UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE . 5TH FLOOR, SURAJ PLAZA II, , VADODARA -390020, PHONE – 0265 2225535

VRO:IT:UPS-BAT:01:2019-20 Date: 05-OCT-2019

REQUEST FOR QUOTATIONS FOR SUPPLY & INSTALLATION OF UPS BATIERIES AT VARIOUS OFFICES of UNITED INDIA INSURANCE COMPANY LIMITED. REGIONAL OFFICE. VADODARA .

United India Insurance Co. Ltd., Regional Office, Vadodara invites sealed quotations regarding Rate Contract for Supply & Installation of SMF UPS Batteries at various offices under Regional Office, Vadodara. Please refer the tender document for guidelines, terms, conditions and list of office locations.

Last Date of submission: 29-OCTOBER-2019 before 3 PM

Rate Contract for Supply & I nstallation of SMF UPS Batteries

SECTION I

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e l l 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

1. INSTRUCTION/GUIDELINES:

The quotation offer should be submitted in one sealed envelope mentioning "Quotation for UPS Batteries for United India Insurance Company Limited, Regional Office, Vadodara" which should in turn contain the Technical Bid and Commercial Bid in separate sealed envelopes within the main envelope. As a proof of acceptance of our quotation terms and conditions, a copy of this tender document duly signed by your authorized signatory should also be submitted within the envelope.

1.1. The quotation offers as indicated above addressed to "Chief Regional Manager, United India Insurance Co. Ltd, Regional Office, 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020" to be submitted on or before "29-OCTOBER-2019 (before 3 PM). If the last date of submission happens to be a holiday due to some unforeseen circumstances, then the quotation shall be submitted on the next working day before 12 Noon.

1.2. The quotations would be opened after 29.10.2019 by the Regional Hardware Purchase Committee constituted by the Company and date will be intimated to bidders in advance.

2. The Company/Purchaser/UllC reserves the right to :

2.1. Add, Modify, Relax or waive any of the conditions stipulated in the quotation specification wherever deemed necessary. 2.2. Accept/Reject any of the quotation(s). 2.3. Reject any or all the quotations without assigning any reason thereof. 2.4. To revise the quantities and delivery schedule if necessary during the period of the contract.

3. Rejection of Quotations :The quotation is liable to be rejected if

3.1. It is not in conformity with the instructions mentioned herein. 3.2. It is not properly signed by the bidder. 3.3. It is not received in a sealed covers as instructed. 3.4. It is received after the expiry of due date and time. 3.5. It is incomplete, including non-furnishing of required documents and/or evasive

SECTION II

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 2 1 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

PART A - TECHNICAL BID

1. TECHNICAL SPECIFICATION :

1.1. The bidders have to submit technical bid for UPS Batteries (SMF) as per Annexure -1 in a separate sealed envelope within the main envelope. 1.2. The bid should be in letter head of the bidder.

2. DETAILS OF WORK INVOLVED :

2.1. Delivery & installation of UPS batteries (SMF) at various offices under Vadodara Regional Office. (Location details of offices annexed herewith) The order(s) to be placed will be for requisite numbers of SMF batteries at various offices till the validity of the contract.

PART B - COMMERCIAL BID

1. The bidders have to submit commercial bid for UPS Batteries (SMF) as per Annexure -2 in a separate sealed envelope within the main envelope. 2. The bid should be in letter head of the bidder. 3. The Commercial Bid as per Annexure-2 will be opened only if technical specifications as per Annexure-1 are complied with.

PART C - TENDER TERMS & CONDITIONS

1. ELIGIBILITY CRITERIA :

1.1. The vendor should be a manufacturer or authorized dealer of the manufacturer companies. In case of authorized dealer, dealership authorization certificate from OEM is to be submitted. 1.2. The format of technical and commercial bid should strictly be followed as per Annexures. The bids should be in letter head of the tenderer with signature and seal of authorized signatory.

2. WARRANTY PERIOD:

2.1. The quotation should clearly specify the period of warranty. The minimum required period is 24 months. The warranty will be applicable from the date of installation and the replacement of defective battery(s) should be done by the supplier during the warranty period.

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 3 l 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

3. PRICE:

3.1. Prices should include delivery, installation transportation charges etc. for SMF battery(s) and should exclude GST tax until delivery, installation at various offices under Regional Office, Vadodara as per location list annexed. No transportation cost will be provided to the supplier. 3.2. No request for base price increase shall be entertained during the contract period. However, the tax changes (if any) should be brought to our notice beforehand with necessary proofs. Without Government regulatory changes, tax revision will not be entertained for the whole period of contract. 3.3. However, if there is drop in price of any item in the market, the same should be communicated to IT Department, UllC, RO Vadodara. 3.4. TDS or any other taxes applicable from time to time during the period of contract will be deducted at the time of payment of bills.

4. . VALIDITY OF CONTRACT :

The rates quoted in the tender should be valid for 4 months from the date of opening of Financial Bid.

5. . NATURE OF WORK :

SMF batteries need to be installed at various locations under Regional Office, Vadodara. We are having following types of UPS at offices under Regional Office, Vadodara . We are having following type of UPS at Regional Office Vadodara:

S. No. Manufacturer of UPS / Brand Capacity 1. M/s Numeric 5 kVA 2. M/s Numeric 3 kVA 3. M/s Numeric 1 kVA 4. M/s Switching AVO 1 kVA

The UPS are already installed at various office; hence ensure that the batteries to be supplied and installed are fully compatible with above UPS makes. After installation of battery(s) no request or objection will be entertained. The manufacturer or supplier has to ensure fault free working of batteries with these UPS with full load and longer battery backup.

6. DELIVERY AND INSTALLATION OF BATTERIES:

6.1. The delivery should be made within 14 days from the date of receipt of our purchase order(s). The installation report should contain installed batteries details along with all other relevant details. Delay in delivery will attract a penalty or order is liable to be cancelled.

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 4 1 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

6.2. The manufacturer or supplier will do installation of battery(s) with UPS at respective offices with the help of fully trained persons. For any mishap/accident or any careless conduct during replacement of batteries, the manufacturer or supplier will be fully responsible.

7. PENALTY:

If the supplier fails to complete the job within the stipulated time for what-so-ever reason, UllC will be entitled to charge liquidated damage @1% of the delivery order per week subject to a maximum of 10% of the accepted delivery order.

8. DATE OF MANUFACTURING OF BATTERIES:

The battery(s) supplied should be of recent stock and the manufacturing date should not be greater than 3 months from the date of supply. The date of manufacturing should be explicitly mentioned on the battery and on the invoice.

9. REPLACEMENT OF BATTERIES:

In case any of the battery gets faulty within warranty period, the same shall be replaced by the supplier at the particular office of UllC within 3 to 5 days' time for which any extra amount will not be paid to the supplier including transportation cost.

10. BUY-BACK RATE:

The manufacturer or supplier should also specify the rate at which old battery(s) would be taken back. The supplier will collect the exhausted battery(s) of any make and any type on their cost from the location. The number of old batteries may be more or less against purchase of new batteries.

11. PAYMENT TERMS:

11.1. 100% on delivery and satisfactory installation at respective offices on production of proof of delivery/installation certificate in originals.

11.2. Payment will be made through NEFT after proper delivery and installation of battery(s) to the prescribed location mentioned in the Job Order from time to time against bifurcated taxed invoice.

11.3. Efforts would be made to effect the payment within two weeks of submission of undisputed invoices, installation reports along with all the required supporting documents in originals.

12. TERMINATION OF CONTRACT/CANCELLATION OF ORDER:

UllC, Regional Office, Vadodara, may, at any time, by giving 30 days' notice in writing, be able to cancel the quotation/rates as agreed during this period as in any of the below observed event(s): R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 6 l 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

12.1. In the event of successful bidder denies to supply the ordered Battery(s), agreed and accepted as per the Quotation Document.

12.2. If the successful bidder is found to be supplying material of poor quality or fails to comply with the specification of the quotation.

12.3. If any sub-contracting is observed.

D E C L A R A T I O N

I/ We (Name of the Person of the

Supplier) hereby declare that we have read all the terms and conditions mentioned above and on behalf of our company / organization (Name of the Company) I / we agree and abide by these terms & conditions .

Date: (Signature of supplier with Seal)

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 6 l 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

ANNEXURE - I

TECHNICAL BID

Please convey your compliance along with supporting documents for verification. The bid should be in the letter head of the bidder.

1. SMF BATTERI ES-TECHNI CAL DETAILS:

NORMS COMPLIED(YES/NO) NOMINAL VOLTAGE 12V CAPACITY 100AH, 65AH, 42AH TECHNOLOGY SMF PLATE DESIGN SUITABLE FOR LONG AND DEEP POWER OUTAGE WARRANTY 24 MONTHS MAKE EXIDE / QUANTA

2. BIDDER CERTIFI CATION:

Bidder should be either Complied (Yes/No) Supporting Documents Attached Original Equipment (Yes/No) manufacturer (OEM) or authorized dealer of OEM.

3. AGREEMENT :

Ll vendor selected should enter into an AGREE (YES/NO) agreement to supply batteries and warranty support as per terms and conditions

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 7 1 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

AN N EXU R E-2 COMMERCIAL BID FORMAT

Make/Brand Name of the Battery:

New Battery Old Battery

Rating Base Price GST Total Rating Buy Back of One (in Rs.) Price of Cost of Unit (B) One One Unit battery Battery Batter (In Rs.) y (in (in Rs.) (C=A+B) Rs.) (D) (A) 12V 100AH (SMF) 12V 66AH (Tubular)

12V 65AH (SMF) 12V 60AH (Tubular)

12V 42AH (SMF) 12V 80AH (Tubular)

12V 42AH (SMF)

12V 100AH (SMF)

** Net Cost is the price which will be considered to select the L1 vendor (after fulfillment of Technical Bid) Eg. If UIIC places order for 20 numbers of 65 AH batteries and gives 20 numbers of 66AH tubular batteries, L1 will be considered as under: (20 x Price quoted for 1 new battery) – (20 x Price quoted for 1 old battery) Hence, L1 may change at different purchase orders depending on combinations of rating of new batteries and ratings of batteries offered in buy back.

• Bidders are free to quote for one or two or all of rating of new batteries mentioned above. However, the bidder must quote buy back price for all above batteries ratings type. • UllC, RO-VADODARA reserves the right to accept/reject any make/brand without assigning any reason thereof. • The Commercial Bid should be in Bidding Company's letter Head. • MSME quoting for this tender will get benefits notified by Ministry of Micro, Small & Medium Enterprises provided valid MSME certificate is enclosed with Technical bid.

---0000--- R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 8 l 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

CHECK LIST OF DOCUMENTS

• Technical and Commercial Bid in separate sealed envelope within main envelope. Bids should be in Bidding Company's letter Head. • Deviation Statement (if any deviation from Technical Specifications) • Dealership Authorization Certificate from Original Equipment Manufacturer. • Copy of this Tender Document duly signed and sealed as token of acceptance of terms and conditions. • MSME Certificate (if applicable)

FOR ANY QUERI ES/CLARIFI CATION

PLEASE CONTACT I NFORMATION

TECHNOLOGY DEPARTMENT

United India Insurance Co. Ltd.,Regional Office, 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020

CONTACT DESIGNATION MOBILE OFFICE EMAIL ID NUMBE NUMBER PERSON R NAME ZALAK ADMIN. OFFICER 8160243981 0265-2225535 [email protected] POTHIWALA HEMLATA REGIONAL 9978924280 0265-2225207 hemalathaparmar@uii PARMAR MANAGER c.co.in

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 9 l 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535 List of Offices

Sr. OFFICE NAME Address No. RO 5TH FLOOR, SURAJ PLAZA 2, SAYAJIGUNJ, 1 VADODARA VADODARA 390020 RAMKRISHNA SHOPPING COMPLEX, I FLR, 2 DO - ANAND MAYFARE ROAD, ANAND 388001 3 CBO - ANAND AMUL DAIRY ROAD, ANAND 388001

10, RAJDARSHAN BLDG, STATION RD, 4 CAMBAY CAMBAY-388620 1ST, 48, GANDHI GUNJ, ABOVE SNEHAL 5 BORSAD TRADING, BORSAD-388540 DO-1, 6th Floor, Ramkrishna Chambers, Productivity 6 VADODARA Road, , VADODARA DO-2, 2nd Floor,203-204, Lalita Tower, Dinesh Mill Rd, 7 VADODARA B/h Railway Station, Vadodara-390005 1ST, FLOOR, HARIOM NAGAR, NR BSNL 8 OFFICE, ATMAJYOTI ASHRAM, SUBHANPURA, VADODARA-390023 OPP.PHOOLBAUGH, JAMBUSAR MAIN 9 PADRA RD, PADRA-391440 DO 3 WAKASKAR CHAMBERS 10 VADODARA VASDODARA-390001 G-19, JETHWANI SUPER MARKET, NR DEPOT, 11 DABHOI, DIST VADODARA-391110 DO SHALIMAR COMPLEX, A-BLOCK, STATION 12 BHARUCH ROAD, BHARUCH 392001 BEHIND RAILWAY STATION, ABOVE Bank of BO- 13 Maharashtra, OLD N.H. NO.8, ANKLESHWAR ANKLESHWAR 393001 OPP SWAMINARAYAN TEMPLE, NAVA BAZAAR, 14 MO AT KARJAN-391240 R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 10 l 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

SANTOSH TIP TOP BUILDING, NEAR GLOBE 15 DO NADIAD CINEMA, NADIAD 387001 BO - MEENA BAZAAR, MUNICIPAL BUILDING, I 16 KAPADWANJ FLOOR, KAPADWANJ 387620 1ST FLOOR, SHREE RAM SHOPPING CENTRE, 17 MO DAKOR OPP BUS STATION, B/H RAJ RATNA STUDIO, DAKOR-388225 Ashapuri Society, Opp. Sokhda Bus Stand, 18 MO KHEDA Kheda Matar Rd., Kheda 387120 Geetprabha, 3rd Floor, Nr. Kadiwala 19 DO-1, SURAT School,Sangrampura, Ring Rd, Surat-395002 SHRI NIKETAN, PARSI SHERI, NAVAPURA, 20 CBO - SURAT SURAT -395003 MO MAHADEV SHOPPING COMPLEX, 1ST FLOOR, 21 CHALTHAN OPP SUGAR FACTORY, CHALTHAN. MO Shop No.3, Sanai Residency, Nr.Parshuram 21 HONEYPARK Garden, Honey Park Rd., Adajan. RAVI CHAMBERS, 2nd FLOOR, OPP LAL GATE, 22 DO-2, SURAT KANPITH, SURAT 395003 BO - IST FLOOR, MEHTA MARKET, STATION ROAD, 23 BARDOLI BARDOLI 394601 SAIMOL, 2ND FLOOR, NR. VAIBHAV CINEMA, 24 VYARA OLD BUS STATION , VYARA-394650 UL/18, GOVINDJI PARK, ICHHANATH, PIPLOD, 25 PIPLOD SURAT-395007 1ST FLOOR, 10, MK SUPER MARKET, MOTA 26 Kosamba MANDIR RD, OPP SBI, AT & POST TARSADI,KOSAMBA-394120 HOTEL KELLS, NR. LEFT BANK CANAL, UKAI, 28 UKAI TALUKA SONGADH, DIST TAPI NATIONAL HIGHWAY NO.8, OPP RAHAT 27 DO - VAPI HOTEL, GIDC CHAR RASTA, VAPI - 396595 BO - Nr. Amli Fountain, Opp.Suresh Auto 28 SILVASSA Works,Vapi Rd., SILVASSA-396230

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 11 l 9

UNITED INDIA INSURANCE COMPANY LIMITED REGIONAL OFFICE VADODARA. 5TH FLOOR, SURAJ PLAZA II, SAYAJIGUNJ, VADODARA -390020, GUJARAT PHONE – 0265 2225535

KAVIRAJ COMPLEX,, MOTA BAZAAR, 29 DHARAMPUR DHARAMPUR, DIST VALSAD-396050 DO - KALINDI-I, MAHAVIR JAIN SOCIETY, GANDHI 30 GODHRA CHOWK, GODHRA 389001 1st Floor Above Maa Motors, Opp. Tel. 31 BO HALOL Exchange, Godhra Rd, Halol-389350 OPP RADHAKRISHNA OIL MILLS, DAHOD, 32 DAHOD 389151 DO-3,- SANGHVI TOWERS, ADAJAN ROAD, SURAT 33 SURAT 395009 D. N. SHOPPING CENTRE, 1ST FLOOR, 34 BO - VALSAD STATION ROAD, VALSAD-396001 302-Kailash Tower, Opp.Madressa High 35 BO NAVSARI School, Sayaji Rd.,Navsari-396445 311, KRISHNA COMPLEX,, NR RAILWAY 36 SACHIN STATION, 394230 SHOP NO2, TRIVENI APTT, NR MUKUND CO, 37 Parnera PARNERA, DIST VALSAD – 396001 DO-4, Kirti Tower Podium Floor Tilak Road, 38 VADODARA Vadodara-390001 A-11 NAGINBHAI CENTRE, GIDC, RANOLI, 39 MO RANOLI DIST VADODARA-391350 2, Vidyakunj society, Opp. Bhathuji Maharaj 40 MO Temple, Manjalpur, Vadodara-390010 MO AJWA 22, LAXMI NARAIN SOCIETY, SARDAR 41 ROAD ESTATE, AJWA ROAD, VADODARA-390019

R e g i s t e r e d a n d H e a d O f f i c e : 2 4 , W h i t e s R o a d , C h e n n a i - 6 0 0 0 14

P a g e 12 l 9