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Northamptonshire County Association of Local Councils NORTHAMPTONSHIRE COUNTY ASSOCIATION OF LOCAL COUNCILS ISSUE 1/20 January - February 2020 CONTENTS • THE CHIEF’S BRIEF • ELECTIONS 101 • SURVEY OF CARERS • GET UP AND GO • LOCAL GOVERNMENT REORGANISATION ROUND-UP • LETTERBOX TO POST BOX • HAPPY DATA PROTECTION DAY! • NORTHAMPTONSHIRE RURAL MATTERS • HIGHWAYS UNDER SCRUTINY • NATIONAL SPRING CONFERENCE • WONDERFUL VILLAGES PHOTO COMPETITION • GUIDE ON TACKLING LONELINESS • A CAUTIONARY TALE • LOCAL GOVERNMENT PAY AWARD 2020 • TRAINING AND DEVELOPMENT FOR LOCAL COUNCILS • SITUATIONS VACANT • NORTHANTS CALC CONTACTS 1 THE CHIEF’S BRIEF By Danny Moody, Chief Executive, Northants CALC The previous Chief’s Brief was written back in 2019. A minority Conservative government was clinging to power, and Britain was a member of the EU. But that’s all ancient history now, given that it was almost sixty days ago! 2020 heralds a new era, not just for the country as it transitions away from the EU, but for It will be a year of Northamptonshire too as Local Government uncertainty, change Reorganisation (LGR) begins to take legal form. It will be a year of uncertainty, change and and turmoil. But it turmoil. But it will also be a year of innovation, will also be a year of fresh starts and new beginnings. Some will see innovation, fresh it as a year to entrench, go to ground and avoid risk. Other will see it as a year to speculate, starts and new experiment and build new. Whatever one’s beginnings. outlook, the train is leaving the station. I’ve been reflecting on the role of Northants CALC in a time of change. For me it is about being a strong voice and advocate for parish and town councils, providing accurate, timely and objective guidance to member councils, and working to build sector capacity through training and development so that member councils are empowered to be the best they can be. It is also my firm belief that the ordinary day-job comes first, because member councils expect core services to be delivered regardless of whatever else is going on. There’s no point in us building a brave new future for parish and town councils if we’re not here to answer the phone when a member needs us. Resources are a challenge of course, and there’s the inescapable need for a few hours sleep between each working day, but the Association knows that it’s a time to pull out all the stops on behalf of member councils, and that’s what we’ll do. There has been a very sharp rise in the number of clerk vacancies this year. There were none in November and December and then thirteen in January. There are often very complex situations, but in simplistic terms, of the thirteen vacancies, eleven were initiated by the employee and two by the employer. Obviously, all the vacancies are ultimately the employer’s responsibility; even the vacancies arising where recently-employed clerks realised they had bitten off 2 more than they could chew comes down to the fact that they were inappropriately recruited by the councils and, in one case, then not given adequate and appropriate support. So the good news is that there is no underlying sector-wide issue at play and it was perhaps just the Christmas break that provided a chance for the clerks to reflect and take stock, but the message to all councils is that the clerk is a precious commodity and good councils invest in their staff and ensure they are properly supported. Our experience tells us that a good council is one where there is a competent, qualified clerk, an experienced and knowledgeable chairman and a supportive and active team of knowledgeable councillors. Knock away any one of the three legs of the stool and the whole council becomes unbalanced. Keeping the three legs in place is partly down to luck (two of the vacancies have arisen due to events completely beyond the clerk’s or councillors’ control) but steps can be taken to reduce happenchance and plan for every eventuality. For example, hiring a good clerk starts with a well-crafted vacancy notice and effective recruitment process. The sudden loss of an experienced and knowledgeable chairman is softened by having an experienced and knowledgeable vice chairman ready to step up (succession planning), and the whole councillor team can be strengthened by building a culture where training is an expected element of good councillorship. Think about the three legs of your council’s stool. Might any of them need a bit of extra glue? On 15 January 2020 we held our inaugural Legal Surgery in Litchborough in collaboration with Wellers Hedleys (WH), our retained legal partners. It was very successful, and we hope to be able to repeat it later in the year. Member councils with burning legal enquiries were able to book 30 minutes with two sector- specialist lawyers from WH who provided both legal and practical advice. Sometimes councils are just looking for a steer legally, so an informal thirty minutes with a lawyer can often indicate a good direction of travel, or perhaps suggest how a persistent logjam could be removed. And if the thirty minutes are entirely free of charge, so much the better!! Delegates to our AGM in October 2019 might remember the launch of our Building Communities prospectus (https://bit.ly/31edcqo ), which sets out the role of parish and town councils in the context of unitary local government. On 16 January 2020 3 I had a meeting with the Senior Responsible Officer and LGR Project Team Leader responsible for the community-facing design of the unitary councils to discuss how our vision in Building Communities might be taken forward. The meeting was very positive and good progress was made. Further meetings will take place ahead of draft plans being drawn up for the consideration of the shadow unitary councils from April 2020. The big news in January was the creation of a new town council for Northampton, which will be the biggest town council (based on electorate) in England. The decision was made at a meeting of Northampton Borough Council (NBC) held on 20 January 2020. NBC also agreed to create new local councils in Kingsthorpe and Far Cotton and Delapre. These decisions follow Wellingborough Borough Council’s (WBC’s) decision made last year to create a new town council for Wellingborough. All these new councils will come into being on 1 April 2020 and it is hoped that town councils for Kettering and Corby will follow in 2021. There’s more on this in our LGR Roundup below. 2020 is election year for parish and town councils in Northamptonshire. All but 16 parish councils in Daventry district (which had elections in 2018) will have elections in 2020 and the clock is ticking. The close of nominations is 4pm on Wednesday 8 April 2020, so there’s not long left (69 days at the time of writing!) to recruit candidates for elections and get them to submit their nominations. There’s a special feature on elections below. In sad news we’ve said goodbye to two sector stalwarts in January. Firstly, Paul Clayden, solicitor, erstwhile Chief Executive of the National Association of Local Councils and co-author of Arnold-Baker on Local Council Administration (aka the Yellow Book) passed away at New Year. He was a regular contributor to Clerks and Councils Direct and was legal advisor to the Open Spaces Society. I had the honour of meeting Paul and his wife Lyn when he spoke at our AGM in 2010. Secondly, Lesley Smith, the recently retired Chief Executive of the Devon Association of Local Council who passed away just after New Year after a long illness. Lesley worked at DALC for twenty years and was a valuable and formidable colleague. Both made a massive contribution to the local council sector and to community life and they will be much missed. And finally, please do continue to get in touch with your questions and queries; that’s what we’re here for! 4 ELECTIONS 101 For those in the know, elections are pretty straightforward. But for those not steeped in local government procedure they can seem a bit confusing! Parish and town councils normally have ordinary elections every four years. For most councils, Local Government Reorganisation (LGR) in Northamptonshire has resulted in the current and next term being five years though, so the last year of ordinary elections was 2015, then 2020, then 2025, then 2029, 2033, 2037 etc. The exception to the rule is the district of Daventry where elections have been held “in thirds”, i.e. each year a third of the parish councils have elections and then there is one year off. The councils that had elections in 2015 will have elections this year (an extended five year term), the councils that had elections in 2016 will have elections this year (a normal four year term), 2017 was the year off, and the councils that had elections in 2018 (16 of them) will have elections in 2025 (an extended 7 year term). From 2025 all councils in the county, including unitary, town and parish councils, will be on the same four-year electoral cycle. We sometimes hear clerks or councillors say, “Our council hasn’t had elections for decades! ” What they mean is that the council has not had a contested election. The council had elections but there were the same number of or fewer candidates than seats available, so they were uncontested elections. In an uncontested election all the candidates are declared elected and there is no need for a poll.
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