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Resources of Canadian Academic and Research Libraries REPORT RESUMES ED 019 095 LI 000 399 RESOURCES OF CANADIAN ACADEMIC AND RESEARCH LIBRARIES. BY- DOWNS, ROBERT B. ASSOCIATION OF UNIVERSITIES AND COLL. IN CANADA PUB DATE 67 EDRS PRICE MF41:.25 HC. NOT AVAILABLE FROM EDRS. 303P. DESCRIPTORS- *COLLEGE LIBRARIES, *UNIVERSITY LIBRARIES, *PUBLIC LIBRARIES, *SPECIAL LIBRARIES, *LIBRARY SURVEYS, EVALUATION, LIBRARY FACILITIES, AUTOMATION, ADMINISTRATION, LIBRARY TECHNICAL PROCESSES, LIBRARY SERVICES, PERSONNEL, LIBRARY COOPERATION, FINANCIAL SUPPORT, LIBRARY COLLECTIONS, OPINIONS, CANADA, CANADIAN ASSOCIATION OF COLLEGE AND UNIVERSITY LIBRARIES (CACUL), ALTHOUGH IT EMPHASIZES ACADEMIC LIBRARIES, THIS STUDY ALSO INCLUDES THE NATIONAL AND PROVINCIAL LIBRARIES, LARGE PUBLIC LIBRARIES, AND SPECIAL LIBRARIES THAT SERVE CANADIAN SCHOLARS, STUDENTS, AND RESEARCH WORKERS. WITH THE DATA OBTAINED FROM A QUESTIONNAIRE ON LIBRARY STATISTICS AND HOLDINGS, VISITS TO THE LIBRARIES, INTERVIEWS WITH LIBRARIANS AND UNIVERSITY ADMINISTRATIVE PERSONNEL, AND A POLL OF FACULTY AND STUDENT OPINIONS ON LIBRARY SERVICES, FOUR MAJOR AREAS WERE COVERED IN THE SURVEY -- RESOURCES,TECHNIQUES, SERVICE, AND ADMINISTRATION AND FINANCE. THE CENTRAL FOCUS OF THE STUDY IS THE RAPID INCREASE IN STUDENT POPULATION, ACCOMPANIED BY INCREASE IN FACULTY, THE "INFORMATION EXPLOSION," NEW TECHNOLOGY, RISING PUBLISHING RATE, SHORTAGE OF PROFESSIONAL LIBRARIANS, INADEQUATE LIBRARY BUILDINGS, CHANGES IN INSTRUCTIONAL METHODS, AND NEW EMPHASIS ON RESEARCH. THE SURVEY REVEALS THAT NEVER BEFORE HAVE CANADIAN LIBRARIES RECEIVED THE ATTENTION AND SUPPORT NOW ACCORDED THEM, BUT SUCCESSFUL LIBRARY PERFORMANCE WILL REQUIRE MUCH PROGRESS AND GENERAL IMPROVEMENT. RECOMMENDATIONS FOR CONSTRUCTIVE ACTION INVOLVE THE AREAS OF WRITTEN POLICY STATEMENTS, CENTRALIZATION, SUBJECT SPECIALISTS, BOOK SELECTION TOOLS AND ORDER PROCEDURES, STRONG REFERENCE SYSTEMS, THE NATIONAL UNION CATALOGUE, PHOTOCOPYING FACILITIES, BUILDINGS PLANNED FOR THE FUTURE, ACADEMIC STATUS FOR PROFESSIONAL LIBRARIANS, LIBRARY AUTOMATION AND MECHANIZATION, COOPERATION, SUSTAINED AND INCREASED FINANCIAL SUPPORT, AND IMPROVEMENT OF RESOURCES TO MEET CANADIAN ASSOCIATION OF COLLEGE AND UNIVERSITY LIBRARIES (CACUL) STANDARDS. A SUBJECT LIST OF SPECIAL COLLECTIONS IN CANADIAN LIBRARIES, A 132 -ITEM BIBLIOGRAPHY, AND THE CHECKLISTS OF REFERENCE BOOKS AND PERIODICALS USED FOR THE SURVEY ARE APPENDED. THIS STUDY WAS SUPPORTED BY THE CANADA COUNCIL AND THE COUNCIL ON LIBRARY RESOURCES AND IS AVAILABLE FOR$5.00 FROM THE ASSOCIATION OF UNIVERSITIES AND COLLEGES OF CANADA, 151 SLATER STREET, OTTAWA 4, CANADA. (JB) 7 11 . C.7 -r p 4- TplF . .,, . R. 0 li RcESk Yt CANADiA14 ACADEMIC AND. RESEARCH.,_LIBRARI E8 -, : NED SIM 4 ROBERT B. DOWNS Dean of Library Administration University of Illinois 'Ottawa Association of Universitiesand Colleges of Canada ', 1967 "PERMISSION TO REPRODUCE THIS COPYRIGHTED MATERIAL HAS BEENGRANTED BY TO ERIC AND ORGANIZATIONSOPERATING UNDER AGREEMENTS WITH THEU.S. OFFICE OF EDUCATION. FURTHER REPRODUCTIONOUTSIDE THE ERIC SYSTEM REOUIRESPERMISSION OF THE COPYRIGHT OWNER." Resources of Canadian Academicand Research Libraries ROBERT B. DOWNS Dean of Library Administration University of Illinois z. Ottawa Association of Universities andColleges of Canada 1967 Steering Committee Dr. Robert Blackburn, Director,University of Toronto Libraries, Chairman Richard Greene, Librarian, AUCC, Ottawa, Secretary Dr. Geoffrey C. Andrew, Executive Director,AUCC, Ottawa (ex officio) Dr. Jack E. Brown, Librarian, NationalScience Library, Ottawa Father Victor Coulombe, Librarian, CollegeJean-de Brebeuf, Montreal Laurent G. Denis, Directeur, Ecole deBibliotheconomie, University de Montreal Dr. W. K. Lamb, National Librarianand Dominion Archivist, Ottawa Professor Maurice Lebel, Departement desetudes classiques, University Laval, Quebec Mrs. Doris E. Lewis, Librarian,University of Waterloo Dr. Bruce A. McFarlane, AssociateProfessor of Sociology, Carleton University, Ottawa F,; Dr. D. G. Fish, Director of Research, AUCC,Ottawa Dr. W. R. Trost, Vice-President (Academic),University of Calgary Foreword THE PRESENT STUDY of Canadian library resources is a culminationof the interests and efforts of numerous persons. The originalinspiration for the undertaking came from the Canadian Association of Collegeand University Libraries, a section of the Canadian Library Association. The Association of Universities and Colleges of Canada, in turn, en- dorsed and agreed to sponsor the proposal. Essential financial support followed from the Canada Council and the Council on Library Re- sources, Washington, D.C. Every encouragement from beginning to end for the survey has come from Dr. Geoffrey C. Andrew, Executive Director of the Associationof Universities and Colleges of Canada, and from Dr. Robert H.Blackburn, University of Toronto,.Chairman of the Steering Committee, represent- ing the AUCC and CACUL. The principal guidelines for the study were drawn up by the Steering Committee representing the two sponsoring organizations. Myable, hardworking, and versatile colleagues on the survey staff appointed by the Steering Committee assisted in the preparation of the detailed ques- tionnaire forms and were responsible for gathering the mass ofdata required for the investigation. The members visited personallyall of the university and many of the college, federal, public, and speciallibraries selected for inclusion, in order to make firsthand observationsand to verify information supplied by individual institutions. Theemphasis, however, was on visits to university libraries. The regular surveystaff was composed of the following: Paul-Emile Filion, S.J., Librarian, Laurentian University of Sudbury Bruce B. Peel, Librarian, University of Alberta, Edmonton Peter Russell, Professor of Political Economy, University of Toronto In addition three members joined the team for specialassignments: Bernard Vinet, Counselor to Director on Collections, Bibliotheque de l'Universite Laval; and Lucien W. White, Director, Public Service Departments, University of Illinois, for the French-speaking institutions of Canada Jerrold Orne, Librarian, University of North Carolina, for the Maritime Provil zes Grateful appreciation should be expressed to the hundreds of chief librarians and library staff members whose co-operation in completing the questionnaire forms and supplying other data was indispensable to the success of the enterprise. An important aspect of the study a poll_ of faculty and student opinions on library service depended upon the aid of several thousand individuals in institutions all across Canada. Members of the study team were hospitably received by in addition to librarians presidents, vice-presidents, deans, faculty library com- mittees, and other key persons in the universities. Such personal inter- views were valuable from several standpoints: to provide the study team with additional information and administrative views on library matters, to answer questions al:int the purpose and scope of the project, and to acquaint the educational community in general with the special problems of academic libraries. The work of the study team was facilitated at all stages by the AUCC staff in Ottawa, who assumed responsibility for reproducing, distributing and retrieving forms, assembling published material, arranging schedules, and carrying on extensive correspondence. Special thanks should be extended to E. Les. Fowitie, AUCC Librarian, when the study began, and to his successor, Richard Greene. Finally, we are indebted to Robert F. Delzell and Clarabelle Gunning, both of the University of Illinois Library staff, the first for analyzing in detail the mass of faculty and student questionnaires, and the second for the arduous and difficult task of preparing the survey report for repro- duction. The questionnaire forms and other voluminous data assembled by the project have been placed on file in the Library of the Association of Universities and Colleges of Canada at Ottawa. ROBERT B. DOWNS September 1, 1967 VI Contents Summary of Recommendations 1-8 1.Background 9-38 Terms of Reference 9-11 Previous Studies and Surveys 11-20 Profiles of Colleges and Universities 20-36 The "Colleges Classiques" of Quebec 36-38 Summary 38 2.Administrative Organization 39-58 Officer to Whom Librarian Reports 40-41 Centralization of Administration 41 Faculty Library Committee 41-48 Statutes on Libraries 48-51 Centralization vs. Decentralization 51-54 Departmental and Divisional Libraries 55-57 Summary 57-58 3.Technical Services 59-80 Book Selection 59-60 Role of the Faculty and Library Staff 60-62 Standing or Blanket Orders 63-64 Special Acquisition Problems 64 Other Aspects of Acquisitions 65-66 Use of Counterpart Funds 65-66 Standard Book Lists 66-67 Exchanges 67-69 Government Publications 69-71 Cataloguing 71-73 Classification 74-75 Use of Special Classifications 75 The Place of Boon Catalogues 75-76 Summary 76-80 vii Viii CONTENTS 4.Readers' Services and Use 81.92 Circulation 81-83 Reserve Books 83-84 Teaching Library Use 84 Undergraduate Library Buildings 84-85 Library Schedules 85 Evening and Extension Students 85-86 Interlibrary Loans 86-89 Length of Student and Faculty Loans 89-90 Delivery Services 90 Acquisition Lists 90 Library Handbooks 90-91 Photocopying 91 Services to the Community 91 Summary 91-92 S.Physical Facilities 93-105 Age of Library Buildings 93-95 Reader Space 95-96 Book Space 96-98 Library Staff Space 98-99 Departmental Library Space 99-100 Condition of Present Library Buildings 100-103 New Library Building
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