COOKSTOWN DISTRICT COUNCIL Minutes of proceedings of a POLICY RESOURCES & SERVICES COMMITTEE MEETING of the Council held in the Council Chamber on Tuesday 25 November 2014. Present: D Mayo, Chairman Councillors: Clarke, Glasgow MBE , Kelly, Lees, Mallaghan, McAleer, McCartney, McCrea, McElhone, McFlynn, McNamee, Quinn, Wilson Officers Chief Executive (Acting) Director of Corporate and Operational Services Director of Environmental Health and Building Control Head of Waste and Contract Management Head of Technical Services Clerk’s Secretary 1 APOLOGIES Apologies were received on behalf of Councillors McElhone and McIvor 2 .DECLARATIONS OF INTEREST There was no declarations of interest. 3 PRESENTAITONS 3.1 Roads Service A copy of the report containing Network Development, Local Transport and Safety Schemes, Traffic Management and Parking, Street Lighting and Bridge Management had been previously circulated. The Chairman welcomed Messrs Des McFarland, Noel McMullan and George Nobel to the meeting. Messrs McFarland, Mullan and Nobel presented Roads Service Report and answered questions from councillors.. The Chairman thanked the officials for their attendance. 4 REPORT OF DIRECTOR OF ENVIRONMENTAL HEALTH & BUILDING CONTROL A copy of the above report had been previously circulated. The Committee adopted the report together with the following matters contained therein. 4.1 Environmental Health 4.1.1 Cookstown Healthy Lives Programme 2014/15 The Committee RECOMMENDED to approve the extension of Joint Funding to the value of £9,000 for the ‘Cookstown Healthy Lives Project’, as currently budgeted for . 4.1.2 Lafarge Tarmac, Cement & Lime Ltd Application for Variation of Waste Material to be used as Kiln Fuel The Committee RECOMMENDED that Council agrees to the proposals as per the Director of Environmental Health & Building Control report. 4.1.3 Radon Detection – Loughry Campus, Cookstown The Committee RECOMMENDED that t Council proceeds with the Radon Monitoring Programme as outlined. 4.1.4 Noise Complaint – Crancussy Road, Cookstown The Committee RECOMMENDED no further action on this matter. 4.1.5 Derelict Structure at Roughan Lough, Roughan Road, Stewartstown The Committee RECOMMENDED that Council proceeds in the manner as outlined in the Director of Environmental Health & building Control’s report, with the use of formal actions to determine ownership and appropriate remedial actions. 25 November 2014 PR&S C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\7CAE6A73-FCEE-4599-8174- 8843EDFC1AE0\Minutes - Open Business.docPage 2 of 8 4.1.6 The Private Tenancies (NI) Order – Certificate of Fitness The Committee RECOMMENDED that in accordance with the requirements of Article 36(4) of The Private Tenancies (Northern Ireland) Order 2006, a Certificate of Fitness be issued for the dwelling situated at 9A Loy Street, Cookstown. 4.1.7 The Pollution Prevention & Control (Industrial Emissions) Regulations (NI) 2013 – Variation to Permits The Committee RECOMMENDED that the Authorisation Permits for the above premises are ‘Varied’ in accordance with the requirements of the above Regulations and Process Guidance Note 3/01/12. 4.1.8 Proposed Wind Farm Mullaghturk The Committee RECOMMENDED that the Director of Environmental Health & Building Control writes to the Planning Appeals Commission outlining Council’s objections to this application. 4.2 Building Control A copy of the above report had been previously circulated. The Committee adopted the report. 4.2.1 Grant/Renewal of Entertainment Licence 66 G Booth, Railway Bar, 67 Union Street, Loy, Cookstown 76 C Forbes, Cashino Palace, 1 Cemetery Road, Cookstown 84 A McCreesh, Leisure Centre, 76 Fountain Road, Coolnafranky, Cookstown 132 R McVey, Sit & Sip, 28 Littlebridge Road, Drummullan 157 S Donnelly, Bridge Bar, 86 Ballinderry Bridge, Derrycrin 160 P Donnelly, St Patrick’s Parish Hall, 137 Ballinderry Bridge Road, Ballylifford, Coagh On the proposal of Councillor McGarvey seconded by Councillor McNamee the Committee RECOMMENDED that the above licences are granted for the days and hours as requested. 25 November 2014 PR&S C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\7CAE6A73-FCEE-4599-8174- 8843EDFC1AE0\Minutes - Open Business.docPage 3 of 8 4.2.2 Proposed Residential Development off Killeenan Road, Cookstown The Committee RECOMMENDED that the above residential development is names “Drumshambo Drive”. 5 REPORT OF DIRECTOR OF CORPORATE & OPERATIONAL SERVICES A copy of the above report had been previously circulated. The Committee adopted the report together with the following matters contained therein. 5.1 Forthill Cemetery The Committee RECOMMENDED that the Technical Services Committee is convened to further discuss stabilising of old headstones. 5.2 Health & Safety Issues - Right of Way The Committee RECOMMENDED that this matter is referred to the Technical Services Committee for consideration. 5.3 Landfill Site The Director of Corporate & Operational Services advised members that a tractor had been set alight at the landfill site on Monday evening. The Committee RECOMMENDED that a security firm is hired to monitor the site at night. 5.4 DoE Operational Plan – Managing & Regulating Waste in NI The Committee NOTED the contents of the DoE Operational Plan – Managing & Regulating Waste in NI. 5.5 Bus Shelter The Committee RECOMMENDED that a bus shelter is erected at Urbal Road, Coagh, subject to the necessary statutory approval and agreement of landowner being obtained. 25 November 2014 PR&S C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\7CAE6A73-FCEE-4599-8174- 8843EDFC1AE0\Minutes - Open Business.docPage 4 of 8 5.6 Tenders for Various Safety/Access Improvements In accordance with Council’s procurement policy 7 firms were invited, in writing on 21 October 2014, to quote for safety / access improvements within the Cookstown District including: Removal of tree pits and paving repairs in The Square Stewartstown. Removal of skateboard park in Moorville, Lisnahall. New Access Path in Mourneview, Stewartstown. New Kerbing in Berkley Square, Tullyhogue Seven quotations were received by the closing date of 12 noon on Tuesday 4 November 2014. Company Cost Ex VAT BMK Contracts £7,750.00 18 Garvan Court, Sion Mills IL Contracts £8,399.00 2 Magheraglass Road, Cookstown RS Greer Contracts £11,505.00 15 Limekiln Lane, Cookstown Quinn Utilities (NI) Ltd £14,962.50 225 Washingby Road, Coalisland Brian Quinn Contracts £16,375.00 39 Corvanaghan Road, Cookstown Construciton Services Ireland Ltd £25,085.00 Brownstown Business Centre, Portadown Victor Ferguson Co Ltd £25,824.62 51 Ballynargan Road, Stewartstown The Committee AGREED that the contract is awarded to the firm that submitted the lowest quotation namely BMK Contracts at a total cost of £7,750 plus VAT. 5.7 Supply and Installation of Replacement Safety Surfacing at 10 No Play areas Following public advertisement in the Belfast Telegraph on 3 October 2014 for the Supply and Installation of Replacement Safety Surfacing at 10 No Play areas seven tenders were received by the return date. 25 November 2014 PR&S C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\7CAE6A73-FCEE-4599-8174- 8843EDFC1AE0\Minutes - Open Business.docPage 5 of 8 Company Cost Ex VAT Hawthorn Heights £70,476.00 38A Vale Road, Greysteel, Eglinton Play & Leisure Services £83,423.60 31 Carrowdore Road, Grey Abbey All Play £83,764.00 Crabtree Road, Ballynahinch RTC Safety Surface Ltd £93,326.00 Chestnut Business Park, Burnley RS Greer Contracts £96,618.35 15 Limekiln Lane, Cookstown Decking (NI) Ltd £97,696.56 75 Coole Road, Aughamullan, Coalisland Crawford Contracts Group £105,537.86 Woodside Road Industrial Estate, Ballymena The tenders were assessed on a three-stage basis by Operational Services Officers on 12th November in accordance with evaluation criteria stated in tender document. The Committee AGREED to accept the report and recommendation of the Head of Waste & Contract Management and to award the tender to Hawthorn Heights at a total cost of £70,476 plus VAT. 5.8 Legacy Projects The Committee AGREED to the following Legacy Projects Forthill Cemetery Environmental & Safety Works £45,000 Moneymore Public Convenience Refurbishment Upgrade £40,000 Play Area Improvement Works £35,000 Fairhill Car Park Extension, Moneymore £13,000 Monrush Kickabout Area – new fencing £10,000 Stewartstown EI Scheme £ 5,000 Cookstown Hockey Club Building Forecourt Works £ 5,000 Rock EI Scheme £ 2,000 Provision of mobile lighting for Drama Groups to hire £10,000 The Committee also NOTED that a business case would be drawn up for the Farmer’s Mart at Pomeroy to enable the group to apply for funding when it became available. 25 November 2014 PR&S C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\7CAE6A73-FCEE-4599-8174- 8843EDFC1AE0\Minutes - Open Business.docPage 6 of 8 6 FINANCE MATTERS 6.1 Accounts On the proposal of Councillor McNamee seconded by Councillor Quinn the Committee APPROVED revenue/capital payments for the month October 2014. General Revenue £1,572,064 Capital £ 108,308 RECEIPTS The financial statement book of receipt was produced showing the sum which had been received during the month October 2014. General Revenue £1,326,920 Capital £ 8,774 7 ANY OTHER BUSINESS 7.1 Pomeroy Forest The Director of Corporate & Operational Services presented a Works Licence for 5 items of outdoor gym equipment in Pomeroy Forest and Maintenance Licence for recreational management of Pomeroy Forest. 7.2 Freedom of Information Charging Policy & Procedure