Agenda and Reports

Telephone: 01563 576019 Email: [email protected]

Democratic Services Officer: Lynn Young Telephone: 01563 576136 Email: [email protected]

To: Members of the Ayrshire Shared Services Joint Committee 5 March 2021

Dear Councillor

AYRSHIRE SHARED SERVICES JOINT COMMITTEE - 12 MARCH 2021

You are requested to attend a meeting of the Ayrshire Shared Services Joint Committee to be held on FRIDAY 12 MARCH 2021 commencing at 1000 HOURS by Microsoft Teams, in order to discuss the undernoted business.

Please note that the Best Value Auditors will be joining the meeting to observe.

Yours sincerely

SIGNED OFF BY CHRISTINE BAILLIE ON BEHALF OF

David Mitchell Chief Governance Officer LY/SC

B U S I N E S S

CALL FOR SEDERUNT AND INTIMATE APOLOGIES (page 1)

1. EXCLUSION OF PRESS AND PUBLIC (page 2) - Recommend that Committee pass the following Resolution:- “That under Section 50A(3A) of the Local Government (Scotland) Act 1973, as amended, the Press and public be excluded from the meeting for the following items of business on the grounds that if members of the public were present, there would be a real and substantial risk to public health due to infection or contamination with coronavirus ”.

2. DECLARATIONS OF INTEREST (page 3) - Under this item, Members are asked to declare, if required, any interest in any of the undernoted items of business on the agenda and to provide explanation of the nature of the interest.

3. ROADWORKS PROGRAMME 2020/21 (pages 4-39) - Submit report (copy enclosed) by the Interim Head of Roads: Ayrshire Roads Alliance advising the Joint Committee of the progress made with the road improvement programmes within East Ayrshire and South Ayrshire for financial year 2020-2021.

Council Headquarters, London Road, Kilmarnock KA3 7BU Tel: 01563 554400

4. RISK REPORT AND REGISTER (pages 40-55) - Submit report dated 26 February 2021 (copy enclosed) by the Interim Head of Roads: Ayrshire Roads Alliance advising the Joint Committee on the management of risk associated with the Ayrshire Roads Alliance.

5. UPDATE ON PERFORMANCE SCORECARD (pages 56-62) - Submit report (copy enclosed) by the Interim Head of Roads: Ayrshire Roads Alliance advising the Joint Committee regarding the progress made to date against the Performance Scorecard.

6. REVENUE FINANCIAL MONITORING REPORT (pages 63-75) - Submit report (copy enclosed) by the Interim Head of Finance and ICT and Chief Financial Officer updating the Joint Committee on the revenue budget monitoring position for the year to 3 January 2021, for the Ayrshire Roads Alliance.

CALL FOR SEDERUNT AND INTIMATE APOLOGIES (page 1) 2

AYRSHIRE SHARED SERVICE JOINT COMMITTEE

12 MARCH 2021

Report by the Interim Head of Ayrshire Roads Alliance ______

SUBJECT: ROADWORKS PROGRAMME 2020/21 ______

PURPOSE OF REPORT

1. The purpose of this report is to advise the Joint Committee of the progress made with the road improvement programmes within East Ayrshire and South Ayrshire for financial year 2020-2021.

RECOMMENDATIONS

2. It is recommended that Joint Committee:

(i) Notes the Ayrshire Roads Alliance works progress for 2020/21, (ii) Otherwise, notes the contents of this Report.

BACKGROUND

3. The budget allocation for East and South Ayrshire Councils Roads Investment Programme for FY 2020/21 can be seen in tables 1 and 2 below respectively.

Programme Area Budget (£m) Carriageway Resurfacing 5.200 Footway Resurfacing 0.150 Traffic & Road Safety 0.265 Structures (Bridges & Culverts) 2.000 Cycling, Walking & Safer Streets 0.563 Smarter Choices, Smarter Places 0.112 Spaces for People 0.555 SPT 1.475 Total 10.32

Table 1: East Ayrshire Council Roads Investment Programme 2020/21

Programme Area Budget (£m) Carriageway & Footway Resurfacing 2.336 Structures (Bridges & Culverts) 0.502 Street Lighting 0.250 20mph Rural Villages 0.279 Traffic Signals 0.174 LED Replacement 1.709 Girvan Harbour 0.279 5

Girvan HGV 0.196 Cycling, Walking & Safer Streets 0.496 Smarter Choices, Smarter Places 0.103 Spaces for People 0.510 Places for Everyone 0.715 SPT 0.525 Total 8.074

Table 2: South Ayrshire Council Roads Investment Programme 2010/21

DETAIL

4. The programmes for 2020-2021 are contained within Appendix One and Two. The Ayrshire Roads Alliance understands the need to monitor and manage the extensive programme of works for 2020-21.

5. Since the last update in December to committee the front line workforce has been heavily involved in the delivery of winter maintenance services with a protracted period of cold weather lasting longer than in recent years. As a consequence of the weather we have seen a number of roads impacted and a short delay to the resurfacing programme. All teams are now focussed on completing the remaining programmes of work and responding to road and drainage faults.

Resurfacing

6. While the road resurfacing programme started later than usual due to the initial Covid-19 lockdown and roads employees engaged with assisting in the delivery of other essential services, both programmes are now largely complete with some works being completed in East Ayrshire.

7. Due to the presence of coal tar being identified in a handful of roads in South Ayrshire these have been deferred to the FY 21/22, which completes roads programme for this financial year. This will allow suitable waste disposal sites to be identified that can accept coal tar as a special waste product following changes to some previous existing sites.

8. Timber Transport Grant awards have been received again this year as part of the resurfacing programme with £663,500 received for works at B741 Dailly, B734 Barr Hawkhill, B734 Barr Pinmore and C88 Crosshill in South Ayrshire. All works are now complete.

9. Timber Transport Grant awards of approximately £500k were for carriageway strengthening and improvement of the A713 Hollybush and Waterside, B741 Maneight, B764 Eaglesham Moor, A70 Tanyard and Barrhill, Cumnock in East Ayrshire. These works will be complete by 15th March 2021.

Street Lighting

10. With the street lighting team working to improve the lighting network and install LED lanterns, programming of works initially focussed in South Ayrshire, with 6

works now almost complete. The programme of works in East Ayrshire is ongoing with almost 50% of LED installation works completed. A Covid-19 incident, which resulted in the majority of the lighting team having to isolate and the requirement to focus on the Christmas lights in November and December has contributed to the delay. The remainder of the LED programme for East Ayrshire will be completed in FY 2021/22.

Electric Vehicle Infrastructure

10. The electric vehicle charging infrastructure programme has been included within Appendix One and Two for South and East Ayrshire respectively, with the number of public chargers installed to date is included at Appendix 3.

Structures

11. Experiencing a similar delay for the first quarter of 2020 due to Covid-19, the structures team have since made good progress through the year. A number of projects have been completed with others ongoing, which will to improve flood defences at New Cumnock and see the completion of necessary bridge repairs. These are being managed in accordance with SEPA regulations, which requires works where access is required from the water only typically being able to be undertaken between June and September.

Traffic & Transportation

13. A number of road safety, active travel and transportation improvement projects are now complete and many others ongoing. Of note, the Spaces for People funding, which was awarded by the Scottish Government earlier in the financial year, has been actioned. This is providing improvement and upgrades to pedestrian crossing points through the provision of auto-recognition crossing points (no button pressing required at a multiple locations) and engagement at certain primary schools across both authority areas to minimise road traffic at drop off and pick up times, making these areas safer.

POLICY/COMMUNITY PLANNING ISSUES

11. A well -maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 12. The matters referred to in this report contribute to the South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome of ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’.

LEGAL IMPLICATIONS

13. By virtue of the relevant statutory provisions, principally detailed within the Roads (Scotland) Act 1984, the Council as local roads authority is required to manage 7

and maintain all publicly adopted roads within its area other than those which are maintained and managed by the Scottish Ministers.

HUMAN RESOURCES IMPLICATIONS

14. The work programmes have direct impact on human resources and the Alliance will ensure all works are suitably resourced to maintain satisfactory progress.

EQUALITY IMPACT IMPLICATIONS

15. An equality impact assessment is not needed because the proposal does not have a differential impact on any of the protected characteristics.

FINANCIAL IMPLICATIONS

16. The Ayrshire Roads Alliance will deliver the strategic and local services as stated in the Service Plan. The budget is provided by East Ayrshire Council, South Ayrshire Council, and other external organisations. Appropriate scrutiny arrangements are in place to manage these budgets.

RISK IMPLICATIONS

17. The Ayrshire Roads Alliance Risk Register is reviewed and presented to very Joint Committee.

18. The Works Programmes, Service Plan and the Risk Register do not expose either Council to an increased risk as they have been developed from existing budgets and existing service commitment.

TRANSFORMATION STRATEGY

19. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”.

• “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision throughout East Ayrshire.

BACKGROUND PAPERS

East Ayrshire Council Cabinet Report - 2019/20 Roads Asset Management Plan – Investment and Programme - 4 March 202

South Ayrshire Council Road Improvement Plan 2020/21-6 April 2020

LIST OF APPENDICES

Appendix 1 - South Ayrshire Council Programme of Works 2020/21 8

Appendix 2 - East Ayrshire Council Programme of Works 2020/21

Person to Contact: Kevin Braidwood, Interim Head of Ayrshire Roads Alliance Tel. No. 01563 503164 E- mail: [email protected]

Implementation Officer: Kevin Braidwood, Interim Head of Ayrshire Roads Alliance Tel. No. 01563 576441 E- mail: [email protected] 9

Appendix 1 - South Ayrshire Council Programme of Works

Carriageway Structural Maintenance Programme 2020/21

Route Estimated Variance Town Description Work Type Cost to Date Comments Status No Cost +/- Revenue Works Uncl Prestwick Speed table Carrick Place Complete Works Uncl Prestwick Edminston Drive Speed table incl incl Complete Works Uncl Prestwick Meadowbank Lane Speed table incl incl Complete Works Uncl Prestwick Brandon Gardens Speed table incl incl Complete Works Uncl Prestwick St Nicholas Road Speed table incl incl Complete Works B730 Tarbolton Montgomerie Street Resurfacing £42,337 £136,126 +£46,625 Complete B730 Council Boundary At Milton - By Works B730 Montgomerie Resurfacing £34,164 incl Tarbolton Complete Street/Tarbolton, Tarbolton B744 Jcn At B743 - By Works B744 B730 S Of Tarbolton, Resurfacing £13,000 incl Tarbolton Complete Tarbolton A70 Holmston Works A70 By Ayr Roundabout - B744 At Resurfacing £168,000 £164,813 -£3,185 Complete Belston, Ayr A719 Council Boundary Works A719 By Craigie - S To B730 Jcn At Resurfacing £146,000 £184,457 +£38,457 Complete March Bridge, Craigie 10

A719 Raith Cottage At By B739 - A77(T) At Works A719 Resurfacing £60,720 £176,841 +£116,121 Tarbolton Sandyford Toll Complete Roundabout, ? C16 Dutch House Roundabout - Works C16 By Monkton Kilmarnock Resurfacing £30,240 £30,468 +£228 Complete Road/Monkton, Monkton B730 Rabbit Wood At By Works B730 A719 - A77(T) Jcn At Resurfacing £101,760 £127,194 +25,434 Symington Complete Bogend, Symington Works UNCL Ayr West Sanquhar Road Resurfacing £32,762 £63,177.68 +30,415 Complete Works C148 Ayr North harbour Street Resurfacing £24,480 £47,541 +£23,060 Complete Works UNCL Symington Brewlands Crescent Resurfacing £37,740 £65,337 +£27,597 Complete Works UNCL Mossblown Station Road Resurfacing £37,018 £52,393 +£15,357 Complete Works C142 Preswick East Road Resurfacing £20,400 £52,887 +£32,487 Complete Works C39 Ayr Greenfield Avenue Resurfacing £42,900 £59,200 +£16,300 Complete Corton Bridge to Revenue Works C39 By Ayr Resurfacing Sessionfield Road Complete Revenue Works UNCL Ayr Meadow Park Resurfacing Complete Revenue Works UNCL Troon Hunter Crescent Resurfacing Complete Revenue Works UNCL Ayr Annfield Glen Road Resurfacing Complete UNCL Ayr St Phillans Avenue Resurfacing Revenue Carry Forward UNCL Ayr Dalmilling Drive Resurfacing Revenue Carry Forward 11

UNCL Prestwick Kyle Street Resurfacing Revenue Carry Forward By Revenue U99 Dundonald/Symington Resurfacing Carry Forward Symington C21 By Coylton Craigs Road Resurfacing Revenue Carry Forward U115 By Coylton Barbieston Resurfacing Revenue Carry Forward A713 Bankfield Roundabout - Se Past Revenue A713 By Ayr Resurfacing Carry Forward Ailsa Hospital To Council Boundary, Ayr UNCL Ayr Carrick Avenue Resurfacing Revenue Carry Forward Works A79 Ayr Allison Street Resurfacing £48,705 £54,248 +£5,543 Complete By Works B7034 Carcluie Dalrymple Resurfacing £32,500 £30,074 -£2,426 Dalrymple Complete Moved from Works A719 By Maybole Dunure Resurfacing £270,100 £234,478 -35,622 Revenue Complete B741 Linfern £268,800 Works B741 By Dailly Road/Dailly - B7023 Resurfacing £384,000 £444,028 +60,024 STTS Grant Complete Jcn at Knockroon,Dailly received £225,551 B734 Barr - Hawkhill Works B734 By Girvan Resurfacing £234,000 £339.030 +£105,030 STTS Grant Road/Old Dailly, Girvan Complete received. £103,847 B734 Barr - Pinmore, Works B734 By Girvan Resurfacing £136,800 £162,220 +£25,420 STTS Grant Girvan Complete received. £64,852 Works C88 By Crosshill Dalhowan Road Resurfacing £86,130 £91,817 +£5,687 STTS Grant Complete received Ladywell Avenue Works UNCL By Girvan Resurfacing £177,100 £192,809 +£15,709 Phase 1 Complete Revenue Works C102 Road Balvaird Road Resurfacing Complete Works Uncl Girvan North Drive Resurfacing £19,355 £27,239 £7,884 Complete 12

Works UNCL Ballantrae Shore Road Resurfacing £22,950 £34,183 +£11,233 Complete Works U2 By Maybole Auchencross Resurfacing £21,840 £61,507 +£39,667 Complete U27 By Crosshill Deils Elbow Resurfacing £0 Revenue Carry Forward Works Various Various Core Testing £26,554.13 £26,554.13 Complete Estimated Total £2,251,555 £2,858,622 £607,067

Footway Programme 2020/21

Footway programme to be rolled into FY 21/22 due to late carriageway and footway start due to Covid-19

Work Estimated Cost to Route No Town Description Variance Comment Type Cost Date Status +/- Uncl Dundonald Castle Drive £12,678 U98 Symington Main Street £13,680 Uncl Troon Gillies Street £16,185 Fullarton Uncl Troon £5,589 Crescent Uncl Troon Polo Avenue £6,126 B744 Tarbolton Burns Street £7,650 McCalls C146 Ayr £44,100 Avenue Uncl Prestwick Craigie Street £8,592 Ayr Arthur Street £21,425 Holmston A70 Ayr £9,000 Road Southpark Ayr £29,700 Road Uncl Ayr Abbots Way 1 £38,700 13

Ayr Kersepark 1 £33,750 Cambusdoon Ayr Drive

Dundonald A759 Troon Road Gabion £5,500 £6,505 Complete Installation

Lighting Programme 2020/21

Budget Cost Project Description Status Start Date End Date Contractor Budget Comments Type Estimate

Welbeck Crescent Lighting McGivney Capital Complete 01/08/20 30/10/20 £110k £52k Complete & Area, Troon Replacement Constn.

Lighting McGivney Thornyflat Area, Ayr Capital Ongoing 02/11/20 £140k £122k 75% Complete Replacement Constn.

Lighting McGivney Ayr Cloverhill (Part) Capital Complete 30/11/20 14/01/21 £14k Complete Replacement Constn.

LED Lighting Programme 2020/21

Town Description Programmed Date

Ayr Completion of outstanding units October 2020 - October 2021

Prestwick Completion of outstanding units April - October 2021 14

Troon Completion of outstanding units August - October 2021

Rural Villages Completion of outstanding units April – October 2021

Approx. SAC Total Lanterns 20215 LED units to be converted 2247 LED units completed 17968 89%

EV Charging Infrastructure Programme FY 20/21

Grant Award Location EV Charger type Stage Status

Energy Savings Trust £75,000 Burnside Rd car 1 x 22kW Works awarded Work to start in April (ChargePlaceScotland) park, Monkton with Scottish Power - fast charger with new chargers live

Academy St, Troon 1 x 50kW anticipated no later than June 2021. rapid charger

Lodge Rd car park, 1 x 50kW Turnberry rapid charger

Traffic and Transportation Programme 2020/21

Total Cost to Variance Sub-bid Project Description Stage Bid Status Status Bids Date +/- Ayrshire/ Prestwick SQP Infrastructure £75,000 Construction Confirmed £7,378 Ongoing Improvements SPT £525,000 Local Cycle Network Improvements £450,000 Design/ Construction Confirmed £80,298 Construction (Match for various Sustrans projects)

Follow on from Alloway to Burton Completion of £19,448 Technical Design Confirmed £4,243 Cycleway (Underpass) Design PU diversion Follow on from Alloway to Burton £200,000 Construction Confirmed £44,489 and enabling Cycleway (Underpass) works Land £51,380 Follow on from Dundonald to Barassie Technical Design Confirmed £2,593 Acquisition - ongoing Sustrans - Technical £95,043 Follow on from Access for All - Dunure Technical Design Confirmed £24,197 Places for Design Everyone £125,000 £715,871 Follow on from Access for All - Coylton Design/ Construction Confirmed £33,947 Ongoing

Follow on from Loans to Troon Railway Technical £50,000 Technical Design Confirmed £25,870 Station Design Follow on from Loans to Troon Railway £400,000 Construction Confirmed £347,305 Work ongoing Station

£60,000 Active Travel Strategy - SAC Strategic Definition Confirmed £20,863 Work ongoing Sustrans - Cycle Funding for the supply and installation Procurement £40,000 Supply and Install Confirmed £22,916 Shelter for school cycle shelters stage Fund 16

Smarter Choices, Ongoing Project £103,000 £103,000 Active Travel Hub, Ayr Confirmed £74,901 Ongoing Smarter Delivery Places Cycling, Walking, To provide match funding to a number Safer £496,000 £496,000 Various Confirmed £159,151 Ongoing of the projects listed above Routes (CWSR) £2,164,871 £848,151

Traffic and Transportation Signal Replacement 2020/21

Signal Work Estimated Costs to Variance Town Description Comment Status No Type Cost Date +/- Junction Central Troon Replacement £49,428 £49,428 Complete Ave/Dundonald Rd Junction Station Prestwick Replacement £31,984 £31,984 Complete Rd/Main St Mossblown Pedestrian Crossing Replacement £10,201 £10,201 Complete

Castlehill Road/ Design Complete, Civils to be Ayr Replacement £55,000 £27,217 Chalmers Road planned

Troon Beach Road Replacement £17,742 £17,742 Complete

Ayr Road/ Waterloo Looking to complete an additional Prestwick Road - Replacement £9,500 £0 site - TBD SPECULATIVE

20MPH Schemes 2020/21

Work Estimated Variance Village Description Costs to Date Comment Status Type Cost +/-

Introduction of More accurate design costs will be developed Procurement Barrhill new speed New Install £10,000 £0 through tendering process Stage limits

Introduction of More accurate design costs will be developed Procurement Colmonell new speed New Install £10,000 £0 through tendering process Stage limits

Introduction of More accurate design costs will be developed Procurement Dailly new speed New Install £30,000 £0 through tendering process Stage limits

Introduction of More accurate design costs will be developed Procurement Maidens new speed New Install £10,000 £0 through tendering process Stage limits 18

Introduction of More accurate design costs will be developed Procurement Minishant new speed New Install £10,000 £0 through tendering process Stage limits

Introduction of More accurate design costs will be developed Procurement Pinwherry new speed New Install £10,000 £0 through tendering process Stage limits

£80,000 £0

Structures Capital Programme 2020/21

Route Town Description Work Type Estimated Costs to Date Variance +/- Comment Status No Cost Gadgirth Bridge Bridge Corrosion Protection, £324,000 £11,072.00 £317,620 Road Closed Ongoing Waterproofing and Masonry Repairs.

Bridge of Coyle Deck Replacement £178,904 £90,349.49 £88,554.51 Currently Substantially promoting 18 Complete. Concrete repairs and Waterproofing. tonne weight (Not a deck replacement). limit TRO.

Appendix 2 - East Ayrshire Council Programme of Works

Carriageway Structural Maintenance Programme 2020/21

Estimated Costs Variance Road Type Location Work Type Comment Status Cost to Date +/- A Class Rural A713 From B7034 To Craigs Road, Hollybush Resurfacing £120,000.00 Final Complete Measure A Class Rural A70 2 x Sections Resurfacing £300,000.00 Final Complete Measure A Class Rural A71 Priestland Resurfacing £30,000.00 Final Complete Measure A Class Urban A759 From B7064 To Gatehead Resurfacing £224,000.00 Final Complete Measure A Class Rural A719 from B744 to A76 at Crossroads Galston Resurfacing £132,300.00 Final Ongoing Measure A Class Rrual A719 GALSTON ROAD END TO WATERSIDE Resurfacing £123,200.00 Final Complete Measure A Class Rural A735 From Brackenburn Bridge To Townhead, Resurfacing £84,000.00 Final Complete Kilmaurs Measure A Class Urban Hill Street, Kilmarnock Resurfacing £56,000.00 Cancelled Due to construction of new housing development A Class Urban A735 From Mill Avenue To Kirkton Road, Kilmaurs Resurfacing £26,000.00 Final Complete Measure A Class Urban Witch Road, Kilmarnock Resurfacing £39,000.00 Cancelled Due to construction of new housing development A Class Urban Dunlop Road, Lugton Resurfacing £28,000.00 Final Complete Measure B Class Rural B743 From at Grassyards Farm Resurfacing £104,000.00 Final Complete Measure B Class Rural B741 From Maneight to Benbain Resurfacing £143,000.00 Final Complete Measure 20

B Class Rural B751 From C117 To Ladeside Road, Kilmaurs Resurfacing £71,500.00 Final Complete Measure B Class Rural B764 From A77 Eaglesham Turnoff To East Resurfacing £77,000.00 Final Complete Renfrewshire Measure B Class Rural B742 From A713 To South Ayrshire Boundary At Resurfacing £26,000.00 Final Complete Snipe Loch Measure

B Class Rural B7046 From Sinclairston To Drongan Resurfacing £121,000.00 Final Complete Measure B Class Rural Mauchline Road Auchinleck Resurfacing £84,000.00 Final Complete Measure B Class Rural B7046 From Sinclairston To U728 Glenconner, Resurfacing £143,000.00 Ongoing Drongan

B Class Rural B778 From Stewarton North Ayrshire Boundary Resurfacing £99,000.00 Final Complete Measure B Class Urban B7081 Troon Walk to B7064 Resurfacing £84,000.00 Final Complete Measure C Class Rural C108 Stewarton/Cabroc Hill From B769 Nr Stewarton Resurfacing £90,750.00

C Class Rural C100 From Lugton Road To U28 Dunniflat, Lugton Resurfacing £82,500.00 C Class Rural C89 From B730 To Littlemill Place, Rankinston Resurfacing £22,000.00 Final Complete Measure C Class Rural C104 Sornhill/Newmilns From Windyhill Road To Resurfacing £33,000.00 Sorn C Class Rural C103 Drumdroch/Stoneyhall From C104 To B744, Resurfacing £33,000.00 Galst C Class Rural C125 Dunlop To Crossgates, Stewarton Resurfacing £90,750.00 C Class Rural C113 Cutstraw Road Stewarton Various Sections Resurfacing £99,000.00 C Class Rural C53 Treeswoodhead Road, Kilmarnock Resurfacing £33,000.00 C Class Rural C123 Ochiltree/Trabboch From B730 To Mote Toll, St Resurfacing £84,700.00 Final Complete Measure C Class Rural C120 Kilmarnock/Gatehead From South Ayrshire Resurfacing £84,700.00 Bound U Class Rural U1 Galstonmoor Galston Resurfacing £61,600.00 Final Complete Measure U Class Rural U55/56 Meikle Carleith From B7037 To U1, Galston Resurfacing £44,000.00 Final Complete Measure U Class Rural U728 Glenconner From A70 Nr Ochiltree To B7046, Resurfacing £160,000.00 Final Complete Measure 21

U Class Rural U74 Bardarroch From A70 At Killoch To B7046 Resurfacing £61,600.00

U Class Rural U13 Aiket From Nether Oldhall To Brae, Dunlop Resurfacing £13,200.00 Carry Over Urban Glasgow Road Kilmarnock Woodlands Grove to Resurfacing £86,400.00 Final Complete from 2019- Knockinlaw Road Measure 2020 Carry Over Urban B7038 Glasgow Road Southcraigs Roundabout to Resurfacing £184,800.00 from 2019- A77 Slips 2021 Carry Over Urban B7038 Fenwick Resurfacing £88,000.00 from 2019- 2022 Carry Over Urban Beansburn Kilmarnock Knockinlaw Road to Gilsburn Resurfacing £128,000.00 Final Complete from 2019- Gardens Measure 2020 Carry Over Urban Dean Road Kilmarnock Dean Castle to Esson Place Resurfacing £16,800.00 Final Complete from 2019- Measure 2020 Carry Over Urban West Langlands Street Kilmarnock Resurfacing £54,600.00 from 2019- 2020 Carry Over Urban Cunningham Drive Kilmarnock 200 £20,400.00 Final Complete from 2019- Measure 2020 Carry Over Urban Annanhill Avenue Kilmarnock 200 £20,400.00 Final Complete from 2019- Measure 2020 Carry Over Urban Grange Street Kilmarnock 315 £37,485.00 Final Complete from 2019- Measure 2020 Carry Over Urban Park Street Kilmarnock 340 £46,240.00 Final Complete from 2019- Measure 2020 Carry Over Urban Nelson Street Kilmarnock 115 £11,730.00 Final Complete from 2019- Measure 2021

Footway Programme 2020/21

Estimated Cost to Variance Section Street Name Location Environment Comment Status Cost Date +/-

Final Complete Dalrymple Barbieston Terrace No 2 to No 24 Residential £8,700 Measure

£8,510 Final Complete Patna Blainey Avenue No 12 to Main Street Residential Measure

Final Complete Dalmellington Broomknowe No 33 to Gateside Road Residential £6,000 Measure

Final Complete Drongan Lane Crescent No 56 to Taiglum Place Residential £12,690 Measure Final Complete Ochiltree Broom Crescent No 1 to Gallowlee Ave Residential £12,900 Measure Final Complete Catrine St Germain Street Car Park to Ayr Street Residential £6,000 Measure Final Complete Auchinleck Sorn Road No. 19 to No. 31 Residential £6,000 Measure Final Complete Kilmarnock Sannox Road No 1 to No 31 Residential £8,000 Measure Final Complete Newmilns McLeod Street Full Length Residential £16,200 Measure Final Complete Hurlford Craigie Road One Section Residential £8,000 Measure Final Complete Fenwick Kirkton Road Various Sections Residential £12,000 Measure Final Complete Stewarton Nether Robertland Various Sections Residential £6,000 Measure Moved into 2021- Kilmaurs Main Street Various Sections Residential £12,000 2022 Programme Final Complete Waterside Main Road Various Sections Residential £12,000 Measure 23

Environmental Improvement Programme 2020/21

Estimated Year Project Description of Works Benefit Cost

Improve environment in village and road 2020/21 Hayhill, by Drongan, Environmental Kerb, upgrade verge and safety by formalising parking area. £15,000 Improvement form parking bay

Improve environment and road safety by 2021/22 Craigie Avenue, Kilmarnock Form Lay-by - street reducing on street parking problems. £15,000 parking bays

Improve environment and road safety by Future Years Wellpark Crescent Kilmarnock, widen road. Re-kerb and widen over- run reducing on street parking problems. £7,000 grassed area

Future Years Kilmarnock Rd Service Rd Crosshouse, widen road. Re-kerb and widen over- run Improve environment and road safety by £8,000 grassed area reducing on street parking problems.

Improve environment and safety by Future Years Hillcrest, Bellsbank, Dalmellington Parking Form 6 No Off-Street reducing on street parking problems. £15,000 Bays parking bays

Future Years North Hamilton Place Kilmarnock, parking bays. Additional Parking Area Improve environment and road safety by £8,000 reducing on street parking problems.

Improve environment and road safety by Future Years Gateside Road, Galston, widen road. Re-kerb and widen over- run reducing on street parking problems. £7,000 grassed area

Street Lighting Programmes 2020/2021

Budget Cost Project Description Status Start Date End Date Contractor Budget Comments Type Estimate

Cumnock, Lighting McGivney Capital In Progress 07/09/20 £50k £44k 90% Complete Caponacre Ind. Est. Replacement Constn.

Dalrymple, Forglen Lighting McGivney Capital Tender 11/01/21 £40k £36k 10% Complete and Hillview Replacement Constn.

Darvel, Drumclog Crescent, Murdoch Lighting McGivney Capital In Progress 03/08/20 19/02/21 £50k £44k Complete Road and Causeway Replacement Constn. Road

Fenwick, Raith Road Lighting Capital Complete 24/08/20 02/10/20 CentreGreat £40k £36k Complete and Auchans Place Replacement

Lighting McGivney Newmilns, Ladeside Capital Tender TBC £70k £61k 50% Complete Replacement Constn.

LED Replacement Programme

Town Lantern Amount Status

New Cumnock / Dalmellington 766 Complete

Patna/Dalrymple 563 Complete

Mauchline /Sorn/ Catrine 957 Complete

Ochiltree/ Drongan 562 Complete

Auchinleck/ Cumnock 1535 Works ongoing by LMU - 70% complete

LED lanterns delivery commenced 18th Feb, (400 per week) Irvine Valley including Hurlford & Crookedholm 1860 Procurement of contractor, mini-tender return 15 Mar.

Kilmarnock South, incl. Crosshouse/ Gatehead/ Knockentiber 2300 LED lanterns mini-tender awarded 22 Feb

Kilmarnock - North East 1135 Compiled list complete, next stage mini-tender

Kilmarnock - North West 1850 Compiled list near completion

Kilmarnock - Central 1400 Compiled list near completion

East Ayrshire - Decorative 350 Compiled list near completion

Logan, Lugar, Cronberry, Muirkirk 390 Compiled list complete, next stage mini-tender

Stewarton, Kilmaurs, Fenwick, Dunlop, Lugton 1420 Compiled list complete, next stage mini-tender

Approx. EAC Total Lanterns 21000 LED units to be converted 11165 LED units completed 9835 47% 26

EV Charging Infrastructure Programme FY 20/21

Grant Award Location EV Charger type Stage Status

Energy Savings Trust £75,000 Standalane Council 1 x 7kW Works awarded Work to start in April (ChargePlaceScotland) rail station car park, with Scottish Power fast charger Stewarton with new chargers live

Rose Reilly Sports 1 x 22kW anticipated no later Centre, Stewarton than June 2021. fast charger

Main Street car 1 x 50kW park, Muirkirk rapid charger

East Ayrshire Council – Structures Capital Programme 2020/21

Structure Estimated Cost to Variance Structure Reference Proposed Works Comment Status Name Cost Date +/-

Bridge Strengthening and Replacement U22/10 Burnfoot Replacement £36,000 £37,147.06 +£1,147.06 Ground Design Bridge, near Investigation Darvel completed C127 Low Ashyard Infill and vertical alignment £250,000 HRE has Programmed Bridge improvement and tie-in with funded the Funding cyclepath installation of discussions temporary ongoing with supports but HRE no further progress on cost sharing for proposed works 27

U26/10 West Clerkland Replacement – currently closed £210,000 £6,384.86 - Land Tender ready Bridge, near to traffic £203,615.14 acquisition Stewarton ongoing. CPO now required due to landowners failure to engage. Field accesses improved to aid vehicle turning for landowner who has signed up. B730/10 Littlemill Bridge, Replacement £12,000 £20,174.00 +£8,174 Land Near Tender near acquisition ready Rankinston ongoing A71/280/C80 Mathew’s Burn Replace section of Culvert £4,000 £651 -£3,349 SEPA Design/Tender Culvert, West below West Donnington Street Licence Donnington obtained. Street, Darvel Land acquisition ongoing Various Multiple sites Ground investigation works at £72,065 £0 £0 Consultancy Design Catrine/Sorn several road site showing contract area evidence of embankment awarded Nov slippage 2020. SI boreholes completed. Lab testing ongoing Various Multiple Listed Stone and mortar analysis for £25,724.05 £25,724.05 £0 Contract Complete Bridge sites future listed building consent awarded Oct applications 2020. Site work complete, 28

B741/30/C72 Rigghill Culvert Repair works No progress Programmed

C108/00 C44 Gateside Farm Replacement £10,000 £651 -£9,349 SEPA licence Design/Tender Culvert application. Land acquisition ongoing U22/10/63 CG10 Burnfoot Cattle Replacement No progress Grid U32/10 Clearmount Refurbishment £200,000 £96,914.52 - Site work On Site – Bridge £103,085.48 progressing started end of July 2020 A70/40 Coyle Bridge, Drainage repairs and scour £120,000 £25,769.88 -£94,230.12 Site work On site- near Coalhall protection progressing started mid Oct 2020 U3/20 Braidley Bridge Strengthening and masonry £40,000 Design Design/Tender repairs ongoing A735/130/C58 Gills Burn Part deck replacement and £10,000 On hold (as Culvert, retaining wall repairs part of F&PM Dunlop wider ECC build) U54 Fenwick culvert Replacement of piped culvert £10,000 £7,525.38 -£2,474.62 Complete Complete B751/20 Disused Rail Infilling and sleeving second £100,000 HRE project. HRE project Bridge, DAK 97 span with steel multiplate ARA part Design/Tender structure for cycleway. contributing and structure ownership to be transferred to EAC. HRE currently discharging Plnning conditions. Kirkland Bridge, Replacement of boundary £60,000 £0 £0 NAC advise Programmed Springside bridge works with NAC delayed until May 2021 29

North Ayrshire Council is lead due to authority. East Ayrshire Council COVID and funding 50% fish spawning season A735/058 C Woodhill culvert Replacement/Repair TBD No progress Programmed

B7036/10/C05 Stevenson Scour repair £20,000 No progress Programmed Culvert B705/10/C91 Cowan Place Scour repair £10,000 No progress Programmed Culvert, Catrine B705/20 Shellies Bridge, Bridge widening, Scour and £40,000 £14,057.61 -£25,942.39 Consultant Design Catrine masonry training wall repair design ongoing and site investigation awarded B705/10/C37 Mill Lead Strengthen/infill TBD No progress Programmed Culvert U/PATN/10 Patna New Expansion joint replacement TBD No progress Programmed Bridge A71/300 Priestland Retaining wall strengthening £20,000 £6,941.17 -£13,058.83 Land Design Bridge acquisition ongoing. District Valuer has prepared report U764/10 Glenmuir Scour Repair £50,000 £0 £0 No progress Programmed Bridge U/NEWM/46C Isles Burn Outlet and retaining wall repair £35,000 £44,597.44 +£9,597.44 Complete Site works Culvert, complete Newmilns A70/130 W31 Thornwood Replacement £40,000 £10,796.49 -£29,203.51 Consultant Design Wall, Lugar design ongoing and site investigation ongoing 30

Queen’s Training wall repairs £285,744.00 £0 £0 Contract Contract Crescent awarded but awarded riverbank, delayed to Newmilns May 2021 due to COVID and fish spawning season Galston River realignment £430,000 £26,940.44 - Near tender Design/Tender to Newmilns £403,059.56 ready. Main Cyclepath – works May – River Irvine Sept 2021. erosion

B741 Coal Glen £105,138 £20,793.00 -£84,345 Site Design Embankment investigation Slip concluded and detailed design by consultant ongoing. ECO surveys reqd and SEPA application near ready C90-35 CG02 Craig Farm Replacement Nil – being Near tender Design Cattle Grid funded by ready. Land windfarm access issue developer to be resolved A713-60-C02 Smithston Burn Masonry and scour repairs £49,322.00 £49,647.38 +£325.38 Site works Complete Culvert complete F/DARV/10 Waterhaughs Replacement £178,268.00 £0 £0 Contractor Works started Footbridge, design of Sept 2020 Darvel footbridge – Detailed design 31

approved by ARA. Footbridge install Feb/Mar A735-60 C84 Lochridge Repair £50,000 £666 -£49,334 SEPA Design Culvert application submitted and design near tender ready F/LUGA/10 Logan Park Refurbishment £40,000 £10,924.35 -£29,075.65 Consultant Design Terrace design Footbridge ongoing and site investigation at footbridge completed A71/190 and A71/200 River Irvine and Refurbishment £100,000 £2,050.00 -£97,950.00 Topo survey Design Riccarton completed Viaduct and Tender documents being prepared for mini-tender issue via Scotland Excel B741/50 Nith Lodge Replacement £50,000 £0 £0 No progress Programmed Bridge Annick Water, Replacement £50,000 £14,348.75 £0 Fairhurst Design Stewarton – appointed to gabion training prepare SI walls requirement and develop options U/LOG/10 Old Lugar Strengthening, masonry repairs £250,000 £0 £0 Early stages Design Bridge and scour protection of design 32

A70/70 Burnock Bridge Parapet Upgrade TBD No progress Programmed

A713/90 Dunaskin Widening to create footway £75,000 £0 £0 Consultation Design Bridge with Legal re access C125/00/C36 Spout Lynn Masonry arch refurbishment £40,000 £36,473.16 -£3,526.84 Site works Complete Bridge, near including complete Stewarton upstream parapet

A735/20 Victoria Bridge, Refurbishment of parapets, £20,000 £8,225 -£11,775 Tender docs Design Kilmarnock concrete repairs, painting of issued to steelwork, deck waterproofing, ARA for surfacing and replacement of review expansion joints B743/80 Cleuch Bridge, Parapet upgrade £100,000 £0 £0 Early stages Programmed Sorn design A713/70/C53 Drumgrange Pressure point arch barrel and £18,921.50 £0 £0 Awaiting start Site Bridge other masonry repairs date from contactor W/CUMN/10 Burnside Replacement of retaining wall £40,000 £0 £0 Survey Design Retaining Wall, complete. Burnside Design ongoing U8/00/C8 Hendryton Burn Scour and masonry repairs £45,000 £1,341.47 -£43,658.53 Design and Design Culvert, near tender Darvel preparation ongoing. Awaiting BT pole diversion A70 Verge Verge west of Construction of new widened £25,000 £51,526.13 +£26,526.13 Completed – Site works Glenbuck verge and embankment extent of complete works increased once on site U759 Loch Doon Construction of passing place £40,000 £79,465.32 +£39,465.32 Completed – Site works Road on new embankment, fencing, extent of site complete works was 33

drainage, surfacing and increased masonry repairs to bridge once on site Non ARA Footbridges Cuts Burn F/Br Minor timber decking repairs £2,380 £0 £0 Contract Site and awarded for Cunningham minor repairs Watt Park to two footbridge footbridges

East Ayrshire Council - Traffic, Transportation and Road Safety Programmes 2020/21

(i) Road Safety Programme

Location Project Estimated Costs to Date Variance +/- Comments Cost Status A713, North of Polnessan Anti-skid and enhanced signage £6,000 £0 Not started

A71/B7073 roundabout, Junction improvement £8,000 £0 Being done in Design Hurlford conjunction with Hurlford Street Design Project Beansburn at Dean Road, Anti-skid and enhanced signage £8,000 £0 Not started Kilmarnock Cutstraw Road, Stewarton Speed reduction measures and £25,000 £0 Construction now being Design pedestrian facilities undertaken by Draffen Housing Developer A70 Lugar Speed reduction measures £15,000 £0 Vehicle Activated Signs Tender on order Barony Road, Auchinleck Speed Limit extension and bus stop £10,000 £0 Design lighting improvements Various locations Minor low-cost safety schemes to be - £69,180 Various minor works ongoing implemented to deal with emerging schemes completed problem locations.

(ii) Safer Neighbourhoods

Location Project Estimated Costs to Date Variance +/- Comments Status Cost Main Street, Kilmaurs Improved Pedestrian Facilities £30,000 £1,125 N/A Stage 1 Road Safety Preliminary Design Audit completed Hayhill & Sinclairston Traffic management and footway £10,000 £0 Implementation by end Construction improvements. Feb 21 in conjunction with road resurfacing works 35

Cowgate, Mauchline Traffic calming and pedestrian £15,000 £0 Not started improvements Habbieauld Road, Kilmaurs Speed reduction measures £6,000 £0 Not started

Hurlford Road, Kilmarnock 30mph speed limit extension and traffic £8,000 £0 Not started calming

(iii) Rural Route Action Plans

Location Project Estimated Costs to Date Variance +/- Comments Status Cost B778 B778 Fenwick to Stewarton Route £40,000 £0 Tender Study

(iv) Cycling, Walking and Safer Routes (CWSR)

Estimated Location Project Costs to Date Variance +/- Comments Status Cost B7081 Irvine Road, Installation of Puffin Crossing £30,000 £23,937 Awaiting final measure Complete Kilmarnock Grougar Road, Crookedholm localised road widening and pedestrian £80,000 £6,000 Consultation underway Preliminary Design crossing facility Fenwick pedestrian safety measures at Fenwick £10,00 £0 Pending decision on Not started Primary School Fenwick ECC location Crosshouse Phase 2 of Kilmarnock to Crosshouse £80,000 £0 Detailed design package Design Cycle Route (part funded by SPT) being reviewed prior to tender (see also under SPT) A719 at Loudoun Academy new Zebra crossing facility to facilitate £30,000 £6,560 Tender Safe Routes to School B7038 Dean Street, Installation of Puffin Crossing £30,000 £22,294 -£7,706 B7038 & B7073 Puffins Complete Kilmarnock constructed as single works package 36

B7073 Main Road, Installation of Puffin Crossing £30,000 £22,294 -£7,706 B7038 & B7073 Puffins Complete Crookedholm constructed as single works package B7073 London Road, Installation of pedestrian refuge islands £6,061 £6,310 +£249 Complete Kilmarnock B743 & U719, Mauchline New footway to Hilltop path and viewing £120,000 £0 To be completed in Construction area March 2021 Various Locations New cycle and scooter parking (part £15,000 £0 Site surveys to be Design funding by Sustrans) undertaken prior to tender

(v) Strathclyde Partnership for Transport (SPT)

Estimated Location Project Costs to Date Variance +/- Comments Status Cost Crosshouse Phase 2 of Kilmarnock to Crosshouse £100,000 £48,387 Path agreement and Design Cycle Route (part funded by CWSR) TRO to be finalised prior to tender Kilmaurs Park & Ride facility at Yardside Road £50,000 £48,387 -£1,613 Complete

(vi) Sustrans

Estimated Location Project Costs to Date Variance +/- Comments Status Cost Kilmarnock Grassyards Road Cycle Route Partial £105,000 Implementation Tender Segregation (Spaces for People) scheduled for April 2021 Catrine & Galston School Streets trial at Catrine and St £55,000 Implementation Tender Sophia’s primary schools (Spaces for scheduled for April 2021 People) N/A East Ayrshire Active Travel Strategy £55,930 Tender

Hurlford Hurlford Street Design Project (Places £60,000 Tender for Everyone) 37

Appendix 3 – EV Infrastructure

East Ayrshire

Date Type Location Commissioned

Rapid Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU 14/01/2021 22kw Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU 14/01/2021 7kw Saint Germain Street Car Park, Catrine, KA5 6RQ 28/10/2020 22kw Dean Castle Country Park, Dean Road, Kilmarnock, KA3 1XB 28/10/2020 7kw Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ 28/10/2020 7kw Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ 28/10/2020 7kw Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 28/10/2020 7kw Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 28/10/2020 7kw Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 28/10/2020 22kw Morton Place 21/10/2020 7kw Area Office, 33 Main Street, Dalmellington, KA6 7QL 20/10/2020 7kw Area Office, 33 Main Street, Dalmellington, KA6 7QL 20/10/2020 7kw Area Office, 33 Main Street, Dalmellington, KA6 7QL 20/10/2020 Rapid Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 21/01/2020 Rapid Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 21/01/2020 Rapid Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 21/01/2020 Rapid Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 21/01/2020 22kw Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 08/01/2020 Rapid Ranouldcoup Road, Darvel 14/11/2019 7kw Townhead Street Car Park 08/11/2019 7kw Townhead Street Car Park 08/11/2019 7kw Townhead Street Car Park 08/11/2019 Rapid East George Street Car Park, Kilmarnock 09/08/2019 7kw East George Street Car Park, Kilmarnock 09/08/2019 7kw East George Street Car Park, Kilmarnock 09/08/2019 7kw East George Street Car Park, Kilmarnock 09/08/2019 Rapid Mill Bank Car Park, Cumnock 09/08/2019 7kw London Road, Kilmarnock, KA3 7BU 17/07/2019 7kw London Road, Kilmarnock, KA3 7BU 17/07/2019 7kw London Road, Kilmarnock, KA3 7BU 17/07/2019 Rapid Loudoun Street Car Park, Mauchline, KA5 5BE 17/07/2019 Rapid Tanyard Car Park, Cumnock 17/07/2019 22kw Glaisnock Street Car Park, Cumnock, KA18 1JS 17/07/2019 7kw Waterside Street Car Park, Kilmarnock 16/07/2019 7kw Waterside Street Car Park, Kilmarnock 16/07/2019 7kw Waterside Street Car Park, Kilmarnock 16/07/2019 Rapid Waterside Street Car Park, Kilmarnock 16/07/2019 38

22kw Rothesay House, Cumnock 22/05/2019 22kw London Road, Kilmarnock, KA3 7BU 29/09/2018 22kw Titchfield Street Car Park, Kilmarnock, KA1 1PH 23/08/2018 22kw Avenue Square Car Park, Stewarton, KA3 5AP 12/04/2018 22kw Foregate Car Park, James Shaw Crescent, Kilmarnock, KA1 1LU 29/11/2017 Rapid Area Office, 33 Main Street, Dalmellington, KA6 7QL 28/10/2015 7kw Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU 23/10/2015 22kw Multi Storey Car Park, Kilmarnock 22/10/2015 Beechwood Avenue Car Park, Beechwood Avenue, Auchinleck, KA18 22kw 2AW 23/07/2015 Rapid Castle Car Park, New Cumnock 23/07/2015 7kw Rothesay House, Cumnock 7kw Rothesay House, Cumnock 7kw Rothesay House, Cumnock Total: 50 Chargers

South Ayrshire

Date Type Location Commissioned 7kw Barns Crescent Car Park, Ayr 22/05/2019 7kw Mill Brae Car Park, Ayr 22/05/2019 Rapid Burns Statue Square, Ayr, KA7 UT 16/09/2015 22kw Belleisle Park, Ayr, KA7 4BN 16/07/2019 7kw Castlehill Road Car Park, Ayr, KA7 16/07/2019 7kw Castlehill Road Car Park, Ayr, KA8 16/07/2019 7kw Castlehill Road Car Park, Ayr, KA9 16/07/2019 22kw Cromwell Road Car Park, Ayr 23/08/2018 22kw Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 23/07/2015 22kw Jubilee Road, Troon Swimming Pool, Troon, KA10 6XQ 23/07/2015 22kw South Beach Road Car Park, Troon, KA10 6EF 29/10/2018 22kw Girvan Harbour, Girvan 18/07/2019 Rapid Girvan Harbour, Girvan 27/05/2015 22kw Harbour Road Car Park, Maidens, KA26 9NR 18/07/2019 Rapid The Vennel, Ballantrae 18/07/2019 Rapid Mill Brae Car Park, Ayr 23/10/2020 7kw New Road Car Park, New Road, Ayr, KA8 8HE 23/10/2020 Rapid New Road Car Park, New Road, Ayr, KA8 8HE 15/10/2020 7kw Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 28/10/2020 7kw Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 28/10/2020 7kw Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 29/10/2020 Rapid Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 17/12/2020 Rapid Coylton Activity Centre, Hole Road, Coylton, KA6 6JL 14/01/2021 Total of 23 Chargers 39

AYRSHIRE SHARED SERVICE JOINT COMMITTEE

12 March 2021

Report by the Interim Head of Roads - Ayrshire Roads Alliance ______

AYRSHIRE ROADS ALLIANCE RISK REPORT AND REGISTER ______

PURPOSE OF REPORT

1. The purpose of this Report is to advise the Joint Committee on the management of risk associated with the Ayrshire Roads Alliance.

RECOMMENDATIONS

2. It is recommended that the Joint Committee: i. Notes the risk register presented in this report; ii. Continues to receive updates on progress; and iii. Otherwise, notes the content of the report.

BACKGROUND

3. A report detailing the general approach to the Risk Report and Risk Register was presented to the Joint Committee on 21 August 2014, where it was agreed that the Risk Report and Risk Register would be a standing item on the agenda. This would ensure that the risks are monitored and scrutinised at a minimum of a quarterly basis.

MAIN REPORT/MAIN ISSUES

4. The management of risk aims to enable confident decision taking on risk and innovation, reduce waste and inefficiency, and lead to fewer unanticipated problems and crises that could undermine the performance and operation of the Ayrshire Roads Alliance. 5. The Risk Register is now in a new and improved format which will make it easier to review the individual risks which are now in a colour coded format.

6. The resulting revised risk register is contained in Appendix 2. Since the last Joint Committee, the following risk has been removed from Register.

Risk 49 – Transport - Insufficient due diligence carried out by the Transport Service Unit in the procurement of goods and services 41

The revised risk register illustrates the red, amber and green status and also illustrates whether the risk severity relates to time, indicated by [T] or cost, indicated by [C].

POLICY/COMMUNITY PLAN IMPLICATIONS

7. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire.

8. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’.

LEGAL IMPLICATIONS

9. The Risk Register is a management tool and this will not replace the existing statutory returns for risk and performance related information.

HUMAN RESOURCES IMPLICATIONS

10. The Risk Register has no direct impact on human resources.

EQUALITY IMPACT IMPLICATIONS

11. The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated.

FINANCIAL IMPLICATIONS

12. The Risk Register facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance.

RISK IMPLICATIONS

13. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies.

TRANSFORMATION STRATEGY

13. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”.

 “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision throughout East Ayrshire.

Kevin Braidwood Interim Head of Roads – Ayrshire Roads Alliance 26 February 2021

BACKGROUND PAPERS

None

LIST OF APPENDICES

1. Risk Register Scoring Matrix 2. Ayrshire Roads Alliance Risk Register

Person to contact: Kevin Braidwood, Interim Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: [email protected]

Implementation officer: Kevin Braidwood, Interim Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: [email protected]

Appendix 1: Risk Register Scoring Matrix

The Risk Matrix for deciding each of the risk factors (Likelihood x Severity) in a 5 by 5 matrix are illustrated in Table 1 below:

Table 1: Risk Factors in Practical Form

Risk Likelihood Rare (1) Unlikely Possible Likely Almost (2) (3) (4) Certain (5) Catastrophic 5 10 15 20 25 (5) Very Serious 4 8 12 16 20 (4) Moderate (3) 3 6 9 12 15

Risk Severity Risk Minor (2) 2 4 6 8 10 Insignificant 1 2 3 4 5 (1)

Following on from Table 1, the following Summary Risk Profile is colour coded to highlight the risk classification:

Table 2: Summary Risk Profile

Assessed Action Required Risk (LxS)

Low Risk: Acceptable/ can be accepted provided risk is 1 to 4 managed.

Medium Risk: Undesirable/ must be avoided if reasonably 5 to 12 practicable.

High Risk: 15 Unacceptable risk - must be eliminated or moved to to 25 a lower level.

APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER

NOTE: W To calculate the risk rating, multiply the )

1 )

3 O Likelihood x Severity. Example…. ) 2

The Risk rating will be influenced by considering a combination of event effects ) )

Possible (3) X Significant (3) = Medium Risk 4 Such as associated cost, event duration, and organisational reputation.

The table below will provide some assistance with risk rating. Critical ( Critical ( Severe ( Significant ( Marginal ( Insignificant Incident Severity Cost (£) Time Reputation Highly probable (5) 25 20 15 10 5 Probable (4) 20 16 12 8 4 Min Max Min Max INDEX SEVERITY LIKELIHOOD Possible (3) 15 12 9 6 3 Insignificant (1) £0 £10,000 0 1 day Councillors/CEO INDEX Unlikely (2) 10 8 6 4 2 Marginal (2) £10,001 £50,000 1 day 2 weeks Local Media Facebook etc. Very Unlikely (1) 5 4 3 2 1

Significant (3) £50,001 £500,000 2 weeks 1 month Local Newspaper KEY High Risk (16 – 25) Risks are not acceptable under any circumstances. Immediate action required Severe (4) £500,001 £1,000,000 1 month 3 months National Newspaper Medium Risk (8 – 15) Additional controls measures may be required.

Catastrophic (5) £1,000,001 >£1,000,001 3 months > 6 months National News (TV) Low Risk (1 – 6) Continue to monitor as part of review process or where changes occur.

Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Responsible for Risk Owner Additional Comments Date of last Mitigation measures managing the risk review

Personnel Loss of trained and competent Business continuity plans in place All Service Interim Head of Further control measures to Shortage due personnel from all sections (BUS-12, 13, & 14) to manage all Managers Roads – be developed/implemented 1 to: within ARA due to pandemic ARA mission critical activities. 3 4 12 Ayrshire Roads as situation develops. 26/2/2021 event. Number of employees working from Alliance Pandemic home significantly increased to Event minimise medium / long term disruption of service. Operational Personnel - re-assigned to other duties within the Council. Relaxing of UK driving regulations to maximise decreased LGV driver numbers. Additional usage of external contractors to ensure essential services / works programme targets are met. Covid safe workplaces / sites established to accommodate reduced number of staff. Further mitigation measures developed as national guidance information becomes available.

Fuel Shortage Loss or restriction due to relief Mitigation measures in place to Strategic Interim Head of Continuation of public events. Relief Event: Any prioritise front line services as Manager Roads – support will be dependent on 2 event that has an effect on the detailed in the specific Business 3 3 9 Ayrshire Roads outcomes, though expect 26/2/2021 cost of performing the Continuity Plans for offices and Alliance some mixed reaction. Services, or the date of their depots. completion, including the occurrence of risks both foreseen and unforeseen e.g. industrial action. 45

APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER

Failure to align Level of investment required in Uniform claims handling system Business Interim Head of Adequate control measures with Budget road repairs and resurfacing aligned with the Roads Inspection Support Roads – are in place, specifically, 2 4 8 3 requirements and resulting cost of treatment and Maintenance policy. Manager Ayrshire Roads monthly meetings held with higher than anticipated. Appropriate financial and Alliance budget holders to review 26/2/2021 Reduced budget could lead to performance monitoring revenue budget and take the deterioration in the roads arrangements in place to mitigate the appropriate corrective network, an increase in risk. Regular meetings with and actions to bring budgets accidents, and insurance within partners Councils to advice on within tolerance limits. costs. further resource and funding Monthly meeting with service requirements. managers to review capital budgets and programmes.

Adverse Lack of trained and competent Procedures in place to manage a Strategic Interim Head of Rolling programme Weather personnel including operatives short / medium disruption of Driver / Manager Roads – established to ensure 4 and drivers to provide full Operative Personnel including 2 4 8 Ayrshire Roads ongoing Health and Safety complement required to fulfil banking workers and overtime Alliance training. Appropriate and 26/2/2021 all gritting routes due to lack of working as required. Over the long applicable checks are volunteers for existing staff, flu term there would be recruitment / conducted on all new drivers pandemic, mass resignation, procurement of the necessary to ensure that all reasonable strike action and breach of experience to fill the gaps. precautions are taken to Working Time Directive and Driver Hours Legislation. safeguard the ‘O’ licence, insurance payments and reputation. The service has extended the use of external companies to provide the winter service to increase resilience

Loss of Street Extended loss of Public Some temporary traffic signals will be Interim Head of We consider that the overall Lighting & Electricity supply creating provided at key locations determined Roads – risk is low due to the 5 Traffic Signals issues with Street Lighting and by the Traffic Management Section 3 3 9 Traffic & Road Ayrshire Roads mitigation measures that are 26/2/2021 Traffic Signals should these issues arise. Safety Manager Alliance in place Temporary traffic signals deployed by RMU. Contingency measures detailed in Business Continuity Plans.

Transfer of Any failure in Service provision Extensive negotiations have taken Business Support Interim Head of The new service is over five Shared would adversely affect the place to ensure that the proposed Manager Roads – years old and it is considered 6 Services – resilience of the Roads joint service meets stakeholders 2 2 4 Ayrshire Roads that the initial transfer of the shared service has been Ayrshire services. needs Alliance 26/2/2021 Roads Alliance completed. Nevertheless there will always remain issues on transfer issues which may still arise. Council’s Loss off / restrictions on waste Robust management systems and Strategic Interim Head of We consider the overall risk Waste transfer licence for all depots procedures in place to comply with Manager Roads – is low, due to the current 7 Transfer Environmental legislation, permit 2 3 6 Ayrshire Roads waste management systems 26/2/2021 Licence conditions and health and safety Alliance in operation.

Failure to Failure to provide an adequate There are procedures in place to Service Managers Interim Head of Following implementation of provide an Risk based approach and manage this process: Roads – the Inspection Manual: Road 8 adequate Inspection System in 2 4 8 Ayrshire Roads Safety Inspections and 26/2/2021 Roads accordance with the approved, Alliance defect categorisations from Inspection Manual: Road 1st April 2019 in accordance 46

APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER

Inspection Safety Inspections and defect 1. Short term by prioritising and with the Well-Managed System categorisations.in accordance reducing other works activities Highway Infrastructure: with the Well-Managed and realigning budgets; A Code of Practice the Highway Infrastructure: 2. Medium / long term there would Ayrshire Roads Alliance A Code of Practice. be a request for additional budgets; a) Inspects the entire road 3. Operatives can be assigned from network within East other duties and overtime Ayrshire and South working approved. Ayrshire, with performance in relation to the percentage of safety inspections carried out within the timescale being reported to the Joint Committee under the Performance Scorecard standing item on the agenda.

b) Categorise defects in accordance with a risk based approach ranking defects one to four as detailed in the Inspection Manual: Road Safety Inspections and defect categorisations

c) Issue repair lines for defects on carriageways and footways with target response times determined by the category of defect, as identified in the Inspection Manual: Road Safety Inspections and defect categorisations

d) Complete the vast majority of Category 1 defects within the target response time of two hours. Personnel Loss of trained and competent Procedures are in place to manage Service Managers Interim Head of The staff numbers are Shortage professional staff, through short term issues by prioritising and Roads – reviewed whenever there are 9 retirement. reducing other works activities and 2 3 6 Ayrshire Roads significant changes in staffing 26/2/2021 realigning budgets. Alliance level. The Ayrshire Roads Alliance has Modern Apprentices who are providing a strong foundation for future staffing levels. Personnel Loss of trained and competent Procedures are in place to manage a Strategic Interim Head of We consider overall risk is Shortage due personnel including operatives short / medium disruption of Manager Roads – low due to a combination of 10 to: and drivers due to mass Technical / Supervisory / operational 1 4 4 Ayrshire Roads recruitment and selection to resignation, strike action and fill existing vacancies. In Personnel including re-assignment of Alliance 26/2/2021 duties and controlled overtime addition there is increased 47

APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER

 Strike breach of Driver Hours working as required. Over long term resilience form the external Action Legislation there would be recruitment / service providers for winter  Driver procurement of the necessary hour experience to fill the gaps. restrictions

Adverse Reduction and /or loss of salt There is adequate salt stock Strategic Interim Head of The Service has a framework Weather stock materials for Winter resilience and conservation control Manager Roads – salt supplier with a 14 day 11 Service operations. measures. Transport Scotland has 1 4 4 Ayrshire Roads call down delivery. There is a joint agreement with other strategic salt stock piles. Alliance 26/2/2021 Councils to share available salt stocks. The existing weather service provides long term forecast indicating extreme and prolonged weather conditions. Business Incident affecting one or more Business continuity plans developed Business Support Interim Head of The overall risk is high due to Continuity / of the Ayrshire Roads Alliance for: Roads Maintenance (including Manager Roads – the unknown nature of such 12 Emergency service functions (including the Winter Gritting Programme); 2 4 8 Ayrshire Roads an incident and because of 26/2/2021 Planning ICT Failure). Lighting Maintenance Unit; Network; Alliance the potential reputational Design and Traffic and Road Safety damage and adverse effect facilities within East Ayrshire and on the service delivery, including discharge of South Ayrshire. statutory responsibilities. Benefits Ayrshire Roads Alliance does Benefit Realisation Plan to track the Service Managers Interim Head of The overall risk is medium Realisation not deliver the expected delivery of each benefit and take Roads – due to the various reviews 13 benefits outlined in the corrective action where appropriate it 2 3 6 Ayrshire Roads outlined in the Benefits 26/2/2021 Detailed Business Case of has been developed. Alliance Realisation Strategy and June 2013. Plan now progressing towards fruition. Internal management reports to be prepared reflecting on progress against Benefits Realisation Strategy. As at 1 April 2018 had realised budget savings of £2.031m against a target of £1.510m

Performance Performance Metrics are A standardised operational process Service Managers Interim Head of Performance metrics are missed. and procedures has been developed Roads – reviewed and developed with 14 to ensure efficient and effective 1 4 4 Ayrshire Roads the Pentana System being 26/2/2021 processes and verification measures Alliance used to review performance. are in place. Performance is reviewed at every Management meeting. Procurement Insufficient due diligence Standardised processes and Service Managers Interim Head of Managed Risk. carried out by the Ayrshire procedures have been developed to Roads – 15 Roads Alliance in the ensure efficient and effective 1 4 4 Ayrshire Roads 26/2/2021 procurement of goods and processes and verification measures Alliance services. are in place.

Programme Programme scope, schedule, Clear definition of scope, schedule, Service Managers Interim Head of Managed Risk. Management objectives, cost and objectives, cost, and deliverables Roads – 16 deliverables are not clearly through Service Improvement Plan, 1 4 4 Ayrshire Roads 26/2/2021 defined or understood. Benefits Realisation Strategy & Plan, Alliance and Customer Service Strategy. 48

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Programme Estimating and / or scheduling A Programme Plan has been Strategic Interim Head of Managed Risk. Management errors. developed which illustrates key Manager Roads – 17 activities, team, timing, milestones, 1 4 4 Ayrshire Roads 26/2/2021 and delivery of products. Alliance

Programme Unplanned work that must be Incorporate unplanned work within Interim Head of Managed Risk. Management accommodated. Programme Plan and minimise Roads – 18 impact on delivery of products 1 4 4 Business Support Ayrshire Roads 26/2/2021 through parallel processes when Manager Alliance feasible.

Programme Lack of co-ordination / Programme co-ordination and Strategic Interim Head of Managed Risk. Management communication communication conducted in Manager Roads – 19 accordance with Programme 1 4 4 Ayrshire Roads 26/2/2021 governance structure and in Alliance accordance with PRINCE 2 principles.

Programme Underestimated support Support resources and delivery Strategic Interim Head of Introduction of the Management resources or overly optimistic schedule developed from robust Manager Roads – appropriate Project 20 delivery schedule. Programme Plan and previous 1 4 4 Ayrshire Roads Management software to 26/2/2021 experience of similar Programmes. Alliance deliver a unified programme across the Ayrshire Roads Alliance whilst utilising plant / resources efficiently. Programme Unresolved Programme Programme conflicts recorded in Strategic Interim Head of Managed Risk. Management conflicts not escalated in a Issues Log and progressed in Manager Roads – 21 timely manner. accordance with reporting 2 4 8 Ayrshire Roads 26/2/2021 arrangements for project team. Alliance

Programme Unanticipated escalation in Escalation of Programme costs Strategic Interim Head of Managed Risk. Management Programme costs as a result addressed through appropriate and Manager Roads – 22 of uncontrolled changes or applicable corrective actions and 1 4 4 Ayrshire Roads 26/2/2021 continuous inflation of a control measures. Alliance project’s scope beyond initial remit.

Programme Unanticipated delays in Delay of Programme timescale Strategic Interim Head of Managed Risk. Management Programme timescale as a addressed through appropriate and Manager Roads – 23 result of uncontrolled changes applicable corrective actions and 1 4 4 Ayrshire Roads 26/2/2021 or continuous inflation of a control measures. Alliance project’s scope beyond initial remit.

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Programme Delay in earlier Programme Incorporate delays within updated Strategic Interim Head of Managed Risk. Management phases jeopardises ability to Programme Plan and minimise Manager Roads – 24 meet programmed delivery impact on delivery of products 1 4 4 Ayrshire Roads 26/2/2021 commitment. through parallel processes when Alliance feasible.

Programme Communication Strategy to Ensure that a robust Communication Strategic Interim Head of Managed risk, hence Management engage public awareness not Strategy and response network is Manager Roads – reducing. 25 planned on a joint Ayrshire developed during planning stages of 1 4 4 Ayrshire Roads 26/2/2021 basis Programme which incorporates Alliance sufficient key review stages to ensure effective communication of key messages regarding deliverables and progress.

Programme Unforeseen agreements Engage all appropriate and Strategic Interim Head of Managed Risk. Management required to proceed with or applicable requirements to ensure Manager Roads – 26 conclude Programme. that amicable arrangements are put 1 4 4 Ayrshire Roads 26/2/2021 in place. Alliance

Programme Priorities change on existing Ensure that changes on existing Strategic Interim Head of Managed Risk. Management service delivery. service delivery are communicated in Manager Roads – 27 accordance with the existing Service 1 4 4 Ayrshire Roads 26/2/2021 Level Agreement, namely that all Alliance parties agree and will abide by the philosophy of operating as a whole under the principle of what is best for the Council Tax payer, not necessarily the individual authority.

Programme Inconsistent cost, time, scope Ensure that cost, time, and scope Strategic Interim Head of Managed Risk. Management and quality objectives resulting estimates along with quality Manager Roads – 28 in time delays and further objectives are evidence based on 2 4 8 Ayrshire Roads 26/2/2021 costs. experience from previous Alliance comparable Programmes.

Programme Affordability of future service Ensure that East Ayrshire Council Interim Head of East Ayrshire Continue to present revenue Management payments. and South Ayrshire Council are fully Roads – Ayrshire Council and financial monitoring report to 29 aware of the budgetary implications 2 4 8 Roads Alliance South Ayrshire Joint Committee. Four 26/2/2021 required to meet the on-going cost of Council weekly meetings are held to service provision, as detailed in the discuss revenue and capital DBC, and have fully committed position of the Ayrshire Roads Alliance. sufficient financial resources following Business Case sign-off.

Programme Councils withdraw or cannot Early identification of problems, and Interim Head of East Ayrshire Managed Risk. Management provide sufficient support, or dialogue with Council. Roads – Ayrshire Council and 30 agreed level of input is not 1 4 4 Roads Alliance South Ayrshire 26/2/2021 provided resulting in Council Programme delays

Council’s Loss off / restrictions on There are the correct management Strategic Interim Head of Continue to work with fleet Operators Council’s ‘O’ Licence. controls in place, and these are Manager Roads – service in East Ayrshire 31 Licence (‘O’ robust and appropriate. Paperwork 2 4 8 Ayrshire Roads Council. 26/2/2021 Licence) Alliance 50

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issued to Road Traffic Commissioner for transfer of ‘O’ Licence.

Health & Insufficient investment, Issues identified in Health and Safety Strategic Interim Head of South Ayrshire Council Safety / Risk & resources and on-going Surveys are recorded on Issues Log Manager Roads – continues to have ownership 32 Insurance maintenance to resolve issues along with corrective actions to rectify 2 4 8 Ayrshire Roads for and maintenance of 26/2/2021 identified in Health & Safety / bring up to the required standard. Alliance depots/harbour within their surveys of depots are on- area. Responsibility of going. New harbour facility funding the various mitigation actions identified in the was constructed along with Issues Log sits solely within additional fencing, gates and the control of South Ayrshire stillage for timber. Dredging is Council. East Ayrshire carried out bi-annually. Works Council has ownership and have been completed at responsibility for their depots. lifeboat station and new sheet piling to be installed along timber jetty. The Ayrshire Roads Alliance operates from and manage risk of enforcement action and penalties should HSE become involved.

Development Inadequate coupon values of The coupon value of Road Bonds Strategic Interim Head of If the road authority is Control – Road Bonds exposes the that are more than three years old Manager Roads – required to complete a 33 Road Bonds Roads Authority to a potential are reviewed to determine their 2 4 8 Ayrshire Roads development road then only 26/2/2021 shortfall if the roads works adequacy. Where a shortfall is Alliance the cost up to the value of have to be completed by them identified, the developer will be the Road Bond can be in the event that a developer advised to increase the value of the recovered from the provider. Any shortfall has to be met defaults. Road Bond held when an application by the roads authority. A is made for an extension to the Road complete review of the Construction Consent (RCC), which process of delivering road is normally valid for three years. bonds has been completed Connect Residential loss of income to Ayrshire Roads Alliance will reduce Strategic Interim Head of Roads the Ayrshire Roads Alliance exposure by limiting the amount Manager Roads – 34 and expenditure incurred as a owing to us at any one time. 1 4 4 Ayrshire Roads 26/2/2021 lighting maintenance Ayrshire Roads Alliance will insist on Alliance subcontractor to Connect payment by contractual terms or stop Roads on the M77, amount of doing the work. exposure for Ayrshire Roads Alliance is up to £50,000 per year for the main contractor

Bridges and Inadequate inspection of All principal bridge inspections Bridges & Design Interim Head of Bridges and culverts are Structures bridges and culverts for currently up to date in South Manager Roads – defined as structures with a 35 deterioration due to aging, Ayrshire, with a rolling programme 2 4 8 Ayrshire Roads span in excess of 900mm. 26/2/2021 increased live loads, cracking, being developed for East Ayrshire Alliance corrosion, environmental along with additional resource for effects (freeze and thaw principal inspection work. All cycles) and fatigue General Bridge inspections are up to date across both East Ayrshire and South Ayrshire. Weak bridges are monitored on a regular basis. The 51

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Ayrshire Roads Alliance provides increased resilience in this matter.

Bridges and Inadequate maintenance of Rolling programme of repair, Bridges & Design Interim Head of Bridges and culverts are Structures structures, bridges and rehabilitation or replacement (for Manager Roads – defined as structures with a 36 culverts due to aging, weak bridges) through Council 2 4 8 Ayrshire Roads span in excess of 900mm. 26/2/2021 increased live loads, cracking Capital Budgets. Alliance corrosion, environmental effects (freeze and thaw cycles) and fatigue

Flooding Potential loss of all Grant Seek capital funding from Council(s) Bridges & Design Interim Head of The Councils have a legal Aided Expenditure funding for for priority flooding mitigation Manager Roads – duty under the Flood Risk 37 flooding mitigation schemes schemes declared in Flood Risk 2 4 8 Ayrshire Roads Management (Scotland) Act 26/2/2021 administered by SEPA. Management Plan. Alliance 2009 to implement flooding mitigation schemes declared in the Flood Risk Management Plan.

Flooding Receipt of less Grant Aided Seek capital funding from Council(s) Bridges & Design Interim Head of The Councils have a legal Expenditure funding than to bridge funding gap for flooding Manager Roads – duty under the Flood Risk 38 anticipated for flooding mitigation schemes declared in Flood 2 4 8 Ayrshire Roads Management (Scotland) Act 26/2/2021 mitigation schemes Risk Management Plan. Alliance 2009 to implement flooding administered by SEPA. mitigation schemes declared in the Flood Risk Management Plan. Flooding Potential lack of sufficient Seek capital funding from Council(s) Bridges & Design Interim Head of Only 80% of principal funding funding for flooding mitigation to bridge funding gap for flooding Manager Roads – for flooding mitigation 39 schemes if cost of schemes mitigation schemes declared in Flood 3 2 6 Ayrshire Roads scheme. However increased 26/2/2021 exceeds Grant Aided Risk Management Plan. Alliance costs due to relief events or Expenditure (GAE) due to force majeure is not funded. Relief Events or Force Majeure.

Financial Potential swift decline in value Mitigation measures would be put in Strategic Interim Head of Managed Risk. The impact of Pound Sterling due to Force place to prioritise front line services Manager Roads – of the United Kingdom exit 40 Majeure or material adverse as detailed in the specific Business 2 4 8 Ayrshire Roads from the European Union has 26/2/2021 change resulting in increased Continuity Plans for office, depot and Alliance still to be evaluated. On- costs in terms of fuel prices, harbour, as applicable going discussions with interest rates and insurance Transport Scotland, COSLA and Ayrshire Roads Alliance premiums. on the impacts on the transport network. Contractual Potential swift decline in value Mitigation measures would be put in Strategic Interim Head of Managed Risk. The impact Agreement of Pound Sterling followed by place to prioritise front line services Manager Roads – of the United Kingdom exit 41 market volatility over the short as detailed in the specific Business 3 3 9 Ayrshire Roads from the European Union has 26/2/2021 to medium term resulting in Continuity Plans for office, deport Alliance still to be evaluated. On- suppliers and contractors and harbour, as applicable. going discussions with terminating agreements due to Transport Scotland, COSLA and Ayrshire Roads Alliance Force Majeure or material on the impacts on the adverse change. transport network. 52

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GDPR The existing Data Protection Follow Corporate Procedures Strategic Interim Head of Act 2018 was brought about by Manager Roads – 42 the General Data Protection 3 3 9 Ayrshire Roads 26/2/2021 Regulation (GDPR) which is Alliance an EU Regulation that sets out the changes that the UK will implement in a new Data Protection Act.

Presence of Coal Tar is a known material Reduce the level of risk by coring all Strategic Interim Head of Managed Risk; Ayrshire Coal Tar within used in the construction of works prior to design. Manager Roads – Roads Alliance has a duty of 43 the carriageways until the mid-80s Ensure an appropriate solution within 3 3 9 Ayrshire Roads care to all employees in 26/2/2021 carriageway and is now known as a the design is prepared which is either Alliance accordance with the Health network carcinogen and hazardous to retain in-situ and record presence, and Safety at Work Act waste material. or remove and dispose of in 1974,Construction Design accordance with current guidelines. and Management Regulations 2015 and the disposal of hazardous waste. Service The impact of the United Mitigation measures are in place to Strategic Interim Head of Managed risk. Ongoing Kingdom exit from the prioritise front line services as Manager Roads – discussions with Transport 44 European Union detailed in the specific Business 4 3 12 Ayrshire Roads Scotland, COSLA and 26/2/2021 Continuity Plans for office, depot and Alliance Ayrshire Roads Alliance on harbour as applicable. the impacts on the transport network. Transport Increased cost of vehicle To mitigate the risk of increased Strategic Interim Head of maintenance due to lack of maintenance costs through lack of Manager Roads – 45 investment in fleet fleet investment a comprehensive Ayrshire Roads 26/2/2021 replacement maintenance programme is in place 3 3 9 Alliance for all vehicles in addition to a vehicle replacement programme developed to identify the optimum life cycle for fleet.

Transport Workshop performance and Without appropriate level of Strategic Interim Head of training levels performance and training provision Manager Roads – 46 there is a risk to operational Ayrshire Roads 26/2/2021 performance for management of the 3 3 9 Alliance fleet.

To address this, performance levels are monitored on a daily and weekly basis and ongoing training is provided to staff for refresher training as well as familiarisation training on new fleet and plant vehicles.

Transport Loss of trained and competent The movement of staff always has a Strategic Interim Head of Due to retirements and staff professional staff through chance of happening but to ensure Manager Roads – leaving for better paid mechanic 47 26/2/2021 retirement or turnover the impact of this is minimised, an Ayrshire Roads roles elsewhere the number of ongoing apprenticeship programme Alliance 3 4 12 mechanics has fallen from 10 to is in place with 2 apprentices in 7. transport being trained in all aspects of fleet maintenance and repair. Multiple attempts have been made to recruit replacement mechanics with no success so 53

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far. Changes have been made to the recruitment process in terms of information being made available as well as channels used to advertise such as a higher number of social media websites. This issue is being closely monitored and further action may be required.

Transport Loss of restriction of fuel due To mitigate the impact of losing Strategic Interim Head of Further mitigation measures to any event that has an effect access or having a restricted access Manager Roads – have recently been put in 48 on the Services provision of to fuel, a contingency plan has been Ayrshire Roads place to allow for fuel to be 26/2/2021 drawn manually should there fuel to departments, including established which sets out the 2 4 8 Alliance the occurrence of risks both emergency management actions that be a prolonged loss of foreseen and unforeseen e.g. will be taken that include designated electrical supply to the fuel pumps. industrial action fuelling stations and the prioritisation of fleet, putting non-essential vehicles off the road.

Transport Loss off / restrictions on A comprehensive maintenance Strategic Interim Head of Councils O Licence regime has been established that Manager Roads – 50 follows all guidance from DVSA and Ayrshire Roads 26/2/2021 the Traffic Commissioner to ensure Alliance that the O-Licence is protected. 1 5 5 In addition, compliance activities are established and in place and a regular external audit is carried out by the Freight Transport Association every 2 years to ensure that all processes are performing to the required standard.

Transport Loss of operational base for To mitigate the impact of the loss of Strategic Interim Head of any reason (Crookedholm the transport depot and garage, Manager Roads – 51 Depot) business contingency plans have Ayrshire Roads 26/2/2021 been developed that highlight how 1 3 3 Alliance and where office based staff will work in addition to the steps to ensure that maintenance is undertaken, which would be to activate external maintenance frameworks.

Transport Savings targets not achieved To mitigate the impact of the loss of Strategic Interim Head of (as per the Best Value Service the transport depot and garage, Manager Roads – 52 Review) business contingency plans have Ayrshire Roads 26/2/2021 been developed that highlight how Alliance and where office based staff will work in addition to the steps to ensure that 1 3 3 maintenance is undertaken which would be to activate external maintenance frameworks. 54

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Transport IT systems loss from any To prevent fallout from IT system Strategic Interim Head of cause for an extended period failure, a business contingency plan Manager Roads – 53 may potentially effect the has been developed as well as a Ayrshire Roads 26/2/2021 operations of the transport back up process to revert to paper 1 3 3 Alliance service which in turn will affect based recording systems for fleet service delivery and may management and maintenance. cause reputational damage to the Council.

Transport Failure to comply with Health To ensure that Health and Safety Strategic Interim Head of and Safety duties processes are always followed, this Manager Roads – 54 is a standing agenda item held at Ayrshire Roads monthly management meetings. In 1 3 3 Alliance 26/2/2021 addition to a separate H&S group that meets on a quarterly basis with the H&S Officer. Risk assessments and safe systems of work have also been developed and are in place with H&S assistance.

Transport Loss of utilities for an extended Business continuity plans are in Strategic Interim Head of time place to allow for the whole service to Manager Roads – 55 continue to function in the case that 1 3 3 Ayrshire Roads 26/2/2021 utilities are lost for an extended Alliance period of time.

Transport Loss of confidential information All staff that handle personal details Strategic Interim Head of and appropriate handling of have undertaken e-learning to advise Manager Roads – 56 information will lead to of appropriate data protection steps Ayrshire Roads 26/2/2021 breaches of data protection required and where appropriate 1 4 4 Alliance and potential significant electronic systems are in place for financial penalties being recording and management of incurred by the Council personal data to avoid paper being lost or misplaced.

Transport Passenger transport – late / The delivery of passenger transport Strategic Interim Head of non-attendance / vehicle is managed on the Council’s behalf Manager Roads – 57 breakdown by pick up vehicle by SPT. Ayrshire Roads 26/2/2021 – Failure of service as Service 2 2 4 Alliance as user would miss Transport If there is an issue where there is a link connection / arrives late at failure in service provision SPT would destination activity / part be required to organise a activity replacement service, working in conjunction with Officer locally within EAC.

Transport Passenger transport – escort Should an escort not be available Strategic Interim Head of not in attendance ASN H&SC services would arrange to Manager Roads – 58 contracts / Council owned provide another responsible Ayrshire Roads 26/2/2021 vehicles service failure. individual available to ensure that the Alliance Service not able to be provided service can be delivered. until escort arrives. Server 1 4 4 user misses activity / part In the unlikely case this cannot be activity accommodated, the parent would be notified and alternative arrangements 55

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made for the transport of the child to the school.

Transport No driver available to deliver Any shortage of driver would result in Strategic Interim Head of service due to annual leave / arranging for an alternative qualified Manager Roads – 59 sickness absence. Service not individual within transport services to Ayrshire Roads 26/2/2021 able to be provided service drive, or to work with Coalfield 1 3 3 Alliance user misses activity / part Community Transport to deliver the activity service.

Transport Passenger transport : Should schools need to close Strategic Interim Head of Emergency closure of schools unexpectedly, all parents will be Manager Roads – 60 and contractors unable to contacted to request that children are Ayrshire Roads 26/2/2021 provide transport within collected ASAP. Teachers will 1 4 4 Alliance relevant timescales remain with children until the last one has been collected safely by a parent.

Transport Passenger Transport: Documentation is reviewed and Strategic Interim Head of Documentation out of date risk approved on an annual basis to Manager Roads – 61 to service users. Potentially ensure that the correct data is held Ayrshire Roads 26/2/2021 inappropriate individuals, for pupils, parents, schools and 1 5 5 Alliance inappropriate vehicles used transport operator information. being used to provide service

Transport Passenger Transport: SPT manage all transport on behalf Strategic Interim Head of Contractor unable to fulfil of EAC. In the case of a contractor Manager Roads – 62 obligations due to bankruptcy going out of business, an alternative Ayrshire Roads 26/2/2021 etc. Service failure not able to contractor will be sought. Where this Alliance be provided until alternative cannot be provided, parents will be arrangements made. Server contacted and alternative 1 4 4 user misses activity / part arrangements may need to be made activity for the provision of transporting school children such as providing a mileage allowance to parents until an alternative solution can be implemented.

Transport Failure to mitigate the potential There remains a significant number Strategic Interim Head of impacts of BREXIT including a of unknown issues surrounding Brexit Manager Roads – 63 worst case scenario “no deal” as no trade deals have been struck Ayrshire Roads 26/2/2021 withdrawal with the EU yet. It is possible that 3 3 9 Alliance there will be impacts on time and cost in relation to delivery of vehicles and parts from the EU but this remains unknown.

The service has engaged with all suppliers to obtain up to date information on any potential issues that may be known and this will remain an ongoing process until the final details of Brexit emerges.

AYRSHIRE SHARED SERVICE JOINT COMMITTEE

12 March 2021

Report by the Head of Roads - Ayrshire Roads Alliance

______

SUBJECT: AYRSHIRE ROADS ALLIANCE UPDATE ON PERFORMANCE SCORECARD ______

PURPOSE OF REPORT

1. The purpose of this Report is to advise the Joint Committee regarding the progress made to date against the Performance Scorecard.

RECOMMENDATIONS

2. It is recommended that the Joint Committee: i Notes the performance scorecard presented in this report; ii Continues to receive the performance scorecard updates; and iii Otherwise, notes the content of the report.

BACKGROUND

3 The purpose of the performance management and benchmarking is to work collaboratively to deliver tangible and sustained improvements within the Ayrshire Roads Alliance in order to manage the on-going development and delivery of benchmarking frameworks.

4. Improved performance management is fundamental to supporting the Ayrshire Roads Alliance. This drives change and improvement within the fully integrated roads service and support improved outcomes, better performance, and more effective use of resources.

5. The Performance Indicators are regularly refreshed when new useful performance measures are introduced by the Ayrshire Roads Alliance or there is an agreement to include a specific indicator. This will be a regular item for the Ayrshire Shared Service Joint Committee to review.

MAIN REPORT/MAIN ISSUES

6. This scorecard is collated by the Business Support Manager and used to:

 monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; 57

 help managers to have performance-related conversations with staff; and  identify any problem areas that need addressed.

7. Some indicators are collated at different frequencies and so these will be included as appropriate.

8. The Performance Scorecard is presented in Appendix 1. Commentary against the specific red and amber performance measures are included in Appendix 1. There are a number of green performance measures which should be highlighted, especially:

 Finance with respect to the percentage of invoices paid within 30 calendar days, this is currently at 99% for this financial year.

 Traffic Light Repairs with respect to the percentage of traffic lights repairs completed within timescale. This is currently above target for this financial year.

 Bridges – General Inspections - all General site Inspections have been completed for the inspection cycle.

 Priority 1 Faults – with respect to the percentage of priority 1 faults completed within timescale. This is currently above target for this financial year.

9. The Process Improvement and Integration Plan continues to identify improvements to a number of existing processes for re-design within The Ayrshire Roads Alliance.

POLICY/COMMUNITY PLAN IMPLICATIONS

10. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire.

11. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’.

LEGAL IMPLICATIONS

12 The Performance Scorecard summarises the pertinent Statutory Performance Indicators and this does not replace the existing statutory returns for performance information.

HUMAN RESOURCES IMPLICATIONS

13 The Performance Scorecard has no direct impact on human resources.

EQUALITY IMPACT IMPLICATIONS

14 The Performance Scorecard complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated.

FINANCIAL IMPLICATIONS

15 The Performance Scorecard facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance.

RISK IMPLICATIONS

16. The Performance Scorecard assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies.

TRANSFORMATION STRATEGY

17 This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”.

 “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision throughout East Ayrshire.

Person to contact: Kevin Braidwood, Interim Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: [email protected]

Implementation officer: Kevin Braidwood, Interim Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: [email protected]

AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD DETAILED MONITORING REPORT 59 UPDATE : JOINT COMMITTEE - 12 MARCH 2021

AYRSHIRE ROADS ALLIANCE ANNUAL PERFORMANCE INDICATORS (CALENDAR YEAR) 2014 2015 2016 2017 2018 2019

Number of people killed or seriously injured in road 25 29 29 33 59 46 accidents per 100,000 population

Number of slightly injured casualties per 100,000 147 176 138 150 181 86 population

EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL ANNUAL PERFORMANCE INDICATORS APSE (FINANCIAL YEAR) Average 2011/13 2012/14 2013/15 2014/16 2015/17 2016/18 2017/19 2018/20 2011/13 2012/14 2013/15 2014/16 2015/17 2016/18 2017/19 2018/20

% of A Class roads that should be considered for 27.06% 29.70% 26.20% 24.60% 21.30% 19.10% 19.80% 21.20% 23% 38.40% 41.60% 42.20% 40.50% 38.60% 38.20% 36.10% 34.40% maintenance

% of B Class roads that should be considered for 31.89% 37.80% 37.80% 36.90% 34.20% 34.00% 35.70% 32.20% 32.50% 47.90% 49.70% 50.40% 48.90% 43.90% 40.70% 38.10% 36.90% maintenance

% of C Class roads that should be considered for 34.22% 42.10% 46.50% 45.50% 40.30% 38.50% 40.50% 40.60% 38.80% 43.20% 48% 49.50% 43.90% 40.20% 41.40% 42.40% 42.20% maintenance

% of unclassified roads that should be considered for 39.84% 43.60% 45.00% 44.10% 44.90% 45.60% 44.00% 43.70% 42.10% 44.90% 46.20% 42.00% 43.30% 43.30% 41.40% 42.90% 42.30% maintenance

Overall % of road network that should be considered for - 40.60% 41.70% 40.80% 39.40% 39.10% 39.00% 38.40% 37.80% 44.50% 46.80% 45.00% 44.10% 42.30% 41% 41.30% 37.80% maintenance

AYRSHIRE ROADS ALLIANCE

APSE Current MONTHLY PERFORMANCE INDICATORS Target P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 Comments Average Status

FINANCE

No of invoices paid within 30 days 333 535 672 936 1337 1738 2246 2767 3315 3874

No of Invoices Received 334 545 692 959 1361 1768 2280 2804 3353 3925 - 98% % of invoices paid within 30 days 99.7% 98.17% 97.11% 98% 98% 98% 98% 98% 98% 99%

Average Year to date of Number of Invoices paid within 30 days 99.7% 98.9% 98.3% 98% 98% 98% 98% 98% 98% 98%

HEALTH AND SAFETY

Number of ARA Safety Inspections Completed within 51 52 47 45 51 51 44 48 35 42 Timescale

Number of ARA Safety Inspections Scheduled 52 52 47 50 51 51 44 48 44 42 92.02% 90% % of ARA Safety Inspections Completed within timescale 98% 98% 100% 90% 100% 100% 100% 100% 80% 100%

Average Year to Date of ARA Safety Inspections 98% 98% 99% 97% 98% 98% 98% 98% 98% 99% Completed within timescale

Number of Health and Safety Incidents Reported to the 2 2 1 1 1 5 6 2 2 3 Health and Safety Section - 5 Average Number of days to report an incident to the Health 1 1.5 2 1 1 1.9 1.7 2 2 3 and Safety Section

ABSENCE MONITORING

Four weekly meeting takes place with HR to Average days lost per employee - - 0.39 0.32 0.28 0.51 0.61 0.57 0.54 0.75 0.7 0.5 review all absences and adhere to the Sickness Absence Management Policy WELL ENGAGED

Visits to the ARA Website every month 1,259 1,479 2,223 5,061 6,299 4,372 4,931 3,807 3,714 5,234 49,000 per - annum Number of Visits to the ARA Website Year to date 1,259 2,738 4,961 10,022 16,321 20,693 25,624 29,431 33,145 38,379

No of Twitter Followers every month - - 3,457 3,479 3,501 3,534 3,582 3,603 3,637 3,661 3,714 3,787

Monthly visits to the website from social media 283 567 876 2423 2984 743 912 1001 917 2642 1,800 per - annum Number of vists to the website year to date 283 850 1,726 4,149 7,133 7,876 8,788 9,789 10,706 13,348 60 APSE EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL MONTHLY PERFORMANCE INDICATORS Average Current Current Target P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 Target P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 Comments 2015/16 Status Status

Facetime

Number of staff who have received annual FACETIME 65 65 65 65 68 70 70 78 87 88 61 61 61 61 66 68 68 0 0 0 review - 100% - 100% -

% of staff who have received annual FACETIME review 53% 53% 53% 53% 55% 56% 56% 60% 64% 64% 76% 76% 76% 76% 79% 80% 80% 80% 80% 80%

Parking

Number of parking appeals accepted 0 0 0 22 5 7 21 19 1 1 1 0 0 7 23 19 16 13 2 9

Number of parking appeals received - - - 0 0 0 18 16 21 57 44 17 19 - - 4 1 0 12 25 44 67 34 9 30

% of parking appeals accepted 0% 0% 0% 8% 31% 31% 36% 43% 6% 5% 25% 0% 0% 58% 92% 43% 23% 38% 22% 30%

Roadworks Programme

Physical % of Roadworks Programme Completed - 100% 0% 0% 0% 8% 27% 31% 40% 58% 60% 68% 100% 0% 0% 0% 31% 56% 58% 63% 70% 72% 75%

Bridges

Number of General Bridge Inspections 79 0 0 0 8 37 26 57 36 0 32 0 0 0 0 0 0 0 0 0 All General site inspections are - 435 448 completed for Number of General Bridges Inspected Year to Date 79 79 79 79 87 124 150 207 243 243 32 32 32 32 32 32 32 32 32 32 inspection cycle

Number of Special Bridge Inspections 10 67 10 69 10 68 10 68 10 68 24 3 0 1 25 1 25 1 25 1

- 372 150 Number of Special Bridge Inspections Year to Date 10 77 87 156 166 234 244 312 322 390 24 27 27 28 53 54 79 80 105 106

Number of Principal Bridge Inspections 0 0 0 0 0 0 0 0 0 0 40 4 25 4 0 0 0 0 0 8 - 88 56

Number of Principal Bridge Inspections Year to Date 0 0 0 0 0 0 0 0 0 0 40 44 69 73 73 73 73 73 73 81

Priority 1 Faults

Number of Priority 1 Road Emergency defect repairs made 3 5 4 6 4 3 15 1 1 0 5 8 7 3 2 3 0 3 19 1 safe within 2 hours

Number of Priority 1 Repair Lines issued 3 5 4 6 5 3 18 1 1 0 6 8 8 3 2 4 1 3 23 1

91.20% 75% 75% % of Priority 1 Road Emergency defect repairs made safe 100% 100% 100% 100% 80% 100% 83% 100% 100% 100% 83% 100% 88% 100% 100% 75% 0% 100% 83% 100% within 2 hours

Running Average Year to date of Priority 1 Lines made safe 100% 100% 100% 100% 96% 97% 95% 95% 95% 95% 83% 92% 90% 93% 94% 91% 78% 81% 78% 80% within 2 hours

Priority 2 Faults

Number of Priority 2 Road Emergency defect repairs made 2 9 14 23 18 19 107 24 23 39 3 3 8 14 10 12 14 18 41 16 safe within 5 working days

Number of Priority 2 Repair Lines issued 5 17 21 27 33 23 152 30 36 59 3 5 8 18 12 13 17 19 65 16

76.23% 50% 50% % of Carriageway Priority 2 Defects repaired within 5 40% 53% 63% 85% 55% 83% 70% 80% 64% 66% 100% 60% 100% 78% 83% 92% 82% 94% 63% 100% working days

Running Average Year to date of Priority 2 Lines made safe 40% 46.50% 51% 60% 59% 63% 64% 66% 66% 66% 100% 80% 87% 85% 84% 86% 85% 86% 84% 85% within 5 working days

Street Lighting APSE EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL MONTHLY PERFORMANCE INDICATORS Average Current 61 Current Target P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 Target P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 Comments 2015/16 Status Status

Number of Street Lighting repairs completed within 7 Facetime Whilst there was a 6 12 81 142 238 321 224 424 158 237 8 9 68 63 70 103 138 143 72 109 working days marked improvement on December's figures, performance was still Number of Street Lighting Repair Lines Issued 40 63 98 151 266 328 448 517 231 270 18 23 78 76 82 110 157 170 93 127 down from what would normally be exoected at 88.07% 95% 95% this time of the year due % Street Lighting repairs completed within 7 working days 15% 19% 82% 94% 89% 98% 50% 82% 68% 88% 44% 39% 87% 83% 85% 94% 88% 84% 72% 86% to festive decoration duties as well as staff absence and issues accessing columns on Running Average Year To date of Street Lighting Repairs 15% 17% 39% 53.00% 60% 66% 64% 66% 66% 69% 44% 42% 57% 63% 68% 72% 74% 76% 75% 76% remote footpaths.

Traffic

Number of Traffic light repairs completed within 48 hours 16 28 17 14 8 12 6 19 14 16 16 19 17 13 5 12 6 10 13 19

Number of Traffic light repair lines issued 16 28 17 14 8 12 6 20 14 16 16 19 17 13 5 12 6 10 13 19

88.23% 95% 95% % of Traffic light repairs completed within 48 hours 100% 100% 100% 100% 100% 100% 100% 95% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%

Running Average Year to date of Traffic Light repairs 100% 100% 100% 100% 100% 100% 100% 99% 99% 99% 100% 100.00% 100% 100% 100% 100% 100% 100% 100% 100% completed within 48 hours

Complaints

Number of Stage 1 Complaints responded to within 0 0 0 0 3 1 2 1 1 2 0 1 0 2 1 1 2 1 1 2 allotted timescales

Numer of Stage 1 Complaints received 0 0 0 0 3 2 2 1 1 2 0 1 0 2 1 1 2 1 1 2

- 100% 100% % of Stage 1 Complaints responded to within allotted - - - - 100% 50% 100% 100% 100% 100% - 100% - 100% 100% 100% 100% 100% 100% 100% timescales

Running Average Year to date of Stage 1 Complaints - - - - 100% 83% 83% 90% 92% 92% - 100% 100% 100% 100% 100% 100% 100% 100% 100% responded to within allotted timescales

Number of Stage 2 complaints responded to within allotted 0 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 timescales

Number of Stage 2 complaints received 0 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0

- 100% 100% % of Stage 2 complaints responded to within allotted ------100% - - - 100% ------timescales

Running Average Year to date of Stage 2 Complaints ------100% 100% - - 100% 100% 100% 100% 100% 100% 100% 100% responded to within allotted timescales

Enquiries

Number of enquiries responded to within allotted 32 27 41 59 85 76 65 94 48 83 7 16 31 43 41 38 42 31 19 22 timescales

Staff are aware of the Number of enquiries received 36 34 55 81 105 102 90 111 58 119 9 17 37 51 50 46 58 40 27 30 importance of responding 83.44% 80% 80% to Corporate Enquiries in a timely manner % of enquiries responded to within allotted timescales 91% 79% 75% 73% 81% 75% 72% 85% 83% 70% 78% 94% 84% 84% 82% 83% 72% 78% 70% 73%

Running Average Year to date of enquiries responded to 91% 85% 82% 80% 80% 79% 78% 78% 79% 78% 78% 86% 85% 85% 84% 84% 82% 82% 80% 80% within allotted timescales

Freedom of Information

Number of FOI & EIR requests responded to within 20 1 7 4 12 15 8 11 10 6 12 3 5 7 24 9 5 12 19 9 10 working days

Number of FOI & EIR requests received 1 7 4 12 15 8 11 10 6 13 3 5 7 24 10 5 12 19 9 10

88.52% 100% 100% % of FOI & EIR requests responded to within 20 working 100% 100% 100% 100% 100% 100% 100% 100% 100% 92% 100% 100% 100% 100% 90% 100% 100% 100% 100% 100% days

Running Average Year to date of FOI & EIR requests 100% 100% 100% 100% 100% 100% 100% 100% 100% 99% 100% 100% 100% 100% 98% 98% 98% 99% 99% 99% responded to within 20 working days

Public Liability Claims APSE EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL MONTHLY PERFORMANCE INDICATORS Average Current 62 Current Target P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 Target P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 Comments 2015/16 Status Status

Number of Public Liability claims closed 9 17 14 9 8 11 11 4Facetime2 8 3 2 4 0 0 0 5 22 14 12

Number of Public Liability claims received 7 12 5 9 12 2 4 3 8 10 10 10 11 12 1 3 6 12 5 19

Total number of open claims 2 5 9 9 0 4 0 1 3 12 7 8 7 12 5 3 5 1 3 22 - - - - - Number of Public Liability Claims that were successful 3 3 1 1 1 1 3 3 0 0 0 0 0 0 0 0 0 4 0 1

% of Public Liability Claims that were successful 30% 21% 7% 11% 13% 9% 75% 50% 0% 0% 0% 0% 0% 0% 0% 0% 0% 18% 0% 14%

Running Average Year to date of Public Liability Claims that were successful 30% 26% 19% 17% 16% 15% 24% 27% 24% 22% 0% 0% 0% 0% 0% 0% 0% 2% 2% 3% 63

THE AYRSHIRE SHARED SERVICE JOINT COMMITTEE

12TH MARCH 2020

AYRSHIRE ROADS ALLIANCE REVENUE FINANCIAL MONITORING REPORT

Report by Interim Head of Finance and ICT and Chief Financial Officer

PURPOSE OF REPORT

1 The purpose of this Report is to update the Joint Committee on the revenue budget monitoring position for the year to 3rd January 2021, for the Ayrshire Roads Alliance.

2 It is recommended that the Joint Committee

(i) Note the financial management position of the Ayrshire Roads Alliance. (ii) Requests a further financial update at the next meeting of the Joint Committee. (iii) Otherwise, notes the content of this Report

REVIEW OF FUNDING MECHANISM

3 The Joint Committee approved a Report on 23 May 2014 describing the budget monitoring arrangements for the Ayrshire Roads Alliance.

4 As part of the Detailed Business Case the service budget is split between strategic service delivery and local service delivery. This separates out the core/recurring costs of service delivery from the local service costs at a single Council level. This ensures that decisions on the level of local spend remain with local Members, and ensures that the local Members retain control of their local roads budgets. Appendix 1 provides a breakdown of this split.

5 At its meeting of 19th February 2016, Committee agreed a change to how Strategic Service Delivery would be allocated between the two Councils. A smaller group of core Strategic Delivery staff have been identified and their costs continue to be split equally. The remaining Strategic Delivery costs would be apportioned in line with Local Delivery budget inputs plus actual capital expenditure in-year.

BUDGET MONITORING POSITION

6 The overall outturn for 2020-21 is anticipated to be £2.045m greater than budget.

7 Strategic Delivery estimated out-turn is £0.562m less than budget.

CLASSIFICATION: PUBLIC

Strategic Service Delivery Combined (£m) Initial Budget 4.047 Probable Outturn 3.485 Probable Variance (0.562)

8 East Ayrshire Local Delivery out-turn is £1.486m greater than budget and South Ayrshire Local Delivery £1.121m greater than budget. Both these overspends mainly reflect a loss of parking income as a result of covid-19.

9 Summary information is provided in the table below. A full budget monitoring statement, including reasons for major variances is attached at Appendix 2.

Service Division Variance Annual Estimate Projected (Favourable) / 2020/21 Actual to 31/3/21 Adverse £m £m £m STRATEGIC DELIVERY 4.047 3.485 (0.562) LOCAL DELIVERY - EAST AYRSHIRE 4.086 5.572 1.486 LOCAL DELIVERY - SOUTH AYRSHIRE 4.105 5.226 1.121 TOTAL 12.238 14.283 2.045

10 The position for each Council is shown below:

EAC SAC TOTAL (£m) (£m) (£m) Strategic Delivery (0.304) (0.258) (0.562) Local Delivery 1.486 1.121 2.607 2020-21 Variance 1.182 0.863 2.045

FINANCIAL IMPLICATIONS

11 The available revenue budget for the Ayrshire Roads Alliance for 2020-21 is £12.238m. The budget will continue to be monitored and reported to the Joint Committee.

TIMBER TRANSPORT

12 At the meeting of the Joint Committee on 23rd June 2017, further information was requested in relation to timber transport funding. The undernoted table provides an analysis of relevant project and Timber Transport contributions for 2020-21 to date.

CLASSIFICATION: PUBLIC

2020-21 2020-21 PO (£m) Actual to date(£m) East Ayrshire Expenditure on Projects 650,362 285,000 Timber Transport 394,151 - Contribution

2020-21 2020-21 PO (£m) Actual to date(£m) South Ayrshire Expenditure on Projects 840,900 840,000 Timber Transport 588,650 588,650 Contribution

LEGAL IMPLICATIONS

13 The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation.

HUMAN RESOURCES IMPLICATIONS

14 The establishment of the Ayrshire Roads Alliance is dependent on the available budget. Available budget and human resource requirements will be reviewed as part of budget monitoring.

COMMUNITY / COUNCIL PLAN IMPLICATIONS

15 The work undertaken by the Ayrshire Roads Alliance aligns with the Community Plan for East Ayrshire Council; and the Council Plan for South Ayrshire Council.

RISK MANAGEMENT IMPLICATIONS 16 Appropriate financial monitoring arrangements are in place to mitigate risk. This is included in the Ayrshire Roads Alliance Risk Register. Regular meetings are held between relevant finance staff and the Ayrshire Roads Alliance.

LIST OF APPENDICES

Appendix One - Split between Strategic and Local Service Delivery Appendix Two - Financial Monitoring Report

BACKGROUND PAPERS

None

CLASSIFICATION: PUBLIC

For further information on this report, please contact Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance on 01563 503164

Implementation Officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance on 01563 503164

CLASSIFICATION: PUBLIC

Appendix 1 – Split Between Strategic and Local Service Delivery Strategic Service Delivery Local Service Delivery Transportation, Development Control Transportation, Development and Road Safety Control and Road Safety Local Transport Strategy; Transportation Maintenance of Bus Shelters; Split Policy; Road Safety Plan; Travel Planning, Cycle Offset Optimisation Technique Cycling Strategy; Planning Applications; (SCOOT) systems (an adaptive Road Construction Consents; Development control system for controlled road Planning, Council/Partner Liaison, Section crossings); Development Control; 75 Agreements; Road Safety Schemes; Bus Shelter Advertising; Road Safety Audits; School Travel Plans; Shopmobility; Construction of Road School Crossing Patrol; Road Safety Safety Schemes. Education.

Asset, Traffic and Parking Asset, Traffic and Parking Asset Management Plan; Roads Maintenance of Traffic signals, traffic Improvement Plan; Infrastructure Surveys; signs, Car Park Maintenance and Inventory Management; Scottish Roadworks Parking Enforcement. Register; Issue of Permits; Performance Monitoring; Accident Investigation and Prevention; Traffic Orders; Traffic Counts; and Parking Strategy.

Design and Environment Design and Environment Flood Risk Management Strategy; Flood Maintenance of Watercourses, Risk Management Plans; Watercourses; Bridges, Retaining Walls, Piers and Flood Mitigation; Coastal Protection; Harbours. Inspection of Piers & Harbours; Bridge Inspections and Maintenance; Structural Assessments; Technical Approval; Abnormal Load Routing; and Design of Major and Minor Road Schemes and Improvements.

Operations Operations Carriageway Inspections; Winter Service Proactive, Reactive, Cyclic Planning; Programming of Proactive, Maintenance of Roads and Reactive and Cyclic Maintenance; Street Footways; Winter and Weather Lighting Design and Management; and Emergency Service; Proactive and Festive Lighting. Reactive Maintenance of Streetlights; Electricity costs for streetlights.

Support Services HR, Finance, ICT, and Administrative Support.

CLASSIFICATION: PUBLIC

68 APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 12TH MARCH 2021 2020/21 GENERAL SERVICES REVENUE BUDGET AS AT 3 JANUARY 2021 – PERIOD 10 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY

SERVICE SUMMARY - OVERVIEW POSITION

It is anticipated that Ayrshire Roads Alliance will outturn £2.023m greater than budget.

Actual Annual Actual Expenditure as Estimate Projection to Variance Service Division Expenditure to % of Ann. Est. 2020/21 31/3/21 (Favourable) / P10 £m £m £m £m Adverse £m 1.49637.0% STRATEGIC DELIVERY 4.0473.485(0.562) 4.384107.3% LOCAL DELIVERY - EAST AYRSHIRE 4.0865.5721.486 3.85493.9% LOCAL DELIVERY - SOUTH AYRSHIRE 4.1055.2261.121 9.73479.5% TOTAL 12.23814.2832.045 PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.0000.0000.000 TOTAL FOLLOWING LINE BY LINE REVIEW 12.23814.2832.045 EARMARKED FUNDS TO BE CARRIED FORWARD 0.0000.0000.000 9.73479.5% TOTAL INCLUDING EARMARKED FUNDS 12.23814.2832.045

STRATEGIC DELIVERY This variance mainly reflects staff turnover savings due to vacant posts (£0.424m), additional income from inspection fees, penalty notices and road closures (£0.184m) and reduced insurance costs relating to ARA South (£0.086m). This is partly offset by additional computing costs (£0.031m) along with a shortfall in capital recharge income (£0.076m).

LOCAL DELIVERY – EAST AYRSHIRE This variance mainly reflects a shortfall in parking income (£1.107m) mainly due to the impact of covid-19, along with additional expenditure on sub contractors, net of income (£0.638m) and vehicle hire costs within Street Lighting (£0.046m). This is partly offset by vacancies (£0.324m).

LOCAL DELIVERY – SOUTH AYRSHIRE This variance mainly reflects a shortfall in parking income (£0.833m) mainly as a result of covid-19, along with additional street lighting electricity charges (£0.225m), winter materials (£0.050m), debt charges (£0.070m), sub-contractors (£0.300m) an increased provision for bad debt (£0.035). This is partly offset by savings due to vacancies (£0.364m), a reduction in maintenance materials (£0.170m) and additional capital recharge income (£0.150m).

CLASSIFICATION: OFFICIAL-PROTECT

69 APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 12TH MARCH 2021 2020/21 GENERAL SERVICES REVENUE BUDGET AS AT 3 JANUARY 2021 – PERIOD 10 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY

STRATEGIC DELIVERY

Actual Annual Actual Expenditure as Estimate Projection to Variance Expenditure to % of Ann. Est. 2020/21 31/3/21 (Favourable) / P10 £m £m Service Division £m £m Adverse £m 1.68044.5% EMPLOYEE COSTS 3.7743.364(0.410) 0.03592.1% PREMISES COSTS 0.0380.0380.000 0.01537.5% TRANSPORT COSTS 0.0400.039(0.001) 0.21023.0% SUPPLIES & SERVICES 0.9120.890(0.022) 0.0000.0% THIRD PARTY PAYMENTS 0.0000.0000.000 0.0080.0% DEBT CHARGES 0.0230.0230.000 1.94840.7% TOTAL EXPENDITURE 4.7874.354(0.433) -0.45261.1% INCOME -0.740-0.869(0.129) 1.49637.0% NET EXPENDITURE 4.0473.485(0.562) PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.0000.0000.000 TOTAL FOLLOWING LINE BY LINE REVIEW 4.0473.485(0.562) EARMARKED FUNDS TO BE CARRIED FORWARD 0.0000.000 1.49637.0% TOTAL INCLUDING EARMARKED FUNDS 4.0473.485(0.562)

CLASSIFICATION: OFFICIAL-PROTECT

70 APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 12TH MARCH 2021 2020/21 GENERAL SERVICES REVENUE BUDGET AS AT 3 JANUARY 2021 – PERIOD 10 AYRSHIRE ROADS ALLIANCE SIGNIFICANT VARIANCES – ANALYSIS & COMMENTS

Projected Variance at 31 March Strategic Delivery 2021 (£m) (0.427) Employee Costs This saving reflects turnover savings vacant posts and turnover savings (£0.424m) along with savings on modern apprentices (£0.006m) and overtime (£0.004m). This is partly offset by additional training costs (£0.004m) and unfunded superannuation (£0.003m)

(0.037) Supplies & Services This variance mainly reflects a saving on South Ayrshire insurance charges (£0.086m) reflecting a reduced number of claims. This is partly offset by expenditure on computing (£0.031m) as part of the recovery and renewal phase of the service’s response to covid-19. Additional expenditure in relation to a Cycling Scotland project (£0.012m) is offset by grant income. There are also a number of minor variances within Supplies & Services (£0.006m)

(0.120) Income

This variance reflects additional income from inspection fees, penalty

notices and road closures (£0.184m) and Cycling Scotland grant income (£0.012m) – see Supplies & Services above. This is partly offset by reduced charges to capital as a result of vacant posts (£0.076).

(0.584) Total reported variance

CLASSIFICATION: OFFICIAL-PROTECT

71 APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 12TH MARCH 2021 2019/20 GENERAL SERVICES REVENUE BUDGET AS AT 3 JANUARY 2021 – PERIOD 10 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY

LOCAL DELIVERY – EAST AYRSHIRE

Actual Annual Actual Expenditure as Estimate Projection to Variance Expenditure to % of Ann. Est. Detail 2020/21 31/3/21 (Favourable) / P10 £m £m £m £m Adverse £m 1.79861.0% EMPLOYEE COSTS 2.9492.625(0.324) 0.30190.7% PREMISES COSTS 0.3320.331(0.001) 0.53680.2% TRANSPORT COSTS 0.6680.6820.014 1.26155.7% SUPPLIES & SERVICES 2.2652.2790.014 1.793151.1% THIRD PARTY PAYMENTS 1.1871.8700.683 0.08537.3% DEBT CHARGES 0.2280.2400.012 5.77475.7% TOTAL EXPENDITURE 7.6298.0270.398 (1.390)39.2% INCOME (3.543)(2.455)1.088 4.384107.3% NET EXPENDITURE 4.0865.5721.486 PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.0000.0000.000 TOTAL FOLLOWING LINE BY LINE REVIEW 4.0865.5721.486 EARMARKED FUNDS TO BE CARRIED FORWARD 0.0000.0000.000 4.384107.3% TOTAL INCLUDING EARMARKED FUNDS 4.0865.5721.486

CLASSIFICATION: OFFICIAL-PROTECT

72 APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 12TH MARCH 2021 2020/21 GENERAL SERVICES REVENUE BUDGET AS AT 3 JANUARY 2021 – PERIOD 10 AYRSHIRE ROADS ALLIANCE SIGNIFICANT VARIANCES – ANALYSIS & COMMENTS

Projected Variance at 31 March Local Delivery - East Ayrshire 2021 (£m) (0.324) Employee Costs This variance mainly reflects staff turnover due to vacant posts

0.014 Transport Costs This variance mainly reflects additional external hire costs mainly in Street Lighting (£0.046m), partly offset by expected savings in fuel costs (£0.035m).

0.014 Supplies & Services This variance mainly reflects Street Lighting electricity charges (£0.140m), cost of EV charging points (£0.014m), consultancy including

Newmilns Car Park (£0.025m) and weather forecasting service

including repairs (£0.043m) along with expenditure on IT equipment as part of the renewal and recovery phase of the service’s response (£0.027m). This is partly offset by savings on roads maintenance materials (£0.225m), parking legal fines (£0.035m), and lighting materials (£0.020m).

0.683 Third Party Payments This variance mainly reflects additional contractor costs in Maintenance (£0.638m) at Dean Park and rechargeable Traffic works (£0.055m) for the access road at Kilmarnock Academy (see income)

0.012 Finance Costs This variance reflects debt charge savings in respect of purchased vehicles

1.088 Income This variance mainly reflects shortfalls in parking (£1.107m) and bus shelter advertising (£0.014m) income mainly due to the impact of covid-19 along with a shortfall in capital recharge income (£0.023m). This is partly offset by additional income in relation to an access road at Kilmarnock Academy (£0.055m) – see Third Party Payments above.

(0.001) Other Variances This variance reflects non-material variances within Local Delivery –

East Ayrshire

1.486 Total reported variance

CLASSIFICATION: OFFICIAL-PROTECT

73 APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 12TH MARCH 2021 2020/21 GENERAL SERVICES REVENUE BUDGET AS AT 3 JANUARY 2021 – PERIOD 10 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY

LOCAL DELIVERY – SOUTH AYRSHIRE

Actual Annual Actual Expenditure as Estimate Projection to Variance Expenditure to % of Ann. Est. Detail 2020/21 31/3/21 (Favourable) / P10 £m £m £m £m Adverse £m 1.35359.7% EMPLOYEE COSTS 2.2651.935(0.330) 0.11052.4% PREMISES COSTS 0.2100.2120.002 0.76986.7% TRANSPORT COSTS 0.8870.9170.030 1.10764.8% SUPPLIES & SERVICES 1.7081.8950.187 1.22798.3% THIRD PARTY PAYMENTS 1.2481.5480.300 0.063180.0% DEBT CHARGES 0.0350.1050.070 4.62972.9% TOTAL EXPENDITURE 6.3536.6120.259 -0.77534.5% INCOME -2.248-1.3860.862 3.854 93.9% NET EXPENDITURE 4.1055.2261.121 PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.0000.0000.000 TOTAL FOLLOWING LINE BY LINE REVIEW 4.1055.2261.121 EARMARKED FUNDS TO BE CARRIED FORWARD 0.0000.0000.000 3.854 93.9% TOTAL INCLUDING EARMARKED FUNDS 4.1055.2261.121

CLASSIFICATION: OFFICIAL-PROTECT

74 APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 12TH MARCH 2021 2020/21 GENERAL SERVICES REVENUE BUDGET AS AT 3 JANUARY 2021 – PERIOD 10 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY

Projected Variance at Local Delivery - South Ayrshire 31 March 2021 (£m) (0.330) Employee Costs This variance mainly reflects staff turnover due to vacancies (£0.364m) and reduced employee recharges (£0.028m) in relation to cross boundary working, partly offset by overtime (£0.055m) severance costs (£0.005m).

0.030 Transport Costs This variance reflects additional vehicle hires (£0.041m) and maintenance costs (£0.020m), partly offset by a saving on fuel costs (£0.033m).

0.187 Supplies & Services This variance mainly reflects additional street lighting electricity charges (£0.225m), expenditure on winter materials (£0.050m), an increased provision for bad debts (£0.035m), winter forecasting service (£0.016m) and computing costs (£0.021m) as part of the recovery and renewal phase of the service’s response to covid-19 and a numbers of minor variances (£0.030m). This is partly offset by a reduction in roads maintenance (£0.170m) and street lighting

(£0.020m).

0.300 Third Party Payments This variance mainly reflects additional expenditure on sub-contractors. Particularly within Roads Maintenance.

0.070 Debt Charges This variance mainly reflects the purchase of vehicles within Roads Maintenance (£0.025m) and repayments in terms of SALIX funded LED Street Lighting (£0.044m)

0.862 Income This variance mainly reflects shortfalls in parking (£0.833m), bus shelter advertising (£0.010m), pier due income (£0.030m) mainly due to the impact of covid-19

0.002 Other Variances This variance reflects non-material variances within Local Delivery – South Ayrshire

1.121 Total reported variance

CLASSIFICATION: OFFICIAL-PROTECT

75 APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 12TH MARCH 2021 2020/21 GENERAL SERVICES REVENUE BUDGET AS AT 3 JANUARY 2021 – PERIOD 10 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY

CLASSIFICATION: OFFICIAL-PROTECT