DISTRICT COUNCIL

Minutes of proceedings of a POLICY RESOURCES & SERVICES COMMITTEE MEETING of the Council held in the Council Chamber on Tuesday 25 November 2014.

Present: D Mayo, Chairman Councillors: Clarke, Glasgow MBE , Kelly, Lees, Mallaghan, McAleer, McCartney, McCrea, McElhone, McFlynn, McNamee, Quinn, Wilson Officers Chief Executive (Acting) Director of Corporate and Operational Services Director of Environmental Health and Building Control Head of Waste and Contract Management Head of Technical Services Clerk’s Secretary

1 APOLOGIES

Apologies were received on behalf of Councillors McElhone and McIvor 2 .DECLARATIONS OF INTEREST

There was no declarations of interest. 3 PRESENTAITONS

3.1 Roads Service

A copy of the report containing Network Development, Local Transport and Safety Schemes, Traffic Management and Parking, Street Lighting and Bridge Management had been previously circulated.

The Chairman welcomed Messrs Des McFarland, Noel McMullan and George Nobel to the meeting.

Messrs McFarland, Mullan and Nobel presented Roads Service Report and answered questions from councillors..

The Chairman thanked the officials for their attendance.

4 REPORT OF DIRECTOR OF ENVIRONMENTAL HEALTH & BUILDING CONTROL

A copy of the above report had been previously circulated. The Committee adopted the report together with the following matters contained therein. 4.1 Environmental Health

4.1.1 Cookstown Healthy Lives Programme 2014/15

The Committee RECOMMENDED to approve the extension of Joint Funding to the value of £9,000 for the ‘Cookstown Healthy Lives Project’, as currently budgeted for .

4.1.2 Lafarge Tarmac, Cement & Lime Ltd Application for Variation of Waste Material to be used as Kiln Fuel

The Committee RECOMMENDED that Council agrees to the proposals as per the Director of Environmental Health & Building Control report.

4.1.3 Radon Detection – Loughry Campus, Cookstown

The Committee RECOMMENDED that t Council proceeds with the Radon Monitoring Programme as outlined.

4.1.4 Noise Complaint – Crancussy Road, Cookstown

The Committee RECOMMENDED no further action on this matter.

4.1.5 Derelict Structure at Roughan Lough, Roughan Road, Stewartstown

The Committee RECOMMENDED that Council proceeds in the manner as outlined in the Director of Environmental Health & building Control’s report, with the use of formal actions to determine ownership and appropriate remedial actions.

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The Committee RECOMMENDED that in accordance with the requirements of Article 36(4) of The Private Tenancies () Order 2006, a Certificate of Fitness be issued for the dwelling situated at 9A Loy Street, Cookstown.

4.1.7 The Pollution Prevention & Control (Industrial Emissions) Regulations (NI) 2013 – Variation to Permits

The Committee RECOMMENDED that the Authorisation Permits for the above premises are ‘Varied’ in accordance with the requirements of the above Regulations and Process Guidance Note 3/01/12. 4.1.8 Proposed Wind Farm Mullaghturk

The Committee RECOMMENDED that the Director of Environmental Health & Building Control writes to the Planning Appeals Commission outlining Council’s objections to this application.

4.2 Building Control

A copy of the above report had been previously circulated. The Committee adopted the report.

4.2.1 Grant/Renewal of Entertainment Licence

66 G Booth, Railway Bar, 67 Union Street, Loy, Cookstown 76 C Forbes, Cashino Palace, 1 Cemetery Road, Cookstown 84 A McCreesh, Leisure Centre, 76 Fountain Road, Coolnafranky, Cookstown 132 R McVey, Sit & Sip, 28 Littlebridge Road, 157 S Donnelly, Bridge Bar, 86 Bridge, 160 P Donnelly, St Patrick’s Parish Hall, 137 Ballinderry Bridge Road, ,

On the proposal of Councillor McGarvey seconded by Councillor McNamee the Committee RECOMMENDED that the above licences are granted for the days and hours as requested.

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The Committee RECOMMENDED that the above residential development is names “Drumshambo Drive”.

5 REPORT OF DIRECTOR OF CORPORATE & OPERATIONAL SERVICES

A copy of the above report had been previously circulated. The Committee adopted the report together with the following matters contained therein.

5.1 Forthill Cemetery

The Committee RECOMMENDED that the Technical Services Committee is convened to further discuss stabilising of old headstones.

5.2 Health & Safety Issues - Right of Way

The Committee RECOMMENDED that this matter is referred to the Technical Services Committee for consideration.

5.3 Landfill Site

The Director of Corporate & Operational Services advised members that a tractor had been set alight at the landfill site on Monday evening.

The Committee RECOMMENDED that a security firm is hired to monitor the site at night.

5.4 DoE Operational Plan – Managing & Regulating Waste in NI

The Committee NOTED the contents of the DoE Operational Plan – Managing & Regulating Waste in NI.

5.5 Bus Shelter

The Committee RECOMMENDED that a bus shelter is erected at Urbal Road, Coagh, subject to the necessary statutory approval and agreement of landowner being obtained.

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In accordance with Council’s procurement policy 7 firms were invited, in writing on 21 October 2014, to quote for safety / access improvements within the Cookstown District including:

Removal of tree pits and paving repairs in The Square Stewartstown. Removal of skateboard park in Moorville, Lisnahall. New Access Path in Mourneview, Stewartstown. New Kerbing in Berkley Square,

Seven quotations were received by the closing date of 12 noon on Tuesday 4 November 2014.

Company Cost Ex VAT

BMK Contracts £7,750.00 18 Garvan Court, IL Contracts £8,399.00 2 Magheraglass Road, Cookstown RS Greer Contracts £11,505.00 15 Limekiln Lane, Cookstown Quinn Utilities (NI) Ltd £14,962.50 225 Washingby Road, Brian Quinn Contracts £16,375.00 39 Corvanaghan Road, Cookstown Construciton Services Ireland Ltd £25,085.00 Brownstown Business Centre, Portadown Victor Ferguson Co Ltd £25,824.62 51 Ballynargan Road, Stewartstown

The Committee AGREED that the contract is awarded to the firm that submitted the lowest quotation namely BMK Contracts at a total cost of £7,750 plus VAT.

5.7 Supply and Installation of Replacement Safety Surfacing at 10 No Play areas

Following public advertisement in the Telegraph on 3 October 2014 for the Supply and Installation of Replacement Safety Surfacing at 10 No Play areas seven tenders were received by the return date.

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Hawthorn Heights £70,476.00 38A Vale Road, , Eglinton Play & Leisure Services £83,423.60 31 Carrowdore Road, Grey Abbey All Play £83,764.00 Crabtree Road, Ballynahinch RTC Safety Surface Ltd £93,326.00 Chestnut Business Park, Burnley RS Greer Contracts £96,618.35 15 Limekiln Lane, Cookstown Decking (NI) Ltd £97,696.56 75 Coole Road, Aughamullan, Coalisland Crawford Contracts Group £105,537.86 Woodside Road Industrial Estate, Ballymena

The tenders were assessed on a three-stage basis by Operational Services Officers on 12th November in accordance with evaluation criteria stated in tender document.

The Committee AGREED to accept the report and recommendation of the Head of Waste & Contract Management and to award the tender to Hawthorn Heights at a total cost of £70,476 plus VAT.

5.8 Legacy Projects

The Committee AGREED to the following Legacy Projects

Forthill Cemetery Environmental & Safety Works £45,000 Public Convenience Refurbishment Upgrade £40,000 Play Area Improvement Works £35,000 Fairhill Car Park Extension, Moneymore £13,000 Monrush Kickabout Area – new fencing £10,000 Stewartstown EI Scheme £ 5,000 Cookstown Hockey Club Building Forecourt Works £ 5,000 Rock EI Scheme £ 2,000 Provision of mobile lighting for Drama Groups to hire £10,000

The Committee also NOTED that a business case would be drawn up for the Farmer’s Mart at Pomeroy to enable the group to apply for funding when it became available.

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6.1 Accounts

On the proposal of Councillor McNamee seconded by Councillor Quinn the Committee APPROVED revenue/capital payments for the month October 2014.

General Revenue £1,572,064 Capital £ 108,308

RECEIPTS

The financial statement book of receipt was produced showing the sum which had been received during the month October 2014.

General Revenue £1,326,920 Capital £ 8,774

7 ANY OTHER BUSINESS

7.1 Pomeroy Forest

The Director of Corporate & Operational Services presented a Works Licence for 5 items of outdoor gym equipment in Pomeroy Forest and Maintenance Licence for recreational management of Pomeroy Forest.

7.2 Freedom of Information Charging Policy & Procedure

The Director of Corporate & Operational Services tabled a paper on Freedom of Information Charging Policy & Procedure.

On the proposal of Councillor Buchanan, seconded by Councillor McGarvey the Committee RECOMMENDED that the Freedom of Information Charging Policy & Procedure is adopted.

7.3 Housing Executive

The Director of Corporate & Operational Services tabled a letter from the Housing Executive advinsing that the Northern Ireland Housing Executive Board approved the formation of the Mid Area which coincides with the boundaries of the new Council.

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The letter also listed the local addresses of the local offices and key contact details.

7.4 Irish National Foresters

The Director of Corporate & Operational Services tabled a letter dated 25 November 2014 from the Irish National Foresters inviting members to attend a Special Exhibition Launch Night in the Burnavon on 10 December 2014.

7.5 Rich Man, Poor Man

The Director of Corporate & Operational Services tabled a letter dated 20 October 2014 from Ballinderry Historical Association inviting members to attend an evening in St John’s Parish Hall, Ballinderry on Wednesday 26 November regarding the “Rich Man Poor Man” project.

7.6 Pedestrian Crossing on William Street/Burn Road Junction

The Director of Corporate & Operational Services tabled a letter dated 18 November 2014 from Ian McCrea MLA regarding the above.

The Committee RECOMMENDED that a response should indicate that at this point the pedestrian crossing is the responsibility of Transport NI.

The meeting ended at 8.45 pm.

______Chairman

______Clerk/Chief Executive

______

Date

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