MINUTES OF THE MEETING OF THE ARKANSAS STATE HIGHWAY COMMISSION January 20, 2010 Following is the record of proceedings of the Arkansas State Highway Commission in Little Rock, Arkansas, January 20, 2010. Members present were: Carl S. Rosenbaum, Chairman R. Madison Murphy, Vice Chairman John Ed Regenold, Member Cliff Hoofman, Member Dick Trammel, Member 2010-001 IT IS ORDERED that a meeting of the Arkansas State Highway Commission be opened at 9:30 a.m., January 20, 2010. 2010-002 WHEREAS, the Purchasing Committee has awarded purchases on December 10 and 21, 2009, and January 6, 2010, in the amounts of $412,321.75, $82,240.00, and $91,942.00, respectively, totaling $586,503.75, and supply and service contracts, in accordance with authority previously conveyed, all of which have been documented by official minutes which are of record in the files of the Commission and Equipment and Procurement Division. NOW THEREFORE, IT IS ORDERED that the action of the Purchasing Committee be ratified and confirmed in all particulars. 2010-003 WHEREAS, the American Association of State Highway and Transportation Officials (AASHTO) Standard Specifications for Transportation Materials is used for assuring the quality of materials in Department construction projects; and WHEREAS, the development of new materials specifications and major revisions of current material specifications are the primary functions of the annual Subcommittee on Materials meeting; and 2010-003 - Continued WHEREAS, AASHTO has established a Technical Service Program to allocate travel reimbursement to member states to participate in the annual Materials meeting and support funding for technical writers; and WHEREAS, AASHTO has invoiced the Department for participation costs to support this program for FY 2010. NOW THEREFORE, the Director is authorized to pay the invoice amount of $5,000. 2010-004 WHEREAS, accurate stream flow estimates are needed for the economical design of highway bridges and culverts; and WHEREAS, the U. S. Geological Survey has proposed the development of the StreamStats program that would provide an improved process of computing stream flow estimates; and WHEREAS, the U. S. Geological Survey has requested that several State and federal agencies in Arkansas participate in the funding for the development of a StreamStats program to help reduce costs to any single agency. NOW THEREFORE, the Director is authorized to enter into a cooperative agreement with the U. S. Geological Survey to fund this program. The Department will contribute State funds in the amount of $40,000 and the U. S. Geological Survey and other State and federal agencies will contribute an additional $175,000 toward the program development. 2010-005 WHEREAS, Section 1201 of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users of 2005 (SAFETEA-LU) requires the Secretary of Transportation to establish a Real-Time System Management Information Program that provides, in all States, the capability to monitor in real-time, the traffic and travel conditions of the major highways of the United States and to share that data with State and Local Governments and the traveling public; and - 2 - January 20, 2010 (Continued) 2010-005 - Continued WHEREAS, the Arkansas State Highway and Transportation Department has developed a Statewide Intelligent Transportation System (ITS) Strategic Plan to implement a system management program for the Interstate Highway System and appropriate portions of the National Highway System in Arkansas; and WHEREAS, strategic deployment of dynamic message signs (DMS) is a critical component of Arkansas’ system management program; and WHEREAS, statewide deployment of DMS to supplement the existing signage is needed to fully implement a real-time system management information program. NOW THEREFORE, the Department is hereby authorized to implement statewide deployment of dynamic message signs as funding becomes available. 2010-006 WHEREAS, the Standard Specifications for Highway Construction, Edition of 2003, was printed pursuant to Minute Order 2002- 067; and WHEREAS, there is a need for an additional 1200 copies of this manual. NOW THEREFORE, the Director is authorized to proceed with arrangements for printing an additional 1200 copies of the Standard Specifications for Highway Construction, Edition of 2003, for distribution in accordance with Department policy at an appropriate cost per copy. 2010-007 WHEREAS, the Federal Highway Administration (FHWA), in cooperation with American Association of State Highway and Transportation Officials and others, has administered the Manual on Uniform Traffic Control Devices (MUTCD) since 1971; and - 3 - January 20, 2010 (Continued) 2010-007 - Continued WHEREAS, Commission Minute Order 2004-048, dated April 14, 2004, adopted the latest edition of the MUTCD and all current and future updates, revisions or new editions thereof, approved by the FHWA; and WHEREAS, the FHWA has published the 2009 Edition of the MUTCD. NOW THEREFORE, the Director is authorized to provide sufficient copies of the MUTCD, 2009 Edition, for the use of the Department. 2010-008 WHEREAS, the Surface Transportation Assistance Act of 1982 authorized the installation of vending machines in Interstate Rest Areas; and WHEREAS, the Act requires that states give priority to vending machines which are operated by state agencies for the blind, pursuant to the Randolph-Sheppard Act; and WHEREAS, the Arkansas Department of Human Services, Division of Services for the Blind, has successfully provided vending machine service in Interstate Welcome Centers and Rest Areas in Arkansas under service agreements with the Department since 1986; and WHEREAS, the current agreement with the Division of Services for the Blind expires in 2010. NOW THEREFORE, the Director is authorized to renew the agreement with the Division of Services for the Blind to provide vending machine services at all Interstate Welcome Centers and Rest Areas within the State as may be practical. - 4 - January 20, 2010 2010-009 WHEREAS, the Commission acquired property known as Tract No. 24 from Leon Green and wife, Edna Green, for Job Nos. 3541/030268, Industrial Park Road – Wilson Creek (DeQueen), Sevier County, Arkansas, by Warranty Deed dated April 26, 1962, filed for record on May 2, 1962, in the Circuit Clerk’s office of Sevier County in Deed Record Book No. 110, page 672; and WHEREAS, Tract No. 24 was acquired by the Commission for THREE THOUSAND ONE HUNDRED FIFTY AND NO/100 DOLLARS ($3,150.00); and WHEREAS, E Z Mart Stores, Inc., has bid the sum of TWO THOUSAND TWO HUNDRED FIFTY AND NO/100 DOLLARS ($2,250.00), which is the highest bid received for a portion of Tract No. 24, Job Nos. 3541/030268, at a public auction held on Monday, November 3, 2008, at the Arkansas State Highway and Transportation Department, Central Complex Headquarters Building, 10324 Interstate 30, Little Rock, Arkansas, in Room 702. Three (3) qualified appraisers have opined that the current market value of the portion of Tract No. 24 being offered for sale is TWO THOUSAND TWO HUNDRED FIFTY AND NO/100 DOLLARS ($2,250.00); and the District Engineer for District Three has determined that the portion of Tract No. 24 being offered for sale is not now, nor in the foreseeable future will be, needed for highway purposes; that portion of Tract No. 24, Job Nos. 3541/030268, being offered for sale is described as follows: Part of the Southeast Quarter of the Southeast Quarter of Section 24, Township 8 South, Range 32 West, Sevier County, Arkansas, more particularly described as follows: Starting at a Cotton Picker Spike locally accepted as the South Common corner of Sections 24 and 25, Township 8 South, Range 32 West; thence North 01° 08’ 01” East along the East line thereof a distance of 514.58 feet to a point on the Northerly right of way of U. S. Highway 70 as established by AHTD Job 3541 and said right of way as shown on the revised right of way plans for AHTD Job 030268, sheet 12, revision being made on December 10, 2009; thence the following courses and distances to 2” aluminum caps stamped “Arkansas Hwy. & Trans. Dept. BDY PS 1201”; South 89° 02’ 58’’ West along said right of way line a distance of 32.21 feet to a point on the Northerly right of way of U. S. Highway 70 as established by AHTD Job 3541 for the POINT OF BEGINNING; thence South 21° 44’ 38” West along the right of way as established by said Job - 5 - January 20, 2010 (Continued) 2010-009 - Continued 030268 a distance of 23.16 feet to a point; thence North 86° 54’ 10” West along said right of way line a distance of 129.82 feet to a point; thence North 00° 59’ 25” East along said right of way line a distance of 16.79 feet to a point on the Northerly right of way of U. S. Highway 70 as established by AHTD Job 3541; thence South 89° 02’ 58’’ East along said right of way line a distance of 137.94 feet (137.98 feet calculated) to the point of beginning and containing 0.059 acres or 2,582 square feet, more or less, as shown on plans referenced as AHTD Job 030268, also as shown on a plat by Wallace D. Roy, PS#900, filed December 17, 2009, as In 200912170009 in the State Land Surveyor’s Office. GA 7/06/07 Rev. 12/10/09 jhk NOW THEREFORE, the above-described property is declared surplus; upon receipt of the consideration of TWO THOUSAND TWO HUNDRED FIFTY AND NO/1000 DOLLARS ($2,250.00) the Chairman of the Commission is authorized and directed to execute a Quitclaim Deed conveying said property to E Z Mart Stores, Inc.; a copy of the deed and this Minute Order shall be recorded in Sevier County, Arkansas; and, if necessary, the right of way shall be remonumented.