHISE COUNTY Expenditures/Expenses by Fund Fiscal Year 2021
ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND/DEPARTMENT 2020 2020 2020 2021
GENERAL FUND 0100 - BOS $ 3,640,169 $ $ 3,567,366 $ 3,9 0200 - Treasurer 1,153,150 1,130,087 1,134,491 0300 - Assessor 2,146,647 2,103,714 2,185,996 0400 - Recorder 565,527 554,216 826,902 0500 - Elections 526,534 516,003 698,768 0600 - Attorney 2,956,244 2,897,119 2,903,301 0700 - Clerk of SC 1,903,551 1,865,480 1,947,303 0810 - Court Admin 1,677,249 1,643,704 1,303,220 0820 - SC Divisions 1,326,597 1,300,065 1,226,773 0830 - Court Security 513,520 503,250 772,631 0850 - Mandatory Jud Srvs 316,965 310,626 403,789 0910 - JP 1 387,220 379,476 373,036 0920 - JP 2 505,675 495,562 511,953 0930 - JP 3 487,660 477,907 481,435 0940 - JP 4 399,225 391,241 397,243 0950 - JP 5 831,517 814,887 8 0960 - JP 6 314,741 308,446 334,592 1000 - SV Constable 188,598 184,826 183,382 1050 - Constable 66 65 12 1100 - Adult Probation 608,000 595,840 624,800 1200 - Juvenile Probation 590,753 578,938 532,227 1220 - Juvenile Detention 1,735,925 1,701,207 1,228,769 1300 - Public Defender 1,147,714 1,124,760 1,086,529 1310 - Legal Advocate 1,024,454 1,003,965 1,055,257 1350 - Legal Defender 642,346 629,499 736,139 1400 - General Government 3,287,092 3,221,350 3,111,954 1410 - State Cost Shifts 7,726,622 1500 - Procurement 328,731 322,156 305,748 1600 - Finance 983,138 963,475 844,087 1800 - IT 2,737,543 2,682,792 2,798,030 1900 - Development Services 1,676,517 1,642,987 1,585,280 2000 - Airport Operations 20,290 19,884 16,740 2100 - Facilities 4,033,291 3,952,625 3,923,017 2200 - HR 585,152 573,449 593,954 3000 - Sheriff's Office 17,058,887 16,717,709 16,686,654 3500 - Medical Examiner 425,000 416,500 425,000 3600 - Emergency Services 275,854 270,337 288,935 5000 - Health Department 3,008,900 2,948,722 3,278,738 6000 - Aging & Social Services 8,588,967 8,417,188 983,081 9000 - School Superintendent 484,180 474,496 494,555 9900 - Contignency 16,014,085 225,000 15,872,981 Total General Fund $ 85,097,674 $ $ 67,926,917 $ 84,675,999
SPECIAL REVENUE FUNDS 101 - PDO - Training $ 4,520 $ $ 4,407 $ 4,501 103 - Recorder - Doc Storage 154,233 150,377 150,233 104 - PDO - Aid to Ind Def 138,048 134,597 118,141 107 - Treas - Trustee Sales 305,291 297,659 305,291 111 - High Knoll Ranch 1,000 1,000 112 - LDO - Training 2,137 2,084 2,251 113 - Treas - Tax Payer Info 100,994 98,469 100,994 115 - BOS Grants 1,500 120 - CAO - Victim-Rest 15,443 15,057 15,215 121 - CAO - Victim Comp 83,611 81,521 81,835
4/19 Arizona Auditor General's Office SCHEDULE E Official County Budget Forms 123 - CAO - Crim Enhance 6,928 6,755 6,928 124 - CAO - Anti-Rack 410,446 400,185 410,446 125 - CAO Victim Asst (2,556) (2,556) 126 - CAO - Juv Vict Rights 34,562 33,698 34,550 127 - Child Support 54 53 128 - CAO - Victim Witness 2,043 1,992 1,673 129 - CAO - FTG 66,404 64,744 73,548 130 - CAO - DPS 127,601 124,411 127,386 131 - CAO - Diversion 170,065 165,813 80,022 134 - CAO - HIDTA 199,233 194,252 277,145 135 - CAO - ADJC Byrne 144,172 140,568 167,038 136 - CAO - CJE 223,729 218,136 230,693 137 - CAO - Auto Theft 1,822 1,776 1,822 138 - CAO - FTG (61,186) 118,435 (188,963) 139 - CAO - Victim-Sub 10,824 10,553 10,824 141 - Crt Adm - Child Sup 96,154 93,750 111,026 142 - Clrk SC - Child Sup Auto 1,701 1,658 1,710 143 - Det Ed 48,989 47,764 145 - Court Security 35,600 147 - APO - Srvs Fees 584,500 569,888 709,158 148 - JPO - Srvs Fees 42,045 40,994 49,556 149 - APO - Comm Punish 71,681 69,889 39,882 150 - Crt Adm - FTG 404,681 394,564 521,315 151 - Law Library 217,681 212,239 201,424 152 - APO - St Aid 992,939 968,116 999,354 153 - JPO - St Aid 133,375 130,041 132,349 154 - JPO - Family Counsel 17,880 17,433 18,551 155 - JPO - Diversion Intake 323,587 315,497 292,891 156 - JPO - Diversion Fees 50,700 49,433 59,859 157 - Crt Adm - Emancipation 219 214 219 158 - APO - IPS 886,405 864,245 852,742 159 - JPO - Surveillance 311,865 304,068 265,762 160 - APO - DEA 31,227 30,446 52,264 161 - Crt Adm - Local Crt Asst 130,308 127,050 19,000 162 - Clrk SC - Document 85,716 83,573 97,470 163 - MJS - Conciliation/Med 113,321 110,488 93,535 164 - Crt Adm - Judicial Coll 10,058 9,807 10,358 166 - SB - 1398 60,231 58,725 38,467 167 - Ct Adm - Ct Imprvmt 38,561 37,597 38,561 168 - MJS - Children Issues 16,748 16,329 20,750 169 - Crt Adm - JCEF 32,970 32,146 36,026 170 - JPO - X-Fees 2,725 2,657 3,609 171 - County Library 2,340,665 1,245,779 2,579,203 172 - Lib - State Aid 23,000 22,425 25,000 175 - Lib - Friends of Lib 4,027 3,926 3,819 182 - Lib - CFSA - Troller 1,600 184 - OLA - Training 2,599 186 - FDAT 941,485 941,485 924,431 187 - St Dvd Water Dist 596 581 620 188 - Naco SLID 8,389 8,179 10,312 189 - Sunsites SLID 26,063 25,411 26,549 190 - Bowie SLID 11,423 11,137 12,227 191 - Golden SLID 9,189 8,959 10,467 192 - JTPA 1,100,000 1,072,500 2,100,000 193 - Transit - State Asst 11,136 10,858 11,547 194 - Cochise Water Dist 696 679 724 195 - Pirtleville SLID 12,612 12,297 17,191 196 - CLPP 37,500 36,563 199 - Elfrida Water Dist 1,000 975 1,000 200 - SO - Financial Crims 904,629 882,013 421,960 201 - SO - Stonegarden 1,497,720 397,922 202 - SO - HIDTA 155,207 151,327 71,748 203 - SO - Jail Enchnmt 562,075 548,023 569,020 205 - SO - RICO 135,000 131,625 100,500 206 - SO - Fed OT 7,552 7,363 5,722 207 - SO - Donations 14,606 14,241 14,601
4/19 Arizona Auditor General's Office SCHEDULE E Official County Budget Forms 208 - SO - Inmate Welfare 400,201 390,196 453,686 210 - SO - Victims Rights 10,402 10,142 10,400 211 - SO - Private Donor 426,387 415,727 92,030 212 - SO - Byrne 120,192 117,187 122,971 215 - SO - Border Strike Force 387,597 377,907 632,241 216 - SEACOM 860,854 839,333 750,000 218 - OES - DHS Grants 8,000 7,800 20,000 221 - HSS - PH Accred 109,451 106,715 61,166 222 - HSS - PHEP 237,293 231,361 249,066 223 - HSS - Maternal Child 69,275 67,543 69,876 224 - HSS - AZ Drug 240,958 234,934 334,540 225 - HSS - Nutrition 9,323 9,090 2,342 226 - HSS - Child Care 93,400 91,065 229,469 227 - HSS - Breastfeeding 60,625 59,109 79,053 228 - HSS - WIC 727,412 709,227 859,713 229 - HSS - Health Reserve 110,422 107,661 76,662 231 - HSS - HIV 23,704 23,111 23,933 232 - HSS - Family Planning 229,541 223,802 205,013 234 - HSS - TB 13,792 13,447 44,283 237 - HSS - STD 66,479 64,817 68,290 239 - HSS - SEAGO 330,333 322,075 330,333 240 - HSS - Smoke Free 95,580 93,191 74,171 242 - HSS - Teen Prg 174,405 170,045 156,203 243 - HSS - Immuniz 340,866 332,344 297,350 245 - HSS - Health Start 376,841 367,420 413,940 249 - HSS - Tobacco 379,320 369,837 434,600 251 - PW/ENR - HURF 21,071,293 20,544,511 20,481,500 252 - PW - Davis Rd 150,000 146,250 150,000 253 - Heritage 27,066 26,389 254 - School Cross 1,000 975 258 - ENR - Recharge 650,700 634,433 1,450,700 259 - DSD - Brownsfield 600,000 585,000 600,000 260 - Pearce Land Sales 300 293 300 261 - ENR - Flood Dist 6,549,965 6,386,216 7,764,024 267 - Wine Country 703,375 685,791 271 - Housing 547,639 533,948 537,427 275 - SOS - IDEA 264 276 - SOS - School 181,758 177,214 181,758 278 - SOS - Small School 167,552 163,363 167,552 279 - SOS - Sci Math 73,671 71,829 73,671 280 - SOS - School Reserve 25,699 25,057 25,699 281 - SOS - Jail Ed 43,906 42,808 48,826 282 - SOS - Juv Det Ed 61,121 59,593 144,690 283 - SOS - Title III 26,886 26,214 26,886 287 - SOS - Healthy Fam 131,516 128,228 131,516 300 - Crt Adm - Photo Enf 2,913 2,840 2,913 301 - JP1 - JCEF 26,714 26,046 25,464 302 - JP2 - JCEF 59,948 58,449 55,121 303 - JP3 - JCEF 54,648 53,282 54,386 304 - JP4 - JCEF 35,664 34,772 37,264 305 - JP5 - JCEF 81,186 79,156 87,584 306 - JP6 - JCEF 76,768 74,849 76,993 311 - JP1 - Enhancement 78,978 77,004 82,278 312 - JP2 - Enhancement 232,343 226,534 234,794 313 - JP3 - Enhancement 273,705 266,862 266,440 314 - JP4 - Enhancement 111,084 108,307 113,984 315 - JP5 - Enhancement 278,966 271,992 208,289 316 - JP6 - Enhancement 300,740 293,222 299,540 321 - Elec - HAVA 71,592 322 - Rec - HAVA 1,127 1,099 53,217 323 - Rec - Spec Elec 27,739 27,046 27,739 525 - HSS - Med Ed 86,758 84,589 55,298 529 - HSS - Health Policy 110,171 107,417 142,738 540 - APO - Drug Ed 87,233 85,052 95,844 549 - MJS - Probate Fees 238,123 232,170 247,858 550 - JPO - Project Restore 178 174 178
4/19 Arizona Auditor General's Office SCHEDULE E Official County Budget Forms 551 - SOS - Title I 15,940 15,542 12,641 553 - JPO - Juv Vic Rights 17,784 17,339 17,804 554 - JPO - Title IV-E 54,210 52,855 88,917 555 - JPO - Trtmt Svcs 142,228 138,672 144,211 556 - JPO - Diversion 54,176 52,822 52,271 557 - APO - Dom Violence 1,050 1,024 1,106 559 - JPO - Drug Court 98,446 95,985 83,102 560 - Clk SC - Spousal Maint 31,917 31,119 31,917 561 - Crt Adm - PSI 81,398 79,363 89,322 562 - Ct Adm - AZTEC 64,802 63,182 73,720 563 - Ct Adm - Ct Sec Fee 476,136 464,233 303,247 564 - Ct Adm - Crt Enchmt 389,835 380,089 329,194 565 - Ct Adm - School Cross 5,620 5,480 5,620 566 - CAO - APAAC 606 591 606 567 - CAO - Immigration 48,210 47,005 48,210 568 - Clrk SC - DV Assmt Fee 198 193 247 569 - IV-D 52,065 50,763 570 - SO - GIITEM 2,040,655 1,989,639 1,835,060 573 - SO - GOHS 8,955 8,731 12,335 574 - SO - Are You Okay? 344 335 351 578 - CAO - Bisbee IGA 138,860 135,389 69,000 581 - JCRF 4,000 3,900 584 - JPO - X Fees 8,801 8,581 14,134 585 - Ct Adm - CASA 117,612 114,672 122,384 586 - Ct Adm - DCPI 13,001 590 - APO - Extra 45,651 44,510 47,969 591 - APO - LEARN 7,812 7,617 1,812 592 - APO - Transfer Youth 2,030 1,979 1,502 109 - Light Fleet $ 5,965,432 $ $ 2,357,268 $ 4,608,842 501 - Cochise Combined Trust 8,350,388 8,219,192 8,350,388 600 - Heavy Fleet 6,083,791 2,617,237 6,210,469 Total Special Revenue Funds $ 76,568,398 $ $ 68,597,581 $ 76,706,757
DEBT SERVICE FUNDS None$$$$ Total Debt Service Funds $$$$
CAPITAL PROJECTS FUNDS 400 - Capital $ 23,757,126 $ $ 1,538,190 $ 15,170,985 401 - Election Capital 27,790 28,440 450 - IT Capital 933,091 629,602 758,500 601 - Computer Replacement 15,111 15,111 Total Capital Projects Funds $ 24,733,118 $ $ 2,167,792 $ 15,973,036
PERMANENT FUNDS
Total Permanent Funds $$$$
ENTERPRISE FUNDS 105 - BDI Airport $ 731,171 $ $ 1,180,687 $ 1,170,047 502 - SW - Landfill Closure 2,233,668 2,453,514 504 - SW - Landfill Develop 1,153,345 95,621 2,033,032 505 - Solid Waste Ops 3,852,390 4,376,257 4,410,211 506 - SW - Waste Tire 415,931 122,276 420,373 Total Enterprise Funds $ 8,386,487 $ $ 5,774,841 $ 10,487,177
TOTAL ALL FUNDS $ 194,785,677 $ $ 144,467,131 $ 187,842,969
* Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year.
4/19 Arizona Auditor General's Office SCHEDULE E Official County Budget Forms COCHISE COUNTY Expenditures/Expenses by Department Fiscal Year 2021
ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT/FUND 2020 2020 2020 2021
0100 - Board of Supervisors 100 - General Fund $ 3,640,169 $ $ 3,567,366 $ 3,943,971 Department Total $ 3,640,169 $ $ 3,567,366 $ 3,943,971
0200 - Treasurer 100 - General Fund $ 1,153,150 $ $ 1,130,087 $ 1,134,491 107 - Trustee Sales 305,291 297,659 305,291 113 - Taxpayer Info Fund 100,994 98,469 100,994 Department Total $ 1,559,435 $ $ 1,526,215 $ 1,540,776
0300 - Assessor 100 - General Fund $ 2,146,647 $ $ 2,103,714 $ 2,185,996 Department Total $ 2,146,647 $ $ 2,103,714 $ 2,185,996
0400 - Recorder 100 - General Fund $ 565,527 $ $ 554,216 $ 826,902 103 - Document Storage 154,233 150,377 150,233 322 - HAVA Grant 1,127 1,099 53,217 323 - Special Election 27,739 27,046 27,739 Department Total $ 748,626 $ $ 732,738 $ 1,058,091
0500 - Elections 100 - General Fund $ 526,534 $ $ 516,003 $ 698,768 321 - HAVA Grant 71,592 Elections Capital 27,790 27,234 28,440 Department Total $ 554,324 $ $ 543,238 $ 798,800
0600 - Attorney 100 - General Fund $ 2,956,244 $ $ 2,882,338 $ 2,903,301 120 - Victim Restitution 15,443 15,057 15,215 121 - Victim Compensation 83,611 81,521 81,835 123 - Criminal Enhancement 6,928 6,755 6,928 124 - Anti Racketeering 410,446 400,185 410,446 125 - Victim Assistance (2,556) (2,492) (2,556) 126 - Juvenile Victim Rights 34,562 33,698 34,550 127 - Child Support 54 53 128 - Victim Witness Interest 2,043 1,992 1,673 129 - Fill the Gap 66,404 64,744 73,548 130 - DPS 127,601 124,411 127,386 131 - Attorney Diversion 170,065 165,813 80,022 134 - HIDTA 119,233 116,252 277,145 135 - ACJC (Byrne) 144,172 140,568 167,038 136 - CJ Enhancement 223,729 218,136 230,693 137 - AZ Auto Theft Authority 1,822 1,776 1,822 138 - Attorney Fill the Gap (61,186) 118,435 (188,963) 139 - Victim Subrogation 10,824 10,553 10,824 215 - Border StrikeTask 84,353 82,244 110,701 566 - APAAC 606 591 606 567 - Immigration 48,210 47,005 48,210 578 - IGA City of Bisbee 138,860 135,389 69,000 Department Total $ 4,581,468 $ $ 4,645,023 $ 4,459,424
0700 - Clerk of Court
4/19 Arizona Auditor General's Office SCHEDULE F Official County Budget Forms 100 - General Fund $ 1,903,551 $ $ 1,855,962 $ 1,947,303 142 - Child Support Auto 1,701 1,658 1,710 162 - Doc Storage Fund 85,716 83,573 97,470 560 - Spousal Maint Fee 31,917 31,119 31,917 568 - DV Assessment Fee 198 193 247 569 - IV-D 52,065 50,763 Department Total $ 2,075,148 $ $ 2,023,269 $ 2,078,647
0810 - Court Administration 100 - General Fund $ 1,677,249 $ $ 1,635,318 $ 1,303,220 141 - Expd Child Support 96,154 93,750 111,026 145 - Court Security Imp 35,600 150 - Fill the Gap 404,681 394,564 521,315 157 - Emancipation Admin 219 214 219 161 - Local Court Asst Fund 130,308 127,050 19,000 164 - Judicial Collections 10,058 9,807 10,358 166 - SB 1398 60,231 58,725 23,236 167 - Court Improvement 38,561 37,597 38,561 169 - Clerk JCEF 32,970 32,146 36,026 300 - Photo Enforcement 2,913 2,840 2,913 561 - PSI Grant 81,398 79,363 89,822 562 - AZTEC 64,802 63,182 73,720 563 - JP Security Fee 60,265 58,758 33,701 564 - Court Enhancement 338,637 330,171 329,194 565 - School Crossing 5,620 5,480 5,620 585 - CASA 117,612 114,672 122,384 586 - DCPI 13,001 Department Total $ 3,121,678 $ $ 3,043,636 $ 2,768,916
0820 - Superior Court Divisions 100 - General Fund $ 1,326,597 $ $ 1,293,432 $ 1,226,773 Department Total $ 1,326,597 $ $ 1,293,432 $ 1,226,773
0830 - Court Security 100 - General Fund $ 513,520 $ $ 500,682 $ 772,631 163 - Conciliation/Mediation 1,970 1,921 563 - JPSecurity Fee 415,871 405,474 269,546 564 - Court Enhancement 51,198 49,918 Department Total $ 982,559 $ $ 957,995 $ 1,042,177
0840 - Law Library 151 - Law Library $ 217,681 $ $ 212,239 $ 201,424 Department Total $ 217,681 $ $ 212,239 $ 201,424
0850 - Mandatory Judicial Srvs 100 - General Fund $ 316,965 $ $ 309,041 $ 403,789 163 - Conciliation/Mediation 111,351 108,567 93,535 168 - Childresn Issues 16,748 16,329 20,750 549 - Probate Fees 238,123 232,170 247,858 Department Total $ 683,187 $ $ 666,107 $ 765,932
Justice Courts - 0910/20/30/40/50/60 100 - General Fund $ 2,926,038 $ $ 2,852,887 $ 2,96, 166 - SB1398 JP 1-6 15,231 301 - JP1 Local JCEF 26,714 26,046 25,464 302 - JP2 Local JCEF 59,948 58,449 55,121 303 - JP3 Local JCEF 54,648 53,282 54,386 304 - JP4 Local JCEF 35,664 34,772 37,264 305 - JP5 Local JCEF 81,186 79,156 87,584 306 - JP6 Local JCEF 76,768 74,849 76,993
4/19 Arizona Auditor General's Office SCHEDULE F Official County Budget Forms 311 - JP1 Enhancement 78,978 77,004 82,278 312 - JP2 Enhancement 232,343 226,534 234,794 313 - JP3 Enhancement 273,705 266,862 266,440 314 - JP4 Enhancement 111,084 108,307 113,984 315 - JP5 Enhancement 278,966 271,992 208,289 316 - JP6 Enhancement 300,740 293,222 299,540 Department Total $ 4,536,782 $ $ 4,423,362 $ 4,5
Constable - 1000 & 1050 100 - General Fund $ 188,664 $ $ 183,947 $ 183,394 Department Total $ 188,664 $ $ 183,947 $ 183,394
1100 - Adult Probation 100 - General Fund $ 608,000 $ $ 592,800 $ 624,800 147 - Adult Probation Fee 584,500 569,888 709,158 149 - Community Punishment 71,681 69,889 39,882 152 - State Aid 992,939 968,116 999,354 158 - IPS 886,405 864,245 852,742 160 - DEA 31,227 30,446 52,264 540 - Drug Treatment Ed 87,233 85,052 95,844 557 - Domestic Violence 1,050 1,024 1,106 590 - Extra Adult Prob 45,651 44,510 47,969 591 - Learn Lab 7,812 7,617 1,812 592 - Transferred Youth 2,030 1,979 1,052 Department Total $ 3,318,528 $ $ 3,235,565 $ 3,425,983
1220 - Juvenile Probation 100 - General Fund $ 590,753 $ $ 575,984 $ 532,227 143 - Detention Education 48,989 47,764 148 - Juv Prob Svc Fees 42,045 40,994 49,556 153 - JuvState Aid Enh 133,375 130,041 132,349 154 - Family Counseling 17,880 17,433 18,551 155 - Diversion Intake 323,587 315,497 292,891 156 - Juv Court Divrs Fees 50,700 49,433 59,859 159 - Juv Surveillance Grant 311,865 304,068 265,762 170 - Juvenile X-Fees 2,725 2,657 3,609 550 - Project restore 178 174 178 551 - Title I 15,940 15,542 553 - Juvenile Victim Rights 17,784 17,339 17,804 554 - Title IV - E 54,210 52,855 88,917 555 - Juv Treatment 142,228 138,672 144,211 556 - Diversion Conseq 54,176 52,822 52,271 559 - Drug Court/State 98,446 95,985 83,102 581 - JCRF Planning Grant 4,000 3,900 584 - Juv X Diversion Fees 8,801 8,581 14,134 Department Total $ 1,917,682 $ $ 1,869,740 $ 1,755,421
1220 - Juvenile Detention 100 - General Fund $ 1,735,925 $ $ 1,692,527 $ 1,228,769 Department Total $ 1,735,925 $ $ 1,692,527 $ 1,228,769
1300 - Public Defender 100 - General Fund $ 1,147,714 $ $ 1,119,021 $ 1,086,529 101 - PDO Training Fund 4,520 4,407 4,501 104 - Aid to Indegent Def 138,048 134,597 118,141 Department Total $ 1,290,282 $ $ 1,258,025 $ 1,209,171
1350 - Legal Defender 100 - General Fund $ 642,346 $ $ 626,287 $ 736,139 112 - LDO Training 2,137 2,084 2,251 Department Total $ 644,483 $ $ 628,371 $ 738,390
4/19 Arizona Auditor General's Office SCHEDULE F Official County Budget Forms 1310 - Ofc of Legal Advocate 100 - General Fund $ 1,024,454 $ $ 998,843 $ 1,055,257 184 - LDO Training $ $ $ $ 2,599 Department Total $ 1,024,454 $ $ 998,843 $ 1,057,856
1400 - General Government 100 - General Fund $ 3,287,092 $ $ 3,204,915 $ 3,111,954 111 - High Knoll Ranch 1,000 975 1,000 186 - FDAT 941,485 917,948 924,431 187 - St David Water Dist 596 581 620 188 - Naco SLID 8,399 8,189 10,312 189 - Sunsites SLID 26,063 25,411 26,549 190 - Bowie SLID 11,423 11,137 12,227 191 - Golden Acres SLID 9,189 8,959 10,467 192 - JTPA 1,100,000 1,072,500 2,100,000 193 - State Transit Asst 11,136 10,858 11,547 194 - Tn of Cochise Water 696 679 724 195 - Pirtleville SLID 12,612 12,297 17,191 199 - Elfrida Water Dist 1,000 975 1,000 216 - SEACOM 860,854 839,333 750,000 260 - Pearce Land Sales 300 293 300 400 - Capital Fund 18,587,152 18,122,473 13,670,985 501 - Cochise Combined Trst 8,350,338 8,141,580 8,350,388 533 - AZ CARES Department Total $ 33,209,335 $ $ 32,379,102 $ 28,999,695
1410 - State Cost Shifts 100 - General Fund $ $ $ $ 7,726,622 Department Total $ $ $ $ 7,726,622
1500 - Procurement 100 - General Fund $ 328,731 $ $ 320,513 $ 305,748 Department Total $ 328,731 $ $ 320,513 $ 305,748
1600 - Finance 100 - General Fund $ 983,138 $ $ 958,560 $ 844,087 Department Total $ 983,138 $ $ 958,560 $ 844,087
1800 - IT 100 - General Fund $ 2,737,543 $ $ 2,669,104 $ 2,798,030 400 - Capital Projects 17,515 300,000 450 - IT Capital 933,091 629,602 758,500 601 - Comp Replacement 15,111 15,111 Department Total $ 3,703,260 $ $ 3,298,706 $ 3,871,641
1900 - Development Services 100 - General Fund $ 1,676,517 $ $ 1,634,604 $ 1,585,280 259 - Brownsfield 600,000 600,000 Department Total $ 2,276,517 $ $ 1,634,604 $ 2,185,280
2000 - Airport Operations 100 - General Fund $ 20,290 $ $ 19,783 $ 16,740 105 - BDI Airport $ 731,171 $ $ 1,180,687 $ 1,091,337 400 - Capital 25,000 Department Total $ 776,461 $ $ 1,200,470 $ 1,108,077
2100 - Facilities 100 - General Fund $ 4,033,291 $ $ 3,932,459 $ 3,923,017 400 - Capital 1,384,000 1,200,000 Department Total $ 5,417,291 $ $ 3,932,459 $ 5,123,017
4/19 Arizona Auditor General's Office SCHEDULE F Official County Budget Forms 2200 - Human Resources 100 - General Fund $ 585,152 $ $ 570,523 $ 593,954 Department Total $ 585,152 $ $ 570,523 $ 593,954
3000 - Sheriff 100 - General Fund $ 17,058,887 $ $ 16,632,415 $ 16,686,654 200 - Financial Crimes Unit 904,629 882,013 421,960 201 - Stonegarden 397,922 202 - HIDTA 155,207 151,327 71,748 203 - Jail Enhancement 562,075 548,023 569,020 Border Security Trust Fund 205 - SO RICO 135,000 131,625 100,500 206 - Fed OT 7,552 7,363 5,722 207 - Sheriff Donations 14,606 14,241 14,601 208 - Inmate Welfare 400,201 390,196 453,686 210 - Victim Rights 10,402 10,142 10,400 211 - Private Donor 426,387 415,727 92,030 212 - AZ Criminal Justice 120,192 117,187 122,971 215 - Border Strike Task 303,244 295,663 521,540 570 - GIITEM 2,040,655 1,989,639 1,835,060 573 - GOHS 8,955 8,731 12,335 574 - Are You Okay? 344 335 351 Department Total $ 22,148,336 $ $ 21,594,628 $ 21,316,500
3500 - Medical Examiner 100 - General Fund $ 425,000 $ $ 414,375 $ 425,000 Department Total $ 425,000 $ $ 414,375 $ 425,000
3600 - Emergency Services 100 - General Fund $ 275,854 268,958 288,935 218 - DHS Grants 8,000 7,800 20,000 Department Total $ 283,854 $ $ 276,758 $ 308,935
4000 - Public Works - Projects 252 - Davis Road $ 150,000 $ $ 146,250 $ 150,000 253 - Heritage Grant 27,066 26,389 254 - School Crossing 1,000 975 267 - Wine Country Dev 703,375 685,791 Department Total $ 881,441 $ $ 859,405 $ 150,000
4010 - Public Works Admin 251 - HURF $ 19,566,843 $ $ 19,077,672 $ 19,091,229 Department Total $ 19,566,843 $ $ 19,077,672 $ 19,091,229
4100 - Flood Control - Projects 258 - Recharge & Monit $ 650,700 $ $ 634,433 $ 1,450,700 Department Total $ 650,700 $ $ 634,433 $ 1,450,700
4110 - Engr & Nat Resources 251- HURF $ 1,504,450 $ $ 1,466,839 $ 1,390,271 261 - Flood Control Dist 6,549,965 6,386,216 7,764,024 Department Total $ 8,054,415 $ $ 7,853,055 $ 9,154,295
5000 - Health 100 - General Fund $ 3,008,900 $ $ 2,933,678 $ 3,278,738 196 - CLPP 37,500 36,563 221 - PH Accreditation 109,451 106,715 61,116 222 - PHEP 237,293 231,361 249,066 223 - Mat Child 69,275 67,543 69,876 224 - AZ Drug Overdose 240,958 234,934 334,540
4/19 Arizona Auditor General's Office SCHEDULE F Official County Budget Forms 225 - Nutrition 9,323 9,090 2,342 226 - Childcare Health 93,400 91,065 229,469 227 - Breastfeeding 60,625 59,109 79,053 228 - WIC 727,412 709,227 859,713 229 - Health Reserve 110,422 107,661 76,662 231 - SEABHS HIV 23,704 23,111 23,933 232 - Family Planning 229,541 223,802 205,013 234 - TB Control 13,792 13,447 44,283 237 - STD Grant 66,479 64,817 68,290 240 - Smoke Free Arizona 95,580 93,191 74,171 242 - Teen Pregnancy Prev 174,405 170,045 156,203 243 - Immunization 340,866 332,344 297,350 245 - Health Start 376,841 367,420 413,940 249 - Tobacco Education 379,320 369,837 434,600 285 - CDC CoAg 105,825 103,179 525 - Medical Cont Ed 86,758 84,589 55,298 529 - Health Policy Initiative 110,171 107,417 142,738 Department Total $ 6,707,841 $ $ 6,540,145 $ 7,156,394 6000 - Public Fiduciary 100 - General Fund $ 8,588,967 $ $ 8,417,188 $ 983,081 239 - SEAGO AAA 330,333 323,726 330,333 Department Total $ 8,919,300 $ $ 8,740,914 $ 1,313,414
7000 - Solid Waste 502 - SV Landfill Closure $ 2,233,668 $ $ $ 2,453,514 504 - SW Landfill Dev 1,153,345 95,621 2,033,032 505 - Solid Waste Ops 3,852,390 4,376,257 4,410,211 506 - Waste Tire 415,913 122,276 420,373 Department Total $ 7,655,316 $ $ 4,594,154 $ 9,317,130
Fleet Management (1720-1770) 109 - Light Fleet $ 5,965,432 $ $ 2,357,268 $ 4,608,842 600 - Heavy Fleet 2,986,750 2,617,237 3,003,876 Department Total $ 8,952,182 $ $ 4,974,505 $ 7,612,718
Housing 271 - Housing Grant $ 547,639 $ $ 533,948 $ 537,427 Department Total $ 547,639 $ $ 533,948 $ 537,427
8000 - Library 171 - Library District $ 2,340,665 $ $ 2,282,148 $ 2,579,203 172 - State Aid 23,000 22,425 25,000 175 - Friends of the Library 4,027 3,926 3,819 182 - CFSA Troller 1,600 Department Total $ 2,367,692 $ $ 2,308,500 $ 2,609,622
9000 - School Superintendent 100 - General Fund $ 484,180 $ $ 472,076 $ 494,555 275 - IDEA 264 276 - School Fund 181,758 177,214 181,758 278 - Small Schools 167,552 163,363 167,552 279 - Partners Sci & Math 73,671 71,829 73,671 280 - School Reserve 25,699 25,057 25,699 281 - Jail Education 43,906 42,808 48,826 282 - Juv Detention Ed 61,121 59,593 144,690 283 - ELL Title III 26,886 26,214 26,886 287 - Healthy Famlies 131,516 128,228 131,516 551 - Title I 12,641 Department Total $ 1,196,289 $ $ 1,166,382 $ 1,308,058
9900 - Gen Gov Overhead
4/19 Arizona Auditor General's Office SCHEDULE F Official County Budget Forms 100 - GF Contingency $ 16,014,085 $ $ 225,000 $ 15,872,981 400 - Capital 3,659,388 Department Total $ 19,673,473 $ $ 225,000 $ 15,872,981
4/19 Arizona Auditor General's Office SCHEDULE F Official County Budget Forms COCHISE COUNTY Full-Time Employees and Personnel Compensation Fiscal Year 2021
Employee Total Estimated Full-Time Salaries and Other Benefit Personnel Equivalent (FTE) Hourly Costs Retirement Costs Healthcare Costs Costs Compensation
FUND 2021 2021 2021 2021 2021 2021
GENERAL FUND (100) 603.3 $ 29,738,382 $ 6,819,499 $ 4,621,382 $ 2,674,133 $ 43,853,396
SPECIAL REVENUE FUNDS 101 - PDO - Training $ $ $ $ $ 103 - Recorder - Doc Storage 104 - PDO - Aid to Ind Def 107 - Treas - Trustee Sales 111 - High Knoll Ranch 112 - LDO - Training 113 - Treas - Tax Payer Info 115 - BOS Grants 120 - CAO - Victim-Rest 121 - CAO - Victim Comp 0.4 12,376 1,512 970 14,858 123 - CAO - Crim Enhance 124 - CAO - Anti-Rack 125 - CAO Victim Asst 126 - CAO - Juv Vict Rights 0.5 22,073 2,697 3,071 1,730 29,571 128 - CAO - Victim Witness 129 - CAO - FTG 0.2 7,293 891 1,602 572 10,358 130 - CAO - DPS 2.1 82,851 10,124 14,151 6,493 113,619 131 - CAO - Diversion 134 - CAO - HIDTA 1.9 120,702 14,750 12,750 9,460 157,662 135 - CAO - ADJC Byrne 1.5 130,497 15,947 9,679 10,228 166,351 136 - CAO - CJE 1.7 108,711 13,284 9,145 8,520 139,660 137 - CAO - Auto Theft 138 - CAO - FTG 1.0 23,309 3,459 6,675 2,218 35,661 139 - CAO - Victim-Sub 141 - Crt Adm - Child Sup 142 - Clrk SC - Child Sup Auto 145 - Court Security 147 - APO - Srvs Fees 2.8 149,461 43,945 18,690 10,992 223,088 148 - JPO - Srvs Fees 149 - APO - Comm Punish 0.6 22,550 7,692 3,672 1,924 35,838 150 - Crt Adm - FTG 151 - Law Library 1.2 55,402 6,770 9,345 4,350 75,867 152 - APO - St Aid 14.4 626,185 220,499 96,120 56,550 999,354 153 - JPO - St Aid 2.0 82,704 28,524 13,350 7,135 131,713 154 - JPO - Family Counsel 155 - JPO - Diversion Intake 4.8 183,881 53,923 31,707 16,926 286,437 156 - JPO - Diversion Fees 0.5 26,493 9,037 3,338 2,260 41,128
4/19 Arizona Auditor General's Office SCHEDULE G Official County Budget Forms COCHISE COUNTY Full-Time Employees and Personnel Compensation Fiscal Year 2021
Employee Total Estimated Full-Time Salaries and Other Benefit Personnel Equivalent (FTE) Hourly Costs Retirement Costs Healthcare Costs Costs Compensation
FUND 2021 2021 2021 2021 2021 2021 157 - Crt Adm - Emancipation 158 - APO - IPS 14.0 539,672 169,240 93,450 49,812 852,174 159 - JPO - Surveillance 3.8 171,388 47,963 25,032 14,775 259,158 160 - APO - DEA 0.7 32,780 11,741 4,806 2,937 52,264 161 - Crt Adm - Local Crt Asst 162 - Clrk SC - Document 40,000 1,555 4,550 46,105 163 - MJS - Conciliation/Med 0.9 41,854 5,115 6,675 3,228 56,872 164 - Crt Adm - Judicial Coll 166 - SB - 1398 167 - Ct Adm - Ct Imprvmt 0.8 25,733 3,145 5,140 1,984 36,002 168 - MJS - Children Issues 169 - Crt Adm - JCEF 170 - JPO - X-Fees 171 - County Library 10.1 435,008 53,158 90,400 34,160 612,726 172 - Lib - State Aid 175 - Lib - Friends of Lib 182 - Lib - CFSA - Troller 184 - OLA - Training 186 - FDAT 187 - St Dvd Water Dist 188 - Naco SLID 189 - Sunsites SLID 190 - Bowie SLID 191 - Golden SLID 192 - JTPA 193 - Transit - State Asst 194 - Cochise Water Dist 195 - Pirtleville SLID 199 - Elfrida Water Dist 200 - SO - Financial Crims 1.5 115,900 36,767 10,013 12,364 175,044 201 - SO - Stonegarden 223,073 120,429 24,420 367,922 202 - SO - HIDTA 0.2 7,245 3,647 1,002 951 12,845 203 - SO - Jail Enchnmt 1.0 86,672 4,445 6,675 8,001 105,793 205 - SO - RICO 206 - SO - Fed OT 2,892 1,534 286 4,712 207 - SO - Donations 208 - SO - Inmate Welfare 1.5 68,866 7,255 6,675 5,081 87,877 210 - SO - Victims Rights 211 - SO - Private Donor 212 - SO - Byrne 75,300 39,923 7,748 122,971 215 - SO - Border Strike Force 0.3 106,312 1,382 1,402 11,887 120,983
4/19 Arizona Auditor General's Office SCHEDULE G Official County Budget Forms COCHISE COUNTY Full-Time Employees and Personnel Compensation Fiscal Year 2021
Employee Total Estimated Full-Time Salaries and Other Benefit Personnel Equivalent (FTE) Hourly Costs Retirement Costs Healthcare Costs Costs Compensation
FUND 2021 2021 2021 2021 2021 2021 216 - SEACOM 218 - OES - DHS Grants 221 - HSS - PH Accred 0.8 38,345 4,685 6,881 3,072 52,983 222 - HSS - PHEP 1.5 91,700 11,134 10,535 8,109 121,478 223 - HSS - Maternal Child 0.3 6,552 801 2,337 525 10,215 224 - HSS - AZ Drug 1.3 203,955 28,021 26,974 22,126 281,076 225 - HSS - Nutrition 226 - HSS - Child Care 3.0 158,622 19,384 26,700 12,713 217,419 227 - HSS - Breastfeeding 0.8 43,540 5,303 10,220 3,538 62,601 228 - HSS - WIC 9.5 486,736 62,117 99,210 39,173 687,236 229 - HSS - Health Reserve 231 - HSS - HIV 232 - HSS - Family Planning 0.9 59,000 7,210 7,610 4,729 78,549 234 - HSS - TB 55 237 - HSS - STD 239 - HSS - SEAGO 3.0 102,639 12,481 21,360 3,021 139,501 240 - HSS - Smoke Free 242 - HSS - Teen Prg 2.2 82,402 10,070 14,685 6,604 113,761 243 - HSS - Immuniz 2.6 122,510 14,726 20,693 9,658 167,587 245 - HSS - Health Start 6.1 194,447 23,761 41,052 15,584 274,844 249 - HSS - Tobacco 5.4 217,081 26,527 36,713 17,398 297,719 251 - PW/ENR - HURF 73.5 3,538,639 368,755 486,742 407,041 4,801,177 252 - PW - Davis Rd 258 - ENR - Recharge 259 - DSD - Brownsfield 260 - Pearce Land Sales 261 - ENR - Flood Dist 5.4 373,883 42,023 28,836 46,847 491,589 271 - Housing 6.0 275,550 33,672 39,900 22,044 371,166 275 - SOS - IDEA 276 - SOS - School 278 - SOS - Small School 279 - SOS - Sci Math 280 - SOS - School Reserve 281 - SOS - Jail Ed 0.7 27,600 3,373 6,675 2,919 40,567 282 - SOS - Juv Det Ed 283 - SOS - Title III 287 - SOS - Healthy Fam 300 - Crt Adm - Photo Enf 301 - JP1 - JCEF 302 - JP2 - JCEF 303 - JP3 - JCEF
4/19 Arizona Auditor General's Office SCHEDULE G Official County Budget Forms COCHISE COUNTY Full-Time Employees and Personnel Compensation Fiscal Year 2021
Employee Total Estimated Full-Time Salaries and Other Benefit Personnel Equivalent (FTE) Hourly Costs Retirement Costs Healthcare Costs Costs Compensation
FUND 2021 2021 2021 2021 2021 2021 304 - JP4 - JCEF 305 - JP5 - JCEF 306 - JP6 - JCEF 311 - JP1 - Enhancement 312 - JP2 - Enhancement 27,846 3,372 2,181 33,399 313 - JP3 - Enhancement 1.0 27,846 3,402 6,675 2,148 40,071 314 - JP4 - Enhancement 55,692 1,000 3,100 59,792 315 - JP5 - Enhancement 2.0 55,692 6,806 13,350 4,294 80,142 316 - JP6 - Enhancement 27,846 2,700 1,740 32,286 321 - Ele - HAVA 322 - Rec - HAVA 323 - Rec - Spec Elec 525 - HSS - Med Ed 1.0 40,269 4,921 6,675 3,277 55,142 529 - HSS - Health Policy 1.5 59,833 7,312 11,014 4,789 82,948 533 - AZ CARES 540 - APO - Drug Ed 2.0 43,701 28,153 13,350 7,042 92,246 549 - MJS - Probate Fees 550 - JPO - Project Restore 551 - SOS - Title I 12,641 12,641 553 - JPO - Juv Vic Rights 0.3 11,158 1,364 861 13,383 554 - JPO - Title IV-E 555 - JPO - Trtmt Svcs 1.8 94,537 21,015 11,682 7,645 134,879 556 - JPO - Diversion 1.0 37,533 4,587 6,675 2,895 51,690 557 - APO - Dom Violence 559 - JPO - Drug Court 1.5 58,741 8,473 10,013 5,347 82,574 560 - Clk SC - Spousal Maint 561 - Crt Adm - PSI 0.6 24,600 8,391 4,005 2,098 39,094 562 - Ct Adm - AZTEC 1.0 43,608 5,329 6,675 3,363 58,975 563 - Ct Adm - Ct Sec Fee 6.0 190,056 23,225 40,050 16,215 269,546 564 - Ct Adm - Crt Enchmt 1.6 171,708 20,983 12,015 13,242 217,948 565 - Ct Adm - School Cross 566 - CAO - APAAC 567 - CAO - Immigration 568 - Clrk SC - DV Assmt Fee 570 - SO - GIITEM 3.8 181,986 91,612 25,032 27,299 325,929 573 - SO - GOHS 8,812 2,518 1,005 12,335 574 - SO - Are You Okay? 578 - CAO - Bisbee IGA 1.0 39,208 4,791 6,675 3,073 53,747 584 - JPO - X Fees 585 - Ct Adm - CASA 2.0 78,510 9,594 10,013 6,055 104,172 586 - Ct Adm - DCPI
4/19 Arizona Auditor General's Office SCHEDULE G Official County Budget Forms COCHISE COUNTY Full-Time Employees and Personnel Compensation Fiscal Year 2021
Employee Total Estimated Full-Time Salaries and Other Benefit Personnel Equivalent (FTE) Hourly Costs Retirement Costs Healthcare Costs Costs Compensation
FUND 2021 2021 2021 2021 2021 2021 590 - APO - Extra 15,000 15,000 591 - APO - LEARN 592 - APO - Transfer Youth Total Special Revenue Funds 221.5 $ 10,957,207 $ 1,873,944 $ 1,555,592 $ 1,065,282 $ 15,452,025
DEBT SERVICE FUNDS None $ $ $ $ $ Total Debt Service Funds -$$$$$
CAPITAL PROJECTS FUNDS 400 - Capital $ $ $ $ $ 401 - Election Capital 450 - IT Capital 601 - Computer Replacement Total Capital Projects Funds -$$$$$
PERMANENT FUNDS None $ $ $ $ $ Total Permanent Funds -$$$$$
ENTERPRISE FUNDS 105 - BDI Airport 1.0 $ 44,974 $ 5,190 $ 6,675 $ 3,719 $ 60,558 502 - SW - Landfill Closure 504 - SW - Landfill Develop 505 - Solid Waste Ops 43.1 1,599,021 173,241 261,994 176,467 2,210,723 506 - SW - Waste Tire Total Enterprise Funds 44.1 $ 1,643,995 $ 178,431 $ 268,669 $ 180,186 $ 2,271,281
INTERNAL SERVICE FUND 109 - Light Fleet 8.5 $ 417,028 $ 47,784 $ 56,738 $ 37,798 $ 559,348 501 - Cochise Combined Trust 600 - Heavy Fleet 11.5 645,029 64,870 76,764 51,315 837,978 Total Internal Service Fund 20.0 $ 1,062,057 $ 112,654 $ 133,502 $ 89,113 $ 1,397,326
TOTAL ALL FUNDS 888. $ 43,406,641 $ 8,984,529 $ 6,579,145 $ 4,013,664 $ 62,983,979
4/19 Arizona Auditor General's Office SCHEDULE G Official County Budget Forms