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(Public Pack)Agenda Document for LHC Joint Committee, 29/11/2019

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(Public Pack)Agenda Document for LHC Joint Committee, 29/11/2019 Public Document Pack Trusted procurement for better buildings and homes Joint Committee Start time & Date: Friday, 29 NOVEMBER 2019, 10.00 AM Finish time: 12.30pm (followed by buffet lunch) Address: LHC Offices, 4th Floor, Royal House, 2-4 Vine Street, Uxbridge, Middlesex UB8 1QE Published: Thursday, 7 November 2019 Lloyd White, Head of Democratic Services, London Borough of Hillingdon, Phase II, Civic Centre, High Street, Uxbridge, UB8 1UW Members of the LHC Joint Committee: Councillor John Bevan, Haringey Councillor Philip Corthorne MCIPD, Hillingdon Councillor Matthew Bennett, Lambeth Councillor Patrick Berryman, Haringey Councillor Kevin Brady, Tower Hamlets Councillor Katherine Chibah, Enfield Councillor John Chilver, Bucks Councillor Susan Fajana-Thomas, Hackney Councillor Paul Gadsby, Lambeth Councillor Asma Islam, Tower Hamlets Councillor Dino Lemonides, Enfield Councillor David Martin, Bucks Councillor Peter Mason, Ealing Councillor Clayeon McKenzie, Hackney Councillor Mick O'Sullivan, Islington Councillor Jane Palmer, Hillingdon Councillor Eleanor Southwood, Brent Councillor Diarmaid Ward, Islington Members of the Public and Media are welcome to attend. This meeting may also be broadcast live. You can view the agenda at www.hillingdon.gov.uk. Agenda Joint Committee Attendance 1 Apologies for Absence 3 - 4 2 To approve the minutes of the meeting held on 28th June 2019 5 - 10 PART I - Members, Public and Press Items are normally marked in the order that they will be considered, though the Chairman may vary this. 3 To receive and consider a report by the LHC Group Director 11 – 32 Appendix 3.1 - Framework spend by Clients 15 – 18 Appendix 3.2 - LHC Work Programme 19 – 20 Appendix 3.3 - LHC Organisation Chart 21 – 22 Appendix 3.4 - LHC Risk Register 23 – 24 Appendix 3.5 - Full Members Organisation Chart 25 – 26 Appendix 3.6 - Associated Members Organisation Chart 27 – 28 Appendix 3.7 - SPA Founder/Executive and Appointed 29 – 30 Organisation Chart Appendix 3.8 - WPA Founder and Appointed Members 31 - 32 Organisation Chart 4 To receive and consider a report on the implementation of KPIs within 33 - 34 LHC 5 To receive and consider an update on the progress of the LHC 35 - 36 Community Benefit Funds 6 To receive and consider a report by the Director of Corporate 37 - 38 Services 7 To review the Register of Gifts and Hospitality and Register of 39 - 40 Interests 8 Any Other Business 41 - 42 9 Date and time of next meeting (scheduled for Friday 26th June 2020) 43 - 44 10 Additional item - A presentation from Debbie Larner CIH on Fire 45 - 46 Safety, post Grenfell PART II - Members Only The reports listed below are not made public because they contain confidential or exempt information under paragraph 6 of Part 1 of Schedule 12 A to the Local Government (Access to Information) Act 1985 as amended. 11 Financial update by the Director of Corporate Services 47 - 48 JOINT COMMITTEE ATTENDANCE Key :‐ Attended X Not Attended Authority Councillor Nov‐19 Jun‐19 Dec‐18 Jun‐18 Dec‐17 Jun‐17 Dec‐16 Jun‐16 Dec‐15 Jun‐15 Brent Councillor Bernard Collier Resigned X X X X X Councillor Harbi Farah Resigned X X X XX Councillor Eleanor Southwood X X Appointed X Councillor Shama Tatler Appointed X Substitute X Ealing Councillor David Rodgers Resigned X Councillor Jasbir Anand Resigned X X X Councillor Peter Mason Hackney Councillor Clayeon McKenzie X X X X Appointed X Councillor Susan Fajana‐Thomas X X X X Haringey Councillor Alan Strickland Resigned X X Appointed Councillor Patrick Berryman X Appointed Councillor Gideon Bull Appointed Councillor John Bevan Page 1 Hillingdon Councillor Philip Corthorne X X Councillor Wayne Bridges Resigned X X X Appointed X Councillor Jane Palmer Appointed X Islington Councillor Diarmaid Ward X X X X Appointed X Councillor Olly Parker Resigned X X Appointed Resigned X X Councillor Mick O'Sullivan Appointed Councillor Angela Picknell Resigned X Appointed X Lambeth Councillor Matthew Bennett X Appointed X Councillor Paul Gadsby X X Appointed X Councillor Jackie Meldrum Appointed Councillor Danial Adilypour Resigned X X Appointed X Councillor Jennifer Braithwaite Resigned X X Appointed X Tower Hamlets Councillor Joshua Peck Resigned X X X X Appointed X Councillor Rachel Blake Resigned X X X Appointed X Agenda Annex Councillor Kevin Brady Appointed Councillor Asma Islam Appointed Bucks CC Councillor David Martin Appointed Councillor John Chilver X X X X X Appointed X Enfield Councillor Ahmet Oykener Resigned X X Appointed Councillor Jansev Jemal Resigned X X X Appointed Councillor Katherine Chibah Appointed X Councillor Dino Lemonides X Appointed X Appointed This page is intentionally left blank Agenda Item 1 ATTENDANCE RECORD Representative: Borough Attendance Councillor David Martin Bucks Attending Councillor John Bevan Haringey Attending Councillor Gideon Bull Haringey Attending Councillor Philip Corthorne Hillingdon Attending Councillor Jane Palmer Hillingdon Attending Councillor Susan Fajana-Thomas Hackney Attending Apologies received: Officers and Advisers: Neil Fraser - Honorary Clerk (Deputy) Hillingdon Steve Clarke Hillingdon (Apprentice) Zak Muneer – Director, Corporate Services LHC John Skivington – LHC Group Director LHC Clive Feeney – Director SPA Neil Barker – Director WPA Mary Bennell – Director SW Debbie Larner CIH Page 3 This page is intentionally left blank Agenda Item 2 LHC JOINT COMMITTEE - Friday 28 June 2019 Held at LHC Offices, 4th Floor, 2 Vine St, Uxbridge UB8 1QE Representative Borough In Attendance Councillor John Bevan (Chairman) Haringey Councillor Philip Corthorne (Vice Chairman) Hillingdon Councillor David Martin Bucks Councillor Peter Mason Ealing Councillor Kevin Brady Tower Hamlets Councillor Asma Islam Tower Hamlets Councillor Jane Palmer Hillingdon Councillor Susan Fajana-Thomas Hackney Councillor Jackie Meldrum (Deputy) Lambeth Councillor Mick O'Sullivan Islington Councillor Gideon Bull Haringey Councillor Shama Tatler Brent Officers and Advisors Neil Fraser – Honorary Clerk (Deputy) Hillingdon Steve Clarke - Democratic Services Apprentice Hillingdon Zak Muneer –Director of Corporate Services LHC John Skivington – LHC Group Director LHC Neil Barker – Director WPA Clive Feeney – Director SPA Apologies Councillor Clayeon McKenzie Hackney Councillor Dino Lemonides Enfield Councillor John Chilver Bucks Councillor Eleanor Southwood Brent Councillor Paul Gadsby Lambeth Councillor Katherine Chibah Enfield Mary Bennell – Director, LHC South West LHC 1. APOLOGIES FOR ABSENCE 1.1 Apologies for absence were received as set out above. 2. MINUTES OF THE PREVIOUS MEETING 2.1 Councillor Susan Fajana-Thomas requested that her apologies be noted for the LHC Joint Committee held on Friday 7 December 2018. 2.2 The Minutes of the LHC Members' meeting held on 7 December 2018 were agreed as a true record. Page 5 3. It was confirmed that items 1-9 were marked as Part I and would be considered in public. Item 10 was marked as Part II and would therefore be considered in private. 4. REPORT FROM THE GROUP DIRECTOR 4.1 Consideration was given to a report by the LHC Group Director which provided Members with an overview of the organisation's performance. 4.2 The Joint Committee was informed that, as anticipated at the December 2018 meeting, LHC had not achieved its income and turnover targets for 2018-19. Reasons given included the slow pace of new house building, increased competition, and challenges faced from the Carillion Group collapse and Grenfell Tower fire. However, the Group Director noted that growth had been sustained for the seventh year in succession. Optimism for further growth was based on the business’s ability to respond to client needs, including a shift to Modern Methods of Construction and the leveraging of technical expertise. 4.3 Client feedback showed a satisfaction rate of 91%. Ratings for appointed companies was also high at 85% but below the 90% target. To gain a better understanding of this, a project team had been set up to develop a clear set of Key Performance Indicators (KPI). 4.4 Costs continued to be managed well, which had resulted in a growth in net surplus. 4.5 In terms of dignity and respect amongst LHC staff, 3 complaints had been received in the past year; and it was confirmed that LHC was working with the London Borough of Hillingdon's HR department to reduce this to 0. A key goal in this regard was to encourage communication within the organisation. 4.6 84% of staff had received some form of training, though efforts were being made to reach the target of 100%. 4.7 The SPA operation in Scotland continued to contribute over half of LHC's income, though this share was likely to decrease over the next 5 years, as investment continued in other UK regions. 4.8 Sustained growth was expected through development of regional teams, including the forthcoming launch of the South West Procurement Alliance (SWPA), a partnership with the Northern Housing Consortium to create a new joint brand - Consortium Procurement Construction (CPC), and the strengthening of teams in London, the South East and Central regions. In Wales, activities continued to be based around the Wellbeing of Future generations agenda. 4.9 An event was recently held in Manchester focussed on promoting ‘Modern Methods Of Construction’, helping to build homes of a higher quality. 4.10 The Group Director outlined that 7 frameworks had launched in the past year, with 7 further frameworks out to tender or at the research stage. 4.11 Praise was given to the IT team who for their continuous development of cloud-based infrastructure. 4.12 Staff performance and happiness was good. With support from LB Hillingdon, the technical, procurement and marketing teams had been restructured, resulting in 6 redundancies and the creation of 6 new posts. 14 new staff were expected to be employed over the next 12 months, to aid regional operations. Page 6 4.13 Regarding Community Benefit Funds, agreements were in place with 4 benefit agencies to administer £370,000 for community use.
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