Special Event Directive
Event Name: Utah Valley Marathon
Event Date: Saturday June 1st 2019
Briefing: 0500 hours Event briefing will be held in the Provo City Council Chambers located at 351 West Center Bring your Event Directive to refer to during the briefing.
Incident Commander: Lieutenant Lougee 801-372-3899
Event Contact: Hyrum Oaks 801-472-7866
General Information: The Event will consist of a full marathon, half marathon, 10K & Kids 1K that will all finish at Center Street and University Avenue. EMS support will be available along the route. A medical tent will be set up in the finish area: Marleen Oaks 801-310-9922 (RN) and Jeremiah West 409-497-4522 (Doctor) BRT Contact during this event will be Rodrigo 720-587-9800 The northbound, #1 (inside) lane on University Avenue, will remain open to northbound vehicular traffic. The race participants will travel southbound in the #2 (outside) northbound lane on University Avenue. Southbound traffic on University Avenue will not be affected by the race, except when attempting to turn eastbound across the race route.
Communications: Primary Communications: OPS4 - Event traffic will be conducted on Ops 4 (Zone 3 Channel 4). Traffic Control Officers will check on post via Dispatch, announcing call number and location.
Secondary Communications: OPS5 – In the event of a Critical incident, units assigned to work that detail will be assigned to communicate on OPS 5 (Zone 3 Channel 5) by Incident Command, should the need arise.
Emergency Communications: Event 11 - In the event of a large scale incident requiring a statewide response, Event 11 (Zone 4/Channel 11) will be utilized.
Barricades: Wasatch Barricades will be responsible for all barricades this year Tracy at Interstate Barricades is the contact person 801-940-1476 All officers who have barricades assigned to their location are to place the barricades on one corner of their intersection at the conclusion of the event. This is intended to assist with a quick and easy pick-up of all the traffic barricades. Utah Valley Marathon 2019
MARATHON ROUTE 0600 Hours
Section Details 1. START – E. Main Canyon Road - Wallsburg 2. North West – East Main Canyon Road 3. West - 200 South 4. North - South Center Street 5. South West - US 189 6.. FINISH – 50 South University Avenue
HALF MARATHON ROUTE 0600 Hours
Section Details 1. START – Near Sundance Turn off on 189 2. South – 189 (Keeping in the Northbound lanes) 3. FINISH – 50 South University Avenue.
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10K ROUTE 0700 Hours
Section Details 1. START – Canyon Crest Elementary – 4664 North Canyon Road 2. North – Canyon Road 3. South – University Avenue 4. FINISH – 50 South University Avenue
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KIDS 1K ROUTE 1130 Hours
Section Details 1. START – 50 South and University Avenue 2. North to 200 North 3. South to 50 South and University Avenue
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Officer Dress Standard and Equipment: Officers are expected to be in full uniform, with all appropriate equipment, for their assignments. Every officer should have a whistle and an OSHA approved high visibility traffic vest. Those personnel who do not wear uniforms will dress “business casual” and will also wear OSHA approved high visibility traffic vest. Be cognizant of inclement weather and plan accordingly. *Saturday has a 30% chance of rain and highs in the 70’s* Plan in advance, to make sure you have the proper equipment to control your intersection.
Incident Command: Incident Command will monitor the progression of the event and advise when the event is complete and clear. Officers may check off from assignments as directed by Incident Command.
TRAFFIC CONTROL OFFICERS Assignments: To ensure a safe event, Officers will be posted at the following locations to monitor traffic and the safety of the runners while on the course. The race participants have the right of way at each intersection. Officers will monitor the progression of the races and will stop traffic to allow runners to pass through their locations. When allowable Traffic Control Officers, will allow cross traffic, when safe to do so. Traffic Control Officers will be expected to be highly visible and outside their vehicles during the duration of this event.
Officer Call # Location Assignment Detail 1. K. Newell 2J 3212 Race Route Operations – Half Marathon Lead- 801-404-0917 Lead half marathon runners from Sundance turn-off to the finish line.
2. Nelson 2J 3285 5200 North - 2230 North Branch 1 – Immediate Action Team 801-735-1786 Half Marathon Lead- Lead half marathon runners from Sundance turn-off to the finish line.
3. Knight 2J 3287 2230 North – 200 South Branch 2 – Immediate Action Team 385-204-7197 10 Lead Lead 10K runners from Canyon Crest Elementary to the finish line.
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Officer Call # Location Assignment Detail 4. Cpl. Weech 3J 311 800 N. Orem at Direct Northbound, Southbound, and University Avenue Westbound traffic from the intersection. 5. Fernandez 2J 3323 Foot Hill / Canyon Rd. 0645 hours Set up barricades on the North side 801-717-7107 of the intersection to prevent Northbound traffic. Upon notification from 3J316 remove barricades and allow Northbound traffic. **Proceed to 200 North University Ave. to assist with traffic control. * Explorer Foot Hill / Canyon Rd. Assist as directed at the above location 6. Lemley 2J 3220 Univ. Ave. / N. Canyon Allow Northbound traffic when safe to do so. 971-266-9140 Rd. Where roads merges Direct from the intersection * Explorer Univ. Ave. / Canyon Assist as directed at the above location Rd. 7. Cpl. Haymond 3J 316 5600 N. Univ. Ave. Allow cross traffic when safe to do so. Prevent all turns onto Canyon Road. Direct from Intersection. (Notify 2J3323 when all 10K runners have passed to remove his barricades.) 8. Sgt. Tripp 3J 215 5200 N. Univ. Ave. Allow cross traffic when safe to do so. Direct from Intersection. (Apartments) 9. Sgt. Dove 2J 3111 4800 N. Univ. Ave. *Intersection Supervisor* 801-852-7297 Allow cross traffic when safe to do so. Direct from Intersection. Note: Westbound 4800 North Place patrol car in right turn lane to prevent right turns. 10. Chief Ferguson 2J 201 4800 N. Univ. Ave. Allow cross traffic when safe to do so. 801-360-7093 Direct from Intersection. 11. Miguel 2J 3327 4800 N. Univ. Ave. Allow cross traffic when safe to do so. Direct from Intersection. 12. Drussel 1J 114 4800 N. Univ. Ave. Allow cross traffic when safe to do so. 801-427-7007 Direct from Intersection. * Explorer 4800 N. Univ. Ave. Assist as directed at the above location 13. Alercon 2J 9435 Stone Brook Ln. Allow cross traffic when safe to do so. 801-473-9089 (4200 N.) This is a residential entrance 4040 North Univ. Ave. Unsupported 3900 North Univ. Ave. Unsupported 14. Sgt. Lewis 8J 15 3700 N. Univ. Ave. *Intersection Supervisor* 385-535-6964 Allow cross traffic when safe to do so. Direct from Intersection.
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Note: Westbound 3700 North Place patrol car in right turn lane to prevent right turns. 15. Wortman 2J 3325 3700 N. Univ. Ave. Allow cross traffic when safe to do so. 801-920-3537 Direct from Intersection. 16. Cannon 1J 65 3700 N. Univ. Ave. Allow cross traffic when safe to do so. 801-404-1912 Direct from Intersection 17. Semo 2J 3324 3700 N. Univ. Ave. Allow cross traffic when safe to do so. 385-221-1839 Direct from Intersection 3470 N. Univ. Ave. Unsupported 18. J. Edwards 2J V21 3300 N. Univ. Ave. Allow cross traffic when safe to do so. 801-921-1508 Direct from Intersection. 3152 N. Univ. Ave. Unsupported 19. Medina 2J V71 2680 N. Univ. Ave. Allow cross traffic when safe to do so. 801-376-7178 Golf Course Direct from Intersection. 20. Sgt. King 2J 269 2230 N. Univ. Ave. *Intersection Supervisor* 385-219-9928 Allow cross traffic when safe to do so. Direct from Intersection. Note: Westbound 2230 North Place patrol car in right turn lane to prevent right turns. 21. Campbell 13J 10 2230 N. Univ. Ave. Allow cross traffic when safe to do so. 801-831-7242 Direct from Intersection. 22. Erekson 2J 3316 2230 N. Univ. Ave. Allow cross traffic when safe to do so. 801-425-7256 Direct from Intersection.
23. Davies 2J 3290 2230 N. Univ. Ave. Allow cross traffic when safe to do so. 81-458-0723 Direct from Intersection. 2120 N. Univ. Ave. Unsupported 2050 N. Univ. Ave. Unsupported 1990 N. Univ. Ave. Unsupported Stadium Ave. Unsupported 24. Sgt. Chambers 2J 3228 Univ. Pkwy. Univ. Ave. *Intersection Supervisor* 801-735-7656 Allow cross traffic when safe to do so. Direct from Intersection. Note: Westbound University Pkwy. Place patrol car in right turn lane to prevent right turns. 25. Rich 14J 4 Univ. Pkwy. Univ. Ave. Allow cross traffic when safe to do so. 801-494-9183 Direct from Intersection. 26. Gordon 1J 132 Univ. Pkwy. Univ. Ave. Allow cross traffic when safe to do so. 801-404-6716 Direct from Intersection. 27. Sgt. Edwards 13J 3 Univ. Pkwy. Univ. Ave. Allow cross traffic when safe to do so. 801-769-8605 Direct from Intersection.
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Alta Apartment Unsupported Complex 28. Anticivech 2J V64 1450 N. Univ. Ave. Allow cross traffic when safe to do so. 801-876-0239 Paul Reams Ave. Direct from Intersection.
29. R. Newell 2J 3255 Bulldog Univ. Ave. *Intersection Supervisor* 801-404-0217 Allow cross traffic when safe to do so. Direct from Intersection. Note: Westbound 1230 North Place patrol car in right turn lane to prevent right turns. 30. Escoto 14J 8 Bulldog Univ. Ave. Allow cross traffic when safe to do so. 435-549-0628 Direct from Intersection. 31. Hadlock 3J 344 Bulldog Univ. Ave. Allow cross traffic when safe to do so. 307-679-9060 Direct from Intersection. 32. Tindall 1J 321 Bulldog Univ. Ave. Allow cross traffic when safe to do so. 801-404-6035 Direct from Intersection. 33. Smith 2J 3312 Canyon Rd. Univ. Ave. Place vehicle in middle Left turn lane to push 365-251-7906 *Need Cones* traffic into single turn lane. Allow cross traffic when safe to do so. Direct from Intersection. * Explorer Canyon Rd. Univ. Ave. Assist as directed at the above location * Explorer * Explorer 1060 N. Univ. Ave. Direct people going to sports camp to park in PHS parking lot and cross at the Cross walk. 900 N. Univ. Ave. Unsupported 34. Adams UTA 50 800 N. Univ. Ave. Allow cross traffic when safe to do so. 801-668-3736 Direct from Intersection. Note: Upon notification of road closure set up barricades at 100 East. 35. Segura UTA 98 700 N. Univ. Ave. Allow cross traffic when safe to do so. 435-513-0088 Direct from Intersection. Note: Upon notification of road closure set up barricades at 100 East. 36. Welsh UTA 52 600 N. Univ. Ave. Allow cross traffic when safe to do so. 801-669-1827 Direct from Intersection. Note: Upon notification of road closure set up barricades at 100 East. 37. Owens UTA 28 500 N. Univ. Ave. Allow cross traffic when safe to do so. 801-548-8869 Direct from Intersection. Note: Upon notification of road closure set up barricades at 100 East. 400 N. Univ. Ave Barricades on both University Ave. and 100 East, to prevent Westbound Traffic. 300 N. Univ. Ave. Barricades on both University Ave. and 100 East, to prevent Westbound Traffic. 8 | P a g e
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38. Sgt. McCombs UTA 21 200 N. Univ. Ave. Allow cross traffic when safe to do so. 801-400-9828 Direct from Intersection. Note: Upon notification of road closure set up barricades at 100 East. 39. Williams 2J 3246 200 N. Univ. Ave Detour all Southbound traffic onto 100 North. 801-717-7268 Allow cross traffic when safe to do so. 1130 hours Kids Run- Block all cross traffic. *Officer must stay until race has been cleaned up completely. * Explorer 200 N. Univ. Ave. Assist as directed at the above location * Explorer 200 N. Univ. Ave. Assist as directed at the above location 40. Lt. Huntsman 2J 3158 300 S. Univ. Ave. Prevent all Northbound traffic. 801-762-9000 Direct traffic when necessary. *Officer must stay until race has been cleaned up completely.
Traffic Signals Please note that the traffic control box located at assigned post positions is set by UDOT and should not be touched.
Explorers Explorers will meet at 0500 hours in the Provo City Council Chambers for a briefing. Explorers will leave and return to the Council Chambers with their assigned Officer.
SUPPORT STAFF Multi Agency Command Center (MAC) 1325 South 350 East Provo
Officer Call # Location Assignment Detail 41. Lt. Lougee 2J 392 Traffic Operations Center Incident Command 801-372-3899 42. Shilo Harris 2J C412 Traffic Operations Center Event Coordinator 801-885-3733 43. Leslie Crawford Traffic Operations Center Dispatch
44. Tim McCloud Traffic Operations Center Technical officer 801-473-6549
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Officer Relieve Team During this extended detail, Traffic Control Officers will not be able to leave their posts for necessary Hydration; to support Officers the following team members will travel the Race route in the Department Ranger carrying water to Officers on the route and relieving them when necessary.
Officer Call # Location Assignment Detail 45. Grant 2J C84 Race Route Department Ranger / Water 801-380-3380 46. Galbraith 2JC317 Race Route Department Ranger / Water 801-234-9089 47. Sgt. T. Thomas 2J 247 Race Route Respond and assist officers requesting 801-400-7580 assistance or relief - Motor
Bike officers Bike Officers will be mobile, working in the finish line area, and other areas as directed.
Officer Call # Location Assignment Detail 48. Rowberry 2J 3264 200 North – 300 South Pedestrian and Crowd Management 801-400-5651 49. Shepherd 2J 3283 200 North – 300 South Pedestrian and Crowd Management 385-223-9505
Pedestrian and Crowd Management
The Bike Officers located at the finish line will be responsible for moving through the crowd from 200 North to 300 South and 100 West to 100 East. They will respond to unattended packages and other emergencies that occur within this area.
Bike Officers should be vigilant in looking for any suspicious behavior, individuals, or unattended packages. If a suspicious and/or unattended package is found, see EOD Procedures.
UTAH COUNTY HEALTH AND SAFETY BUILDING If the need should arise to contact security personnel at this facility, the on-call Deputy can be contacted at 801-404-1939.
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EOD The Explosive Ordinance Disposal Team will be located at the finish line. This team will also do sweeps along the race route including the starting line, prior to the race.
Officer Call # Location Assignment Detail 50. Whatcott 2J 3185 Race Route EOD – Sweep Start area, monitor race route 801-372-5872 and stage at Finish Line. Crowd control 51. Lewis 2J 3223 Race Route EOD – Sweep Start area, monitor race route 801-360-5260 and stage at Finish Line. Crowd control
Unattended Packages and Suspicious Vehicles
If an officer locates an unattended package along the route, the officer is to isolate the item, contact the IAT Team and secure the area including any possible witnesses or owners of the property.
Upon arrival, the IAT Team will observe and assess the item. If the IAT team member cannot establish an owner of the unattended package, they will call the EOD team who will first respond with a K9 and if needed an ex-ray. If EOD deems the package suspicious, the route will either be shut down or rerouted at the discretion of Operations.
Event Area / Ingress and Egress – In the event of a Major Incident within the Finish Line Event Area (Between 200 North and 300 South on University Avenue). Officers assigned to the intersections at 200 North and 300 South will be responsible for Ingress and Egress of all Medical First Responders.
The preservation of Life is the number one priority
All other vehicles will be kept out of the Event Area to allow for immediate Ingress of Emergency Medical Personnel and the immediate Egress of Emergency Medical Personnel evacuating any injured individuals from this area.
The entrances from 200 North and 300 South are to be kept clear at all times to insure that this Medical Aid is accomplished as quickly as possible. No other Emergency vehicle will be allowed to park in or around to this area to delay Medical Aid. Dispatch will continuously remind police officers via radio transmission to be mindful of where to park their vehicles when responding to the scene to ensure that University Avenue is clear and open to Medical personnel. 11 | P a g e
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Event Area / Crime Scene– In the event of a Major Incident within the Finish Line Event Area (Between 200 North and 300 South on University Avenue). Officer assigned to this area will respond first and foremost to Life Saving Operations if necessary, as soon as practical Officers will begin securing the area as a possible crime scene.
An initial 2 Block crime scene will be cordoned off around the Event Area. o 100 West from 200 North to 200 South o 200 East from 200 North to 300 South EOD will be staged in the south end of the Event Area to handle searches for secondary devices. Responding Officers will be directed to: o Establish perimeter locations. o Assist with inner perimeter security. o Threat assessment.
Management of Remaining Runners on the Course / Safe Zone Areas Locations
If an incident should occur and Incident Command deems the race needs to be cancelled for public safety, runners will then be directed by Traffic Control Officers to the following safe areas. Those providing rides for the runners will be provided with the following locations, for pick-up.
Safe Area A - Located at the Wynnsong Theaters at 4800 North 100 W Area A will incorporate the area between Provo Canyon and 4800 North University Avenue.
Safe Area B - Located at or the LDS Church at 3700 N 380 West. Area B will incorporate the area between 4800 North and 3700 North University Avenue.
Safe Area C - Located at the Riverside Golf Course parking lot, 2660 North University Avenue. Area C will incorporate the area between 3700 North and 2660 North University Avenue
Safe Area D - Located at the Provo High School Football Field at 1230 North 200 West. Area D will incorporate the area between 2660 North and 1230 North University Avenue.
Safe Area E – Located at the Provo Rec Center at 500 North 250 West. Area E will incorporate the area between 1230 North and 500 North University Avenue.
Safe Area F – Located at the Covey Center at 100 South and 450 West. Area F will incorporate the area between 500 North to 300 South University Avenue.
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Finish Line Evacuation Locations
If an incident occurs at the finish line and citizens need to be evacuated from that area:
Evacuation West - Citizens living on the west side of University Avenue within a three block area will be directed to Franklin Elementary located at 300 South 600 West.
Evacuation East - Citizens living on the east side of University Avenue within a three block area will be directed to Provo Peaks Elementary located at 600 East Center Street.
Post Event Activities: After the trail car/bicycle has passed your assigned intersection, allow the runners to clear from position, two city blocks, you can then move any traffic control devices put in place for the race, to the side of the roadway.
Units may clear posts and check off duty with Incident Command.
Payroll Procedure: Officers will be responsible to turn in your OT slips, in a timely manner, to your payroll specialist. Please indicate “Special Coverage – Utah Valley Marathon” on your overtime slips.
Outside agencies, please have your agency send an invoice to Provo Police Department, ATTN Shilo Harris, indicating Utah Valley Marathon.
Responsibility: Please remain flexible to last minute assignment adjustments. If for some reason an Officer cannot fulfill their assignment (family emergency, illness, etc.) the Officer will have the responsibility to find a replacement to complete this detail and notify the Special Events Coordinator Shilo Harris 801-885-3733 ASAP.
Please remember Officer and public safety are our primary functions. Thank you for your excellent representation of the Provo Police Department. In advance, for your service, Thank You for your diligence to provide safety and professionalism to this event.
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